User Manual
Contents
1. Sho ut lt Unal loca Zon Ntombifut Makatini e BITHIA SOHAN Cash Cont OS661 Joes Rosemary Funeks Shop Assi SHOP 296 Virginia Nene Shop Assi SHOP aas Ruth Dambuza Shop Assi SHOP Joie Shahid Deshmukh Manager OS G1 ai4 Spiwe Ngobo Hyster Dr STOG2 EE Falakhe Nene Shop Assi SHOP jeis Ella Mthembu Shop Assi SHOP Jos Promise Magadla Shop Assi SHOP oar Hassan Ally Guard oseea1 Jose Ayanda Blose Cashier osaai1 _ jade Octavia Phungula Bakery As STOG1 Date Of Birth 287 0171968 Gender Male oe Job Title Shop Assistant K fer 0870972012 Department I tep el ed 63 00 00 Supervisor v R Date Started o 0972012 Leave Cycle Start Date dd mmyyyy x lt Contract z QR Contract Type Paypoint Permanent Contact Contract End Date jose Janet Sithole Cashier OS661 DES Komentree Padayachere Cashier oseei _jas4 UITHELING PADAYACHEE Accounts STOG1 _ jase Marlin Ramiah Shop Assi OSpopi1 Jess Ebrahim Chingumbsa Hyster Dr STDG2 j1ea2 Zanele Ngoco Bakery As BAKG1 j110 Sunitha Baldewram Casher oSsee1 120 Jabulile Majiye Cashier OS661 DES Jabulani Khumalo DRIVER STDOZ _ 220 Raeesa Hoosen Bookkeepe STDG1 _ 24a Dune lant Milanzi Butchery BUTS1 Spouse Name D Casual Contract Marital Status Dependants jo Salaried Employee d el Current Not Active Terminated Deleted 2 of 30 records 31 2 WS d D 2 es es Bs Page Notes EMPLOYEE2. Employee Status Order By Date Range Type Curent E Lan And GUT Status Types sl AE Date Range St al Date And Time wi PF en Enroll ID From Date Year Search Archive File j Pend Roser To Date Date Range Single Device Type S Record Status i IT O DI Device Insert From Date 01709 2012 az Ol Operator Insert a Date SI System Insert To Date 30 09 2012 D IM Import Insert Se SE le aah Month And Year Month September DS Device Sweeper EE i Company GF Global Fix 01 09 2012 To 30 09 2012 Super Save Supermarket EN CH AF Auto Fix z 5 DL Device Log Choose Device Function Type Department 12 09 2012 Wed 06 00 Time Attendance and Access Control IN Time Access Control Only Y Ignore Time Boundry Time Attendance Only sl Ref 1 107 Ce t Auto Refresh every 4 sec 1 1 deen Pricsilla Bakery ed 2 4 12 6 00 00 N IN Clocking On ly Pricsilla Gg Nde la Bakery Gas lst a cd a 660100 Cn OUT Clocking Superr 826 26 Pricsilla BattNdela Bakery Ass or IN Clocking TA Only Super Save Super OUT Clocking TA Only Super Save Superr Oly Ao w nom sl sl sl lt 1 lt 0 lt 1 dd 26 26 Pricsilla BathNdela Bakery Assistar G26 26 Pricsilla BattNdela Bakery Assistar IN Clocking TA Only Super Save Superr 626 26 Pricsilla Batt Ndela Bakery Assistar OUT Clocking TA Only Super Save Superr 626
3. PS PHUMZILE BAYENI Thursday 05 07 If oe Das Total Normal Hours Worked 09 Hire OO Min d Date in 05 07 2012 tech 07 00 00 ERR Total Overtime Houre Worked L ee 00 Min Total Hours Normal OT 09 Hrs OO Min Dae Ot 06 07 2812 Tae Ot 05 05 00 AN Total Target Hours 90 Hrs OU Min Aterdarce Dats Total Variance Hours Normal i 00 Min Dae in Tmel Stata li Total Variance Hours 81 Hrs OO Min emm gea EH NT 08 tee 00 Mini ormnl 00Min oizl 00 Min sat LE 00 Min suni 00 Min PPH OO Mind Paid Leave Arive Eab 8 Leave Early DE Arive On Time _ HU Leave OnTime Q Arive Late BENE Leave Late 3 Taget Hows D I Min Vaice 00 Min 2 Mi P 2917 tml fm Ir Gevice Ces gz an Ot Device lee 2012 g2ge pm Total Days Should Work DD Days Actually Worked DS Total Days Absent From Work H 23 Page Notes EMPLOYEE 3 4 Employee Data In this section the Software Operator can view and modify and insert Employee Data The following HR functions can be also completed in this section EMPLOYEE DATA e Disciplinary Management Capture Disciplinary types e Leave Management Capture Leave and view Leave Summary e Clock Card Data View employee clocks and find exceptions missing IN OUT clocks e Shift Management View and modify employee Shifts e Duty Schedule Management View and modify employee Duty Schedule e Attendance Data View employe
4. Time Range 9 SG e e From Time To Time EA Date Stamp Time Stamp DS Date And Time Stamp User Login Stamp lt lt Print S Goto Memo End e Clear Date Range From Date 18 06 2012 ToDate 19 06 2012 Include Saturday Include Sunday DS cose e Use the Leave Type dropdown to select from the standard leave types assigned to this employee e Alternatively if the leave is paid click the Paid Leave radio button Use the Shift dropdown to select the Shift that the employee would have been scheduled to work in order to insert the employee s hours into the payroll export report e Select the Date Range If the employee is not scheduled to work on these days a message will be displayed e Use the various function icons to record date time User stamp etc in the notes section e Click on the Save button and Close e Once Leave has been captured a basic Leave Application can be printed by clicking on the Print Leave Form button LEAVE APPLICATION Requested By PHULE BAYEM Leme Type Ariris il Daite Requmie d From LE 0770 Daie Sec sz To IN OF POLS Humber CH Deps Requie EI Daie Requie On Lay 07 2012 Remm Lay OF F012 HA Dee Department Mien eer Date Des Taken To Daie Deps Swalah 27 EMPLOYEE Clock Card Data In this section the employee s Attendance Data will be listed as well as a
5. From Time To Time EEEE T Date Stamp s IN D sm D f tii es Sun Mon Tue Wed IS ts Sat 2 ij 23 W 1 2 5 B Date And Time Stamp 6 7 S R S 3 8 3 i0 o 12 20 13 14 15 16 17 18 19 SE 21 eres D User Login Stamp 21 20 21 22 23 24 2 e 22 277 B2 em an i 3 08 00 17 00 OUT 2 7 292 2 2 eee D ee 17 00 Pin Z Today 18 06 2012 R EE gt Es SSES sa Device Type F4 Dech Cad Device amp Goto Memo End Le Lal Dewce Warehoune Deuce Date Range Temingd Tee From Date 18 06 2012 D ToDate 18 06 2012 e Include Saturday Include Sunday Deparment Location Warehouse K i SD Goto Today s Date KE Event Type Cycle 1 3 Time And Attendance Access Control Break Time Range e Click on Capture button to insert a missing clock Missing In or missing OUT e Select the missing Event by clicking on either the IN or OUT radio button e Select the Date on the calendar e Use the slider bar to capture the clock Time e Click on Absentee button to capture leave against a missing IN amp OUT record e Define the Leave as explained in Leave Management on page 26 of this manual Please Note Leave can only be assigned to records that have both a missing LN e OUT on a particular day 28 EMPLOYEE Shift Management In this section when you need to re build an employee s Duty Schedule using either new Shifts for Shift based employee s or for a new Roster
6. To Date 29 05 2012 v Range Month And Year Da Not Active Deleted June m2 Shift Schedule Roster 1 eR Start Roster Week Progress DO Q e eege ooVoo Create Duty Schedules A SCH e Click on the Shift Management button e The employee s assigned Roster will be displayed e To remove the current Roster select and drag from the Current tab into the Not Active tab alternatively right click mouse and select Move selected to Not Active e Insert the new Roster by first clicking on the Add button and selecting the new Shift from the pre defined dropdown list e Check the correct shift is reflecting in the Start Roster Week field e If the Start Roster Week shift is incorrect click on the correct shift name in the Roster summary grid and drag and drop it into the Start Roster Week Calendar icon e To re build the Duty Schedule click on the Create Amend Duty Schedule button e Select the Date Range when then new shift will come into effect e Click on Create Duty Schedule button and Close 30 Page Notes EMPLOYEE Duty Schedule Management In the Duty Schedule Management section you can view modify and print employee Duty Schedules Use the Duty Schedule Management section to make spot changes to an employee Duty Schedule Kg If an employee needs to be assigned to a different shift for a short peri
7. y Select All OT2 Sat D Unselect All Sun FFH Reset OT Hours To Zero Sree Ee Daty E Overtime Or tockinas z Management APPprove sUnapPprove Duty Schedule Kl D Freeze commns ER Duty te men agement DEA e Click on Attendance Data button e The employees attendance data will be displayed for p day e In this section you can see the employees NT and OT hrs e Overtime and be approved by clicking on the OT approve unapproved button e Select the OT action e Select the OT type and click on the Approve button Salary Wage Advance Management Use this section to Capture employee Salary Wage Advances which can be linked for deduction if using the Software Payroll System Capture Salary Wage Advance Advarce Anart Reset Roo g eege Fa Sege XU UU SS E Ge A Sup H m 21 T me Sum j i i Gl Date And em Stamp i Lem Loge Sta t LE of 0 records e Pet j gt d d Ces M l LI Kei E a F Gato Memo Enc EEN D a gt Hi nas Kgl Advance Vate A 0O 7 R e Pad ToOwe A00 ee Due A 000 Pay Feqercy Weekly Fee Yes 23 PubakPeod 1 Reges se 1407 3012 D on D 3 mm ve hango Lik To Advance Dedacton EN Ki a eege V x K a e Click on the Salary Wage Advance Management button e Click Capture e Complete the Advance details and Close The Loan Form can also be printed 33 EMPLOYEE Page N
8. 26 Pricsilla Batt Ndela Bakery Assistar IN Clocking TA Only Super Save Superr 626 26 Pricsilla Batt Ndela Bakery Assistar OUT Clocking TA Only Super Save Superr Hot Active A Deleted Double click on attendance record to edit Duty Schedule SET ege Gr Management 3 5 x See e aS KS rors z m be Change Attendance Recor LUSHABA STHEMBILE x pose E besen F EED Employee Event Type i i 7 Search In E urrent lt A Time And Attendance O Access Control O Break EmployeeNo i2 Event Date Time LUSHABA STHEMBILE a S Event Type IN EC July 2012 rel S p Time And Attendance D Access Control Break Sun Mon Tue Wed Thu Pn Sat S S Event Date Time 26 24 25 26 27 28 29 30 s WWA 7 IN 2 8 9 dW 12 13 14 Sun Mon Tue Wed Thu Fri Sat 23 15 16 17 18 19 20 21 i a 26 j 24 25 26 27 28 29 30 i E RA 3 3 2 m Ee 31129 30 31 1 2 3 4 28 8 a ge 1 12 13 14 Z Today 10 07 2012 Pee eeeeeeeeeeee eee eg 29 115 16 17 18 19 20 21 SSE 30 22 23 24 25 26 27 28 LU SOUT las a TPF Device Type Vfakeitel TE Z Today 10 07 2012 BEE ENEE R a JE Device in Device D g Device Type LK173 Clocking Device e Terminal Terminal Gu r Device in Device z V Consolidate Department Terminal Terminal Location Location Department r r a Location Location e Select the Event Type e Select if you are changing or capturing an IN or OUT event by clicking on the r
9. Active Directory Apply 45 Hrs 45 min 4 Week Month D RE Apply 45 Hrs An z min 5week Month disable VIP Company z Select Daily Time Accumulation from the dropdown Click Use Shift Hours for Daily OT calculation Click Use Secondary Time Accumulation if required Select the Secondary Time Accumulation from the dropdown Define the Target Hours to apply Select Weekly Time Accumulation from the dropdown Define the Weekly Target Hours to apply Select Monthly Time Accumulation from the dropdown Define the Monthly Target Hours to apply Standard Calendars or Define the Monthly Target Hours to apply to a 4 or 5 week month For companies that are setup to stager calendar months EMPLOYEE Shift Roster Management Employee s can either be assigned to various shifts which do not overlap in days or to a roster of cycled shifts Page Notes To assign an employee to their Shifts or Roster click on the Shift Management button Depending on whether you define the employee as Shift or Roster based in the Employee s Preferences tab the appropriate management screen will be opened Employees Lo j Search Sort By Enrol ID Company Nizza Foods Pty Ltd EA E WA A 5 Ac AD AE AF AG AH AI AI AK ALAMANAG AP AQAR ASAT GR General I Clocking Devices umame ul r Personal Banking And Payroll Details EIS EE WEE E De S Employee No a O Enroll ID R
10. E GF Global Fix 0170972012 T Super Save Supermarket D AF Auto Fix z DL Device Log Choose Device Function Type Department 12 09 2012 Wed 06 00 E Time Attendance and Access Control I N Time Access Control Only From Time 03 27 00 Time Attendance Only Ignore Time Boundry Ref 1 To Time 03 27 00 Term 1 Auto Refresh every 4 sec 1 of 1 records WI Sun Mon Tue Wed Thu Fr Sat Mon Thu Fri Sat Sun Jee ege beten Surare pob Tue ay Date Tine Even Ste Con Devie Name Function Company 26 Pricsilla BatlhNdelsa fakery Assista IN Clocking OUT Clocking TA Only Super Save Superr IN Clocking TA Only Super Save Superr OUT Clocking TA Only Super Save Superr IN Clocking TA Only Super Save Superr DUT Clocking TA Only Super Save Superr IN Clocking TA Only Super Save Superr OUT Clocking TA Only Super Save Superr D mE 26 Pricsilla BathNdela Bakery Assistar P 26 Pricsilla BathNdela Bakery Assistar P 26 Pricsilla Bart Hde la Bakery Assistar Thu E 26 Pricsilla BathNdela Bakery Assistar Fri SRB gerpps pe Hr BI fa Ze Pricsilla BattNdela Eskery Assistar Fri RRB 400700 Ti a m i E 26 Pricsilla BathNdela Bakery Assistar 26 Pricsilla BattNdela Bakery Assistar dd dd d dia Double click on attendance record to edit Ke Please note Employee clocks first need to be imported from the Clocking Devices before updated Access Logs eee can be applied and vie
11. Hours Rule Weekly Time Accumulation General ClockingDevices Preferences General Preferences Time Calculation Method And OT Preferences Options Pay Rate Source Pay Cycle And Time Accumulation Pay Cycle weekly si Shift Sensing O Define Single Pay Rate Track IN OUT Clocking Event Include Break Time Clockings en Time Accumulation Vi Strict Start Time From Department T RN a alte Shift Roster Based Use Shift Hours For Daily OT Calculation Do Not Pay Overtime Shit EE Not A Employee S Anti Passback 5 Roster Weekly Use Open Shift PP fo z fo z All Routing Access Calculation Rules Weekly v Paid Public Holiday Parade Check Apply 45 j Hrs 45 aj min Hours Rule Active Directory ID VIP Company Monthly Time Accumulation General Clocking Devices Preferences General Preferences Time Calculation Method And OT Preferences Dptions Pay Rate Source Pay Cycle And Time Accumulation Shift Sensing Define Single Pay Rate Pap Cycle Weeky Track IN OUT Clocking Event From Shift Include Break Time Clockings Wu Time Accumulation OE v Strict Start Time From Department Strict End Time Shift Roster Based Use Shift Hours For Daily OT Calculation Do Not Pay Overtime e Shift Not A Employee Anti Passback Roster Use Open Shift D 1 All Routing Access 3 Paid Public Holiday Calculation Rules Monthly Parade Check Apply 45 Hrs d i j min Hours Rule
12. RosterT el PE Start Raster wfeek PH Depending on what week the employee is starting on you will need to define which Shift the employee will starting working and insert this into the Start Roster Week field e To change the Start Roster Week Shift click on the correct Shift name in the Roster summary grid and drag and drop it into the Start Roster Week Calendar icon Once you have either selected the employee s shifts or employee s Roster you will need to create the employee s Duty Schedule 10 Page Notes EMPLOYEE Duty Schedules A Duty Schedule is defined as a confirmed forecast sheet of employee s upcoming Shifts or Roster and forms the employees work Timetable Creating Duty Schedules for Shift or Roster based employee s is completed in the same process Employee Shift Roster Management Employee Shift Roster Management Shilt Managemnt Shift Name ay ift Mon Di sted a el er ro QC Nihe Shite Ween OC Day Shift Week 4 VORA No Active Deleted i shit ET Active IV Shift Type Priman Shit Secondiy Shift Shift Sehedule Cyole OC D Shitt ER Start Foster Week wel 1 of 1 recorda lo ei zk A View Duty Schedule 2 of 2 records Q vs K lj View Duty Schedule DVO Create Amend Duty Schedule Only Create Uneoheduled Day Du
13. Terminated 4 Deleted Calculate a IN OUT Clockings Attendance Standby Schedule Attendance Adjust Payroll le rey amp Advance Chart CR Management Data Hours masa t Disciplinary Management Si Goto Memo End Current Not Active F Deleted H ei e Re SE p e Click on Disciplinary Management button e Click on the Capture button e Use the Disciplinary Type dropdown to select from pre defined list or use the modify field icon to add additional Disciplinary Types e Select the Action Date Use the various function icons to record date time User stamp etc in the notes section e Click on the Save button and Close e Click on Change button to change an existing record e To remove delete a record click on the record so that the line is highlighted e Either right click on the mouse and choose Move selected Item to Deleted or drag the line to the Deleted tab 25 Page Notes EMPLOYEE Leave Management Use this section to view employee Leave History or to capture Leave Applications 3s Mr NANGELE THANDAZ I OFFICE scei DESPATCH IN 0670672012 66 57 D National Statior 9 Mr NAIDOO CHAN OFFICE scei SALES IN e Lidl Ze o National Statior PAKEER Sco SEENEN panes 11 Mr POTE DEBBIE OFFICE scoi ACCOUNTS IN REREN on oe a National Statior 12 Mr PRETORIUS GREG OFFICE scei WAREHOUSE IN 666626
14. if the operator exits the process before all the sections are completed the Sofhyvare will prompt the operator to complete these sections Click No to each prompt The operator can return to complete the enrollment at a later time EMPLOYEE Banking and Payroll Details Page Notes General Clocking Devices l Preferences l FPerzonal Banking And Pavroall Details Payment Method ER Bank Account Details Bank Account Type pe ER Bank W ame P Account Holders Mame PO Bank Account Mo PO Branch Code PF Tas Pier Ho l Tas Status ER Annualse Tax Deduct UIF e Use the Payment Method dropdown to select relevant payment method or e Use the Field Modify Icon to add additional payment method types e Use the Bank Account Type dropdown to select the relevant account type or e Use the Field Modify Icon to add additional bank account types e Use the Tax Status dropdown to select relevant status or e Use the Field Modify Icon to add additional tax status types Clocking Devices In this section we will be assigning which Clocking Devices this employee will be entitled to use Biometric Parameters In the Parameters tab you can modify the Device Display name insert new Employee Password define the Employee s Privilege on the device and select the default Verification Mode for the Employee General Clocking Devices Preferences Please note Biometric Parameters Device Allocation Verifica
15. list of Exceptions missing Clocks if applicable Page Notes Use this section to Capture or Change missing records as well as assion Leave to a missing IN amp OUT record Clocking Data For PAKEER DEES 23 05 2012 29 05 2012 SES kal ill 23 20 al s 23 312 Lery ee Sepa er Cp Ge ouse Thursday 24 65 2612 07 28 46 IN Terminal Warehouse DI 376 Thursday 24 65 2612 16 01 55 OUT Terminal Warehouse DI 462 A Friday 2570572012 07 28 11 IN Terminal Warehouse DI 541 Friday 2570572012 69 37 53 OUT Terminal Warehouse DI Een Friday 25 65 2612 12 29 22 IN Terminal 564 Friday 2570572012 15 34 26 OUT Terminal 590 Monday 2870572012 67 27 55 IN Terminal 2 H Hi 672 Monday 28 05 2612 16 04 53 OUT Terminal Exception listing 713 T Not Active Deleted O EE D she Ka Hold down the Ctrl key for multiple clock record selection lt Delete Vhile holding down the Cf key click on the clock record to be selgcted When slection is complete release key and click Delete f Attendance IN OUT 1 errors Fiker Change P Capture P Quick Capture ig Refresh TS View Duty Schedule E Absentee Capture Attendance Record Capture Absentee Data For D PAKEER f Empkyse Search in E Leave Type Days Requested 1 00 Employee No 0016 wi D Request Date 1870672012 v po Paid Leave PAKEER D E St Date Started 18 05 2012 Q d Deduct Set Break Time Bes
16. 07 2012 18 00 2 Shift Bhift Fri 0670772012 Shift DN ei Scheduled sp Sat 0770772012 e g Scheduled Sun 880772612 i d e Scheduled 99 0772012 47 00 ift Secondry Shift Shift Code DAY E f fr wir F s fs fm r wr fF Is Type Day eS ees 08 Februay ea Update Public Holiday Day With Shift Mach T SCH 01 re kuieel 50 From week 28 From Date 09707 2012 D To Date 09 07 2012 e r Date Range Week Range October 06 November mm Wem December Ma EAA e Select the Shift type if applicable e If changing to another shift use the Shift dropdown to select the required Shift e If changing for 1 day use the same date in From Date amp To Date e If changing for a period of time select the From Date and To Date or e Specify a Week Range e Click Apply and Close e The Duty Schedule will automatically be updated with the changes 32 UI Employee No 48 Department Warehouse Job Title Reach Truck Driver Date Started 03 03 7011 Duty Schedule Change Audit Page Notes EMPLOYEE Employee Attendance Data View employee Attendance Data and approve unapproved overtime OT Approve Disapprove ene OT Action e Approve Unapprove Do Not 4pprove O sertim IF Apply Aule Overtime Value le Less Than 5 min OT Types To Approve Disapprove w DI
17. 12 07 08 National Statior 13 Mr RORKE ALAN OFFICE scei MANAGEMENT IN 6676672612 66 34 National Statior 14 Mr RORKE ANTONY OFFICE scei MANAGEMENT IN 3070572012 07 05 National Statior 15 Mr YOUNG SHERINE OFFICE scoi DESPATCH IN 0670672012 07 37 D National Statior 16 Mr KHALED KERRI OFFICE scei PROCUREMENT IN 1370672012 68 13 National Statior 17 of 70 records Not Active Terminated Deleted d en Disciplinary 2 PS Filter Gen Print e e Management Duty Schedule Mananement Attendance Be et RE on Advance Chart Management Data amp M alle e Click on the Leave Management button e Click on Employee s Leave Summary to view what Leave Types the employee is entitled to Use the section to capture Leave Entitlement if the leave required has not yet been assigned to the employee You can not capture a Leave type that has not been assigned to an employee ee S a a e a ET MET x xi ai E Lon cp l LR AN 8 Paternity Los LB D lA iai La W AR ie Conon inate LEAVE ee 738 AR In order to Capture Employee Leave click on Capture button 26 EMPLOYEE Capture Absentee Data For D PAKEER les I Page Notes Leave Type x R Days Requested 1 00 Request Date 18 06 201 27 Paid Leave Half Day E Date Started 18 05 2012 Cycle 1 rR Deduct Set Break Time
18. 3 6 02 08 11 83 29 15 16 17 18 19 20 21 33 12 13 14 15 16 17 18 37 9 10 11 12 13 14 15 fiz NOPARELA BONISILE Reach Truck Driver Warehouse 06 00 09 7 00 08 13 82 30 22 23 24 25 26 27 28 34 19 20 21 22 23 24 25 38 16 17 18 19 20 21 22 4 ant e ne seer mee Warehouse See See Se al er Warehouse sees OG 13 31129 30 31 35126 27 28 29 30 31 39 23 24 25 26 27 28 29 SE Ge teen r SE GEREEST 401 30 Be PILLAY UIs Sapervisor Bcuinistest ion 87 00 03 06 02 08 11 89 z RAPIRI VISHAL Supervisor Warehouse 86 00 08 07 02 00 13 82 October 2012 November 2012 December 2012 d 217 SEN SIYABONEA General Worker Warehouse 06 00 08 67 09 00 13 83 Ia SIBIYA LIDI General worker Warehouse 87 00 03 6 08 08 11 82 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Les STHEBE ES SE General worker Warehouse 86 08 09 67 02 60 13 89 40 1 2 3 4 5 6 44 1 2 3 48 1 219 Op Tt LUCKY General Worker Warehouse 86 00 08 67 08 08 13 89 44 7 8 9 10 11 12 13 45 4 5 6 7 8 9 10 49 2 3 4 5 E 7 8 Lea ZOE STHENBISO DAVID General Worker Warehouse 87 00 03 06 08 68 11 83 42 14 15 16 17 18 19 20 46 11 12 13 14 15 16 17 50 9 10 11 12 13 14 15 43 21 22 23 24 25 26 27 47 18 19 20 21 22 23 24 51 16 17 18 19 20 21 22 44128 29 30 31 48125 26 27 28 29 30 52 23 24 25 26 27 28 29 1130 T 2 3 4 85 Z Today 12 07 2012 Double click on calendar date to view who is working on that date Print summary if required 34
19. 69 YP Permanen t Contract End Date K i CYNTHIA HADEBE Day SS ame DS61 Sat Spouse Name O Casual gt wem Active Terminated Fi Deleted Fi Marital Status Dependants jo 4 of 30 records 200 at Tab t Contact Setup SS ab Sots A Deleted Ct ae 1 ven Shift T ypa zs Primare Shift EC S5 abonde kaft 2 of 2 records gt lt gt gt gt gt lt gt gt gt Let Lee Ar r zs Create Auer Duty ww eet elen E Ea wrm D S i a ber P lt Close e Click on the Add button e Select the required Shift from the pre defined dropdown list e Define if the shift is a Primary or Secondary Shift e Click on the Save button e Repeat above for all necessary shifts required ie Add Select amp Save Please note Primary shift is the employee s mandatory shift whereas the Secondary Shifts are not mandatory shifts EMPLOYEE D Roster Based Employees Page Notes Shift Schedule ER Start Roster week e Click on Add button e Select the required Roster from the pre defined dropdown list e Click on Save button e The Shift pattern will be displayed for the Roster selected Employee Shift Roster Management Fester Managemen emt E EE EE EE Li Roster 1 Osu T Shift Schedule
20. AREHOUSE sca Wu IN 0670672012 07 28 National Statior E 0001 Lite BARFOOT DARRIN OFFICE sce PROCUREMENT IN 1370672012 08 29 National Statior 000S 2 Mr FITZGERALD CLEO OFFICE sce GRAPHICS IN 0670672012 07 35 D National Statior 06686 3 Mr FITZGERALD GERALDINE OFFICE scoi GRAPHICS IN 1370672012 08 35 National Statior IT ogo 4 Mr BEKKER ADEL OFFICE scei SALES IN 0670672012 07 10 National Statior E 0009 5 Mr KHALED CABLAN OFFICE scei SALES IN 6676672612 07 28 National Statior __joei1 6 Mr LANGA BUYI OFFICE sceai OPERATIONS IN 0670672012 07 08 National Statior __joe12 7 Mr LALCHUND ELISHA OFFICE sceai ACCOUNTS IN 1370672012 08 02 National Statior jogis 8 Mr MANQELE THANDAZ I OFFICE sceai DESPATCH IN 0670672012 Des Ee e National Grat tor Joes 9 Mr NAIDOO CHAN OFFICE sce SALES IN Drees 07 22 D Nat Kn Sa Lor IERT PAKEER DEES Sca 2670672012 07 27 Nations 0617 11 Mr POTE DEBBIE OFFICE scei ACCOUNTS IN E 07 08 Nat TEET E Lor Joes 12 Mr PRETORIUS GREG OFFICE scei WAREHOUSE IN 0670672012 07 08 National Statior Joes 13 Mr RORKE ALAN OFFICE scei MANAGEMENT IN 6676672612 66 34 National Statior Joezo 14 Mr RORKE ANTONY OFFICE sceai MANAGEMENT IN 3070572012 07 05 National Statior m 0024 1S Mr YOUNG SHERINE OFFICE sca DESPATCH IN 0670672012 67 37 National Statior E 0025 16 Mr KHALED KERRI OFFICE scai PROCUREMENT IN 1370672012 08 13 National Statior of 70 records KHALED Not Active Terminated A Deleted E D
21. B26 26 Pricsills Batt Ndela Bakery Assistar or Iv OUT Clocking TA Only Super Save Superr 4 626 26 Pricsilla BathNdela Bakery Assistanr BI Iv IN Clocking TA Only Super Save Superr 7 626 26 Pricsillsa BattNdela Bakery Assistar or Iv OUT Clocking TA Only Super Save Superr S e26 26 Pricsilla Bat Ndela Bakery Ass 7 EC EE BI f IN Clocking TA Only Super Save Superr 8 026 26 Pricsilla Batt Ndela Bakery Assistar Sat EESE cr Pe OUT Clocking TA Only Super Save Superr b _ O e Zs SS Double click on attendance record to edit Ka Filtering Access Logs Use the Filter button to filter Access Logs by Department Job Title Enroll ID etc or display Clocks that have been manually inserted either by Operator Insert or Bulk Insert Access Log 01 09 2012 to 30 09 2012 Ji rene Status Order By Date Range Type ERT a AIIN And OUT Status Types aj L Sen Date Range Date And Time A I From Date Year Search Archive File To Date Clocking Event Single Device Type i COS Record Status DI Device Insert a v DI Operator Insert OT M Import Ins ei BI Bluk Insert Filter Access Log ae 8 A n By Employee No rO By Employee Surname a C Badge ton id By Employee Fist Name Py By Job Tite V Company Super Save Supermarket v Department 12 09 2012 Wed 06 00 o IN i V Ignore Time Boundry Ref 1 Term 1 Aut
22. BR Erz ELUIS NGOBESE Night CakNSO1 7 P TT a IR HOTSA Night Stee 1s Employee No 21 Enroll ID 21 Badge No 2 NDLOVU Day Yeast DS 1 2 Compan Nizza Foods PyJLtd el QINISILE SIBIYA Night St NSO1 pany Hzzalboods iy iCkd BONGANI DLAMINI Night Ye NSa1 24 Title Mr 1 amp PAMELA MKHWANAZI Night St2NSa1 25 26 First Name SIPHO PETROS NHLANKANI SHANDU 27 Day Roast 0561 LUNGILE RADEBE Day Fill OS 1 30 Sumame NDLOVU FIKILE 1 THIKAZI Cleaner Deoi 33 FIKILE 2 SISYA Stores DS 1 38 Known As SIPHO PHUMZILE SIKHOSANA Night St2NS 1 4a GLANDA MKHWANAZI Day Clean eo 41 ID No 7502145484033 JL e NOMBUVISE MTUMI Day Fill DS 1 ie ROSEMARY DLAMINI Day Fill DS 1 Ee Passport No IN MBONGELEN BUTHELEZI Night Yes NS 1 ES JULIET ZWANE Day C Flc Den 55 Date Of Birth 147 0271975 Gender Male z FORGIVE MTHEMBU Day Cake DSO1 56 THANDI MKHIZE Night Cak NS 1 58 Job Title Day Yeast 7 Q amp S DORIS METH Specialit DSG1 ep 09 07 2012 ROBERT MTHEMBU Night Flic NS 1 61 Department Perm Contract z RQR amp 3 08 29 LUCKY MLABA Day Cake DSG1 63 BUHLE RADEBE Day Flow DSGI 64 Supervisor De IN Device NOKUTHULA MANIKIVANE Special Le Dee 65 LINDIWE CELE Night C FNS01 66 Date Started 01708 2006 Leave Cycle Start Date dd mm yyyy x RICHARD NGOBESE Cleaner D901 67 ANDISWUA GUSULUZA Day Stamp DS 1 68 KE De Contract Type ALBERT MAKHAYE Day Roast Da 69 aypan Permanent Contract End Date CYNTHIA HADEBE Day Stamp DS 1 Sp
23. By selecting an employee highlighted in Orange the employee s details and preferences are open to view and modify this can be done by clicking on the required tabs in the right hand side of the screen Inserting a New Employee Basic sequence of events S a Se a a When enrolling a new employee it is recommended that the employee is first registered on the software before they are enrolled onto the clocking device s The Enroll ID is the Key that links the employee records on the software to the clocking devices The software can be set up to either auto assign a unique device Enroll ID no to each new employee or the Software Operator can manually insert a company sequenced Enroll ID no The Enroll ID no can be the same as the employee Company No If the Enroll ID is manually inserted it is the responsibility of the Software Operator to keep a separate Enroll ID sequence control record so as to ensure that Enroll ID no s are not duplicated This is imperative if the company has more than 1 clocking device Please note If the Enroll ID Fields in the Employee General Information tab is highhghted in Yellow it signifies that he Enroll ID auto assign has been activated To turn this feature off please refer to Capture 1 1 2 Setup Parameters page 4 EMPLOYEE D Employee General Information Tab In this section complete the Employee s general information as well as Banking and Payroll details Page Not
24. Clocking TA Only Super Save Superr OUT Clocking TA Only Super Save Super IN Clocking TA Only Super Save Superr OUT Clocking TA Only Super Save Superr IN Clocking TA Only Super Save Superr OUT Clocking TA Only Super Save Superr 26 Pri icsilla Batt TAF TE EE istar 26 Pricsilla BathNdela Bakery Assistar 26 Pricsilla BathNdela Bakery Assistar 26 Pricsilla Batt Ndela Bakery Assistar 26 Pricsilla BathNdela Bakery Assistar 26 Pricsilla BathNdela Bakery AssistarSat 26 Pricsilla BattNdela Bakery AssistarSat RRR a o sl sl dd dd ds Double click on attendance record to edit P E Schedule Sa q ES al Event p ponose mosie teeni Sea e Tick the Employee Box e Type in the employee no and click on the green tick or enter to confirm the employee no e The employee name will be displayed below e Select the date range e Click on the Apply button e The employee s Access Logs will be displayed e Use the Scroll to move up and down to view all logs alternatively use the amp LG to togele from the top of the list to the bottom Click on the button maximise the view of the access log grid 20 Page Notes EMPLOYEE Change or Capture Clocks In order to manually change existing clocks or capture missing clocks click on either the Change button or Capture button Both tasks are completed in the same procedure Access Log 01 09 2012 to 30 09 2012
25. Duty Schedule Chart For MKHIZE LEONARD os o 1 201 1 J Hre oo rin 0270172012 18 00 0370172012 O7 00 808 Min Night Night Shift NIGHT Tue 0370172012 19 08 Wed 0470172012 OF 00 13 Hres OG Min Niaht Night Shift NIGHT Wed 0470172012 10 00 Thu 0570172012 OF 00 13 Mee op Min Nieht Nieht Shift Start Shift 3 End Shift gt To Time Duty Duration Type Shift Name Oi Oi WS 4 19 00O OF 00 Night Ni he Shift NIGHT Thu 0570172012 19 06 Fri 0670172012 Dron 13 Hee O Min Night Night Shift Fri 0670172012 Fri 0670172012 pp Min am an Not Soheduled Sat O77017 2012 Sat O77017 2012 oO Min nn Not Soheduleg pn Sun 0870172012 Sun 0970172012 oo Min ang Not Soheduled sn DAY Mon 0970172012 Ke 00 Mon 0970172012 18 00 11 Hee Min Day Day Shift DAY Tue 1070172012 F 00 Tue 1070172012 18 00 11 Hre O Min Day Day Shift DAY Weed 1170172012 Dron Wed 1170172012 18 00 11 Hee OO Min Day Day Shift DAY Thu 1270172012 F 00 Thu 1270172012 18 00 11 Hrs O Min Day Day Shift DAY Let 1370172012 DEn Let 1370172012 18 00 ii Hee OO Min Day Dau Shift Sat 1470172012 Sat 1470172012 oO Min enen sn Not Geheduled gn Ki L O wO D 2012 kel wir je s Js mie w r fe s s me er wir Je s s mele w r je s kel wir je s s mir w r F January o6 07 Mos 14 20 21 M22 28 E E SS Page a aa Febru
26. E Badge No Ir 1 Ze Night Sta Hoi EI KEE NDLOVU Day Yeas SO Compan i I _j22 INISILE ERE Night Ste NSo1 pany Nizza Foods Pty Ltd 24 BONGANI DLAMINI Night Yes Hoi 24 Title hr SE Rr _jes PAMELA MKHWANAZI Night St Nse l 25 _j26 26 First Name sIPHO PETROS SE NHLANKANI SHANDU Day Roast DSoi 27 jse LUNGILE RADEBE Day Fill DS 1 30 Surname NDLOVU 22 FIKILE 1 THIKAZI Cleaner ose1 33 Ise FIKILE 2 SISYA Stores ose1i 28 Known As siIPHo _jaea PHUMZILE SIKHOSANA Night St Nsei 40 ja GLANDA MKHWANAZI Day Clean DS01 41 ID No 7502145484083 ie __jas NOMBUYISE MTUMI Day Fill DS61 45 2 Las ROSEMARY DLAMINI Day Fill DSoi 43 Passport No NM _jse MBONGELEN BUTHELEZI Night Yez NSO1 sa Jee JULIET ZWANE Day C Ficose1 ss Date Of Birth 1470271975 Gender Male s6 FORGIVE MTHEMBU Day Cake DSoi s Toggle lee THANDI MKHIZE Night Cak NS 1 se Job Title Day Yeast z RES Jee DORIS METH Specialitosai 6a 0970772012 _fe1 ROBERT MTHEMBU Night Floc NSO1 61 Department Perm Contract R a 038 29 jes LUCKY MLABA Day Cake OSG1 63 S _ js4 BUHLE RADEBE Day Flow DS61 64 Supervisor R IN Device Jee NOKUTHULA MANIKIVANF Specialit OSG1 6s SS s Jee LINDIWE CELE Night C F Her 66 Date Started Leave Cycle Start Date Tarn es _jer RICHARD NGOBESE Cleaner ei 67 Contract Type 6s ANDISWA GUSULUZA Day SS ame ae 6s Contract amp ts Paypoint les ALBERT MAKHAYE Day Roast pse1
27. Hours Aule Calculation Aules D aily Fu Apply a5 Hrs EG mir Hours Aule ID jo Calculation Aules D aily 5S at VIF Company Apple a5 Hrs 45 mirn Hours Rule Il Calculation Rules D aile Sur Apply a5 Hrs E mirn Hours Aule e Select the employee s Pay Cycle e Select the employee s Time Accumulation and define rules see below for Time Accumulation explanation e Define Employee applicable Options if not already defined in shifts O O O Shift Sensing No duty schedule defined system uses employee clocks to define what shift was worked Track IN OUT clocking Event used to track employee on Monitor Board if installed Include Break Time Clocking used to track employee Breaks amp away time Strict Start Time employee time is calculated from the shift start time and not the actual clock in time Strict End Time employee time is calculated until the shift end time and not the actual clock out time Do not pay overtime overtime is not applicable to this employee Use open shift employee start and end time is not defined by a shift All Routing Access Paid Public Holiday Parade Check e Define whether the employee is Shift or Roster based Page Notes EMPLOYEE Employee Time Accumulation Defining the Time Accumulation Type and Rules correctly is important In order for the system to calculate employee s Normal Time and Overtime we first n
28. OPERATOR USER MANUAL Time amp Attendance Access Control Volume Table of Contents 3 Gin lg le E 3 1 Employee Management Employee General Information Tab 3 CIOCKING DEVICES ege 4 Employee Preferences Tab 6 Shifty ROSter Manage MON E 9 PUNY SCMEOUI eege 11 eS AVS EMMIS MAC IAI edsteece tec stunw A A 12 Enrolling an Employee Finger or Facial Prints c cccccseeeeeeeeeeeeeeeeeeenees 13 3 2 EEMPIOVES ACCESS e e EEN Viewing Access Log SUMMANY geet deet Eed ee 20 Changer Gane CIOCK Senenin aa iano lassie a a 21 TOJI EVEN EE 22 Ferno ACCESS Nee EE 22 SS Attendance a s g GE 94 ue lle DAl Reena ene en tent n ere net en a eee tre oe ene een eee eer Disciplinary Management 25 Leave E ee E E EE 26 COCK Odd RE 28 ST MANAGE NEE 29 Duty Schedule Management 31 Employee Attendance Data 33 Salary Wage Advance Management 33 er UY ACI E ciselen saa baeeetemensacaceecsesasensasnesaedadeseetataneedansesaceesieeedatenteneass EMPLOYEE Page Notes 3 Employee Employee Management amp Data s part of the Software Installation Service the Company Employee List will be imported directly into the Software as a bulk operation It is the responsibility of the Software Operator to maintain existing employee information and add any additional information that was not submitted at the time of bulk import Eu 3 1 Employee Management MANAGEMENT In this section the Software Operator is able to view
29. View On Off Site r Weekly Roster ra Bulk Data Sync amp e Click on Summary button to view employees Normal Time Overtime and general attendance details e Click on a particular day on the summary grid to display the employee access logs for that day eenegen SC ee N emt reused ABCDEEGHIIKLNMNOPORSIUNWNNVIZ Ban id Job Title 12 86 2612 Administration 2270672012 Administration A Legend me Enroll ID 22 66 2612 Administration Sic 2270672012 Administration 50E 22 86 2012 Administration Soe Arrive Early Leave Early 22 66 2612 Administration Ze 2270672012 Administration tt PHUMZILE 2 BAYENI 1270372012 Perm Contract Night Flow ise SICELO BIYELA 2770472012 Casual Contract Day Yeast 53 SIPHAMANDLA BIYELA 1071172010 Perm Contract Day Yeast MBONGELENI BUTHELEZ I 2370172008 Perm Contract Night Yeast LINDIWE CELE 2470172008 Perm Contract Night C Flow 6 BONGANI DLAMINI 0170872006 Perm Contract Night Yeast Ze ROSEMARY DLAMINI 2370172008 Perm Contract Day Fill Ki PURITY GUMEDE 0370572012 Casual Contract Day Flow g Leave Late D Amtve On Time i Leave On Time gt Arive Late a N J No Work Day REN O worked On Unscheduled Day U Absent Unknown A Absent Known T Movember Become D SSES EES ES EES ES E _ E BEER AER
30. Y MLABA Day Cake DS 1 63 2 BUHLE RADEBE Day Flow DS i 64 Supervisor Di IN Device NOKUTHULA MANIKIVANE Specialit DO 6S LINDIWE CELE Night C FNS 1 66 Date Started Im 08 2006 Leave Cycle Start Date dd mmyyyy x lt RICHARD NGOBESE Cleaner DS 1 67 ANDISWA GUSULUZA Day Stamp Do 68 Cader z ei eae ie ALBERT MAKHAYE Day Roast DS 1 69 YP 2 Permanent Contract End Date CYNTHIA HADEBE Day Stamp DS 1 Spouse Name Marital Status v Dependants jo l Casual Current Not Active Terminated Deleted 4 of 30 records 200 Max Employees 200 o o o Ee a nin BP EE Ek ent Ge Setup Employee s Leave Cycles Pre EE ES Available i Ann ual 1 61 1672616 61 16 2611 S5 15 00 GD DG 15 00 Not Active Deleted 1 of 1 records e Click on Leave Entitlement button Leave Type e amp e Click on Capture button Cyce i 2 SE e Select the required Leave Type from the pre From Date 24704 2012 D EA Employment Start Date To Date 31 12 2007 D e e Select the Date Range either define the From defined dropdown list Factor ET Date and select from Employee Start Date Leave Taken 0 00 Click OK e Repeat the above for additional Leave Types Jf Ok 12 EMPLOYEE Page Notes Enrolling an Employee Finger or Facial Prints There are various ways to scan employee prints depending on the type of clocking de
31. able e Click on the Shift Menu button e The following options are available e Click on Change Duty Schedule button Dusty Schedule Chert For BAVENL PHUMZILE Employee No 158 Department Perm Contract jo Tte taght How Date Started 12 03 2012 St t Shit j Change To Another Shit DE i ES ms e Select the Shift type if applicable Mabe Audic Hoida 22062012 19 25062012 19 08 20062012 19 00 toe 257057202 Tw Z 2012 el ted 27 OS 2012 ppm S 2012 19 00 Make Dap Off Urged reet Fri pees 2012 19 00 En eg Sat 50062012 19 00 oe a2 rs 1 wed Sunday SE m da E dropdown to select the required Shift plik ant a Dog Sie Shh Code tie COO ooo From Date amp To Date Update PE Hobday Day Wih Shit From Date and To Date or e Specify a Week Range e Click Apply and Close e The Duty Schedule will automatically be updated with the changes Useful Note Use the Duty Schedule Audit button to see previous modifications made to the Employee s Duty Schedule 31 re eae a e If changing to another shift use the Shift e If changing for 1 day use the same date in e If changing for a period of time select the Page Notes EMPLOYEE Change Roster Shifts on Employee Duty Schedule Change employee Shifts for a specific day or Roster for a period of time can be done in the Duty Schedule Management section
32. adio bottom next to each e Select the Date if capturing a missing clock e Select the Time if capturing a missing clock or modify the time is changing a clock e Click on OR button and Close 21 EMPLOYEE In order to change the event from an IN status to an OUT status Page Notes or visa versa click on the Toggle Event button Ensure that the Clock you wish to Toggle is highlighted in the Access Log our Summary grid Access Log 01 09 2012 to 30 09 2012 Employee Status z Jez By Date Range Type Search Ir Current a all IN And OUT Status Types D Surname d Date Range E z Date nd Time we P O Enroll ID From Date Year Search Archive File EE To Date Date Range Single Device Type p Record Status DI Device Insert From Date OD 0972012 a Alle le sert E SI System Insert To Date 30 09 2012 2070972012 v Ge Month And Year Company Super Save Supermarket ES Department ar Ref 1 Term 1 0170972012 I 30 09 2012 Choose Device Function Type Access Control Only Time Attendance Only 2 of 1 d ue fA Wed Fi Thu Apr d Sat Mon Thu Fi Fri Sat Sun F 1 Batti Ndela e 2 66 66 a6 2 ore Ze Pricsilla BattNdelsa E 2 xa OUT e TETN ing TA On We Super Save Superr 3 B26 26 Pricsills BattNdela Bakery BI LE IN Clocking TA Only Super Save Superr 6
33. and maintain existing employee information as well as load new employees Management Device S figuration Time And Attendance Data Export And Import Reports Applications Help Exit Logout Configufption Employee Clock Data Management Bulk Operations Wizards Treeview Device Management Device Monitor Applications dm S 3 si MM S S x Employee Management r tz Attendance Chart Employee Data G Duty Roster View On Off Site Weekly Roster amp Bulk Data Sync amp In the Employee Management screen the companies employees are listed Use the Search facility to filter by Employee no Enroll ID no Surname etc Employees Lo j Search Sort By JE mployee No e Company Super Save Supermarket Wis AB fc DAE AF AG AHATAIAKALAMANAO AP Q R AS AT i191 General Clocking Devices Preferences Ene Nel Keown As L ns ob Tiie Shift Roster_ Enroll ID Personal Banking And Payroll Details i FARZANA KADER A loca SU E Employee No joo2 Enroll ID 2 Badge No S Company Super Save Supermarket SS Title Mr v amp 16 First Name Grant Ally 14 15 Surname Makatini 18 19 Known As Grant Ally jo2z6 Pricsilla Ndela Bakery As BAKG1 26 less Derick Lu Mbanjwa Bakery As BAKG1 29 ID No g ie 631 Nirmalla Naiker Butchery BUTG1 31 jedi Ismail Mangersh Manager 0S001 41 Passport No CH U T 46 47 o 52 53 54 56 57 1002 116 126 211 230 240 gt
34. ary 0304 Mos E 171819 25 EE E E ae EN E E ES March W 10m 161718 oa 207 BER ong ozm 1314m 15 27 27 28 E 23 E LEET may os T1213 LEI 25 26 9 27 pE E S as ES eg June m on 0910 mp 22 23 24 DO EES ee ES ES Wi ER Juy 06 07 08 aa 20 21 22 20 0 Spas eet eee eee pea 11 18 25 a ISS E E ER ER ER ES mn VE 22 28 Bee oe October WC 13m om Gd ES Nevember mme US 17 oa IR ROESER ER ER December oo jij VW 22 i i a e In order to change a shift on a specific day on the grid Sp ary click on the date applicable BEE Shift Menu e Click on the Shift Menu button e The following options are available e Click on the Change Duty Schedule button Duty Schedule Chart For MKHIZE LEONARD 2s Employee No 48 Department Warehouse Job Title Reach Truck Driver Date Started 03 03 2011 lt Start Shift Change To Another Shift _ wkNo Code Day IN Start Date Shit T me leave Type E DAY Tue 2670672012 07 00 Ae i IS DAY Wed 27 86 2612 07 00 P Make Unscheduled Day E DAY Thu 2870672012 07 00 E 6 DAY Fri 2970672012 07 00 Make Public Holiday ES Sat 3070672012 Scheduled E NIGHT Sun 0170772012 18 00 Make Day Off Paid Bhift et J NIGHT Mon 0270772012 18 00 Bhift m NIGHT Tue 03707 2012 18 00 Make Day Off Unpaid Bhift DW NIGHT Wed 0470772012 18 66 e r R Bhift E NIGHT Thu 057
35. ccording to the secondary rule Target Hours and will generate figures for example as follows Shift 7 30 16 30 9hrs Actual Time In Actual Time Out Normal Time Overtime 1 7 30 17 00 03 00 00 30 Tuesday Wednesday Thursday Daily TA employee calculation 38 30 Secondary Weekly TA employee calculation 40 00 Simple example for employee NTZ OT calculation with secondary time accumulation rule set at 45 hours per week Page Notes EMPLOYEE Daily Time Accumulation General Clocking Devices Preferences General Preferences Time Calculation Method And OT Preferences Options Pay Rate Source Pay Cycle And Time Accumulation Shift Sensing Define Single Pay Rate Pay Cycle Weekly D Track IN OUT Clocking Event From Shift P Include Break Time Clockings Time Accumulation Daily x Strict Start Time From Department TN Strict End Ti AEAN Shift Roster Based Use Shift Hours For Daily OT Calculation E Shift Use Secondry Time Accumulation Not A Employee SE Rost Weekly Anti Passback oster Use Open Shift D S fo All Routing Access Paid Public Holiday Parade Check Apply 45 H min Hours Rule Calculation Rules D aily Fri Apply 45 Hrs 45 min Hours Rule of VIP Company gt Calculation Rules Daily Mon Thu Active Directory Calculation Rules Daily Sat Apply 45 Help Si min Hours Rule Calculation Rules Daily Sun Apply 45 Hrs 45 min
36. click mouse and select Move selected to Not Active e Insert the new shifts by first clicking on the Add button and selecting the shift from the pre defined dropdown list e Define whether the shift is a Primary or Secondary Shift e To re build the Duty Schedule click on the Create Amend Duty Schedule button e Select the Date Range when then new shift will come into effect e Click on Create Duty Schedule button and Close 29 EMPLOYEE Roster Based Employee Page Notes Before re building an employee s Duty Schedule it is important to check their current Duty Schedule and make a note of the date in which you would like the new roster to begin and the Shift applicable to that day This is important as Roster s that are created using a roster pattern will have a week start day eg Roster starts on a Sunday with Night Shift You will have to create the new Duty Schedule according to the Roster week start day for the new date range Please Note There can only be 1 Roster assigned to an employee Employee Shift Roster Management Create Amend Duty Schedule Shift Based Roster Management Shift Schedule Name Start Roster Week Roster 1 y Only Build Unscheduled Day Duty Schedule Date Range Type Delete Duty Schedule Data ell Delete Shift Change Audit Records From Date Year Only Build Public Holidays To Date Date Range From Date 23 05 2012 e Select Date
37. e the operator can capture scheduled leave or leave already taken at a later date Employees 2j x Search Sort By Enrol ID DN Company Nizza Foods Pty Ltd z FAABACAD AEAF AG AHAIAI AK ALAMANAO AP AQARASAT Emp No KnownAs Sumame Job Title Shift Roster Enroll D EE ELVIS NGOBESE Night Cak NS 1 Tal ROSE HOTSA Night StaNS 1 15 SIPHO NDLOVU Day Yeast DS 1 QINISILE SIBIYA Night StaNS 1 22 BONGANI DLAMINI Night Yee Hoi 24 PAMELA MKHWANAZI Night St Nse i 25 NHLANKANI SHANDU Day Roast DS 1 27 General Clocking Devices Preferences Personal Banking And Payroll Details Employee No ja Enroll ID ot Badge No ooo c a SN O Title Mr ow First Name SIPHOPETROS Ss Surname JNDLOVU Known As Sro LUNGILE RADEBE ODay Fill Dee 20 FIKILE 1 THIKAZI Cleaner Do 23 FIKILE 2 SISYA Stores Do 38 PHUMZILE SIKHOSANA Night StaNS 1 40 GLANDA MKHWANAZI Day Clean Do 41 ID No 75021 45484083 ie NOMBUYISE MTUMI Day Fill DS 1 ae ROSEMARY DLAMINI Day Fill Deoi 48 Passport No MBONGELEN BUTHELEZI Night Yez HO ES JULIET ZWANE Day C Fle DS01 55 Date Of Birth EE 975 Gender Male FORGIVE MTHEMBU Day Cake Do 56 THANDI MKHIZE Night Cak NS 1 58 Job Title Day Yeast Q amp S DORIS METH Specialit DS 1 ep 0970772012 ROBERT MTHEMBU Night FlcNS 1 61 Department Perm Contract EN Q ES 08 29 LUCK
38. e See 192 168 77 KE e Delete Face Templates y Hot Active 4 Deleted 1 of 2 records 1 F S CG Eege 2 re EH E A Le Upload Face Templates PS ID Device 2 Devic lt q Update Devices With Data E Delete Employee From Device Online Fing Face aa aS l Close Den E Earainn Management d e i a e Select the device that you will be using to scan the prints if more than 1 device listed e Click Update Devices with Data to send the employee general information to the device e On the clocking device go into the device Menu and select User Management e Type in the User ID no Enroll ID no NB this must be the same no as registered on the software e Click on Query button e Select Enroll Facial e Follow the prompts to scan the facial prints e Once complete exit from the device Menu and return to the software e You will now be required to Download the template from the device to the software e Click on Face Template Management button and click on Download Face Templates e The templates are now saved on the software and can be uploaded to additional devices if required e Select the devices and click on Update devices with Data Button 17 EMPLOYEE Page Notes Facial amp 18 EMPLOYEE Page Notes ACCESS LOGS 3 2 Employee Access Logs In this section the Software Operator is able to view and modify Employee Access Logs empl
39. e attendance data In the Employee Data main screen the selected company employee are listed in the main grid area File Management Device Configuration Time And Attendance Data Export And Import Reports Applications Help ial L Exit Logout Configuration Employee Clock Datag g k Operations Wizards Treeview Device Management Device Monitor Applications r J WE GES i J zy d Employee Management amp Access Logs Attendance Ghart Data D Calendar m Roster View On Off Site ra Weekly Roster ra Bulk G Data Sync ma Employee Data sm Search Sort By Employee No EN i All Companies One Company National Stationery Current Record Employee No o016 Badge No Status IN Cnt Job Title WAREHOUSE Surname PAKEER Date ee OUT Cnt Department OFFICE Known As DEES Time for 27 Date Started 18 05 2012 Willa picipielFiG Hi1 3 K LiM ni o p airisitiulviwixiyiz 1 2 3 4 5 6 7 8 9 0 Sees Cece Fa ES a a Se Se ee ee ege 1566 Administration 2270572012 15 16 D National Statior j2 26 Mr CRANSTON BRIAN OFFICE scoi ACCOUNTS IN 1370672012 68 35 National Statior 2 27 Mr BARFOOT COLIN OFFICE sce OPERATIONS our 1376672612 68 39 National Statior t D 56a Soa kg Administration IN 60170672012 09 22 National Statior es 68 68 Administration IN 2270572012 14 58 D National Statior E cee 28 Mr KADI JOSHUA W
40. eed to define the period in which employee s Normal Time is accumulated Time Accumulation is defined as The time period in which Normal Time is accumulated This period needs to be defined in order to understand when Overtime becomes applicable eg Period An employee works 9 hours before overtime is applicable An employee works 45 hours before overtime is applicable The system can be set to use the Shifts that the employee is assigned to on each day to define the period in which their normal time and overtime time will be calculated In the employee s NT OT report Daily TA will simply calculate the employees Normal Time and Overtime for each day worked and will generate figures for example in this manner Shift 7 30 16 30 9hrs Actual Time In Actual Time Out Normal Time Overtime i Tuesday Wednesday 10 00 Thursday Daily TAemployee calculation 38 30 Simple example for employee NT OT calculation However Company policy may stipulate that an employee must work a certain amount of Normal Hours over a period of a week before Overtime is applicable Secondary Time Accumulation is defined as A secondary time period in which to set Normal Time Target Hours before Overtime is applicable By defining a secondary time accumulation rule employee s Normal Time and Overtime for each day will be displayed however in the final calculation the employees Overtime will be used to top up the Normal Time a
41. es Personal Information General Clocking Devices l Preferences l Personal Banking And Payroll Details Employee Ho ooz oo Erroll ID eE Badge Mo Company Super Save Supermarket el Title hr ER First Mame Grant lu Surname Makaint OO Enownr Az Grant Ak ID No g i e Passport Mo OUJ I Date OF Birth 28701 19568 Gender Male e Toggle Jo Tite EE ep 2 3 06 09 2012 Department Shop SS ER eS 00 00 Supervisor fe ER Date Started 01 09 2012 Leave Cycle Start Date dd mm ppp x lt Contracts Fe e FPaypoirnt LO Permanent Contact Contract End Date Spouse Name O Casual Contract iM arital Status Brecer dents jo O Salaried Employee Max Employees 100 2 L Le S Z e To add anew employee click on the Add button e Type in the Employee no and Enroll ID if not auto assigned e Complete the Employee s General Information e Insert Employee image from an existing jpeg file by clicking on the Employee Image icon and use the browser to locate the jpeg on the PC s hard drive or e Click on the Capture Image button to capture the employees picture using a webcam connected directly to the PC e Use the Field Modify icon to insert additional Job Titles or Departments etc Please note 1 Fields highlighted in Blue are mandatory and need to be completed before the New Employee Information ts saved 2 During the course of loading a new employee
42. for Roster based employee s Page Notes If you only need to make spot changes to an employee s Duty Schedule whether they are Shift or Roster based use the Duty Schedule Management section instead see xxx of this manual Shift Based Employee Employee Zeg Create Amend Duty Schedule Shift Based 2o Shift Name Shift Days Shift Type Pi Monday Thursday Mon Tue Wed Thu 07 38 16 00 YES Primary Only Build Unscheduled Day Duty Schedule Date Range Type Friday Fri 97 30 lisa VES Primary Delete Duty Schedule Data Dae Bag D BTS Mond Th d Mon Tue Wed Th 67 38 17 00 YES Pri s ss Se Se Gees 08 00 15 30 YES a Delete Shift Change Audit Records From Date Year BTS Season Friday Fri 67 36 15 30 VES Primary 3 To Date 7 Only Build Public Holidays Date Range From Date 23 05 2012 e E Select Date To Date 29 05 2012 e Range Month And Year Current Not Active Deleted Shift Monday Thursday Se EL Active jw Shift Type Progress Ze Primary Shift Secondry Shift 1 of 1 records A Create Duty Schedules A Goss e Click on the Shift Management button e A list of the shifts that have been assigned to this employee can be viewed and modified e Shifts that are no longer used can be made Inactive by selecting the shift and dragging it from the Current tab into the Not Active tab alternatively right
43. house 87 08 08 96 08 08 11 89 April 2012 May 2012 June 2012 HHL EDRICK General Worker Warehouse 05 00 09 67 820 13 82 Sun Mon Tue Wed Thu Fi Sat SunMon Tue Wed Thu Fi Sat Sun Mon Tue Wed Thu Fii Sat Oo oa BE EEN Tai 2 F7 4 5 6 7 18 1 2 3 4 5 2 1 2 IBHIZE SREELO General Worker Warehouse 85 00 83 67 02 60 13 83 16 8 9 10 11 12 13 14 19 6 7 8 9 10 11 12 23 3 4 5 6 7 8 9 K LEDHERD Reach Truck Driver Warehouse G7228 88 06 08 08 11 83 RI DR THEO General Worker Warehouse 87 00 03 06 02 00 11 83 16 15 16 17 18 19 20 21 20 13 14 15 16 17 18 19 24 10 11 12 13 14 15 16 en E Bee ae Eet 17 22 23 24 25 26 27 28 21 20 21 22 23 24 25 26 25 17 18 19 20 irae CS Etgen 96 00 08 G7 03 00 13 08 18129 30 22127 28 29 30 31 26124 25 26 27 28 29 30 PIA NTHO Fork Lift Driver Warehouse 67 00 83 6 00 68 11 83 NAICKER DOH Supervisor Administration 86 08 08 07 02 00 13 89 NAIDOO UDMESH Sspervisor Administration 87 08 03 06 08 08 11 83 K UDUBNDREN Adnin Administration 06 08 03 67 08 68 13 83 July 2012 September 2012 an quINiso General Worter Warehouse 67 08 09 06 02 68 11 83 Sun Mon Tue Wed Thu Eu Sat Sun Mon Tue Wed Thu Eu Sat Sun Mon Tue Wed Thu Eu Sat ELOD GFT Fort Lift Driver warehouse EES 27 123456 7 2 3 4 5 5 7 7 T 2g A 2 3 4 E ee RI KIC JPEULANI General worker Warehouse 67 08 03 06 02 00 11 83 ee gan Reach Truck Driver Warehouse 07 00 03 66 02 08 11 83 2 8 9 10 1 13 14 Dip 6 7 8 9 10 11 3 2 3 4 5 6 7 8 GIDI ALBERT General Worker Warehouse 87 00 9
44. ice s assigned to Employee IN Device Terminal OUT Device Terminal e Clock on the Assign to Devices button e A list of the clocking devices that have been configured will be shown in the left hand column e Select an individual device by clicking on it or select all by clicking on LA button e Use the arrow to move the selected device s to the right hand column e Click on the Apply button e The assigned device s will now be listed e Click on the Update Devices with Data button to send the employee information to the assigned devices EMPLOYEE Page Notes Employee Preferences Tab In this section we define the Employee Pay Cycle Time Accumulation Type and other Employee specific Rules General Clocking Devices Preferences General Preferences Time Calculation Method And OT Preferences Options Pay Rate Source Pay Cycle And Time Accumulation Shift Sensing Define Single Pay Rate Pay Cycle esky E Track IN OUT Clocking Event Frem Ehi Include Break Time Clockings Time Accumulation Daily Baai l Strict Start Time O From Department 0O e E Gbuftdioster Based Use Shift Hours For Daily OT Calculation ed ot lea ey oie ay Shift Use Secondy Time Accumulation Hot Employee aper Anti Passback Roster Geh l Use Open Shift o j D E All A outing 4ccess 7o Paid Public Holiday Farade Check Siche Directory Calculation Aules D aily Mon Thu Apply jas Hrs EG min
45. isciplinary Management CLIVE OFFICE sce PROCUREMENT O O nots EN Bel amen Gi ano 1370672012 68 18 Payroll D National Statior Shift tel Attendance Standby Schedule Attendance dei ee pe z F ae Management Die i Chart On Management Data emeng Pally Anal e Use the Sort By dropdown to select the required filter eg Employee no and type in the employee s no in the Search field e The employee line will be highlighted and the employee current records will be displayed above the employee grid e Use the Function button panel to select the necessary task Page Notes EMPLOYEE Disciplinary Management Use this section to view employee Disciplinary History and or to capture new or change existing Disciplinary Actions 3s Mr HOHOEL E THANDAZ I OFFICE scei DESPATCH IN 0670672012 66 57 D National Statior 9 Mr NAIDOO 0670672012 7 22 National Statior 6676672612 tio Statio 6666 2612 07 08 D National Statior 11 Mr POTE 12 Mr PRETORIUS GREG OFFICE scei WAREHOUSE IN 66662612 07 08 National Statior 13 Mr RORKE ALAN OFFICE scei MANAGEMENT IN 9676672612 66 34 D National Statior 14 Mr RORKE ANTONY OFFICE scei MANAGEMENT IN 3070572012 07 05 National Statior 15 Mr YOUNG SHERINE OFFICE scei DESPATCH IN 56670672012 07 37 6 National Statior 16 Mr KHALED KERRI OFFICE scei PROCUREMENT IN 1370672012 68 13 National Statior 17 of 70 records p Hot Active 4
46. nagement rt gt 2S Close Select the device that you will be using to scan the prints if more than 1 device listed Click Update Devices with Data to send the employee general information to the device On the clocking device go into the device Menu and select User Management Select Enroll User Select Enroll FP Fingerprint You will be asked if the fingerprint is a new enrolment select NO by clicking either ESC or C Type in the User ID no Enroll ID no NB this must be the same no as registered on the software Follow the prompts to scan the fingerprint Once complete exit from the device Menu and return to the software You will now be required to Download the template from the device to the software Click on Fingerprint Template Management button and click on Download Fingerprints The templates are now saved on the software and can be uploaded to additional devices if required Select the devices and click on Update devices with Data Button 16 Page Notes EMPLOYEE Facial Print Reader This is the same basic procedure as with the Fingerprints instead a facial scanner is used General Clocking Devices Preferences Biometric j l CH Face Meru BS 29 Parameters Device Allocation K A TCP Devices Device Nowe Model DevorlE Enabled On Device Open Doo Door P E del ES d E IN Device lt 173 192 168 0 78 Download Face Templates JOUT Devic
47. ner You will be prompted to scan the print 3 times e Click on the New Scan button to select the next finger to scan e Once complete Close e In the Clocking Devices Tab select the device s that the employee is assigned to and click on Update Devices with Data This will upload the templates to the selected devices Important Note Always remember to plug the USB take on reader into the same port this being the original port that the device was inserted into at the time that the Device Driver was installed Enrolling directly onto a Clocking Device nominated enrollment reader Update Device with employee info Scan prints on device for templates 3 Downloadtemplates to software Nominated take on reader 4 Update additional devices with templates 15 Page Notes General Clocking Devices Preferences EMPLOYEE Fingerprint Reader Biometric Parameters Device Allocation TCP Devices BE 3 2 16 3 LK173 E 168 T a Jour Devi ice Hot Active 4 Deleted 1 of 2 records j d S Ze Download Fingerprints Assign OS reson To Devices Devices Q zen Expire XA pen Een Enable Ge e KS mmm e Delete Fingerprints K e Ce Delete Employee From Device gg Device 2 Device kl D update Devices With Data I p Wi Tt O Ee e Upload Fingerprints Scan Online Fingerprint Face oe ee Fingerprint Templates gt Fingerprint Enrollment Managemen gag Ma
48. o Refresh every 4 H sec Time Attendance Only 1 a 1 6 00 08 Te ck ng en je OUT Clocking TA Only one Save Supem IN Clocking TA Only Super Save Super E OUT Clocking TA Only Super Save Supern IN Clocking TA Only Super Save Supern DUT Clocking TA Only Super Save Superr IN Clocking TA Only Super Save Superr QUT Clocking TA Only Super Save Superr 26 Gem Batt Mela 3 026 26 Priesilla BathNdela Bakery Weien 6 026 26 Pricsilla BathNdela Bakery Assistar TAU 4 026 26 Pricsilla BathNdela Bakery Assista PEL 7 026 26 Pricsilla BathNdela Bakery Assistar 5 026 26 Pricsilla BathNdela Bakery Assista 8 026 26 Pricsilla BathNdels Bakery Assistar L By Department d dd dd d dall e CS Deleted X G A a Schedule Double click on attendance record to edit A ae gp ite Gei 8 KE Delete E Apply Pe t ew Coin Oe lo orm El i 22 EMPLOYEE ATTENDANCE cHarT wow Attendance Chart This handy chart allows the software operator to a quick view summary of individual employee attendance records Page Notes File Management Device Configuration Time And Attendance Data Export And Import Reports Applications Help H Is FE F Exit Logout Configuration Em Lem Mags Management Bulk Operations Wizards Treeview Device Management Device Monitor Applications N Employee Management m Access Lod Er Roster
49. od of time Change Shifts on Employee Duty Schedule Use this sections to change employee Shifts on specific days or for selected periods of time Duty Schedule Chart For SIKHLANE EDWARD MTESHANE Employee No 690 Department General Worker Job Tithe Genersi Worker Date Sterted O09897 117 2010 TETERE Mon Thu OLS OL Ole cen o e Te oreo ote OF OO te oreo Voie Lego H09 re om in U Dav Shift Hon vu Dm Wea Da i 20612 OF OO bie ei O64 OL SOL 16400 09 Hee OO Min Dev Dev Shifo Mon Thu KR t 5 2012 P o0 t 5 2 2 gt o Daw Dev 5 H ann Thee mem Dm Pei OS OL 20182 OP On Pei OS OL SOLS 15 950 OP Hee 55 Min ew ev Shifo Pri cat m r Ge ELE mear e 1 2012 mn Hot Gehewetutecdt mm rsyrss Bun OO OL 21S eme ow Gun Een en oo Min Gemen oe Met Gehewauled we vores L Hon gt Hon gt 16s o0 MK oe Min Dew Dey Ght fe Dean The vars Dem Tus 1070172012 OF 00 Tue Lem a 161400 Oo Hee ee Min Dav Bey Shift Mon Thu Varco e tha e CH 2 Ge Wt D Lex o0 to x d Day Day Ghi fe Dean Thu raru o e The IROL ROL OF oOo Thu Lee Le 161400 Team Hee een Min Dev Dey Bhife Mene Thu veareo Lef Pee 1e OL 2 te2 O7 00 Peet Lem eene 164 ae sec bee SS Min Day Day Shift Pee vare t Sat 14 OL 201 20108 Sat LE fal Gent en oo rin mp Net Geheduled cen Sun IG lL 2 1te ons On Sun ren 2 2 959 Hin mn Mot Sohedu teed e raras e In order to change a shift on a specific day on the grid summary click on the date applic
50. otes DUTY CALENDAR 3 5 Duty Calendar Double clck on the calendar date to view a summary of staff that are scheduled to work on that particular date File Management Device Configuration Time And Attendance Data Export And Import Reports Applications Help Treeview Device Management Device Monitor Applications I N m On Off Site m Weekly Roster ra Bulk G Data Sync r E z L Exit Logout Configuration Employee Clock DataManagemen Bulk Operations Employee Management rmz Access Logs Ta Attendance Chart m Employee Dat Duty Calendar List OF Employees Due To Work On 12 07 2012 es z Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri 52 25 25 27 2 23 0 3 5 123 4 9 1 Emp No Surane FrstNane ob Tite Depatnent Stat ine Tine Howes 1 2 3 4 5 6 7 6 5 6 7 8 9 10 11 10 4 5 6 7 8 9 10 od etc raem beer Vergeterregtegeergs 218 9 10 11 12 13 14 7 12 13 14 15 16 17 18 W 11 12 13 14 15 Se Sege eminent ween See gece eis 3 15 16 17 18 19 20 21 8 19 20 21 22 23 24 2 12 18 19 20 21 22 Datt BHEXIZENZO Reach Truck Driver Warehouse 06200 83 67 92 60 13 83 4 22 23 24 25 26 27 28 9126 27 28 29 13125 26 27 28 29 DST RE General worker Warehouse G7 00 03 06 00 08 11 09 5129 30 31 GONE EECH Sapervisor Achinistration 87 00 83 06 02 00 11 83 T SHEKI THENEA General Worker Warehouse 87 00 03 06 08 08 11 83 S MALULEKA Sen General Worker Ware
51. ouse Name R IR Casual d el Marital Status z Dependants 0 3 DEER Not Active Terminated Deleted 4 of 30 records 200 Max Employees 200 Fingerprints for CLIVE KHALED es Zeng Fingerprint Scan ZK Finger Version a 30 100 3D 42E 017 SSE 2 432 AF D1 OSS5FBSD920F Scanners Connected Fingerprint Template Count 00 Scani Ok Scan2 Ok Scan3 Ok Please Wait intaise A New San i s e J LEFT HAND TEMPLATES RIGHT HAND TEMPLATES Fingerprints for CLIVE KHALED General Clocking Devices Preferences Fingerprint Template Count 00 Biometric Parameters Device Allocation TCP Devices _ Device Name Madel_ DeviceIP___ Enabled On Device Open Door Select T21 122 723 D IN Device LK173 192 168 0 78 YES YES HI 1 al of _ OUT Device LK173 192 168 LEFT HAND TEMPLATES RIGHT HAND TEMPLATES 14 EMPLOYEE Page Notes e Make sure that the Take on Reader is plugged into the USB port e In Employee Management section ensure that the employee is highlighted and then select the Fingerprints button e Click on the Take on Reader button the software will connect to the device e Select the finger you would like to scan by clicking on the radio button above the finger Ge the thumb e Place the employee s thumb firmly onto the scan
52. oyee Clocks as well as manually insert missing Clocks Access Logs can be filtered by Employee Single Device Type Company Department and viewed over a defined date range Access Logs is basically a visual representation of the clocks that have been downloaded imported from the devices Use this section to Toggle clock events from IN to OUT or Capture missing clocks or Amend current clock data File Management Device Configuration Time And Attendance Data Export And Import Reports Applications Help Ki La Exit Logout ontiguration poloyee Clock DataManagement Bulk Operations Wizards Treeview Device Management Device Monitor Applications ef N EN 2 ma za je Employee Manad amp ment m AccessLogs Ma tendance Chart m Employee Data Duty Calendar m Roster View m On Off Site r Weekly Roster ra Bulk a Data Sync m Log 01 09 2012 to 30 09 2012 Employes Status Date Range Type i Cunen gt AIIN And OUT Status Types Sumame Date Range Jh Date nd Time Ne wi p Ce F gt Enroll ID From Date Year Search Archive File EE Jose Date Range Single Device Type f 5 Record Status DI Device Insert From Date 01 09 2012 RS Ol aliai yr Insert i E Date SI System Insert To Date 30 09 2012 w IM E rt Insert BI Bluk Insert DA ae r Amend Month And Year Loca SA System Amend DS E ice Sy veeper
53. tion Mode is the Enroll ID f 2 System will automatically assign Enroll ID method in which the device Device Display Name GrentAl will verify an employee ie By Device Password 0000 Static Password Fingerprint or by password Privilege General User z Verification Mode Types Verification Mode 1 sl available vary from one camni device model to another The User Type Software Installer GE configure the available types T P EMPLOYEE _ _ P 5m Device Allocation Page Notes In this tab you will assign the employee to the relevant clocking devices that he she is required to use update the devices with the employee information scan employee prints using a dedicated Take on reader or download prints from a clocking device that has been defined as the Take on reader see Enrolling an Employee Finger or Facial Print section for more information General Clocking Devices Preferences Biometric Step 1 Assign employee to Parameters Device Allocation device s Toggle select X Unselect ai w s an TCP Devices _ Device Name Model DeviceIP_ Enabled On Device Open DapySelect TZ1 TZ2 TZ3 lt J IN Clocking AS 190 10 51 101 YES pa Tv i o OUT Clocking AS 190 10 51 102 YES YES Iv 1 8 8 Step 2 Send employee info to devices Not Active 4 Deleted 1 of 2 records Assign To Device e sm Device s not assigned to Employee Dev
54. ty Sohedule Delete Duty Gehedule Data Delete Shift Change Audit Records Date Mange Type Ae 1 TI From Date Year To Date Date Mange From Date 0170372012 select mm E To Date 0770372012 Range Month And Year Eh Employee SIKHLANE EDWARD MTESHANE WS From Date 12 03 2012 To Date 12 03 2013 Are You Sure Ce e e Click on the Create Amend Duty Schedule button e Select the Date Range to create the Duty Schedule Start and End date e Click on the Create button e When prompted confirm by clicking Yes to create the employee s Duty Schedule e The system will generate the Duty Schedule and display as follows Duty Schedule Chart For SIKHLANE EDWARD MTESHANE e e Ermployee No G90 Department General Worker Job Tithe General Worker Date Sterted 08 11 2010 Bta Shirt Ze Ena Shit Start Date tart Gi Ole ROIs Oooo Sun Ott mens Oe Ole eOle tenon OP LESSER 00 ai O46 OL 2O1k 16400 KLS S LU Demi 16150 Ore E E or oo or om oo Min Dev rarer Tue 09 Hee oe Min Dey Varco ie 59 Hre OO fin Day are Thu 09 Hre oe Min Day vyereo Pet Mee SE Min Jamy are e oo Min varer Sun oe rin are 11 Page Notes EMPLOYEE Leave Entitlement Employee Leave Entitlement is the types of leave that the employee is legible for eg Sick Leave or Annual Leave By assigning these leave types to an employe
55. vice and whether a Take on Reader is being used or a clocking device has been assigned as the dedicated enrolment reader Basic sequence of events as follows C Update the nominated enrollment device with employee details TI _ Scan the prints on the enrollment device against the employee enrol ID no SR Download the finger or facial template to the software _ Upload templates to additional clocing evices that the Employee may be assiged to TI The Software is integrated into the following Access Control T amp A clocking Devices ZKSoftware The Advanced Biometric Solution Access Control Only Time amp Attendance Facial Scanners MULTIBIO300 VF300 Please note When scanning employee finger prints make sure that the fingers are clean and free from dust or grime To improve the scan quality slightly moisten the employee s fingers by using Baby Wet Wipes 13 EMPLOYEE Enrolling using a dedicated Take on Reader Page Notes A dedicated Take on Reader can be connected directly to the workstation software operator s PC via a USB cable This will be setup by the software installer Employees Search Sort By Enroll ID Company Nizza Foods Pty Ltd x A iB CAD se fF AG AH ATAI AK ALAMAN O P AQAR AS JT eT General Clocking Devices Preferences Emp No Known As Sumame Job Tite Shift Roster Enroll ID Personal Banking And Payroll Details
56. wed 19 EMPLOYEE Viewing Access Log Summary Access Logs can be filtered and viewed in a variety of ways Page Notes e Individual Employee Access Logs e Individual Clocking Device captured Access Logs e Access Logs by Company or Department e Access Logs by Status ie All IN Clocks only e Access Logs by Record Status ie Operator Inserted records or Device Inserted records All Access Logs are viewed by Date Range Individual Employee Access Logs i Employee Status Order By Date Range Type Current AIN And OUT Status Types D Sumame _ Date Range fi Date And Time wi P gt Enroll ID From Date Year Search Archive File BEER To Date z S Date Range Single Device Type oer Status E DI Device Insert From Date 01 09 2012 gd OI Operator Insert SI System Insert To Date 30 09 2012 30 09 2012 ES Se 5 IM Import Insert 5 BI Bluk Insert SEE or 4mend Month And Year sstem Amend MM September IS Z Sweeper v Company e E 7097201 Super Save Supermarket EN g gt Choose Device Function Type Department 12 09 2012 Wed 06 00 z Time Sttendance and Access Control I N en Access Control Only 7 Ignore Time Boundry wee Time Attendance Only Ref 1 13 27 00 Term 1 Auto Refresh every 4 sec SS 1 of becca Wa Sun Moni tues Wedi Thu Fr A Sat Mon Thu 4 Fri Sat Sun IN Clocking OUT Clock i ing TA Cap Super Save Supert _ IN
Download Pdf Manuals
Related Search