VOLT User manual
Contents
1. M ED I amp DATA AUTOMOTIVE User Manual 1 YA A 4 7 V A 17 5 V 1I V I D AUTOMOTIVE DATA amp MEDIA BV CONTENTS A e PM 3 1 E 3 3 About Volt 3 Audience 3 Required Software 3 AETA A e MN 3 GEMING S TARIED vanes ta E 4 rel d RETE 4 Installation of the eToken Key 4 ijs eb NE TUER 4 Connecting to our website 4 6 eee ee ee ee ee eee er ee ee 6 ADMINISTRATIVE TASKS ccsccsscssccscccsccesccsccecccsccesccsccesccsceescesccessscseccescsescescsessescseccesceeses 6 Home T 6 C i 7 Create user account 7 Select the domain see eerta eren iae _ l OO 7 Edit a user account 7 PS de MEME T be 8 Mandge es MR 8 Create a Domain 8 8 H Y 8 Edit a Domain 8 sius 9 TNNT2. 05 4 PRO Go User Password Login to your eToken to enable using creating removing your private key __ m Figure 4 5 Alter a few seconds your eToken is setting up a secure connection to the VOLT application 6 In the next screen click Yes to proceed You will be directed automatically to the Home page of VOLT fig 5 Vivid VOLT Vivid Online Licence Tracker Windows Internet Explorer Gc gt http 10 0 0 72 8081 jintvolt securejindex html vi x el i File Edi View Favorites Tools Help i eToken wso save Organize 1 Links Altavista Customize Links 5 Google Agenda WorkshopData ATI Vivid A JIRA di Map24 Telefoongids j Vivid Automotive Data amp Media 2 Wie is Max Max Healthclub Windows d VOLT Vivid Online Licence Tracker a H e 7 Bi Tools e di B a 3 e Print Export page Export page Welcome to Vivid Online Licence Tracker Find Online users Figure 5 Note e n case you have lost your user name amp password you can contact you administrator or our customer support department The lay out of the Home page may differ depending on your user role in VOLT VOLT V IV I D AUTOMOTIVE DATA amp MEDIA B V USING VOLT USER ROLES There are two different types of users in VOLT 1 Regular user 2 Administrator A regula
3. and maintain and assign domains You can also find information on Statistics We explain as well all different types and how to create them in VOLT Required Software In order to successfully run the program we recommend to use the latest version of your Internet browser WHAT IS NEW IN VOLT We are very proud to introduce to you our completely new layout not only looks good but 15 also easier to use All the old features are included and many new ones were added 1 A major difference is the possibility to print and export almost all data in VOLT You can export any list of costumers or licences to Excel or PDF files Furthermore you can print overview pages of contracts Customers orders and generated licences 2 VOLT users only have to log in once You can log in with the user name and password of your eToken When you want to start using VOLT your administrator can create a user account in VOLT with a name amp password and request eToken Vivid will send an eToken with certificate to enter VOLT using this user name amp password 3 When Vivid creates a contract in VOLT every distributor will receive a stock of repair keys school licences and sales licences to use at their own convenience The number of these licences are determined in the contract you have with Vivid If you exceed this number your request again will have to be assessed by Vivid We can decide to upgrade your stock of these type of licences 4 I
4. you can choose to disable them For example a customers licence has expired and will not be renewed or a user is no longer working for your company Disable a record l Click on Customers or Users 2 Search a customer or user by scrolling the list or using the search field l Select the customer user you want to hide with your mouse 3 Click View 4 Click on the Disable button The button text now changes in Enable 5 pop up screen appears to confirm the action 6 Click OK to disable this customer Note e You can choose to include them in overview lists by selecting Include inactive in front of the search field on top of the page In the column Status you can view if they are active or not e f you disable a record it will not be removed from the database You can choose to enable them again at any time To enable a record follow the same steps but now click on Enable don t forget to check the Include inactive box BROWSE OPTION In order to edit or view several records in a row you can browse through the available records On top of all View pages appear the Previous and Next buttons You can use these to browse through the available records Gy VOLT V IV I D AU TOM OT amp M ED IA BV VOLT VIVID ONLINE LICENCE TRACKER 2 View domain Customer Support Details Back to Overview Domains Previous domain mers Next domain 7 Domain Customer S
5. 9 de PIT T T Tm 9 View a contract 9 REGULAR USER TASK ecRCT E 10 Mandoa CUSTOS 10 Create Customers 10 Edit Customers 10 ay VOLT V IV I D AUTOMOTIVE D ATA amp MEDIA B V Manggo CONCE Sessien 10 Create Licence 10 pec 11 EET 1 Create a Repair Key 11 PSO oe ae soe _________________ ___6____ 11 miz Hie goe m E 11 Creare a free licence 11 0 2100 e E E Lu Um 12 Create a Demo Licence 12 12 GENERALTAS KS 13 R 13 OM Nee 13 Disable a record 13 9 ONT 13 14 14 Sort the data 14 Gy VOLT Gy VOLT V 1I V I D AUTOMOTIVE DATA amp MEDIA B V INTRODUCTION ABOUT THIS MANUAL About Volt Vivid Online Licence Tracker VOLT is an internet based application to generate licences for all Vivid Offline and Online application WorkshopData and TruckData It is designed to simplify the process of generating licences for and to organise your licence administration Audience This manual is meant for Administrators and Regular users It explains how to manage VOLT users
6. ers 2 Click on the customer for which you want to create a repair key 3 Click View Customer 4 Select the tab Licences 5 Select the licence for which you want to create a Repair Key 6 Click Create Repair Key 7 Inthe following screen enter the Site Code field and state the reason for the request 8 Click on Next 9 You now see an overview of the requested Repair Key 10 Click Save to create the Site Key an e mail will be sent to the VOLT administrator 11 If you want to send the Site Key directly to your customer click Save and E mail 12 Click OK Note e Repair keys can only be created for off line licences FREE LICENCES There are two types of Free licences 1 Sales licences for your sales representatives b valid for 6 months 2 Schoollicences for schools and training institutes b online only valid for 12 months Create a free licence 1 Click on Customers 2 Search the right costumer by scrolling the list or using the search field or create new customer by clicking Create Customers ay VOLT Note doe ue eM V IV I D AUTOMOTIVE DATA amp MEDIA B V Select the costumer by clicking on the customer s name Click Create free licence Fill out all mandatory fields marked by an asterix Click Next Click Save to create the Site Key an e mail will be sent to the VOLT administrator If you want to send the Site Key direc
7. es 1000000268 ten Napel NL Hardenberg Jan ten Napel yes 1000000269 ten Napel NL Hardenberg Jan ten Napel yes 1000000272 oers NL HUYBERGEN dhr oers yes 1000000282 van Son NL DEURNE Jo van Son yes 1000000283 Schlebaum NL A foort Igor Schlebaum yes 1000000290 Cnossen NL Dhr Cnossen yes 1000000291 van Selst NL Wim van Selst yes 1000000292 Kluytmans NL Leo Kluytmans yes 1000000293 Meerman NL Kees Meerman yes 1000000301 van Berlo NL Franka van Berlo yes 1000000304 Beks NL Harold Beks yes 1000000305 van Luijtelaar NL meneer van Luijtelaar yes 1000000306 van gemert NL remco van gemert yes era revious 24 35 A 22 22 A nt Total customers 1662 34 page s Figure 7 If you select a row with your mouse row will be tagged turns blue If the row is tagged it will remain visible on screen even if you resort the data To deselect the row click on it again with your mouse Sort the data You can sort the data in the lists by clicking on the header of the column
8. le languages and countries depend on the contract you have with Vivid Edit Customers 5 Choose Customers 6 Search a customer by scrolling the list or using the search field Click on the customer you want to edit 8 Click on View Customer 9 Click on Edit customer on the View Customer page 10 Make the necessary changes 11 Click on Save Customer on top of the page MANAGE LICENCES Before you can create licenses you need to have an agreement with Vivid Automotive Data amp Media BV Create a Licence 1 Choose Costumers Search a costumer by scrolling the list or using the search field Click on the customer for which you want to create a licence Click Create Licence Fill out all mandatory fields marked by an asterix Click on Next pe EE de Om V IV I D AUTOMOTIVE DATA amp MEDIA B V 7 Click Save to create the Site Key an e mail will be sent to the VOLT administrator 8 Ifyou want to send the Site Key directly to your customer click Save and E mail 9 Click on OK e create a license for an off line version CD DVD you need the Site Code from your Customer e Incase of anew customer first create the customer and then select Create Licence continue with step 4 REPAIR KEYS If a customer loses its licence you can create a repair key Ask your customer for the Site Code from the program Create a Repair Key 1 Choose Custom
9. r internal users Create a user account 1 Choose Users 2 Click Create User on the Users overview page 3 Fil out the mandatory fields Select the domain see Note e You can disable and enable users again If a user has left the company please inform Vivid in time and return its eToken to Vivid Automotive Data amp Media BV by registered mail 4 Manage Domains of which this user may see customers and licences 5 Select the user role 6 Click on Save User on top of the page You have now successfully created a new user When you receive an eToken the user can start generating licences Note e For every VOLT user you need to request an eToken e Regular users can perform Regular user tasks and Regular Administrators can perform Administrative tasks e f there no other users who will generate licences besides the administrator you can skip this step e You can disable and enable users If a user has left the company please inform Vivid in time and return its eToken to Vivid Automotive Data amp Media BV by registered mail Edit a user account 1 Choose Users Look up a user by scrolling the list or using the search field Click on the user you want to edit Click Edit User a QU de Make the necessary changes 2 Mandatory fields are always marked with a red asterix Note viwvio AUTOMOTIVE DATA amp MEDIA B V Click Save User on top of the page Yo
10. r user can perform the following tasks 1 Create Edit Customers 2 Create Edit the following type of licences normal licences b freelicences school or sales C demo licences d repair keys 3 Print Export pages to Excel or PDF files 4 Look up Statistics of customers and licences of his domains Besides the regular user tasks an administrator also has the following Administrative tasks o Create Edit Domains 6 Create Edit User accounts 7 Set financial settings 8 View contracts and orders 9 Lookup Statistics of all customers and licences ADMINISTRATIVE TASKS To start using VOLT the administrator should log in and create the regular users and domains For every user you need to request an eToken at Vivid HOME PAGE On left side you find the navigation menu with the following links e Home e Customers e Financials Reporting planned for phase 2 e Statistics e Contracts ay VOLT ay VOLT V 1I V I D AUTOMOTIVE DATA amp MEDIA B V Domains e Users e Settings Note On the Home page you have the option to find a customer by user name for online applications 1 Enter part of the user name under Find Online User and click on Search 2 Inthe results list you will find all customers that match the search criteria MANAGE USERS To create licences in VOLT you can add additional regular users A regular user can be one of your sales representatives your help desk or othe
11. t language _ English For more information please see our Privacy Statement Ki Johannes Beentjes Figure 6 Click Save Domain When you create a customer you can add the customer to a domain All users that are assigned to this domain can view the customers and licences of the domain A regular user can be part of one or more domain The VOLT administrator can view all customers in all domains Edit a Domain S se qx De Gy VOLT Choose Domains Search the domain by scrolling the list or using the search field Select the domain and click on Edit Domain Make the necessary changes Click Save domain on top of the page Gy VOLT viwvio AUTOMOTIVE DATA amp MEDIA B V SETTINGS Under Settings you can set the prices you want your Regular users to see when they create a licence l Click the Home button 2 Click Settings 3 Click Edit Settings 4 You have the following options My users see prices excluding VAT My users don t see prices My users see prices including VAT My users are allowed to see contract prices 5 Click Save Settings Note e Default your regular users will see contract prices as set under Contracts e f you select options 1 3 you need enter your own sales prices behind the related licence packages CONTRACTS As an administrator you can view the details of the contract and conditions yo
12. tis not possible to create a duplicate type of licence If a customer has an active licence for a specific product it is not possible to create another licence for that period of time You can always upgrade a licence for more copies or extra modules edit licence V IV I D AU TOM O T amp MEDIA B V GETTING STARTED ETOKEN To get access to VOLT you need a user name and password together with an eToken fig 1 An eToken is an electronic device which enables you to connect to our secured web site The eToken contains a certificate which is examined by our web server It is a hardware key that must be inserted in the USB port of your computer Figure 1 Installation of the eToken Key What you need e Aneloken device which will be sent to you by registered post This can only be requested by an administrator he eToken Runtime Environment which you can download from our VOLT web site http www workshopdata com volt Connecting to our website 1 Go to the VOLT Internet site at http www workshopdata com volt Vivid Volt Vivid Online Licence Tracker Windows Internet Explorer Go F e html i File Edi View Favorites Tools Help i eToken wso 25 1 Links Altavista Customize Links 5 Google Agenda WorkshopData ATI Vivid JIRA id Map24 j Telefoongids j Vivid Automotive Data amp Media 2 Wie 5 Max Max Healthclub Windo
13. tly to your customer click Save and E mail Click on OK A free code is a non paid license valid for a restricted period of time only You receive a limited number of free licences per contract If your order has ended you will receive an error message Please contact Vivid DEMO LICENCES To prolong an off line demo licence or create an online demo you can use the function Create demo licence Create a Demo Licence 1 Note Gy VOLT 2 3 4 5 6 Click on Customers Click on the customer for which you want to create a demo licence Click Create Demo licence Fill out all mandatory fields marked by an asterix Click Next If all the information is correct click Save Send the licence details to the customer The package granted is a Business Pack without printing functionality and valid for a 30 days period V 1I V I D AUTOMOTIVE DATA amp MEDIA B V GENERAL TASKS PRINT EXPORT On the upper right side of your screen you will find the print export page button If you click this button you may print or export a list or part of it to your printer or Excel Print Export page Please select an output format Range Output format e Current page e Print page s C All pages C Export page s ta pdf C Export pagels ta xls ok Cancel DISABLE ENABLE OPTION In case you no longer want to see a certain customer or user in your overview lists or statistics
14. u can disable and enable users again If a user has left the company please inform Vivid in time and return its eToken to Vivid Automotive Data amp Media BV by registered mail MANAGE DOMAINS If you have several customers it is likely that you would like to group them for better organization A group in VOLT is called domain and refers to any kind of group you might want to define regions offices wholesalers Create a Domain 1 2 3 4 Note Choose Domains Click Create Domain on the Overview Domains First enter Name and a description You can select which users may view customers in this domain by adding the to the You can add as many users as you like oo X http 10 0 0 72 8081 fintVolt secure createDomain html pt File Edit View Favorites Tools Help eToken wso Jsave organize Links AltaVista Customize Links 5 Google Agenda WorkshopData ATI Vivid JIRA idi Map24 j Telefoongids Vivid Automotive Data amp Media amp 88 vemo Vivid VOLT Vivid Online L X dA Gols BOL 3 we VOLT _ Create domain Vivid Distributor Details Vivid Distributor lt Back to Overview Domains Caneel Domain ETS Description all customers that live in the South Users sere Available users Selected users _ Please selec
15. u have with Vivid You can also view all orders that we have added in VOLT and the remaining licences per order View a contract l Choose Contracts 2 Search the contract by scrolling the list or using the search field 3 Select the contract and click on View Contract 4 Select the different tabs to view the related information 5 Under the Orders tab you can view all active and ended orders for the selected contract Gy VOLT viwvio AUTOMOTIVE DATA amp MEDIA B V REGULAR USER TASKS As a regular user you are allowed to manage customers and licences You can also view and export statistics about the users and licences in your domains MANAGE CUSTOMERS Create Customers 1 Click on Customers 2 Click Create Customer on the Overview Customers 3 Fill out all mandatory fields marked by an asterix 4 Click on Save Customer on top of the page You have now successfully created a customer Note he username and password you fill out under online user account is also used to login to the online applications e There are two identifiers for a customer o Customer id numeric only and automatically filled out to be one higher than the previous customer You can manually change this number to fit your own administration o Identifier this field is free to use You can enter any kind of text number or a combination This field is also included in search field e Availab
16. upport Description All licences created by Customer Support Users currently in this domain Selected users admin admin English SEARCH FUNCTIONALITY Throughout the application you can search for specific data from the Overview page 1 Enter part or whole of the name you are looking for and click on Search fig 7 VOLT VIVID ONLINE LICENCE TRACKER Overview Customers Vivid Distributor Ss n Include inactive Customer id Identifier Customer name Country City 1000000212 Eilander NL M m 1000000227 de Groot NL Wilfred de Groot yes 3 1000000228 De Groot NL Wilfred De Groot yes 1000000229 van den Hooven NL s Hertogenbosch Joep van den Hooven yes 1000000230 van de Belt NL Soest Nick van de Belt yes 1000000233 Piet van Ninhuys NL Beringe acia Ninhuys Piet van yes 1000000243 meijer NL harry meijer yes 1000000244 Bayens NL 055 Bayens Bayens yes 1000000245 Hoekstra NL heer Hoekstra yes 1000000246 Pinto NL Bernardo Pinto yes 1000000248 reinders NL GRAMSBERGEN heer reinders yes 1000000249 waalwijk NL Waalwijk heer waalwijk yes 1000000250 meijer NL michiel meijer yes 1000000255 Jonker NL Bert Jonker yes 1000000256 Busch NL Vincent Busch yes 1000000258 ten Napel NL Hardenberg Jan ten Napel yes 1000000259 ten Napel NL Hardenberg Jan ten Napel yes 1000000260 Beentjes NL Johannes Beentjes yes 1000000265 Knubben NL Simpelveld Dolf Knubben y
17. ws od 88 vivid Automotive data amp media vivid Volt vivid Online Licenc vivid volt vivid Online Lic X A 2 6 vivio w DATA amp MEDIA BV Welcome to the Vivid Online Licence Tracker VOLT To gain access to the Vivid Online License Tracker website you need an eToken The eToken Runtime Environment RTE contains all the necessary files and components that you need for eToken to work with your computer Drivers cToken If you are one of our distributors an eToken can be sent to you on request To request an eToken please contact our Customer Su rt Department To start creating licences click on Continue Read the Dovnload the Dovmload the VOLT Manual PKI Client installation dile eToken Runtime K PKIClient4 00 msi Environment RTE installation files EN IM ffe c Figure 2 2 Click on Continue fig 2 3 Select the VOLT certificate from the Client Authentication window fig 3 Identification The Web site you want to view requests identification Select the certificate to use when connecting Ellen Beentjes View Certificate Figure 3 VOLT V IV I D AU TOM O T amp MEDIA B V 4 Type the password you received with your eToken and click on OK fig 4 eToken AKS ifdh 1
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