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1. 125 UNS CNEGUIING periods a cuna e Cat ier oa ER dvo cen Rn Eno Ge a Rx a DRY Ea ERE CO SR RV FEE V YA VEN EE V RV 128 PUO GATING FOOT amp ce 129 Planning in the overview timetables 130 timetable ue Ec veut new a MUS 131 scheduling 133 LOCKING periods eM 134 SW ADDING LED 135 scheduling Periods With Clas hes aaa 135 UII T 135 FOOT mnm 135 Undo NN 138 A BEI Scheduling CIAlOQUEG tcm 138 ctl iode o dines 138 E ERR PEE Sane LL EE 139 The W INGOW PEE te dide ve basse oer 139 LOSS 5 ol UTE 139 rr P 139 PO QUCS US mE 140 Savitigibidivid al setis io a tal Seth vict edt dolo M astra 140 MVE Othe WO TEE 141 Contents 5
2. 266 Locked lessons WInOOW CER a NEED 267 268 FOOM S Ht 268 aos a Mca ab 268 FROOMAllOCALION Mee 271 pleri 271 Pternalive room ehali s o ela b te te b e al Ia 272 meiste 273 EEX AIM NOS d EPUM M ICM eed E 274 Example PE 275 Example e elu te riot M t IE LU EE 275 DH 277 Ste D 9 eat Do ES CeCe M NL D ud d 278 The role of subject rooms and NOME rooms 280 eem T M M 284 Slatine graduato EE NE 286 NIC 287 10 Optional subjects and fringe 289 TE Main SUDO CUS ME 290 12 SUDIECU Te UL eT I II E LU 290 13 14 15 16 eL LESE T od Yen T o U
3. e Unt 53 Planungsdialog 3 age Unterricht Nicht E e Fin verplan nrormation 3 p Historie Tauschketten Unt Zeit Le Verplant Diff hea ee J a erplant n ver 36203 53 MEER E e 5 Jue C 572 30 1 1b Arist Mat AN Jahr 1137 34 1 2h Callas D T v Montag Dienstag Mittwoch Donnerstag Freitag ee 4 5 E v v ES MIRES 5 y o DENIS X X 7 7 X X X A X X X X pated X s A owe Pay X A Ry 0 4 p 6 10 Optional subjects and fringe periods Not every subject is attended by every student of a class When this is the case it may be desirable to schedule such subjects at the beginning or the end of a half day in the so called fringe periods to enable students who do not take part in the subject either to come to school later to leave school early or to have a longer lunch break To enable the software to schedule subjects in fringe periods mark the subject with the code Optional subject or Fringe period under Master Data Subjects In principle the two codes influence optimisation in the same way but real diffe
4. a 78 EIE 78 Weighting parameters ssrdsn anea ce ids ure deo redes cadis Hose 79 Teachers o P 80 fH 81 casses 82 rz l0 Me Roe EUER 83 Mam SUD IOC IS lash 84 MC PT 85 TP 86 87 CEP 88 GONG Pal DOTES ee T 89 3 5 ssi NE UU ete lanl 90 Control data Ttor op misalloft su AE 90 i NOLO EE NT 91 TA B DUE eene eds ted 91 Optimisation series No of TTs 1220 M aut 92 GObpurrisationJeveltTs9 utto ed tel he etl 92 Jof periods be scheduled i oae toties det tete bo etuer eiua ctu dared aah 92 ini
5. 160 Timetable mnteracloDn 163 WIG ta DIS AS ERE 167 Predetined Tormi AUS taste s a ea 168 E 169 Kay OULCELAIIS Vay OUP nee tae ads demde 169 9 Ue IO 171 Format cdetalls Forme 1 171 Format detalls SUDIOC RIM CADIS E 172 Fornmatcdetails FOlTrell 20 525 eterne tubo nade ied ageres Scis 173 0 E AD iE ELE Me tar PAPO ee I A POD Ue ae M EL 174 Format details Formel hit ecto hate ML E tese AA E NATL 174 User deliiied vie WS sosta E D M AMI MM UE 175 New timetable VIe W cci eive axe ev ke RE VE Fre VREYEX VE EE Eva Erevke YvfedEabyizvEXVE E CVV VE C EE 176 Timetable period WIDGOOW V ks duxi a uada dace vae Leda D
6. 26 ROOMS MM ee cct n 28 68569 NN 30 dh CIN MT M T A 30 AAD et UE 32 sx ns ase att ia sac ee ee ee 33 Cassine IG 34 Teachers E 37 EI pu hem Rt EE EET 38 E 40 COGSS ER 42 c 43 E Reece ete MERE ere 43 COTS Se xu m IL NIA eee ie 43 MEADS AAD 45 iri tc 46 c E 47 Il Lessons 48 1 IPO SSONS eU cU NU PNE 48 2 iMG IESSON SW INGOW eT 49 3 Entering Ie amp oos teas ctos voveo 50 11 0 S 51 DOUDIC period M 53 Coupled C To f ee ES 54 COUPTING LESSONS 56 DE COUDIING IGS S ONS 2 d 57 Entering lessons USING
7. Ander Ander Mabel Rub Hi Raa 1 2 2 3 2 4 2 2 2 4 1 2 2 Faa The following details are required to ensure correct treatment of subject Sequences during optimisation Under Scheduling Weighting Teachers e Respect subject sequence Teachers and or under Scheduling Weighting Classes e Respect class sequence Classes Under Master Data Subjects e Subject sequence classes or teachers or under Lesson e Subject sequence classes or teachers 6 13 Class Clash Code CCC Teachers classes and rooms may never be double booked by the Untis optimisation algorithm However exceptions may make sense when it is certain that lessons of the class in question are attended by different students The students of class 1a attend either Choir or Orchestra but none of the students attend both Enter the same numerical CCC for both lessons permitted values 1 9 e g 5 to instruct the Untis optimisation algorithm that the lessons Choir and Orchestra may be scheduled at the same time but that this is not compulsory See example on the following page User Tips 295 2a Klasse 2a Stundenplan 1 SE AAAs 21 2 2 PERS Montag Dienstag Mitwoch Donnerstag Freitag Samstag D Ph E Mat Cenrantez Cenrantez His Hobel Cenrantes
8. Mo 1 2 co km E m m Ie o E 4X3 c m m e gi wa Christmas break 5 4 1 5 Format details Subject timetable Subject timetable The layout of the subject timetable is identical to that of a class teacher or room timetable Subject timetables display all the periods of the selected subject The available formats are formats 1 10 and 11 The example shows a subject timetable for German Timetable Display 173 QD DE German Timetable FacLA dis amp NL BRHENE Ta 06d 08a 09e rd 06d 10a it et 10 ae auer holle bomj a bomi enge scht fatm 4 53 NHS ix pedem 09c 09a 06d 065 2069 096 080 086 Der bom krau sch fatre i bomj gutm enge rohit bru eng faim 7 3 06 2 17 2 161 71 NUM 10d 10b By fatre lange haas hage u holle NH3 NHS NH2 65 06 094 09e Sc fatre schto gutm auer 63 640 31 4 M23 1 0 6 0941 06 086 Ore 6 09 10 BN amp chto fatma scht hole Kraus lange gt 069 94 hto 3 64 7215125 64152 41 33 32 OF d tsd Mies grb 07a tad 0S8c Ofc 09 09 065 gutm fatma 6 5 060 gum EE 10a 06 roit fa
9. 210 ER Ee MEAN M TP LL DEDE EE T 210 Dt 211 AVOUT Mc 213 Selecting 214 Details individual timetables 215 220 Page 221 iE 223 Header and T 224 Severalclasses In one timetable 2 a 225 Timetables Im HTME TOEI ab sarien suite ad iie E A 228 7 Amportand export OF VIG WS ote oo Doom es cee 231 5 Using the cIIDDOGATG c Lopes cedem ex meos ns ceu se ME DR UE 233 VI User Tips 235 Contents 7 1 I Gone RUE 235 2 SE UNGS eT 235 Time GR M c E 236 ochool dat evan a de Du Sua eu ava 236 Miscellaneous niaise PORTU 238 238 THe Directories ts Dieci eese i EE CP ee ee de ite deca tei eec 239
10. AR CallaR1a ER GEc Hug Rta u 2Te 2Ro wo 05 L No Tea Subj Rm Time School week Stud Specialtext Cluster Line text 2 Arist EN 1 28 186 5 5 2 4 Full name Full name Alternatively you can display the full name or the alias name defined under master data The example shows how the full name of the teacher 12 character max can be displayed in the timetable Subject Lesson number 3 Footnote reference Special text 9 Text for the lesson period 7 Description 3 Time request 7 Lesson group 7 Cluster simultaneous lessons Timetable Display 187 Layout01 Period window Contents fields of a period Type of Timetable Timetable ERE standard format Class TT Students E che 7 Teacher TT 3 Room Newfield erete Teacher Arial 9 0 Deletefield Alignfields 100 an Start and end time E Bold Centre fields automatically Horizontal E Underlined Vertical Left aligned Rightaligned Scale 5 1 Centred 1 15 1 Teacher xx MS 1a Class 1a Timetable CSV 4 2 yy E limerange Timetable comparison 28 Periods week M GEc Hugo MU Callas Callas Cervantes Cervantes MU Callas Ru RE Nobel 2 GN 3 4
11. EME Callas 2 Huga Callas Ria Nobel Rza His Hugo ve Mobel Ria Ra Gw Hugo Ria Tip If 3 periods of a 5 period lesson have to be held in a subject room i e not in the home room enter a 3 in the field Periods in room You must do the following if it is absolutely necessary for lessons to be held in a specific subject room 1 Set the room weighting for the room in question to 4 and 2 Weight the parameter Optimisation of room allocation on the Rooms tab under Scheduling Weighting with 4 or 5 Alternatively you can delete the entry in the home room field for the lesson in question ae Unterricht Klasse 2a 11 75 a 94 18 38 41 48 59 B B5 44 3 7 2 2 2 2 2 1 2 BR let Lehrer Callas Rub Curie Mew Hugo Callas Callas Mobel User Tips 283 Fach Klasseini Fachraum Stammraum Dopp Std Bloc NV 16 25 Fila Ch 2 2 2 2 222 Tht UI 2b 22 222 His 2 2 2 2 If you have only made an entry in either the subject room or in the home room fields as in the above example for lessons 59 and 60 processing will as a rule be identical room optimisation first tries to allocate the desired room or one of its alternative rooms to the all periods of t
12. TTT a eh SS UL RR Le E E E cx 0 Un eacher es u BEER EEE EEEEEEEEE RSE HI 1 gt 2 3 2 T 8 2 3 i 1 5 L No Subj Rm Cla 3 Scheduling timetable You can also make manual changes to your timetable in the scheduling timetable All functions for manual scheduling described in chapter Scheduling in the timetable are also available in the scheduling timetable This tool also provides additional functions for scheduling lesson periods manually e Open the file demo gpn e Open the scheduling timetable by selecting Scheduling Scheduling timetable from the main menu The scheduling timetable will open displaying the additional information relevant for scheduling for class AA 132 Mw Les 53 Scheduling timetable B gt E E X 5 amp asae golsuq e 19 9 2012 Arist 30 6 2013 3 Callas DE Hugo DE You can see the active class 1a at the top left of the scheduling timetable The Unscheduled tab lists all lessons with unscheduled periods Click on lesson 53 in the list of unscheduled periods 2 periods are still not scheduled In addition to all scheduled periods the actual timetable section of the window shows additional information about the active lesson The active lesson in the example is lesson 53 German for class 1a with teacher Rub Accordingly you can also see
13. Undo changes Show lesson colours Lr Lock Lock this display Settings Other element in period Mext element in period 4 TT of per element Suggested swaps Subj Rm Time School week Arist EN R1a 1 2 41 Pop up windows Let us assume that have opened a class timetable and perhaps now wish to the associated teacher timetable or wish to make a small change in the relevant a lesson window You can use the two arrows at the top of the screen to quickly open and close these windows For example from a class timetable you can click on the right arrow to open a teacher timetable and the left arrow to open a lesson timetable for classes 158 5 2 1 5 2 2 Lessons Class 4 45 Sills 2 95r 1 v 28 Periods week ws 1 1 50 Ria 2 Unscheduled prds 179 5012 29 62013 R1a R1a Ria Ria Ria Ria Ria ES B T x 3 m DB L No Subj Rm Time Schoolw 11 Hugo GEc R1a 1a 1b 2a 2b 1 41 L No Subj Rm Time School week 3 19 HI Ps1 3b 2 41 Selection window The selection window in the upper section of the timetable allows you to select the type of timetable you wish to display The selection pane displays various items of informati
14. Deleting rows Use this function to delete all the rows in the timetable window below the cursor position Please note that the active lesson will still be displayed on the screen 5 gt Show lesson colours The colours defined for master data elements and individual lessons can be activated and deactivated using the lt Show lesson colours gt button d 148 4 4 4 6 Settings This function provides various settings affecting the layout of the scheduling dialogue ie 4 4 4 7 Displaying a particular element To call up the timetable for any element or lesson simply enter the name of the element or the lesson number in any part of the timetable window and press ENTER The example shows that the short name of Sports Hall 1 SH1 has been entered The software responds by displaying the room availability Tea Hugo 3b 4 Rm R1a ia 1 Tea Hugo 3b ET 4 0 1 dp san Rn R2 4 E If you wish to switch to another lesson but still wish to see the availability of SH1 then you can lock this row like any other row by clicking on Do not hide rows The element is now marked with a in front of the name and is displayed until you remove it by clicking on Hide selected rows cx cH Tea Hugo H1a 4 4 5 Shortcut keys Most of the scheduling dialogue functions can be activated with shortcut keys i e without the use of the mouse Use lt CTRL gt
15. Time 38 Callas MU R2a 2a 3 The lesson row now displays a series of number symbols in some of the cells in the time grid The lower the value the better the Untis evaluates the position Two exclamation marks after the number e g 21 indicate that a swap to this position would displace a lesson already scheduled for this slot One exclamation mark before and one after the number e g 1 indicate that a swap would not cause Manual Scheduling 153 displacement of another lesson completing the swap chain You wish to move lesson 38 Callas 2a MU from Mon 1 to Tue 1 This will displace one period of lesson 41 Callas 2a AR 3 Position the cursor on Tue 1 and click on lt Swap gt The original period of lesson 38 has now been moved to Tue 1 The change is also reflected on the timetable Lesson 41 with one displaced period automatically becomes the active lesson Q 2a Class 2a Hugo fees Les 41 Scheduling dialogue drm RARA A 2 5 1 2 4 6 6 6 NE D ee EAMA 4 4 a H PH DE PH EN 3 22 5 ELM b E 4 2 2 1 1 2b
16. Rub EN 3 12 2 Gauss GA 26 4 1 2 2 Gauss GA 3b Nobel DE 20 5 2 Gauss GA 4 DE 2 26 a2 1 2 4 Gauss 4 f 2 3 2 Ander 05 ae 21 000 acuai red 22 000 ramen 1 000 Curie Tw 1a 1b 1 4 Gauss 3 1 2 2 Gauss GA Tw 4 1 2 2 Gauss 3b Curie Tw 3b 5 2 Gauss GA 4 ez 1 2 4 Ander 4 Gauss 4 Reductions The Reductions option only makes sense in combination with the module Lesson planning Lessons 15 Period time requests The print selection dialog also allows you to print out period time requests Time requests for individual lessons Type of list Data fields Data fields Period time requests Period time requests E RULES Gruber amp Petters Software 2 7 Lesson sequences You can use the lesson sequence function called Lessons Lesson sequences to influence how lessons are scheduled There are three different types of lesson sequence 48 Lesson sequences Lesson sequences Delete Fimed sequence Sequence in a week Simultaneous lessons e Fixed Subject sequences e Simultaneous lessons e Sequence in a week 2 1 Fixed subject sequence 3 Use the fixed subject sequence to specify the periods that must be scheduled in sequence Access Lessons Lesson sequences set the
17. Timetable Display 197 The Layout 1 tab also provides the possibility of displaying lines in the display and on the printout in order for example to indicate the different lengths of breaks 1 Class 1 Gauss Timetable ClalA com 22 ia Time range Timetable comparison 28 Periods week B oue 2 pes 11592012 2352013 Only modified ti Design layout of fields Heading 3D layout 7 Embossed PEG Aris SH 7 Sunken PEB Rub SH Hat White line before periods hick line before periods 05 Ander WS TX Curie TW The Show a m p m division line check box allows the division line to separate morning lessons from afternoon lessons in the time grid Check the Show division line between the days box to display a thicker division line between days than between the periods in order to improve clarity 198 Show a m p m division line Division line between the days 3 Em s 5 5 4 Layout2 The settings on the Layout 2 tab partly affect both the screen and the print layout partly only the print layout or the HTML output Timetable Display 199 Layout 01 Individual timetable with days across the top Period window Double periods like single periods Red Comb class names 2a 2b gt 2ab Bold All class in one
18. is D D E Cemantes GW Cenrantes Cenrantes Ke Klavier Geige sportK EN Callas Anderse tel Rubens 296 6 14 mx B 4 a x OF LI Mr Wyst lst Lehrer Fach Klassen 44 E 3 7 2 1 2 1 2 1 2 Callas Mew Mew Mew Hugo Callas Callas Mobel Cer Cer Cer Ander Arist 2h Fila 2b Riza parti Twv Chor Orch Phi Mus D E Klavier Klavier rA E amp bh Callas Klasse Let us assume that there are three subject groups Each student chooses one of the groups and attends all the lessons offered within this group Conflicts between the individual groups are therefore permissible Assign the same CCC letter to all lessons that must not be in conflict with other lessons Assign a different CCC letter to all lessons where conflicts are permissible French and Italian Chemistry and Physics Group 3 Literature and Drama C Please note that entering a CCC permits but does not enforce the creation of a conflict between lessons Consequently the diagnosis tool will not display an NTP non teach period for classes when the lessons marked with the class conflict symbols A B and C are not scheduled
19. 199 52 T m EE 199 Labelcouplihgs Wia Pu m T 200 Label locked periods with 200 M T 201 202 0 ee n 202 Use alias for details Window 202 doo M I 202 Changed DERE 203 Auto size Tor the deltalls WJDOOW eti 203 HTML index page with full 204 SNOW master classes separately iiie ce oot Vt og dero eed 204 INO CG EUM 204 EET TETTE SEI T TET 205 xli Ne 205 AE 206 E 207 5 209 E duum
20. 2 Automated room allocation during optimisation 3 Optimised room allocation during room optimisation The automated room allocation function during optimisation attempts to optimise timetables not just from the class or teacher perspective but also from the room perspective Untis may even schedule a lesson for a period where a suitable room is unavailable The lesson is then displayed in the diagnosis window under Subject room missing To suppress this behaviour set the room weighting of the specialist subject room to 4 under master data and the slider for Optimisation of room allocation in the weighting dialogue Scheduling Weighting on the Rooms tab to position 4 or 5 very important or extremely important Periods for which the optimisation tool is unable to find a suitable room will then remain unscheduled de Raume Raum 3 c e Thi Tube Ca gt gt b Thi Th K schulk che htung fem Ter Stundenvertelung Jahresplanung Analyse unwichtig extrem wichtig 8 Optimierung der Haumbelegung The room situation can be re optimised without altering the class or teacher timetables see section after next This is useful when manual changes have been made to the scheduling of rooms and these changes are to be taken into account in other areas Room capacity When room sizes and or class sizes at your school differ wid
21. Freitag Samstag The window on your screen should now resemble the figure on the left The following time requests are active Monday and Tuesday periods 7 and 8 2 If possible Newton should not have lessons scheduled in these periods Wednesday all day 3 This means that Wednesday is definitely blocked i e teacher Newton is not available to teach on Wednesdays Thursday pm 3 Newton wants to teach periods 6 8 if possible Please note that time requests for entire days and half days can be entered on the right hand side of the time grid bottom part of window Assigning the time request 1 to days Thu Sat periods 1 3 e Click on 1 e Highlight the range Thu Sat periods 1 3 244 6 3 2 as Zeritw nsche Lehrer 51 gE 98 96 00 oh New laac Newton Unbestinimte zusatzliche T ageswunsche wW unschgewicht Tage Nachm Halbt af 0 0 0 0 0 0 Unbestinimte 5 l Anzahl Tage Stunde von bis 1 2 4 b B Tage Wom Machm Montag Dienstag Mittwoch Donnerstag Freitag Samstag You have entered the time request 1 for Thu Sat periods 1 3 for teacher New Please note that the button for time request 1 remains active until you deactivate the function by clicking on it This means that you can enter further 1 time requests at this time by clicking on the relevant periods in the time grid De
22. WS Ria An entry of 0 1 means that a 2 period lesson can be scheduled in a double period but it is not an absolute requirement minimum 0 maximum 1 double period L Mo C Te UnSec Per rrsPrds Teacher Subject Class es Subject room Home Double per Block 81 2 Gauss Eos An entry of 1 2 means that a 4 period lesson can also be scheduled in one double period or two double periods The timetable algorithm should decide which variant is best suited from the overall timetable perspective Be Double per Bock L No UnSc Per frsPrds Teacher Subject Class es Subject room Home 76 142 2 4 Arist 3a 3b SH2 EH r i Tip Double period condition If it is possible to allow variability in scheduling double periods e g with the 0 1 or 1 2 options please allow the algorithm to work with these freedoms since this can lead to a significantly better overall result Block More than 2 periods scheduled consecutively are called a block of periods If you wish for example to schedule periods consecutively enter 3 in the column Block 54 L Mo ClTe UnSec rrsPrds Teacher Subject Class es Subject room Homeroom Double Ker z 3 Callas AR 1 Rib If you wish to schedule a 6 period lesson in two blocks of simply enter 3 3 L Mo ClTe UnSc Per rrsPrds Teacher Subjec
23. of the window The scheduling dialogue allows you to suppress this behaviour by activating the option Window in the background under lt Settings gt i Moving tabs The individual tabs of the scheduling dialogue Unscheduled Information can be placed next to each other too This allows you to make better use of the timetable area and increases clarity ue Les 21 Scheduling dialogue Sub Periods Hugo Hugo pe Placed Uns Prds Week 18 1 Year 734 Rub DE 1b Arist 2b Callas DE m Planungsfunktionen Im Planungsdialog stehen Ihnen eine Reihe von verschiedenen Planungsfunktionen zur Verf gung Stunden verplanen Stunden loschen Mit Kollision verplanen Verschieben von Stunden mit Drag amp Drop 142 4 4 3 1 4 4 3 2 4 4 3 3 Ruckgangig Raum zuordnen Ausweichraum anzeigen Neuer aktueller Unterricht Stunden fixieren Optimierung Bewertung Zur aktuellen Zeit Lehrer im Unterricht andern Scheduling periods Scheduling periods Schedule periods using one of the following options e double clicking on a period clicking on the button Schedule period pressing the key Via context menu right mouse button See chapter Deleting period blocks e Using drag 8 drop from the grid of unscheduled periods or from the lesson view Deleting periods
24. timetable format 20 Print the core and differentiation lessons of a class on a single timetable by accessing the master data field Master class User Tips 263 Please note that Untis allows you to assign several different master classes to a class The following example demonstrates the advantages of that option 4 Klassen Klasse 2 BET Langname Kl Gruppe Hauptklasse da dn dc 9b Oc Oc 10 106 10 109 10 1 106 10 104 10 1 106 10 104 10 1 106 10 104 10 10 106 10 104 10 10 106 10 104 10 1 1 2 2 2 2 2 1 1 1 1 1 2 2 2 2 2 Klasse The differentiation lessons of class groups 0915 O9nb 09sw O9tc and O9ti are elective lessons for all students of core classes 09A 09B and 09C The three master class designations allow you to print complete timetables of all core classes including differentiation groups quickly and easily 264 6 8 6 8 1 Mq Demo Datei Realschule Realschule NRW Untis 2012 Nur fur Seminar Demodaten Klasse 9A Locking Before timetable optimisation can run it is often necessary to lock certain periods lessons or even entire master data elements such as teachers classes or rooms in order to prevent Untis from making changes at the places in question Locking periods When one or more per
25. Teacher Diagnose Teacher 1 Room 1 Students 1 Class 1 Teacher 1 Room 1 Students 1 Class 1 Teacher 1 Raam 1 3s BBC The names of the predefined layouts obey the following rules Keywords Key words e g Cla 1A Timetable names containing the key word Cla are class timetables Roo denotes room timetables Tea teacher timetables Sub subject timetables and Stu indicates student timetables Layout details Layout 1 Format details Format 1 Format details e g Cla 1A Format 1 This layout displays the days of the week in columns and the periods of the day in rows see figure The subformat detail e g Cla1 A indicates that the layout is a variant of the master format The full name of this timetable format is Class schedule big The format is also included in the menu by default 170 1 Class la Gauss Timetable ClalA 4 i I ES E a PBR 1 x range Timetable comparison A Fer ods week 2 Unscheduled prds 4792012 2962013 Only modified timetables i m n m 1 ieee MU Calla Ria Cer Kia 8 00 8 45 RE Nobel Ria GEc Hug Ria AA yout UL Individual timetab Full name Fort szei pe Layout 01 timetable wih days Details window 100 EE NR ori short name En Coumnheadng hea
26. Timetable diagnosis 2403812 You have entered neither Home Room nor a Subject Room for these lessons Input Data Timetable Diagnosis Tem Selection gt Details Window Weighting Number 2 Show affected windows 5 L Mo Tea 7 Gauss Positive inr su durir lunch eq ing 72 Cer Room 2 teachers in the same room Lesson sequences Course scheduling Too many lessons with Priority Too many double periods Locked less X with unsched periods Selection window Selection window The selection window consists of two sections e Possible problems with input data Optimisation 107 e Infringements in the timetable You can switch between the two halves of the window using the two tabs in the upper section of the window Both sections are arranged under headings that group the individual diagnosis items into different categories The total number of infringements for each topic is displayed on the right A number on a red background indicates that there is at least one serious highly weighted problem As with Windows Explorer you can expand the topics by clicking on individual symbols The weighting for each diagnosis item is displayed in the Wtg column The figure shows that the diagnosis topic Subj 1 day imposs was given a weighting of 5 The weightings themselves are managed in the Weighting dialogue Those diagnosis items displaying a in the Wtg column cann
27. Tue E ITEM RAM 58 CHIPDOARG MS 59 Contents 3 4 65 a 61 Time TEQUESIS OF les SONS ui WARE a uas 61 Lessons c ANA EEN EOG 62 IVC TAD IC a 64 1 eT 66 Codes taD part Z TOME 67 Values aud Coupling lihe tabs seiseanan a E A E N 69 Al COES EE 69 1255005 td 70 71 PINUNO 73 Lesson 75 Fixed subject lt 22 5 soa osa desseenussaaantateceuscdecasceceses 75 seduelice Id 77 EET DO LLL DIESE LEE 77 Optimisation 78 iDINVE ta DIG ODUM ete
28. a Gauss percentage 50 500 18 Periods week MANAA M 1 Unscheduled pris 1 10 2012 6 10 2012 Only C Periods per week 1 8 00 2 8 55 3 9 50 4 10 45 5 11 40 Text line MONDAY AIG lone ME Gauss Per Beginning End time New _ Scale 2 RI EG a Scale 2 1 Start time 3b 3b 4 Period label Monday 31 12 8 14 25 Monday 31 12 8 14 25 Timetable Display 209 Note The name of the period specitied in the grid view can be printed instead of the period number 5 5 9 Row headings The row headings e g start times can be customised under option Row heading on the General tab under lt Settings gt You can display the period number and or the period times In addition you can choose between single and multiple row display and specify the font type and size As always you will see an example of your settings in the bottom right hand corner of the preview pane 1b Class 1b Newton Timeta FN 1b 29 Periods week 1 Unscheduled prds 4 Type of heading Times and Period Time Format 2 Number of lines 1 3 Mo 3 Start time only Start and end time Period Number Anal 16 2
29. m 2 TX 5 5 4 4 Label couplings with a dot Label couplings with a dot Coupled lessons are marked with a dot in the period window 5 5 4 5 Label locked periods with a mark Label locked periods with a mark Manually locked periods are marked with an asterisk i 177 T He 07 7 _ m Curie Curie Marie pu Timetable Display 201 Arist Aristotle c zai L Time range Label couplings with dot Arist 26 Perods week unmy co Label locked periods with mark 5 5 4 6 Separate periods in case of clash Separate periods in case of clash Use this option to display conflicting periods see chapter Manual scheduling in separate cells on the screen the printout and the HTML output The example shows year 2 The courses clusters taking place in parallel are output as a clash Up to 6 clashes can be displayed next to each other per period For 7 or more clashes additional fields are required in the graphics editor see Settings Timetable Period gt 9 202 B12 pompare 4 rmn gt 5 58 range Timetable comparison 231 Periods week D o 0 Unscheduled prds 5482009 16 7 2010 Only modified timetables P L1 11 1 amp 14 uss NN MU G 813 055 002 062 es P L M L EK
30. 6 8 In addition to the class teacher room subject and footnote reference fields the following additional information can be displayed in the period window of a timetable 188 Field type Type of names Class Short name Teacher Room Subject 7 Lesson number Footnote reference 3 Full name Use alias 7 Special text for the lesson period Description Time request Lesson group Break supervision Number of students LEE Cluster simultaneous lessons 5 5 2 5 Lesson number Lesson number The unique lesson number used to designate the lesson can also be displayed as an additional item of information in the timetable 5 5 2 6 Special text Special text The special text field contains the text or the description entered for the lesson and the line text entered in the lesson details window The number of text rows can also be selected Timetable Display 189 golim miea da Time range Timetable comparison E 32 E 0 Unscheduled prds 917 996 2n13 Only modified timetables x Double per Block Per Teacher Subject Clags es Subject room Homeroom Text Callas 2 28 3 R2a 2 Calas AR 30 1 1 This is a very interesting voluntary exercise R3a p GA Gauss L No Tea
31. 66 2 4 4 Optimisation Unscheduled periods This value indicates how many periods of the current lesson have not yet been scheduled in the timetable Time range The Multi week timetable module allows you to set time restrictions for lessons Subject sequence Classes Subject Sequence Teachers As with master data there is also the field subject sequence for lessons Permitted entries are 1 9 for a positive subject sequence and A E for a negative subject sequence Please also see chapter Subject sequence in the User tips section Class Clash Code Class Clash Code CCC This code allows Untis to schedule two lessons at the same time even when the same class is involved both lessons Enter values 1 9 where a conflict is permissible between lessons with the same CCC and A H where a conflict is permissible between lessons with different non numeric CCCs Please also see chapter Subject sequence in the User tipssection Codes tab part 1 There is a large number of codes available with which you can define lessons more precisely Lessons Timetable Codes Values Coupling Une Locked E B Lock conditionally D Respect double periods m Marked I C No single periods I E Double pers span breaks R Place in a fringe period O Optional subject 5 Schedule class group later G No fringe period placement
32. 59 Can t Undo Strg 7 27 Can t Restore Strg Y Repeat trg Urnschalt Y Cut Strg X Copy Strg C Paste Strg V Paste Special Strg Umschalt V select Text Strg Umschalt I Selection Mode Select All Strg Changes Compare Document Bl amp Replace Strg F The Edit Paste function can also be used to export the legend Source Unknown source Selection Bitmap Timetable Display 235 j File Edit View Insert Table Tools Window Help it UHco gas 2 0 Mreneo liu 1 i la Class la Gauss Timetable Clal A 5 50 4 Lo as e u RS 3 85 Cn Arist PEG SH la lb For Girls Only Rub la lb Ander DS WS la Voluntary Exercise Gauss DS WS lb Curie TX TW la lb Hugo GEc Rla la lb 2a 2b 4 B BB 0 e 100 User Tips User tips This chapter describes additional options and useful settings not covered under master data and lessons These should help you to take full advantage of Untis in working with your timetables Settings Use the Settings menu to enter various other useful settings The most important of these will be introduced in the following section 236 Einstellungen Module Fensi Zeitraster Schuldaten Kalender Lizenzdaten
33. Ba Cad es 21 5 LJ m c 8 5 j 180 Italic j li ed Scale 5 1 210 5 6 5 6 1 Printing Printing timetables is effected via the lt Print gt or lt Print Prevew gt buttons Alternatively you can use the shortcut lt CTRL gt P Clicking on either option first displays the print selection window where you can make additional settings Click on lt OK gt to open the print dialogue or the page preview Create customised print views if you wish the printed versions of your timetables to differ from the screen display New print view Create a new timetable view see description under New based on the timetable that most resembles the print version you wish to create Assign a new descriptive name to the new timetable format e g TeacherTimetablePrint Customise the period display in the period window and in the row and column headings as described in the previous chapters As a general rule the print version will be identical to the screen display unless you customise the print versions or add additional information New timetable layout Name Full name Sacer nen eacher H L TesPunt Teacher Timetable Print EE real Tea M 1 Teacher 1 Tea V1 Teacher 1 1 schedule big Teal Teacher 10 10 Teacher 10 Teall Teacher 1
34. E Print heading on every page Column Heading Name Surname Non Teaching Periods Periods day Lunch break Max Standby 95 Gauss Gauss 0 3 2 6 1 2 0 New Newton 0 1 4 6 1 2 0 Hugo Hugo 0 1 4 7 1 2 0 Note Pagination Please note that the window also displays the pagination Thus the column PA in the figure would be printed on the second page 1 3 5 2 Print selection dialog This window contains settings that can also be found in Page layout lt Selection gt and lt Layout gt buttons Please note that further print fnctions are available via the combo boxdepending on the type of view 26 Print selection Classies 1 7 Type of list Data fields Data fields Day time requests Period time requests Teachers of the class Unspecified day requests OK These print functions are described in detail in the relevant chapter 1 4 Master data properties In principle all you need to do to construct a timetable automatically is to enter a name in the Name field As a general rule it is always preferable to leave a field empty if its meaning is at all unclear rather than to restrict the optimisation algorithm by entering a large amount of unnecessary data Note Do not enter too much at the beginning If you are unfamiliar with the application we would recommend that you only enter master data in small number of fields displayed in the standard grid view All other input options sh
35. Layout 01 Indivil Deletefield Alignfields 100 Font size Layout across the top 50 500 of names Start and end time Bold Shot name Font Aral 9 0 Column heading Day names head Rewheadng Periods heading ontents fields q Heading for indivi Heading individ TT bec Centre fields automatically talic d Full name ar E Use alias V Vertical Left aligned 2 Lesson number Right aligned Footnote reference Scale 5 1 Centred Special text 7 Time request 71 Lesson group C Cluster simultaneous lessons 1Subj 3 The next task is to arrange the three fields for subject teacher and room next to each other in such a way that they are easy to read First enlarge the period window by clicking on it the background will turn blue and dragging the edges until it is the desired size 4 Arrange the three fields as shown in the example Click on the field you wish to move While the field is blue the cursor will change to a cross allowing you to move the field with the cursor When all three fields have been arranged to your satisfaction confirm with OK 180 18ub 1Te 9 The timetable now displays the subject teacher and room for each period Sse MU Call Ria Ria MU DE Rub Ria 2 tub Hug Timetable Disp
36. Planung Stundenplan Berichte alb Gewichtung Optimierung Optimierte Plane Raum Optimierung 4 Diagnose Fixierter Unterricht Diagnosewerkzeuge F Planungsdialog Planungs Stundenplan Alle Stunden entplanen The room optimisation dialogue appears where you can specify if you wish to optimise locked and or off site rooms and if the room capacity should be taken into consideration Example step 5 Click on lt Start Room Optimisation gt Click on the button again when the room optimisation run finishes Raum Optimierung Auch Stunden optimieren ivl Auch dislozierte Stunden optimieren Ber cksichtigung der Raumkapazitat Stan Raum Optimierung As you can see the room optimisation tool has allocated the home room R1a for most of the lessons of class 1a and the designated subject room PE and Design for some of the lessons User Tips 279 an la Klasse la Gauss 44 1 EMG sal fa w FPS 1 30 Wochenstunden 19 03 4011 0 Nicht verplante 519 49 9 2011 24 9 2011 Klasse ri 19 9 Woche 1 36 Lehr Rm Zeit Schulwoche Callas Fla 1a 1 3 5 7 8 11 1 280 6 9 5 19 09 2011 1 al w achenstunden 36 992011 24 9 2011 19 9 Woche 138 Soe ap fe oe Pe Pe Pe
37. The Optimisation of room allocation weighting setting allows you to control the importance of the room weighting Caution If the slider control for this weighting setting is on position 5 extremely important or 4 very important and if the room weighting for the subject room is 4 a period cannot be scheduled if there is no suitable subject room available Optimisation of the off site rooms Controls the level of compliance with the specified walking times required to reach off site buildings external sites Please refer to chapter User tips Off site rooms for further details Take room capacity into consideration The optimisation tool and the room optimisation function generally attempt to allocate a room with a room capacityappropriate for the number of students in the lesson If this presents a problem the program searches for a room that is slightly larger than required In extreme cases the software may allocate a room that is slightly smaller than required 86 3 2 1 7 Period Distribution tab Teachers Teachers 2 Period Distribution Unimportant Extremely important The same subject cannot be taught more than once on the same day Avoid with double periods 2 periods week subjects not on consecutive days 3 periods week subjects not on consecutive days Even distribution of periods of a subject across the day Try to place the same lesson at the same time on different
38. 1 So 3 7 5 Klasse Caution If you lock a lesson for which all periods have not yet been scheduled the missing periods will be set at the beginning of optimisation but they cannot then be moved switched subsequently by the algorithm This results in significantly worse optimisation For this reason please only use this mark for lessons that have been fully scheduled 6 8 3 Locking master data You can also lock certain master data elements if for example the limited number of periods of a part time teacher are to be entered and locked manually In this case use the Lock X field that is available in all master data views Again it is not possible to remove the lock from periods locked in this way using the lt Lock period gt button 6 8 4 User Tips 267 H 12 T Klassen Klasse quus 19 JERTFA gt Kigese 1b Rib Hugo R2a Kigese 2b Andersen R2b Hesse Aristoteles R3a Kigese Sb Callas 1 Kigese 4 Nobel Ps BEE E 00000008 Em l 2 Fix Laligname AWoche wire I Locked lessons window As explained in the preceding chapters locks can be entered in different ways in Untis You can obtain a summary of all lessons locke
39. Ander 2 20 Rub 2a 2b 3a Hugo 2a 2b 3a Nobel DE 2a2b3a 2 1 DE 2 2 3 1 Warning Split up all Clicking on the lt Split up all gt button breaks up all class couplings This can have a drastic impact on teaching load distribution 58 2 3 6 If you only wish to split up a coupled lesson into all coupling rows but wish to retain class couplings mark all the rows concerned in the left section and click on the double headed arrow in the centre of the window Entering lessons using drag amp drop You can also use the Element Rollup function to enter lessons using drag amp drop You can access the Element Rollup function under Master Data Element Rollup or via the button of the same name in main toolbar Scheduling Timetable Teacher x Name Full name __ Gauss Gauss 22 New Newton Hugo Hugo Ander Andersen Arist Aristoteles Callas In the Element Rollup window you can choose between master data types and drag one or several elements into the lessons window Note Several elements You can hold the lt CTRL gt key pressed and highlight several elements which you can then drag into the lessons window together Class Full name QS Lessons Class 4 3 1 Class 5 p 3 4 15 Class __ FPE 2b C
40. gt Fr 1 Other lessons causing a clash Number of clashing lessons 2 Les 59 DE Cer Les 22 DE Ander Save with class clash Save with teacher clash Save with room clash Select all clashes The period details window displays all the elements of the lessons scheduled at this time Display conflicts in the timetable by activating the option Separate periods in case of clash Layout 2 tab under Timetable Settings Please also see chapter Layout 2 in the section Timetable display Each of these lessons can be selected and moved separately You can also move all lessons that lie on one position either as clashes or as a cluster in course planning Timetable in the cluster mode If you wish to switch the timetable to the cluster mode altogether then check Drag Drop Multiple lessons on tab Layout 2 in the timetable settings Manual Scheduling 127 Selection with the lt CTRL gt key If you usually wish to select just single lessons courses but occasionally you also wish to shift the whole cluster then press lt CTRL gt and click on the relevant position You can move all lessons in this period in a single operation Mo Di mi Jel e EERE EEE V ellil Fu 1317 Decoupling A coupled lesson can be decoupled direct in the timetable and the new lesson that is thereby created can be scheduled in another position Example The coupled lesson in periods 7 and 8 o
41. lt gt to switch between individual windows within Untis When the scheduling dialogue is open a purple rectangle highlights the active part of the scheduling dialogue 4 5 Manual Scheduling 149 Hugo 19 9 2012 30 6 2013 2b Callas D 1b Arist GEc Switch between the different parts of the window using F6 or lt SHIFT gt lt F6 gt In the upper part of the scheduling dialogue use ALT lt Left Arrow and ALT lt Right Arrow to move from tab to tab Within a tab use the TAB key to move between individual elements In the centre section of the scheduling dialogue use the cursor keys to control the cursor The following key combinations are also available lt CTRL gt Right Arrow last period of the week lt gt Left Arrow first period of the week ALT HOME first period of the day ALT END last period of the day lt CTRL gt Arrow Up first row lt CTRL gt Arrow Down last row lt CTRL gt Right Arrow next day lt CTRL gt Left Arrow previous day Various scheduling dialogue functions can also be invoked using the following shortcut keys lt INSERT gt Schedule period DEL gt De schedule period lt CTRL gt lt gt Delete activate lesson F7 Lock period lt CTRL gt ENTER New active lesson lt CTRL gt lt R gt Room dialogue lt CTRL gt lt SHIFT gt ENTER 2nd active lesson
42. 1 2 2 R3a 0 1 4 E 1 2 2 5 2 24092012 30 9 2012 82 81 2 SH1 Sports Hall 1 SH Sports Hall 2 PL Physics lab WS Workshop TW Textiles workshop Home Econ room Class Room Show affected windows Rib Class Room 1b R2a Class Room 2a R2b Class Room 2b R3a Class Room 3a Ps1 Pseudo Room 1 3b Ps Pseudo Room 2 4 dact The diagnosis indicates possible problems in the data or in the timetable However it might be that you have e g defined a lesson without a room In such cases you can either choose to ignore the entry in the diagnosis window and right click with the mouse to select Ignore infringement in order to mark the item as ignored If you also deactivate the option Display all infringements in the context menu any diagnosis items marked in this way will be hidden Optimisation 111 Timetable diagnosis s xm Type of diagnosis 24 09 2012 1203212 You have entered neither a Home Room nor a Subject Room for these LE lessons Diagnosis Wtg Num gt 1 Class 4 Teacher Weighting Lessons with teachers without rooms 7 Number 7 Room 2 i MEE ru RE S 5 click z etu 29 Calas Ignore this flaw s 46 Mabel Tem 53 p E v Show all flaws jauss he Do not show resolved flaws Arist allas Mabel Rub Cer Ga
43. B G1 C G1 52 17 057 081 015 m 108 043 031 051 005 EMEN AEN RC MSS MSS1 Ln RE2 RB3 RB4 RC MSS1 RZS1 B oro fmu os ie BK M E NobA LibWi 020 069 062 019 026 E 031 RZ BraLa 005 8 GKEG1 035 5515 gre 045 003 044 043 085 SKB 5 5 4 7 Sorting periods Sorting periods When several lessons take place in the same period on the same week day but in different weeks you can sort the lessons by start date using this function v Layout 01 Individual timetable with days Layout Period window Double periods like single periods Comb class names 2 5 gt 2 7 All class in one field v Label couplings with a dot Label locked mark 5 5 4 8 Cover planning block Cover planning block If you use the Cover planning module you can use the options listed here to influence how the changes are displayed 5 5 4 9 Use alias for details window legend Use alias for details window legend Displays the alias of the different elements in the timetable details window and the legend e g changes your short name MA to the common school name Maths please refer to chapter Alias names 5 5 4 10 DragDrop DragDrop Multiple lessons 5 5 4 11 Timetable Display 203 Please refer to chapter Scheduling in the timetable Scheduling with clashes DragDrop colours
44. Delete i e de schedule periods using one of the following options e double clicking on an active period e By clicking on the Delete period button By pressing the Delete key Viathe context menu right mouse button see example e Using drag amp drop in the period details window see chapter Deleting periods Deleting periods of a row Click on Delete periods of one row if you wish to delete the entire timetable row of a particular element e g class 1a Delete Activate lesson If you wish to delete a non active period and re schedule it immediately click on Delete Activate Lesson This de schedules the lesson and automatically activates it so that you can schedule it in different slot straight away Alternatively use the key combination lt CTRL gt X Scheduling periods with clashes Untis will warn you if you attempt to schedule a lesson that is already occupied by another class teacher or room In this case perform a clash as described in chapter Scheduling in the timetable Scheduling with clashes 4 4 3 4 4 4 3 5 Manual Scheduling 143 Moving periods with drag amp drop Periods in the scheduling dialogue can be moved in the same way as periods in the timetable and the scheduling timetable Click on a period in the scheduling dialogue and drag it away holding the left mouse button pressed All periods where the lesson can be scheduled are highlighted green in the lesson
45. Hugo Ria 2b The font size of the legend can be customised in the timetable settings i If you wish to exclude a certain lesson from the printed legend simply mark the lesson with the code L Not in legend Font size in Timetable Display 219 Lesson Printouts of class and teacher timetables can also include the lesson view Select the desired lesson view with the button lt L Tea gt or lt L Cla gt in the Lessons section of the Print details window The print settings specified for the lesson view will also apply to the printout The example shows the timetable of teacher Hugo complete with lesson distribution Hugo Hugo Victor Print details Individual timetable Timetables per page 1 Number of timetables horizontally 1 Number of timetables in a vertically One timetable for each week timetable for each week Lesson Lesson displ New page for each element splay Flacement of lessons to timetable 1 Number of weeks School week Coupling legend footnote Placemt of the legend Ma legend 1 Number of columns Print frames Use alias for abbreviations legend Abbreviations Teacher Subject Class es Subject room Hugo Callas Gauss Ander Rub Hugo Nobel 2 1 Hugo Hugo Hugo Hugo Hugo Hugo Hugo 1a 1b 2a 2b 2a 2b 3a 2a 2b 3a 2a 2b 3a 2a 2b 3a 2a 2b 3a 2a 2b 3a 2a 2b 3a 2a 3a 3b
46. Murmmer User Tips 305 If your screen does not display the tool bar please left click on the main tool bar and check the box Window Groups Hauptsymbolleiste Infa 5tundenplan Abteilungen Kursplanung Anpassen Now click on other button in the tool bar Each button has been assigned a different window arrangement 306 Datei Bearbeiten Stammdaten Unterricht Planung denplan Berichte Einstellungen Module Fenster 3 0 6000 GBR OID Unterricht Klasse la H FENIR ATA Ka OF tb Andersen t _ Zeitberech 151020012 2 2110202 _ 1510202 Crd Engabedaten Stundenplan Diagnose ost 4 Klasse Fach 1 mal pro Tag richt moglich Pos Zetwunsch im Mitlagspsusenbereich 4 Lehrer Unterncht mt Lebrem ohne Raum 2 Lehrer m seben Raum Unterrichtsfolgen Kursplanung Unterricht Zu viele Untemichte mit Prioritat NypiStd Wet Jst Lehrer Fach Klasse n Fachraum Stam 93 7 2 3 6 7 2 1 4 3 31 2 2 4 81 2 2 5 2 82 4 1 2 Li Mit F1 erhalten Sie Hilfe Mit F1 erhalten Sie Hilfe 0 DE St Unt UF NUM RF Tip Y ou can transfer the window groups from one file to another at any time To do this open the file into which you wish to import the settings and select File Import Export Timetable Input Forma
47. Rub Cer Callas Callas Cer Mu AR Bl ES 2 a B s je le jile a 1 3 3 4 Serial change Untis provides two ways of making serial changes Cursor marking the cursor over i e mark the desired range that the fields are highlighted blue Now enter the desired value without clicking This will be entered into each marked field Master Data 21 cus 56 E Hugo b p Andersen ans Lunch break Aristotle al Callas aria 11 2 1 Nobel 1 2 Rub Rubens au 1 2 Cer Cervantes igug 1 2 Curie Curie arie Ine 1 2 1 2 1 2 Teacher lt 1 2 1 2 Serial change function You will find the lt Serial change gt 5 button in the toolbar of the window Clicking on this button opens the serial change dialogue allowing you to enter the value to be changed in the Current content field and the new desired value in the New content field as Teachers Teacher Wane Gauss bres Serial Change Vict Current Content i Hugo Andersen New Content istil Aristotle Callas Rubens Nobel Cervantes Newton Curie Selection Oi 22 The change is always only effected elements displayed in the current window If you wish change to apply to all elements of this type check the option Whole file If you have flagged elements with the Marked m code you c
48. The Timetable taD 239 AA AEE 240 Licence Data ME 242 3 A a ON E ES 242 reali epar eai a ea aa A Aa a Ea a aaa AEREE 242 Unspecified FO QUES IS siii T 244 Copying time requests aa aaea anA 246 Deleting OC QU SUS e 247 tc cH 247 Colour eet 249 DEC CMS NOTED LEE EI S 249 S 251 DE 251 Clas 0 254 Type separated class components nisus 255 Class oyolbjet LPS 257 Defining core lessons and optionS nra eee cesa se pu aux ecwontwssestcccUeseasdeseuceecanessnseebevseessaececdes ex 257 the principle teet c 259 ES 262 8 LOCKING 264 e e 264 LOCKING IOS S GINS E 265
49. The external name is only used when several schools are created in a multi user database with shared inter school resources For more details please refer to chapter Shared resourcesin the MultiUser manual Classes The input fields for classes are arranged in tabs in the form view Depending on the number of additional modules you have installed the number of tabs displayed for master data elements may differ from the examples shown in this manual Class tab Timetable tab Codes Class time grid tab You will find the following input fields on the Class tab Master Data 31 General Class Timetable Values Students Class teacher ax Alias name 12 Female 2 Lessons table 26 Students Previous year s Time range Dept From Class level To Regular school Extemal name Male Female These fields allow you to enter the number of male and female students pupils in a class The two figures are added up automatically and displayed below the input fields These figures are only important for use with the room capacity function For further details on the room Capacity function please refer to chapter Room capacity Time range The entries for the time range are only displayed if you have licensed the Multi week timetable module and are described in the relevant manual Class teacher Several class teachers form teachers can be entered for a class This fie
50. corresponding weighting parameters Avoid errors with double period to 5 before using it e Please also note that to ensure the correct treatment of double periods data must be entered in the Double periods min max field e Setting the D code excludes the use of codes 2 and C C No single periods Setting the C code gives priority to scheduling the lesson in questions as block Single periods will be avoided if at all possible e This code is only useful for lessons with more than 6 periods per week e Codes 2 C and D are mutually exclusive R Place in a fringe period Use this option to specify lessons that should be scheduled in fringe periods in the same way as fringe lessons The attribute ensures that lessons marked in this way are scheduled preferentially at the beginning or the end of a school day or half day depending on the timetable Please also refer to chapter User tips Fringe periods and optional subjects 2 4 6 2 4 7 Lessons 69 S Schedule class group later You can change the scheduling priority for the lessons when using class groups The code instructs the optimisation tool to leave the scheduling of these lessons until after other classes of the same class group have been scheduled e Use this code only when you are familiar with working with class groups 2 Subject more than once day The Untis optimisation algorithm assumes that a subject should only be schedule
51. is a dependent weighting item since it depends on data entered under Periods day Min Max on the Timetable tab under Master Data Teachers e g 2 4 The weighting determines the level of importance of these settings i e the degree of compliance with the settings Leaving the field empty means that the weighting has no effect on the optimisation process Independent weighting points by contrast involve general settings such as Avoid non teaching periods NTPs or Avoid having just one period in a half day for teachers since window periods and single periods do not require additional specifications to be entered under master data or lessons The weighting settings can be accessed the menu item Scheduling Weighting The weighting dialogue that is then displayed contains the different weighting parameters sorted by topic and organised on a number of different tabs Increase or decrease individual weighting settings by using the slider provided From left to right the weighting sliders offer the following 6 levels of importance Position O unimportant e Position 1 not very important Position 2 fairly important e Position 3 important 3 2 1 Optimisation 79 e Position 4 very important e Position 5 extremely important Teachers 1 Nain Subjects Unimportant Extremely important Avoid having just one period in a half day for teachers Optimisation of NTPs for teachers Avoid creating dou
52. 1 Periods day Min Andersen 0 1 Codes Arist Aristotle 0 1 Value calculation Callas Callas 0 1 Break supervision Nobel Nobel 0 1 Cover planning Rubens 0 1 Counter Cervantes 0 1 0 1 Es s 3 S EI IST Teacher From the form view Move the cursor in the Form view to the desired item until a four headed arrow is displayed You can now use drag amp drop to drag this item into the grid view where it will be displayed as a column 16 1 3 3 2 48 Classes Class 3 1 5 8 d Full name E Drop 5 us WI UTI 1b Clase 1b Newton 2 Class 2a Hugo 2b Class 2b Andersen Class Aristotle 3b Class 3b Callas Class 1b Newton 4 Class 4 Nobel Class 2a Hugo Class 2b Andersen Class Aristotle Class 3b Callas Class 4 Nobel If you wish to hide the column hold the lt CTRL gt key pressed and drag it from the grid view at the top to the form view at the bottom Sorting There are three sorting options available to you Manual sorting using drag amp drop If you wish to re order elements simply click in the first grey column of the element that you wish to rearrange and hold the left mouse button pressed Now drag the element to the desired position in the list You can also change the order of the columns using drag amp d
53. 1 and 9 Hauptgebaude Au enstelle 1 Au enstelle 2 E J i 4 2 6000000 p 14 J TEE E lt dures a ennz 1 Std 08 00 08 15 08 25 td 09 00 09 15 09 25 td 10 00 10 15 10 25 4 Std 11 00 11 15 11 25 uejnulw Ua NUI OL Beginnzeit Your school has two off site locations The first is a 15 minute walk away from the main building the second a 10 minute walk away from the first off site location Enter a value for each off site room as described above to enable Untis to schedule the teacher as follows Period 1 main building Period 2 off site location 1 Period 3 off site location 2 Untis allocates one free period for the return from one of the off site buildings to the main building or from off site location 2 to off site location 1 Untis takes into account e The walking times for teachers and students to off site subject rooms and classrooms e The walking times for teachers and students from off site subject rooms and classrooms back to the main building It is advisable to reduce the number of times teachers and students are obliged to move between main and off site buildings to an absolute minimum The following example shows how to do this For teachers who teach both in the main building and at off site locations enter the number 1 under Subject sequence Teachers for lessons that take place in the main building and the number 2 for lessons that take place in the off site
54. 3b 4 legend can be printed for abbreviations used for subjects and or teachers The following example shows a legend containing the short and the full names of subjects 220 5 6 6 Class 1a Gauss Timetables per page Number of timetables horizontally 1 Number of timetables in a vertically One timetable for each week One timetable for each week New page for each element 1 Number of weeks School week Coupling legend footnote Placemt of the legend No legend 1 Number of columns Print frames Use alias for abbreviations legend Details overview timetables Saturday ta Cer 11a GE Hug Rta H2 H1 Name Full name AR BI Art Biology German Design English Geography and Economics Mathematics Music Boys PE Girls PE Religious Education Textiles Gruber amp Petters Software The following print options are available for overview timetable formats 11 20 and 30 Print details Number of rowsy columns per page 32 Rows classes teachers per page 15 Columns weekly periods per page Only whole days on one page single days on one page Header absences Teachers With absence reasons Classes Number of rows columns per page Intermediate headings 0 After each nth line After each mith column After every day Heading prior to the following elements Entry similar to C
55. 6 periods can accommodate 2 blocks of 3 periods each On the other hand if a block of periods is slightly shorter than the sum of the single periods for instance because there are no breaks between periods students will be able to leave school early or start school later than the normal start time Time Requests tab Time Requests tab Teachers 1 Teachers 2 2 _ Classes ETE Period Distribution Requests Unimportant Extremely important Time requests for teachers Time requests for classes Time requests for subjects Time requests for rooms Time requests for lesson periads You can enter time requests in the master data or in lessons windows by clicking on the corresponding button in the toolbar Please refer to chapter User tips Time requests for further details Time requests for teachers Controls compliance with time requests specified under Master Data Teachers Time requests for classes Controls compliance with time requests specified under Master Data Classes 88 Time requests for subjects Controls compliance with time requests specified under Master Data Subjects Time requests for rooms Controls compliance with time requests specified under Master Data Rooms Time requests for lesson periods Controls time requestsspecified under lessons 3 2 1 9 Analysis tab Number 15 Unimportant Extremely important A well balanced dist
56. APRS Ra d Klbe Wst Lehrer Fach Fachraum Stammraum Dopp Std Block 11 4 1 2 Hugo 1a 1b 2a 2b Ria B 75 2 2 gd 2 2 g4 2 1 18 38 41 48 59 B5 ati g5 calas Rub Curie Huga Callas Callas Mobel r 2 2 1 2 1 2 2 4 4 2 4 Mew bo Note If this condition cannot be met optimisation will attempt as in the example to share the physics laboratory equitably among all classes with a claim on it Let us assume that the physics laboratory is not free for one of the two periods in which optimisation attempts to schedule physics lessons In this case room optimisation would schedule these periods in the home room R2a in our example The timetable periods detail window will then indicate that room R2a has been allocated instead of the desired Phys in parentheses As a general rule if the desired subject room is not free room optimisation will ensure that the period in question is held in the home room Please note that you could specify a different room to relocate lessons for each individual lesson if the desired subject room is not available 282 QD 2a Klasse 2 Huge Stundenplan kla HTML 2 9 2 6 sss 2a zeltbereich 5 tundenplanyvergleich 32 Wochenstunden H aktiv icu Std 1992011 30 6 2012 Mur ge nderte Plane
57. Daily Fr Break means that Untis will attempt to keep periods 1 and 2 on Tuesday free for teacher i e a total a total of 4 free periods Teacher optimisation code The teacher optimisation code is important when optimisation is performed using variable teacher assignment 42 1 4 4 3 Permissible entries are either numbers 1 to 9 or letters A Z Entering a number means that during optimisation with variable teacher assignment the relevant teacher s lessons can only be exchanged with those of another teacher who shares the same optimisation code On the other hand entering a letter results in lessons only being exchanged with teachers with a different or no optimisation code Codes H Sched a m p m not both Schedule half days only This function ensures that lessons cannot be scheduled in the morning AND in the afternoon of the same day Y Keep curr loading pattern Activate this option if you want to block the allocation of a teacher before the first and after the last periods already scheduled for the half day This means that a subsequent optimisation run ignores the teacher for the periods outside the given range You will find an example of how to use this field correctly in chapter Master data properties Classes Not in 1st and last period You can use this code to avoid a teacher being scheduled in the first and last periods of a day Scheduling Weighting Time Requests Time requests for teacher
58. E 141 FUNK TOME I e 141 Scheedung DEMOGS 142 niet es 142 Scheduling periods w IthiclasTies oca o 142 Moving periods w ith drag amp 143 WINGO MNT 143 cue fr hss ms E TTL a 144 DIS playing allernativ G F COINS Na ne im E um 144 Activate New IES S Oli 145 HOCKING DETIOGS vaca P 145 e ME 145 ASSESSING as e e erm pipi ER te perdis E e va a enu 145 Replacing teaches 146 DIS DIY TUNGOR S 147 Displaying all teachers of a Cas Bst itus 0e Hao e EIUS 147 Dis play all classes teachers and FOOIS 5 api o repe e e e a te e xta pag e pP ahs 147 ENS Play a Ege ce MT 147 Bs
59. Gauss Timetable Cla 2 gpp la Time range Timetable comparison A 27 Perinds week H Active 3 Unscheduled pers 99 2011 30 6 2012 Only modified timetables 2 settings Feriod window Allocate Delete this room Copy in ATML forriat yt Class Gauss Timetable 191 L Mo Subj Rm 1 E Time range Timetable comparison 33 Arist 1 35 4 H Active 3 3 Unscheduled pers 199 2011 30 6 2012 Only modified timetables ml 1 MU Callas Ria Ger Ria 2 MU Callas Ria a Nobel Ria 3 Cer Ria AR Callas R1a DE Rul a DE Rub Ria si 1 EN ol o T Rei 8 __ 2 L Mo Subj Rm Time School week Stud Special tet Cluster Line text 2 33 Arist Ria 1a 1 41 28 3 Layout 1 The settings on the Layout 1 tab under lt Settings gt can be used to change the timetable display on the screen and the printout The settings offer options for customising the layout of headings e g weekday period number scheduled periods and free periods 196 Line before following periods Show a m p m division line Division line between the days Double line before periods periods
60. I OW 147 SHOW ICS SOMM COIOUI S sisi 147 SS LUNGS PM 148 Displaying a particular 148 CYS P 148 Swapping OC Tl OCS ante ere 149 Suggested SWANS RP ER 150 CONSECUTIVE SW ADS tel vga a Sud e Use cae deme ua d va 150 Chane Swaps ei deed EM 152 Schedulimnd half ap NEUE 154 E 155 Timetable Display 155 unica ue eect eu n ERU a autetn 155 WV cto 155 Selection windoOW Aot 158 AMETS 158 Period details WAN GOW ATE ORO
61. Lesson planning module where you can enter the minimum and maximum number of periods the subject should be taught per week if at all Subj Sequ Teachers The numbers 1 9 direct the software to construct teacher timetables where subjects with the same number are scheduled in consecutive periods The letters A F prevent the software from scheduling subjects in consecutive periods Please also see chapter Subject sequence under User tips Subj Sequ Classes The numbers 1 9 direct the software to construct class timetables where subjects with the same number are scheduled in consecutive periods The letters A F prevent the software from scheduling subjects in consecutive periods Please also see chapter Subject sequence under User tips 1 4 6 Students There is an additional master data element if you use the Students timetables module students If you do not use the module the menu item will be deactivated Note In some school systems or at some class levels it is not the class that determines the lessons Instead 1 4 7 Master Data 47 students can select the courses they wish to take depending on their preferences This results in students having their own individual timetables depending on the courses they choose Untis provides two modules to help you manage these scheduling tasks Student timetables and Course scheduling The use of student timetables is useful when the majority of lessons take place for the
62. Periods can easily be moved from one slot in the timetable to another using drag amp drop Empty green cells denote slots in the timetable where a lesson may be scheduled without risk of conflict The different shades of green indicate the suitability of the positions for the dragged lesson The darker the better The evaluation depends on the parameters you have entered time requests double periods weighting etc Red fields indicate that the scheduling would be possible without clashes but the timetable would be significantly worse because of e g a blocking time request 3 The details window shows which element is blocked The timetable details window shows which element is blocked 122 4 2 4 Subj Rm Tu 8 3 Cells highlighted purple indicate that the room allocated to the lesson is not available Move double periods and lesson blocks in the same way as you would move single periods However if you only want to move one period of a lesson block or a double period press the Ctrl key prior to selecting the period you want to schedule This means that the periods are then displayed as single periods and can be moved individually Swapping periods Periods highlighted green green cells occupied by a period can be swapped with other periods highlighted green Drop a period on a green cell and a window will appear where you can specify if you wish to swap the period
63. Subj Rm Cla Time Special text 43 Callas AR R3a 3a 3b This is avery interesting voluntary exercise Ander R1a Ps1 3b 5 5 2 7 Text for the lesson period Displaying this field in the timetable allows text relating to each period to be entered direct in the timetable right click the period concerned and select the option for the lesson period The text entered here will only be displayed in this period of the lesson even if several periods of the lesson are scheduled 190 P DER Timetable comparison H Active Settings Period window Text forthe lesson period Lessons 294 10 10 05 This text is assigened to a certain period of a lesson 10 50 Allocate Delete this room 10 55 De coupling Timetable period standard format Text for the lesson period Copy in HTML format 10 15 35 16 15 5 5 2 8 Description Description Besides the text the description entered for the lesson is also displayed 5 5 2 9 Time requests Time requests The time requests entered in the master data for the element in question can be displayed in the timetable either in colour or in black white Timetable Display 191 New Newton tase GP ES BD Time range 5 5 2 10 Lesson group Lesson group Displays the lesson group assigned to the lesson for use with the Multi week timetable module The example shows the DS lesson in weeks o
64. T M 4 Tamahae 3 E3 E SIE 178 1a Class 1 Gauss 4 c Ew BPE Time range 28 Pernods week 2 eens 1792012 296 2012 5 5 2 Timetable period window The next steps describe how to modify the contents of the period window timetable period 5 5 2 1 Several fields timetable period window Several fields timetable period window 1 Open the new timetable view or open the demo gpn file and open Timetable Classes click on Settings and select Period window This will open the graphics editor that can be used to modify the contents of the timetable period window Currently only the subject is displayed in the period 2 n addition to the subject you now wish to display the teacher and the room of the lesson Click on New field In the Field type section select Teacher and click on OK Repeat the same process for the room Timetable Display 179 g Layout 01 Period window Contents fields of a teachin all ok Cms Hb of Timetable Timetable period standard format POTESTAS 9 Class TT Students Field type Subject Short name 48 Layout 01 Individual timetable wit Teacher TT 8 iix dades 7 Room TT Number in coupling 1 Selection range Layout 1 View CSV Class Screen View New field v Change field
65. Wyst Jst Lehrer Fach Klasse n Fachraum Stammraurm gr Gauss Mathematik ga Goethe Deutsch sah SaN 99 Callas Musik The timetable of both class components can then be combined in a single view In example below the combined class name 5aCM is used for all lessons attended by students of both class components see chapter Timetable construction Note You can deactivate this behaviour for individual timetable formats by checking the box Display main classes separately on the Layout 2 tab under Timetable settings Stundenplan 2005 2006 Testschule D E M O U ntis 201 2 Gilt ab 10 Oktober F r und Test Gesamtstundenplan f r beide Gruppen Dienst Mw Dom Fretag Mat Gaus Goet D Goet Mus Calla R5a 1 R5a 2 R54 2 R5a J Mat Gaus Goet Mat Gaus Mus Calla 1 R5a R5a 1 Roa 3 3 Goet Gaus D oat 2 Raa 1 R5a 2 Gaus 6 7 6 7 1 User Tips 257 Class groups By default the Untis standard software package optimises school timetables for schools based on class structure i e where each student is assigned to one particular class and the lessons scheduled for the student are determined completely by his or her class By default setting the Untis standard software package optimises school timetables for schools based on class structure i e where each student is assigned
66. ade H BSR Rc Y i9 ORE 9 5 00 5 43 2 2 Ander DS 20 2 WS E 3a3b WS 3 3 1 2 2 teacher For use with the Lesson Planning module This function enables the software to search for a suitably qualified teacher for the lessons for which this function is active L Mo UnSc Per rrsPrds Teacher Subject Class es Subject room Home room Double per Block 4 1 em 1215222 23 F3 2 2 31 33 3 3 1 2 3 Settings The automated teacher swap function is controlled via the optimisation dialogue The following settings are available 96 Teacher assignment during optimisation optimisation of teach assign No swap with other subjects Swap only less with equal periods Swap only within one class level Re assign original teachers No optimisation of teacher assignment Checking this box deactivates the teacher swap function All V Variable teacher codes will be ignored The following two input options are only available for use with the Lesson Planning module No swap with other subjects Teachers can only be swapped between lessons of the same subject Swap only lessons with equal periods Teachers can only be swapped between lessons with the same number of periods Swap only within one class level If this option is activated lessons can only be swapped between variable teachers when the classes involved in the lessons are at the same level in
67. all fields with content This a very useful function that is used to temporarily activate all columns which contain at least one entry Clicking on this button a second time restores the window to its original state Lock this display If this function is active button pressed the view in question will not be affected by events taking place in other windows Automatic synchronisation is deactivated Time requests This functions is used to enter time requests The increments for time requests for elements range from 2 total block to 3 which indicates a strong desire for the element to be scheduled Since time requests are of major significance for all elements and for lessons there is a chapter Time requests dedicated to this subject under User tips Colour coding Use this button to assign any desired foreground and background colour to an element or lesson These colours will be used to for screen element display but not printing for standard timetable printing and for the display of planning tools Scheduling dialogue Scheduling timetable Other Untis modules such as the Cover planning module also display elements in colour at the appropriate places Colouring several elements Master Data 13 You can specify the colour coding for several elements in one operation by first marking them with the cursor and then clicking on the lt Colour coding gt button Note Deactivating colours for printing If you w
68. at the same time Timetable comparison It is often useful and necessary to compare timetables with each other for instance when you implement manual changes or when you want to compare different versions of your timetable after the completion of several optimisation runs For this purpose Untis provides the function Timetable comparison described in this chapter User Tips 297 First the chapter will introduce a number of settings options relevant for timetable comparisons e Comprehensive overviews i e two timetables with format 20 or 30 provide an overview of the timetables of the entire school 6 14 1 Timetable tab Under Settings Miscellaneous open the settings dialogue and select the Timetable tab Here you will find an input block with different settings for comparing timetables EE _ Autolnfa Dateiablage Stundenplan Wertrechnung 33 Stundenplan ersion Stundenplanvergleich ohne R ume Detaillierter Vergleich ber Kopplungen Klassenunterschiede wirken nicht auf Klassen Vergleich ohne Fensterteilung 7 Horizontale Fensterteilung Vertikale Fensterteilung Datumesynchronisation Bei Petiodenwechsel Stundenplan auf Periodenbeginn stellen Drag Drop in den Stundenplanen aktiviereri The following settings options are available Without rooms Check this box if you want the software to ignore indivdual rooms during the timetable comparison Detailed comparison for
69. can give penalty points for any double NTP scheduled by the software during optimisation Respect lunch breaks for teachers Works in connection with the minimum and maximum values for lunch break entered under Master Data Teachers Respect the subject sequence for teachers Controls the level of importance of the subject sequence codes entered under Lessons Teachers Master Data Subjects Please refer to chapter User tips Subject sequences for further details Respect breaks at beginning and end of day Controls the level of importance of breaks between days entered on the Timetable tab under Master Data Teachers Please refer to chapter Master data properties for further details on breaks between days Optimisation 81 3 2 1 2 Teachers 2 tab pect the maximum and minimum number of periods per day for teachers Respect the maximum number of consecutive periods per day Periods in last moming slot 0 Maximum Respect the maximum and minimum number of periods per day for teachers Controls how the maximum and minimum number of periods per day for teachers set under Master Data Teachers will be respected Respect the maximum number of consecutive periods per day Controls how the maximum number of consecutive periods per day set under Master Data Teachers will be respected Input block Periods in last morning slot Maximum Teachers scheduled to have lessons on the last period of the morning are
70. double periods Caution You should only use flag explicitly in exceptional cases or not at all Excessive use will impair optimisation results 2 periods week subjects not on consecutive days This weighting factor refers to lessons with 2 period blocks single double or block periods and is intended to ensure that lessons are distributed evenly over the week A high weighting factor prevents 3 2 1 8 Optimisation 87 the periods being held on consecutive days It also prevents a block from being scheduled with one lesson on the last day of the week and the other on the first day of the week 3 periods week subjects not on consecutive days This weighting applies in the same way as the previous one but for 3 period blocks Even distribution of periods of a subject across the day If for example a class has a subject in the third period on Mondays the third period should be avoided on other days of the week This weighting setting controls the importance of the rule Try to place the same lesson at the same time on different days If for example a class has a subject in the third period on Mondays the third period on other days should also be selected for this subject This weighting setting controls the importance of the rule Large blocks in fringe periods on half days It is often desirable to schedule block periods at the beginning or end of a half day for a variety of reasons For example a half day consisting of
71. for the room entered for the lesson Alt HRm gt The room in question is an alternative room for home room of the class 4 Now select a room e g R1a and click on the Allocate rm button Room 1 will now allocated instead of the workshop 5 Click the second row in left pane and substitute the room TW with another room e g Instead of using the Allocate rm button you can allocate the new room with a double click Manual Scheduling 137 Allocate Delete this room Allocate the room to i meene S the block Lessons 7 Tu 7 Tu 8 Also show occupied rooms Available rooms Rm Rm HRM E TW Curie o 3 3 E31 3 E31 3 E31 s o 3 3 E31 3 E31 3 88 The scheduling timetable details window will now display the newly allocated rooms for periods 7 and 8 The original rooms entered for the lesson appear in parentheses Ander DS Ria WS Gauss DS R1a WS 1b Curie TX PL TW 1a 1b You can use Delete room to delete a room that has already been scheduled If you select the option Also show occupied rooms in the room allocation dialogue you will also see those rooms which are occupied in the current period If you wish to assign one of these rooms you can e create a room conflict e force a lesson currently scheduled in the room from the room or e perform a room swap 138 4 3 7 4 4 4 4 1 Alloc
72. function can be found in chapter Scheduling timetable Allocating rooms Tip 2 E All alterations to the timetable can be undone step by step by clicking on the Undo button Changing rooms in the overview timetable As an alternative to the room allocation dialogue you can also alter rooms in the room overvew timetables Simply drag the period from one room to another If the room is already occupied a room swap will take place 130 Tu Textiles workshop Timetable Roo Bea 8 5 Tw Time range Timetable 2 Pernods week H Active 19 9 2011 30 6 2012 Only modified timetables Lil Monday 3 1 1 b 2 Rub Rub Rub 4 3 1 1 2 2 SH Curi Arist Arist Arist PEG PEG PEG PEG 3b PL m D OS 3b 1 cur cm Curl 6 TX TX 1 Ria 4rist Calla es Sem Arist Hem Calla DE AR 4 4 2 8 Planning in overview timetables You are not limited to the single timetables for manual planning You can also use the overvew timetables for classes and teachers This helps you keep an overview of all teachers and classes 4 3 Manual Scheduling 131 T 1 Class 1 lt Timetable Cla20 9 SRL Timetable comparison H Active Only modified timetables Tuesday Wednesday Thursday te ES 05 J
73. grouping the stack around the desired position in the timetable After right clicking and selecting Re group unsched prds the stacks will be automatically repositioned Manual Scheduling 119 90 m table lt 5 Ss s 2a range Timetable comparison 2 range Timetable comparison 1a 3 1a 0 Periods week H Active 30 Unscheduled prds 1792012 29 6 2013 Only modified timetable Active Lj 30 Unscheduled prds 179 2012 29 6 2013 Only modified timetables Settings E Re group unsched prds Timetable period standard format Copy in HTML format L No Tea Subj Rm 3 a Alternatively you can schedule the periods from the lessons window To do this click on the relevant period in the Unsched Prds column and use drag amp drop to position it in the timetable TH TOSTADO L No Te UnSc Per rrsPrds Teacher Subject Class es Subject roo Home room 11 4 1 2 2 Hugo f amp a 1a 1b 2a 2b R1a 7 23182 2 73 220 3 3 31 5 4 Class 33 1 Room allocation Lesson cells highlighted purple indicate that it is possible to schedule the lesson without a conflict as far 120 4 2 2 as class and teacher are concerned but that room availability i e room allocated
74. groups e g in Math The subjects listed would have to be schedule on more days per class than there 24092012 3092012 Input Data Timetable Diagnosis Wig Al gt 1 Subject only once per day not possible 4 2 Positive time request during lunch break 4 40 Show affected windows Teacher 3 E Room 2 E Lesson sequences E Course scheduling t Lessons 1 Lessons Class 00 1 10 Snc E L Mo UnSc frePrds Teacher Subject Classfes 33 61 2 Grist Fh 13 Huber 11 4 1 2 53 61 282 5 1a 1b 2a 2b R1a 2 Ria 2 3 LNo Possible solutions for this concrete example Set up double periods or block conditions Activate the 2 More than once day option for the subject ST in the subjects master data e Change the subject name of one of the lessons taught e g ST for special tuition in German 3 4 7 Overall diagnosis The overall diagnosis function provides an overview of the classes and teachers that have ended up with the worst timetables measured against your settings It is accessed Scheduling diagnostic tools Overall diagnosis As with the diagnosis function the overall diagnosis function applies to only one week Depending on the setting class or teacher the window lists all the elements of your school
75. into your timetable see example below Text Description You can assign a text and a description of your choice to each master data element via Master Data Descriptions and instruct the software to include these details in the headings of printouts The example shows a heading containing the text and description entered under the master data for class 1a The two fields are arranged side by side The maximum number of characters has been extended to 15 and the font style set to bold 212 ut l Period window Heading f E E RS type Prnt individua TE ld type 0 Field type Type of names Left aligned Bold Change field 7 Short name Short name Right aligned E Full name Apply Delete field Name according to Underiined Report Settings Department 7 Class teacher 7 Time range 7 Fixed constant text Test school DEMO Timetable 2012 2013 Far and test Valid from 10 October Class 1b Newton Class 2 Class 2b Andersen Class 3a Aristotle Class 3b Callas Class 4 Nobel Gruber amp Petters Department Allows you to include the name of a department in the heading of printed timetables useful when working with department timetables Class teacher Allows you to include the name of the class teacher entered under the master data of a class in the heading on printed cl
76. lt F8 gt Alternative room lt Insert gt Schedule period lt Delete gt De schedule period Ctrl X Delete activate lesson F7 Lock period Ctrl Enter New active lesson Ctrl lt R gt Room dialogue Ctrl Shift Enter 2nd active lesson F8 Alternative room Swapping periods In addition to the period swap function using drag amp drop the scheduling dialogue and to a limited extent the scheduling timetable offers additional functions for swapping already scheduled periods Use these functions when the timetable requires further improvements e Suggested swaps e Consecutive swaps e Chained swaps 150 4 5 1 4 5 2 Suggested swaps This function offers swap suggestions for a cursor selected period on a class timetable To this end Untis evaluates the timetable based on your weighting settings and indicates if the quality of the timetable would be better or worse Open this function by clicking on the Suggested swaps gt button in the scheduling dialogue 2 These functions are described in chapter Scheduling periods in the timetable Swapping periods In practice you may want to move a lesson to a different slot on the timetable already occupied by another lesson This lesson would be displaced and would have to be moved to yet another slot The same swap rules also apply to the second lesson either the software finds a suitable slot for the lesson on the time
77. or if you wish to create a conflict Manual Scheduling 123 Save block Lessons 67 Tu 3 gt Tu 1 Other lessons causing a clash Number of clashing lessons 1 Les 62 EN Cer Save with class clash Save with teacher clash Save with room clash Select all cashes Swap suggestions Swap suggestions can be displayed the Suggested swaps function in the timetable window 2 way and 3 way swaps are suggested for the class The column indicates whether the timetable would be improve positive values or deteriorate negative values based on the data entered The Conseqnc column displays the worst conflict that the swap in question would cause if the timetable is likely to see a deterioration If on the other hand the timetable is likely to see an improvement positive value in the Gain column the category where the largest improvement is likely to take place will be displayed Possible swap suggestions are indicated in the timetable by red arrows Clicking on the Swap button performs the selected swap 124 E Q s cese Aristoto TH Consegne Swaps Bajs bpE i O 2 way Day time requests Day time requests ERES Both Day time requests With class leaps Day time requests Only different teachers Subject twice a day Show details Subject twice a day Subject twice a day NTPs 0 Subject twice a day Subject twice a day 2 WTPs 3 NTPs NTP
78. printed reports This entry is optional but recommended Text Explanatory text can be entered for each element Description Descriptions are master data in their own right with Short name and full name They make sense when descriptions apply to several elements You select to see the short or full name of the relevant descriptions when printing elements and in views Statistics codes You can define any number of statistics codes separated by commas for each element You can for example create well defined sub categories for printed reports using these statistics codes Please refer to chapter Filtering for more information Marked m The Marked m code can be set for any element For certain functions such as printing timetables or master data or serial changes you can specify whether only the marked elements should be selected for editing 28 1 4 2 Full name Class Gauss Class 1b Newton Class 2a Hugo Class 2b Andersen Class Aristotle Class 3b Callas Print selection Lock X Lessons containing an element that is locked will be frozen in the timetable The lesson periods will not be moved during subsequent optimisation Ignore 1 Lessons containing an element for which the flag has been set will be ignored the timetable i e it will be neither scheduled nor displayed The period value of the lesson will however be included when calculating totals
79. properties 61 Lesson sequences 75 Lessons 48 Lessons tab 62 List of teacherteams 116 locations 287 Locked lessons 70 Locked lessons window 267 Locking 264 310 lunch break 82 lunch breaks 80 main building 287 Main subjects 84 290 Main Subjects tab 84 Master class 262 N non teaching periods NTPs 82 NIPs 80 sO Off site codes 297 off site location 287 Off site rooms 287 one period 80 optimisation 78 Optimisation of room allocation 85 Optimisation strategy 91 Optional subject 289 Optional subjects and fringe periods 289 Options 105 Overall diagnosis 112 Percentage planning 102 Period Distribution tab 86 Period time requests 73 Periods in this subject room 64 Periods week 62 Planned lessons 48 Printing 73 pseudo room 268 R Rooms tab 85 Scheduling priority 64 School data 236 Selection window 106 Sequence in a week 77 Simultaneous lessons 77 Starting timetable comparison 298 Statistical code 62 Strategies 98 Strategy A fast optimisation 98 Strategy B Intensive optimisation 98 Strategy D complex placement 99 Strategy E overnight optimisation 99 Subject group 62 subject sequence for teachers 80 Subjects tab 83 ae Teacher optimisation code 64 97 Teacher suggestion 71 Teachers 1 tab 80 Teachers 2 tab 81 Text 62 The accompanying window 99 The lesson window 49 The process of timetable comparison 300 Time Grid 236 Ti
80. respects timetables of both class components in a single timetable it can be useful to output the To do this enter the combined class name of the classes whose timetables you want to print on a single timetable in the Master class TT print out field under Master Data Classes 226 Full j Grp No Room 103 The example shows a class with a science 10a_S group and a languages group 10a_L The period details window shows that the students in the science group 10a_S are scheduled to have a Physics lesson on Monday period 2 while the students of the Languages group 10a_L are scheduled to have Latin The combined name of the class is 10a The screen display shows the names of all class components 10a 10a_S 10 1 Timetable Display 227 Timetable a Cacti The timetable printout contains all the information of the class components a single timetable for class 10a 228 10a Class 10a Monda Tuesd Friday A g Note If you wish to prevent timetables from being combined for specific timetable layouts deactivate the option Show master classes separately on the Layout 2 tab under Settings 5 6 11 Timetables in HTML format You can print out timetables in HTML format in order to make them available in your school s intranet or on the Internet Creating timetables in HTML format is similar to creating printout
81. row When the arrow passes over a scheduled period the details of the lesson automatically appear in the period details window For purposes of clarity red arrow markings show the possible slots in the timetable where the lesson can be moved This enables you to see at a glance if the move would be advantageous for classes and or teachers Drop the period in a suitable slot e g Fri 5 by releasing the left mouse button Periods marked with are available for swapping Les 67 Scheduling dialogue gt 1 ft 30 2 1 R3a 4 ABA Class Aristotle Bas sla e Time range OD L No Subj Rm Time L No Tea Subj Rm Time 67 Cer R3a 3a 2 Undo Undo Each planning step carried out in the timetable or the scheduling timetable is logged on the History tab and can be undone step by step using the lt Undo gt button Clicking on lt Delete gt will delete all the planning steps shown in the list 144 8 Scheduling dialogue Em Hm music 5 5 Lessons lt nschedile v 19 9 2012 30 6 2013 Mutti Drag 4 4 3 6 Allocating rooms Allocating rooms Use the lt Allocate Delete room gt option in the context menu of the scheduling dialogue accessi
82. row by row The elements are sorted by the Points column The points are an evaluation of the quality of the timetable for the element in question A high number of points indicates a poor timetable The other columns display the three periods with the worst assessment for each element The figure indicates that the 6th period on Tuesday is the worst period for class 4 Clicking on the points score displays why the period has such a poor valuation in the Reason column An accompanying timetable will also switch display automatically to the period in question The example indicates the reason as one period in half day A better valuation could be achieved by scheduling an additional period on the same afternoon Optimisation 113 8 6 Overall diagnosis 2409212 Class es School week 7 Penalty points total 12 707 Total unsch per The het pup on a half day H 50 Just one period on a half day F b 247 Subject twice a day Sa 1 140 Subject twice day Sa 1 140 Subject twice a day 84 Subject twice a day Tu 4 49 Main subjects Boundary period An empty field under Reason indicates that the timetable for this class or teacher is already very good i e has relatively few penalty points In relation to the other periods the displayed period may be one of the three worst rated ones It is unnecessary therefore to change the period manually In short the diagnosis function provides an over
83. same as time requests Please refer to chapter Scheduling in the timetable Scheduling periods Changed periods Changed periods When comparing timetables and in the cover planning mode you can determine how changed periods should be highlighted In the example modifications from the normal lessons are shown in red bold and with Changed Periods vy Red Bold Saturday Emphasised by Underlined 1 Bl Cer Ria Ria EN Arist R1a EN IRuiR1 Arist Ria DE Rub Ria 5 5 4 12 Auto size for the details window Auto size for the details window This option automatically resizes the period details window lower section of the timetable window to fit the contents 204 1 2a Class 2a Hugo Time 4001 koeee 2 Class 2a Hugo Time 00 dc Auto size for the details window L dm with full names cu Callas CH R2a 2a 2b 3a Gauss MA R2b 2 2b Ander MA R3a 2a 2b 3a EN Rta Ps1 2 25 Hugo EM R1a Ps1 2 2b Nobel DE Ps2 2 2b 1 DE 2b 5 5 4 13 HTML index page with full names HTML index page with full names Please refer to chapter Timetables i
84. spreadsheet Lessons 61 File Edit Master Data Lessons 621 C T amp n B D O Rooms Room 3 D RS 2 Name Full name Altern room Rm Weight SH1 E amp 52 3 SH1 Sports 1 SH2 4 4 SH2 Sports Hall 2 SH1 4 5 PL Physics lab 3 4 6 WS Workshop 3 Physics lab 3 7 TW Textiles workshop 4 bei aida a 8 Econ room RE 9 Class Room 1a Rib 2 DR Room 1 2 10 810 Class Room 1b R2a 2 Class Room 1b 2 11 R2a Class Room 2a R2b 2 Class Room 2a 2 12 820 Class Room 2b R3a 2 13 R3a Class Room Ria 2 oe 14 Ps1 PseudoRoomi 3b Ria 2 pl 15 52 2 4 R2a 2 Pseudo Room 2 4 R2a 2 24 Lesson properties You can specify many additional properties for lessons apart from the basic data With the exception of time requests you can enter this data either in the grid view or in the form view You will find all the tabs described below in the form view Time requests Lessons tab Timetable tab Codes 1 tab Codes 2 tab Values and Coupling lines tabs 2 4 1 Time requests of lessons You can choose between three different ways of displaying time requests Time requests of lessons Each individual lesson can be assigned a special time request The general time request function is described in chapter Time requests in the User tips section However a time r
85. the calculated timetable possible manual changes and printing finished teacher class and room schedules The structure of this manual is also based around this natural basic structure Howewver it is intended to be more of a work of reference than a brief guide For this reason use this manual when in the course of creating your timetable you encounter situations that are not dealt with in Getting Started or when you wish to take the time to get to know Untis in greater detail in order to be able to work more effectively with the system Master data This chapter describes the input and maintenance of master data and provides a detailed description of master data properties Master data are basic input details essential for the construction of school timetables They include the particulars of teachers classes rooms and subjects which are used to form the lessons in the timetable but also other important information such as students or departments You can generally enter new master data or modify existing master data via the menu item Master Data in the main tool bar by clicking on the appropriate submenu Master Data Teachers Rooms Subjects Students Element Rollup Special data Master data formats Greyed out items indicate functions that are currently inactive This is normally the case when the use of the option requires an additional Untis software module 10 1 3 Note Adding menu i
86. the same year grade 3 3 1 2 4 Re assign original teachers Press this button to delete all teacher swaps carried out in optimisation runs This means that each subject will again be taught by the teacher originally assigned to the lesson under Lesson Teachers After a successful teacher swap a display of all swapped and originally assigned teachers can be viewed with the diagnosis function Scheduling Diagnosis The figure shows a situation where teacher Arist has been replaced by teacher Gauss for lesson 79 The lesson details window displays the current and the replaced teacher see figure Optimisation 97 Q Timetable diagnosis Pas ESSAI TORRE PB L No UnSc Per rsPrds Teacher Subject Class es Subjectroo Teacher Double a 4 1 2 Hugo 1a 1b 2a 2b 7 NE 2 Ander la WS 1 1 83 82 2 3 Arist ia ib aay Timetable J 33 5 Hugo 1 Diagnosis 35 2 Callas 1 39 2 2 1 1 Callas 1 Nobel Nobel Callas 7 Nobel Callas 53 Nobel 3 EE H 7 Ander 7 3 3 1 2 5 Teacher optimisation code With the teacher optimisation code the Lesson Planning module offers a further method of limiting swaps with variable teachers You can find the code in Master Data Teachers and in the lesson windows The codes in these tw
87. window can be changed wa lt Settings gt The Timetable Display 161 period details window details on the currently active lesson Font size in Details window 100 L No In the example the L No column shows lesson number 74 Below the lesson number you will see the time request entered for the active period under Master Data Classes 3 Tea Rm if Cla Time Stud Spe Curie PEG SH2 4 23 SH1 4 23 46 Subj Rm The second column shows all the teachers subjects and rooms involved in the lesson The period details window displays one row for each coupling If the optimisation tool has allocated a different alternative room instead of the home room entered for the lesson the name of the home room is shown in parentheses The example shows that room Ps1 is the room entered for the lesson but the actual scheduled room is the alternative room L No Subj Rm Cla Time Stud 8 New Rla Ps1 3b 2 Cla This column displays the class es involved in the active lesson classes 1a and 1b in the example 162 L No Tea Su bj Rm Cla Time Stud Spe 73 SH2 1 ib For Rub PEB SH1 1 16 Time The Time column displays time restrictions and or periodicities a particularly important function for use with the Multi week timetable module For instance the GA le
88. 090 104 108 100 100 10 Informatik 09 104 106 100 100 106 Kunst 098 104 10B 10C 170D 10E Technisches Zeichnen 09 098 096 10 1068108 10010 ri8 5 i Sch lerzeitung 098 09 10 10B 10C 170D 10E Tanz 0986 104 108 100 100 106 Tennis 09 104 108 100 100106 Theater 098 104 108 100 100 10 volleyball 104 108 100 100 10 Klasse Take a look at year 9 Each student of this year is assigned to one of the core classes 09A 09B or 09C and attends undifferentiated core class lessons Each class is therefore marked with the class group code 1 The classes 096 091 highlighted in light green full name Course in the above figure are the differentiation groups fs French ti IT Each student of core classes 09A 09C can choose one of the elective subject groups O9fs O9ti Each class group is marked with the class group code 2 Please note when using class groups that the order in which classes are listed under Master Data Classes is not arbitrary Core and differentiation classes of any one year must be listed in sequence i e one below the other A class group coded with a class group code smaller than that of the class listed immediately above denotes the beginning of a new totally separate class sequence with completely different details see the example above e g between 081 and 09A or between 091 and 10A Lessons
89. 1 Teacher 11 Teacher 20 IGBARAS 3 S SES 31 REIS 9 6 2 Timetable Display 211 Headings Customise headings in individual printed timetables formats 1 10 and 11 as follows Open the file demo gpn and a class timetable Timetable Classes and the window for editing the headings of individual timetables under lt Settings gt General tab Heading individual TT i By default the full and the short names of the element will be displayed Layout and format font size alignment font style etc of individual headings be changed in the upper right hand section of the window B Layout 01 Individual timetable with days across the top etable Layouts 01 10 11 General Selection ut 1 ut 2 HTML Field type Short name range Layout 1 Layout 2 Short Arial 18 0 View 1 Class 1 Font size in Left aligned Me 7 TARE 5 Max characters i Layout 01 Individual timetable with days Details window 100 Right aligned Layout across the top 200 size a percentage 50 500 Centred Arial 9 0 Coupl legend Heading Font t Day names heading Row heading Periods heading Contents fields of a teaching period ES eading for individual Heading individ TT s Click on New field to insert the following additional headings
90. 1 2 Subject more than 1 No altem room to be used V Variable teacher Exempt from data analysis F L Not in legend All prds in the same room U p m only double periods Teacher allocation locked M Schedule manually Time requests X Locked i Ignore m Marked The way these codes work was already explained in chapter Input fields for master data In lesson views ignored lessons are marked with the letter i next to the lesson number 2 4 5 Lessons 67 L Mo UnSc 33 Per Teacher Subject Class es 5 Arist 1a Callas la Nobel Rub E Double pers span breaks Double periods are not allowed to span breaks which are marked in the timetable with a Use E code to deactivate this restriction for specific lessons O Optional subject Lessons for which this code is activated are treated during optimisation as if an optional subject were involved For further details please refer to chapter User tips Optional subjects and fringe periods G No fringe period placement Activate this code if a particular lesson should not be scheduled in a fringe period For further details please see chapter User tips Optional subjects and fringe periods K No altern room to be used Lesson
91. 10 1a 1b 10 16 2 EA 2 7282 4 4 2 2a 4 2 2a 2 2a 4 2a 2 2 722 2 ESE a ES sel 1a 3b 1 1 O Subj Rm Time Callas MU R2a 2a Again Untis marks suitable swap positions with numbers displayed in the lesson row If you are dissatisfied with the swap results you can undo individual steps of the process or even the entire swap chain You now wish to schedule the displaced period of lesson 41 for Sat 1 The 1 indicates that this will not displace any further lesson and the swap chain will be complete 4 Position the cursor on Sat 1 and click on the Swap button Lesson 41 Callas 2a AR displaced from Tue 1 has been moved to Sat 1 The swap chain is now complete Please note that function Chained swaps only supports swaps that do not result in a significant decrease in timetable quality based on the weighting settings you have entered This means that only the swap partners identified in the lesson row can be used for swapping 154 4 6 Scheduling half periods If you do not always schedule full lessons you will have to decide in which part of the period the half lesson should occur When sched
92. 13 00 as a lunch break not as a period e Specify element specific lunch break blocks time request 3 e Include the lunch break in timetable creation 250 This last lunch break scheduling option allows for a better use of subject rooms The option enables you to specify different lunch break durations for individual teachers and classes Enter 1 2 in the box Lunch break Min Max to instruct the software to schedule either 1 or 2 lunch break periods for the selected element Based on the weighting the lunch break will be scheduled during the last morning periods and or the first afternoon periods On a timetable with 5 morning periods and 4 afternoon periods a two period lunch break will be scheduled either for periods 4 and 5 periods 5 and 6 or periods 6 and 7 Vary the time during which a lunch break can be scheduled by specifying the first and the last period when a lunch break may be scheduled on the Breaks tab in the time grid The boundary between morning and afternoon lessons must lie within the specified time interval see figure below ds Zeltraster Allgemeines 4 Mittagspause von bis 14 Klassenzahl mit gleichzeitiger Mittagspause Eintragung Pause darf von Doppelstunde nicht uberspannt werden Disloziertes Geb ude in Pause erreichbar 1 2 23 34 45 5 6 78 18 45 440 10 38 11 30 12 28 13 20 14 18 If your school cafeteria has limited capacity us
93. 1b 104 3 4 2 The period details window shows that the subject Design is difficult to schedule because three teachers are involved in the lesson Andersen Gauss and Curie and two rooms are required the workroom and the textiles workroom Furthermore another class 1b takes part in the lesson If Untis attempted to schedule this lesson towards the end of the optimisation run the software would find it much more difficult to find a slot on the timetable that would suit all teachers rooms and classes involved in the lesson As already mentioned you can assume that inaccuracies and errors during data input are to blame when the percentage planning function is unable to schedule periods Time requests Time requests are another frequent reason why the software may find it difficult to construct the perfect timetable A number of predefined lists can help you search for input weaknesses and errors caused by time requests Most of these lists can be accessed by clicking on Print or Print Preview gt in the master data or lesson windows Under Print selection a number of different types of lists are available e g time requests day requests etc Print selection Teacher 1 10 time requests Period time requests Unspecified day requests 01 01 1970 H 01 00 00 The following example is based the conflicting period requests of a teacher team If you have the module Lesson Planning select Teacher tea
94. 3 Timetable Display 163 L No Tea Subj 36 Callas MU 3 Cla Time School week stud Spec 26 lt Subj Time School week St ud E Special text Cluster Line text Z lt lt lt lt lt Student group Tip Columns displayed in a timetable period details window are printed i in the legend when the timetable is printed If the legend takes up too much space in the printout you can simply hide columns them in the corresponding timetable view Timetable interaction Timetables can be called up manually set to open automatically if desired when an element is selected in a different window The automated function means that you will always have up to date information on the screen without having to search for it Communication between timetables Open the file demo gpn and call up a timetable for classes teachers and rooms and arrange the timetables next to each other Click on Monday period 1 EN in the timetable of class 1a As you can see the teacher timetable automatically switches to the timetable of the teacher involved in the lesson i e Aristotle Arist and the room timetable switches to the room allocated to this lesson R1a 164 B la Class Gauss me eee
95. Alternatively use the key combination lt gt lt gt or double click on the lesson you wish to activate Locking periods Click on Lock period to lock the cursor selected period or to unlock an already locked period Locked periods will not be moved by subsequent optimisation runs Locked periods are marked Kin the lesson row of the scheduling dialogue and with an asterisk in the element row a You can also highlight an entire area in the scheduling dialogue and then click on Lock period to lock all the selected periods The same function is available via the context menu accessible by clicking with the right mouse button Optimisation This function allows you to start the optimisation process from the scheduling dialogue The timetable is locked conditionally When a timetable is locked conditionally the periods already scheduled will not be affected by the placement optimisation process The optimisation tool will only place unscheduled periods The subsequent swap optimisation tool however may swap all the unlocked periods A timetable is calculated using strategy A Assessing the active time slot This function assesses all the periods of the week to determine their suitability for scheduling at a specific time chm Position the cursor on a free period of the class and click on the button in the scheduling dialogue chm toolbar The slot for which a lesson is looked for is indicated by the ic
96. E22 3 Rub 262a Arist 2b 2a Simple lessons Open a lessons window and click on the New button This will create a new lesson with one period per week Alternatively you can create a new lesson in the last row of the lesson view oimply enter all the elements involved for the lesson class teacher subject room and if necessary change the number of periods per week Per Teacher subject Class es Subject room Home Double per Block Hugo Rta 1 L Mo UnSc Per rrsPrds Teacher Subject Class es Subject room Home room Double per Block 96 E 3 1 4 1 2 Hugo 1a 1b 2a 2b Ria 7 2 3 2 Ander la ws Ria 1 1 m tv n Class Class teacher Depending on whether you have called Lessons Classes or Lessons Teachers the active class or the active teacher will be automatically entered for a new lesson 52 If you have assigned a room to each class under Master Data Classes the room will be entered automatically in the Home room field as soon as you enter the class A teacher can also be assigned a home room in which case the home room will be entered automatically in the same way L No UnSc Per rrsPrds Teacher Subject Class es E 2 3 1 11 4 1 2 Hugo 1a 1b 2a 2b S
97. ETRE NI Denia ES Du va 99 VIEW ING optimisation results oet io iecore vein ix coe ore gr res epus s ea a ea egens UR RUE 100 Diagnostics 1OOIS se 102 Percentage planniNg siros 102 r a a E ee ee eee ee ee ee eRe en ee 102 0 GUC SUS ep 104 QODUONS gt eee 105 LOCKE OPEN IOS EAE OD 105 Weighting crane DH 106 DIAGNOSIS wet 106 255 106 TR 109 subject Uday etate dee eet aun ai uma dd 111 OVE Fall GlAGNOS IS P 112 CCC SS Met 114 Intormationsdurirnd atialy SIS tices tah ei dien ce cuc tu aa 114 CCC WING OW NEM ER IT ERN 115 gt 1 cr 116 LISCO teacher CAMS T ETE SD TT 116 IV Manual Scheduling 116 SCH CUIIIN GO rec 116 2 Scheduling periods in the timetable iie escort ute Ene rase ee owatonna in debout n cu aa epar ed 116 Scheduling Period TELE EE d 117 LOCKING mE 120 Movmg Periods bet t e 121 SW ADDING ete 122 scheduling periods With Clase S iod ies ces ream
98. Format kopieren N 24 BENE LL LL TONES ee eee posu ps M gt M Tabelle1 Tabele2 Tabele3 2 Bereit Please note that different versions of Excel interpret HTML code in different ways The timetables generally require subsequent manual reformatting in Excel in order to improve their visual appearance Index V 94 V Variable teacher 94 2 2 periods week subjects not on consecutive days 86 Alias 62 Alternative room ring 268 Alternative rooms 268 Analysis tab 88 B Balance 73 20 Calendar 71 CCC analysis 114 Classes tab 82 Classes without a designated room 268 clipboard 59 codes 66 67 Codes tab part 1 66 Codes tab part 2 67 Control data for optimisation 90 Copy 59 core classes 262 Coupled lessons 54 Coupling lessons 56 coupling row 54 zd Decoupling lessons 57 Defining core lessons and options 257 Index 309 Diagnosis 106 Diagnostics tools 102 Display and printing 262 Divsion number 62 double NTPs 80 Double period 53 Double period block 53 xm either 289 Element Rollup 58 Entering lessons 50 Entering lessons using drag amp drop 58 errors with double periods 86 Example step 3 275 Example step 5 278 Fixed subject sequence 75 form view 49 fringe periods 83 atts grid 49 input weaknesses 102 L lesson 48 Lesson comparison 71 lesson group 62 Lesson
99. GRUBER amp PETTERS fo p Untis ser Manual b grupet at Contents Master Data 9 1 IIIS m eR 9 2 MASO cui RUE dubita d queo E 9 3 10 gt Cut du vex UO De Avv a LR va Lu neu UR 12 PU c cM 13 EdINO VIEWS bleed a vane Godin 14 i6 eh 14 SONING 16 14 19 MANGO 20 Managing VIe WS 22 NNI 23 Re a 23 25 4 a 26 Input fields Tor all m ster data clo
100. L E L p L 065 o os2 o22 oes 087 Rea 1 ESE 055 HeiW 002 062 2 049 24 Mss MSS RB1 Mss1 5 RBZ Lewi oso 092 ozo 108 043 ose fost 2 E Fg 088 oss 002 062 049 RMU 18 MSS RE2 Em MSS1 Ed RC2 RP2 E106 R36 RP1 10s 109 use R 2 IN G1 C G2 P 62 522 M L3 Meets L3 B L1 C ussi3 049 061 080 2227 059 Pe 087 064 057 081 015 TEL EL BL 1 RP1 es MSS1 Rei MSS MSS1 SR RB2 RB4 RC2 MSS1 955 RB2 SKB P G1 M m ER G KRG Ln ig P L1 E L4 L1 D t1 Rio P 12 G3 G1 62 62 069 HeiWe 065 E e 063 084 101 055 062 090 071 049 1074 049 061 080 R9a esu s 1 MSS1 10 87 RH R 10s 10e R 88 R 7s 58 RE 551 55 2 LZ MSS1 280 ese ess ate aca tees 080 NobA oes 020 108 043 031 094 e 005 ens beris 3m ae Poly ae ce L Ric RCO2 R10f MSS RB4 RC2 551 252 Lu 10 551 5 m RB4 RB4 MSS IMSS RB2 B L1 C L1 M 12 mess G2
101. Large blocks in fringe periods on half days The same subject cannot be taught more than once on the same day A subject may only be scheduled once per day even when it occurs in various coupled lessons Avoid errors with double periods There are two types of double period errors in Untis the breaking up of intended double periods and the chance creation of unintended double periods when the same subject is scheduled in consecutive periods The optimisation tool assigns a higher priority to the preservation of desired double periods This weighting setting is connected with codes 2 More than once a day and D Respect double periods You can find these settings in the master data and the lesson windows The two codes are mutually exclusive The code 2 sets the weighting for Avoid errors with double periods to 0 unimportant while the code D boosts its importance This boost may go so far as to prevent a lesson from being scheduled if the double period condition cannot be respected When you set the weighting for Avoid errors with double periods to 5 extremely important the optimisation tool rates the importance of the double period condition very high right from the very beginning of the optimisation run and even increases the importance during the run so that at the end of the optimisation process all lessons are treated automatically as if the lessons had been set with the code D Respect
102. Lehr Rm Zeit Schulwoche Callas 1 1a 1 3 5 7 8 11 1 Please note the situation classes without designated room Before room optimisation class 3b was scheduled to have lessons in room R1a on Tuesday periods 4 and 5 Class 4 was scheduled for room Ria on Saturday period 4 The room optimisation tool moved both classes to another room since the placement violated the rule that a class must not be displaced from its home room After the room optimisation run the situation is very different Class 1a is back in its home room on Tuesday period 4 and 5 and on Saturday period 4 Instead class 3b occupies room R1a on Monday period 4 when class 1a is scheduled to have a PE lesson in the sports hall Class 4 is scheduled in Ria on Saturday period 5 because again the room is not required by class 1a Any periods not yet allocated to a suitable room as is often the case for classes without a designated room can be assigned manually using the scheduling dialogue The role of subject rooms and home rooms The entries for the specialist subject rooms are pivotal for room scheduling Let us assume in the following example that rooms have been entered in the subject room and home room fields Room optimisation would now attempt to schedule all periods for physics lesson number 95 in the specialist subject room physics laboratory User Tips 281 de Unterricht Klasse 4 V E ES a
103. M Eu duode t du elu e LV 178 Several fields timetable period w indOw ccsccccccecssseeeeecceceesseeeecceceueueceescessuaaeceeececsaaaeeeeesessasseeeeesssaas 178 COUDIECISS seu a Dae S HC LL 181 WOME RI Mee HEEL 184 c w 186 LSS SON EUER 188 lere qu I LI 188 Text for the lesson period PATH 189 DESC NDUON iarra E A A A 190 Tite redes 190 LISS SOR ar eae ETE 191 Break supervisor 192 b Piper OF deci MEM m 192 Cluster simultaneous o PERPE RIS SR MAS 192 Alias CANE MAUS nanes Can Bees C TEM 192 SLANTING rv 193 T pn 194 AVOUT E E A E A E 195 Layout 2 NIIS PISTE NV VI SU E P QNUM 198 Double periods like single periods nnnm nnns 199 Como Class names 2a 2D tiene a a
104. N 33 5 5 000 Arist EN 1a 35 2 2 000 Callas la 39 2 2 000 Callas la 46 2 2 000 Nobel 53 2 Di 2000 Cer Class Tip Context menu You can also display the totals row by right clicking on the header row 2 6 Printing The print function in the lesson views works in exactly the same way as the print function in the master data views The lt Details gt window under print selection offers additional settings that are only relevant for lessons Details 1 Page Element Balance Target Actual Lessons of the element Reductions 1 Page Element This option allows lessons of the various elements Teachers or classes to be printed on separate pages Balance Target Actual This option prints a balance row This function is only possible in combination with the module Lesson planning and value calculation Lesson on one line In the case of coupled lessons this option deactivates the printing of rows that are not relevant for the active element 1 Page Element Balance Target Actual 7 1 Page Element Balance Target Actual Ga uss Lessons of the element Ga USS Lessons of the element L No UnSc Per Yrs Teacher Subject Cl L No UnSc Per Yrs Teacher Subject Classes 6 3 7 1 Calas CH 2 2 af 1 Gauss MA 2 2 Gauss 28 2b 3a T 2 3 2 Gauss 05 1b Ander 28 2b 3a 1 5 Gauss
105. Stundenplan Diagnose 1a Klasse 1a Gauss Stu 4 d gt amp ze 45 gt Art der Diagnose Zeitbereich In diesen Fallen wurde gegen einen Zeitwunsch 3 verstoen dar f Nicht vernlante Std n Eingabedaten Stundenplan Diagnose Anz 24 09 2012 30 9 2012 B Gewichtung 3 Anzahl Betroffene Fenster anzeigen Fach 3 Student 6 3 6 6 4 User Tips 249 Colour codes Use this function to customise the colour codes used to highlight the different time requests on the timetable or in the scheduling dialogue individually Farbeinstellungen Grundfarben NI E SN IS NEIN BH mmm BB RR Benutzerdefinierte Farben B B B HH HH Lunch breaks You can specify the exact times of a lunch break between morning and afternoon lessons for classes and teachers using the time grid You have the following lunch break options e Specify a uniform lunch break for the entire school e g 12 00 13 00 In the time grid enter 12 00 as the time when the last morning lesson should end and 13 00 as the time the first afternoon lesson should start The software will treat the time between 12 00 and
106. Subj Rm Time School week Arist EN R1a 2 41 Clicking on the coupling row in the period details window also synchronises all other open timetables Timetable Display 165 QD Ander Andersen ees Time range Ander 2 a la Class la 1 28 Poi 1 UM 0 REESE LEBEN tira 1 T im E m E 8 Curie B L lt 2t range D a J m m d 166 Communication with other windows Open class timetable and the master data window for classes Click on a class the master data window and you will see that the timetable automatically switches to the timetable of that class The same occurs when you switch elements in a lesson window or in the element rollup Customise under Settings Miscellaneous 88 Class Aristotle 3 4a g ee PPS Time range 2 Pene F GP Classes Class 5 Class Mo Ni Ed Full name Name Full name 1a Class 1 Gaye Class la Gauss 1b gie v Class 1b Newton Hugo Class 2a lass 2b Andersen Class 3a Aristotle Class 3b C
107. Symbolleisten Symbolleiste Statusleiste Express Modus 6 2 1 Time Grid The functions of the time grid are described in detail in the brochure Getting Started 6 2 2 School data Use the School Data window to enter details such as the start and end date of the school year country region and type of school The details entered in this window are required for a number of different statistical processes and calculation methods User Tips 237 88 Schuldaten Allgemeines berblick Schulbezeichnung Testschule DEMO Fur Demo und Test Region Deutschland Land Schuljahr Von Bis S chulnummer 19 09 2012 30052013 S chulart Tageszeitraster aktivieren The Overview tab provides an overview of the number of classes teachers rooms and lessons at your school Klassen 10 Lehrer 13 Raume 18 Facher Unterricht 238 6 2 3 6 2 3 1 Miscellaneous Settings The Auto save tab This is where you can specify the interval at which Untis should automatically save data and how many backup generations should be archived The settings in the figure mean for example that Untis should save the data every 30 minutes and use four generations of backup These data are saved in files Save1 gpn Save2 gpn Save3 gpn and Save4 gpn The most current data are always in file save1 gpn and the oldest in relative terms in file save4 gpn In orde
108. Teacher Subject Subject Class A 4 Class Teacher A E El Teacher Subject A Subject Room A Room Class B F Class Teacher B abim at D abi In the Standard column you can select which view should be opened as the default view If you wish to add further views to the master data menu simply check the box for the corresponding view in the In menu column You can use the toolbar in this window to create a new view the active view in the table will be used as a template or to open or delete an existing view Printing There are two places where you can make settings for printing 1 Page layout Every master data and lessons window contains the Page layout i8 button This is where you can make settings for printing and at the same time view the results 2 Print selection dialogue When a is active i e has been clicked you can access the print selection dialogue by clicking on the lt Print gt or Print gt amp buttons in the main toolbar Note Copying via the clipboard You can mark part of the table or the whole table and use lt CTRL gt C and lt CTRL gt V to copy it into a word processor or spreadsheet Page layout All views master data lessons cover planning now provide the Page layout 48 button with which you can prepare the relevant list for printing You will find the button in the too
109. Teacher Subject Home room 96 E 2 1 Callas Ria L Mo Subj Rm Time 96 Callas Ria 1 2 4 4 lesson window Similar to all master data windows a lesson window always comprises three sections the toolbar the grid view and the form view The function of the form and grid views is the same as with master data windows The form view displays one lesson at a time with all the attributes belonging to the lesson while the grid view displays a table of all lessons Each lesson is automatically assigned a lesson number which you cannot alter which the application uses as an internal ID Note Views The lesson window is a view This means that the information provided in chapter Master data views on the basic use of windows Editing views and Managing views also applies to lesson windows 2 3 50 You can open standard views for lessons sorted by class teacher menus items Lessons Classes Lessons Teachers respectively QS Lessons Class 1 Toolbar 2 a ow OH 44 3 7 E 2 2 H 2 2 2 1 Callas 28 2b 3a Rub 252a Curie 2b 2a New 2 2 2n Calas 28 Calas 28 Nobel 28 ae 2 Periods week Alias name Subject Group Years periods Description Students M Hugo Teacher Room Stud
110. Timetable Codes Values Coupling Line 2 Periods week Alias name Expressive Subject Group Years periods Ex Description Students M Ander Teacher WS Room Students F 05 Subject R1a Home room D la Class es Statistical code students Min Division No Les groups Students Student group Dist Prds ta les groups Student Course Line text Line text 2 Periods week Years periods Teacher Subject Class es Room The master data involved in the lesson together with the number of periods are the essential lesson parameters Entering data was dealt with in chapter Entering lessons Division number The division number is required to ensure that the number of periods for a class are calculated correctly for divisions A division occurs when for example English is taught 2 groups but the lessons are not coupled i e do not take place simultaneously There are then two lesson rows each with 4 periods but only 4 hours count towards the total number of class periods If both lesson rows numbers are assigned the same division number permitted range of values 0 to 255 the value units will be calculated as described above A lesson with a division number of will not count towards the total number of periods for the class You can assign the same division number for more than 2 lesson rows of the class The largest number of periods covered by the division number will then count towards the class total Al
111. Very important MTPs Min Max No A 5 Max consec periods half day Lunch break Daily Fr Break Max periods day C Max consec prds D Teacher optimisation code Home room Use this field to assign a dedicated home room to a teacher This makes entering lessons easier subsequently Lunch break Min Max Enter the minimum and maximum duration of lunch breaks for individual teachers Periods day Min Max Input in this field determines the minimum and maximum number of periods a teacher should teach each day Enter 2 5 for a teacher who should teach between 2 and 5 periods per day Leaving this field empty allows Untis to schedule any number of periods for a teacher NTPs Min Max Use this field to specify the minimum and maximum number of NTPs free periods non contact periods per week for an individual teacher An empty field is equivalent to the entry 0 0 Max consec periods half day This field allows you to specify the maximum number of consecutive periods a teacher should teach before an NTP break is scheduled Daily Fr Break In schools where lessons continue until evening it is often desirable to specify the length of time between the last period in the evening and the first period in the morning to allow a sufficiently long break between classes The time grid of a school shows a total of 11 periods per day On Monday teacher Xteaches until period 9 A value of A entered under
112. a aite OE OV IOS S 93 Lock timetable COMGILIOMANY ru 93 Only requested days Off TOP Teaehets 4 ten bete a tee a bie tt 93 Consider VOOM CAPACI NER REN RT EET 94 Off Site buildings by the Talde au edition cunc d el a es o o 94 Irierement PERC CIMAGS asrdan tes Cena Eine 94 Special optimisation Tor double Defrlods inia vocc te eet ti even otia dac i ade 94 Teacher assignment during optimisation 94 tedo he tore E S 94 PIC 95 hatte tate ate hia TS 95 Isexassigi ORIGINAL teachers eso ertet a tob 96 Teacher ODUMAS ALON 97 Strategies cU 98 strategy Asfa OHUN Saoerna xen ee 98 Strategy B Intensive optimisation cccccccsssssseceecceeesseeeeecceeesseeeeeeceeaseeeeeecseeuseeeeeeseessseeeeesseesseeeeesseeaaes 98 Strategy D complex 76 99 Strategy overnightoplimiSallOfi RE and Addis RR Idus 99 The accompanying WIDGOW M
113. a in a two class coupling should only be coupled with class 1b in a four class coupling only with classes 1b 1c and 1d User Tips 255 Type separated class components For organisational reasons one class sometimes consists of two type separated class components For example class 5a could consist of a Modern Languages and a Classics component While the former component has an Italian lesson scheduled the latter component could have a Greek lesson Proceed as follows in this case e Define two classes 5aC for the Classics component and 5aM for the Modern Languages component 4 Klassen Klasse Raum Hauptklasse Klasse Fila Klasse 1b Rib Klasse Rita Klasse 26 Andersen Klasse Aristoteles Klasse 3b Callas 1 Klasse 4 Nobel Pz2 lasse S5a neusprachlicher Zweig Klasse 5 humanistischer Zweig RSA Enter name 5 in Master class field under master data of both classes e Couple the two class components for all lessons attended by the students of both groups Unterricht Klasse i4 V x FEM E j 4 EX 1 gt HSF aTi r Aaa 7 KI Le Std Wast Jst Lehrer Fach Klassze n Fachraum Stammraum 100 Gauss Mathematik Goethe Deutsch Callas Musik 256 de Unterricht Klasse 4 V 2 EMG ww OF U Mr KI Le
114. a room to a specific period or to delete change rooms already allocated You can call this function from the timetable the scheduling timetable of the scheduling dialogue The craft lesson in the 7th and 8th periods on Tuesday is to be allocated a different room 1 Open the file demo gpn and then open the scheduling timetable Scheduling Scheduling timetable 2 Position the cursor on Tu 7 and select the Allocate Delete room button Alternatively you can open the window with the key combination lt CTRL gt R az The left pane of the dialogue that is then displayed lists the rooms involved in this lesson You can select which lessons are to be affected by the room change from the option Allocate the room to a a single period b the period block C all periods of the lesson Plannedthe desired room entered for the lesson Actual the room actually planned Tea the teacher scheduled for the lesson 3 In this example the room allocation is to be changed for the double period and so the period block is selected 136 Allocate Delete this ae period block Also show occupied rooms Available rooms m E m E E E The pane on right lists the rooms available The columns indicate Rm The short name of the room Cap The capacity of the room if defined in the master data Alt Rm The room in question is an alternative room
115. able will always display the same period The example on the following page shows an active timetable comparison The RE lesson is highlighted because it is scheduled for different periods left Tue 5 right Thu 5 User Tips 301 Datei Bearbeiten Stammdaten Unterricht Planung Stundenplan Berichte Einstellungen Module Fenster al B 20000 a m gy 4 J m m m as sim E Stundenplanvergleich gt 28 Wochenstunden H aktiv 2 Nicht verplante Std 1789 2012 28 B 2013 Montag Dienstag Mitwoch Donnerst Freitag Samstag 8 00 mares Mus Callas Bio 25 Mus Callas oe 4 5 oo Ke Callas Arist A A o GI Huge Mit Fl erhalten Sie Hilfe 302 Untis MultiUser 2012 Testschule Datei Bearbeiten Stammdaten Unterricht Planung Stundenplan Berichte Einstellungen Module Fenster 7 temi 4 0000 5 ym 4 3 amp amp amp Stundenplanvergleich 1a 7 28 Wochenstunden H aktiv 2 Nicht verplante 219 92012 29 6 2013 ge nderte Pl ne D Rub E Arist 3 10 35 Callas 4 2 M m c nm no th Ch e Ch ia 11 30 5 11 40 12 25 6 12 35 13 20 14 15 9 14 25 15 10 Mit Fl erh
116. ading ames heading 24 3 Elements Classes page 2 10 Contents fields of a teaching period for individual Heading individ TT nc t a User defined views Timetable views in Untis can be customised quickly and easily to meet the individual requirements of your school This chapter describes how to customise the timetable display to reflect your personal preferences You wish to create a customised screen display based on the standard timetable for classes in the demo gpn file 176 5 5 1 New timetable view 1 Open the file demo gpn and call up the timetable overview under Timetable Timetable formats 2 Click on the first timetable format class 1 and click on lt New gt to create a copy of this timetable view HIE Tei Te n JOE 3 Assign a new short name and a descriptive full name to the view e g CSD Class Screen Display New timetable layout CSV Name Class Screen View 4 The new timetable view appears Access this view by double clicking on the full name of the view or by clicking on lt Show the TT gt Check the column In menu to include the view in the menu Timetable Display 177 NECI NENNT NC Teacher Diagnose Class Vertretung Class Diagnose L oor HTML Teacher ET qi E Click Clic Rool 1 Stul Students 1 CaM 1 1
117. al case the individual time requests and especially the blocked periods for teachers in a teacher team should overlap as much as possible The following figure shows a single teacher team Please note the blocked periods time requests 3 1 Lehrerteam Di Mame Fr 1 2 eam eee ahhaha 3bbbobbE ub 1 RR II il 1315 13195 GIS 1 5 e result of various time requests team teachers are blocked Monday Tuesday Wednesday Saturday Let us assume that this teacher team is scheduled for a lesson with three single periods per week Two of the three periods could be scheduled on Thursday and Friday but the third period could only be scheduled by volating the blocked period time request 3 of a teacher something Untis will never do or by volating the condition that the subject should take place no more than once a day depending on your weighting settings Untis may violate this rule please see the chapter Weighting Class couplings The above rule for teacher teams also applies to class couplings i e lesson couplings across classes should if possible always involve the same classes Head group Head group B In the example above class 1
118. allas Ps1 K Class 4 Nobel IET pr _ Class Jb Callas Click Class 4 Nobel Activate double click Update elements Locking timetable types In the previous examples the type of timetable was always locked Open the file demo gpn a teacher timetable and call up the window Master Data Teachers In the master data view click on one teacher after another The timetable window always shows the timetable of the currently selected teacher Clicking on a class name however has no effect on the timetable view i e the type of timetable here the teacher timetable remains unchanged Unlocked timetables Deactivate the type locking function by clicking on lt Lock Type gt Switch between teachers classes and rooms in the master data views You will see that the timetable always displays the active element irrespective of the type of element classes teachers rooms or subjects The displayed element changes as does the type of displayed element Tip Unlocked timetables are particularly practical when used together wth the diagnosis tool since this allows the user to switch rapidly between teacher and class schedules without having to open a second 5 4 Timetable Display 167 timetable window You can read more about diagnosis in chapter Diagnosis Locking elements Lock the timetable of a selected element for instance a specific teacher on the sc
119. alten Sie Hilfe All three periods of German are also highlighted the reason for which is shown in the period details window in the bottom part of the window In contrast to the timetable on the left the timetable on the right shows that a room has been allocated to the lesson The room difference would not be displayed if the setting Without rooms had been activated 6 15 User Tips 303 Stundenplanverngleich ur qeanderte Plane Below the combo box Timetable comparison you will see another combo box entitled Only modified timetables This function can only be activated when a timetable comparison is active Checking this box automatically activates the function in both timetables Untis proceeds to compare all the timetables of the selected element and displays a message box showing the number of timetables in both versions that contain differences Close the message box by clicking on OK When this function is active you can only scroll through timetables that contain changes Timetables with identical contents are no longer displayed The function Timetable comparison allows you to compare the following timetable formats e Single timetables i e two timetables of format 01 or 10 are usually displayed side by side Window groups Different timetabling tasks often require the instant availability of very different types of data When assigning teachers to lessons for example you may find that an open scheduling dia
120. an limit the changes to those elements only Note Setting removing check marks It is also possible to set or remove check marks The value x represents a check mark Leave the field empty if no check mark is to be set 1 3 4 Managing views You can change or delete existing views or create new ones In addition you can also define specific views as standard views and add selected views to the menu for master data You will find the control elements for managing views in the drop down list at the bottom right of each window or the menu item Master Data Master data formats Drop down list Use the drop down list at the bottom right of the window to switch between the existing views for this window or to save rename or delete changed views The Save view option creates a new that is then displayed in the upper section of the list Class Class Class B Class Delete Note Modified view Once you modified a asterisk will be displayed next to the name of the view at the bottom right of the window You can now save this view or create a new view using Save view as Master data formats Lesson formats You can display a complete list of all master data vews the menu item Master Data Master data formats Lessons Overview formats 1 3 5 1 3 5 1 Master Data 23 as Formats Master Data Full name Standard menu Type lass Teacher
121. ar 3 Timetable Display 193 e Ander Andersen Hans Christian Timetable Te 4 xm d fa de 4 Change field Ander Class Teacher 7 Room Subject 7 Lesson number d Footnote reference Ann L No Tea Subj Rm 79 Ander DS WS 3b Curie 3b 5 5 2 15 Start and end time Start and end time Activating this option will display two additional fields in the timetable period that show the times of the start and the end of lessons The fields can be moved and resized in the usual manner 194 5 5 2 16 amp 00 PEG Curie SH2 New SH7 In addition to the editing options in the timetable period the application also offers a number of additional functions that can be used to customise screen displays and printouts Standard format The functionality of the standard format allows the timetable to display all coupling lines with information on classes teachers rooms and subjects Optimal use is made of the space available within the timetable cell and the size of the type face for couplings is reduced accordingly where necessary The standard format can be activated and deactivated in any timetable by clicking the right mouse button and selecting Timetable period standard format 5 5 3 Timetable Display 195 00 ESSI as la Class la
122. arentheses denote the number of couplings the software has finished analysing and the total number of couplings to be analysed respectively CCC Critical Conflict Chain analysis of couplings Investigated variations Lessons 201 522 Total 3 059 219 Optimisation 115 Use the lt Cancel gt or lt Start analysis gt buttons in the dialog toolbar to cancel the current analysis or to launch another analysis 3 4 8 2 The CCC window As you can see in the example there are 70 lessons and 15 couplings resulting in over 2 8 million combinations that need to be analysed Middle section of the window The middle section of the window lists all CCCs in rows The first column contains the total number of periods per week involved in each chain The figures to the right are the numbers of the lessons involved in the chains The table also displays the short names of teachers in parentheses next to some of the elements The purpose of this function is described later ccc Critical Conflict Chain analysis of couplings Investigated variations Lessons 207 047 4 25 New 26 10 Arist 76 78 6 Arist 78 79 Arist 7G FF 78 22 23 24 2 3 4 2 3 4 6 Arist 10 Aist 13 Rub 18 Hugo 40 Hugo 50 Hugo 3 Curie 4 25 New 5 5 7 22 23 Cer Classes Teachers 3b 4 Callas 2b New 18 Hugo gt oo a BB BP BP BP bp The CCC details window Tota
123. ass is a core class numbers greater than 1 2 9 refer to the different class groups Klassen Klasse amp OQ KL Gruppe Kernklasse 1 Differenzierunagsgruppe Sprachen 2 Differenzierundagsaruppe Naturvvissenschatten 2 Klasse Please note that the same class group code must be entered for both class groups C1 M and C1 S Use higher code numbers only when the students in your school can choose more than one elective course group Entering the correct codes instructs the Untis to schedule lessons for class groups C1 M and C1 S only when class C1 i e the core class is not scheduled to have lessons The same also applies to class C1 S Illustrating the principle The examples on the left and below and the following explanations demonstrate the situation in a German Realschule in North Rhine Westphalia 260 Kissen K E ge 05A Mame Langname Kl Gruppe 1 1 1 1 2 2 2 2 2 1 1 1 2 2 2 2 2 1 1 1 1 1 2 2 2 2 2 User Tips 261 ds Unterricht Klasse 4 37 Aa Omas GS aus U Mr KI Le Sta Lehrer Fach Klassen Fachraum Stammraum Copp Std 0 24 00 L47 DEUTSCH 09 R SA LO ENGLISCH 09 R SA LO1 MATHEMATIK 09 R SA B8 4 4 4 2 L34 GESCHICHTE 2 2 2 99 POLITIK 09 KATH RELIGION O94 SPORT 09 4 098 SPORT 098 3 4 fal 2 2 18 4 i Hauswitschaft 094
124. ass timetables Time range Select the time range you want to display in the heading You can choose between calendar week term a customised date range or the total school year depending on the date range entered under Selection range under lt Settings gt 5 6 3 Timetable Display 213 17 9 29 6 Term Allows you to include the full or short name of a term in the heading of printed timetables when working with terms Fixed constant text Text entered here e g elective subject timetable is displayed on all timetables of this format Layout Modify the print layout on the Layout 1 and Layout 2 tabs under Settings Layout of fields You can select the 3D layout option for Headings Scheduled periods and Free periods under 3D layout Print black amp white Select this option if the timetables on your screen are colour coded but you wish the timetables to be printed in black amp white for instance because your printer does not support colour printing Do not print empty rows Empty rows will not be printed This option allows for considerable savings in paper and space especially for summaries and timetables in HTML format Open the Print selection window lt Print gt lt Print Preview gt to enter further print settings The settings only apply to the layout of the selected timetable 1 heading per page You can print any number of timetables on one page and by default th
125. asses have the name number of lessons scheduled in the subject room e g if the school has 34 classes and only one Physics lab Untis tries to ensure that each class has at least one period in the specialist subject room e When the optimisation tool is unable to schedule a lesson in a designated alternative room the room optimisation function ensures that the lesson takes place in the designated home room instead software attempts to allocate the same room to a class or teacher for the duration of an entire half day This is of particular importance for classes without a designated room These should be allocated with the aid of pseudo rooms e Preference is given to alternative rooms listed close to the designated room in the alternative room chain The rooms specified in Lessons window take precedence over alternative rooms This is of particular importance for classes without a designated room A class without a designated room must never displace another class from its designated home room and can only be scheduled for a home room that is readily available When a lesson is marked All periods in the same room on the Codes tab under Lessons Teachers or Lessons Classes the room optimisation tool attempts to schedule all the periods of the lesson in the same room while at the same time taking the room capacity into account Rooms that are not designated home rooms are allocated first and preferentially
126. ate the room to the period block Lessons 31 Tu 1 Required capac 28 Planned Actual Ria Arist _ Available rooms Occupied Room not available Rib Tu 1 Interfering lesson 54 Class 1b Subject DE 7 Displace interfering lesson Create clash 2 Swap rooms Dant show this message again Undo Each planning step carried out in the timetable or the scheduling timetable is logged on the History tab and can be undone step by step using the lt Undo gt button Clicking on lt Delete list gt will delete all the planning steps shown in the list 19 9 2012 53 30 6 2013 TA Delete list list DE All the functions described in chapter Scheduling timetable can also be called from the scheduling dialogue The scheduling dialogue The scheduling dialogue provides functions for placing and moving periods manually Similar to a peg board the periods of the week are arranged in columns at the top and the elements teachers classes rooms in rows along the side The following example provides an overview of the type of information displayed in the scheduling dialogue Allgemeines Die Informationen die im Planungsdialog angezeigt werden sollen anhand eines Beis
127. ategies offer different levels of complexity with strategy A representing the lowest and strategy E the highest level of complexity As a general rule the more complex theoptimisation strategy the better the result but the longer it takes the software to compute the result The differences between the individual strategies are described in detail later 92 Optimisation Run Optimisation strategy A B fast optimisation optimisation B complex optimisation D complex placement ovemight optimisation Strategy A fast optimisation Strategy B complex optimisation Strategy D complex placement Strategy E overnight optimisation 3 3 1 1 2 Optimisation series No of TTs 1 20 Use this option to specify how many different timetables you wish the software to create per series If the option Save the results of the optimisation in work files on the Auto save tab under Settings Miscellaneous is activated each timetable will be saved in a dedicated file work x gpn where x is the number of the file in the active Untis directory However it is advisable to enter a dedicated path for these work files on the Directories tab under Settings Miscellaneous Depending on the selected optimisation strategy the program will carry out further optimisation runs on the timetables 3 3 1 1 3 Optimisation level 1 9 This function al
128. bel 3 4 5 B 7 B Tage Vorm Hubens Montag Cervantes Dienstag Curie Mittwoch Donnerstag Freitag Samstag Unbestimmte 5 Alle Abteilung Alle Markierte Inverse Abbrechen Deleting time requests You can also use the Serial Change option to delete all time requests Remove all time requests from one element and then copy and paste these settings to all other elements where you wish to delete time requests Core time If you would like Untis to schedule morning lessons first enter a time request of 3 for some of the morning periods usually the first 4 under classes Use the Change function described above 248 a Zeritw nsche Klasse 81 aE a ag la Klasse Gauss LInbestimmte zusatzliche T ageswuneche wW unschgewicht Tage Nachm Halbt T f 0 0 1 0 0 0 Unbestinmbte 5 Anzahl Tage Stunde von bis LUTTE 8 7 8 Montag Dienstag Mitwoch Donnerstag The time request 3 defines the so called core time The optimisation tool must schedule periods in the defined core time range if at all possible The Untis optimisation algorithm regards a core time violation as a serious offence Please ensure that the number of core time periods entered for an element is smaller than or equal to the number of periods defined for the element Fou
129. ble right mouse click to open the room allocation dialogue or press lt CTRL gt R The functionality of the room allocation dialogue is described in chapter Scheduling timetable Allocating rooms When the cursor is placed in the room row under the active lesson and you click on the lt Allocate Delete this room gt button the room already allocated is deleted immediately and replaced with the designated room 4 4 3 7 Displaying alternative rooms When the cursor is placed in the room row the function lt Alternative room gt becomes active Click on this button to display the next alternative room specified under master data In the example this is the room R1b first alternative room for Click again to show the second alternative room R2a etc Click Click ES LINK 1a MU Tea Arist MM MG Rm Ria 4 Tea Arist E Cla 1a MU i Tea Arist E 1 You can also show capacities of the rooms in settings of the scheduling dialogue the settings if the capacities have been entered under master data Fi Rea a 2 a L 4 4 3 8 4 4 3 9 4 4 3 10 4 4 3 11 Manual Scheduling 145 Cla 1 MU mum Activate new lesson Place the cursor on a lesson and click on the Activate lesson button to activate it
130. ble NTPs for teachers Respect lunch breaks for teachers Respect the subject sequence for teachers Respect breaks at beginning and end of day The following chapter briefly describes the indivdual parameters with reference to the master data and lessondata settings relevant for dependent weighting points Weighting parameters You can set weighting parameters according to topic on various tabs Teachers 1 tab Teachers 2 tab Classes tab Subjects tab Main Subjects tab Rooms tab Period Distribution tab Time Requests tab Analysis tab 80 3 2 1 1 Teachers 1 tab Parod Disiibuion Teachers Specs Manis Eo Unimpotant Extremely important Avoid having just one period in a half day for teachers Optimisation of NTPs for teachers Avoid creating double NTPs for teachers Respect lunch breaks for teachers Respect the subject sequence tor teachers Respect breaks at beginning and end of day Avoid having just one period in a half day for teachers When a teacher teaches in a half day this weighting parameter means that he she should have more than one period in that time Optimisation of NTPs for teachers You defined minimum and maximum number of non teaching periods under Master Data Teachers This setting controls how these values should be respected Avoid creating double NTPs for teachers Besides controlling individual NTPs you
131. bles you wish to print on one page The example shows a page containing 6 teacher timetables Tip The print details are stored separately for each timetable layout It is therefore quite easy to store individual settings for different printing requirements Access the print details dialogue via the lt Print details gt button under lt Settings gt on the General tab Print details Individual timetable Timetables per page 2 Number of timetables harizantally 3 Number of timetables in vertically timetable tor each week timetable for each week ssons Lesson display New page for each element Placement of lessons 0 Number of weeks No lessons Abbreviations Type of abbreviation ET Couniinal d Fodnote No abbreviations Placemt of the legend Placement of abbrev No legend No abbreviations Print selection Number of columns Print frames 216 Test school DEMO Timetable 2012 2013 Test school DEMO Timetable 2012 2013 For demo and test onh Valid from 10 October For demo and test onh Valid from 10 October 2D Class 2b Andersen 1 10 2012 7 10 2012 Gruber amp Petters Soft 1 10 2012 7 10 2012 Gruber amp Petters Soft Test school DEMO Timetable 2012 2013 Test school DEMO Timetable 2012 2013 For demo and test Valid from 10 October For demo and test onh Valid from 10 October 1b Class 1b Newton 1 10 2012 7 10 2012 Gruber amp Pet
132. building 288 Unterricht Lehrer amp 2 Rub ATS OHS 227 9C U Mr Std Wiat Ist Lehrer Fach Klasse n Fachraum Stammrau FF Le Dopp Std Block 83 7 1 Rub E 2 2b 3a Pst 2 2 Rub m 2 75 22 Rub 2b 2 R2b 76 Rub Spork Tht 53 Rb D Ria 54 Rub D Rib 55 Rub R2b 55 Rub His R3a Rub Bio 2 Ps 3 3 5 B 2 2 2 2 Lehrer Untis will then attempt to schedule as many periods as possible in the same building for the teacher Off site rooms without graduated lesson starts If you are unable to graduate lesson starts as described in the previous section you need to schedule one free period each for the walk to and from the off site location for teachers and students To achieve this use the off site codes A E for the relevant off site rooms at your external locations To ensure the correct treatment of off site rooms during optimisation enter the following details Under Master Data Rooms e Off site code e Room weighting Under Scheduling Weighting Rooms e Optimisation of room allocation e Optimisation of the off site rooms Periods scheduled for rooms with off site code 1 are marked y and Y in the scheduling dialogue Periods scheduled for rooms with other off site codes are marked z and Z upper case letters denote couplings User Tips 289
133. butes In the example above the form displays the name of the selected room the more informative full name of the room the room capacity etc Note You can hide and display the form view using the button at the bottom left of the screen Master Data 11 Rooms Room gt JE kes gt Table view 4 3 3 4 4 2 2 2 2 2 2 2 foo ico sone Extemal name The following topics are covered later Toolbar Data entry Editing Mews Managing views Printing 12 1 3 1 Toolbar functions You will find the following buttons in many Untis windows 25 5 p oF amp 5 8 Resize window This function adjusts the size of a window to match the table it contains Grid adjustment display fields The functions of the grid adjustment dialogue are described in detail in chapter Displaying hiding columns New This button opens a new element You will find more information in the chapter Data input Delete This function deletes the active element You can also mark several elements with the cursor and then use this button to delete them Serial change Use this function to systematically change the contents of a field in all rows of the grid view in a single operation This function is described in detail in the chapter Serial change Sort This function effects automatic permanent sorting and is explained in chapter Sorting Show
134. class 1a timetable If you now wish to schedule a period of the lesson for the 1st period on Thursday this would prevent teacher Callas music lesson with class 1a However this is not the only lesson that would prevent conflict free scheduling on Thu 1 A lesson with teacher Rub is also already scheduled for this slot The details window of the scheduling dialogue displays this information too The details window of the scheduling dialogue therefore indicates all lessons that would prevent a conflict free scheduling of the currently active lesson 4 3 1 Manual Scheduling 133 1 52 1 Scheduling timetable gt 14 248 QF ade Les Uns Cla Tea Sub 2 ia Rub DE Active lesson Subj Rm Rub DE R1a 1a Subj Rm Callas MU Ria 1 Scheduling periods Denotes a period of the active lesson in the example the three already scheduled periods of lesson 53 Locked period of the active lesson please refer to chapter Locking periods X Fields marked x are already blocked by the teacher For instance teacher Rub is already scheduled to teach class 1a on Mon 5 which means that lesson 53 with teacher Rub cannot be scheduled for Mon 5 without creating a conflict A capital X shows a coupling involving the teach
135. class as a whole and a smaller share up to approx 25 is selected individually The course scheduling module is used when no class exists in the traditional sense and students are almost fully free to choose their courses Departments Additional master dataYou will find the following master data under menu item Master Data Special Student groups Student groups facilitate student assignment in WebUntis They play no role in lesson scheduling Alias names For some purposes it may be necessary to use different names than the names specified in master data for elements For example e Standardised official specialist designations for authorities e Standardised names for interfaces to official databases e Timetable printing If you wish to use the aliases specified here in timetable printouts you must check the box For the timetable and also set the appropriate code in the corresponding timetable view Please refer to chapter Alias under Timetable for more information Descriptions Descriptions are master data elements in their own right with Short name and full name They are useful when designations apply to several elements You can for example somewhat longer text in the full name of a description It is then sufficient to enter the short name of the description in other master data elements in order to choose between the short name or full name of the corresponding description for printe
136. couplings Activate this option if you only want to see the timetable differences for the elements of the selected coupling row but not for all the elements of the selected lesson Classes ignore changes in couplings This option is only available when the prevous option is active If the timetable changes involve classes only the changes are only displayed on the class timetables of the classes affected by the changes During a timetable comparison a second instance of Untis is started The next three settings concern the arrangement of the two windows Comparison without window arrangement 298 Select this option if you want to arrange two windows manually Tile horizontally Select this option if you want Untis to arrange the original timetable at the top and the modified version at the bottom Tile vertically Select this option if you want Untis to arrange the original timetable on the left and the modified version on the right The selected window arrangement is not fixed and you can manually change the arrangement at any time As soon as you close the second window the original Untis timetable reverts to its former state e g full screen If you have two monitors connected to your computer or later you can display the two versions on two separate screens 6 14 2 Layout 2 tab Another settings option allows you to specify how the differences between the two versions should be displayed Open a timetable e g Ti
137. d in the school data by opening the Lessons Locked Lessons window The list of rows contains all the lessons which are currently locked from being moved which Untis timetable optimisation is not allowed to move The columns indicate the level or the master data element causing the lock You can use the lt Delete gt button to remove individual locks as Frierter Unterricht 12 des LInterrchts ist Lehrer Fach Klasse n Unterricht fe Gruppe fix Klasse fis Lehrer fix Raum fis StammA aum fis Fach fis Stunde fix 3 Callas Ch 24 2b 34 2 Ander Wk 1a 1b 3 Spotl 50 Rub Spork 2 2 59 Ander Wk Jab 62 Sport 3a3b 40 Nobel Rel 2 33 Kla 2 49 Nobel Rel 2b 54 Nobel Rel 97 Nobel Spa 74 Nobel Rel 3b Nobel Rel 4 90 Spotl 4 12 Nobel Rel 1 29 Nobel Rel 1b 21 Nobel Rel 1b 11 Nobel Rel Sportk S partk 3 3 ES E E E53 EST EST ES EEST EST ESI E E EST EST EST EST 3 3 3 3 53 E53 ES EST ES E s ES 268 6 9 Room logic The following chapter is devoted to the treatment of rooms Special attention will be placed on the difference between subject rooms and home rooms and how and why Untis assigns a particular room to a lesson during optimisation 6 9 1 Alternative rooms Since rooms are usually a scarce resource when it comes to timetable construction Untis provi
138. d once a day for any one class except block lessons and double periods You can use this flag to override this highly weighted boundary condition Untis will then be allowed to schedule the subject as it thinks fit e The options 2 C and D are mutually exclusive V Variable teacher When this code is set Untis may replace the teacher s involved in the lesson with more suitable teachers when bottlenecks are encountered during optimisation Please refer to chapter Optimisation for further details L Not in Legend No legend will be printed for lessons where this code is set U p m only double periods This code ensures that the automated optimisation function will only schedule double periods and no single periods in the afternoon This code only makes sense when e double periods are permitted for the lesson and e the subject is marked as a subject that can take place in the afternoon M Schedule manually Lessons marked M are ignored by the optimisation tool These lessons must be scheduled manually Values and Coupling line tabs Values tab This tab will only be displayed with the module Lesson planning and value calculation Please refer to chapter Values under Value calculation for details on the fields Coupling line tab This tab contains fields that are only relevant for a coupling line but not for the entire coupled lesson Most fields can be found on Lessons tab a
139. d reports and views 2 1 48 Descriptions Description Lo Jm HT 2 ME Perm Pemanent Teacher Full name HM Head Teacher Permanent Teacher Cont Contract Teacher Sp Special Class Ex Voluntary Exercise Gr For Girls Only Departments You can assign each master data element to a department in the case of teachers to several departments This is only of further significance when used with the Department timetables module If you do not use this particular module entering a department name is mainly for informational purposes and can for example be printed out on timetables However some reports can be printed on a departmental basis Corridors Corridors must be specified for scheduling breaks corridor supervision These functions require a license for the Break supervisionmodule Lessons Lessons A lesson is the combination of the elements class teacher subject and room with a specific number of periods and perhaps with additional parameters A difference is made between planned and scheduled lessons A planned lesson would be e g that teacher Callas should teach two periods of music to class 1a in room Ria The scheduled lesson would also contain the position of the lesson in the timetable e g the lesson takes place on Mo 2 and Th 1 Planned lessons 2 2 Lessons 49 Lessons Class dH ole aT Ev w OE L No Clie UnSched Prds Per Class es
140. dei Andersen Arist Aristoteles 2a Callas Callas Nobel Mobel Rub Rubens Cervantes Curie Curie Lehrer Mit F1 erhalten Sie Hilfe Wist Jst Lehrer Fach Klasse n Fachraum Stammraum Dopp Std Block Gauss Gauss Gauss Meo 4 Lehrer 1 2 2 Click lt Windows Group gt button the main tool bar Alternatively can open the window via the function Windows Window Groups Uberlappend Untereinander Nebeneinander Symbole anordnen Alle Fenster schlieBen 1 Klassen Klasse 2 Lehrer Lehrer 3 Unterricht Lehrer 3 Click on the button Save window group as and assign meaningful short and long names Enter 9 in the field Window group number and confirm with lt OK gt Diagnose Kein Druck Infa Nr Stundenphan Diagnase 1 Stundenplan Stundenplan 2 Info Lehrer 3 a Infaz Infos Klassen ne der Fenstergruppe Lehrfacherverteillun Planungsdialog St Unt Man Manuelles Planen Standard Standard Mame Stammdaten und Unterichtseingabe angname Please not that a button has been added to the Window Groups tool bar Eg Ha 19 3 Mr der Fensteraruppe
141. der Diagnosis in order to find errors Strategy B Intensive optimisation Strategy B complex optimisationThis strategy returns very good results and does not take too long Run this variant after running strategy A and look at the results If necessary adjust the weighting slide controls if the timetables do not match your expectations Tip Developing weighting parameters There is an enormous difference between weighting values of 4 and 5 A weighting value of 5 will impair the result even though a value of 4 would be sufficient For this reason you are recommended to set the Optimisation 99 slide controls to a maximum of 4 and only to change individual controls to 5 if the timetables generated do not match your expectations 3 3 2 3 Strategy D complex placement Depending on the school strategies D or B may return better results However since strategy D takes considerably longer to run you should not invoke it until you have developed weighting parameters using strategy B In this variant the algorithm proceeds step by step i e does not process all lessons in one go For this reason you must enter the start and incremental percentage in the optimisation dialogue Tip Start and incremental percentage We recommend a starting percentage value of 30 and incremental percentage value of 20 3 3 2 4 Strategy E overnight optimisation As the name implies this strategy can take a long time to run but in most cases retu
142. des the additional option of assigning an alternative room 6 9 1 1 Alternative room ring Since each alternative room can have its own alternative room you can create entire alternative room rings by entering the original home room as the alternative room of the last alternative room in the chain The example below shows such an alternative room ring fe R ume Raum 2 DG Auswweichraum Klassenraum Rik Klassenraum 16 Riza Klassenraum 2 Rk Klassenraum zb Klassenraum R1a R2b R2a Untis can allocate either one of the five rooms depending on which would improve the optimisation User Tips 269 results most Both the optimisation and the room optimisation tools take into consideration the order in which the rooms are entered an important criteria in the following two scenarios You can either recreate geographic aspects of your school by ensuring that the alternative room order reflects the relative locations of the rooms in the school This would save teachers and students from wasting precious time when moving from room to room In an alternative room ring neighbouring rooms should therefore be listed in sequence Another option is to use alternative room rings and chains to place the function of the rooms in context When a room capacity has been defined for individual rooms under master data you can list alternative rooms with approximately
143. do pore Em 290 N GatiVe SUDIECES CQUCIICE e 293 Class Clash Code CCC nec T 294 LMG ta DIG GOM DANSON eL 296 MING aD d 297 gE ioi racio rd 298 starting timetable com aes vita Cuv aera Vv ive ausi p vA FEES METER Dew E Supe Yo Ve 298 The process of timetable comparison 4 2244 060 00 300 WINGOW 303 ExDOrt to MIGKOSOMN EX COl ea 306 itm E EE 306 Exporting to Microsoft l Turca recu usse 307 Index 309 1 1 1 2 Master Data 9 Master Data Preface Over the course of more than 30 years of development Untis has become an extremely powerful tool The large number of functions and possible settings as well as the size of this manual may have a daunting effect on newcomers to the application For this reason we would recommend that you first study the considerably shorter manual Getting Started Getting Started uses easy to understand examples to guide you through all the steps of timetable creation with Untis from installation adding school data to your school s master data and entering lessons to the actual creation of the timetable using Optimisation the diagnosis of
144. drop down list at the top right to Fixed sequence and enter the lessons that are to be scheduled in sequence Example The physics theory lesson for class 1a lesson 96 should immediately precede practical physics lesson 97 Once the subject sequence has been specified Untis will now schedule the periods to take place sequentially 76 la QS Lessons Class la Hi X0 5 L No UnSc Per ds Teacher Subject Text Class es gt 96 1 Gauss PHTH Theory 1a 97 1 New Laboratory 1a 31 Class E 1a Klasse 1a Gaust4 gt L No Subject feme Book 0 EN Eo 59 lo L No L No L No L Nao Per Teacher Class 96 3auss la By 1 New la Note Entering with double click Lesson numbers for lesson sequences can also be entered by double clicking on the lesson number in question in the 1st column of the lessons view Variable fixed Subject sequence In the case of a variable fixed subject sequence the lessons still follow on from each other but their sequence is variable In the above example Untis would be able to choose whether to schedule the theory or practical lab lesson first 2 7 2 2 7 3 Lessons 77 Sequence in a week The week sequence allows you to specify the order of class lessons during the week This function is designed for use with less
145. e Different files i e timetables saved under different names e Different school weeks of the same file Open the same file in both Untis versions and select two different weeks from the timetable display e Different terms of the same file for use with the Multiple Term Timetable module Changes to the current work file since the file was last saved Note The second timetable must have the same format and the same number of columns and rows as the first an important factor when comparing timetables from different files Select the desired option and click on Yes to start Untis a second time The two versions will be arranged as specified You may have to move the navigation bar to the bottom or the right window edges to be able to the entire timetable The second version also displays a timetable 300 6 14 4 The process of timetable comparison The two Untis timetable versions communicate with each other and exchange information During this process the traffic light situated next to the timetable comparison combo box 15 green Stundenolanvergleich Mur geanderte Plane Slndenplan vergleich H ak ty Mur geanderte Plane When the timetable comparison function is active the two timetables are synchronised This means that you can scroll from class to class in one of the two timetables and the other timetable automatically scrolls to the same class Move the cursor from period to period and the second timet
146. e heading school name date file name etc appears above each timetable You can deactivate this functionality by checking 1 heading per page and so print just one heading on a page 214 5 6 4 Selecting timetables By default the timetable displayed on screen will be printed You can use the lt Selection gt option to specify that several timetables of the same format should be printed simultaneously Print selection Teacher 1 10 Gauss New Newton Hugo Andersen Callas Rubens Using the mouse You can select the timetables for the desired elements by holding the left mouse button and moving the cursor or with lt CTRL gt left click See figure All This option allows you to select all the elements Marked Allows you to select all the elements marked with the specific code marked under master data Inverse Selects all the elements not previously selected useful for print selection involving two different groups of elements such as part time and full time teachers Department Timetable Display 215 Teacher timetable printing can also be restricted to the staff of a particular department 5 6 5 Details individual timetables Click on lt Details gt under Print selection to access further printout options The settings options vary depending on the timetable format The following descriptions apply to individual timetables with formats 1 and 10 Timetables per page Specify how many timeta
147. e period will be displayed pink and the other periods associated with it light blue This shows you at a single glance how the periods of this lesson are distributed throughout the week Resize the window This function adjusts the window frame to the size of the displayed timetable window 52 Note The buttons lt Lock period gt lt Undo gt and lt Allocate delete room gt are intended for performing manual changes to the timetable and are therefore described in chapter Manual timetabling Change size You can easily change the size of timetables in the timetable window Drag the dividing lines between the columns apart or together to alter the size of the timetable accordingly 160 Class 1a EP EM Gauss Timetable Clal oa EE 12 Class 1a Gauss d 91 s ix MU L No Subj Rm Je 31 Arist MA Ria 1 5 2 3 Period details window Since there is often not enough space in the individual cells of the timetable to display all the relevant data for the active period Untis provides a third window for the display of such information the period details window The font size used in the period details
148. e the same tab to enter the maximum number of classes that can have a lunch break at the same time figure above 6 5 6 5 1 User Tips 251 Violations against specified lunch break times are displayed in the diagnosis window Couplings The composition of couplings has a major effect on the quality of a timetable Unfavourable couplings can prevent the construction of a high quality timetable The following criteria are important for the creation of couplings Teacher teams Teacher teams are required for instance in PE lessons where students of a class are divided into a male and a female group Each group requires its own teacher and both teachers must always be scheduled at the same time Both teachers must always be scheduled together for the lesson concerned As a general rule it is desirable to keep the number of teacher teams as small as possible and to ensure that each teacher is only part of a teacher team if absolutely necessary see the example at the end of this chapter To help you organise your teacher teams Untis provides a Teacher team list where you can view all teacher teams at a glance Access the list one of the two following options 1 Click on Print or Print Preview in the CCC Analysis window 2 Select the relevant print list from the Print selection dialogue under Master Data Teachers only available with the Lesson Planning module Method 1 provdes direct access to the lis
149. e timetable being created The tools for more detailed diagnostic runs are described in chapter Diagnostics tools below 100 Optimisation immediately Cancel After Timetable ue 1 Series _ After Series 5 Timetable No Swap optim Step 9 Evaluation Unscheduled MTPs Core Time Infr Subj 2X Day DblPrds Error Current timetable 207 0 0 2 0 7 Best 145 1 Timetable No 147 2 Timetable No 168 3 Timetable No 145 4 Timetable No 167 5 Timetable Mo 5 Timetable Mo Mo 8 Timetable No 9 Timetable When yellow blue lt OK gt button appears the screen the optimisation run is complete Note Each timetable is evaluated Evaluation column The lower the number of point for a timetable the better it is The number of points depends on the quantity of data and on the weighting settings It therefore makes no sense to compare the number of points at your school with those of a neighbouring school 3 39 4 Viewing optimisation results When the optimisation is completed the best result is loaded Via the optimisation window you can switch to other timetables too Click on the relevant line in the upper section of the window gt Every individual timetable can be stored as a separate file work1 gpn to work n gpn by selecting the option Save the results of the optimisation in work files on tab Auto save under Settings Misc
150. ed on the Timetable tab or in the grid under Master Data Classes Respect max no of consecutive main subject periods for classes You can specify the number of main subjects that may be scheduled in sequence for a class on the Timetable tab or in the grid vew under Master Data Classes Use this setting to control the importance of this parameter Input block Weighting for the boundary period Boundary period for the followng aspects Use this input field to specify any boundary period desired Main subjects max once after boundary period Controls the priority with which a main subject is to be scheduled once per week after the boundary period Main subject at least once up to boundary period Controls the priority with which a main subject is to be scheduled once per week prior to or in the boundary period Optimisation 85 3 2 1 6 Rooms tab sya schemi Teachers 2 Subjects Man Subjects Rooms Unimportant Extremely important Optimisation of room allocation Optimisation of the off site rooms B Take room capacity into consideration Optimisation of room allocation Use the Room weighting tab under Master Data Rooms to specify how important the room is for the lesson room with no special equipment can easily be substituted with another room a value of 0 while sport only makes sense when the gym is free at the time in questions a value of 4
151. eit zu Vorplan 0 4 O nicht ahnlich 42sehr ahnlich ptimierungsschritte je Plan 1 3 Plan bedingt fisieren Lehrer nur gew nschte freie T age Lehrer zuordnung bei Optimierung Haumk apazitat berucksichtigen Keine Optimierung der Zuordnung bytes elle erede Kein Lehrertausch mit anderem Fach Tausch nur f r gleichstindige Urt Tausch nur innerhalb Jahrgangsstufe Mit Voroptimierung 10 Doppelstunden Lehrer laut Unterricht D oppelstunden besonders optimieren 6 9 6 1 Start time graduation Instead of wasting an entire period to reach an off site location the start time of certain lessons can be adjusted slightly to suit the situation Using this method the PE teacher from the previous example be scheduled to teach periods 1 2 and 5 in the main building and period 3 at the off site sports track The software schedules a 4 free period for period 4 to allow the teacher sufficient time to return to the main building after period 3 Beginnzeiten Hauptgeb ude Beginnzeiten Aufsenstelle 1 Stunde 8 15 2 Stunde 8 18 2 Stunde 10 15 6 9 6 2 User Tips 287 Off site codes Off site rooms are marked with an off site code entered under master data Off site rooms with graduated lesson starts Enter the same numerical off site code for all the rooms at an off site location where you operate a system of start time graduation Permitted values are between
152. ellaneous This gives you the possibility to load and analyse all the results at any time After clicking on the yellow blue OK button to confirm the individual results can be loaded with via the work gpn files or va menu item Scheduling Optimised timetables The latter option is only available in the Untis session in which optimisation was launched i e the option will be greyed out if the application was closed and reopened Optimisation 101 p Optimisation Run Optimised schedules 09 Opt strategy 9 9 0 0 0 1 Series 0 0 0 0 1 P Optimisation Run Optimised schedules 09 Opt strategy 9 2 0 0 0 1 Series Evaluation Unscheduled NTPs Core Time Infr Subj 2X Day DblPrds Error Best TT 152 0 0 1 0 Timetable 2 157 Timetable 3 159 0 0 0 0 0 0 0 0 i t 0 0 0 0 Tip You can change the directory of the work gpn files by entering a path in the Optimisation results field on the Directories tab under Settings Miscellaneous 102 3 4 3 4 1 3 4 1 1 Miscellaneous Settings HTML EMail Auto save Directories Multiple terms Timetable Type of file Path Data files Version 14 x files gpu Back up files Optimisation results Impor
153. ely set the optimisation and the room optimisation tools to consider the capacity of individual rooms in order to prevent situations where a small class occupies a room suitable for twice the number of students or a large class is crammed into a small room designed for a much smaller number of students To ensure that the room capacity function works correctly enter the following details see also chapters Master Data and Lesson Under Master Data Rooms Capacity 272 6 9 3 1 Under Master Data Classes e Students male female For couplings under Lessons e Students male female Alternative room chain If you would like the room optimisation tool to consider the room capacity of alternative rooms the alternative room ring must remain open i e you need to create an alternative room chain instead The example below illustrates this R3a gt R2a P R2b gt R1a gt R1b Kap 22 Kap 25 Kap 29 Kap 35 Kap 39 The example shows that room R3a has a capacity for 22 persons When this room is unavailable the next suitable room for this lesson is the slightly larger room R2a The next room in the chain is the even larger room R2b etc The alternative room for R1a is R1b and the chain ends here because R3a with its lower capacity is unsuitable as an alternative room for R1b Room capacity and optimisation If you wish the room capacity to be taken into consideration check the relevant box in the optimisat
154. ending Descending Select which fields the view is to be sorted by When the option Use this sorting in all drop down menus Use this sorting in all drop down menus Master Data 19 is checked the sort setting will be used at all points in the application where these elements are listed 1 3 3 3 Filtering If you wish to filter a specific view according to one or several criteria you can do this easily and quickly using the filter function Clicking on the Filter button displays a row with the filter icon between the column headings and the table contents You can enter the filter condition in the corresponding row of this column by which you wish to filter You can also define several conditions at the same time mathematical AND relation 20 010 secs 3r Sele gt r p OTe UnSc Per YrsPrds Teacher Subject Class es Home room 2 2 Arist 3 PEG iait 1 Arist 771 31 5 Arst WA ia Ria Arist 23 Arist Ria Callas 9 Mg UnSc Per rsPrds Teacher Subject Class es 4 1 2 3 2 2 Callas Rub Cer 2 3 5 5 2 2 2 5 2 Note Wildcards You can also use the wildcards and to represent any character or any string of characters Un amp c Per YrePrds Teacher Subject Class es 4 1 2 3 E 2 2 Arist Arist Arist Callas Callas AR Nobel
155. ents F GEc Subject Home room Total 16 Class es Statistical code students Min Division No Les groups students Max Dist to les groups Student Course 5 hM hM Student group Text Warning Coupled lessons In the case of coupled lessons lessons taking place simultaneously you will see a in the Te column Clicking on this will display all the coupling rows of the lesson concerned Entering lessons Lessons can be entered in the form view or in grid view Since there are different types of lessons they will be described here separately A coupling consists of lessons that have several elements of the same type and that must take place at the same time In the case of a class coupling several classes or parts of a class are taught by one 2 3 1 Lessons 51 teacher and in the case of a teacher coupling several teachers teach one or more classes at the same time e Simple lessons e Double period block e Couplings Note CI Te field The value in the Te field indicates how many classes and how many teachers are involved in this lesson A straightforward lesson involving one class and one lesson displays no value in this field L Mo ClTe UnSe Prds Teacher Subject Class es XSubject room Homeroom Double pers Block 41 2 Callas 2 R2a 1 1 11 4 1 2 Hugo 1a 1b 2a 2b Ria 5 SH2 ma 75
156. equest for a lesson cannot be given the value 3 In this case you should schedule the lesson manually and lock it Time requests for all elements Lessons inherit the time requests of the master data involved For example if Victor Hugo s free day is Tuesday no lesson can take place on a Tuesday if Hugo is involved The Time requests for all elements option displays the time requests for all elements involved in this 62 lesson in the centre of the window You can click on a day of the week in this section and the lower section will indicate exactly which of the elements involved is responsible for the time request ences H me aw OA Cl Te UnSc Per ds Teacher Class es n P un NE L No subject room Home room 7 Time requests of the lesson Time requests of all elements 7 Time requests without rooms a qe 1234567 Monday JI nm Time requests without rooms Since room allocationcan still be changed during optimisation time requests for rooms are not as stringent as those for other elements For this reason they can be hidden using the lower option 2 4 2 Lessons tab You can specify the following settings on the Lessons tab Lessons 63 Lessons
157. er e g Wed 5 amp A marker with two asterisks denotes locked periods creating a conflict e g the lesson on Thu 7 8 involving teacher Rub Locked periods cannot be moved by the automated scheduling tool see the chapter Locking periods amp Denotes periods with several unavailable elements classes and or teachers Some periods in which neither the class nor the teacher are busy are marked with a e g Monday Tuesday and Wednesday This indicates that it is not possible to schedule in these periods The reason for this is that class 1a is blocked due to a time request on three afternoons in the week please see Master data Classes Time requests 134 You can schedule the active lesson in a period if a field is free Schedule the unscheduled period of lesson number 53 on Fr 5 You can do this by double clicking on the field or by clicking on the button Room allocation Click on lesson 21 on the Unscheduled tab As you can see some periods are highlighted purple This indicates that the allocated room and all alternative rooms are already occupied For purposes of clarity the colour codes defined under master data and displayed in the scheduling timetable can be deactivated by clicking on Show lesson colours gi 43 2 Locking periods Lock scheduled pe
158. ere is insufficient space in the period window to display all the relevant details of a lesson For lesson information in a class timetable such details include rooms subjects teachers and any time restrictions Use the option Placement of the legend to specify the location of the legend on the page or to print the legend on a separate page You can also specify the number of columns in the legend the use of alias names and if the legend should be printed in frames 218 Print details Individual timetable Timetables per page Number of timetables horizontally Number of timetables in a vertically One timetable for each week C One timetable for each week New page for each element 4 Number of weeks School week 7 Coupling legend footnote Placemt of the lag SM Placement of abbrev Below timetable No abbreviations 2 column 2 Number of columns Print frames Print frames Use alias for abbreviations legend No Sub Rm Cla Time Ander 05 WS 4 Hobel DE 2 2b Curie TX 4 1 DE 2a 2 Ander R3a 4 6 Ander 05 WS Gauss 4 Curie HE HE1 3a Ander 05 WS 1 T Callas R3a Gauss D5 WS 1b Ander MU Ria Curie TX TW 1 1b Curie TX TW 2b 2 Ander Ander DS WS 2b Gauss 4 Callas CH RZa 2a 20 3a Gauss R2b 2 2b Ander R3a 2 2b Rub EN Ria 2a 2b
159. erify this by cross checking the details in the class timetable 140 Scheduling dialogue gt deas 1a Class 1a Gauss 4 0 CoJo 1b Class1b Newton 0 2 Ban Walaa gt 55 z Time range Unscheduled information History Chained swaps Les Uns Sub 1 Ere L No Subj Rm Cla Time L No Tea Subj Rm Cla Time 4 4 1 5 Time requests Any time requests entered for the lesson in the lesson row or the elements involved in the lesson are highlighted with their appropriate colour code Time requests entered under the master data of a subject are displayed in a separate row The example shows that a time request has been entered for subjects DS and HE If you have entered unspecified time requests you can assign these a different colour in the time request window e g purple for 3 for class 3b RE Time requests entered under master data or lessons be deleted direct in scheduling dialogue clicking on the lt Delete period gt button or by pressing the lt Delete gt key or modified in the time request window 4 4 1 6 Saving individual setti
160. f type A and the PE lesson in weeks of type B L Mo Subj Rm Cla Time special text Arist SH2 1 10 WeekHB For Girls Only Rub PEB 1 1b 192 5 5 2 11 Break supervision Break supervision Break can be displayed in teacher timetables This function is only available with the Break Supervision module e Hugo Hugo Victor e Hugo 18 Pariods week 4 Rib B 5 5 2 12 Number of students Number of students The number of students registered for the lesson or the number of students who have selected the course can be displayed in teacher timetables for use with the Course scheduling module 5 5 2 13 Cluster simultaneous lessons Cluster simultaneous lessons The Course scheduling module allows the names of clusters groups of simultaneous lessons to be displayed in the timetable 5 5 2 14 Alias alternative names Alias alternative names If you wish to display a name on the timetable and the printout other than the usual name define an alias name for subjects classes or teachers under Master Data Special data Alias names To display the alias on the timetable check the box Timetable in the Alias window and the box Use alias in the timetable period You can also define one alias name for several classes For example if a teacher teaches all third year classes classes 3a 3b etc can be combined under one name Ye
161. field Italic F Label couplings with a dot Emphasised by V Label locked periods with a mark Underlined Separate periods in case of clash Frint Sort periods Do not print empty rows Cover planning Print black white Show absences 111 heading per page No reason of absence Auto size for the details window Only full day absences HTML index pg with full names Only cover periods TT display in minute mode Strike through cancellations Show master classes seperately Use alias for details window legend DragDrop Multiple lessons DragDrop colours same as time requests 5 5 4 1 Double periods like single periods Double periods like single periods Double periods are displayed like single periods 5 5 4 2 Comb class names 2a 2b gt 2ab Comb class names 2a 2b 2ab With teacher timetables it is often desirable to be able to see all the classes the teacher teaches Combined class names were created as a way of showing all classes in a single cell and thereby saving space The names of all classes being displayed are combined 5 5 4 3 All classes in one field If a teacher takes students from more than one class for a lesson all classes involved will be displayed in the relevant timetable field in the period window 200 s a 2 TOE is Is p s MEE Sh fe mm
162. for teachers and classes In addition elements for which the ignore flag has been set will not be exported via some interfaces Don t print N If this flag is set no timetables or lesson overviews will be printed for the element concerned Time requests This field cannot be edited The box is checked automatically whenever time requestsare entered for an element Rooms The following input fields relate exclusively to rooms master data Master Data 29 Rooms Room zek RETREAT FHS Of room Weight Off site codes Capacity Dept Corrd Ext name Off site codes Room capacity Break superv name Alternative room An alternative room is a room that is functionally equivalent to the specified desired room and that Untis can use for scheduling purposes when the desired room is unavailable Please see the chapter on Room logic for a detailed description of the alternative room function Room weighting Room weighting gives an indication of the importance of a room for a particular lesson scheduled to take place in that room e Room weighting 4 a lesson can only be scheduled if the desired room or one of its alternative rooms is available e g PE classes e Room weighting 0 Untis can schedule lessons even when neither the desired room nor one of its alternative rooms is available useful for lessons where no specific teaching aids are required e R
163. gular school This field is for information only and only affects printing and export Hourly rate This field is currently only required in the German federal state of North Rhine Westphalia Pers No 2 In some countries teachers may have two different personnel numbers In these countries personnel number 2 is exported with relevant data External name The external name is only used when several schools are created in a multi user database with shared inter school resources For more details please refer to chapterShared resourcesin the MultiUser manual Male Female Apart from its informational character this field is used in conjunction with theBreak supervisionsmodule where you can specify that a particular break area should be bymale or female teaching staffonly tab You can make the following settings on the Teacher tab Master Data 39 1 Break supervision Maestra Title Alias name Male First name Birthdate Personnel number Regular school Teacher status Entry date 0117 Department s Exit date anst teacherem E Mail address Hourly Rate Telephone number Pers 2 Mobile number Extemal Title This field is for information only and only affects printing and export First name Enter the first name of the teacher Untis uses this information in a variety of different printouts Personnel number Enter t
164. he lesson in question 284 6 9 6 48 Stundenplan Diagnose pm 52 Art der Diagnose 24 09 2012 30 9 2012 ln diesen Stunden wurde nicht der im Unterricht eingetragene Fachraum zugewiesen Eingabedaten Stundenplan Diagnose Gw Anz Ale gt Unterricht Klasse 14 Gewichtung 3 Tum F Anzahl 7 Betroffene Fenster anzeigen Raum S U Nr Arm Fachraum fehl 7E Thi Stunde ohne Haum 7E Thi Sp Lab Sp Lab Sp Lab Sp Lab 22 Pris Student If this does not succeed what happens then depends on the weighting settings on the Rooms tab under Scheduling Weighting the lesson periods remain unscheduled or no room is allocated Periods without a room will always be displayed in the diagnosis Off site rooms Off site rooms are specialist subject rooms and classrooms located at such a distance from the main school building that a whole period needs to be set aside to allow teachers and students to reach the off site rooms The automated optimisation function takes the length of the walking time into account when optimising the timetable A PE teacher is scheduled to teach periods 1 and 5 in the main building and period 3 at the off site sports track The timetabling tool will ensure that periods 2 and 4 remain unscheduled for the teacher to allow him or her sufficient time to reach the sports track Breaks of different lengths Many schools use timetables where some breaks a
165. he personnel staff number only if this is required in printouts or transfer data for local authorities Teacher status Use this field for special status information such as head teacher librarian etc Department s You can allocate any number of departments to an individual teacher This function is particularly Significant in connection with the Department timetables module You can also for example print out separate timetables for individual departments E Mail address Use this field to enter teacher email addresses The email address is only used internally in combination with the Info timetable module You can use this module to distribute timetables and substitution information by email to teachers for whom an email address has been entered Telephone number The telephone number field is currently used for administrative purposes only and is not used by the application at present Mobile number Use this field to enter mobile telephone numbers An entry in this field is only necessary in combination with the module Info timetable This module 40 1 4 4 2 allows you to send information to teachers using text messages SMS Alias name This function applies to teachers in the same way as it applies to classes For certain purposes it may be desirable to use standardised designations instead of the usual school internal names Examples include printouts for local authorities or the export of data to databases Alias name
166. he top right to Simultaneous lessons and enter the lessons that are to be scheduled in sequence The difference between simultaneous lessons and coupled lessonsis that the optimisation tool is permitted to split simultaneous lessons Coupled lessons on the other hand can never be split Optimisation Timetable optimisation The following chapter describes the timetable optimisation function and the diagnosis tools used before and after an optimisation run The program starts with an empty time grid and proceeds to fill the grid with periods Since this alone would not necessarily produce the best results the constructed timetable then undergoes a series of specific period swaps to improve the final outcome In the end the weighting settingsyou have specified will determine the actual quality of the timetable Weighting The weighting function forms the basis of the automated timetable optimisation tool Untis offers six levels of importance ranging from unimportant 0 to extremely important 5 which allow you to specify the level of priority given to the individual settings Note Some weighting points only become effective after specific data has been entered in the master data or lesson window see chapter Data input Other weightings by contrast are data independent and affect every optimisation run The function Respect the maximum and minimum number of periods per day for teachers for instance
167. hemistry and Maths instead This means that German can be scheduled at the same time as Chemistry or Maths since Modern Languages students do not attend Science classes On the other hand German Chemistry and Maths must not be scheduled at the same time as English or PE since these are core subjects attended by the students of the class You can use Untis to solve this problem as follows Defining core lessons and options Under Master Data Classes define a core class C7 and two differentiation groups M Modern Languages and C1 S Sciences 258 4 Klassen Klasse Differenzierunagsgruppe Sprachen Differenzierundagsaruppe Maturwigsenschaften 2 ds Unterricht Klasse gg ml s PRS FO Std Wat Jst Lehrer Fach Klassen Deutsch spart k1 Geschichte Geographie KT Lessons of core class C1 involves all of the students of the class while lessons of differentiation groups involve only the students belonging to the particular group 4 Unterricht Klasse i4 V JL m Ex us mHEITM ata Wist Jst Lehrer Fach Klassen 6 7 2 User Tips 259 Unterricht Klasse gg a 93 KILN CER YR BO U Mr West Jest Lehrer Fach Klasse n 5 d Under Master Data Classes enter the information that the class groups C1 M and C1 S consist of students from core class C1 using the Class group code CG code 1 meaning that the cl
168. here option Y is activated the last morning lesson is period 5 the first afternoon lessons is period 6 This means that in a subsequent optimisation already allocated lessons and NTPs may be rescheduled This code is typically activated when you wish to leave non teaching time for teachers and classes unchanged when scheduling the timetable Extracurricular activities are not then affected by the new timetable Warning This function imposes considerable restrictions on subsequent optimisation runs and should not be activated without due consideration Class time grid You will only find the Class time grid button in the toolbar under Master Data Classes i e for no other element Master Data 35 The function is used to separate the school day into double and single periods for each class You can also prevent lessons from being the last period of the day if you have to take bus timetables into consideration when scheduling The class time grid allows you to specify that e certain periods should be used for scheduling double periods and e certain periods should not be the last lesson for that class on a particular day 1 If you wish to schedule double periods by preference in the first two periods of the day on every day of the week as shown in the example mark the desired range and click on the lt Double periods gt button in the Schedule block 2 If you wish to reserve a range of the day s for scheduling s
169. i Mi Do Fr Sa So 24 25 26 217 28 29 30 BENE 2 2 4 5 6 7 8 9 10 11 1 13 15 16 17 18 19 70 22 23 24 25 6 2 28 29 30 31 1 2 3 4 Heute 05 04 2011 Details window The details window on the right of the diagnosis window allows you to display further information about individual items by selecting the item in the selection window Clicking on the link Display affected windows opens the dialogues that are relevant for the diagnosed problem The figure shows for example that no room was specified for teacher Gauss for lesson 82 Type of diagnosis You have entered neither a Room nor a Subject Room for ins 5 L Mo Tea amp v QE ea L Mo Cl Te UnSc Per rrsPrds Teach Subje Class es Subject roo T Double pers Block Home room du 1 2 20 R2b 2 3 2 1b WS Ria 1 1 4 R3a 1 2 2 Gaus R3a 0 1 1 2 2 Ps1 2 Teacher 110 As soon as the problem is solved 5 status column in the diagnosis window is checked soon as diagnosis is performed once more the item will no longer be displayed e Lessons Teacher 4 eS cus Me amp SED L No Cl Te UnSc Per frsPrds Teact Subje Classfes Subjectroom Homeroom Double pers Block 6 3 7 1 Gaus 2 25 R2b T H 2 3 2 Gaus Pew ib WS Ria 1 1 Timetable diagnosis 4 3 E
170. ias name You can assign an alias to lessons in the same way as for master data elements Please refer to chapter Master data Class tab for a description of this function Room This is where you can enter the desired Subject room for the lesson If a subject room has been defined for a subject it will be automatically used when the lesson is created Home room If data is being entered in the view Lessons Classes the class home room will be displayed here if data is being entered in the view Lessons Teachers the teacher s home room will be displayed here Les groups You can enter the lesson group here if you use the Multi week timetable module Please refer to chapter Lesson groups in section Multi week timetable 64 2 4 3 Statistical code Used in the same way as with master data You can assign any number of statistical codes to each lesson These codes are very useful when you wish to filter according to specific criteria Subject group If the lesson subject is assigned to a subject group it will be displayed here The use of subject groups is primarily of interest in connection with teacher qualifications and the lesson table with module Lesson planning Students M Students F Total This is where you can enter the number of students male and female participating in the current lesson The total of all entries is displayed in the total field These entries have an influence on room allocation du
171. ield type Subject characters Meses fiel Font size a percentage Delete field 100 X 50 5005 Centre fields automatically Horizontal Vertical Scale 5 1 15u 1Te 1Ro 28 2Te 2 4 The timetable now displays the details of the first and second coupling row in the timetable period 184 B 1a Class ta Gauss Timetable CSV og BI Cer RE Nob Ria Arist PEG SH2 1a 1b 944 3 Rub PEB SH1 1 1b 5 5 2 3 Layout field Layout field A field that is too short to display the entire name e g Callas Thursday period 1 can be easily modified You can resize any field in the timetable period by clicking on a button on the edge of the field and dragging it to the desired size You can also change the font size for each separate field The example shows how to change the font type of the subject to bold and the font size to 12096 of the preset value Arial 9 Timetable Display 185 MU CallaR1a Type of Timetable Timetable period standard format Class TT Students Field type Subject Short name 8 Max characters Font size as a percentage 120 050 500 Timetable CSV 4009 k ko cae PRR Time range 7 CallaR1a BI Cer Ria RE Nob Ria
172. ign will now be permanently displayed the Cl Te column Clicking on this sign will display all the information on the lesson You can decide whether you wish to view only the first row of the lesson or whether all coupling rows should be displayed 56 2 3 4 Tip Expanding all coupling rows Clicking on lt gt the column heading of Cl Te will expand or collapse all coupling rows one operation You can find further information on using coupled lessons in chapters Coupling lessons and Decoupling lessons Coupling lessons Coupling using drag amp drop If you wish to couple two existing lessons mark one of the lessons in the column Cl Te with the right mouse button and drag it over to the lesson with which you wish to link it When you release the dragged lesson both lessons will be coupled Warning Do you want to couple these lessons Lessons Class 67 Cer 3a gt Sex SR F Bll 56 Rub HI L No ClTe UnSc Per Teacher Subject Class 9 2 New i 15 2 Hugo E Dant show this message again 4 g Sa Er Ander 29 Ander 50 Nobel DS Y Qi mndi Oo Class ez Subject roo Home room R3a GEc R3a DE J R3a Decoupling coupled lessons is just as simple Drag the coupling row that you wish to decouple out of the coupling by using the mouse in the Cl Te colum
173. ime Timerange i Period time requests 5 1 rz I Main subjects Boundary period V With class leaps F Only different teachers Show details Main sub Period time requests Period time requests Main subjects Boundary period Main subjects Boundary period Subject twice a day Period time requests 4 5 Period time requests L a ee L No Subj Rm L No Tea Subj Rm 54 Rub DE R1b 1b Period time requests Leap class D Period time requests 9 Subiect twice dav Only different teachers If a teacher takes a class for more than one subject is it often undesirable for swaps to be offered between these subjects Checking the Only different teachers box results in such swaps not being displayed Scheduling periods with clashes Moving a period to a non highlighted cell is not possible without creating a clash The lesson details window displays the lesson number and details of the lesson in conflict with the moved period If you decide to drop the period in such a cell a window will appear showing the following two options e Cancel cancels the move Save block the dragged i e active period will be scheduled and the original period will be unscheduled Use the combo boxes save with teacher class or room clash to schedule lesson with conflicts 126 Save block Lessons 6 Tu 3
174. imetable window adjusts to the specified size L No Subj Rm 31 MA R1a 5 5 7 Colour codes The colour codes specified for elements under master data will be displayed in the timetable Timetable Display 207 o PRES pa s Time range Timetable comparison 7 jum 29 Periods week 1 Unscheduled prds 1752012 28 62013 Only modified timetables a 8 45 Graphics The example shows the colour coding of subjects and teachers i e teacher Cer red background teaches a biology lesson blue background on Monday 5 5 8 Column headings Customise column headings e g days of the week under option Column heading on the General tab under lt Settings gt 208 Layout 01 Horizontal heading Day names heading Le Jm Day of the week Anal 3 9 111 font size as a percentage 50 5005 Bold 1n Max number of characters per day 1 20 Day date for the weekly plan Underlined Scale 5 1 talic The overview timetables with format 20 options for display of additional information such as dates or start and end times PE Layout 20 Horizontal heading Weeks heading Periods per week Anal 7 2 QS Gauss Gauss Carl Friedrich Timetable Tea20 Gas range Timetable cq 90 Font size
175. ingle periods use the Single periods button accordingly Warning Sufficient double periods Please note that it is essential to define a suitable minimum and maximum number of double periods in the lessons window of the class in question in order for this setting to work You can also use the No button in Last period block to specify those periods after which lessons for the class may not end This is important if you have to take local transport timetables school buses into consideration when preparing your school timetables Note Copying Use the Copy button to transfer the settings you have made here to other classes 36 S00 855 9 50 10 45 11 40 12 35 13 30 14 25 8 45 9 40 10 35 11 30 1225 E Lem 15 10 The sample timetable corresponds to the settings made in the figure above 1 4 4 Master Data 37 B 1a Klasse 1a Gauss Tri Ho Subj Rm Time School week Arist 1 2 41 Teachers You can make the following settings on the Teacher tab Title This field is for information only and only affects printing and export First name Enter the first name of the teacher Untis uses this information in a variety of different printouts Personnel number Enter the personnel staff number only if this is required in printouts or transfer data for local authorities Teacher status Use this field for special status information such as head teacher
176. iods have been manually set for a lesson they can be individually locked in the timetable by clicking on Lock period This ensures that these periods will not be moved during optimisation Locked periods are marked with an asterisk in the timetable period window and in the period details window see figure Deactivate the marking in the timetable period window by unchecking the option Label locked periods with a mark on the Layout 2 tab under Timetable Settings User Tips 265 e Nicht vernlante 5 n 1 41 6 8 2 Locking lessons If all elements of a lesson are to be locked activate Lock X for the lesson in question A locked lesson will also be marked with an asterisk in the timetable Please note that you cannot remove this lock by clicking on the Lock period button 266 la Klasse La Gauss 46 JE m etbereich La 28 Wochenstunden E 2 Mich vernlante Std da oe e nan T CIE EI Mus Eco 1 a 90 JE mr BER Be i 7 Wat Fix Lehrer Fach Klassen Fachraum Stammraum Dopp Std Block c 4 1 2 Hugo ENE 022 Ria E 2 E Ander R1a let Arist 13 ae Fla Lehr Fa Rm Callas Mus R1 Mobel KA R1a Rub D fa Ria
177. ion or room optimisation dialogue before starting an optimisation or room optimisation run opecify the level of importance of the room capacity function by adjusting the weighting option Take room capacity into consideration in the weighting dialogue Scheduling Weighting on the Rooms tab 6 9 4 User Tips 273 Steuerdaten zur Optimierung Ablauf der Optimierung Ok Abbrechen ptimierungs Strategie B Schnelle Optimierung 4 qom EE zu verplanen 3 Je Serie der Opt Anzahl Pl ne 1 20 4 hnlichkeit zu Vorplan 0 4 O nicht ahnlich 4 sehr ahnlich ptimierungsschritte je Plan 1 3 Plan bedingt fixieren Lehrer zuordnung Optimierung Optimierung der Zuordnung Aubenstelen halbtageweis Lehrertaugeh mit anderem Fach Fur Strategie D Tausch nur fur gleichstundige Urt Tausch nur innerhalb Jahrgangsstufe Mit Voroptimierung 10 Doppelstunden Lehrer laut Unterricht Doppelstunden besonders optimieren Room optimisation The room optimisation tool attempts to optimize the already optimised timetable by finding the most suitable room available for each lesson The software obeys the following rules lesson periods will not be moved e Double periods or period blocks take place in the same room wherever possible e When the software is unable to schedule all of the periods of a subject in the designated subject room Untis tries to ensure that all cl
178. ish to specify colours for screen display but not for printed timetables you can select the setting Print black amp white in Settings in the relevant timetable window Settings The Settings button allows you to change the font type size and similar settings Page layout This option allows you to make settings for printing and to the results at the same time This function is described in greater detail under Printing Refresh window Refreshes the view Alternatively you can press F5 1 3 2 Data input A new data element is always entered into a master data view in the last line of a grid which is marked with asterisk As an alternative you can click on the New button in the window s toolbar which will then position the cursor in the last line of the grid view Warning Confirming input Always confirm your input with ENTER or TAB as otherwise the final entry may in some circumstances not be saved Classes Class 3 gt TB d a Full Room Main subj di Lunch breal Periods day lass 1a Gauss lass 1b Newton Class 2a Hugo lass 2b Andersen lass 3a Aristotle lass 3b Callas Class 4 Nobel C e e Class If you wish to make further entries move the cursor to the relevant field using the mouse or cursor keys 14 1 3 3 1 3 3 1 and enter the desired data Note Cha
179. k boxes in the first period if the first period of the day is to be allowed for scheduling in the last period if the last period of the day is to be allowed for scheduling between morning and afternoon if the time between the morning and afternoon is to be allowed for scheduling The only differences between optional subjects and fringe period subjects are the different weighting settings that you specify Note Y ou can of course control the scheduling of fringe period subjects and optional subjects exclusively the time request function However the weighting settings here a higher level of flexibility for the optimisation tool Ss D IC A subject or lesson for which this code is is to be scheduled a fringe period but in the middle of the day This weighting setting controls the importance of the checked box 84 3 2 1 5 Main Subjects tab Respect maximum number of main subjects day for classes o Weighting for the boundary period Respect max of consecutive main subj periods for classes 4 Boundary period for the following aspects Main subjects max once after boundary period Main subject at least once up to boundary period Main subjects are defined as such under Master Data Subjects Respect maximum number of main subjects per day for classes Controls the level of compliance with the maximum number of main subjects per day enter
180. ke Room Lock Home Room Loch Subject Lock Period Lor Callas 2a 2b i Callas Arist 1a 1b Thi E Hub eb 2a Thi New 2a 2b s Callas 2 Callas i Arist 3a 3b Callas Callas Callas Callas You can remove locked lessons from the window by clicking on the cell in question and then clicking on the lt Delete gt button in the toolbar Note It is not enough to select the row in question you must click on the cell in the row that causes it to be locked You can read more about locking in chapter Locking in the User tips section Toolbar functions The general functions are explained in chapter Master data Toolbar functions General functions e FORA Special Element selection funchons t zd Ole oa 5 a You will only find the following special functions in the lessons window Create coupling Please refer to chapter Coupling lessons Extended decoupling Please refer to chapter Decoupling lessons Teacher suggestion Please refer to chapter Teacher suggestions under Lesson planning Calendar You can use the Multi week timetable module to specify time restrictions for master data elements and lessons and define lesson groups time ranges The school year calendar displays the selected lesson in green for the period in which the lesson can be held 72 EH UnSc 2 Teacher Subject C
181. keep a full day free two complete days wil be without periods Tuesday plus an additional day In addition to the above you can enter unspecified blocked periods for each element The example shows a time request for teacher Gauss He would like three free periods specifically periods 2 4 on three days of the week Tip Time requests can be entered directly in the scheduling dialogue see chapter Scheduling dialogue for more details 246 Zeitwtinsche Lehrer 51 of 8 44 9 Gauss Carl Friedrich Gauss Unbestinmte zusatzliche Tageswuneche Wunschgewicht Tage Worm Machm Halbt 0 2 a Unbestinmte Sperungen Anzahl Tage EXE Stunde von bis 6 3 3 Copying time requests You can copy the time requests of an element to the clipboard and paste them in different elements It is also possible copy all the time requests of an element to any other in the time request window using the Serial Change option Bearbeiten Stammdaten Unterric Erweitertes Einf gen 6 3 4 6 3 5 User Tips 247 Anderung LInbestimmte zuzatzliche T ageswunsche Wunschgewicht age Machm Halbt 3 0 0 ds Zeritw nsche Lehrer 51 amp B aj 4 5 65 Newton angname Gauss Newton Andersen Anzahl Tage Stunde von bis Aristoteles Callas No
182. kly which lessons the algorithm considers difficult to schedule 3 3 1 1 5 Similarity to previous TT This field allows you to specify if and how much the next timetable should resemble the prevously created timetable Input options range from 0 no similarity to 4 high similarity the new timetable always reflects the modifications you make in the scheduling dialoguebetween optimisation runs Leaving this field empty equals value of 0 no similarity 3 3 1 1 6 Lock timetable conditionally If you lock created timetable conditionally the next optimisation run will skip the placement run and only carry out a swap run This means that the resulting timetable will be very similar to the previous one This constitutes an even higher level of similarity than the highest similarity setting 4 great similarity in the function described above When you combine the two functions described above by ticking the box Lock timetable conditionally and increasing the percentage under of periods to be scheduled the software proceeds by first locking the previous timetable then scheduling the remaining periods and finally carrying out a swap optimisation run for all the periods 3 3 1 1 7 Only requested days off for teachers Activate this option to instruct the software to schedule only the free days specified under time requests for teachers and no additional days 94 3 3 1 1 8 Consider room capacity Activate this function to in
183. l 2 843 898 Lessons 28 Mew 79 Arist 80 Arist 79 Arist 34 Cer 25 Mew 19 Callas 78 51 Hugo 26 Mew 39 New 24 Cer 36 New 80 Arist 84 Rub 80 Arist 45 Cer 26 New 20 Callas 59 Hugo 28 Mew 49 Mew 72 Cer 490 94 68 Cer 36 New 7G 30 Calas 31 Callas 7G 46 Cer 2 Cer 28 Mew 29 Callas amp Hugo 36 Mew 56 Mew 76 Hugo 61 72 Hugo New 76 Clicking on the middle section of the window updates the details window In the example lesson 56 New has been activated The details window now displays field with lesson number 56 together with the number of periods shaded light blue Some fields are also shaded red The entries in the details window can be interpreted as follows The elements involved in lesson 56 with a 116 total of 4 periods per week are class 3b and teacher Newton short New Some lessons involve several classes or several teachers e g no 69 1 4 In such cases the Classes and Teachers columns list all the relevant elements next to each other The cells shaded red highlight the reason why the displayed lesson cannot be scheduled at the same time as the lesson selected in the middle section of the window Lesson 56 for example cannot be scheduled at the same time as lesson 1 since both lessons involve class 3b Lesson 25 in contrast involves a different class but
184. l number of different teams The general rule is the fewer the better 2 The lessons including details in which a team is involved The general rule is the more the better 3 The time requests entered for the individual teachers in the team If a number of different time requests need to be taken into consideration the timetable quality will deteriorate as a result since a teacher team can only be scheduled when all the teachers of the team are available In the example above the PE teachers Rub Rubens and Arist Aristotle form teacher team no 1 Let us assume that you have another teacher team e g team no 4 comprising teachers Rubens and Hugo scheduled to teach Design Each time team 4 is scheduled team 1 would be blocked since teacher Rubens belongs to both of them In this case you need to decide if teacher team 4 is necessary at all since there already is a teacher team for Design i e team 2 You could also find out if Ruben s team colleague Arist is qualified to teach Design as well If so the Design lesson could also be taught by team 1 In any case one teacher 254 6 5 2 team would be eliminated lending a greater flexibility to the optimisation tool As mentioned earlier the CCC analysis is a perfect tool for identifying such problematic compositions see the chapter CCC analysis Time requests and teacher teams Time requests are another problematic issue when dealing with teacher teams In an ide
185. lass 2b Class A Class 3b Class 4 Mc L Mo UnSc Per rrsPrds Teacher Subject Class es Subject roa 82 3 2 la ws 73 82 2 3 Arist 1 1 5 Arist A ia 5 Arist 1a 2 2 Calas MU 1a Callas If you drag several classes into the lessons window they will all be entered into one coupling row Lessons 59 However if you drag several teachers into an existing lesson a separate coupling row will be created for each teacher 56 sy Full name Gauss Gauss Lessons Class New 1a 541106 L No CLTe UnSc rsPrds Teacher Subject Class es Subject roo Ander Andersen maa 2 Ander 1 WS AristDrag Aristotle 22 3 Arist 1a 1b Callas Callas 31 5 Arist 7 Nobel Nobel Rubens aC S cer g 3 38 3 Curie Curie Calas Rub 1a 1a Note Double click You can use a double click in the element window instead of the drag amp drop method 2 3 Clipboard You can copy selected highlighted lessons to the clipboard These functions can be accessed under menu item Edit or you can use the fol
186. lass es From To 3 10 5 5 Les groups 27 28 29 30 16 1 17 18 19 20 21 22 23 24125 725 21 728 2301 31 14 15 16 17 18 HEJ 22 723 724 5 2627 28 29 30 1 Lesson comparison Please refer to chapter Lesson comparison under Lesson planning Convert lesson s into course s Please refer to chapter Specifying courses under Course scheduling Settings You can select Settings to tailor the grid of the lesson window to your requirements week Show inherited codes Show total e One week This check box is only activated if you use the Multi week timetable module Only those lessons taking place in a specific week will be displayed m L Mo Cl Te UnSc rds Teacher Subject Class es subject room Homeroom Double pers Blo 11 41 T 2 3 Ander 9 71 7 TE F runt nme 0 dh 4 B L No e Show inherited codes This option affects codes field Please refer to chapter Displaying codes Lessons 73 e Show total Use this setting to display a row with totals below the header row in the grid vew The value of individual fields will be totalled for numeric fields 1 week Show inherited codes Che __ ee amp gt mF m L 30 00 11 4 1 2 MW Hugo feat 1b 2a Z2b 7 2 2 2 000 Ander E 1a 73 52 255 1 3 1 500 Arist 121 31 5 5 000 Arist MA
187. lay 181 Tip Holding the lt CTRL gt key pressed allows several fields to be marked in the graphics editor and to be moved all together using the arrow keys If several fields are marked you can hold the SHIFT key pressed and shrink or enlarge all fields using the arrow keys 5 5 2 2 Coupled lessons Coupled lessons If you also wish to display the details of lesson couplings proceed as follows 1 First enlarge the period window by clicking on it the background will turn blue and dragging the edges until it is the desired size Details on subjects teachers and rooms are to be displayed side by side 1Sub 1 Te 1Ro 1Sub 1Te 1Ro 2 Highlight the fields for subject teacher and room using lt STRG gt click and insert them using lt CTRL gt C and lt CTRL gt V Use the mouse to move them to the desired position 182 lt gt 2Su 2Te 2Ro 3 Once the field is approximately the right size and approximately in the correct position click on the lt Align fields gt button This function adjusts all fields that are approximately the same size to a standard size and aligns all fields that have approximately the same vertical or horizontal edge to a standard vertical horizontal line Timetable Display 183 Layout 01 Period window Contents fields of a teaching period m Type of Timetable Timetable period standard format amp Class TT Students F
188. lbar of the relevant window or in the main toolbar rm m EL rn rn uri e 3 LA rm rn a E 3 o 9 o pp The figure shows a list of lessons for class 1a The print layout toolbar allows you to make all printing related settings Use the Selection button to select the elements that are to be output If you wish to print a column in bold click in the column and then on the lt B gt button Class es 1 7 Print only if changed after moo Gv mom Print heading on every page Subject Class es Subject room Home room Double pers GEc 1a 1b 2a 2b R1a Ander 05 WS Ria 1 1 Gauss DS 1b WS Ria Curie TX 1a 1b Arist PEG 1a 1b z Ria Rub PEB 15 Rib Arist MA Ria Arist EN ja Ria Callas MU Ria Callas Ria Nobel Ria Rub Ria Cer Ria The meaning of the individual buttons is shown in the figure Master Data 25 Portrait rint prese Landscape Total S B EE 2 Print Bold Print prewiew Wiord wrap Column If you wish to change the column heading click on one of the two heading rows and enter the desired expression 68 demo gpn 2 amp an Teacher 10 10 Print only changed after Selection 01 01 1970 E 01 00 00
189. ld is used in conjunction with the weighting function Class teacher at least once per day when printing timetables for display in the heading and lists and in Cover planning Alias second name For certain purposes it may be desirable to use standardised designations instead of the usual names Examples include printouts for local authorities and data exports to databases Alias names can be entered either for the element in question or under menu item Master data Special data Alias names Note One name for a group of classes An alias can be defined for a group of classes Master data Special data Alias names e g 3abc for 3at 3b 3c Lesson table The Lesson table serves as a useful tool for checking subject distribution in the Lesson planning and Value calculation module and has no other significance outside of it Previous year s name 32 1 4 3 2 The class from the previous year is required for use with the function Last year s teacher The name of the class in the prevous year can be entered here to ensure the class teacher accompanies the class into the new school year This function is available if you have licensed the Lesson planning and Value calculation module Dept Department Classes can also be allocated to a particular department This function is largely for information only and allows timetables and or class lists to be printed specifically for individual department
190. le Values Subs Subject Group Alias name Main subject E Fringe period 2 More than once a day 0 Optional subje 5 Not a fringe period Double periods 1 0 Respect double periods E Double pers span breaks P No break supervision before after S Consultation hour 1 4 5 2 Codes You can make the following settings on the Timetable tab 44 L General Subject Timetable Values Subs Subject Group Alias name v M Main subject Fringe period 2 More than once a day 0 Optional subject E 5 Not a fringe period Double periods D Respect double periods E Double pers span breaks P No break supervision before after S Consultation hour Subject room short name This function allows you to specify the name of a dedicated subject room for a subject This subsequently makes task ofEntering lessons easier Please see the chapterRoom logicunderUser tipsfor further details Afternoon pers week min max The minimum and maximum number of afternoon periods for this subject Use this field to specify the minimum and maximum number of periods per week that the subject should must be scheduled in the afternoon Periods week min max Minimum and maximum number of weekly subject periods This function is only relevant for use with theLesson planningmodule where you can enter the minim
191. le periods E Double pers span breaks R Place in a fringe period 0 Optional subject 8 Schedule class group later Mo fringe period placement 2 Subject more than K Ma altem room to be used V Variable teacher k Exempt from data analysis L Not in legend All prds in the same room U p m only double periods Teacher allocation locked Schedule manually Time requests L B Lock conditionally Lessons marked with this code are treated as locked lessons during the first part of the optimisation run placement run During the subsequent optimisation run swap run however the temporary locking function is automatically deactivated please see also chapter Optimisation D Respect double periods Activate this function for a lesson or a subject if you wish the optimisation tool to adhere strictly to the number of permitted desired double periods This also applies when double periods have been excluded for a lesson 0 0 in the field Double periods min max The function is particularly useful when the optimisation errors Double per split Unrequ double pers Subject twice a day are to be avoided at all costs Warning Use sparingly Please use this code sparingly if in doubt please do not use it at all since it places severe restrictions on optimisation especially for subjects with a large number of periods If necessary increase the
192. lect the next week in the date selection box of the timetable window to display the timetable for the days you wish to view Example step 3 On the class timetable click several times on lt Other element in period gt until the room details are displayed Repeat the same process for the room timetable until each period displays the class scheduled to have lessons in the room 276 e Klasse la Gauss 4 amp 2 ES z E sal A 2 5 5 5 2 30 w achenstunden 1309 2011 ow G 0 Nicht verplante 519 49 9 2011 24 9 2017 19 3 Woche 1 38 1 ae x am Re 1B R Lehr Rm kla Zeit Schulw Callas Rib 51 1a 1357 User Tips 277 ue Rla Klassenraum la 4 1 B 93 pe A A sal z etbereich Hla 30 Wochenstunden 13002411 T 36 1992011 24 9 2011 19 3 Woche 1 38 Haum 4 Lehr Fa Fub O RiatRibh 1b 1989 9 H1 Inspect the timetable of a class and of its home room The examples above show class 1a and its home room Ria As you can see the class is not always scheduled to have lessons in its home room because the room is occasionally occupied by other classes 6 9 4 4 Example step 4 Select menu item Scheduling Room Optimisation 278 6 9 4 5
193. lete time requests for certain periods or blocks of periods by highlighting the cells and clicking on Delete Unspecified time requests Switch to teacher Rub Rubens using the previous time request example Assumption teacher Rub is a part time teacher and therefore entitled to a free day per week If possible the teacher would also like two additional free afternoons Enter the following data under unspecified time requests User Tips 245 Enter 1 in the row 3 under Days This instructs the optimisation tool to schedule one free day for teacher Rub e Enter 2 in the row 2 under p m The optimisation tool will attempt to schedule two additional free afternoons for teacher Rub Zeitwiinsche Lehrer 51 ex of af 44 90 gj ER Hub Paul Rubens Unbestinimte zusatzliche T ageswuneche Wunschgewicht Tage NI 0 0 0 0 Unbestimmte 5 0 Anzahl Tage Stunde von bis Enter time requests for half days in the column Halves The optimisation tool will decide whether to schedule the half day in the morning or the afternoon Note Use unspecified time requests whenever possible to allow the optimisation tool as much flexibility as possible Warning Specific and unspecified time requests are cumulative If Tuesday is blocked wth a time specified time request and an unspecified time request is entered wth a priority of 3 to
194. librarian etc Department s You can allocate any number of departments to an individual teacher This function is particularly Significant in connection with the Department timetables module You can also for example print out separate timetables for individual departments E Mail address Use this field to enter teacher email addresses 38 1 4 4 1 The email address is only used internally in combination with the Info timetable module You can use this module to distribute timetables and substitution information by email to teachers for whom an email address has been entered Telephone number The telephone number field is currently used for administrative purposes only and is not used by the application at present Mobile number Use this field to enter mobile telephone numbers An entry in this field is only necessary in combination with the modulelnfo timetable This module allows you to send information to teachers usingtext messages SMS Alias name This function applies to teachers in the same way as it applies toclasses For certain purposes it may be desirable to use standardised designations instead of the usual school internal names Examples include printouts for local authorities or the export of data to databases Alias names can be entered va the relevant element or under Master Data Special data Alias names Birthdate This field is for information only and only affects printing and export Re
195. logue is more a hindrance than a help Equally the presence of a weighting window on screen would unnecessarily clutter up the screen when all you are trying to do is some manual fine tuning of the timetable Untis solves this problem with the Window Groups function that allows you to set up the screen for a specific timetabling task and save the window position so you can call it up again at a later point in time The following example will demonstrate how to create a windows group 1 Open the demo gpn file and arrange the windows as shown in the figure 304 Datei Bearbeiten Stammdaten Unterricht Planung Stundenplan Berichte Einstellungen Module Fenster 7 20000 5 e Klassen Klasse gt 23 e Unterricht Klasse 0 Ces H TEXT amp SA Ow zy H ARETX Se Of Langname Raum Hauptf Tag Mitt pause Std Tag L Mr Nypl Std Klasse 1a Gauss 4 1 2 4 6 11 4 1 Klasse 1b Newton Rib 223 Klasse 2a R2a 222 Klasse 2b Andersen R2b Klasse Aristoteles R3a Klasse 3b Callas Ps1 Klasse 4 Nobel Ps2 m gt toaa icas H BERR 267 Name Unterricht Lehrer Wst Jst Lehrer Fach Klasse n Fachraum Stammraum Dopp Std Block Arist Arist Arist Callas Callas Nobel Rub Cer 0 Jer ss cus H BERR Se ORE Aa d New Mewton Hugo Hugo U Nr Std An
196. lowing shortcuts CTRL X Cut CTRL C Copy CTRL V Paste Programme internal use The clipboard function allows you to copy one or more lessons of one class to another or from one term to another with the Multiple term module If you wish for example to copy all lessons from class 1a to class 1b highlight all lessons select Edit switch to class 1b which still has no lessons and select Edit Paste 60 MBE SRIF ORS Hw mum I 31 Le Klasse Nobel ET L No Te UnSc ds Teacher Class es Subject Home room rds Teacher Class es Subject Home room Arist 16 Callas 16 MU Ria Calas 1b Ria Nobel 1b rm Rub 1 DE Cer 1b Ria Class Paste special Tip Copying timetables The Paste special functions allows you to copy timetables In addition to the usual paste function the Edit menu also provides the special function Besides inserting lessons this function also inserts the timetable of the copied lessons i e the timetable of the source class is alSo copied Copying data to external programmes You can also use the clipboard to export lessons or other data to external programmes such as spreadsheets or word processors Many views also offer the lt Print in Excel gt option allowing you to export directly to a
197. lows you to specify the extent of the software s pre calculation function for each optimisation run Like a chess game program Untis calculates before each move i e before each placement of a lesson how the move will affect the situation as a whole As a general rule the longer it takes the computer to arrive at a result the better the final outcome In the early stages of creating a timetable however long optimisation runs are often counter productive since initial results often indicate that certain changes need to be made to the input data 3 3 1 1 4 96 of periods to be scheduled This option allows you to specify the percentage of periods at your school you wish the software to schedule Leavng the field empty means that the optimisation tool will attempt to schedule all the available periods Optimisation 93 4 of periods ta be scheduled 1047 then STOP 4 Similarity to previous TT similar 4 very similar E Lock timetable conditionally Only requested days off for tea Consider room capacity site buildings by the half day For strategy D 10 Double periods Special double periods optimisation Tip The percentage refers to the periods of the entire school So if you specify 1096 of a total of 1 000 lessons then Untis will select those 100 lessons that are regarded as to be the most difficult ones This is useful way of finding out quic
198. lt CTRL gt key on Thu 5 This slot is blocked by lesson 2 Callas AR 1b You will not be asked if you wish to create a conflict Manual Scheduling 151 PE in 1A and 1B The PE lesson will now be scheduled in this position and lesson 2 for class 1b the lesson originally placed in this slot automatically becomes the active lesson Drag this lesson to another position marked drop it thereby continuing chain or alternatively place lesson a suitable unoccupied slot Keep the lt CTRL gt key pressed otherwise if you release the key the swap is interrupted and cannot be continued 4 A suitable slot for this lesson is Sat 1 where lesson 2 can be scheduled without causing a conflict as indicated by the 1 symbol This completes the swap chain n 1B Friday Saturday el m 5 T DE DE Bese The PE lesson has now been moved from Fri 8 without requiring the de scheduling of another lesson Slots marked with when period is dragged away denote positions where a period swap 15 possible The 1 icon indicates that a period can be scheduled in this position without displacing another lesson The lower the value the better the position for scheduling the period 152 4 5 3 Please note consecutive swaps may be carried out across different classes The only restricti
199. maximum number of lessons per day for classes Controls the importance of the entry of how many lessons each class may be taught per day You can find this definition in the field of the same name under Master Data Classes Class teacher at least once per day If individual classes have been assigned a class teacher under Master Data Classes the optimisation process will attempt to schedule at least one period per day with the class for the class teacher This weighting setting controls the relevant importance of this Optimisation 83 3 2 1 4 Subjects tab Period Distribution Time Requests Year Planning Teachers 1 Subjects MansSdjeds Unimportant Extremely important Optional subject IM in the first period Iv in the last period i Fringe period subject vf in the first period in the last period between moming and aftemoon Lesson not to be held in fringe period if code G Use these weighting settings to control the level of compliance with the specifications entered for optional subjects and fringe periods codes F and R under Master Data Subjects or Lessons Subjects In many cases these are subjects that are not taken by all the students in a class For this reason they should be scheduled at the beginning end of a half day in order to avoid non teaching periods for the other students You can define the following rules for optional subjects or fringe periods using the three chec
200. me Requests 104 242 Time requests of lessons 61 Time Requests tab 87 Timetable optimisation 78 Timetable tab 64 Toolbar 71 Toolbar functions 71 U Unspecified time requests 244 W Weighting 78 weighting dialogue 78 Weighting parameters 79 Index 311 weighting settings 78 Y Years periods 62 312 Endnotes 2 after index Back Cover
201. metable Classes click on lt Timetable Settings gt and open the Layout 2 tab to view and select different display options Layout 2 HTML Geanderte Stunden Fett Mit hervorheben Unterstreichen Note The lt Timetable Settings gt button can only be activated when no timetable comparison is active 6 14 3 Starting timetable comparison Start a timetable comparison as follows Open a timetable e g Timetable Classes and if necessary enlarge the upper part of the window the details window until the combo box Timetable comparison becomes wsible Activate the function by ticking the box with your mouse User Tips 299 8 Klasse 1a Gauss Stundenplan Klal i4 Ir m 28 181 ee eitbereich Stundenplanvergleich gt 28 Wochenstunden H aktiv 2 Nicht verplante std 178 2012 28 6 2013 Nur ge nderte Plane 111 Klasze n The timetable comparison dialogue window will appear and instruct you to start Untis a second time Specify if you wish to open the current file a second time or if you want to open a different file Stundenplanvergleich 25 LIntis mut Fur den Stundenplanvergleich ein zweites gestartet werden Stundenplandate Durchsuchen v Mit der aktuellen C Program Files 485 I ntis D E demo gpr Soll jetzt gestartet werden The following list summarises the different items you can compare
202. ms as type of list in Master Data Teachers If not you can obtain this list by using the toolbar button lt Display the teacher teams gt under Scheduling CCC Analysis Diagnostics tools 3 4 3 3 4 4 Optimisation 105 48 CCC Critical Conflict Chain analysis of coupling Lessons 82 Displays the teacher teams gated variations sson 201 414 The example shows that the only day not blocked for any of the teachers involved is Thursday 1 Teacher team 1 f i ci r E 3 3 3 3 3 3B A lesson consisting of three single periods could not be scheduled for this teacher team without violating a block Something the optimisation tool would never do or the single period condition something the optimisation tool might do depending on your weighting settings for conditions such as Avoid errors with double period Please refer to chapter User tips Teacher teams for further information on teacher teams Options Options An important point is the distinction between must and can An entry of 2 2 for a 4 lesson in the double period field forces Untis to schedule two double periods An entry of 1 2 allows the algorithm to decide whether two of the four periods should be scheduled as two single or one double period The more freedom the optimisation process has the better the results will be Locked periods Locked period
203. n DE and Math MA in sequence It is irrelevant in this case if the sequence is or Version 1 Applies to the entire school Enter the same numerical subject sequence code under Master Data Subjects for both subjects e g 5 see example below 292 GP Unterricht Klasse al ca IE EX SR RYRSSx 9 8 8 gt LI Mr Wet Lehrer Fach Klassen Fachraum Stammraum Dopp Std Black FF Kla 2 Hugo 2 29 Ria 2 Ander Fla 1 1 3 Arist Th2 Ria amp m p Arist Ria Callas Ria Callas Ke 14 Mobel Ria Rub D Ria Fla Version 2 Applies to a particular class e g class 4 Enter a numerical subject sequence code under Lessons Classes in the relevant lesson rows for class 4 e g 5 Teachers You can also enter subject sequence requests for teachers This is a useful function for subjects that require elaborate experiments to be set up For example a teacher who teaches Physics to three different classes of the same year may request to have these lessons scheduled in sequence to allow him to show the same experiment several times in a row Another example involves teachers who teach PE plus another subject The PE lessons should if possible be scheduled in sequence so that the teacher is not obliged to change into PE clothes several times a day In both cases e
204. n lt Assign tea gt to assign the teacher to the lesson B Assign teacher Subject Per Wk UnsSc Subject Tea Qual MU ERE ff E 17 18 Andersen Hans Christian Perm Permanent Teacher 4 4 4 4 4 4 1 4 4 4 2 4 4 4 3 4 4 4 4 4 4 4 5 Manual Scheduling 147 Display functions The functions described below can be used to change the scheduling dialogue display Displaying all teachers of a class Place the cursor in a class row to display the timetables of all teachers involved in this class Teachers not assigned to teach a class in this period are listed first followed by uncoupled teachers Place the cursor in a teacher row to display the timetables of all classes in which the teacher is involved Display all classes teachers and rooms Use this function to display all classes teachers and rooms in your school in the timetable rows of the scheduling dialogue If you only wish to display classes hold down lt SHIFT gt key when invoking the function Place the cursor in a teacher row if you want all the teachers to be listed first under the active lesson In the same way place the cursor in a room or class row if you wish to list rooms or classes first F Display a 2nd lesson This function displays not only the active lesson but also the lesson on which the cursor is placed The function also allows you to display additional information on the cursor selected lesson
205. n HTML format 5 5 4 14 Show master classes separately Show master classes separately Please refer to chapter Type separated class components 5 5 4 15 TT display in minute mode TT display in minute mode If lesson times differ on different days it can make sense to enter the individual periods of the timetable on a scale to the exact minute Untis provides this option with its timetable display in minute mode Timetable Display 205 5 5 5 School holidays The timetables display the free days entered under Settings School holidays The prerequisite for this is that the timetable display has been set to weeks lt Settings gt Selection range Calendar week 1 Christmas Christmas break 19 12 2011 2 19 12 2011 24 12 2011 Date Mo 5 9 2011 a Calendar week 36 Christmas break Christmas break un L No Subj Rm Time 31 Arist 1 1 3 5 5 6 Font The overall size of the timetable window not only depends on the details displayed in the timetable periods but also on the selected font The font size and type can be changed under lt Settings gt General Font The relative size of the timetable windows can also be changed 206 e Move the cursor to the dividing line between the timetable window and details window The cursor changes tol Hold down the lt SHIFT gt key and drag the line up or down e Release the mouse button The t
206. n Tuesdays is to be decoupled as teacher Ander is to teach his group on Thursdays Click on the period with the right mouse button and select Decouple The lesson is then decoupled and the new lesson with teacher can be easily rescheduled using drag and drop 128 4 2 6 LFI 1 7 10 35 A 10 46 11 30 5 14 40 12 35 13 20 13 30 rj Ander 14 15 8 14 25 TX Curie Period windows 15 10 ate Delete this room Tea Subj Rm AnderDS WS 1 Gauss DS WS 1b Curie TX TW 1 1b AR Calla R1a Time De period standard format Copy in HThAL format rm Lo Subj Rm Cla Time Schoolweek Stud Speci 43 Callas AR R3a 3a 3b 1 41 Ander MU RiatPsi 3b Unscheduling periods You can also unschedule periods by dragging them into the section with the unscheduled periods or into the timetable details window and dropping them there Manual Scheduling 129 4 2 7 Allocating rooms You can also manage room allocation directly in the timetable window Use the lt Allocate delete this room gt button to allocate rooms to scheduled periods or to delete already scheduled rooms A detailed description of this
207. n and drop it The lessons now decoupled Coupling via the toolbar If you wish to couple two existing lessons mark one of the lessons concerned and click on the Create couplings button in the toolbar A dialogue window will be displayed already containing the marked lesson There are three ways to add additional lessons e Double click on the lesson you wish to add in the lessons window e Mark the new lesson in the lessons window and then click on Add e Enter the lesson number and then click on Add Lessons 57 L No Teacher 96 2 97 Fue 2 3 9 Decoupling lessons The previous chapter described how you can decouple lessons using drag amp drop Decoupling via button This function allows you to convert individual coupling rows in a coupled lesson into lessons in their own right with their own lesson numbers Mark a lesson coupling and click on the button lt Extended decoupling gt A window will be displayed where you can select which coupling rows should be removed from the coupled lesson Old lesson L No Per 1 6 New lessons Rub EN 2b 34 Old lesson L No 6 Per 1 New IB e Callas CH 2 25 2 25 o Nobel DE 2a 2b 3a DE 20 Subject Class es 6 3 7 UnSct Per rds Teacher Gauss 28 2b 3a CI Te
208. n include images and graphs on your printed timetables The image must be available as a bitmap file Windows BMP format Depending on the bitmap you can use this function to print your school logo or a background for the timetable Open the Bitmap dialogue by clicking on Background under Print selection Select the type of bitmap file you wish to include lt Browse gt The selected image will be shown in a preview pane on the right of the dialogue box Use the Position fields to specify where the upper left corner of the image should be located with respect to the left or upper margin of the timetable Use the Size fields to specify the size of the printed image Check the box Keep aspect ratio to avoid distorting the image Untis will then calculate the dimensions of the image from the most recently entered value and the aspect ratio of the image 224 Test school DEMO Timetable 2012 2013 For and test Walid from 10 October 4 Calla Callas Open Bitmap Bitmap W Handbucher Deutsch Aktuelle_Handbuecher_PageM A005_6 Posti 82 Horizontal distance from left mm 5 Vertical distance from top mm Size 14 Width mm 13 Height mm Keep aspect ratio 5 6 9 Header and footer The information displayed in the headers and footers can be specified under Reports Report settings The licence text school name and address is always displayed and can
209. nd are described there The fields Teacher allocation locked and Teacher are described in chapter Automatic teacher assignment during optimisation under Lesson planning All codes This field which can only be activated in the grid the Grid Adjustment button offers excellent overview of the relevant timetable settings of a lesson The Code column clearly and comprehensively displays all the codes set for a lesson The code Z denotes lessons where a time request has been entered 70 4 1 2 2 Arist PE 1a ib 1 Arist 1a Calas MU 1 Calas AR 1 ERE ET s 3 amp 3 Check the relevant box under Settings in this lessons window if you wish inherited codes i e codes entered for a master data element of these lessons to be displayed in parentheses 4 1 2 3 1 2 2 Arist TE 1a 1b Arist ia Calas MU 1a BEGG SS 3 S 3 Calas 1a 2 4 8 Locked lessons The menu item Lessons Locked lessons allows you to open a window listing all locked lessons It is irrelevant if the lessons in question have been locked as individual periods as lessons or via another element or lesson group 2 5 Lessons 71 Locked lessons 46 of the lessons are locked Teacher Subject Class es Lesson Locked Group Lock Class Locke Teacher Loc
210. ne day You can enter this maximum value in the field Max diff less day for each class Master class Enter the same master class for type separated class components if you wish to print the timetables together in a single timetable Please see chapter User tips Type separated class components and chapter Timetable creation Several classes in one timetable for further details Codes P NTPs allowed As arule NTPs non teaching periods should be avoided at all costs Possible exceptions are NTPs for pseudo classes and class components F Lessons not on adjac days Use this function for part time classes that do not have lessons every day of the week if you wish to avoid scheduling lessons on consecutive days In this case select this code H Sched a m p m not both 34 1 4 3 4 This function ensures that lessons can only be scheduled for one half day of the day i e Untis can allocate lessons either in the morning OR in the afternoon of the same day Y Keep curr loading pattern Tick this option if you wish to block the allocation of lessons before the first and after the last periods already scheduled for use with a subsequent optimisation run j P RODADA GEC MU Time grid showing permitted scheduling options for use with a subsequent optimisation run w
211. ng details Under Weighting Main subjects max number of main subjects per day for classes max number of consecutive main subjects for classes Boundary period Main subjects max once after boundary period Main subject at least once up to boundary period Please see a detailed description of the boundary period function under Optimisation Weighting parameters Under Master Data Subjects Code M Main subject Under Master Data Classes Max main subjects per day Max consecutive main subjects per day Subject sequences Subject sequence codes can be entered for subjects and lessons Subject sequence codes entered for subjects apply to the entire school codes entered for lessons only apply to the classes teachers involved in the lesson Note Subject sequences are soft conditions for the algorithm i e they may be ignored in extreme cases A weighting slide control can be used to control the importance attached to these fields Use fixed subject sequences if the subject sequence must be respected see chapter Subject sequences Positive subject sequence Classes It may be desirable for pedagogical or organisational reasons to schedule certain subjects in sequence User Tips 291 aphie und Wirtechattsk Textiles Yerken Kunsterziehung Werken For example to allow time for a two period written exam you want to schedule the subjects Germa
212. nging the short name You can change the short name of an element by double clicking on Name field of the element concerned Editing views There is a large number of columns in every master data window However no school ever needs all the columns For this reason you can specify which columns should be displayed and which should not Y ou can also determine the sort order of the rows and columns Displaying hiding columns Basically you have two different ways of influencing how columns are displayed either using Grid adjustment or the form view Tip Show all fields with content Clicking on the Show all fields with content button displays all columns which contain at least one entry This function is particularly useful for tracking down any data entry fields Grid adjustment Click on the Grid adjustment button and check the columns under Active that you wish to display Note Additional possibilities You can use Grid adjustment to determine whether a column should be included in printing and whether the short name or full name of the element in question should be used Master Data 15 Grid Adjustment FIA ASS Grid Adjustment Alias b Basic fields em X NTPs Periods day Lunch break Max consec day Daily Fr Break Teacher optimisation code Newton 0 1 ch Hugo 0
213. ngs When using the Untis software on two different computers e g at school and at home you will rarely be working with two identical systems Differences in hardware screen display graphics cards etc can necessitate annoying and time consuming adjustments when switching from one system to another Your individual settings for the scheduling dialogue e g font size column width etc are therefore saved 4 4 1 7 4 4 2 4 4 3 Manual Scheduling 141 in the view ini file which is held locally on your computer This saves you the trouble of having to re enter your settings when opening the file on another computer Information tab This is where you will find additional information on the active lesson such as the number of unscheduled periods or the total of scheduled periods for the class per week and per year Window logic Like most functions in the Untis application the scheduling dialogue communicates with all other windows Synchronisation When you open a lesson or a timetable and select a lesson the scheduling dialogue automatically displays the active lesson and vice versa the lesson window or the timetable always displays the lesson selected in the scheduling dialogue Locking the view Activate the button Lock Period to lock the display of the scheduling dialogue Window background As a rule you can bring window to front i e activate a window by clicking on any
214. not be suppressed Timetable 2011 2012 Valid from 5 Timetable Display 225 Untis 2012 2242011 211 Humboldt D em mm Dmm 3 GWG 6 Humboldt 1 Mais BLAS Suppe F 6 3 GWG amp 3 15 35 16 15 Tomba Monet 1 Kosla REV 6 3 05 8 BLAS A2 RRK 3 3 05 MicBu FUD 4 1 05 2 SP SCHWH EggAl FUD 4 2 05 LeiGo SP GSH 05a SchEr FUD 43 O5abcdet TobJa SP KSH 051 MarGu 6 3 3 FUS SCHWH 6 Steln 51 Sabcodef b amp abcd WenHa TUR GSH 0Sabcdef GabodO0 PucGi PICCO 0S5abcdef amp abcod 4 NAT BIO P 05a LipGa SP GSH 5 CH P LeiGo SP FriCa SP SCHWH 057 No Tea Sub Rm 8 MicBu FUE 4 1 FoDa FUM 4 2 Kli3u FUE 5 3 WacAn FUE 3 3 9 Leo FUS SCHWH 10 KosJa REV 6 3 DopCh RRK 8 2 11 LipGa SP LeiGo SP SCHWH TobJa SP GSH 6 5 2012 18 29 72012 30 Gruber amp Petters Software 5 6 10 Several classes in one timetable Cla Te 05abcdef 6abcd 5abcdef 5abcdef Gabcd 05 05ac 05f When a class is divided into two components for instance a science and a languages group but the timetables of the two components differ in only a few key
215. not displayed as a possible day for the lesson for class 1a because teacher Callas has been allocated a day off on Friday Master Data Teachers Time Requests Class 1a Gauss Timetable Clal rJ bala Lo iEn ees gaje d amp 8 28 5 9 gx Callas Callas L Mo Tea Subj Rm Cla Time Special text 35 Callas MU R1a 1a Tip You can us the Colour coding button in the requests window to specify the display colours for the different time requests This is necessary if for example there are difficulties in distinguishing between red and green If you click on the Settings button and then check the box DragDrop colours same as time requests on the Layout 2 tab the settings will also be used for manual scheduling in the timetable Lessons are automatically displayed and scheduled as single or double periods or blocks in accordance with settings made for double periods under lessons 118 Subj When there is more than one unscheduled period of a particular lesson the individual periods will be displayed stacked When there are more than three periods the number of unscheduled periods will also be indicated Timetable comparison 0 Periods week H Active HENRICUS 17 9 2012 29 6 2013 Only modified timetables Tea Subj Rm Cla You can determine the position of unscheduled periods yourself by simply
216. ns are to be held in the physics lab then enter 2 here As rule no entry is required in this field Scheduling priority When you launch optimisation Untis will first calculate the level of difficulty for all lesson periods A lesson is all the more difficult to place if there are a lot of elements involved in it and if there are restrictive time requests specified for the elements The algorithm that Untis uses to place a lesson starts with the most difficult periods first You have the chance to influence the scheduling sequence by setting a scheduling priority The smaller the number entered for the priority 1 9 the earlier the lesson will be placed and the greater the likelihood of finding a good position If this field is left empty a default priority of 5 will be assumed values of 1 4 increase priority while values of 6 9 decrease it Lessons with a scheduling priority of 9 will be processed last while those with a priority of 1 will be treated first Warning An entry in this field can have a drastic influence on the way optimisation works As a general rule it can have a negative impact on the overall result which is why it should only be used for good reason and with due consideration Teacher optimisation code With the teacher optimisation code the Lesson planning module offers the possibility of influencing Teacher assignment during optimisation You will find details in chapter Teacher optimisation under
217. nter the same numerical subject sequence code for the lessons you want to schedule in sequence under Subject sequence Teachers User Tips 293 4 Unterricht Lehrer STH aw GHEE U Mr Std Wet Jat Lehrer Fach Klasse n Fachraum Stammraum Dopp Std Block FF Le 1 Rub 24 2b 3a Pst 2 2 Rub Rib 2 2 Rub 2 Thi 2 2 Rub 3a3b Thi Rub D Ria Rub D 1 Rib Rub 2 R2b Rub R3a Rub Bia 4 2 Rub Kn 4 Paz 3 3 3 5 B 2 2 2 2 6 12 2 Negative subject sequence On the other hand it may be desirable to prevent specific subject sequences If this is the case simply enter an alphabetic subject sequence code letter from A to F The optimisation tool will take into account that lessons with the same alphabetic subject sequence code should not be scheduled in sequence For pedagogical reasons the Modern Languages subjects English E and French F should not be scheduled in sequence for class 3a Enter the letter A in the column Subject sequence Classes See example 294 ae Unterricht Klasse 4 22 d gt LI Mr Wat Jet Lehrer Fach Klassen Fachraum Stammraum 149 Black FF kla B 3 7 Calas Ch 2a2bj3a R28 43 A Callas Sh 1 1 76 Arist Sport 3a 3b The R38 2 2 Ander 3a 3b Vwerkr 1 1 GAUSE 1 1
218. o types of windows are independent of each other The codes can be used to select a pool of lessons or teachers in which swaps are possible Identical codes mean that the teachers of the marked lessons can be swapped You can assign the codes 1 9 and A Z The codes are always an additional limitation For instance if you have activated the option Swap only within one class level and you have entered the code 1 for the teachers Gauss and Newton then swaps of Newton s lessons are only possible with lessons of Gauss in the same class level 98 3 3 2 3 3 2 1 3 3 2 2 as Teachers Teacher Gauss Surname ie Gauss New Newton Ande Andersen Arist Aristotle Callas Callas Hobel Nobel Rub Rubens Cer Cervantes Curie Curie Teacher Strategies Untis four different optimisation strategies for the creation of your timetable Strategy A fast optimisation Strategy B complex optimisation Strategy D complex placement Strategy E overnight optimisation Strategy A fast optimisation This is the fastest optimisation variant It does not return the best results but is ideally suited to discovering errors in the input data For this reason use this strategy at the start of scheduling until major data errors in master data and lessons have been remedied Tip Errors in input data prevent good optimisation results Work with strategy A and with the input data un
219. ods of English in different sets for the students of the second year This means that students in classes 2a and 2b will be taught in three sets by three teachers Cer Ander Callas in Lessons 55 three different rooms Per Teacher Subject Class es Room 4 Cer EN 2a 2b R2a 4 Ander EN 2a 2b R2b 4 Callas EN 2a 2b PS1 jo DU e X o owitch the lessons window to class 2a Enter 4 in the Per column and confirm this by pressing TAB Enter the short name Cer and confirm again with TAB It does not matter which of the three teachers you begin with Enter EN for subject Now enter classes 2a and 2b in the Class es column separated by a comma Class 2a s home room R2a will be entered automatically Move the mouse to the column Cl Te in the lesson you have just entered and click on Enter the name of the next teacher Ander and again classes 2a and 2b in the empty row shaded grey g7 Now change the room from R2a to room R2b since teacher Cervantes will be teaching his group in room R2a Make the same entries for teacher Callas in the third coupling row making sure to enter a different room 4 Lessons Class 4 3 a Jl ENG 2a H TOSS ngt d iiZ w m L Mo Per ds Teacher Subject Class es Subject room room Double pers Block 97 4 Cer 2a2b R2a Ander 2a 2b R2b Calas 2 2 The s
220. of classes coded with a class group code are marked as such in the scheduling dialogue 262 6 7 3 e Unt 252 Planungsdialog 3 amp 2 BARA CE 5 2 5 E Unterricht 252 Stunden 4 15 9 2003 1 21 7 2004 PK Multi Drag 1 2 3 4 10E 09A 085 09A 068 068 09A 08 09A 09A 08 09A 0915 0976 O9A The symbol 1 on Tuesday period 6 in the row of class 09A means that a class with the same class group code 1 is scheduled at the same time For this reason a lesson should be scheduled for class O9A in this period if possible Tuesday period 1 contains the symbol 2 This means that a lesson has already been scheduled for a class with the class group code 2 and that it is not possible to schedule a lesson for class O9A at this time without creating a clash Please also note that the additional class row for O9ti which has a different class group code from that of class 09A shows the complementary entries to class 09A Mon 1 to Mon 6 are coded 1 for 091 scheduling not possible due to code 1 Tue 1 to Tue 3 scheduled for O9ti are coded 2 for O9A scheduling not possible due to code 27 e Q9fs Kurs Ifs Stundenplan Kla20 Diff E da 4 Display and printing The timetables of core and differentiation classes can be displayed neatly and clearly using Untis
221. often at a disadvantage You can therefore specify the maximum number of last morning periods each teacher should teach Weighting Indicates the level of importance you attach to this rule The weighting for NTPs lunch break maximum number of periods per day and maximum periods in sequence for individual teachers can be increased further on the Timetable tab under Master Data Teachers Very important No A Lunch break B Max periods day C Max consec prds D 82 3 2 1 3 Classes tab Teachers 2 Unimportant Extremely important Avoid nondeaching periods NTPs Respect maximum or minimum number of periods day for classes Respect lunch break requests for classes Respect the subject sequence for classes Respect the maximum number of lessons per day for classes Class teacher at least once per day Avoid non teaching periods NTPs Controls whether non teaching periods for classes should be avoided Respect maximum or minimum number of periods day for classes Controls whether the values entered under Master Data Classes should be respected Respect lunch break requests for classes Controls how the minimum and maximum length of a lunch break set under Master Data Classes will be respected Respect the subject sequence for classes Controls how the subject sequence codes entered under Lessons Classes or Master Data Subjects will be respected Respect the
222. on in the lesson row The software now assesses all the periods of the week to determine their suitability for scheduling in the selected time slot The assessment results are displayed in the lesson row The lower the value the more suitable the time slot 146 iods 9 2012 3062013 2b Calas DE Tuesd 27 X 6 z 8 3 6 7 8 6 7 8 Sk 3 4 5 6 7 8 m m 5 m 34 ks 12 en g PH H TN HI TE 5 2 25 E L No Subj Cla Time 3 4 4 3 12 Replacing teachers Use this function in the scheduling dialogue to replace a lesson teacher with another Activate a lesson and click on A dialogue will open where you can change the teacher for the lesson The left pane of the window displays the teacher s of the active lesson The right pane displays all the teachers available based on their own timetables to take on ALL the periods of the active lesson The following additional details are provided to facilitate the decision making process Per Wk Number of periods per week taught by the teacher UnSc Number of those periods that remain to be scheduled Subject Teacher already teaches this subject Tea Qual Teacher is qualified to teach this subject The example shows that Ander Gauss and Curie could take the lesson However only Ander has the qualification for the subject Click o
223. on is that the swap path for the continuation of a chain must always be unique Where there is a fork in the path e g both teacher and class are already scheduled elsewhere the software will ask you how you wish to proceed create a conflict cancel etc and the chain must be restarted at that point Chained swaps The chained swaps function is accessible from the lt Chained swaps gt tab in the scheduling dialogue 1 Open the file demo gpn the scheduling dialogue and a class timetable The aim of this exercise is to swap the cursor defined lesson lesson 38 Callas MU 2a with a lesson in a different slot 2 Start the swap chain by clicking on lt Start gt on the Chained swaps tab 2a Cess 2a ugo Les 38 Scheduling dialogue 8 wie Unscheduled EE CXII Chained swaps Undo m F Muti Drag i Swapping possible e 49 Scheduling possible e g 1 _ Cla 52 GEc D snm LRL E E 2a 2 1 1 20 1b Um 2a 2 4 2 NM 2a 2 EN 4 2 22 Hugo ar 3b 1 BF 2 24 4 1 en Ria 1 4 4a 3b 3a 3a a 1 1a X 1 Monday Oo Tuesday po Thursday A a S Se g 4 6 7 8 s 3 14 5 L No Tea Subj
224. on such as number of periods per week and unscheduled periods Input field Use the input field to enter the name of the element whose timetable you wish to display Switch between different elements by using the spin controls located on the right window edge or by placing the cursor in the input field and pressing lt Page Up gt and lt Page Down gt or the up and down cursor keys Timetable comparison The two selection boxes Timetable comparison and Only modified timetables are for use with the Timetable comparison function described in greater detail in a later chapter Periods per week Displays the number of periods per week and the number of unscheduled periods per week for the active element Timetable window The middle part of the timetable window shows the actual timetable for the active element The display offers a variety of different settings and options that allow you to customise it to suit your individual requirements Please refer to chapter User defined views for a detailed description of these settings Timetable Display 159 4 la Klasse Gauss a m gt gt a VN Mus Clicking a scheduled period the timetable activates the period and causes cell to be outlined in red yellow All other periods associated with the active lesson are highlighted in blue yellow If the display of colours in the timetable has been deactivated colour palette icon the activ
225. ons with one or two periods per week Access Lessons Lesson sequences set the drop down list at the top right to Sequence in a week and enter the lessons that are to be scheduled in sequence Example The chemistry theory lesson for class 1b is to be scheduled with the chemistry lab lesson following sometime later in the week If a sequence is now entered for the week as shown in the example Untis will schedule lesson 98 before lesson 99 Lessons Class 1b A5 8 TRS Bm L Mo CI Te ds Teacher Subject Text Class es 98 Gas 1 99 1 Gass 1b 30 ds Lesson sequences Lesson sequences aA Delete 4 Sequence Lessons 98 Add Remove Display 9 Lesson number Subject L No Subject DE First CH TH follwed by CH LA later this week L No L Mo L Mo L Mo L No 52 EE 99 L Ma Per Teacher Class Subject 38 Gauss 1b 99 1 Gauss 1b A maximum of 3 lesson numbers are possible in the week sequence Simultaneous lessons In certain circumstances for example in combination with the course scheduling module it may be desirable but not essential to schedule different lessons at the same time You can define this condition here 78 3 1 3 2 Access Lessons Lesson sequences the drop down list at t
226. oom weighting 1 3 appropriate intermediate levels If no weighting is entered for a room the weighting will correspond to 2 30 1 4 3 1 4 3 1 Note Room optimisation Please note that the allocation of rooms is affected not only by room weighting but also to a large degree by the slide control Room optimisation Please refer to chapter Room logic for more information Off site codes Off site rooms are classrooms and specialist subject rooms not located in the main building of the school but at an external site too distant to reach within the space of a normal break Enter the values 1 to 9 for off site locations with start time graduation and the values A to E for off site locations without Start time graduation Further details on the off site function can be found in the section Off site rooms Room capacity This is where you can enter the maximum student capacity for a particular room Please read chapter Room capacity if you wish to include room capacity as a factor when assigning rooms for lessons Dept Department Rooms can be allocated to a specific department These details are largely for information purposes only and allow printouts of timetables and or room lists to be produced for individual departments Corridor Break superv Use this field to enter up to two corridors that the room adjoins These fields are only useful in connection with the additional module Break Supervision External name
227. or your backup and work files i e the files containing the different timetables of your school saved during optimisation and enter the paths on this tab Datelablage Stundenplan HTML Dateiat Pfad _____ C Users 40 s DacumentssStundenplan Daten DAL sergsADsDacumentssStundenplan Sicherungen LI temp sad Homepage 6 2 3 3 Timetable tab The settings on this tab are relevant for a number of different timetable functions 240 Diverse Einstellungen Sichem D ateiablage Stundenplan Anpassen arungen HTML Internet 12 Stundenplan ersian Stundenplanvergleich ohne A aume v Detailierter Vergleich bei Kopplungen y Klassenunterschiede wirken nicht auf Klassen Vergleich ohne Fensterteilung Horizontale Fenstertelung Vertikale Fenstertelung v Datumzssynchronisatian Drag amp Drop in den Stundenplanen aktivieren For instance the timetable version number you can assign to each timetable version will be included on all printouts see the chapter Timetable construction The different options for timetable comparisons are described in the chapter of the same name The Synchronise dates option allows you to specify if a date change implemented on one particular timetable should also apply to a other timetables open on the screen This function is particularly useful for use with the Multi Week Timetable and the Multiple Term Timetable mod
228. ot be weighted The column displays how many infringements there are for the corresponding diagnosis item Timetable diagnosis 24092012 30392012 Input Data Timetable Diagnosis Class Subject not possible only once a day Positive time request during lunch break Teacher Lessons with teachers without rooms Room 2 teachers in the same room Too many lessons with Priority By default only those diagnosis items are displayed for which infringements exist This can be seen from the activated Filter button in the dialogue window toolbar and the filter fields shaded green entry 2 71 in the column The figure shows how the display of diagnosis items can be restricted to infringements that have a weighting of 4 or higher 108 Timetable diagnosis a 24092012 3092012 Diagnosis i E Lessons 48 Timetable diagnosis Lessons with no teacher specified E Class 9 itime request not respected Not enough periods per day 24092012 30 3 2012 Too many day E Teacher Input Data Timetable Too many NTP s 3 Diagnosis Witg Double Non Teaching Period 0 2 A Lunchbreak too short 3 2 Lessons 1 Teacher s free day moved 4 1 Lessons with teacher specified 1 Day request not achieved 2 1 Class Half day request not achieved 4 2 5 Teacher 25 Not enough periods per day 2 13 Teacher
229. ot required Licence Data Entering licence data is described in detail in the brochure Getting Started Time Requests Time requests are an important element of the Untis timetabling software Time requests can be entered for master data elements and for lessons The button for this function can be found on the tool bar of the master data or lesson window Time requests are graded from 3 completely blocked to 3 core time which corresponds to a very strong desire to for work There are two different categories of time requests specific time requests and unspecified time requests Specific time requests refer to specific days and periods Unspecified time requests by contrast are requests where only the duration and the type of request e g 1 day of 3 are specified and where the selection of the day or period is up to the software program Specified time requests e Start Untis and load the file demo gpn Open the master data view for teachers Master Data Teachers and click on Time Requests Switch to teacher New Newton User Tips 243 as Zeitwi nsche Lehrer 51 ES 26 5 95 8 gi a New laac Newton Unbestinmte zusatzliche Tageswuneche Wunechgewicht Tage Machm Halbt o0 0 0 0 Unbestinimte 5 Anzahl Tage Stunde von bis 1 2 3 4 5 6 7 B Tage Yom Machm Montag Dienstag ERES Mitwoch ZZ Donnerstag
230. ote If in doubt about the relative importance of an attribute set the slide control to position 1 not very important instead of Next adjust the remaining slide controls in order of increasing importance from very important to extremely important Keep an eye on the frequency with which you assign the different levels of importance We recommend that you assign higher weightings less frequently as illustrated in the diagram Teachers1 2 Classes Subjects Subjects Rooms Period Distribution Time Requests Year Planning Analysis Number Good weighting distribution Extremely important 5 90 You should never end up with distribution where the majority of weightings are to 0 or 1 unimportant not very important or to 5 extremely important It is also undesirable if frequency increases with increasing weighting importance Teachers 1 Teachers 2 Classes Subjects Main Subjects Rooms Period Distribution Time Requests Year Planning Analysis s Bad weighting distribution Extremely important 5 Caution The difference between the weighting level 4 and 5 is much higher than between 3 and 4 If you have selected too many settings of extremely important the optimisation tool will be restricted to the extent that it can only schedule a fraction of the periods For this reason on set parameters to level 5 if it is absolu
231. ould only be used a later date after initial optimisation results have been obtained There are properties that apply to all types of master data element independent properties as well as properties specific to a particular type element You will find information on this latter type in the relevant chapters dealing with Rooms Classes Teachers Subjects 141 Input fields for all master data The following fields are found in all types of master data Master Data 27 ee Classes Class 25 6 due Full name Text Description Stat code s Marked m Lock X Ignore i Dont print M T Class 1a Gauss Everybody loves E E Fl Class 1b Newton and everybody knows 4 Class 2a Hugo Class 2b Andersen Lorenz Petters Class 3a Aristotle for president Class 3b Callas Class 4 Nobel Name This is the unique short name The short name is used by the application internally to identify the element concerned A name must be specified for every element Note No duplicate names It is theoretically possible to give elements of different types the same name e g 1a for class 1a and for room 1a Names are also case sensitive It is therefore possible to name one class 1a and another class 1A We would urge you not to take either of these approaches Full name This is where a long informative name can be specified that also appears on your
232. oupling legend footnote Coupling legend footnote 1 Number of columns This option allows you to specify the number of rows and columns to be printed on one page The example shows an overview timetable for the room availability for classes The number of rows and columns is to be calculated automatically 5 6 7 Timetable Display 221 Tuesday Wednesday ecc E NEN DE Ee pee l gt HN 2 Coupling legend As with individual timetables the printed versions of overview timetables can also include a legend containing the details for which there is insufficient space in the timetable periods The legend for overview timetables is always printed on a separate page Intermediate headings Overview timetables can contain a large amount of data For purposes of clarity the row and column headings can be repeated at regular intervals In the example above the short names of classes are displayed at every change of day Print details Overview Layout 20 Number of roaws columns per page 32 Rows classes teachers per page 15 Columns weekly periods per page Only whole days on one page E Only single days one page Header absences Absence Substitution Teachers Wih absence reasons Classes Rooms Intermediate headings 0 After each nth line 0 Af
233. piels beschrieben werden 4 4 1 1 4 4 1 2 4 4 1 3 4 4 1 4 Manual Scheduling 139 ffnen Sie die Datei demo gpn und Planung Planungsdialog The input field Selection field Enter the number of the lesson you wish to view or modify lesson 11 in the example in the selection field Information The period details window The lower section part of the scheduling dialogue shows information relating to the active lesson This corresponds to the display of the period details window in the timetable Please see chapter Timetable display for a detailed description of the fields The centre section contains details on all the classes teachers and rooms involved in the active lesson for the entire week Lesson search Instead of entering a lesson number you can use the selection field to search for a particular lesson by entering a combination of details classes teachers and or subjects involved separated by a comma e Entering 1a DE will display the lessons of subject DE for class 1a e Entering Arist 1b will display the first lesson teacher Aristotle teaches to class 1b Period availability Lesson 11 is scheduled to take place on Wednesday period 1 and Saturday period 4 as clearly shown by the first row An empty cell in the grid denotes a period available for scheduling an element teacher class or room In the example Fri 5 is still free for classes 1a and 1b You can easily v
234. port file e g New gpf Export file CTemp Mew gpf Timetable formats Entry formats Window groups You can export the format details of timetable views and of master data views Select a particular timetable view for export by clicking on Select in the row Timetable formats e From the dialogue box select the timetable view whose format you want to export and confirm by clicking on OK 5 8 Timetable Display 233 Timetable formats x Short Full name Type Element Please select the Tea Diag Teacher Diagnose Teacher New View lass Class Vertre Class Class Class Teacher Room Class Class Diagnose Classes HTML Teacher HTML Roo HTML Room HTML Cla Class 1 419191991995 The format data has now been saved in the file New gpf You can now make your formats available to other Untis users minus school data or import the formats into other files Use the same method to import formats from a gpf or gpn file Using the clipboard Using the clipboard you can export timetables to other programmes such as word processing applications Proceed as follows e Click on the timetable you wish to export the title bar must be blue e Copy the timetable to the clipboard menu command Edit Copy or via the shortcut lt CTRL gt C e Switch to your word processing application Select Edit Paste to insert the contents of the clipboard in the form of an image 234
235. prove the quality of the timetable the program automatically proceeds with the swap during the optimisation run The module Lesson Planning offers an extended version of this function Automated teacher swaps can only be carried out when at least one of the following two conditions can be met The code V Variable teacher is active for some lessons The function teachers is active for some lessons for use with the module Lesson Planning and Value Calculation 3 3 1 2 1 V Variable teacher A teacher may only be swapped if the code V Variable teacher has been activated You can find this option on the Codes tab under Lessons Teachers A teacher who is the cause of an optimisation bottleneck and for whom the code V is active may be replaced with another teacher Optimisation 95 Place in a fringe period e Schedule class group later ct more than Mis Variable teacher i p m only double periods M Schedule manually As a rule the code V applies to a the teachers of a lesson Check the option Teacher allocation locked in the appropriate row in the lesson details window under Lessons Teachers if an individual teacher involved in the lesson is not to be swapped under any circumstances This deactivates the code V for this particular teacher in this coupled lesson see example 48 Lessons Teacher 2 x
236. ps 1 31 12 1979 31 12 1979 Wochen Stundenplan 17 9 2012 2 Name Langname ting Verf gbar Belegt Std Min m r Se 3 Thi Turnhalle 1 12 45 10 07 30 o 1800 4 Th2 Turnhalle 2 12 45 10 07 30 22 1 800 3 Phys Physiksaal 11 45 10 07 30 22 1800 6 Werkr Werkraum 10 45 10 07 30 22 1800 7 Werkraum te 13 45 13 09 45 28 1 800 8 K Schulk che 2 45 2 01 30 4 1800 9 Klassenraum 25 45 30 22 30 66 1800 10 Rib Klassenraum 21 45 21 15 45 46 1800 11 R2a Klassenraum 23 45 29 21 45 64 1 800 12 2 Klassenraurm 21 45 25 18 45 55 1 800 13 R3a Klassenraum 24 45 30 22 30 66 1 800 Pseudoraum 21 0 0 00 00 0 0 300 00 00 300 00 00 300 00 00 300 00 00 390 00 00 60 00 00 900 00 00 630 00 00 870 00 00 750 00 00 900 00 00 00 00 This copies the HTML commands required to display the timetable into the clipboard IDOCTYPE HTML PUBLIC IETF DTD HTML EN html head meta http equiv Content Type content text html charset iso 8859 1 meta http equiv expires content 0 meta name keywords content Stundenplan timetable gt meta name GENERATOR content Untis 2012 gt title Untis 2012 Timetable 2012 2013 TestSchool DEMO 2 lt title gt style type text css gt color 000000 lt style gt lt head gt lt body class tt gt CENTER font size 3 face Arial color 000000 gt 307 TABLE border 0 cellpadding 1 gt lt TR gt lt TD lt 2
237. r to avoid identical save files being created we would recommend that you check the option Save only when the data has been changed Diverse Einstellungen Sichem ec Stundenplan Anpassen Wamungen HTML Intemet 4 Anzahl Sichenngsgenerationen 15 Minuten bis Sicherung Autamatische Sicherung nur bei geanderten Daten v Date offnen bei Programmstart Mit dem aktuellen Datum starten Optimierte Plane 2usatelich in Arbeitsdateien speichern Abbrechen Hife When you check the option Open with the last file saved Untis will automatically load the last file to be processed You can prevent this happening by holding lt SHIFT gt pressed when launching Untis In addition the option Start with current date also allows you to determine whether windows in which it is possible to select the date should be opened with the current date or with the date last saved You can view the results of optimisation in the optimisation dialogue immediately after the optimisation run Check the option Save results of the optimisation in work files if you wish to have these timetables available after you exit Untis This causes the result to be saved in User Tips 239 so called work files 6 2 3 2 Directories tab This tab allows you to specify various standard paths We would recommend that you create your own directories f
238. re longer than others and where it is therefore possible to reach an off site location during one of the longer breaks Breaks of sufficient length to reach an off site location can be marked in the time grid under Breaks User Tips 285 as Zeitraster Allgemeines Pausen Vertretung Mittagspause von bis 0 Klassenzahl mit gleichzeitiger Mittagspause Eintragung a unn Lannaelstinds nicht ubersnannt werden Disloziertes Geb ude in Pause erreichbar The figure above shows that the break between periods 2 and 3 is sufficiently long enough to reach the off site location The PE teacher in the example above would therefore be able to teach period 2 in the main building and still manage to reach the sports track in time for period 3 Half day external site With the Half day external site option it is possible to specify that teachers and students may not switch buildings for half a day thus minimising the number of times they need to switch buildings 286 Steuerdaten zur Optimierung Ablauf der Optimierung Ok Abbrechen ptimierungs Strategie B fol Pr zu verplanen 3 de Serie der Opt Anzahl Plane 1 20 Ahnlichk
239. reen by pinning it to the screen using the lt Lock this display gt button When a timetable is locked wth two pins the displayed element does not change e Timetable formats Untis offers over 50 different predefined timetable layouts The layouts are accessible the menu item Timetable Timetable formats Each timetable layout has a unique short and long name Click on Show the TT gt or double click on the full name of a format to open the timetable lt Standard format Select the desired standard format i e the format that will be used when you select a timetable from the Timetable menu by checking the relevant Standard box on the list of timetable layouts in the Formats Timetables window Timetables in the menu In addition you can specify which timetables you wish to include in the menu i e which timetables you wish to be able to access quickly 168 TTeaM 1 Teacher 1 RooMi Room Shi Students 1 Teacher a a Class schedule big Te schedule big 4 al 5 4 1 Predefined formats By default the Timetable Timetable formats list displays the predefined layouts for all the different types of timetable If you wish you can limit the view to individual elements class teachers etc 5 4 1 1 5 4 1 2 Timetable Display 169 All c Teacher Subject
240. rences can be made by setting different weighting factors The following weighting settings instruct the software to schedule optional subjects preferentially in the last periods of a half day i e either in the last period of the morning or afternoon while fringe period subjects should be scheduled either in the first or the last periods of the day Gewichtung m Stunderrverteilung Jahresplanung F cher Hauptf cher unwichtig extrem wichtig Freifach in erster Unterrichtsstunde letzter Unternichtsstunde zwischen Vormittag und Nachmittag 8 Handstundenfach in erster Unterrichtsstunde in letzter Unbernichtsstunde zwischen Vormittag und Nachmittag Unterricht nicht in Fiandstunde wenn allg Kennz G 290 6 11 6 12 6 12 1 Code G has the opposite effect Subjects marked Not a fringe period are scheduled outside fringe periods Main subjects Subjects that are considered particularly strenuous or important for students can be marked with the main subject code This allows the optimisation tool to observe the following restrictions Maximum number of main subjects that may be scheduled for a class per day Maximum number of main subjects that may be scheduled in sequence for a class Maximum number of main subjects that may be scheduled to take place after a defined boundary period To ensure the correct treatment of main subjects during optimisation enter the followi
241. ribution of the weightings is the prerequisite for a good optimisation result The Analysis tab offers an overview of the frequency of the different individual weighting levels given In the example about six weighting parameters have been set to the highest weighting level 5 extremely important You can display more information about possible problems due to the distribution of the weighting parameters by clicking on lt Details gt 3 2 2 Optimisation 89 These alerts are tips conceming the settings of the weightings which might cause problems during the optimisation e g unscheduled periods Text Too many weightings with the maximum value worsen the optimisation result _ The weighting Avoid errors with double periods is set ta the maximum value E Lessons for which the desired way of scheduling cannot be kept single periad double period block will remain unscheduled General notes If you have not worked with setting weighting parameters before we would suggest you proceed as follows First familiarise yourself with all the weighting parameters and their functions Move the slide controls for all the attributes that do not apply to your school under any circumstances to the very left position 0 unimportant This might be the case for example for Optimisation of the off site rooms if your school has no off site rooms N
242. ring optimisation and room optimisation Text This field allows you to assign text of your choice to each lesson This text is also displayed in the Special text column of the timetable details window and can also be displayed in the timetable window itself L No UnSc ds Teacher Subject Class es Text a2 Handicraft work 1 1 ENS __ L No Subj Rm Cla Special text Cluster Line 45 Callas AR R a Ps2 4 Handicraft work Line text Line text 2 You can use these fields to assign text to the individual coupling rowsof a lesson Timetable tab You can specify the following settings on the Timetable tab Lessons 65 ee Time range 1 1 Double periods Min Max From Periods in this subject room x To Block size no consec pers Scheduling priority Subj Classes Teacher optimisation code Subj Sequ Teachers Class Clash Code 0 Unscheduled periods Clusters Double periods Min Max Entering double periods and blocks was already dealt with in chapter Double period block Periods in this subject room If a subject room is defined for a lesson the optimisation routine will attempt to schedule all periods of the lesson in this room This is sometimes not desired when there is a shortage of rooms or when rooms are overbooked If for example only two of three physics lesso
243. riods the first thing to do is to increase the number of timetables to be created and the number of optimisation steps If this fails to bring about improvements the input data should be examined for errors Example Errors and input weaknesses are described in greater detail below The following example provides a brief introduction to the percentage planning function Optimisation 103 1 Open the file demo gpn Delete all timetables via the menu item Scheduling Delete the complete timetable An information window appears Click on lt OK gt gt Carry out a timetable optimisation run Ma Scheduling Optimisation entering value of 30 in the field of periods to be scheduled 9 Display the timetable for class 1a Timetable Classes The timetable for class 1a should correspond approximately to the timetable shown in the figure There may be slight variations in display depending on the software version you are using As mentioned before the percentage applies to the entire school and not to individual classes The example shows that fewer than 30 of the periods for class 1a have been scheduled but proportionately more for the other classes This indicates that this class has fewer difficult lessons than the other classes Click on the subject Design 1a Class 1 Gauss 5 m L No Subj Rm Cla 7 Ander D5 W5 Gauss DS WS 1b Curie TX TW 1a
244. riods by clicking on lt Lock period gt if you wish the scheduling tool to ignore them during the optimisation run The locked lesson will now be marked with asterisks x X and cannot be moved by the optimisation tool 4 3 3 4 3 4 4 3 5 4 3 6 Manual Scheduling 135 Swapping periods Find a suitable swap partner for a period on the same class timetable by dragging the period away hold down the left mouse button Every period on the timetable suitable for swapping will be highlighted in green and marked with a double arrow Drop the period in a slot of your choice and confirm the move by clicking on lt Swap gt Scheduling periods with clashes As arule Untis assumes that each teacher class and room can only be involved in a single lesson at any one time The software displays a warning whenever you are attempting to schedule an element class teacher room that is unavailable for the period in question In a similar way to scheduling in the timetable lessons can also be scheduled with collision see chapter Scheduling in the timetable Scheduling with clashes Deleting periods Deleting periods Delete scheduled periods by selecting the period and clicking on Delete Period by pressing the DEL key The lesson will appear in the Unscheduled window again Alternatively delete the active lesson with a double click Allocating rooms Use the button Allocate Delete this room to allocate
245. rns the best results Use it at the very end of optimisation i e after using the other strategies How long this optimisation takes to run depends very much on the size of the school the number of timetables to be computed the optimisation steps per timetable and on how powerful the computer is that you are using It can therefore very well take the whole night to run 3 3 3 accompanying window Start the optimisation process by opening the optimisation dialogue under Scheduling Optimisation entering the desired settings and clicking on OK If the data analysis window appears check the displayed messages and or rectify the displayed errors and click on lt OK gt An accompanying window appears which consists of two panes The upper part of the window is the information window containing functions for the management of the optimisation process pause cancel The window also provides a continuous display of key data of the current optimisation run an evaluation of the current timetable penalty points the number of unscheduled periods window periods for classes and core time infringements these are periods with a time request of 3 that the software is unable to fill for some reason The windows also shows how often double period conditions were infringed and how often a subject was scheduled twice on the same day for a particular class These data first rough impression of the quality of th
246. rop Master Data 17 GB Teachers Teacher 3 Teachers Teacher 3 f surname n gt gt Gauss Ll EY T v o Newton Name Surname NTPs Periods day Lunch break Hugo Gauss Gauss 3 26 1 2 Andersen Hugo Hugo 0 1 4 7 1 2 Aristotle Ander Andersen 0 1 1 3 Callas Arist Aristotle 0 1 1 2 Nobel Callas Callas 0 1 1 2 Rubens Nobel Nobel 0 1 1 2 Rubens 0 1 i 1 3 Cervantes i 1 2 Newton Curie Curie Cervantes Rub Curie Teacher Automatic temporary sorting Clicking on the column heading will temporarily sort the table by the contents of the column in ascending order A further click on the column will sort the data by this column in descending order Warning Temporary After closing and reopening the window the original order will be restored Name Ander Arist Callas Callas i Cer Cervantes Nobel Rub Cer Cervantes New Newton Curie Curie 4 Teacher Teacher Automatic permanent sorting Clicking on the lt Sort gt button 87 opens an additional window where you can specify up to five different sort criteria hierarchically Sort criteria Sort by Short name 9 Ascending Descending then by 9 Ascending Descending then by None Asc
247. s 1 2 3 i 4 5 B ri 8 67 CerBLR3a 3a Cross class suggestions It is often necessary to perform swaps across several classes To do this check the box With class leaps in the Suggested swaps window Example The German period for class 1b on Mo 5 Monday 5th period is to be swapped The swap displayed in the figure would bring an improvement of 238 points Gain column The potential gain is high because this would remove a core time volation time request However it can only be performed without a conflict if a second swap is effected at the same time Teacher Rubens who teaches German to class 1b has a lesson planned with class 1a in Monday 5 The so called leap class is therefore 1a and is indicated in the Leap cl column The possibilities of moving this lesson to where Rubens takes class 1a are displayed in the lower section of the Suggested swaps window The best possibility would however lead to a deterioration in the schedule of class 1a of 66 points since it would result in an unallowed double period of German The difference in the evaluations of both swaps 238 for the swap for 1b and 66 for the swap for 1a is displayed in the Total column 172 4 2 5 Manual Scheduling 125 ib Class 1b Newton 4 gt 1a Class 1a Gauss Timetabl Bas Be SA Aas Conseqnc Leap Gain Swaps T
248. s Very important The input block Very important allows you to specify different timetabling priorities for each individual teacher No NTPs A Activate this option to instruct the software to avoid scheduling NTPs for the teacher Lunch break B Check this box if you want Untis to pay particular attention to lunch break compliance when creating the timetable Max periods day C Activating this option ensures a high level of compliance with the specifications entered under Periods per day min max Max consec prds D Activating this option ensures a high level of compliance with the specifications entered under Max consec periods half day Note Do not set for all teachers Please set codes A D for individual teachers If great importance is attached e g to avoiding non teaching periods for all teachers you can achieve this via optimisation 1 4 5 1 4 5 1 Master Data 43 Subjects Subjects tab Subject Group When entering teaching qualifications for teachers you can either enter single subjects or entire subject groups This field is therefore only relevant for use with the Lesson planning and Value calculation module Alias name For certain purposes e g data export it may be desirable to use standardised designations instead of the usual names Alias names can be entered wa the relevant element or under Master Data Special data Alias names General Subiect Timetab
249. s This function is particularly important for use with the e Department timetables module Class level This function is only useful in connection with the modules Lesson planning and Value calculation Students timetables or Course scheduling Regular school For use with certain import export interfaces External name The external name is only used when several schools are created in a multi user database with shared inter school resources For more details please refer to chapter Shared resourcesin the MultiUser manual Timetable tab This tab allows you to enter parameters and also to set codes Hla Home room short name P NTPs allowed Class group F Lessons not on adjac days Sched a m p m not both l gt Lunch break Min Max Y Keep loading pattem 4 5 Min Max 4 Max main subject pers day 2 Max consec main subj Master class TT print out Max different less day Home room This is where you can enter the name of the classroom assigned to a particular class This subsequently makes the task of Entering lessons easier Please see chapter Alternative rooms in the User tips for details on classes with no designated classroom Class group This input field is designed specifically for use in Austrian teacher training colleges British secondary 1 4 3 3 Master Data 33
250. s can be entered va the relevant element or under Master Data Special data Alias names Birthdate This field is for information only and only affects printing and export Regular school This field is for information only and only affects printing and export Hourly rate This field is currently only required in the German federal state of North Rhine Westphalia Pers No 2 In some countries teachers may have two different personnel numbers In these countries personnel number 2 is exported with relevant data External name The external name is only used when several schools are created in a multi user database with shared inter school resources For more details please refer to chapter Shared resources in the MultiUser manual Male Female Apart from its informational character this field is used in conjunction with the Break supervisions module where you can specify that a particular break area should be supervised by male or female teaching staffonly Timetable tab You can make the following settings on the Timetable tab Master Data 41 General Teacher Timetable Values Teach qual ValueConecton Subs Break supervision 12 Lunch break Min Max Y Keep loading pattem HEY Not i t AMD last period of 1d FF Periods tday Min Max Not in Ist AND last period of 1d Y E
251. s free day moved 4 1 Too many periods per day 2 1 Day request not achieved 4 1 Too many consecutive periods 3 3 Half day request not achieved 4 2 Just one period half day 3 13 Scheduled in a 3 timed period 6 21 Scheduled in a 3 timed period 21 Room Room 22 Subject 3 Period s without a room 3 22 Fringe period request not respected 5 3 Subject 33 Students LInrequested double periods j 8 Less with 2 perds week on consec days 3 12 legal moming period 2 4 lllegal after moon period 2 1 Main subject too often after period n n 4 3 2 Main subject not in 1 1 n24 j j Fringe period request not respected 3 E Students Complete display Click on this button to resize the window to its optimum size Refresh list Clicking on this button causes the diagnosis to be performed once more The diagnosis window will be recalculated even when you close it and access it once more via Planning Diagnosis Please note that the diagnosis tool only diagnoses the timetable for one week an essential precaution when using the modules Multi Week Timetable or Multiple Terms Timetable where different timetables may be in use in different consecutive weeks e g for term teaching or block lessons When analysing such timetables you can use the date setting below the control elements to specify which week you want to analyse 3 4 6 2 Optimisation 109 01 10 2012 4 Oktober 2012 Mo D
252. s marked K may only be scheduled in the designated room Scheduling in alternative rooms is not allowed k Exempt from data analysis Use this code to exclude a lesson from the automated data analysis function of the diagnosis tool Warning Activate this function only when you have made sure that the lesson in question will not obstruct the optimisation tool r All prds in the same room All periods of a lesson marked with this code will take place in the same room This code has a major influence on room optimisation A lesson marked with the code can even displace a class from its own home room Please read chapter User tips Room logic for further details before attempting to use this function Teacher allocation locked The teacher assigned to teach a class can be locked separately for each coupling line to ensure that the placement cannot be changed by the automated teacher allocation function only possible with the Lesson planning and value calculation module please see also chapter Optimisation Time requests This box will be automatically checked if time requestshave been entered for this lesson Codes tab part 2 Below is a description of the codes in the second column Values Coupling Line X Locked E Lock conditionally 1 D Respect double periods m Marked C Ma sing
253. s of timetables Proceed as follows Activate the timetable you want to save in HTML format and open the dialogue box Print selection by clicking on Print or Print Preview gt e Select the elements you want to print i e save in HTML format and customise settings and details e g legends etc in the usual way Click on lt HTML gt Print selection Classes 7 A file dialogue box appears Enter the name of the directory where you want to save the HTML files and confirm with lt Save gt Name Date modified Clal htm 22 04 2011 09 30 Chrome HTML Do Clal 1a htm 22 04 2011 09 30 Chrome HTML Do 1b htm 22 04 2011 09 30 Chrome HTML Do Clal_2a htm 22 04 2011 09 30 Chrome HTML Do 2b htm 22 04 2011 09 30 Chrome HTML Do Clal 3a htm 22 04 2011 09 30 Chrome HTML Do 3b htm 22 04 2011 09 30 Chrome HTML Do Clal 4 htm 22 04 2011 09 30 Chrome HTML Do Gplndex git 07 09 2009 08 43 GIF image GpNext git 08 06 1998 18 21 GIF image GpPrev git 08 06 1998 18 31 GIF image Timetable Display An index file will be created for each output allowing access to each of the output elements The index file name is based on the format used e g CLA_HTML Use the file to open the index with the links to the exported elements Tip gt If the full names of the elements to be output are to be used activate the option HTML index page wth full names on the Layou
254. schools Belgian Gymnasiums and German Realschulen where students have a choice between several main and minor subject areas core and differentiation lessons or several subject areas of equal standing Warning Please do not enter any data in this field if you are in any way unsure about the exact meaning of the function You will find a more detailed explanation of class groups in chapter User tips Class groups Lunch break Min Max This function allows you to specify the maximum and minimum duration of the lunch break for individual classes For lunch breaks of exactly one hour enter 1 If you wish Untis to schedule a lunch break of at least zero and at most two hours enter 0 2 Periods day Min Max Specify the minimum and maximum number of periods lesson units the class may be taught per day For example enter 4 6 for a class that should have at least 4 periods but no more than 6 periods per day Max main subject pers day You can activate the main subject for any desired subject Use this field to specify how many main subject periods may be taught as a maximum on any one day Max consec main subj per day This function determines how many main subject periods may be taught consecutively on any one day Max different less day In some countries in particular those which have all day schooling the authorities only allow a certain maximum number of different subjects to be taught to a class on any o
255. sfurthermore try not to restrict the optimisation tool by scheduling a large number of lessons manually Reconsider if some periods really need to be scheduled manually see also chapter Manual timetabling 106 3 4 5 3 4 6 3 4 6 1 Weightings When the software is unable to schedule large numbers of periods it makes sense to call up the weighting dialogue again and to determine if the setting extremely important 5 is appropriate in all of the cases It is often sufficient to reduce the setting of one or two items by one level to very important 4 in order to resolve a problem See also chapter General notes under Weighting above Increase the percentage of the periods to be scheduled step by step until you are certain that all the input weaknesses have been resolved Use the more complex optimisation strategies only when you are certain that all entries are correct Important aids for identifying and locating input errors as well as violations of conditions are the Diagnosis and Overall Diagnosis tools These are described in the following chapter Diagnosis After optimising your timetable you can analyze the results with the diagnosis function of the Untis software using a number of different criteria Access the diagnosis window wa the menu item Scheduling Diagnosis The window is divided into two sections the selection window on the left and the details window on the right
256. specially with regard to subjects with many double periods Activate this function only when a previous optimisation run was unable to achieve the desired outcome and you have already increased the relevant weighting parameter Avoid errors with double periods to 5 E Double periods are allowed to span breaks Breaks marked with an asterisk must not be bridged by double periods and will therefore affect the distribution of double periods If this restriction is not desired for a particular subject simply uncheck this option Timetable tab You can make the following settings on the Timetable tab 46 General Subject Timetable Values Subs sH Subject room short 0 2 pers week 33 Periods week Min Max Subj Sequ Teachers Subj Sequ Classes Subject room short name This function allows you to specify the name of a dedicated subject room for a subject This subsequently makes task of Entering lessons easier Please see the chapter Room logic under User tips for further details Afternoon pers week min max The minimum and maximum number of afternoon periods for this subject Use this field to specify the minimum and maximum number of periods per week that the subject should must be scheduled in the afternoon Periods week min max Minimum and maximum number of weekly subject periods This function is only relevant for use with the
257. sson in the example takes place on a fortnightly basis in weeks of type A L Mo Subj Rm Cla Time Rza 2 20 AweekA Students Shows the number of students entered for the lesson or elective subject for use with the Course scheduling module Lesson 6 in the file demo gpn for instance contains the student numbers for the individual special classes Lo Tea Subj Rm Cla Time Stud Special text Cluster Line text 2 6 Callas CH R2a 2 2 9 Special Class Gauss MA Reb 2a 2b 11 Ander 2a 2b 3a 9 Rub EM R1a Ps1 2 25 3a 6 Beginners Hugo EN Ria Ps1 2 2b 12 Advanced Nobel DE Ps2 2a 2b 3a ri 2 1 DE 2a 2b 3a 8 Special text The column Special text contains the text or the description entered for the lesson and the line text entered in the lesson details window Lesson 6 in the file demo gpn for instance contains the description Special Class Line text 2 In addition to the line text the Line text 2 field in the period details window can be used to define a second independent line of text In the example a line text has been defined Beginners and Advanced for each of the coupling lines with the subject EN English Hide and show columns Individual columns can be hidden or shown in the period details window Right click on the heading row in the period details window and deactivate the desired column 5
258. struct the optimisation tool to compare the specified room_capacitywith the number of students in a class or lesson and allocate rooms accordingly 3 3 1 1 9 Off site buildings by the half day This option is only active if you have entered off site codes in Master Data Rooms The algorithm tries to avoid classes and teachers having to move from one site to another during one half day 3 3 1 1 10 Increment percentage This field is relevant only with strategy Dand is discussed in the relevant chapter 3 3 1 1 11 Special optimisation for double periods 3 3 1 2 You can check this option when at least 80 of the lessons you have entered are to be scheduled as double periods Special importance is then attached to scheduling double periods in subsequent optimisation Internally this process halves the time grid and the number of periods for the lessons meaning that only single and half periods need to be scheduled during the run Caution Please ensure that there is an even number of periods defined in the morning in the time grid If the time grid has a total of 10 periods per day only 4 or 6 periods should be declared for the morning and not 5 Teacher assignment during optimisation When the software encounters bottlenecks during the optimisation run See also chapter CCC analysis the program attempts to bypass them by swapping teachers If the software finds a suitable teacher and if a swap with this teacher would im
259. t Pros hea Cortes lf pero Heading for individual sione TT TR pou Timetable Display 171 5 4 1 3 Format details Format 10 Format 10 This format displays the days of the weeks in rows and the periods of the day in columns The example shows a room timetable with layout Roo10A 5 1 Sports Halll Timetable Rool0 4 gt fe BBE Jime range Timetable comparison SH1 10 Periods week H Active 17 9 2012 29 6 2013 Only modified timetables 5 4 1 4 Format details Format 11 Format 11 This layout is important for use with the Multi week timetable module It shows the individual weeks of the school year in columns and the periods of the week in rows and a clear display of two weekly alternating lessons and lesson interruptions The example shows the timetable of class 11Wa for Mondays of school weeks 1 to 16 The lessons for this vocational school class take place Mondays in weeks 2 3 6 7 and 12 13 Note Format 11 also allows terms instead of weeks to be displayed column by column in periods To achieve this activate the check box One term per column on the Layout 2 tab under the timetable Settings 172 m das m4 Time range 41 Periods week fm l8 ov 0 Unscheduled prds 27 9 9909 273 2009 Only modified timetables school week 2
260. t On the Import window groups tab you can now navigate to the gpn file from which you wish to import the window groups and start the import process 6 16 Export to Microsoft Excel Untis allows you to export reports and with some additional steps timetables to MS Excel 6 16 1 Exporting reports Proceed as follows if you wish to export reports Select the report you wish to export under Reports Select Click on the Excel export button in the main tool bar and select the desired settings for export x e hen you confirm with lt OK gt MS Excel will be launched and the report you selected will be exported 6 16 2 bersichten 517 Belegungs Statistik 1 Klassen Lehrer Klick Klick Klassen Block Plan Freie Stunden Fach Stunden Liste Stunden Listen Unterricht Pausenaufsichten Vertretungsplanung 71 Klausurplane EI E BI EHI berpr fen Ansicht Acrobat Datum y Bedingte Formatierung 000 Als Tabelle formatiere Einf gen C 40 400 5 Zellenformatvorlagen Zwischenablage Zahl fa Formatvorlagen Tabelle1 52 Exporting to Microsoft Excel Untis allows you to export all timetables and reports to MS Excel Exporting timetables Proceed as follows e Right click on the timetable and select in HTML format Raum 13 13 User Ti
261. t 2 tab under Settings 230 7 Untis 2012 Timetable 201 x emp Untis Clal htm Test school DEMO Timetable 2012 2013 Untis 2012 For demo and test only Valid from 10 October 2142011 12 59 Untis 2012 Timetable201 Q file C Temp Untis Clal la htm Test school DEMO Timetable 2012 2013 Untis 2012 For demo and test only Valid from 10 October 21 4 2011 12 59 Class 1a Gauss Untis 2042 Untis Timetabling Software Gruber amp PettersSoftware Timetable Display 231 Untis 2012 Timetable 201 file C Temp Untis Tea1A Callas htm Test school DEMO Timetable 2012 2013 Untis 2012 For demo and test only Valid from 10 October 21 4 2011 15 39 Calla varia Untis 2012 Untis Timetabling Software Gruber amp PettersSoftware e When using the Cover planning module the updated timetables also contain complete details on teaching cover 5 7 Import and export of views As a general rule the views you create are saved in the current work file In order to make these views available for use in other files you need to import or export them New View al 3 3 fS ESL EST ESI EI ES EST Class 10 232 e Select File Import Export Timetable Input formats Select the Export of formats gpf tab from the dialogue box e Enter a name in the name field of the ex
262. t Class es Subject Home room Double 33 6 Arist EN ia Ria 2 3 3 Coupled lessons In Untis terminology coupled lessons or couplings are those in which more than one teacher and or more than one class participate in the lessons and the lessons in the coupling are held at the same time Warning General rule for entering coupled lessons Several classes are entered together separated by commas but when there are several teachers each one must be entered in a separate coupling row Coupled lessons several classes Teacher Rubens is to teach cookery to classes 1a and 1b for two periods in the home economics room Per Teacher Subject Class es Room 2 Rub CK 1a 1b HE 1 Proceed as in the example of the simple lesson but enter both classes 1a and 1b in the field Class es separated by a comma In this case the room will not be entered automatically because there is no room assigned to the subject cookery For this reason enter it in the Subject room column a Lessons Klasse gt RTS gt F Block Per ds Teacher Subject Class es Subject roo Home room Double pers 2 Rub KO 1a 1b Ki Ria L No CI Te 96 2 1 33 5 arist Ria Now switch to class 1b You will see that the lesson is automatically displayed for this class Coupled lessons several classes and teachers We will now plan 4 peri
263. t Export HTML files Department files C XTemp Untis ILS ulzil ot 1 HTMLtemplates Diagnostics tools The master and lesson data of your school contain a vast store of information and it is often difficult to keep track of the amount of data his means that it is easy for inaccuracies mistakes and errors to creep in when entering or modifying data Searching for these inaccuracies and errors is a cumbersome but necessary task for which Untis provides a number of aids This chapter not only deals with errors but also with so called input weaknesses Input weaknesses are data that while not technically wrong can cause inferior or unexpected results Percentage planning Diagnosis Overall diagnosis Percentage planning After finishing your data entry you should initially carry out a percentage planning run e g at 3096 to identify lessons that the Untis software categorises as difficult As a rule the program attempts to place such lessons as quickly as possible to prevent them from causing an obstruction later during the process Note The difficulty of a lesson is determined by the number of unavailable lesson elements the number of element couplings and the size of the lesson block If Untis encounters problems during the scheduling of the very first 30 of periods and if this very first optimisation runis unable to schedule certain pe
264. t of all teacher teams Using method 2 you first need to open the Print selection dialogue by clicking on Print or Print Preview gt in an active master data window for teachers You can then change other settings in this window Click on the selection window Type of list to obtain a list of all print lists available in connection with teacher master data Select the list Teacher teams the Selection button normally used to select individual teachers is irrelevant for the Type of list function and is therefore greyed out 252 Lehrer 1210 Details Layout Einrichten Listart Datentelder Lehrbetahigun Mehrarbet 5 Monatsabrechnung Stundenwunzche Tageswunzche Unbestininte zusatzliche T ageswunsc W ertK arrekkur Abbrechen Iberschrift The following figure shows an example of such a list User Tips 253 Stundenplan 2012 2013 Testschule DEMO Untis 2012 Gilt ab 10 Oktober F r und Test Fr SAB ail timi Iss 2 3 8p JUSTE porthi b 3 SpartM Sportk 6 3 Sportivi Spotk 126 B Marne Bg Di 1238455 BIST E a fa ed 1 i bd Jap phap 6135 3 Tw Po Pk Hw hl The printout shows 1 The tota
265. table or the lesson will displace yet another lesson This chain of events will continue until a suitable slot has been found for every lesson Untis supports this intuitive planning method with the functions Consecutive swaps and Chained swaps The main difference between the two swap functions is that consecutive swaps can be carried out using drag amp drop and also allow period swaps across classes Consecutive swaps Carry out consecutive swaps in either the scheduling dialogue or in the scheduling timetable using drag amp drop This is similar to working with a peg board where you schedule a lesson by displacing another lesson activate the lesson you have displaced and schedule it in a different slot activate the next lesson you have displaced if any and schedule it in yet a different slot etc 1 Load the file demo gpn and open the scheduling dialogue and a class timetable You wish to move the PE lesson no 73 of class 1a on Fri 8 to a better earlier slot on the timetable 2 Try dragging the lesson to a different position on the timetable while holding the lt CTRL gt key pressed All slots in the timetable where scheduling is blocked by a single element are displayed with the icon For instance if both the class and the teacher of the lesson to be scheduled in this slot are already involved in different lessons two lessons would be displaced and the chain would be broken 3 Drop the PE lesson still holding down the
266. tely necessary 3 3 Optimisation 3 3 1 Control data for optimisation The optimisation dialogue is accessed via the menu item Scheduling Optimisation The following section describes the individual input fields in this window Control Data for Optimisation Optimisation Run Optimisation strategy A B 3 Optimisation series Mo of TTs 1 20 7 Optimisation level 1 3 Teacher assignment during optimisation No aptimisation of teach assign No swap with other subjects Swap only less with equal periods Swap only within one class level He assign original teachers 3 3 1 1 Optimisation process Optimisation 91 of periods to be scheduled blank 100 then STOP 4 Similarity to previous TT O not similar 4 very similar timetable conditionally Only requested days off for tea Consider room capacity site buildings by the half day For strategy D 5 Inc rit With pre optimisation 10 Double periods Special double periods aptimisation You have a choice of different strategies and optimisation depths for the optimisation run Strategy A fast optimisation Strategy B complex optimisation Strategy D complex placement Strategy E overnight optimisation 3 3 1 1 1 Optimisation strategy A B D E Untis offers four different strategies for the creation of your timetable These str
267. tems to menus The figure shows additional entries below the menu item Master data formats that are by default not displayed in your menu The chapter Managing views explains how you can add several menu items to menus The master data categories Classes Teachers Rooms and Subjects are particularly important as they are the main building blocks for the construction of lessons We will therefore refer to these types of master data s elements All master data are managed in so called views Views are windows designed for the input of new master data and the maintenance i e modification of existing master data All master data views are essentially very similar in use and structure The following chapter describes the similarities between different master data views Master data views Each type of master data element classes teachers rooms subjects students is managed in its own window All master data windows consist of three sections a toolbar a grid and a form view Grid view The grid view is a table with individual rows Each row represents one element The grid view displays all the attributes for the element activated by the user in the corresponding view The activated attributes in the example are the fields name full name alternative room room weighting off site code and capacity Form view The form Mew concentrates on one element and displays the one element with its attri
268. ter every day Heading prior ta the following elements Entry similar to 2 7 Coupling legend footnote Coupling legend footnote 1 Number of columns If intermediate headings are not to be repeated at regular intervals but after specific elements please use the field Heading before this element Page setup Use this option to specify the paper orientation portrait or landscape and the margins Please note that different printers require different minimum margin widths to be observed 222 Automatische Schachtaus Margins Portrait Left 20 Landscape Top 10 Restrict to page width A3 print It is often useful to print overview timetables on A3 size paper If your printer supports printing on A3 paper proceed as follows Set your printer to paper size A3 under File Print Setup If the A3 printer has been set as the default printer in the Windows Control Panel and if A3 paper has been set as the standard paper feed in the printer driver the timetable will be printed automatically in A3 format 5 6 8 Timetable Display 223 Print Setup Ez Printer Name Status Ready Type Microsoft XPS Document Writer Where XPSPaort Comment Paper Orientation Size Ad ow 73 Portrait 10x11 m Source 10 14 Landscape 11 17 12x11 ee Help 62 4 Envelope 911 AZ A3 Extra S P A3 Extra Transverse A3 Rotated Background You ca
269. ters Soft 1 10 2012 7 10 2012 Gruber amp Petters Soft Test school DEMO Timetable 2012 2013 Test school DEMO Timetable 2012 2013 For demo and test anh Valid fram 10 October For demo and test anh Valid fram 10 October 2a Class 2a Hugo Class 3b Callas TREE ee EE EE PEE EI REEL Check option One timetable for each week if you wish to print a separate timetable per week for each selected element In addition the field School week can also be used to specify which weeks should be printed If this field remains empty those weeks will be printed that were selected under lt Settings gt This is a particularly useful option for schools with irregular lessons Check the option New page for each element if you wish timetables to start on a new page for each new class or teacher Timetable Display 217 Testschool DEMO Timetable 20 12 2013 Testschool DEMO Timetable 20 12 2013 Far demo and test onh Walid fram 10 October For demo and test onb Valid fram 10 October Gaus Gauss Carl Friedrich Gaus Gauss Carl Friedrich 1 10 20 12 7 10 20 12 29 10 2012 3 11 2012 Testschool DEMO Timetable 20 12 2013 Testschool DEMO Timetable 2012 2013 Far demo and test anh Walid fram 10 October For demo and test onb Valid from 10 October Gaus Gauss Carl Friedrich Gaus Gauss Carl Friedrich 15 10 2012 21 10 2012 5 11 2012 11 11 2012 Coupling legend A legend will be printed whenever th
270. that lessons of this subject are scheduled preferentially at the beginning or the end of a school day or half day depending on the grid For further details please refer to chapter User tips Free periods and fringe periods 2 More than once a day This option should only be used in special circumstances If it is active the optimisation algorithm can schedule the subject at entirely irregular intervals and even several times a day Checking this box deactivates the weighting settings for The same subject cannot be taught more than once on the same and Avoid errors with double periods G Not a fringe period Selecting this option causes the software to schedule lessons of this subject by preference in the middle of a half day avoiding fringe periods D Respect double periods Warning This option should only be activated in special circumstances Please read chapter Lessons before selecting this option This function ensures that the automated optimisation tool will always schedule the number of permitted or desired double periods For example use this option to avoid splitting double periods or to force the software to schedule single periods e Please note that the correct treatment of double periods requires an appropriate input under option Double periods Min e This option is only effective when used sparingly and thoughtfully since it imposes considerable restrictions on the optimisation function e
271. the same capacity in sequence in an alternative room ring Another aspect that could influence the order of rooms in alternative room rings is the equipment provided in the individual rooms Classes without a designated room If your school has classes wthout designated rooms you can use pseudo rooms by assigning a fictitious room to a class You can do this by simply assigning a fictitious room a pseudo room to the class question and blocking this room for every period of the week using time request 3 as Zeitwi nsche Raum 63 e amp B 8 95 94 og Pseudoraum 1 3b J 3 4 5 8 Enter a room from the classroom ring as an alternative room for your pseudo room Untis will now select a suitable classroom for the class see example 270 a R ume Raum C rad gt gt Langname aAusweichraum A z Ps1 lr Klassenraum Klassenraum 16 2 Klassenraum 2 26 Klassenraum zb Klassenraum Ria Pseudoraum 1 sb Fla Pseudoraum 2144 Raa Ps1 R1a R1b R2b R2a Ps2 Including pseudo rooms in an alternative room ring 6 9 2 6 9 3 User Tips 271 Room allocation Untis provides three different methods of allocating rooms 1 Manual room allocation the scheduling dialogue on the scheduling timetable or on the timetable see chapter Manual timetabling
272. the same teacher Newton and therefore cannot be scheduled at the same time as lesson 56 3 4 8 3 Shortening CCCs The longest chain the first row in the middle section of the window contains 27 periods that cannot be scheduled at the same time Of course time requests or additional conditions may have been defined for each teacher class or lesson Note A large number of chains with many periods can soon cause serious timetabling bottlenecks You now have the option of shortening the chain by assigning a different teacher to individual lessons The teacher whose swap would cause the greatest shortening of the chain is referred to as the critical element The CCC analysis indicates the teacher s short name in parentheses next to the lesson number in the middle section of the window A swap is unlikely to bring about an improvement if no critical element is indicated for example when there are a large number of classes involved 3 4 8 3 1 List of teacher teams You can use the buttons Display the teacher teams or Print the teacher teams in CCC window to gain an of the composition the teams of teachers 4 Manual Scheduling 4 1 Manual scheduling Untis offers several different possibilities for manual scheduling the scheduling shifting and deleting of periods the manual scheduling in the timetable the scheduling timetable and the scheduling dialogue The most important functions such as sched
273. tma fatre NN 64 at E2 03b hole rohit m proc Matma rohif proc auer sch 4 3 4 1 6 3 8 2 5 4 1 6 Format details Format 20 Format 20 This layout provides week s overview of all the teachers classes rooms in the school arranged in rows and periods arranged in columns UE NU GARS Tea Haas 55 Monday EN T 7 T8 ae NENNE 174 5 4 1 7 5 4 1 8 Format details Format 30 Format 30 This layout also provides a week s overview of all elements In contrast to layout 20 the elements are arranged in columns and the periods in rows Class 1 Gauss Timetable Cla El Time range Timetak 28 Periods week H m E 2 Unscheduled prds 4792012 29 6 2013 Only Class es Format details Format 40 Format 40 his overview is similar to the individual timetable view such as Cla1A However the difference is that several elements can be displayed underneath the days This makes it easy for example to view the timetables for the specialist subject rooms in one timetable You can determine how many elements should be shown per screen using lt Settings gt Timetable Display 175 View 40 Room 40 Font size in Format 40 Single timetable with multiple Details window 100 Layout elements Classes Teachers Rooms Coupl legend 100 md 100 Column he
274. to double periods 274 6 9 4 1 and period blocks The following example demonstrates the function of the room optimisation tool Example step 1 Please open the file demo1 gpn Seven classes are listed under Master Data Classes The column Room in the grid shows that a pseudo room has been assigned to the last two classes 3b and 4 This means that these two classes do not have a designated room of their own You can view the alternative rooms under Master Data Rooms They form the same alternative room ring that was displayed in the previous example The alternative rooms allocated to the two pseudo rooms are the rooms for 1 and AA R1a and R2a 4 Klassen Klasse ca E Klasse Gauss Ria Klasse 1b Newton Klasse Klasse 2b Andersen Klasse Aristoteles Klasse 3b Callas Klasse 4 Nobel Klasse 6 9 4 2 6 9 4 3 User Tips 275 4 Raum 3 Auswweichraum Turnhalle 1 The Turnhalle 2 Physikzaal VWerkraum VWerkraum textil Schulk che Klassenraum Klassenraum 1b Klassenraum za Klassenraum zb Klagssenraum Pzeudoraum 1 26 Pseudoraum 2 41 Example step 2 When you have opened the file a class timetable should already be open Open another timetable window Timetable Rooms A number of columns in the class timetable may be marked Before school starts Se
275. to one particular class and the lessons scheduled for the student are determined completely by his or her class This type of school system allows students to choose his or her own courses which means it is no longer the class that is the focal point of the timetabling efforts but the student This scheduling situation is addressed by the Untis Course Scheduling module Some school systems such as some German Realschulen Austrian teacher training colleges and British secondary schools use a combination of the two extremes described above In these schools some lessons are attended by the entire class core lessons main subjects while others represent so called differentiation subjects intensive lessons minor subjects options that are attended by a fixed group of students from different classes Each student s lessons are therefore determined by the student s choice of main and minor subjects The following section describes how to deal with this timetabling situation using class groups The following example demonstrates the general principles of class groups Class C1 consists of 20 students subdivided into two groups of 10 students each One group consists of students with an interest in modern languages the other of the students with an interest in science All 20 students attend the same lessons for English PE History and Geography However while one group attends German French and Italian lessons the other group has Physics C
276. to the lesson and all alternative rooms are not free prevents the lesson being scheduled see figure If you position a period on a purple cell the lesson will be scheduled without a room being allocated The room allocation of the lesson already scheduled in this position will not change A short beep will be issued as an additional warning to indicate that the lesson has been scheduled without a room please refer to chapter Allocating rooms for further details Locking periods Lock a period in place by clicking on Lock period in the tool bar of the timetable This will prevent the automated scheduling tool from moving the period during a subsequent optimisation run Alternatively lock the selected period by pressing F7 The same key can be used to unlock a period a Locked periods are marked with an asterisk in the period details window next to the lesson number You can also choose to display the asterisk in the timetable period on the Layout 2 tab under Timetable Settings Manual Scheduling 121 GP la Z 2 PEE GEC E RE Tea Subj Rm Ander DS WS 1 Gauss DS WS 1b Curie TX TW 1a 1b Tip You can see all locked periods in the window Lessons Locked Lessons This window also allows you to unlock the lessons at the different levels Please refer to chapter Locked lessons for more details 4 2 3 Moving periods
277. ubject room You can also assign rooms under Master Data Subjects However in this case it involves subject rooms for example a gymnasium for the subject PE and sport When you enter a subject with a subject room the subject room will be displayed automatically in the corresponding field s subject Bog E Name Fulame poe 00 PH nnn E lI Cea ess 2 Gs L No CLTe UnSc Per Teacher Subject Class es 2 1 mm a 2 3 2 Lessons 53 Note Subject room home room A subject room and a home room can be entered for a lesson In this case optimisation will first try to schedule the lesson in the subject room If this is not possible the lesson can be scheduled in the home room Please refer to chapter Room logic for further information Double period block Double period Lessons will be scheduled in single periods unless specified otherwise Enter double periods in the column Double pers if they are desired or permitted Use this field to specify a permitted range of double periods An entry of 1 1 indicates that the range is from 1 to 1 i e the lesson should be scheduled in exactly one double period L Mo UnSc Per rrsPrds Teacher Subject Class es subject room Home Double Mock T 2 3 2 Ander
278. ules The option When switching terms set the TT to the beginning of the term is only active for use with the Multiple Term Timetable module The last option Activate Drag amp Drop in the timetables allows you to activate or deactivate the manual timetabling function 6 2 3 4 Internet tab User Tips 241 Diverse Einstein OS NECS Sichem D ateiablage Stundenplan Anpassen wVvamungen HTML Internet Proxyserver Direktverbindung Proxy aus Systemeinstellungen O Proxy HostEPart Benutzer Paszwort Intermetabfrage Fur Pragrammupdate Intemetabfrage Fur Benutzer M achrichten HTTP Authentifizierung Benutzer Paszwort Untis allows you to receive information about version updates In addition to activating the option Automatically check the internet for program updates you must also specify how your computer accesses the Internet direct or via a proxy server Please contact your system administrator if you are uncertain about these settings You can use the Test button to test whether the settings you have made are correct and whether Untis can reach the Gruber amp Petters web server A W grupet ak Connection test ak The option Connect to the internet for user messages is used to specify whether you wish to receive messages from your local Gruber amp Petters partner and from Gruber amp Petters direct 242 6 2 4 6 3 6 3 1 HTTP authentication is generally n
279. uling shifting swapping locking and deleting of periods as well as the manual room allocation are possible with all three tools The scheduling timetable and the scheduling dialogue offer special functions and additional information 4 2 Scheduling periods in the timetable The simplest way of scheduling periods which does not even involve learning new windows is by scheduling in the regular timetable The following tasks can be carried out manually on a normal class or teacher timetable e unscheduled lessons e lock periods 4 2 1 Manual Scheduling 117 e swap periods that have already been scheduled e delete periods and e allocate rooms manually Scheduling periods The aim of the first exercise is to place periods in an empty timetable and lock them to prevent the automated scheduling tool from moving them during a later optimisation run 1 Open the file demo gpn and delete the current timetable via Scheduling Reset the timetable 2 Unscheduled periods will now be displayed next to the timetable and can be placed in the timetable using drag amp drop Clicking on a period that you wish to schedule will display possible time slots in the timetable Fields which are highlighted green indicate that these would be good slots to place the period avoiding the risk of a clash The software also takes into consideration any additional settings you have made For instance Friday is
280. uling a lesson block e g 1 5 periods Untis will ask whether you wish to schedule the complete second period or whether the half lesson should be scheduled in the first or second period Lessons Ces OPK BAK gt L No x bed Prds rsPrds Teacher Subject Class es Subject roo Home room Double per Block Class 1a Gauss Tim 4 9 5 ists Y Gne ipm 96 LS 111 11 4 1w 2 Hugo 1a 1b 2a 2b Ria COGIC Seeder 73 82 2 3 Arist 1 1 mm Ria 31 5 Arist 1 Ria 33 5 Arist 1 Ria In the case of a lesson lasting half period you must decide whether lesson should take place in the first or second half of the period 4 7 5 1 5 2 Manual Scheduling 155 Schedule half periods Lessons 96 Time 8 Ist half period 2nd half period Multi timegrid If you are using different time grids the display in the scheduling dialogue depends on the active lesson The time grid of the active lesson is also the active time grid Periods of the active time grid that are completely or partly blocked by periods of the other time grid are marked with the symbol O This applies to the scheduling timetable too Timetable Display Timetable display When the timetable is complete the information needs to be presented in a clear and unambiguous fashion Untis offers a n
281. um and maximum number of periods the subject should be taught per week if at all Subj Sequ Teachers The numbers 1 9 direct the software to construct teacher timetables where subjects with the same number are scheduled in consecutive periods The letters A F prevent the software from scheduling subjects in consecutive periods Please also see chapter Subject sequenceunderUser tips Subj Sequ Classes The numbers 1 9 direct the software to construct class timetables where subjects with the same number are scheduled in consecutive periods The letters A F prevent the software from scheduling subjects in consecutive periods Please also see chapterSubject sequenceunderUser tips A In all classes This field is only important in connection with the module Lesson planning and Value calculation M Main subject Check this box to categorise a subject as a main subject For further details please refer to chapter User tips Main subjects F Fringe period Use this option to categorise a subject as a fringe period subject The attribute ensures that lessons of this subject are scheduled preferentially at the beginning or the end of a school day or half day 1 4 5 3 Master Data 45 depending on the grid For further details please refer to chapter User tips Free periods and fringe periods O Optional subject This option allows you to categorise a subject as an optional non compulsory subject The attribute ensures
282. umber of different timetable layouts and numerous timetable display options The following chapter provides an overview of predefined timetable displays and shows the different methods of shaping timetable layouts to suit individual requirements Window set up You can open ready made timetables for classes teachers rooms and subjects under Timetables in the main menu You can also display timetables for indivdual students when using the Student timetable or Course scheduling modules Basically a timetable window consists of the tool bar and three separate sections the selection window at the top the actual timetable in the middle and the period details window at the bottom 156 Cees 1a Gas PERS Time range Timetable comparison EUN Selection window 2 Unscheduled prds 1752012 2952913 Only modified timetables Class es Toolbar The toolbar is usually located at the top of the window but can be moved to any window edge right left or bottom and can even be dragged out of the window altogether You can also remove unwanted buttons from the toolbar Add or remove buttons option Timetable Display 157 Qi 1a Class 1a Gauss Timetable 41 Ha Bals amp PpS 28 Pernads week au or n Allocate Delete this room 2 Unscheduled prds 175 5012 29 62013 Only v l Lock Period F7 Class
283. uss Note The item Ignore infringement offered in the diagnosis context menu 16 only intended to support clarity within the diagnosis It has no effect on any timetable optimisation performed subsequently 3 4 6 3 Subject 1 day impossible An explanatory text is displayed in the details window of the diagnosis for each diagnosis item However the item Subject 1 day impossible under the heading Input Data Class deserves special attention By default the scheduling algorithm attempts to schedule a subject only once per day The relevant subjects will be listed in the diagnosis if this is not possible since too many periods have to be spread over the days available The figure below shows that a special tuition teacher is scheduled to take class for the subject ST comprising 5 periods each of English and German This means that 10 weekly periods are defined for the subject SN with class 1a Untis would attempt to schedule this subject just once per day However since 10 individual periods cannot be fitted into a 5 day week the issue will be listed 112 Timetable diagnosis Type of diagnosis Untis ties to schedule a certain subject no more than once per day per class Untis enforces this rule comprehensively such that it checks the names of the subjects of the individual lessons of a class and does not schedule these lessons on the same day even if you actually meant different student
284. view of all timetables while the overall diagnosis function 114 3 4 8 3 4 8 1 targets worst timetables in the school and aims to improve them The overall diagnosis window also displays the causes of violations CCC analysis In order to obtain a good timetable it is important to locate possible bottlenecks that might cause an obstruction for the scheduling tool and to eliminate these before optimisation Such bottlenecks occur in the form of critical conflict chains CCCs These are defined as groups of lessons that cannot be scheduled at the same time due to a conflict between classes and or coupled teachers Hugo Newton English 1a Hugo Newton France Physics 96 2a Note 2a The total number of periods per week involved in a chain is a measure of how difficult it is for the software to schedule the lessons in the chain If this number is greater than the number of periods available in the time grid it is mathematically impossible to schedule all the lessons in this chain Start the analysis by accessing the menu item Scheduling Diagnostic tools CCC Analysis in order to locate the longest conflict chains The analysis can take up to several minutes depending on the size of your school Information during analysis During the analysis you will see the number of the lesson currently being processed in the upper part of the window to the right of the word Lesson The two numbers in p
285. widthz 5 TD TD TestSchool DEMO lt 308 gt lt lt 2 width 5 gt lt TD gt lt TD gt Timetable 2012 2013 lt TD gt lt TD rowspan 2 width 5 gt lt TD gt lt TD align right gt Untis 2012 lt TD gt lt TD rowspan 2 width 5 gt lt TD gt lt TR gt lt TR gt lt TD gt For demo and test lt TD gt lt TD gt Valid from 10 October lt TD gt TD align right gt 8 4 2011 9 27 lt TD gt lt TR gt lt TABLE gt lt BR gt lt font gt font size 6 0000 gt amp nbsp lt font gt font size 4 face Arial gt Class 1a Gauss lt font gt etc e Switch to MS Excel and select menu item Edit Paste CTRL V e Klasse Gauss Stufa amp PRE Zeitbereich 1 Lum DA E Nul 1 28 Wochenstunden 21 DEBE En nez bed Start Einf gen Seitenlayout Formeln Daten 4 m j B B F pon AP d hen a Y Sortieren Suchen und 227 und Filtern Ausw hlen Bearbeiten Zwischenabla Schriftart Einstellungen Stundenplan Stunde Raum zuordnen l schen Entkoppeln Stpl Stunde Standardformat Text zu Stundenplanstunde U Nr Lehr Rm Ze D da n HTML
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