User Manual - Pillar Solutions Ltd
Contents
1. integrates with email clients to automatically optimize email attachments as they are sent Currently supported email clients are Lotus Notes Microsoft Outlook Outlook Express and Windows Mail Lotus Notes Integration Notes 6 0 8 5 If you installed NXPowerLite with a Tvpical or Complete setup or ticked the Notes Integration box during a Custom setup Lotus Notes integration will be initially enabled Whenever you send an email with an attachment that NXPowerLite can optimize it will be automatically optimized as the email is sent IBM Lotus Notes Send Send and File If you don t want NXPowerLite to optimize an attachment select Disable NXPowerlite from Notes s Actions menu Optimization will remain disabled until vou re enable NXPowerlite Archive Domino Web Access Send Send and File Save as Draft Delivery Options Address Follow Up Attach file Display More Edit HTML Attributes Preview in Web Browser gt NxPowerLite Settings v Enable NxPowerLite Disable NxPowerLite Microsoft Outlook Integration Outlook 2002 2003 If you installed NXPowerLite with a Tvpical or Complete setup or ticked the Outlook Integration box during a Custom setup Microsoft Outlook integration will be initially enabled Whenever you send an email with an attachment that NXPowerLite can optimize it will be automatically optimized as the email is2. sent If you don t want NXPowerLite to optimize an attachment click Outlook s Optimize Attachments button to disable the feature Optimization will remain disabled for any new emails until you re enable NXPowerLite by clicking the Optimize Attachments button again Once enabled it will remain enabled for all new emails until disabled Mh Untitled Message UL 6 mle Microsoft Outlook Integration Outlook 2007 2010 32 bit If you installed NXPowerLite with a Tvpical or Complete setup or ticked the Outlook Integration box during a Custom setup Microsoft Outlook integration will be initially enabled Whenever you send an email with an attachment that NXPowerLite can optimize it will be automatically optimized as the email is sent If you don t want NXPowerLite to optimize an attachment click Outlook s Optimize Attachments button to disable the feature Optimization will remain disabled for any new emails until you re enable NXPowerLite by clicking the Optimize Attachments button again Once enabled it will remain enabled for all new emails until disabled AHI 0 WI Message Insert Options Format Text NXPowerLite Review Fantastic software Message HTML ca 2 I just wanted a v s JA Follow Up 7 q B amp cut Caibi TA SAN EH BB bb U BB I TOE Q ill Ba Copy f High Importance E Paste BED a Ar B
3. NXPowerlite DESKTOP EDITION 5 User Manual on 5 0 Januarv 20 MAKING FILES SMARTER un sked QU OD ima o OD DZ OD sked un gt VW c e Pe L Re e tom sked L Introduction NXPowerLite Desktop Edition radically reduces the size of Word documents Excel spreadsheets PowerPoint presentations PDF documents and JPEG images They remain in their original format with no discernible loss of quality and there s no need to unzip before using them It s incredibly easy to use Simply select a file choose your compression level and click the Optimize button If you use Lotus Notes Microsoft Outlook Outlook Express or Windows Mail NXPowerLite Desktop Edition will automatically optimize email attachments as they are sent System Requirements NXPowerLite Desktop Edition is compatible with PCs running Microsoft Windows 2000 or later Microsoft Office integration requires Office 2002 2010 32 bit NXPowerLite does not require Microsoft Office or Adobe Acrobat to be installed although better results will be achieved with some Word files if Microsoft Word is installed File Types Optimized Microsoft Word 97 2010 Microsoft Excel 97 2010 Microsoft PowerPoint 97 2010 PDF JPEG Standard ZIP archives containing the above Supported Email Clients Lotus Notes 6 0 8 5 Microsoft Outlook 2002 2010 32 bit M
4. ademarks of Microsoft Corporation Lotus Notes is a Registered Trademark of IBM Corporation 2001 2011 Neuxpower Solutions Ltd All rights Reserved
5. eatures may be disabled but often the PDF file can still be edited in Illustrator or Photoshop since those applications can read PDF natively Optimized Files Tab Same folder as original Single folder In most cases we recommend enabling this option as it is likelv to produce substantial size reductions in some PDF files Checking the Don t ask me this question again box will prevent NXPowerlite from asking you whether you want to delete private application data in future NXPowerLite will remember whether you selected Ves or No and use this as the default setting Vou can change the default setting at any time by selecting Settings from NXPowerLite s Tools menu and clicking on the Hidden Content tab Optimized Files La By default NXPowerLite will save an optimized file in the same folder as the original and add NXPowerLite to the optimized file s name You can change this behavior by selecting Settings from NXPowerLite s Tools menu and clicking on the Optimized Files tab or by clicking the Edit button in the Settings area of the main NXPowerLite window If you d prefer to save your optimized files in a different folder select Single folder Optimized File Naming Before e After L Save optimized file with same name as original Preserve original file s date and time The address bar and Browse button will then become active Type the new folder path
6. ed for people that want to test NXPowerLite before buying the software You can use NXPowerLite for 30 days in Evaluation Mode After 30 days you ll need to enter your 25 character registration code to continue using NXPowerLite To enter your registration code either click on the Enter Code button that appears at the bottom of the NXPowerLite About screen or select Enter registration code from NXPowerLite s Help menu A window will appear containing boxes for you to enter your name and code You should have received your registration code when you purchased NXPowerLite it s usually sent via email If you didn t receive a code or if you ve lost it there is a Registration Reminder tool available at www neuxpower com support Sf ff fff j Gy GALDES MA G ct D p 7 D a G EE o o Re QU ked en ked YW on ded ao O Getting started The main NXPowerLite Desktop Edition window looks like this NXPowerLite Ty Presentation ppt L Archive zip Fa Photograph jpg File pdf Settings Save optimized files in Same folder as original Optimize files for To optimize a file either drag it onto the window or select it using the Add Files button You can select all Word Excel PowerPoint PDF JPEG or ZIP files within a folder by clicking the Add Folder button If a ZIP file is selected NXPowerLite will optimize any Wo
7. est trade off between file size and quality please note that the default settings have changed from 6 in previous versions of NXPowerLite which will result in improved visual quality but slightly larger file sizes I ff ff MHSA Ca n 3 ie 3 N NI u z 5 un D et e uq u L on sked QU L e G IS om ok e e sked un UY Dots Per Inch DPI NXPowerLite does not include dots per inch DPI settings Please use the information below to match a target screen resolution to your preferred DPI 320 X 240 4odpi 480 x 480 60dpi 640 x 480 8odpi 800 x 600 100dpi 1024 x 768 128dpi 1280 X 1024 16odpi Hidden Content Tab Microsoft Office 7 Allow image cropping Flatten embedded documents niin PDF Delete private application data It is possible to gain some further reductions in file size by removing hidden data from files NXPowerLite can remove different types of data depending on the file type Microsoft Office image cropping Allow image cropping enables NXPowerLite to remove any portions of images that have been cropped within Word Excel or PowerPoint files Microsoft Office Flatten embedded objects Embedded documents are items created by another application that have been embedded within a document spreadsheet or presentation If NXPowerLite Desktop Edition finds embedded documents within your Word Excel or P
8. fully A red cross in the right hand column means NXPowerLite was unable to optimize the file usually because it was already fully optimized or because it contained no graphics or hidden data It may also mean that an error occurred For additional information right click a file and select Details or double click the icon Two blue arrows forming a circle means that the file is currently being processed The icon will change to a green tick or a red cross when the file has been processed From the Results window you can Open Email or Zip amp Email the selected file or files bv clicking the appropriate button hold down the Shift or Control kev to select multiple files If you select Open the optimized file will be opened in your default application If you select Email the optimized file will be attached to a blank email in your default email client If you select Zip amp Email the optimized file will be zipped and attached to a blank email in your default email client Right clicking a file in the Results window will enable you to perform any of these actions on either the optimized or the original file Additionally you can choose to view details on or delete the optimized original file SS D 7 D u a e joe e e U en on OD sked M A L LJ L LLJ Email Client Integration NXPowerLite Desktop Edition
9. icrosoft Outlook Express 6 0 Microsoft Windows Mail 6 0 32 bit OS Installation Initially the NXPowerLite Desktop Edition installer will ask you to choose your setup type The options are Tvpical Custom or Complete If you choose Tvpical or Complete NXPowerLite will be installed along with add ins that integrate NXPowerLite with Windows Explorer Microsoft Office and supported email clients If you choose Custom you ll be given the option to choose which add ins are installed Explorer integration will enable you to optimize a file by right clicking it in Windows Explorer and selecting Optimize with NXPowerlite Word Excel or PowerPoint integration will enable you to optimize a file by selecting Optimize with NXPowerLite from the application s File menu Office 2000 2003 or Add Ins tab Office 2007 2010 Email client integration will enable vou to automaticallv optimize email attachments as thev are sent see Email Client Integration To uninstall NXPowerlite select it from the Add Remove programs list in Windows Control Panel NOTE There are additional bulk deployment options which allow amentments to NXPowerLite s default email integration behavior Please see the NXPowerLite Deployment Guide document for details Registration When you first start NXPowerLite Desktop Edition it will open in Evaluation Mode This mode is design
10. ings window NXPowerLite Settings will open the 3 Si Q D F Attachments image Optimization Hidden Content amp ga mm ja e File types to optimize Minimum size IV PowerPoint Minimum size to optimize M Word 200 KB IV Excel Y JPEG Reoptimize V PDF T Reoptimize optimized files IV Contents of ZIP archives On the Attachments tab you can choose which file types to automatically optimize unchecking all boxes will disable attachment optimization You can also set the minimum file size to optimize and choose whether to re optimize files that have already been optimized On the Image Optimization tab you can choose your optimization settings see Custom Optimization Settings On the Hidden Content tab you can choose whether to flatten embedded documents see Custom Optimization Settings 8 H 8dd4d2 42da2u40 MOA QA AA MAA A qe UU 15 neuxoower MAKING FILES SMARTER For further information technical support or sales enquires please contact Pilar Solutions Ltd Gilbert House River Walk Tonbridge TNS 1DT amp Tel 44 O 732 363670 Fax 44 O 1732 363678 E mail us at sales pillar solutions com pillar solutions supporting vour network Visit our web site at www pillar solutions com NXPowerLite is a Trademark of Neuxpower Solutions Ltd Microsoft Excel Outlook PowerPoint and Windows are Registered Tr
11. or click the Browse button and browse to the folder Check the Save optimized file with same name as original box if you d like to keep the original file name Clicking the Naming button opens the Optimized File Naming window Sample File NXPowerLite ppt L L f f Sf LL A Ca n et ie N D ap un D et aa uq u In this window you can edit the text that Additionally you can chose to preserve is automaticallv added to the names of original file s date and time If vou select your optimized files You can also choose this option your optimized files will have whether the text appears at the beginning the same date and time information as the or end of the file name originals rather than the date and time that the originals were optimized un on sked QU LT e ok e e sked un kes LJ C f i The Results Window When NXPowerLite Desktop Edition has finished optimizing your files you ll be shown a summary of the results including the reduction in file size that has been acheived File Document doc Spreadsheet xls Presentation ppt Lb Archive zip Photograph jpg File pdf File File pdf Elapsed time 00 04 Time remaining Less than 10 seconds Original 4 6 MB 26 0 MB 9 7 MB 11 1 MB 2 2 MB 764 KB A green tick in the right hand column means that a file was optimized success
12. owerPoint files it will ask whether you want to flatten them For example if you paste an Excel chart into PowerPoint the Excel chart is embedded within your presentation Hidden Content 1440 X 900 180dpi 1680 x 1050 210 dpi 1600 x 1200 200dpi 1920 X 1200 320dpi Mobile device default xx Screen Print default Double clicking on an embedded document will allow vou to edit it with the application in which it was created NXPowerlite is able to flatten embedded documents by converting them into pictures Flattening embedded documents will reduce the size of your files considerably but the embedded documents will no longer be editable Checking the Don t ask me this question again box will prevent NXPowerlite from asking you whether you want to flatten embedded documents in future NXPowerLite will remember whether you selected Ves or No and use this as the default setting You can change the default setting at any time by selecting Settings from NXPowerLite s Tools menu and clicking on the Hidden Content tab PDF Delete private application data PDF editing applications such as Adobe Acrobat InDesign Illustrator and Photoshop can store editing information inside a PDF file which can considerably increase the file size NXPowerlite is able to remove this data while leaving a valid PDF file and without compromising the visual quality of the file Some editing f
13. quality larger size In this tab you can view the settings for each pre set optimization profile and amend custom settings Each profile s settings can be viewed by selecting it in the profile drop down list Custom settings can be viewed and edited by selecting Custom in the profile drop down list Resize images enables NXPowerLite to resize large images to a more appropriate size please note that this setting is now disabled by default a change from previous versions of NXPowerLite which will result in improved visual quality but slightly larger file sizes The Resize for display at drop down list allows you to select the target screen resolution that you expect your files to be viewed at please note that the Screen L L L f f 4 IV Resize images for display at 1600x1200 x JPEG quality 7 is 7 Resize images for display at 1600x1200 JPEG quality us 1600x1200 JPEG quality and Mobile device default settings have changed from previous versions of NXPowerLite Screen has changed from 1024x768 to 1600x1200 and Mobile device has changed from 480x480 to 800x600 which will result in improved visual quality but slightly larger file sizes Adjusting JPEG quality will affect the size of your files but also the quality of JPEG images Higher quality will generally result in a larger file size but better looking pictures The default setting of 7 8 for JPEG files offers the b
14. rd Excel PowerPoint PDF or JPEG files within it Please note that NXPowerLite can only open standard legacy ZIP archives To remove a file from the list select the file and either hit the Delete key or click the Remove button Next choose an optimization level The default option Screen is suitable for most purposes Files will look great on screen but may not be suitable for high quality printing Print can be used if high quality printouts are required Files will be print quality but file sizes will be slightly larger Mobile device can be used if files only need to be viewed on cellphones or PDAs File sizes will be tiny but picture quality may be poor on larger screens Once you ve chosen an optimization level click the Optimize button to optimize your files MMM EI L jj Custom Optimization Settings Custom optimization settings enable you to fine tune NXPowerLite Desktop Edition s performance When Custom is selected in the main NXPowerLite window the Settings button becomes active Clicking this button opens the Settings window Once custom settings have been set NXpowerLite will remember them if you select another profile When you re select Custom the most recently used custom settings will be displayed Image Optimization tab Image Optimization Microsoft Office PDF JPEG T Resize images for display at 1 Low quality smaller size 9 High
15. z ie SE Address Check Attach Attach Signature Zoom Optimize 7 Format Painter ha nids Book Names File Item M d Low Importance Attachments Clipboard e Basic Text fS Include Tags f Zoom NXPowerLite m To t wer com a Cen Send Subject Fantastic software Hello m 3 r D mh or m ga jed e e i U ew on OD sked T X LJ L LLI Microsoft Outlook Express Windows Mail Integration OE Mail 6 0 If you installed NXPowerLite with a Tvpical or Complete setup or ticked the Outlook Express Integration box during a Custom setup Microsoft Outlook Express integration Windows XP or Windows Mail integration Windows Vista or later 32 bit will be enabled Whenever you send an email with an attachment that NXPowerLite can optimize it will be automatically optimized as the email is sent If you don t want NXPowerLite to optimize an attachment click the Optimize Attachments button to disable the feature Optimization will remain disabled for any new emails until you re enable NXPowerLite by clicking the Optimize Attachments button again Once enabled it will remain enabled for all new emails until disabled i B IU AISI ERER R fli Sf J J J J 4 4 Email Client Settings all supported email clients In any of the above email clients selecting NXPowerlite Sett
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