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JIDS User Manual - Interstate Commission for Juveniles

1. E Print on both sides of paper ESSE TELLE Se MPA C T S E R V C E S Orientation 9 Auto portrait landscape em gt Portrait TS M Ohio Clee Sending State ee t supervision as a parolee or probationer to the Interstate judi rvision will be in another state makes it likely that there cw e in this state and supervision which will receive in any SA mes to whom this application is made and all other judicial and adnierattve authorities o recognize that supervision in another state if grante d as requested in this application will be a benefit to me and will improve my oppo rtunities to make a good adjustment In order to get the advanta ges of supervision under the Interstate Compact for Juveniles do hereby accept such differences in the course and character of supervision as may be provided and do state that co nsider the benefits of supervision under the Compact to be worth any adjustments in my situation which may be occasioned In view of the above do hereby apply for permission to be supervised on Parole in Kentucky probation parole Receiving State _ auum Emailing a Form Note Emailing a form via JIDS only works if you have a default mail client i e Microsoft Outlook set up on your computer To email a form 1 Inthe web viewer check the boxes next to the form s you want to email E 7 JUVENILE A E TRANSFER 3 A E 9 FORM IV 1 h Cle e
2. Testing Placement workflow allows for the Sending State s ICJO to send a Travel Permit for Testing Placement to the Receiving State s ICJO If the permit is for less than 30 calendar days the Receiving State s ICJO completes the workflow If the permit is for more than 30 calendar days the Receiving State s ICJO selects Return to Sending State Next the Sending State s ICJO has 30 calendar days to submit a referral packet for the juvenile On the 30th calendar day the Sending State s ICJO receives an email to alert them that the referral packet is due After they send the referral packet the Receiving State s ICJO completes the workflow Pg 61 Travel Permit RTF Notification The Travel Permit RTF Notification workflow allows for the Sending State s ICJO to alert the Receiving State s ICJO that a juvenile will has been placed in a residential facility in their state Upon receipt of the notification the Receiving State s ICJO completes the workflow Violation Report and Reply The Violation Report and Reply workflow allows for the Receiving State s ICJO to send a Violation Report to the Sending State s ICJO Based on the decision marked at the bottom of the Violation Report form the Sending State s ICJO will select either Continue Supervision Checked on Violation Report Request Revocation Checked on Violation Report or Request Discharge Checked on Violation Report e If Continue Supervision is selected the wor
3. JIDS User Manual Field Users Interstate Commission for Juveniles Revised 4 21 2014 Table of Contents EOCENE QE e o Oi A 5 First Time Login Activating Your User Account cooococcccccccccnoncnonannnnnnnononononanananccncncnnnonononon ono nnnnnanananananananns 8 Password Requirements aa 11 OPO OC SSW Ol Orina cuba 12 s ePi sarge 14 Main Interlace Nalda 15 iO A o Ec 15 elei e E 17 EE eege 18 ASSIBFIEIGEHES Eeer 20 RIEN dI RETE m 21 PPP O e Pe 22 Searching ora Juvenile FS eta toa ironico bo ER CU EE 23 Searching romthe Search SC EI essre Enar an E O OEE EEEa 23 Advanced earne NOOT E 24 Additonal Searc M ng ee 26 SOUNE SE EREU S e ETE E AEE 28 IDS Tue e 28 A A m O 28 hr a e AAA PA sate 28 Kev ana SG SO el EE 29 Adding d Juvenile FIG scusate uitut eh Er iai tbe uv pU Eni ten bati ntuspiuia iia listillo 30 aisi aei E EE 31 Copying a File s Details to Create a New File nnns 34 Viewing a Juvenile s Fil s assesictexvtiseieUus ua db vp e datk VR ted dbbk a aida 36 Web Viewer Navi de sms 36 Web Viewer TOO ID a mmm 36 nn e E ROO Eu S 37 oo A A O Eo DT 38 o CS no ee eee eee eee 39 Marne Notes ona lena cacaos 40 Pg 2 Moving d Document intoa New DIVA eE 41 Separators and DIVI icm ER 42 Howto Aga Attachments toa etm 43 dra a EEE 44 Scannins A EE 45 Viewing Your WIND 46 Qut or Office PrOCedUf EE 49 Creating Comip
4. Sex Status Type Sex Related Offense Sending State Compact Office Assien Receiving State Compact Office Assien JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Last Changed Changed By Workflow Activity JIDS John Doe 11 12 1994 Hispanic Latino EI Male v Probation EI Transfer EI No iv 10 04 08 2014 08 01 2014 08 01 2014 Kentucky EI New Mexico v Active EI E 4 14 2014 9 55 00 AM icjo4 Current Overdue All Select the field s you want to change and make the necessary edit s Note a user will only be able to edit the file details for a juvenile they have interest in Click the Save icon to save your changes Project Juvenile s First Name Juvenile s Last Name a JIDS John Doe ajo i 11 12 1994 Hispanic Latino Male Select Continue DI Are you sure you want to save this File ET Pg 39 4 The window will refresh and you will see a green banner at the top of your page notifying you that your edit was saved successfully Add Content File Detail T File is successfully saved Project JIDS Making Notes on a File File notes are like a sticky note attached to the file They are visible to all users that have access to the file
5. Case Closure Date Workflow Status Options 4 Select Save and Add Another Add Content File Entry Project Juvenile s First Name Juvenile s Last Name Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Remember Fields Options Example Juvenile 01 01 2000 Other iv Male iv Parole iv Transfer v No vi Auto Counter 04 01 2014 03 31 2016 01 01 2018 Kentucky California Active Kl SR File EntryQUpload Documents Generate E Form ur E Save and Add Another SEES JIDS Example Juvenile 01 01 2000 Other iv Male v Parole iv Transfer iv No vj Auto Counter 04 01 2014 03 31 2016 01 01 2018 Kentucky California Active vi File EntryQUpload Documents Generate E Form e save kW Save and Add Another SESS Pg 32 5 Agreen banner will appear at the top of your page letting you know the juvenile was ad
6. Em erm Pg 23 3 The page will refresh and your results will display Search Results Found 2 File s in JIDS DOGO me x Receivi F Juvenil Juvenil R Sex Related Date Fil fe ge Sending C CH j ile s ile s at te File tate or First Name Last Name Dos vo Status mem Offense JIDS Entered Holding uus BEN nci State State Hl isses wee aa os dein i i ciue awaiian Pa Male delinquent No 10077 09 27 2012 Kentucky Ohio Active and Runaway 2 31 00 PM Islander runaway TS TESTER XNONE CUM kees 19 05 2012 ndian Alaska Male Parole Transfer No 10083 01 01 2012 Kentucky Ohio Active 9 57 00 AM Native xcu a Select the juvenile file you wish to open and you will be brought to the juvenile s File Details page Search Results Found 2 File s in JIDS Q e 4 E rS To Receiving ses Juvenile s Juvenile s Sex Related Date File State or First Name Last Name 278 er Mar ie Offense 7055 Entered Holding see Case Status Changed State State e m ne Return 10 16 2012 RM JOHNNY JUVENILE 09 04 2012 Hawaiian Pa Male delinquent R No 10077 09 27 2012 Kentucky Ohio Active adis I unaway 2 31 00 PM N a E 10 15 2012 L JUVENILE 01 01 2000 Indian Alaska Male Parole Transfer 01 01 2012 Kentucky Ohio 9 57 00 AM Native 257 b Select the viewer icon i next to the juvenile file you wish to open the Web Viewer to see the juvenile s documents Search Results Found 2 File s in JIDS Q e m ES To Receiving ES Ju
7. Form IV Parole or Probation Investigation Request Lg I FORM IA VI 1 W ua e Form lA amp VI Applications for Services an Waiver A E FORM V 1 1 lag e Form V Report of fending State linen hin 2 Select the Email Page s icon in the top navigation Pg 54 A Bl Ig JIDS E gt JUVENILE El Ey TRANSFER 3 E FORM IV 1 ke jam e Form IV Parole or Prabatian Investigation Request 4 pp bis IA VI 1 EI E FORM V 1 i mI a e Form V Report of Sending State Upon Juv Leaving 3 Your default email client will launch a draft of a new message with a copy of the selected document s attached Revise the subject of the email enter a message and add recipients as you normally would Tip If your default mail client does not open a new email draft make sure your pop up blocker is disabled in your internet browser To Er Subject FileBound Message Attached BR JUVENILE TRANSFER FORM IAVI DocumentID4167 pdf E mail Document s from FileBound Pg 55 Exporting a Form 1 To export a form select the Save a Copy icon at the top of the form in your web viewer m BB Ge E Comment Cm Share A E 1 TRANSFER 3 E H FORM IV 1 4 4 FORM IA VI 1 zz e Form IA amp VI i 3 That will return at any t me to the sending state if asked to do so o by the Parole authorities in that e state further understand that if do not obey or li
8. Here are the circumstances Accordingly the undersigned hereby requests the retum of said juvenile as authorized by the Interstate Compact for if Requisition is honored please notify John Doe Supervisor 456 Apple Lane Columbus OH 555 123 4567 Name ao address Ielephone no FileBound Version 6 1 3 Copyright 201 Signed Terms and Conditions Judge or Compact Official Date uisition must be verified b and notarized AFFIDAVIT OF VERIFICATION aat 7 To open the web viewer for the document routed to you select the Viewer icon Global Assignments 3 document s assigned to icjo4 e Ez x3 Do Project Name Route Step Due Date Details O C JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST E i a JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN O i JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER a The web viewer will open in a new window Comment j Share i E FORM II 1 i ene Form Il Req for Escapee Absconder or Accused Del INTERSTATE COMPACT FOR JUVENILES FORM A REQUISITION FOR ESCAPEE OR ABSCONDER O REQUISITION FOR ACCUSED DELINQUENT TO Authority A DATE 09 14 2012 Appropiate Autho FROM Name of Court or Agency John Doe requisition the return of MARIE DANIEL bom on 07 11 2003 in accordance with the Interstate Compact for Juveniles ICJ Rules Section 600 Return
9. Brown DOB 12 12 1997 Status Non delinquent runaway Type Return Runaway JIDS 999999999 Routed By user email gov File Link https jids juvenilecompact org FB6 FileDetail aspx ProjectlD amp FilelD Document Link https jids juvenilecompact org FB6 output Viewer ashx ProjectlD z amp FilelD amp DocumentlD NOTICE This message and accompanying documents may contain confidential information and or protected health information intended for disclosure only to the authorized recipient If you are not the intended recipient any unauthorized interception review dissemination copying and or disclosure of this information are violations of both Electronic Communications Privacy Act and the Health Insurance Portability and Accountability Act If this message is received in error please notify the sender immediately delete the message and destroy any hard copies printed e Selecting the File Link will bring you to the File Details page for the juvenile file e Selecting the Document Link will launch the web viewer and bring you to the exact document that has been routed to you to work IMPORTANT You must be logged out of JIDS if you want to select one of these links If you are logged into JIDS when you receive a notification email go to your Assignments page to view the document routed to you Do not click on the email link Pg 72 Replying to a Request 1 After receiving an email notification that a document has be
10. Consent for Vol Return of 005 Juv Form IV Parole or Probation Investigation Request Form IX Quarterly Violation or Absconder Report Form V Report of Sending State Upon Juv Leaving Form VIl Travel Permit Form VIII Home Evaluation Report O a The window will refresh and a blank copy of your selected e form will load 3 Fill out the blank fields of the e form Pg 50 Note Items outlined in red are required fields A form cannot be saved unless all required fields have been filled in 4 When you complete the form click Save at the bottom of the page epu de tcm Petition s C Order of Adjudication and Disposition C Legal and Social History C Parole Probation Conditions Agreement E School Transcript Records immunization Records Title Any other Pertinent Information i Name By checking this box confirm the validity of the Referring Agency Juvenile Agency ICJ FORM IV Rev 04 D1 14 a The e form will refresh and your data will be saved Creating Completing a Form via the Add Content File Entry page In addition to generating an e form in the web viewer you can save time by generating an e form upon creation of a file 1 Select Add Content from your left hand navigation 2 Enter in the file details for the juvenile file you wish to create 3 Atthe bottom of the file entry page you have three options Select Generate E form Project JIDS E Juvenile s
11. First Name Example Juvenile s Last Name Juvenile E DOB 12 01 2001 Race White EI Sex Male EI Status Probation EI ETE Transfer v Sex Related Offense Yes iv Sending State Compact Office Assien Receiving State Compact Office Assign JIDS z j Date File Entered 10 10 2013 Minimum Parole Probation Expiration Date 12 01 2015 Maximum Parole Probation Expiration Date 12 01 2018 To Receiving State or Holding State Ohio From Sending State or Home Demanding State Kentucky Case Status Active Case Closure Date Workflow Status Remember Fields Options File Entry OUpload Documenti Generate E Form SED SENDO SE i kikik Pg 51 4 Select the E form or E form Process you wish to generate and click Save Note for information on E form Processes please see the E form Processes section Options File Entry C Upload Documents Generate E Form Select E Form y OR Select E Form Process EN Ki Save and Add Another 8 5 The information will save and you will be brought to the juvenile s File Details page When you open the web viewer blank copies of the e form s you generated will be present in the file E form Processes When choosing to generate an e form you are given the option to run an E form Process E form Processes are predefined packets of e forms When you select an e form process you have the ability to generate multiple blank e forms JIDS has two e for
12. Sending State s ICJO Based on the decision marked at the bottom of the Quarterly Progress Report form the Sending State s ICJO will select either Continue Supervision Checked on Quarterly Report or Request Discharge Checked on Quarterly Report e If Continue Supervision is selected the workflow completes e If Request Discharge is selected the Sending State s ICJO has 60 calendar days to respond to the Receiving State On the 60 calendar day the Sending State s ICJO will be sent a notification email to remind them that they need to respond After responding the Receiving State s ICJO will complete the workflow Pg 59 Expedited Req for TOS Parole The Expedited Req for TOS Parole workflow allows for the Sending State s ICJO to request an expedited transfer of a juvenile from their state to the Receiving State It begins with the Sending State submitting a Travel Permit to the Receiving State Next the Receiving State s ICJO will approve or deny the request to expedite the transfer NOTE The Receiving State may deny the request to expedite the transfer of supervision case but it cannot deny the transfer of supervision according to Rule 4 104 4 if the juvenile has no custodial parent or legal guardian in the Sending State but does have a custodial parent or legal guardian in the Receiving State If denied the regular Request for Transfer of Supervision workflow begins If accepted the Sending State has 10 business days from
13. and click Save sf ta uter E d Your window will refresh and the workflow task button will be removed and the assignment will be off of your Assignments page Pg 68 Running Reports JIDS Custom Reports To run a report 1 Select the Reports icon on the left hand navigation Ad hoc to Individual User 1 Add Content 2 Select JIDS Custom Reports from your options _ Workspace 2 Assignments a Search y Add Content Workflow Reports 3 A new window will launch containing a list of reports CUSTOM REPORTS Airport Surveillance Requests Met Summary Airport Surveillance Requests Met Detail Case Load Summary O Case Load Detail O compliance for Quarterly Progress Reports Summary O compliance for Quarterly Progress Reports Detail O compliance for Returns Summary O Compliance for Returns Detail O Compliance for Transfer Requests Summary O Compliance for Transfer Requests Detail O Compliance for Travel Permit Testing Placement Summary O Compliance for Travel Permit Testing Placement Detail 3 Campliance fnr Traval Darmit Vicit Ciimman Pg 69 4 Click the plus icon 9 to the left of a report to view a description of the report Q Case Load Summary This report measures the number of incoming and outgoing parole and probation files between date file entered X and date file entered X across all states or one state only a Click the minus icon 9 to mini
14. click here After logging in you will be taken to the juvenile s File Details page and the web viewer b will automatically launch and open the document routed to you Pg 73 Comment 1 10 12 2012 1 o TRANSFER 2 b A Lg TRAVEL 1 A FORM VII 1 eng Form Vil Travel INTERSTATE COMPACT FOR JUVENILES OUT OF STATE TRAVEL PERMIT AND AGREEMENT TO RETURN TESTER JUVENILE mean American Native G Race Sex Juvenile s Name DOB urgla 1234 Parole Ot se Court Ag egal Status d hoc to Individual User Step Recipient ase mo r E 2 After reviewing the form select the appropriate workflow task button for your situation Burgla 123 Offense Address Phone 380 123 4567 1 dual User Step Recipient e E SE 3 Enter any notes you would like the next user in the workflow to see Click Save E Please enter notes in the textbox below a The window will refresh The task buttons will be removed from your web viewer and the assignment will no longer be present on your Assignments page Accessing JIDS Help JIDS Help can be accessed by going to https support juvenilecompact org or by clicking the Help icon in JIDS A A X Logged in i trator WM Workspace Global Assignments A Pg 74
15. export Select which pages to export All records on current page f All records on pages to Maximum of 50 pages at a time ER ef File Details Page WM O Ww EN e View Document Select the View Document icon to open the juvenile s file in the Web Viewer Note A user may only view a juvenile s file for which their state has interest e Save File Click the Save File icon to save any changes you make to the juvenile s file details e Options Select the Options icon to copy file details for a juvenile WO File Detail amp Add to User s Clipboard Viewer View Barcodes Pg 21 File Entry Page Options Ss File Entry Upload Documents Generate E Form eG File Ent File Entry d The File Entry button creates a new juvenile case file Upload Documents Upload Documents The Upload Documents button creates a new juvenile case file and allows you to add a document to the file Separator Divider Upload Documents an Generate E Form Generate E form The Generate E form button creates a new juvenile case file and generates a blank e form or e form process for the file Select E Form E OR Select E Form Process EN il Save Save The Save icon saves the information entered in the fields and creates a new juvenile case file When the page refreshes you are brought to the File Details page for the case ki Save and Add Another Save and
16. like to export Select which pages to export All records on current page B All records on pages to Maximum of 50 pages at a time ER SE Page 1 of2 Di n The Navigation at the bottom of the search results allows you to toggle through your search e Navigation results Ho WE Displays the first Search Result page show Pre 3n m vious Page Displays the previous Search Result page Ps ole Enter the page number in the Select Page m DEDE DUE box to view a particular page mo Sg mH Displays the next Search Result page NN osi Last Displays the last Search Result page Pg 19 Assignments Page 0 document s assigned to Username e Ki 2 XS Project Name Route Step Due Date Details e Refresh The Refresh icon resubmits the page and looks for new assignments or removes assignments you have addressed e Search Grid The Search Grid icon allows you to narrow down your assignments by performing a search within the assignments page e Print Grid The Print Grid icon lets you print all or part of the assignments on your page Print List What would you like to print Select which pages to print f All records on current page f All records on pages to Maximum of 50 pages at a time ER SE e Export The Export icon lets you export all or part of the assignments on your page to an Excel spreadsheet Pg 20 Export List What would you like to
17. regardless of where it is in a workflow process To add notes to a file 1 Select the Notes icon in your web viewer 4 JIDS 4 Juvenile A 7 y TRANSFER 3 E FORM IV 1 7 FORM IA VI 1 i lmmae Form lA 8 VI Applications for Services a Waiver gr INTERSTATE COMPACT FOR JUVENILES FORM IAM APPLICATION FOR SERVICES AND WAIVER APPLICATION FOR COMPACT SERVICES Ohio FROM Alaska Receiving State Sending State Example Juvenile hereby apply for supervision as a parolee or probationer to the Interstate Compact for Juveniles understand that the very fact that supe rvision will be in another state makes it likely that there will be certain differences between the supervision would receive in this state and supervision which will receive in any state to which am asking to go However urge the authorities to whom this application is made and all other judicial and administrative authorities to recognize that supervision in another state if grante d as requested in this application will be a b enefit to me and will improve my oppo rtunities to make a good adjustment In order to get the advanta ges of supervision under the Interstate Comp act for Juveniles do hereby accept such differences in the course and character of supervision as may be provided and do state that co nsider the benefits of supervision under the Compact to be w
18. right hand side of the web viewer window the Web Viewer Settings icon allows you to alter how items are displayed within the Web Viewer Pg 37 Treeview settings Automatically expand all file nades Automatically expand all branches Show first document when opening viewer Display Document Counts in TreeView Use document physical name as the page name when importing General Settings v Prompt to confirm Workflow Queue checking E Disable viewer confirmation prompts J SE e Information y Located in the bottom left hand side of the Web Viewer window the Information icon displays the file details for the case file you have open in the Web Viewer e Notes Located in the bottom left hand side of the Web Viewer window the Notes icon allows you to add and save notes on the juvenile case file you have open in the Web Viewer Adobe Toolbar When you open a PDF document in the Web Viewer the Adobe Toolbar will appear at the top of the document B e a B amp us E BE Comment Share e Save a copy E The Save a copy icon allows you to save a copy of the document you are viewing on to your computer e Print file o The Print file icon allows you to print a copy of the document you are viewing Pg 38 Editing a File To edit a file lh Open the file details of the juvenile file you want to edit Project b Juvenile s First Name Juvenile s Last Name DOB Race
19. the search results of the last search you performed so that you do not have to enter in the search criteria again Search Pg 29 Adding a Juvenile File To add a juvenile file to JIDS 1 Select Add Content on your left hand navigation _ Workspace a Assignments 4 Search y Add Content ill Reports 2 You will be brought to the File Entry page Enter in the File Details for the juvenile and click Save Note Fields with an asterisk are required A mi 7 le I Project JIDS E Juvenile s First Name Example Juvenile s Last Name Juvenile i DOB 01 01 2000 Race Other iv Sex Male v Status Parole EI Type Transfer E Sex Related Offense No Sending State Compact Office Assign Receiving State Compact Office Assign JIDS y Date File Entered 04 01 2014 Minimum Parole Probation Expiration Date 03 31 2016 Maximum Parole Probation Expiration Date 01 01 2018 bk To Receiving State or Holding State Kentucky From Sending State or Home Demanding State California Case Status Active EI Case Closure Date Workflow Status E Remember Fields L Options File Entry Upload Documents O Generate E Form WES e SECO 3 The screen will refresh and your juvenile information will be saved Pg 30 Remember Fields If you are creating multiple juvenile files containing similar information you can use the Remember Fields check box to remember th
20. the time the Travel Permit was submitted to submit the juvenile s referral packet to the Receiving State Once the Receiving State gets the Referral Packet they will have their field officers complete a Home Evaluation which will be sent back to the Sending State upon completion When the juvenile transfer occurs the Sending State s ICJO will complete the workflow When completing the workflow upon juvenile transfer two processes are initiated 1 The Maximum Parole Probation Expiration Date Monitor This monitor looks at the Maximum Parole Probation Expiration Date from the case s File Details and automatically generates an email to the Sending State s ICJO when that date passes if the case is still active 2 The Quarterly Progress Report Monitor This monitor starts a counter which will send the Receiving State s ICJO office an alert at 75 and 90 calendar days to remind them to complete a Quarterly Progress Report if the case is active if they have not already Upon receiving this alert the Receiving State has the option to continue receiving the alert which resets the timer and allows them to receive another alert 75 and 90 calendar days later or cancel duplicate quarterly report alert If the Receiving State does not choose to continue receiving notifications they will not receive the next notification Expedited Req for TOS Sex Offender The Expedited Req for TOS Sex Offender workflow allows for the Sending State s ICJO to req
21. Add Another The Save and Add Another icon saves the information entered in the fields and creates a new juvenile case file When the page refreshes you remain on the File Entry page and can create a new juvenile case file Cancel SE ancel The Cancel icon does not save any of the information you enter in the fields When the page refreshes you are brought to your home screen Pg 22 Searching for a Juvenile File There are multiple ways in which you can search for a juvenile file Searching from the Search Screen 1 2 Note if you enter no search criteria and select the Search button JIDS will perform an open search and and click Search Project Juvenile s First Name Juvenile s Last Name Status Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assien JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Advanced Search Options return every result in the system Select Search on the left hand navigation em Workspace T Assignments Add Content Al Reports JIDS Enter information on the juvenile file you are looking for into any combination of the data fields to E s amp S to to to to I e to
22. Group Name Compact Office Field Office Field Office Administrator ICJO Supervisor JPS User JPO This allows a user to search files based on any system This allows a user to edit existing files in the File Edit JIDS system A user will only be able to edit the files they have an interest in This allows a user to delete a file Deleting a File Delete file will also delete any documents that are contained within the file This allows a user to view documents for a file A user will only be able to view the documents of a file they have an interest in Document This allows a user to print documents from the Printing document viewer x X x Document This allows a user to attach a document to an Emailing e mail message from within the viewer A X X This allows a user to export save a copy of a document outside of JIDS The original document remains in JIDS Document Viewing Document Exporting This allows a user to edit documents within the document viewer This can include making changes to an e form burning in annotations Document rotating documents replacing documents Editing moving documents within the tree moving documents to different dividers and separators and renaming dividers and separators Document This allows a user to delete individual Deleting documents from an existing file e Use This allows a user to annotate an image The users can print the image s with the annotations but cann
23. N FOR JUVENILES Juvenile Interstate Data System JIDS Forgot your Password a Are you a registered user If not click here 6 You will be logged into the system and will be brought to your home screen PERI LL First Time Login Activating Your User Account Upon your first visit to JIDS you must activate your user account by reading the User Acceptance Agreement and Privacy Policy and filling out the User Acceptance Agreement form Note You will not be able to sign in to JIDS until you fill out the User Acceptance Agreement form 1 On your log in screen select Are you a registered user If not click here INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS Password 4 Forgot your Password Are you a registered user If not click here 2 You will be brought to a page where you must authenticate your user name to continue Enter your user name in the User Name field and click Continue Note Your JIDS user name will always be your email address Welcome to JIDS First Time Login User Name full e mail address P B 8 3 You will be brought to the User Acceptance Agreement page JIDS USER ACCEPTANCE AGREEMENT Please review and complete the agreement below Click Submit at the end of the form to activate your account Print or save a copy for your records prior to submission 1f desired wm OLS P cmm stare Interstate Commission for Juvenile
24. NW Project Name Route Step Due Date Details User 1 x Case Closure From O m ue JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN Sending State 1 a E C UO SR m rw JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER ommunication Request 1 DT sk m a JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST P Add Content 3 Onthe left hand navigation you will see a list of the individual workflow routes that currently have items assigned to you Tip The number of items assigned to you in each individual workflow will appear in parentheses next to the name of the workflow _ Workspace Assignments 3 Adhoc to Individual User 1 Case Closure From Sending State 1 Communication Request 1 sie Add Content all Reports Pg 46 4 If you select one of the workflows on the list you will be brought to a page that lists details describing your assigned items from that specific workflow Assignments Ad hoc to Individual User 1 document s assigned to icjo3 Juvenile s First x Name T EN Anson Status Type Probation Transfer JIDS 5065 From Sending To Receiving State State or or Holding State Home Demanding State Kentucky Virgin Islands Workflow Status EE Start Step Date Name 11 28 icjo3 2 09 00 Origina PM 5 You can sort results on any of these pages by selecting one of th
25. Pg 65 3 Select Ad Hoc To Individual User from the list of workflows Quarterly Progress Report Travel Permit Testing Placement Travel Permit Visit Voluntary Return Hon Voluntary Return Return for Failed Placement Case Closure From Recetving State Case Closure From Sending State Communication Request Request for Transfer of Supervision 4 You will be prompted for notes but none are necessary for this step Click OK Please enter nates below ED o 5 You will receive an alert that the document was routed successfully Click OK Pg 66 6 The page will refresh and you will have one button at the bottom of your viewer window If you hover over it it will say Send to User Adhoc to Individual User Step Originator Y i A Send to User ES Workflow Notes B Info 7 Click the Send to User button c to Individual User Step Onginator Send to User ES Workflow Notes i Info F a A list of users will show up from only the state you work in A Please select the user s to perform the next step en Display Name Information Alan Jonson test testuser com Example User testiitestuser com test testuser com test testuser com test testuser com TTL OL 0 AM CT CI gt Be Be Be Be Be Be Be test testuser com 4 test testuser com Pg 67 b Select a user from the list and click OK c Enterany notes you would like the user you selected to see
26. a Workflow Activity row Project JIDS i Juvenile s First Name TESTER Juvenile s Last Name JUVENILE DOB 01 01 2000 Race American Indian Alaska Native D Sex Male D Status Parole D Type Transfer D Sex Related Offense No E JIDS 83 Date File Entered 01 01 2012 Minimum Parole Probation Expiration Date 01 01 2016 Maximum Parole Probation Expiration Date 01 01 2017 To Receiving State or Holding State Kentucky From Sending State or Home Demanding State Ohio D Case Status Active D Case Closure Date Workflow Status el Last Changed 12 13 2012 3 10 00 PM Changed By icjo3 a Select Current if you want to view the current step of all workflows the file is in b Select All if you want to view every step of every workflow the file is was in Pg 71 Email Notifications Field Officer Users will receive email notifications in the JIDS system when the following events occur e Anitem has been routed to the user to work e AnlICJO is notifying you of something Notification emails contain a variety of information about what was sent to you the juvenile file it is in relation to and who routed it to you An example of what one of these emails looks like is below From user email gov mailto user email gov Sent Tuesday April 22 2014 8 15 AM To JIDS User Subject JIDS Document Routed to You The following document has been routed to you Juvenile s First Name Joe Juvenile s Last Name
27. al Assignme 3 document s assigned to icjo User n dua mim INTERSTATE COMPACT FOR JUVENILES FORM Date Details NS d i a JIDS j Di REQUISITION FOR ESCAPEE OR ABSCONDER Juvenile s Last Name TEST Case Closure From e a MES O REQUISITION FOR ACCUSED DELINQUENT T JIDS Juvenile s Last Name CAUTHEN Sending State 1 Communication Request 1 nity nd 6 o X AYE MIL qu A Juvenile s Last Name ABSCONDER From Court B a Add Content t Jet Den m MARIE DANIEL li bomon 07 11 2003 in accordance with the Interstate Compact for Juveniles ICJ Rules Section 600 Return of Juveniles Said juvenile check appropriate item C was paroled to the custody of qii User Management O was placed on probation subject to the supervision of mu z O was committed to _ institution or agency OR DI has fied to avoid prosecution and despite applicable provisions of law has C escaped DI absconded fled and is now believed to be in your jurisdiction at 123 Willow Court Lexington KY 40502 Juvende s physical description HESI Wt100ibs Eyes Bue Hair Bond Race Other Sex Female identifying marks of scars A y mc Ta ER Attached are two certified true copies of the judgment formal adjudication order of commitment or petition alleging delinquency verifying juvenile s legal status 2 Circumstances of breach of terms of probation parole escape from institution or Boeing to avoid prosecution
28. ate File Entered 09 14 2013 Minimum Parole Probation Expiration Date 04 30 2013 Maximum Parole Probation Expiration Date 08 14 2016 To Receiving State or Holding State Kentucky EI From Sending State or Home Demanding State Ohio Ei Case Status Active vl Case Closure Date Workflow Status vil Out of Office Procedures Set your email program to Out of Office The Out of Office Reply you set up will respond to any user who sends you an assignment while you are away to notify them of your absence This is the only notification a user who routes a file to you will receive to let them know that you are out of office Pg 49 Creating Completing a Form Electronically Creating Completing a Form via the Web Viewer 1 Inthe web viewer select the Generate E form icon ls BCEE O CECI IES p LS TERDON A 1 TRANSFER 2 E H FORM IA VI 1 A 1 FORM V 1 Sitat m i l e Form V Report of Sending State Upon Juv Leaving G INTERSTATE COMPACT FOR JUVENILES a Generate E Form n OFT Ia DM ka Cancel Note For information on E form Processes please see the E form Processes section 2 Select the e form you would like to complete Communication Request Form Form Petton for Reg to Return a Runaway Juv Form Reg for a Runaway Juvenile Form lA amp Vl Applications for Services and Waiver Form ll Req for Escapee Absconder or Accused Del Form Ill
29. bar Search Last a 9 X gt Logged in as Username e Search The Search section in your toolbar allows you to do a quick search by the juvenile s last name e Last Selecting the Last button will bring you to the search results screen for the last item you searched for e User Preferences A The User Preferences icon allows you to edit several different user preferences such as changing your password or email e Help The Help icon redirects you to the JIDS Helpdesk page where you access training materials and find answers to frequently asked questions e Logout x Select the Logout button to end your JIDS session and return to the log in screen Pg 17 Search Results Screen Found XX File s in JIDS O e m x3 e Refresh The Refresh icon resubmits the search parameters the user specified on the Search screen e SearchGrid The Search Grid icon allows you to narrow down your search results by performing an additional search on your results e Print Grid The Print Grid icon lets you print all or part of the generated search results Print List What would you like to print Select which pages to print All records on current page All records on pages to Maximum of 50 pages at a time ER SE e Export The Export icon lets you export all or part of the generated search results to an Excel spreadsheet Pg 18 Export List What would you
30. ct the JIDS header Found 8 File s in JIDS Q e m es From To Receiving Sending Juvenile s Juvenile s R Sex Related E Date File State or C i 1 First Name Last Name GE amas ipe Offense MET Entered Holding a Status Cha State ome Dema State SC AME ABSCONDER 03 05 2005 African Femal deinguent Feu y 10038 09 01 2012 Ohi Vermont Activ NH American Absconder i wu 3 34 00 PM runaway p Return 9 10 2012 ROBERT BUILDER 03 02 2001 White Male delinquent R No 10046 09 02 2012 Ohio New Jersey Active 4 33 00 PM ERE unaway 33 r E emm Identified by 8 8 mem 9 25 2012 AMBER CAUTHEN 01 03 2000 bu ur n Female Parole Transfer Yes 10048 06 19 2012 Kentucky Ohio Active 12 26 00 PM C SC en CROCKER 08 22 1998 White Female Probation Travel No 10005 05 08 2012 Kentucky Idaho Closed ON A E Afri Mn 9 12 2012 ARTHUR BENNETT 08 01 2000 Male Parole Failed No 10064 08 02 2012 Kentucky New Jersey Active eg American 7 05 00 PM Placement T rom CARLILE 09 10 2012 White Female Parole Transfer Yes 10071 09 25 2012 Kentucky Ohio Active ebd SE BERNARD BLACKING 09 11 2012 White Male Parole Transfer Yes 10074 09 25 2012 Texas Vermont Active eko SC AUDRIA ADAMS 09 11 2012 White Female Parole Transfer Yes 10075 09 27 2012 Oregon Utah Active blica Each juvenile file is assigned its own unique JIDS number upon creation When searching for a specific juvenile file whose JIDS number you know enter the numbe
31. ded You will remain on the Add Content File Entry page and the fields will still be filled out with the information from the previous juvenile Make any alterations to this data for your new juvenile file and click Save cesstully Project JIDS Juvenile s First Name Example s Juvenile s Last Name Juvenile DOB 01 01 2000 Race Other iv Sex Male iv Status Parole iv Type Transfer iv Sex Related Offense No iv Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Auto Counter Date File Entered 04 01 2014 Minimum Parole Probation Expiration Date 03 31 2016 Maximum Parole Probation Expiration Date 01 01 2018 To Receiving State or Holding State Kentucky From Sending State or Home Demanding State California Case Status Active Case Closure Date Workflow Status Remember Fields Options 9 File Entry Upload Documents Generate E Form uE ENT SES 6 The page will refresh and you will be brought to the juvenile s File Details page Pg 33 Copying a File s Details to Create a New File If you are creating a new file for a juvenile that already exists in JIDS i e a second transfer of the same juvenile you can copy the existing file s details to avoid double data entry To copy the file details 1 Gotothe file details page of the e
32. e 5 business day the Sending State s ICJO receives a notification that the Travel Plan is due At this point they have the option to send the Travel Plan or request a 5 business day extension When the Sending State s ICJO sends the Travel Plan to the Receiving State s ICJO the Receiving State s ICJO gets an email notification When the juvenile is returned to the Sending State the Sending State s ICJO completes the workflow Non Voluntary Return The Non Voluntary Return workflow allows for the Home Demanding State s ICJO to initiate the process for the return of a runaway juvenile to their home state After sending the request for the juvenile the Holding State s ICJO has the option to approve or deny the request If denied the workflow completes If approved the Home Demanding State s ICJO has 5 business days to send the Holding State the Travel Plan for the juvenile On the 5 business day the Home Demanding State s ICJO receives a notification that the Travel Plan is due At this point they have the option to send the Travel Plan or request a 5 business day extension When the Home Demanding State s ICJO sends the Travel Plan to the Holding State s ICJO the Holding State s ICJO gets an email notification Pg 63 When the juvenile is returned to the Home Demanding State the Home Demanding State s ICJO completes the workflow Voluntary Return The Voluntary Return workflow allows for the Holding State s ICJO to initiate the p
33. e Email Page s The Email Page s icon attaches the selected documents to an email in your default email client Other Web Viewer Icons Ale JDS E 2 B jm E ATODAN Gap A E y RETURN 1 E YU E FORM II 1 i ene Form ll Req for Escapee Absconder or Accused Del INTERSTATE COMPACT FOR JUVENILES a REQUISITION FOR ESCAPEE OR ABSCONDER C REQUISITION FOR ACCUSED DELINQUENT Authority ad DATE 09 14 2012 14 2012 Appropiate A requisition the return of MARIE DANIEL x on 07 11 2003 in accordance with the Interstate Compact for Juveniles ICJ Rules Section 600 Return of Juveniles Said juvenile check appropriate item O was paroled to the custody of O was placed on probation subject to the supervision of C was committed to institution or agency R has fled to avoid prosecution and despite applicable provisions of law has E escaped Z absconded O fled and is now believed to be in your jurisdiction at 123 Willow Court Lexington KY 40502 Juvenile s physical description HE log bs JEyes Blue Hai Biena Jace Other Sex Female PUTES D SE e Adhoc to Individual User Step Originator en A Document Workflow Notes v Info P Signature e Web Viewer Settings Located at the top
34. e agreement below Click Submit at the end of the form to activate your account Print or save a copy for your records prior to submission 1f desired Your User Acceptance Agreement has been successfully submitted Within 5 minutes vou should recerve an email confirming your account has been activated and you will be able to log tn to JIDS If you do not receive an email contact your state compact administrator for assistance 4 Within 5 minutes of when you click Submit you should receive an email letting you know you can now sign in to JIDS Pg 10 Your JIDS login has been activated JIDS amp juvenilecompact org Sent Mon 10 15 2012 11 33 AM usernamed atest com Please proceed to the JIDS login screen for your first login Username email address username test com Role JPO State Tennessee Status Parole 5 Return to the log in screen and sign into JIDS a You should successfully log in and be forced to change your password Password for Current Password Hew Password kend keng unl kel Weak Confirm New Password ED Password Requirements 1 Be a minimum length of eight B characters 2 Include a mix of lowercase and uppercase i Include one special character Hz etc 4 Include one number 5 Hot be a dictionary word or proper name 6 Mat be the same as the User ID Not be identical to the previous ten 10 passwords Password Requirements JIDS has specific password requirements fo
35. e column headers at the top of the page Example of Global Assignments page sorted by Route Global Assignments 3 document s assigned to icjo4 Project Name Route Step Due Date Details O a JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST r eu JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN o d JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER Example of Global Assignments page sorted by Step Global Assignments 3 document s assigned to icjo4 e a m x3 EE Project Name Route Step Due Date Details D i JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN S CO JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER O g JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST 6 To view the thumbnail of the document routed to you select the Preview icon Global Assignments E 3 document s assigned to icjo4 E Project Name O 4 SCH JIDS mo H os O B sos Route Adhoc to Individual User Case Closure From Sending State Communication Request Step Originator ICJO Receiving ICJO Responder Due Date GO Am x Details Juvenile s Last Name TEST Juvenile s Last Name CAUTHEN Juvenile s Last Name ABSCONDER Pg 47 a Ascreen will open displaying the thumbnail image of the document Search Glob
36. e information you have stored To use Remember Fields 1 Select Add Content on your left hand navigation Workspace amp Assignments hd Search i y Reports 2 You will be brought to the File Entry page Enter in the File Details for your juvenile Project JIDS EI Juvenile s First Name Example Juvenile s Last Name Juvenile DOB 01 01 2000 Race Other E Sex Male EI Status Parole v Type Transfer E Sex Related Offense No E Sending State Compact Office Assign Receiving State Compact Office Assign JIDS J l Date File Entered 04 01 2014 Minimum Parole Probation Expiration Date 03 31 2016 Maximum Parole Probation Expiration Date 01 01 2018 To Receiving State or Holding State Kentucky E From Sending State or Home Demanding State California E Case Status Active E Case Closure Date Workflow Status E Remember Fields L Options File Entry Upload Documents Generate E Form SED RENTO SET Pg 31 3 Checkthe Remember Fields box Add Content File Entry Project Juvenile s First Name Juvenile s Last Name DOB Race Sex Status E Type Remember Fields O Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assien JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status
37. e s File Detail page Orcs Project JIDS Juvenile s First Name Jane Juvenile s Last Name Doe DOB 04 07 1999 Race White E Sex Female E Status Parole E Type Transfer E Sex Related Offense No EI Sending State Compact Office Assign Receiving State Compact Office Assien Note Users are only able to view the contents of files that they have an interest in Web Viewer Navigation Web Viewer Toolbar When you open a juvenile case file in the Web Viewer you should see the following buttons at the top left hand side of the screen Note As a JIDS user you will not be utilizing all of the displayed buttons Only the buttons you will be actively using in JIDS are described below v ke BB S oA El JIDS A Doe e File Search You can select the File Search icon to search for one or more juvenile files It allows you to open multiple juvenile files in the same Web Viewer window for use in side by side comparisons e Add Document s The Add Document s icon allows you to add files from your computer or a network location to the juvenile case file These types of files can include conditions of supervision petition arrest reports and photographs Pg 36 e Workflow The Workflow icon allows you to route document displayed in the Web Viewer down a predetermined workflow route e Generate E form P The Generate E form icon displays a list of all available ICJ forms you can generate in JIDS
38. en routed to your state to work select the Document Link in the email Note Only select the document link if you are logged out of JIDS If you are logged in go to your Assignments page to open the document in the web viewer Ca dau E Request for Travel Permit Visit has been submitted Message HTML EX e Message Adobe POF 3 Find Ah d ca X mu NR ECO gt e Wel Sa Y amp Dy Related Reply Delete Moveto Create Go Block Not Junk Categorize Follow Mark a Folder Rule Actio Sender up a lg Select Respond Actions Junk E mail fa Options Find From user testuser com Sent Mon 10 15 2012 10 23 AM To email example com Ce Subject Request for Travel Permit Visit has been submitted KS This email is a notification that a travel permit visit has been submitted Please follow the link below to log into JIDS for more information Juvenile s First Name TESTER Juvenile s Last Name JUVENILE DOB 01 01 2000 Status Parole Type Transfer JIDS 83 Routed By 1CJO381CJO com File Link http jids juvenilecompact org FB6 FileDetail aspx ProjectID 1 amp FileID 174 http jids juvenilecompact org FB6 output Viewer ashx ProjectID 1 amp FileID 174 amp DocumentID 4399 Document Link lii a You will be prompted to log in INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name CJO4BICIO com Forgot your Password ao Are you a registered user If not
39. enerates an email to the Sending State s ICJO when that date passes if the case is still active 2 The Quarterly Progress Report Monitor This monitor starts a counter which will send the Receiving State s ICJO office an alert at 75 and 90 calendar days to remind them to complete a Quarterly Progress Report if the case is active if they have not already Upon receiving this alert the Receiving State has the option to continue receiving the alert which resets the timer and allows them to receive another alert 75 and 90 calendar days later or cancel duplicate quarterly report alert If the Receiving State does not choose to continue receiving notifications they will not receive the next notification Travel Permit Visit The Travel Permit Visit workflow allows for the Sending State s ICJO to send a Travel Permit for Vacation Visit to the Receiving State s ICJO If the permit is for less than 30 calendar days the Receiving State s ICJO completes the workflow If the permit is for more than 30 calendar days the Receiving State s ICJO selects Return to Sending State Next the Sending State s ICJO has 30 calendar days to submit reporting instructions for the juvenile On the 30th calendar day the Sending State s ICJO receives an email to alert them that reporting instructions are due After they send the reporting instructions the Receiving State s ICJO completes the workflow Travel Permit Testing Placement The Travel Permit
40. f the search criteria the index field will be searched for the entered criteria any where within the index field not just at the beginning This variable performs an exact search when you place it at the end of the search string For example Brian retrieves all the records having the exact value Brian It is also use ful for both alpha and numerical values his variable excludes the search string from the search result when you place it in the beginning For example IBrian retrieves all the files that do not begin with without Brian This variable when placed between search criteria will allow JIDS to perform an OR search Exact Search Excludes Variable 3 Returned Result Criteria EE ANT MEEEENE All Files Stored in JIDS po jJon Any File Starting with John Johnson pg bi Containing Johnson in the 1 41H07 AnyFile NOT Starting with 107 LOURDES All Files EXACTLY 107 AIFilesthat are Blank in that Field I All Files that are NOT Blank in that Field 1 Christy SE EPT the files that contain 107634 107721 SL file that contains 10 634 or 107721 in that Field Pg 27 Sorting Search Results Search results can be sorted by the column names listed at the top of your results page By default results are sorted by Juvenile s Last Name To sort by a different parameter select the column header For example if you want to sort your search results by JIDS number sele
41. gency Name Title Agency Department Phone Re TESTER JUVENILE 01 01 2000 American Indian Alaska Native Male Juvenile s Name DOB Race Sex 3 Select Route to Predefined Workflow from your options Route to predefined workflow OO LA LL US aui UE SED 4 Select the workflow you want to route your document down Pg 57 Communication Request Request for Transfer of Supervision Violation Report and Reply Quarterly Progress Report Travel Permit Testing Placement Travel Permit Visit Voluntary Return Hon Voluntary Return Return for Failed Placement Case Closure From Recelvine State Case Closure From Sending State Cancel a Enter any notes you would like the first user in the workflow to see and click OK ED SED b You will receive a notification that the document was routed successfully Note The first step in any workflow except for the Ad Hoc to Individual User route is to the state s ICJO users As a JPO or JPS user upon clicking OK the document will sent to your state s ICJO users Pg 58 Workflow Descriptions Request for Transfer of Supervision The Request for Transfer of Supervision workflow allows for the Sending State s ICJO to request transfer of a juvenile from their state to the Receiving State Next the Receiving State s ICJO will have their field officers do a Home Evaluation which will be sent back to the Sending State upon completion The Send
42. heir state has absconded Upon receipt of the notification the Sending State s ICJO has the option to complete the workflow or send a warrant to the Receiving State From there the Receiving State completes the workflow After 10 business days the Receiving State ICJO may close the case for the juvenile via the Case Closure From Receiving State workflow Pg 62 Case Closure from Sending State The Case Closure from Sending State workflow allows for the Sending State s ICJO to alert the Receiving State s ICJO that the case has been closed for the juvenile Upon receipt of the notification the Receiving State s ICJO completes the workflow Case Closure from Receiving State The Case Closure from Receiving State workflow allows for the Receiving State s ICJO to request that a case be closed for a juvenile who has transferred into their state The Sending State s ICJO has the option to either accept or reject this request and the Receiving State s ICJO will receive an email notification to alert them of which option was chosen Return for Failed Placement The Return for Failed Placement workflow allows for the Receiving State s ICJO to initiate the process for the return of a juvenile to their home state whose placement has failed in the receiving state After the Receiving State s ICJO sends notice to the Sending State s ICJO the Sending State s ICJO has 5 business days to send the Receiving State the Travel Plan for the juvenile On th
43. his route is to be used for all correspondence outside of ICJO to ICJO communication Pg 64 Ad Hoc Routing Uses of Ad Hoc Routing Ad Hoc Routing allows for an ICJO to send documents to their field staff and vice versa This can be done for a variety of reasons but its primary uses will be to notify field staff ex The receiving state ICJO ad hoc routing a Form VII to a JPS or JPO to alert them that a juvenile will be visiting their state or to send a form to field staff for them to complete ex The receiving state ICJO ad hoc routing a Form VIII to a JPS or JPO so they can conduct a Home Evaluation for a juvenile Field Staff will use Ad Hoc Routing to send documents to the state s ICJO How to Ad Hoc Route 1 Inthe web viewer select the Workflow icon IMPORTANT The document you choose will be the document that contains all of the workflow task buttons for the entire workflow route It will also be the first document to load when a user it has been routed to opens the assignment Because of this the document you select should be the e form related to the information you need to convey to your field officers gt 5 Dale p rpm E NV ZEN 117 ux El E SB Lo e Comment Share E Ez 10 12 2012 1 7 E TRANSFER 2 ch t 1g A 199 TRAVEL 1 A E FORM VII 1 LI ES i qa e Form VIl Travel Permit G LE INTERSTATE COMPACT FOR JUVENILES Route to predefined workflow SE
44. ing State s ICJO will accept or deny this transfer based upon the decision made by the Receiving State s ICJO on the Home Evaluation form If denied the workflow completes If accepted the Sending State s ICJO sends a Travel Packet to the Receiving State s ICJO When the juvenile transfer occurs the Receiving State s ICJO will complete the workflow When completing the workflow upon juvenile transfer two processes are initiated 1 The Maximum Parole Probation Expiration Date Monitor This monitor looks at the Maximum Parole Probation Expiration Date from the case s File Details and automatically generates an email to the Sending State s ICJO when that date passes if the case is still active 2 The Quarterly Progress Report Monitor This monitor starts a counter which will send the Receiving State s ICJO office an alert at 75 and 90 calendar days to remind them to complete a Quarterly Progress Report if the case is active if they have not already Upon receiving this alert the Receiving State has the option to continue receiving the alert which resets the timer and allows them to receive another alert 75 and 90 calendar days later or cancel duplicate quarterly report alert If the Receiving State does not choose to continue receiving notifications they will not receive the next notification Quarterly Progress Report The Quarterly Progress Report workflow allows for the Receiving State s ICJO to send a Quarterly Progress Report to the
45. kflow completes e If Request Revocation is selected the Sending State s ICJO has 5 business days to process the request On the 5 business day the Sending State s ICJO will be sent a notification email to remind them that they need to take action Then they send it back to the Receiving State s ICJO who completes the workflow e If Request Discharge is selected the Sending State s ICJO has 60 calendar days to respond to the Receiving State On the 60 calendar day the Sending State s ICJO will be sent a notification email to remind them that they need to respond After responding the Receiving State s ICJO will complete the workflow If the Sending State has not responded to the Receiving State within 10 business days of receiving the Violation Report by clicking on one of the workflow icons the Sending State will receive an email reminder notification to respond to the Violation Report The Step name on the Sending State s Global Assignment s page changes to 10 day due date passed When the Sending State clicks Request Revocation or Request Discharge the workflow moves into the new time frame associated with that action see above The Sending State will not receive the 10 day reminder email as the workflow has already moved forward into a new time frame Absconder Violation Report The Absconder Violation Report workflow allows for the Receiving State s ICJO to alert the Sending State s ICJO that a juvenile transferred into t
46. lect Search on the left hand navigation Workspace a Assignments Add Content illl Reports 2 When entering search data into text fields select Options for ways to narrow down your results further Project JIDS Juveniles Last Mame DOB to 3 Ascreen will open allowing you to perform searches via Exact Match Not Match and Or Preview Exact Match MOT Match a Exact Match can be performed by selecting the Exact Match radio button and entering your search criteria in the field next to it Choosing this option will only return results that match your search criteria exactly b NOT Match can be performed by selecting the NOT Match radio button and entering your search criteria in the field next to it Choosing this option will only return results that do not match your search criteria Pg 26 c ORcan be performed by selecting the OR radio button and entering your search criteria in any or all of the three fields next to it Choosing this option will only return results that match one of the search criteria you have included 4 In addition to the Options window these same searches can be performed by using certain distinct variables in your regular search window See below for descriptions and examples of how to use these variables in JIDS ee This variable performs a wildcard search and retrieves all the files Itis useful for both alpha and numerical field values When used at the Wildcard beginning o
47. leting a Form Electronically una il 50 Creating Completing a Form via the Web Viewer 50 Creating Completing a Form via the Add Content File Entry page 51 EOP OCS SSCS E 52 Prnt MEd FOT n woesicer saan A 53 EMANAN a FOR 54 EXPONE Wee E OO TOO SOT 56 Initiating a File Down a Specific Workflow Route 57 Workflow DESCrDUOMS sucede oi dece oe ree da e Se 59 Reguestdor Transfer of SUDebvIs OPE seisein tuta Dn vba ic 59 Quarterly Progress REDOT its 59 Expedited Red for TOS le E EE 60 Expedited Red for TOS Sex Offender dete aat ubt t ona bene da 60 IRSCH d E A PPP E EA 61 Travel Permit Testing Place Men e al e a 61 Travel Permit RTENOUTICSEIOTI o 62 Violation Report ond Rep IV sara ra posada 62 ADSconderViolation Re DO fala aci 62 Case Closure from endine Slate nc ais 63 Case Closure rom Eege EE eege 63 Return TOF Failed Placenta a 63 NOM VOIUNTARY scd arem TE 63 Voluntary Reta ii 64 Communication RegubsL anna tas 64 Ad Hocto leie ge CHE RE dern p 64 Pg 3 AG HOC ROUTE T T Re ae ene ene er eee 65 Uses of Ad Hoc ROUUBB ai eget wats dc Pes esa tb ce cuta aree bio dies Du bus Pu bu ud mma Oo uf T Dna Ln 65 POW to AQ HO CROMO 65 ROOM REDO eenen e a E area 69 NDS CUSTOM REPOS ae N A NE NN 69 WorktowW ACtIvVitY REO GE 71 A e o saabaalveestett 72 REPNE CO dc e E EE 73 Accessing JIDS Helps end ca 74 Pg 4 Logging In The JIDS system i
48. m processes The below list describes which forms are generated when you select each e Referral Packet Form IV Form IA VI and Form V e Failed Plemt Packet Case Closure Notification Travel Plan Pg 52 Printing a Form To print a form 1 Inthe web viewer check the boxes next to the form s you want to print be m A Re JIDS 5 JUVENILE A _ TRANSFER 3 A E FORM IV 1 E ge Form IV Parole or Probation Investigation Request L M FORM IA VI 1 k vw aa e Form lA amp VI Applications for Services an Waiver FORM V 1 i lam e Form V Report of Sending State Upon Juv Leaving 2 Select the Print Document s icon in the top navigation Bar I A GC JUVENILE A El Ly TRANSFER 3 A FORM IV 1 i Imma e Form IV Parole or Probation Investigation Request A M FORM IA VI 1 e e Form IA amp VI Applications for Services an de E 1 FORM V 1 lama e Form V Report of Sending State Upon Juv Leaving 3 Anew window will launch containing the document s selected and you will be prompted to print Pg 53 Copies A Pages to Print Comments 8 Forms All Document hd Current page Pages fi gt More Options 8 5 x11 Inches Page Sizing amp Handling ad re nae m ET FOR JUVENILES FORMIANI Shrink oversized pages F i CES AND WAIVER T Choose paper source by PDF page size
49. mize the description 5 To choose a report click its name Q Case Load Summary Q Case Load Detail 6 Enter the required parameters at the top of the report and click Display Report JIDS Case Load Summary Report State Alabama From Date 01 01 2012 To Date 09 14 2012 Display Report a Your results will appear in the report below the parameters 88 Ce x1 10f1 100 JIDS Case Load Summary Report Incoming Outgoing State Prob Par Sex Sex Term Term Par Total Prob Par Sex Sex Only Only Off Prob Off Par Prob Incoming Only Only Off Prob Off Par Alabama TOTAL JIDS Case Load Summary Report Incoming 8 Toexport a report select the export icon at the top of your report window Export this report JIDS Case Load Summary Report Incominc Pg 70 a Ascreen will come up allowing you to choose the file format and page range of the report you are exporting We recommend you use PDF or Microsoft Excel 97 2003 as the file format EET Crystal Reports RPT Page Range _ All Pages Select Pages b From the drop down select PDF for file type and leave the page range at All Pages c Click Export The PDF of the report should open and you will be able to save it to your computer Workflow Activity Report 1 GototheFile Details page of the juvenile file you want to view the Workflow Activity of 2 Atthe bottom of the juvenile s file details there is
50. of Juveniles Said juvenile check appropriate item O was paroled to the custody of O was placed on probation subject to the supervision of Cl was committed to institution or agency OR has fled to avoid prosecution and despite applicable provisions of law has escaped absconded O fled and is now believed to be in your jurisdiction at 123 Willow Court Lexington KY 40502 Juvenile s physical description HEI lg lbs Eyes Hal tong Jace Other Sex Female eiit Damen CS EE Adhoc to Individual User Step Originator 8 Toopen the full file details page for the document routed to you select any file details of the assignment routed to you Ao geg d LA 3 document s assigned to icjo4 e a A x Project Name Route Step Due Date Details LI A a JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST d JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN d JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER a The page will refresh and you will be brought to the File Details page for the juvenile file Project JIDS Juvenile s First Name MARIE Juvenile s Last Name TEST DOB 0741 2003 Race Other v Sex Female v Status Probation Type Return Absconder Ei Sex Related Offense No iv Sending State Compact Office Assign Receiving State Compact Office Assign JIDS 32965 D
51. orth any adjustments in my situation which may be occasioned In view of the above do hereby apply for permission to be supervised on Probation i Ohio probation parole Receiving State FORM VI MEMORANDUM OF UNDERSTANDING AND WAIVER l Example Juvenile realize that the grant of Probation and especially the privilege to leave the State of Alaska to go to the State of Ohio is a benefit to me In return for these advantages promise Document Notes v Info Signature Pg 40 2 Enter notes in the File Notes field and click the Save icon d JIDS A 1E Juvenile A 7 y TRANSFER 3 E FORM IV 1 A E FORM IA VI 1 h gas e Form IA amp VI Applications for Services Waiver duni 3 INTERSTATE COMPACT FOR JUVENILES ee APPLICATION FOR SERVICES AND WAIVER APPLICATION FOR COMPACT SERVICES Ohio FROM Alaska Receiving State Sending State Example Juvenile hereby apply for supervision as a parolee or probationer to the Interstate Compact for Juveniles understand that the very fact that supe rvision will be in another state makes it likely that there will be certain differences between the supervision would receive in this state and supervision which will receive in any state to which am asking to go However urge the authorities to whom this application is made and all other judicial and administrative authorities to recognize that supervision in an
52. ot permanently save them This allows all the same ability as above but Annotations no saving Use Annotations the user can save the annotations with saving permanently as a mask over the image The original image is not modified Pg 14 This allows a user to toggle between showing and hiding the annotations regardless of their X X ability to edit or save them Print View This allows a user to print project based X Reports reports Allow Workflow This allows a user to start a document down a man X X X Initiation workflow route Show Hide Annotations Workflow This allows a person to generate and view X X X Reports workflow reports JIDS Custom This allows a person to generate and view JIDS X X X Reports Custom Reports Main Interface Navigation Navigation Panel On the left hand side of your screen you should see the JIDS Navigation Panel Workspace amp Assignments a Search e Add Content al Reports e Workspace Wee JIDS provides a workspace for faster access to projects files and documents The workspace is customizable by users and can be organized to meet the needs of the individual user To edit your Workspace Workspace 2 Onthe Workspace page click g The Workspace options window opens Workspace ptions p My Assignments Missing Documents Assignments Dashboard Recent Documents FileBound Projects My Clipboard Recent Files Add to Page O 3 Select
53. other state if granted as requested in this application will be a benefit to me and will improve my oppo rtunities to make a good adjustment In order to get the advanta ges of supervision under the Interstate Compact for Juveniles do hereby accept such differences in the course and character of supervision as may be provided and do state that consider the benefits of supervision under the Compact to be worth any adjustments in my situation which may be occasioned In view of the above do hereby apply for permission to be supervised on Probation in Ohio probation parole Receiving State FORM VI MEMORANDUM OF UNDERSTANDING AND WAIVER l Example Juvenile realize that the grant of Probation and especially the privilege to leave the State of Alaska to go to the State of Ohio is a benefit to me In return for these advantages promise Moving a Document into a New Divider Note For the definitions of Separators and Dividers see the section titled Separators and Dividers 1 Inthe web viewer right click on the document you want to move and select Change Document Information Pg 41 BEM exa A JIDS E A L JUVENILE eC LJ A y TRANSFER 4 C FORM IA VI 1 IL C FORM VIII 1 E FORM IX 1 4 A 3 CONDITIONS OF SUPERVISION 1 E Page 000 Kg ange Document Informa 4 nename Docume Replace Document Copy URL Delete Document 2 Select the new Divider and or Separa
54. r into the JIDS number field on the search screen and click Search File Structure Each juvenile file in JIDS is its own specific case file A juvenile may have multiple cases for example if they travel to other states frequently resulting in more than one file for the same juvenile in your search results For example John Doe travels from his home state of Ohio to visit Kentucky to test placement Three months later John Doe transfers from his home state of Ohio to Tennessee These examples would show up as two separate case files in the JIDS system not as one juvenile file What You Can View e very user in the system can see the file details for all juvenile files in the system regardless of the states involved e A user can only see the contents of a juvenile file documents etc if their state is in either the To or From field of the file details For example if you are a user in Kentucky you can only view a juvenile file s contents if the juvenile file has Kentucky listed as the To state or From state Pg 28 If you need to view the contents of a file that you do not have access to please contact one of the states that do have access to request them to email you information Key and Last Search The Key Search Field is the search field located at the top of your JIDS page It allows you to do a quick search based on the Juvenile s Last Name Search The Last button at the top of your JIDS page brings you to
55. r its users In order to successfully save your password must Be a minimum length of eight 8 characters Include a mix of lowercase and uppercase Include one special character amp etc Include one number Not be a dictionary word or proper name Not be the same as the User ID LU Be m og von p Not be identical to the previous ten 10 passwords Pg 11 Forgot Password If you forget your password you can reset it yourself by doing the following 1 On the JIDS log in screen enter your user name into the User Name field 2 Select Forgot your Password INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name e user example com Password i Forgot your Password a Are you a registered user If not click here 3 Your screen should refresh and you should see a green banner that reads Password activated link has been send to your EmaillD INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name e user example com Password Are you a registered user If not click here Pg 12 4 You should receive an email entitled Forgot Password confirmation link which includes a link to reset your password Click on the link in the email 5 The link should open the page shown below Enter in a new password that fits the password requirements and click Submit JIDS Forgot Password User Name user example com Ne
56. rocess for the return of a runaway juvenile to their home state After the Holding State s ICJO sends notice to the Home Demanding State s ICJO the Home Demanding State s ICJO has 5 business days to send the Holding State the Travel Plan for the juvenile On the 5 business day the Demanding State s ICJO receives a notification that the Travel Plan is due At this point they have the option to send the Travel Plan or request a 5 business day extension When the Home Demanding State s ICJO sends the Travel Plan to the Holding State s ICJO the Holding State s ICJO accepts it When the juvenile is returned to the Home Demanding State the Home Demanding State s ICJO completes the workflow Communication Request The Communication Request workflow allows an ICJO user to communicate using an ICJ form with another ICJO user in regards to a juvenile s case file This form is stored with the file and therefore its contents are stored for future reference This route allows for a maximum of four requests and responses Ad Hoc to Individual User The Ad Hoc to Individual User workflow allows for communication between the ICJO and field officers JPS and JPO users This workflow can be used for notifications ex to let a JPO know when a juvenile will be visiting their state or for sending documents that need to be completed ex a JPO fills out a Form IX and sends it to their JPS who sends it to their ICJO in a Quarterly Progress Report workflow T
57. s a Read the User Acceptance Agreement and Privacy Policy b Complete the e form at the end of the agreement pg 14 by inserting your information in each of the fields E e O e 14 ey de KA EJ wi M Comment Share INTERSTATE COMPACT FOR JUVENILES JIDS USER ACCEPTANCE AGREEMENT USER NAME Eh ADRESS rore Ora eme ss P Bg 9 c When you are finished click the Submit button at the bottom of the e form a NO SS PEA comment se ES ROLE JPO STATE Tennessee STATUS Parole By selecting the I Accept box you acknowledge that you have read the Juvenile Interstate EE Data System JIDS Privacy Policy and User Acceptance Agreement and agree to be bound by Ca the terms and conditions set forth You agree to use JIDS for lawful purposes only and you acknowledge that your failure to do so may subject you to civil and criminal liability If you do not agree to the terms and conditions of this agreement you may not access view obtain services from or otherwise use JIDS ACCEPT DATE ACCEPTED 08 24 2012 By selecting the I Accept box below you acknowledge that you have also received the permission of your state s compact administrator or designee to access JIDS ACCEPT DATE ACCEPTED 08 24 2012 d Anotice will appear alerting you that your information was submitted successfully ors wie JIDS USER ACCEPTANCE AGREEMENT Please review and complete th
58. s located at https JIDS juvenilecompact org Note if this is your first time logging in to JIDS you must complete the User Agreement and Privacy Policy Go to the First Time Log In Activating Your User Account section on page 8 for instructions on how to proceed 1 Open JIDS in your browser by entering https JIDS juvenilecompact org in your browser s address bar fk 2 E jids juvenilecompact org D N 2 You will be brought to the log in window Staren lge 3 Search Share er More gt gt INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name A Password 4 Forgot your Password Are you a registered user If not click here FileBound version 6 1 3 Copyright 2012 Marex Group Inc By logging in you agree to the terms snd conditions ss provided in the licensing agreement ig L 3 Enter your user name into the User Name field Note your user name is your email address INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name Password Forgot your Password as Are you a registered user If not click here 4 Enter your password into the Password field INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name Password Forgot your Password a Are you a registered user If not click here o d gE 5 Click Login INTERSTATE COMMISSIO
59. t are not limited to e Signed ICJ forms e Juvenile medical or school records e Arrest reports e Other miscellaneous support documentation that would normally be stored in a juvenile s file These documents can be scanned using your office s scanning tool i e a document scanner attached to your computer a multifunctional device scanner printer fax on a network etc When you scan a document s save your scanned documents to a directory on your network or local computer such as your desktop where you can easily access them It is recommended that you scan your documents in black and white at 200 DPI This will help the images remain at a manageable size and will not delay load time once inside JIDS After the documents you would like to attach to a file have been scanned please refer to the Adding an Attachment to a Juvenile File section to see how to add documents to a file Pg 45 Viewing Your Workload 1 To view your workload select the Assignments page on your left hand navigation Tip The number of items assigned to you will appear in parentheses next to Assignments Project Search Project E Add Content illl Reports Juvenile s First Name 2 You will be brought to your Global Assignments page which displays every item currently assigned to you c S AC X d H Logged in as icjo4 Ml workspace Global Assignments Assignments 3 3 document s assigned to icjo4 e a m xs Adhoc to Individual
60. the sections that you would like to be visible on your Workspace page Only your selections will be displayed in the Workspace 1 Select the Workspace icon Pg 15 Assignments The Global Assignments page shows a list of all documents that are assigned to you across all Workflows These documents are assigned to your state and waiting for you to take an action Search You can search for juvenile case files located within JIDS by using the specified index field values Add Content The Add Content icon brings you to the File Entry page which allows you to create a new Reports i Assignments Search Project Juvenile s First Name Juvenile s Last Name DOB Race Sex Status Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status sie Add Content juvenile case file in JIDS illi Reports JIDS e Options compliance status of files in workflow and total case load lt lt ISI S S lt s e The Reports icon allows you to generate a variety of reports measuring data in JIDS such as Pg 16 Toolbar At the top of your screen you should see the JIDS tool
61. tor you would like your document to be filed under Click OK Document Properties Separator TRANSFER Divider CONDITIONS OF SUPERVISION 1 1 1990 JO E 3 The viewer will refresh and your document will be placed in the new location Separators and Dividers Separators and Dividers are used to sort and categorize the documents within a file Separators consist of broad categories while Dividers are more specific groupings within the Separators P g 42 How to Add Attachments to a File 1 In the web viewer select Add Documents in the top navigation Mol b El jene Bermuj vsvei n ojedseivi jBmBasalg i A Ly TRANSFER 2 A FORM IA VI 1 Bel Pow ua e Form lA amp VI E hai for Services a LI _ T FORM V 1 G B eT deg gt E a INTERSTATE COMPACT FOR JUVENILES N 2 Select the Separator and Divider to file the document under Note For the definitions of Separators and Dividers see the section titled Separators and Dividers TRANSFER Form IA VI Upload Documents an Browse Res WER SES 3 Browse and select the document you want to attach Look in 1 Test Folder D 2 e P Name Date modified Type As Places RB Sample Document 10 3 20121 26PM_ PDF File Desktop Pg 43 4 Select Save to upload the attachment Separator TRANSFER Divider Form IA VI Upload Documents Sample Doc
62. uest an expedited transfer of a juvenile sex offender from their state to the Receiving State It begins with the Sending State submitting a Travel Permit to the Receiving State Next the Receiving State s ICJO will approve or deny the request to expedite the transfer NOTE The Receiving State may deny the request to expedite the transfer of supervision case but it cannot deny the transfer of supervision according to Rule 4 104 4 if the juvenile has no custodial parent or legal guardian in the Sending State but does have a custodial parent or legal guardian in the Receiving State If denied the regular Request for Transfer of Supervision workflow begins If accepted the Receiving State has 5 business days to submit reporting instructions registration requirements After Pg 60 that the Sending State has 10 business days from the time the Travel Permit was submitted to submit the juvenile s referral packet to the Receiving State Once the Receiving State gets the Referral Packet they will have their field officers complete a Home Evaluation which will be sent back to the Sending State upon completion When the juvenile transfer occurs the Sending State s ICJO will complete the workflow When completing the workflow upon juvenile transfer two processes are initiated 1 The Maximum Parole Probation Expiration Date Monitor This monitor looks at the Maximum Parole Probation Expiration Date from the case s File Details and automatically g
63. ument pdf an Browse ES ep a The viewer will refresh and your document will be present under the correct Separator and Divider File Hierarchy Each document added to the web viewer will fall under a specific separator and divider The list below displays what dividers are present under which separators Separator TRANSFER e FormiV e Form IA VI e FormV e Form VIII e Form IX e Form X e Order of Adjudication Commitment e Conditions of Supervision e Petition Arrest Reports e Risk Assessment e Safety Plan e Legal and Social History e Victim Information e Photograph of Juvenile e Other e Surveillance Travel Plan e Victim Notification Supplement Form Pg 44 Separator RETURN e Form e Formll e Form lll e FormA e Order Setting Hear for the Requisition for Runaway Juvenile e Petition for Hearing on Requisition for Runaway Juvenile e Order Setting Hearing for Requisition for Escapee Absconder or Accused Delinquent e Petition for Hearing on the Requisition for Escapee Absconder or Accused Delinquent e Juvenile Rights form for Consent for Voluntary Return of Out of State Juvenile e Surveillance and Travel Plan Separator TRAVEL e Form VII e Travel Plan e Victim Notification Supplement Form Scanning Attachments Although JIDS is an electronic system there are some documents that you will receive in paper format that you will need to scan and upload to the system These documents may include bu
64. ur form to and click Save IMPORTANT If you have made any changes to the form and not clicked the Save button at the bottom of Save the form your edits will not be saved on your exported copy of the form Pg 56 Initiating a File Down a Specific Workflow Route To initiate a file down a workflow 1 In the document web viewer select the document you want to route IMPORTANT The document you choose will be the document that contains all of the workflow task buttons for the entire workflow route It will also be the first document to load when a user it has been routed to opens the assignment Because of this the document you select should be an e form related to the workflow you are using For example when choosing a Travel Permit workflow you should route a Form VII Travel Permit e form not a scanned copy of the form or an unrelated Photograph of the Juvenile Depending on the workflow the document e form you choose to route may vary 2 Click the Workflow icon in the top navigation Ce JIDS E A 117 JUVENILE E eat a ik O e 3 w BuBalg lil Comment Share p 1 PHOTOGRAPH OF JUVEN P a TRAVEL 1 iB i yy di e Permit Kg ZA INTERSTATE COMPACT FOR JUVENILES FORM VII OUT OF STATE TRAVEL PERMIT AND AGREEMENT TO RETURN VACATION VISIT ONLY VISIT FOR TESTING PLACEMENT To Kentucky From Ohio Receiving State Sending State From Joe Doe JPO Ohio A
65. ve up to these promises may be returned to the sending state i E 33 FORM V 1 have read the above or have had the above read and explained to me and understand its meaning and agree e thereto Juvenile s Signature Date Witness Signature Date in my capacity as the placement resource for TESTER JUVENILE do approve and subscribe Juvenile s Name to the above Memorandum of Understanding and hereby waive any right which may have to contest the return of the juvenile referred to h erein to the se nding state or jurisdiction from any state or jurisdiction within or outside the United States in which X he she may be found also undertake to cooperate with the supervising authorities and to assist them in securing the return of the juvenile referred to herein to the sending state whenever in their judgment such return may be necessary or desirable Placement resource s signature Date Witness Signature Date Permission is hereby granted to the above named juvenile to apply for reside in and be supervised by the State of Kentucky provided that the receiving state accepts supervision and the juvenile complies with the terms Receiving State of supervision Date SIGNED Ifprobation sending states JUDGE If parole sending state s COMPACT OFFICIAL ICJ FORM IA VI Rev 03 01 12 Document Notes x Info Signature 4167 2 Browse out to the location you would like to save yo
66. venile s Juvenile s Sex Related Date File State or First Name Last Name 278 Ge m umi me Offene 055 Ew Haa NEN ene e State State B e Native Won Return 10 16 2012 E JOHNNY JUVENILE 09 04 2012 Hawaiian Pa Male delinquent No 10077 09 27 2012 Kentucky Ohio Active Runaway 2 31 00 PM Islander runaway American 10 15 2012 E ESTER JUVENILE 01 01 2000 Indian Alaska Male Parole Transfer No 10083 01 01 2012 Kentucky Ohio Active 9 57 00 AM Native LTC Advanced Search Options 1 Select Search on the left hand navigation _ Workspace a Assignments Add Content illi Reports Pg 24 2 Below the standard search fields are Advanced Search Options Click the arrow to view them Project JIDS Ei Juvenile s First Name Juvenile s Last Name DOB to Race iv Sex E Status EI Type v Sex Related Offense vi Sending State Compact Office Assign Receiving State Compact Office Assign JIDS to Date File Entered to Minimum Parole Probation Expiration Date to Maximum Parole Probation Expiration Date to To Receiving State or Holding State v From Sending State or Home Demanding State v Case Status iv Case Closure Date to Workflow Status wl Advanced Search Options Em ep 3 Enter information on the juvenile file you are looking for into any combination of standard and advanced search fields and click Search 4 The page will refresh and your results will display Pg 25 Additional Search Options 1 Se
67. w Password SSES weak Confirm Password Em Password Requirements 1 Be a minimum length of eight 8 characters Include a mix of lowercase and uppercase 3 Include one special character amp etc 4 Include one number 5 Not be a dictionary word or proper name 6 Not be the same as the User ID 7 Not be identical to the previous ten 10 passwords 6 Uponclicking Submit you should be redirected to the JIDS login screen You should also receive an email titled JIDS Password Reset Notification to let you know that your password was successfully changed 7 Onthelog in screen enter your username and the new password you just created and click Login You should be able to log into the JIDS system successfully Note The Forgot your Password link will not work correctly if your password is expired INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System IDS User Name A user example com Password 4 9999990900909 Forgot your Password d Are you a registered user If not click here Pg 13 Security There are three user roles in the JIDS system Compact Office Administrator ICJO Field Office Supervisor JPS and Field Office User JPO Each user in JIDS will be part of a group associated with one of these roles Your rights in JIDS are dependent on which role you are Below is a matrix of the three roles and their respective system rights Group Rights
68. xisting juvenile that you would like to copy Click on the Options tool box idd Con tent File Detail P e Project JIDS e Juvenile s First Name Juvenile Juvenile s Last Name A DOB 01 01 2001 Race White D Sex Female D Status Probation I Type Transfer D Sex Related Offense Yes el JIDS 10091 2 Click on Copy File idi Content File Detail Project JIDS File Detail Option Copy Fil Juvenile s First Name Juvenile opy Te amp Add to User s Clipboard CN D Juvenile s Last Name A Viewer View Barcodes i DOB 01 01 2001 Race White D Sex Female El Status Probation D Type Transfer D Sex Related Offense Yes D JIDS 10091 Pg 34 3 The screen will refresh Make any necessary changes to the new file s detail page and click Save Add Content File Entry Project JIDS lt Juvenile s First Name Juvenile Juvenile s Last Name DOB 01 01 2001 Race White Sex Female Status Probation Type Sex Related Offense Yes JDS Date File Entered 05 01 2014 Minimum Parole Probation Expiration 10 10 2013 Date Maximum Parole Probation Expiration 10 10 2015 Date To Receiving State or Holding State ences a Home Demanding State ila case Status Case Closure Date Workflow Status WED SES Pg 35 Viewing a Juvenile s File To view the contents of a juvenile s file select the Viewer icon k on the top right hand side of your juvenil

JIDS User Manual - Interstate Commission for Juveniles

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