User Manual Com8 PhoneBook
Contents
1. an w PhoneBook Client Name Arie Geel Cees Keesen Number 2356 1237 Jan Jansen 1236 Jane Doe 1235 1234 John Doe a Z PhoneBook Client Configuration General Options PBX Type Master Slave PBX Hosted PBX IP Address 192 168 250 220 Port 80 PBX Login PhoneBook admin PBX Password eeececeesce PhoneBook Node PhoneBook gt come Please read the Disclaimer by clicking the Com8 E Lievens amp J Kater Commissioned by Com8 NV V1 0 April 2011 Com8 PhoneBook Client User Manual PRODUCT DESCRIPTION The application Com8 PhoneBook Client offers the possibility to manage a telephone register within a innovaphone PBX environment on a proper and easy way MORE INFORMATION The latest news concerning the Com8 PhoneBook Client can be found on the link below http www com8s eu products com8 phonebook TESTING ENVIRONMENT This case is executed within a Com8 testing environment with the usage of the following products innovaphone IP302 version 8 hotfix 11 innovaphone IP110 version 8 hotfix 11 innovaphone IP200a version 8 hotfix 11 To use the Com8 PhoneBook Client minimal requirement is the usage of innovaphone Version 7 LICENSES Using Com8 PhoneBook Client combined with an innovaphone PBX requires no extra licenses DISCLAIMER The author of this document accepts no responsibility for damages resulting from2. abcABCaaaaaacecAAAAAAAC2 Clicking the key once again will display the next character within this character range Because retrieving data from the Com8 PhoneBook Client is not case sensitive in most situations three clicks will be enough Example To make a call to Elias the following steps needs to be accomplished Click numeric key 3 for around 2 seconds Phone is now in alphanumeric mode and carries value d directly followed by another click on numeric key 3 value changes to value e Assuming that contact Elias Lievens is listed within the PhoneBook Client contact Elias Lievens will be showed on your innovaphone telephone display Once the contact is selected it can now be called on the regular way taking the handset of the IP phone pressing the OK button etc more search results When the situation occurs that more contacts are available than the innovaphone IP Phone display is able to show the arrow keys on the phone can be used to view other results lower in the search results list 10 11 Com8 PhoneBook Client User Manual IP110 IP230 1P240 IP241 IP200a innovaphone IP Phones without keyboard IP230 P222 IP232 2 2 Devices With Keyboard Finding contacts with an innovaphone IP Phone provided with alphanumeric keyboard is easily done by pressing the keyboard s alphabetic characters innovaphone IP Phones with keyboard IP200a IP240 IP241 2 3 DECT WiFi Phones At thi
3. Step 2 is ready for configuration Select the appropriate fields headers Name Field select the name column in your Excel sheet Number Field select the number column in your Excel sheet Header fields Select Yes if the Excel sheet uses headers if no headers select No The contact data within the Excel sheet is now ready for import press the import button 1 7 Export Contact data Com8 PhoneBook Client offers the possibility to export contact data press Export provide the file with a proper name and confirm by pressing save 1 8 Configuration Settings When the configuration settings of the Com8 PhoneBook Client need adjustments simply right click on the icon located top left A configuration pop up screen occurs 8 11 Com8 PhoneBook Client User Manual Q PhoneBook Client Configuration General PBX Type Master Slave PBX D Hosted PBX PhoneBook Client IP Address 192 168 250 220 Port 80 PBX Login PhoneBook admin PBX Password eeeeseceece PhoneBook Node PhoneBook Cancel Save More Information about the configuration of the Com8 PhoneBook Client can be found within the following document Com8 PhoneBook Configureren 1 9 Positioning Com8 PhoneBook Client To move Com8 PhoneBook Client within your desktop screen simply press and hold the left mouse button on the icon located left top Keep the mouse button pressed and move the application to wh
4. anbcuaeandevens 9 1 10 Com8 PhoneBook Disclaimer essssssssnnessssssseeersssssssrreresssssserrresssssssrrereessssserereessssserereeesssseereeeee 9 2 FINDING CONTACT S raher E aeons a aneunra conouneannerectennwss 10 2 AID EVICSS WENO Ky OC IO seere rrene 10 2 2 Devices With Keyboard cccccesccccessececcesecceceesececsesececseececeeuececseeceseegeceeseenecessunecessugecestegseeeeas 11 2S DECU WIF PHONO sereen E E E AE EEES 11 3 11 Com8 PhoneBook Client User Manual 1 COM8 PHONEBOOK CLIENT Overview of the Com8 PhoneBook Client press right mousebutton for configuration x Phonebook Client pr Mame Number Arie Geel 2356 1237 2234 1236 Jane Doe 1235 John Doe 1234 f new entry line selected entry line Cees Keesen Filip Flippen Jan Jansen click to close program save button to save adjustments import possibility for xls or xlsx files export possibility for xls file press for Gom disclaimer a B P Please read the Disclaimer by clicking the Com logo coms Follow the description below to start Com8 PhoneBook Client START gt All programs gt Com8eu gt PhoneBook Client or use the shortcut on our desktop 4 11 Com8 PhoneBook Client User Manual 1 1 Telephone Register Contacts The Com8 PhoneBook Client controls only telephone contact information Therefore only contact name and contact telephone number can be entered By defaul
5. e added updated deleted Probably the name already exists As the message describes the new contact was not added because of duplicate data in this case there is already an existing contact with the name John Doe Errors Errors John Doe 213 could not be added updated deleted Probably the name already exists 7 11 Com8 PhoneBook Client User Manual Gerard Janssen could not be added updated deleted Probably the number already exists As the message describes the new contact was not added because of duplicate data in this case the entered telephone number already exists Errors Errors Gerard Janssen could not be added updated deleted Probably the number already exists 1 6 Import Contact data a Com8 PhoneBook Client offers the possibility to import contact data a Primary condition is that the contact data is saved within a xls or xlsx file The steps below are required to import an Excel file Press the Import button y Import From XLS File 4 j import Export Step 1 Select XIs File C Users Beheer Werkstation Desktop PhoneBook x Browse Within Step 1 Select X s File Press Browse and select the Excel file Se ee eee oe Name Field Please select the Name Column Confirm by pressing OK Number Field Please select the Number Column Header fields Select v When the Excel file data is loaded
6. erever fits your needs Release the mouse button when the Client is within the appropriate position PhoneBook Client 1 10 Com8 PhoneBook Disclaimer More information about the Com8 PhoneBook Client can be found within the disclaimer Just right click the Com8 logo located bottom right to open the disclaimer kopor bpon Please read the Disclaimer by clicking the Com6 logo coms 9 11 Com8 PhoneBook Client User Manual 2 FINDING CONTACTS Finding PhoneBook contact data with the use of your innovaphone IP Phone requires configuration of your innovaphone IP Phone settings Consult the Com8 PhoneBook Configuration Manual on how to provide your innovaphone telephone of the proper configuration settings innovaphone offers IP Phones with and without alphanumeric keyboard Both type of devices are able to use the Com8 PhoneBook Client An innovaphone IP Phone with alphanumeric keyboard only eases finding contacts located within the PhoneBook Client 2 1 Devices Without Keyboard Finding PhoneBook contact data with your innovaphone IP Phone without alphanumeric keyboard is possible by using the numeric keys On each innovaphone IP Phone the alphabetic characters can be found printed above the numeric keys Pressing a numeric key 2 seconds will switch the IP Phone to alphanumeric modus which makes it possible to look and find contacts Explanation Numeric key 2 can display the following characters
7. s moment innovaphone DECT and WiFi phones are not able to use the Com8 PhoneBook Client 11 11
8. stments amp Save Report Click the Save button to make the adjustments j ate CADOH Click Yes within the pop up screen to confirm the adjustments Save Changes Click if necessary OK to close the R i ROVE Ne PEP POP UP SEIEEN Would you like to save the PhoneBook Save Report The pop up Save Report provides feedback about the previously executed adjustments When successful the following message occurs 6 11 Com8 PhoneBook Client User Manual Entries added successfully Number of successfully added items PhoneBook Results Entries deleted successfully Number of successfully deleted items steal E AEN Entries deleted successfully 0 Entries changed SUCCESS ully Entries changed successfully 0 Number of successfully changed items Errors No Errors The following messages can occur when the adjustment is not successful The entry with number xxxx could not be added because no name was given As the message describes the new contact was not added because a contact name was not entered The entry with number 223344 could not be added becauge no name was given The entry John Doe could not be added because no number was given As the message describes the new contact was not added because no telephone number was entered Errors Errors The entry John Doe could not be added because no number was given John Doe 213 could not b
9. t contacts will be sorted Alphabetically ascending Clicking the column name Name will sort contacts Alphabetically descending By clicking column name Number contacts will be sorted Numerically ascending clicked again descending 1 2 Creating A New Contact Select the bottom line and provide it with the proper name and telephone number Name Number Ane Geel 2356 a Cees Keesen 1237 Jan Jansen 1236 Jane Doe 1235 John Doe 1734 selected new entry line Pressing the ENTER key will create a new entry line 1 3 Modifying Contacts Double click the entry field in need of modification A blinking selector occurs and the contact data can be modified Name Number Arie Geel 2356 7 Cees Keesen 1237 Jan Jansen Jane Doe 1235 John Doe 1234 adjusting entry line 1 4 Removing Contacts To delete a contact select the contact line and press the DELETE key For the removal of multiple contact lines the CTRL or SHIFT key can be used By only removing contact name or contact number followed by saving the adjustments the selected contact can also be removed 5 11 Com8 PhoneBook Client User Manual Selected entry line Name Number Arie Geel 2256 Cees Keesen 1237 Filip Flippen FIS Jan Jansen 1236 Jane Doe 4235 John Doe 1234 Previous selected entry line removed Name Number Arie Geel 2356 Cees Keesen 1237 Jan Jansen Jane Doe John Doe 1 5 Saving Adju
10. the use of the Com8 PhoneBook Client and makes no warranty or representation either expressed or implied including but not limited to any implied warranty of merchantability or fitness for particular purpose This document and the Com8 PhoneBook Client software is provided AS IS and you its user assume all risks when using it Distribution of the Com8 PhoneBook Client software is not allowed without any permission given by Com8 and Com6 only 2 11 Com8 PhoneBook Client User Manual INDEX LL COMS PHONEBOOK CLIENT sscsessssersncevnnsnosasaveanernndtanans TAS EEE E 4 1 1 Telephone Register OAS area dreecerucccespmtece cera icaesinudosaassecedasnanscacsnecasnaseejdetnavenianneevncecueaseennsieeaes 5 t2 Creating A NEW CONTAC a ssinseysccttea ye ccsiaeriend ceca ienesteaancdsebircodnmmaiond Geoweeuanesnuceddeeamcetsnumseedinbanpeetncenscdinens 5 1 Modifying COMLACLS chceseacocesecsccbaecseeassnileactianecsnisctenedtsedasuecnosliaeebaesaatsuteaeanicndeatneecvesloieulvessebesmnensehaeest 5 1 4 Removing ContattS trea es hee eatanedecasmbeictoaccenicen a born EEA AE EADAE i E e SR 5 1 5 Saving Adjustments amp Save Report ssssseesssesssressrrssrrrssrersrrrsrrrorreesrerssrrosrersreessreosrersreesseresreeseeree 6 COMPOT CON C 0 a E T 8 ad EPOE CONA C a a a A A A 8 RLB ni CIO SECU E 5 ats E A E PE E E AEE A E E A EE ET E T 8 1 9 Positioning coms PhoneBook Client occerccesnncstsasesetecanneseaesseendrinseudiveessatdewsssaloces tuangeanet
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