Client guide - Event Weather Plan
Contents
1. M ado 13 Total cloud coverage reiecit nica esce veuve RUE dE TUER PAY ERE anai EEA 13 Thunderstorm probability inner 14 COMMENTS An steam dei anna te E edit Uibanced Gviadaad aasabagecdivens 14 NT pe LT 15 INITIALIZE YOUR WEATHER PLAN User account creation The first step will be to create a user account on our Web portal You may enter e Your name e Your email e A personalized password Register your rapid log in now Name Email Password Type it again REGISTER Create your event After you created your account user you ll be using DESCRIBE YOUR EVENT it for all other events with us you may enter the first information about the event you want us to Name of event monitor Country Choose a country e Nom ofthe vent State e The country City e The state or province ree e The city The date your event will be held The package might be at least for 3 days but you can dispatch these days the way you Add date mm dd yyyy to mm dd yyyy Your plan will cover O days want to Example take the service for June payment information 22th 24th and 26th for a total of 3 days To ensure to quality of our service a 2 weeks notice is mandatory before the 0 beginning of your event If will be less than 2 weeks we maybe can offer you a Weather Plan Contact us for an evaluation 5 e Your acceptation of our terms and E2. Point Humidex 16 LL 18 20 22 00 02 04 06 08 10 12 Sun 24 Jun i Air temperature C 9 Dew Point C Humidex C 50 45 40 35 30 25 20 15 10 16 18 20 22 00 02 04 08 10 12 14 Fri 22 Jun Sat 23 Jun 18 20 22 00 02 04 06 08 10 12 Sun 24 Jun N Nil R Rain mm Total rain 24 0 mm 16 18 20 22 00 02 04 08 10 12 14 Fri 22 Jun Sat 23 Jun 04 06 08 10 12 Sun 24 Jun 0 42 Sat 23 Jun 6 48 08 Fri 22 Jun Thunderstorm probability 08 40 12 Sun 24 Jun N 0 12 Sat 23 Jun rr T T 16 18 20 08 Fri 22 Jun TT 12 14 Comments Automatically generated forecast For consultation call 1 888 XXX XXXX 10 412 Sun 24 Jun See here below the description of the weather forecast report 11 Description Wind speed and direction m Event Weather Plan inc for Location Event Location Event Sample Event Forecast Sunrise 04 37 12 PM Jun 22 2012 Sunset 21 33 Wind speed and direction E Wind speed km h Wind gust km h Iw pow up m w fm w 80 ecccceo 60 40 20 ss A rrr 12 44 16 48 20 22 00 02 04 06 08 10 12 14 16 18 20 22 00 02 04 06 08 10 12 Fri 22 Jun Sat 23 Jun Sun 24 Jun The first section of the report provides identification information of your event name date of the report the location and the sunrise set The first chart provides information on the speed and direction of wind T
3. conditions e If your event is recurrent to be held each year you can freely check the remind me box and we will do a follow up with you each year for your new Weather Plan e Payment method Total cost for O days Is terms and conditions Pay by Cheque Canada and United States only Information about the event Q Event Information Name of event Event date 8 31 2012 to Your plan will cover 3 days Country Choose a country Y State City j Timezone Choose a timezone vy Language of i v correspondence English 7 This is a yearly event please remind me next year In this first section you can modify e The name of your event e The country e The state or province e The recurrence It s also there that you can select e Your time zone e The language you want to receive your weather reports Location of the event Event Location Latitude N Longitude W For pinpoint forecasting and weather alerts we need the precise location of your event Need to find your latitude and longitude No problem Just click your event location on the map at itouchmap com lationg htm and copy amp paste the result NOTES Event WeatherPlan provides this external unaffiliated link as a convenience and does not endorse or guarantee In any way the rellability of this service Event WeatherPlan offers a tight monitor
4. h higher are the chances to receive an alert Consult the Forecasts weather reports to get detailed description The weather can change quickly and the time differences may vary If in one of your reports you see forecasted thunderstorm at 7 00PM for example even if you have not received any warning at 6 00PM do not hesitate to take the lead and contact the meteorologist for an update on the situation If around 5 00AM or 5 00PM you still have not received the corresponding forecast report it is important to let us know by calling us or sending us an email This will allow us to respond quickly and correct the situation Here are two 2 elements that you will receive from us Weather reports forecast Alerts for critical thresholds Periodic 2 times per day Punctual Forecast for the next 48 hours Exceeding the threshold is imminent Potential short term threat Includes your action protocols Comments and opinions of the meteorologist at the bottom of the report No telephone follows 10 REPORT WEATHER FORECAST Be Event Weather Plan inc for Event WeatherPlan Sample Event Forecast 12 PM Jun 22 2012 Location Event Location Sunrise 04 37 Sunset 21 33 Wind speed and direction E Wind speed km h Wind gust km h z bes Ren hw m pow Iw 12 14 16 18 20 22 00 02 04 06 08 10 12 14 Fri 22 Jun Sat 23 Jun Air temperature Dew
5. 8 20 22 00 02 04 06 08 10 12 Fri 22 Jun Sat 23 Jun Sun 24 Jun The fourth section of the report is the total cloud cover 13 The vertical axis represents the coverage percentage gradation never changes and the horizontal axis the time in hours for a total of 48 hours The yellow stripes give the sky conditions that intended In the example here this prediction could be interpreted as a sunny Friday with a gradual cloudiness in the evening followed by a sunny Saturday and a gray Sunday afternoon While this information may seem irrelevant they are intrinsically related to the possibilities of precipitation temperature and storm and further corroborate them Thunderstorm probability Thunderstorm probability N None L Low M Medium H High 10 12 Fri 22 Jun Sat 23 Jun Sun 24 Jun The fifth Section of the report presents the probability of thunderstorms The X axis represents the time in hours for a total of 48 hours and risk ranking of zero to high colored white yellow light red and dark red Comments Comments High risk of thunderstorm sunday afternoon and medium rain drop Low possibility of winds gusting to 40km h wind advisory in effect for this afternoon Air temperature with humidex effect should reach 45 degrees celsius at 4 p m tomorrow For consultation call 1 888 XXX XXXX The last section of the report compiles the meteorologist comments for the next 48 hours These are only advises an
6. Event User guide ALL RIGHTS RESERVED 2013 Your Event WeatherPlan This guide was built as a user manual for the services offered by Event WeatherPlan Inc You ll find here all the pertinent information you ll need for your personalized Weather Plan If you have any question about this guide or our services you can contact us at Email info eventweatherplan com Toll free 1 888 566 PLAN 7526 Table of content INITIALIZE YOUR WEATHER PLAN 1 0 0 eeesscceescceceeeeeeesaeeceeeeecaaeeeeaaeeceaeeeeeaaeesaeeesesaeeeseaeeseaaeeneaaeeenaes 4 User account elenco ee 4 Cr ate your CVE ts cccit E 4 Information about the event sise 5 Location of the event sinisiipien soian eia aaa aeaaaee iaden anian 5 Emergency contacts for reports and alerts 6 Thresholds alerts and action protocols of your event 7 Action protocols examples can be provided to you 8 HOW YOUR WEATHER PLAN WORKS iii 9 After your s bscriptiOris iieri ti eese etie ire e Rn Eine eiu e devel oda RESQUE edu eu E Rees n e niu nb nes 9 Before your MERITI UL ILL 9 D ring yo r i e TR n 9 REPORT WEATHER FORECAST 532 ect iex dece ia en apa eene Pase ace A ER REFER ERN anasa aiaiai 11 Descriptio ce 12 Wind speed and direction esee eene eene nenne nennen nnn an nsns sensn natn ri sanas nis 12 Air temperature dew point and humidex sess eene ss 12 ideeller
7. automatically if the maximum value increases or decreases and the horizontal axis the time in hours for a total of 48 hours The series of red dots represents the dew point the blue the air temperature and the green humidex The red horizontal line represents a critical threshold that you have previously established in your contract In the example here this is a humidex of 40 degrees Celsius If this value will be exceeded the meteorologist will immediately send an email alert to all contacts and thereby send the action protocols inherent in the threshold Precipitation Precipitation N Nil R Rain mm Total rain 24 0 mm LS DE D DL A DS rrr rM rrr rrr rM rr rrr 12 14 6 48 20 22 00 02 04 06 08 10 12 14 16 48 20 22 00 02 04 06 08 10 12 Fri 22 Jun Sat 23 Jun Sun 24 Jun The third section of the report is a bar graph that provides information on forecasted precipitation The vertical axis represents the amount in millimeters note that the gradation changes automatically if the maximum value increases or decreases and the horizontal axis the time in hours for a total of 48 hours The yellow stripes give the precipitation forecast for each hour In the example here it is 3mm hour for a total of 24mm in the next 48 hours and no threshold has been established as a critical factor for this weather Total cloud coverage Total cloud cover ET 12 14 16 18 20 22 00 02 04 06 08 10 12 14 16 1
8. ce and strength You should get these facts from your structure providers like an exhaustive specifications list of the components that will be on your event site and give this information to us Will be more able to suggest you about the critical thresholds you should have Your action protocols should be clear and concise It should be easily understood at the first reading and applied by the staff on site during your event However those who will receive the action protocols should had been in contact with those before Action protocols examples can be provided to you HOW YOUR WEATHER PLAN WORKS After your subscriptions Once your user account is created your event is correctly set up location contacts thresholds action protocols etc and your payment received your event will be unlocked on the Web portal and ready to go However you will not be able to change your events setting after that except the contacts If you may change something please contact us by email or phone One of our staff will contact you to confirm all the information you provided us in the portal to ensure the data accuracy Each contact will be individually contacted by email and phone to validate to phone numbers Before your event Once the information is validated the contacts will receive some tests from our automated system to verify the proper operation thereof This should include a general weather report and a fictitious alert You
9. d decision are established from forecaster judgement and expertise it may vary depending on the employee on duty 14 ALERTS Here s an alert example that was sent to the Indycar team in Maryland protocols are not shown here since it s the event owner s property De Manu lt manuel eventweatherplan com gt A manuel eventweatherplan com Ce Objet RAINFALL RATE WARNING Subject RAINFALL RATE WARNING for Indycar Maryland Issuer Event WeatherPlan Client Indycar Maryland Local Time 2 40 PM EST SUNDAY 5 AUGUST 2012 Time zone EST Warning Type RAINFALL RATE WARNING RAINFALL RATE is HIGHER THAN 5 MM H showers may move across the site 1 Action protocol 1 a TaskA b TaskB c TaskC d us 2 Action protocol 2 a TaskA b TaskB c TaskC do 3 Action protocol 3 a TaskA b Task B c TaskC d Event WeatherPlan e eventweatherplan com 15 The action Date 2013 02 05 15 45 gt E A line of rain showers with possible embedded thunderstorm will move through the site between 3 p m and 4 p m This line is moving east at a rate of 50 60 km hr If a thunderstorm occurs with 20 km of site the winds may briefly gust to 60 70 km hr The showers will end by 4 p m EDT and no rain activity is likely before 8 p m when a second line of rain 4 16 Event WeatherPlan ALL RIGHTS RESERVED 2013
10. he vertical axis represents the wind speed in kilometers per hour note that the gradation changes automatically if the maximum value increases or decreases and the horizontal axis the time in hours for a total of 48 hours window The series of blue dots represents the continuous hourly average wind speed and the red dots the wind gusts It s particularly the wind gusts which are a threat on site infrastructure The red horizontal line represents a critical threshold that you have previously established in your portal settings In the example here this represents winds of 20km h and 40km h Remember that this report is only a forecast the meteorologist will include a descriptive notice at the bottom of the report and will monitor this potential threat until it is very clear that it will affect or not the event site If the threat appears to be imminent he will immediately send an email alert to all contacts and thereby send the action protocols inherent in the threshold Air temperature dew point and humidex Air temperature Dew Point Humidex Air temperature C 9 Dew Point C Humidex C Tr rr rM rM rr rrr rrr T T r r r9 r9 42 14 16 18 20 22 00 02 04 06 08 10 12 14 16 18 20 22 00 02 04 06 08 10 12 Fri 22 Jun Sat 23 Jun Sun 24 Jun 12 The second section of the report provides information on the estimated temperature The vertical axis represents the temperature note that the gradation changes
11. ing for the exact geographic coordinates of your site With itouchmap com you can easily get this information and copy it into the fields 7 English and French only Emergency contacts for reports and alerts Emergency contact information Contact 1 Contact 2 Fullname Fullname Title Title Email f Email Phone Phone Contact 3 Contact 4 Fullname Fullname Title Title Email Email Phone Phone This section represents a unique aspect own by Event WeatherPlan These contacts will receive the forecasted weather reports two times a day and the auto generated alerts with embedded action protocols to react upon reception The first contact should be a technician or responsible dedicated for the structure logistic or equivalent It should be the first person to advise the coordinator in charge of the event about the action to take after an alerts reception Note that these contacts are priority calls after issuing a weather alert meteorologist service will attempt to contact a person on this list starting from number one to four At the bottom of the weather reports see below sent to these contacts a toll free number will be included so that they can contact the meteorologist service for clarification 24 7 The meteorologist will make phone calls by the list until he will receive a reception comprehension confirmation about the alert sent You can also add more contacts if you want just ask us Thresholds a
12. lerts and action protocols of your event o Configure Weather Surveillance We ll provide 24 7 surveillance for the weather related changes that are Important to your event Tell us what you want to be alerted to Select the weather parameter wInd precipitation temperature and the corresponding condition that you want our meteorologists to watch for Enter these triggers now or come back any time to create modify and delete triggers Call us If you need any assistance 1 855 566 PLAN 7526 E ER x Wind speed Higher than if Rainfall rate Less than Temperature If v IS v x f XXX is XXX than X km h You will enter here all vour action protocols for this thresholds Your event customization start here You can choose between three 3 weather elements you want us to monitor durant your event e Wind e Rain Temperature You can also include for each a higher than or less than criteria Finaly you may choose the unit mesure standard or metric Your three 3 thresholds can be dispatch the way you want to e 3ofwind e 3ofrain e _20of wind and 1 of rain e 1of rain 1 of wind 1 of temperature e Etc many combos possible A big advantage is that each critial threshold is linked to a precise list of action protocols of it s own So for each thresholds reached a different list of tasks can be add Age and installation methods might influence the structures resistan
13. must return an acknowledgment to confirm receipt of the tests You should also make sure that the emails received from WeatherPlan shall not be treated as spam and will be well directed in your inbox When receiving emails a picture will be included on the inside of them and it is important that you allowed your web browser to view it During your event During your event you will receive two weather forecast reports per day 4 00AM and 4 00PM This report will detail the forecasts for the next 48 hours following the issuance thereof If the meteorologist detects a potential threat pointing to your site but the probability of impact is too uncertain to issue a formal warning it will send an email notification to inform the contacts but no telephone follow up will be made However if it detects a potential threat that will certainly hit the location of your event and exceed a critical threshold that you had previously established he will immediately send an email alert to the contacts list and do a telephone follow up until confirmation receipt The meteorologist reaction time will depends on the weather vagaries the time between sending the alert and the phenomenon happened to your site may vary it can be 30 minutes to 3 hours The persons registered as contacts should consider that the meteorologist could contact them at night if he evaluated one or more thresholds are about to be exceeded So lower the thresholds are ex winds of 30km
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