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TR4020/4030 User`s Manual

1. e Switch the TR40xx off and unplug the power cord Direct wiring Side A Side B Cross wiring Side A Side B e Remove four base cover screws 1 2 must share the same twisted pair e _ Lift the base cover Note that there is a flat cable running between the base cover and the rest of the unit Plus there are 2 wires black and red running from the battery Make sure that both the flat cable and the wires don t get unplugged while you are rotating the cover e Rotate the cover 180 degrees counter clockwise and press gently back into its position clearly 3 6 visible as a slight recess in plastic Make sure that the flat cable is neatly folded inside must share the same twisted pair e Insert and tighten the base cover screws D 10 Specifications amp Ordering Information LCD 104 x 52 black amp white no backlight Magnetic Card Reader TR4020MD ISO Track 2 75bpi RFID Card Reader TR4020RD 125KHz ASK 64 bits Manchester encoding Barcode Card Reader TR4020BD Code 39 numerical Infrared Barcode Card Reader TR4020FD Code 39 numerical RFID reading distance with am ISO sized Card 10 cm min Database capacity App 12000 records depends on the firmware version Interface TR4020 3x RS232 ports PC Master S
2. Getting Started Advanced topics TR4020 4030 User s Manual How to use this Manual How to print out this Manual ProxData on the web Check for updates Register to stay informed Tell us what you think Help amp Reference Programming Mode Menu Reference Online Items Settings Reference Onscreen message reference Document TR4020 TR4030 V3 30 Copyright Giga TMS 1999 2001 A 1 1 What s new in this Manual New Manual release covers both the TR4020 firmware V3 20 or V 30 and the TR4030 firmware V3 30 online Time Recorders The difference between these two machines is in the communication interfaces the TR4020 supports daisy chain RS232 network while the TR4030 has an Ethernet interface and can be placed directly on a Local Area Network LAN Whenever the description in the Manual applies both to TR4020 and TR4030 the Terminals will be referred to as TR40xx With the addition of the TR4030 to the TR40xx Terminal family the number of possible network configurations using TR4020 TR4030 or both TR4020 and TR4030 has been increased See Using Online communications and I O Connector pin assignment amp Cable wiring for the added data The addition of the Ethernet interface required several new Items in the Main Menu and onscreen messages to be introduced in the TR4030 These are described in All Main Menu Items and All Onscreen messages respectively Whenever the Main Menu I
3. 21 17 135 255 is invalid address because 21 is an odd number It is highly unlikely that you will ever need to change this address All Ethernet enabled devices in the universe are supposed to have unique Ethernet address and each TR4030 comes with its own unique factory address and is reset to this address each time you perform a System Reset Prefix to match Main Menu gt Setup gt Advanced Internal reader See also From character Number of characters Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Note The explanation below applies to the TR40xx s internal reader There is an identical Setting for an external reader scanner see Prefix to match External reader Prefix to match allows you to restrict the User ID cards accepted by the TR40xx to cards whose leading ID code characters match those of the prefix string This way you can setup the System to accept only certain ID cards see Fine tuning ID code processing You can even implement a simple access control function Using the TR40xx as an Access Control Terminal The prefix string can be from 0 to 16 digits long Entering a string with 0 characters disables prefix checking any readable User card will be accepted If the prefix string is set the TR40xx will compare each User Card with this string and reject the Cards that do not match for example If Prefix to match is set to 123 then the TR40xx
4. 113 Formatting failed See also Format disk This error is displayed when the service area Track 0 of the Floppy Disk you are trying to format is physically damaged or when the disk is not inserted properly Problems with tracks other then Track 0 are not so severe the disk will simply yield less usable space if it has some physical damages However Track 0 must be in good condition or the disk will be rejected The only solution in this situation is to try another disk 114 Formatting See also Format disk This screen is displayed during the Format disk operation The status bar shows approximate format progress Formatting is a long operation It can be aborted by pressing and holding Abort until Abort this operation question is displayed then choosing Yes Warning Aborting the formatting will make the Floppy Disk unusable You ll need to complete the formatting to make the disk readable again For the above reason aborting should be used to interrupt the formatting that takes too long usually the case with Floppy Disks that have severe physical damage 115 Free disk space byte s XXX Close See also Free space This screen is displayed when you choose the Free space command It shows the amount of free space in bytes on a currently inserted Floppy Disk 116 I O board communications error Machine is halted Performing System TR
5. that the matching IP address must also be set in the PC software you are using to control the TR4030 Default value for this setting is 192 168 100 40 ProxData s TR4020 4030 Control Center for Windows software selects this IP address by default as well bs 59 UDP port Main Menu gt Setup gt Advanced gt Ethernet TR4030 only See also IP address Ethernet address h Ethernet address l Unless your Local Area Network LAN has a complicated firewall arrangement you won t need to change this Setting Consult your Network Administrator for a suitable UDP port number if necessary Default value for this Setting is 1001 ProxData s TR4020 4030 Control Center for Windows software selects this UDP port by default as well bo Ethernet address h Main Menu gt Setup gt Advanced gt Ethernet TR4030 only See also IP address UDP port Ethernet address l This Setting in conjunction with the Ethernet address l defines the physical address of the Ethernet port on the Local Area Network LAN The reason the Ethernet address has been split in two high and low is because the TR4030 s screen does not provide enough space to edit the whole address as one string To change the Ethernet address to say 0 1 2 3 4 5 use this Menu Item to set the three leftmost digits i e 000 001 002 and the Ethernet address l to set the three rightm
6. value Example supposing that From character 3 and Number of characters 2 Then ID code 123456 will be truncated to 34 ID code 123 will become 1 and ID code 12 will be rejected Default value for this Setting is 1 Number of character Main Menu gt Setup gt Advanced gt External reader See also Prefix to match From character Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Note The explanation below applies to the TR40xx s external reader scanner There is an identical Setting for an internal reader see Number of characters Number of characters together with From character Setting allows you to extract and store into the database a portion of code from the User UD card instead of the entire ID card code This way you can adjust the format of the data generated by the TR40xx to the requirements of some specific PC software see Fine tuning ID code processing You can also use this Setting to hide a certain portion of the ID cards code This is useful for a simple access control function implementation see Using the TR40xx as an Access Control Terminal Number of characters defines the length of the portion of code that will be extracted from the ID code starting from the From character position The valid value range for this Setting is from 1 to 40 Actual number of extracted characters can be smaller then that defined
7. you use it to determine if you have enough free disk space to save the Terminal s Time and Attendance data You do this by comparing the number displayed by the Free space command and the total amount of new data in bytes displayed by the Status report Format disk Main Menu Disk tools See also Free space Executing this command applies a standard PC AT formatting to the Floppy Disk Warning formatting permanently deletes all disk data Formatting the disk can help you to clean the disk space or repair the disk that was unusable because of some data error Formatting is a long operation It can be aborted by pressing and holding Abort until Abort this operation Question is displayed then choosing Yes Warning Aborting the formatting will make the Floppy Disk unusable You ll need to complete the formatting to make the disk readable again For the above reason aborting should be used to interrupt the formatting that takes too long usually the case with Floppy Disks that have severe physical damage LCD contrast Main Menu gt Setup See also This Setting allows you to adjust the contrast ratio of the TR40xx LCD screen Use Lighter F2 and Darker F3 keys to adjust the contrast Machine No Main Menu gt Setup See also Save to disk Viewing data on the PC Time and Attendance data file format Machine Number is used to distinguish between the data generated by individual TR4
8. Main Menu Items is provided in All Main Menu Items Ea iF F The Main Menu is multi level Menu Items are grouped together according to their functions Disk tools contains all Floppy Disk related commands Database tools aggregates all database management stuff while the Setup containing several levels within itself too houses all the functioning parameters Settings Complete Main Menu map is provided in All Main Menu Items Depending on the TR40xx modification and the firmware it is running not all of the Main Menu Items mentioned in this Manual may be available For example you won t see the Disk tools if the TR40xx doesn t have a Floppy Disk Drive You move around the Programming Mode using the F1 F4 keys also Enter and Cancel keys The current function of the F key is always displayed on the TR40xx s LCD right above the key For the sample screenshot above the F2 and F3 keys can be used to scroll up and down along the Menu F1 key is used to exit to the higher menu level or cancel something and the F4 to enter select the Menu Item For example if you want to select the Disk tools press until the arrow at the left appears at the Disk tools line then press amp to enter To exit back to the top menu level press M 17 Pressing when you are already at the top level of the Main Menu will prompt the TR40xx to ask you Do you
9. a backspace When finished insert the Floppy Disk into the TR40xx s Floppy Disk drive and press 4 F4 The TR40xx will start saving the data to the Floppy Disk The progress bar is displayed on the LCD screen while the TR40xx is saving the data Depending on the amount of data to be saved the operation may take up to three minutes When the data saving is finished the TR40xx will ask you if you want to Delete saved data from the database Choose No F4 recommended to preserve the data you ve just saved in the Terminal s memory This data be marked as old and will not be saved to disk next time you save the data to the disk See the Database organization and management for complete information on the database related issues 14 C Advanced topics Click on one of the links below Working in the Programming Mode Using the TR40xx as an Access Control Terminal Database organization and management Controlling external Bell Ring Speeding up User registration Using Online communications Working with external scanner Viewing data on the PC Fine tuning ID code processing UPS battery C 1 Working in the Programming Mode Programming Mode of operation is used to save the Terminal s Time and Attendance data to the Floppy Disk manage the Time and Attendance database and setup the TR40xx s functioning parameters Settings C 1 1 Entering Programming Mode
10. and external readers This message is displayed when the User ID card is rejected by the TR40xx This can be because of two reasons e The ID code on the card does not match the Prefix e The ID code on the card is shorter then the value set in the From character Setting so processing the card produces an ID code of zero length which is not allowed Invalid setting value has been encountered Machine is halted See also Performing a System Reset This message indicates that some TR40xx s Setting contains an invalid value Normally this situation can be solved by performing a System Reset You can do this safely since reset will preserve the database data of the TR40xx intact If the problem persists contact us at feedback proxdata com 124 Machine has been reset You may now switch it off See also Performing a System Reset This message is displayed when the System Reset is over Simply switch the TR40xx off and back on again to continue 125 126 Machine is running on battery power Performing disk tasks is not recommended Continue still See also Save to disk Free space Format disk UPS battery This command is displayed whenever you attempt to perform some disk operation while the TR40xx is running on battery power Doing this is not recommended because the Floppy Disk Drive consumes very high power Therefore remaining battery charg
11. by the Number of characters Setting This happens when From character Number of characters 1 gt length of ID code Examples If From character 2 and Number of characters 3 then ID code 12345 will produce 234 and ID code 123 will result in 23 only Default value for this Setting is 40 Baudrate Main Menu gt Setup gt Advanced gt External reader See also Prefix to match From character Number of characters Start character End character Working with external scanner The TR40xx features an external reader scanner port that can be used to attach an auxiliary device Reading the card on the external device generates a Time and Attendance record in exactly the same manner as with the internal built in reader Baudrate defines the speed setting for the external reader scanner port Possible values for this Setting and their corresponding baud rates are listed below 1200 bps 2400 bps 4800 bps 9600 bps 4 19200 bps WIN All other serial port parameters are fixed at 8 bits no parity 1 stop bit Default value for this Setting is 3 9600 bps Start character Main Menu gt Setup gt Advanced gt External reader See also Prefix to match From character Number of characters Baudrate End character Working with external scanner The TR40xx features an external reader scanner port that can be used to attach an auxiliary devic
12. com register htm so we can let you when the new improved firmware version is available D 5 1 Obtaining the most recent firmware version New versions of the firmware developed by ProxData are posted at www proxdata com downloads htm There is normally an accompanying history information specifying exactly what changes has been made to the new firmware compared to the previous releases D 5 2 Checking currently loaded firmware version Before attempting to install a new firmware always check the firmware that is currently loaded into your TR40xx All firmware versions developed by the ProxData are assigned ascending version numbers The TR40xx displays the version number of the currently loaded firmware at the startup The Monitor screen displayed for a couple of seconds after the power up looks somewhat like this MONITOR v2 0 Starting app TimeRec V3 30 Please wait Third line in the screen above displays current firmware version TimeRec V3 30 If www proxdata com offers a newer version of the firmware and you think that new features offered are useful to you then you can upgrade your TR40xx D 5 3 Downloading new firmware file The application file is downloaded onto the TR40xx using a special Download Cable a standard Serial Cable both included with every TR40xx and a PC running any communications software supporting a XMODEM protocol checksum version Suitable software packages are Term95 part o
13. data 138 Saving data See also Save to disk This screen is displayed during the Save to disk operation The process may take up to three minutes depending on the amount of data to be saved You can safely abort the saving by pressing and holding Abort until Abort this operation question is displayed then choosing Yes Aborting the Save to disk leaves both the TR40xx s internal data and the disk data intact a file of 0 size may appear on the disk as a result however 139 140 The data you have entered is invalid The disk is write protected See also Programming Mode See also Save to disk Format disk This message is displayed when you input an invalid new setting value for example 13 10 65 for the This message is displayed when you try to perform a Save to disk or Format disk operation on a write Time Setting protected disk The Floppy Disk write protector is a plastic lever at the corner of the disk Simply eject the disk switch the lever put the disk back into the Drive and press Retry The menu is empty See also In an unlikely event that you ever face this message please contact us at feedback proxdata com To continue working simply press Close 141 There is no new data to be saved See also Save to disk Status report Mark all as new Database organization and management This message
14. desired Event key and read his her ID card within 10 seconds The TR40xx will register an event and return the Event selection to the default one after the User ID card is read or after a 10 second timeout Next regular User will not have to select the default event manually Default Event table can contain up to 32 entries Each entry is comprised of two fields a beginning time of the timezone Time and a default event for this timezone Event H H il H mi mit me HE tet al Ba at a BEE estar wenn tet Each timezone lasts from the time specified in the Time field of one entry and up to the time specified in the Time field of the next entry all entries are arranged in the ascending order of Time field values The following example illustrates this EE a veele ran veele a veele a veele H emee z maals KS weeke et it ii ii T T maaie T maaie F r j Supposing that you have three entries as shown on the Figure to the left This E Hek means that there are three timezones the first one is from 8 00 00 to 10 00 00 the second one is from 10 00 00 to 17 30 00 and the third one is from 17 30 00 and up to 8 00 00 of the next day timezones do wrap around One interesting side effect of wrapping around is that if you only have one entry in the Default Event table for example 13 15 00 then this entry will be in effect around the clock b
15. down box Click OK when finished e The Xmodem file send for a dialog will be displayed e Switch the TR40xx on The Terminal s screen will display MONITOR v2 0 Loading e Simultaneously the file transfer will begin When the transfer is finished the TR4020s LCD will show OK e Switch the TR40xx off and disconnect the Download Cable from the Application Download Port ADP e Switch the TR40xx back on again the Terminal should display the MONITOR screen for couple of seconds then launch the newly loaded application firmware Normally the first step will be a System Reset When it is finished you will be requested to switch the Terminal off and on again See Powering up for the first time for complete details on what to do next Possible download problems A number of errors can occur during when downloading new firmware COMM unications error 154 155 This means that something went wrong during firmware file downloading One common reason for this is incorrect communications parameters setting in the HyperTerminal Check the HyperTerminal setting carefully and try again ExtFLASH failure or IntFLASH failure This indicates a serious hardware malfunction Please return your TR40xx for service repair File is too big or Invalid boot code This means that you are trying to download an invalid file CHECKSUM error No code loaded or cod
16. external device generates a Time and Attendance record in exactly the same manner as with the internal built in reader The TR40xx expects the data from an external reader to arrive enclosed in a Start character and End character All characters between these two are considered to be the ID code itself there is a limitation on the maximum length of data that the TR40xx will accept see Working with external scanner End character Setting defines the ASCII code of the end character Examples If the Start character A and the End character B then A12345B string from the external scanner will generate a record with the ID code field containing 12345 Default value for this setting is 13 this is Carriage Return character 70 D 2 All Online Items D 2 1 List of Online Items Depending on the firmware you are using some items below may not be available on your Machine Online Item Machine Number Machine Name Time Date Login Password Bell duration Bell Table Default Event Table Default shift Lock activation duration Internal reader prefix Internal reader extract from character Internal reader num of chars to extract External scanner prefix External scanner extract from character External scanner num of chars to extract External scanner start character External scanner end character External scanner baudrate Total number of
17. it Continue still See also Programming Mode Using Online communications This message is displayed when you are about to enter the Programming Mode while there is an Online User logged onto the TR40xx If you choose Yes then the Online User will be disconnected from the Terminal kicked out Choosing No will abort your attempt to enter the Programming Mode 129 130 Passwords do not match New Master Password was not set See also Master password Programming Mode When you attempt to set a new Master password you are requested to input the same password twice This is to make sure that you haven t made any typo This message is displayed when password you have entered first does not match the password you have entered the second time Please wait 131 Just wait for a while Read a card you wish to use as the Master Card See also Master ID This message is displayed when you are about to set new Master ID Card Simply read the card of your choice or press Cancel to abort this operation This screen will also timeout automatically in about 20 seconds 132 133 Read error Please try again See also This error is displayed when there was an error reading a Magnetic or Barcode card It will never happen with an RFID version of the TR40xx Try to read the card again make sure you swipe it
18. records Number of new records Number of free records Power status Firmware version Corresponding Programming Mode Setting Screen Machine No This Item is only available online Time Date This Item is only available online Bell duration Edit bell table Clear bell table Edit default event table Clear default event table Default shift Lock activation duration Prefix to match Internal reader From character Internal reader Number of character Internal reader Prefix to match External reader From character External reader Number of character External reader Start character External reader End character External reader Baudrate External reader Reported by Status report command Power icon in the Normal Mode see UPS battery Version is displayed at the Terminal startup see Checking currently loaded firmware version Machine Number 72 See Machine Number Programming Mode Menu Item 73 Machine Name See also Machine Number This Item allows you to define a name for Terminal The name exists for your convenience only to make it easier for you to select a Terminal from the list of all available Terminals Machine name does not go into the Time and Attendance database records only Machine Number does Machine name can be from 0 to 16 characters long Default value for t
19. smaller then current From character value Example supposing that From character 3 and Number of characters 2 Then ID code 123456 will be truncated to 34 ID code 123 will become 1 and ID code 12 will be rejected Default value for this Setting is 1 Number of characters Main Menu gt Setup gt Advanced gt Internal reader See also Prefix to match From character Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Note The explanation below applies to the TR40xx s internal reader There is an identical Setting for an external reader scanner see Number of characters External reader Number of characters together with From character Setting allows you to extract and store into the database a portion of code from the User UD card instead of the entire ID card code This way you can adjust the format of the data generated by the TR40xx to the requirements of some specific PC software see Fine tuning D code processing You can also use this Setting to hide a certain portion of the ID cards code This is useful for a simple access control function implementation see Using the TR40xx as an Access Control Terminal Number of characters defines the length of the portion of code that will be extracted from the ID code starting from the From character position The valid value range for this Setting is from 1 to 40 Actual number of extracted ch
20. some internal database housekeeping If you initialize the database by mistake you can still partially recover its contents by using the Recover data command Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management Recover data Main Menu Database tools See also Database organization and management Status report Delete saved data Mark all as new Delete all data Save to disk This command can be used to partially recover the database contents after the database was damaged or inadvertently initialized using the Delete all data command After this command the TR40xx internal database appears to be 100 full with new records Hence saving the data to disk or uploading it to the PC after this will fetch entire database memory contents Naturally some of the recovered data will be invalid newer records may overlap older ones etc Nevertheless Recover data command may be you last chance to recover lost data Note do not forget to use the Delete all data command after having finished the recovery process Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management Free space Main Menu Disk tools See also Save to disk Format disk Status report This command reports the amount of free space on a currently inserted Floppy Disk Normally
21. the Master Card on the first time you switch the TR40xx on or after the System Reset This is just an information screen read it and press F4 to continue you will find yourself in the Programming Mode D 4 Performing a System Reset System Reset restores all TR40xx Settings to their default factory state but preserves the database contents System Reset is the only solution in case you loose the Master Card or forget the Master Password also when the TROOO displays any message that says Machine is halted To perform the System Reset e Switch the TR40xx off e Press and hold INIT button with any sharp object location shown on Figure above e Switch the TR40xx back on and wait till the TR40xx beeps and displays Please wait e Release the button and wait for Machine has been reset You may now switch it off e Switch the TR40xx off and then back on again See Powering up for the first time for further steps D 5 Downloading new application firmware The TR40xx s internal firmware can be upgraded in the field via a so called Application Download Port We are constantly working on the TR40xx functionality enhancement so a new firmware version is normally released every half year You are advised to register at www proxdata
22. the TR4020 the TR4030 has an RS232 Slave port This port can be used to daisy chain more TR4020 Terminals In this case the TR4030 can be viewed as a gateway connecting the RS232 daisy chain network to the LAN By using this TR4030 TR4020 combination you can place multiple TR40xx clusters onto a single LAN C 8 3 Sample software ProxData provides a free software tool TR4020 4030 Control Center for Windows that you can use to access and control the TR40xx online You can download the latest Control Center version from our website at www proxdata com downloads htm Refer to the Control Center User s Manual also available from our website for complete operation instructions If you are preparing to design your own TR40xx related PC software please refer to a separate document TR40xx communications protocol for a complete protocol description 31 C 9 Viewing data on the PC The data file created by the TR40xx on the Floppy Disk or by the 7R4020 4030 Control Center software on your PC s HDD has a format known as delimited text This kind of files can be processed by a variety of widely available software packages and tools including the Microsoft Word Excel Access and many others Follows are the instructions on how to import the TR40xx s Time and Attendance data into the Microsoft Excel spreadsheet e Launch the Microsoft Excel e _ Select File Open from the Main Menu e When the Open dialog appears
23. up some database space Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management 39 Mark all as new Main Menu gt Database tools See also Database organization and management Status report Delete saved data Delete all data Recover data Save to disk Use this command when you want to save the old data again Old data is the database data that has been saved to disk or uploaded to the PC at least once in the past By default old data is just kept in the database memory is not saved again and again together with the new data Using this command makes all of the TR40xx database data look as new You will get entire database contents next time you save the data to the Floppy Disk or upload it to the PC Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management Delete all data Main Menu gt Database tools See also Database organization and management Status report Delete saved data Mark all as new Recover data Save to disk This command completely initializes the database Use it if you want to quickly delete both old and new data Delete all data also repairs the database so you can use it in case of some database malfunction It is noteworthy that this command does not actually delete the data it just initializes
24. want to exit the Programming Mode see the Figure to the left Notice that there are two choices displayed above the F keys Yes above the F1 key and No above the F4 key Answer the question by pressing a desired F key The TR40xx displays many other messages and errors that you respond to by pressing one of the F keys corresponding to the desired Do YOu bant to exi Programming mode choice on the LCD screen Whenever you have the screen that presents choices like Yes Enter Select Set and No Escape Cancel you can also use the Enter and Cancel keys on the TR40xx s keypad For example you can answer the question on the sample screenshot above by pressing Enter instead of F1 or Cancel instead of F4 When navigating in the Main Menu you can use the Enter key to select an Item or enter the lower Menu level and the Cancel key to exit to the higher menu level C 1 3 Editing Settings Settings are TR40xx functioning parameters All Settings are found in the Setup folder of the Main Menu To open this folder use the and keys to select the Setup item arrow at the left of the screen must point at it then press 4 The Setup folder consists of a large number of Settings Some of these Settings are simple values and some are data tables Data table editing techniques are explained in Editing Bell and Default Event tables Setup folder also contains an Advanced sub folder that aggregates
25. will accept cards such as 1234 123679 123 The Terminal will reject the Cards with codes like 14377 and 12 Default value for this setting is empty string i e prefix matching is disabled From character Main Menu gt Setup gt Advanced gt Internal reader See also Prefix to match Number of characters Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Note The explanation below applies to the TR40xx s internal reader There is an identical Setting for an external reader scanner see From character External reader From character together with Number of characters Setting allows you to extract and store into the database a portion of code from the User UD card instead of the entire ID card code This way you can adjust the format of the data generated by the TR40xx to the requirements of some specific PC software see Fine tuning D code processing You can also use this Setting to hide a certain portion of the ID cards code This is useful for a simple access control function implementation see Using the TR40xx as an Access Control Terminal From character defines a character position in the ID code counting from 1 starting from which the portion of an ID code will be extracted The valid range for this Setting is from 1 to 40 The TR40xx will reject any User Card with the ID code with the number of characters in it
26. 0xx Terminals Firstly Machine Number is used to form a default filename during the Save to disk operation Second it is a part of every Time and Attendance record generated by the TR40xx Machine Number can be in the 00 99 range Note Machine Number is NOT the Terminal s network number Default value for this Setting is 1 Master ID Main Menu gt Setup See also Powering up for the first time Programming Mode Master password Master ID Master Card is a supervisor card that is used to access the TR40xx s Programming Mode Together with an optional Master password it protects the Terminals internal Settings and data from unauthorized viewing or editing Initially you choose the Master ID when you switch the TR40xx on for the first time see Powering up for the first time This Setting allows you to set a new change Master ID When the Read the card you wish to use as the Master Card message appears read the card of your choice to set a new card or press Abort to exit New Master ID Setting is effective immediately use the new Card to access the Programming Mode from that moment on Master password Main Menu gt Setup See also Master ID Programming Mode Master password provides an additional Programming Mode protection When the Master password is set you need to both read a valid Master ID and input correct Master password in order to enter the Programming Mode To
27. 4030 only This message indicates that there is something wrong with the I O board Ethernet adaptor of the TR4030 The problem may be with the board s hardware or internal firmware Since the firmware of the I O board is re loaded each time you perform a System Reset doing so may solve the problem If System Reset doesn t help send the TR4030 for repairing I O board failure Machine is halted 117 TR4030 only This message indicates that I O board Ethernet adaptor of the TR4030 is malfunctioning Send the TR4030 for repairing ID code is too long New data cannot be added See also From character Number of characters Baudrate Start character End character Working with external scanner This message may be displayed when you are using an external reader scanner The message means that ID code contained too many characters The limitation for the TR40xx is 20 alphanumerical or 40 numerical Hex characters Hex Numerical means that the ID code only contained digits from 0 to 9 and characters from A to F capitals only If the ID code contained at least one other character then it is considered to be alphanumerical Example 12F9B is numerical it can be up to 40 characters long 12F 9b is alphanumerical because of b character so it must be limited to 20 characters only The TR40xx provides several Settings that allow you to process the ID
28. Event and Shift are correct read the User H Foal as n p pemi ID card user Card is any working ID card i EEE miin other then the Master Card A confirmation E iuj HH H des i bikie screen is displayed every time a new record is created The screen shows the registered event time and date ID code of the User Card and the Shift see the screenshot to the left Sfi ift ki a A new User Record is created every time you read the User Card Remember that the data for the record Event and Shift must be set before reading the User Card There are ways to speed up the User registration by automating the Event and Shift Selection see Speeding up User registration for details The LCD screen in the Normal Mode also displays a Power and a Database status The Battery icon when displayed indicates that the TR40xx is running on battery power See UPS battery for more details The Database Icon displays the database memory utilization in 25 increments On the sample screenshot above the Database Status icon indicates that the database is at least 50 full Complete coverage of database management and database related issues is provided in Database organization and management 12 B 4 Saving Time and Attendance data to the Floppy Disk To save the Time and Attendance data to the Floppy Disk you need to enter the Programming Mode first Complete information on the Programming Mode is provided in Wor
29. For security reasons access to the Programming Mode is protected by a Master ID card and optionally a Master password disabled by default You have already set the Master card when you ve powered the TR40xx up for the first time To enter the Programming Mode e Read current Master Card If the Card you read is not a Master Card then the TR40xx will simply register an event i e process this card as a regular User ID card If this is a Master Card then the TR40xx will either o Enter Programming Mode immediately you will see the Main Menu like the one shown in Navigating in Programming Mode o Ask you to input the Master password in case the password is set Input correct password and press 4 F4 the Terminal will enter the Programming Mode If you loose your Master Card or forget your Master password then you won t be able to enter the Programming Mode The only solution in this situation is to perform a System Reset C 1 2 Navigating in Programming Mode The first thing you see when just having entered the Programming Mode is the Main Menu see Figure below FSaue to disk lgtabase Lools E Le ue cit H Tn Setur All of the TR40xx Programming Mode Items are accessible via the Main Menu This Section is not aiming at providing a detailed description of all Main Menu Items Instead it will explain how to navigate in the Programming Mode in general Complete information about all available
30. Master password Free space Delete saved data Format disk Mark all as new Bell duration Edit bell table Clear bell table Edit default event table Clear def event table Default shift Lock activation duration gt See next page for a Advanced list of Advanced Items See previous page for all other Items Advanced folder Emene JD S Internal reader mR Prefix to match UDP port External reader Prefix to match From character Ethernet address h Ethernet address I From character Number of characters Start character End character TR4030 only B6 Save to disk Main Menu 37 See also Database organization and management Machine Number This command allows you to save new Time and Attendance data into the Floppy Disk file New data is the data that has never been saved to disk or uploaded to the PC in the past If you want to save entire database contents then you need to use the Mark all as new command first If there is some new data on the Terminal you will be offered to edit the filename By default the filename represents this Terminal s Machine Number and a current month and date nn_mm dd dat You can type in another name if necessary There are some naming limitations the name cannot contain blank spaces hyphens cannot be deleted and the extension file type cannot b
31. all the more sensitive Settings Edit it only if you really know what you are doing 18 Once again this Section explains how to use the Programming Menu not the meaning of individual Settings See All Main Menu Items if you have a question about a particular Setting To edit a Setting you must first select it Supposing you want to set the Bell m duration First scroll to the Bell duration k line in the Main Menu then press S Notice that the function bar at the bottom of the LCD screen will change the F keys will have different meaning while you edit the Setting To change the Item s value use the numerical keypad of the TR40xx for input l F3 as a Backspace and 4 keys as Cancel and Set Cancel and Enter keys will also work C 1 4 Editing Bell and Default Event tables Setup folder of the Main Menu also contains two data tables the Bell table and the Default Event table This Section only explains how to work with data tables not what they mean The latter is explained in Using Default Event Table and Controlling external Bell Ring Both data tables of the TR40xx can contain up to 32 records entries You can add edit and delete the records By default the tables are empty The explanation below deals with the Default Event table open it by scrolling to the Edit def event tab In the Setup folder of the Main Menu and pr
32. aracters can be smaller then that defined by the Number of characters Setting This happens when From character Number of characters 1 gt length of ID code Examples If From character 2 and Number of characters 3 then ID code 12345 will produce 234 and ID code 123 will result in 23 only Default value for this Setting is 40 Prefix to match Main Menu gt Setup gt Advanced gt External reader See also From character From character Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Note The explanation below applies to the TR40xx s external reader There is an identical Setting for an internal reader see Prefix to match Internal reader Prefix to match allows you to restrict the User ID cards accepted by the TR40xx to cards whose leading ID code characters match those of the prefix string This way you can setup the System to accept only certain ID cards see Fine tuning ID code processing You can even implement a simple access control function Using the TR40xx as an Access Control Terminal The prefix string can be from 0 to 16 digits long Entering a string with 0 characters disables prefix checking any readable User card will be accepted If the prefix string is set the TR40xx will compare each User Card with this string and reject the Cards that do not match for example If Prefix to match is set to 123 then the TR40xx w
33. are processed These are Prefix to match From character Number of characters there are two sets of Settings one for the internal reader another one for the external scanner In addition there are several Settings to adjust the data processing from the external scanner see Working with external scanner for more details From character and Number of characters Settings allow you to extract and store into the database a portion of every ID code You can also limit the range of ID codes accepted by the system by specifying a Prefix to match This Setting defines what combination of digits must be found at the beginning of every valid ID card Together these three Settings allow you to e Adjust the ID code format for the Time and Attendance database This way you can normally tune the Terminal s output to fit the requirements of some existing PC software you want to use some software packages expect a certain amount of digits in the ID code etc e Implement a simple Access Control functionality see Using the TR40xx as an Access Control Terminal for more information We receive a lot of questions regarding whether or not the TR40xx can be used as an Access Control Terminal Some Users take the fact that the TR40xx has an electric lock control relay see Bell and Lock control relays as an indication of the Terminal s ability to perform an Access Control Function This Section will attempt to clarify this point The TR40x
34. asked by our Customers You are also welcome to e mail us Use e support proxdata com for all your technical problems e feeback proxdata com to send us your suggestions e info roxdata com for all other inquiries A 1 4 How to print out this Manual This Manual is supplied in two forms screen optimized and print optimized Use the screen optimized document TR4020 4030 User s Manual V3 30 a pdf to conveniently view this Manual on your PC s monitor Use the print optimized version of the above 7R4020 4030 User s Manual print V3 30 a pdf to print out the Manual The printed version arranges 2 small document pages per A4 page A 1 5 Table of Contents B Getting started B 1 B 2 B 3 B 4 Introduction Powering up for the first time Working in the Normal Mode Saving Time and Attendance data to the Floppy Disk C Advanced topics C 1 C 2 C 3 C 4 C 5 C 6 C 7 C 8 C 9 Working in the Programming Mode Database organization and management Speeding up User registration Working with external scanner Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Controlling external Bell Ring Using Online communications Viewing data on the PC C 10 UPS battery D Reference D 1 D 2 D 3 D 4 D 5 D 6 D 7 D 8 D 9 All Main Menu Items All Online Items All Onscreen messages Performing a System Reset Downloading new application f
35. base old new e Number of new records e Total amount of the new data in bytes e Number of free records e Database utilization in i e number of all records total database capacity Total amount of new data in bytes Tat Faris deserves some explanation The database a u mm en i j TN peri itself keeps the data in records Each Eu oe oss o oss record occupies a pre defined amount of memory space which does not depend on variable length fields like ID code When you save the data to the disk or upload it to the PC the size of each record will depend on its content Total new data size in bytes tells you the exact size of the data file in text format that will be formed on the cr bam pares r Ti H s T n EE tT me i Floppy Disk or PC Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management Delete saved data Main Menu gt Database tools See also Database organization and management Status report Mark all as new Delete all data Recover data Save to disk This command erases all the old data from the database Old data is the data that has been saved to the disk or uploaded to the PC at least once in the past Normally the old data is kept in the database for backup purposes You can safely erase it when you are sure that you don t need it anymore This will free
36. ble Editing Bell and Default Event tables The Bell and Default Event tables of the TR40xx can both contain not more then 32 entries records each This message is displayed when you attempt to add the 33 record to either table Total rec s XXX New rec s XXX New byte s XXX Free rec s XXX Used XXX See also Status report Database organization and management This screen is displayed when you execute the Status report command Complete coverage of database related issues as well as explanation for the data displayed by this screen can be found in Database organization and management 146 147 Unsupported I O board Machine is halted This message indicates that your TR40xx terminal s current firmware cannot support the installed I O board Please go to the ProxData website at www proxdata com to obtain the latest version of the firmware that will be recognize your I O board 148 Updating I O board TR4030 only The I O board Ethernet adaptor of the TR4030 has an additional processor running its own firmware The firmware is re loaded into this processor during the System Reset This message is displayed while this task is being performed 149 You will now enter Programming Mode See also Powering up for the first time Programming Mode Performing a System Reset This screen is displayed after you choose
37. ce database by Using the From character and Number of characters Settings This way you can keep the prefix confidential This Access Control implementation is very simple of course and is only fit for low security applications Plus you cannot control User access rights individually On the positive side you don t have to maintain the User database all you need to do is issue the Cards with the correct prefix C 7 Controlling external Bell Ring C 8 Using Online communications The TR40xx features a built in Bell relay that can be used to control an external Bell see Bell and Lock control relays The TR40xx can be programmed to automatically activate the Bell relay at pre determine times of day This is done through a Bell table The Bell table may consist of up to 32 time entries Each entry specifies one time at which the Bell relay will be activated Each time the Bell relay is triggered it remains active for a period of time specified by the Bell duration Setting Editing Bell and Default Event tables provides complete information on table editing techniques Both TR4020 and TR4030 support online communications and can be controlled directly from the PC C 8 1 Online communications with the TR4020 2 1 The TR4020 Se En a supports online ij communications via l two serial ports epe eG pe e eCpe Qpe oDe PC Master and Slave The TR4020 Term
38. code from external reader You can extract a smaller code portion by using From character and Number of characters Settings See Working with external scanner for more details If you are pretty sure that the code from external reader cannot exceed the maximum lengths specified above then the problem may be in the external port settings Check Baudrate Start character and End character Settings to make sure that everything is set up correctly 118 Incorrect Password 119 See also Entering Programming Mode Master password This message is displayed when you have entered an incorrect Master password Initializing 120 The System Reset is in progress Please wait for a while Input Master Password 121 See also Entering Programming Mode Master password This message is displayed after you read the Master ID card in case the Master password is set Input correct password and press Enter Input new Master Password See also Entering Programming Mode Master password This message is displayed when you choose to input new Master password Input any password of up to 6 characters long and press Enter 122 123 Invalid card See also Prefix to match From character Number of characters Fine tuning ID code processing The following applies both to the internal
39. correctly try to keep the constant speed do not swipe the card too fast If the problem persists chances are that the card itself is damaged This happens quite often espec to Magnetic Cards that have a limited life cycle due to surface wear ly 134 Reader failure Machine is halted See also This is a severe error that indicates some internal hardware malfunction Please return your TR40xx for service repair Real Time Clock failure Machine is halted 135 See also This is a severe error that indicates some internal hardware malfunction Please return your TR40xx for service repair Re type Master Password See also Master password Entering Programming Mode This message is displayed when you are setting a new Master password To make sure that you haven t made any typo you are required to input the same password string twice Just input the same string again and press Enter 136 137 Root directory is full Cannot create new file See also Save to disk Format disk This is a very rare error It happens when the Floppy Disk already holds the maximum allowable number of files in its root directory In this case a new file cannot be created Either use another disk insert it and press Retry or Format the current one using the Format disk command Warning formatting permanently deletes all disk
40. d each time it is triggered The value may be in the 00 99 seconds range Setting the Bell duration to 00 effectively disables the Bell function Default value for this Setting is 10 Edit bell table Main Menu gt Setup See also Bell duration Clear bell table Controlling external Bell Ring Bell and Lock control relays The TR40xx is equipped with a bell control relay see Bell and Lock control relays that can be used to activate an external Bell Ring at certain predefined daytimes This function allows you to define up to 32 different daytimes at which the bell control relay will be switched on The Bell table consists of entries each of which has a single field the activation time The amount of time that relay remain activated once triggered is defined by the Bell duration Setting together for all entries It is not possible to set a define durations separately for individual Bell table entries Edit bell table allows you to add edit and delete individual entries You can quickly erase entire table using Clear bell table Menu Item Editing Bell and Default Event tables explains how to edit TR40xx Tables 152 Clear bell table Main Menu gt Setup 53 See also Bell duration Edit bell table Controlling external Bell Ring Bell and Lock control relays This command allows you to quickly erase the contents of the Bell table Edit default event table Mai
41. d issues Delete saved data from the database 104 See also Save to disk Database organization and management This message appears at the end of the Save to disk operation Choosing No recommended will preserve the data you ve just saved in the Terminal s memory Choosing Yes will permanently delete the saved data Already saved data is kept in the database for backup purposes by default it won t be saved to the disk next time you use the Save to disk command again unless you specifically request to do so Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management 105 Disk error Operation will be aborted See also Save to disk Format disk This error is displayed if a severe error is encountered during the Save to disk operation There may be two reasons for this e The disk may have a data formatting problem Attempt to reformat it using the Format disk command then try to save the data again Warning Formatting the disk will permanently delete all disk data e The disk may be physically damaged Replace the disk with a new one and try to save the data again 106 Do you wish to disable Master Password See also Master password Programming Mode This message is displayed when you input a O length password for the Master password Setting The TR40xx doubl
42. data is the data that has been saved to the disk or uploaded to the PC at least once in the past By default the old data is never saved or uploaded twice it is just kept in the Terminal s memory for backup purposes just in case you will need it again If you want to receive the old data again use the Mark all as new command first this will make all the data appear as if it was never saved or uploaded before C 2 2 Database management commands All database management commands are grouped into the Database tools folder of the Main Menu These are Status report Delete saved data Mark all as new Delete all data Recover data C 2 3 Checking the database status There are two ways to check the database status Firstly there is a Status report command that provides a detailed status information In addition a Database provides a rough estimation of the database memory utilization icon displayed in the Normal Mode R2 The Database icon provides a rough measure of the number of records in the database in 25 increments Icon on Figure below depicts the situation when more then 50 of total database capacity is already used up Note that this includes both old and new records The old records may not be visible during the save or upload operation but they are still there and they do occupy a database space C 2 4 Clearing up the database z F When your database becomes ful
43. e Reading the card on the external device generates a Time and Attendance record in exactly the same manner as with the internal built in reader The TR40xx expects the data from an external reader to arrive enclosed in a Start character and End character All characters between these two are considered to be the ID code itself there is a limitation on the maximum length of data that the TR40xx will accept see Working with external scanner Start character Setting defines the ASCII code of the start character Once the TR40xx encounters the Start character it starts receiving the data that follows until the End character code is encountered If the Start character code is received again then all the data that followed the previously received Start character is discarded Examples If the Start character A and the End character B then the A12345B string from the external scanner will generate a record with the ID code field containing 12345 A123A45B will result in 45 123 will be discarded Default value for this setting is 02 this is STX a very command start character code End character Main Menu gt Setup gt Advanced gt External reader See also Prefix to match From character Number of characters Baudrate Start character Working with external scanner The TR40xx features an external reader scanner port that can be used to attach an auxiliary device Reading the card on the
44. e Programming Mode or exit it right away Complete information about the Ema Programming Mode is provided in dus Working in the Programming Mode Section To exit the Programming Mode e press the F1 key the TR40xx will display the following message Are you sure you want to exit Programming Mode e Press Yes F1 the TR40xx will go into the Normal Mode of operation 10 B 3 Working in the Normal Mode 200 y He SS Power and Database Status 3 10 2000 fe Lf Shift eo Event selector The Normal Mode of operation is where the Time and Attendance records are created The TR40xx screen in the Normal Mode looks somewhat like the one shown above To create a desired record you need to select Event and Shift first Event is selected using the F1 F4 function keys Function keys correspond to event icons displayed on the LCD screen directly above the keys Currently selected Event is indicated by a thick bar displayed under the Event icon Events available left to right are IN OUT BREAK IN BREAK OUT Most organizations only use IN and OUT events some separate on and off duty IN and OUT and breaks BREAK IN and BREAK OUT events On the sample screenshot above the OUT event is selected F2 The shift can be from 00 to 99 and is entered using the 0 9 numerical keys 4 i p pip E RIE After you make sure that selected inns EL Ee u
45. e changed When you are satisfied with the filename press OK the TR40xx will attempt to create the data file The TR40xx verifies if the file you have specified already exists If the file already exists you are offered to change the filename or append the data to the existing file Append function allows you to save the data from multiple TR4020s into a single data file The Save to disk operation may be safely aborted by pressing and holding Abort until Abort this operation is displayed then choosing Yes The database contents of the TR40xx will not be affected A file of 0 size may appear on the Floppy Disk as the result of the abort When the Save to disk operation completes you will be asked if you want to erase the data from the database Choosing Yes will permanently delete the data while choosing No recommended preserve the data in the database memory The data will be marked as old By default it will not be saved to disk or uploaded to the PC unless you specifically request to do so Please refer to the Database organization and management Section for complete coverage of the database organization and related issues 38 Status report Main Menu gt Database tools See also Database organization and management Delete saved data Mark all as new Delete all data Recover data Save to disk This command produces a detailed status report which includes e Total number of records in the data
46. e checks with you by asking you to confirm if you really want to disable the password Choosing Yes will disable the Master password choosing No will preserve the password intact 107 Do you wish to exit programming mode See also Programming Mode This question is asked when you are about to leave the Programming Mode Press No to return to the Main Menu Yes to exit the Programming Mode 108 Do you wish to proceed with this operation See also Delete saved data Mark all as new Delete all data Recover data Format disk This confirmation screen is displayed whenever you are about to execute a command that will irreversibly alter or delete the data in the Terminal s memory or on the Floppy Disk Make sure you really know what you are doing and press Yes to continue or No to safely abort command execution Edit filename amp press Enter when finished Filename cannot contain blank spaces 109 See also Save to disk Machine Number This message prompts you to accept or edit the filename for the Time and Attendance data file By default the filename represents this Terminal s Machine Number and a current month and date nn_mm dd dat You can type in another name if necessary There are some naming limitations the name cannot contain blank spaces hyphens cannot be deleted and the extension file type cannot be changed When you are sa
47. e is damaged This means that currently loaded firmware is invalid Most probably the last firmware download process was not completed i e the code was not fully loaded Try downloading the firmware file again If the problem persists then something must be wrong with the firmware file itself Check if you are downloading a correct firmware file Contact us if you cannot solve the problem D 6 Time and Attendance data file format The TR40xx saves the time attendance data onto a Floppy Disk using a so called delimited text format This data format is widely accepted by a variety of different software packages including the Microsoft Excel Access and many others With delimited text format fields within a record are separated by a TAB character tabulation ASCII 09 Hex while records are separated from each other by CR Carriage Return ASCII OD Hex and LF Line Feed ASCII OA Hex characters Fields are guaranteed to contain ASCII characters in the 20 7F Hex only All numerical values are represented by their string equivalents Each TR40xx s record consists of the following fields Field Length Format Event 1 E can be 1 2 3 or 4 Date 10 DD MM YYYY Time 8 hh mm ss ID code Variable xx x apostrophe is added to make sure that this field is treated as a string by applications like Microsoft Excel Shift 2 SS can be in the range from 00 to 99 Mach
48. e will be depleted faster Also there is a change that the battery will run out of power before the disk operation completes 127 No disk or disk error See also Save to disk Free space This error message may be displayed at the beginning of the Save to disk or Free space command execution At this point the TR40xx cannot make sure whether the disk is damaged or simply not inserted Check the following Make sure that the disk is properly inserted into the Floppy Disk Drive e f after pressing Retry the problem persists attempt to format the disk using the Format disk command Warning formatting permanently deletes all disk data If the problem is still not solved use another Floppy Disk 128 Not enough free disk space to save all data See also Save to disk Status report Free space Format disk This message that the total size of the new Time and Attendance data is bigger then the amount of free space on the currently inserted Floppy Disk You can inquire the total data size by using the Status report command Free space command reports the amount of free space on the Floppy Disk You possible solutions in this situation are either use another disk insert it and hit Retry or format current disk using the Format disk command Warning formatting permanently deletes all disk data Online session is in progress Entering Programming Mode will abort
49. ecause it will work from 13 15 00 of one day to 13 15 00 of the next day and so on Therefore it doesn t matter what time you will specify for a single entry in the Default Event table it still will work around the clock Setting it to 13 15 00 will be no different from setting it to 18 00 00 This can be use to make the TR40xx always return the selection to the desired event Event field value corresponds to the function key number on the TR40xx s keypad that is used to select this event For the above example the IN F1 event will be pre selected between 8 00 00 and 10 00 00 and the OUT F2 event will be pre selected between 17 30 00 and 08 00 00 of the next day Setting the value of the Event field to 0 disables default event pre selection for a specified timezone Therefore the TR40xx will not be selecting any event automatically between 10 00 00 and 17 30 00 The Terminal will simply keep the last event selected by the User during this time C 3 2 Using Default Shift There is also a Default shift function that allows you to define a default shift that will be automatically restored after every ID card read or several seconds of inactivity Default shift is not a table it can only be defined for the entire day Setting the default shift to 00 disables the function Bal C 4 Working with external scanner The TR40xx allows you to attach an external scanner reader The data from the scanner is proces
50. ess amp If the table is empty it only shows the Add Record prompt 19 The empty table has no data records only the add record prompt To adda new record make sure that the arrow at the left of the screen points at and press The function bar will display new functions of F keys and the edit line will display the default data for the new record see the Figure below PHH AG HE 1 Ai Edit new record data in exactly the same way you edit Settings see Editing Settings and press F The new record will be added and displayed on the screen i To edit an existing record scroll to this record using the 4 4 keys and press amp to select this record for editing To delete the record select this record for editing first Notice that the Del choice is available on the function bar for existing records press F2 to delete the selected record C 2 Database organization and management The TR40xx keeps the Time and Attendance data in its internal non volatile database Understanding internal database organization and logic is crucial to the effective Terminal management C 2 1 New and old data The TR40xx distinguishes between the new and old data New data is the data that was added to the Time and Attendance database after the last time the database contents has been saved to disk or uploaded to the PC via online connection Old
51. f Norton Commander package QMODEM a very popular DOS program and a HyperTerminal The latter is especially popular because it comes with every Windows 95 98 2000 distribution Procedures below assume the use of HyperTerminal for Windows 98 The HyperTerminal is normally found in Start gt Programs gt Accessories gt Communications gt HyperTerminal folder If it is not there then you must have opted it out when installing Windows on your PC Follow the instructions below to add HyperTerminal to your system be sure to have your Windows distribution CD handy EHEHE Red wire 7 Download cable O b ol 152 e Go to the Control Panel Start gt Settings gt Control Panel and double click on the Add Remove Programs icon the Add Remove Programs dialog will open e Click on Windows Setup tab to view the list of optional installation components e Choose Communications in the Components list and click Details e Inthe Communications window select the HyperTerminal it must be checked e Press OK to close Communications window press OK again to close Add Remove Programs e Itis probable that you will be asked to insert the Windows CD at this point Do this and follow
52. go to the disk directory that contains the TR40xx file you want to open and select All files from the Files of type drop down box This will make the TR40xx data files visible e Double click on the TR40xx data file to open it the Text Import Wizard dialog will appear e Click Finish the data will be imported into your spreadsheet Clicking Finish without performing any intermediate steps leaves all the formatting choices to the Excel We ve had no reports of any problems associated with that You may still want to pass all the Wizard steps manually there are a lot of formatting options for the date and other fields Imported data may look like this 4 3 Sep 1999 4 3 Sep 1999 9 10 15 00017468500275 9 50 26 00017468500275 10 31 02 00017468500275 2 _ 3 Sep 1999 Fields left to right are Event corresponds to the F key that was used to register an event Date Time D code Shift and Machine Number Note that the TR40xx appends an apostrophe in front of ID codes This way Excel will interpret it correctly as a string not a long number C 10 UPS battery The TR40xx features a built in UPS Uninterruptible Power Supply battery The battery is capable of supporting the normal operation of the Terminal for 8 hours The battery completely recharges in 72 hours It is important to realize that the TR40xx is not a battery operated device like a Notebook PC The battery is provided to aide in t
53. he infrequent power outage situations only Whenever the TR40xx is running off i a j F3 internal battery a Battery icon is displayed T A on the TR40xx screen in the Normal Mode see Figure to the left The icon can either i eed display a full battery Bb or a low D a Refe re n ce battery mh The TR40xx will only last for L 37 10 20 T LI 5 HI about 30 minutes after the low battery i i icon is displayed S i ste i i ed mk Click on one of the links below There is also a Power status Online i A Item read only provided that lets you All Main Manu Items Time and Attendance data file format inquire the TR40xx s current power All Online Items Bell and Lock control relays situation remotely All Onscreen messages O Connector pin assignment EN E E E E Performing a System Reset Rotating base cover for desktop operation Performing disk related operations Save to disk Free space and Format disk is Downloading new application firmware Specifications not recommended when running on battery power This will significantly reduce the battery capacity In addition there is a chance that you will run out of power before completing the disk operation D 1 All Main Menu Items D 1 1 List of Main Menu Items Items available on the TR4030 V3 30 only are marked with E Ethernet Save to disk Database tools a Status report Master ID
54. his Item is empty string Time 74 See Time Programming Mode Menu Item Date 75 See Date Programming Mode Menu Item 76 Login Password See also Using Online communications Login Password protects online access to the TR40xx Online User must login onto the Terminal using the Login Password first Only then he will be able to edit the TR40xx s Items or upload the Time and Attendance database Login Password can be from 0 to 8 characters long The User needs to perform a login even when the password is not set i e it has zero characters Default value for this Item is empty string Bell duration 77 See Bell duration Programming Mode Menu Item Bell Table 78 See Edit bell table Clear bell table Programming Mode Menu Items Default Event Table 79 See Edit default event table and Clear default event table Programming Mode Menu Items Default shift See Default shift Programming Mode Menu Item Lock activation duration See Lock activation duration Programming Mode Menu Item Internal reader prefix See Prefix to match Programming Mode Menu Item Internal reader extract from character See From character Programming Mode Menu Item Inter
55. ill accept cards such as 1234 123679 123 The Terminal will reject the Cards with codes like 14377 and 12 Default value for this setting is empty string i e prefix matching is disabled From character Main Menu gt Setup gt Advanced gt External reader See also Prefix to match Number of characters Fine tuning ID code processing Using the TR40xx as an Access Control Terminal Note The explanation below applies to the TR40xx s external reader scanner There is an identical Setting for an internal reader see From character From character together with Number of characters Setting allows you to extract and store into the database a portion of code from the User UD card instead of the entire ID card code This way you can adjust the format of the data generated by the TR40xx to the requirements of some specific PC software see Fine tuning D code processing You can also use this Setting to hide a certain portion of the ID cards code This is useful for a simple access control function implementation see Using the TR40xx as an Access Control Terminal From character defines a character position in the ID code counting from 1 starting from which the portion of an ID code will be extracted The valid range for this Setting is from 1 to 40 The TR40xx reject any User Card with the ID code with the number of characters in it smaller then current From character
56. inals are interconnected in a so called daisy chain fashion whereas the Slave port of one Terminals is connected to the PC Master port of the next Terminals and so on Up to 70 Terminals can be networked this way see the drawing above To next TR 4020 Terminal To PC The TR4020s can be interconnected using a standard serial cable supplied with every TR40xx You can also use your own cable just make sure that you do the wiring correctly see I O Connector pin assignment amp Cable wiring for details Unlike some other online Terminals the TR4020 need no prior network number assignment to work correctly Instead the network numbers of the TR4020 happen naturally the Terminal closest to the PC always has the network number of 1 Next Terminal on the daisy chain is 2 and so on Machine No Setting of the TR4020 has nothing to do with the network numbers These are two completely separate things C 8 2 Online communications with the TR4030 The TR4030 has a built in UTP Ethernet port so it can be placed on the Local Area Network LAN directly Each TR4030 must be assigned a unique IP address that is not used by any other device connected to your LAN Multiple TR4030 Terminals can be placed on a single LAN provided that they all are assigned different IP addresses 2 To next TR 4020 Terminal To Ethernet hub Like
57. ine No 2 NN can be in the range from 00 to 99 Length doesn t include the TAB character The ID code field content can be fine customized See Fine tuning ID code processing for more information D 7 Bell and Lock control relays D 8 I O Connector pin assignment amp Cable wiring TR 4030 i To avoid common confusion all pins are designated as inputs and outputs with respect to the Terminal The bell is activated for a period of time specified by the Bell Dn nh e D 8 1 TR4020 4030 I O connector pin assignment laentical Interna erays WI switching capability average l The TR4020 features three serial ports PC Master Slave and O O current peak current can be up i Scanner port The TR4030 has two serial ports Slave and AY to 10A Relay 1 is used to Scanner and one Ethernet port see the Drawing to the left im control an external Bell Ring epee OL aT Wire holder x4 z A J relay 2 controls an Electric l Rn Note Application Download Port see Downloadin beck Both mormally closed arid J m hardware with the PC Master port on the TR4020 and OEE ae E normally opened contacts arg U the Ethernet ci
58. irmware Time and Attendance data file format Bell and Lock control relays O Connector pin assignment amp Cable wiring Rotating base cover for desktop operation D 10 Specifications amp Ordering Information 11 13 15 16 21 23 26 27 28 29 30 32 33 34 35 71 96 150 151 156 157 158 160 161 B 1 Introduction B 1 1 General Information The TR4020 and TR4030 are Online Time Recorders with built in Floppy Disk Drive The difference between the two models is in the online interface the TR4020 utilizes an RS232 communications network while the TR4030 has an Ethernet port and can be placed on the Local Area Network LAN directly The TR40xx has two modes of operation the Normal Mode and the Programming Mode B Getting started Click on one of the links below In the Normal Mode the Terminal is accepting User registration Users register by selecting an appropriate Event IN OUT etc entering Shift then reading their ID card The Time and Attendance data is accumulated in the TR40xx s internal non volatile memory Later you can save the data to the Floppy Disk or upload it to the PC via RS232 network Introduction Working in the Normal Mode Powering up for the first time Saving Time and Attendance data to the Floppy Disk Programming Mode is used
59. is displayed when you execute a Save to disk command and the TR40xx doesn t have any new data in its memory New data is the data that has never been saved to the disk or uploaded to the PC before You can always check the amount of new data by using the Status report command If saving entire TR40xx memory contents is what you want then you need to use the Mark all as new command first then try Save to disk again Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management 142 143 This disk is not PC AT compatible See also Format disk This message means that the disk is not formatted properly formatted on a system other then PC AT compatible for example Mac or physically damaged The Format disk command applies a standard PC AT compatible formatting Warning formatting permanently deletes all disk data 144 Time date is not set New data cannot be added See also Time Date Programming Mode This error is displayed when the User reads his her ID card and the TR40xx doesn t have its internal Real Time Clock set to a correct value Enter the Programming Mode and use the Time and Date Settings to set the Real Time Clock Only then the TR40xx will allow the Users to register 145 Timetable is full See also Edit bell table Edit default event ta
60. istration jams at peak periods when there is a large number of people to clock in or out Decreasing a per user registration time as much as possible may significantly alleviate the problem In the TR40xx this is done through Default Event and Default Shift functions C 3 1 Using Default Event Table Note this Section provides the information on the usage of the Default Event table Table editing techniques i e how to add edit and delete records are described in Editing Bell and Default Event tables User registration process consists of pressing desired Event key IN OUT etc and reading the User ID card Event entry can be automated through the Default Event table The table allows you to divide the day into the timezones and define a default event for each timezone Within a given timezone the TR40xx will automatically keep the default event key pre selected so the majority of Users will not have to push any key while registering For example you may program the TR40xx to pre select the IN key between the hours of 8a m and 10a m when most employees are starting to work Employees will only have to read their ID cards to register there will be no need to push the IN key each time Practice shows that the per user registration time can be significantly reduced this way up to 60 Note even with the Default Event function enabled it is still possible to register an alternative event Irregular User will need to press a
61. king in the Programming Mode this Section will only explain how to save the data to the Floppy Disk The explanation below is meant to provide a basic information on how to save the data to the Floppy Disk It doesn t cover any error situations that may arouse If the TR40xx displays any message that you don t understand look this message up in the All Onscreen messages Section of this Manual To enter the Programming Mode read the Master ID card that you have already set when powering up for the first_time The Terminal will go into the Programming Mode and you will see the Main Menu like the one shown on Figure above Edit filename 8 wher finished Filename cannot contain blank spaces FA1_15 186 DAT Ei a at The first Item in the Main Menu is Save to disk and this Item is already selected notice the selection arrow to the left Select Save to disk by pressing the F4 key enter indicated by the amp on the LCD screen above the key You can also press the Enter key on the keypad to achieve the same result Next the TR4000 will offer you a default save filename which will be in the following format nn_dd mm dat where nn is the Machine Number dd and mm are the current date and month all this can be changed through other Main menu Items see Machine No Date You can input your own filename use the numerical keys on the TR40xx s keypad and the F3 key as
62. l the me TR40xx won t be able to accept new data fi i r unless you reclaim some database space 15 zl Pii ii PAG Normally you do this by deleting the old data You do this by executing the Delete SSE pen ook saved data command Another way is to clear entire database by using the Delete delete all the data and thi all data command Use the latter command with some caution you will permanently includes the data that was probably never saved before C 2 5 Repairing the database In the unlikely event of the database malfunction you can repair the database either by initializing it using the Delete all data command or you can recover the database using the Recover data command After the recovery the database appears to be 100 full with new records Therefore saving the data to the disk or uploading the data to the PC after the data recovery will get you entire database memory contents Naturally not all the data may be valid The database memory may contain garbage records some newer records may have overlapped the older ones etc Nevertheless the data recovery is your last hope to retrieve the data you are looking for Data recovery is also effective in case you initialize the database by accident C 3 Speeding up User registration A typical organization normally has fixed working hours with increased inflows and outflows of employees at certain daytimes Using a Time Recorder may create reg
63. lave Scanner Interface TR4030 1x Ethernet port PC Master 2x RS232 ports Slave Scanner Floppy Disk Drive 3 5 1 44MB PC AT compatible Bell and Lock relays Max 24V 2A continuous 10A peak Mounting Wall mount or desktop rotating back cover Power supply DC 12V 500mA UPS battery capacity 8 hours completely recharges in 72 hours Operation Temperature 0 55 C Operating relative humidity 10 90 Unit dimensions 187mm L x 147mm W x 95mm H Packaging dimensions 260mm L x 235mm W x 120mm H Net weight 2 2Kg TR40XXYD XX interface option Y reader option Interface options 20 3xRS232 ports PC Master Slave Scanner 30 1xEthernet port PC Master 2xRS232 ports Slave Scanner Reader options R RFID M Magnetic B Barcode F Infrared Barcode Example TR4030RD online Time Recorder 1xEthernet port 2xRS232 ports RFID reader
64. make sure that you don t make any typo when entering a new password you ll need to input it twice first time when the TR40xx displays Input new Master Password second time when the TR40xx requests you to Re type Master Password You must enter an exact same password both times or the password will not be set The password may be from 0 to 6 digits long To disable Master password enter the password of 0 length when the TR40xx asks you if you wish to disable Master password answer Yes The password will be disabled By default the Master password is not set Date Main Menu Setup See also Time This Menu Item allows you to set the TR40xx s current date Note that the date must be added in the dd mm yyyy format or the Terminal won t accept it 50 Time Main Menu gt Setup See also Date This Menu Item allows you to set the TR40xx s current date Bell duration Main Menu gt Setup 51 See also Edit bell table Clear bell table Controlling external Bell Ring Bell and Lock control relays The TR40xx is equipped with a bell control relay see Bell and Lock control relays that can be used to activate an external Bell Ring at certain predefined daytimes Bell activation schedule is defined by be the Bell table see Edit bell table Controlling external Bell Ring The Bell duration Setting defines for how long the bell will be activate
65. n Menu gt Setup See also Clear default event table Speeding up User registration The TR40xx allows you to define a so called default event schedule When this schedule is defined the TR40xx will be automatically pre selecting the appropriate event key IN OUT etc depending on the time of day This way User registration can be made more efficient see Speeding up User registration The Default Event table consists of entries each of which contains two fields beginning time of a timezone and a default event for this timezone Details on how to use the table may be found in Using Default Event Table You can quickly erase entire table using Clear default event table Menu Item 154 Clear default event table Main Menu Setup 55 See also Edit default event table Speeding up User registration This command allows you to quickly erase the contents of the Default Event table Default shift Main Menu gt Setup See also Speeding up User registration The TR40xx allows you to define a default shift that will be automatically pre selected for User convenience This way the User registration can be made more efficient see Speeding up User registration Default shift sets a shift number that the TR40xx will return to after then User reads his her ID card or after several seconds of inactivity Setting 00 disables the function the TR40xx always keep the last shift
66. n to its completion For this reason you should use the abort only to interrupt the formatting that is taking too long usually the case with physically damaged Floppy Disks p9 Amount of Flash memory installed is not enough to run this application Machine is halted See also This message indicates that the application firmware you have downloaded needs more FLASH memory then you have on your TR40xx It is highly unlikely that you ll ever see this message If this happens please contact us as support proxdata com 100 Before you can start using this machine you need to set a Master Card Read any See also Powering up for the first time Programming Mode Performing a System Reset Master ID This message is displayed when you switch the TR40xx on for the first time ever or after having performed a System reset The Master ID card is used to access a Programming Mode Setting it is a required step which cannot be skipped Read the card of your choice this Card will be recognized as the Master Card from now on You can always change the Master Card by using the Master ID command 101 Database error New data cannot be added See also Delete all data Recover data Database organization and management This message appears when the database is malfunctioning and the User attempts to register read User ID card New records cannot be added to
67. nal reader number of characters to extract See Number of characters Programming Mode Menu Item External scanner prefix See Prefix to match Programming Mode Menu Item External scanner extract from character See From character Programming Mode Menu Item External scanner number of characters to extract See Number of character Programming Mode Menu Item External scanner start character See Start character Programming Mode Menu Item External scanner end character See End character Programming Mode Menu Item External scanner baudrate See Baudrate Programming Mode Menu Item Total number of records See also Status report Database organization and management This Item is read only It returns the total number of records old new currently found in the TR40xx s database This is the same value that is displayed by the Status report screen s Total rec s Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management Number of new records See also Status report Database organization and management This Item is read only It returns the total number of new records currently found in the TR40xx s database This is the same value that is displayed by the Status report screen s New rec s Com
68. number entered by the User Default setting value is 0 i e the function is disabled 56 Lock activation duration Main Menu gt Setup See also Bell and Lock control relays Using the TR40xx as an Access Control Terminal The TR40xx features an electric lock control relay see Bell and Lock control relays Relay is activated every time a valid User ID Card is read This can be used to enforce User Registration process by denying User access to the facility without registration and even for a simple access control function implementation see Using the TR40xx as an Access Control Terminal Lock activation duration setting defines for how long the lock control relay will remain activated once triggered Valid value range is 00 99 seconds Selecting 0 effectively disables the function Default value for this Setting is 0 P7 IP address Main Menu gt Setup gt Advanced gt Ethernet TR4030 only See also UDP port Ethernet address h Ethernet address I Online communications with the TR4030 This Item defines the Terminal s IP address on a Local Area Network LAN Each TR4030 must be assigned a unique IP address It is a common convention to write the IP address in a so called dot notation i e 192 168 100 40 Consult with your Network Administrator to determine the suitable IP address for each TR4030 you are planning to install on the network Note
69. oning parameters save the Time and Attendance data to the Floppy Disk etc The reason Master Card exists is to protect the Terminal s data from unauthorized observation or editing It serves as a kind of supervisor key to the Terminal s data The Master Card is not some kind of a special card you can choose any working ID card to become the Master Card The TR40xx comes with two ID cards you can just select one of them You can always change the Master Card later To set the Master Card simply read the card of your choice swipe it along the Terminal s reader slot in case of TR40xxM Magnetic card version TR40xxF Infrared Barcode card version or TR40xxB Visible Barcode card version or simply bring the card to the reader proximity in case of TR4020R RFID card version On TR40xxM TR40xxF and TR40xxB you can get a read error The Terminal will generate a long beep and display a Read error Please try again message Swipe the card again make sure that you do this correctly move the card at a steady speed and not too fast After a good read the TR40xx s screen will display the message shown below This is simply a short information screen that informs you about the F key functions in the Programming Mode You will now enter Programming Mode ica k hony Press F4 key the TR40xx will enter the Programming Mode and you will see a Main Menu At this point you can either choose to take a look around th
70. ost digits i e 003 004 005 Please note that according to the Ethernet address specifications the leftmost digit of the Ethernet address must always be even Example 0 1 2 3 4 5 is a correct address 21 17 135 255 is invalid address because 21 is an odd number It is highly unlikely that you will ever need to change this address All Ethernet enabled devices in the universe are supposed to have unique Ethernet address and each TR4030 comes with its own unique factory address and is reset to this address each time you perform a System Reset Ethernet address I Main Menu gt Setup gt Advanced gt Ethernet TR4030 only See also IP address UDP port Ethernet address h This Setting in conjunction with the Ethernet address h defines the physical address of the Ethernet port on the Local Area Network LAN The reason the Ethernet address has been split in two high and low is because the TR4030 s screen does not provide enough space to edit the whole address as one string To change the Ethernet address to say 0 1 2 3 4 5 use the Ethernet address h to set the three leftmost digits i e 000 001 002 and this Menu Item to set the three rightmost digits i e 003 004 005 Please note that according to the Ethernet address specifications the leftmost digit of the Ethernet address must always be even Example 0 1 2 3 4 5 is a correct address
71. plete coverage of the TR40xx database organization and related issues can be found in Database organization and management Number of free records See also Status report Database organization and management This Item is read only It returns the total number of free unused records currently found in the TR40xx s database This is the same value that is displayed by the Status report screen s Free rec s Complete coverage of the TR40xx database organization and related issues can be found in Database organization and management Power status See also UPS battery This Item is read only It reports current TR40xx power situation Possible returned values are Wall power Battery power battery level is OK Battery power battery level is low Firmware version See also Downloading new application firmware This Item is read only It returns currently loaded firmware version This is the same string that is displayed at the TR40xx startup see Checking currently loaded firmware version of Downloading new application firmware for more details D 3 All Onscreen messages D 3 1 List of all messages Abort this operation Amount of Flash memory installed is not enough to run this application Machine is halted Before you can start using this machine you need to set a Master Card Read any card now it w Database error Ne
72. rcuitry of the TR4030 The PC Master sande 5 provided port of the TR4020 and the Ethernet port of the Insert wire F AA OOFO Relay 1 activates the bell at b j TR4030 will NOT work properly when the Download Ber Lok pre programmed daytimes in lee BA of Del cable is attached NC Normally Closed oO f accordance with the Bell Table S ese L CM Common g mi Ti NO Normally Opened O S duration Setting See Controlling Slave TR4020 4030 PC Master TR4020 PC Master TR4030 Scanner TR4020 4030 Le Ring for more A slk ba es No connection No connection TX No connection Relay 2 activates the Lock RX Input TX Output TX RX Input each time a valid User ID card is read The Lock is activated for a period of time specified by the Lock TX Output RX Input TX Output activation duration Setting See Using the TR40xx as an Access Control Terminal for more information P z f No connection DSR Input No connection No connection Both external Bell and Lock are wired to the TR40xx s terminal block connector located on the TR40xx s Ground Ground No connection Ground base cover There are 3 contacts provided for each relay common normally closed and normally opened No connection DTR Output RX No connection To plug a wire into the connector push the orange lever down using a flat screwdriver or some other handy RTS Output CTS Inp
73. sed in much the same way as the data from internal reader This way you can use two different readers at once This can be useful if your organization circulates two kinds of ID cards or is in the transition from one card technology to another For example if you are switching from Magnetic to RFID cards you can attach an external magnetic card reader to the TR40xx with built in RFID reader and temporary accept both types of cards 5V power is provided on pin 9 of the Scanner Port see I O Connector pin assignment amp Cable wiring Maximum power that the TR40xx can supply is 100mA The TR40xx has several Settings to fine tune the external reader data processing You can set the Baudrate The data from external reader is encapsulated You can set the Start character and the End character of each data packet from the external scanner For example if the data from external scanner always begins from 02 Hex and ends with OD Hex then you must set the Start character and End character accordingly Also there are From character Number of characters and Prefix to match Settings that can be used to adjust the way the ID code from the reader is handled See Fine tuning ID code processing for more details C 5 Fine tuning ID code processing C 6 Using the TR40xx as an Access Control Terminal The TR40xx has several Settings that can be used to adjust the way ID codes from the internal reader and external scanner
74. sing the TR40xx as an Access Control Terminal B 1 3 Where to go from here All the basic information you ll probably need is contained in the remaining Sections of Part B We will show you e Powering up for the first time how to prepare your TR40xx for work e Working in the Normal Mode how to add Time Attendance records e Saving Time and Attendance data to the Floppy Disk how to get your Time Attendance data After the above introduction you probably won t need any further assistance Note however that there is still a lot of useful information in the Advanced topics Section In addition the Reference can be used to find answers to your specific questions B 2 Powering up for the first time The TR40xx arrives from the factory dealer in a completely reset state When you switch it on for the first time you ll see the screen like the one shown below If this screen is not displayed then the TR40xx may not be in a default condition and you need to reset it first see Performing a System Reset for instructions using this machine WOU need to zet a Master Card Read Afd card now if will come the Master Card As follows from the initial on screen message you are supposed to set the Master ID card or simply Master Card first In the future you will read the Master Card to access the Programming Mode Programming Mode is used to setup the Terminal s functi
75. tem or an Onscreen message can be found on the TR4030 only this will be marked with a TR4030 only sign A 1 2 How to use this Manual This Manual was created more like a reference rather then for continuous reading While you are by no means discouraged from taking your time to study this Manual there is little practical reason to read it all You are recommended to complete Getting started and Advanced topics The Reference can be used on demand i e when you actually have a question or problem We would like to draw your attention to the following resources that can be helpful in finding an answer e All Main Menu Items provides an in depth information on each and every Item of the Main Menu e All Online Items covers everything that can be setup online via the TR40xx network e All Onscreen messages provide an explanation for every message that the TR40xx may display A 1 3 Seeking further assistance If you cannot find the answer to your question or problem you are encouraged to visit our website at www proxdata com There you will find e All the latest version of our software and documentation as well as latest releases of the TR40xx internal firmware which you can download free of charge see Downloading new application firmware for details in the Downloads section e Frequently Asked Questions FAQ section that is regularly updated basing on the questions most often
76. the database until it is repaired You can repair the database either by initializing it Delete all data command or recovering it Recover data command Please refer to the Database organization and management Section for complete coverage of the database organization and related issues 102 Database error Operation will be aborted See also Delete all data Recover data Database organization and management This message means that the Time and Attendance database is malfunctioning and the operation you ve attempted to perform cannot be finished You can repair the database either by initializing it Delete all data command or recovering it Recover data command Please refer to the Database organization and management Section for complete coverage of the database organization and related issues Database is full New data cannot be added 103 See also Database organization and management Delete saved data Delete all data This message appears when the database is full already and the User attempts to register read User ID card New records cannot be added unless the database is partially emptied You can do this either by deleting the old saved database data Delete saved data command or by delete all database data Delete all data Please refer to the Database organization and management Section for complete coverage of the database organization and relate
77. the instructions on the screen Once the HyperTerminal is installed follows the procedures below to download new firmware file into the TR40xx e Switch the TR40xx off e Plug the Download Cable into the TR40xx as shown on the figure with the cable going outwards Application Download Port and the PC Master Port of the TR40xx share the same hardware internally When downloading the firmware make sure that no cable is attached to the PC Master Port e Plug the Download Cable into the male side of the Serial Cable Plug the other side of the Serial cable into your PC s COM port e Launch the Hyper Terminal and configure it as follows o When the Connection Description dialog opens type any string 1 character minimum and press OK o When the Connect to dialog opens select an appropriate COM port from the Connect Using drop down box for example Direct to COM1 153 o When the COM Properties dialog appears set communications parameters as follows Bits per second 38400 Data bits 8 Parity None Stop bits 1 Flow control None Click OK when done the HyperTerminal s main window will appear e Choose Transfer gt Send file from the Main menu the Send file dialog will appear e In the Send file dialog select the firmware file that you want to download into the TR40xx see Obtaining the most recent firmware version for details on how to get this file and choose the Xmodem protocol from the Protocol drop
78. tisfied with the filename press OK the TR40xx will attempt to create the data file 110 File already exists F2 Edit filename F3 Append data to existing file See also Save to disk Format disk This message is displayed during the Save to disk operation if the file with the name you ve just specified already exists on a currently inserted Floppy Disk In this situation you have the following choices e Edit filename You will be returned to the Edit filename amp press Enter when finished screen e You can Append the data to the end of the existing file This option allows you to aggregate the data from several TR4020s into a single data file e Change the Floppy Disk and press Retry Note that there is no overwrite option i e you cannot write over the existing file contents The only way to delete the file that already exists on the Floppy Disk is by using the Format disk command Warning Remember that formatting the disk will delete all disk data not just the specified file Firmware error Machine is halted 111 See also In an unlikely event that you ever face this message please contact us at feedback proxdata com Flash memory failure or Flash is not installed Machine is halted See also This is a severe error that indicates some internal hardware malfunction Please return your TR40xx for service repair 112
79. to save the Terminal s database contents to the Floppy Disk manage the Time and Attendance database and setup the TR40xx program its functioning parameters or Settings All functions in the Programming Mode are accessed via convenient onscreen Menu Access to the Programming Mode is protected by the Master ID card and optionally a Master Password B 1 2 Installation The TR40xx can be used as a wall mount or a desktop device You can place it on the wall using the Terminal s mounting brackets see the Figure to the left For desktop operation the Terminal base can be rotated 180 degrees to adjust the front panel s viewing angle and move away I O connectors see Rotating base cover for desktop operation To operate the TR40xx you only need to plug the adaptor cable into bi the DC jack and turn the TR40xx on Note that the Terminal features a built in UPS battery This battery is getting charged even when the TR40xx s Power switch is in off position but the power is supplied from the adaptor For more information on the TR40xx online communications capabilities see Using Online communications and I O Connector pin assignment Optionally you can program the TR40xx to control an external Bell Ring and Electric Lock For more information see the following Sections of this Manual Bell and Lock control relays Controlling external Bell Ring U
80. ut No connection No connection object insert the wire and release the lever There are several wire holders that you can use to arrange the CTS Input RTS Output No connection No connection wires No connection No connection 5V 100mA 159 D 8 2 RS232 cable wiring D 9 Rotating base cover for desktop operation TR4020 4030 use the Male Female DB9 connector type direct wiring type This cable can be used The TR40xx can be used as a wall mount default or a desktop device For convenient desktop both for PC to Terminal connection and for connection between the Terminals see X operation a base cover must be rotated to adjust the front panel viewing angle To rotate the base cover DB9M Male side DB9F Female side 2 gt 2 3 gt 3 Base cover screw x4 5 gt 5 dd 7 gt 7 4 8 gt 8 4 D 8 3 Ethernet cable wiring Ethernet port of the TR4030 is a standard Unshielded Twisted Pair UTP port Normally you would like to connect the TR4030 to the Local Area Network LAN This is done via Ethernet hub Use the direct wiring scheme in this case Direct wiring will not work if you want to connect the TR4030 to the PC bypassing the Ethernet hub Use Cross wiring scheme instead Always use a standard UTP Category or IV cable for wiring
81. w data cannot be added Database error Operation will be aborted Database is full New data cannot be added Delete saved data from the database Disk error Operation will be aborted Do you wish to disable Master Password Do you wish to exit programming mode Do you wish to proceed with this operation Edit filename amp press Enter when finished Filename cannot contain blank spaces File already exists F2 Edit filename F3 Append data to existing file Firmware error Machine is halted Flash memory failure or Flash is not installed Machine is halted Formatting failed Formattin Free disk space byte s XXX I O board communications error Machine is halted Performing System Reset may help TR4030 only I O board failure Machine is halted TR4030 only ID code is too long New data cannot be added Incorrect Password Initializing TR4030 only Input Master Password Input new Master Password Invalid card Continued on the next page Invalid setting value has been encountered Machine is halted Machine has been reset You may now switch it off Machine is running on battery power Performing disk tasks is not recommended Continue st No disk or disk error Not enough free disk space to save all data Online session is in progress Entering Programming Mode will abort it Continue still Passwords do not match New Master Pass
82. word was not set Please wait Read a card you wish to use as the Master Card Read error Please try again Reader failure Machine is halted Real Time Clock failure Machine is halted Re type Master Password Root directory is full Cannot create new file Saving data The data you have entered is invalid The disk is write protected The menu is empty There is no new data to be saved This disk is not PC AT compatible Time date is not set New data cannot be added Timetable is full Total rec s XXX New rec s XXX New byte s XXX Free rec s XXX Used XXX Unsupported I O board Machine is halted Updating I O board TR4030 only You will now enter Programming Mode Abort this operation See also Save to disk Format disk This message is displayed when you choose to interrupt some long operation like Save to disk or Format disk If you choose No the operation will continue as if it hasn t been interrupted at all Choosing Yes will abort the operation and return you to the Main Menu Aborting Save to disk operation will preserve both the Terminal s internal database and the disk data intact a file of zero size may appear on the disk however Format disk operation once started destroys the disk data irreversibly aborting it won t save your files and at the same time will make the disk unusable unless you perform Format disk agai
83. x is not an Access Control Terminal It doesn t have an internal User database and by default accepts and activates the door lock on any ID card read The Lock relay was originally built into the Terminal for a different reason some of our customers wanted to use the Time Recorder in conjunction with a turnstiles This is normally done to enforce the clocking i e make sure that the person won t be able to access or exit the facility without registering first Later we have extended the TR40xx firmware to provide a limited Access Control functionality This was done by implementing a new Prefix to match Setting When the prefix is set the TR40xx will only accept add the record and activate the lock the User ID cards with an ID code that starts from a matching sequence of digits Basically this allows you to choose a single prefix combination for your facility organization and issue ID cards that have a common part prefix and a User ID For example you might choose the prefix to be 1234 and issue sequential User IDs like 001 002 etc Then you will have ID cards with codes like 1234001 1234002 etc If you pre program the TR40xx s Prefix to match to 1234 then the Terminal will only accept the cards with the ID codes starting from 1234 All other cards will be rejected and that means that access won t be granted too Further you can hide the prefix from appearing in the Time and Attendan

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