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INSTRUCTION HANDBOOK - TA Triumph

1. Functions Function Description Page MENU 872 CCD SCANNER Flat bed scanner settings CCD MENU 873 PRINTER Printer settings MENU 88 CONSUMABLES Consumables status p 6 1 MENU PRINCIPAL 9 INTERNET Functions Function Description Page MENU 91 PROVIDER Select internet Service Provider p 3 12 MENU 92 INIT 921 CONNECTION Setting of internet service provider p 3 12 922 MESS SERVICE Setting the E_mail address p 3 12 923 SERVERS Setting the SMTP POP3 and DNS p 3 12 MENU 93 IMMED ACCESS Immediate access to supplier p 3 17 MENU 94 SETTINGS Internet settings 941 CONNECT TYPE Select type of connection p 3 13 942 TX TYPE Select type of transmission p 3 14 943 SET TIMES or Change connection times Dao p 3 14 PERIOD 944 DEPOSIT NOTICE Printing of deposit notice p 3 4 945 PRINT Print Internet parameters p 3 14 MENU 95 SEND E MAIL Sending E Mail p 5 6 MENU 96 SORT MESSAGES Choose reception type p 3 14 MENU 97 F X TO FAX F x to Fax service via the Internet p 3 16 MENU 99 SUBSCRIPTION Internet subscription depending on model p 3 11 991 REGISTERING Send the Internet registration form p 3 11 992 NEW E MAIL ADDR Enter the E Mail address p 3 11 2 7 Operation Directory Settings Quick usage Installation Contents Maintenance Safety 2 8 Quick usage 3 SETTINGS MAIN SETTINGS To obtain quality transmissions in going and outgoing
2. MENU PRINCIPAL 2 SETUP Contents Functions Function Description Page 251 MODE Choice of reception mode p 3 5 253 REC WITHOUT PAPER Acceptance of reception without paper p 3 6 254 NBR OF COPIES Nb of copies for received documents p 3 6 5 255 FAx TAD Fax answering activation p 3 6 256 ANSWER CODE Remote control enquiry code selection p 3 5 MENU 26 NETWORKS Network 2 261 TEL NETWORK p 3 2 P 2611 NETWORK TYPE Network type selection PABX OR PSTN p 3 2 262 LOCAL NETWORK 2621 CONFIGURATION Configuration mode selection p 3 10 X 2622 IP ADDRESS IP address of the terminal gt p 3 10 3 2623 SUBNET MASK Sub network mask p 3 10 ie 2624 GATEWAY Gateway address p 3 10 2 2625 IEEE ADDRESS IEEE address of the terminal p 3 10 amp 2626 NETBIOS NAME I Netbios Name 1 p 3 11 2627 NETBIOS NAME2 _ Netbios Name 2 p 3 11 MENU 28 PRINT Print settings list see MENU 54 MENU 29 TECHNICAL Technical parameters p 3 7 a MENU 20 GEOGRAPHIC Geographical settings gt MENU 201 COUNTRY The country you select will set the network RN language and corresponding keyboard P ale i guag p 8 key MENU 202 NETWORK Sets the network individually p 3 2 MENU 203 LANGUAGE Sets the language individually G p 3 3 MENU 204 KEYBOARD Sets the keyboard individually p 3 3 MENU PRINCIPAL 3 SEND R R Functions Function Descrip
3. COMMUNICATION ERRORS If the communication fails the fax advises you of an automatic retry later Example of what is displayed Current time IRIE Iki Sie 2Oje 13 Time of next try 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at the given time e restarting the transmisssion immediately by pressing lt gt the document still present e abandoning transmission by pressing To eject the document press again on Q Transmission from the memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue refer to paragraph Immediately perform transmission from the waiting queue page 5 8 In this case for a document composed of several pages the transmission will take place from the page where the error occurred e abandoning the transmission by deleting the corresponding command in the transmission line refer to paragraph Deleting a transmission on hold page 5 9 The fax machine makes at most 5 automatic redials Message GIVE UP DIALING This message is displayed when transmission failed 12 times in a row All the documents on hold for transmission are then automatically cleared from the memory of the fax machine To clear the message GIVE Up DIALING from the screen press Q 6 12
4. 7 Triumph Adler FAX 970 INSTRUCTION HANDBOOK Machine overview Adjustable paper guide Scanning cover Document feeder Scanned document tray Control panel Printer top cover Chipcard reader AT YY Printed sheet e A output tray Printer top cover release button Support option Printer paper tray 3620 Model only we scanner flap Flat scanner _ window Control panel 1 Fax Messages indicator On the fax machine is set to fax TAD mode Blinking message received in fax TAD mode 2 Line icon On communication in progress Blinking communication being established 3 Scanning resolution for fax transmission Std Fine SFine Photo 4 ZA icon manual reception mode 5 A icon automatic fax reception mode 6 Memory capacity 0 to 100 7 Printer paper jam icon 8 e spare Toner icon On No toner left Blinking toner near end 9 Contrast indicator 10 On indicator Green machine turned on Red problems key transmission scanning resolution 12 key access to directory and quick dial numbers VECA re EN 2 A I OB OLOIOIOIDIDIOIOI OIOI CS DY BDBD CD GD GAD GADD BG OOwWEeMMLNOOOH r G SS AY NGD N 22 gt ane a iy a HDN9DVCXIDNEAIWKMOWe a a r sa OY a We a AP Te Ge a 7 VIVONO 13 2 key attachment to a mail entered at the keyboard 14 key
5. Directory Maintenance Operation Safety Operation TRANSMISSION VIA THE INTERNET Sending a paper fax to E Mail address t Position the document refer to paragraph Positioning the document page 5 1 t press the key and enter the addressee s E mail address or choose your dialling mode refer to paragraph Dialling page 5 3 t adjust the contrast and the resolution if necessary refer to paragraph Choosing the resolution the contrast page 5 2 t press the key The document is scanned and memorized it will be sent at the time of Internet connection If your subscriber is equipped with a PC he will receive an E mail with your fax as an attachment in the TIFF format If your subscriber has a fax internet he will receive a paper fax Sending a keyed in message to an E Mail address You can send a keyed in message to an E mail mailbox You can also add an attachment to this keypad message the attachment is a scanned paper document Access by the menu MENU 95 INTERNET SEND E MAIL Direct access t Press key Then to send to E mail address t Enter the addressee s E mail address or choose your dialling mode refer to paragraph Dialling page 5 3 tS Enter the address of someone you want to receive a copy of the document CC as appropriate tS Enter the object for the mail 80 characters max and press OK t Enter the text with the alphabetical keypad 100 lines of 80 cha
6. You have 4 test modes for document transmissions The mode choice depends on the type of document to be transmitted e Normal mode symbolized by Std at the bottom of the display screen To be used for good quality documents without drawings or small details 5 2 Operation e Fine mode symbolized by Fine at the bottom of the display screen To be used for documents with drawings or small characters e Super Fine mode symbolized by SFine at the bottom of the display screen To be used for documents with very fine or small character drawings only if fax reception can process e Photo mode symbolized by Photo at the bottom of the display screen To be used for photographic documents To select the resolution mode i key as many times as necessary to select the required mode and thus place an sees t Press arrow above the symbol of the chosen mode Contrast You can set the contrast if your document is too light or too dark If the document is light you must raise the contrast and if it is dark you must reduce it To set the contrast tS Press as many times as necessary to choose the desired contrast A icon on the screen indicates the selected contrast DIALLING From the directory Dialling alphabetically t Enter the first letters of your subscriber s name with the alphanumeric keypad then add the remaining letters until your subscriber s name is complete Assigned number dialling tS p
7. jones address com e record NUMBER ASSIGNED this number is automatically assigned by the fax it allows quick access to the answering machine e RATE for each subscriber you may choose your fax transmission speed The available rates are 4 1 Directory 2400 4800 7200 9600 12000 14400 and 33600 bits per second With a good telephone connection well adapted and without echo the appropriate rate is the highest one If your subscriber number has both TEL and E matt listed the validation key gt or will determine if the document will be sent via the telephone network or via Internet ADDING A RECORD MENU 11 DIRECTORY ADD NAME t Your fax has just created a new record fill in by first entering your subscriber s name then validate with OK Remark You can stop record creation at any time by pressing tS enter fax number of your subscriber t enter the E Mail address of your subscriber tS your subscriber s ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with Ok tS select the appropriate fax transmission speed then validate with OK Menu Procedure tS enter a free letter as an associated key or select one letter W Assoc KEY gt 3 i displayed on the screen then validate with OK t If need be select the appropriate transmission speed to send your correspondents faxes and
8. This function is used when your fax is installed with a private network behind an auto branch exchange telephone company It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined e the outside numbers requiring a prefix must be long numbers greater or equal to the mini mal size to be defined for example France has 10 numbers Programming your fax with the local prefix consists of two steps e defining the minimal size or equal of the company s outside numbers e defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled Caution If you define a local prefix do not add it to the numbers stored in the directory it will be dialled with each number Defining the minimal size MENU 831 ADVANCED FCTS PREFIX NUMBER SIZE t you can change the default value for the minimal size of the company s outside numbers and validate with OK The minimal size will range between 1 and 30 Defining the local prefix MENU 832 ADVANCED FCTS PREFIX PREFIX SETTING tS enter the outgoing local prefix of the company s telephone network maximum 5 characters and validate with
9. Type of network 3 2 g Geographical settings depending on model 3 2 1 Contents Local prefix Transmission report and deposit notice Economy period Document feed types Before reception Reception modes Fax answering machine Reception without paper Number of copies Relay broadcast Technical parameters Local network settings Local network settings Depending on model Automatic configuration Manual configuration JEEE address or Ethernet address Netbios names Mail service and the internet Internet Registration initialisation parameters Access to connection and mailbox parameters Access to servers parameters Settings Standard settings Mail sorting F x to Fax Selecting the economical transmission mode Eco key Internet Connection Immediate connection to the Internet Programmed connection Deactivate the Internet function DIRECTORY Creating subscriber records Adding a record Creating subscribers lists Adding a list Adding or deleting a number from the list WWWWW W WWW WD NYADANUUUAKRERD kade 3 10 3 10 3 10 3 10 3 11 3 11 3 11 3 12 3 12 3 12 3 13 3 13 3 14 3 15 3 16 3 17 3 17 3 17 3 18 4 1 4 2 4 2 4 3 4 3 Contents Consulting a record or list Modifying a record or a list Deleting a record or a list Printing the directory 5 OPERATION Sending Positioning the document Sheet feed scanner Flat bed scanner On model 3620 only Choosing the resolution the contrast Res
10. You may print incoming documents more than once 1 to 99 To set the number of each document received MENU 254 SETUP RECEPTION NBR OF COPIES t Enter the wanted number of copies and validate with OK At each document reception your fax will print the number of copies requested Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers belonging to the list 3 6 Settings Once the relay is activated by your fax and as soon as the document is received by the remote fax this document is first printed before relay to all subcribers on the list Contents To activate relay from your fax machine t insert the document to relay refer to paragraph Positioning the document page 5 1 tS select MENU 36 SEND BROADCAST and validate your choice with Ok t enter the remote fax number where you will relay or choose your dialling mode refer to Installation paragraph Dialling page 5 3 and validate with OK 5 enter the relay list number used by the remote fax and press OK 5 you may enter the time you wish to transmit the document next to the current time and press
11. confirm your choice by pressing the OK key CREATING SUBSCRIBERS LISTS A subscriber list is made from the subscriber records already stored For each list fill in the following lines NAME of the list NUMBER ASSIGNED this number is automatically assigned by the fax It allows quick access to the answering machine List COMPOSITION it lists the ID numbers assigned to the subscriber records included in the list LIST NUMBER a number lets you identify the list filed under L A list may include both fax and internet subscribers The same subscriber may be included in different lists 1 If your unit is connected to a private autoswitch PABX you may need to insert a pause for dial tone symbolized by the sigh in the number except if a local prefix is already programmed see Local Prefix 4 2 Directory Caution It is impossible to add one subscriber list to another subscriber list ADDING A LIST MENU 12 DIRECTORY ADD LIST tS your fax machine has just created a new list fill in by first entering the name of this list then validate with OK Remark You can stop list or record creation at any time by pressing t your subscriber list ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK tS The cursor being on LIST COMPOSITION press the key The empty line ENTER ELEMENTS appears you must
12. contrast setting 15 i key print functions list 16 pp key broadcast fax 17 d key Manual line taking 18 98 key Redial 19 Eco key low rate transmission 20 Numerical keypad 21 0 key stop current operation 22 key fax transmission or black amp white local copy 23 key Internet fax transmission 24 0 key photocopy 25 0K key confirm displayed selection 26 MENU key access to functions 27 Navigation keys 28 C key return to previous menu and correct data entry 29 Alphabetic keypad 29 Contents Contents CONTENTS WELCOME 1 INSTALLATION Printer 1 1 Unpacking the printer 1 1 Description 1 4 Installing your terminal 1 5 L Installation requirements 1 5 Operational Precautions 1 5 E Loading paper 1 7 S Installing options 1 8 Q Second paper cassette unit 1 8 Installing the second paper cassette unit 1 9 SCANNER 1 11 Unpacking the scanner 1 11 Scanner installation 1 11 Setting the detachable items 1 11 Connections 1 12 Printer connection 1 12 Telephone connection 1 13 aS Power line connection and switch on 1 13 S Updating the consumales 1 13 Q 2 QUICK USAGE Navigation methods 2 1 Presentation 2 1 3 The navigator 2 1 The display screen 2 3 S Access to functions 2 3 S Step by step function access 2 3 Direct access by number 2 4 Functions list 2 4 3 SETTINGS Main settings 3 1 ne Before transmission 3 1 Date Time 3 1 Your fax number 3 1 Name 3 2
13. Installing the second paper cassette unit Remove the second paper cassette unit and Place the printer on top of the base unit tray 2 from their packaging including the Make sure to align the coupling pins of the S protective tape used to hold the various base unit with the holes located 8 j x2 components in place underneath the printer 2 Quick usage Setti Remove the cover from tray 2 Press down on the paper lifting plate located inside of tray 2 until it locks Directory Operation Maintenance Safety 1 9 Installation Place a stack of up to 500 sheets of paper Replace the cassette cover and insert into tray 2 so that the side that was facing tray 2 into the second paper cassette unit up when the paper was unwrapped is still facing up Remark Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit t Set the selector to position a t Be sure the selector is always set to position a Installation SCANNER UNPACKING THE SCANNER Check the presence of the following items Pr e Scanner Printer connection cord e Outlet tray for out going document e Printer main power connection cord e Mainpower cord Telephone line cord e Starting gauge card chipcard SCANNER INSTALLATION Setting the detachable items Installation of the outlet tray for outgoing document t Set the outlet tray on t
14. and press OK to validate Choose the paper tray AUTOMATIC UPPER or LOWER with keys 4 and and press OK to validate Press key Q 5 10 Operation SPECIFIC SETTINGS FOR THE COPY When the copy quality is no longer staisfactory you can perform a calibration To do so refer to paragraph Scanner calibration page 6 11 Moreover a high number of controls let you improve the copy quality Setting parameters for for the scanner s Each of the two scanners may be set separately e RESOLUTION to set the photocopy resolution e ZooM and ORIGIN settings to reduce or magnify any portion of a document by choosing the origin and value of the zoom to apply to that portion e Contrast to choose the photocopy contrast e BRIGHTNESS is used to make your original document lighter or darker e L R MARGINS to shift the margins of your original document to the left or to the right Setting parameters for the printer BRIGHTNESS is used to choose the copy quality on the printer e PAPER is used to tell your machine what type of paper you use by default e TRAY is used to tell your machine which paper tray shoud be used by default e L R MARGINS to shift the margins of your document to the left or to the right Caution All the settings performed through this menu will become the machine s default settings To access to the settings MENU 87 ADVANCED FCTS SCAN AND PRINT t Select the scanner CIS S
15. fill in the ID numbers assigned to the subscriber records included in this list t There are three ways detailled in the table below to choose and add one or more subscribers to your list Then validate your choice by pressing OK From Procedure t amp with the alphanumeric keypad enter the first subscriber s name letters of your subscriber s name and continue until the whole name is displayed on the screen subscriber ID number t amp enter directly the subscriber s ID number subscriber directory tS press key J then select your subscriber tS for every subscriber included in this list repeat the above step then validate with OK t the list ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK ADDING OR DELETING A NUMBER FROM THE LIST MENU 13 DIRECTORY SEE OR MODIFY tS select the subscriber list L validate your choice with OK 4 3 Quick usage Installation Contents Settings Maintenance Operation Directory Safety Directory t Select the LIST COMPOSITION menu and press the 4 key in order to display the field ENTER ELEMENTS and add or delete the correspondent as shown in the table hereafter For Procedure A enter the subscriber ID number you wish to add and validate with add Ok repeat this step for each added subscriber place the keys 4 or
16. hands are wet Doing so creates the danger of elec trical shock Always unplug the power cord before moving the printer Failure to do so can damage the power cord creating the danger of fire or electrical shock Safety Always unplug the power cord if you do not plan to use the printer for a long time 1 5 Installation e Never try to remove any secured panel or cover The interior of the printer contains high voltage circuitry which creates the danger of electrical shock when exposed e Never try to modify the printer Doing so creates the danger of fire or electrical shock e Never place any heavy objects on the power cord pull on it or bend it Doing so creates the danger of fire or electrical shock e Always make sure the printer is not placed on the electrical cord or the communications cables of any other electrical equipment Also make sure that cords and cables do not get into the printer s mechanism Any of these conditions create the danger of malfunction and fire e Always take care so that paper clips staples or other small pieces of metal do not get into the printer through its vents or other openings Such objects create the danger of fire or elec trical shock Do not allow water or other liquids to spill on or near the printer Fire or electrical shock can occur should water or liquid come into contact with the printer Should liquid or any piece of metal accidently get inside the printer immediatel
17. model These settings will enable you to use your terminal in different preset countries and in different languages Country By choosing a country you initialise e the settings for its public telephone network e its default language e its default type of keyboard To select the country MENU 201 SETUP GEOGRAPHIC COUNTRY tS Select the required option and press the OK key to confirm Network This setting enables you to individually set the type of public telephone network so that your terminal can communicate over the public network of the country you have chosen in compliance with the applicable standards Remark This setting is different from the NETWORK TYPE setting p 3 2 which allows choosing between public and private network To select the network MENU 202 SETUP GEOGRAPHIC NETWORK tS Select the required option and press the OK key to confirm Language This setting enables you to choose a language other than that imposed by the Country setting 3 2 Settings To select the language MENU 203 SETUP GEOGRAPHIC LANGUAGE tS Select the required option and press the OK key to confirm Keyboard You should set this setting according to the type of keyboard of your terminal To select the keyboard MENU 204 SETUP GEOGRAPHIC KEYBOARD t Select the setting corresponding to the first 6 letters on the top left part of you keyboard and press the OK key to confirm Local prefix
18. on each side fit into the grooves inside the printer Remark Colour coordinated 2 labels have been affixed to the toner cartridge and to the inside of the printer Install the toner cartridge by aligning these labels 6 6 Maintenance The cartridge will click into place when it is completely installed Contents Installation Quick usage Settings Directory A chip card is provided with the toner cartridges After replacing a consumable in the printer you need to inform the machine about its features Operation For this purpose you must read the chip card provided with each toner cartridge and each drum cartridge before printing Maintenance Safety 6 7 Maintenance t Insert the chip card or gauge card in the reader making sure that the chip is orientated as shown below For the toner t The following indication is displayed on the scanner s control panel screen example for black toner RENEW BLACK K TONER CONFIRM OK CAN CH lee ae t Remove the card on completion of reading RENEWAL BLACK TONER RECORDED REMOVE THE CARD t The operation is over the card is no longer necessary For the drum t The following indication is displayed on the scanner s control panel screen RENEW DRUM CONFIRM OK CANCE I C t Remove the card on completion of reading RENEW DRUM RECORDED REMOVE CARD t The operation is over the ca
19. replace the toner cartridge or drum cartridge To replace the toner cartridge 1 gt 2 gt 3 gt 437389 To replace the drum cartridge 1 gt 2 gt 3 gt 4 gt 5 gt 6 gt 89 t 1 Turn off the printer and disconnect the power cord from the printer t 2 Close the face down tray 6 2 Maintenance t 3 Press the top cover release button and open the top cover Contents Installation Quick usage t 4 Remove the old toner cartridge Settings Directory Operation amp is iS 3 N amp 3 S Safety 6 3 Maintenance tS 5 Remove the old drum cartridge t 6 Install the drum cartridge into the printer aligning the guides of the cartridge with the grooves inside the printer Remark Colour coordinated 1 labels have been affixed to the drum cartridge and to the inside of the printer Install the drum cartridge by aligning these labels Make sure the drum cartridge is inserted inside the printer as far as it will go 6 4 Maintenance Contents Installation le Quick usage Settings t 7 Remove the toner cartridge from the box it comes packed in Holding it firmly with both hands rock it in the directions indicated by the arrows in the illustration Directory Operation Maintenance Safety 6 5 Maintenance t 8 Holding onto the toner cartridge s handle lower it into the printer Make sure that the four pins two
20. 1 SETUP NETWORKS LOCAL NETWORK CONFIGURATION tS Choose Auto and press OK to confirm The Internet F x scans the local network for a DHCP or BOOTP server that can assign it its settings dynamically the message ss is displayed t Once the message SELF CONF IN PROGR has disappeared check for the IP Address Sub network mask and Gateway address If these are missing you should carry out a manual configuration see below Manual configuration To configure you Internet F x manually you should obtain the usual information used to set a peripheral device IP address sub network mask network and gateway address To configure the local network settings manually MENU 2621 SETUP NETWORKS LOCAL NETWORK CONFIGURATION tS Choose MANUuAL and press OK to confirm IP address MENU 2622 SETUP NETWORKS LOCAL NETWORK IP ADDRESS tS Enter the IP address of your Internet F x and press OK to confirm Sub network mask MENU 2623 SETUP NETWORKS LOCAL NETWORK SUBNET MASK t Enter the sub network mask of your Internet F x and press OK to confirm Gateway address MENU 2624 SETUP NETWORKS LOCAL NETWORK GATEWAY t Enter the IP address of the newtork gateway and press OK to confirm IEEE address or Ethernet address MENU 2625 SETUP NETWORKS LOCAL NETWORK IEEE ADDRESS The Ethernet card of your Internet F x already has an umodifiable yet consultable IEEE address 3 10
21. 200 However it may be necessary to restrict the 6 4800 transmission speed for some calls 7 2400 4 ECHO PROTECT 1 WITH If this parameter is on the on line echo will be reduced 2 WITHOUT during long distance calls 6 ECHO PROTECT TONE 1 WITH For some long distance calls satellite the on line 2 WITHOUT echo may disturb the call 7 COM DISPLAY 1 RATE Choice between transmission speed displayed and 2 PAGE NUMBER number of the page in progress 8 STANDBY MODE 1 WITHOUT 2 DELAY 5 MINUTES 3 DELAY 15 MINUTES 4 DELAY 30 MINUTES 5 PERIOD Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice 10 RECEPTION HEADER 1 WITH If this parameter is on all documents received by your 2 WITHOUT fax will include the subscriber s header with his name number if available fax print date and the page number 11 RECEPTION RATE 1 33600 Transmission speed for incoming documents 3 a For a quality telephone line compatible no echo 4 4800 communications occur at maximum speed 5 2400 However it may be necessary to restrict the transmission speed for some calls 12 NBR OF RINGS 2T05 Number of rings to automatically start your machine 20 CORRECTION MODE 1 WITH ON this parameter helps correct the calls made on 2 WITHOUT disturbed telephone lines It is used when t
22. 46 Trans server disconnected The SMTP server for sending mail is disconnected The service is temporarily unavailable try again later Code 47 Reception server disconnected The POP3 server for mail reception is disconnected The service is temporarily unavailable try again later Code 48 Disconnection from Internet The service is temporarily unavailable try again later Code 49 Cannot connect to Internet Check the call number and eventually the associated prefix of the machine To check the Internet parameters print them by pressing in turn the keys MENU 9 4 5 and OK PRINTER INCIDENTS Error messages If the colour printer has one of the problems described below the signal On flashes red and you can t use your fax temporarily The corresponding message is displayed on the screen Message Action REPLACE TONER Replace the toner cartridge INSERT GAUGE CARD To proceed refer to paragraph Replacing the cartridges page 6 2 CLOSE UPPER COVER Close the upper cover of the printer NO PRINTER Check the printer to scanner connection refer to paragraph Printer connection page 1 12 PAPER EMPTY Install the paper tray Fill in the tray with the required format paper PAPER JA Open the tray INSIDE Remove the jammed sheet PAPER JA Open the cover EXTERNAL TRAY Remove the sheet jammed in printing PAPER JA Open the cover INTERNAL TRAY Remove the sheet jammed betwee
23. AL Set it to Fax refer to paragraph Reception modes page 3 5 Check that the telephone line cable is correctly plugged in and that there is a tone signal on the telephone line If the message NO PRINTER is displayed on the screen check if it is switched on and check that the printer connection cord is correctly plugged into the printer s and fax s jack You receive a blank page Make a photocopy of a document if it is correct then your fax is functioning normally Call back the subscriber and have him resend the document It was probably sent with the sheet inserted backwards You cannot send a fax Check that the telephone line cable is correctly plugged in Check tonality by pressing key K i 6 20 Maintenance CHARACTERISTICS Device type Office colour fax machine fast operation with all group 3 devices according to ITU T recommendations UNIT CHARACTERISTICS Dimensions not including trays Power supply Power consumption max values Operating temperature Operating humidity Original document size Document feeder Reception format A4 Paper reception Paper tray capacity Additional tray optional Transmission procedures Possible phone line connections Scanned image analysis Reading system Model 3620 only Print type Communication rate Scanner W 495 mm D 440 mm H 180 mm Weight 10 kg Printer W 361 mm D 283 mm H 262 mm Weight 7 kg 220 240 V 50 60 H
24. AND press OK 3 13 Contents Installation Y ao S a 3 x Q Maintenance Operation Directory Safety Settings Modify standard connection times on set times MENU 943 INTERNET SETTINGS SET TIMES t having selected the DURING SET TIMES mode choose the time to either modify or cancel t press keys or amp or v to cancel the time tS enter the new connection time with the numeric keypad and press OK An Internet connection is established every day at 9 00 12 00 and 17 00 default values Modify periodic connection period MENU 943 INTERNET SETTINGS PERIOD t having selected the PERIODIC mode enter to new connection period with the numeric keypad value between 00h01 and 23h59 and press OK An internet connection is established every three hours default value Access to transmission type selection MENU 942 INTERNET SETTINGS TX TYPE tS Select one of the options IMMEDIATE or DURING connections and press OK to confirm Access to print the Internet settings MENU 944 INTERNET SETTINGS PRINT The Internet settings are printed These settings may also be printed with the machine s other settings refer to paragraph Printing the machine settings page 5 14 Mail sorting This function lets you choose the treatment mode for all Internet documents stored in your mail box You have three choices e F x ONLY lets you poll and print E mails in your machine including tho
25. CANNER for the sheet feed scanner CCD SCANNER for the flat bed scanner or the PRINTER to be set and pres Ok to confirm t use keys or v of the navigator to scroll the described hereafter settings you want to modify Scanner settings Resolution t Set the desired resolution FAST QUALITY or PHOTO with keys 4 and gt tS Validate your setting by pressing key OK Zoom and Origin Your fax offers you to reduce or magnify a determined part of a document by 25 to 400 default value t Enter the desired zoom value with the numeric keypad ZOOMING 1 On model 3620 only 2 On model 3620 only 5 11 Contents Installation Quick usage Settings Directory Maintenance Operation Safety Operation tS Validate your setting by pressing key OK If you wish you can change the origin of the flat bed scanner by default this is the front left angle of the scanner window marked with two arrows By entering new values of X and Y given in mm X lt 210 and Y lt 297 you will move the scanned zone as shown on the figure below scanned area gt Yy t Select the X and Y coordinates with keys 4 and gt t Set the required coordinates with the numeric keypad tS Validate your setting by pressing the OK key Contrast t Set the desired contrast with keys 4 and gt tS Validate your setting by pressing key OK Brightness t Set desired brightness with keys 4 and gt t
26. D FCTS COUNTERS SENT PAGES received pages MENU 844 ADVANCED FCTS COUNTERS RECEIVED PAGES DEPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type e SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must define the poll number then depending on the type of poll you may e launch an immediate poll e program a delayed poll with a chosen time e launch a multipoll either immediateley or later 5 15 Settings Quick usage Installation Contents Directory Maintenance Operation Safety Operation Place a document in deposit t insert the document to deposit in the feeder t select MENU 33 SEND POLLING TX and validate with OK 5 16 Operation t choose the type according to the table below Menu Procedure select FEEDER or MEMORY select the black and white mode and validate with OK SIMPLE if necessary adjust the contrast and validate with Ok enter the number of pages that you wish to deposit select the black and white mode and validate with OK MULTIPLE if necessary adjust the contrast and validate with OK RAHIRA enter the number
27. E mails Both operations will be performed during an Internet connection INTERNET REGISTRATION Your machine is delivered ready to use and preset with an Internet registration and ISP To take advantage of this offer and create your own E mail address all you have to do is return the registration form t complete the Internet registration form provided with your machine t insert this form in the feeder as for a document transmission t select MENU 991 INTERNET SUBSCRIPTION REGISTERING Sending your registration form to ISP is automatic 1 This service is available by a specific F x to Fax registration 3 11 Contents Installation S ao S a 3 x Q Maintenance Operation Directory Safety Settings Your ISP will provide you with the initialisation parameters to ensure a proper identification with the Internet When you receive your Internet address you may enter it by using MENU 992 INTERNET SUBSCRIPTION NEW E MAIL ADDR INITIALISATION PARAMETERS You must define or at least check all the parameters needed to identity yourself with the Internet Your ISP will provide you with these parameters as soon as you are registered with them The parameters are divided into 3 categories e connection allows you to identify dial up number identifier and password hidden on screen E mail address allows you to identify your personal mailbox password and E mail addres
28. Maintenance Communication error codes The communication error codes appear in the logs and transmission reports General codes a Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 02 Burnt number S A number is burnt after 6 unsatisfactory transmission attempts No recall is possible You have to validate the subscriber s number a second time refer to his record in the directory Code 03 User break So A communication has been stopped by the user pressing the key Q 3 re Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a Q delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred at the place where the document is placed to be scanned for example the 2 sheet is jammed 3 Ww Code 06 Printer default An incident occurred in the printer part no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter no paper is switched to WITHOUT PAPER refer to paragraph Reception without paper page 3 6 Code 07 Disconnected iS The link has been cut bad line Check the call number x Code 08 Quality The doucment you sent was badly received Contact your subscriber to know if it must be sent again The disturbance may have occurred in an unimpo
29. Make sure that the printer is not exposed to direct sunlight Quick usage Avoid areas in the direct airflow of air conditioners heaters or ventilators and areas subjec ted to temperature and humidity extremes Choose a sturdy level surface where the printer will not be exposed to strong vibration Keep the printer away from any objects that might block its heat vents Do not locate the printer near curtains or other combustible objects Settings Choose an area where there is no possibility of the printer being splashed with water or other liquids Make sure that the surrounding area is clean dry and free of dust Operational Precautions Note the following important precautions whenever using the printer Directory Operating Environment The following describes the operating environment required when using the printer e Temperature 10 C to 35 C 50 F to 95 F with fluctuation of 10 C 18 F per hour e Humidity 15 to 85 with fluctuation of 20 per hour Operation Terminal The following describes precautions for using the printer Never turn the printer off or open any of its covers during a print operation Never place flammable gasses liquids or objects that generate magnetic forces near the printer When unplugging the power cord always grasp the plug and never pull on the cord A damaged cord creates the danger of fire or electrical shock Maintenance Never touch the power cord when your
30. Management Initialising a MBX Modifying the features of an MBX Print the contents of an MBX Delete an MBX Print the MBX list MBX deposit in a remote fax MBX polling from a remote fax MAINTENANCE Maintenance General Replacing the consumables Replacing the cartridges Cleaning Cleaning the scanner s reading devices Cleaning the printer Scanner calibration Incidents Communication errors Transmission from the feeder Transmission from the memory Communication error codes Printer incidents Error messages Printer paper jam Scanner incidents Sheet feed scanner paper jam Miscellaneous incidents Characteristics Unit characteristics Consumable Characteristics Contents 6 1 6 1 6 1 6 2 6 9 6 9 6 11 6 12 6 12 6 12 6 12 6 13 6 15 6 15 6 16 6 18 6 18 6 20 6 21 6 21 6 22 Contents 7 SAFETY Contents e This apparatus was designed in compliance with European Council decision N 98 482 EC relative to pan European connection in view to its connection on the Public Switched Telephone Network PSTN It is in conformity with Standards TBR21 TBR38 1 ETSI 201 121 If problems arise your supplier should be contacted first Installation The marking attests product conformity with the essential requirements in compliance with Directives 73 23 EC for User safety 89 336 EC for Electromagnetic perturbations and 98 13 EC for Telecommunication network access The manufacturer decl
31. NTER UNPACKING THE PRINTER Installation t Remove the plastic bag and peel off the shipping tape from the back of the printer t amp Pull the Tray 1 from the printer with both hands and lie it down flat 1 2 Installation SJUIJUOD ts Squeeze the right paper size guide and open the paper size guides Pull out the plastic lead strip from the paper feed inlet UOYDIVISUT a3DSN YING ssuljay KOLDIM uoyviadgQ IDUDUIAJUIDGW Mafog 1 3 Installation DESCRIPTION Face down tray Manual feed tray Paper guide Tray 1 Top cover Multipurpose tray release button Paper support Power switch Cassette cover Tray 2 Second paper cassette 500 sheet second unit option cassette Face up Face down selection switch Power cord socket Toner cartridge pre installed Drum cartridge pre installed 1 4 Installation Contents INSTALLING YOUR TERMINAL Installation requirements A proper location helps to ensure that your printer provides you with the long service life for which it is designed Double check to make sure that the location you select has the following characteristics i S 8 x2 3 Choose a location that is well ventilated Make sure there is no chance of ammonia or other organic gasses being generated in the area The power outlet you plan to connect to for power should be nearby and unobstructed
32. OK Transmission report and deposit notice You may print a transmission report for all communications via the telephone network STN or a deposit sheet for all communications via Internet You may choose between more than one criteria for printing reports or deposit sheets e WITH a report is given when the transmission was properly performed or when it is 3 3 Contents Installation N So S a ne Q Maintenance Operation Directory Safety Settings completely abandoned but there is only one report per request WITHOUT no transmission report however your fax notes all transmissions that took place in its log refer to paragraph Logs page 5 13 ALWAYS a report is printed with each transmission ON ERROR a report is printed only if the transmissions failed or if completely abandonned At each transmission report from the memory a reduced version of the first page is automatically combined To select the report type MENU 241 SETUP SEND SEND REPORT t Select the required option WirH WITHOUT ALWAYS or ON ERROR and validate your choice with OK To select the deposit notice type MENU 944 INTERNET SETTINGS DEPOSIT NOTICE t Select the required option WirH WITHOUT ALWAYS or ON ERROR and validate your choice with OK Economy period This function allows you to defer a fax transmission to defer a fax transmisison to off peak hours and thus reduce the cost of your com
33. OK t if you wish to modify the document feed type select one of the options FEEDER or MEMORY press Ok N 80 3 ne Q t if you wish you may enter the number of pages of your document before transmitting t activate relay by pressing key D The document in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document TECHNICAL PARAMETERS Upon arrival your fax has been preset by default However you may adjust it to meet your 3 requirements by resetting the technical parameters g To set the technical parameters a MENU 29 SETUP TECHNICAL tS Select the desired parameter and validate with Ok t With the keys amp or w modify the parameter settings by following the table below and press OK N S Parameter Setting Signification 1 SCANNING MODE 1 NORMAL Default value of the scan mode resolution for the me 2 FINE documents to be transmitted Q 3 SFINE 4 PHOTO S 2 SENDING HEADER 1 WITH If this parameter is on your header will appear on all S 2 WITHOUT documents sent to your subscribers with your name number date and number of pages S A 3 7 Settings Parameter Setting Signification 3 TRANSMISS RATE 1 33600 Transmission speed for outgoing documents aah For a quality telephone line compatible no echo 4 7 9600 communications occur at maximum speed 5 7
34. S validate your setting by pressing key OK Margins If you want to shift the side margins of your document to the left or to the right t Adjust the left right margin shift in steps of 0 5 mm with keys 4 and P tS Validate your setting by pressing key OK Printer settings Brightness If the printed document still appears too dark after setting the scanner you can make it lighter t Set the desired brightness with keys 4 and gt tS Validate your setting by pressing OK 1 Setting accessible on model 3610 yet the arrows are not visible 5 12 Operation Paper tS Select the type of paper NORMAL or THICK with keys 4 and gt tS Validate your setting by pressing key OK Remark When the THICK type of paper is selcted the printing speed is slowed down Paper tray t Select the paper tray to be used AUTOMATIC LOWER or UPPER using keys 4 and gt tS Validate your setting by pressing key OK Night standby If you want your printer to automatically switch to standby mode for the selected time slot t Select Yes or No for standby with keys and gt if you chose No the switching to standby will be automatic all day long tS Validate your setting by pressing key OK OTHER FUNCTIONS Locs The incoming and outgoing logs list the last 30 subscribers ingoing and outgoing made by your fax An automatic print out will take place after every 30 subscribers However you may request a print out
35. Settings Netbios names These names which can be used with the network options are used to identify your Internet F x machine from a PC connected to a local network for instance with the name IMP NETWORK 1 MENU 2626 SETUP NETWORKS LOCAL NETWORK NETBIOS NAME 1 MENU 2627 SETUP NETWORKS LOCAL NETWORK NETBIOS NAME 2 tS Enter the selected name 15 characters max and press OK to confirm MAIL SERVICE AND THE INTERNET Your F x Internet lets you send and receive documents and E mails from subscribers throughout the world via the Internet network An E mail is an electronic message sent by the Internet to an E mail address which is a personal Internet mailbox Access to the Internet is possible thanks to an Internet service provider ISP The provider puts at your disposal a server or computer system which allows you to connect to the Internet and your mailbox through your telephone line In addition the F x to Fax service lets you e save money when sending faxes through the Internet to any telecopy machine convert at reception unopenable E mail attachments Before worldwide transmission you must e subscribe to an Internet service provider ISP e check that all initialisation parameters correspond to those provided by your ISP e perform the proper settings if needed for the Internet connection You may then connect yourself to the Internet via your ISP to send and receive fax Internet or
36. T INIT S 3S YY Direct access t Press twice on key Programmed connection S An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings refer to paragraph Standard settings page 3 13 S A 3 17 Settings DEACTIVATE THE INTERNET FUNCTION If you do not wish to use the Internet functions MENU 91 INTERNET PROVIDER e Select No Access in the ISP list and validate with OK 3 18 4 DIRECTORY Your fax lets you create a directory by memorizing subscriber records and subscriber lists e Your machine can store up to 250 subscriber records with names and phone numbers e You may also group several names to build a subscriber list with up to 32 subscriber lists A subscriber list is made from the subscriber records already stored For all subscriber records or subscriber lists you may e create e consult e modify contents e delete e print the directory You may save and if needed load your directory To proceed you need to contact your distributor and purchase the optional kit Save This gives you access to functions 161 and 162 refer to paragraph Functions list page 2 4 CREATING SUBSCRIBER RECORDS For each subscriber record you are not required to fill in each line only name tel or E Mail address are required e NAME of your subscriber e TEL and fax number of your subscriber e E MAIL address example
37. Use key Symbol Moving left or right R4 L 4 gt Confirm your entry OK Delete a character by moving the cursor to the left 2 2 Quick usage To Use key Symbol O Delete a character on the left of the c cursor without moving the cursor Ce Confirm your entry and return to the initial screen 3 S The display screen The screen has 4 lines of 20 characters The cursor shows the line you selected Pee TPIQINICAE IOI 1 DIRECTORY 2 SETUP 3 SEND Quick usage For menus with more than three choices use the arrows or w of the navigator to obtain the next hidden lines of the menu 4 5 6 etc Settings ACCESS TO FUNCTIONS Access to functions may be achieved in two ways Directory Step by step function access e Direct function access Step by step function access You may print the function list key i to know the number of a function The following example describes how to enter your name so that it prints out as a header on your fax name of this function SETUP YOUR NAME Operation t Press the MENU key the functions list appears move the cursor with the amp or w navigator arrows to place it in front of the line desired F FUNCTION 1p DIRECTORY 2 SETUP 3 SEND Maintenance tS Validate your choice by pressing OK Safety 2 3 Quick usage t Inthe selected menu move the cursor with the or arrows to pla
38. ares that the products have been manufactured in conformity with Annex III of R amp TTE Directive 99 05 EC Quick usage 1 Terminals integrating an analog handset function Maintenance Operation Directory Settings Safety WELCOME Thank you for purchasing this new generation communication terminal Both a laser fax machine and a terminal with access to the Internet your machine is the answer to all your most demanding professional needs This User s Manual presents the two models in the range Model Equipment e 1 sheet feed scanner CIS type e 1 flat bed scanner CCD type 3620 3610 e 1 sheet feed scanner CIS type It combines power user friendliness and simplicity thanks to its navigator its multitask access and direct access directory The laser printer lets you print all received documents Its two scanners sheet feed and flat bed let you send a document and use your machine as a true black amp white The flat bed scanner lets you send portions of bound documents with a better resolution Open to the Internet you can send faxes to E mails and also receive them thanks to the F x to E mail feature You can send to traditional fax machines via the Internet at a reduced cost thanks to the F x to Fax service This service even gives you the possibility of receiving E mail attachments thanks to its attachment conversion function 1 On model 3620 only 1 INSTALLATION He PRI
39. at any time Each log incoming or outgoing contains a table with the following information e date and time of the ingoing or outgoing document e subscriber s number or E mail address e transmission mode Std Fine SFine or Photo e number of pages sent or received e call duration e incoming or outgoing results noted Correct if properly transmitted or information codes for special calls polling manual subscribers etc e reason for call error exemple your subscriber does not answer 5 13 Settings Quick usage Installation Contents Directory Maintenance Operation Safety Operation To print the logs MENU 52 PRINT LOGS The incoming and outgoing logs are printed on the same page PRINTING THE FUNCTIONS LIST The fax function list may be printed in two ways by the menu or by the key i Printing by the menu MENU 51 PRINT FUNCTIONS LIST Printing with the key t press the key i PRINTING THE MACHINE SETTINGS At any moment you may print the list of your fax s parameter settings to control any changes possibly made to the default parameters Printing the machine settings MENU 54 PRINT SETUP Your fax prints the list of stored parameters MEMORIZING A SEQUENCE OF KEYS You may memorize a sequence of keys for example to send directly a fax to one or multiple subscribers to call this subscriber or to get access to a
40. ce it in front of the sub function desired Po O UE IL DATE TIME 2 YOUR NUMBER 3 YOUR NAME tS Validate your choice by pressing OK Direct access by number You may print the functions list key i to know the number of a function From the stand by mode ts Press the MENU key and enter the numbers of the required functions one after another FUNCTIONS LIST MENU PRINCIPAL I DIRECTORY Functions Function Description Page MENU 11 ADD NAME Phone number directory fill in p 4 2 MENU 12 ADD LIST Enter the broadcasting list p 4 3 MENU 13 SEE OR MODIFY Name modification in the directory p 4 3 MENU 14 CANCEL Name delection in the directory p 4 4 MENU 15 PRINT Directory printing p 4 5 MENU 16 SAVE LOAD Store the directory on a chip card p 4 1 161 SAVE Save the directory on a chip card p 4 1 162 LOAD Load the directory from a chip card p 4 1 MENU PRINCIPAL 2 SETUP Functions Function Description Page MENU 21 DATE TIME Date time setting p 3 1 MENU 22 YOUR NUMBER Telephone or fax number p 3 1 MENU 23 YOUR NAME User name p 3 2 MENU 24 SEND Send 241 SEND REPORT 242 MEMORY SEND 243 Eco PERIOD 244 ECO FUNCTION Sending report printing type see MENU 371 Sending from scanner or memory see MENU 372 Setting economy period nbr see MENU 373 Eco key functions see MENU 374 MENU 25 RECEPTION Reception 2 4 Quick usage
41. criber MBX number and press OK enter this MBX access code and press OK if you wish to delay the poll time enter the departure time next to the current time validate the MBX poll request by pressing key OA As soon as the remote fax is subscribed either immediately or later the document s in the remote fax MBX are received in your fax 5 21 Maintenance Operation Directory Settings Quick usage Installation Contents Safety Operation 5 22 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax it is recommended to regularly clean the inside For normal usage please respect the following rules Never leave the cover open unless required Protect the machine from direct sunlight Do not attempt to oil the machine Always gently close the cover and avoid vibrations Do not open the cover while printing Never try to dismantle the machine Do not use paper that has stayed in the machine to long in the paper tray Report to the safety rules in Safety chapter at the end of the booklet REPLACING THE CONSUMABLES To access to available percentages MENU 88 ADVANCED FCTS CONSUMABLES 6 1 Maintenance Replacing the cartridges Caution The fusing unit inside the printer can become very hot during operation Do not touch the area to avoid injury Fusing unit Follow the instructions as the steps shown below to
42. cument and validate your choice with OK CANCELLING TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi call number e For a single call number from the memory the document is erased from the memory e For a multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1S press key Q A message will ask you to confirm cancellation by pressing a second time on key Q appears on the screen t press key Q to confirm cancellation in progress If your machine is set to print a transmission report refer to paragraph Transmission report and deposit notice page 3 3 it will print that the communication was cancelled by the user RECEPTION Document reception via Internet is automatic at each Internet connection Reception of all documents via the telephone line is done one at a time at fax reception RECEPTION VIA THE PUBLIC SWITCHED TELEPHONE Network PSTN Fax reception depends on the parameter settings of your machine and the reception mode refer to paragraph Reception modes page 3 5 RECEPTION VIA THE INTERNET Whatever the document received reception is automatic at each Internet connection You can receive black and white documents 5 9 Contents Installa
43. d initializes the system which enables you to know at any time the toner cartridges consumption level After installing all the consumables in the printer you need to inform the machine about their features Maintenance For this purpose you must read the chip card provided with the machine before using it The screen indicates INIT INSERT GAUGE CARD Safety Installation t Insert the chip card or gauge card in the card reader as showen below t The following indications appear on the screen of the scanner unit INIT CONSUMABLES CONFIRM OK CANCEL SEC t As soon as the reading operation is over remove the card INITIALIZATION CONSUMABLES REGISTERED REMOVE THE CARD t The operation is over the card is no more necessary 1 14 2 QUICK USAGE NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen The navigator This navigator has 5 keys and allows you to move around within the menus of your machine Moving within the menus Quick usage To Use key Symbol Enter the main menu MENU AN Select the next line in the menu i y yi v Select the previous line in the menu i Y 5 p a Bnd Go to the following menu ox OK Return to the previous menu Ce Cc Confirm and exit from the current menu D Exit without confirming from the current menu Moving within a data entry field To
44. d interlocking This function allows you to prevent access to non authorised persons An access code must be entered each time a person wants to use the machine To access the keypad unlocking menu MENU 822 ADVANCED FCTS LOCK LOCK KEYBOARD t Enter the four digit interlock code with the leypad tS Press key OK to validate tS With keys a or v of the navigator select the option WITH tS Press key OK to validate Remark After each operation the machine interlocks automatically Number interlocking This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory You can still send mails by typing in the addressee s address if this has no numbers in it To access the number interlocking option MENU 823 ADVANCED FCTS LOCK LOCK NUMBER t Enter the four digit interlock code with the keypad tS Press key OK to validate t With keys a or w of the navigator select the option DIRECTORY ONLY tS Press key OK to validate 5 18 Operation MAIL BOX MBX FAX _ There are 32 mailboxes MBX enabling you to transmit documents in complete confidence thanks to an access code named code MBX to all subscribers equipped with a fax compatible to yours MBW 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected T
45. en mode is symbolized by the lighting of the corresponding icons FY and Al on the screen of your machine e Manual Mode symbolized by the FY icon your fax doesn t pick up automatically An external telephone must be connected to the line To receive your faxes you need to pick up your receiver and press the key O i e Automatic Fax Mode symbolized by the l icon allows your to receive faxes automati cally without any intervention This mode is commonly used MENU 251 SETUP RECEPTION MODE tS choose the required reception mode MANUAL or Fax desired and validate with the key OK Fax answering machine The Fax answering machine allows you to keep confidential all documents in storage and to avoid always printing them at reception The signal Fax Messages lets you know the state of your Fax answering machine e Light on the answering machine is on e Flashing Your fax has documents in storage or is in the process of receiving faxes e Light off the answering machine is off You can assure document confidentiality by using the 4 digit access code Once saved you will be asked this access code for e printing fax messages found in memory e activate or deactivate the Fax answering machine Saving an access code MENU 43 FAX TAD TAD CODE or MENU 256 SETUP RECEPTION TAD CODE tS Enter the code 4 digits and validate with the key OK 3 5 Contents Installation Y ao S a 3 aS Q Di
46. ge 3 3 Switch off service MENU 97 INTERNET F X TO FAX tS Select Wirnout and press OK Transmission via the F x to Fax service To transmit via the Internet a document to another fax without Internet functions just use your subscriber s number and press to validate your transmission instead of key D You can also use the key ECO refer to paragraph Selecting the economical transmission mode Eco key page 3 16 Selecting the economical transmission mode Eco key Eco key functions There are two possible options depending on whether the F x to Fax option is activated or not via menu 97 for information relating to this option refer to paragraph F x to Fax page 3 15 e if the option F x to Fax is activated Three possible transmission modes from key ECO are available depending on the type of number of your subscriber National number International number Transmission via the Switched Telephone Network STN at FAX MODE lt off peak hours defined by the time slot Menu 243 ECO period F X TO FAX MODE Transmission via the F x to Fax service Transmission via the Switched Transmission via the F x to Telephone Network STN at Fax service AUTOMATIC MODE off peak hours defined by the time slot MENU 243 e if the option F x to Fax is not activated The only mode available is the FAX mode all transmissons to a national or international number are achieved via the te
47. ges before transmission and validate with Ok t validate postponed transmission by pressing key D Your document is stored and will be sent at the new time Transmission with dialling follow up This function allows you to hear thanks to the machine speaker the dialling operation during a fax transmission In that case the maximum transmission rate will be 14400 bps This function allows for example to hear if the subscriber s fax is engaged and so choose the moment when the line is clear to launch the document transmission to control the communication progress in case of uncertain numbers etc To take the phone line manually t Place the document in the fax feeder t Press q I t If necessary set the sound level with navigator a or v keys t If not already done enter the subscriber number or refer to paragraph From the redial key page 5 4 to call back the last subscriber As soon as you hear the remote fax tone the line is clear and you can launch the transmission tS Press lt gt to launch the document transmission If your machine is set in order to print a transmission report refer to paragraph Main settings page 3 1 for this one the reduced copy of the document first page will not be printed and it notifies you that the communication is manual 1 To call back one of the last ten subscribers press C before pressing this key 5 5 Contents Installation Quick usage Settings
48. gt on the number you wish to delete delete press key C to delete the number assigned to the list aA RJA repeat these 3 steps for each subscriber you wish to delete from the list t Validate the new list by pressing key gt CONSULTING A RECORD OR LIST tS Press key QQ The directory appears in alphabetical order t Select the subscriber record or subscriber list L you wish to consult MODIFYING A RECORD OR A LIST MENU 13 DIRECTORY SEE OR MODIFY The directory appears in alphabetical order tS select the subscriber record or subscriber list L you wish to modify and valildate with Ok tS modify the line or lines in the subscriber record or subscriber list and validate each modification with OK Remark You may validate your modification by pressing key but you will exit the menu and may not be able to modify the following lines DELETING A RECORD OR A LIST MENU 14 DIRECTORY CANCEL The directory appears in alphabetical order t select the subscriber record or subscribers list L you wish to delete and validate with OK 4 4 Directory tS Press again the OK key to confirm your deleting The record or list is deleted from the directory PRINTING THE DIRECTORY You may print all the numbers stored in the directory including all the existing subscriber record or subscribers lists To print the directory MENU 15 DIRECTORY PRINT The directory is printed in alphabetical
49. he left hand side of the fax machine by engaging the two pins in their respective holes Contents i S 8 x2 3 Quick usage Operation Directory Settings Maintenance Safety Installation CONNECTIONS PRINTER CONNECTION t Plug end of the connection cord 3 into the jack of the fax machine F and the other end into the printer s jack C tS Plug end of the main power cord 2 into its jack on the fax machine A and the other end into the printer s jack D Installation Contents aS gt S Make sure that the power switch is in the I On position Caution Plug only the power pack supplied with your machine into the port A by means of the main power cord 2 Quick usage TELEPHONE CONNECTION t Plug end of the telephone line 4 into its jack on the fax machine E and the other end Settings into the wall telephone socket POWER LINE CONNECTION AND SWITCH ON Caution Refer to safety procedures in the Safety Chapter Directory t Plug end of the main power cord 1 into the jack of the fax B and the other end in the wall outlet t Set the switch G depending on model ti position 1 On After a few seconds when the printer has warmed up the date and time will appear Operation UPDATING THE CONSUMALES A chip card is delivered with the consumables This car
50. he lines are weak or too noisy Transmission times may be longer 71 INTERNET ACTIVE 1 7 DAYS WEEK 2 MON TO FRI Allows either an automatic 7 day connection or only Monday to Friday prevents a weekend connection 72 DATA RATE 1 56000 3 8 Choice of maximum Internet transmission speed For a quality telephone line compatible no echo communications occur at the maximum speed However it may be necessary to restrict the transmission speed for some Internet calls bad line or bad ISP settings Settings Contents Parameter Setting Signification 73 IMPROVE E MAIL 1 WITH On this parameter lets you automatically register the 2 WITHOUT Internet address of your subscriber fax during a call if available 74 ERASE MAILBOX 1 WITH When the fax receives an e mail with an attachment valid if not registered to and cannot treat it it erases the message of the ISP F x to fax MBX prints and transmits to the message sender a notice of uncomprehension Installation 2 WITHOUT At E mail reception the fax does not destroy the MBx message it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment This parameter is useful only if you have PC equipment The memory capacity is limited you need to empty your MBX or else new messages may not be received S ao S a 3 as Q 75 TEXT ATTACHMENT 1 WITH Attachment with o
51. hey can be used to receive documents confidentially The use and access to MBX 01 31 are conditionned by the initialisation defined by a MBX code if needed and a mnenonic its S I D Later you may e modify the features of an MBX e print the contents of an MBX only possible if the MBX contains one or several documents with a star next to the MBX When the contents of an MBX have been printed it becomes empty e delete an MBX only if the MBX is initialised and empty e print the MBX fax list You may receive and send through an MBX in complete confidentiality In deposit the MBX are accessible without a MBX code and all documents deposited in an MBX are added to the ones already present In polling the MBX are only accessible with an MBX code You may perform MBX deposits or polls by e deposit a document in a fax MBX e transmit to deposit a document in a remote fax MBX e perform document poll from a remote fax MBX MANAGEMENT Initialising a MBX MENU 71 MAILBOXES INITIALISE t select a free MBX out of the 31 MBX or directly enter the number of a free MBX and validate with OK tS select option MAILBOX CODE and press OK Value 0000 is always displayed tS enter the code of your choice if needed and press OK tS select option S I D and press OK tS enter this MBX s S I D 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the sa
52. imaging toner cartridge 6000 pages approx with a max black white ratio of 5 or 10000 pages ITU no 1 of continuous printing The imaging cartridge supplied with the printer has a print capacity of approx 2000 A4 size pages 5 Drum cartridge 20000 pages The drum cartridge supplied with the printer has a print capacity of 2000 pages 6 22 Safety 23 260 871 1 7 SAFETY AN SAFETY WARNING This unit must not be installed on the floor Before powering on your unit make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit or on the separate power supply depending on the model If your unit works with a separate Power Supply use only the one delivered with your unit never use another power supply If your unit works with a battery replace it only with the same type of battery or an equivalent type recommended by the manufacturer Warning incorrect replacement of the battery may cause an explosion Replace only with the same or equivalent type recommended by the manufac turer Dispose of used batteries according to the manufacturer s instructions Used batteries must be disposed of following the manufacturer s instructions Depending on the model the unit s mains plug may be the only way to disconnect the unit from the power network Therefore you must respect the following e Your unit must be connected to a mains outlet located nearby e The ma
53. ins outlet must remain easily accessible Your unit is delivered with a power cord including a plug which depending on the model may be e without earth the symbol on the warning label e with earth no symbol on the warning label It is imperative that a power plug with an earth be connected to a wall outlet with an earth The European version of this unit includes the CE stamp following the 73 23 CEE 89 336 CEE and 93 68 CEE directives If the machine is powered when you remove the upper cover be careful with the two following dan gers e Laser beam interception by human eye can pro APPAREIL A RAYONNEMENT LASER e e DE CLASSE 1 duce irremediable injuries CLASS 1 LASER PRODUCT 5 CASE KLASSE a oen ea e Human contact with parts electrically powered APARELHO ALASER DE CLASSE 1 can produce a very dangerous electric shock 7 1 Directory Settings Quick usage Installation Contents Operation x S R S 7 2 Safety
54. it is recommended to properly set your machine BEFORE TRANSMISSION Date Time At any moment you may change the date and time of your fax machine To change the date and time MENU 21 SETUP DATE TIME t enter one after another the numbers of the required time and date for example for november 8 2000 at 9h33 press 0 8 1 1 0 0 0 9 3 3 then validate by pressing key OK Your fax number Your fax offers to print out your fax number on every document it transmits if you saved this number and if the machine is set with SENDING HEADER refer to paragraph Technical parameters page 3 7 To save your fax number MENU 22 SETUP YOUR NUMBER tS enter your fax number 20 digits max and validate by pressing key OK 3 1 Settings Name Your fax offers to print out your name on every document it transmits if you saved your name and if the machine is set with SENDING HEADER refer to paragraph Technical parameters page 3 7 To save your name MENU 23 SETUP YOUR NAME t enter your name 20 characters max then validate with the key OK Type of network You may connect your fax to either a PSTN or private network like auto switch exchange PABX You must define for example the network the most convenient To select the type of network MENU 2611 SETUP NETWORKS TEL NETWORK NETWORK TYPE tS select option PABX or PstN then validate your choice with OK Geographical settings depending on
55. lephone network PSTN at off peak hours defined by the time slot MENU 243 3 16 Settings Selecting the economical transmission mode The transmission mode FAx F X To FAX or AUTOMATIC can be chosen manually for each transmission or set for all transmissions Manual selection of the transmission mode tS Press key ECO before launching a transmission select the desired mode then press OK to 3 enter the subscriber s Set transmission mode R MENU 243 SETUP SEND Eco PERIOD OR MENU 374 SETUP SETUP ECO FUNCTION tS Select the desired option FAx F x TO FAX or AUTOMATIC and press key OK to validate y x INTERNET CONNECTION 3 An Internet connection is made with an ISP It allows both document sending and reception while connected A connection takes place the following way e send to one or more of your subcriber s Internet mailbox all fax Internet waiting for transmission If your sending to a computer the transmitted fax will be received as an attachment to an E Mail reception of all fax Internet and E Mails deposited in your personal Internet mailbox You may connect either immediately or automatically depending on the time periods defined 5 The triggering of a programmed Internet connection depends on the standard settings of your machine A Immediate connection to the Internet There are two methods to immediately connect to the Internet N Access by the Menu S MENU 92 INTERNE
56. me procedure 5 19 Settings Quick usage Installation Contents Directory Maintenance Operation Safety Operation t To exit this menu MAILBOXES press Modifying the features of an MBX MENU 71 MAILBOXES INITIALISE 5 select one MBX out of the 31 MBX or enter directly the number of this MBX validate your choice with OK enter the code of this MBX if there is one and validate with OK select the menu MAILBOX CODE or S LD then validate your choice with OK perform data modification of the menu and validate with Ok EARR if needed repeat the last two steps for the other menu Print the contents of an MBX MENU 73 MAILBOXES PRINT t select one MBX out of the 31 MBX or enter directly the number of this MBX validate your choice with OK t enter the code of this MBX if there is one and validate with OK All documents found in the MBX are printed and the MBX is emptied Delete an MBX Before deleting an MBX you need to make sure it is empty by printing its contents MENU 74 MAILBOXES CANCEL t select one MBX out of the 31 MBX or enter directly the number of this MBX validate you choice with OK t enter the code of this MBX if there is one and validate with OK The MBX is deleted and will appear as a free MBX in the list Print the MBX list MENU 75 MAILBOXES PRINT LIST The list gives the status of each MBX MBX deposit in your fax t insert the document in
57. munications The economy period giving you a more advantageous rate via the telephone network at off peak hours is preset by default from 6 00 P M to 8 00 A M Nevertheless you may change this time slot Modifying the economy period MENU 243 SETUP SEND Eco PERIOD tS Enter the hours of the new economy period and validate your selection with the key OK Using the economy period To transmit in economy period you just have to press the ECO key instead of the d key The fax will automatically be transmitted during the economy period Remark there are other economical transmission modes For more details refer to paragraph Selecting the economical transmission mode Eco key page 3 16 Document feed types You may choose the way you want to feed your documents at transmission e from memory transmission will take place only after memory storage of the document and dialing It allows you to recuperate originals more rapidly e from the feeder of the sheet feed scanner refer to paragraph Positioning the document page 5 1 transmission will occur after dialing It allows transmission of bulky documents its size may exceed the memory capacity 3 4 Settings To select the way you want to feed your documents MENU 242 SETUP SEND MEMORY SEND t select the option MEMORY or FEEDER and validate your choice with OK BEFORE RECEPTION Reception modes You may choose between 2 reception modes the chos
58. n the tray and the heater 6 15 Contents Directory Settings Quick usage Installation Operation Maintenance Safety Maintenance Message Action CHECK PRINTER XX Disconnect the terminal and plug it back again If the problem persists contact your dealer Printer paper jam Inside the printer t Use the following procedure to remove any sheets of paper jammed inside the printer Caution The fusing unit inside the printer can become very hot during operation Do not touch the area to avoid injury t Close the face down tray t Press the top cover release button and open the top cover t Remove the toner cartridge and the drum cartridge t Clear the paper misfeed using one of the following procedures depending upon the location of the paper misfeed In the vicinity of the drum cartridge At the fusing unit 6 16 Maintenance Between the drum cartridge and the fusing unit Contents Installation ge Quick usa Remark Do not touch the image transfer roller black roller at the bottom of the printer t Reinstall the drum cartridge and the toner cartridge refer to paragraph Replacing the cartridges page 6 2 t Close the top cover and press it down gently but firmly until it locks into place Settings Face down tray Directory Tray 1 Manual feed tray Operation Maintenance Safety 6 17 Maintenance Second paper cassette unit o
59. number does not exist Code 18 Relay Best impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is too busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document Internet codes Codes 40 and 41 No answer from provider The modem cannot connect to the Internet service provider If the error always occurs check the supplier s dial up number Code 42 Cannot acces provider The service provider refuses the connection the sercice is temporarily unavailable if the error always occurs check the Internet connection parameters Code 43 Transmiss server unavailable Cannot connect to the SMTP server for sending mail the service is temporarily unavailable If the errors always occurs check the Internet e mail and server parameters Code 44 Reception server unavailable Cannot connect to the POP3 server for mail reception the service is temporarily unavailable If the errors always occurs check the Internet e mail and server parameters Code 45 Provider disconnected The service is temporarily unavailable try again later 6 14 Maintenance Code
60. of pages that you wish to deposit t confirm deposit pressing OK key Polling a deposited document MENU 32 SEND POLLING RX t Enter the number of the party whose document you want to poll or choose your dialling mode refer to paragraph Dialling page 5 3 Remark You can poll several documents using the key t Depending on type of poll you should Choice Procedure Immediate poll tS Press Q Postponed poll t Press Ok t Next to the current time enter the time you wish to poll the document and press Ok INTERLOCK There are three restrictions to the use of your fax e Interlocking of received documents printing refer to paragraph Fax answering machine page 3 5 e Keypad interlocking e Numbers interlocking 5 17 Contents Installation Quick usage Settings Directory Maintenance Operation Safety Operation Entering the interlock code The operator access parameters are condifential they are protected by a four digit interlock code that the authorised operators must know To access the interlock code MENU 821 ADVANCED FCTS LOCK LOCKING CODE t Enter your four digit interlock code on the keypad tS Validate by pressing OK t Confirm the interlock code by entering the code one more time t Press OK to validate Remark When a code is already registered the machine asks you first to give the former code before allowing you to modify it Keypa
61. old p 5 8 MENU 63 CANCEL Delete a command on hold p 5 9 MENU 64 PRINT Printing of a document in wait queue p 5 8 MENU 65 PRINT LIST Printing of the command list p 5 8 MENU PRINCIPAL 7 MAILBOXES Functions Function Description Page MENU 71 INITIALISE Creating and modification of a MBX p 5 19 MENU 72 POLLING TX Storing a document in a Mailbox p 5 20 MENU 73 PRINT Print content of a Mailbox p 5 20 MENU 74 _ CANCEL Suppress an empty mailbox p 5 20 MENU 75 PRINT LIST Print list of MBX p 5 20 MENU PRINCIPAL 8 ADVANCED FCTS Functions Function Description Page MENU 80 CALIBRATION Scanner calibration MENU 82 LOCK Interlocking activation 821 LOCKING CODE Entering interlock code p 5 18 822 LOCK KEYBOARD Keypad interlocking activation p 5 18 823 LOCK NUMBER Number interlocking activation p 5 18 MENU 83 PREFIX Dialing prefix activation 831 NUMBER SIZE Min size number to be send with prefix p 3 3 832 PREFIX SETTING Entry of dialing prefix value p 3 3 MENU 84 COUNTERS Seeing activity counters 841 PRINTED PAGES Printed apges counter p 5 15 842 LOCAL COPIES Local copies counter p 5 15 843 SENT PAGES Sent pages counter p 5 15 844 RECEIVED PAGES Received pages counter p 5 15 MENU 87 SCAN AND PRINT Scanner s and printer setting p 5 11 MENU 871 CIS SCANNER Sheet feed scanner settings CIS On model 3620 only 2 6 Quick usage MENU PRINCIPAL 8 ADVANCED FCTS
62. olution Contrast Dialling From the directory From the redial key To multiple call numbers Transmission via the Public Switched Telephone Network PSTN Immediate transmission Delayed transmission Transmission with dialling follow up Transmission via the Internet Sending a paper fax to E Mail address Sending a keyed in message to an E Mail address Transmission of a document to a fax F x to Fax service Transmission waiting queues Consult or modify the waiting queue Immediately perform transmission from the waiting queue Printing a document in waiting or in deposit Print the waiting queue Deleting a transmission on hold Cancelling transmission in progress Reception Reception via the Public Switched Telephone Network PSTN Reception via the Internet Copying Local copy Standard copy Sophisticated copy Specific settings for the copy Scanner settings Printer settings Other functions Logs Printing the functions list Printing the machine settings 4 4 4 4 4 4 4 5 COMHHOINADAWNUNAKAEBRWHWWOYNNHNHHE AUAA AAAA AUAU ANAVAN U A Ke 5 9 5 10 5 10 5 10 5 10 5 11 5 11 5 12 5 13 5 13 5 14 5 14 Operation Directory Settings Quick usage Installation Contents Maintenance Safety Memorizing a sequence of keys Counters Deposit and polling Place a document in deposit Polling a deposited document Interlock Entering the interlock code Keypad interlocking Number interlocking Mail box MBX FAX MBX
63. order 4 5 Quick usage Installation Contents Settings Maintenance Operation Directory Safety 4 6 Directory 5 OPERATION SENDING The faxes sent via the Switched Telephone Network STN are sent from the feeder or the memory Documents sent via Internet are first memorized and sent at the time of Internet connection POSITIONING THE DOCUMENT Your fax is composed of a scanner including two modes of reading original documents the flat bed scanner On model 3620 only and the sheet feed scanner The flat bed scanner allows scanning bound documents books encyclopedia etc 5 1 Operation Sheet feed scanner Paper guide Place your original documents in the document feeder face down first page under the stack Set the paper guide to the document width Once the operation is over take your original documents back on the scanned document receptacle Open the access cover of the flat bed scanner Put your original document respecting its origin scan side facing the machine Close the access cover of the flat bed scanner Flat bed scanner top view Caution If you forgot to position the document to be transmitted the addressee will receive a blank page Remark Since the addressee s number is generally on the document to be transmitted you may also dial before positio ning the document CHOOSING THE RESOLUTION THE CONTRAST Resolution
64. ou may send a paper fax to another fax non Internet via Internet if option F x to Fax is on if you have a F x to Fax subscription t Position the document refer to paragraph Positioning the document page 5 1 t Enter the number of your subscriber or use the Directory t Press key The document is scanned and memorized and will be sent at the next Internet connection The F x to Fax service operator will take charge of this fax transmission toward the call number via telephone line and an acknowledgment of receipt will notify you that your fax reached destination Remark You can also use key ECO refer to paragraph Selecting the economical transmission mode Eco key page 3 16 TRANSMISSION WAITING QUEUES This function lets you obtain a recap of all documents in queue for transmission including those in deposit or in delayed transmission etc It allows you to e consult or modify the waiting queue In this waiting queue the documents are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status 5 7 Contents Installation Quick usage Settings Directory Maintenance Operation Safety Operation TX transmission DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands CNX Internet connection NET Internet transmission immediately pe
65. ption SCANNER INCIDENTS Sheet feed scanner paper jam When a paper jam occurs the following message appears on the control panel screen REMOVE DOCUMENT If jams often occur in a specific part of the unit the latter needs to be checked cleaned or repaired t Open the scanning cover of the sheet feed scanner by pressing key A 6 18 Maintenance syuajuoy UOID IVISU asDSNn yom t Remove the jammed paper B without tearing it up t Then close the scanning cover of the sheet feed scanner ssuljas KLODIANA uoyviadQ aoupuajuIDnyy G fos 6 19 Maintenance MISCELLANEOUS INCIDENTS At switch on nothing appears on screen Check that the mains cable is plugged in and check the mains plug if necessary The message No PRINTER is displayed Check that the power switch of the printer is in the I On position refer to paragraph Printer connection page 1 12 The fax does not detect the presence of your inserted document The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen and the On signal is red Remove the document or press key Q Check the thickness of the document 30 sheets of paper of 80 g m Iron out the sheets if needed Help the sheets along The fax machine does not receive any faxes e If the icon Fax is off and the icon Tel is on this means that the reception mode is set on MANU
66. r without processing and printing 2 WITHOUT of incoming Internet documents LOCAL NETWORK SETTINGS Your Internet F x is a new generation machine that will be part of your local network just like S a PC Its built in local network acccess card will enable you to send documents through an 8 SMTP POP3 local message server internally or externally depending on the settings of your A message server To take advantage of all the available network options you should make the following settings described in the sections below e local network settings to introduce your fax machine into your local network e message service settings for all your faxes and E mails to be automatically managed by your message server S x Caution Although rather simple network settings sometimes requires a sound knowledge of your own computer configuration If that is administrated by anyone in your company we recommend you ask that person for the settings described below S A 3 9 Settings LOCAL NETWORK SETTINGS DEPENDING ON MODEL Automatic configuration We recommend you to carry out a manual configuration of your Internet F x machine The automatic configuration of the local network settings may be considered if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN To automatically configure the local network settings MENU 262
67. racters and validate with OK For this operation you will get a true editor for the capital letters use key Shift key fT or key Caps lock key amp to move use keys of the navigator to erase a character on the right of the cursor without moving the cursor use the key C to erase a character moving the cursor to the left use the key to insert text use key i to insert a line use key F1 to cut a text or a word use key F2 to copy a text or a word use key F3 5 6 Operation to paste a text or a word use key F4 to move in the text from one word to another press key CTRL and one of the keys of the navigator to go to the next line use key 4 Then you can choose between two options tS Send directly the keypad mail Press OK the mail is memorized and will be sent at the next Internet connection Your subscriber will receive an E mail t Add an attachment scanned document to your mail Place the document to be attached in the sheet feed scanner face down first page under the stack or on the flat bed scanner On model 3620 only scan side facing the machine Press key If needed set the contrast with keys 4 and gt and validate with OK The document is scanned and the mail is memorized They will be sent at the next Internet connection Your subscriber will receive an E mail with an attached document Transmission of a document to a fax F x to Fax service Y
68. rd is no longer necessary 6 8 Maintenance Caution If the following is displayed make sure you have properly inserted the chipcard supplied with the consumable Otherwise contact your dealer CARD INVALID REMOVE CARD CONTACT YOUR DEALER CLEANING Cleaning the scanner s reading devices Sheet feed scanner When one or more vertical lines appear on transmitted copies or faxes do the following steps A ts Open the scanning cover of the sheet feed scanner by pressing the open key A t Clean the transparent scanning glass B with a soft lint free cloth soaked with alcohol t Close the scanning cover t Make a copy in order to make sure that the symptoms are gone Flat bed scanner model 3620 only For an aptimum scanning quality make sure that the glass of the flat bed scanner is clean Clean the glass with a solt lint free cloth soaked with alcohol Cleaning the printer Dust dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance Clean the printer regularly 6 9 Contents Directory Settings Quick usage Installation Operation Maintenance Safety Maintenance Caution Use a soft cloth to clean the printer Never use abrasives or corrosive detergents The fusing unit can become very hot during operation Do not touch the area to avoid injury Wait for at least 10 minutes after the printer has been turned off and make s
69. rectory Operation Maintenance Safety Settings Activate or deactivate the answering machine MENU 42 FAX TAD ACTIVATION or MENU 255 SETUP RECEPTION FAX TAD tS select the required option WiTH or WirHoUT and validate your choice with Ok ts if you saved an access code for your Fax answering enter it and validate with OK Your Fax answering is either on with the signal light Fax Messages on or off with the signal light Fax Messages off Print fax messages stored in the memory MENU 41 FAX TAD PRINT tS If you have defined an access code for your fax TAD enter it and press OK to confirm Documents received and stored in the memory are printed Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable If your fax printer is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your fax saves the incoming messages in the memory e reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode MENU 253 SETUP RECEPTION REC WITHOUT PAPER t Select the option WITH PAPER or WITHOUT PAPER and validate your choice with OK Remark The lack of paper is indicated by a beep and a message on the screen Then received faxes are stored in memory icon Fax messages flashing to be printed as soon as you add paper in the feeder Number of copies
70. ress key Q Your fax lists the subscribers records and lists in the Directory in crescent alphabetical order then t use keys or v of the navigator to scroll all subscribers and the list of subscribers for choice and choose the required subscriber or subscribers list or t enter the subscriber s or subscriber list assigned number The screen displays the name of the subscriber or subscriber list assigned to this number 5 3 Settings Quick usage Installation Contents Directory Maintenance Operation Safety Operation From the redial key You may call back a number among the last 10 subscribers fax numbers or Internet previously dialled For a fax number Tel in the Directory is Press key G The screen displays the last number called t Use keys or v of the navigator to eventually select another number For an E mail address tS Press key then The screen displays the last E mail address used t Use keys or v of the navigator to eventually select another E mail address To multiple call numbers You may dial to send a document simultaneously to multiple call numbers Caution This may be achieved only if the machine is parametered to send from the memory refer to paragraph Document feed types page 3 4 t enter the fax or E mail address or use the Directory or key Q refer to above paragraphs t press key pp and enter the number of the second subscriber or second subscriber
71. rform a transmission from the waiting queue print a document in storage waiting to be transmitted or in deposit print the waiting queue to have the status of each document in queue by either queue order number document name or number time forecasted for transmission fax operation type regarding the document transmission from the memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory cancel a transmission request in the waiting queue Consult or modify the waiting queue MENU 62 COMMANDS SEE OR MODIFY tS in the waiting queue select the required document and validate your choice with OK t you may now modify the parameters of the given document then validate your modifications by pressing key QX Immediately perform transmission from the waiting queue MENU 61 COMMANDS PERFORM tS select the document in the waiting queue and validate your choice with OK or O to immediateley perform the selected transmission Printing a document in waiting or in deposit MENU 64 COMMANDS PRINT tS in the waiting queue select the desired document and validate your choice with OK Print the waiting queue MENU 65 COMMANDS PRINT LIST The recap document called COMMAND LIST is printed 5 8 Operation Deleting a transmission on hold MENU 63 COMMANDS CANCEL tS in the waiting queue select the desired do
72. rtant part of the document Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect N oa YY Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent check the number of pages in the document Code 0C Received document error Ask the subscriber who called you to check the length of his document it is too long to be completely received Code 0D Transmission failed Maintenance Ask the sender to retransmit the document Safety 6 13 Maintenance Code 13 Memory full Your fax can no longer receive since its memory is full there are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Put the printer back in working order Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Best list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox
73. s e server allows you to identify IP address of Internet SMTP providers send and POP3 MBX reception and the address of DNS PRIMARY and DNS SECONDARY providers The server address is made up of 4 groups of 3 digits maximum separated by dots If the ISP is OTHER the parameters are automatically given after the connection and mailbox parameters Access to connection and mailbox parameters MENU 91 INTERNET PROVIDER t select the Internet provider in the list No ACCESS PROVIDER_1 PROVIDER_2 or OTHER for providers not in the list or LOCAL NETWORK and press OK Choosing No Access disables access to Internet functions MENU 921 INTERNET INIT CONNECTION 5 enter the CALLING NUMBER press OK enter connection IDENTIFIER press OK 5 5 enter connection PASSWORD press Ok MENU 922 INTERNET INIT MESS SERVICE 7 enter Email IDENTIFIER press OK 5 enter Email PASSWORD press OK 5 enter E MAIL ADDRESS press OK Access to servers parameters MENU 923 INTERNET SETTINGS SERVERS t enter Server SMTP press OK t enter Server Pop3 press Ok 1 If the identifier has more than 16 characters the text will automatically slide over to the left 3 12 Settings t enter PRIMARY Dns press OK t enter SECOND Dns press OK SETTINGS The settings are divided into several categories e the standard settings define the connection type and frequence to the In
74. s list tS repeat this last step for all subscribers or subscriber lists maximum 10 subscribers or subscriber list TRANSMISSION VIA THE PUBLIC SWITCHED TELEPHONE Network PSTN Immediate transmission t Position the document refer to paragraph Positioning the document page 5 1 t enter the fax number of your call number or choose your dialling mode refer to paragraph Dialling page 5 3 then press lt The Line icon flashes during the call phase it stays lit when both faxes are in communication t at the end of transmission the initial screen is displayed 5 4 Operation Delayed transmission This function allows you to transmit a document at a different time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document t Position the document refer to paragraph Positioning the document page 5 1 t select MENU 31 SEND TRANSMISSION t enter the subscriber number you wish to program at a different time or choose your dialling mode refer to paragraph Dialling page 5 3 and validate with OK A next to the current time enter the new time and validate with OK 5 Adjust the contrast and confirm by pressing the OK key 5 select the feed type FEEDER or MEMORY and validate with OK refer to paragraph Document feed types page 3 4 t you may enter the number of pa
75. se automatically converted by the F x to Fax service if On and if you have subscribed PC OnLy lets you keep your E mails in your mailbox for later use with a computer no E mail poll SHARE PC lets you if PC and fax have two different addresses transfer all mail or only those with attachments toa PC if PC and fax share the same address use the fax as a printer for E mails for the PC Mode only F x MENU 96 INTERNET SORT MESSAGES tS select option F x ONLY press OK All E mails are polled and printed including those with unopenable attachmenets and converted by F x Fax if on 3 14 Settings Mode only PC MENU 96 INTERNET SORT MESSAGES tS select option PC ONLY press OK The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in your mailbox is displayed on the screen Mode share PC MENU 96 INTERNET SORT MESSAGES tS select option SHARE PC press OK You may choose to transfer your E mails to a PC or use the fax as an E mail printer To transfer the E mails to a PC tS select option WHITH PC TRANS and press OK tS enter the E mail address of the computer you wish to transfer your E mails press OK tS select your option from the table below and press OK Menu Description SEND ALL MAILS All E mails are sent to the PC The fax machine polls and prints the usable E mails and UNUSABLE ATTACH tran
76. sfers to the PC mailbox all the E mails containing attachments it cannot use To use the fax as an E mail printer tS select option W O PC TRANS and press OK tS select your option from the table below and validate with OK Menu Description Derete Mais The E mails opened and read by the fax w o attachment are erased after fax print SAVE MAILS The E mails opened and read by the fax are not erased At each connection the number of E mails still present in your mailbox are displayed on the screen F x to Fax You must subscribe to this service and it must be switched on to allow you to e send via the Internet a document to another fax without Internet functions convert the unopenable attachments of incoming E mails The subscription form for F x to Fax is provided with your machine After subcription the operator will provide you with your access code 3 15 Contents Installation N 80 3 ne Q Maintenance Operation Directory Safety Settings Switch on service MENU 97 INTERNET F X TO FAX select your choice WiTH and press OK type the access code to this service F x to Fax 4 digits and press OK type the prefix for international access 00 for example and press OK type the country code 44 for example and press OK ARAR type eventually the local prefix needed for faxes connected to a private auto switch PABX refer to paragraph Local prefix pa
77. specific menu etc This sequence is registered in one of the keys F1 F2 F3 or F4 as you want Then by pressing one of these keys you will execute directly the registered sequence To register a sequence for example in key F1 ts Press key MENU then F1 you enter in the menus From this moment all the key pressings are memorized in the key F1 t Press key F1 to register the sequence if you are still in the menus The sequence memorizing is automatic if you have already exited the menu Example to memorize a fax sending to various subscribers in key F1 ts Press keys MENU then F1 t Press keys 3 then 1 t Enter the subscriber fax number 5 14 Operation t Press key pp and enter the second subscriber fax number or subscribers list Repeat this last step for all subscribers or subscribers lists Press key F1 the sequence is memorized To send a fax directly to your subscribers key F1 preset t Press key F1 t Position the document refer to paragraph Positioning the document page 5 1 tS Press the key Q COUNTERS At any time you may consult the activity counters of your machine To get access to the counters of the machine MENU 84 ADVANCED FCTS COUNTERS These counters indicate the number of e printed pages MENU 841 ADVANCED FCTS COUNTERS PRINTED PAGES e local copies MENU 842 ADVANCED FCTS COUNTERS LOCAL COPIES e transmitted pages MENU 843 ADVANCE
78. ternet as well as the transmission type for your documents e the E mail sorting defines treatment for all stored E mail messages received e the F x to Fax service specific registration allows you to send a document to any fax machine and to convert all unopenable attachments received with your E mails the ECO key allows you to choose among the economical transmission modes Standard settings Your machine has two types of settings e Connection type and frequency to your ISP an Internet connection is established every day at 09h00 D e TIMES ORINE SET TIMES 12h30 and 17h00 default values an Internet connection is established every 3 hours PERIODIC default value an Internet connection is established at your request by ON DEMAND IMMED ACCESS refer to paragraph Internet Connection page 3 17 a To avoid Internet access saturation the automatic connection will occur in reality 12 minutes give or take around the requested time Type of transmission via the Internet document transmission will occur immediately at each IMMEDIATE E transmission request transmissions will only occur at programmed connections DURING CONNECTIONS DURING SET TIMES or PERIODIC At any moment you may print the settings of your machine to know their status Access to choice of connection MENU 941 INTERNET SETTINGS CONNECT TYPE tS select one of the connection options DURING SET TIMES PERIODIC or ON DEM
79. the fax machine s feeder t select MENU 72 MAILBOXES POLLING TX and validate with OK t select one MBX out of the 31 MBX or enter directly the number of this MBX validate your choice with OK The document is placed in the feeder and saved in the selected MBX 5 20 Operation MBX deposit in a remote fax 5 i E IS insert the document in the fax machine s feeder select MENU 34 SEND MBX SENDING and validate with OK enter your subscriber s number for MBX deposit or choose your dialling mode refer to paragraph Dialling page 5 3 and validate with OK enter your subscriber s MBX number and press OK if you wish to delay transmission enter the new transmission time next to the current time and press OK if you wish to modify the document feed type select one of the options FEEDER or Memory and press OK if you wish you may enter the number of pages of your document before transmitting validate the transmission request to a remote MBX fax by pressing key In case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax 7 IS IS IS IS MENU 35 SEND MBX POLLING enter your subscriber s number for MBX deposit or choose your dialling mode refer to paragraph Dialling page 5 3 and validate with OK enter the subs
80. tion Quick usage Settings Directory Maintenance Operation Safety Operation Incoming documents other than fax files Word process file CAD etc may not be opened by your fax However you may keep this or these document s in your Internet mailbox until it is automatically converted by the F x to Fax service if you have a subscription or until computer use or automatic transfer Refer to chapter Mail sorting page 3 14 COPYING Your fax offers to print out one or many copies of one or more pages LOCAL coPy Standard copy ZS iS Positon the document face down refer to paragraph Positioning the document page 5 1 Press key Q twice or Bi Sophisticated copy E ZS ZS 5 ARA F 5 Positon the document face down refer to paragraph Positioning the document page 5 1 Press key lt gt or BiT Enter the desired number of copies and press OK to validate Choose the Fast QUALITY or PHOTO resolution with keys 4 and P then press OK to validate Set the desired zoom value 25 to 400 with keys 4 and and the numerical keypad then press OK to validate Set the required origin values with keys 4 and gt the numerical keypad and press OK to validate Set the required contrast value with keys 4 and gt and press OK to validate Set the required brightness value with keys 4 and gt and press OK to validate Choose the type of paper NORMAL THICK with keys 4 and
81. tion Page 3 MENU 31 TRANSMISSION Delayed transmission and broadcasting p 5 5 MENU 32 POLLING RX Polling a document p 5 17 MENU 33 POLLING TX Inserting a document to be polled p 5 16 x MENU 34 MBX SENDING Sending to a MBX p 5 21 MENU 35 MBX POLLING Polling of a MBX p 5 21 z MENU 36 BROADCAST Sending of broadcasting p 3 7 A MENU 37 SETUP see MENU 24 x 371 SEND REPORT Sending report printing type p 3 4 372 MEMORY SEND Sending from feeder or memory p 3 5 373 Eco PERIOD Setting economy period nbr p 3 4 v 374 Eco FUNCTION Eco key functions p 3 17 MENU PRINCIPAL 4 FAX TAD E Functions Function Description Page MENU 41 PRINT Print the received messages p 3 6 MENU 42 ACTIVATION Fax tad activation p 3 6 MENU 43 TAD CODE Remote access code selection p 3 5 2 5 Quick usage MENU PRINCIPAL 5 PRINT Functions Function Description Page MENU 51 FUNCTIONS LIST Functions list printing p 5 14 MENU 52 LOGS Tx and Rx logs printing p 5 14 MENU 53 DIRECTORY Print the directory p 4 5 MENU 54 SETUP User parameters printing p 5 14 MENU 55 COMMANDS Printing of the command list see MENU 65 MENU 56 MBX Print list of MBX see MENU 75 MENU PRINCIPAL 6 COMMANDS Functions Function Description Page MENU 61 PERFORM Perform a command on hold p 5 8 MENU 62 SEE OR MODIFY Update of a command on h
82. ure that the fusing unit has cooled before cleaning the interior of the printer Cleaning the outside of the printer Nettoyer ext rieur de l imprimante a l aide d un chiffon doux imbib de d tergent m nager neutre Cleaning the paper feed roller t 1 Turn off the printer and unplug the power cord t 2 Close the face down tray ts 3 Press the top cover release button and open the top cover t 4 Remove the toner cartridge and the drum cartridge t 5 Pull back on the cover that protects the paper feed roller located at the bottom of the printer chamber Fusing unit 6 10 Maintenance t 6 Use a soft cloth to wipe the paper feed roller 5 iS S x Q Caution The fusing unit inside the printer can become very hot during operation Do not touch the area to avoid injury t 7 Reinstall the drum cartridge and the toner cartridge refer to paragraph Replacing the cartridges page 6 2 2 t 8 Close the top cover and press it down gently but firmly until it locks into place a You can perform this operation when the quality of photocopied documents is no longer satisfactory MENU 80 ADVANCED FUNCTIONS CALIBRATION tS Insert a blank page into the sheet feed scanner and press OK to confirm Remark Since the page you insert will be used to define the quality of subsequent copies it must be free from any 5 visible defects S Maintenance Safety 6 11 Maintenance INCIDENTS
83. y turn it off unplug the power cord and contact your dealer Failure to take this immediate action creates the danger of fire or electrical shock Whenever the printer emits unusually high amounts of heat smoke an unusual odor or noise immediately turn it off unplug it and contact your dealer Failure to take this imme diate action creates the danger of fire or electrical shock Caution Be sure to locate the printer in a well ventilated location A minimal amount of ozone is generated during normal operation of this printer Because of this an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area For comfortable healthy and safe operation be sure to locate the printer in a well ventilated area 1 6 Installation Contents Loading paper t Open the face down tray i S w S x2 3 Quick usage Operation Directory Settings Maintenance Safety 1 7 Installation t Place a stack of paper in the center of tray 1 Squeeze the right paper guide and adjust the paper guides so that both the left and right sides of the paper stack are secure INSTALLING OPTIONS This section describes the optional items that are available for the printer Second paper cassette unit The second paper cassette unit comes equipped with a cassette that can hold up to 500 sheets of A4 size paper called tray 2 1 8 Installation Contents
84. z 5 A 30 W standby 40 W operation 500 W during printing 10 C to 35 C 20 to 80 RH non condensing Width 216 mm max Height 297 mm Thickness 0 05 mm to 0 15 mm 1 sheet 0 06 mm to 0 12 mm several sheets Max capacity paper stack height 5 mm i e 50 sheets typically 80g m7 Width 210 mm Length 297 mm Plain paper copier type 80g m7 150 sheets max 80g m7 1 additional tray 500 sheets In accordance with UIT T recommendations for group 3 fax machines To all Public Switched Telephone Networks or equivalent Sheet feed scanner 300 dpi Flat bed scanner 600 dpi Printer 600 x 600 dpi Optronics reading CIS sheet feed scanner and ccp flat bed scanner Laser printing on plain paper For group 3 33600 14400 12000 9600 7200 4800 2400 bps 6 21 Directory Settings Quick usage Installation Contents Operation Maintenance Safety Maintenance The effective transmission duration for an A4 page ranges from a few seconds to approx one minute depending on the line quality the modem speed the quantity of information in the original and the resolution Without taking into account the initialisation exchange procedure Coding types MH Modified Huffman MR Modified Read MMR Modified Modified Read Internet general specifications TCP IP PPP protocols SMTP POP3 MIME protocols for e mail TIFF F file format CONSUMABLE CHARACTERISTICS Black

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