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ASSET TRACKING SYSTEM

1. Click No to quit the operation Click Yes button confirm transferring the Asset from one owner to another owner the system will display informative screen as below Information Eg N 3 records updated Autopack Pte Ltd Page 23 of 58 Asset Tracking System User Guide The system will not allow for same owner If choose same owner the system will prompt a message 4 2 3 Department to another Department i TRANSFER ASSET SELECT THE OPTION C Location to another location C Owner to another Owner Department to another department OLD INFORMATION NEW INFORMATION Department Acct Department Asset N Asset D Departm Asset_O Location Status gt CPTO0000 HP Offic Acct ET IT PRTO0000 HP Laser Acct ET Acct E Choose Department to another Department option button Select Department in the Old Information group the system will display all the assets owned by the selected Department Select Department n in the New Information group Click on to Proceed button the system will prompt a message to confirm Autopack Pte Ltd Page 24 of 58 Asset Tracking System User Guide Warning Confirm transfer al asset From Heck to IT Click No to quit the operation Click Yes button confirm transferring the Asset from one department to another department the system will display informative screen as below Information Eg S 1 2 records updat
2. Asset No Asset Description gt CP000002 IBM Centrino laptop Choose Condemn option button Scan Asset No using the keyboard wedge scanner or Select the Asset No from the drop down list Click on to Add to list button the system will add the asset details to the grid Click on to Proceed button the system will set the status of the Asset as C Condemn and prompts an acknowledge message Information x 1 Status of the Asset Updated Autopack Pte Ltd Page 20 of 58 Asset Tracking System User Guide 4 2 Mass Transfer of Assets Proceed to click Status Update Mass Transfer of Assets EK TRAK IT ASSET TRACKING SYSTEM v2 3 SE JEJ Master Entry Loan Status L Ipdate i Stocktake Report Setup Housekeeping Exit Service Transfer Condemn of Assets The system will display the screen below 4 2 1 Location to another Location El TRANSFER ASSET N mE SELECT THE OPTION Location to another location C Owner to another Owner C Department to another department OLD INFORMATION NEW INFORMATION Location CONFERENCE X Location Asset N Asset D Departm Asset O Location Status Ee CP00000 IBM Pe ACCOUN 123456 CONFER O Clear All Delete Selection Proceed Close Autopack Pte Ltd Page 21 of 58 Asset Tracking System User Guide Choose Location to another location option button Select location in the Old Information group the system will displa
3. Click on to New Report to create a new report Key in the Saved report report title Autopack Pte Ltd Page 41 of 58 Asset Tracking System User Guide Highlight required tables in the Available tables box and click on gt gt button The system will display the table name in the Selected Table as shown in the below screen To delete the table name in the Selected table highlight the table name in the Selected table box and click on to lt lt button i REPORT WRITER Autopack Pte Ltd Saved Report Asset Report New Report Report Title Fixed Asset Report Save Report Delete Report Select Tables Select Joins Select Fields Available Table Selected Table ATS_Asset_User ATS_Fixed_Asset ATS_loandetails ATS_Service ATS_location ATS_Vendor ATS_Stock_Take ATS_Userdefdata Selection Criteria Preview Click on to Select Joins Tab the system will display the entire available joins from the tables selected Highlight required joins in the Available Joins box and click on gt gt J1 Highlight required joins in the Available Joins box and click on gt gt J2 The system will display the join name in the Join 1 J1 and Join 2 J2 as shown in the below screen To delete the join name in the Join 1 J1 highlight the join name in the Join 1 J1 box and click on to lt lt J1 button To delete the join name in the Join 2 J2 highlight the
4. Asset No Asset Description SerialNo ModelNo Location Department Vendor PONo Warranty Start Warranty End CPO0000 BM Pentium 4 34567 CONFERE ACCOUNT 04 01 2007 3002007 Current Page No 1 Total Page No 1 Zoom Factor 100 6 1 3 List of Assets reaching the life span Proceed to click Standard Report List of Assets reaching the life span RN Master Entry Loan Status Update Stocktake R t Setup Housekeeping Exit Standard D List of Assets by Asset Type Customise Report List of Assets expiring For warranty ets Expiring For Maintenance List of Assets Checked InfOut Autopack Pte Lid Page 38 of 58 Asset Tracking System User Guide The system will display the following screen Reaching Life Span between 26082005 and 24 H 12005 Cancel Select the dates Click on to OK button to view the list of assets reaching the life span as shown below IEI REPORT dr wn b hakeza h MainReport DEMO COMPANY LIST OF ASSETS REACHING LIFE SPAN Print Date 15 05 2007 Print Time 10 41 20AM Asset No Asset Description Serial No ModelNo Brand Vendor Location Asset Username Purchase Date Life Span CP000001 IBM Pentium 4 34567 HH CONFEREN 51234567 20022007 2 Current Page No 1 Total Page No 1 Zoom Factor 100 Autopack Pte Ltd Page 39 of 58 Asset Tracking System User Guide 6 1 4 List of Assets Checked In Out Proceed to click Standard Report List of Assets checked In
5. E VIEW ASSET Ed Search In AssetNo Asset Description Category Location Serial No gt CPo00001 IBM Pentium 4 CP CONFERE CP000002 IBM Centrino laptop CP DEMOROO Asset No PROOOOO1 HP laser Jet PR DEMOROO Asset Owner ID Department Description Delete Print Labels Close Record No 1 of 3 Click on Search in drop down select required Search in field Select required data from the Find drop down box Click on to Go button to find the assets Once Go button is clicked the system will filter all the assets as per the search criteria as shown in the below screen EN VIEW ASSET x Search In Asset No Asset Description Category Location Serial No gt PROO0001 HP Laser Jet PR DEMOROO Location CPO000002 IBM Centrino laptop CP DEMOROO DEMOROOM Go sl Delete Print Labels Close Record No 1 of 2 Autopack Pte Ltd Page 8 of 58 Asset Tracking System User Guide Delete Option EN VIEW ASSET AssetNo Asset Description Category Location Serial No PROOOOO1 HP Laser Jet PR DEMOROO P DE Croooo02 IBM Centrino laptop CP JDEMOROO X Print Labels Close Record No 2 of 2 Highlight the row to be deleted Click on to Delete button The system will display a Confirm deletion prompt as shown below 2 Do vou want to delete the asset Mo Click Yes button t
6. Purge records Until E 44005 kd Proceed Close Select the date Click on to Proceed button to purge all the audit records until that particular date The system will prompt a Save Audit screen Autopack Pte Ltd Page 55 of 58 Asset Tracking System User Guide SAVE AUDIT ba j Save the purged data in a text file Yes Ho Click No button to exit from the operation Click on to Yes button to save the records in a text file The system will prompt a Save as screen User has to key in a file name EA kg Savein bin os mm New Folder ATS_Collect txt Mu Recent AUDIT txt Documents DEP Ext Desktop Pak bck f Pur aud tt E TEST Eet Hu D ocuments May Hetwsark File name Pesudit nd Places Save as type Text File tet Cancel Click on to Save button to save audit records in the text file and then deletes the record The System prompts an informative screen PURGE Ed A 177 records deleted Click OK to acknowledge the message Autopack Pte Ltd Page 56 of 58 Asset Tracking System User Guide 8 2 Purge Asset Proceed to click Housekeeping Purge Asset the system will prompt the following screen S PURGE ASSET DATA Lota Purge records Until E 12005 Proceed Close Select the date Click on to Proceed button to purge all the audit records until that particul
7. from PDA AssetNo _ Asset Description Location Asset User Id Depar CPTOOOO1 HP Office 2100 IT ET IT PRTOOOO1 Samsung Laser Printer IT GY IT PRT00002 HP Laser Printer Acct ET IT CPT00002 IBM Office 3200 IT GY IT Select Assets D0000001 Server Installation Instruction Server GY IT CPT00003 TESTING Acct ET IT Delete Transfer File Transferred e i 1 The File has been successfully transferred Print Report ez Refresh Close Device ready to upload Autopack Pte Ltd Page 28 of 58 Asset Tracking System User Guide Click on to Print Report button to preview amp print the list of assets transferred to the PDA IE REPORT 44 gt FSD ae QM Mainfieport DEMO COMPANY rri 14 05 2 LIST OF ASSETS TO STOCKTAKE ees VERE Print Time 04 32 17PM Asset No Asset Description Location Asset User ID CPOOOOOI IBM Pentium 4 CONFERENCE 1234567 PROOOOOI HP Laser Jet DEMOROOM 53444568 CP000002 IBM Centrino laptop DEMOROOM 3444568 CP000003 IBM Centrino laptop DEMOROOM 53444568 Current Page No 1 Total Page No 1 Zoom Factor 100 5 1 2 Receive data from PDA Click on to Receive data from PDA tab to receive data from the PDA TRANSFER RECEIVE FROM PDA I Transfer data to PDA Receive data from PDA AssetNo Asset Description Location Scan Date Scan TT CP000002 IBM Centrino laptop DEMOROOM 14 01 2003 10 33 EG CP000003 IBM Centrino laptop DEMOROOM 14 01 2003 10 34 AE PROOOO
8. 1 AE EK AO RO ein A ee ee eee 47 7 2 Bee st EE HE EE EE 50 7 3 MATENAN E op E RE E AE EE EE 51 7 4 A ne T E EE EE EE EE EN 52 7 5 USER DEFINED HELO OE r ees 54 8 ea ee i ts ee eee GR eg oie 55 8 1 PORGE A DN EE 55 8 2 PURGE ATIE anaE 57 Autopack Pte Lid Page 2 of 58 Asset Tracking System User Guide 1 Start Up To start up the system click Start gt Program gt Fixed Asset Tracking System or click the icon on the desktop The System will prompt the following screen H od A User ID l Password Change Password Logon Cancel e Enter your pre assigned User id and password Click Cancel button to quit from the application e Click OK button Upon clicking OK button the different Error Informative screens that occur If the user id and password is invalid the system will prompt you the following screen x Error Fa Invalid User ID AN Invalid password 3 tries left x Note No of attempts to the system is set to 3 trials For the 4 trial the system will prompt an Intruder Locked Out Screen Intruder Locked Out 3 Access has been denied Please contact administrator Click OK button the system will show Authentication Screen to key in the correct User ID and Password lf the system is not been active for more than 30 days the system will prompt an Inactivity Check Autopack Pte Ltd Page 3 of 58 Asset Tracking System User Guide Inactivity Ch
9. Asset Tracking System User Guide ASSET TRACKING SYSTEM AUTOPACK PTE LTD Tel No 62882112 Fax 62883113 Autopack Pte Ltd Page 1 of 58 Asset Tracking System User Guide PEN TRAOGKING GTa LERL eise es ee se Ge ee ee oe ee ee ee ed ie Ge ee ee ei 1 Ee E O E AM EE EE OE EON N E EE ER EE EE E N l 1 BT E E OE N AEE O EA ENEE A E 3 2 MOSTER Ai ME AE OE EE ER N EEN 6 2 1 ADD as IK AA OE 6 3 ie ER EE EE ET EE see reer re 15 3 1 kie N OUT SE OE EE EE EE EE ON 15 4 of WE lok Ede Vi OE ME N EE OE EE 18 4 1 SERVICE TRANSFER CONDEMN OF ASSE Vossies ee bessie ee ie esse ek geseen seke seder eke ee kinisi 18 4 2 MASS TRANSFER OF ASSE finiria anina ania 21 5 EE SE E e E AE EE EO NE 26 5 1 TRANSFER DATA TO PDA RECEIVE DATA FROM PDA sees esse esse esse ese ee sees see ese ee ese eed ee ee ee ee ge ee 26 5 2 PNT GO TERANE OE EE N EE 31 5 3 PURGE STOEK TAKE DA TA essensies nde roes os eg derde ies ee vi ee see ee de eo Ge ee ede le de 33 6 REFOR EE EE EE EE EE EE EE 34 6 1 STANDARD iS ae oo SR EE EE EA EE EE 34 6 1 1 tier AS ETE BY AE ET TIFE ere se ee eee 34 6 1 2 LIST OF ASSETS EXPIRING FOR WARRANT inncccimnineunccnnnncnaninnnnanmnanamnannnnns 36 6 1 3 LIST OF ASSETS REACHING THE LIFE SPAM ees senid ede es Geestes oes oes mee nan 38 6 1 4 HST aay ods ET CHECKED NEO sesse RES N cre rer ee re aaa GEN Ng e Cees 40 6 2 lle ONZE IE SA OE ER EE EE EE EE EE 4 7 Be A E e EEE AE E PAAA A AN O EEA AN AAE E EA OOE E A 47 7
10. Audit 3 Fund Coding Purge Asset Audit User defined Fields Click on to Delete button in the Security screen if the group ID has users under this then system will prompt the below message DELETE CONFIRMATION N There are Users under group id ADMIN Mid Do vou want delete Ves Alo Click Yes button to delete group Id with all the users under this group Click No button to exit the operation Autopack Pte Ltd Page 48 of 58 Asset Tracking System User Guide 7 1 2 Users EET User ID User Name Group ID ALUTOPAGH ADMIN 2 test ADMIN 2 Double click on to the record to edit the data Click on to Add button the system will display the Add User Screen E ADD USER User ID LK User Mame Ladish Pass vyord Group ID Please re enter your password Minimum Length is 4 Intruder Locked Key in the User ID Username Password and select the Group ID Minimum length of the password is 4 which is defined in the User defined screen Click on to Update button to save to database and display as show below Autopack Pte Ltd Page 49 of 58 Asset Tracking System User Guide B _ mR User ID LK User Name Ladish Password UPDATE Sroup i 1 Updation Completed Intruder Lacked Click OK acknowledge the message 7 2 Login Setup Proceed to click Setup login Setup the system will prompt the following screen
11. B LOGIN SETUP ae x Minimum Number of Characters in Passyyord Days in advance ta warn for expiry Consecutive illegal login attempts 3 Update Close The administrator is allowed to key in all the details Click on to Update button to save the login setup Autopack Pte Ltd Page 50 of 58 Asset Tracking System User Guide 7 3 Maintenance Proceed to click Maintenance Asset Owner the system will prompt the following screen VEN SETTINGS SE Autopack Pte Ltd WU Select the Table to maintain Asset Owner ame Department Software Accounts Add Refresh Delete Print Report Print Labels Close The drop down list has all the maintenance table User is allowed to choose the maintenance table like Asset Owner department location Vendor Category Once the User selects the table the grid will display that particular table data Highlight record and click on to Delete button to delete the record Click on to Add button the system will display the following screen a Asset Owner OES Asset Owner ID ENG Asset User Mame Add Update Close Key in the Asset Owner Id and Asset Owner Name Click on to Update button to save to the database Click on to Print labels button to print the individual Asset Owner and location labels The system will prompt a Print screen select the Datamax E 4203 printer Page 51 of 58 Asset Tracking System User Gu
12. Clear All Delete Selection Proceed Close Choose Service option button Scan Asset No using the keyboard wedge scanner or Select the Asset No from the drop down list Autopack Pte Ltd Page 18 of 58 Asset Tracking System User Guide Key in the Service Cost Select Vendor code from the list Key in the remarks Click on to Add to list button the system will add the asset details to the grid Click on to Proceed button the system will set the status of the Asset as S service and prompts an acknowledge message Information e s D Status of the Asset Updated 4 1 2 Transfer 2 SERVICE TRANSFER CONDEMN Select Status c Service S Transfer T c Condemn C Asset No CPoo0002 Transfer Date 14105 2007 Asset No Asset Description CP000002 IBM Centrino laptop Choose Transfer option button Scan Asset No using the keyboard wedge scanner or Select the Asset No from the drop down list Click on to Add to list button the system will add the asset details to the grid Click on to Proceed button the system will set the status of the Asset as T Transfer and prompts an acknowledge message Information amp 1 Status of the Asset Updated Autopack Pte Lid Page 19 of 58 Asset Tracking System User Guide 4 1 3 Condemn EN SERVICEZTRANSFER CONDEMN Select Status C Service S c Transfer T Condemn C Asset No CP000002
13. IT Select As Criteria Choose Location Department Asset Owner Category or status to filter the assets as per the users requirement Select the required check list details by ticking the data which is on the right hand side Once the check list is ticked need to press Select As Criteria button Selected location will be viewed at the selected location box Click OK button to filter the assets Click Refresh button to show all the filtered assets as displayed in the below screen Autopack Pte Ltd Page 27 of 58 Asset Tracking System User Guide 2 TRANSFER RECEIVE FROM PDA Transfer data to PDA Receive data from PDA Asset No Asset Description PRT00002 HP Laser Printer CPT00003 TESTING Location Asset User Id Depar Acct ET IT Acct ET IT ET IT GY IT GY IT Server GY IT Delete CPT00001 HP Office 2100 IT PRT00001 Samsung Laser Printer IT Select Assets CPT00002 IBM Office 3200 IT D0000001 Server Installation Instruction Transfer Print Report Refresh Close Before clicking on to Transfer button Make sure the USB cable from the PC is connected to your PDA HHT and the Sync icon at the Windows Task Bar stay in green Click Transfer button the system will transfer the selected data from the PC to PDA Once the transfer is complete the system will prompt an informative message as shown below TRANSFER RECEIVE FROM PDA Transfer data to PDA Receive data
14. O ae 214402005 14 55 14 341 00005 D lap 21 11 2005 11 56 52 341 00006 D lap 21 M11 2005 11 59 24 341 00006 D lan 21 11 2005 12 00 36 341 00001 I lan 2112005 12 01 34 341 00002 I lan 2144102005 12 01 52 341 00001 D O ae 24 11 2005 12 04 16 34100002 D lap 21 M 12005 01 40 47 44100572 lap 21 M 12005 01 40 47 40100678 ae 24 11 2005 01 42 34 401 00064 lap 2144102005 01 42 34 40100025 lap 21 11 2005 01 42 34 401 00054 lan 21112005 01 42 34 4L1 001 51 lan 214402005 01 42 34 401 00300 al e Click on to Print button to preview and print the Audit trail report 4 lt gt M MainReport DO amp 2 amp T amp oh Date 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 21 11 2005 Data a ONE AUDIT REPORT 3A100069 3A100003 3A100003 3A100001 3A100002 3A100003 3A100005 3A100006 3A100006 ARANNA Print Date Print Time IinOut Usage AssetAdd Add AssetAdd Add AssetAdd Add AssetAdd Add AssetAdd Update AssetAdd Add loanout Check In loanout Check In loanout Check Out loanout Check Out loanout Check Out ChKInOut Service ChKInOut Transfer ChKInOut Transfer Aa man ma al ee ee en 21 11 2005 16 57 43 Current Page No 1 Autopack Pte Ltd Total Page No 1 Zoom Factor 100 Page 53 of 58 Asset Tracking System User Guide 7 5 User defined fields Proceed to click
15. O1 HP Laser Jet DEMOROOM 14 01 2003 10 34 Receive Update Master Consolidation Completed e Refresh J Total Number of Items received from PDA to Barcode system 3 Close Update Completed Autopack Pte Ltd Page 29 of 58 Asset Tracking System User Guide Once stock take is completed using the PDA Transfer the data from PDA to the PC Before clicking on the Receive button Make sure the USB cable from the PC is connected to your PDA HHT and the Sync icon at the Windows Task Bar stay in green Click on to Receive button the system will transfer the stock take data from the PDA to PC Once the PC receives all the data prompt informative message with number of records transferred as displayed in the below message screen Consolidation Completed 1 Total Number of Items received From PDA to Barcode system 3 Click on to Update Master button to Update the stock take location to the master database The system will prompt a confirm message ASSET Ed 2 Confirm update to the Master File 7 TEE Mo Click Yes button to update location to the master location Click No button to exit the operation Once the system updates the master it will prompt an informative message as shown below ASSET 1 3 records Updated to the Master File Ok o Autopack Pte Ltd Page 30 of 58 Asset Tracking System 5 2 Print Discrepancy Proceed to clic
16. Out R ad p Master Entry Loan Status Update Stocktake tup Housekeeping Exit Rep dd List of Assets by Asset Type Report List of Assets expiring for warranty List of Assets reaching the life span List of Assets Expiring for Maintenance List c Assets necked iN The System will prompt the following screen IE REPORT Select Criteria C d O C d i C i V Status Check In Check Out Check In Check Out Outstanding F Date From Date 01 10512007 ey To 31105 2007 2 V Borrower s Name Borrower s Name Bill Gates vm Asset No Asset No CPOOOOO1 Sort By Asset No C Date C Name cancer Choose the criteria and click on to OK button Click on to OK button to view the list of assets checked In Out as shown below Autopack Pte Ltd Page 40 of 58 Asset Tracking System User Guide i REPORT 4dr nh amp aP2aea m amp MainReport DEMO COMPANY CHECK IN OUT REPORT Prir Prir Asset No Description Serial No Name Date Time Status Remar CP000001 IBM Pentium 4 Bill Gates 14 05 2007 16 16 29 O Current Page N Total Page No 1 Zoom Factor 100 6 2 Customized Report Proceed to click Customized report the system will display the following screen i REPORT WRITER Saved Report New Report Report Title Save Report Delete Report Select Joins Select Fields Selected Table ATS_loandetails ATS_location ATS Stock Take ATS_Userdefdata Selection Criteria Preview
17. SETS Add Clone Refresh Update Close lede Autopack Pte Lid Asset No CPO00002 Category CP es A Description IBM Centrino laptop Asset Owner Meal A Department A Location DEMOROOM l Life Span Purchase Date ol Status N Purchase Cost Model No fC OE Tag No ma Brand fC OE Serial No fC PO No EEN Warranty Start rr el Vendor Code po I Warranty End sl Details Service Maintenance Picture User defined Notes Documents Attached Page 12 of 58 Asset Tracking System User Guide The data entry field Status represents status of the asset N represents New Asset C represents condemn Asset T represents Transferred Asset P Check In OQ Check Out S Service All the fields with an asterisk beside the field name are compulsory fields and rest of the fields is optional fields f any of the compulsory fields is felt blank the system prompts with a message as the following screen below Warning A Cannot leawe the Field empty OK Clone Option Click Clone button the system will copy all the data to create a new asset as shown below i ADD ASSETS a Asset No Category Description IBM Centrino laptop Asset Owner Mittal A dd Department sl Clone Location DEMOROOM z A Life Span Purchase Date el Status Purchase Cost Re
18. SY Missing or not scanned Current Page No 1 Total Page No 1 Zoom Factor 100 Autopack Pte Ltd Page 32 of 58 Asset Tracking System User Guide 5 3 Purge Stocktake Data Proceed to click Stocktake Purge stock take data N Y RA i Master Entry Loan Status Update tockt Report Setup Housekeeping Exit Transfer data to PDA Receive data From PDA Print Discrepancy AK The system will prompt the following below screen Click Yes button the system will purge all the stock take data which was received from the PDA Click No button to exit the operation Autopack Pte Ltd Page 33 of 58 Asset Tracking System User Guide 6 Report 6 1 Standard Report 6 1 1 List of Assets by Asset Type Proceed to click Standard Report List of Assets by Asset type j a RA r MI ACECET TRA F IIC CVETEK Master Entry Loan Status Update Stocktake Report Setup Housekeeping Exit 7 EE TEE ET EET _ Standarc ort oF List ol Asset Typ TE Customise Report List of Assets expiring List of Assets reaching the life span List of Assets Expiring For Maintenance List of Assets Checked InfOut The system will prompt the following screen SeachBy f f yi Report Find Close User can do filtering by selection of Search By combobox for particular item After selection in Search By data will bind to next combobox by accordingly Autopack Pte Ltd Page 34 of 58 Asset Tracki
19. Setup User defined fields the system will prompt the following screen E USER DEFINED FIELDS EIEE User detined SAP Flo User detined2 Tax Ho User detineds User detined4 User detinedsS User detined6 User defined User detineds Save Close The administrator is allowed define the field names Make Sure there is no space between characters Key in the required field name and click on to Save button The system will prompt Informative message as in below screen f a OER LIser defined1 SAP User defined TAXMo User defined InvoiceNo User d UPDATE Li User d 1 Updation Completed Uzer Uzer User detineds cose The above User defined will be reflected in the Add Assets Screen in the User defined tab as shown below Autopack Pte Ltd Page 54 of 58 Asset Tracking System User Guide ZI ADD ASSETS BAB Asset No cPooo001 Category eP JA Description IBM Pentium 4 Asset Owner Bill Gates Add Department ACCOUNT JA Clone Location CONFERENCE l Life Span Purchase Date 20 02 2007 ol Status fo Refresh Purchase Cost Update SAPNo INVOICENo Close Details Loan Details Service Maintenance Picture User defined Notes Documents Attached 8 Housekeeping 8 1 Purge Audit Proceed to click Housekeeping Purge Audit the system will prompt the following screen B PURGE AUDIT
20. T TRACKING SYSTEM v2 3 BER EEN Loan Status Update Stocktake Report Setup Housekeeping Exit AddjEdit Asset Autopack Pte Ltd Page 6 of 58 Asset Tracking System User Guide The system will display the View Asset Screen EN VIEW ASSET Ed AssetNo Asset Description Category Location Serial No gt CP000001 IBM Pentium 4 CP CONFERE EEN CP000002 IBM Centrino laptop CP DEMOROO PROO0001 HP Laser Jet PR DEMOROO IE dd om Delete _PrintLabes Print Labels aoee Record No 1 of 3 View Asset could view all the assets present in the system in the form of grid Add Delete Print labels of Assets options Search option is present to filter the assets as per the users requirement Highlight and Double click on to the record to view the complete detail of the Asset as displayed in the below screen 2 ADD ASSETS AssetNo CP000001 Category CP Description IBM Pentium 4 Asset Owner Bill Gates l Add Department ACCOUNT JA Clone Location CONFERENCE Life Span Purchase Date 20 02 2007 ey Status IN Purchase Cost Refresh Update Model No 34567 il Tag No Brand 4444 Serial No PO No Warranty Start ea Vendor Code Al Warranty End ea Close Details Service Maintenance Picture User defined Notes Documents Attached Autopack Pte Ltd Page 7 of 58 Asset Tracking System User Guide Search Option
21. ar date The System will prompt the following message PURGE A Do vou want bo delete all the Condemned Assets 7 Yes Mo Click on to Yes button to delete all the condemn assets Click No button to exit the operation If the system does not have any records it will prompt the below message Information A Ho Fixed Asset record deleted Once the Asset data is deleted the system will prompt the informative message as shown below E information 1 Fixed Asset records ETN have been deleted y Autopack Pte Ltd Page 57 of 58 Asset Tracking System User Guide The purged fixed data will be reflected in the View Audit screen Eg PurAudAStFixedAsset 21 11 2005 and asset No 3A100001 User ID Date Time eset IN tu Usage 244412005 05 19 57 Pur Aud struct lan 21 11 t2005 05 20 42 S41 00002 PuraudsstiFied Assetti M12005 lan 2111 t2005 05 23 55 341 00001 D ChHnOt AC ondemn lan 21 11 2005 05 24 05 AE 341 00001 PurAudAstbFiszed Asset 172005 Er EE Chose 9 Exit Click Exit in the Menu to quit from the application kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkk Autopack Pte Ltd Page 58 of 58
22. button the system will add to the grid Click on to Proceed button to check out loan the asset to Asset User The status of Asset is set to O Check out Autopack Pte Ltd Page 16 of 58 Asset Tracking System User Guide CHECK IN OUT ox C Check In Check Out Loan To 51234567 Bill Gates Loan ID 20070514161715 Date Loaned 1410542007 Time Loaned 16 20 16 Remarks Informaton e J Checking Out of Assets Completed lt AssetNo Asset Descriptio Date Ti gt CP000001 IBM Pentium4 14 05 2007 16 R Once the checking in is completed the system will prompt an acknowledgement message as shown above screen Autopack Pte Ltd Page 17 of 58 Asset Tracking System User Guide 4 Status Update 4 1 Service Transfer Condemn of Assets Proceed to click Status Update Service Transfer Condemn of Assets i TRAK IT ASSET TRACKING SYSTEM y2 3 Master Entry Loan EIN esEid Stocktake Report Setup Housekeeping Exit ee of Assets The system will display the below screen 4 1 1 Service EN SERVICE TRANSFER CONDEMN Ed Select Status Service S c Transfer T c Condemn C Asset No Service Date 1410542007 Add to list Service Cost 1000 Service Vendor IBM a Remarks AssetNo Asset Description Receive Date Service Cost Service Vendor Remarks CPOOOOO2 IBM Centrino laptop 14 05 2007 1000 IBM
23. e PRINT LABEL i o E Es Select Criteria tor Printing Select Location Sample C Individual Asset No nia poese SONORAN C Location From C0100001 Cabinet C Specify range E Close To Status New N se Click Proceed button to print all the assets with status New Once Proceed button is clicked the system will prompt Print screen to choose the printer as shown below Print 2E Printer Hame Datamax E 4203 Properties Status Ready Type Datamax E 4203 Where LPT Comment Print to file Print range Copies fe All Number of copies 1 j of pipipiga W Cancel Click OK button to print the labels Add Option Click on Add button on the View Asset Screen the system will display the following screen Add Asset Screen which is used to Add new Assets to the Asset tracking system Autopack Pte Ltd Page 11 of 58 Asset Tracking System i ADD ASSETS Add Clone Refresh Update Close User Guide Asset No Category Description Asset Owner Al Department sl Location Life Span Purchase Date Status Purchase Cost Model No Tag No Brand Serial No PO No Warranty Start Vendor Code Warranty End Service Maintenance Loan Details Notes Picture User defined Select the Category from the drop down box the Asset tracking system will generate the Asset No automatically i ADD AS
24. eck If the password has expired exceed more than 90 days the system will prompt ASSET P Password has been expired Do vou want to change password Click Yes button to change the password or No button to quit the application Upon click on the OK button the system will prompt you to enter the new and confirmed password 2 CHANGE PASSWORD ix Please enter the new password and press enter Hew Passweord Contirm Hew Password ORK cancel Key in the New and Confirmed password Click on OK button to save the new password and the system will check if the new password is not similar to last 3 old passwords The system will only prompt the following screen if the new password is same as the last 3 old passwords m z mr Error Hew password cannot be same as last 3 passwords Please use another password Autopack Pte Ltd Page 4 of 58 Asset Tracking System User Guide However if the new password is accepted by the system the system will prompt Click Ok button to access to the Main Menu of the system 5 TRAK IT ASSET TRACKING SYSTEM v2 3 EIE Master Entry Loan Status Update Stocktake Report Setup Housekeeping Exit Autopack Pte Ltd Page 5 of 58 Asset Tracking System User Guide 2 Master Entry 2 1 Add Edit Asset Proceed to click Master Entry Add Edit Asset the system will prompt the following screen E TRAK IT ASSE
25. ed The system will not allow for same department If choose same department the system will prompt a message Autopack Pte Ltd Page 25 of 58 Asset Tracking System User Guide 5 Stocktake 5 1 Transfer data to PDA Receive data from PDA Proceed to click Stocktake Transfer data to PDA Receive data from PDA EN TRAK IT ASSET TRACKING SYSTEM v2 3 IE EJ Master Entry Loan Status Update Edsld lle Report Setup Housekeeping Exit ia an Assets Manually Print Discrepancy Purge Stocktake data The system will display the below screen 5 1 1 Transfer data to PDA H TRANSFER RECEIVE FROM PDA Jeg Transter data to PDA Receive data from PDA Asset_Owner Delete Select Assets Print Report Refresh Close Autopack Pte Ltd Page 26 of 58 Asset Tracking System User Guide Click on to the tab Transfer data to PDA Click on to Delete button to delete all the previous transferred data to PDA The system will prompt the below screen ASSET n P A Do you want bo delete all the records Yes Fa Choose Department to another Department option button Click No button to exit the operation Click on to Select Assets button the system will display the below screen i SELECTION CRITERIA Seles SELECT CATEGORY SELECT DEPARTMENT Select Criteria A CPT 7 Department D PRT C Location C Asset Owner Type CPT OR Type PRT AND Department
26. fresh Update Model No Tag No Brand Serial No PO No Warranty Start NEG el Vendor Code Warranty End Close Details Service Maintenance Picture User defined Notes Documents Attached Select the New Category the system will generate the new Asset No as displayed in the below screen Autopack Pte Ltd Page 13 of 58 Asset Tracking System User Guide i ADD ASSETS Asset No E P000003 Category cP Description IBM Centrino laptop Asset Owner Mittal o Add Department sl Clone Location DEMOROOM AI Life Span Purchase Date ol Status IN Refresh Purchase Cost Update Model No Tag No Brand Serial No PO No Warranty Start fF el Vendor Code Warranty End se Close Details Service Maintenance Picture User defined Notes Documents Attached Click on to Update button to save the record to the database Once the data is saved to the database the system will prompt Update message as shown below UPDATE ES Cai 1 Updation Completed Click OK button acknowledge the message Autopack Pte Ltd Page 14 of 58 Asset Tracking System User Guide 3 Loan 3 1 Check In Out Proceed to click Loan check In Out i TRAK IT ASSET TRACKING SYSTEM v2 3 3 Ed Master Entry fi Eun status Update Stocktake Report Setup Housekeeping Exit her k I v tOut pd Loan From PDA The system will di
27. ide Print Printer N ame Datamax E 4203 l Properties Status Ready Type Datamax E 4203 Where ELPETI Comment Print to File Print range Copies All Humber of copies i si aa es Lli elf pE Cancel _ Click on to OK button to print the labels for location and Asset Owner 7 4 Audit Proceed to click Setup Audit the system will prompt the following screen E AUDIT TRAIL SELECTION Joe Select Reporting Criteria Date SSS zi f Asset Mo Close C Type Proceed From 217172005 To 21412005 f System User Choose the reporting criteria select the Data option button and then select the range of date or single date by selecting same date in the From and To date Or Select the Type Asset No or System User option buttons and then selecting the respective data from the drop down list Click on to Proceed button the system will display the following screen Autopack Pte Ltd Page 52 of 58 Asset Tracking System User Guide User ID Date Time 4eeet In Out rr apl 2144102005 11 00 45 241 1142005 11 05 06 lap 21 M 12005 14 09 59 ae 21 M 12005 14 10 18 ee 2144192005 11 11 48 34100069 lap 2144172005 11 12 11 lap 21 11 2005 11 27 18 341 00003 I lan 21112005 11 27 18 341 00003 I lan 2144102005 11 28 39 341 00001 D lap 21 11 2005 14 46 29 34100002 D lap 21 M 12005 11 50 12 341 00002 D
28. join name in the Join 1 J1 box and click on to lt lt J2 button Page 42 of 58 Asset Tracking System i REPORT WRITER Saved Report Report Title Select Tables Available Joins ATS_Fixed_Asset Asset_No ATS_Fixed_Asset Serial_No ATS_Fixed_Asset Type ATS_Fixed_Asset Model_No ATS_Fixed_Asset Brand ATS_Fixed_Asset Asset_Desc ATS_Fixed_Asset Life_Span ATS_Fixed_Asset Purchase_D ATS_Fixed_Asset Warranty_Stz ATS_Fixed_Asset Warranty_En ATS_Fixed_Asset PO_No ATS Fixed Asset Vendor Cod ATS Fixed AssetAsset User ATS Fixed Asset Location gt Selection Criteria User Guide Asset Report New Report Fixed Asset Report Save Report Delete Report Select Fields Join 2 J2 ATS loandetails Asset No ATS Fixed Asset Asset No ATS Service Asset No ATS Fixed AssetAsset No Selection C All records Only records that have linkage in all tables Preview Click on to Select Field Tab the system will display the entire field name from the tables selected i REPORT WRITER Autopack Pte Ltd Saved Report Report Title Select Tables Available Fields ATS_Fixed_Asset Asset_No ATS_Fixed_Asset Serial_No ATS_Fixed_Asset Type ATS_Fixed_Asset Model_No ATS_Fixed_Asset Brand ATS_Fixed_Asset Asset_Desc ATS_Fixed_Asset Life_Span ATS Fixed AssetPurchase D ATS Fixed Asset Warranty St ATS Fixed Asset Warranty En ATS Fixed Asset PO No ATS Fixed AssetVendor Cod ATS Fixed AssetA
29. k Stocktake Print Discrepancy EN TRAK IT ASSET TRACKING SYSTEM 2 3 Master Entry Loan Status Update ASRS Report Setup Housekeeping Exit Transfer data to PDA Receive data From PDA Stocktake Assets Manually Purge shor data The system will display the following screen Autopack Pte Ltd User Guide Page 31 of 58 Asset Tracking System User Guide EN DISCREPANCY REPORT SELECT CATEGORY SELECT DEPARTMENT Select Criteria F Department Location C Asset Owner Type CPT OR Type PRT AND Department IT Include No Discrepancy Select As Criteria lf no of the criteria is selected the system will display report comparing the stock take data with the master database The user is allowed to select criteria Location Department Asset Owner Category option button Select the required check list details by ticking the data which is on the right hand side Once the check list is ticked need to press Select As Criteria button Click on to Include No Discrepancy check box Click OK button to preview and print the discrepancy report MainReport DISCREPANCY REPORT Print Date 13 04 2009 Print Time 11 12 47 Asset No Asset User ID System Location Stocktake Loc Date Time Posted Remarks CPTOOOOI HP Offic T 07 01 2003 10 10 01 CPT00003 TESTING T 07 01 2003 10 10 01 Changed in department PRTOOOO2 HP Laser T 07 01 2003 10 10 01 Changed in department PRTOOOOI Samsung
30. ng System User Guide SearchBy Asse No Report JE EER Click on to find button to show the data by selection Autopack Pte Lid Page 35 of 58 Asset Tracking System User Guide Hl Asset Report luce Dah im 4 4 4 4 kee Click on to Report button to see the report IE ASSET REPORT a map Oll lt meso Demo Asset Tracking System PrintDate 27 05 2014 List of Assets PrintTime 14 404 Notes E Maint end Maint Ven Tag No DOO1 BOOO1 T 6 1 2 List of Assets expiring for warranty Autopack Pte Lid Page 36 of 58 Asset Tracking System User Guide Proceed to click Standard Report List of Assets expiring for warranty H re M PU TE TO d Master Entry Loan Status Update Stocktake Repo Setup Housekeeping Exit ER z rt List of Assets by Asset Type Customise Report List of Assets reaching the life span List of Assets Expiring for Maintenance List of Assets Checked In Out The system will display the following screen Warranty Ending between 2608 2005 and 25 42005 Cancel Select the Warranty Ending dates Click on to OK button to view the list of assets expiring for warranty as shown below Autopack Pte Ltd Page 37 of 58 Asset Tracking System User Guide REPORT 44 gt HF BE amp e Q A MainReport DEMO COMPANY LIST OF ASSETS EXPIRING FOR WARRANTY Print Date 15 05 2007 Print Time 10 38 59AM
31. o confirm and No button exit from the operation Print Option Click Print labels button the system will prompt the below screen Autopack Pte Ltd Page 9 of 58 Asset Tracking System User Guide E PRINT LABEL i Select Criteria for Printing Asset No Individual Asset No CO100001 Proceed C Location C Specify range Close C Status New N Printing of asset labels by Individual Asset No Location Specify range and Status criteria s Select the Individual Asset No click on to Proceed button to print the asset which is focused in the View Asset Screen Select Location option button then select the location from the drop down as shown in the below screen a PRINT LABEL a PRINT LABEL Select Criteria for Printing Select Location i Individual Asset No E Proceed Location C Specify range Close Status New N Click on to Proceed button to print all the assets in the selected location Select Specify range option button then select the From and To asset No as shown in the below screen Select Criteria for Printing From C Individual Asset No CO100001 Proceed C Location To ee eee C0100002 Close C Status New N Click Proceed button to print all the assets in that specified range Select Status New N option as shown in the below screen Autopack Pte Ltd Page 10 of 58 Asset Tracking System User Guid
32. oandetails ATS_location ATS_Vendor ATS_Stock_Take ATS_Userdefdata gt ss Selection Criteria Preview Select the report to be deleted and click on to Delete Report the system will prompt a Confirm deletion screen CONFIRM DELETION Eg k DO vou want to delete the report TES Mo Click on to Yes button to delete the report Click No button to exit the operation Click on to Selection Criteria button to select the criteria for the saved report The system will display the following screen Autopack Pte Ltd Page 45 of 58 Asset Tracking System User Guide 2 SELECT CRITERIA Fields Operators Value or Expression Logic Operator OR ATS_Fixed_Asset Location Build Query ATS_Fixed_Asset Location DEMOROOM ORATS_Fixed_Asset Location CONFERENCE Clear Double Click Field then double click operator followed by double click Value or Expression Once the fields operator and value is double clicked the system build query and display in the Build query box as shown below in the screen Logic operator is used for more then filter option which is combined by OR or AND logic operator Click on to Preview button to view the report according to the selection criteria i CUSTOMISE REPORT x amp 2 amp amp A MainReport DEMO COMPANY Fixed Asset Report No Asset No Serial No Asset Desc Purchase Da
33. splay the below screen EN CHECK IN OUT Tjek Check In C Check Out Loan ID 20070514161507 AssetNo Add to List Date Loaned 1410542007 Time Loaned 16 07 15 me Remarks TR AssetNo AssetDescriptio Date Time Remarks Clear Delete Selection Proceed Close Autopack Pte Ltd Page 15 of 58 Asset Tracking System User Guide 3 1 1 Check In Select the Check In radio button then Scan the Asset No using the scanner or choose the asset no from the drop down list key in the remarks click to Add to List button the system will add to the grid as shown below ie CHECK IN OUT SEE Check In C Check Out Loan ID 20070514161342 Date Loaned 1410512007 z Time Loaned 16 42 13 a Remarks AssetNo AssetDescriptio Date Time Remarks CP000001 IBM Pentium4 14 05 2007 16 14 01 Click Proceed button to Check in the assets Once the checking in is completed the system will prompt an acknowledgement message as shown below The status of Asset is set to I Check in Informaton Ed 1 Checking in of Assets Completed 3 1 2 Check Out Select the Check Out radio button then Scan the Asset User ID using the scanner or choose the Loan to from the drop down list the system will display the User Name Scan the Asset No using the scanner or choose the Asset No from the drop down list key in the remarks Click to Add to List
34. sset User ATS Fixed Asset Location gt Selection Criteria Asset Report x New Report Fixed Asset Report Save Report Delete Report Select Joins Selected Fields Sort Group Fields ATS_Fixed_Asset Asset_No ATS_Fixed_Asset Serial_No ATS_Fixed_Asset Asset_Desc ATS_Fixed_Asset Purchase_Date ATS_Fixed_Asset Model_No ATS_Fixed_Asset Brand ATS_Fixed_Asset Life_Span Sort By Ascending Descending Preview Highlight required available field and click on to gt gt button The system will display the field name in the Selected Fields box Page 43 of 58 Asset Tracking System User Guide Highlight required selected field and click on to gt gt button The system will display the field name in the Sort Group fields Click on to Preview button to view the report CUSTOMISE REPORT BRAAK MainReport DEMO COMPANY Fixed Asset Report Purchase Date Model No Serial No Asset Desc Click on to Saved report button to save the report format The system will prompt informative message REPORT n y 1 Report has been Saved Autopack Pte Ltd Page 44 of 58 Asset Tracking System User Guide ie REPORT WRITER Saved Report Asset Report New Report Report Title Fixed Asset Report Save Report Delete Report Select Tables Select Joins Select Fields Available Table Selected Table ATS_Asset_User ATS_Fixed_Asset ATS_loandetails ATS_Service ATS_l
35. te Model No Brand Life Span 1 F D1 IB P i 0 90 IBM Centrin lapto POODOD3 TE Centrino lapt PROOOOD1 HP Laser Jet Autopack Pte Ltd Page 46 of 58 Asset Tracking System User Guide 7 Setup 7 1 Security Proceed to click Setup Security report H TRAK IT ASSET TRACKING SYSTEM JJ Master Entry Loan Status Update Stocktake Report Setup Housekeeping Exit i Login TS Maintenance b Audit User defined Fields The system will display the following screen 7 1 1 User Groups E SECURITY Jag USER GROUPS USERS o Groupa Group Name Po ADMINI2 ADMINI EET User User Autopack Pte Lid Page 47 of 58 Asset Tracking System User Guide Click on to Add button the system will display the screen below Key in the Group ID and Group Name Select the Access rights by clicking on to the check box which is the menu items Click on to Update button the system will save to the database Group ld User2 Group Mame User2 Access Rights Master Catalog Loan Status Update TransfersService Condemn of Assets Adve Asset Check In Out Mass Transfer of Assets Stocktake Report Set Up Stand UPDATE E Security TransterFeceieve from POA Login Setup Print Discrepancy Maintenance Purge Stocktake data Category a Location lw List of Assets Checked In Out TT Customise Report Asset Owner Housekeeping Customize Report Vendor Purge
36. y all the assets in the selected location Select location in the New Information group Click on to Proceed button the system will prompt a message to confirm Warning P Confirm transfer all asset From CONFERENCE ta DEMOROOM Mo Click No to quit the operation Click Yes button confirm transferring the Asset from one location to another location the system will display informative screen as below The system will not allow for same location If choose same location the system will prompt a message Autopack Pte Ltd Page 22 of 58 Asset Tracking System User Guide 4 2 2 Owner to another Owner i TRANSFER ASSET SELECT THE OPTION C Location to another location Owner to another Owner C Department to another department OLD INFORMATION Asset Owner 53444568 NEW INFORMATION Asset Owner FETTT SG Mittal Bill Gates Asset N Asset D Departm Asset_O Location Status PR00000 HP Laser 5344456 DEMOR N CP00000 IBM Cen 5344456 DEMOR N CP00000 IBM Cen 5344456 DEMOR N Choose Owner to another Owner option button Select Owner in the Old Information group the system will display all the assets owned by the selected Owner Select Owner n in the New Information group Click on to Proceed button the system will prompt a message to confirm Warning Confirm transfer all asset From 534445066 Fo 512345677 Mo

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