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1. 37 Network Scanner Expansion kit CD ROM USER S GUIDES FOR SOFTWARE PROGRAMS The Manual folder in the Network Scanner Expansion kit CD ROM contains user s guides in PDF format for each of the software programs Companion Installation Guide Companion User s Guide e Network Scanner Tool User s Guide TWAIN User s Guide The user s guides provide detailed explanations of installing setting up and using each of the software programs Be sure to read the user s guides before installing the software Acrobat Reader is needed to view the user s guides If not already installed in your computer you can install Acrobat Reader from the Network Scanner Expansion kit CD ROM Installing Acrobat Reader a Quit any software applications and or resident programs that are running on your computer 2 Insert the Network Scanner Expansion kit CD ROM into your CD ROM drive If the Companion installation window appears click the Cancel button to exit the setup procedure Click the start button and then click My Computer Sa In Windows 95 98 Me NT 4 0 2000 double click My Computer Click the CD ROM icon and select Open from the File menu Double click the Acrobat folder and then double click the executable file Follow the on screen instructions to install Acrobat Reader 38 INSTALLING THE SOFTWARE PROGRAM Note the following when installing the software pro
2. File format File type TIFF PDF Compression mode MH G3 MMR G4 NONE File creation method One file for all pages One file per each 1 to 6 pages Two sided originals Possible when an RSPF is installed Scan destinations Scan to FTP Scan to Desktop Scan to E mail Supported client PC operating systems for Windows 95 Windows 98 Windows Me Scan to Desktop function Windows NT Workstation 4 0 Service Pack 6 or later Windows 2000 Professional Windows XP Home Edition Windows XP Professional Number of destinations for Scan To E mail 100 maximum broadcast transmission Multiple e mail addresses up to 100 can be stored as a group Note that this may reduce the maximum number of destinations normally 200 that can be stored Some discrepancies may exist in the illustrations and content due to improvements to the machine Scanning margins When scanning an original the area indicated in the Approx 0 1 2 5mm Approx 0 1 2 5mm following diagram cannot be scanned pig Eia Approx 0 1 2 5mm Scanning Area that can margins be scanned Approx 0 1 2 5mm setting 44
3. 34 TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E MAIL Be very careful not to send image data files that are too large Your mail server s system administrator may have placed a limit on the amount of data that can be sent in one e mail transmission If this limit is exceeded the e mail will not be delivered to the recipient Even if there is no limit and your e mail is successfully delivered a large data file may take a long time to be received and place a heavy burden on the recipient s network depending on the recipient s network Internet connection environment lf large image data files are repeatedly sent the resulting burden on the network may slow down the speed of other unrelated data transmissions and in some cases may even cause the mail server or network to go down The images on the following page will produce the following file sizes when scanned as 8 1 2 x 11 or A4 size originals Resolution File size of tekt original Awhen scanned File size of photo original B when in TEXT mode scanned in TEXT PHOTO mode 300dpi Approx 50 KB Approx 1400 KB Approx 90 KB Approx 5000 KB If multiple images are scanned the file size will be approximately Size of each image as indicated above x Number of images scanned Although the actual limitation depends on your network environment a general guideline for the maximum file size for Scan to E mail is 2000 KB In cases where you need to send multiple docum
4. BEFORE USING THE NETWORK SCANNER FUNCTION STORING THE SENDER INFORMATION Scan to E mail Use this procedure to store the sender information sender name and e mail address that appears when you send an image by Scan to E mail Up to 200 senders can be stored only one sender can be selected for a transmission The sender name appears in the recipient s e mail program 1 Click Sender in the menu frame 3 Enter the sender information Device Configuration For detailed explanations of the procedures for Network Status establishing settings click Help in the menu Scan Management frame e Destination e NetWork Scanning Sender Management Sender Control Name Required Initial Optional Display Name Optional Function e Submit Print Job Custom Index USER1 Ww Ww E mail Address Click Add Required Login Name Optional a Submit 5 Name Address es The sender programming WANA a screen appears C BBB BBB co jp If user authentication is enabled and you wish to Ljcce CCC co jp A 2 i Oooo DBD co jp allow login using the above stored information EEE EEE co Jp enter the login name for that information in Login h SharpSDC co j i Harapan ae Name maximum of 32 characters The login name must be the same as the login name stored in the LDAP server 4 When you have completed all of the entries click Submit The entries will be stored Editing and deleting programm
5. Destination Management E mail FTP Desktop Group F TP Destination Control Name Required Initial Optional Display Name Optional Custom Index USER1 Frequently Used Hostname or IP Address Required User Name Optional Password Optional Directory Optional D Enable Hyperlink to FTP server to be e mailed E mail Destination Global Address Search G Submit 5 If you entered a host name in Hostname or IP Address you will need to enter the DNS server or WINS server settings Click Application in the menu frame and then click DNS or WINS in the page that appears to configure the corresponding settings To perform Scan to FTP Hyperlink you must also click SMTP and then enter the settings under SMTP Setup for the SMTP server p 7 11 BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sagem Network Scanner Tool Setup Wizard when Network Scanner Tool is installed in your computer For this reason there is no need to store the Scan to Desktop destination in the Web page The Network Scanner Tool is on the CD ROM that accompanied the Network Scanner Expansion Kit For information on Scan to Desktop system requirements installing the Network Scanner Tool and storing the destination see Network Scanner Expansion kit CD ROM p 37 Normally your computer is stored as the destination by the method i
6. This is called Scan to FTP in this manual When sending scanned image to an FTP server an e mail message can also be sent toa preset e mail address to inform the recipient of the location of the scanned image data This is called Scan to FTP Hyperlink in this manual A scanned image can be sent to a computer connected to the same network as the machine This is called Scan to Desktop in this manual Before Scan to Desktop can be performed the Network Scanner Tool software in the CD ROM that accompanied the Network Scanner Expansion Kit SG NS1 must be installed For the system requirements for Scan to Desktop and the procedure for installing the Network Scanner Tool see Network Scanner Expansion kit CD ROM p 37 The scanned image can be sent to an e mail recipient This is called Scan to E mail in this manual A limit is set in the Web page for the size of image files that can be sent using Scan to E mail p 6 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature settings for the SMTP server DNS server and destination addresses must be established To establish the settings use a computer that is connected to the same network as the machine to access the machine s Web page The Web page can be displayed with your Web browser Internet Explorer 5 5 or later or Netscape Navigator 6 0 or later SETTINGS REQUIRED FOR THE NETW
7. 2 SIDED BOOKLET key or Hi the 2 SIDED TABLET keyas sss AO pe appropriate for the original you Wg loaded a Maan a Makan i If you wish to rotate the original 90 when creating an image file touch the ROTATE THE ECE a DEGREES 5 Continue from step 4 of BASIC checkbox a checkmark TRANSMISSION METHOD p 20 to 21 should appear in the box 7 If the correct original size does not appear in the screen of step 2 touch the MANUAL key and specify the correct original size AUTO 8 X11 p 26 2 e Booklets and tablets Two sided originals that are bound at the side are booklets and two sided Booklet Tablet originals that are bound at the top are tablets E e Two sided scanning mode turns off after transmission is finished Two sided scanning mode can also be canceled by pressing the CLEAR ALL key 0 24 HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING A LARGE NUMBER OF ORIGINALS when an RSPF is installed If you have a large number of originals the originals can be scanned in batches using the RSPF 1 Make sure the machine is in scanner 5 Perform steps 4 through 9 of BASIC mode and then load the document in TRANSMISSION METHOD p 20 to 21 the RSPF p 20 6 Press the START key 2 Touch the ORIGINAL key FILE FORMAT Scanning of the originals begins A message appears in the touch panel AUTO 8 X11 bat
8. Professional 5 0 SCANNER FUNCTION USER Trial version ont tacanti deat ea salud 42 AUTHENTICATION saa taine aaa aaa ia 17 UNINSTALLING THE SOFTWARE PROGRAM 43 INITIAL SCREEN OF SCANNER MODE 18 9 J SENDING AN IMAGE ccccseeeeeeeeeeeees 20 BASIC TRANSMISSION METHOD 20 TRANSMISSION METHODS FOR SCAN TO E MAIL 22 SCANNING AND TRANSMITTING A TWO SIDED ORIGINAL when an RSPF is IS oh iien N 24 SCANNING A LARGE NUMBER OF ORIGINALS when an RSPF is installed 25 SCANNING SETTINGS ORIGINAL SIZE QUALITY RESOLUTION FILE FORMAT AND SEND SETTING isa anan aa aa a nia sa aa ae 26 MANUALLY SETTING THE SCANNING SlZE 26 SELECTING THE QUALITY 000 ee 27 SELECTING THE RESOLUTION 28 SELECTING THE FILEFORMAT 29 CHANGING THE SEND SETTINGS 30 CANCELING AN E MAIL FTP TRANSMISSION 31 Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network scanner function is added to the machine a document or photo can be scanned into an image file and sent over a network or the Internet to a file server e mail destination or your own computer The scanned image can be sent to the following types of destinations 1 The scanned image can be sent to a memory storage device on a network a designated directory on an FTP server
9. Touch the keys to move through the screens CONDITION SETTINGS key This displays the condition setting screen p 18 which is used to set various conditions GLOBAL ADDRESS SEARCH key p 23 lf an LDAP server is used touch this key to select a Scan to E mail destination in the LDAP server If an LDAP server is not used the key is grayed out and cannot be selected e If the initial screen has been set to the address book screen in the key operator programs the above screen will be the initial screen e If desired you can use the key operator program DEFAULT DISPLAY SETTINGS to set the default screen to the group index Refer to the key operator s guide 19 Chapter 2 HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE BASIC TRANSMISSION METHOD When the SCAN key light is on the machine is in scanner mode If the light is not on press the SCAN key If user authentication is enabled you must log in p 17 2 Load the original For detailed information on loading an original refer to the operation manual for copier COPY PRINT SCAN You cannot load documents in both the RSPF and on the document glass and send them in a single transmission If documents are loaded in both the RSPF and on the document glass only the document in the RSPF will be scanned and transmitted 3 Check the original size that appears in the top half of the ORIGINAL key SUUC
10. attempt to access a Web page with protected settings For the User name enter user if you are accessing the page as a user or admin if you are accessing the page as an 2 Select the Enable Password administrator For detailed information on setting Protection of this Web Site passwords refer to Help checkbox dmin Password New Password Confirm Password Enable Password Protection of this Web Site Admin Password 3 Enter the current password in Admin Password When establishing a password for the first time enter sagem in Admin Password Enter passwords in User Password and Admin Password A maximum of 7 characters and or numbers can be entered for each password passwords are case sensitive Be sure to enter the same password in New Password as you did in Confirm Password 16 BEFORE USING THE NETWORK SCANNER FUNCTION RESTRICTING USE OF THE NETWORK SCANNER FUNCTION USER AUTHENTICATION Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server Settings required for user authentication To implement user authentication the following settings are required e Enable user authentication step 3 on page 6 e Configure LDAP server settings p 8 Store login names p 15 Logging in when user authentication is enabled To use the network scanner function when user authentication is enabled you must first log in Fol
11. can be stored as a group Note that this may reduce the maximum number of destinations normally 200 that can be stored system intormation e Device Status e Device Configuration e Network Status E mail See below on ee FTP Refer to page 11 Click here Desktop Refer to page 12 Group Refer to page 13 e Network Scannin Function e Submit Print Job Link G N ote Make sure that the address book screen p 19 does not appear in the machine s touch panel when you store edit or delete destinations Destinations cannot be edited or deleted when the address book screen appears Storing destinations for Scan to E mail Click Destination in the menu frame 3 Enter the destination information For detailed explanations of the procedures for establishing settings click Help in the menu Scan Management frame Destination e Network Status Genc Destination Management Function E mail Destination Control Name Required Click E mail Initial Optional Display Name Optional Custom Index USER1 Frequently Used E mail Address Required Global Address Search G O It adds also to Sender List New Destination ETF Deskto Destmations List Submit 5 If user authentication is enabled and you wish to allow login using the above stored information select the It adds also to the Sender List checkbox and enter the Login Name maximum of 3
12. e The 2 SIDED key and JOB BUILD key do not appear on models that do not have an RSPF installed 3 Touch the desired original size key AUTO is no longer highlighted MANUAL Pero and the original size key you touched are N ote You can return to automatic detection by highlighted pressing the CLEAR ALL key a HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE QUALITY You can adjust the quality manually to match the type of original After loading the original in scanner mode follow the steps below The factory default settings are TEXT PHOTO for the image quality and AUTO for the density 1 Touch the QUALITY key 4 Adjust the density Touch the gt or key to adjust the scanning density Touch the 9 key for a darker image or the key for a lighter image 2 Selecting the original type 5 Touch the OK key ORIGINAL l Touch the appropriate You will return to the IMAGE TYPE key for the type of initial screen mi original to be scanned The image will be aro Oji processed according to the selected type You can select the original type from TEXT TEXT PHOTO or PHOTO TEXT Text original TEXT PHOTO a Original with mixed text and photos PHOTO B Photograph or illustration 3 Touch the AUTO 0 MANUAL key MANUAL is highlighted 27 HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE RESOLUTION The resolution for scann
13. page Click Destination in the menu frame To edit the selected destination click of the Web page Edit under the Destinations List e Network Status Name Type The programming screen MARA E mail ad of the destination Scan Management 0888 Emal 4 selected in step 2 seg ge gt se appears Edit the i RA EE a Csharpspc Group information in the same way as you initially stored Function A it When finished be sure to click Submit to save In the Destinations List click the your changes heckb f the destination that ent aii ar A ie AAE ack To delete the selected destination click Delete under the Destinations 5 Destinations List Name AAA TETEH Type A message appears MARA E mail 44 asking you to confirm the meee Sali 1 deletion Click Yes to ODODO Desktop delete BB OCOC D EEE PIF Sharpsbc Group Edit M C Clear Checked 7 If you attempt to edit or delete a programmed destination in the following situations a warning message will appear and editing deletion will not be possible e The destination that you wish to edit or delete is currently being used for transmission e The destination is included in a group If the destination is being used for a current transmission cancel the transmission or wait until it is completed and then edit or delete the destination If the destination is included in a group delete the destination from the group and then edit or delete the destination 14
14. settings click Help in the menu frame e If you entered a host name in Hostname or IP Address you will need to enter the DNS server or WINS server settings Click Application in the menu frame and then click DNS or WINS in the page that appears to configure the corresponding settings 12 BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups Scan to E mail If you are using Scan to E mail a scanned image can be sent to multiple destinations in a single operation G N ote Upto 100 destinations can be stored in one group Click Destination in the menu frame 3 Enter the destination information For detailed explanations of the procedures for establishing settings click Help in the menu Scan Management frame Destination e Network Status Sencar Network Scanning Destination Management E mail FTP Desktop Group Function Group Destination Control Name Required Initial Optional u u Display Name Optional f C ick G rou p n Custom Index K Frequently Used Address es Required Destination Global Address Search G Submit S Gy when you have completed all of the entries click Submit The entries will be stored 13 BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations click Destination in the menu frame of the Web
15. the Web page to see if a limit has been set for the size of image files sent using Scan to E mail the factory default setting is Unlimited A limit can be set from 1 MB to 10 MB Consult the administrator of the Web page to select a suitable limit The amount of data that can be sent in one e mail The recipient does not receive data transmission is sometimes limited by the administrator of the sent by e mail Scan to E mail mail server Even if the amount of data sent is within the limit setting explained above if it exceeds the limit set by the administrator of the mail server the data will not be delivered to the recipient Decrease the amount of data sent in the e mail transmission reduce the number of pages scanned Ask your mail server administrator what the data limit is for one e mail transmission ee When there is a large amount of image information the data Transmission takes a long time nd _ file is also large and transmission takes a long time In order to select image quality and data compression settings that are suited to the purpose of transmission and create image data that is well balanced in terms of image quality and file size pay attention to the following points e Image quality modes TEXT TEXT PHOTO PHOTO The factory default setting is TEXT PHOTO If the original does not contain photographs illustrations or other halftone images TEXT mode will give you the most workable scanned image TEXT PHO
16. 2 characters The login name must be the same as the login name stored in the LDAP server PA when you have completed all of the entries click Submit The entries will be stored All Destinations Ma GN ote To perform Scan to E mail the SMTP server settings must first be established Click Application in the Web page click SMTP in the screen that appears and then enter the settings under SMTP Setup p 7 10 BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP Click Destination in the menu frame If you select the Enable Hyperlink to FTP server to be e mailed checkbox and select a previously stored recipient p 10 from E mail Destination an e mail will be sent Scan Management to the recipient informing them of the file Destination format and location of the scanned image e Sencar data A hyperlink to the file server to which Yetwork I the scanned image data was sent appears in the e mail and the recipient can click the Function hyperlink to go directly to the location where the image data is stored Click FTP When you have completed all of the entries click Submit aw Destination The entries will be stored E mail ki Desktop astimnations List e Network Status All Destinations Y Name 3 Enter the destination information For detailed explanations of the procedures for establishing settings click Help in the menu frame
17. ANCEL appears in the touch panel and transmission begins When transmission is finished SENDING 7 Refer to pages 10 to 13 for information on COMPLETED appears programming one touch key destinations inthetouen panel e When touching a one touch key p l corresponding information from the email destination screen is shown in the Using the document glass message display e The destination e mail address for Scan Press the START key to E mail can be entered manually or you can search for a destination in an LDAP a The original is scanned server on the network p 22 to 23 and the READ END key e Multiple destinations can be specified for appears a Scan to E mail transmission p 22 9 Enter a file name for the scanned image p 30 If the send settings are not changed a file name 1 If you have another page to scan is assigned based on the change pages and then press the items specified in the STARTI k e Web page y Repeat this sequence until all pages have been scanned If no action is taken for one minute scanning 7 B Z When sending an image by Scan to E mail automatically ends and transmission begins GN ote a subject and sender s name can be entered pela A era A 12 After the final page is scanned touch ically information stored in Reply E mail Address the READ END key in SMTP Setup in the Web page SENDING PRESS C If user authentication is ena
18. EEDER IS Use of the RSPF has been disabled in the key operator programs DISABLED Use the document glass 33 TROUBLESHOOTING YOUR FILENAME IS WRONG The characters lt gt cannot be used in a file name Select a name that does not use those characters NO MATCHING ADDRESS There are no addresses in the LDAP server that match your search FOUND text Select a different server or change the search text PRESS OK THEN SEARCH AGAIN UNABLE TO ACCESS THE The server settings are not configured correctly Check the server SERVER settings CHECK SERVER ADDRESS ON DEVICE WEB PAGE THE ADDRESS LIMIT HAS The maximum number of destinations that can be selected for a BEEN REACHED single Scan to E mail transmission is 100 Do not select more than NO MORE ADDRESSES CAN BE 100 destinations ENTERED THE MEMORY BECOMES FULL The memory became full while scanning the originals If you wish to SCANNED DATA IS send just the originals that were scanned touch the SEND key If TRANSMITTED you wish to cancel the entire transmission touch the CANCEL key NO RESPONSE FROM SERVER The scanned image was not sent because the server was busy or COMMUNICATION there was too much traffic Wait briefly and then try again TERMINATED DUE TO TIMEOUT NETWORK ERROR The scanned image was not sent because the directory of the THE DIRECTORY NAME OF FTP destination FTP server was not correct Make sure that the correct SERVER IS INVA
19. LID FTP server information is configured in the Web page SERVER ACCESS DENIED The scanned image was not sent because a connection to the CHECK ACCOUNT server could not be established Make sure that the SMTP server INFORMATION ON DEVICE settings or FTP server settings in the Web page are correct WEB PAGE Make sure that your login name and password are correct NETWORK ERROR x x Turn off the power and turn it back on Consult with your network CONSULT YOUR KEY administrator to make sure that no problems exist on the network or OPERATOR OR SYSTEM in the server If the error is not cleared after turning the power off ADMIN FOR SPECIFIC and on write down the 2 digit main code and 2 digit sub code turn INFORMATION off the power and contact your dealer Error codes If a transmission error occurs when you send a scanned image a message informing you of the error and an error code will appear in the touch panel on the machine Error Code Table Error Code Description of the Error CE 01 An interface hardware error has occurred CE 00 An error other than the above has occurred CE 03 The server was down during the scanning of the original IF YOUR E MAIL IS RETURNED lf a Scan to E mail is not successfully transmitted an e mail informing you of this fact is sent to the sender selected at the time of transmission If this happens read the e mail and determine the cause of the error and then repeat the transmission
20. MF9300 User manual for scanner 30000113477 0L Warranty While every effort has been made to make this operation manual as accurate and helpful as possible SAGEM SA makes no warranty of any kind with regard to its content All information included herein is subject to change without notice SAGEM is not responsible for any loss or damages direct or indirect arising from or related to the use of this operation manual Trademark Acknowledgments e Companion is a trademark of SAGEM SA e Microsoft Windows operating system is a trademark or copyright of Microsoft Corporation in the U S A and other countries Windows 95 Windows 98 Windows Me Windows NT 4 0 Windows 2000 and Windows XP are trademarks or copyrights of Microsoft Corporation in the U S A and other countries e Netscape Navigator is a trademark of Netscape Communications Corporation Acrobat Reader Copyright 1987 2002 Adobe Systems Incorporated All rights reserved Adobe the Adobe logo Acrobat and the Acrobat logo are trademarks of Adobe Systems Incorporated e All other trademarks and copyrights are the property of their respective owners INTRODUCTION The network scanner expansion Kit SG NS1 enables the machine to be used as a network scanner e To enable the network scanner function of this machine a product key password must be entered using a key operator program This is only required once Use the PRODUCT KEY pr
21. NGS E mail Destination Control Name Required TESTI Initial Optional T lo Display Name Optional TEST Custom Index USER1 Frequently Used E E mail Address roa Ghactest co jp Required Global Address Search G O It adds also to Sender List Submit S E mail Destination Management page One touch key display ABC 4 GROUP key This shows the one touch keys that have been Touch this key to switch between the alphabetical stored on the selected index card The key type index and the group index The selected index type is indicated by the icon at the right is displayed EJ Scan to E mail Index keys E Scan to FTP One touch key destinations are stored on each of F Scan to Desktop these index cards alphabetical index or group The number of one touch keys that appear in one index Touch an index key to display the card screen can be changed to 6 8 or 12 using THE Group indexes make it possible to store one touch NUMBER OF DIRECT ADDRESS SENDER keys by group with an assigned name for easy KEYS DISPLAYED SETTING in the key operator reference This is done with the custom settings programs p 9 Frequently used one touch key destinations can be stored on the FREQUENT USE card for Displ itching k Display switching keys convenient access In cases where the one touch keys cannot all be displayed on one screen this shows how many screens are left
22. ORK SCANNER FUNCTION To use transmit images using the network scanner function configure the settings in the Web pages as follows Scan to FTP Scan to FTP Hyperlink Scan to E mail Scan to Desktop Access the Web pages see below Configure basic settings for network scanning p 6 Configure your SMTP and DNS server settings p 7 Configure LDAP server settings when using an LDAP server p 8 Store destination information p 10 to 13 Store your sender information p 15 The following settings can also be configured to enable convenient use of the network scanner function Programming custom index names p 9 e Setting passwords p 16 ACCESSING WEB PAGES Use the following procedure to access the Web pages 1 Open the Web browser on your 2 In the Address field of your Web computer browser enter the IP address of the Supported browsers Internet Explorer 5 5 or later machine as a URL Netscape Navigator 6 0 or later about blank Microsoft In Enter the IP address that has been programmed in File Edit wiew Favorites T the machine If you do not know the IP address see page 36 ddress 192 168 0 1 When the connection is completed the Web page will appear in your Web browser p 5 A BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE WEB PAGE When you access the Web page in the machine the following page will appear in your browser A menu frame appears on the left side
23. TION Sending an image by selecting an e mail address in an LDAP server To use an LDAP server the LDAP server settings must be configured in the Web page 1 Perform steps 1 through 6 of BASIC 5 Touch the OK key TRANSMISSION METHOD p 20 The server begins searching 2 Touch the ADDRESS BOOK key elie a a a list of the matching The address book screen If there are no matches touch the OK key ADDRESS appears Note in the message screen that appears Touch Book PES the SEARCH AGAIN key and repeat the procedure from step 4 f 6 Touch the one touch key of the desired destination If you touch the wrong Touch the GLOBAL ADDRESS 3 SEARCH key key touch the correct key The global address search screen appears CA READY TO SEND gt CONDITION a SETTINGS 7 Touch the ADD SELECTED key No 001 testi The destination selected 3 If multiple LDAP servers have been a in step 6 is entered as a configured the server select screen appears EETA destination of the Touch the key of the server that you wish to transmission search and then touch the OK key SERVER SELECT CANCEL OK 8 If you wish to enter another e mail address repeat steps 6 through 7 If multiple LDAP servers have been configured and The selected server key is highlighted you wish to select a different server touch the ADDRESS BOOK key and then touch the 4 Touch the key of the server that y
24. TO should only be selected when the original includes a photograph and you wish to give priority to the quality of the photograph There is no advantage to scanning a text only original in TEXT PHOTO or PHOTO mode PHOTO mode should only be used to scan a photograph or illustration Note that this will produce a larger file size than the other modes e Resolution The factory default setting is 300 dpi This is suitable for originals with mixed text and illustrations photographs however it produces a slightly larger file size For normal text originals a resolution setting of 200 dpi produces an image that is sufficiently readable 200 dpi is equivalent to the Fine resolution setting of fax machines The 600 dpi setting should only be used in cases where high clarity image reproduction is required such as an original that includes photographs or illustrations Note that a high resolution setting will result in a larger file size and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent or if the administrator of the server has restricted the file size If transmission is not successful you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original DISPLAY MESSAGES If one of the following messages appears in the display promptly take action as instructed by the message CT Message A THE DOCUMENT F
25. The screens may vary depending on your Windows version and settings This manual refers to the Reversing single pass feeder as the RSPF CONTENTS INTRODUCTION sociso eaaa aaa ab aaa a aa a 1 ABOUT THE NETWORK SCANNER FUNCTION 3 TROUBLESHOOTING nunununnananananananenen 32 SETTINGS AND PROGRAMMING REOUIRED DISPLAY MESSAGES 33 FOR THE NETWORK SCANNER FEATURE 4 IF YOUR E MAIL IS RETURNED 34 SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION cecen 4 ACCESSING WEB PAGES o an 4 ABOUT THE WEB PAGE cccceeeeeeeees 5 BASIC SETTINGS FOR NETWORK SCANNING 6 SMTP SERVER AND DNS SERVER SETTINGS 7 CONFIGURING LDAP SERVER SETTINGS WHEN USING AN LDAP SERVER 8 SOFTWARE PROGRAMG c cscceeeeeeeeeees 37 PROGRAMMING CUSTOM INDEX NAMES 9 HARDWARE AND SOFTWARE REQUIREMENTG 37 SETTING UP DESTINATION INFORMATION 10 USER S GUIDES FOR SOFTWARE PROGRAMS 38 STORING THE SENDER INFORMATION INSTALLING THE SOFTWARE PROGRAM 39 SCAN IO E MAN Jaka aaa logic Eng aa aaa aa a A aaa 15 INSTALLING COMPANION AND NETWORK PROTECTING INFORMATION SGANNER POOL aaa Sa ont ttsoute 39 PROGRAMMED IN THE WEB PAGE SETTING UP NETWORK SCANNER TOOL 40 Passwords snanenenanenan nan na nana anana enana 16 INSTALLING TWAIN 000 iirinn 42 RESTRICTING USE OF THE NETWORK INSTALLING TypeReader
26. ader folder and then double click Autorun exe 6 Click the Install button Follow the on screen instructions to install Type Reader Professional Network Scanner Expansion kit CD ROM UNINSTALLING THE SOFTWARE PROGRAM Uninstall the software with Add Remove Programs in the Control Panel e When Companion is uninstalled Network Scanner Tool is also uninstalled Note that if Network Scanner Tool is uninstalled you will no longer be able to directly receive image data from the machine The Companion desktop folder is not removed when you uninstall Companion If you uninstall Companion Imaging you will not be able to open image files unless you re install the Windows accessory Imaging for Windows Removing TWAIN will not delete the spooler folder which stores image data Uninstalling the software program from the Control Panel Click the start button and then click Control Panel In Windows 95 98 Me NT 4 0 2000 click the Start button select Settings and then click Control Panel 2 Click Add or Remove Programs In Windows 95 98 Me NT 4 0 2000 double click the Add Remove Programs icon 3 Select the application that you wish to delete from the list and delete it 43 Chapter 5 SPECIFICATIONS For information on power requirements power consumption dimensions weight and other specifications that are common to all features of the machine refer to the operation manual for copier
27. age format produces the smallest file TIFF G4 If the recipient cannot open the image try sending the image in a different format If the number of scanned originals is not divisible by the number set in PAGES PER FILE the last file will have less pages 29 HOW TO USE THE NETWORK SCANNER FUNCTION CHANGING THE SEND SETTINGS The file name of the scanned image can be changed When performing Scan to E mail the subject and sender can also be changed If the send settings are not changed these items are entered automatically using the information stored in the Web page 1 Touch the SEND SETTINGS key 4 If SENDER is touched a sender selection screen will appear Touch the desired one touch key and then touch the OK key 2 Touch the SUBJECT FILE NAME or SENDER key to change the 3 The senders that have been stored in corresponding entry Sender in the Web page appear in the If the Enable User sender select screen If the desired sender does not appear you must first store itas a Scan to E mail destination in Sender in the Web page p 15 SEND SETTINGS Authentication or Disable selection of sender from Sender List checkbox is selected in Advanced Setup in Touch the OK key in the send Network Scanning in settings screen Aia ah 7 a b You will return to the pie aude initial screen grayed out and cannot be selected p 6 3 If the SUBJECT key or FILE NAME
28. ages scanned on the machine and files created in various software programs Companion can be installed and used in 10 computers If you need to install Companion in more than 10 computers please contact your authorized Sagem dealer e Network Scanner Tool This is a utility that helps you use Scan to Desktop p 3 This utility must be installed to use Scan to Desktop p 39 e TWAIN This is used to acquire black and white images from a TWAIN interface into TWAIN compliant software applications e Type Reader Professional Ver 5 0 trial Exper Vision inc This is used to scan text printed on paper and convert the image data into text data by means of OCR Optical Character Recognition HARDWARE AND SOFTWARE REQUIREMENTS To install the above software programs your computer must meet the following system requirements Computer type IBM PC AT or compatible computer equipped with a 10Base T 100Base TX LAN card Operating system Windows 95 Windows 98 Windows Me Windows NT Workstation 4 0 Service Pack 6 or later Windows 2000 Professional Windows XP Professional Windows XP Home Edition Display 800 x 600 dots SVGA display with 256 colors or better Hard disk Hard disk free space Hard disk free space L460 MB or more MB L460 MB or more more Other hardware An environment on which any of the operating systems listed above can fully operate requirements Administrator s rights are required to install the software
29. bled the e mail START TO CANCEL appears in address of the user who logged in is used as the touch panel and the sender transmission begins When transmission is READ END finished SENDING COMPLETED appears in the touch panel e To cancel transmission while SCANNING ORIGINAL appears in the display or before the READ END key is touched press the CLEAR key C or the CLEAR ALL key A If you press the CLEAR key C the destination and scan settings are saved To cancel a transmission press the JOB STATUS key and cancel the job p 31 e If you exceed the number of pages that can be scanned while scanning an original THE MEMORY BECOMES FULL will appear in the touch panel To send the data that has been scanned to that point touch the SEND key To cancel the transmission touch the CANCEL key e If amisfeed occurs while an original is being scanned remove the original according to the instructions in the touch panel To resume scanning after removing the misfeed press the START key 21 HOW TO USE THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E MAIL The destination for a Scan to E mail transmission can be selected from the address book or entered manually You can also use an e mail address stored on an LDAP server It is possible to select multiple destinations for a Scan to E mail transmission using a combination of these methods Use the following procedure when you wis
30. cated by the guides on the far left side of the document glass The original was not placed in the correct orientation gt Place the original in the correct orientation See operation manual for copier To rotate the image 90 degrees touch the ORIGINAL key in the initial screen and then touch the ROTATE THE IMAGE 90 DEGREES checkbox to make a checkmark appear The viewer program used by the recipient does not support the format of the received image data gt Try selecting a different file type TIFF or PDF and or a different compression format NONE MH G3 MMR G4 when sending the image data Otherwise have the recipient use Companion or a viewer program that supports the above combinations of file types and compression formats The first file may still remain in the cache of the file server client Disable use of the cache in the client software TROUBLESHOOTING An incorrect destination was selected Otherwise there is a mistake in the information stored for the destination e mail address or FTP server information Select the correct destination and make sure the correct information is stored for the destination If delivery by e mail Scan to E mail is unsuccessful an error message such as Undelivered Message may be sent to the designated administrator s e mail address This information may help you determine the cause of the problem The recipient does not receive transmitted data Check
31. ch and press the START key If you wish to rotate the Repeat this sequence until all pages have been original 90 when creating scanned an image file touch the ROTATE THE IMAGE 90 A DEGREES checkbox a Note fno action is taken for one minute scanning checkmark should appear automatically ends and transmission begins in the box 7 When all of the originals in the RSPF 3 Touch the JOB BUILD key have been scanned load the next 2 If the correct original size does not appear in When all originals have been the screen of step 2 touch the MANUAL key 8 scanned touch the READ END key and specify the correct original size p 26 SENDING PRESS C the touch panel and transmission begins You will return to the READ END f finished SENDING initial screen COMPLETED appears START TO CANCEL appears in 4 Touch the OK key When transmission is in the touch panel JOB BUILD N01 e Job build mode turns off after transmission is finished Job build mode can also be canceled by pressing the ote CLEAR ALL key GN e When performing Scan to E mail see the notes on page 22 25 SCANNING SETTINGS ORIGINAL SIZE QUALITY RESOLUTION FILE FORMAT AND SEND SETTING When sending an image you can change the original scan size quality resolution file format and file name MANUALLY SETTING THE SCANNING SIZE If you load an or
32. creen The image will arrive on your desktop and be processed according to the selected Process Definition Cancel Help Network Scanner Expansion kit CD ROM 41 Network Scanner Expansion kit CD ROM INSTALLING TWAIN 1 Quit any software applications and or resident programs that are running on your computer 2 Insert the Network Scanner Expansion kit CD ROM into your CD ROM drive If the Companion installation window appears click the Cancel button to exit the setup procedure Click the start button and then click My Computer a In Windows 95 98 Me NT 4 0 2000 double click My Computer Click the CD ROM icon and select Open from the File menu Double click the Twain folder and then double click the SETUP icon 3 Follow the on screen instructions to install TWAIN 42 INSTALLING TypeReader Professional 5 0 Trial version K Quit any software applications and or resident programs that are running on your computer 2 Insert the Network Scanner Expansion kit CD ROM into your CD ROM drive If the Companion installation window appears click the Cancel button to exit the setup procedure Click the start button and then click My Computer a In Windows 95 98 Me NT 4 0 2000 double click My Computer Click the CD ROM icon and select Open from the File menu Double click the Trial folder double click the TypeRe
33. e index following one touch keys will appear in the F2 Network Scanner Tool Setup Wizard ARE Cana C p 1 9 Welcome to the Network Scanner Tool Setup Wizard Convert By OCR one touch key name Sagem OCR The Network Scanner Tool allows you to use your Sagem network The scanned image will be converted to an copiers to deliver scanned images to your desktop This wizard Walks you through the process of establishing Process Definitions editable document and linking them ta your Sagemnetwork copler s Send Email one touch key name Sagem Email Please specify a Prefix to identify your Destinations on the Your computer i MAPI compliant e mail prog ram copier s control panel and an Initial for the Tab Group The will start and the Image will be inserted as a file Intitial is effective if your copier has Tab capability Process Definition Prefix and Initial attachment Companion Desktop Prefix Sagem Initia 5 one touch key name Sagem Desk The image will be saved in the Companion Desktop and Companion will automatically start e If Companion is not installed Send Email one touch key name Sagem Email My Documents one touch key name Sagem MyDocs The image will be saved in your computer s My Documents folder ON ote Process Definition defines the instruction for kd how the image will be processed once it arrives at the computer care Heb 40 4 Make sure that the name of the machine appea
34. ed in one of the six custom indexes note that these are called group indexes in the touch panel To program names for the custom indexes follow the steps below A e To change a previously programmed custom index name simply overwrite the old name e To switch between the ABC index and the custom indexes in the Address book screen see page 19 1 Click Network Scanning in the menu frame Scan Management e Destination e Sender Function e Submit Print Job Link 3 Enter names for groups 1 to 6 Six group indexes are available anda name up to six characters long can be assigned to each The names USER 1 to USER 6 are initially entered Change the names as needed Network Scanning Setup Custom Index Change Custom Index Name 1 USER 2 USER2 3 USER3 4 USER4 5 USERS 6 USER6 Submit 5 4 when you have completed all of the entries click Submit The entries will be stored BEFORE USING THE NETWORK SCANNER FUNCTION SETTING UP DESTINATION INFORMATION To store the name and address of a destination in a one touch key click Destination in the Web page menu frame Destination can also be used to edit or clear stored destinations p 14 A total of 200 destinations can be stored including E mail FTP Desktop and Group destinations Stored destinations can be selected in the machine s touch panel when transmission is performed Multiple e mail addresses up to 100
35. ed sender s information 1 Click Sender in the menu frame Click Edit or Delete 1 afl 5 a Ey If you clicked Edit edit MARA AAA com the information in the _IBBB BBB co jp Ljcce CCC co jp SAINS way that you l Oooo DDD co jp initially programmed it D EEE EEE co jp SET EIR and then click Add to eee a ak aa A Is you Clicked Delete a message will appear asking you to confirm the deletion Click Yes to delete e Device Configuration e Network Status Scan Management e Destination e NetWork Scanning Function e Submit Print Job 15 BEFORE USING THE NETWORK SCANNER FUNCTION PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE Passwords Passwords can be established to protect the settings and information stored in the Web page Note that it is not necessary to set passwords the network scanner functionality can also be used without passwords A password can be set for the administrator and a password can be set for users When the Web page is accessed with the user password the Device Setup and Network Setup settings cannot be configured 1 Click Passwords in the menu frame 5 When you have completed all of the entries click Submit The entered password is stored riss After setting the password turn the machine a power off and then back on e CusiW rn Links e Log o Status Message o Alerts Message When a password is set you will be prompted for the password when you
36. ents try such measures as lowering the resolution mode Original image samples The original images shown below are samples to help you understand the above explanations Note that these images are smaller than the actual originals the actual originals are 8 1 2 x 11 size Text original A Photo original B gata gi Jan gala pal jeme eng Min mle gy Bagen ra LA Regis SAPAA KR TT Arah Bal ka ieee aE Ba Sg hy lel ee a ee ah el ee Pre E apace IE z a E a ki o a e r Ti CALOTE E kar e fain ae cael fie 39 CHECKING THE IP ADDRESS To check the IP address of the machine print out the settings list from the operation panel of the machine 1 Press the CUSTOM SETTINGS key The custom settings screen will appear LJ LINE C DATA B STATUS CUSTOM SETTINGS LIST PRINT AT 4 Touch the NIC PAGE key PRINT JOB IN mo MEMORY PLEASE aee WAIT UNTIL PRINT OUT appears in the message screen and printing begins GN ote Ifthe NIC PAGE key does not appear touch the key to show the next screen 36 Chapter 4 Network Scanner Expansion kit CD ROM SOFTWARE PROGRAMS The Network Scanner Expansion kit CD ROM included in the network scanner expansion kit contains the following software programs For information on the software programs see the user s guides on the CD ROM e Companion Desktop Document Management Software Companion is used to manage im
37. gram from the Network Scanner Expansion kit CD ROM Be sure to check the system requirements for installation of each of the software programs in the user s guides and on the information screen during installation The user s guides give detailed instructions for installing and setting up the programs Be sure to read the user s guides before installing the programs In particular if you are going to use Network Scanner Tool be sure to carefully read the instructions regarding network preparation and setup procedures before installing the program The network administrator should verify that network preparation has been carried out correctly 6 if you are going to send an original scanned on the machine to a computer Scan to Desktop Network Scanner Tool must be installed 6 If you perform a standard installation of Companion select Typical in the Setup Type selection screen Network scanner Tool will be simultaneously installed You can also select Custom installation and install only Network scanner Tool 6 if your computer does not currently have Internet Explorer version 5 5 or later installed Companion will install a minimal version of Internet Explorer 5 5 on your computer 6 If you intend to install TWAIN install Network Scanner Tool first TWAIN cannot be installed alone 6 The contents of the information screens that appear during installation can also be found in the ReadMe files on the same CD ROM The ReadMe file for Compan
38. gs JE nae Scanner Delivery to Ro SEAN to ad hoc E mail ka Scan to pr d hined E mail fe Scan to FTE amp Cheskhe rm JAdvanced Setup M Enable User 4uthentication Select the items used for authentication f Leng Morii d RPosswoard f Emil Address f Login M n E Pira C Disable selection of sender Boe e mail address for scan to e mail jobs Masimum Size of E mail Attachments x F Unlimited Fite Naming ka Sender Name Session Pa ir Counter Default Subject Document nam ris e p ar MLEINFP34 Submit 5 _ 3 Configure the Advanced Setup settings Select advanced functions that can be used for Scan to E mail Select the checkboxes of the functions that you wish to use e The Enable User Authentication checkbox can be selected to restrict use of the network scanner function to authorized users p 17 e To allow a sender to be selected when sending an image by Scan to E mail make sure that Disable selection of sender from Sender List is not selected p 30 e lf you wish to Bcc a copy of a Scan to E mail transmission to an e mail address select the Bcc checkbox and enter the e mail address A limit can be set for the size of image files sent by Scan to E mail to prevent excessively large files from being sent If the image file created from the scanned image is larger than the set limit the image file is discarded The limit can be set from 1 MB to 10 MB in increments of 1 MB The fact
39. h to enter the e mail address manually or use an e mail address stored on an LDAP server Sending an image by entering an e mail address manually 1 Perform steps 1 through 6 of BASIC 5 If you wish to enter another e mail TRANSMISSION METHOD p 20 address repeat steps 2 through 4 If you wish to select an e mail address from the Touch the ADDRESS ENTRY key address book screen follow steps 7 and 8 of BASIC TRANSMISSION METHOD p 20 to 21 If you wish to select an e mail address in an The e mail address entry LDAP server follow the steps in Sending an BOOK o screen appears image by selecting an e mail address in an LDAP server p 23 7 If you frequently transmit to a fixed group of destinations you can store the destinations as a group p 13 Touch the keys on the keyboard to 6 Touch the ADDRESS REVIEW key enter the e mail address and check the destinations When the ADDRESS REVIEW key is touched only the entered destinations are displayed To delete a destination touch the key of the destination that you wish 4 4 to delete e lf you make a mistake touch the lt key to move the Touch the OK key to E MAIL ADDRESS CANCEL aB ab NAPLE cursor H back to the mistake and then enter the return to the initial screen correct character e To enter a number touch the AB ab lt gt 12 key No The entered or selected destinations appear in The screen will change to
40. iginal that is not a standard size or if you wish to change the scanning size touch the ORIGINAL key and set the original size manually Perform the following steps after loading the document in the RSPF or on the document glass 7 Standard sizes The following originals sizes will be correctly detected e Countries regions that use inch based standard sizes 11 x17 8 1 2 x14 8 1 2 x11 8 1 2 x11 R 5 1 2 x8 1 2 5 1 2 x8 1 2 R e Countries regions that use AB standard sizes A3 A4 A4R Ab A5R B4 B5 BSR These sizes can only be automatically detected when the RSPF is used If a non standard size original is loaded including special sizes the closest standard size may be displayed or the original size may not appear If you wish to select an AB size touch 1 Touch the ORIGINAL key the AB INCH key and then touch FILE FORMAT f the desired original size key AB is highlighted and AB size keys are displayed To return to the inch size touch the ABSINCH key once again Touch the MANUAL key 4 Touch the outer OK key You will return to the initial screen Touching the inner OK key in the step above returns you to step 2 AUTO S X11 The sizes that can be selected are displayed e If you wish to rotate the original 90 when creating an image file touch the ROTATE THE IMAGE 90 DEGREES checkbox a checkmark should appear in the box
41. ing an original can be selected Load the original in scanner mode and then follow the steps below The factory default setting for the resolution is 300 dpi Change the resolution 1 Touch the RESOLUTION key 2 Touch the desired resolution key Touch the resolution key 200dpi_ C that is most suitable for 3 the original The selected key will be 600i highlighted 3 Touch the OK key You will return to the initial screen 200dpi 300dpi 600dpi 2 e The resolution is initially set to 300 dpi factory default setting A resolution of 200 dpi or 300 dpi produces sufficiently clear image data for normal text originals 200 dpi is equivalent to the Fine character mode used for facsimiles The 600 dpi setting should only be used in cases where high clarity image reproduction is required such as a photograph or an illustration Note that a high resolution setting will result in a larger file size and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent or if the administrator of the server has restricted the file size If transmission is not successful you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original MANUALLY SETTING THE SCANNING SIZE p 26 e The default resolution setting can be changed in the key operator programs See INITIAL RESOLUTION SETTING in the
42. initions describe the actions that will be automatically performed on the scanned image file The Companion must be checked to have images automatically appear there F Network Scanner Tool Setup Wizard Sees Sharp Network Scanner Tool Setup Wizard Processes Before running the Network Scanner Tool Setup wizard it is necessary that your network copier s be connected to the network and turned on New Select OK if your copier s are ready and you wish to setup the Network Scanner Tool Select Cancel to cancel the wizard You can set up your copier s and run this wizard again at a later time Send Email Companion Properties Set as Default The default Process Definition i displayed in bold Enter a prefix and an initial in the Prefix and Initial boxes and click the Next button e The Prefix will form part of the name of each one touch key that will appear in the machine s Cancel Hep address book screen p 19 The prefix can be a maximum of 6 characters long Make sure The Network Scanner Tool provides process that the prefix is different from other user and definitions as appropriate depending on whether computer names or not Companion is installed For example if e The Initial is used to sort the one touch keys Sagem is entered for the Prefix and the in the alphabetical index in the address book provided process definitions are selected the screen Enter one letter for th
43. ion is located in the root directory of the CD ROM and the ReadMe file for TWAIN is located in the Twain folder INSTALLING COMPANION AND NETWORK SCANNER TOOL 1 Quit any software applications and or Z When the Customer Information resident programs that are running on window appears enter the license your computer number that appears on the cover of the operation manual that accompanied the 2 Insert the Network Scanner network scanner expansion kit and Expansion kit CD ROM into your click the Next button CD ROM drive Follow the instructions on the screen e The Companion installation screen appears e If you select Typical in the Setup Type screen Proceed to step 6 Network Scanner Tool will also be installed If If the screen does not appear proceed to step you only wish to install Network Scanner Tool 3 select Custom in the Setup Type screen and then check only Network Scanner Tool e Companion Imaging is installed together with Companion If Imaging for Windows was Click the start button and then click My Computer Sa previously installed Companion Imaging will In Windows 95 98 Me NT 4 0 2000 double click overwrite Imaging for Windows My Computer If Eastman Software s Imaging for Windows Professional Edition has already been installed 4 Double click the CD ROM icon amp ee aa Companion Imaging will not e Imaging for Windows Professional Edition and Companion Imaging use co
44. is entered at the time of transmission ote the subject entered here will be disregarded 7 Click Submit After entering the settings be sure to click Submit to store them File Naming Sender Name O Session Page Counter Default Subject Scanned image fram AROS BEFORE USING THE NETWORK SCANNER FUNCTION SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e mail that is sent using Scan to E mail or Scan to FTP Hyperlink To use these transmission methods your SMTP server settings must be configured Configuring SMTP server settings Click Application in the menu frame Enter the required information in SMTP Setup Fine For detailed explanations of the procedures for o Status Message establishing settings click Help in the menu o Alerts Message frame Network Setup 4 When you have completed all of the W entries click Submit The entries will be stored lication Setup WINS SMTP LDAP Configuring DNS server settings If you entered a host name in Primary SMTP Server or Secondary SMTP Server of SMTP Setup you must also configure your DNS server settings You will also need to configure your DNS server settings if host names will be entered in Hostname or IP Address when storing destinations for Scan to FTP Scan to FTP Hyperlink or Scan to Desktop Click Application in the menu frame Enter the required information in DNS Setup lee For detailed explanatio
45. key is touched a keyboard will appear Enter the desired text and then touch the OK key Up to 64 characters can be entered e A maximum of only 54 characters can be displayed in the send settings screen e When entering a file name there is no need to enter a file extension The file extension is added automatically based on the selected file format 30 CANCELING AN E MAIL FTP TRANSMISSION You can cancel a transmission job that is in progress Cancellation is done from the scanner job status screen GN ote You can cancel a transmission after scanning is finished by pressing the CLEAR key C or the CLEAR ALL key GN while SENDING PRESS C TO CANCEL appears in the touch key 1 Press the JOB STATUS key ita Z DATA JOB STATUS CUSTOMS 3 Touch the job key of the transmission job that you wish to cancel The touched key is highlighted 4 Touch the STOP DELETE key A message appears to confirm the cancellation i Touch the YES key to erop pete delete the selected job mg Yaman key and cancel the transmission GN ote If you do not wish to cancel the transmission touch the NO key 31 Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises try to solve the situation using the following information before contacting your authorized SAGEM dealer Problem Cause and solution The image cannot be scanned A moir stripe pat
46. key operator s guide e The resolution setting cannot be changed once scanning has begun 28 HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE FILE FORMAT You can select the format of the image file that will be created file type compression mode and pages per file The factory default settings are TIFF for the file type MMR G4 for the compression mode and ALL for the pages per file Touch the FILE FORMAT key Q 300dpi RESOLUTION 2 Select the file type and the compression mode Either TIFF or PDF can be selected for the file type of the image data to be created and NONE MH G3 or MMR G4 can be selected for the compression format Si Set the number of pages per file Touch the ALL key or one of keys 1 to 6 e ALL The scanned images are combined into a single file e 1 to 6 Multiple image files are created each with the selected number of pages per file 4 Touch the OK key You will return to the initial screen e The factory default setting can be changed in the key operator programs See INITIAL FILE FORMAT SETTING in the key operator s guide To open the scanned image without using the software program in the CD ROM that accompanies the network scanner expansion kit the recipient must have a viewer program that can open the image format file type that was selected as explained above The factory default setting for the im
47. low these steps 1 Press the SCAN key on the operation 4 If a password has been established panel for the selected login name touch the The login screen will PASSWORD key appear in the touch panel ENTER LOGIN NAME AND PASSWORD PRINT SCAN SS J KW FAX lt _ lt 2 Touch the LOGIN NAME key 5 Enter the password OO For the password enter the user password that is ENTER LOGIN NAME AND PASSWORD z stored in the server LOGIN NAME PASSWORD CANCEL 3 Touch a login name key and then touch the OK key 6 Touch the OK key If the login name and password are valid the initial screen p 18 of scanner mode appears GN ote To switch to a mode other than network scanner mode you must log out 17 INITIAL SCREEN OF SCANNER MODE The condition setting screen of scanner mode is displayed by pressing the SCAN key refer to the operation manual for copier while the copy mode print mode fax mode or job status screen appears in the touch panel lf user authentication is enabled the initial screen will appear after authentication p 17 In the explanations that follow it is assumed that the initial screen that appears after pressing the SCAN key is the condition setting screen shown below If you have set the display to show the address book screen following page when the SCAN key is pressed touch the CONDITION SETTINGS key in the address book screen to display the conditio
48. mmon registry entries and installing Imaging for Windows Double click the Companion folder and then double click the SETUP Professional Edition after Companion Imaging icon 4 has been installed may result in abnormal operation In this case uninstall Companion and 6 Companion Imaging and then install Imaging for Pollow the Instructions onthe screen Windows Professional Edition After that reinstall Companion e When Network Scanner Tool setup is finished the Search Setup Wizard appears Follow the on screen instructions to create an index database For detailed information see the Companion Installation Guide and Companion User s Guide Companion Imaging is a version of Eastman Software s Imaging for Windows Professional Edition that has been customized by the Sagem SA 39 Network Scanner Expansion kit CD ROM SETTING UP NETWORK SCANNER TOOL Follow the procedure below to set up the Network Scanner Tool This will store your computer in the machine as a destination for Scan to Desktop 1 When you restart your computer after 3 Select the checkboxes of the process installing the Network Scanner Tool definitions that you wish to use and the Sagem Network Scanner Tool click the Next button Setup Wizard will appear Make sure that the machine is connected to the network and the power is turned on Add additional Process Definitions or modify these Process and click the OK button Def
49. n setting screen e The key operator program DEFAULT DISPLAY SETTINGS can be used to set the display to show either the condition setting screen shown below or the address book screen following page when the SCAN key is pressed refer to the key operator s guide e For information on the parts of the machine and the operation panel that are used for network scanning refer to the operation manual for copier Condition settings screen The display is initially set factory setting to show the following condition setting screen as the initial screen gt RESOLUTION Message display Messages appear here to indicate the current status of the machine When the machine is ready to send an icon Ed appears to the left ADDRESS BOOK key p 19 This displays the address book screen next page PO eee nr BOOK e b ADDRESS Two sided original and job build icon display p 24 25 Either icon appears when two sided scanning or job build scanning when an RSPF is installed is selected after pressing the ORIGINAL key The icon can be touched to open a function selection screen Touch this key when you wish to use a one touch key ORIGINAL key p 24 25 26 that has a destination or group programmed in it Touch this key to set the original size manually select two sided scanning or select job build ADDRESS REVIEW key p 22 when an RSPF is installed When performing Scan to E mail br
50. ndicated above The following page for storing Scan to Desktop destination information appears when Destination is selected in the menu frame followed by Desktop This page is used by mainly by the system administrator in the following circumstance e When another machine with the network scanner function has been added to the same network and you wish to perform Scan to Desktop from the added machine to a destination programmed in the previously existing machine Refer to Editing and deleting programmed transmission destinations p 14 and select the Scan to Desktop destination information that you wish to transfer to the new machine Enter the displayed information in the same setting screen of the new machine When all information has been entered click Submit If there are additional destinations that you want to transfer to the new machine repeat this procedure for each destination Destination Management E mail FTP Desktop Group Desktop Destination Control Name Required Initial Optional Display Name Optional Custom Index USER1 V Frequently Used Hostname or IP Address Required Port Number Required 21 Process Directory Optional Submit 5 Note that if there are any discrepancies between the newly programmed information and the information in the host computer transmission and reception may not be possible 3 e For detailed explanations of the procedures for establishing
51. ns of the procedures for ANE ig Mende establishing settings click Help in the menu o Alerts Message frame Network Setup er 4 When you have completed all of the entries click Submit The entries will be stored BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS WHEN USING AN LDAP SERVER lf mail addresses are managed on your network by an LDAP server the e mail addresses stored in the LDAP server can be used for Scan to E mail In addition user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server p 17 To allow the machine to use the e mail addresses in the LDAP server the LDAP server settings must be configured in the Web page Click Application in the menu frame e Log o Status Message o Alerts Message Network Setup e Protocol Raw Print E mail Print 4 Click Submit Configure the settings in Global Address Books List For detailed explanations of the procedures for establishing settings click Help in the menu frame 6 When you have completed all of the entries click Submit The entries will be stored BEFORE USING THE NETWORK SCANNER FUNCTION PROGRAMMING CUSTOM INDEX NAMES Stored destinations appear as one touch keys in the Address book screen of the touch panel p 19 Each stored destination appears in the ABC alphabetical index and can also be includ
52. oadcast transmission touch this key to check your selected FILE FORMAT key p 29 destinations A list of the destinations will appear Touch this key to change the format of the image and you can delete any incorrect destinations file to be sent or change the number of pages per file The selected format is highlighted at the top of ADDRESS ENTRY key p 22 the key When performing Scan to E mail touch this key if you wish to enter the e mail address of the recipient RESOLUTION key p 28 manually instead of using a one touch key Touch this key to change the resolution setting for the original to be scanned The selected resolution SEND SETTINGS key p 30 setting will be highlighted above the key Touch this key to change the subject file name or QUALITY key p 27 sender when sending a scanned image When using Scan to E mail 18 Touch this key to change the image quality and density settings for scanning The selected image quality and density are highlighted at the top of the key BEFORE USING THE NETWORK SCANNER FUNCTION Address book screen Touch the ADDRESS BOOK key in the condition setting screen previous page to display the screen shown below at right Destinations stored using the Web page are grouped in indexes according to the letter entered in Initial for each destination and the name entered in Display Name is displayed in the one touch key 0 CONDITION SETTI
53. of the page When you click an item in the menu a screen appears in the right frame that allows you to establish settings for that item For detailed explanations of the procedures for establishing settings click Help in the menu frame D MF XXXxX Microsoft Internet Explorer File Edit view Favorites Tools Help Q Bac gt x a A a Search A Favorites WA media 4 B Address http 192 168 0 1 MENU MF XXXX System Information e Device Status e Device Configuration System Information e Network Status Unit Serial Number 1234567890 Scan Management Name OOO e Destination e Sender e Network Scanning Model Name MFE XXXX Machine Location Current Status Ready to print Function e Submit Print Job Link e User define 1 e User define 2 e User define 3 Device Setup Update Status U e Information e Passwords e Custom Links e Log o Status Message o Alerts Message Network Setup e Protocol 6 e Application Help Internet Menu frame Click the menu items displayed here to configure the corresponding settings Destination p 10 Set up destinations for Scan to FTP Scan to FTP Hyperlink Scan to Desktop and Scan to E mail You can also edit or delete previously set destination information Sender p 15 Enter the sender s information that appears in the recipient s e mail program sender name and e mail address when you send an image
54. ogram to enter the product key If you do not know your product key please ask your dealer For information on using key operator programs refer to key operator s guide e The printer expansion kit SG KI1 and at least 128 MB of memory are required to use the network scanner function e The procedure for installing the software programs that are contained in the Network Scanner Utilities CD ROM included in the network scanner expansion kit is explained on page 37 of this manual For the procedures for using the software programs see the user s guides on the CD ROM p 38 Memory can be added by installing a commercially available 128 MB or 256 MB memory module 144 pin SDRAM SODIMM For more information consult your dealer 6 This manual only explains features that can be used when the Network Scanner Expansion Kit is installed For information on loading paper replacing toner cartridges clearing paper misfeeds handling peripheral devices and other copier related information please refer to your operation manual for copier The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows In this manual American spellings are used For information on the operating system please refer to your operating system manual or the online Help function 6 The explanations of screens and procedures in this manual are for Windows XP
55. ory default setting is Unlimited If you wish to set a limit remove the checkmark from the Unlimited checkbox and enter the desired limit in Upper Limit 5 Select the method for assigning a file name to a scanned image Select the method for assigning a file name to a scanned image In File Naming click the items that you wish to use in the file name Destination Name and Date amp Time are initially selected e If you are going to send images to the same recipient more than once we recommend that you also select Session Page Counter or Unique Identifier to prevent sending multiple files with the same name which would result in each successive file overwriting the previous file If a file name is entered at the time of transmission the file name entered here will be disregarded 6 Selecting an e mail subject only used for Scan to E mail The setting is used to enter the subject that appears in the recipient s e mail program when you perform Scan to E mail This setting is not necessary if you will not be using Scan to E mail The subject can be up to 80 characters long Only one subject can be entered If nothing is entered Scanned image from lt Device Name gt will appear The name that appears in lt Device Name gt is the name stored in Name in the screen that appears when you click System Information in the menu frame If a name has not been stored the product name will appear If a subject
56. ou i ahh AA wish to search and then touch the 9 Touch the ADDRESS REVIEW key OK key and check the destinations GLOBAL ADDRESS SEARCH A When the ADDRESS REVIEW key is touched only the entered destinations are displayed To delete a destination touch the key of the destination that you wish to delete e If you make a mistake touch the lt key to move the Touch the OK key to cursor E back to the mistake and then enter the return to the initial screen correct character e To enter a number touch the AB ab 4 gt 12 key 10 Continue from step 9 of BASIC The screen will change to the number entry screen m To return to the text entry screen touch the AB ab TRANSMISSION METHOD p 21 0 12 key again To cancel the operation when selecting GNote destinations press the CLEAR ALL key a 23 HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO SIDED ORIGINAL when an RSPF is installed Follow these steps to automatically scan a two sided original 1 Make sure the machine is in scanner 4 Touch the OK key mode and then load the document in the RSPF p 20 2 Touch the ORIGINAL key FILE FORMAT You will return to the initial screen ROTATE THE IMAGE 90 DEGREES A two sided original icon appears next to the ORIGINAL key Example The icon that appears when the 2 SIDED BOOKLET key is touched 3 Touch the
57. p 1 The original size is RESOLUTION automatically detected FILE FORMAT f If you loaded a non standard size document or wish to change the scanning size touch the ORIGINAL key and set the document size Refer to page 26 e To scan a two sided original when an RSPF is installed refer to page 24 e f you are scanning a large number of originals and the RSPF is installed follow the procedure on page 25 e To rotate the document image 90 before transmission see page 26 AUTO 8 X11 ORIGINAL 20 1 Make sure the machine is in scanner Ei Adjust the quality setting p 27 mode The factory default settings are e Image quality TEXT PHOTO e Density AUTO FILE FORMAT f 5 Adjust the resolution setting p 28 The factory default setting is 300dpi 6 Select the file format p 29 sorry The factory default settings are gu eye FILE TYPE TIFF TiFF c4 p COMPRESSION MODE Be ln MMR G4 11 e PAGES PER FILE ALL 7 Touch the ADDRESS BOOK key The address book screen appears HOW TO USE THE NETWORK SCANNER FUNCTION The key you touched is highlighted If you touch the wrong key touch the key again to cancel the selection The key display will return to normal E READY TO SEND 8 Touch the one touch key of the desired Using the RSPF destination 10 Press the START key Scanning begins When scanning is finished SENDING PRESS C TO C
58. rs select the checkbox and click the Next button E Network Scanner Tool setup Wizard MEE Identity Sharp Network Copiers Check the copiers that you wish to use as network scanners Known Copiers w MF XXXX New Properties Delete Auto Detect Web Setup e When Windows 98 Me NT 4 0 Service Pack 6 or later 2000 XP is used the network connected machine is automatically detected e The automatic detection is not available when Windows 95 is used The Auto Detect button is disabled being grayed out Click on the New button and enter the IP address of the machine To check the machine s IP address see CHECKING THE IP ADDRESS p 36 The settings configured in steps 3 and 4 can be changed later as needed To change the settings select Network Scanner Tool Configuration from the Windows Start menu For information on the settings click the Help button or see the User s Guide for the Network Scanner Tool on the Network Scanner Expansion kit CD ROM When the completion screen appears click the Finish button H Network Scanner Tool Setup Wizard Sees Network Scanner Tool Setup Wizard Completion Options Select Finish to store your information Select Back to make changes Select Cancel to discard the data If you cancel you can ruin the wizard again at a later time Once you select Finish your Process Definitions will be stored on each copiers scan destination s
59. tern appears on the scanned image The scanned image is fuzzy or has smudges The scanned image is clipped The scanned image is upside down or on its side The received image data cannot be opened When the same file name is used for two successive Scan to FTP transmissions the second file is not sent 32 The original is loaded upside down If you are using the document glass the original must be placed face down If you are using the RSPF the original must be inserted face up A slight amount of moire sometimes appears when printed matter is scanned Moir can in some cases be reduced by changing the scanning resolution If you are using the document glass also try shifting the position and or angle of the original on the document glass The document glass or the underside of the RSPF or document cover is dirty To clean the document glass and the underside of the document cover see operation manual for copier The set original scanning size is smaller than the actual original size Set the actual original size If you intentionally selected a size setting smaller than the actual original size take into consideration the part of the original that you wish to scan when placing the original For example if the actual size is 8 1 2 x 11 and you selected 5 1 2 x 8 1 2 for the size setting place the original so that the part that you wish to scan is within the 5 1 2 x 8 1 2 area indi
60. the number entry screen 01 the address review screen as one touch keys To return to the text entry screen touch the AB ab A maximum of 18 characters of the name or 0 12 key again e mail address can appear in each key 4 Touch the OK key 7 Continue from step 9 of BASIC TRANSMISSION METHOD p 21 AN i To cancel the operation when selecting 0t destinations press the CLEAR ALL key C e Important points when using Scan to E mail Be very careful not to send image data files that are too large Your mail server s system administrator may have placed a limit on the amount of data that can be sent in one e mail transmission If this limit is exceeded the e mail will not be delivered to the recipient Even if there is no limit and your e mail is successfully delivered a large data file may take a long time to be received and place a heavy burden on the recipient s network depending on the recipient s network Internet connection environment If large image data files are repeatedly sent the resulting burden on the network may slow down the speed of other unrelated data transmissions and in some cases may even cause the mail server or network to go down In cases where you need to send multiple documents try such measures as lowering the resolution mode lt A limit can be set for the size of image files sent by Scan to E mail in Maximum Size of File p 6 in the Web page 22 HOW TO USE THE NETWORK SCANNER FUNC
61. using Scan to E mail If user authentication is being used enter the login name 4 Network Scanning p 6 This lets you select transmission methods for the network scanner function configure settings for Scan to E mail and program group indexes Application p 7 This lets you establish SMTP server settings DNS server settings and WINS server settings for Scan to E mail and Scan to FTP Hyperlink and for entering a host name instead of an IP address when storing a transmission destination Configure LDAP server settings if an LDAP server is used BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click Network Scanning in the menu frame and then establish the required settings These settings should only be established by the network administrator For detailed explanations of the procedures for establishing settings click Help in the menu frame 1 Click Network Scanning in the menu 4 Set a limit for the size of image files frame The Network Scanning Setup page appears Scan Management e Destination Function e Submit Print Job Link 2 Select the transmission methods that you wish to use Select the scanner delivery methods that you want to use In the Enable Scanner Delivery to field click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox All transmission methods are initially selected factory default settin

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