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Fellowship Application User Manual

1. Fellowship Application User Manual Canadian Breast Cancer Foundation Preparing an Application in WebGrants Copyright 2015 Canadian Breast Cancer Foundation All rights reserved All company product and service names may be trademarks or registered trademarks of their respective owner s New in Fall 2015 Revised criteria for Allied Health Professional AHP Fellowships include e Mandatory Intent to Apply e Mandatory proof of current and valid certification registration or licensure granted by the corresponding Canadian provincial or territorial regulatory body please see page 6 for detailed information e Option to indicate specific funding requested for academic or clinical M PhD training stream please see page 54 for detailed information Reminder e All applicants are requested to complete an Intent to Apply e In addition to naming a supervisor it is mandatory for the Physician Fellow to name a mentor Please see Section 8 9 for detailed information e Athird category was added to include Allied Health Professionals in both the advanced research stream and advanced academic or clinical training stream Both streams have the option of either full time or part time funding e Valid transcripts may be uploaded directly onto the WebGrants online application in the Attachments component Please see page 6 for detailed information Intent to Apply Deadline Thursday September 17 2015 no later than
2. Funding Start End Research Grant poe Expenses Being Covered Status Date Date Amount Title Abstract University nen project operating P EEE E E 10 000 Breast Cancer i expenses Research Last Edited By Jare De O1 5 2010 10 Repeat steps 2 to 9 and or 10 for each additional funding source 11 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 50 Preparing an Application in WebGrants 8 17 References Three 3 or 4 confidential letters of reference must be provided One letter of reference must be from your Primary Fellowship supervisor and Mentor if applicable and two must be from individuals other than the proposed Secondary Fellowship supervisor in the current fellowship application NOTE Please see Additional Information below for content instructions Please indicate within this component the names and contact information for the two non Supervisor referees as well as that of your Primary supervisor and Mentor if applicable 1 Click on References from the components list 2 Click on the Add am icon at the top of the screen Qy Menu B Help YJ Loa Out 3 Back ifo Addl Aifilication 5045 TEST OH Fellowship Grants Fall 2040 Application Number 5033 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2001 References Mark as Comple
3. Log Out Back amp Application XCEE EA Canadian Breast Cancer Foundation i Save 13234 ON Fellowship Program Physicians Nurses amp Allied Health Professionals 2013 DRAFT Application Number 13235 Project Title Test application August 16 2013 Program Area Ontario Fellowship Funding Proposal Deadline Knowledge Translation Plan x i m Knowledge Translation Plan Font Family Font Size B 7 U i ili ih Il Il DTI n tha FS X BB A W F lai Words 0 ik TT fyll S5 Cr Galt oM 19 08 2013 3 Describe your Knowledge Dissemination Plan in the text box provided 4 Click on the Save icon to save the information that you have entered 5 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 46 Preparing an Application in WebGrants 8 15 Overlapping Funding for Fellow Stipend In this component applicants must provide information concerning funding they anticipate receiving or have applied to receive toward their stipend during the fellowship period This does NOT include funding for research or study related costs such as travel supplies reagents etc Please see Additional Information below 1 Click on Funding for Fellow Stipend from the components list NOTE If no other sources of support are anticipated please select the Mark as Comp
4. The deadline displays the due date of the application You will be unable to submit an application after this date Click on the title to open the Funding Opportunity summary Pre lication Application ID Program Opportunity Title PD Deadline Deadline Fellowship Funding September 4 09 30 2009 Ontario Community Based Research Implementation Implementation 09 30 2009 Grant September 150 Ontario Research Project Research 09 30 2009 Ontario Community Based Research Partnership Planning and Development Grant 146 Ontario Fellowship Funding 152 63 testing partnership 3 09 30 2009 3 Choose the Funding Opportunity from the list of available options Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 18 Preparing an Application in WebGrants SS Menu B Help X Log Out a Funding Opportunities Current Applications Any previously created applications for this opportunity appear below 147 Editing 158 Editing 160 Editing 159 Editing Opportunity Details Start a New Application 146 Fellowship Funding September 4 Ontario Fellowship Funding Application Deadline 09 30 2009 Award Amount Range Not Applicable Program Officer Amber Howard Project Start Date Phone 111 111 1111 x Project End Date Email ahoward cherpa ca Award Announcement Date Description Description Attachments Click on the File Name to open attachment Descript
5. Version 1 0 15 Page 8 Preparing an Application in WebGrants 1 After you have received an e mail indigating that your WebGrants registration has been approved by CBCF log in to the Login screen click the My Profile icon from the Main Menu 4 Menu Help e Log Out ej Back Sicome Main Menu Gick Help above to view instructions Go io My Profile to reset password B My Profile a Funding Opportunities V My Applications M My Grants 2 Click the Edit e icon Q Menu B Help Log Out GBack LA save Q My Profile My Profile Name Dr Jane Doe Salutation First Name Middle Name Last Name Title Department Citizenship Canadian Gender Female Region Ontario Email jdoe cbcforg bs Address Line 1 123 Main Street Address Line 2 Address Line 3 City Province Paste Toronto Ontario MIM1NI Code City State Province Postal Code Zip Country Canada Phone 493 456 7890 Phone Dashes appear i Ext automatically Fax Dashes appear automatically 3 Review and confirm accuracy of profile information and update as required 4 Click the Save icon to return to My Profile Main Screen Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 9 Preparing an Application in WebGrants e Menu 5 Help T Log Out Reset Password Name Dr Doe Title Department Citizenship Canadian Essie ema Reg
6. 5 00 p m ET Application Deadline Applications must be finalized and submitted online on WebGrants by Thursday October 15th 2015 no later than 5 00 p m ET Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 2 1 2 3 4 5 6 7 8 Preparing an Application in WebGrants Table of Contents Using this Manual General Guidelines for Applicants How to Apply for Fellowship Funding Preparing to Use the WebGrants System Navigating WebGrants Main Menu Instructions Intent to Apply Components Fellowship Application Components 8 1 General Information 8 2 Fellowship Category and Funding Duration 8 3 CSO Coding 8 4 Lay Language Summary of Project Academic or Clinical Training 8 5 Fellowship Objectives Aims 8 6 Detailed Project Proposal 8 7 Anticipated Impact Relevance to Breast Cancer 8 8 Abstract 8 9 Fellowship Applicant Supervisor s and Mentor 8 10 Resubmission 8 11 Present Position and Duties 8 12 Location s of Fellowship 8 13 Required Research Certificates Approvals 8 14 Knowledge Translation Plan 8 15 Overlapping Funding for Fellow Stipend 8 16 Funding to Cover Research and Other Expenses 8 17 References 8 18 Attachments 8 19 Host Organization 8 20 Host Organization Certification 8 21 Suggested Reviewers to Include 8 22 Suggested Reviewers to Exclude Canadian Breast Cancer Foundation 02015 Version 1 0 15 o nN Uu A 14 17 18 18 21 22 23 24 25 29 3
7. Foundation 2015 WebGrants User Manual Version 1 0 15 Page 42 Preparing an Application in WebGrants Q5 Menu B Help ia Log Out amp Application 146 Application Number Project Title Program Area Proposal Deadline 09 30 7009 Required Certificates Approvals Mark as Complete Go to Application Forms 4 Approval Expiration Protocol Issuing Other Certificate Attach eT AEE mw Date Date Number Institution Type Description Certificate Ethical Approval Certificates for Research Involving Attached ch Humans Last Edited By John Dae 09 04 2009 9 To Attach certificate s that correspond to the one s listed under the Certificate Type column click on the Attach icon at the far right hand side under the Attach Certificate column Use the browse and attach buttons to browse and attach the appropriate certificate File Naming Convention Attached Certificates surname approval certificate pdf Note Attach files that are in plain unsecured PDF format 10 Repeat steps 2 to 8 and or 9 to complete each of the remaining certificate types 11 Click on the Mark as Complete link to return to the components menu once all certificate types have been completed Note It is permissible to obtain and submit these after funding approval If funding is approved certificates approvals must then be provided prior to commencement of Fellowship or prior to commencement of the related Fellowship activity Resea
8. WebGrants 4 Menu E Help M Log Out Sig Back iP Addl Alfilication 5015 TEST ON Fellowship Grants Fall 2010 Application Number 5033 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Instructions Please Complete a Signature Template far the Fellowship Applicant and Supervisors Please download the Signatures Template below and attach electronic capies Gick here to download the Signatures Template Fellowship Applicant and Supervisors Mark as Complete Goto Application Forms Role First Name Last Name Organization Attach CV Signature Template Fellowship Applicant Jan Doe University E d Last Edited By Jane Doe 08 14 2010 6 Click on the Attach icon on the right hand side under the Attach CV column to browse and attach the Fellowship Applicant s CV 7 Click the Attach icon on the far right hand side under the Signature Template column to browse and attach the appropriate Fellowship Applicant Supervisor s and Mentor Certification 8 Repeat steps 3 to 7 to add contact information CV and Fellowship Applicant Supervisor s and Mentor s Certification for the Supervisor s and Mentor if applicable Click on the Mark as Complete link to return to the components menu Additional Information Fellowship Supervisor s Fellowship Supervisors are investigators or clinicians holding an academic appointment and involved in areas of investigation o
9. active when the contents of the page you are on can be changed It takes the applicant to a new screen to add or edit component information Once information is edited Save the information entered to return to the component All entered information will be displayed on the component screen J gt ave The Save icon saves all entered information within a component and takes the applicant back to the current component Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 11 Preparing an Application in WebGrants Other Navigation Tools Linked Words or Phrases When a word or phrase is shown in underlined blue text this indicates that this is a link To see further information related to the word or phrase click on the word Clicking on a linked word or phrase will open a new screen with the linked information This information is sometimes display only and sometimes editable using the Edit icon as above To return to the original screen click the Save or the Back icon Dropdown Menus For some items the applicant must select one of a number of optional responses When this is the case a shaded box with a down chevron will be displayed Click on the chevron to display the available options and select the one which applies Mark as Complete Applications are entered into WebGrants using Components which are mini modules containing grouped information Applicants are recommended to use the Component List as
10. component 45 Menu B Help Log Out GQ Back di Add d Application 99 Application Number Project Title Program Area Proposal Deadline 98 31 2009 Detailed Project Proposal Mark as Complete Go to Application Forms Description File Name Last Edited By 3 To attach the Detailed Project Proposal File 1 click the Add am icon at the top of the page 2 95 Menu B Help Yl Log Out amp Application Attach File Upload File Browse Description 4 Click on the Browse button to search for the document on your computer 5 Inthe Description text box provide a description of the file attachment This description is required to complete this component see File Naming Convention below 6 Click on the Save icon to save your selected document 7 Click on the Add am icon to add Figures tables charts File 42 pertaining to the Detailed Project Proposal Click on the Save id icon to save your selected document Single PDF file 8 If applicable click on the Add am icon to add Study Surveys and Questionnaires 9 Click on the Save idi icon to save your selected document 10 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 28 Preparing an Application in WebGrants File Naming Convention File 1 Detailed Project Proposal Surname Detailed Proposal pdf Fi
11. step 9 Please include in kind or financial support from the Host Organization supervisor s research project or other source for the proposed investigation and or fellowship advanced training activities 1 Click on Funding to Cover Research and Other Expenses from the components list NOTE If no other sources of support are anticipated please select the Mark as Complete link to indicate that this component has been completed and to return to the components menu Qy Menu f Help Mig Lon Out amp Back fo Adc Ajfilication 5045 TEST ON Fellowship Grants Fall 2010 Application Number 5035 Project Tithe Fellowship Fall 201 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Funding to Cover Research and Other Expenses Mark as Complete Goto Application Forms LL Rie LL Funding Status Start Date End Date Amount E Abstract SOUrCE Covered Title Last Edited By 2 If other sources of support are anticipated click on the Add am icon at the top of the screen 3 Indicate the Funding Source Examples of sources include University Departments CHIR Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 49 Preparing an Application in WebGrants Q Menu f Help Y Log Out Qe Application k146 Fellowship Funding September 4 Application Number 147 Project Title Testing Program Area ntario Fellowship Funding Proposal Deadline 09 30 2009 Fundi
12. to be uploaded directly onto the WebGrants online application in the Attachments component by the deadline of Thursday October 15 2015 no later than 5 p m ET Proof of current and valid certification registration or licensure issued by the corresponding Canadian provincial or territorial regulatory body to the applicant for example copy of annual membership card with expiry date The applicant may scan the official certification to upload onto WebGrants Late or Incomplete Applications and Required Documents Late or incomplete application packages will not be accepted The WebGrants system will not allow submission of applications later than 5 p m ET on Thursday October 15 2015 Applications missing any required Letters of Reference Original and or Certified Transcripts or Proof of Certification Registration or Licensure may be considered incomplete and ineligible for formal review Eligibility Screening and Notification Applications are carefully screened for eligibility prior to being assigned for peer review Applicants will be informed by email no later than Friday December 11 2015 whether their proposal is eligible for peer review If the application is ineligible for peer review the Applicant will be provided with the reason s for which the application is ineligible Fellowship Start Dates If funded Fellowships may commence July 1 or September 1 2016 Notification of Funding Decisions Preliminary Notifi
13. uploading into WebGrants Applications without all required signatures declarations and certifications will be ineligible for review 1 Click on Host Organization Certification from the components list Note This is a required component Do not select Mark as Complete 4 Menu 5 Help f Log Out rg Back Alfblication 5015 TEST ON Fellowship Grants Fall 2010 Application Number 5023 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Host Organization Certification Go to Application Forms Attached Completed Certificate 1 Please download the Host Organization Signatures Template from below 2 Pnnt and complete the template 3 Then attach the completed template below See Guidebook for further Insiructions Gick here to download the Host Organization Signatures Template Attachment Description File Name Type Delete Attached Completed Certificate d Last Edited By Jane Doe 03 10 2010 2 Click the link Host Organization Signatures Template to download the template 3 Print the Host Organization Signatures Template Have the Department Head or Dean and Executive Authority complete and sign the form 4 Scan and save the completed and signed Host Organization Signatures Template on your computer Note unsecured PDF format Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 58 Preparing an Application in We
14. 0 31 36 39 40 41 44 47 49 51 53 56 58 59 61 WebGrants User Manual Page 3 Preparing an Application in WebGrants 8 23 Submitting your application for assessment 62 1 Using this Manual This manual and Fellowship Program and Policy Handbook Fall 2015 which can be downloaded from www cbcf org ontario ApplyForGrants contain detailed criteria guidelines and instructions to help you prepare an Intent to Apply and an application to the Fall 2015 Canadian Breast Cancer Foundation Ontario Region Fellowship Program Please ensure that you meet all eligibility requirements and understand funding guidelines prior to preparing a funding application Applicants are encouraged to contact Canadian Breast Cancer Foundation Ontario Region Allocations staff with any questions or clarifications on the Foundation s fellowship program objectives funding priorities or Intent to Apply and application requirements by email at cbcfallocations cbcf org After you have confirmed your eligibility to apply to the Fellowship Program please follow the detailed instructions to complete your application using the online WebGrants system Canadian Breast Cancer Foundation Statement on Privacy and Confidentiality The information requested on the Fellowship Application form is being collected to enable the Foundation to process and respond to your request for funding The Foundation values your privacy and will keep all information in strict confidenc
15. Application in WebGrants All applicants Detailed Project Proposals must include e Section A Clinical Professional Training and Career Development Plan and e Section B Fellowship Timetable Milestones Applicants including a research project as part of their Fellowship should also include e Section C Research Project Details to ten 10 numbered pages may be submitted plus definitions of acronyms and references Section A Training Plan Career Development all applicants e Document the research consultations or requirements that led to the development of this training plan e Outline the goals and objectives of your advanced academic or clinical professional training and career development activities e Provide a detailed description of the training program including courses papers teaching duties and other activities that make up your training program e Include details such as who will be providing the training duration and number of sessions etc e Demonstrate how the training plan will develop your knowledge and or expertise related to breast cancer breast health and how this will contribute to your future practice as a health care professional e Describe how the proposed training responds to breast cancer and or breast health needs or gaps e Indicate if you currently have an offer of employment from an institution following completion of the Fellowship or if your current employer has indicated opportunity for adv
16. Back icome Main Menu Glick Help above fo view instructions Go to My Profile fo reset password My Profile A Funding Opportunities a My Applications A My Grants My Profile This module allows you to reset your password as well as edit your personal contact information Please see Updating your Grantee Profile on page 11 for more information Funding Opportunities To View Funding Opportunities Calls for Proposals available in Ontario click the Funding Opportunities a of all open Opportunities their Program Areas and Proposal Deadlines Ontario Region Fellowship funding is only available to applicants planning to train study in the province of Ontario 95 Menu B Help Log Out a Funding Opportunities Current Funding Opportunities This screen contains a brief summary of this opportunity The deadline displays the due date of the application You will be unable to submit an application after this date Click on the title to open the Funding Opportunity summary Pre Application lication ID Program Opportunity Title qe ds Deadline Deadline Fellowship Funding September 4 09 30 2009 Ontario Community Based Research Implementation Implementation 09 30 2009 Grant September 150 Ontario Research Project Research 09 30 2009 Ontario Community Based Research Partnership testing partnership 3 09 30 2009 Planning and Development Grant 146 Ontario Fellowship Funding 152 To v
17. CF does not specify a particular format for applicant Fellowship Supervisor s or Fellowship Mentor C V s however at a minimum C V s must include Fellowship Applicants e Academic Degrees and Awards e Details of employment since graduation e Professional Affiliations and activities e Publications during the last five years e Grant support received during the last five years e Grant support currently held e Common CV format is acceptable but is not required o Applicants are advised to detail any interruptions in their scientific career for information of reviewers File Naming Convention Applicant CV Fellow s surname cv pdf Fellowship Supervisors all of the above plus e Details of supervisory teaching and other experience relevant to the supervisory role e File Naming Convention Fellowship Supervisor s Supervisor s surname cv pdf Fellowship Mentors all of the above plus e Details of mentoring and other experience relevant to the mentorship role e File Naming Convention Fellowship Mentor s Mentor s surname cv pdf Note Attach files that are in plain unsecured PDF format 8 10 Resubmission Applicants re submitting proposals that were considered but not funded in a prior funding Call for Proposals must clearly and directly respond to review panel feedback from the prior Call The prior review panel feedback and applicant s response to the feedback must be saved as an unsecured PDF document please see File
18. Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Abstract Investigators Departmental E Affilistion fOrganizatian Title of F raject Keyword 1 Keyword 2 Keyword 3 Keyword d Keyword 5 Scientific Abstract Please imi your response in this section to 3800 characters Fotfamily 7 Fotsis Ho U gt SS jz iz Kha A W gm ef ee Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 30 Preparing an Application in WebGrants 2 Inthe first text box please include Names Department affiliation s and Organization s of the following individuals separated by a semi colon e Fellowship Applicant e Fellowship Supervisor s e Fellowship Mentor for Physician fellows only e Other research investigators if applicable 3 Enter the Title of the Project or training plan 4 Enter up to five Keywords that describe the scientific and technical aspects of the project and or focus of the training plan You must enter at least one Keyword 5 Enter or cut and paste the Technical Abstract in the text box provided Cut and paste is recommended Please single space The text box will accept a maximum of 3800 characters including spaces Note text boxes have a limited buffer beyond the maximum amount to accommodate characters used for hidden formatting Please provide the following a Background Rationale for the proposed clinical p
19. Naming Convention below to attach in this component 1 Click on Resubmission from the components list Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 36 Menu B Help T Log Qut Gy Back Ae QS Application 5015 TEST ON Fellowship Grants Fall 2010 Application Number 5033 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 43 31 9010 Resubmission Is this a resubmission of a proposal previously Yes No reviewed by CBCF Preparing an Application in WebGrants id Save Return to top to save 2 Indicate with the Yes or No button whether or not this project is a resubmission of a previously reviewed proposal If Yes click the Yes button then click the Save Owo S sev DU to the feedback Note unsecured PDF format If No click the No button then click the Save icon Click the Go to Application Forms link to return to the components menu Click the 1 Attach icon to browse and attach the prior review panel feedback and applicant s response 7 Click the remaining Attach icons to browse and attach any additional supporting documents see Note below Canadian Breast Cancer Foundation 02015 Version 1 0 15 WebGrants User Manual Page 37 Preparing an Application in WebGrants Menu B Help Y Log Out Gy Back Ed Edit SS Application 5015 TEST ON Fellowshi
20. Seo Financial Office Approved Fellowship funds must be directed to an authorized Financial Officer at the Host Organization The Host Organization Financial Officer is also the Foundation s key contact for financial reporting and tracking issues of approved Fellowship funding 2 Complete ALL fields on this page with the Financial Office s information using the drop down menus where applicable Please Note All fields for the Financial Office are mandatory including the Host Organization s CRA Charitable Registration and the Cheques Payable To fields Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 56 Media Public Relations Contact Media Public Relations contact information must be provided The designated contact is the individual who would be the media public relations contact at the Host Organization if the Fellowship is approved for funding I A https webgrants cbcf org viewComponent do property do O BC fh gt E gt wm v Pager Safetyy Tooky MI G O Position Phone Fax Email Cheques Payable To Media Public Relations Contact WebGrants Contact Name Position Phone Fax Fax Email Street Address Address Line 2 City Province State Postal Code Zip Code Country Prefix First Name Phone City Ontario Province State Postal Code Zip Code Canada Preparing an Application in We
21. aming Convention 4 Inthe Description text box provide a description of the file attachment This description is required to complete this component 5 Click on the Save id icon to save the information you have entered 6 Repeat steps 1 to 4 for each additional attachment 7 Click on the Mark as Complete link to return to the components menu Note Attach files that are in plain unsecured PDF format Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 55 Preparing an Application in WebGrants 8 19 Host Organization CBCF Ontario Region requires the identification of an eligible Host Organization within the Province of Ontario to administer proposed fellowships that are funded Please refer to the Fellowship Program and Policy Handbook for a detailed listing of Host Organization commitments and responsibilities 1 Click on Host Organization from the components list 4 Menu B Help j Log Out ig Back kd Save Alfilication 5045 TEST ON Fellowship Grants Fall 2040 Application Number 5033 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Host Organization Financial Department i Institution Street Address Address Line 2 City Pravince State Ontario rni sai Postal Code Zip Code Fogal Cede Zig Code 4 i a County Canada CRA Charitable Registration Contact Person Dr e Baw
22. ancement e Identify if the project training plan establishes or builds on linkages and or partnerships within the breast cancer community e If applying at early Masters or PhD levels briefly outline career vision e fapplying at late Masters or PhD levels briefly outline future career plans e If Fellowship duration exceeds one year demonstrate how second and third year activities will build upon prior year results as applicable Section B Fellowship Timetable Milestones all applicants Provide a timetable by Fellowship month for all Fellowship advanced training and or research activities and identify specific milestones to be achieved within the project Section C Research Project Details as applicable to Fellowship All subsections must be included and clearly labeled Background Data e Review of relevant literature relevant preliminary data and or consultations that led to the development of this project Rationale for the Project e Explain why this project is being proposed and what you hope to achieve e Demonstrate how the project builds upon existing knowledge and or expertise Hypothesis Research Question e Identify the key concept s or correlation s to be tested or the research question to be answered Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 26 Preparing an Application in WebGrants Objectives e Identify a limited number of specific concise and measurable objectiv
23. ancer to better prevent diagnose treat and care for those affected by the disease Answering a particular question or solving a particular problem does not however automatically lead to improved health Putting new knowledge into practice is a process that requires deliberate and carefully considered actions to reach the right audience with the right message to ensure that knowledge is put to use The Foundation supports the Canadian Institutes of Health Research CIHR definition of Knowledge Translation as a dynamic and iterative process that includes synthesis dissemination exchange and ethically sound application of knowledge to improve the health of Canadians provide more effective health services and products and strengthen the health care system CIHR 2012 The Foundation expects all fellowship applications to include a carefully considered Knowledge Translation KT plan that ought to include training in knowledge translation theory and practice Following CIHR s lead the Canadian Breast Cancer Foundation has identified two types of knowledge translation that applicants are expected to consider in the development of their plan 1 Integrated Knowledge Translation iKT this type of KT involves those who are the intended implementers of new knowledge gained by the research i e Knowledge Users from inception of the research i e project development through to results implementation This level of involvement ensures that the
24. aring an Application in WebGrants publications to those intended for a broader audience such as websites workshops tailored reports fact sheets with actionable messages and media and public events All fellows must publish research findings via traditional academic mediums as well as undertake strategies to effectively share research results with those who would put the results into practice For fellows proposing a training program only this KT plan should include any dissemination activities related to training outcomes such as presentations at Rounds or departmental meetings including future career plans and how the knowledge and skills gained will be applied Fellows are also strongly encouraged to pursue training in the area of knowledge translation during their fellowship Available courses and other opportunities for training can be viewed on the Knowledge Translation Canada website here Developing skills and capacity in knowledge translation will further enhance the fellow s ability to effectively steward research results towards implementation Knowledge Translation Plan Requirements Applicants should submit up to 3800 characters approximately 650 words that include the following information An integrated knowledge translation plan that describes the gap this training and or research will fill and how this was determined who the knowledge users are who will contribute to this training and or research and what contact has bee
25. ation City Province State Phone Fax Email Last Edited By Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 59 Preparing an Application in WebGrants 95 Menu B Help Ya Log Out qe Application 146 Application Number Project Title Program Area Proposal Deadline 09 30 2009 Suggested Reviewers to Include k Name Dr cw Prefix First Name Last Mame Organization Street Address Address Line 2 Department Civ EN Ontario City Province State Postal Cade Zip Code Country Canada Phone Email Area of Expertise Return to top to save 3 Complete ALL fields on this page using the drop down menus where applicable Click on the Save icon to save the information you have entered 4 Repeat steps 2 to 4 for each additional Reviewer 5 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 60 Preparing an Application in WebGrants 8 22 Suggested Reviewers to Exclude Applicants may suggest potential reviewers they do not wish to assess their proposal Potential reviewers named in this component will not be assigned by CBCF to the assessment of your proposal 1 Click on Suggested Reviewers to Exclude from the components list NOTE If you do not have any reviewers to exclude click on the Mark as Comp
26. bGrants 5 Return to the Host Organization Certification page Click on the Attach Completed Certificate link 7 Use the Browse function to browse and attach the completed and signed Host Organization Signatures Template 8 Inthe Description text box provide a description of the file attachment This description is required to o complete this component Click the Save icon to save the information you have entered 9 Click on the Mark as Complete link to return to the components menu Note The application will not be eligible for review without the completed certification form 8 21 Suggested Reviewers to Include Applicants may suggest potential reviewers with appropriate expertise to assess their proposal Suggested reviewers may be considered by CBCF for inclusion in the application assessment process but their participation is not guaranteed 1 Click on Suggested Reviewers to Include from the components list NOTE If you do not have any reviewers to suggest click on the Mark as Complete link to indicate that you have completed this component and to return to the components menu 2 To add Suggested Reviewers to Include click on the Add a icon at the top of the screen 95 Menu B 14 Log out Back AP Ada Application 146 Application Number 14 Project Title Program Area Proposal Deadline 99 30 2009 Suggested Reviewers to Include Mark as Complete Go to Application Forms First Name Last Name Organiz
27. bGrants EM j Mi Inbox 2 yeoh yvonne gma e WebGrants F1 f cx Last Name Last Edited By Dulles Technology Partners Inc 2001 2013 Dulles Technology Partners Inc WebGrants 3 7 All Rights Reserved a Pe plar S 19 08 2013 1203PM CIENT ALL fields on his page with the Media Public Relations Contact information using the drop down menus where applicable 3 Click on the Save id icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 02015 Version 1 0 15 WebGrants User Manual Page 57 Preparing an Application in WebGrants 8 20 Host Organization Certification This application component certifies through signatures from two Project Host Organization signing officers Department Head or Dean and Executive Authority that the Project Host Organization e Agrees to support the Fellowship as outlined within the application and to abide by the funding terms as outlined in the Fellowship Program and Policy Handbook for approved funding e Confirms that the information in the application is accurate and complete to the best of their knowledge The Certificate template is to be downloaded directly from this component and should be completed signed scanned and attached to this component Where two printed copies have been signed one by each signatories these documents should be scanned into one file for
28. bcfallocationsQ cbcf org Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 4 Preparing an Application in WebGrants 2 General Guidelines for Applicants Intent to Apply and Application Process Download the Fellowship Program and Policy Handbook from the CBCF Ontario Region website www cbcf org ontario ApplyForGrants and review in detail to determine whether your proposed project meets CBCF Ontario Region eligibility requirements Use the Fellowship Application User Manual Fall 2015 as your guide to completing your Intent to Apply and application for funding Together the Fellowship Program and Policy Handbook and the Fellowship Application User Manual provide all the information applicants require to submit an Intent to Apply form and an application for Fellowship funding to CBCF Ontario Region If you are eligible register to use the WebGrants system http webgrants cbcf org Please note that it may take up to two business days to process your request for a new registration If you have applied to CBCF previously please log on to the WebGrants system using your existing User ID and Password Application Quality The Foundation is committed to funding the highest quality research and clinical professional training with demonstrated relevance to and impact on the issue of breast cancer Through a rigorous review process the Foundation commits to arriving at funding decisions in a manner that is
29. bjectives have been met as applicable File 2 Figures Tables Charts if applicable Applicants may attach in a separate PDF file a maximum of up to five 5 pages of figures tables charts and associated legends The associated legends must contain only the information necessary to understand the data being presented and not be used to circumvent the detailed proposal page length limitations The figures tables and charts should be saved to the Detailed Project Proposal component as one distinct PDF file Additional Files if applicable If the project methodology includes the use of study surveys and questionnaires these items should be saved to the Detailed Project Proposal component as separate PDF file s Please Note No other project or supporting information may be attached to the Detailed Project Proposal component of the application Additional attachments such as background materials supporting documents may be uploaded to the Attachments component towards the end of the application form Applicants are advised however that peer reviewers are not obligated to review these additional attachments Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 27 Preparing an Application in WebGrants 1 Click on Detailed Project Proposal from the components list 2 The Detailed Project Proposal File 1 should be saved as unsecured PDF format and attached in this
30. cation April 2016 Detailed Letter and Feedback May 2016 Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 6 Preparing an Application in WebGrants 3 How to Apply for Fellowship Funding This manual provides a step by step guide to completing your Intent to Apply and application for Fellowship funding online using the WebGrants system Applicants are strongly encouraged to begin the application process early It is the applicant s responsibility to ensure they allow sufficient time for securing required documents and signatures in time for submission by application deadlines Applicants must e carefully follow all instructions in this User Manual and refer to information provided in the Handbook as appropriate e complete all Intent to Apply and application components responding to all questions in each component e carefully review their entire application prior to submission In order to ensure fair treatment of all applicants applications which are incomplete or do not adhere to specified criteria or formatting will be ineligible for peer review without appeal For Assistance Answers to most questions applicants may have will be found in the Fellowship Program and Policy Handbook and this User Manual 1f after consulting these reference documents you have further questions or require additional assistance or require help with technical aspects of the WebGrants system please contact the CBCF On
31. ded Where indicated the file description field must be filled out The Browse button is used to find the file to be attached and the Upload File or Save icon will save the file to the WebGrants systems Allowable File Formats Adobe Acrobat pdf only Only attach files that are in plain unsecured PDF format no digital signature no password protection and no watermark no background image or stationery formatting applied Deleting Attachments On screens where you have attached a document clicking on the Delete Attachment icon will remove your document This will allow you to re attach a new document Radio Buttons Y Ne On some component screens the applicant must select from among a number of optional responses using radio buttons In some case only one response is permitted in other cases multiple responses are allowed Please see individual component instructions regarding what is permitted for any given item To select the desired response click on the button by that response Entering Dates z On some component screens applicants are required to enter specific dates When this is required a calendar icon will be displayed Click on the calendar icon and using the arrows at the top to scroll through the months click on the desired date Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 12 Preparing an Application in WebGrants Certification Pages Certification page
32. dit your entry before clicking the Save icon Fonts and Scientific Characters It is recommended that applicants cut amp paste larger text entries into WebGrants and proof read their text entries after saving to ensure that scientific characters and formatting have been retained as desired WebGrants Passwords If you forget your WebGrants password click the Forgot Password link on the Login screen Enter your User ID and email address in the displayed form and click Submit Your password will be emailed to you at the email address in your profile therefore it is essential that you enter your email address accurately on your profile page If you want to change your password Login to the WebGrants system click on the My Profile icon Click the Reset Password link Enter and confirm the new password Click the Save icon Document Naming To ensure reviewers are able to match attached documents to the appropriate components and questions please use the following file naming protocol applicant s surname detail pdf For example Smith array table pdf CIHR other funding pdf Allen cv pdf Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 13 Preparing an Application in WebGrants 6 Main Menu Instructions This section provides an overview of the Main Menu screen and the Components found there Main Menu The modules displayed on the Main Menu are as follows 4 Menu Help fj Log Out 3
33. e except as noted herein Your proposal will be reviewed by employees and agents of the Foundation as necessary to ensure that it is suitable for formal review The proposal will also be disclosed to peer reviewers for the purpose of soliciting their commentary and to Advisory Committees and the Board of Directors as required to inform the decision making and approval process The Foundation will use your contact information for future correspondence and to keep you informed of our activities Disclosures and Information in the Public Domain Summary data on the number of applications received funding requested number of proposals approved total funding approved areas of investigation and geographic representation are disclosed Only funded Fellows their Supervisor s and Host Organizations are publicly identified Lists of Advisory Committee members and grant reviewers are made public following the completion of the grant review process The Foundation provides information on funded projects to the Canadian Cancer Research Alliance for posting to their online database of cancer research in Canada www ccra acrc ca and on the International Cancer Research Portfolio website www cancerportfolio org How to Contact Canadian Breast Cancer Foundation Ontario Region Please contact Canadian Breast Cancer Foundation Ontario Region Allocations Staff regarding any questions or clarifications on Foundation policies procedures and guidelines at c
34. ective 7 Click on the Mark as Complete link to return to the components menu o Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 24 Preparing an Application in WebGrants 8 6 Detailed Project Proposal Applicants must provide a detailed project proposal following specific content and formatting guidelines The Detailed Project Proposal should be completed off line converted to unsecured PDF format and attached to this component The following files are to be attached to this component and all must be formatted as per the instructions below e File 1 Detailed Project Proposal e File 2 Figures Tables Charts if applicable e Additional Files Study Surveys and Questionnaires if applicable In order to promote fairness for all applicants proposals varying from the prescribed formatting standards will be ineligible for peer review without appeal File 1 Detailed Project Proposal Required Formatting Detailed Project Proposal 1 For Physicians and AHPs pursuing Research Written text of up to a maximum of ten 10 numbered pages Sections A B amp C double spaced with 12 point font Times New Roman plus definitions of acronyms and references Condensed fonts or condensed character spacing may not be used No Figures Tables Charts are allowed in this document they must be uploaded as separate documents 2 For AHPs pursuing Academic or Clinical Training M PhD Writ
35. ellowship Program and Policy Handbook whether your application is eligible to be assigned for formal peer review Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 62
36. es for the project Project Design e Specify study parameters and inclusion exclusion criteria e Demonstrate that the research design is appropriate for the questions being asked and that the data generated will answer the questions asked e Explicitly state assumptions Research Methodology e Describe methods to be used in sufficient detail that reviewers will understand the steps protocols e Demonstrate that the research methods match the specific objectives for the project e Reference established validated instruments or methodologies whenever possible e Statistically justify sample size for studies involving human research subjects specify the population of interest how accrual rates have been determined and evidence that accrual expectations will be met Data Analysis e Specify subgroups and stratification parameters for statistical analysis e Provide biostatistical information sample size calculations power estimates etc Formal consultation with a biostatistician is highly recommended for most projects e For qualitative projects please provide justification for chosen analysis es Resources e Demonstrate that you will acquire the necessary human and material resources to complete the project as planned Risks e Identify anticipated risks to completing the project as planned and strategies to be used to mitigate risk Criteria for Evaluation e Outline the benchmarks measures or indicators that you will use to demonstrate that the proposed o
37. esearch Involving Attached Hh Humans Last Edited By John Doe 09 04 2009 2 Click on the Add am icon at the top of the screen Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 41 Preparing an Application in WebGrants Menu B Help Wa Log Out amp Application 146 Application Number 14 Project Title Program Area Proposal Deadline 9 30 2009 Required Certificates Approvals Certificate Type Ethical Approval Certificates for Research Involving Humans Attached Mtachag Approval Date z Expiration Date z Protocol Number Issuing Institution Please provide further details if Other is selected for the Certificate Type above Other Certificate Type _ Description Return to top to save 3 Use the drop down menu to indicate the first Certificate Type 4 Indicate for this certificate type whether the certificate is Attached Pending or Not Required 5 Click on the Calendar es icon to choose the certificate s Approval Date and Expiration Date 6 Ifattached enter the certificate s Protocol Number amp the name of the Issuing Institution 7 If certificate type Other was selected please provide a description of the certificate in the last text box and provide the name of the Issuing Institution in the textbox provided 8 Click on the Save icon to save the information you have entered Canadian Breast Cancer
38. f applicable Applicants must indicate at least one or at most two Fellowship Supervisor s and Physician applicants must indicate a Mentor someone other than your Fellowship Supervisor s at least one Supervisor must be affiliated with the Project Host Organization Please see Additional Information below for Supervisor requirements and commitments Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 31 Preparing an Application in WebGrants 1 Click on Fellowship Applicant Supervisor s and Mentor from the components list 45 Menu B Help j Log Out Sig Back gP Adal Ajlication 5015 TEST OH Fellowship Grants Fall 2010 Application Number 45035 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Instructions Please Compete a Signature Template far the Fellowship Applicant and Supervisars Please download the Signatures Template below and attach elecironic copies Click here to download the Signatures Templare Fellowship Applicant and Supervisors Mark as Complete Goto Application Forms Role First Name Last Name Organization Attach CV Signature Template Last Edited By 2 Click on the Signatures Template link and save the template to your computer Fill out one template for the fellowship applicant and Primary and or Secondary Supervisor s and Mentor if applicable Print each form and obtain the Commercial Interest Co
39. f pour owerall Level of Effort will be allocated to this paid a Services activity Return to top to save 4 Use the drop down menu to choose the Nature of Funding Fellowship Scholarship Stipend vs Income for Services Provided 5 Use the drop down menu to choose the Funding Status 6 Click on the Calendar e icon to choose the anticipated funding Start Date and End Date 7 Indicate the funding Amount Please indicate the TOTAL ANNUAL amount you anticipate receiving from this source 8 Indicate which award you would choose from the drop down menu in the event that CBCF Fellowship funding is awarded 9 Ifthe source is a paid service activity indicate in the last text box what percentage of your level of effort LOE would be devoted to it 10 Click on the Save idi icon to save the information you have entered 11 Repeat steps 2 to 10 for each type of funding awarded or applied for 12 Click on the Mark as Complete link to return to the components menu Additional Information Applicants are encouraged to apply to other funders for support concurrently with their application to the Foundation Fellowship recipients may not accept any other fellowship award concurrently with their Canadian Breast Cancer Foundation Ontario Region Fellowship or hold a concurrent faculty appointment Applicants awarded more than one grant for financial support will be asked to choose which funding they wish to accept In order for Fellowship
40. fair transparent and equitable The Foundation expects applicants to prepare competitive fellowship proposals that meet program criteria are clear and complete in all respects and free of error The same meticulous attention to detail that is required for preparation of a scientific paper for publication should guide applicants in the preparation of their proposal to the Foundation Application Formatting In order to ensure fair treatment of all applicants applications must meet program criteria be complete in all respects and fully adhere to formatting requirements to be eligible for peer review Applications not adhering to specified formats or criteria will be ineligible for peer review without appeal Intent to Apply Submissions All Intent to Apply forms must be submitted using CBCF s online WebGrants system Intent to Apply must be finalized and submitted by Thursday September 17 2015 no later than 5 00 p m ET Application Submission All applications must be submitted using CBCF s online WebGrants system Applications must be finalized and submitted by Thursday October 15 2015 no later than 5 00 p m ET Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 5 Preparing an Application in WebGrants Letters of Reference Transcripts and Proof of Certification Registration or Licensure Letters of reference Signed letters of reference in unsecured PDF format must be emailed by the referees to a
41. ginal translated document if official transcript is not in either English or French that has been certified to be a true copy of the original document by a commissioner of oath such as a notary or lawyer The copy must bear the original signature and Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 53 Preparing an Application in WebGrants stamp of the official authority File Naming Convention Transcript surname transcript pdf e Certification Registration or Licensure if applicable Proof of current and valid certification registration or licensure is issued by the corresponding Canadian provincial or territorial regulatory body to the applicant e g copy of annual membership card with expiry date The applicant may scan the official certification to upload onto WebGrants File Naming Convention License surname License pdf e Host Organization Documentation of Requested Funding only applicable for academic stream AHPs Documentation from your host institution must confirm that amount of funding requested is relevant to the graduate training program for which you are applying This can be in the form of an invoice certification etc File Naming Convention HO Documentation surname HO Documentation pdf e Letter of Collaboration only applicable for fellowship projects with collaborators Letters of collaboration must confirm each collaborator s contribution to the fellow
42. he Add am icon at the top of the screen Q Menu Help Log Out S3 Back amp Application 99 Application Number Project Title Program Area Proposal Deadline 08 31 2009 Locations of Project s Location of Work Please provide a description of work to be undertaken below Please limit your response in this section to 800 characters Description Return to top to save 3 Inthe Location of Work text box provide the name of the primary location where training project activities will take place 4 Forall Physician and AHP applicants except those pursuing academic training in the Description text box provide a brief point form description of the work training that will be undertaken at this location Indicate whether certificates or approvals for animal care biohazard etc are required for this location Please limit your response to 800 characters including spaces 5 Click on the Save icon to save the information you have entered Repeat steps 2 to 5 for each additional location 7 Click on the Mark as Complete link to return to the components menu gt Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 40 Preparing an Application in WebGrants 8 13 Required Research Certificates Approvals If your Fellowship proposal does not include a research component this section is not required Research funded by the Foundation must adhere to h
43. he components list 4 Menu B Help j Log Out py Back ld Save Eication 5045 TEST OH Fellowship Grants Fall 2010 Application Number 50355 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 C80 Coding CS0 Code 14 Cancer Progression and Metastasis C50 Code 5 41 Technology Development and or Marker Discovery C30 Cade 7 54 Systemic Therapies Clinical Applications Return to top to save 2 Usethe drop down menu to choose three different sub numerical CSO Codes that best describe the Primary Secondary and Tertiary focus areas of the project academic or clinical training for which funds are being requested More details on the various CSO Codes can be found in https www icrpartnership org CSO cfm Click on the Save id icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu d Note Please select focus areas with a sub numerical CSO code only Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 22 Preparing an Application in WebGrants 8 4 Lay Language Summary of Project Academic or Clinical Training The Lay Language Summary of Project Academic or Clinical Training is used to describe your proposal to Foundation stakeholders and the general public Click on Lay Language Summary of Project from the components list Qy Menu Ej Heip M L
44. hip Supervisor s in addition to a supervisor who will advise on the planning direction and execution of the proposed mentorship plan If the Fellowship mentor is not located at the Host Organization a statement should be provided describing the mechanism s and frequency of communication with the candidate including the frequency of personal meetings Fellowship mentors should be recognized as an accomplished clinician in the proposed professional research area and have a track record of success in training and developing independent clinicians with a clear and direct relevance to breast cancer and breast health Fellowship mentors are expected to have the skills expertise and experience necessary to mentor the Fellow including past experience in mentorship and or staff education Qualifications and experience will be assessed in relation to the requirements of the mentorship plan Fellowship mentors are expected to provide dedicated support for Fellow s long term career plans by motivating inspiring and challenging them to excel in their breast cancer career Fellowship mentors are expected to provide input and guidance to the fellow regarding their mentorship plan please see Mentorship plan below for details and to certify with their signature that they have consulted with the applicant and agree to mentor the fellowship If at any time during the tenure of the Fellowship award the mentor feels that the progress of the Fellowship recipie
45. iew a particular Funding Opportunity click on the link under Opportunity Title A screen with Opportunity Details will be displayed The Fellowship Program and Policy Handbook and Fellowship Application User Manual can also be accessed from this page Also displayed will be titles and status of any Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 14 Preparing an Application in WebGrants applications you may already have made to this Opportunity This screen can be printed using the print function of your web browser S Menu B Help X Log Out Y Back a Funding Opportunities Current Applications Any previously created applications for this opportunity appear below Application Title Status Editing Editing 160 Editing 159 Editing Opportunity Details Start a New Application 146 Fellowship Funding September 4 Ontario Fellowship Funding Application Deadline 09 30 2009 Award Amount Range Not Applicable Program Officer Amber Howard Project Start Date Phone 111 111 1111 x Project End Date Email ahoward cherpa ca Award Announcement Date Description Description Attachments Click on the File Name to open attachment Description File Name Website Links Click on the URL to go to website URL Description To Apply to a particular Funding Opportunity click the Start a New Application link This will take you directly t
46. ion Ontario Email jdoem cbcforg Address Line 1 123 Main Street Address Line 2 Address Line 3 City Provinces Postal on MiM 1N1 Code Feats Cede Ze Countryi Phone Fax Last Edited By Jane Doe Associated Organizations Test Organization For Ontario Region Foundation 455 bb4 5555 Toronto Ontario Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 10 Preparing an Application in WebGrants 5 Navigating WebGrants This section provides basic information for applicants on how to navigate the WebGrants system Basic Navigation Tools The WebGrants Navigation Bar At the top of each WebGrants page are a series of icons representing action options or functions x Menu B Help os Out S Back Icons that are grayed out are not available at that time for that screen WebGrants Navigation Bar Icons SA Menu The Menu icon returns the applicant to the WebGrants Main Menu For more information please see the section Main Menu Instructions in this User Manual B Heip The Help icon opens a pop up window with basic help information If it does not contain the information you are seeking please refer to this User Manual for help with specific components or contact CBCF staff by email at cbcfallocations cbcf org for assistance E Log Out The Log Out icon is used to end the applicant s WebGrants session Logging out will not save entered information You must Save the c
47. ion File Name Website Links Click on the URL to go to website URL Description 4 Click on Start a New Application at the top right hand side of the screen to create an application for this funding opportunity Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 19 Preparing an Application in WebGrants Q5 Menu f Help Y Log out ig Back I I I gd Save General Information This page must be completed and saved before proceeding with the rest of the application process Project Tithe m limited te 350 characters Organization bul Ls 5 Enter the Title of your research or academic training proposal Return to top to save Title Naming Convention for AHP Graduate Training M PhD only M Title of Master Program PhD Title of PhD Program 6 Choose your Host Organization from the drop down menu 95 Menu f Help i Log Out Sip Back f Edit Ajfilication 5015 TEST ON res wet Grants Fall 2040 Application Number 53033 Project Tithe Fellowship Fall 2010 Program Ares Ontario Fellowship Funding Proposal Deadline 12 31 2010 Instructions To continue with the remaining parts of the application click an the Go fo Applications Forms link below General Information Go to Application Forms System ID 5033 Project Tithe Fellowship Fall 2010 Primary Contact Jane Doe Organization Test Organization For Ontario Region La
48. knowledge being sought as well as the methods employed to seek it is relevant i e will fill a gap and increases Knowledge Users commitment to utilizing results at the conclusion of the project While not every project is suitable for a high level of engagement iKT can occur on a spectrum from low to high engagement and we encourage all fellows to consider the potential implications of their findings and to proactively seek to establish the relationships with clinicians administrators and policymakers that will support putting them into practice from the outset of their research Knowledge Users may submit a letter of collaboration to articulate their involvement with the project For applicants proposing a training program only iKT plans should describe who will be involved in the training including supervisors and mentors as well as other contributors to learning and what their contributions will be to the overall development of the candidate 2 End of Grant Knowledge Translation this type of KT includes any activity or product aimed at dispersing or applying the results of the research or training as applicable Activities and products range from traditional academic communications such as conference presentations and peer reviewed What is the purpose of medical research The Lancet Volume 381 Issue 9864 Page 347 2 February 2013 Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 44 Prep
49. language of your present position and description of duties Please limit your response in this section to 800 characters Return to top to save 2 Inlay language provide a single spaced summary of the applicant s present position including a description of current duties and responsibilities Please include current source s of salary support and when why these will cease if applicable Please limit your response to 800 characters including spaces 3 Click on the Save icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 39 Preparing an Application in WebGrants 8 12 Location s of Fellowship Fellowship training and research projects must be conducted within settings that provide facilities and staff necessary to support the requirements of the Detailed Project Proposal Provide all locations including Host Organization facilities where proposed work training will take place 1 Click on Locations of Project s from the components list Q Menu BB Help Y Log Out dip Ada Q Application 99 Application Number Project Title Program Area Proposal Deadline 08 31 2009 Locations of Project s Mark as Complete Go to Application Forms Location of Work Description Last Edited By 2 Click on t
50. le 2 Figures Tables Charts Surname Figures Tables pdf Study Surveys and Questionnaires if applicable Surname Survey Questionnaire pdf Note Allowable File Format Adobe Acrobat pdf only Only attach files that are in plain unsecured PDF format no digital signature no password protection and no watermark no background image or stationery formatting applied 8 7 Anticipated Impact Relevance to Breast Cancer This is a mandatory component Please provide a description of the Anticipated Impact Relevance to Breast Cancer of the academic or clinical training program and project if applicable in the text box provided The text box will accept a maximum of 1500 characters including spaces 1 Click on Anticipated Impact Relevance to Breast Cancer from the components list 2 Click on the Edit icon at the top of the screen mg msc EST es 4 P rm It sot ae Le https webgrants cbcf org editComponent do property doc JO BC M Inbox yeoh yvonneG gmail c e WebGrants in tat 193 Tho E CU de Pager Safetyv Tools v M Canadian Fondation Breast Cancer canadienne du Foundation cancer du sein Menu B Help Log Out GQ Back ed Save SS Application 13233 ON Fellowship Program Academic Research Stream PhD PDF 2013 DRAFT Application Number 13236 Project Title Test Fellowship Academic Stream 2013 Program Area Ontario Fellowship Funding Proposal Deadli
51. lete link to indicate completion of this component and to return to the components menu 2 If other sources of support are anticipated click on the Add am icon at the top of the screen 3 Indicate the Funding Source in the first text box Examples of sources include University Departments CIHR Q5 Menu E Help M Log Out i Back dp Addl Aifblication 5045 TEST OH Fellowship Grants Fall 2010 Application Number 5033 Project Title Fellowship Fall 2010 Program Ar s Ontario Fellowship Funding Proposal Deadline 12 31 2010 Funding for Fellow Salary Stipend Income Mark as Complete Goto Application Forms Funding Source Nature of Funding Funding Status start Date End Date Amount Last Edited By Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 47 Preparing an Application in WebGrants gt Menu E Help Log Out wig Back I I I lg Save Sem 5015 TEST OHN Fellowship Grants Fall 2070 Application Number 5023 Project Title Fellowship Fall 2010 application Program Ares Ontario Fellow ship Funding Propose Demdline 42 31 2010 Funding for Fellow Salary Stipe ndiincome Funding Source i i 5 i Jing UR F E PE Fellowship Scholarship Stipeni Funding Stetus Award Secured F Start Dete head End Dette g T b Arrmount so IF offered both this funding and CECE Fellowship I plan CBCF Funding bo saccept What Se o
52. lete link to indicate that you have completed this component and to return to the components menu 2 To add Suggested Reviewers to Exclude click on the Add am icon at the top of the screen N25 Menu Help Log Out Back dip Add Q Application 146 Application Number 147 Project Title Program Area Proposal Deadline 9 30 2009 Suggested Reviewers to Exclude Mark as Complete Go to Application Forms First Name LastName Organization City Province State Phone Fax Email Last Edited By Complete ALL fields on this page using the drop down menus where applicable Click on the Save icon to save the information you have entered Repeat steps 2 to 4 for each additional Reviewer Click on the Mark as Complete link to return to the components menu m du e I Menu B Help ed Log Out ae Application 146 Application Number Project Title Program Area Suggested Reviewers to Exclude PE Name Dr First Mame Organization Department Address Line 2 City city rowince Stat Postal Code zip Code Country Canada Phone Phone Fas Fax Email Area of Expertise Return to top to save Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 61 Preparing an Application in WebGrants 8 23 Submitting your application for assessment When you have completed all required application components and attachments it is recom
53. list To view other awards click closed awards I a TM E I 7T I5 ww es imd Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 16 Preparing an Application in WebGrants 7 Intent to Apply Components All applicants are requested to complete an Intent to Apply submission of an Intent to Apply is mandatory for all Fellowship programs including the Allied Health Professional program While the Intent to Apply is an administrative step and is not subject to scientific review the Intent to Apply must be completed fully for a subsequent application to be considered eligible For instructions on how to fill out each section please refer to the page numbers listed beside each component or the steps listed below 1 General Information ITA Page 19 Choose the Funding Opportunity entitled Ontario Fellowship All Programs Fall 2015 Intent to Apply 2 Fellowship Level ITA Page 22 3 CSO Coding ITA Page 23 4 Keywords and Host Institution ITA 1 Enter up to five Keywords that describe the scientific and technical aspects of the project and or focus of the training plan You must enter at least one Keyword 2 Indicate the institution or organization that will administer the proposed fellowship 3 Click on the Save id icon to save the information you have entered 4 Click on the Mark as Complete link to complete this component and return to the Components menu oF Fel
54. lowship Idea ITA 1 Enter a Lay Summary of the fellowship idea training plan in the text box provided This summary will simply be used to help categorize the proposal and assist with the proposal reviewer selection process It will not be used for eligibility purposes or will be scored 2 Click on the Save icon to save the information you have entered 3 Click on the Mark as Complete link to complete this component and return to the Components menu 6 Suggested Reviewers to Include ITA Page 57 58 7A Suggested Reviewers to Exclude ITA Page 59 Please include Fellowship Supervisor s and Mentor Physician only Page 35 36 for role description and potential Collaborators who may be conflicted in a review Page 52 TO SUBMIT Please make sure that all components are Marked as Complete Click the Submit link on the Components menu to submit your Intent to Apply Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 17 Preparing an Application in WebGrants 8 Fellowship Application Components 8 1 General Information This is the initial step to completing a Fellowship application This component requests the full scientific title of your planned Fellowship 1 Login to the Main Menu 2 Click on the Funding Opportunities a icon from the Main Menu D Menu B Help Log Out a Funding Opportunities Current Funding Opportunities This screen contains a brief summary of this opportunity
55. mended that you review the application in detail to confirm that no information is missing and no further edits are required Note Only attach unsecured PDF files no digital signature no password protection and no watermark no background image or stationery formatting applied The application can be reviewed looking at each component individually or by clicking Preview link from the Main Application menu In Preview mode you will be able to click on the links to all attachments to ensure that they are complete When you have finished reviewing your application click the Go to Application Forms link to return to the Components menu Please make sure that all components are Marked as Complete Click the Submit link on the Components menu You will receive an error message if any component required fields are not complete Enter any missing information and click the Submit link again to submit the application to CBCF for assessment Note Immediately after clicking the Submit button you will receive an auto generated system message in WebGrants that your application has been successfully submitted You will not receive a separate email in your Inbox After submitting your application to CBCF all screens become locked You will be able to view your application but will not be able to make any further changes The Foundation will assess your submitted application for eligibility and will advise you by the notification deadline in the F
56. n made with them to date as well as plans for the duration of the award and any contributions made to the training and or research by knowledge users to date An End of Grant KT plan that describes not only the academic communication plan conference presentations peer reviewed journal articles etc but also which products e g reports fact sheets workshops will be targeted to broader audiences the anticipated impact of the different end of grant activities and how these will be instrumental to the implementation of your research results and or how the knowledge and skills gained through training will be implemented and shared A follow up plan that briefly describes how the strengths and weaknesses of the KT plan will be identified and whether the plan enhanced the use of the fellow s training and or research results A KT training plan that describes details of proposed training opportunities this could include both formal and informal training such as coursework literature reviews mentorship or outreach to knowledge translation experts etc Note CBCF recognizes that each plan will be unique to the type of research being pursued and that not all research and or training will lend itself to the wide range of KT activities available We also anticipate that KT plans may change during the course of the award to reflect actual research findings For additional guidance on KT planning applicants may consult CIHR s Guide to Knowledge T
57. nd received by Ms Deanna Slapack Email dslapack cbcf org by Thursday October 15 2015 no later than 5 00 p m ET It is the responsibility of the applicant to follow up with referees to ensure that letters of reference are submitted within the required timeframe Official transcripts are to be uploaded directly onto the WebGrants online application in the Attachments component by the deadline of Thursday October 15 2015 no later than 5 p m ET Official transcripts are those issued by the Registrar s Office to the applicant The applicant may open and scan the official transcripts to upload onto WebGrants Transcripts printed from the applicant s personal university account are not considered to be official Certified true copies of official transcripts are permitted for studies undertaken outside of North America these are to be uploaded directly onto the WebGrants online application in the Attachments component by the deadline of Thursday October 15 2015 no later than 5 p m ET A certified true copy is defined as a copy of the original document or of the original translated document if official transcript is not in either English or French that has been certified to be a true copy of the original document by a commissioner of oath such as a notary or lawyer The copy must bear the original signature and stamp of the official authority Proof of current and valid Certification Registration or Licensure as applicable is
58. ne Anticipated Impact Relevance to Breast Cancer Font Family Font Size B Z U LU i iil LU Hl Hl 3ad amp A w E A m dii NETT 15 08 2003 G eRe Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 29 Preparing an Application in WebGrants 3 Inthe text box please e Describe the proposed training and project if applicable outcomes and how they relate to the Foundation s Mission Vision and Grant Program Objectives e Describe how the proposed training and project if applicable if successful will help to advance the breast cancer field 4 Click on the Save idi icon to save your selected document 5 Click on the Mark as Complete link to return to the components menu 8 8 Abstract If your Fellowship proposal does not include a research component complete Steps 1 4 only The Technical Abstract is used to describe your proposed fellowship to Scientific and Health Care Professional stakeholders It will also be used in the peer reviewer recruitment process to match the focus of your proposal to reviewer s areas of expertise and to determine potential conflicts of interest Please complete ALL fields This is a mandatory component 1 Click on Abstract from the components list gt Menu Help Mj Log Out Sig Back I bead Save Al lication N 5015 TEST OH Fellowship Grants Fall Lonan Application Number 5033 Project Tithe
59. nflict of Interest disclosure and certifying signature from each of the above and scan and save one completed Fellowship Applicant Supervisor s and Mentor s Certification for each of individual to your computer Note unsecured PDF format 3 Click on the Add am icon at the top of the screen Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 32 Preparing an Application in WebGrants 4 Menu Ee Help Log Out Ny Back IH Save M Agplication 5015 TEST ON Fellowship Grants Fall 2010 Application Number 5033 Project Tithe Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deedlin 12 31 2010 Instructions Please Gomolete a Signature Template for the Fellowship Applicant and Supervisors Please download the Signatures Template below and attach electronic copies Click here io download the Signatures Templare Fellowship Applicant and Supervisors Rel Fellowship Applicant Prefix Dr Preiz First Narne Beal Mam Last Marne Lew un Tithe Phone Thr Daea appear aema tally Fax zr Daea appear auicenatica ll Email 4 Complete ALL fields on this page with the Fellowship Applicant s information using drop down menus where applicable 5 Click on the Save T icon to save the information you have entered Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 33 Preparing an Application in
60. ng for Fellowship Plan Expenses non Salary Funding Source ex P Expenses Being Covered Research project operating expenses Funding Status Award Secured Start Date z End Date Amount Research Grant Title Return to top to save 4 Usethe drop down menu to choose the type of Expenses Being Covered 5 Use the drop down menu to indicate the Funding Status 6 Click on the Calendar F3 icon to choose the anticipated funding Start Date and End Date 7 Indicate the funding Amount Please indicate the TOTAL ANNUAL amount you anticipate receiving from this source 8 If source of funding is from a Research Grant provide the Title of the Grant If the source is from a research project grant Click on the Save icon then attach a one page scientific abstract by clicking on the Attach ah icon at the far right hand side under the Abstract column Browse and attach the abstract Ensure that the abstract description clearly identifies the source to which it pertains Files should be named as surname abstract pdf Note Attach files that are in plain unsecured PDF format gt Menu EB Help Log Out Sig Back a Adal I I Ajflication 5015 TEST ON Fellowship Grants Fall 2010 Application Number 5023 Project Tithe Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposel Deadline 12 31 2010 Funding to Cover Research and Other Expenses Go to Application Forms Funding 2
61. nt is not satisfactory she he must immediately notify the Foundation in writing Mentorship Statement and Plan The fellow must include the following from their mentor 1 a statement providing information on his her clinical qualifications and previous experience as a clinician mentor and 2 a mentorship plan that describes the following a the nature of the mentoring that will occur during the proposed fellowship period may include networking opportunities opportunities to join a research team or professional group writing and or review of manuscripts editorials or commentaries presentations to colleagues observation and critique of teaching style as well as one on one meetings to guide the development of the fellow s career path b a plan for career progression for the candidate to move from the mentored stage of his her career to independent clinician status including what aspects of the proposed mentorship plan the candidate will be able to take into their independent position and c a method for monitoring the fellow s progression towards independence For a complete list of Fellowship Mentor Commitments please see the Fellowship Program and Policy Handbook Attach Mentorship Statement and Plan in the Detailed Project Proposal component as a separate document Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 35 Preparing an Application in WebGrants Curriculum Vitae CV Requirements CB
62. nt of his her career potential details regarding operational funding for research clinical training expenses related to the Fellowship a description of the training environment and opportunities a statement as to the applicant s role in the project and in writing the proposal Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 52 Preparing an Application in WebGrants The letter from the Fellowship Mentor should include e astatement of support for the applicant including an assessment of his her long term career plans e details regarding the time and communications commitment to the applicant e astatement as to your role as the applicant s mentor The two letters from other individuals should include a statement of support for the applicant including assessments of the applicant in relation to other individuals with approximately the same training and experience in at least the following areas e academic and other preparation for the proposed work e drive motivation and career potential e Soft skills interpersonal critical thinking writing e research and or clinical skills Note Letters of reference should be prepared in unsecured PDF format and submitted directly via email to the Canadian Breast Cancer Foundation Ontario Region by the referees All letters must be emailed to and received by Ms Deanna Slapack Email dslapack cbcf org no later than 5 00 p m ET Thursday October 15 2015 I
63. o return to the components menu Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 23 Preparing an Application in WebGrants 8 5 Fellowship Objectives Aims Applicants are required to outline 1 5 project training objectives aims These objectives aims will be used to measure progress in the fellowship reporting These Fellowship Objectives are a component of your Detailed Project Proposal please cut and paste them from your proposal into the text box provided in this component Detailed Project Proposal 1 Click on Project Objectives Aims from the components list 4 Menu Help Log Out 3 Back 3 os Application 99 Application Number 4 Project Title Program Area Proposal Deadline Project Objectives Mark as Complete Go to Application Forms Last Edited By 2 Click the Add am icon at the top of the screen gt Menu B Help Wa Log Out G ARplication gg Application Number 1 Project Title Program Area Proposal Deadline 98 31 2009 Project Objectives Objective Aim Description Return to top to save 3 In the Objective Aim text box briefly describe your project training objective 4 Cut and Paste the Fellowship Objectives Aims from your Detailed Project Proposal into the Description text box 5 Click on the Save id icon to save the information you have entered Repeat steps 2 to 5 for each additional project obj
64. o the first Application Component to begin entering your application Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 15 Preparing an Application in WebGrants My Applications The My Applications module displays a list of all recent applications and shows the current status of each Editing Submitted Correcting Under Review and Approved To view applications in other statuses click on the Archived Applications link 5 Menu B Help X Log Out Current Applications Archived Applications 96 Research 134 Amber last test Application Test 2 Editing August 12 99 Fellowship 135 Amber last test Fellowship Applicaitan 2 August Editing 12 116 Community 136 Amber last test partnership Based Research Editing August 13 99 Fellowship 145 Fellowship August 28 09 Applicaitan 2 August Editing 12 99 Fellowship 114 Fellowship testing August 14 2009 Applicaiton 2 August Editing 12 115 Community 117 Implementation August 13 Based Research Editing August 13 Clicking on an application s Project Title will display the application My Grants The My Grants screen is designed to display titles of previously funded applications Awards from the Fall 2008 grant call forward This module is under development Py Menu B Help Log Out amp h Award Tracking Current Awards Awards with the status Underway or Suspended appear on this
65. og out Arg Back ed Save Agplication 50415 TEST OH Fellowship Grants Fall 2040 Application Number 5033 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Lay Language Summary of Project Lay Summary See User Manual for Instructions Please limit your response in this section fo 1500 characters Foitfaniy Footsie Ho SF U iib RR A W om e lee Return to top to save 1 Enter a Lay Language summary of your Fellowship project academic or clinical training and or activities in the text box provided clearly describing in plain English a What gap in research or health care will be addressed by this Fellowship i e what is the rationale for this proposal b A brief description of what you intend to accomplish during the Fellowship including key objectives and any hypotheses or methods if applicable in plain language C Expected outcomes including how they relate to the Foundation s Vision Mission and Fellowship Program Objectives and how you will ensure these are realized through knowledge translation activities for example as applicable The text box will accept a maximum of 1500 characters including spaces Note text boxes have a limited buffer beyond the maximum amount to accommodate characters used for hidden formatting 2 Click on the Save idi icon to save the information you have entered 3 Click on the Mark as Complete link t
66. omponent on which you are working prior to logging out if you wish the entered information to be retained Gp Back The Back icon is used to go back usually to the previously viewed page sometimes to the Components Menu Please note that using the Back icon will NOT save any new information entered on the current page To keep information newly entered please use the Save icon before going Back A Print The Print icon is active on pages which can be printed This button will bring up a new window that will display the current screen s contents in printer friendly format To print the page use the Print function in your internet browser di iaa The Add icon is active when new entries can be made It takes the applicant to a new screen to enter component information Once information is entered click on the Save icon to save the information entered to return to the current component Sometimes summarized information will be displayed within the component Should you wish to view the full entry or edit the entry click on the coloured blue text within the entry you wish to view or edit see Linked Words or Phrases below To return to the component use the Save icon again or the Back icon 3 Delete The Delete icon is used to delete all entered information for a particular component The applicant will be prompted to confirm that they wish to delete the information prior to execution of this command 5 Edi 2 a The Edit icon is
67. ost organization policies and procedures and accepted Canadian standards for scientific research If a fellow is engaged in research copies of applicable approval certificates are required prior to the start of the proposed research activities and will be a condition of funding Applicable guidelines include but are not limited to e Tri Council Policy Statement Ethical Conduct for Research Involving Humans published by the Canadian Institutes for Health Research Natural Sciences and Engineering Research Council of Canada and Social Sciences and Humanities Research Council of Canada e Guide to the Care and Use of Experimental Animals published by the Canadian Council on Animal Care e laboratory Biosafety Guidelines published by the Canadian Institutes of Health Research and Health Canada For each of the certificate types listed in the Certificate Type drop down menu you must indicate whether they are Attached Pending or Not Required 1 Click on the Required Certificates Approvals from the components list Menu Help Log Out 3 Back Add d g Application 146 Application Number Project Title Program Area Proposal Deadline 9 30 2009 Required Certificates Approvals Mark as Complete Go to Application Forms Attached Approval Expiration Protocol Issuing Other Certificate Attach Certificate Type Date Date Number Institution Type Description Certificate Ethical Approval Certificates for R
68. p Grants Fall 2010 Application Number 5033 Project Title Fellowship Fall 2010 Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 Resubmission Mark as Complete Go to Application Forms Is this a resubmission of a proposal previously Yes reviewed by CBCF Attachment 1 d Attachment 2 ts Attachment 3 21 Attachment 4 A Attachment 5 A Last Edited By Jane Doe 09 14 2010 8 Click on the Mark as Complete link to return to the components menu Note Applicants may attach supporting documents related to their response These may include references abstracts presentations articles or other items File Naming Convention Resubmission surname resubmission pdf or surname resub references pdf Note Attach files that are in plain unsecured PDF format Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 38 Preparing an Application in WebGrants 8 11 Present Position and Duties Applicants should use this component to briefly outline their present position and duties 1 Click on Present Position and Duties from the components list Q5 Menu B Help T Log Out Sy Back Q9 Application 99 Fellowship Applicaiton 2 August 12 Application Number 145 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 8 31 2009 Present Position amp Duties Present Position amp Duties Provide a summary in lay
69. r professional practices with a clear and direct relevance to breast cancer and breast health Fellowship Supervisors who do not hold an academic appointment may be considered providing they provide a brief outline of the training program indicating the research training facilities available and the organization through which the funds would be administered Fellowship Supervisors are expected to have the skills expertise and experience necessary to supervise the proposed Fellowship including past experience in mentorship supervision and or staff education Qualifications and experience will be assessed in relation to the requirements of the Fellowship plan Supervisors are expected to provide input and guidance to the fellow regarding their application and Detailed Project Proposal and to certify with their signature that they have consulted with the applicant and agree to supervise the fellowship Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 34 Preparing an Application in WebGrants If at any time during the tenure of the Fellowship award the Supervisor feels that the progress of the Fellowship recipient is not satisfactory she he must immediately notify the Foundation in writing For a complete list of Fellowship Supervisor Commitments please see the Fellowship Program and Policy Handbook Fellowship Mentors for Physicians Physician fellows must also name a mentor someone other than your Fellows
70. ranslation Planning at CIHR Integrated and End of Grant Approaches or e mail CBCF s KT staff at cbcfallocations cbcf org Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 45 Preparing an Application in WebGrants 1 Click on Knowledge Translation Plan from the components menu r M inbox yeohyronne gmaile E webcams m C de v Pagev Safetyy Toos M i O Canadian Fondation Breast Cancer canadienne du i Foundation cancer du sein we Menu B Help Vi Los Out SQ Back i I Im Edit amp Application 13234 ON Fellowship Program Physicians Nurses amp Allied Health Professionals 2013 DRAFT Application Number 13235 Project Title Test application August 16 2013 Program Area Ontario Fellowship Funding Proposal Deadline Knowledge Translation Plan Mark as Complete Go to Application Forms Knowledge Translation Plan Last Edited By Dulles Technology Partners Inc WebGrants 2001 2013 Dulles Technology Partners inc WebGrants 3 7 All Rights Reserved 1234pMm 19 08 2013 gt O Ci eS 2 Click on the Edit icon at the top of the screen yam a Minor yeohvennedgmetcn GwerGons omi ED https webgrants cbcf org editComponent do property doc O amp BO tr B d Pager Safetyy Toolsy MD O Fondation Q A canadienne du i cancer du sein e 93 Menu B Help
71. rch involving the use of human embryonic stem cell hESC In keeping with Canadian legal requirements and best practices within the field research involving the use of human embryonic stem cells hESC is guided by the the CIHR Tri Council Policy Statement Ethical Conduct for Research Involving Humans TCPS which include the Guidelines for Human Pluripotent Stem Cell Research June 30 2010 version Research Ethics Board REB approval and approval by the CIHR Stem Cell Oversight Committee SCOC are required for any CBCF funded project proposing to utilize human embryonic stem cells Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 43 Preparing an Application in WebGrants 8 14 Knowledge Translation Plan If your Fellowship proposal does not include a research component this section is not required The Canadian Breast Cancer Foundation s vision is to create a future without Breast Cancer To help us achieve this vision we invest in relevant and innovative research and training that aims to answer the questions and solve the problems that challenge our ability to completely prevent diagnose treat and control breast cancer The fundamental purpose of medical research is to advance knowledge for the good of society to improve the health of people worldwide or to find better ways to treat and prevent disease For breast cancer research and training this means improving our understanding of breast c
72. recipients to maintain their clinical and or teaching skills the Fellowship recipient may with the approval of their Fellowship supervisor engage in and receive remuneration for departmental activities contributory to the development of the Fellowship recipient Such activities must be limited to twenty five percent of the Fellow s time and may include but need not be limited to undergraduate teaching and other services provided that such activities do not adversely affect the quantity or quality of work on the approved Fellowship roject No limit will be placed on the level of supplementary salary support received by the Fellow for such services within the twenty five percent of allowable time See Fellowship Program and Policy Handbook for more information Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 48 Preparing an Application in WebGrants 8 16 Funding to Cover Research and Other Expenses CBCF Fellowship funding does not directly support research expenses travel expenses etc It is expected that the Fellowship recipient will have support from other sources for these items In this component applicants must provide information concerning funding they anticipate receiving or have applied to receive toward research or study related costs such as tuition travel supplies reagents etc If the source of funding is from a Research Grant please attach a one page scientific abstract for the grant see
73. rofessional training and or research Training Objectives and Hypothesis Research Questions and Objectives if applicable Training and Research Designs and Methods as applicable Fellowship Timetable Milestones Anticipated Fellowship Outcomes i How the Fellowship will prepare you to contribute to breast cancer care and or research and your future career plans il Anticipated Training and Research outcomes as applicable The Technical Abstract must describe the clinical professional training and activities proposed including objectives of training methods and the significance of the training to breast cancer breast health field For Fellowships with a research component the Technical Abstract must clearly state the nature of the research question to be investigated project objectives methodologies to be used as well as the significance of the research training to the breast cancer breast health field Coon oc 6 Click on the Save amp 3 icon to save the information you have entered 7 Click on the Mark as Complete link to return to the components menu 8 9 Fellowship Applicant Supervisor s and Mentor In this component fellowship applicants must provide contact information for themselves their Supervisor s and Mentor Physician fellows only Physician Mentors must be someone other than your Fellowship Supervisor s Attach a C V and Certification page for each of the following the Fellowship Applicant Supervisor s and Mentor i
74. s are required documents To complete these components the applicant must download the certification form from WebGrants These forms should be printed completed by the applicant signed by the appropriate individuals scanned and saved on the applicant s computer and uploaded into the application using the Browse button as above Where two signatures are required on one form for Host Organization for example if it is necessary to use two hard copies to obtain the two signatures please scan the two pages into one document and attach it as single attachment Other Important Information Completeness All questions are mandatory and must be answered in order for your application to be complete and ready for submission to CBCF for review Certain questions however may not apply to all applicants For the components with questions that do not apply applicants must click the Mark as Complete link to indicate that the question component does not apply to the applicant s current application and to enable submission of your application Character Counts Text box entry fields have preset maximum character counts Character count maximums for larger entry fields will be indicated in the User Manual The maximum character counts indicated include both characters and spaces Should you encounter an error in saving data entered into a text box check the character count of your entry to make sure you have not exceeded the maximum character count then e
75. ship project or broader research project related to the fellowship project stating the supplies services and or expertise to be provided All letters of collaboration should be collated and uploaded as one document File Naming Convention Collaboration surname letter of collaboration pdf e Additional Attachments optional The provision of additional attachments is permitted to present additional background photographic or other graphical materials Applicants are advised that reviewers are not obligated to review Additional Attachments so it is important that all essential information be contained within the ten page Detailed Fellowship Plan and formally requested Appendices Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 54 Preparing an Application in WebGrants 1 Click on Attachments from the components list Note This is a required component Do not select Mark as Complete 5 Menu B Help Wi Log Out i lt p Back S Application 146 Application Number 14 Project Title Program Area Proposal Deadline Attachments Mark as Complete Go to Application Forms File Name Last Edited By 2 Click on the Add am icon at the top of the screen Q5 Menu Help Log Out Back Q Application Attach File Upload File Description 3 Inthe Upload File field use the Browse function to search for the document Please see below for File N
76. st Edited By Jane Doe 08 14 2012 5 Click on the Save T icon to save the information you have entered 6 Click on the Go to Application Forms link to complete the remaining application components Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 20 Preparing an Application in WebGrants 8 2 Fellowship Category and Funding Duration Applicants must indicate the category and level of fellowship being applied for 1 Click on Fellowship Category and Funding Duration from the components list sc se lt E WEE https webgrants cbcf org editC omponent do pro pertyidoc p P 1 u Mm Inbox yeoh yvonne gmail c WebGrants f Tt fp E Uode v Pager Safetyy Toolsv amp ag Canadian Fondation Breast Cancer canadienne du Foundation cancer du sein Q5 Menu B Help Log Out GQ Back id Save Application 13234 ON Fellowship Program Physicians Nurses amp Allied Health Professionals 2013 DRAFT Application Number 13235 Project Title Test application August 16 2013 Program Area Ontario Fellowship Funding Proposal Deadline Fellowship Category and Funding Duration Physician Nurse Allied Health Professional Full Time Part Time Part Time v 125 0 Anticipated Start Date 07 01 2014 ral Fellowship Category Fellowship Focus Part Time Return to Top Dulles Technology Partners Inc WebGrants 2001 2013 D
77. t is the responsibility of the applicant to follow up with referees to ensure that letters of reference are submitted within the required timeframe Applications missing reference letters by 5 00 p m ET Thursday October 15 2015 will be ineligible for final review 8 18 Attachments This component is used to attach all other documents required as part of a Fellowship application The following must be attached unless noted below as optional with descriptions of each provided The Fellowship Applicant must be a Canadian citizen or permanent resident of Canada at the time of application submission Proof of citizenship or permanent resident status must be provided Scan of current passport birth certificate or front and back of your permanent resident card may be provided e Evidence of Canadian citizenship Scan of Passport photo page Birth Certificate or permanent resident status Permanent Resident Card front and back of card of Fellowship Applicant File Naming Convention Citizenship surname citizenship pdf e Official transcripts or certified true copies of official transcripts Official transcripts are those issued by the Registrar s Office to the applicant The applicant may open and scan the official transcripts to upload onto WebGrants Transcripts printed from the applicant s personal university account are not considered to be official A certified true copy is defined as a copy of the original document or of the ori
78. tario Region office by email at cbcfallocations cbct org Email is monitored during regular office hours 9am 5pm ET Monday to Friday The Foundation will reply within one business day to all requests for assistance Canadian Breast Cancer Foundation 2015 WebGrants User Manual Version 1 0 15 Page 7 Preparing an Application in WebGrants 4 Preparing to Use the WebGrants System This section explains the steps involved in gaining access to the WebGrants system Set your web browser to http webgrants cbcf org index jsp Existing WebGrants Users 1 Enter your User ID and Password to login If you are not sure whether you have an existing WebGrants User Profile or have lost your password please contact the Foundation for assistance cbcfallocations cbcf org 2 Goto Step 2 to Update your User Profile System Compatibility ND Help Q system Compatibility Operating Systems OS The WebGrants software is compatible with the following Operating systems d Microsoft Windows XP all versions and Windows Vista all versions X Apple OS X Linux 2 0 UNIX 3 0 Browsers The WebdGrants software is compatible with the following Internet Browsers e Microsoft Internet Explorer 6 0 Mozilla Firefox 2 0 Apple Safari 2 0 e Opera 9 0 Step 1 Registering to become a WebGrants User Step 2 Updating your WebGrants Grantee Profile Canadian Breast Cancer Foundation 2015 WebGrants User Manual
79. te Goto Application Forms First Name Last Name Organization Email Relationship to Reference Last Edited By Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 51 OF cq a qe Preparing an Application in WebGrants Qy eno a Heip Mi Log out Sip Back I I id Save pm 5015 TEST OH Fellowship Grants Fall 2010 Application Number 5023 Project Tithe Fellowship Fall 2010 application Program Area Ontario Fellowship Funding Proposal Deadline 12 31 2010 References Age First Marne Last Marnme Organization Street Address Address Line 2 City Preovince sStasbe Ontario Postal Code Zip Code Pome Cede Zip Code Country Canada Prone Phone Ext E ren a Complete ALL fields on this page using the drop down menus where applicable Click on the Save icon to save the information you have entered Repeat steps 2 to 4 for each referee Click on the Mark as Complete link to return to the components menu Additional Information One letter of reference must be from the applicant s Primary Fellowship supervisor and one from the Mentor if applicable and two must be from other individuals who are familiar with the applicant s academic and or professional achievements in particular with past research and or clinical work The letter from the Primary Fellowship Supervisor should include a statement of support for the applicant including an assessme
80. ten text of up to a maximum of five 5 numbered pages Section A amp B double spaced with 12 point font Times New Roman plus definitions of acronyms and references if applicable Condensed fonts or condensed character spacing may not be used e Every page of text must clearly display visible line numbers in the left margin and each page must be numbered independently i e each page starts with line 1 No page may exceed 23 lines e Top bottom and side margins must be not less than 1 inch Top bottom and side margins should be adjusted to ensure 23 lines per page as above e Every page must have fellowship applicant s full name in the header e Attach list of definitions for acronyms used and proposal references within the detailed proposal directly after the proposal in the same document if applicable e All of the above information must be compiled and converted to one unsecured PDF file Contents of Detailed Project Proposal The items below should be addressed within the detailed project proposal It is not necessary to duplicate the section headings Proposals are subject to methodological and statistical review where applicable so please ensure that sufficient information is provided to inform assessments of methodological and statistical components of the proposed project including power calculations if applicable Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 25 Preparing an
81. their main navigation point when entering applications accessing and completing each component from this List Components can be completed in any order On all individual component screens there is a Mark as Complete link on the right hand side of the screen The Mark as Complete function is used to track which components you have completed and finished editing Clicking the Mark as Complete link will activate a checkmark for that component on the Application Forms Screen You can still return to components that have been marked as complete for further editing prior to submitting your application as required All components must be completely filled out and Marked as Complete before your application can be submitted to the Foundation for assessment Masks Some items require the applicant to enter information in a specific format which is indicated through the use of a mask One such item is Phone Fax i e This field is pre formatted to provide dashes between each set of numbers Please confirm that your information entered correctly within these items Browse oh Attaching Documents or a On some component screens the applicant is permitted or required to attach documents to the application This function is accessed by clicking the Add f sabi icon or the Attach icon depending on the component screen being utilized Some components require the entry of a brief file description for clarity when more than one file can be uploa
82. ulles Technology Partners Inc WebGrants 3 7 All Rights Reserved CH 0695 a rn jg i pal its 12 15 PM 19 08 2003 2 Choose your Fellowship Category from the drop down menu Descriptions of fellowship categories and requirements are provided in the Fellowship Program and Policy Handbook Choose your Fellowship Focus from the drop down menu 4 Choose the Full Time or Part Time option from the drop down menu Choose one of the two Full Time options or if Part Time is chosen please provide the percentage of funding for which you are requesting A 5 Click on the Calendar es icon to choose the Anticipated Start Date Funded Fellowships are expected to commence on July 1 or September 1 2016 6 Foracademic M PhD training stream AHPs only Enter Amount of Funding Requested as authorized by your Host Organization Documentation from your host institution confirming requested funding is required and is to be uploaded in the Attachments component 7 Click on the Save id icon to save the information you have entered 8 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 02015 WebGrants User Manual Version 1 0 15 Page 21 Preparing an Application in WebGrants 8 3 CSO Coding Applicants must indicate in this component which Common Scientific Outline CSO Codes most closely match the topic of their proposed work academic or clinical training 1 Click on CSO Coding from t

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