FALCO Time Attendance Software Manual
Contents
1. d eote A Alarm AboutUs Logout Duty Work Time Configuration kim ame erinin PATA shift normal working time 07 00 17 00 12 00 13 00 shift 2 night shift 17 30 01 00 shift 3 midnight shift 01 00 08 00 19 30 20 30 02 00 03 00 The Duty Work Time Configuration is the same with the Work Time Configuration the user have to set the working time lunch time break time the grace period and the minimum overtime also After done the user have to save it so it will be able to show out in the Duty Organizer Copyright Reserved 2003 FALCO Time Attendance Software Manual Mi Setup ive Transaction ry Download gt Upload Report a Pe Alarm SE About Us 7 Logout y Duty Work Time Work Time Name shift 1 Description normal working time Working Time Time In 07 00 Time Out 17 00 Lunch Time Time Out 12 00 Time in 13 00 Break Time AS Time Out 03 30 Time In 04 00 Grace Period Time In 15 Minutes Time Out 15 Minutes Minimum Lapse Hour 4 Hour None Auto Minimum Overtime 15 EN Minutes 2 5 Duty Organizer Go to Setup gt Time Attendance gt Duty Organizer Duty organizer allows the user to setup the working shift in monthly by selecting the Duty Work Time Organizer that saved before that Setup BE Lye Transaction Download 8 Upload Report PE Alarm2. 2 OT 3 OT 4 Lateness Early Out No Pay Hr Annual MC No Pay Leave Absentee 0000057932 275 0 0 0 13 0 0 0 0 0 1 0000049935 210 0 0 0 481 0 0 0 0 0 1 0000058622 0 0 0 0 18 0 0 0 0 0 8 00000644232 418 0 0 0 0 319 0 0 0 0 0 0000053956 0 0 0 0 0 0 0 0 0 9 0000059518 0 0 0 0 0 0 0 0 0 9 0000057522 167 0 0 0 11 0 0 0 0 1 0000038973 270 0 0 0 18 143 0 0 0 0 0 0000059633 0 0 0 0 0 0 0 0 0 0 9 0000060409 0 0 0 0 1244 0 0 0 0 0 4 0000065023 620 0 0 0 0 992 0 0 0 0 0 1 Daily In Out Detail Report Copyright Reserved 2003 18 FALCO Time Attendance Software Manual a Page 1 of 3 2 LA El Es Pdf Thursday November 12 2 i KL ALARM SDN BHD Rekod Kedatangan Harian From 02 11 2009 To 12 11 2009 Department ENG E 02 11 2009 Mon 10 1326 02 11 2009 Mon 16 32 32 168237 3 2 2 Break Report There are 4 options of report type that you can choose from the second tab There are Break Complete Break Incomplete Lunch Complete and Lunch Incomplete a Lunch Complete Copyright Reserved 2003 19 FALCO Time Attendance Software Manual Date Card Date 2009 11 09 2009 11 03 2009 11 05 2009 11 06 2009 11 11 2009 11 02 2009 11 05 2009 11 06 J Date Card Date 2009 11 03 2009 11 04 2009 11 05 2009 11 06 2009 11 11 2009 11 10 2009 11 11 2009 11 12 3 2 3 Manual Entry Report 02 11 2009 To 12 11 2009 0 To 9999999999 Department Card No Sales 0000027288 Admin dept 0000
3. 37 About Us Logout Duty Organizer Copyright Reserved 2003 10 FALCO Time Attendance Software Manual Setup O Report PE Alarm e About Us Logout Duty Name CRISS ma Description 7 Year And Month November El 2009 E Browse Day Work Time Work Day Next Day Time OT 01 Sunday ki gt O mm 01 E 02 Monday El C o1 03 Tuesday shift 1 O E o1 04 Wednesday shift 2 O O o1 05 Thursday shift 3 O O 01 06 Friday ial ll 01 07 Saturday EE LI F 01 i 08 Sunday ee O O o isd 09 Monday pm gt all C o1 El 10 Tuesday pm O O o1 11 Wednesday as O O 01 12 Thursday z O O 01 13 Friday os gt F O 01 El 14 Saturday E Fi 01 15 Sunday E O LI 01 16 Monday p O O oz From here we can set the duty name description and year month for the shift Below that is the total day in the month we set For each day we can select the different work time according to the Duty Work Time Organizer that we had saved just now We can tick the Work day if the selected day is a working day or tick the Next Day if the working time is exceeds to next day The Time OT is the type of OT that user can select to determine which day is the OT day for example Saturday Sunday or any public holiday 2 6 Manual entry transaction Go to Setup gt Time Attendance gt Manual Entry This feature wa
4. Work Time Configuration The following screen will appear ad ma ir mms ss rr er p ear AE setup M Live Transaction Downoad Upload A Alarm ae About ls Logout Work Time List Copyright Reserved 2003 6 FALCO Time Attendance Software Manual om m x ET aa emmi a ya mr ma _ 4 E n sera zur d s il Setup actio Uplo a Report fi Alarm w AboutUs Logout Work Time General Working Hour Lunch amp Break Time Work Time Name Description Grace Period Time In 15 ES Minutes Time Out 15 E Minutes Minimum Lapse aar HE Hour 4 pa Hour None Auto Minutes Minimum Overtime 15 Ok Cancel For the General tab you can set your Work Time Name and Description GRACE PERIOD is to determine the time that is considered late or early out for your employees where 1t can be preview in the report IN will set the lateness time and OUT will set the early out time Minimum Overtime will determine when it is consider as overtime limit When reach to the overtime limit it is considers as overtime and the overtime is calculated starting from the Working Hour OUT setting until the latest time you went out and prox your card at the out reader But the latest time must reach over the time limit in order to be considered as overtime The Minimum Lapse Hour is the minimum working hour in a day that an employer must perform The Working Hour tab i
5. 064422 Admin dept 0000064422 Admin dept 0000064422 Admin dept 0000064422 Admin dept 0000057522 Admin dept 0000057522 Admin dept 0000057522 Lunch Incomplete 0 0 2 11 2009 To 12 11 2009 To 9999999999 Department Technical Department Technical Department Technical Department Technical Department Technical Department Admin dept Sales Sales Card No 0000057932 0000057932 0000057932 0000057932 0000057932 0000049935 0000027288 0000027288 Page 1 KL ALARM SDN BHD Lunch Complete Report Name DAVID IVY IVY IVY IVY MET LING MET LING MEI LING Page 1 Door OFFICE DOOR POE OFFICE DOOR POE OFFICE DOOR POE OFFICE DOOR POE OFFICE DOOR POE OFFICE DOOR POE OFFICE DOOR POE OFFICE DOOR POE KL ALARM SDN BHD Lunch Incomplete Report Name AMBAL AMBAL AMBAL AMBAL AMBAL DAVID DAVID Door OFFICE DOOR POE OFFICE DOOR POE STAIRCASE DOOR STAIRCASE DOOR OFFICE DOOR POE STAIRCASE DOOR OFFICE DOOR POE STAIRCASE DOOR a Lunch Out Lunch In 13 00 13 00 13 00 13 00 13 00 13 00 13 00 13 00 w T Pdf Pdf 14 00 14 00 14 00 14 00 14 00 14 00 14 00 14 00 Thursday November 12 2009 Time Out Time In 12 53 54 14 27 57 12 57 40 13 48 08 13 23 15 13 44 52 12 54 49 13 49 44 12 53 55 13 54 13 13 13 09 13 58 11 13 06 17 14 01 23 13 06 08 13 57 07 Thursday November 12 2009 Lunch Out Lunch In 13 00 13 00 13 00 13 00 13 00 13 00 13 00 13 00 To view
6. 2 1 Card user database Before using the time attendance features we need to setup our card database first Go to setup gt card database gt add The below screen will appear Card User Detail Card Detail Specified Ca E Specified Access a EE Level for user Specified the Card Name Card User Mame Access Level DI gt Socia it Ne IN Card Pin No DOOD Lift Access OD sl Nesle alter Specified Card Pin d L Yes Specified the card No if Using Card Pin No can do arming or Specified Vehicle Vehicle No Status Information Unit MO ALD Parking ADOD Specified Company Name Compare Mame Company Specified IC Passport No IC Passport Now click Add and the above menu will appear Just add in the card number the cardholder s name and select the appropriate Access Level for him her If you are using a card and pin reader then you will require entering a 4 digit pin code that is applied to that particular card To add a frame of picture with the particular cardholders we can click the upload button and browse for the picture file that is already scanned and save in your computer The card number can be obtained by swapping the card at the proximity reader and been polls to your FALCO software where it will display an unknown card with its card number as well Normally there should be 5 digit numbers on the card starting from the right hand side Last 5 digit number Cop
7. DAVID OFFICE DOOR POE 08 44 70 14 45 06 2009 11 11 Sales 0000027733 DAVID OFFICE DOOR POE 03 47 54 19 03 49 2009 11 12 Sales 0000027233 DAVID STAIRCASE DOOR 13 55 41 15 59 14 d Daily Earlyout e is amp Page 1 ofa m OG per fsi Thursday November 12 2009 KL ALARM SDN BHD Early Out Report Date 02 11 2009 To 12 11 2009 Card 62023 To 65023 Date Department Card No Name Door Time In Time Out 2009 11 03 Engineer department 0000065023 YEO WEE THIAM 03 30 35 17 02 56 2009 11 04 Engineer department 0000065023 YEO WEE THIAM 08 29 40 10 15 34 2009 11 12 Engineer department 0000065023 YEO WEE THIAM 08 19 44 08 41 42 e Daily Overtime A amp Page 1 of 2 D Dl tt r M Thursday November 12 200 KL ALARM SDN BHD Daily Overtime Date 02 11 2009 To 12 11 2009 Card 65023 To 65023 Date Department Card No Name Day Time In Time Out OT In Time m 2009 11 02 Engineer department 0000065023 YEO WEE THIAM Monday 08 26 27 19 04 31 17 30 94 2009 11 05 Engineer department 0000065023 YEO WEE THIAM Thurzday 08 24 55 19 52 12 17 30 142 2009 11 09 Engineer department 0000065023 YEO WEE THIAM Monday 08 23 13 22 40 03 17 30 310 2009 11 11 Engineer department 0000065023 YEO WEE THIAM Wednezday 08 27 32 18 44 38 17 30 74 Total OT m 620 Copyright Reserved 2003 16 FALCO Time Attendance Software Manual f Daily Absentee or e Date 02 11 2009 To Card O To Date Department 2009 11 03 Sales 2009 11 04 Sale
8. FALCO WEB Time Attendance User Manual FALCO Time Attendance Software Manual Content page Chapter Mat GUMEDE EA SG AD ro eN ME 3 Chapter 2 Time Atendan ELLE lansmana dn dile sinek Ball del ame Ea 4 Dil anes ea BAS see Side II lala ee 4 AA DEM A k ayal lde ais nikel A I agen 5 2 5 Work TINE Mode o EG GE l Ee De EER lk 6 24DutyWorkTimeConfiguratlon 9 2 Du O MZ A ami n e Allan Get den in N 10 2 6 Manual Entry ran actlOM seans ERG SR EE taie elo ais 11 N ASM ey m ay la lal aa la e al tania ii 12 Chapter 5 Repoit Preview sms sin a tech A Ge GE GE DEE 14 eA AMEE MNO dere e oe EE ED AN E as LR EYE A 14 32 Type OL report avala Dle nes prennent eme 15 SS A Mine E T ae li 15 a Daly COMICS R Ee EE 15 b Daly ine pi E ses id cota ee 15 Daily VE pe SS RM e EM KE 16 GQ Daily Earl VOUE EER ke Dani ilke ki imz eb dead Sele kle 16 e Pa EV ENE a a e a e anal Mina lal gl 16 UN e A 17 2 Daily COMPING A aa rar ar l a ll 17 hDailyCombineAllSummay 18 yDailyinOutDetalReport 18 5 212 ol O ge e e GE N Ge GE GE ns 19 a Lunch Come ii 19 BiLuinch Taco mp e Z PE A 19 32I Manua LEDY RED OL aa AM a a a 20 Copyright Reserved 2003 FALCO Time Attendance Software Manual Chapter 1 Introduction FALCO Time Attendance Software provides you with the most efficient and yet simple to use software in managing the time att
9. endance The FALCO time attendance software will require collections of data from the FALCO Web card access and monitoring system software Every transaction from the FALCO Web will be manipulate and calculate by the FALCO time attendance software in order to determine lateness early out and overtime of your employees Few features are included in the FALCO time attendance software such as e Store employee s personal information such as name card number department hired date address phone numbers and date of birth e Generate various time attendance reports to assist in payroll and overtime calculation e Provides various printouts for ease in calculations of payroll and overtime The printout maybe in either a softcopy or a hardcopy This FALCO time attendance is develop on the request of our valuable customers in having a easier and better way to monitor record and control over your employees daily activities inside your company In the development of FALCO time attendance software extra effort were put m to ensure that the software would provides a reports that are easy to understands and in a user friendly environment We are confident that the FALCO time attendance software will be serving you well and assist you with the calculation of payroll and overtime We hope that this product will become a valuable asset to you Copyright Reserved 2003 3 FALCO Time Attendance Software Manual Chapter 2 Time Attendance setting
10. lete O Break Incomplete O Lunch Complete O Lunch Incom plete From the Filter Option you can see the range of date is display the date from and date to for transaction So you only can preview the report base on the date listed on If the range of date dose not covering the date of report that you will like to general you have to re filter again of the transaction You can either select a cardholder by name or by card number on the main screen Y ou can also select a range of cardholders by specifying the range of card number also on the main screen Click on the Card Name and select the name you want To select all cards click and check the All Card check box To select by card number click on the Start Card No and End Card No You can also select the Access Level and the Department for different report Copyright Reserved 2003 14 FALCO Time Attendance Software Manual 3 2 Type of reports available There are total of 13 different type of report that you can do in 2 separate tab Tab 1 is the Attendance report Tab 2 is Lunch report 3 2 1 Attendance report In FALCO time attendance software there are 9 options of report type that you can choose from the first tab There are Daily Complete Daily Incomplete Daily Lateness Daily Early Out Daily Overtime Daily Absentee Daily Combine All Daily Combine All Summary and Daily In Out Detail Summary We can save the report to the PC in different format file like Pdf XIs Tex
11. s 2009 11 05 Sales g Daily Combine All Date 02 11 2009 Card 0 To 9999999999 Date Department Name SUM 2009 11 02 Sales 2009 11 03 Sales 2009 11 04 Sales 2009 11 05 Sales 2009 11 06 Sales 2009 11 07 Sales 2009 11 08 Sales To 12 11 2009 2009 11 09 Sales 2009 11 10 Sales 2009 11 11 Sales 2009 11 12 Sales Card No Page 1 of 13 amp D Fi w ea gt Thursday November 12 2003 KL ALARM SDN BHD Daily Absentee Report 12 11 2009 9999999999 Card No 000000005434 0000005434 0000005434 Page 1 e of 10 Name SUM SUM SUM gt PT si Mi pa Thursday November 12 2009 KL ALARM SDN BHD Daily Combine Detail Report Day Time In 0000005434 Monday 082820 Tuesday Wednesday Thursday Friday 08 18 04 Saturday Sunday Monday 08 16 30 Tuesday 08 30 21 Wednesday 11 21 17 Thursday 10 51 50 Time Out OT Time min Total min Status 08 50 43 22 Daily Early Out Absent Absent Absent Daily Incomplete Restday Restday 86 Daily Early Out Daily Overtime Daily Lateness Daily Incomplete oo O O 09 42 06 20 55 19 205 745 11 33 57 0 12 Ek m pe EE EE Copyright Reserved 2003 17 FALCO Time Attendance Software Manual h Daily Combine All Summary gt S Page 1 EA of 1 D Go pdf M Thursday Movember 12 2009 KL ALARM SDN BHD Daily Combine Summary Report Date 02 11 2009 To 12 11 2009 Card 30000 To 65023 Card No OT 1 OT
12. s created for staffs that are frequently go to site where he or she might not be around to prox their card and the record for their attendance may be lost or incorrect Therefore this feature let you add the transaction manually by your administrator Each added manual data should be provided with a reason for it so that it will not mix with the other normal transaction that is been polled Setup y Sactio Uplo Report gt fi Alarm ie About Us Logout Copyright Reserved 2003 11 FALCO Time Attendance Software Manual Manual Entry Form Detail Card Name Card No 5 Date 2009 11 12 Time 115 E 9 ls Transaction No Report Entry Reason Ni Ea Remark At the Manual Entry Form screen fills out all the necessary information to add in your transaction as required Select the name or card number of the particular cardholder that you wanted to add Select the date and time of the transaction that you want to be recorded Select the transaction that you want it to be recognized Transaction such as Valid Entry Access and Valid Exit Access is commonly use for those staff who go to site and did not come in or out the office Selects a reason why that particular transaction is been added This reason must be added first in order for you to select it Click on Save button to add the transaction entry 2 7 Reason Go to Setup gt Time Attendance gt Reason setup g
13. s to set the normal working hour for your employees as this will determine lateness time early out time and also overtime We can tick the Work Day for any day in the week we wish to determine it as a working day The Next Day is for the working time until the next day in this case we need to tick 1t in order to count the time attendance The Time OT is the OT type we can choose and determine it as we wish For example if working at Saturday considered as OT day then in this condition the Time OT can be selected as 02 03 or 04 depends on the user itself Copyright Reserved 2003 7 FALCO Time Attendance Software Manual The Lunch amp Break Time tab is set for Lunch Incomplete and Lunch Complete report This set the maximum range of time for lunch Work Time General cl Lunch amp Break Time LunchTime Monday Tuesday day Th EES 7 eak Time Monday Y Wednesday d y Saturday Time out 1750 1750 i730 720 i730 ooo 0000 DD isoo 1600 1600 1600 1600 00 00 00 00 Lx Lan Copyright Reserved 2003 8 FALCO Time Attendance Software Manual The diagram below shows the further details in setting the Grace Period Working Hour and Minimum Overtime IN OUT Working Hour Grace Grace Minimum Period Period 2 Late Early Overtim First Entry Last Exit Time 2 4 Duty Work Time Configuration Setup lae 4 Download E Upload
14. t E lve Transaction Download Upload di Report Pe Alarmy sw About Us Logout Late Reason List Late Reason ID Late Reason Code Late Reason Description AE dd E eae Pora Tendon Medical Checkup Annual Leave Ho Pay Leave No Pay Hour de Add Edit XK Delete Copyright Reserved 2003 12 FALCO Time Attendance Software Manual A e About Us Late Reason Detail Late Reason Code Normal Late Reason Description Normal Transaction gt Late Reason Code Enter the late reason code as specified by your company gt Late Reason Description Describe the reason for manual transaction entry After that just save it it will appear on the Manual Entry Form Copyright Reserved 2003 13 Logout FALCO Time Attendance Software Manual Chapter 3 Report Preview 3 1 Filtering the report To view the Time Attendance Report go to Report gt Time Aftendance Report Filter Option Date From 12 11 2009 Date To 12 11 2009 Card Name Ed Mancard Start Card No 0 To End Card No 2099999909 CI Access Level Ii 1 To E Department _hd Daily Report o Break Report O Daily Complete Da ily Combine All O Daily Incomplete O Daily Combine All Summary O Daily Lateness O Daily In Out Detail Report Da ily Earlyout Daily Overtime Daily Absentee Daily Report Break Report Break Comp
15. t and etc We can print the report out also a Daily Complete Daily Complete Report Door STAIRCASE DOOR OFFICE DOOR POE OFFICE DOOR POE STAIRCASE DOOR STAIRCASE DOOR KL ALARM SDN BHD Daily Incomplete Report Door ae i a Page 1 of Date 04 11 2009 To 12 11 2000 Card 65023 To 65023 Date Department Card No Name 2009 11 04 Engineer department 0000065073 YEO WEE THIAM 2009 11 05 Engineer department 0000065073 YEO WEE THIAM 2009 11 09 Engineer department 0000065073 YEO WEE THIAM 2009 11 11 Engineer department 0000065073 YEO WEE THIAM 2009 11 12 Engineer department 0000065073 YEO WEE THIAM b Daily Incomplete ar mJ e Page i Date 03 11 2009 To 07 11 2009 Card 65023 To 65023 Date Department Card No Name 2009 11 06 Engineer department 0000065073 YEO WEE THIAM Copyright Reserved 2003 OFFICE DOOR POE Pdf Thursday November 12 2009 Time In 08 29 40 08 24 55 08 23 13 08 27 32 08 19 44 FE Time Out 10 15 34 19 52 12 22 40 03 13 44 38 08 41 42 Pdf Thursday November 12 2009 Time In Time Out 00 02 41 15 FALCO Time Attendance Software Manual c Daily Lateness e 13 page 1 ol im amp Pe E Thursday Movember 12 2009 KL ALARM SDN BHD Daily Lateness Report Date 02 11 2009 To 12 11 2009 Card 27288 To 27288 Date Department Card No Name Door Time In Time Out 2009 11 09 Sales 0000027233 DAVID OFFICE DOOR POE 14 27 57 22 40 34 2009 11 10 Sales 0000027233
16. the manual entry report go to Report gt Manual Entry Report 14 00 14 00 14 00 14 00 14 00 14 00 14 00 14 00 Time Out Time In 13 01 40 12 45 17 14 19 32 13 53 43 12 37 33 14 28 04 14 04 58 13 55 41 From the Filter Option there we can filter according to the date the card number and also the reason Copyright Reserved 2003 20 FALCO Time Attendance Software Manual Filter Option Date From 11 1 2009 Ea To 11 1 2 2009 FI Card No From 0000005434 Ed To 0000065521 ES C Reason Annual Leave EE ik e Page 1 Ly ofli Page Mo 1 KL ALARM SDN BHD Manual Entry Report Date Time Transaction Name YEO WEE THIAM 2006 11 10 08 28 00 Valid Entry Access Copyright Reserved 2003 Reason Card No Normal Transaction El E pd E Thursday November 12 2009 Remark 0000065023 forgot to bring card 21
17. yright Reserved 2003 4 FALCO Time Attendance Software Manual After you have set all the access level of every card now you need to download and install the card to the door controller Before you download make sure the door controller memory is empty To empty the controller memory use Download Clear Command Clear CardDB option Staff No DP Position Department Admin dept rem Tel Hp No Email De Work Time Mode Sisystem Mode Normal a O Duty Schedule 3 2 2 Department For the Department part we can go to Setup gt Department The following screen will appear PY Setup al J Live Transaction Download TE Upload y Mi Report di PE Alarm y an About Us Logout Department List Copyright Reserved 2003 5 FALCO Time Attendance Software Manual Alarm About Us Logout TE Upload er Report aak SSS PS gt on gt mili 7 n h ss Setup fa Live Transaction Download Department Profile Department Detail Department Code Department Description gt Department Code Enter the department code as specified by your company gt Department Description Enter the name of the department as your description After add the department clicks save and it will appear on the Department selection on the Card Database option 2 3 Work Time Mode For the Work Time Mode we can select from Setup gt Time Attendance gt
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