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Alzex Personal Finance software user manual

1. Select months and day for an event to run 1 31 or last day of the month Every 1 day s Every few days a Start date Specify the start date for the schedule End date Specify the end date if necessary Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Split A split is a group of transactions with common properties It may contain transactions of all types income expenses and transfers You can specify category discount family member or add tags to all transactions in the list Add Copy 2 settings See History T B O d Category Description Amount Tax Discount Family member Tags El Food food 50 00 5 00 FJ gi Rent rent 100 00 0 00 Don t forget J EI Phone amp Internet internet 20 00 0 00 amp John Don t forget X kr Los use EE mb 5 00 Type of transaction Monday February 27 Transfer settings Delete g Transaction status Cleared Description Extra fields er Access rights Files KE Add Add a new row Copy Copy the selected row 3 History E This button helps you to enter recurring transactions without the need to enter data to all fields of the form Simply select a transaction from the list and change values quantity amount if necessary Other fields are filled with data automatically Delet
2. Cash MasterCard Visa Bank Filter by accounts You can select one or more accounts Categories family payees projects and tags sca Categories lt Family LU Payee ll Projects Tags Filter by categories family members etc Status priority and others Soy Extra field 2 Status e Particular choice of filters depends on the current mode Search Show records containing a specified string Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Actions Add Create a new entry Transaction split event task etc Copy Copy the selected item If you selected a category or payee the program creates an entry with information about the category Edit Edit the selected item Delete Delete all selected items Batch editing Show the panel of batch editing Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Accounts The list of accounts is available in the Transactions and Calendar modes You can see the account name icon current balance in the account currency and comments if available When one or more accounts group are selected you can see transactions associated with that account accounts To see all transactions you need to select All accounts This mode allows you to see the big picture including the total amount of money in
3. Read write Visibility A Owner Restrict access to selected items Read write visibility owner this function is available only for the commercial license Hide DN Hide the batch editing panel Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Synchronization export and import Synchronization allows you to merge changes made to two or more copies of the database For example it is used when several people work with the database or one person administers the database on several computers The best way in such situations is to synchronize via an intermediate file on each computer there is its own copy of the database and one shared file that others synchronize with regularly This intermediate file is located for example in the shared network folder or in the cloud Dropbox and similar services So everyone can synchronize when it is convenient regardless of others In case of communication problems there is a local copy of the database on the computer that you can use and synchronize all changes with an intermediate file Expo Help Export P Import E Import H Synchroni synchronize u Be Automatic synchronization Automatic synchronization HE Reconciliation Calculator Say Extra fields Application Settings Export Data export 9 Import 2 Data import Synchronize Choose a database file for synchronization Bot
4. 1 440 56 15 843 4 Total amount of all debts payments and balances ON Payments on selected debt Description Date Amount Category Family member Tags Progress Remaind loan repayment 29 02 2012 720 28 gt Loans a Ann O ans 16 564 3 loan repayment 31 03 2012 720 28 gt Loans o Ann O RS 15 844 0 loan repayment i 30 04 2012 720 28 Loans a Ann 0 i 13 15 123 8 loan repayment i 31 05 2012 720 28 Loans vd Ann O Eep 14 403 5 List of transactions payments on debt Progress and balance Right click on transaction and click copy to quickly create a new repayment transaction Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Reports The budget software offers various charts and reports Information is presented in numerical and graphical form View Group by Chart type Period Settings panel Filters Legend MAA Rent amp Household Wl Transportation Entertainment amp Recreation DW Loans 720 28 DW Food 200 00 DW Rent amp Household 190 00 ET Transportation 100 00 EI Entertainment amp Recreation 65 00 Description Amount Category Family member Tags gt Loans 720 28 b Food 200 00 Rent amp Household 190 00 Transportation 100 00 S Entertainment amp Recreation 65 00 o View Uv tpvieuw Trend Income Expenses Transfers Loans Customize columns e Overv
5. Elegant super easy personal budget software Alzex Personal Finance User guide 2014 Alzex Personal Finance software user guide Table of Contents Alzex Personal Finance sofbware 2 ceceecececeeceeeececeeeececeeeececeeeececeeeeneceeaeneseeneneeeeneneeeeneneesenenesenaeseteenes 4 GENO SUA CG E 5 E ne ENER EE 6 CUITENGY SCICCUION serrin e E E SEEE EE E O EE E EER 7 Account creation EE 9 Creating calegolG EE 11 WIC LAC CO UNINC BE 13 Interface OvervieW cc ccceccececeececeeeececeecececeeneceeeeneceeaeneceeneaeeeeaeneeeeaeneceeneseceeneseeaeaeseeeaeseeeeaeseneeaesenenenenaenes 16 VE Van EE 18 WOT Ce 21 WAC WIN OD e EE 23 lt 24 et Le EE 25 PRC CONS ee ee rcptee nance ntecennamecs acne EEE EE Eai ETO ARESE SEa EAE aes nace acer REO EOCENE EEOC 26 SPUNI PAS WO GI EE 2 IC RUE e E 28 Ei ln EE 29 Vue le 30 BEE EN WANS ege E 33 Financial Cale e Ce 36 CMC CUCM EELER Eh 38 Events and e 40 Porsonal e n et seccicecovcnasecucdvndecneccsead EEEE E E EA EEE ESEE EE EESE IE EEEE 42 Bei 44 Eege 46 fie we 48 E Une 50 ECGS E 52 Downloading rates from Internet cccccccccecceeeceeeeeeeeceeeeeaeecaeeceeceaeeseueseeeseesaueeseeeseeeeseeeseesaneess 53 PCC OUI erare e E A R S 54 ACCOUNT eree ree E E E E E E E E E E E O 55 ACCOUNT OTOU D 57 FRECOMNC IFAW OM Macececnantececssamacaacestnataasacanaieasacneecaciadaghawatsanadenieeeceandasuentens nace aces deanaaenanseandeasmecansssdvekasuecuneies 58 US OSS E 60 NS OI E 62 Us
6. First row Most files contain column headers you do not want to import In this case import should start from the second row Duplicates This option allows you to avoid duplication of transactions during import Header Description Date Amount Category Tags Account Withdraw account Target account Debit Credit You need to specify the type of each column before starting import by clicking the header At least you need to specify the amount and date of a transaction If you do not want to import data from some columns leave their type as lt none gt Amount ai 20 00 1000 00 The type of a transaction depends on the selected columns Amount is determined automatically using the value in this column If the amount is negative the transaction is determined as expense If the amount is positive the transaction is determined as income Debit all transactions are recorded as expense Credit all transactions are recorded as income Columns can be combined For example if a file has two columns with a debit amount and credit amount and all numbers are positive specify debit and credit columns If a debit column has a negative amount and a credit column has a positive amount specify the Amount type for both columns Categories Rent amp Household Phone Rent amp Household Phone Salary Categories will be created automatically A colon is used for separating categories and subcategories for example Produc
7. Tags AS e Don t forget ety Hi priority Tags Add or delete a tag Categorization l Select a category family member etc Click the button to open the window for selecting a category Here you can also add a new category Click the arrow to quickly select a category from the list e s Don t forget Gell priority List of transaction tags Add or delete a tag Click Plus to select a tag from the list 3 Select tags Don t forget Wart approval Done Important Flag Low priority g T O d A GR ge Hi priority Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide The Select tags option opens the window where you can add new tags or select several tags Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Extra fields This budget software provides three extra fields for each transaction two textual and one checkbox They can be used to enter necessary information such as receipt number confirmation transaction number in the bank statement etc You can rename extra fields by clicking the button or via Tools of the main menu vy Extra fields Extra field 2 Customize Extra field 1 Extra field 3 Customize Q Click this button to rename extra fields Copyright c Alexandr Shirokov All rights reserved www
8. 720 28 gt Loans A Ann O Ra 12 962 96 loan repayment 4 31 08 2012 720 28 gt Loans Q Ann 0 E 29 12 242 68 H loan repayment Ai 30 09 2012 720 28 Loans H Ann r T KENG 11 322 40 loan repayment A i 31 10 2012 720 28 Loans ej Ann 0 8 o 10 802 12 loan repayment amp 30 11 2012 720 28 Loans H Ann O FA 10 081 84 loan repayment 41 31 12 2012 720 28 Loans g Ann 0 46 9 361 56 loan repayment Si 31 01 2013 720 28 Loans H Ann g J090 8 641 278 Debtors and Creditors Total Customize columns e Separate debts and credits e Show total e Select columns and their order SS Group by Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide lt none gt caw Categories Li Family members ER Payee i Projects Group debts by categories family members payee or projects Filters Show hide filter panel Actions Show hide actions panel Debts I Debts 0 63 0 00 0 63 0 colleague 20 00p 20 00p 0 00p 20 00p 0 List of debts total sum balance and progress ei List of taken credits Credits taken 17 284 64 1 440 56 15 844 08 Ban 15 000 00 17 284 64 1 440 56 6 15 844 08 Ra 14 annual 24 months List of your credits total sum balance and progress Q Total Total SATB 144056 4158434 17 264 01
9. you can use any account and currency you need to specify the exchange rate For this click button at the top of the repayments list to create a transaction It is expense if you pay the debt If you get your money back it is income Debts can be paid in full or in part Select the payment amount if the currency of a transaction does not match the currency of a debt enter the exchange rate Creating and editing loans View Group by Filters Actions J Debts f T aw Group by T T Filters Description Amount Repay Paid Remainder Progress Interest rate ite Debts 0 63 0 00 0 63 0 colleague 20 00p 20 00p 0 00p 20 00p 0 Ea Credits taken 17 284 64 1 440 56 15 844 08 Ba 15 000 00 17 284 64 6 15 844 08 EES 14 annual 24 months 17 284 01 1 440 56 15 843 45 List of taken credits i Total EN Repayments E Payments on selected debt Description Date Amount Category Family member Tags Progress Remainder loan repayment 29 02 2012 720 28 Loans A Ann 0 Lag 16 564 36 loan repayment 31 03 2012 720 28 gt Loans i Ann 0 Sa 15 844 08 loan repayment Zi 30 04 2012 720 28 gt Loans Ann 0 CFE 15 123 80 loan repayment amp 31 05 2012 720 28 Loans H Ann 0 He 14 403 52 loan repayment A i 30 06 2012 720 28 Loans g Ann 0 B 21 13 683 24 loan repayment 4 31 07 2012
10. 12 200 00 153 10 0 01 bank deposit 02 06 12 500 00 382 76 0 00 Total 524 71 rua Visa ke 7 MasterCard Leem Si Bank Hidden accounts Show hide account panel Select an account from the drop down list e Select to display hidden accounts Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide i View v Income and expenses Transfers Loans Total w Future transactions Customize columns Divide transactions to income and expenses Organize transfers to a separate group Organize loan repayment transactions to a separate group Show total Show future transactions scheduled and created for a future date e Select columns in the list of transactions Group by lt none gt li Categories Family members Payee Projects Splits Description Group transactions by categories family members payee projects splits and description Settings panel Viewing options Se Filters Show hide filter panel Actions Show hide actions panel Accounts Show hide account panel i Header Description Date Amount Family member Payee Tags Click the header to sort data in this column Right click the header to configure the look and order of columns Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user
11. Ann s birthday 02 16 12 Events and tasks this function is available only for the commercial license Here you can see tasks whose execution needs to be monitored and events that you do not want to forget Tasks differ from events in that they have a status in progress failed completed and priority Events just happens settings panel Status In progress In progress Priority Category Homework E Home work E Home work Z Home work Tasks E Home work Family member amp John H Ann Filters Actions Ti T Filters MM Tags Don t forget z Don t forget View wd Events and tasks Customize columns e Separate events and tasks e Select columns and their order A Group by DODIEA ca Categories Li Family members F Payee i Projects Group events and tasks by categories family members payee or projects Settings panel Viewing options Filters Show hide filter panel Actions Show hide actions panel Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Tasks Tasks Feed the camel 02 24 12 In progress Feed the camel 6D 02 28 12 o In progress List of tasks and their completion in percents for each group Events E Events Ann s birthday 02 16 12 List of events Copyright c Alexandr Shirokov All rights reserved www alzex com Me
12. Usually file encoding is recognized automatically without any problems However if the program cannot recognize encoding and you see gibberish instead of meaningful text you can select encoding from the list Duplicates This option allows you to detect duplicate transactions and avoid their duplication during import Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Opening balance In a QIF file the first transaction from the list contains information about the opening balance of the account Usually it is recommended to ignore this transaction Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Import OFX Account Decimal separator Transaction ID Check number Encoding Duplicates Detect duplicates Account Select an account that imported transactions will be associated with Decimal separator Decimal separator is a symbol separating the integer part from the decimal part Select the symbol from the list or enter your own symbol Transaction ID Transaction ID is not used in our home budget software You can select an extra field for placing ID Check number Check number is not used in our budget software You can select an extra field for placing the check number Encoding File encoding is usually recognized automatically without any problems If the program can
13. and basics of budgeting you can add several transactions and play with the settings to familiarize yourself with the interface and features of the program After viewing the demo database go on to create your own database Open demo database recommended for beginners a Create new file empty database Open this dialog on next statrup Alzex Personal Finance software lets you work with unlimited number of databases A database is a file with a PFD extension Since all information is stored in one small file you can easily move it to a new location copy to disk send by email or make a backup copy File gt Save as You can save a database file to a network shared drive and work with it from different computers simultaneously A budget database can be protected with a password It is recommended to back up the database regularly and save backup copies to a safe location CD DVD USB drive It can help you to restore data quickly in case of computer crashes or disk failures To create a backup copy of the database click File gt Save as or enable automatic backup in the application settings Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Creating a new database When creating a new database you can copy part or all of the structure of the current database We recommend that you at least use the currencies and basic categories from the demo datab
14. dar Scheduler Events Budget Loans Boise Currencies Accounts Users Settings Description at Amount Family member Tags ce Income 1 800 00 All accounts Overall balance 2 279 42 Lo Cash i o o Salary 1 800 00 B DER 1 230 00 P edt wie Cards Es naa Expenses 4 Delete a Transportation 459 30 gas 02 11 12 o An hv Visa gas 02 25 12 ES 1 050 56 bus monthly 02 20 12 loh Important Bank accounts a Rent amp Household amp 1 500 00 a il Rent Data area 150 00 G el Bank utils 02 03 12 50 00 Don t forget 1 148 28 rent 02 03 12 100 00 s Don t forget Actions panel a E Phone amp Internet 40 00 phone 02 03 12 20 00 s Don t forget ES Internet 02 05 12 20 00 in Don t forget a Loans 720 28 loan repayment 4P 02 29 12 720 28 Q A 0 b Food 200 00 gt LS Entertainment amp Recre 65 00 save 02 06 12 200 00 153 10 0 01 bank deposit 02 06 12 500 00 382 76 0 00 Left panel Total 474 71 0 File name and current user Window title displays the name and version of the program name of the database file and current user 2 Main menu mm Pie Edt View Directores Tools Help Main menu of the program H n U a amp d WC amp G a geg SN e d d Wo S SR ZS Users a Select the mode references currencies accounts categories and
15. drop categories from one to another and rearrange them using the buttons on the toolbar to the right Description Comment Add tap Add child By Edit AS Delete t S a Search To create a category click Add Enter the category name and select an icon Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide S Name i Icon Comment o An approximate category tree can be created immediately or categories can be added as needed at the time of data entry There is no need to concentrate too heavily on this experience has shown that you will completely rearrange the category tree several times as you use the program The program has all the tools necessary to quickly and easily transfer transactions from one category to another and to re sort and reclassify expenses batch editing and filters undoing and redoing any changes Create several categories or proceed immediately to expense accounting Helpful hints e You can specify a type of category income or expense by clicking the button beside its name Income categories do not appear in the list when creating an expense transaction and vice versa e When you delete a category all transactions from that category revert to the parent category To quickly transfer all transactions from one category to another drag the first category into the second with the mouse making the second category the
16. for debts and credits Family members List of family members Payee E List of payees this function is available only for the commercial license Projects List of projects this function is available only for the commercial license Tags List of tags Add Add a new category family member tag etc Add child E Adda child category to the selected category Edit Edit a category Delete Delete a category All transactions of this category move to the parent category 12 Sort Tele Sort categories Move an item up or down sort the entire tree in alphabetical order Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide DE Access rights Name Category name family member tag etc Icon _ Click the button to select an icon for the category Comment 5 Category description Access rights Manage access rights Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Users and access restrictions this function is available only for the commercial license There is always at least one user in the system Administrator If necessary you can add more users This lets you see who created a record protect your own records from changes and hide from other users See access rights It makes sense to set a password for each user The admini
17. guide Uncleared transactions 50 00 amp john Uncleared transactions do not influence the balance They are in grey and strike out Transactions Rent amp Household 190 00 4 Rent 150 00 utils 02 03 12 50 00 rent 02 03 12 100 00 a E Phone amp Internet 40 00 phone 02 03 12 20 00 internet 02 05 12 20 00 amp John Transactions are grouped by categories Scheduled transactions loan repayment 6 02 29 12 720 28 o Ann Scheduled transactions are in grey and have a scheduler icon in the Date column Total Total 524 71 Income minus expense for the selected period Copyright c Alexandr Shirokov All rights reserved www alzex com z Don t forget Don t forget z Don t forget s Don t forget Alzex Personal Finance software user guide Financial calendar The calendar displays all payments or events for any past or future day as well as the balance at the end of the day Each cell of the financial calendar corresponds to one day By default the program displays information for a month but you can select any period of time you want Each cell shows transactions or events for that day already existing or planned as well as the total income or expense for the day and balance Accounts View Group by Settings panel Filters ee E ae 1 069 43 1 069 43 1 039 43 1 039 43 11 ae Cash flow 980 00 5 01 140 00 50 00 2 019 43 2 014 42 52 014
18. not be exported Account You can include transactions from a particular account or all accounts D Date format Default system format is usually fine Sometimes a program recognizes only one date format In this case select from the list or enter the necessary format Decimal separator Typically it is a comma character that separates the integer part from the decimal part Select from the list or enter any character m Delimiter Delimiter is a symbol that separates columns usually a tab character Encoding Encoding ANSI or a variant of Unicode Unicode is preferable because some letters in ANSI files may be unreadable in the systems where English is the default language However Excel for example recognizes CSV files correctly only if they are encoded in ANSI Selected fields Select fields of transactions and their order for export Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Data import There are two main ways to load data to the home budget software You can enter each transaction manually or download data from online banking and import it to the program You can import data in QIF Quicken Interchange Format OFX Open Financial Exchange CSV comma separated values or a delimited text file tab comma or other delimiter These are the most common formats for data exchange between personal budget software On the main menu s
19. space By default backup copies are stored in My Documents Personal Finances Backup but you can choose another location Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Setting Extra Fields Alzex Personal Finance software provides three additional fields for each transaction two textual fields and one checkbox You can use them to enter any necessary information such as receipt number number of a transaction in your bank statement and more Enter names for extra fields Custom held 1 Extra field 1 Custom field 2 check box Extra field 2 Custom fleld 3 Extra field 3 Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Purchase and License You can download and use our home budget software in free trial mode for 30 days If you want to use the program beyond the trial you must buy the license Once payment is received your activation key will be sent to your email address Latest information about prices and licenses is available at alzex com Terms of Use The product can be used for unlimited time after purchase The license entitles the user to move the program onto another computer that belongs him Software activation over the internet is required it is possible to activate the program on the computer which is not connected to the internet see manual activation Free up
20. synchronization Reconciliation Calculator Extra fields Application Settings e Export to QIF CSV and TXT Help File Import from QIF OFX CSV TXT and PFD Alzex Personal Finance software database Synchronize with another database file Automatic synchronization with a selected file when you run and exit the program Reconciliation of accounts with a bank statement Calculator open the built in calculator Additional fields settings of additional transaction fields Application settings View language automatic backups etc Edit View Directores Tools Help Help H On line User quide Personal Finances Home Page Check for updates Buy now rekon About Help user manual Open the online user manual or download a copy of that manual in PDF for print Visit budget software home page Check for updates Buy the program or enter the registration key About the program Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Toolbar Overview Calendar Events and tasks Loans Currencies Categories Settings EK AR G ag Scheduler Events Budget Loans Reports o o o Transactions Scheduler Home budget Reports Accounts Users Currencies Accounts Categories Users Settings Overview Brief information about accounts currency exchange rates calendar transactions and recent events Overview
21. the main currency and transactions from all accounts Thus it is easy to see how much money is spent on petrol food from all accounts Managing accounts All accounts Overall balance 2 279 42 kG Cash Overall balance 1 230 00 Z Group 450 58 _ MasterCard 459 30 3 Selected account E 1 050 56 Bank accounts 1 500 00 e Bank SA 1 148 28 4 Balance Overall balance Total balance in the main currency gt Group Accounts can be organized into groups Selected account Icon name and balance in the account currency You can select an account all accounts group or multiple accounts with Ctrl and Shift keys ame Balance Account balance for the current day History and forecast of the balance by days can be viewed in the calendar Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Setting password You can protect the budget database from unauthorized access with a password For this go to the main menu and select File gt Set Password Password Confirmation Password hint Password Enter a password Leave this field blank if you want to remove the password Confirmation Enter the password again to avoid errors Password hint Enter a hint in case you forget your password Copyright c Alexandr Shirokov All rights reserv
22. your budget understand where your money goes pinpoint the areas of excessive expenditure and cut down unnecessary expenses The program requires little time for keeping track of personal budget It is easy to learn for beginners and provides a rich set of features for power users You can install the program on a USB drive and have it always at hand You can track home budget on any computer at home in the office or on the move even if software installation is forbidden by the administrator All data is stored on a USB drive and no traces are left on a computer The idea behind the program is to divide expenses and income by categories It allows you to see where and how much money is spent without analyzing reports Categories are presented as a tree with unlimited nesting Each category may have subcategories that may have their own subcategories Also expenses income may be divided by family members and defined with tags So you can easily see the flow of money from the big picture down to the smallest details Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Getting started When you run Alzex Personal Finance software for the first time it prompts you to open a demo database This database is partially completed with data and contains several accounts a tree of categories and expenses for one month Beginners are recommended to use this database to learn software
23. 0 02 12 50 00 Food Cash Cash 50 00 E 10 11 Amount Categories Tags Account Profile e If you need to import files of different formats you can save import settings as a profile For this configure all necessary settings enter the profile name and click Save The next time you import a file simply select the profile from the list and all the settings will be set to their previous values Account Select an account that imported transactions will be associated with This account will be used if the Account Debit account or Credit account columns are not specified or the account name does not match any of the accounts in the system Encoding _ File encoding is usually recognized automatically without any problems If the budget software cannot recognize encoding and you see gibberish instead of meaningful text you can select encoding from the list manually Delimiter You can select a data delimiter from the list or enter your own Changes are instantly reflected in the table Date format Select the format from the list or enter the one that exactly matches the date format in the file Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Decimal separator It is usually a dot or comma separating the integer part from the decimal part Choose from the list or enter a symbol corresponding to the amounts in the imported file
24. 4 annual 24 months Crediting period 24 months Fixed payments annuity Repayment amount 17 284 64 Interest rate Enter the interest rate crediting period in months type of payment and the budget software will calculate the total repayment amount It may slightly differ from the real one because different banks can calculate the amount of repayment in different ways oi Access rights Managing access Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Edit events and tasks this function is available only for the commercial license Type Advanced settings 1 7 Ti Event I as e Se geg Advanced settings gene geg a Categorization em Tite cl IN Files 0 CES Files Date Date Monday February 2 e ee E Schedule Not set Status Status In progress de UR Schedule Priority g Priority Medium i D Comment Comment dB wa OK Cancel bs Access rights Type DN Event or task A task has a priority and status failed in progress completed Title Short description of the event Date Date of event Status Task status failed in progress completed Priority Task priority from the lowest to the highest Comment Here you can enter any text describing the event Advanced settings Open the advanced settings panel Categoriza
25. 42 2 014 42 2 42 2 154 42 2 104 42 18 fae Balance 140 00 2 104 42 2 104 42 2 104 42 SA A 2 42 2 244 42 G2 244 42 29 5 00 140 50 00 2 239 42 2 239 42 2 239 42 2 239 47 2 379 4 2 329 42 March J 3 2 329 42 Accounts Gy Accounts e Show hide account panel E View Transactions Events and tasks Cash flow Running balance Cell height e Show transactions or events e Show cash flow Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide e Show the balance e Select the minimum height of a cell Group by D lt none gt Categories Family members Settings panel Viewing options Filters Show hide filter panel ei Cash flow Amount of income and expenses for the day 980 00 Balance 2 019 43 Account balance at the end of the day Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Scheduler The scheduler creates regular transactions for example monthly bills for the apartment telephone Internet etc These transactions are created automatically at a predefined time so you do not have to do anything manually You need to enter all transaction data and set the schedule only once In the list of scheduled transactions under the Date column you can check the status of the schedule active or not an
26. As a result you can easily evaluate the flow of money starting from the big picture and down to the smallest details The system of categories allows you to separate transactions by their type It helps you to track home budget know exactly how much money is spent and what categories that money is spent on pinpoint areas of excessive expenditure and cut down unnecessary expenses The same can be said about separating by family members payees and projects Tags are like categories However a transaction may have only one category and unlimited number of tags To move one category to another simply drag it with the mouse Drag the category to the empty place to move it to the root Transactions Events Budget Loans Family members Payee Projects Tags A 7 8 Events Budget 7 Loans Se Family members Description Comment jc E Add Sala L 2 Add child wk j Edit Eaa elete Delete i Fruits Fish t H Sort a Rent amp Household i Rent E Phone amp Internet gt IS Entertainment amp Recreation wm Transportation men e Clothing Loans Transactions List of categories for transactions Events List of categories for events this function is available only for the commercial license Budget List of categories for items of budget and savings Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Loans List of categories
27. alzex com Alzex Personal Finance software user guide Links to external files Transactions splits or events can be linked to external files These files are not stored in the database only links Add Delete Open folder Files 2 bt Xx a L ea are eras an ere AE Files Ani p x C Wsers Alexandr Downloads Files Double click a file to open it in the external program Add Add a link to a file Delete Delete a link Open folder Show a file in Windows Explorer Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Schedule Scheduled transactions are created automatically Select the schedule weekly monthly regular to select the days and specify the start and end dates if needed Ay Schedule Weekly Weekly Schedule Current week is even Settings Start Monday February 27 Start date End Wednesday March End date Schedule Weekly monthly recurring every few days and without a schedule Transactions without a schedule can be created manually when needed D ww Current week is even Specify when you want an event to run Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide a day of the month s wf April d June K July F August d September vi October Fi November December
28. ase Create empty data base Copy structure Accounts Currencies Categories Users Open the demo database if you have not already done so In the File menu select New Select Copy structure and check the boxes next to the items you wish to copy from the current database Enter the file name for example My Finances and click Save Your database has been created Now you need to select your currencies Helpful hints e After creating a new database be sure to go to the currencies list and select the default currency if it has not yet been selected e f an account is copied the opening account balance in the new database will equal the current balance on the account in the original database This is convenient if for example each year you open a new database and archive the old one Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Currency selection The first thing to do is to choose which currencies you want to work with To open the currency list go to the Tools menu and click Currencies The list contains all the world s currencies as well as precious metals You can also add your own currencies including virtual currencies Selected currencies are listed first unselected currencies are grayed out and the default currency is marked with a star If you selected the currencies from the demo database dollars and euros will already be liste
29. ategories Helpful hints e Accounts may be grouped by categories which is very convenient if you have a large number of accounts e Accounts that are rarely used may be hidden Hiding accounts avoids clutter and if needed they can quickly be restored click Accounts on the toolbar and check the box next to Hidden accounts e The opening balance can also be entered as an income transaction which in some cases is more convenient Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Creating categories Home accounting is based on the idea of sorting income and expenses into categories This makes it easy to see how much money is being spent on what and to analyze and reduce unnecessary spending The category system takes the form of an unlimited tree chart each category can have subcategories which in turn can have subcategories of their own and so on In general expense classification in this program is highly developed you can sort transactions by family member payee and project assign unlimited tags star important transactions and set transaction status This makes it easy to track the movements of all your funds from an overview down to the minutest details In the Tools menu select Categories A list of categories will appear If you have used the categories from the demo database there will already be several typical categories listed You can drag and
30. ccess rights Managing access Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Edit loans Borrow or Lend Advanced settings 1 9 Em SE Interest rate 14 annual 24 months men EE 15 000 00 E Target account lt none gt M dra Categorization Amount Currency Account Date Date Thursday December 01 e Date of payment Repayment date Tuesday December 31 Y Name Name Car Comment Comment KG ka Access rights Borrow or Lend Borrow or lend money Amount Amount of debt Currency Account loan select none and select the currency of the debt Date Date of credit Date of payment Date of debt repayment Name Short description of debt Comment Here you can enter any text describing the debt Copyright c Alexandr Shirokov All rights reserved www alzex com D Categorization Wie Interest rate You need to select the currency if the amount of debt is not credited or debited from the account Amount of debt can be credited or debited from the account If you do not get cash when you take a Alzex Personal Finance software user guide Advanced settings Open the advanced settings panel 10 Categorization Allows you to specify a category family member add tags etc Read more Interest rate S Interest rate 1
31. ction must be associated with one of the accounts or two accounts in case of money transfer from one account to another Transactions and splits To see transactions associated with a certain account you need to select this account from the left list You can sort transactions by any field and change column width By right clicking the header you can select columns to display and their order Also you can drag columns by headers to customize their order Accounts View Group by Settings panel Filters Actions o Accounts View e gaa Group by Y February 2012 T Filters All accounts Description x Date Amount Family member Payee Tags Overall balance 2 029 42 db Income 1 800 00 Ti Cash gt 3 Salary 1 280 00 Cards 450 58 Expenses 1 275 29 ST a amp Transportation 100 00 bie 459 30 gas 02 11 12 50 00 Ann Geer AE gas 02 25 12 50 00 D Ann eS 1 050 56 bus month STEE 50 00 amp John important baban a Rent amp Household 190 00 1 500 00 4 gi Rent Bank utils 02 03 12 50 00 Don t forget ay poe 1 148 28 rent 02 03 12 100 00 Don t forget a EI Phone amp Internet 40 00 phone 02 03 12 20 00 Don t forget internet 02 05 12 20 00 amp John QP ensaios Don t forget a 5 Loans 720 28 Accounts loan repayment ft 02 29 12 720 28 o Ann ii Bank O o Food 200 00 gt ee Entertainment amp Recreation 65 00 save 02 06
32. d To find and add a currency enter its alphabetic code or part of the name in the search field below For example entering GBP will leave a single currency in the list the British pound British Pound Say Dollar Euro Delete Afghan afghan Albanian lek eee Set default Algerian dinar Angolan kwanza AOA Disable Argentine Peso Armenian dram AMD Exchange rates Aruban florin AWG i Ww wT LT end It Australian Dollar AUD Azerbaijani manat Bahamian dollar KA Search Double click a currency to view its properties For convenience it is best to rename it to Pounds and change the designation from GBP to the symbol you can copy the symbol straight from here The currency code is used to load exchange rates from the internet Codes for built in currencies cannot be changed Uncheck Hide currency to make it available for use Click OK That s it your currency is ready to use Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Symbol Code British Pound GBP Hide currency Format 1000 E Default currency 1 000 0 Update exchange rate j j amp 1 000 00 Alignment gt 1 000 000 Left 100 00 1 000 0000 Right 100 00 1000 00000 Cancel Be sure to set the default currency by selecting it from the list and clicking Set default A total balance for all accounts is displayed in the default currenc
33. d see the date of the nearest event The context menu of the scheduled transaction has an option called Accept that allows you to create a transaction instantly So it is easy to create similar transactions that you cannot create a schedule for those that occur occasionally If the schedule is available a transaction is created after clicking the Accept button In this case the schedule moves to the date of the next event Configuring a transaction schedule View Group by EZ View e Group by e Description Date ce Income d salary 03 05 12 dp Weekly wage check 03 02 12 Expenses utils 03 03 12 save 03 06 12 rent 03 03 12 phone 03 03 12 movie 02 29 12 magazine 03 05 12 loan repayment 02 29 12 jnternet 03 05 12 gas gt 03 10 12 food 03 02 12 bus monthly gt 03 20 12 beer el bank deposit 03 06 12 Date and status O View Transactions Events and tasks vd Income and expenses Transfers Loans Mm Customize columns 5200 00 2153 10 500 00 8382 76 Amount 1 200 00 1 000 00 200 00 1 090 79 50 00 0 01 100 00 20 00 15 00 2 00 720 28 20 00 30 00 30 00 30 00 10 00 0 00 Category Family member Payee C3 Salary amp John Eq Salary a Ann gai Rent 44 Rent E Phone amp Internet g Entertainment 44 Games magazines books A Ann gt Loans a Ann Ti Bank EI Phone amp Internet amp John amp Transportation o An
34. dates for a year paid upgrades second and subsequent years with a 40 discount Free technical support for the life of the product Types of Licenses e Personal license for one user Use of the license for commercial purposes is forbidden Some additional features of the program are not available for this license e Commercial license for one user All additional features are available user accounts and access rights events and tasks payee and projects Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Program activation To activate the program click Help gt Buy now This open the window where you need to click the Enter Key button The easiest way to enter the key without errors is to copy and paste it select the key and copy it to clipboard by clicking Ctrl C Then paste it into the Key Activation field click Ctrl V Click the Activate button and restart the program If the key is valid the program unlocks all trial limitations Activation key Ee If you unable to connect try to disable personal firewall or dick Manual activation button Manual activation ae CG Cancel Activation key Enter or copy and paste your key Manual activation If you fail to activate the software as described above try to disable the firewall you can enable it again after activation or try manual activation Copyright c Alexandr Shiro
35. dium Hi Alzex Personal Finance software user guide Personal budget The Personal budget section makes it easy and convenient for you to monitor progress in achieving your financial goals Controlling home finances is fairly simple All you need is to spend less money than you get This is generally true for all If you do not follow this rule you will be tangled up in debt This budget software offers a fairly simple yet effective tool for controlling expenses and managing the personal budget Once the budget is set the program automatically calculates your income and expenses and compares them with the amount you plan to spend during a week month or year The program displays the personal budget graphically and numerically how much you exceeded the limit and how much you can spend without going beyond reasonable limits Creating and editing budget entries View Group by Filters Actions Tracking savings View e ven Group by F Filters ES Description v Interval Actual Remainder Progress Savings 1 699 99 Save 12 01 11 05 31 12 3 000 00 1 148 28 Monthly savings February 2012 200 00 153 10 Budget 100 00 50 00 Entertainment amp Recreation February 2012 100 00 50 00 A Tracking budget History e Si Forecast d d Transactions Detailed information about the selected budget item 100 December 2011 January 2012 February 2012 View m Customize columns Selec
36. e Delete the selected row Type of transaction Click the button to select the type of transaction income expense and transfer Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Transfer settings Withdraw fom Ge 8 MasterCard hi Amount 100 00 a Exchange rate 1 3063 E Amount 130 63 e Target account Cash ne OK Cancel Withdraw from selected account Amount Exchange rate if necessary Amount Target account Settings fl Customize columns Account l Cash K Date Monday February 27 4 Transaction status Cleared x Description Comment e Debit or credit account for all transactions date status description and comment Extra fields Extra fields of a transaction Files Links to external files Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Access rights Managing access Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Edit budget entry Type Advanced settings 1 2 ett ve Advanced settings Categorization Amount Amount e Include filters 3 Include filters Currency Currency Dollar M e Exclude filters 0 mena Fee Name Entertainment amp Recreation Exclude filters Interval RS History Name Comments Co
37. e related to the selected category Status Status of a transaction cleared uncleared reconciled Uncleared transactions do not influence balance A Comment Here you can type any text that describes a transaction Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Categorization This option allows you to specify the category family member add tags etc Read more Extra fields Three extra fields for every transaction Files 12 Links to external files Schedule 13 Set the schedule for the transaction ui Currency Transaction currency Dollar 1 267 11 1 267 11 ER Exchange rate 1 3063 E The currency of a transaction may differ from the currency of an account for example you withdraw dollars from ATM and you have a euro account In this case select the currency of a transaction and exchange rate to the currency of an account Access rights Access restrictions 15 Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Categorization Transactions and other records can be organized to categories and family members and you can add to them unlimited number of tags Categorization by payee and projects is available only for the commercial license aoa Categorization Family member Categorization
38. ecommend that you choose a logical and unique name for the transaction For example Groceries Clothing or Alcoholic beverages if you are tracking overall expenses Or Bread Shoes or Wine if you are keeping detailed accounts This will allow you to swiftly enter these expenses in the future by entering the first few letters of the name and selecting the transaction from the list The category amount and other parameters will be filled out automatically Just adjust the necessary fields and you re done Income is entered into the program the same way you can select the transaction type from the top toolbar When transferring funds from one account to another if the accounts use different currencies you will need to specify the exchange rate The program provides the current rate automatically but it will most likely need to be adjusted to reflect the rate at which the currency was actually purchased or sold Financial accounting is only the beginning You have now mastered financial accounting in the program and as soon as you have collected enough data you can get to the fun part Home accounting is not limited to merely tracking expenses Tracking your finances without subsequent analysis is useless Planning your family budget is where you really want to spend your time And that is why you need home accounting software We also recommend that you read this article How to use home budget software He
39. ed www alzex com Alzex Personal Finance software user guide Calculator This budget software has a built in calculator To open the calculator select Tools gt Calculator Also there is a button for opening the calculator in every field for entering a numerical value or amount The calculator allows you to do basic arithmetic operations and save one number in memory Memory is not cleared after closing the calculator which means saved data can be used later in the program Memory Sab Save result Memory Managing memory Clear memory Restore a number from memory Save a number to memory Add a number to the current content of memory eB Reset e Clear the input field e Complete reset Save result Close the window and put the result into the input field Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Print The program can print a list of transactions calendar loans budget reports etc The list is printed exactly as it is displayed on the screen If some branches of the tree are collapsed their contents is not printed In some cases loans and budget one selected entry can be printed in detail Selection option in the print dialog The program prints information about the loan and list of payments or information about a budget item and forecast chart or history of this item Edit View Dir New Ctrl N Open Ctrl O Save Ctr
40. egistered you get License key The license key removes all limitations of the evaluation version Free technical support Free updates for 12 month period Using an unregistered copy of Alzex Personal Finance software after the 30 days trial period is a violation of the author s rights Alzex Personal Finance software IS DISTRIBUTED AS IS NO WARRANTY OF ANY KIND IS EXPRESSED OR IMPLIED YOU USE AT YOUR OWN RISK THE AUTHOR WILL NOT BE LIABLE FOR DATA LOSS DAMAGES LOSS OF PROFITS OR ANY OTHER KIND OF LOSS WHILE USING OR MISUSING THIS SOFTWARE You may not use copy emulate clone rent lease sell modify decompile disassemble otherwise reverse engineer or transfer the licensed program or any subset of the licensed program except as provided for in this agreement Any such unauthorized use shall result in immediate and automatic termination of this license and may result in criminal and or civil prosecution Freeware sites and freeware shareware catalog owners are granted permission to include this software on their web sites and coverage CDs without written permission of the developer Installing and using Alzex Personal Finance software signifies acceptance of these terms and conditions of the license If you do not agree with the terms of this license you must remove Alzex Personal Finance software files from your storage devices and cease to use the product Copyright c Alexandr Shirokov All rights reserved www a
41. elect Tools gt Import This opens the window for selecting a file Select the file type you want to import QIF OFX CSV or TXT from the drop down list at the bottom of the window Find and select the necessary file and click to open This opens the import window Select all necessary settings and click OK e Import QIF file e Import OFX file e Import text or CSV file This opens the preview window of imported transactions Here you can select transactions that you want to import If everything is correct click OK to complete the import If there are errors wrong dates numbers or gibberish instead of text click Cancel and adjust the import settings Select transactions Description Date Withdraw account Amount Target account Amount rent 02 03 12 food 02 03 12 E Cash 50 00 beer 02 03 12 E Cash 10 00 Weekly wage check 02 03 12 la Cash phone 02 03 12 us 20 00 E Phone amp Internet internet 02 05 12 Cash 20 00 EI Phone amp Internet d salary 02 05 12 0 00 9 Salary bank deposit 02 06 12 Eavisa 0 00 magazine 02 06 12 E Cash 5 00 4 Games magazines books save 02 06 12 Eavisa ann 8MasterCard enn food 02 10 12 BE Cash 50 00 Food beer 02 10 12 BE Cash 10 00 Alcohol d Weekly wage check 02 10 12 G Cash Salary gas 02 11 12 E Cash 50 00 amp Transportation food 02 17 12 BE Cash 50 00 Food heer 07 17 17 BA Cash 4100n Select all A Clear all r Se
42. ers and access rg Le Le E 63 BE 64 Access de CUOMS E 65 WA Tee e EC 66 WEANING ECON eege eege 6 AC OCIIZAUION as cccescecateccasstactecenesssdeassentesedestaghenaseasee E E EEE E E 70 Exita le CN 72 Links to external ies 13 CS CCN eeh 74 e UE 76 EAIC DIGG SL ONUY x cetterecamaee te era nacancer bea E E E nasarsecenss 19 EGE SONS aces sapecc ansnseseceeesmacancie dee tancnasndosaeeanceancaciae eaesacamaneraececeaananeent amsmaae aces ted ancnnamtandeeemessacanieeeaneneunnies 82 Edit events and E 84 BANGANG asesore EE E EEE E E E ERSE EEE E 86 Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Synchronization export and Import 88 Baa ellen 89 EDON O QIP EE 90 EDON 6 TOO E 91 D li ellen 92 DOn e Goel ee eee 94 TOON Sc EE 96 aa exe mace gale a Tee e Or ane nnn eee ee ee ee ee E 97 APIC WONS E U EE 99 SEUNG EXT TE e 101 Klee ECONS EE 102 Beete er ue E 103 E IEN 104 License et E 105 dE go s Mt eu E 106 BE e ul ei SUPPO GE 107 Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Alzex Personal Finance software Alzex Personal Finance is an intuitive and easy to use home budget software As distinct from other applications Alzex Personal Finance software offers a nice looking and well thought out interface ease of use and clear presentation of results The program can help you control
43. es calendar and a list of Settings panel Filters Actions T T Filters M Amount Category Family member Tags Calendar settings Calendar View Group by 2 bs gt Calendar e EZ View e Group by se Sun Mon Tue Wed Thu Fri Sat Description Date 29 30 31 2le 3 A6 Awaiting approval pove K SE D J H 8 oF 10 e February 3 utils 02 03 12 13 15 16 1 a 02 03 12 phone 02 03 12 02 03 12 e 201 21 2 Bp food 2 03 beer 02 03 21 er Weekly wage chec 02 03 12 P l Ee PY February 5 er salary Ey Overall balance 2 279 42 internet Gd Loans summary 4 15 843 45 Wh Te J 4 February 6 TD Total 13 564 03 February E save British Pound 1 57 i Dollar bank deposit Euro 1 31 e February 10 food heer 10 9 Overall balance Currencies 1 Calendar settings 02 03 12 02 05 12 02 05 12 02 06 12 02 06 12 02 06 12 02 10 12 nyani 50 00 4 Rent 100 00 42 Rent 20 00 RI Phone amp Inter 50 00 Food 10 00 SW Alcohol amp John 200 00 4 Salary H Ann 980 00 1 000 00 9 Salary amp John 20 00 EI Phone amp Inter amp John 5 01 200 00 2153 10 0 01 5 00 d Games Maga m Ann 4500 00 8382 76 0 00 140 00 50 00 gf Food 10 00 Alcohol John 11 Transactions events Show the current month regardless of the selected time period Calendar 3 View Transactions Event
44. es do not have cents Japanese yen some are divided to 1000 cents This option affects only how amounts are displayed in the program Internal calculations are always performed with maximum accuracy more than 10 digits after the comma Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Exchange rate You can edit exchange rate manually or download from the Internet First currency 3 Second currency yey Exchange rate ES Download rates First currency Select the first currency Second currency Select the second currency Exchange rate Enter the exchange rate Download rates Download rates from the Internet Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Downloading rates from Internet Update automatically Server finance yahoo com Server google com finance Update automatically The program can be set to download the latest exchange rates once a day automatically when you start it Server Select the server Yahoo supports more currencies and works much faster than Google Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Accounts Accoun
45. ext files stored in the program folder for example C Program Files Personal Finances roll ano n Date format The program uses the default date format set in the system Also you can specify any other format you want Number format Decimal separator settings that define the display of amounts in the program In USA generally use 1 000 00 You can choose any format you like First day of week The week may start on different days in different countries In the United States it is Sunday Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Toolbar captions You can disable toolbar captions to save space Overview tab The program remembers the last tab that you worked with and opens it when you run the program again If you want the program to open the Overview tab at all times you need to check this box Extra icons Alzex Personal Finance home budget software allows you to use your own icons for categories and accounts in addition to the standard set You need to copy ico files to My Documents Personal Finances Userlcons If the program is installed on a USB drive the folder with icons will be in the same folder where database files are stored Each file should contain images of two sizes 24x24 and 32x32 Backup It is recommended to back up your budget database at least once a week The database is a small file and copies will not take much
46. find in every field for entering a number or amount The calculator does basic arithmetic operations and stores one number in memory Memory is not cleared after closing the calculator so stored data can be used later Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Transaction Transactions can be of three types expense income or transfer of money from one account to another If you transfer money between accounts with different currencies you need to enter the exchange rate The rate is entered automatically from the corresponding directory but you can change it for any transaction To create a new transaction you need to enter minimum data amount of the transaction date and account Other settings are optional Type History Advanced settings 2 3 EA EUR Categorization Withdraw from Cash aaa Categorization ciel Extra fields oy Extra fields D Files 0 l Schedule Not set Amount Amount Files Schedule Date Date Tuesday April 17 LES Currency Description Description M Status Transaction status Cleared Comment Comment p Type of a transaction income expense or transfer 2 History 5 History This button helps you to enter recurring transactions without the need to type data to all fields of the form For this select a transaction from the list and make edits if neces
47. h databases must have similar IDs i e you can synchronize only with another copy of one file If databases are different you can simply import all data from another file Import button As distinct from synchronization import does not make changes to the source file Automatic synchronization Synchronize the database automatically with a selected file on each launch and exit of the program Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Data export Alzex Personal Finance software allows you to export data to QIF Quicken Interexchange format CSV Comma separated values and text with delimiters tabs commas etc QIF files are a universally recognized standard for information exchange between personal budget software However the file format is strictly limited and not all information can be exported to this format If you need to export all fields of a transaction try export to CSV file CSV files can be opened in Excel and imported by most home budget software Though there are no clear rules and specifications for such files this format allows you to export maximum amount of data whereas for example QIF is strictly limited and only some data from Alzex Personal Finance budget software can be exported to this format On the main menu click Tools gt Export This opens the window for selecting a file Select the file type that you want to
48. i 5 Save a5 SEI Reopen d Set password ES Print Al Exit Print 1 Print Click this button to open the print dialog Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Modes The buttons on the toolbar are used for switching between modes Also you can do this via View on the main menu Qverniew Calendar Events Loans U a e A WW CO og Qverview Transactions Calendar Scheduler Events Budget Loans Reports Transactions Scheduler Home budget Re ports Overview Brief information about accounts currency exchange rates calendar transactions and events for the past few days Overview mode Transactions Account operations add edit and delete transactions Managing transactions _ Calendar Transactions and events are grouped by days Account balances and cash flow Using calendar Scheduler List of scheduled transactions and events Events List of tasks and events this function is available only for the commercial license Home budget Tracking savings and personal budget Loans Tracking debts and credits Reports Charts and reports Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide transactions or events by days Overview Here you can see the overview of accounts loans current currency exchange rat
49. iew summary for the selected period divided by categories family members etc Pie chart or bar chart Trend Charts line bar or area chart Report on income Report on expenses Include transfers into report Include loans into report Select columns for the list of transactions below Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Group by Income and expenses Ce Categories Family members a dp Payee Projects Group data by income and expense categories family members payee and projects Chart type Chart type Pie chart or bar chart for summary and line bar or area chart for trends O Period a Day Week Month Quarter is T GE EE EE Year Day trend divided by days for the selected period of time Minimum period is two days Week trend divided by weeks Minimum period for creating a chart is two weeks Month trend divided by months Minimum period for creating a chart is two months e Quarter trend divided by quarters Minimum period is six months e Year minimum period is two years 7 Settings panel Viewing options Filters Show hide filter panel Legend Double click the name of any category to view a report about its subcategories You can select only those items that you want to see on the chart Level up Select all ICT Clear all e Level up e Select all e Clear al
50. ions can be grouped by checks and description O Period lt February 2012 The current range of transactions or events Items that do not fall into this period are not displayed e Back previous period e Next next period e Central button select one of the predefined periods current day week month quarter and year or set an arbitrary period Filters lt none gt Uncleared Cleared HE Reconciled Show or hide filter panel You can use the drop down menu to select a filter whose state is saved after restarting the program Actions Show or hide actions panel Add Edit or Delete buttons and the panel of batch editing Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Filters Alzex Personal Finance software has a powerful and flexible system of filters The number of available filters depends on the selected mode Select the desired value from the drop down list and click the button to enable the filter To select several values open the list and click Select categories accounts tags This opens the window where you can use the Ctrl or Shift buttons to select several items Accounts Categories family payees projects and tags Status priority and others search T 7 Gf Accounts e ga Categories Family Payee bh Projects i Tags jy Extra field 2 Status e KA Search O Accounts Select accounts
51. kov All rights reserved www alzex com Alzex Personal Finance software user guide Manual activation If your computer is not connected to the Internet or automatic activation fails for some reasons click the Manual Activation button This opens the windows with instructions as shown in the picture below Follow the instructions to activate the program If you have difficulties or questions contact our support team Activation request Een 1 Copy the Activation request 2 Go to www alzex com PF activate instructions Ae 3 Type or paste the Activation request into the form 4 The Activation key will be returned 5 Type or paste the Activation key into the box below 6 Click OK to complete activation Steps 2 4 can be performed on any computer connected to the internet Activation code Ps Activation request Copy the request and paste it into the activation form on the website Instructions Follow the instructions Steps 2 4 can be performed on any computer connected to the internet Activation code Enter the response of the server here and then click OK Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide License agreement Alzex Personal Finance software Copyright C Alexandr Shirokov Alzex Personal Finance is not a freeware budget software You can try it for free for 30 days If you wish to continue to use it you have to register it Once r
52. l Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Currencies Alzex Personal Finance software supports an unlimited number of currencies Currencies represent almost all countries of the world and precious metals If necessary you can add your own currencies including virtual ones Using this section you can keep track of money and other things metals fuel and units of measurement Enable a currency or currencies Set the default currency Once that is done you will be able to download the latest currency exchange rates from the Internet British Pound BP 7 mT E Add s Dollar Euro s Gre Afghan afghani Delete Albanian lek Algerian dinar Currencies ak Angolan kwanza a Set default E Argentine Peso ARS Disable Armenian dram Aruban florin Australian Dollar Exchange rates Azerbaijani manat Update ex rates Bahamian dollar Bahraini Dinar Bangladeshi taka Se E Search Search WW Currencies List of available currencies Enabled currencies are on top of the list disabled currencies are in gray Because there are more than 200 different currencies it is recommended to disable most of them The default currency is marked with a star Add Add a new existing or virtual currency Edit Edit the selected currency Delete Delete the currency from the list Pre installed currencies cannot be deleted Set default Se
53. lect all Clear all Select transactions Put a tick against those transactions that you want to import All other transactions will be skipped By default transactions that are already in the database are not selected if the Detect Duplicates option was enabled Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Select all Select all transactions Clear all Unselect all transactions Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Import QIF Account Date format S Decimal separator Check number Payee Payee Duplicates Se pe Detect duplicates Opening balance Ey Ignore opening balance cance Account Select an account that imported transactions will be associated with Date format Select the date format from the list or enter the format that matches dates in the file Decimal separator Decimal separator is a symbol separating the integer part from the decimal part Choose from the list or enter your own symbol Check number This term is not used in our budget software You can select one of extra fields that will be used for the check number Payee The Payee field usually contains information about a payee but sometimes it may contain other data for example description of a transaction Choose one of the options from the list Encoding
54. lpful hints e Click the button next to the Amount field to display additional fields for price and quantity You can fill out any two the third will be calculated automatically Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide e You can quickly enter repeat expenses by copying existing transactions Select the transaction and click Copy on the toolbar to the right or in the context menu In the window that appears enter the necessary changes and click OK You can copy categories the same way In this case the categories in the transaction creation dialogue will already be completed e You can easily transfer one or more transactions from one category to another by simply dragging them with the mouse For more complex operations with a transaction group use batch editing e Enter not only current expenses in the program but also all major upcoming expenses Suppose for example you know that by next winter you will need new shoes Enter this into the program and specify the approximate amount This is a simple but very effective means of budgeting to avoid being left without funds when you least expect it Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Interface Overview File name and current user Toolbar 1 Main menu 3 Viewing options and filters 2 4 Pr e Tools Help rE E G ag
55. lzex com Alzex Personal Finance software user guide System requirements e Windows NT 2000 XP Vista 7 8 32 64bit e 40Mb of free disk space e USB drive for Portable version Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Technical support Technical support is provided by email You can contact us at support alzex com Registered users should specify their activation key in the message Feedback If you have comments or suggestions about our budget software please contact us at community alzex com Your opinion and ideas are very important to us and help us improve the program Many changes and features were introduced by the users So if you have an opinion or idea about our home budget software drop us a line Copyright c Alexandr Shirokov All rights reserved www alzex com
56. mment i Access rights Type S You can track both budget expenses and savings income minus expenses Advanced settings Show the advanced settings panel Amount Amount you want to save or amount that you cannot exceed Currency You need to select the currency Interval Budget tracking interval day week month quarter or year You can also select a date range for example if you want to save a specified amount for the vacation Start Thursday December 01 e End Saturday December 31 Name Short description of a budget item Comments Here you can enter any text describing this budget entry Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Categorization This allows you to select a category family member add tags etc Read more Include filters PT Include filters 3 Transfers Loans Uncleared transactions Extra field 2 blr X EF Accounts lt all gt saa Categories Entertainment amp Recreation Family members lt all gt Payee lt all gt wl Projects lt all gt Tags lt all gt You can select to include transfers payments of debts uncleared transactions and transactions with a mark in the extra field 2 see Extra fields The filter includes transactions that fall into a specific category or have a specified tag The program takes into account transaction
57. mode Transactions Account operations add edit and delete transactions Managing transactions Calendar Transactions and events are grouped by days Account balances and cash flow Using calendar Scheduler List of scheduled transactions and events Events and tasks List of tasks and events this function is available only for the commercial license Home budget Tracking savings and personal budget Loans Tracking debts and credits am Reports Charts and reports Currencies List of currencies and exchange rates Accounts List of accounts Categories List of categories family members payee projects and tags Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Users List of users Settings Application settings Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Viewing options The look and options on the panel depend on the selected mode Accounts View Group by a Filters Actions d Y Fiters den Accounts Show or hide the left panel accounts or calendar This panel is not available in some modes View Select columns and other viewing options depending on the current mode 2 Group by Group transactions events debts by categories family members payees and projects Also transact
58. n Food Transportation amp John Alcohol amp John Transfer amount Copyright c Alexandr Shirokov All rights reserved www alzex com Filters Actions Il T Filters Tags Don t forget Don t forget s Don t forget 0 s Don t forget Important Alzex Personal Finance software user guide e Switch between the lists of planned transactions and events e Separate transaction to income and expenses e Organize transfers to a separate group e Organize loan repayment transactions to a separate group Group by lt none gt jH Categories Family members Payee E bo gp Projects Group planned transactions or events by categories family members payees or projects Filters Show hide filter panel Actions Show hide actions panel Date and status 03 20 12 A Date of the next event and status of the schedule active or not Transfer amount 22 76 0 00 500 00 8382 76 Note that the amount of transfer is equal to zero because you selected a group of accounts and transfer is made within this group Debit and credit are shown in gray Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Creating and editing events View Group by r EZ View e Groupby Description Date 4 Tasks Feed the camel 02 24 12 Feed the camel 6i 02 28 12 Events
59. not recognize file encoding and you see gibberish instead of meaningful text you can select encoding from the list UTF 8 is a standard for OFX Duplicates This option allows you to detect duplicate transactions and prevent their duplication during import Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Import of Text and CSV Profile Encoding Date format First row Header 1 A d 7 o Account Delimiter Decimal separator Duplicates E cash e el Detect duplicates Preview click to column caption to set it type Description Date Amount Category Tags Account Withdraw account Target account Debit Credit 2 uk 03 02 12 2000 bet amp Household Rent Don t forget Ven GE 3 rent 03 02 12 100 00 Rent amp Household Rent Don t forget Visa Visa 100 00 4 food 03 02 12 50 00 Food Cash Cash 50 00 5 beer 03 02 12 10 00 Entertainment amp Recreat Cash Cash 10 00 6 Weekly wage ch 03 02 12 200 00 Salary Cash Cash 200 00 7 phone 03 02 12 20 00 Rent amp Household Phone Don t forget Visa Visa 20 00 8 internet 05 02 12 20 00 Rent amp Household Phone Don t forget Cash Cash 20 00 9 salary 05 02 12 1000 00 Salary Visa Visa 1000 00 10 bank deposit 06 02 12 0 00 Visa Bank Visa Bank 900 00 382 76 11 magazine 06 02 12 5 00 Entertainment amp Recreat Cash Cash 5 00 1 save 06 02 12 0 01 Visa MasterCard Visa MasterCard 200 00 153 10 13 food 1
60. oftware You can specify one of the extra fields as a check number Encoding Sc Encoding ANSI or a variant of Unicode QIF format uses ANSI Some letters in ANSI files may be unreadable in a system where English is the default language but most programs fail to recognize QIF files encoded in Unicode Export categories QIF file may contain information not only about transactions but also about categories Tick the checkbox if you want to include categories into the file Export transactions You can export only the list of categories without transactions Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Export to Text or CSV This file type can be imported by most home budget software and spreadsheet applications like Excel Although there are no clear rules and specifications for such files this format allows you to export maximum amount of data whereas for example QIF format is strictly limited and only some data from our budget software can be exported to this format Selected fields Interval en ks Fal H Columns E Description C Comment W Date d Amount Date format Fe Category W Family member W Payee Account Decimal separator Delimiter s w mahi L Withdraw account C Target account Encoding Se s Interval Time interval for export Transactions that do not fall to this time interval will
61. parent of the first and delete the child category e To transfer a category to the root drag it to an empty spot or click Move to root in the context menu Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Financial accounting Now that we have completed our preparations we are ready to begin the accounting process itself by entering data into the program There are at least two basic ways to manage personal finances by entering overall expenses using only a few basic categories and by entering them in detail noting every little purchase individually We recommend that you begin with the first of these by creating several basic top level categories Groceries Clothing Rent and other obligatory regular payments Entertainment and Miscellaneous This will save considerable time and later if you feel the need for more detail you can break down the categories into subcategories and switch to more detailed accounting Previously entered transactions can also easily be reorganized using batch editing Go to the transaction list In the View menu select Transactions or click the button of the same name on the toolbar File Edit View Directories Tools Help Overview Transactions Calendar Scheduler Events Budget Loans Reports Currencies Accounts Categories Users SN SG o GG Ze i Accounts le EZ View v web Group by vY February 2014 Descrip
62. ps you have already created and entered some transactions in the program but they are not yet reflected in the bank statement Or perhaps the bank adjusted transactions in your account and you have not reflected these adjustments in the program To reconcile an account you need to open the Reconciliation dialog Tools gt Reconciliation select an account date and enter the amount specified in the bank statement so that the budget program can compare it against its own data If the program says that the balances agree click Reconcile Current balance Calculated balance Difference 3 A 5 Account Date a Account Date Difference zaman Previous reconciliation date Current balance 1 280 00 Calculated balance 1 280 00 Description EO mee magazine magazine magazine magazine magazine magazine internet internet internet gas gas gas gas Date 12 12 11 12 26 11 01 09 12 01 23 12 02 06 12 02 20 12 12 05 11 01 05 12 02 05 12 12 03 11 12 17 11 12 31 11 01 14 12 Amount 5 00 3 00 5 00 23 00 3 00 3 00 20 00 20 00 20 00 30 00 20 00 30 00 30 00 Category EE ary Za Games magazines books 4 Games magazines books 4 Games magazines books 4 Games magazines books 2 Games magazines books 4 Games magazines books W Phone amp Internet EI Phone amp Internet EI Phone amp Internet aP Transportation amp Transportation aP Transpor
63. rrency Each account needs to be assigned its own currency New group Create a new group Currencies Open the list of currencies Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Initial balance zz Initial balance of an account money on the account at the moment of its creation Access rights Manage access rights Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Account group Accounts can be grouped Group settings are the same as those of account settings except the initial balance Currency Name J List of currencies Comment Icon J Access rights Name Group name Comment Description of a group Icon Group icon Currency Similar to an account you need to assign a currency to a group Balance is equal to the sum of balances of accounts that belong to this group taking into account the exchange rate if currencies are different List of currencies Open the list of currencies Access rights Q Manage access rights Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Reconciliation Reconciliation of accounts is a process of reconciling your current balance in the budget software and information obtained from the bank statement to ensure that these amounts reconcile Perha
64. s and tasks All days Date sorting Customize columns Copyright c Alexandr Shirokov All rights reserved www alzex com Calendar displays transactions and events o Uncleared transactions 3 30 00 s Don t forget Don t forget Don t forget Don t forget Alzex Personal Finance software user guide Show transactions or events Show all days in the list including blank ones Sort data in ascending or descending order Select columns in the list of transactions events O Group by lt none gt ia Categories Li Family members ER Payee i Projects Group transactions events by categories family members payee or projects Settings panel gt See Viewing options Filters Show hide filter panel Actions Show hide actions panel Uncleared transactions List of transactions events waiting for approval Currencies List of available currencies and currency exchange rate Overall balance SEI Overall balance on all accounts loans and total Transactions events List of transactions or events grouped by days Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Transactions Transaction is the key concept in the budget software A transaction is any movement of funds such as expense income or transfer of money from account to account A transa
65. s satisfying all conditions Exclude filters E Exclude filters 0 Uncleared transactions Extra field 2 ile X BF Accounts lt none gt H mi D gt daa Categories lt none gt A Family members lt none gt Payee lt none gt l Projects lt none gt Tags lt none gt You can exclude uncleared transactions and those with a mark in the extra field 2 If you select these conditions they are automatically removed from include filters If for example the extra field is selected neither in excluding filters nor in including ones the value of this transaction field is ignored the program includes transactions with and without the mark The filter excludes transactions that fall into a specific category or have specified tags Transactions that satisfy at least one of the conditions will be excluded History Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Ka History Accumulate previous values E There are two ways to track budget Each period is independent and amount of expenses at the beginning of the period is always the same previous values are ignored When the Include previous values option is enabled any over expenditure or money saving for the previous period is included in the next period and amount at the beginning of the period can be reduced or increased Select the number of periods to be included A
66. sary Other fields are completed with data automatically SS Advanced settings Open the tab with advanced settings Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Account Account that will be credited or debited money If you transfer money specify credit and debit accounts and exchange rate if account currencies are different Withdraw from Zei 2 MasterCard Amount 1 000 00 ei Exchange rate 1 3063 Amount EJ 1 306 30 VG Target account Cash a Amount Amount EJ 970 00 E Amount of the transaction in the account currency Click the Plus button to display additional fields price quantity and discount tax You can enter data to any two fields from three price quantity and amount the latter is calculated automatically Price 250 00 Quantity 4 e Amount SJ 1 000 00 LG Tax Discount 30 00 e Tax is entered as a number not percents If the number is positive this is a tax total amount of the transaction will increase by this number If the number is negative it is a discount amount of the transaction is reduced by this number Date Date of transaction By default this is the current day or date of the last entered transaction The field is inactive if the schedule is set Description Description of a transaction You can choose a description from the list of transactions that were entered earlier and that ar
67. strator account has a special status Only the administrator can create and delete other users Also the administrator can see all records including hidden ones edit records protected from changes and change the owner of a record Add Ss Edit Delete Users List of users Add Add a new user Edit Edit the user profile Delete Delete the user The administrator account cannot be deleted Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide User this function is available only for the commercial license Icon Name Comment Password Password hint Icon Click the button to select the icon for the user Name Name of the user Comment Description of the user Password Password Each user can set a password File gt Set Password Password hint Enter a hint in case you forget the password Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Access restrictions this function is available only for the commercial license It is possible to hide almost every record from other users or protect it from changes Only the owner of this record the one who created it and the administrator can set access rights The administrator can edit any record see hidden records and change the owner When you open a transaction for editing you can find the button
68. t columns and their order Group by Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide lt none gt a m caw Categories Li Family members ER i Projects Group budget items by categories family members payee or projects Filters Show hide filter panel Actions Show hide actions panel Tracking savings Savings 4 180 16 1 699 99 2 480 17 Save 12 01 11 05 31 12 3 000 00 1 148 28 1 851 72 Monthly savings February 2012 200 00 153 10 46 90 Controlling savings how much is planned to save how much is actually saved balance and progress 6 Tracking budget Budget 100 00 50 00 50 00 RE Entertainment amp Recreation February 2012 100 00 50 00 50 00 Budget how much can be spent how much is spent balance and progress Detailed information about the selected budget item Money spent in previous months money spent on average during all periods Forecast for next months based on planned transactions View transactions that fall into this personal budget item You can select the depth of history and forecast from the drop down list Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Loans This section is for tracking loans You can borrow and lend money and it can be reflected in the program To pay debts
69. t or remove a password for the current user Print print the current view Exit close the program Edit Leet lu Undo delete i Redo edit Undo last action Redo last action i View Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide File Edit Directories Tools Help Overview Transactions Calendar Scheduler Events and tasks Budget Loans Reports E esche e Overview see brief information about accounts currency exchange rates calendar transactions and recent events Transactions view add edit and delete transactions Calendar view transactions and events grouped by days Account balances and money flow Scheduler see scheduled transactions and events Events and tasks view tasks and events Personal budget monitor savings and home budget Loans track debts and credits Reports charts and reports a Directories File Edit View Directories Tools Help SS Currencies Ge Accounts RB Categories Se Family members Payee i Projects Tags ki Users e Currencies e Accounts e Categories family members payee projects and tags e Users Tools Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide File Edit View Directories Help CH Export Te Import Ee Synchronize Be Automatic
70. t the default currency This currency is used to show the overall balance and it is also used everywhere when it is impossible to specify a particular currency Disable Disable hide or enable the selected currency Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Exchange rates Edit exchange rates Update ex rates Download currency exchange rate from the Internet Search Show currencies that contain a specified string Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Currency Name Symbol Code Hide C Hide currency Default E Default currency Update exchange rate Update exchange rates Alignment Left 100 00 Alignment Right 100 004 Name Name of currency Symbol 2 Symbol of currency Code Currency code for updating currency rates over the Internet in ISO 4217 Code of preinstalled currencies cannot be changed Hide Disable currency Default Set default currency Update exchange rates Rates of some currencies cannot be updated over the Internet for example virtual Uncheck the box not to get error messages during updates Alignment Alignment of a symbol left of right Some currencies may have a symbol on the left 100 others have it on the right 100 Format Number of digits after comma Some currenci
71. tation amp Transportation Family member Tags H Ann H Ann H Ann H Ann H Ann H Ann amp John amp John amp John g Ann H Ann H Ann H Ann Don t forget Don t forget Don t forget gas 01 28 12 amp Transportation Ann Select all ICH Clear all 6 T Select all Clear all Account Select an account for reconciliation Date Date of reconciliation Current balance Enter the current balance on the account Calculated balance Enter the balance in the program Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Difference Difference between the real balance and balance in the program If the difference is equal to zero you need to adjust the balance Select all Select all transactions Clear all Unselect transactions Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Categories Alzex Personal Finance software is based on the idea of dividing income and expenses by categories This allows you to see areas of expenditure and amount of money spent without having to analyze reports The system of categories is designed in the form of a tree with unlimited nesting Each category may have its own sub categories and sub categories may have their own sub categories Also transactions can be separated by family members and defined with special tags
72. tion Select a category family member add tags etc Read more Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Files Links to external files Schedule Set the schedule for an event Access rights Managing access Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Batch editing The easiest way to set a category or a family member is to select one ore more transactions and drag them with the mouse to the necessary category Batch editing allows you to set a category to a group of records and also rename them set status hide records from other users protect from editing and much more Select several records you can use filters to select the records open the panel for batch editing and select the command Categorize Categorize Check Status eae Set status Rename Access Categorize Category Family member Payee Check or uncheck selected transactions Status Uncleared Cleared Reconciled Set the status of a transaction uncleared cleared reconciled ui Rename Er Description Er Comment ae Extra field 1 ae Extra field 3 Rename selected items Access Copyright c Alexandr Shirokov All rights reserved www alzex com mm Check Rename Hide Alzex Personal Finance software user guide
73. tion v Amount Overall balance 2 601 56 P r T Income i 1 345 00 313 02 ca Expenses 1 325 28 cg MasterCard 459 30 e A Rent amp Household 190 00 200 00 AP Transportation 150 00 i 21 720 28 15 S Entertainment amp Recreation 65 00 Tags 11 i cl y i 14 B visa 940 84 150 00 amp S 569 58 D 100 00 zi Bank 1 148 28 40 00 79 33 a Don t forget 67 Don t forget 54 Total 474 72 To create a new transaction click Add and select Transaction from the list Enter the transaction description date and amount the minimum required for entering an expense into the program Click the Advanced settings button and select the transaction category from the menu that appears Copyright c Alexandr Shirokov All rights reserved www alzex com a dg e e Settings F Filters e lo Delete aa Categorize Check Set status ass Rename Access A Alzex Personal Finance software user guide i Ti T Expense ait Income Transfer WE History E Advanced settings Description food Ca Leen Categorization Date Thursday February 06 Click button to add tar A Withdraw from k Cach 1 300 00 e Amount EA 50 008 Transaction status Cleared Soy Extra fields H Files 0 il Schedule Not set Comment Transaction currency Dollar Cd Loan We r
74. ts Dairy Cheese Tags A transaction may have several tags In this case the name of each tag must start with a new line Account i visa MasterCard Cash In addition to income and expenses you can also import transfers from one account to another For this you need to go to the Account column and specify both accounts using a colon Debit account Credit account Both accounts must be present in the system Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Application settings Here you can see global settings of Alzex Personal Finance software To open the dialog click Tools gt Application settings Also this window opens on the first run of the program Language Date format Ss Date format Number format E Decimal separator Thousand separator First day of week First day of week Toolbar captions Fe Show toolbar captions Overview tab Show Overview tab at startup Data base settings Extra icons Ss Load extra icons from UserIcons folder Backup Automatic backup every C Work TEMP PersonalFinancesPro Data Backup Language Our home budget software was translated to many languages and you can choose any of them Since the program is translated by users on their own you may see incomplete or incorrect translation to some languages We would appreciate if you could send updated or corrected translation Translated files are plain t
75. ts represent the main method of separating transactions expenses and income in budget software Usually the account in the budget program represents your real account Accounts can be grouped Each account must have a currency assigned Add Edit Delete Order Bank accounts J IST Bank td W EI Initial balance Add Create a new account or group Edit Change account settings Delete Delete an account All transactions associated with this account are deleted too So make sure you do not lose important data Order Select an account and click the Up Down buttons to move it up or down Initial balance Initial balance of an account Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Account Group Currency d 6 lf rome s Name ab Cash T New group Hide account ey Hide account CUrrenc Je l Dollar h Ss d Currencies Comment Comment Ie a Initialbalance 0 00 LG Initial balance Ilcon Sc US Access rights Name Account name Hide account You can hide an account that you do not use regularly You can enable viewing of hidden accounts on the settings panel Comment Account description Icon The program allows you to choose from a variety of icons to make it easier to distinguish accounts Group Select an account group Cu
76. use for data export QIF CSV or TXT from the drop down list at the bottom of the window Enter the file name and click Save This opens the export settings window Select all necessary settings and click OK Help Export o 7 Export Import Synchronize ES CH 1 ig Automatic synchronization Reconciliation E i Calculator Extra fields Application Settings ZK Ba i Export Click the button to export data Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Export to QIF QIF files are a universally recognized standard for information exchange between personal budget software However this file format is strictly limited and not all data can be exported to this format If you need to export all fields of a transaction try export to CSV file Interval Account Date format Check number Encoding Export categories E Export categories Export transactions q Export transactions ze Interval Time interval for export Transactions that do not fall into this time period will not be exported Account The program exports transactions related to this account Date format Default system format is usually fine Sometimes the program recognizes only one date format In this case select from the list or enter the necessary format Check number This term is not used in our budget s
77. users and application settings Read more ON Viewing options and filters Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide View Y wen Group by February 2012 d WEE ES Panel options depend on the selected mode Settings panel Filters Left panel gt Inthe Transactions and Calendar modes you can see the list of accounts In the Overview mode you can see the calendar total balance and currency exchange rates In other modes this panel is not available Actions panel Actions for selected items add copy edit delete and batch editing gm Data area Area with various data depending on the selected mode Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Main menu File View Tools File Edit View Directories Tools Help Edit Directories He Ip File Edit View Directories Tools Help New Ctrl N iy Open Ctrl O Pi Save Ctrl S al Save a5 Reopen Set password Print Di A Exit e New create a new database e Open open a database file e Save save changes to the database file The program saves changes automatically every 15 minutes and when you exit the program Save as create a copy of the current database Reopen open a recently opened database file Set password se
78. with the lock in the lower left corner of the window Click this button to open the menu where you can set access rights Also you can assign access rights to multiple records at once using batch editing A ze oO Enable protection Enable protection vd Read only Hidden Owner bk e Read only e Hidden e Owner available only for the administrator Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Managing data Add edit and delete transactions events debts budget and financial goals Alzex Personal Finance software offers several useful tools to make it easy for you to use the program and save time History This button helps you to enter frequent transactions without having to type data into all fields of the form manually Just select a transaction from the list and make a few edits if necessary Other fields are already completed with data Creating copies You can copy any transaction or category and make edits if necessary Auto fill You can either select a transaction name from the list of available names or enter the first letters and the program fills an appropriate name itself Saving date of recent transaction You can easily create several transactions post factum without the need to enter date of each new transaction Built in calculator To open the calculator select Tools gt Calculator or click the button which you can
79. y and amounts will be calculated using it in many other places as well You can hide unused currencies by selecting them from the list and clicking Disable After selecting your currencies proceed to account creation Helpful hints e In the Symbol field you can add a space to separate the amount from the currency symbol e You can also select the symbol alignment to the left of the amount 100 or to the right 100 Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Account creation The second step is account creation In the Tools menu click Accounts A list of accounts will appear An account in this program reflects an actual bank account or other places where money is kept wallet credit card PayPal etc To create a new account click Add then select Account In the window that opens enter the name of the account for example Cash select the symbol and account currency and enter the opening balance that is the current remaining balance on the account or amount in your wallet Click OK to create the account Copyright c Alexandr Shirokov All rights reserved www alzex com Alzex Personal Finance software user guide Currency Opening balance 0 00 E Hidden account Comment Add the rest of your accounts to the program the same way After all the required accounts have been created go on to create c

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