2013 NAPLAN - (PAR) Website
Contents
1. Exemption forms to be completed i Withdrawal letters from parents to be submitted Visiting students in red text Click column headers to sort by the column Display all students dit rir 2 Last Nam DOB Cclase proposed Status Edit 000000000 Bobby Barnes 1 02 2004 3A Participant y Edit 000000000 Charlie Chester 1 02 2004 Participant y 13 CREATE A NEW ROLL CLASS If the class that you need to move the students to does not exist you can create new roll class To create a new roll class e click on Add Roll Class e type in the Roll Class name e select the Year level from the drop down lists e click on Add to create the new roll class The list of roll classes will show the number of students currently NSW NAPLAN 2013 Student Participation and Registration PAR Website a Local School School Code 299 9362 BOARD OF STUDIES NEW SOUTH WALES Friday 15 February 2013 Add new roll class Ann 1 Statement of Compliance compulsory field 2 School Details Roll Class name ho 3 School Contacts Year level 3 Return Delete Roll Class Year Level No of Students Delete 3 5 Delete Delete Delete Once the roll class is created the name can be edited by clicking on the Edit roll class link on the Stud2. Edit student Please update the student details where necessary SRN First name Last name Date of birth Gender Year level compulsory field 000000000 What s this Bobby Barnes 1 v reo v 2008 dd mm yyyy Boy O Girl Roll Class 3 Visiting Student Comments Country of Birth Main Language Spoken at Home LBOTE Overseas Fee Paying Student Indigenous Status Parent 1 Occupation Parent 1 Education 1102 8000 Y O Torres Strait Islander but not Aboriginal Parental Information Machine Operators Group 4 Year 11 or equivalent 11 ADD A NEW STUDENT S DETAILS To add a new student s details e click on Add Student on the Student Management screen e enter the details of the new student e click on Add at the bottom of the screen e click Back to return to the list of student details Once the student has been added they will appear on the student list NSW NAPLAN 2013 Student Participation and Registration PAR Website PA AA Local School School Code 299 9362 BOARD OF STUDIES NEW SOUTH WALES Save Back Help Logon Friday 15 February 2013 Add new student Home File upload 1 Statement of Compliance 2 School Details The comments should be important and provide additional information to help processing eg student from Parramatta 3 School Contacts 4 Student Management compulsory field 5 Print Order sa
3. click on the options Statement of Compliance School Details School Contacts etc in the Main Menu on the left of the screen or click the relevant link under Steps in the table in the middle of the screen The Statement of Compliance will need to be completed before the other steps can be accessed Important messages will scroll across the top of the page The Next button located at the lower right hand corner of each page allows you to move through to the next step 1 STATEMENT OF COMPLIANCE Principals are required to acknowledge that they have read and understood the National Protocols cited in Part A and the Jurisdictional information of Part B of the Handbook for Principals The Statement of Compliance must be completed before any registration information can be entered To verify that you have read and understood the 2013 Handbook for Principals e click in the check box at the start of the statement e click in the check box to confirm that copies have also been provided to the NAPLAN coordinator s e enter the Principal s Name in the text box e enter the Principal s email address in the text box e click on the Submit button Thursday 14 February 2013 Home File upload 2 School Details 3 School Contacts 4 Student Management 5 Print Order 6 Confirmation Forms Contact Us Feedback 1 Statement of Compliance 1 Statement of Compliance I ha
4. 6 Confirmation Role Teacher Contact for Year 3 Contact for Year 5 v Contact for Year 7 Contact for Year 9 These fields are required Checking this value will indicate that this contact is the main administrative contact for matters relating to the indicated year levels Only one person can be selected main contact for a particular year level combination EDIT SCHOOL CONTACT To edit a school contact e click on the Edit button next to the contact from the School Contacts page The Edit School contact page will open e update any details that you need for the contact e click on the Save button DELETE SCHOOL CONTACT To delete a school contact e click on the Delete button next to the contact from the School Contacts page The Delete Contact page will open e click on the Delete button 4 STUDENT MANAGEMENT Student records have been uploaded to the website and the details need to be checked for accuracy and edited where necessary Students can be added or removed and roll class allocations can be changed VIEW A STUDENT S DETAILS To view students details e click on 4 Student Management on the left of your screen This will display a list of your school s enrolled students details The Proposed Status for all students will default to Participant e click on the Sort drop down options to select the Year level Test type and Roll Class that
5. SW Catholic Independent Schools ACT All Schools 11 March 2013 15 March 2013 In the registration phase schools will be able to add new students review and edit student details Schools can allocate students into classes according to their arrangements for administering the NAPLAN tests e g normal roll classes Schools are able to select the order that the test booklets are printed in This will enable test booklets to be sorted and delivered as per school test administration requirements THE STUDENT REGISTRATION amp PARTICIPATION WEBSITE The Student registration participation website can be found at www naplanpar nsw edu au Note that you will need to allow for pop ups on your internet browser The website is secure and each school can only access and amend the details of their own students Schools were provided with their usernames and passwords in a letter included in the package containing their Handbook for Principals Information for teachers and Information for parents If you have not received your username and password please contact the help desk on 1800 665 627 LOG ON To log on to the secure website e go online to www naplanpar nsw edu au e enter the USERNAME and case sensitive PASSWORD that has been assigned to your school e If you cannot remember your username or password click on Unable to Log In which will redirect you to an account recovery page Here you can enter your username to have you
6. Se BOARD OF STUDIES NEW SOUTH WALES 2013 NAPLAN Z Participation and Registration PAR Website User Manual Phase 1 CONTENTS INTRODUCTION 0d A edb TAE AA 3 THE STUDENT REGISTRATION amp PARTICIPATION WEBSITE eee 3 LOGON aha a E E AAR A A E E EE ANA TEN 3 I STATEMENTOF COMPLIANCE csi drid ai did diets 5 2 SCHOOF DETA ES a a E E 6 3 SCHOOL CONTACTS 200 7 ADD SCHOOL CONTACT iaa a i E REE EA EEEE 7 EDIT SCHOOL CONTAC P curando 8 DELETE SCHOOL CONTACT 00d ci 8 A STUDENT MANAGEMENT csi ia 9 VIEW ASTUDEN TFS DE LATE S peii tane agaa 9 EDITA STUDENT S DETAILS 000 ias 11 ADD A NEW STUDENT S DETAILS encinar naaa 12 MOVE STUDENTS TO A ROLL CLASS iia pe 13 CREA TEA NEW ROLL CLASS iria di ja ias 14 5 PRINTORDER oien i i i A A Ad da ta 15 CONFIRMA TION ti A e a aa ies iaa aaa A As 16 FORMS toca 17 WEBSITES UPLOR Linton 18 APPENDIX 1 INSTALLING THE PRINT CONTROL oooooonoccnocnnnonnnnonononcnnnnnnnnccnnncnnos 19 INTRODUCTION A secure website has been established for schools to register details of all students participating in the National Assessment Program Literacy and Numeracy NAPLAN tests These student details are required to facilitate smooth administration of the testing program The website will be open to schools by Sector Open Close NSW AIS Schools NSW Catholic Independent Schools 18 February 2013 1 March 2013 NSW Government Schools NSW Catholic Schools NSW AIS Schools 4 March 2013 8 March 2013 N
7. ce 2 School Details 3 School Contacts compulsory field 4 Student Management Region Code 5 Print Order School Code 6 Confirmation Forms Contact Us Delivery Address 1 Feedback School Name Delivery Address 2 Suburb Postcode State Other Phone 0000 0000 Email _principal school nsw edu au Fax 0000 0000 If you need to make changes to the school address details listed on the website please contact your testing authority For NSW Schools Contact Teresa Elliott on 02 9367 8112 For ACT Schools Contact Ken Gordon on 02 6205 9498 3 SCHOOL CONTACTS The School Contacts page allows you to enter the names of the staff at your school that are authorized to receive the test material Schools are also required to select staff members that are the primary contact point for each year level To view the School Contacts for your school e click on 3 School Contacts on the left of your screen This will display a list of your school s contact details If possible at least three authorised staff should be entered NSW NAPLAN 2013 Student Participation and Registration PAR Website a Local School School Code 299_9362 BOARD OF STUDIES Fri Feb 15 2013 The upload of student d 15 February 2013 3 School Contacts e requested to designate a main contact for NAPLAN a
8. dministrative issues 1 Statement of Compliance 2 school Details 3 School Contacts 4 Student Management admin7 admin9 Y Principal or Acting equivalent Senior Years Coordinator Teacher ADD SCHOOL CONTACT To add a new School Contact for your school e click on Add Contact button in the middle of the screen This will display a list of your school s contact details If possible at least three authorised staff should be entered Field Name Length Mandatory Valid Codes First Name Yes A Z special characters Surname Yes A Z special characters Select the Role from the drop down list of options If the contact is going to be the primary contact person for the year level click into the check box for the year level You are only allowed to select one primary contact for a year level NSW NAPLAN 2013 Student Participation and Registration PAR Website S AS Local School School Code 299 9362 BOARD OF STUDIES NEW SOUTH WALES Friday 15 February 2013 Add Contact Home File upload 1 Statement of Compliance First Name Mary 2 School Details Last Name Teacher SaSchool Contacls Contact Phone Number 02 1234 4567 4 Student Management 5 Print Order Email teacher school nsw edu au
9. ent Management screen There is the option to delete a roll class if desired 14 5 PRINT ORDER This is required for the overprinting of student details onto the test books The print order selected from the drop down lists will be the order in which the test books are printed in The order selected will apply to all test types The two options are e Alphabetical by Surname which is the default or e Roll Class the Alphabetical by Surname To select the print order for a Year Level e click on 5 Print Order on the main menu bar on the left of the screen e select the print order from the drop down list for each year level NSW NAPLAN 2013 Student Participation and Registration PAR Website SS Local School School Code 299_9362 BOARD OF STUDIES MEW SOUTH WALES Back Next Help Log of Friday 15 February 2013 5 Print Order ect the print order for the test books The print order can be different for each year level 1 Statement of Compliance 2 School Details 3 School Contacts Year Level Print Order 3 Roll Class Alphabetical by Surname 5 Alphabetical by Surname default 7 Alphabetical by Surname default Alphabetical by Surname default After making your selection click on the Next button to move to the Confirmation screen 15 CONFIRMATION A
10. fter checking your students records and making necessary amendments confirm that all information is accurate This is required for the overprinting of student details onto the test books The print order that you selected during the Print Order screen will be displayed in the table When the student details for a Year level are accurate e click on 6 Confirmation on the main menu bar on the left of the screen e click the box next to the Year level that you want to confirm NSW NAPLAN 2013 Student Participation and Registration PAR Website pr Local School School Code 299 9362 BOARD OF STUDIES NEW SOUTH WALES Friday 15 February 2013 6 Confirmation Tick the box next to the year level to confirm the student participation details are correct and to confirm the print 1 Statement of Compliance 2 School Details 3 School Contacts 4 Student Management order for the test books It is possible to untick the box and change student details in student management However after all student details have been updated all boxes next to each year level need to be ticked s will not be Once all boxes have been ticked the details will be sent to the print queue so the student names can be printed on the Confirmed Year Level Print Order Confirmed Date Y 3 Roll Class Alphabetical by Surname 15 02 2013 4 59 51 PM Alphabetical by S
11. ike to sort student data 1 Statement of Compliance 2 School Details Sort Edit 3 School Contacts ES Si t Management First Name Move to roll class Select a Roll Class w 5 Print Order Last Name Ada student PrintiSave 6 Confirmation Forms peral 3 ly Edit roll class Add roll class Contact Us Test type Language Conventions y Feedback Roll Class All roll classes z Search Exemption forms to be completed Ml Withdrawal letters from parents to be submitted Visiting students in red text Cl ck column headers to sort by the column Display all students Edit srN First Name Last Name poB Roll Class proposed Status Edit 000000000 Angela Adams 1 02 2004 3A Participant w Edit 000000000 Bobby Barnes 1 02 2004 3A Participant o Edit 000000000 Charie chester 1 02 2004 3A Participant x You can print and or save the list of students by clicking on Print Save To print e click on Print Save on the Student Management page e select the year level test type and roll class from the relevant drop down lists e click on View Report on the right hand side e click on the print icon To save e click on Print Save on the Student Management page e select the year level test type and roll class from the relevant drop down list e click on View Report e select your preferred export format from the Select a fo
12. n what s this 6 Confirmation Please enter the details of each student who is not included in the Participation List PS First name Last name Date of birth y dd mm yyyy Gender 9 Boy Girl Year level 3 Roll Class Visiting Student 7 Comments Country of Birth sejec Main Language Spoken at Home seject a Language LBOTE N Overseas Fee Paying Student 1 Indigenous Status Not stated Unknown Parental Information MOVE STUDENTS TO A ROLL CLASS To move several students to a different class e click the check box next to the students names or you can select the entire list of students by clicking the check box in the column header at the top e select the new class from the Move to roll class drop down list The students selected will be updated NSW NAPLAN 2013 Student Participation and Registration PAR Website SS Local School School Code 299_ 9362 BOARD OF STUDIES NEW SOUTH WALES Friday 15 February 2013 4 Student Management Use the Year Level Test type and Roll Class drop down lists to select how you would like to sort student data Sort Edit First Name Move to roll class Select a Roll Class 2 Last Name Add student PrinvSave Year level 3 Edit roll class Add roll class Test type _ Language Conventions y Roll Class All roll classes
13. r password emailed to your school s email address or if you can t remember your username you can request for the details to be sent to your email The email address you enter must match the email address for your school that we have on file Note that if you incorrectly enter your details 3 times you will be locked out of the website and will need to contact the help desk on 1800 665 627 Username Password PAR Manual Login Contact Us Unable to Log In There are links in the log on page to the PAR Manual and to the contact details for support After you log in you will go to the website HOME PAGE Thursday 14 February 2013 This website will enable schools to perform many Welcome to the NSW NAPLAN Student Participation and Registration website 2013 of the administrative functions relating to the National Assessment Program Literacy and Numeracy NAPLAN tests for 2013 in a secure environment Steps 1 3 Tasks Statement of Compliance School Details School Contacts Student Management Print Order Confirmation Status Incomplete Open Open Open Complete Complete The Next button allo navigate through the website s you to move to the next page You can also click the link on the main menu on the left to You can return to this page by clicking on the Home button on the left hand menu To complete the necessary steps on the website
14. rmat drop down list e click Export e save the document to the desired location Depending on your computer the print function may require you to do a simple installation of an ActiveX control If the installation is required you will see the following message displayed on the top of the screen in a yellow bar This site may require the following ActiveX control SQL Server Reporting Services 2008 from Microsoft Corporation Click here to install Refer to Appendix 1 for further details 10 EDIT A STUDENT S DETAILS Schools will be able to change an individual student s details by clicking on Edit next to each student entry To edit a student s details e click on Edit next to the student s name on the list This will display a screen containing the details for the individual student see below New details can be typed in or selected from drop down options e click Update to save the amendments to the record e click Back to return to the list of student details BOARD OF STUDIES NEW SOUTH WALES NSW NAPLAN 2013 Student Participation and Registration PAR Website Local School School Code 299_9362 Friday 15 February 2013 Home File upload 1 Statement of Compliance 2 School Details 3 School Contacts 4 Student Management 5 Print Order 6 Confirmation Forms Contact Us Feedback
15. scribe Final date 30 April 2013 Application to use a computer Final date 30 April 2013 17 WEBSITE SUPPORT The toll free help desk number 1800 665 627 and the contact details for your testing authority can be found in the Contact Us page The help desk should be contacted for all technical queries and will be available from 8am to 4pm local time Monday to Friday For NAPLAN testing related queries please contact your testing authority NSW Government Schools General 02 9367 8382 Fax 02 9367 8240 Catholic schools Email karen ferrante1 det nsw edu au Independent Schools Teresa Elliott 02 9367 8112 Email naplan nsw bos nsw edu au ACT Schools Ken Gordon 02 6205 9498 Fax 02 6205 8353 Email Ken Gordon act gov au 18 APPENDIX 1 INSTALLING THE PRINT CONTROL For the printing of school class lists from the Student Management screen you will need to install an Active X control When you are prompted to install the Active X control you will presented with the following image Internet Explorer Security Warning Do you want to install this software Name SOL Server Reporting Services 2008 Publisher Microsoft Corporation E Mere options While files From the Internet can be useful this file type can potentially harm your computer Only install software from publishers you trust What s the risk Click on the Install button to install the software 19
16. urname Alphabetical by Surname Alphabetical by Surname Once confirmation for each year level has been received the online student registration process is complete 16 FORMS The forms page contains links to documents and forms for use during the NAPLAN period Each form can be downloaded and saved as a PDF document NSW NAPLAN 2013 Student Participation and Registration PAR Website Local School School Code 299_9362 BOARD OF STUDIES MEW SOUTH WALES Friday 15 February 2013 File upload 1 Statement of Compliance 2 School Details Documents 3 School Contacts Letter to Parents 4 Student Management Handbook for Principals 5 Print Order PAR Manual This list contains all the necessary forms required for registration Please click on the forms you require to download 6 Confirmation Scribe rules for the writing test Forms Test Administration Handbook for Years 3 amp 5 Available from mid April Test Administration Handbook for Years 7 9 Available from mid April Checklist for Principals and Coordinators Feedback Forms Parent carer consent for exemption and withdrawal Final date 30 April 2013 Parent carer consent for access to disability adjustments Final date 30 April 2013 Request for Large Print and Braille Final date 22 March 2013 Request for an electronic test Final date 22 March 2013 Application to use a
17. ve read and understood the Handbook for Principals Part A information I have provided a copy of the Handbook for Principals to the NAPLAN coordinator s Fields marked with are required Ms S Principal Principal s name School Principal s email al school nsw edu ad National Protocols and Part B Jurisdictional Once the Statement of Compliance has been agreed to the other functions of the website will be made available 2 SCHOOL DETAILS After you have completed the Statement of Compliance you can view your school s details by clicking on 2 School Details from the main menu on the left of your screen or Step 2 on the Home page You are able to update the name of the school s phone fax and email address The fields that can be edited are as follows Y Y E CCAA A Z 0 9 special characters PN Click on Save once you have edited your school details tudent data must take place between Monday 18th February to Friday 1st March There is an additional week Monday 4th March to Friday 8th Marcl NSW NAPLAN 2013 Student Participation and Registration PAR Website SS Local School School Code 299_9362 BOARD OF STUDIES MEW SOUTH WALES Friday 15 February 2013 2 School Details If you need to make changes to the school name or address details contact Teresa Elliott on 02 9367 8 1 Statement of Complian
18. you want to check e if a Roll Class is not shown in the drop down options set up Roll Class as directed on page 14 prior to amending student details e click on the headings at the top of each column to sort the student details in different ways e to search for a specific student enter the student s name into the First Name and Last Name boxes and click on Search The list will then display the student s matching the name If the student does not exist a message will be displayed with student cannot be found Click on 4 Student Management on the left hand menu to return to the student list e to record a student as Exempt Withdrawn or Deleted select the relevant option from the Proposed Status drop down list next to each student Note If Exempt or Withdrawn is selected the student record will be highlighted in colour to indicate that a form needs to be completed The relevant forms can be downloaded from the link at the bottom of the page or from the Forms page NSW NAPLAN 2013 Student Participation and Registration PAR Website LS Local School School Code 299_ 9362 BOARD OF STUDIES NEW SOUTH WALES Back Next Help Log off Friday 15 February 2013 4 Student Management Home Fie upload Use the Year Level Test type and Roll Class drop down lists to select how you would l
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