Employee User Guide - Government of Newfoundland and Labrador
Contents
1. A A Al An email has been sent to you with your username Login here Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 Forgot Password 1 Click the Forgot Password radio button cK SE f Only Human Resource Secretariat Search Newfoundland Labrador Stagin Human Resource Secretariat A A Al Forgot Username or Forgot Password Username Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 Enter the Username associated with the account and click Submit Enter the secret answer when prompted and click Submit The system will send an email to the email address associated with the account This email will contain instructions on how to change your password Click on the link in the email If you can t click on it copy and paste it into the address bar of your Internet browser The reset password screen will display as show below 5 Enter your Username and copy and paste the temporary password from the email Click Submit HRS Position Description Questionnair2. Factor 4 Concentration involve a number of different steps to achieve a given outcome Need knowledge of a specialized or technical field requiring preparation in terms of formal or informal C training and or experience Others are generally available to provide me with advice and guidance on Factor 6 Accountability difficult or unusual problems and Decision Making Need knowledge of a specialized or technical field to provide advice work in a field which is evolving and C which requires me to keep abreast of trends and developments by reading publications attending seminars or courses and exchanging ideas with others Need knowledge of a number of specialized or technical fields which are evolving and which require me to keep current of trends and developments Factor 5 Complexity Factor 7 Impact Factor 8 Development an Leadership of Others C Factor 9 Environmental Working Conditions For the statement selected above explain or provide examples Your Comments DUDITHL FLY 4 Once you have filled out all pages of the questionnaire you will be presented with a page which asks you to check your responses and submit your PDQ to your Supervisor Manager for their review and comments shown below Once you are satisfied with your PDQ responses you may click submit If you want to collaborate with your Supervisor Manager prior to submitting the PDQ you can print what you have completed so far or save a copy to your compu
3. f Newfoundland Labrador Position Description Questionnaire Home LA BATA Help To begin a new reclassification request click here My Position Description Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Logout For technical support please contact pdqsupport qov ni ca or call 709 729 6334 or toll free 1 844 254 6334 Help The Help Screen provides information to help users complete the PDQ It opens in a separate window Completing the HRS Reclassification Request A reclassification request is the first point in the process of having your position reclassified A request must be sent in to HRS with identifying information about you your position and your Supervisor Manager and Permanent Head 1 After logging into the system the Home page displays To begin a reclassification request click the link which says To begin a new reclassification request click here shown below Home Contact Government Home m Only Human Resource Secretariat Newfoundland Labrador int Human Resource Secretariat Position Description Questionnaire Home LA Help To begin a new reclassification request click here ion Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion appropriate position title below Logout Disclaimer Privacy Caree
4. a message Cannot save form information Please Note you cannot save a completed copy of this form on your computer click the button Don t show again and click Close You can disregard this message 3 As each section is completed the font in the blue bar menu on the left hand side will change to yellow shown below ABABA DARABON hle e io l e Tools Fill amp Sign Comment Help Position Description Questionnaire Factor 1 Knowledge Home MORALE ACCOUNT Note This section focuses on the knowledge and skills required to do the job rather than the position holder s academic credentials or Logout experience For assistance in completing this section consult with your Supervisor Manager or Human Resources Unit This section collects information about the minimum level of job knowledge skills expertise Know how and ability required to perform the work It looks at aspects of work that require training and practice and varying levels of skills taking into account breadth and depth of knowledge Factor 1 Knowledge 1 Indicate which statement best applies to the knowledge required for your position l Select only one statement below Factor 2 Interpersonal Skills Need knowledge of clear straightforward one or two step procedures that are well defined explained and easily executed Fano a COVEN E Need knowledge of methods techniques or procedures that are clear well documented and that generally
5. screen will display gt eee ee Only Human Resource Secretariat vf Search Newfoundland Labrador Human Resource Secretariat A A A Reset Password Password successfully reset Login here Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 Change Password The system allows users to change their password at any time You can change your password using the Change Password function on the PDQ Login screen 1 Click the Change Password link Edit Vie By dh Pages Safety Tools ccc Only Human Resource Secretariat x Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire A A New users click here to create account Forgot Username or Password Change Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support 2 Enter your Username and current password and click Submit t ones f Only Human Resource Secretariat x f Search Newfoundland Labrador Human Resource Secretar
6. 6334 or toll free 1 844 254 6334 4 When you click submit the form will be sent to HRS for review and validation You will be notified via email from HRSJES gov nl ca when your reclassification request has been validated Com 16 HRS Position Description Questionnaire Employee User Manual NOTE Your Supervisor and Permanent Head must have a PDQ account set up in order for you to complete your request If the drop down list does not include your immediate supervisor check for a management employee at a higher level within your division department g NOTE If you are filling this reclassification request out on behalf of another Employee 7 please check the radio button for a third party position Upon clicking this radio button additional fields will be displayed on the form These fields are for contact identification purposes The work location information for the position being reviewed is the location of the third party not the person entering the request in the system This is not to be used if you are submitting a group PDQ Third Party Identification I am completing this survey on behalf of the following employee First Name Last Name New previously unclassified position If you have been instructed to complete a request for a new previously unclassified position you will only be permitted to do this if the position is filled i e you are in the new unclassified position or you ar
7. Commenting ON PDA 24 Permanent Head Designate Reviewing and Commenting ON PDQ eecccceecccccssseceeeeeeeeseaeeeeeeaees 25 ARS PDO Val alll Ol and DECISION on E de tated T TA 25 Appeals Process saissaricsiaritcssrieadainsatuesiancioad satasatedeanasdsinssautslaniaadshiaesieneaesadadbsaimtsdareiaddshranideniaanabsdbaaseasiannsanas 26 Appealing Your PDO DECISION accccscadccrnzcencecmseaduweszentdnguadaducendacdeyennsadanrtivecidyssukadacesewagennnsedsceteaasdsenieadaes 26 CAO ES DO danessshgensinede EAE 27 SOMALIO GON eee E main decries nnamneacansnvseamres hon E nt ire no 27 HRS Position Description Questionnaire Employee User Manual i Solution Overview Document Overview This document is the user manual for the Human Resource Secretariat s HRS Position Description Questionnaire PDQ solution In this document you will find an outline of all the solution s features and a walkthrough on how to use each one including text descriptions and annotated images System Overview The PDQ solution was developed for the Human Resource Secretariat Government of Newfoundland and Labrador the Government to allow easier access for employees to request a reclassification of their current job The PDQ solution is supported by the Job Evaluation Framework JES Methodology HRS Position Description Questionnaire Employee User Manual Getting Started Roles within the PDQ Solution The PDQ solution is built with roles based around the l
8. Comments A People associated with this Position Description Questionnaire Employee Employee 10 Test employee10 gov nl ca Supervisor Manager Supervisor 3 Test supervisor3 gov nl ca HR Rep HR Rep 1 Test hrrep1 gov nl ca Permanent Head Designate Permanent Head 3 Test permanenthead3 gov nl ca Help Home Printer Friendly Manage Account Logout Supervisor Manager Comments verall Purpose of Your Position Supervisor Comments test comments Regular and Periodic Activities Supervisor Comments test comments 4 You will be able to enter your comments in a field at the bottom of the page The intent is to capture your thoughts about your Supervisor s comments before the PDQ is submitted to your HR Representative Permanent Head Designate and ultimately HRS 5 You can save your work at any time by clicking on the Save Comments button When you are ready to submit your comments to your HR Representative and Permanent Head Designate click on the Submit to HR Rep button Once the HR Representative has reviewed the PDQ it will be forwarded directly to the Permanent Head Designate as identified on your reclassification request 6 To monitor the status of your request as it goes through your Supervisor Manager HR Representative and Permanent Head you can view the PDQ at any time As it progresses through the various reviews the status of the request will reflect the stage of the review Once the PDQ is su
9. Home Only Human Resource Secretariat Newfoundland Labrador Human Resource Secretariat A A Al User Activation Your user account has been activated You have employee level access If you are a Supervisor HR representative or Permanent Head Designate please contact technical support as per contact information below to request elevated access Login here Disclaimer Privacy Careers H iment Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 7 Click on the login here link and you can enter your new Username and password to login to your PDQ account Forgot Username or Password If you forget the username or password you created to log into the PDQ you can use the Forgot Username or Password function on the PDQ Login screen 1 Click the Forgot Username or Password link HRS Position Description Questionnaire Employee User Manual Rte ete et tes f Only Human Resource Secretariat V Search Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Staging A A Al New users click here to create account Forgot Username or Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserv
10. Newfoutidland Labrador Human Resource Secretariat Position Description Questionnaire Employee User Manual June 2015 Table of Contents OM OTS IG eeren EnEn E E E E E EA EE 1 DOCUMEN QV CS W egaa E E E E NE 1 System OVErViEW AEE 1 Getting SANT seenatene R en eme nee tes neo de d ons en ot seen etes eme 2 Roles within the POG SOMMMOM Sa nada on a etes a rude 2 Navigating to the PDQ Solution cccccccccccsseeeeeceeeeeeeeeesseeeceeeeeeeeeeseeeeeeeesaeaeseeeeeeeessseeaseeseeeessssaaaeeeeeeees 2 CRAIG Your ACCOUN assisi a A a a a A a iaia 3 Forgot Username or PASSWOMG acetate csisteied decane cticteneaieneseuedeueneddauausee cd edastacceepieeciieta bed Vaweeptesdesentlccewadeeetec 4 Change PaSSWOrd cece a ea ee 8 EOGI WA PP sig stecuayiurctaimanceasanatnsinipancsamaanias mass iiauhe were easeuunessn tb eateddunatecmnsaneumauniehaiancdeets 9 Managing Your Account Information isssiseesereeeesreeeeeeseeennnns 10 Position Description Questionnaire sise 12 Position Description Questionnaire Workflow LL 12 PDQ General Information and Navigation sisi 13 Completing the HRS Reclassification Request 14 Completing a Position Description Questionnaire se 18 Printing Saving a Copy of the PDQ a denssnsat sasatestes same tenannectec anne d sesnne tanins ec tsesesectoninae 20 PRO REVIEN POS ae de E E ne dde Ode tien 23 Employee Reviewing and Commenting on Supervisors Comments 23 HR Representative Reviewing and
11. an Resource Secretariat A A Al Create New Account First Name Last Name Username Email Address Confirm Email Password Your password must contain 1 upper case letter 1 lowercase letter 1 number and be a minimum of 8 characters in length Confirm Password O ic e ses gt o Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HRS Position Description Questionnaire Employee User Manual 3 Fill out the form all fields are required Make sure you enter your correct email address or you wont get the email to activate your account 4 When you are satisfied with the information you have entered click the Submit button The system will display a confirmation message with a link to the PDQ login page Don t click this link until you have activated your account 5 You will receive an email with a link to the PDQ application to activate your account 6 Click on the link in your email If you can t click the link copy and paste it into the address bar of your Internet browser The system will display the User Activation screen to confirm that your account is active Once you have activated your account the link from your email will no longer work ome Contact Governmen t
12. bmitted to HRS for evaluation and decision the status of your request will reflect that it has been submitted to HRS for review and analysis The progress of the PDQ will no longer be able to be tracked beyond the date it was submitted to HRS At this point you may want to print or save a copy of the complete PDQ with Supervisor HR Representative and Permanent Head Comments Refer to the section Printing Saving a Copy of the PDQ HR Representative Reviewing and Commenting on PDQ Once the Employee has commented on the Supervisor s comments the HR Representative for the employer will receive a notification email alerting them that the Employee has finalized their comments and that the PDQ is now ready for the HR Representative comments 24 HRS Position Description Questionnaire Employee User Manual Permanent Head Designate Reviewing and Commenting on PDQ Once the HR Representative has reviewed the Employee s PDQ and provided comments the Permanent Head Designate will receive a notification email alerting them that the PDQ is now ready for the Permanent Head Designates comments Once the Permanent Head Designate has reviewed the PDQ and submitted to HRS the Employee Supervisor and HR Representative will receive an email indicating that the Permanent Head has completed their review and submitted the PDQ to HRS HRS PDQ Evaluation and Decision Once HRS receives the completed PDQ it will evaluate the PDQ and make a decis
13. classi a third party position Manage Account new previously unclassified a vacant position Logout Employee Supervisor Manager Last Name Test Name Select Employer x First Name Employee 1 Email E mail Address employee1 gov nl ca Position Title Position Information of position to be reviewed Telephone 999 9999 Classification Title and P Extension Pay Level Gaya Select z Permanent Head Designate Branch Division Unit Etc Name Select Employer 7 Email Work Address of position to be reviewed Position Title Mailing Address 1 Telephone Mailing Address 2 999 9999 City Town Extension Province Newfoundland and Labrador Reclass Reason Postal Code Telephone Reason For Reclass 999 9999 a Extension If your supervisor or permanent head is not listed in the drop down boxes above please notify your supervisor or your Human Resources Department to have this issue resolved Please confirm that the information you have entered is accurate before clicking submit Once you click submit this information cannot be modified Incorrect information will prevent you from successfully completing the PDQ process Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729
14. ct Govemmen aena Only Human Resource Secretariat Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Home LA BATA Help To begin a new reclassification request click here My Position Description Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Logout Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HINT The PDQ can be completed in multiple sessions Employees can save the current completed page and return to the PDQ at a later time 1 Click the view link to the right of your PDQ title and status 2 You will automatically be brought to the first page of the PDQ Following the on screen instructions complete each page of the PDQ and click the Save button at the bottom of each page your work will be saved and you will be advanced to the next page in the questionnaire NOTE You must fill out each required field on the page or the system will not allow you N to save your work and advance You must save the entire page partially filled out pages AA cannot be saved HRS Position Description Questionnaire Employee User Manual Note If you get
15. currently supports Internet Explorer 8 9 10 11 Firefox v33 and Google Chrome v38 If you use any browser version other than these the application may not function properly Click the Login to PDQ link in the Login section of the screen When you open the link you will be greeted with the PDQ login screen shown below HRS Position Description Questionnaire Employee User Manual Uc us Only Human Resource Secretariat V Search Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Staging A A New users click here to create account Forgot Username or Password Change Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support Creating Your Account You can create your account yourself using the self service tool which is built into the PDQ solution If you need assistance creating your account contact echnical Support 1 Navigate to the PDQ login page see Navigating to the PDQ Solution 2 Click the link labeled New users click here to create account When clicked you will be brought to the Create New Account page shown below SONY Human Resource Secretariat VB Search Newfoundland Labrador Hum
16. d their comments and that the PDQ is now ready for the Employee s comments 1 Login to the PDQ solution see logging in section for instructions 2 Click the view link next to the PDQ you want to comment on The status of your request will show that your final comments are required ec Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat l L il Position Description Questionnaire Home To begin a new reclassification request click here ARARA Help My Position Description Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Logout Status PDQ waiting employee s final comments iew Printer Friendly Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 You are able to view your Supervisors comments on this screen as well as your original PDQ answers by clicking on the Show Section button shown below 23 HRS Position Description Questionnaire Employee User Manual Home Contact Governmen Only Human Resource Secretariat B Search Newfoundland Labrador Development Human Resource Secretariat Position Description Questionnaire
17. e completing the request on behalf of a 3 party Position Not Vacant If you are the Employee in this position complete the request using the process described above If the position is not vacant but the request is being completed on behalf of another employee you must indicate that this request is being completed for a third party Position Vacant Employees will not be able to complete a reclassification request for a vacant new previously unclassified position These requests can only be completed by a Supervisor HR Representative or Permanent Head HRS Position Description Questionnaire Employee User Manual Completing a Position Description Questionnaire Once your reclassification request is completed and validated by HRS you will receive an email confirmation with a link back to the PDQ system Click on the link which will bring you back to the login page and enter your Username and password When you login you will be brought to your Home page In your PDQ dashboard you will see that your reclassification request has turned into a PDQ shown below You have 90 days from when you start filling out your PDQ to complete it and submit it to your Supervisor before it expires If your PDQ expires you will get a message the next time you try to access the PDQ If you wish to reactivate an expired PDQ you must contact the PDQ System Administrator to have your PDQ reactivated See contact information in Technical Support Home Conta
18. e Employee User Manual LCM f Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat A A Al Reset Password Username Temporary Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 The Reset Password screen displays as shown below Enter the answer to your secret question Enter a new password and confirm the password Click submit If you forget the answer to your secret question contact Technical Support Ceca f Only Human Resource Secretariat x Search Newfoundland Labrador Human Resource Secretariat A A Al Reset Password Secret Question Winter2015 Secret Answer New Password Your password must contain 1 upper case letter 1 lowercase letter 1 number and be a minimum of 8 characters in length Confirm Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 8 The system will display a message indicating that the password was successfully reset 9 Click on the link and the PDQ login
19. e or Password Change Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support Managing Your Account Information Once you log into the system you have the ability to manage your account information You can change your name username email address secret question and secret answer 1 Click on the Manage Account menu item HRS Position Description Questionnaire Employee User Manual 10 Pec Me Only Human Resource Secretariat v Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Home A BARA To begin a new reclassification request click here Help My Position Description Questionnaires Home Manage Account cation from HRS to proceed with PDQ completion click view for the appropriate position title below Logout Printer Friendly PDQ waiting employee s final comments Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 Update the information you wish to change and click update To change your secret questio
20. ed For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support Forgot Username 1 If you forgot your username click the Forgot Username radio button If you forgot your password go to the next section Forgot Password eM et Only Human Resource Secretariat Search Newfoundland Labrador Stagii Human Resource Secretariat A A A Forgot Usernam Careers Home Contact Government Home tents are copyright Government of Newfoundland and Labrador all rights reserved please contact pdgsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 Enter the email address associated with the account and confirm that email address CeCe f Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat A A TA Forgot Username or Forgot Password Email Confirm Email Cancer Sum isclaimer Priva Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HRS Position Description Questionnaire Employee User Manual 3 The system will send an email to the email address identifying the Username associated with the email address Newfoundland Labrador Stag Human Resource Secretariat
21. evels within organizations PDQ is accessible by four different roles your role in the PDQ solution will be determined by your level within your organization Role Title Description Employee Supervisor Human Resources Representative Permanent Head Designate Employees are able to fill out a reclassification request form and fill out a PDQ either for their own position or on behalf of another employee 3 party request Supervisors are able to fill out reclassification request forms and PDQs on behalf of other Employees provide comments on the PDQs which are submitted by their Employees and request classification for new or vacant positions Human Resources Representatives are able to review and comment on PDQs for Employees and request classification for new or vacant positions Permanent Head Designates are able to request classification for new positions and fill out PDQs on behalf of other Employees Permanent Head Designates can review the Employee Supervisor and HR Representative comments provide additional comments and submit PDQs to HRS for final analysis Navigating to the PDQ Solution The entire PDQ solution is available online at http www exec gov nl ca exec hrs pdg html On this page you will find the link to log into the application as well as other useful information and documents It can be accessed 24 7 by logging in via your Internet browser at home or work The PDQ solution
22. iat A A A Reset Password Username Current Password Disclaimer Privacy Careers Home Con ome This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 Enter the answer to your secret question new password and confirmation password and click Submit If you forget the answer to your secret question contact Technical Support HRS Position Description Questionnaire Employee User Manual gt Home Contact Government Home a Only Human Resource Secretariat v Search Newfoundland Labrador Human Resource Secretariat A Al Reset Password Secret Question Fall2014 Secret Answer New Password Your password must contain 1 upper case letter 1 lowercase letter 1 nu and be a minimum of 8 characters in length Confirm Password Submit Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 4 The system will confirm that the password was reset successfully and provide a login link to the PDQ Home Contact Government Home ee Only Human Resource Secretariat gt Search Newfoundland Labrador Human Reso
23. ion on the reclassification request Once the results are determined the Permanent Head Designate will be notified of the outcome The Permanent Head is responsible for communication of the results to the Employee 25 HRS Position Description Questionnaire Employee User Manual Appeals Process Appealing Your PDQ Decision As an Employee if you are not satisfied with your final PDQ decision you have the option to appeal it An appeal can be made regardless of the rating assigned to your PDQ To initiate the appeal process you must contact the Classification Appeal Board Public Service Commission 26 HRS Position Description Questionnaire Employee User Manual Technical Support Contact Information HRS provides PDQ System Support via the pdasupport gov nl ca during government business hours 8 30 a m 4 30 p m daily Telephone support is also provided by calling 709 729 6334 or toll free 1 844 254 6334 27 HRS Position Description Questionnaire Employee User Manual
24. land Labrador Human Resource Secretariat Position Description Questionnaire Comments A People associated with this Position Description Questionnaire Employee Employee 1 Test employee1 gov nl ca Help i Supervisor Manager Supervisor 2 Test supervisor2 gov nl ca HR Rep HR Rep 4 Test hrrep4 gov nl ca Permanent Head Designate Permanent Head 2 Test permanenthead2 gov nl ca Home Printer Friendly Manage Account Logout Supervisor Manager Comments Overall Purpose of Your Position Supervisor Comments When you click on either of these print buttons you will be presented with the area selection screen which allows you to select a specific section of the PDQ you want to print or allows you to print or save the complete PDQ Shown below Newfoundland Labrador Human Resource Secretariat Back to Comments A Help amp Position Identification Overall Purpose of Your Position Home Regular and Periodic Activities Manage Account Factor 1 Knowledge Logout Factor 2 Interpersonal Skills Factor 3 Physical Effort Factor 4 Concentration Factor 5 Complexity Factor 6 Accountability and Decision Making Factor 7 Impact Factor 8 Development and Leadership of Others Factor 9 Environmental Working Conditions Your Comments Review Comments Complete PDQ Disclaimer Privacy Careers Home Contact Government Home 3 Select the section you wish to pri
25. n and or answer you will be required to enter your current password Pence a Sa f Only Human Resource Secretariat Search Newfoundland Labrador CANADA Human Resource Secretariat A BATA Help First Name Employee 10 Last Name Test Username employee10 Email Address employee10 gov nl ca Home Manage Account Logout Confirm Email Address Note Password required to change Secret Question Answer Password New Secret Question New Secret Answer Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 11 HRS Position Description Questionnaire Employee User Manual Position Description Questionnaire Position Description Questionnaire Workflow The workflow diagram below outlines the process for completing a PDQ Position Description Questionnaire Process Flow Employee Completes and Submit to submits Complete PDQ Supervisor for Reclassifcation Submit to HR for Review Employee Request 200s comments ind submits to Supervisor Submit to Permanent Head for Review Review and Comment Review and Submit to HRS for Comment Assessment Permanent HRS Send PDQ to Reviews and Employee for Completion HRS Job Analyst Ve a
26. nt or Complete PDQ and click the Go button The program will render a print friendly view of the information in your browser window Use the print icon at the top of the screen to print the PDQ section you selected You may also save the document to your computer by using the Save icon 21 HRS Position Description Questionnaire Employee User Manual File Edit Goto Favorites Help er Hr my Pager Safety Too 3 EEE Fl Sign Comment v Fill amp Sign Tools Position Description Questionnaire Your Comments Make any additional comments you feel should be considered when your job is evaluated test gt Send or Collect Signatures gt Work with Certificates 22 HRS Position Description Questionnaire Employee User Manual PDQ Review Process Once you have completed your PDQ and clicked submit it goes to the Supervisor you originally identified on your request That Supervisor will provide comments on your PDQ and return it to you for final comments You will receive an email from HRSJES gov nl ca once your Supervisor has completed his her review notifying you that you can enter your comments to the Supervisor Comments Employee Reviewing and Commenting on Supervisor s Comments Once the Supervisor has commented on the Employee s PDQ the Employee will have the option to make his her own comments The Employee will receive a notification email alerting them that their Supervisor has finalize
27. reers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 Printing Saving a Copy of the PDQ 1 You may print or save a copy of your PDQ at any time during the PDQ process by clicking the Printer Friendly link on the dashboard next to your PDQ Tocca f Only Human Resource Secretariat Search Newfoundland Labrador CANADA Human Resource Secretariat Position Description Questionnaire Home A Help To begin a new reclassification request click here My Position Description Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Logout Policy Analyst PDQ In Progress Printer Friendly Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 You can also print or save a copy of your PDQ while you are working on it by clicking the Printer Friendly link on the left menu 20 HRS Position Description Questionnaire Employee User Manual TAT RE ere Ce eat Only Human Resource Secretariat Newfound
28. rs Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HRS Position Description Questionnaire Employee User Manual 2 After clicking the link a notification window will be displayed with important information regarding the use of personally identifiable information in the PDQ Please read this message Clicking Continue acknowledges your acceptance of those terms 3 Fill out the reclassification request form shown below Once you identify your employer the Supervisors and Permanent Heads associated with that employer will display in the appropriate sections for your selection If you are submitting a group PDQ indicate all the names the PDQ pertains to in the Reason for Reclass section Once you have filled out all the required fields and are satisfied with your entries you may click the Submit button Once you click Submit you cannot modify your entries HRS Position Description Questionnaire Employee User Manual Tea f Only Human Resource Secretariat x Newfoundland Labrador CANADA Human Resource Secretariat Position Description Questionnaire Position Identification LA A LA Help This reclassification request is for a position that is This reclassification request is for classified your position Home
29. ter so you can email it as an attachment Go to the next section Printing Saving a Copy of the PDQ below You must do this prior to hitting Submit HRS Position Description Questionnaire Employee User Manual D ete te TN as Only Human Resource Secretariat Search Newfoundland Labrador CANADA Human Resource Secretariat Position Description Questionnaire Submit PDQ A Thank you for completing your Position Description Questionnaire PDQ Clicking submit will forward your PDQ to the Supervisor Manager which you had identified on your reclassification request form Help Once you submit your PDQ you will no longer have the ability to edit it The Supervisor Manager will add their comments and forward the PDQ back to you Home so you can respond Once you sign the PDQ to acknowledge seeing the Supervisor Manager comments the PDQ will automatically forward to the HR Department for comments and signature The PDQ will then go to the Permanent Head Designate which you identified on the reclassification request form Once reviewed the Manage Account Permanent Head Designate will forward your PDQ to Human Resource Secretariat for review Logout g If you would like to review edit your PDQ before submission click on the home button on the left hand menu then click view next to your PDQ If you have any questions during this time please contact your Supervisor Manager Email Address supervisor2 gov nl ca Disclaimer Privacy Ca
30. tes Request HRS Position Description Questionnaire Employee User Manual Position Description Questionnaire Process Flow Qs Ow gt D Oc lt Lo 0 Er o a o Q gt 2 Q E W The completion of the PDQ is a two step process for Employees 1 Submit a reclassification request to HRS with tombstone information identifying the Supervisor and Permanent Head HRS reviews the data assigns the appropriate HR Representative to the request and notifies the Employee by email that the PDQ is available for completion The Employee will not be able to start filling out the PDQ until this email notification is received 2 Complete the PDQ PDQ General Information and Navigation Function Menu On the left hand side of every PDQ screen contains the menu options available to you as a user Every user will have the following menu options Help Home Manage Account ES LR Logout When you log into the PDQ the home page will display Hyperlinks There are numerous hyperlinks to other government sites on the page These links will open a new page in your browser You will not lose your place in PDQ Technical Support Information HRS Position Description Questionnaire Employee User Manual At the bottom of every screen technical support contact information is provided Home Contact Government Home SSS Only Human Resource Secretariat N eet Human Resource Secretariat LS
31. urce Secretariat A Al Reset Password Password successfully reset Login here Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 5 Click on the link and the PDQ login screen will display Note The system requires that users change their password every 90 days A message will display on the user s home screen when there are 10 days left to change the password This message will continue to display until the 90 day Once the password expires you will not be able to log in to the system until the password is changed Logging In Once you have set up your PDQ account you can login simply by entering the Username and password which you created during the Creating Your Account step You can return to the system to login at any time by navigating to the following URL in your Internet browser HRS Position Description Questionnaire Employee User Manual http www exec gov nl ca exec hrs pdq html On this page you will find the link to log into the application On Human Resource Secretariat Home Contact Government Home Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire A A A New users click here to create account Forgot Usernam
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