User Manual
Contents
1. Fee icum T Phosicabitatus Exam er Field will be generated automatically This field is unique This will help you Computer Generated Key This aj x i j l ed Insert Seve Edi dele Fist pes _ wer to find the student name or posting or collecting the fee or details Class In this Field you can select the class but for creation of class or section you have to go to Account Master under the head of Students you have to create the class with section Medium Select the medium for teaching like English Telugu Hindi Urdu etc Syllabus Syllabus also you can define as you wish i e CBSE ICSE etc Admission No Admission Number you can set automatically or you can give externally with alpha numeric For Alpha Numeric you have to select in company master For alpha numeric Primary key should be computer generated number If you want to make Admission number as Primary Key then it should be Numeric Roll No Roll Number is an Optional Field You can leave it blank and feed it later on Student Name Enter Student Name first then initial or title F G Name Father or Guardian Name Occupation Business Self Employee Govt Employee etc Annual Income Parents Annual income Address Address for Correspondence Area For finding the area wise 14 City For finding the city wise Gender For finding out the number of male a2. Item Name First select the Group press Insert Key enter the Product name then Press Enter Key Item Code Item Code is a Numeric Field In this field you have to enter Numeric Code for Product Unit Unit is a text field where you can enter unit of measurement like No Kg Box Liter etc Opening Stock In this field you have to enter the stock in hand Purchase Price This field is an optional field If you want to enter purchase price you can enter MRP This field is also an optional field If you want to print MRP in your invoice Sales Price In this field whatever amount you will enter it will appear in invoice Tax If Check Box Tick then Tax Included or Excluded then press tax percentage No of Unit In this field you can enter the number of quantity like 12 means one dozen one box may be containing 24 No or in stationary items rate per 1000 etc 11 Voucher Entry Transactions Fost inp i mens 7 Salatios Teaching Stall EE RR Salary te Mt Lami teacher lor the month of Dec 2008 Es bs lens za sala eas Acculekhaa Voucher Entry is simple single window screen to enter Multiple Vouchers like Receipt Payment Journal Contra Debit Note and Credit Note etc Voucher Entry is flexible dual coding system i e Alpha Search with Ledger Head you can enter numeric code for entering voucher Before entering a voucher press appropriate Function key for Selecting Voucher T
3. 9110 0000 91 40 1001 12ST 5E92 Save I I J Upgrade your product on amp before 10 01 2009 6 In company creation Company Master screen you Click Insert Button or Code Insert Key or simply press Enter Company Name Address Key Enter the company name then press Enter Key for next field Phone after entering all the information Fax like financial year You can set Financial Yeer From the invoice type along with paper Receipt Type Paper Size Receipt Tuition Fee Edit Items Standard 10X12 in Blank Monthly size and preprinted or blank p p C Class Wise C Pre printed Term Wise SIOR stationery If edit item option is C WihRemak C 8X Gin Be C With Barcode C 4X 4in enabled then in invoice creation Rel al wl you can enter external item name ave Edit Delete First Prev Next Last Close Help or enter the product name as you like If you enable the Negative stock option then it will not allow you to sale the item unless you have positive balance Negative Cash option will not allow you to pass the voucher in negative balance After entering all the information in company master screen click the save button After this you will get create branch screen Branch Location Site StADAMS HIGH SCHOOL 7 In create branch screen first click Code Insert command button then type Branch cal Code th
4. acculekhaa accurate accounting Accounting Software for Schools User Manual Design amp Developed by M s Acculekhaa Software Pvt Ltd Help Line 040 6455 6510 e mail info acculekhaa co in URL Acculekhaa co in Contents Page No 1 Introduction 3 2 Features of Acculekhaa 3 3 Installation Procedure 4 4 Registration or Activation 5 5 New Company or Branch creation 6 6 Company login and fee setup 7 7 Main Menu 8 8 Reports 9 9 Cart of Accounts amp Class Creation 10 10 Product Creation 11 11 Voucher Entry 12 12 Invoice Sales Entry 13 13 Student Information Entry 14 14 Student Due list 16 15 Receipt printing and daily reports 17 16 Trial Balance with Schedules 18 17 MIS Report 18 18 Cash Book amp Bank Book 19 19 General Ledger 19 20 Cash Flow Balance sheet Trail Balance P amp L 20 21 Closing Balance Posting 21 22 Closing Stock Posting 21 23 Pass word amp Time Table 23 24 Marks Sheet Module 24 25 Hall Ticket Module 27 26 Payroll 31 27 Statistics Information 32 28 SMS Module 33 29 ID Card Address Label amp Notice 34 30 Definitions 37 Introduction Acculekhaa Software Pvt Ltd has developed a Package which is very reliable convenient and cost effective for maintaining all your transactions and to run a smooth functioning of daily activities Besides Accounting it can carry out All Financial Analysis General Invoicing Accounts Receivable Accounts Payable etc There is a
5. Products Enable Add Modify Delete View Company Enable Add Modify Delete View Inv Format Enable Add Modify Delete View Opening Bal Enable Add Modify Delete View Time Table u m wm WED HINDI LAXMI LAXMI LAXMI LAXMI LAXMI LAXMI INTER AMERICAN SCHOOL Recognised by the Govt TIME TABLE ENGLISH TELUGU STANLY VIAYA RAJU MATH ENGLISH TELUGU MATH STANLY VIJAYA RAJU ENGLISH TELUGU MATH STANLY VIJAYA RAJU ENGLISH TELUGU STANLY RAJU ENGLISH TELUGU MATH STANLY VIJAYA RAJU ENGLISH TELUGU MATH STANLY VIJAYA RAJU GE First you have to click insert button then select user type as master and write the user name with password and confirm password give all the rights and save it For user creation select the user type as user User can t modify or create the password only master can create or alter the password option User can alter his own password SCIENCE COMPUT 5 SRIDHAR 5 5 RIDHAR 5 RIDHAR S AN TOS CIENCE COMPUT NTO NTO CIENCE COMPUT SRIDHAR 5 5 COMPUT 5 5 N 9 CIENCE COMPUT SRIDHAR 5 NTO SCIENCE COMPUT SRIDHAR S AN TOS 23 Mark Sheet Module F7 Mark Sheet Setup F8 Marks Entry F9 Mark Sheet Printing Step 1 Exam Type Define the Examination type Max Marks Minimum Marks with P
6. Voucher swapping with this option you can transfer transaction from one account to other Fee process Monthly processing of fee after processing only it will give the details of exact student outstanding Late fee process with this option you can post late fee as per outstanding Scheduler this option will help you to make fee schedules for the entire year Account Swapping this option is basically use for a transaction from one account to other account Language you can set the language for entering a description but you has to load language font Verify Data File If you are getting any balance mismatch or error then you can use this option Verify Stock File If you are getting any difference in stock then you can use this option Closing Balance Posting If you are having more the one company and you want to transfer the closing balance from one company to other Closing Stock posting If you want to transfer the closing balance of stock to new company of other financial year 22 Password Creation Grants Privileges User Name 0 F iMata Password fe C User Conform jet 0 Voucher Enable Add Modify Delete View Invoice Enable Add Modify Delete View Day Book Enable Add Mod y Delete View TB v Enable Add Modify Delete View Reports Enable Add Modify Delete View Accounts Enable Add Modify Delete View
7. provision for maintaining separate accounts of branches sister concerns generating Trial Balances MIS reports etc You can have your complete information at fingertips it can be customized as per your requirements Features of Acculekhaa e Student Information with Photograph e Receipt printing e Student Outstanding Due List e Student payment History Credit History e User Define Fees structure e Accounts Tree User Defined e Flexible Student Codes with Admission No e Multiple Bank amp Cash account e User defined Balance sheets e Graphical representation of information amp Mark Sheet e Stationary Sales Purchase amp Stock e Income Head Wise Class Wise e Expense Head Wise Cash Flow Statement e Financial amp Statistical Analysis e Multi user e ID Card Printing e Mark Sheet Print e Address Label e Automated SMS Payroll e Staff Data Installation Procedure Regional Settings Properties 2 Regional Settings Number Currency Time Date Before Installing Acculekhaa Accounting EE Calendar type Gregorian Calendar software make Sure that your system date When a Evo digit year iz entered interpret as year between fi 930 and 2023 should be in DD MM YYYY format For Short date setting date go to Control panel gt Regional Short date sample 75 06 2006 Short date style dad Settings Date then click custom setting mc type DD MM YYYY Ap
8. receipts and payments of cash etc are examples of business transaction CASH TRANSACTIONS when payment for business activity is made immediately it is called cash transaction CREDIT TRANSACTIONS when the payment is postponed to a future date it is called credit transaction NON CASH TRANSACTION a non cash transaction is business transaction where there is no payment or receipt of cash either immediately or at a future date Example depreciation bad debits etc PROPRIETOR the owner of business is called proprietor He invests capital in the business with the intention of earning profit CAPITAL it is the amount invested by the proprietor in the business It is also called owners equity 1 e owners claim against the assets DRAWING it is the value of cash or goods withdrawn from the business by the owner for his personal use 37 GOODS it refers to commodities articles or things in which a trader deals Goods refer to commodities or things intended for resale Unsold goods lying in a business concern or any given date are called stock DEBTOR a debtor is a person who owes money to the business Customers CREDITOR a creditor is a person to whom the business owes money Suppliers ASSETS Assets refer to any properties or things owned by a business concern including the amount due to it from others Examples building machinery stock cash bank balance investments etc LIABILITIES The term liabilities refers to debit
9. the C Fee Summary ON powerful tools in Acculekhaa C User Define Report M du accounting software In this Performa Printing Admission Register option you can choose C Due Notice To Parent information as you want like C Students ID Cards Name Area City Religion Caste Date of Birth and many From more Then you have to give gt condition like equal to greater than Smaller than etc 17 Trail Balance with schedule Electrical Maintenance poe comi Electricity Charges 50 Equipmetns ESWARA CHANDRA VIDYASAMPATHD 1 220 lee 1 Receivable CT CC Faculty amp Retamerfee CY CC CS FERRY THOMSONN 220 FULE 45699 0 MEM GAUTHHMM 13 IGAYATHRIC 04 GIRIDHERG 2 GIRISH YADAV A 1200 GODAMANI U R 729017 3 G UTHAM GOUD U __ 5 220 2765042 2765042 MIS Report Trial balance with schedule this option will give the information about you trial balance with the schedule total and group total With this option you can transfer your data to word or excel or notepad This will help for your year end process for generating this report you have to press Alt G in main menu With the help of this report all the basic C Level Clewi2 C Level C Level4 information are at your finger tips Your income and expenses asset and liabilities posit
10. 00 00 1 500 00 20 Closing Balance Posting With this option you can post all the closing balance or your ledger account to new company or other company This option you can use later on also With this option you can transfer only GL Head GL Head with Balance on only Balance also Closing Stock Posting With this option you can post all the closing Stock to new company or other company this option you can use later on also With this option you can transfer Products Products with closing stock or only Stock in hand IT DEMO SCHOOL NAME SCHOOL ADORESS WITH PHONE Recogrived by the Govt of AP Receipt Format In this option you can set the receipt header like school Name and Address with receipt description You can assign the fee details or fee description with term wise description 21 Utility Musei Marks Shen Pero Reis Query CMS leere e ee oe a 1 Fee Process Change Lake Pee Process Planes Table Dep uut 1 Charge Crap server Took Sh pan Erb Cesta Pikes Cee Verney makes ia Posting Shock Posting Receipt Format In this option you can set the receipt Header and fees descriptions Voucher Voucher renumbering with this option you can generate the voucher number automatically
11. Age wise e Mother tongue wise e Area wise e etc Examination Result Statistics e Maximum Marks Class wise e Minimum Marks Class wise e Grade wise e Sort Class Wise e etc aS ign pem L4 i L 1 1 zem ai um pm Em jen Sa EX EZ j Sa Sa esl 32 Fee Statistics Data Outstanding fee Type wise Outstanding fee Class wise Outstanding fee Maximum wise etc Message Announcement e Due amount e Class wise e Amount wise e Attendance e Message e Announcement e etc 33 Student ID Card Av Student Information Medium ENGLISH E Syllabus ISSC I ANDANA Path D sfazallmage 1 bmp Mobile F 9294033392 BANJARA HILLS ROAD 11 Area BANJARA HILLS m City HYDERABAD Mobile SMS Date of Birth Gender pp MM vvvv 01 04 2000 Age 3 E mail fazal_khan88 yahoo com Blood Group 0 Identification MOLE ON THE RIGHT HAND Search Criteria ADDSCCUS_BLL BIBLIO HDB 2 E CIYIEWET LrystalHeportl D CA Program Files LCrystalHeportl D zr CrystalReport _dsx _ D 1 DCA D ataHepart1 Dsr D ataHepart2 D D ataHeport2 Dsr DATAVIE w DLL dayrepo txt 34 By using this option you can directly enter the studen
12. Ctrl Q To A Mr ARCHIT KID Mr GAUTHAM By using this option you Slo VENUGOPALP So NARSING RAO M H NO 1 8 479 H NO 1 8 258 CHIKKADPALLY CHIKKADPALLY can take print out of the HYDERABAD HYDERABAD address of the student on the various condition To To Mr CHAITANYA KUMAR Mr JAYANTH Silo SRINIVASRAOV MURALIDHAR H NO 1 8 2 4 WISE CHIEF ADPALLY HYDERABAD To Nr CHANDRAKANT Mr NARASIMHA RANGAN U Sio VAY KUMARE So PRASAD UR 1 8 33 CHIKK ADP ALLY HYDERABAD Notice to Guardian S INTER AMERICAN SCHOOL By usin g this options you VENUGOPALP NOTICE 09 01 2009 ARCHIT P III can send due notice to Dear Sir Your Child fee due as on this day is parents You can define Net Due 1 200 00 Kindly pay the fee on and before 12 12 2009 your own header and Authonsed Signatory ire INTER AMERICAN SCHOOL footer text In 1 t SRINIV AS RAO V NOTICE 09 01 2009 CHAITANYA KUMAR V n format Dear Sir Y our Child fee due as on this day is Net Due 130 00 Kindly pay the fee on and before 12 12 2009 Authonsed Signatory 36 Definitions BUSINESS It is an activity which in Value Exchange of Goods Services with the intention of earning income and Profit BUSINESS TRANSACTIONS refers to any transaction dealing or event which involves transfer of money or money s worth between two parties Events like purchase and sale of goods
13. Output INTER AMERICAN SCHOOL Recognised hy the Gat Bedrmimmem TO H EHMIT EXAMINATION ene This is the output of Marks FORE FL kriar biust Hinse J Cow P RS 1 a M j Part nes Sheet You customize according to your requirement like Printing the Logo remark House or User define category Step 17 Ha Hamm CVEMFETEHA SOCIAL COMPUTER A Writing Skills B Chet Te here Step 18 Step 19 Certificate INTER AMERICAN SCHOOL Ex cna bw the Gori Bonafide Certficate Ti Bale 0601 2009 Thin Mada AJAY KUMAR Ms VENKATESH wan o of Jabba during the academic par genns 2009 Ne has dudum in dan b INTER AMERICAN SCHOOL Becogniced by the Gort INTER AMERICAN SCHOOL Recomueed by the Govt Adala 5 Examination Hamas E VINEETHA Ball Ho 51 i gr ES Specking thuii Bebe Be Writing Silis B A Chas her INTER AMERICAN SCHOOL Recognised by the Gmt Transfer Certficate The Bale comio ddmasion Ths de Bhat Masks AJAY KUMARR Ms f VENKATESH w
14. Special fee also you can select for old student or new student or for both After selecting the option click Ok button If you wrongly process the fee then enter the date with last process and press Enter key click remove button Due List INTER AMERICAN SCHOOL Recognised by the Govt of AP Student Name amp dmition No Balance SRINIVAS ADITYA P 900 00 ANKIT KUMAR M 1 000 00 HARPREET VARMA B 1 000 00 KARTHIK B 1 000 00 KARTHIK G 1 000 00 MADAN KUMAR GOUD P 1 000 00 MADHU PRAKASH REDDY P 1 000 00 MADHUSUDHAN PALLOD 1 000 00 MAHESH YADAV B 1 000 00 MANOHAR 1 000 00 NAGAS ARAN MOHAN D 1 000 00 NAVEEN KUMAR 1 000 00 NAYAN KUMAR Y 1 000 00 NIKHIL K 1 000 00 RAJESH T 1 000 00 REVATHINATHG 1 000 00 ROHITLAKHANI 1 000 00 SAI RAMANA P 1 000 00 HARSHINI P 1 000 00 18900 00 16 Fee Receipt Entry DA quick Cash ocn Fee Receipt Printing Jul Aug Sep INTER AMERICAN SCHOOL Recognised by the Govt of AP No 1 Receipt Date 20 08 2008 Name K VINEETHA Class III Name K VIJAYKUMAR Sno Description Amount Monthly Fee 250 00 Admission Fee Tenn Fee 300 00 Bus Fee 250 00 Com puter Fee 100 00 Hal Ce Wc RAD wes K VIMIL THA 1 4 17 Jul Aug Sep Tuition Fee Exam Fee Other Fee en O d WNP TOTAL Rs 900 00 III 59 Aug n 2298 EN EE Spa User Define Report BE This option is one of
15. V 1688 VINITHA G NARASIMHA RAJU G 1775 OO what fee student has to pay what fee he has paid or yet to EXIST ESTE be paid From 01 06 2008 To 31 12 2008 19 Cash Flow Statement Monthly Income and INTER Ab ERICAW SCHOOL by dhe To CASH FLOW STATEMNET Expense Income which your received in a month and at the same time you will get what payment you made during the month with head wise To select cwm this option go to report to generate this report press Ctrl G or INTER AMERICAN SCHOOL Recognmsed by the Govt Balance Sheet Balance Sheet Oppo Ctrl G Alt G after using this 20 ror e Amez 20 00 option select process date from and Fee Oum ZI Cach Actommls ER to or as on date Profi J Loss Ate amp t0 00 Profit amp Loss INTER AMERICAN SCHOOL Recognised by the Govt Profit amp Loss Account Ctrl G or Alt G after using Description Debit Credit e Income this option select process Bus Fee 250 00 Computer Fee 100 00 Monthly Fee ooo date from and to or as on Expenses 620 00 Salaries amp Wages 300 00 Salaries Non Teaching Staff 100 00 date Salaries Teaching Staff 200 00 Administrative Expenses 320 00 Rent 300 00 Electricity Charges 20 00 Computer Fee Receivable 100 00 Bus Fee Receivable 250 00 Profit amp Loss A c 680 00 1 3
16. ales and purchase activities Sales Register It will give the details sales with bill no date customer name amount etc VAT Sales Register It will give the information about Tax Sales value Sales Return This option is basically used for maintaining stock Purchase Your entire purchase bill will be entered into this option Purchase Return Any damage of maintaining of stock book Stock Register Closing Stock of day Chart of Accounts Acculekhaa Accounts Master is simple single window screen to create General Ledger Sub Ledger Accounts Main Schedules Sub Schedules Groups Sub Groups and many more user defined categories You can create unlimited number of Groups General Ledger Creation flexible account codes with dual coding facility i e with code number or without code number Press Double Click for selecting categories then press Insert Key for creating Ledger Account Press Enter Key for Next Field you can press Numeric Code or simply leave and press Enter Key for next field Enter Debit or Credit Amount Change Group For changing of group deleting or editing select Head with Mouse Pointer then Press Right Click then you will get the menu as shown here Change Group For changing Group Income Expense Cash Bank Delete For Deleting of Ledger Account if any If Transaction existing then first removes all transactions of that account then only GL account will be deleted Insert Th
17. aper Setp 2 Exam Name Define the Examination Name with Data Entry Column Number in marks entry module and also d you can define Mark sheet printing in single column or Double column like Paper I and 24 Step 3 Define Marks As you define the Maximum Marks Setp l In this AL Parameter option you have to define Maximum Marks Class wise Exam wise and paper wise Step 4 Define Grade Defining of Grade you can define grade percentage wise First you have to assign marks range from and to then you have to define Grade Step 5 Define Skills By using this option you can ea SaaS aS a define the student skills type or you can give any user define category 25 Step 6 Define Subject GR onto Pace By using this option you have to gemere Emmie _ Woking ba enter the Subject name along with the printing order in mark ume sheet Try to enter the subject name correctly with order Dadar Step 7 Define Working Days Control Parameter Define the Working day month wise you should not define the entire year at a time Step 8 Optional Ie If you want to change the column NIIT L Colma Ching For example suppose you want to transfer all your marks from I Unit Deals a ton exam
18. en press Enter Key and type the Branch Name At least one branch should be From To created Now click on save button amp save it From To your Acculekhaa Software is ready to use Company Selection 8 When you click Acculekhaa icon on your desktop you will get company selection window select or click the company and press OK button If you have given any password then it will ask for user name and password Enter the user name and password to open If you are not getting this screen and if you are getting screen for registration then call Acculekhaa Software Pvt Ltd for help Error your demo period is over or it is reminding for the Annual maintance contract and you have to activate once again by phone or by mail Fee Type aoe Class Monthly Fee Computer Fee Admission Fee Tuition Fee Term Fee Exam Fee Bus Fee Other Fee Total Apply All Class Master Fee Setup This option is used for those who maintain fee collection annually or term wise or semester wise In this option you can assign the fee class wise Monthly Term Wise Semester Wise etc Be a x Insert Save Edit Delete First Prev Next Last Transactions Marks Shent Payroll Reports Query SMS Tno St ADAM S HIGH SCHOOL Hyderabad Maite OS 2006 31 05 2009 Select Company Select or Changing Financial year or Company If you have more than one company and if you wa
19. er gt create data Then enter the marks of the entire student at a time by roll no wise Step 12 Marks Entry Student Wise If you want to enter all marks single student wise then press F8 key and EIER Hii ns jns pes es then double click on the student name then you will get this screen you can enter all the subject marks of single student Step 13 Monthly Attendance By using this option you can enter the monthly attendance of student class and roll number wise before taking marks sheet you must attendance SOSNA ETE ae eae Step 14 Skills Entry If you want to enter the student skills or user define category in this category you can define grade or marks ITA la Step 15 Mark Sheet Printing By using this option you can A Marksheet Printing Class m Exam QUARTERLY z take the print out of all your ZI Range Selected examination or report card Before using this option you Double Column have to enter the monthly E Skils attendance and skills You can select all the examination in single column or double column example Paper I or Step 16 Mark Sheet
20. ion you will know If you want more details then just double click on the particulars you will get the information until you will get the voucher For this option have to process report from main menu and you have to press Alt G for Generate 18 Income 0 00 0 000 0000 0 Assets Laibilites 50000 50000 Close Cash Book amp Bank Book This option will help you to take the statement of cash and bank with receipt and payment Same statement you can be used for your bank reconciliation First you tick the bank name or cash name then press enter key and type from and to date then press ok You will get the statement on notepad Bah General Ledger General Ledger Report will help DINESH you to take the printout about our 8 5 general Accounts First you select EKTA JAIN Electrical Maintenance an account head and press Enter Electricity Charges E quipmetns Key and give the date and click ok button 01 12 2008 mn 2 2008 Student Statement Taking statement of student during the period from and to VIJAY RAJU R ANAND R 7 Y A 176 VIJAY TEJESH K VIJ amp Y SHEKHER 1 1001 VIKAS M PRAKASH TX 1311 VIKAS D VISWANATH D x 1340 VIKAS M SHANKAR GOUD M 7 III 1813 VILEEN P CHANDRA SHEKAR P II 1880 VINEETH M NARSING M VI A 1604 M KIRANKUMAR M
21. is option is used for creating new GL head or you can use Insert Key also for this option Edit This option is used for change of the name of GL account Copy Copy from one group to another group Paste First click copy option take mouse pointer to appropriate group and click paste Note As you define your tree your Reports are in Same Manner 10 Product Creation Acculekhaa Product Master is 1 simple single window screen to create Product Category Groups 9 0 e 0 0 0 0 EJ 9 Sub Groups and many more user defined categories You can create unlimited number of categories Product Creation 15 a flexible dual coding system i e with coding or without coding Code Number should be Numeric Press Double Click for selecting categories then press Insert Key for creating Product Press Enter Key for Next Field you can press Numeric Code or simply leave and press enter key for next Field Enter Unit of Measurement Opening Stock MRP Sales Price Purchase price etc This Products Master will help you to create products which you deal like Text Books Note Books Pencils Rubber Belts Ties etc First you have to create Product Items then Closing Balance or stock in hand After that you have to enter all the products you purchase Then you can make Cash Sales or Credit sales It will automatically deduct the stock and update the account of customer cash account
22. n on the debit side of the account CREDIT To credit an account means to enter the transaction on the credit side of that account ENTRY The record of a transaction in a voucher 15 called entry In practice the term is used for record made in any book of account POSTING posting is the process of entering in the ledger the information already recorded in the journal or subsidiary books BOOK OF ACCOUNTS Book of accounts refers to suitably ruled account books in which business transactions are recorded Tree are mainly two sets of books of accounts 1 Journal 2 Ledger JOURNAL it is an account book where business transactions are first recorded It is a book of original entry 39 LEDGER it is a book in which various accounts are opened RECEIPT The amount received form a customer against the sales service job work loan or any other purpose by cash cheque or DD PAYMENT The amount paid to supplier expenses commission towards purchase is called payment VOUCHERS Book of accounts refers to transaction before entering to a book of account or ledger Vouchers containing the information about debtor or creditor date amount description passing authority paid by or received by etc e End 40
23. nd female students Date of Birth Giving attention to the birth day of students Age For finding out age group of students Religion For finding out religion wise status Caste For finding out caste wise status Mother Tongue For finding out Mother Tongue wise status Blood Group For finding out specific blood group of students Phone No For finding out the Residence office phone number and cell number Email E mail address for communication Student Photograph Double click the photograph option you will get browse option From there select the image path and image name Admission date Admission Date is compulsory The date of joining of candidate in the school has to be given here Yearly Fee Once you enter the yearly fee then no need to give fee details Old Student Finding the difference between the new joining student and existing student Fee Type You can define fee as Monthly Term Wise Semester wise Quarterly Half yearly or annually Monthly Fees Details Set the monthly fee which has to be collected form the student Fees description you can assign in receipt format 15 Due List Generation Fee Process A Fee Generation MONTHLY 09 01 2009 Fee Process option is used for monthly process of fee Select the fee option to be processed like monthly fee term fee computer fee bus fee Select whichever fee you want to process Example term fee need not be processed every month
24. ng a new invoice first you select the appropriate function key then press Insert Key or Click Insert Button Select the Customer or Student Name if Customer Name is not there then press Function Key and enter customer name and select the option of post to ledger Then you have to enter DC number Order number LR number with Dates Select the Product by using up arrow or down arrow press enter Enter the quantity you want to sale amount will appear in the screen automatically from the product master if you want to edit amount you can also edit If your cursor is not moving to next Item then press Click Ins Trn Button After creating an invoice you can save the invoice Then it will ask for printing you can select the print option or you can export 13 Student Data Entry FE studeni lnformation cuum Acculekhaa Student Master 18 Eco oO simple single window screen to enter E ALLE all the student information Phone IET Number Fees Details etc wherever Shae Nane pranan A drop down combo is there you can un ccc Ae alee ee select the description with up arrow or A ne y down arrow else you can enter new text and it will be added for next time 68 REE as CIE a Date Date field will appear eU i MEN 9 automatically as System Date Mather Tongan TELUGU Adrema Fee
25. nt to logon to other company in main press F1 for selecting Company or press right click Create Company Create New Company or New Financial Year if you want to create more than one company in same package Create Branch Create New Branch Chart of Accounts Creating a General Ledger Head with Subgroup Products Tree Creating a New Product or Store Items Class Master Define Fee Class wise Printer Setup Setting different type of Printers Password Creating or Changing of Password Including Users Right Backup Daily Backup on system Restore Restore Backup from system with Backup Dated Masters Trancachons Marks Sheet Payroll Query SMS Toos Heb TEn St ADAM S HIGH SCHOOL m Trid Balance Hyderabad MS acculekhaa TE With 01 05 2008 31 05 2005 Profit amp Loss Annual Report Balance Sheet Annual Report Trial Balance Trial Balance will generate automatically after posting of voucher or after creating of invoice it will post the entire amount to appropriate account head TB With Schedule This option will give the information of TB with sub total and group total Cash Flow Statement Monthly Cash Received and Cash payment MIS Basic Information about Income Expenses Asset and Liabilities Day Book Daily Sales Purchase Cash Book and Bank Book Report Ledger Ledger will print all the information regarding particular head Inventory It will handle all the s
26. ntact us also and let us know your views Thankyou Se Copyright M s Acculekhaa Software Pt Ltd Dear User This package is designed and Developed by M s Acculekhaa Software Pt Ltd Hyderabad INDIA When you achieve success using the project developed by us the credit always goes to you for having picked up the right Software Product If you would like to know more about our packages and how we could help you in making the right choice do let us know at the earliest at the following amp ddress Acculekhaa Software Pvt Ltd 7 1 246 95 2nd Floor Opp Nature Cure Hospital Ameerpet Hyderabad 500 016 A P INDIA Ph 31 40 6455 6509 6455 6510 RL acculekhaa co in E mail info acculekhaa co in Upgrade your product amp before 10 01 2008 Dessen End User License 5 f you have not entered the registration End User License Agreement EULA is a legal agreement between you either an individual or a single entity and Acculekhhaa Software for the Acculekhaa Accounting Software p E bis eaae above which includes computer pack then pres S Y es Y ou will g et may include associated media printed materials and online or A Company Creation Screen then you need to number then it will ask for the 15 days demo Acculekhhaa Software may provide you with support Cy accent enter company name and other details and
27. os Bene Moni of the dei adus aa 15906 2007 ls han amp duly in claws 30 Payroll Staff Data Entry Sh C uer Yew ating gt Deae TEADER Photo Enea 3 Fae ane fu 275 0 Acme GRADUATE POR MARKS PROM 09 HYDERABAD Quification Fh 38453 23883 Prof BED 985 MARKS FOR GOV BED COLLEGE Se FEMALE 2707900 Shit Time GENRAL SHIF Class Tout uOSTLY UPPER PRIMARY gt Salary __10 as oA L m omt gt DA wo Training DIET on Mab Siudy GRADUATE 5 0 __ GRADUATE fJ LOP Calculstion Leave DE p EN 2 Payroll Process e Enter Working Days e Enter Loss of Pay Days e Enter Salary Advance e Click Generate Payroll e View Pay Sheet or Pay Slip e Report of PF e Prof Tax e IT Deduction 31 Statistics Information Ctrl I Staff Information e Type of employee wise tif Salam e Designation wise e Caste wise iis mE IL e Academic qualification wise e Professional qualification wise Class Taught TERRE pe pee pem pese pm NT neu pe Ple o Student Statistics Data e Class wise e Caste Wise e Religion wise e
28. ply Long date Long date sample Monday June 158 2006 Long date style dddd dd yug Em 1 Install Software from Acculekhaa Setup gt Setup exe 2 After installation create Acculekhaa shortcut on desktop from program manager 3 When you click the Acculekhaa icon on desktop you will get the database path option on that you have to select database location of path then click OK button pE Database Path Seek 3 The database has not been located z E Enter the current path Path Acmanmu b Path which contains File CAS choolS ampleD ata Accounts mdb 9c SchoolS ampleD ata 4 Double click on Acculekhaa Icon once again acculekhaa you will get Welcome screen then press next Dear User amp next then you will be asked for the Welcome to your first installation The following sequence of screens will guide you through registration number You can take the sequence required for the configuration of this package Filling in these details is entirely optional to you at this stage and may even be done later Registr ation number by phone or e mail or This package hes been developed with the sole intention of making Accountingl Software a whole lot easier Most of you Can enter registration number later on the features can be configured to suit your requirements If you feel that any feature of this package lacks in any way or could be improved upon please feel free to co
29. s or amounts due from a business to others either for money borrowed or for goods or assets purchased on credit or services received without making immediate payment This include bank loan over draft cash credit outstanding expenses etc EQUITY claims against the assets of business are called equity The claim of outsiders 15 called creditors equity or liability The claim of the proprietor is called owner s equity or capital BOOK DEBT The amount due from a debtor is called book debit because it is the amount due from debtor as per the books of account GOOD DEBT It is a debt which is fully recoverable BAD DEBT A debt which is irrecoverable is called bad debt 38 REVENUE Revenue refers to the earrings of a business It includes the sale proceeds of goods receipts for services and earnings from interest commission etc EXPENSES It is the amount spent in conducting business activities It is the expenditure in return for some benefit Examples salary to staff rent etc LOSS Loss refers to money or moneys worth given up without any benefit in return It is an expenditure in return for which no benefit is received Loss of goods by fire damages paid to others are the examples of losses Loss is different from of expenses an expenses brings some benefit whereas loss does not bring any benefit Rent paid is an expense but goods destroyed by fire is a loss DEBIT To debit an account means to enter the transactio
30. t data and print of Id card s else you can import data form student data base This option you can use of staff 1d Card s printing By using Synchronization option it will automatically link image with student data You have to store photograph in bmp format and save it Admission No as file name in IMAGE folder A Import Data From Student file Import data from Student Database All Class Class C Admission No Clase with Roll Na Id Card Output Recognised by the Govt Class III Master ARCHIT P Sio VENUGOPALP DOB 19 02 2001 Ph 0 Recognised by the Govt Class III Master CHAITANYA KUMAR V Sio SRINIVAS RAO V DOB 03 01 2001 Ph 0 Recognised by the Govt Class III Master CHANDRAK ANT K Sio VIIAY KUMARK DOB 27 12 2000 Ph 0 Cancel Recognised by the Govt Class III Master GAUTHAM M Sio NARSING RAO DOB 15 08 2000 Ph 0 Recognised by the Govt Class III Master JAYANTHK Sio MURALIDHAR K DOB 23 05 2000 Ph 0 Recognised by the Govt Class III Master NARASIMHA RANGAN UR Sio RAMA PRASADUR DOB 16 05 2000 Ph 0 35 By using this option you can import data from student master for id card printing You can import data on following condition wise After taking print out you go for lamination There is various type of ID card s example Plastic RF card MF Smart Card etc Address Label
31. to Il Unit exam You select this option class wise or all elec or Leare m Fs Alek dus AB Chace class suppose enter wrongly then select the same option and select Rollback 26 Step 9 Optional ES Control Parameter using this option you Can Marke wine Hall Ticket change Subject name after entering the marks also Example Tum E select Class Select Subject Name enter the new name Same time you can delete the subject also Step 10 Hall Ticket By using this option you can take oninol Parameter Mas Goer weg Wal Tick printout of Hall Ticket you can define the Examination Date and time along with remarks INTER AMERICAN SCHOOL Kecogxised by the Govt HALL QUARTERLY EXAMINATION ARCHIT F Admission rie CR Bol He Fathers Meme YENUGOPAL P DATE EXAM MAME REMARK 008 ETUDIES 2 DIa TELUGU ELIHINDI FL 3 HINDI SLITELUGU 31 272008 ENOLISM 3 08713005 SCIENCE 538 MATHEMATICS Chas Teather Arcsuntaai Head M aiir 27 Step 11 Marks Entry Class Wise F8 ia vem This option is used for entering the marks First Select the Class gt Select Exam Type gt select Subject Name which marks to be ent
32. ype and press Insert key or Insert button Payment F2 Receipt F3 Journal F4 Debit Note F5 Credit Note F6 Contra F7 Sales Voucher F8 Tax Sales Voucher F9 Sales Return Voucher F10 Purchase Voucher F11 Purchase Return Voucher F12 Set Date Payment If you are making any payments towards salaries rent etc by cash or bank those will be entered through payment voucher Receipt With this option you can enter the Mis receipt of Fees Receipt from student with fee details Journal Journal voucher is used for Journal adjustment Contra with this option you can use all of your cash deposit or cash withdrawal from bank Sales amp Purchase this option will generate automatically when you raise the invoice 12 Invoice Sales Entry invoice Acculekhaa Invoice Entry is cl 1101 2009 Cash Accoun hu gt ZEN simple single window screen to enter Multiple Invoice type like Sales Tax Sales Sales Return Purchase and Purchase Return Invoice Entry is flexible dual Salus CASH ACCOUNT coding system i e Alpha Search watja 0 for the Product or customer you can enter numeric product code for finding products Before entering Invoice press appropriate Function key for Selecting Invoice Type F7 Sales Invoice F8 Tax Sales Invoice F9 Sales Return F10 Purchase Invoice F11 Purchase Return F12 Set Date For enteri
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