Cenergy International Web e-FST Reference Guide User Manual
Contents
1. s 4 Description Rig Loc Chevron D7i OXY Task Esse Labor Item cancel Labor Pay Amount Subtotal e Enter all of the Labor Item Fields Fields with RED headings are required and the record cannot be saved until all required fields are completed o Assignment Please select the applicable assignment from the drop down list Assignment must be selected prior to category You will see a message that says Assignment ID must be specified if an assignment was not selected o Date Time must be entered individually for each date worked You may directly type in a date using MM DD YY format or select a date by clicking on the calendar icon o Category Please select the applicable labor category from the drop down list o Quantity Enter the number of hours or days worked per your pay rate o Pay Rate Pay Rate will be auto populated based on Assignment and Category selected o Work Location Select a Work Location from the drop down list o Cost Code Enter the Cost Code WBS code cost allocation network etc Note Only a single cost code may be entered for each line When the time entered is to be allocated among multiple cost codes enter separate line items for each applicable code and allocated time o Description Rig Loc Type the description Project rig well and or business area of work performed and your job title Example2. 10 00 Expense Pay Amount Subtotal Expense Bill Amount Subtotal Pay Amount Total For additional information please use the notes field below Pa Y Submitting the FST for Cenergy Review e Once all attachments Labor Items and Expense Items have been added select the checkbox to the left of the record and click Submit for Cenergy Review Cenergy FST FSTs My FSTs johntest Logout FSTs p ligCreate New FST Print FAX Cover sheet assumit for cenerav Review av Review 8 Refresh Search O FST Submittal v Start Date End Date Status Customer Job Pay Amount Total Approver Response Att O a 120 4 1 2014 4 1 2014 Cenergy Review Chevron SJVBU Administrative Assistant 210 00 1 3 119 Draft Chevron SJVBU Administrative Assistant 420 00 1 1 of 1 Pages 2 Total Records 1 e This will update the status of the FST from Draft to Cenergy Review An email notification will be sent to your Cenergy Supervisor letting them know there is an FST pending their review e The Start Date and End Date fields will get set once the FST is Submitted for Cenergy Review e You may only edit FSTs in Draft status johntest Logout gt FSTs p ligCreate New FST Print FAX Cover Sheet gSubmit for Cenergy Review 8 Refresh Search O FST Submittal v Status Customer Job Pay Amount Total Approver Response Att L 3 120 Cenergy Review Chevron SJVBU Administrative Assistant 210 00 1 119 Draft
3. 100 00 Administrative Assistant 3 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport amp cenergyintl com 1 Administrative mailto PSDevSupport amp cenergyintl com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 490 00 O 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupportg cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 3 Total Records 1 3 Indexing Icon Click the icon to the left of the FST Submittal 4 to view and or edit the FST amp Cenergy FST FSTs My FSTs johntest Logout b FSTs p ip Create New FST j Print FAX Cover Sheet S amp Submit for Cenergy Review Refresh Search FST Pay ubmittal alg Status Customer Job Amount Approver Response Eu Y Total 121 Draft Chevron SJVBU 100 00 Administrative Assistant 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport amp cenergyintl com 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 4
4. Engineer Well 272 South Texas o Chevron D7i OXY Task Enter the Chevron D7i or OXY Task if applicable e e Paid Time Off and Sick Time o When entering paid time off enter the category in the cost code and description box Example W2 Sick category Enter Sick Day for both cost code and description o Holiday pay is max 8 hours when eligible See Current Holiday schedule to verify dates o Attach the Cenergy Time Off form in the attachment section e Once all fields are completed click Save Labor Item and the labor item will be displayed in the FST form Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add jal Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Assignment Date QU Category Quantity Pay Rate Work Location _ Cost Code Onshore 4 28 2014 E Hourly Ei e 000 California j 12587451 Description Rig Loc Chevron D7i OXY Task x e If you have multiple labor items to enter follow the above process for each labor item o The Labor Pay Amount Subtotal will be automatically calculated and updated with each labor item that you add e When entering additional labor items the Work Location Cost Code Description Rig Loc and Chevron D7i OXY Task fields will be copied to save
5. 2 Total Records 1 e To view the Cenergy Notes open the FST to view the Cenergy Notes section For Cenergy Use Only This area contains comments submitted by the Client approver and Cenergy Cenergy Notes Time 4 30 2014 7 24 PM By sspencer Please add hours and expenses for 4 2 2014 e Fix the FST per the rejected notes and click Save Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items EN Add lel Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount L E Onshore 4 1 2014 Tue Hourly 8 25 00 California 12587451 Onsite Visit 200 00 L E Onshore 4 2 2014 Wed Hourly 8 25 00 California 12587451 Onsite Visist 200 00 Assignment Date Category Quantity Pay Rate Work Location Cost Code fore unis E es 1 e a feats sere Description Rig Loc Chevron D7i OXY Task bedsave Labor Item cancel Labor Pay Amount Subtotal _ _ e Follow the Submit for Cenergy Review process to start again e The status will be updated to Resubmitted Cenergy Review amp Cenergy FST FSTs My FSTs t FSTs p johntest Logout gCreate New FST j Print FAX Cover Sheet S amp Submit for Cenergy Review 8 Refresh Search O FST Submittal Start Date End Date Status Customer Job Pay Amount Total Approver Res
6. Sentfor Chevron SJVBU 420 00 1 Approval Administrative Assistant 1 of 1 Pages 2 Total Records 1 Rejected FSTs Worksite Supervisor Approver Alt Approver e fthe FST was rejected the approver will provide a reason for the Rejected status Cenergy FST FSTs My FSTs johntest Logout FSTs p igCreate New FST Print FAX Cover Sheet 2Submit for Cenergy Review 8 Refresh Search FST Start End Submittal Status Customer Job Amount Approver Response Date Date Att Y Total Oo A 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupportG amp cenergyintl com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 490 00 O 3 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 2 Total Records 1 e To view the reject reason you can look at the Notes column on the FST list or you can open the record and look in the Approver Response section For Cenergy Use Only This area contains comments submitted by the Client approver and Cenergy Approver Response
7. Time 4 30 2014 7 39 PM Rejected Sarah Spencer From PSDevSupport cenergyintl com mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 37 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 H Save Cancel e Fix the FST per the rejected notes add additional notes if necessary and click Save e Follow the Submit for Cenergy Review process to start over e The status will be updated to Resubmitted Cenergy Review x Completed FSTs e Once an FST has been Approved Cenergy staff will perform a final review and will Post Archive the FST e This means that the FST has been approved by both the Approver and Cenergy and has been submitted for payment e The status will be changed to Post amp Cenergy FST FSTs My FSTs johntest Logout A FSTs p igCreate New FST lsPrint FAX Cover Sheet 2Submit for Cenergy Review 8 Refresh Search FST Start End Pay Submittal Status Customer Job Amount Approver Response CUT T Dein Date Att la 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupport ceneragyint com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 490 00 3 119 Rejected Chevron SJVBU 420 00 4 30 2014 R
8. and login 5 Enter your User Name and Password then click the LOGIN button Web eFST 7 A da dr SEARCH JOB LISTINGS Orview all jods n d pale SEARCH Sign in with your new login and password and prepare e Web fst ls due fie seme Ome your Field Service Ticket and Expense Report your paper document was due IMPORTANT INFORMATION according to your payment User Name deposit calendar Your Web eFSTis automatically sent to your client supervisor for Password approval Once they approve you will be advised via email If you have any changes to your personal information please contact your Cenergy Representative If you do not have a WEB eFST username and password please contact your Cenergy Representative for easy setup CONNECT WITH US ais a alu Archive FST FST created prior to May 24 2014 WEB eFST Instructions Upon logging into the Cenergy FST system for the first time you will be prompted to immediately change your password as described in the next section Managing Your Profile NOTE Check your internet tools and make sure you have Compatibility View Settings checked for Display all websites in Compatibility View This will allow you to select dates from the calendar display Managing your Profile e To change User Details such as email address or password click on your user name to the left of the Logout link i Cenergy DocuPeak User Setup
9. responses l e Approver says Rejected Alt Approver says Approved Post e The FST has been approved by both the Approver and Cenergy and has been submitted for payment 18 Logging out e To log out click the Logout button to the right of your user name di Cenergy FST FSTs My FSTs johntest Logout FSTs p ig Create New FST j Print FAX Cover Sheet 2Submit for Cenergy Review Refresh e Search FST Pay L Submittal aek rh Status Customer Job Approver Response bed Y Tota L 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport amp cenergyintl d 1 Administrative mailto PSDevSupport amp cenergyintl com Sent Wednesday April 30 2014 Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 H 490 00 L 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupportG amp cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 2 Total Records 1 e You will be returned to the Login Screen 9
10. time entering information Make sure to edit each box with the new information where applicable Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add kel Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount C Onshore 4 28 2014 Mon Hourly 8 25 00 California 12587451 Onsite Visit 200 00 nm Onshore 4 29 2014 Tue Hourly 6 25 00 California 12587451 Onsite Visit 150 00 O Onshore 4 29 2014 Tue Sick Hourly 2 25 00 California 12587451 Onsite Visit 50 00 Labor Pay Amount Subtotal 400 00 Labor Subtotals e Labor Subtotals will be calculated and displayed when the FST is submitted for Cenergy Review e Each category will show a subtotal o Example Total hours for office rate overtime and vacation when applicable Labor Subtotals Category Labor Quantity Subtotal Hourly 4 Add Expense Items Note Pay rate is your reimbursable amount and bill rate is charged to the client e Click the Add button to add Expense Items Expense Items vat iable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount Date Catego
11. 440 00 1 of 1 Pages 3 Total Records 1 e The New FST form will open as displayed below customer aob VE FST Submittal amp Approver Email Alt Approver Email a Status Draft Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add g Delete File Name Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add g Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Labor Pay Amount Subtotal si Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field Add lel Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount Expense Pay Amount Subtotal O Expense Bill Amount Subtotal Pay Amount Total For additional information please use the notes field below a Select Client Job e Select the Client Job where the work was performed o The Approver email will be automatically populated o The Alternate approver will be automatically populated if one has been designated This field may be cha
12. 90 00 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupportG cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 3 Total Records 1 FST Process The Cenergy FST application is used to submit FSTs for review and approval Creating a new FST e Click Create New FST amp Cenergy FST FSTs My FSTs johntest Logout ig Create New FST igPrint FAX Cover Sheet 2Submit for Cenergy Review Refresh Search Start End Pay L Submittal Date Date Status Customer Job Approver Response Att O 3 121 Draft Chevron SJVBU 100 00 Administrative Assistant 3 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport amp cenergyintl com 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 490 00 O 3 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupport amp cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount
13. CS hS gt V gt V Chevron Users Only WBS Cost code check If you are submitting for Chevron work use the instructions below to validate your WBS cost codes Disregard the check button if not submitting for Chevron work Create your Web eFST following normal procedures and Save 1 From the Dashboard check the FST you want to validate codes 2 Select the green Check Chevron WBS button gt FSTs gt aCreate New FST LigPrint FAX Cover Sheet Submit for w Check Chevron WBS FST Start Submittal Date End Date Status Customer Job NN Total 10303 Draft Chevron SJVBU Designer Ny A yellow caution symbol will display on the Dashboard if a code within the FST does not match to our list of valid Chevron codes Please open the FST to review Example FST list on Dashboard FSTs b Create New FST j Print FAX Cover Sheet Submit for Approval Check Chevron WBS FST art L Submittal saath End Date Status Customer Job Pay Amount Total L w 10303 Draft Chevron SJVBU Designer Example on FST Line item Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Onshore 9 1 2014 Mon Hourly 8 Arizona UC39700 Onshore 9 2 2014 Tue Hourly 8 Arizona UC3999999 If you do not see the yellow caution sign this indicates all codes matched and you can submit your FST If there is not a match please modify the incorrect code before you submit If you
14. Cenergy International Web e FST Reference Guide oe User Manual Employee CIS WI 83B Rev 4 0 DOCUPEAK SYSTEM Provided By Webiplex Inc Table of Contents Accessing the CenerBV FST SVS CCM ecseri a R E E 3 LOCCINE REO omm 3 Mole NN your ACCOUNT RE cm 4 Field Service Ticket FST ODI ICA iile RN RN 5 Overview Of TNE FST Dashboard secsi haa rped prt vue S ttr Vidt EES 5 Creatine a New Fo Tm 6 Ed nE aT DOr F ERR RR 13 Chevron Users only WBS Cost Code check esee nennen nnns 14 Notes Field Additional INFOrmation ccccccccsssssseeeccccccsaeeesseecccccssaueeseececeeeesauausseeecesessauaaseeeeeeess 15 Submitting the FST for Cenergy REVICW ccccccsssccccsssccecssececcesececcesecceaeececeeneceeseneccessuaecessugecessenes 15 Cenergy Supervisor FST ReVIeW sectis ssra od eae EE Pra REN EYES ERE EYE EXE VETE EEFE ETE R EUER IEEE vane EATEN NR RENT EE TERRE Md EE 16 WORKS SUDETUISOF REVIEW ee e ne Rid bun b lev aiment Maud idit beu iiti sam dn 17 Completed FS PS NT TET 18 FE SNS COS acacia cerns ewe ee acne E acre ne se A E A E E E E A E 18 Wor filg el der T E ee eee eee 19 Accessing the Cenergy FST System Logging In 1 Go to http www cenergyintl com 2 Select the Web e FST icon at the top of the home page 3 Select the Employee Training Video for a tutorial of the same information in the online manual 4 Go back to the web page
15. Chevron SJVBU Administrative Assistant 420 00 1 1 of 1 Pages 2 Total Records 1 15 Cenergy Supervisor FST Review e Your Cenergy Supervisor will review hours submitted on the FST Approved FSTs Cenergy e If accurate FST will be submitted for approval to your worksite supervisor O When submitted for approval the status will show Sent for Approval FSTs p ligCreate New FST Print FAX Cover Sheet gSubmit for Cenergy Review 2 Refresh S Search L FST Submittal v Start Date End Date Status Customer Job Pay Amount Total Approver Response Att g 120 4 1 2014 4 1 2014 Sent for Approval Chevron SJVBU Administrative Assistant 210 00 1 o A 119 Draft Chevron SJVBU Administrative Assistant 420 00 1 1 of 1 Pages 2 Total Records 1 Rejected FSTs Cenergy e lf inaccurate hours were entered the Cenergy Supervisor will edit the FST and submit for approval to your worksite supervisor or will be returned to you for editing o You will receive an email from your Cenergy Supervisor to review the modified FST Cenergy FST FSTs My FSTs johntest Logout FSTs p ligCreate New FST Print FAX Cover Sheet gSubmit for Cenergy Review 8 Refresh Search o l FST Submittal v Start Date End Date l Status em Job Pay Amount Total Approver Response Att o A 120 Return to Consultant Chevgon SJVBU Administrative Assistant 210 00 io go 119 Draft Chevgon SJVBU Administrative Assistant 420 00 1 1 of 1 Pages
16. Status Customer Job Pay Amount Total Approver Response a 120 Draft Chevron SJVBU Administrative Assistant 200 00 2 Editing a Draft FST e To edit an existing FST click on the icon between the check box and the FST Submittal column This will open the FST amp Cenergy FST FSTs My FSTs johntest Logout gt FSTs p ig Create New FST j Print FAX Cover Sheet S2Submit for Cenergy Review 8 Refresh Search FST Submittal Start Date End Date Status Customer Job O Pay Amount Total Approver Response Att L 120 Draft Chevron SJVBU Administrative Assistant 200 00 1 L 3 119 Draft Chevron SJVBU Administrative Assistant 420 00 1 1 of 1 Pages 2 Total Records 1 e Click the icon for the Labor or Expense item that you wish to edit Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron SJVBU Administrative Assistant v FST Submittal 120 jyintl com Approver Email DPtest cenerg Alt Approver Email sarah webiplex com x Status Draft v Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add ki Delete Created File Name O 3 4 30 2014 CCF04282014 0023 tif Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Date Day Category Quantity P
17. a 2 Submittal Date Date Status Customer Job span Approver Response Att O 121 Draft Chevron SJVBU 100 00 Administrative Assistant 3 3 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupportG amp cenergyintl com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 490 00 L 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupport amp g cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 3 Total Records 1 1 Create New FST Click this link to open the FST w FST LigPPrint FAX Cover Sheet S25ubmit for Cenergy Review 2 Column Headers Can be used to sort the list of FSTs Click any header to sort based on that item Click a second time to reverse the sort order Start and End dates are display after you submit for review Cenergy FST FSTs My FSTs johntest Logout gt FSTs p a Create New FST Print FAX Cover Sheet amp Submit for Cenergy Review Refresh Search FST Start End Pay O Submittal Date Date Status Customer Job Approver Response Att o 3 121 Draft Chevron SJVBU
18. ay Rate Work Location Cost Code _ Description Rig Loc Chevron D7i OXY Task Pay Amount 4 1 2014 Tue Hourly 8 25 00 California 12587451 Onsite Visit 200 00 Labor Pay Amount Subtotal Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field B Add ja Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount Expense Pay Amount Subtotal Expense Bill Amount Subtotal 0 Pay Amount Total 200 00 e The previously entered data will open Edit the record and then click Save Expense Item Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field B Add jal Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount Date Category Quantity Pay Rate Bill Rate Work Location Cost Code suma E meoem 2 __ s 5999 s 3999 eia L s20705 Description Rig Loc Chevron D7i OXY Task ac K cancel Expense Pay Amount Subtotal o Expense Bill Amount Subtotal e Pay Amount Total e Once all changes are made save the FST 33 e V S
19. ejected Sarah Spencer From PSDevSupport cenerayintl com 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 2 Total Records Draft e Adraft FST is still in progress and has not been submitted for approval e Edits to the FST can be made in draft status Cenergy Review e The FST has been submitted to Cenergy Supervisor for hours and expense review e No changes can be made to the FST Submit for Approval e The FST has been submitted to the approver for review e No changes can be made to the FST Approved e The approver has reviewed and approved the FST Rejected e The approver has reviewed and rejected the FST The approver will give a reason when rejecting the FST Resubmitted e The FST is pending Re Approval after requested changes were made by the employee Resubmitted Cenergy Review e The FST is pending Re Review after requested changes were made by the employee Return to Consultant e Cenergy has returned the FST for the employee and it must be resent through the entire approval process Resubmit to Approver e At the Cenergy final review there was a minor change required on the FST e Cenergy staff made the adjustment and returned the FST to the Approver for review and approval Mismatch e When the Approver and Alt Approver submit different
20. h gt Search ig Print FAX Cover Sheet O FST Submittal Start Date End Date Status Customer Job Pay Amount Total Att O a 119 Draft Chevron SJVBU Administrative Assistant 420 00 1 a 120 Draft Chevron SJVBU Administrative Assistant 200 00 1 of 1 Pages 2 Total Records e A barcode cover page will open in a new tab e Die http 23 21 106 251 DocuP eak WxView view viewprintcoverpages aspx ctlnz1 amp tcp O e File Edit Goto Favorites Help Se B Er 1 M dk M g amp amp 1 A Sign E Kj i Find lE i FST Submittal 120 m Please Fax Receipts to 713 583 7273 58614614B19443A5 8DAE16136F8C43FA EED6C289FC4F4911 A413FE23E01C682F e Print the barcode cover page and place on top of all receipts as the first page e Fax the receipts to 713 583 7273 e The fax will be processed and the receipts will be automatically attached to the FST based on the barcode cover page e Return to the FST Dashboard to verify that the receipts were successfully received Please allow 10 minutes for this process to complete If you don t see the attachment after 10 minutes please contact your Cenergy representative o The Att field will update from O to 1 once the receipts are successfully received Cenergy FST FSTs My FSTs johntest Logout gt FSTs p ig Create New FST LigPrint FAX Cover Sheet amp 3Submit for Cenergy Review 8 Refresh L FST Submittal v Start Date End Date
21. have confirmed with your Chevron Supervisor that the code is valid please continue the submittal process We will advise if a new code is required after submission WBS codes must contain only numbers or letters Do not use spaces or other characters When entering paid time off your cost code is the description sick vacation etc and will always show the yellow caution sign Continue to submit when this happens to the line item 4 Notes Field Additional Information e Additional information can be added to the FST in the box below the expense items The information will be viewed by the Cenergy Supervisor Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add ig Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount O E Onshore 4 1 2014 Tue Hourly 8 25 00 California 12587451 Onsite Visit 200 00 Labor Pay Amount Subtotal Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field gl Add bel Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount E 4 1 2014 Tue Per Diem 1 10 000 10 000 California 12587451 Onsite Visist
22. lculated and updated with each expense item that you add e When entering additional expense items the Work Location Cost Code Description Rig Loc and Chevron D7i OXY Task fields will be copied to save time entering information Make sure to edit each box with the new information where applicable e If the expense is not reimbursable to you but billable to the client contact your Cenergy Representative for a special rate code e Click the save button at the top or bottom of the form to save the record The FST will be saved as a draft allowing you to return and continue to add attachments Labor Items and Expense items until it has been submitted i Cenergy FST FSTs My FSTs johntest Logout gt FSTs gt blSave cancel Thank you for entering your time and ex penses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron SJVBU Administrative Assistant yv e FST Submittal Approver Email supervisortestchey com Status Orat v Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments Add yo Delete Created File Name Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items Add ic Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amo
23. n AgLoc Chevron D71 OXY Task Airfare MIA DEN ACK Hsave Expense Item cence o Work Location Select a Work Location from the drop down list o Cost Code Enter the Cost Code WBS Code cost allocation network etc Note Only a single cost code may be entered for each line When the expense entered is to be allocated among multiple cost codes then enter separate line items for each applicable code and allocated expense o Mlileage must include mileage log as attachment o Description Rig Location Type the Description of the expense incurred Expense Examples Mileage Per Diem Tax Hotel name of nights etc Example Mileage to from airport or Hotel Crown Plaza 5 nights LAX o Chevron D7i OXY Task Enter the Chevron D7i or OXY Task if applicable e Once all fields are completed click Save Expense Item and the expense item will be displayed in the FST form 1 Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field E Add kc Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount O E 4 28 2014 Mon Per Diem 1 10 000 10 000 California 12587451 Onsite Visit 10 00 If you have multiple Expense items follow the above process for each expense item o The Expense Pay Amount and Bill Amount Subtotal will be automatically ca
24. nder File then click Add Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add ke Delete Local File File Click the Browse button to select a local file C Users Sarah Docum Browse Cr e Your file will be displayed under Attachments with the create date and File Name e If you do not select add the document will not attach and be displayed Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron SJVBU Administrative Assistant Vv fed FST Submittal Approver Email Alt Approver Email johngcenergyintl com Status v Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add ic Delete Created File Name C a 4 30 2014 CCF04282014 0002 tif e Repeat the process if you have multiple files to attach Add Labor Items e Click the Add button to add Labor Items Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Pou ems Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Assignment Date t Category Quantity Pay Rate Work Location _ Cost Code
25. nged when advised by your supervisor o If the approver emails are not for the correct person please notify your Cenergy representative o The default status will be set to Draft Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron Chevron SJVBU Administrative Assistant V Administrative Assistant Chevron SJVBU Administrative Assistant v FST Submittal Approver Email DPtest cenergyintl com Alt Approver Email LLL po rs Add Attachments Upload e Copies of original receipts must be attached to the FST before it can be submitted for approval To fax receipts instead of scanning and attaching please see the Add Attachments Fax section e If you have a scanned file with receipts use the Attachments section to upload copies of the receipts Click the Add button under Attachments and the attachment browse screen will be displayed e File Size per attachment limit is less than 3MB Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachme E Add ja Local File File Click the Browse button to select a local file Browse Hadd cancel E Delete e Click the Browse button and the Choose File to Upload screen will open 9 O Ee Organize v New folder dz v en Ex Name Item type RE Desktop 153 Libraries i Do
26. ponse Att o A 120 4 1 2014 4 2 2014 Resubmitted Cenergy Review Chevron SJVBU Administrative Assistant 410 00 1 o A 119 Draft Chevron SJVBU Administrative Assistant 420 00 1 1 of 1 Pages 2 Total Records MEM 1 s MEM MEM Worksite Supervisor Review e An email notification will be sent to the worksite supervisor Approver and an Alternate Approver if designated by the Approver e The worksite supervisor will review the FST detail and any attachments e The worksite supervisor will respond to the email with either Approved or Rejected Approved FSTs Worksite Supervisor Approver Alt Approver e Ifthe FST was approved no further action is necessary e The FST status will be updated from Sent for Approval to Approved You will also receive an email notification letting you know the request was approved amp Cenergy FST FSTs My FSTs johntest Logout FSTs p ligCreate New FST j Print FAX Cover Sheet gSubmit for Cenergy Review 2 Refresh 9 Search FST Start y L Submittal End Date Status Customer Job Amount Approver Response Date Att 2d Total g a 120 4 1 2014 4 2 2014 Approved Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 32 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 From John Test Amount 490 00 3 119 4 28 2014 4 29 2014
27. ry uantity Pay Rate Bill Rate Work Location Cost Code Ea 4 5 5 California 12587451 Description Rig Loc Chevron D7i OXY Task bsave Expense Item cancel Expense Pay Amount Subtotal Expense Bill Amount Subtotal e Enter all of the Expense Item Fields Fields with RED headings are required and the record cannot be saved until all required fields are entered o Category Please select the applicable expense category from the drop down list o Date Select the date that applies to the Expense You may directly type in a date using MM DD YY format or select a date by clicking on the calendar icon o Quantity Field Enter the quantity of expenses o Pay Rate Bill Rate These will either default to a specified amount or allow you to enter an amount based on category Enter both pay and bill rates as required Fixed Rates for Per Diem Mileage etc will automatically have the pay and bill rate entered For Hotel enter quantity 1 and in the description box please describe the number of nights location etc nr variable expenses Air mre Lcstging Hotel Misc please enter He quantity and the applicable pay and Gall rate E Add kil Delete Created Date Day Category Quantity Pay Rate Bill Rate Werk Location Q Wprk Lazzdan Category Pay Fate BIN Rate y Cost Code Ipe s _sisai s __2509 few 8 Descr iptio
28. unt go Onshore 4 16 2014 Wed Hourly 8 25 00 Californias UC12346 Onsite Visit Well 546 200 00 go Onshore 4 17 2014 Thu Hourly 8 25 00 Californis UC12346 Onsite Visit Well 546 200 00 L Onshore 4 18 2014 Fri Sick Hourly 8 5 00 Californis Sick Day Sick Day 40 00 Labor Pay Amount Subtotal Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfsre Misc Expenses please enter the total amount for the individual expense in the quantity field Add ye Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Deseription Rig Loc Chevron D7i OXY Task Pay Amount Bill Amount o 4 16 2014 Wed Per Diem 1 10 000 10 000 California UC12346 PerDiem 10 00 10 00 go 4 17 2014 Thu Meals 55 1 000 1 000 California UC12346 Meals 55 00 55 00 Expense Pay Amount Subtotal Expense Bill Amount Subtotal Pay Amount Total For additional information please use the notes field below Sick Day on April 18th Paid Time Off form sttached px If you do not see a labor expense item please contact your Cenergy Representative 1 Add Attachments Fax Once the FST has been saved and an FST number is assigned receipts can be faxed in e Click the checkbox to the left of the FST that needs receipts submitted then click Print FAX Cover Sheet Cenergy FST FSTs My FSTs johntest Logout FSTs p ig Create New F3 submit for Cenergy Review 8 Refres
29. wnloads dj Homegroup dJ Dropbox B Sarah i Recent Places M Computer E Network Libraries FA DocuPeak Scan Bench 3KB Shortcut C Documents io Documents Shortcut 2KB Shortcut a Music E Pictures B Videos ed Homegroup au r File name Redondo Overtime Export 10052012 All Files M e Find the file on your local computer then click Open Dload M Sarah gt My Documents gt Webiplex Search Webiplex Organize v New folder Hz v e X zx Name Date modified Type BE Desktop Culver City Subpoena v4 12 14 2010 2 16 PM Crystal Re Downloads Montebello Supoena v1 12 14 2010 2 22 PM Crystal Re J Dropbox Open Requests by Customer v3 2 28 2011 2 58 PM Crystal Re Recent Places 31 Open Requests by Customer v2 2 28 2011 2 49 PM Crystal Re gi RsaSecudDToken410 11 15 2010 2 09 PM Windows Libraries SAC Live634311264767826250 1 20 2011 10 21 AM XML Doc L Documents Gi streets 1 31 2011 9 51AM Microsoft a Music L streets 1 31 2011 9 48 AM TXTFile Pictures Ed Subpoena Configuation Guide Montebe 12 14 2010 3 58 PM Microsofi B Videos BI TLC v 3Phase 1 7 2011 11 23 AM Microsofi VZAM 7 24 2420b Pantech UM175 2 24 2011 10 05 AM Applicatir E Homegroup 4 VZAM 7 24 2420b Pantech UM175 2 24 2011 10 06 AM Compres File name streets e Once selected the file path of the attachment will be displayed u
30. wtest3 Gcenergyintl com logout W e eas Ls My FSTs Update your user details Email John 5mithi amp yahoo com First Name John Smith Click User Name to Manage Profile Last Mame Changes below required your password Current Password Change Password Confirm New Password Change Security Question What is your company New Security Answer kl Change Cancel e Update any user details that you wish to change e To change your password enter your Current Password and then enter your new password in both the Change Password and Confirm New Password fields e Click the Change button to save changes e The message below will be displayed when your account changes were successful n Successfully updated security question user information Locking your Account If you enter your password incorrectly five times your account will be locked and you will have to contact your Cenergy Representative to unlock your account or our Web eFST Technical Support Desk at 866 606 5666 Field Service Ticket FST Application Overview of the FST Dashboard The FST dashboard is displayed when you log into the application From here you can add new FSTs submit draft FSTs for approval and view previously submitted FSTs amp Cenergy FST FSTs My FSTs johntest Logout b FSTs p 1 a Create New FST Print FAX Cover Sheet S amp Submit for Cenergy Review Refresh 9 Search FST Start End
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