Postal Ballot Form
Contents
1. TRENT A TATA ENTERPRISE Registered Office Bombay House 24 Homi Mody Street Fort Mumbai 400 001 Corporate Office Trent House G Block Plot No C 60 Bandra Kurla Complex Bandra East Mumbai 400 051 Corporate Identification Number CIN L24240MH1952PLC008951 website www mywestside com e mail investor relations trent tata com Tel 022 6700 8064 POSTAL BALLOT FORM 1 Name amp Registered Address of the Sole first named member 2 Name s of the joint holder s if any 3 Registered Folio Number DP ID No Client ID No Applicable to members holding Shares in dematerialised form 4 Number of Share s held 5 E voting Event Number EVEN 6 User ID 7 Password 8 I We hereby exercise my our vote in respect of the following Special Resolutions to be passed through Postal Ballot which includes e voting by conveying my our assent or dissent to the said Resolutions by placing tick VW mark at the appropriate box below FOR AGAINST Sr No of I We assent I We dissent No Description of Resolution Shares to the to the Resolution Resolution 1 Appointment of Mr Philip N Auld as the Managing Director of the Company 2 Offer or invitation to subscribe to Non Convertible Debentures on a private placement basis 3 Creation of Charge on movable and immovable properties of the Company both present and future in respect of borrowings Place Dat2. cess can write to Mr M M Surti Company Secretary Trent Limited Bombay House 24 Homi Mody Street Mumbai 400001 or to the e mail ID investor relations trent tata com Please mention your Folio DP ID and Client ID Duly filled in and signed duplicate Form should reach the Scrutinizer not later than the date and time specified in serial no e above PROCESS FOR MEMBERS OPTING FOR E VOTING A In case a Member receives the Postal Ballot Form by E mail for members whose e mail addresses are registered i Open e mail and also open PDF viz Trent e voting pdf with your Client ID or Folio No as password The said PDF file contains your user ID and password for e voting Please note that the password is an initial password ii Open the internet browser by typing the following URL https www evoting nsdl com iii Click on Shareholder Login iv If you are already registered with NSDL for e voting then you can use your existing user ID and password v If you are logging in for the first time please enter the user ID and password provided in the PDF file attached with the e mail as initial password vi Password Change Menu will appear on your screen Change the password with new password of your choice with minimum 8 digits characters or combination thereof Please note your new password We strongly recommend that you do not share your new password and take utmost care to keep your password confidential vii Once the e voting
3. d member and in his her absence by the next named member Holders of Power of Attorney POA on behalf of member may vote on the Ballot mentioning the registration No of the POA registered with the Company or enclosing an attested copy of POA The exercise of vote by Ballot is not permitted through proxy In case of shares held by companies trusts societies etc the duly completed Ballot Form should be accompanied by a certified copy of the Board Resolution Authority and preferably with attested specimen signature s of the duly authorized signatory ies giving requisite authority to the person voting on the Ballot Form Votes should be cast in case of each resolution either in favour or against by putting the tick v mark in the column provided in the Ballot Duly completed Ballot Form should reach the Scrutinizer not later than the close of working hours 5 30 p m IST on 22 4 December 2014 Ballot Forms received after that date will be strictly treated as if reply from such member has not been received The Members are requested to send the duly completed Ballot Forms well before 22 December 2014 providing sufficient time for postal transit Unsigned incomplete improperly or incorrectly tick marked Ballot Forms will be rejected The Scrutinizer s decision on the validity of a Ballot form or any other related matter shall be final A Member seeking duplicate Postal Ballot Form or having any grievance pertaining to the Postal Ballot pro
4. e Signature of the Member Please read the instructions printed overleaf carefully before exercising your vote P T O 1 INSTRUCTIONS GENERAL INFORMATION There will be one Postal Ballot Form e voting for every Client ID No Folio No irrespective of the number of joint holders A member can opt for only one mode of voting i e either through e voting or by Ballot If a Member casts votes by both modes then voting done through e voting shall prevail and physical Ballot shall be treated as invalid Voting rights in the Postal Ballot e voting cannot be exercised by a proxy The voting rights of Members shall be in proportion to their shares of the paid up equity share capital of the Company as on 7 November 2014 PROCESS FOR MEMBERS OPTING FOR VOTING BY POSTAL BALLOT a Please complete the Ballot Form in all respects and send it duly signed to the Scrutinizer in the attached self addressed postage pre paid envelope which shall be properly sealed with adhesive or adhesive tape Envelopes containing Ballot Form if sent by courier at the expense of the Member but using the postage pre paid envelope will also be accepted The self addressed envelope bears the name and address of the Scrutinizer appointed by the Company The Ballot Form should be signed by the Member as per specimen signature registered with the Company Depositories In case shares are jointly held this Form should be completed and signed by the first name
5. his period Members of the Company holding shares either in physical form or in dematerialized form as on 7 November 2014 may cast their vote electronically The e voting module shall be disabled by NSDL for voting thereafter Once the vote on a resolution is cast by the Member he shall not be allowed to change it subsequently
6. home page opens click on e voting gt Active Voting Cycles viii Select EVEN E Voting Event Number of Trent Limited Now you are ready for e voting as Cast Vote page opens ix Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted Upon confirmation the message Vote cast successfully will be displayed x Once the vote on the resolution is cast the Member shall not be allowed to change it subsequently xi Institutional shareholders i e other than individuals HUF NRI etc are also required to send scanned copy PDF JPG format of the relevant Board Resolution Authority letter etc together with attested specimen signature of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through e mail on trent scrutinizer gmail com with a copy marked to evoting nsdl co in xii In case of any queries you may refer the Frequently Asked Questions FAQs Shareholders and e voting user manual Shareholders available at the downloads section of www evoting nsdl com or call NSDL on 022 24994600 B In case of Members receiving Postal Ballot Form by Post i User ID and initial password is provided at the bottom of the Postal Ballot Form ii Please follow all steps from Sr No 3A ii to xii above to cast your vote C The e voting period commences on 23 November 2014 9 00 a m IST and ends on 22 December 2014 5 30 p m IST During t
Download Pdf Manuals
Related Search