E-Form ENG 2A - Singapore Registry of Ships
Contents
1. Z about blank Microsoft Internet Explorer File Edit View Favorites Help ay Q pack amp x ELEA Favorites A media E2 a Windows Update Show Related Links Create Mobile Favorite Sun Java Console Internet Options 3 Click on the Security tab 4 Click on the Internet icon 5 Click on the Custom Level button Internet Options General Security Content Connections Advanced Select a Web content zone to specify its security settings Internet Local intranet Trusted sites Restricted sites Internet This zone contains all web sites you haven t placed in other zones Security level For this zone Move the slider to set the security level For this zone Medium Safe browsing and still Functional Prompts before downloading potentially unsafe content Unsigned Actives controls will not be downloaded Appropriate For most Internet sites Custom Level Default Level Page 6 i es _ MPA LIN fi ah Pea EE ELECTRONIC ENG2A Amend the Security Settings as follows Download signed ActiveX Enable or Prompt Download unsigned Activex Disable Initialize and Script ActiveX controls not marked as safe Disable Run ActiveX controls and plug ins Enable or Prompt Script ActiveX controls marked safe for scripting Enable or Prompt Security Settings Ed Ea Settings Wi Download signed Actives controls O Disable O Enable f Prom2. Prag Pe MPA SENGAPORE USER MANUAL FOR CREW CHANGES SUBMISSION USING ELECTRONIC ENG2A VERSION 3 0 Version No 3 0 Release Date 06 June 2006 ee a ELECTRONIC ENG2A M FA MoU Document Change Record Effective Date Summary of Changes 14 October 2005 e Initial Issue En 26 January 2006 e Include a new Section Important Things to Note 1 0 1 1 2 0 3 0 30 March 2006 e The following new sections were included gt Part IV Change in Crew Capacity gt Annex Form ENG 2A Change Record 06 June 2006 e To amend the name for the following fields gt From Cargo Ops to Involved in Cargo Operations gt From Keep Watch on Board to Keep Watch on Board Page 2 I ELECTRONIC ENG2A MPA TABLE OF CONTENTS POAN ENDOS 1O NOTE sece E neneatalaacauieetis 4 Getting Started eccccseccccssececeeceeseececseeeeceeeessaeeeseeesseeeesaueeesaueeesaeeeseaeeessueeesaueeeseaeeeseaes 5 1 1 Software Requirements sacicascscscatsnindcnsaaivanesiwsdwsatadenatoaniebuiddan seendsesuenatundeentPeeibuinaanente 5 1 2 To enable ActiveX Controls ccccccccccccccseeeceeeeeeeeeseeeeseeeeseeeeseeeesseeesaeesaeeeeaeeeseneess 6 1 3 How to start the Electronic ENG2A Form ccccccccceccceseceeceeeeeseeceeaeeeeseeeesaaeesaees 8 Input Instructions for Electronic ENG2A cc cccccccccseecceeeeceeeeeaeeeceuceeeeeeeeueeaeeeseuseseneesaneess 10 Al Fomm gt 0 10 Ce
3. refer to GOC and enter the Certificate Of Endorsement No of the crew if any Page 13 MPA EI ELECTRONIC ENG2A 7 In the COC No issued by Singapore enter Certificate Of Competency No of the crew if any if his her COC is issued by Singapore Please leave it BLANK if the holder is not holding a Singapore COC 8 Inthe Next of Kin Name field enter the name of the next of kin 9 Inthe Next of Kin Relationship field enter the next of kin s relationship to the crew 10 In the What Capacity engaged field enter the current capacity of the crew If the current capacity is a Supernumerary or Others please specify the details in the text box provided 11 Inthe Date of signing crew agreement field enter the date of crew signed on 12 In the Place of signing crew agreement field select the place At Sea Elsewhere Singapore of signing on If At Sea is selected please enter the longitude and latitude If Elsewhere is selected please enter the signed on place e g Hong Kong 13 In the Amount of wages per calendar month select the currency type and enter the monthly wages of the crew 14 In the Others field select the value from the drop down box to indicate whether the crew needs to keep watch on board and involve in cargo operations 15 Refer to the table below for the list of validation checks and possible error message Ka Field Name Validation Checks Possible Err
4. a MPA LIN APER ELECTRONIC ENG2A 2 9 How to submit the crew changes to MPA Ki ENG2A Version 3 0 Microsoft Internet Explorer File Edit View Favorites Tools Help ae gt x a A J Search 5 Favorites GA Media 4 To submit these crew changes to MPA Mercantile Marine Office Shipping Division please perform the following steps 1 Key in the directory path and filename The file must has a xml extension 2 Click on the Generate button 3 A XML file e g abc xml and text file e g abc txt will be generated 4 Attach the XML file and email to lt Mmo_MPA mpa gov sg gt and keep the text file for your reference XML Filename C Browse 1 In the XML Filename field enter desired directory and filename e g c temp 050930crewchange xml Please note that the file extension must be xml 2 Click on the Generate button 3 If the XML and TXT file had been generated successfully you will see this message Click on OK button to proceed Microsoft Internet Explorer T CA Temp OS0930crewchange xml and C Tempiosog30crewchange txt had been created Please email the XML File to MP4 and keep the TT File For your reference 4 Please email and attach the generated XML file e g c temp 050930crewchange xml to lt Mmo_MPA mpa gov sg gt Page 29 Ee _ MPA LIN fh Pea EE ELECTRONIC ENG2A Choose file Look in E Temp cs O50930crewch
5. enter the crew reference no of the crew 4 In the Name in full as shown in certificate of competency field enter the exact crew name as displayed in the certificate of competency 5 In the New capacity field enter the new capacity of the crew If the new capacity is a Supernumerary or Others please specify the details in the text box provided 6 In the Effective date of new capacity field enter the date which the new capacity will be effect 7 In the Change in wages field select the value from the drop down box to indicate whether there is a change in wages Page 21 MPA AFORE ELECTRONIC ENG2A 8 In the Amount of wages per calendar month select the currency type and enter the new monthly wages of the crew 9 Refer to the table below for the list of validation checks and possible error message bess Field Name Validation Checks Possible Error Message Existing Ref No Max allowable length 6 Nil User will not be able to input more than allowable length 1 Mandatory Please enter the Ref No for Part IV Record X X refers to record no Only numbers are allowed Invalid Ref No Please enter in numeric format Change in Crew Capacity Duplicate Ref No for Part IV Reference no must be unique Record X and Record Y i e There should not be 2 changes in crew capacity X and Y refers to record no records with the same Reference No shown in certificate of Mandatory Please ent
6. is NOT crew reference no in crew agreement 2 Inthe Ref No as in Crew Agreement field enter the crew reference no of the crew 3 In the Name in full as shown in certificate of competency field enter the exact crew name as displayed in the certificate of competency 4 In the Date of seamen discharged desserted left field enter the date of crew signed off 5 In the Place of seamen discharged desserted left field select the place At Sea Elsewhere Singapore of signing off If At Sea is selected please enter the longitude and latitude If Elsewhere is selected please enter the signed off place e g Hong Kong Page 18 MPA i ee ELECTRONIC ENG2A 6 Inthe Cause field select the reasons of leaving 7 Refer to the table below for the list of validation checks and possible error message hood Field Name Validation Checks Possible Error Message 1 Ref No as in Max allowable length 6 Nil User will not be able to input crew agreement more than allowable length Mandatory Please enter the Ref No for Part III Record X X refers to record no Only numbers are allowed Invalid Ref No Please enter in numeric format Sign off Reference no must be Duplicate Ref No for Part III unique i e There should not be Record X and Record Y 2 sign off records with the same Reference No X and Y refers to record no shown in certificate of Mandatory Please enter the Crew Name for compe
7. Discharge Death Or Dessertion Or Member Of The Crew Part IV Change in Crew Capacity Part V Facilities for you to clear the entire form save your inputs into a file retrieve your inputs from a file and generate your inputs into an xml file 2 For Part Il Seamen Engaged you can only input a maximum of 10 crew signed on 3 For Part Ill Particulars Upon Discharge Death Or Dessertion Or Member Of The Crew you can only input a maximum of 10 crew signed off 4 For Part IV Change in Crew Capacity you can only input a maximum of 5 records of crew re designation 5 All the mandatory fields are indicated by an asterisk 6 This account of crew changes must contain at least 1 crew signed on or crew signed off or crew re designation Page 10 MPA LIN fi ah Pea EE ELECTRONIC ENG2A 2 2 Ship and Contact Person Information ENG2A Version 3 0 Microsoft Internet Explorer gt File Edit View Favorites Tools Help ae ae x a A s Search P Favorites A Media E N E MARITIME AND PORT AUTHORITY OF SINGAPORE SHIPPING DI ISION 460 ALEXANDRA ROAD 21 STOREY PSA BUILDING SINGAPORE 119963 FAX 6375 6231 TEL 63756224 gt ACCOUNT OF CHANGES IN THE CREW OF A SINGAPORE SHIP FORM ENG 2A ERSION 3 0 Masters are required to complete this form and return it without delay to the Mercantile Marine Office Shipping Division giving information about changes that have taken
8. ia user_ma A ENG2A mm activex i e about bl activex t ABENG2A EN Ls 10 Page 8 cm ELECTRONIC ENG2A MPA LIN C1 ah Pea EE 5 You will see a security warning message click on the Yes button to proceed Security Warning Allowing active cantent such as script and Actives controls can be useful but active content might also harm your computer Are vou sure you wank to let this File run active content 6 An Actives control on this page might be unsafe to Interact with other parts of the page Do you want to allow this interaction 7 Should you encounter this error message shown below please check and amend your security settings refer to Section 1 2 Microsoft Internet Explorer Your security settings are too high For this script or scripting host is not correctly installed on your computer 1 Please amend your security settings and ensure the scripting host is installed properly 2 Please refresh this page for press FS and select Yes to allow an Activex control to interact with other parts of this page 8 Click on the Refresh button or press F5 to reload this form 9 Click on the Yes button to enable ActiveX control Page 9 ELECTRONIC ENG2A MPA Input Instructions for Electronic ENG2A 2 1 Form Layout 1 This form is divided into 5 parts Part l Ship and Contact Person Information Part Il Seamen Engaged Part Ill Particulars Upon
9. place in the crew If it is not possible to report the changes at the port where these have taken place they should be reported at the next port of call It is important that particulars of men who have left through sickness or desertion be sent to the proper authority as early as possible Failure to do this may cause inconvenience and hardship to the seamen concerned and extra expenses to the ship owners Note Mandatory fields are indicated by Name of Ship IMO No I hereby declare to the truth of the entries in this account of changes in crew Date dd mm y yy y 24 02 2006 Name of Master Contact Email PART II SEAMEN ENGAGED Item Ref No as in Name in full as shown in COE No Next of Kin In What Capacity engaged Amount of wages No crew certificate of competency Name calendar mont agreement Date of Birth DELLE LLS i COC No Next of Kin Date and Place of signing crew Others ddf mm yy y y issued by Relationship agreement S pore ie l l aal aal v lt gt Done I My Computer 1 In the Name of Ship field enter the Ship Name that the crew changes had taken place 2 Inthe IMO No field enter the IMO No of the ship 3 In the Date field enter the date in which you are submitting this account of changes in crew 4 Inthe Name of Master field enter the name of master who is making this submission 5 In the Contact Email field enter t
10. ange dat My Recent 050930crewchange txt Documents Desktop My Documents My Computer My Network File name 050930crewchange xml Places Files of type All Files Cancel A 5 Please keep the generated text file e g c temp 050930crewchange txt for your reference Below is an example on the format of the text file Name of Ship OCEAN DRAGON IMO No 9075412 Date gt 0671072005 Name of Master MASTER NAME Contact Email MASTER ABC COM PART II SEAMEN ENGAGED S N ae Ref No i Crew Name CREW1 Date of Birth 12 12 2000 Nationality CAMBODIA COE No Di Coc No NOK Name NOKL NOK Relationship NOK RELNW 1 Capacity ABLE BODIED SEAMAN Sign On Date 10 10 2005 Sign On Place SINGAPORE Monthly Wages SINGAPORE DOLLAR 1 Keep Watch on Board YES Cargo Ops gt YES S N 2 Ref No ae Crew Name CREW 2 Date of Birth 1271272000 Nationality BURUNDIAN COE No Coc No gt COC 123 NOK Name NOK 2 NOK Relationship RELN 2 Capacity CHIEF ENGINEER Sign On Date 10 10 2005 Sign On Place AT SEA Long 11E Lat 43N Monthly Wages SRI LANKA 124 Keep Watch on Board NO Cargo Ops HO S N 3 Ref No 3 Crew Name CREW 3 Date of Birth 31 03 1963 a Natainonalitey STRFRPRA TRONFAN b Page 30 _ jjs ELECTRONIC ENG2A R APURI 6 Refer to the table below for the list of validation checks and possible e
11. apacity engaged Amount of wages per crew certificate of competency Name calendar month agreement Date of Birth DELLE LLS A COC No Next of Kin Date and Place of signing crew dd mm yyy y issued by Relationship agreement _ 5S spore bal v If others supernumary please specify ail Jil Date dd mm yyyy Keep Watch On Board Place 5 i vi O at Sea long lat Cargo Ops Elsewhere v Singapore i tad v If others supernumary please specify i j dL Date dd mm yyyy Keep Watch On Board Place t Sea long lat Cargo Ops Elsewhere v O Singapore E If others supernumary please specify o IL Date dd mm yyyy Place at Sea long lat Cargo Ops Elsewhere Singapore gt E Done 1 Please note that Item No is NOT crew reference no in crew agreement 2 Inthe Ref No as in Crew Agreement field enter the crew reference no of the crew 3 In the Name in full as shown in certificate of competency field enter the exact crew name as displayed in the certificate of competency 4 inthe Date of Birth field enter the date of birth of the crew 5 In the Nationality field select the nationality of the crew from the drop down box 6 In the COE No field select the Certificate Of Endorsements Type D E R where D refers to Deck E refers to Engine and R
12. ase direction N S enter in the allowable format For example 35 50N numbers amp direction N S Sign Off Max allowable length 35 Elsewhere Mandatory if Place of Please enter the Sign Off discharged is Elsewhere Elsewhere for Part IIl Record x Cause Mandatory Please enter the Cause for Part Ill Record X Page 20 ES _ MPA LIN APOR ELECTRONIC ENG2A 2 5 Change in Crew Capacity PART I CHANGE IN CREW CAPACITY It is only applicable to change in the existing crew capacity with no change in their crew reference number Item Existing Name in full as shown in New Capacity Effective date Change Amount of wages per No Ref certificate of competency of new in calendar month No capacity Wages dd mm yyyy v v w If others supernumary please specify a 2 g v If others supernumary please specify LL E J M_E v If others supernumary please specify a ZZ TE v If others supernumary please specify i IL i v If others supernumary please specify eal 1 This section is only applicable to change in the existing crew capacity with no change in their crew reference no 2 Please note that Item No is NOT crew reference no in crew agreement 3 Inthe Existing Ref No field
13. ationality field include a new value called AZERBAIJANI 2 Amend the Not Involved in Cargo Ops field to Cargo Ops field Part IV Change in Crew Capacity 3 Include a new section Part IV Change in Crew Capacity for submission involving re designation of crew capacity i e promotion demotion Part V Facilities for clearing the entire form saving of inputs to a file retrieving of inputs from a file generating of inputs into an xml file 4 For the Fieldname field the user can now enter the file extension as dat or DAT 5 For the field XML Fieldname field the user can now enter the file extension as xml or XML Page 33
14. be set to Please select Elsewhere for Sign Elsewhere if the Sign On On Place for Part Il Record X Elsewhere is inputted Sign On Max allowable length 10 Nil Longitude Mandatory if Place of signing is Please enter the Sign On At Sea Longitude for Part Il Record X Allowable format numbers amp Invalid Sign On Longitude Please direction E W enter in the allowable format For example 132 01E numbers amp direction E W Sign On Max allowable length 10 Nil Latitude Mandatory if Place of signing is Please enter the Sign On Latitude At Sea for Part Il Record X Allowable format numbers amp Invalid Sign On Latitude Please Page 16 I ELECTRONIC ENG2A direction N S enter in the allowable format For example 35 50N numbers amp direction N S Elsewhere Mandatory if Place of signing is Please enter the Sign On Elsewhere Elsewhere for Part Il Record X M PA APURI Amount of wages per calendar month Currency wages per calendar month Mandatory if the Monthly Wages Please enter the Monthly Wages for Only numbers are allowed Invalid Monthly Wages Please aa enter in numeric format Allowable value ranges from 0 Invalid Monthly Wages for Part II to 99999999 99 Record X Please enter within the allowable range from 0 to 99999999 99 Mandatory if the Monthly Wages Please select the Monthly Wages is inputted Currency for Part I
15. e E eee eee ete 10 2 2 Ship and Contact Person Information ccccccsecccseeececeeeeeeceeeeeeeeseeeeeeeeseueesens 11 2 3 Seamen Engaged Information ccccccccsecccsescceseeceeeeeeeseeeeeeeeeeeseeeeeeeeeeeseeeesseeees 13 2 4 Particulars Upon Discharge Death Or Dessertion Or Member Of The Crew 18 2 5 Change in Crew Capacity cccccccccsssccceseeesseeecceeceeceeeeseeusesseesesaeeesseesseeeeseuaeeses 21 2 6 How to save your inputs to a file oo eee cceccceseeeeceeeeeeeeeeseeeeeseeeesaeeeesseeeeseeeeeas 24 2 f How to load your inputs from a file 20 0 ccecccceeeceeeeeecaeeeeeaeeeeseeeeeseeeeeseeeeseaeees 26 2 8 How to clear the contents of this form 0 0 0 0 ccccecccseeeceeeeeeeeeseeeesaeseeeeeaeeseueenens 28 2 9 How to submit the crew changes to MPA cccccceececsseeeeseeeeseeeeeeeeeesseeeesaaeees 29 Annex Form ENG 2A Change Record ccccccsecccceeceeceeeeeeeeeesaeseesseeeeseueeesaaeeeseeesaaes 32 3 1 Amendments done on ENGZ2A Version 2 1 ccccccccccseceeseeeeseeeeseeeeseeeesseeeessaeess 32 3 2 Amendments done on ENGZA Version 3 0 ccccecccceeceeseceeseeeeeeeeeeseeeesseeessaeees 33 Page 3 ELECTRONIC ENG2A Ea o gt Important Things to Note 1 For the Name of Ship field please DO NOT prefix the ship s name with M V M V M T M T S S S S if the registered ship s name does not include these p
16. ength 11 Nil wages per calendar month Mandatory if Monthly Wages Please enter the Monthly Wages for Only numbers are allowed Invalid Monthly Wages Please ew meS Allowable value ranges from 0 Invalid Monthly Wages for Part IV to 99999999 99 Record X Please enter within the allowable range from 0 to 99999999 99 Allowable format ranges from O Invalid Monthly Wages for Part IV to 99999999 99 maximum 2 Record X Please enter within the decimal place allowable format from O to 99999999 99 Page 23 i es ELECTRONIC ENG2A MPA LIN fi ah Pea EE 2 6 How to save your inputs to a file ki ENG2A Version 3 0 Microsoft Internet Explorer File Edit View Favorites Tools Help ae ww 2 x B A a Search P Favorites A Media E2 To save this file please key in the directory path and filename The file must has a dat extension Then click on the Save button To open load the file please click on the Browse button to select the file Then click on the Load button To clear the contents of this form please click on the Reset button Filename Browse _ 1 In the Filename field enter desired directory and filename e g c temp 050930crewchange dat 2 Click on Save button to save the file 3 Ifthe file had been saved successfully you will see this message Click on OK button to proceed Microsoft Internet Explorer A Values have been sawed to ci
17. er the Crew Name for competency Part IV Record X New Capacity Mandatory Please enter the New Capacity for vey Pat ends New Capacity must be set to Please select OTHERS or OTHERS or SUPERNUMERARY for the New SUPERNUMERARY if the Capacity for Part IV Record X others supernumerary text box is inputted set to SUPERNUMERARY or Capacity Supernumerary for Part OTHERS IV Record X 2 3 4 If others Max allowable length 35 Nil supernumerary please specify Mandatory if New Capacity is Please enter the Other 5 Effective date of Max allowable length 10 Nil Mandatory Please enter the Effective date of new capacity for Part IV Record X Page 22 I l ELECTRONIC ENG2A MPA APURI Date must keyed in dd mm yyyy Invalid Effective date of new capacity Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Effective date of new capacity for Part IV Record X Post dated value is not allowed Change in Mandatory Please select the Change in Wages wages for Part IV Record X Change in wages must be set to Please select YES for the Change YES if the Monthly Wages in wages for Part IV Record X Monthly Wages Currency is inputted Mandatory if Monthly Wages is Please select the Monthly Wages inputted Currency for Part IV Record X Amount of wages per calendar month Currency Amount of Max allowable l
18. he email address that MMO can correspond to with regards to this account of changes in crew Page 11 M PA APURI ELECTRONIC ENG2A 6 Refer to the table below for the list of validation checks and possible error message ma Field Name Validation Checks Possible Error Message 1 Name of Ship Max allowable length 35 Nil User will not be able to input more than allowable length 2 4 Mandatory Please enter the Ship Name l IMO No Max allowable length 10 Nil O E Please enter the IMO No Invalid IMO No Please enter in numeric format 3 5 Date Max allowable length 10 Nil Mandatory The date will be Please enter the Submitted Date auto default to current date when the form is first loaded Date must keyed in dd mm yyyy Invalid Submitted Date Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Submitted Date Post dated value is not allowed Name of Master Max allowable length 50 Nil Mandatory Please enter the Name of Master Contact Email Max allowable length 255 Nil Mandatory Please enter the Contact Email Page 12 MPA LIN fi ah Pea EE ELECTRONIC ENG2A 2 3 Seamen Engaged Information ki ENG2A Version 3 0 Microsoft Internet Explorer File Edit View Favorites Tools Help a ac A x EEA Search Pp Favorites GA Media EA Ne PART II SEAMEN ENGAGED Pg Ref No as in Name in full as shown in COE No Next of Kin In What C
19. l issued by Singapore Next of Kin Max allowable length 35 Name 4 Mandatory Please enter the NOK Name for Part Il Record X Next of Kin Max allowable length 60 Nil Relationship Mandatory Please enter the NOK Relationship for Part Il Record X In What Mandatory Please enter the Capacity for Part Capacity Il Record X Page 15 ELECTRONIC ENG2A engaged ee Capacity must be set to Please select OTHERS or OTHERS or SUPERNUMERARY for the SUPERNUMERARY if the Capacity for Part Il Record X others supernumerary text box is inputted If others Max allowable length 35 Nil supernumerary please specify Mandatory if Capacity is set to Please enter the Other SUPERNUMERARY or Capacity Supernumerary for Part Il OTHERS Record X Date of signing Max allowable length 10 Nil crew agreement Mandatory Please enter the Sign On Date for Part Il Record x Date must keyed in dd mm yyyy Invalid Sign On Date Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Sign On Date for Part Il Record X Post dated value is not allowed Place of signing Mandatory Please enter the Sign On Place for crew agreement Part Il Record X Place of signing must be set to Please select At Sea for Sign On At Sea if the Sign On Place for Part Il Record X Longitude or Latitude are inputted Place of signing must
20. l Record X Allowable format ranges from 0 to 99999999 99 maximum 2 decimal place Invalid Monthly Wages for Part Il Record X Please enter within the allowable format from O to 99999999 99 18 Involved in Non mandatory Operations Page 17 _ ELECTRONIC ENG2A MPA LIN UAPR 2 4 Particulars Upon Discharge Death Or Dessertion Or Member Of The Crew Z ENG2A Version 3 0 Microsoft Internet Explorer File Edit view Favorites Tools Help ae wy ad x E A K Search SP Favorites A Media 4 a PART III PARTICULARS UPON DISCHARGE DEATH OR DESSERTION OR MEMBER OF THE CREW Item Ref No as Name in full as shown in Particulars of Seamen Discharged Desserted or Otherwise Left The essel No in crew certificate of competency Senay agreement Date dd mm yyyy v Place l O at Sea long lat Elsewhere Singapore z Date dd mm yyyy Place At Sea long lat Elsewhere O Singapore S Date dd mm yyyy Place t Sea long lat Elsewhere O Singapore ma Date dd mm yyyy Place O at Sea long lat Elsewhere Singapore 5 Date dd mm yyyy J Place t Sea long lat Elsewhere Singapore 6 Date dd mm yyyy Place Be line 2 a 4 My Computer 1 Please note that Item No
21. ltemp 0S0930crewchange dat 4 If this is an existing filename the application will prompt you with the following message Microsoft Internet Explorer P clbempfOoS0930crewchange dat already exists Do you want to overwrite al Ok es Cancel No Cancel 5 To overwrite the existing file click the OK button If not click Cancel button to cancel the file saving operation Page 24 _ jjs ELECTRONIC ENG2A R APURI 6 Refer to the table below for the list of validation checks and possible error message fol Field Name Validation Checks Possible Error Message 1 Filename Max allowable length 100 Mandatory if you click the Please enter the Filename Save button Directory path and filename Invalid directory path It must must contain either P or V contains either or V Directory path must be valid and Invalid directory path Please re existing enter a valid path Filename must have a dat Invalid file extension for Filename extension Please input the filename with dat extension Page 25 i es MPA LIN APER ELECTRONIC ENG2A 2 7 How to load your inputs from a file File Edit view Favorites Tools Help ki ENG2A Version 3 0 Microsoft Internet Explorer mef f La ay P x a A Ka Search P Favorites A Media 4 ee To save this file please key in the directory path and filename The file must has a dat extension The
22. mplete this form and return it without delay to the Mercantile Marine Office Shipping Division giving information about changes that have taken place in the crew If it is not possible to report the changes at the port where these have taken place they should be reportedkt the next port of call It is important that particulars of men who have left through sickness or desertion be sent to the proper authority as early as possible Failure to do this may cause inconvenience and hardship to the seamen concerned and extra expenses to the ship owners JavaScript Application Note Mandatory fields are indicated b A This only works with a standard installation of Internet Explorer on Microsoft Windows Name of Ship L mo no Z acam I hereby declare to the truth of the entries in this account of changes in crew Date dd mm yy y y Name of Master Contact Email PART II SEAMEN ENGAGED Item Ref No as in Name in full as shown in COE No Next of Kin In What Capacity engaged Amount of wages No crew certificate of competency Name calendar montl agreement Date of Birth Nationality COC No Next of Kin Date and Place of signing crew Others ddfmm yy y y issued by Relationship agreement S pore wal l Page 5 MPA LIN APRE ELECTRONIC ENG2A 1 2 To enable ActiveX Controls 1 Invoke Internet Explorer 2 Click on Tools menu Internet Options
23. n click on the Save button To open load the file please click on the Browse button to select the file Then click on the Load button To clear the contents of this form please click on the Reset button Filename CBrowse 1 Click on the Browse button Choose file Look in 3 Temp My Recent Documents Desktop My Documenta My Computer My Network File name D50930crewchange dat Places a Files of type A Files Cancel 2 Click on the desired filename and on the Open button 3 Alternatively you may enter your desired directory and filename e g c temp 050930crewchange dat in the Filename field 4 Click on Load button to load your inputs from a file Page 26 MJ P A APUORI ELECTRONIC ENG2A 5 Ifthe file had been loaded successfully you will see this message Click on OK button to proceed Microsoft Internet Explorer A Values have been loaded From Temp O50930crewchange dat 6 Refer to the table below for the list of validation checks and possible error message Field Name Validation Checks Possible Error Message no SAS Max allowable a 100 Mandatory hia you click the ee enter the Filename Save button Directory path and filename Invalid directory path It must must contain either P or V contains either P or V Directory path must be valid and Invalid director
24. or Message Ref No as in Max allowable length 6 Nil User will not be able to input crew agreement more than allowable length Mandatory Please enter the Ref No for Part II Record X X refers to record no Only numbers are allowed Invalid Ref No Please enter in numeric format Sign on Reference no must be Duplicate Ref No for Part Il Record Page 14 I l ELECTRONIC ENG2A M PA amp Peak i unique i e There should not be X and Record Y 2 sign on records with the same Reference No X and Y refers to record no Name in fullas Max allowable length 35 Nil shown in certificate of Mandatory Please enter the Crew Name for competency Part Il Record X Date of Birth Max allowable length 10 Mandatory Please enter the Date of Birth for Part Il Record X Date must keyed in dd mm yyyy Invalid Date of Birth Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Date of Birth for Part Il Record X Post dated value is not allowed Nationality Mandatory Please enter the Nationality for Part I Record X 5 COE No Max allowable length for COE Nil No Prefix 1 Max allowable length for COE No 7 COE No Prefix D E R is Please select the COE No prefix mandatory if the COE No is for Part Il Record X inputted COE No is mandatory if the Please select the COE No for Part COE No Prefix is inputted Il Record X COC No Max allowable length 20 Ni
25. pt Download unsigned Activex controls Disable 3 Enable O Prompt Py Initialize and script Activex controls not marked as safe Disable O Enable i Run Activex controls and plug ins O Administrator approved O Disable Enable O Prompt i Script Actives controls marked safe For scripting O Disable 0 Enable Prompt tiene See Nu H Reset custom settings Reset to Medium i Click the OK button twice to save settings and close the Internet Options dialog box Page 7 i es _ MPA LIN fi ah Pea EE ELECTRONIC ENG2A 1 3 Howto start the Electronic ENG2A Form 1 Detach the file MPA _ENG2A v3 0 html from the email and copy it to your local drive not network drive For example C 2 Double click on MPA_ENG2A _v3 0 html 3 If you using Windows XP Service Pack 2 you may encounter some warning message To help protect your security Internet Explorer has restricted this file from showing active content that could access your computer Click here for options 4 Click on the message and select Allow Blocked Content Z ENG2A Version 1 0 Microsoft Internet Explorer Fie Edit view Favorites Tools Help ay _ l a lt J Bad Q x a A A Search kg Favorites 4 2B gt a z 3 Links Address E F CC EMAIL CrewChanges html 3 Go iy To help protect your security Internet Explorer has restricted this File From
26. refixes 2 For the Ref No as in crew agreement field please ensure that it is inputted IN ACCORDANCE with Article of Agreement 3 For the COC No issued by Singapore field please leave it BLANK if the holder is not holding a Singapore COC 4 If the ship is covered under Collective Bargaining Agreement i e SMOU SOS please leave the Amount of Wages per calendar month field BLANK 5 Please email and attach ONLY the generated xml file and not pdf or zip files 6 Please submit the crew changes in one CONSOLIDATED XML file instead of multiple XML files as the form can cater up to 10 crews signed on and 10 crews signed off 5 changes in crew capacity at any one time Page 4 i es MPA LIN APER ELECTRONIC ENG2A Getting Started 1 1 Software Requirements 1 Torun this application you will need an Internet Explorer on Windows 2 This application will need to run ActiveX Controls or equivalent and this is not supported in Netscape You will receive the following error message should you try to run the application in Netscape ENG2A Version 2 0 Netscape a File Edit view Go Bookmarks Tools Window Help b MARITIME AND PORT AUTHORITY OF SINGAPORE SHIPPING DI ISION 460 ALEXANDRA ROAD 21 STOREY PSA BUILDING SINGAPORE 119963 FAX 6375 6231 TEL 63756224 ACCOUNT OF CHANGES IN THE CREW OF A SINGAPORE SHIP FORM ENG 2A ERSION 2 0 Masters are required to co
27. rror message foe Field Name Validation Checks Possible Error Message 1 XML Filename Max allowable length 100 Mandatory if you click the Please enter the XML Filename Generate button Directory path and filename Invalid directory path It must must contain either P or V contains either or V Directory path must be valid and Invalid directory path Please re existing enter a valid path Filename must have a xml Invalid file extension for XML extension Filename Please input the filename with xml extension Page 31 T P I ELECTRONIC ENG2A Annex Form ENG 2A Change Record 3 1 Amendments done on ENG2A Version 2 1 Part Il Seamen Engaged 1 For the Nationality field include a new value called SERBIAN AND MONTENEGRIN For the Amount of wages per calendar month Currency field include a new value called EURO For the Amount of wages per calendar month Currency field the values are now sorted in alphabetical order For the Keep Watch on Board field the value is auto default to blank instead of NO during the initial launch of the form For the Not Involved in Cargo Ops field the value is auto default to blank instead of YES during the initial launch of the form Page 32 M PA APURI ELECTRONIC ENG2A 3 2 Amendments done on ENG2A Version 3 0 Part Il Seamen Engaged 1 For the N
28. showing active content that could access lick here For options x Allow Blocked Content F MARITIME AND PORT AUTHORITY OF SINGAPORE What s the Risk SHIPPING DI ISION 460 ALEXANDRA ROAD Information Bar Help 21 STOREY PSA BUILDING SINGAPORE 119963 FAX 6375 6231 TEL 63756224 ACCOUNT OF CHANGES IN THE CREW OF A SINGAPORE SHIP FORM ENG 2A YERSION 1 0 Masters are required to complete this form and return it without delay to the Mercantile Marine Office Shipping gt Division giving information about changes that haven taken place in the crew If it is not possible to report the changes at the port where these have taken place they should be reported at the next port of call It is important that particulars of men who have left through sickness or desertion be sent to the proper authority as early as possible Failure to do this may cause inconvenience and hardship to the seamen concerned and extra expenses to the ship owners Note Mandatory fields are indicated by Name of Ship IMO No I hereby declare to the truth of the entries in this account of changes in crew Date ddf mm yyyy Name of Master Contact Email PART II SEAMEN ENGAGED S N Ref No as in Name in full as shown in COE No Next of Kin In What Capacity engaged Amount of wages p crew certificate of competency a Name calendar monthg gt lt D Done 4 My Computer start fm CC EMAIL
29. tency Part Ill Record x Mandatory Please enter the Sign Off Date for Part Ill Record x Date must keyed in dd mm yyyy Invalid Sign Off Date Please enter in dd mm yyyy format Please re enter the Sign Off Date for Part Ill Record X Post dated value is not allowed Post dated is not allowed Date of seamen Max allowable length 10 Nil discharged desserted left 2 Si 4 Place of discharged must be set Please select At Sea for Sign Off to At Sea if the Sign Off Place for Part IIl Record x Longitude or Latitude are inputted Place of discharged must be set Please select Elsewhere for Sign to Elsewhere if the Sign Off Off Place for Part IIl Record x Elsewhere is inputted Page 19 Place of Mandatory Please enter the Sign Off Place for seamen Part Ill Record x discharged desserted left ELECTRONIC ENG2A re Sign Off Max allowable length 10 Nil Longitude Mandatory if Place of Please enter the Sign Off discharged is At Sea Longitude for Part IIl Record x Allowable format numbers amp Invalid Sign Off Longitude Please direction E W enter in the allowable format For example 132 01E numbers amp direction E W Sign Off Max allowable length 10 Nil Latitude Mandatory if Place of Please enter the Sign Off Latitude discharged is At Sea for Part Ill Record X Allowable format numbers amp Invalid Sign Off Latitude Ple
30. y path Please re existing enter a valid path Filename must have a dat Invalid file extension for Filename extension Please input the filename with dat extension The dat file contents must be in The content of this dat file is the required format invalid or incompatible with the current version of ENG2A version 3 0 Please use the dat file generated from the current version of ENG2A The version of dat file must be The content of this dat file version matches with the version of the N is incompatible with the current ENG2A version of ENG2A version 3 0 Please use the dat file generated from the current version of ENG2A N refers to version no of the user s file Page 27 ES ee MPA LIN fi ah Pea EE ELECTRONIC ENG2A 2 8 How to clear the contents of this form ki ENG2A Version 3 0 Microsoft Internet Explorer File Edit View Favorites Tools Help ae 3 iy Bach eP x a A Ka Search 5 Favorites A media E eS To save this file please key in the directory path and filename The file must has a dat extension Then click on the Save button To open load the file please click on the Browse button to select the file Then click on the Load button To clear the contents of this form please click on the Reset button Filename Browse 1 Click on the Reset button You will notice all your inputs in this form will be cleared Page 28
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