SDI7741P16 - Oil India Limited
Contents
1. 1 of 5 The necessary documents defined above will include the following Relevant Purchase Orders along with copies of any of the documents in respect of satisfactory execution of each of those Purchase Orders such as i Satisfactory Inspection Report OR ii Satisfactory Supply Completion OR Gii Consignee Receipted Delivery Challans OR iv Central Excise Gate Pass Tax Invoices issued under relevant rules of Central Excise VAT OR v any other documentary evidence that can substantiate the satisfactory execution of each of the purchase orders cited above For Annual financial turnover enclose the audited Annual Reports or balance sheet certified by a chartered accountant TECHNICAL REQUIREMENT FOR BIDDERS a Party has to certify through Notary that the Diaries will be printed at a Printing Press which has minimum technical capabilities as per the following technical requirement The same also has to be certified by the printing press where the party would execute the printing of the Diary The entire printing facilities should be available at a single location The following are the minimum technical prerequisites for the printing press which are basic requirement for printing a high quality Diary or similar products i The Press shall have a Four colour CPC machine with inline coating b Fully automated thread sewing machine c Fully automated folding machine for accurate folding d Own Facsimile2. as well as OIL s website www oil india com NOTE All addenda Corrigenda time extension etc to the tenders will be hosted on above website and e portal only and no separate notification shall be issued in the press Bidders should regularly visit above website and e portal to keep themselves updated oO OIL INDIA LIMITED A Government of India Enterprises PO Duliajan 786602 Assam India TELEPHONE NO 91 374 2808719 FAX NO 91 374 2800533 Email sristi_jallan oilindia in erp_mm oilindia in FORWARDING LETTER Tender No SDI7741P16 DT 01 07 2015 Tender Fee Rs 1 000 00 Bid Security Amount Rs 31 000 Bidding Type SINGLE STAGE TWO BID SYSTEM Bid Closing on As mentioned in the e portal Bid Opening on do Performance Security Applicable Integrity Pact Not Applicable OIL invites Bids for Procurement of OILDIARY 2016 Qty 21 500 Nos through its e Procurement site under SINGLE STAGE TWO BID SYSTEM The bidding documents and other terms and conditions are available at Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents The general details of tender can be viewed by opening the RFx Tender under RFx and Auctions The details of items tendered can be The tender will be governed by a b c d e General Terms amp Conditions for e Pr
3. from the date of opening of techno commercial bid Confirm that the prices offered are firm and or without any qualifications Confirm that the Bid comply with all the terms amp conditions Confirm that the offers and all attached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 CONFIRM THAT YOU HAVE SUBMITTED THE DULY SIGNED INTEGRITY PACT DOCUM ENT Wherever Applicable CONFIRM THAT YOU HAVE SHALL SUBMIT PERFORM ANCE BANK GUARANTEE AS PER NIT IN THE EVENT OF PLACEM ENT OF ORDER ON YOU Wherever Applicable CONFIRM THAT YOU HAVE SUBMITTED DOCUM ENTS AS PER GENERAL QUALIFICATION CRITERIA Confirm that you have submitted Name and Full Address of Issuing Bank including Telephone Fax Nos and Email id of branch manager 1 where Bid security has been submitted as Bank Guarantee 6 Confirm that all relevant fields in the on line biding format been filled in by the bidders for the items quoted by them 7 Confirm that the the price bid is in conformity with OIL s online bidding format NOTE Please fill up the greyed cells only Response Sheet Annexure FFF Bidders Name Bidders Response Sheet Delivery Period in weeks from placement of order Complied to Standard Payment Terms of OIL or not Bid Security Submitted if applicable Details of Bid Security Submitted to OIL if applicable a Bid Security Amount In R
4. the item ownership etc failing which their offer may not be liable for consideration of benefits to MSEs 6 0 Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the NIT or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarifications 7 0 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected 8 0Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected 9 0 SINGLE STAGE TWO BID SYSTEM shall be followed for this tender and only the PRICED BIDS of the bidders whose offers are commercially and technically acceptable shall be opened for further evaluation 10 0The tender shall be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure CCC However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria as per Annexure CCC contradict the Clauses of the tender and or General Terms amp Conditions as per Booklet No MM LOCAL E 01 2005 for E
5. Annexure I OIL INDIA LIMITED A Government of India Enterprise P O Duliajan 786602 Assam India E mail material oilindia in INVITATION FOR BID LOCAL COMPETITIVE BID OIL INDIA LIMITED invites Local Competitive Bid LCB through its e procurement portal https etender srm oilindia in irj portal for the following items Tender No Bid Closing Item amp Qty Opening Date SSI7718P16 DT 30 06 2015 20 08 2015 PRE GELATINIZED STARCH 150MT SSI7723P16 DT nents ETHYLENE GLYCOL MONOBUTYLE SSI7739P16 DT 01 07 2015 20 08 2015 PAINTS SDI7741P16 DT 01 07 2015 06 08 2015 OIL DIARY 2016 SDI7733P16 DT 30 06 2015 06 08 2015 OIL CALENDER 2016 SDI7701P16 DT 30 06 2015 20 08 2015 SPLIT A C SDI7743P16 DT 01 07 2015 20 08 2015 06 NOS HIGH MAST SDI7757P16 DT 03 07 2015 20 08 2015 SOLAR GENERATING SET 07 NOS SSI7738P16 DT 01 07 2015 20 08 2015 TELEPHONE CABLE SDI7774P16 Keone TRUCKS FOR MOBILE STEAM DT 04 07 2015 ee GENERATOR 03 NOS SDI7742P16 DT 01 07 2015 20 08 2015 PACKAGED A C 15 NOS Tender fee Non refundable Rs 1 000 00 Bid Closing Opening Time 11 Hrs IST 14 Hrs IST Last date for submission of application for Issue of User ID and password one week prior to bid closing date The complete bid documents and details for purchasing bid documents participation in E tenders are available on OIL s e procurement portal https etender srm oilindia in irj portal
6. and we shall not hold Oil India Limited responsible if the amount due from Oil India Limited is remitted to wrong account due to incorrect details furnished by us Office Seal Signature of Vendor Counter Signed by Banker Seal of Bank Enclosure Self attested photocopies of the following documents 1 PAN Card 2 VAT Registration Certificate 3 Service Tax Registration 4 CST Registration 5 Provident Registration Certificate 6 Cancelled cheque of the bank account mentioned above in original 7 Bank Statement not older than 15 days on the date of submission
7. colour printing for inside date pages 90 GSM imported art paper for Text and Map pages in 4 0 colour printing No of Pages 76 pages Colour 1 colour in all the inside date pages and 16 inside pages 8 leaves maps amp text in multi colour 4 0 Cover paper 300 GSM art board Cover Packaging One PVC Jacket with single colour printing Cover printing 1 colour Binding Centre pin stitched inserted inside a PVC Jacket Printing Quality Printing quality must be the highest quality and the best quality ink must be used Page profile for pocket Diary 2016 The number of leaves for the pocket diary will be as under 1 Colour printing For date pages of months 3 days per page amp Note pages 64 leaves 4 0 colour printing For Map page Text pages 8 leaves 1 Colour For Pustani pages 4 leaves Total Pages 76 Leaves Page 2 of 4 NOTE PAD Size 8 5 cm X 15 cm 21 500 nos Cover front amp back paper 120 GSM imported art paper in white colour Inside Paper 70 GSM Bilt J K Maplitho in white single colour for inside pages No of Leaves 50 leaves including cover and back Colour White colour in all the inside leaves 48 and Cover leaves 2 Packaging Back Cover of the note pad must be inserted vertically into a slot on the inside 2nd cover of the jacket of the pocket Diary Binding Perfect Binding at top pages to be flipped vertically Delivery Schedule Diaries OIL Diary and Pocket Diar
8. dian Rupee Incoter Detailed Price Information Price w ith Conditions Go to this Tab Notes and Attachments for Uploading and Statist Terms of Payment 9010 90 against despatch 10 after receipt Priced Bid files Created C Created E Last Processed C Last Processed E Details Send E Mail Call Clear Function Number Name Valid fr E The table does not contain any data On EDIT Mode The following screen will appear Bidders are advised to Upload Techno Commercial Unpriced Bid and Priced Bid in the places as indicated above RFx Response Number 60006452 RFx Number TEST2 Status thdraw n Submission Deadline 13 04 2013 11 00 00 INDIA RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response Version Number 2 RFx Version Number 5 Commercial Unpriced Bid Adda Clear Assigned To Category Text Preview TESS Area for uploading Priced Bid Sign Attachment Add Attachment Edit Description Versioning a Delete Create Qualification Prof Assigned To Category Description Fie Name version aH The table does not contain any data Note The Techno Commercial Unpriced Bid shall contain all techno commercial details except the prices The Price bid must contain the price schedule and the bidder s commercial terms and conditions For uploading Price Bid first click on Sign Attachment a browser window will open select the file fr
9. elivery period and confirmation to all terms and conditions of order In case of any delay in despatch or non confirmation to all terms and conditions of order validity of the Performance Security is to be extended suitably as advised by OIL For exemption for submission of Performance Security please refer Clause No 9 12 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The Bank Guarantee should be allowed to be encashed at all branches within India The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be considered All the Bids must be Digitally Signed using Class 3 digital certificate with Organisation s name e commerce application as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 with Organisation s Name digital certificate will be rejected Technical RFx Response folder is meant for Technical bid only Page 4 of 5 Therefore No price should be given in Technical RFx Response folder otherwise t
10. end validity of bid security covering the extended period of the bid closing date Page 3 of 5 iii v iv v vi vii viii Bids are invited under Single Stage Two Bid System Bidders have to submit both the Techno commercial Unpriced Bids and Priced Bids through electronic form in the OIL s e Tender portal within the bid Closing date and time stipulated in the e tender The Techno commercial Unpriced bid is to be submitted as per scope of works and Technical specification of the tender and the priced bid as per the online Commercial bid format For details of submission procedure please refer relevant para of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders Any offer not complying with the above shall be rejected straightway Performance Security Successful bidder will be required to furnish a Performance Security 10 of the order value For exemption for submission of Performance Security please refer Clause No 9 12 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The Performance Security must be valid for 12 months from the date of commissioning or 18 months from the date of despatch whichever concludes earlier Bidder must confirm the same in their bid Offers not complying with this clause will be rejected The _ validity requirement of Performance Security is assuming despatch within stipulated d
11. ender documents Free of Cost as per govt guidelines however they have to apply to OIL s designated office to issue the tender documents before the last date of sale of tender document mentioned in the tender 3 0 The tender is invited under SINGLE STAGE TWO BID SYSTEM The bidders are required to submit both the TECHNO COMMERCIAL UNPRICED BID and PRICED BID through electronic format in the OIL s e Tender portal within the Bid Closing Date and Time stipulated in the e Tender 3 1 Please ensure that Technical Bid all technical related documents related to the tender are uploaded in the Technical RFx Response gt User gt Technical Bid only The TECHNO COMMERCIAL UNPRICED BID shall contain all techno commercial details except the prices Please note that no price details should be uploaded in Technical RFx Response 3 2 The PRICE BID must contain the price schedule and the bidder s commercial terms and conditions Page 2 of 5 3 3 A screen shot in this regard is given below Offer not complying with above submission procedure will be rejected as per Bid Rejection Criteria mentioned in Annexure CCC Go to this Tab Technical RFx Response for Uploading Techno commercial Unpriced Bid RFx Response Number 60006452 RFx Number TEST2 Status bmittd RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response v Event Parameters Service and Delive Currency In
12. facilities e Internet Connection ii The press shall be a commercial diary manufacturer iii The press shall have CTP facility for plate making and printing iv The Press shall have Computers minimum configuration with 2GB RAM amp above Intel Core 2 Duo processor amp above DVD Writers colour printers high resolution scanners and following Softwares Adobe CS series Photoshop InDesign Quark express Corel Draw etc The technical requirement of the agency sufficing the above basic requirements shall be furnished with certificate of Notary b High end printing press like Thomson Press Pragati Printing Press which have branches in Metros Bhabani Offset Printers in Guwahati and similar printing press only will be eligible to execute the printing of OIL s Diary MANPOWER REQUIREMENT i The party must have employees with following professional experiences Graphic designer Copywriter Visualizer Page 2 of 5 DOCUMENTARY EVIDENCE I The party must submit documentary evidence of manpower availability II Bidder s must also furnish PAN No Attested copy required VAT Regd No Attested copy required Service Tax Regd No Bank A C No P F Code Vendor Code for existing Vendors Solvency Certificate etc Note Non submission of the documents as specified in BRC above will result in rejection of bid B COMMERCIAL i ii Validity of the bid shall be minimum 120 days from
13. ges of 100 GSM imported art paper in highest quality printing using best ink 124 leaves in each diary with packaging and other specifications 0 2 POCKET DIARY 2016 Pocket Diary of 8 5cm X 15cm with inside date and note page 70 GSM Bilt Maplitho and text pages map pages 90 GSM imported art paper in highest quality using best ink 76 leaves in each pocket diary with packaging and other specifications One small note pad of 8 5cm X 15cm with 70 GSM inside pages 48 leaves and 120 GSM Cover amp Back Cover in white colour DETAILED SPECIFICATIONS OIL DIARY 2016 Size 18cm X 24 5cm 21 500 nos Printing quality must be the highest quality and the best quality ink must be used Cover Design and Material Designed 170 GSM imported matt finished laminated art paper with best quality 2mm smartfit solid board hard binding with 4 0 colour printing and design The binding should be the high quality machine binding i Cover Paper 170 GSM Art Paper with matt lamination il Cover Colour 4 0 iii Cover Binding 2 mm smatfit solid board iv Cover design Spot u v with golden foil printing Quality of papers Inside date and note pages 80 GSM Bilt JK Maplitho in single colour printing Text pages Map and Photo colour pages in 100 GSM imported art paper with 4 0 colour printing Pustani leaves with single colour printing in inside cover pages front and back in 110 GSM Page 1of 4 Super Printing maplitho The nu
14. he offer will be rejected ix Price should be maintained in the online price schedule only The price submitted other than the online price schedule shall not be considered 2 0 BID EVALUATION CRITERIA BEC The bids conforming to the terms and conditions stipulated in the tender and considered to be responsive after subjecting to the Bid Rejection Criteria as well as verification of original of any or all documents documentary evidences pertaining to BRC will be considered for further evaluation as per the Bid Evaluation Criteria given below A TECHNICAL The bids conforming to the terms and conditions stipulated in the bid documents and considered to be responsive after subjecting to the Bid Rejection Criteria will be considered for further evaluation as per the Bid Evaluation Criteria given below 1 To ascertain the inter se ranking the comparison of the responsive bids will be made on the basis of total amount quoted for the items of the tender 2 OIL will not be responsible for the delay loss or non receipt of application for bidding documents sent by mail and will not entertain any correspondence in this regard B COMMERCIAL i To evaluate the inter se ranking of the offers Assam Entry Tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer ii Priced bids of on
15. hrough Oil India Limited g Bidder are advised to fill up the Technical bid check list Annexure EEE and Response sheet Annexure FFF given in MS excel format in Technical RFx gt External Area gt Tender Documents The above filled up document to be uploaded in the Response Special Note 1 0 Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 in favour of M s Oil India Limited and payable at Duliajan is to be sent to Head Materials Oil India Limited P O Duliajan Assam 786602 Application shall be accepted only upto one week prior to the bid closing date or as amended in e portal The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy identification and timely issue of user ID and password On receipt of requisite tender fee USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details of NIT can be viewed using Guest Login provided in the e Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com 2 0 NOTE a Tender Fee may also be paid online upto one week prior to the bid closing date or as amended in e portal b PSUs and SSI units are provided t
16. inting Press before opening of commercial bid Page 3 of 4 if required and especially during the printing of the Diaries to supervise the printing process The report from the representatives of OIL will be binding on the part of the bidders submitting the bid d The party shall submit the soft copy of the final design of Diary 2016 and Pocket Diary 2016 in two CDs to OIL for ready reference and future retrieval e If any discrepancies are found regarding the quality of printing or paper quality of the Diaries the agency concerned will be penalized as per norms of the Company OIL will be the sole authority to penalize fully or partly on this aspect NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Page 4of4 Technical Bid Checklist Annexure EEE Meern CO Bidder s Name Compliance by Bidder Indicate Confirmed Not Indicate Corresponding page ref of SL NO BEC TENDER REQUIREM ENTS Confirmed Not applicable unpriced bid or Comments Bidder to confirm that he has not taken any exception deviations to the bid document Confirm that the product offered strictly conform to the technical specifications Confirm that the Offer has been made with Bid Bond Bank Guarantee Earnest M oney along with the offer Wherever Applicable Confirm unconditional validity of the bid for 120 days
17. jection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the tender or MM LOCAL E 01 2005 elsewhere those in the BRC BEC shall prevail Criteria Complied Not Complied Remarks if any 1 0 BID REJECTION CRITERIA BRC The bid shall conform generally to the terms and conditions given in this document Notwithstanding the general conformity of the bids to the stipulated specifications the following requirements will have to be particularly met by the Bidders without which the same will be considered as non responsive and rejected A TECHNICAL i The bidder must have relevant experiences in carrying out similar nature of job in last three years from date of bid opening as given below a Annual turnover of the firm in any of the last 3 financial years FY 2012 13 2013 14 amp 2014 15 or current financial year should not be less than Rs 31 09 Lakhs b Bidder should have experience of successfully executing at least one order for similar nature of job for at least Rs 9 33 lakh during last 3 years as on the Bid Closing Date ii Bidder must submit all necessary documents related to experiences and turnover otherwise bid will be rejected Note i The similar nature of works defined above will include the following ii Design and Production of Diary Calendars Souvenirs Brochures Magazines of PSUs Govt Organizations Semi Govt Organizations State Govt Organization etc Page
18. ly those bidders will be opened whose offers are found technically acceptable The technically acceptable bidders will be informed before opening of the priced bid iii To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected iv In case if the L1 bidder S is more than one the successful lowest bidder will be selected through draw of lot NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Page 5 of 5 ANNEXURE IA TECHNICAL SPECIFICATIONS WITH QUANTITY Tender No amp Date SDI7741P16 DT 01 07 2015 Complied Not Complied Remarks if any ITEMNO 10 Procurement of OIL Diary 2016 OTY 21 500 Nos OIL Executive Diary of 18 cm X 24 5 cm with inside date and note page of 80 GSM Bilt Maplitho and text pages map and photo colour pages of 100 GSM imported art paper in highest quality printing using best ink 124 leaves in each diary with packaging and other specifications 0 1 OIL DIARY 2016 OIL Executive Diary of 18 cm X 24 5 cm with inside date and note page of 80 GSM Bilt Maplitho and text pages map and photo colour pa
19. mber of leaves for the main diary will be as under For date page note page amp End note page 80 GSM 100 leaves For Map page Text page amp photo colour page 100 GSM 20 leaves For Pustani pages 110 GSM 04 leaves Total Pages 124 Leaves Marking Tag Each OIL Diary to have a marking tag with OIL logo Oil Drop at the tip of the silky ribbon Page Profile for OIL Diary Date page Guideline Two days will be in one page The first day of a new month will be always on the right hand side page of the Diary In order to achieve this uniformity the last day of the previous month if required will continue for an additional half or full page as note The national holidays to be highlighted Republic Day 26th January Independence Day 15th August amp Gandhi Jayanti 2nd October in the diary pages The holidays must be highlighted in the previous year and current year calendar printed in the Diary The logo of Save Fuel to be highlighted Binding Double stitched mul cloth pasted on the spine for high quality durable binding Packaging Each OIL Diary to be inserted inside a Duplex board of 250 GSM in 4 0 colour design as cover page and printed with Best Compliments from Oil India Limited and the printing should be in 4 0 colour printing The Pocket Diary to be inserted inside the Duplex board along with the OIL Diary 2016 POCKET DIARY 2016 Size 8 5 cm X 15 cm 21 500 nos Paper 70 GSM Bilt J K Maplitho in single
20. ocurement as per Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders Technical specifications and Quantity as per Annexure 1A The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation All corrigenda addenda amendments time extension clarifications etc To the tender will be hoisted on OIL s website www oil indiaccom and in the e portal https etenders srm oilindia in irj portal only and no separate notification shall be issued Page 1 of 5 in the press Prospective bidders are requested to regularly visit the website and e portal to keep themselves updated f Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons contracting through Oil India Limited for payment of sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting t
21. om the PC and click on Sign to sign the Sign On Signing a new file with Page 3 of 5 extension SSIG will be created Close that window Next click on Add Atachment a browser window will open select the SSIG signed file from the PC and name the file under Description Assigned to General Data and clock on OK to save the File 4 0 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with Tender no and Due date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Detailed Catalogue if any c Any other document required to be submitted in original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in triplicate 5 0 Benefits to Micro amp Small Enterprises MSEs as per prevailing Govt guidelines as applicable on B C date shall be given MSEs who are interested in availing the benefits will upload with their offer proof of their being MSE registered for the item tendered The MSE are also required to upload scanned copies of relevant documents indicating details of registration alongwith validity name of the registering organization and details of
22. procurement LCB Tenders elsewhere those in the BEC BRC shall prevail 11 0 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected Page 4 of 5 12 0 Please do refer the User Manual provided on the portal on the procedure How to create Response for submitting offer NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Yours Faithfully Sd S JALLAN PO IP FOR HEAD MATERIALS Page 5 of 5 Annexure CCC Tender No amp Date SDI7741P16 DT 01 07 2015 BID REJECTION CRITERIA BRC BID EVALUATION CRITERIA BEC The following BRC BEC will govern the evaluation of the bids received against this tender Bids that do not comply with stipulated BRC BEC in full will be treated as non responsive and such bids shall prima facie be rejected Bid evaluation will be done only for those bids that pass through the Bid Rejection Criteria as stipulated in this document Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders However if any of the Clauses of the Bid Re
23. s b Bid Security Valid upto Bank including Telephone Fax Nos and Email id of branch manager Bid Security if Not submitted reasons thereof Whether you shall submit Performance Security in the event of placement of order on you if applicable Integrity Pact Submitted if applicable Whether submitted documents in support of General Qualification criteria of NIT If bidder is Small scale unit whether you are eligible for purchase preference as per Govt guideliness Whether filled up the bank details for online payment as per Annexure GGG NOTE Please fill up the greyed cells only SINo Remarks ___ a I O E o 2 O ae 3 S OOO O A O Oo E 5 O A 6 O O y O E 8 O Sie 9 O E 10 Po SSS Ss a PO aa If Bid security submitted as Bank Guarantee Name and Full Address of Issuing Po O B O E 15 nay es ANNEXURE GGG TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD ALL FIELDS ARE MANDATORY Tender No Name of Beneficiary Vendor Code Address Phone No Land Line Mobile No E mail address Bank Account No Minimum Eleven Digit No Bank Name Branch Complete Address of your Bank IFSC Code of your Bank a RTGS b NEFT PAN VAT Registration No CST Registration No Service Tax Registration No Provident Fund Registration I We confirm and agree that all payments due to me us from Oil India Limited can be remitted to our above mentioned account directly
24. the Bid Closing Date Bid security The bid must be accompanied by Bid Security of Rs 31 000 00 in OIL s prescribed format as Bank Guarantee or a Bank Draft Cashier cheque in favour of OIL The Bid Security may be submitted manually in sealed envelope superscribed with Tender no and Bid Closing date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender The Bank Guarantee towards Bid Security shall be valid for 10 months from Bid closing date i e upto Bid Security may also be paid online on or before the Bid Closing Date and Time mentioned in the Tender If bid security in ORIGINAL of above mentioned Amount and Validity is not received or paid online within bid closing date and time the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer Clause No 8 8 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The format of Bank Guarantee towards Bid Security Annexure VII has been amended to Annexure VII Revised and bidders should submit Bank Guarantee towards Bid Security as per Annexure VII Revised only In case of extension of Bid Closing date against the tender where a bidder has already submitted his bid with requisite bid security validity within the original B C Date such bidders will ext
25. y are to be delivered before 30 11 2015 as per the list given below in OIL official addresses Total quantity to be printed OIL Diary 21 500 nos Pocket Diary with note pad 21 500 nos DIARY DISTRIBUTION LIST OIL OFFICES TO BE DELIVERED AT TOTAL QNTY OF DIARY Duliajan Duliajan 16550 Nos Guwahati Narangi Guwahati Narangi 1200 Nos Guwahati COE Guwahati COE 100 Nos Kolkata Kolkata 550 Nos Noida Noida 1900 Nos Jodhpur Jodhpur 500 Nos Bhubaneswar Bhubaneswar 100 Nos Kakinada Kakinada 100 Nos Gabon Noida 300 Nos Venezuela Noida 100 Nos Libya Noida 50 Nos USA Noida 50 Nos TOTAL 21500 Nos Submission of Samples for OIL Diary 2016 and Pocket Diary 2016 The bidders shall submit two different sample designs as per the size for selection of format texture of cover page cover jacket for each type of Diary The bidders shall submit designs for all coloured inside pages and date pages using dummy text SPECIAL TERMS AND CONDITION a The bidders should confirm to supply the full quantities of two types of diaries latest by 30th November 2015 if orders are awarded to the different offices of Oil India Limited in various parts of India b Paper samples 2 sets to be used in cover and inside pages date pages 80 GSM colour pages 100 GSM and Pustani pages 110 GSM of each type of diaries shall be submitted along with the Bid document The papers shall be certified through Notary c OIL representatives will physically visit the Pr
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