Home

USER MANUAL

Contents

1. YOURSELF For deletion please select the record and press lt Delete gt on the key board Add Edit Delete Payee Name KHAITAN ELECTRONICS Hide Default Status Account Payee Bearer Address City State PIN ZIP Remarks Cancel http mmr icheque instainfotech com ichequeGinstainfotech com Helpline 91 9674678287 The grid displays the list of Payees in the grid The module provides for adding more Payees edit existing Payees or deleting it from the grid For deletion it is important to note that only those Payees that have not been used can be deleted One can store more information on the Payees such as the address details By default the Payees are marked as Account Payee which implies that when cheques are printed in their favour it would be as Account Payee Further in the Edit mode one can Hide Payees for the ones which has been created wrongly or is not required any more This facility has been provided to overcome the limitations in the deletion of such Payees as it has been used earlier E Payee Batch For printing of cheques in batches through the menu Cheque Batch Printing first the batches of payees need to be created To create such Payee Batches Document Ver 1 0 Pagel 20 select lt Payee Batch gt from the lt Setup gt Menu and you will get the following screen i CHEQUE Payee Batch DES aJ Set
2. http mnr icheque instainfotech com icheque instainfotech com Helpline 91 96714678287 Hi o oo For each Cheque on the grid there are three possibilities Cheque is printed successfully Cheque is damaged while printed Cheque has not been printed at all Document Ver 1 0 Pagel45 You will need to accordingly specify under the column Print Status one of the above By default Printed is selected assuming that in most cases cheques will be print successfully After confirming for all cheques click on Confirm amp Exit If cheques are still present in the queue you are again back to the previous screen for continue printing of the pending cheques in the same way The system handling of the three possibilities as mentioned above is briefly explained below Printed The cheque is printed correctly and data is recorded Damaged The cheque could not be printed properly and the cheque leave is damaged and is not good for re use The system will accordingly not record the data for the cheque but would mark the cheque leaf as damaged and will not show on the grid for preparation of subsequent cheques In other words status of damaged cheques is equivalent to cancelled cheques Not Printed For some reason the cheque did not print or got printed in a different paper or for any other reason the cheque leaves were not used in such a case one should mark it as Not Printed which will not record
3. to proceed and complete the registration process You will get the following confirmation screen where you have to select lt Finish gt button to exit the registration process Registration Registration Complete be CHEQUE Cheque Printing Software i CHEQUE has been successfully registered Click lt Finish gt to Exit lt Back Document Ver 1 0 Pagel7 OFFLINE REGISTRATION Select Offline on the above interface and click on lt Next gt button The following interface is displayed Registration Offline Registration Process b CHEQUE Cheque Printing Software Step 1 of 2 Enter Activation code For offline registration visit the following URL or call Insta Infotech at 91 9674678287 Please note while Registering you need the Serial No provided along with software and System Id as displayed below System ID 367990254 Activation Code The identification of your computer system is displayed You will need to get the Activation Code either through our website as per the web address mentioned on the interface by filling up a web form with the requisite details or over calling to our Helpdesk You will need the Serial No as provided along with the software package and the System ID as displayed above while filling the web form The Activation Code will be made available which needs to be entered in the form above Click on lt Next gt button to proceed If the Activation Code i
4. 15000 00 Not Above Amt 15000 Cheque Date L DD m yyyy Remarks http wn icheque instainfotech com icheque instainfotech com HeIpline 91 9674678287 i l This contains the list of all incomplete cheques that need updation to make it into a complete cheque Double click or select row and press lt enter gt on the cheque to be updated On the bottom part of the screen the information about the cheque is populated You are required to fill up the missing information and Save the data The incomplete cheque is now updated and the record is removed from the grid Document Ver 1 0 Pagel5l Section 5 Reports Brief Synopsis i CHEQUE has an in built comprehensive system for printing various General and Query reports It generates reports for both on screen viewing as well as printing hard copies serving multiple purposes such as record keeping auditing filtered queries etc The report interface is simple to use with convenient self explanatory labels for understanding Most of the reports have the facility for setting filters across Accounts Details Cheques Dates etc The reports as generated and printed from the software are summarized as under Cheque Issue Register This provides a list of all cheques issued and recorded in the system One can print details of all cheques or only the summary for each Account Holder Further set date range and also set multiple filters such as Account Holder Bank Paye
5. Amount Twice No v as a precaution Set Password Font Size 10 v Style Bold v No of Cheques to be Displayed 20 1 to 50 default is 20 after setting the password unauthorized View previous Cheques 20 20 to 50 default is 20 access to the software can be prevented Payee Name format All Caps v Cheque Printing Preferences Sample Case in words field All Caps SIX HUNDRED TWENTY FIVE ONLY Comma Separator in Amount Yes v Sample Precede in Amount Yes v 423 456 789 For Amount not having decimals the figure should be terminated with Yes v ample Font Arial Sores AaBbCcDdEeFfGgHhliJj Advance Options Enable option print NOT OVER Advance Options Printfor Only Incomplete Cheques E x This will be printed on cheques only after setting up the relevant Cheque Design Template Restore Default i CHEQUE has an option for printing incomplete cheques which can be later updated once the final information is available lt http mm icheque instainfotech com icheque instainfotech com Heipline 91 9674678287 Through this module one will be able to set up the printing of cheques and other parameters as per one s own preference This covers the following Cheque Entry Preferences Enter Amount Twice No of Cheques to be displayed View previous Cheques Payee Name Format Case in Words fields Comma Separater in Document Ver 1 0 On selectio
6. CHEQUE Cheque Printing Software USER MANUAL Document Version 1 0 Released on 29th September 2012 Table of Content 1 Introduction amp Software Setup A Introduction B Hardware and Software Requirement C Software Installation amp Registration D Support Desk Helpline 2 Getting started with i CHEQUE Steps for start printing Cheques Bulk printing of Cheques Other useful utilities Setup your personal preference Updating i CHEQUE with the latest version monwp 3 Setup A Account Setup B Cheque Design Template C Bank Name D Payee Details E Payee Batch 4 Cheques A Cheque Book Print Cheques Manual Cheques Cancel Restore Cheques Modify Cheque No Print EMI Cheques Batch Printing Excel Bulk Printing Incomplete Cheques zronmpop 5 Reports 6 Utilities Document Ver 1 0 11 14 23 52 55 Pagell Section 1 Introduction amp Software Setup A Introduction Congratulations on selecting i CHEQUE that will help you in preparing and printing cheques conveniently on the standard cheque leaves provided by the banks It is a simple to use software which apart from printing smart looking cheques also provides a comprehensive Cheque Book management and keeps records for all issued Cheques This User Manual will help you in getting the best out of the software B Hardware and Software Requirement e PC Pentium 1 GB RAM e Minimum 1024 x 768 resolution e Windows XP or
7. HSBC 05387000516 JPN Cheque Book ID 325654 08 10 2012 Verify each printed cheques and accordingly confirm Printing Status on the grid below Cheque No Payee Name Cheque Amount Cheque Date Print Status 325654 RAJSTONE COMPANY PVT LTD 15 123 75 08 10 2012 Printed Printed v 325655 DESHMUKH GOODS TRANSPORT AGENCY 21 965 32 08 10 2012 Printed 325656 SANDEEP BATRA 11 000 56 08 10 2012 Printed Damaged Not Printed Printed All Not Printed All Total Cheques 3 Nos Printed g Damaged 0 Not Printed 0 Confirm amp Exit http mnr icheque instainfotech com icheque instainfotech com Helpline 91 96746278287 WO oo For each Cheque on the grid there are three possibilities Cheque is printed successfully Cheque is damaged while printed Cheque has not been printed at all Document Ver 1 0 Pagel27 You will need to accordingly specify under the column Print Status one of the above By default Printed is selected assuming that in most cases cheques will be print successfully After confirming for all cheques click on Confirm amp Exit This will complete the full cycle of cheque printing The system handling of the three possibilities as mentioned above is briefly explained below Printed The cheque is printed correctly and data is recorded Damaged The cheque could not be printed properly and the cheque leave is damaged and is not good for re use The system will
8. Payee Name The name of the Payees as carried forward from the previous screen is displayed here Cheque Amount The amounts as specified for each payee is carried forward here and displayed Cheque Date This is the default date value as specified above the grid The cursor does not wait here In case you want to change the date take the cursor on the cell and click to make changes Remarks This field is optional to record any remarks against the cheque for future reference Document Ver 1 0 Pagel39 A c Payee This is the Account Payee flag which if checked will accordingly print on the cheque In case you wish to remove this click on the cell and remove it If you wish to permanently remove this status for a Payee it can be done from the menu option Setup Payee Details Now you are all set to print the cheques Other features amp options List_of Previous Cheques By clicking one can view the previously issued cheques from this account View Cheque Design One can click on the button to check if the correct design has been mapped to the Cheque Book There is also an option to test print to check out the print parameters Calculator Click on the icon in case for any help in arithmetical calculations Totals Below the grid you are provided the totals of the Cheques and Amount columns for reference and cross checking if required The bottom of the screen has buttons which are explained in details bel
9. Setup Cheques Reports Utilities Exit 2X Print Mode Print EMI Cheques Step 2 of 3 Purpose of EMI Payment Purchased of BOLERO from Jindal Motors Wew Cheques for Printing 20 Already Printed L In Queue 20 Samie Select Account INSTA HSBC 05387000516 JPN a LAE A CAA l Select Cheque Book ID 325654 08 10 2012 44 cheque available Cheque No Payee Name Cheque Amount Cheque Date Remarks 325660 JINDAL MOTORS 18 600 00 08 10 2012 325661 JINDAL MOTORS 18 600 00 08 11 2012 325662 JINDAL MOTORS 18 600 00 08 12 2012 325663 JINDAL MOTORS 18 600 00 08 01 2013 325664 JINDAL MOTORS 18 600 00 08 02 2013 325665 JINDAL MOTORS 18 600 00 08 03 2013 325666 JINDAL MOTORS 18 600 00 08 04 2013 325667 JINDAL MOTORS 18 600 00 08 05 2013 325668 JINDAL MOTORS 18 600 00 08 06 2013 325669 JINDAL MOTORS 18 600 00 08 07 2013 325670 JINDAL MOTORS 18 600 00 08 08 2013 325671 JINDAL MOTORS 18 600 00 08 09 2013 325672 JINDAL MOTORS 18 600 00 08 10 2013 325673 _ JINDAL MOTORS 18 600 00 08 11 2013 325674 JINDAL MOTORS 18 600 00 08 12 2013 325675 JINDAL MOTORS 18 600 00 08 01 2014 325676 JINDAL MOTORS 18 600 00 08 02 2014 325677 JINDAL MOTORS 18 600 00 08 03 2014 325678 JINDAL MOTORS 18 600 00 08 04 2014 325679 JINDAL MOTORS 18 600 00 08 05 2014 No of Cheque s 20 Total Value 372 000 00 Heipline Back Cancel Exit 91 96 74678287 http immz icheq
10. Status on the grid below Cheque No Payee Name Cheque Amount Cheque Date Print Status a 325684 M K MAITY amp ASSOCIATES 13 464 55 09 10 2012 Printed Printed VISA STEEL LIMITED 297 22 09 10 2012 _ Printed SUR ENAMEL amp STAMPING WORKS PRIVATE LIMI 09 10 2012 _ Printed B P JANA amp ASSOCIATES 09 10 2012 Printed KHAITAN ELECTRONICS 1 327 00 09 10 2012 Printed 325689 D N BASU 297 75 09 10 2012 _ Printed 325690 _ SATI SARKAR 8 160 69 09 10 2012 Printed 325691 _ RAJGAON STONE COMPANY PVT LTD 618 00 09 10 2012 Printed 325692 __ KOLAY PROPERTIES PVT LTD 2 221 00 09 10 2012 Printed 325693 _ S PANDEY amp COMPANY 2 397 00 09 10 2012 Printed 325694 _ KHAITAN WIRE PRODUCTS PVT LTD 21 351 00 09 10 2012 Printed 325695 _ SUSHANTA DEBNATH 618 00 09 10 2012 Printed 325696 _ DESHMUKH GOODS TRANSPORT AGENCY 2 221 00 09 10 2012 Printed 325697 _ RAMESH KUMAR SARAF 673 00 09 10 2012 Printed 325698 _ HIMMAT LORRY SUPPLIER 1 332 00 09 10 2012 Printed 325699 _ TIWARI TRANSPORT CO 5 801 00 09 10 2012 Printed 325700 _ M R TRADERS 618 00 09 10 2012 _ Printed 325701 _ SECURE MOBILE INDIA 1 562 00 09 10 2012 _ Printed 325702 _ SREEMATI GHOSE 618 00 09 10 2012 _ Printed 325703 _ SUNIL KUMAR BANERJEE 297 00 09 10 2012 Printed xj Total Cheques 20 Nos Printed Damaged GG NotPrinted 0
11. accordingly not record the data for the cheque but would mark the cheque leaf as damaged and will not show on the grid y for preparation of subsequent cheques In other words status of damaged cheques is equivalent to cancelled cheques Not Printed For some reason the cheque did not print or got printed in a different paper or for any other reason the cheque leaves were not used in such a case one should mark it as Not Printed which will not record the cheque information and at the same time the cheque leave will be available for future printing C Manual Cheques Through this module one can record information for all manually prepared cheques using the Cheque Books defined in the system This will augment maintenance of proper cheque records Select lt Manual Cheques gt from the lt Cheques gt Menu and you will get the following screen Document Ver 1 0 Pagel 28 i CHEQUE Enter Manual Cheques DES ad Setup Cheques Reports Utilities Exit 82 xXx Save Mode Enter Manual Cheques Step 1 of 1 Select Account INSTA HSBC 05387000516 JPN v Select Cheque Book ID 325654 08 10 2012 v 4T cheque available Cheque No Cheque Date _ Payee Name Cheque Amount Remarks Aic Payee 325657 05 10 2012 BIJOY TRADING PVT LTD 17 500 00 y New Payee 325658 07 10 2012 _ C B MANAGEMENT SERVICE P LTI 7 000 00 Kj 325659 08 10 2012 DESHMUKH GOODS TRANSPORT A 13 26
12. be modified In case of any changes are to be made once will have to empty the queue and re create the printing queue Using this module you can print EMI cheques together Select lt Print EMI Cheques gt from the lt Cheques gt Menu and you will get the following screen i CHEQUE Printing of EMI Cheques Eek ad Setup Cheques Reports Utilities Exit E EMI Cheques Print EMI Cheques Step 1 of3 Purpose of EMI Payment Remarks Purchased of BOLERO from Jindal Motors Select Account Holder INSTA INFOTECH PVT LTD v Installment Amount 18 600 00 No of Cheques 20 Start Date 08 10 2012 DD IM YYYY Interval Monthly v Payee Name JINDAL MOTORS V Aic Payee http mnr icheque instainfotech com icheque instainfotech com Helpline 91 96746278287 WO o Enter the basic information pertaining to EMI details on the self explanatory fields on the interface Once done click on Next button for the subsequent step On the next screen select the Bank Account and the Cheque Book ID this is identified as the starting Cheque No and the date of receipt of the Cheque Book The grid appears with auto generation of EMI cheque as per the following screen Document Ver 1 0 Pagel 34 i CHEQUE Printing of EMI Cheques Eek aJ
13. from Specified Location Each of the above is briefly explained below Restore from Archive This will show you the chronological history of data backup taken along with the reference notes that was submitted through the Backup module You can select a specified backup and click on lt Restore gt Button to restore the data Restore from Specified Location You can also use this option to restore the data only if you know the file location and filename where the same has been stored Once you browse the file and select lt Restore gt button your database file will be restored Note It is very important to understand that restoration will overwrite the existing data and as such the current database will be lost Before restoration it is advisable to backup the current data Optimize Database It is a good practice to optimize your database for improved performance This removes redundant spaces from the database In the lt Utilities gt Menu under lt Tasks gt select lt Optimize Database gt This will take you to the following interface Document Ver 1 0 Pagel56 Y Optimize Database CHEQUE has been shut down for Database optimization Click on Optimize to continue with the process You will be exited from the software for the optimization Click on lt Optimize gt and your database will be automatically optimized Note It is very important to understand that before optimization it is advisable to take a bac
14. higher version e 150MB Hard disk space C Software Installation amp Registration i CHEQUE operates on the NET framework of Microsoft If the system already has the NET framework in place i CHEQUE installs directly otherwise the NET framework and its components are installed followed by the installation of i CHEQUE To install the software insert the i CHEQUE CD in your PC Double click on setup file You will get the following screen Document Ver 1 0 Pagel2 i i CHEQUE Welcome to the CHEQUE Setup Wizard G CHEQU Cheque Printing Software The installer will guide you through the steps required to install CHEQUE on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law Click lt Next gt button to get the following interface where you can view the default folder in which i CHEQUE software is to be installed or you select a different destination folder where you want to install the software i i CHEQUE Select Installation Folder Q Cheque Printing Software The installer will install CHEQUE to the following folder To install in this folder click Next To install to a different folder enter it below or click Browse Folder C Program Files CHEQUES Ins
15. in alignment with the cheque The printing width can also be accordingly adjusted as per the image The cheque image will need to be scanned it should only have cheque image in full without any additional spaces on the sides and then imported into the template Option 3 For the convenience of i CHEQUE users a library of pre designed templates has been uploaded on internet web platform In case the format desired is available on the web one can directly import the design template by providing the Design Code after clicking on Web Import This option is enabled only in the presence of the internet connection A link is provided to view the available formats on the web with the corresponding Design Codes Accordingly specify the Design Code and import the format into the template It may take up to a couple of minutes for the process depending on the connectivity speed Once imported the cheque image with printing components pre arranged is displayed on the template After completing the designing part click on the lt Test Print gt button to print a sample of the template for previewing and testing the format adjustments Then you will have to click on the lt Save gt button The saved entry will be displayed on the grid Save the design once it is satisfactorily completed Notes It is recommended that you should have some blank paper cut in the size of the cheque leave should be kept in stock for the testing purpose To star
16. lt Cheques gt Menu and you will get the following screen Document Ver 1 0 Pagel 24 i CHEQUE Printing of Cheques aJ Setup Cheques Reports Utilities Exit ox Print Mode Printing of Cheques Step 1 of 2 Select Account INSTA HSBC 05387000516 JPN v Teer View Select Cheque Book ID 325654 08 10 2012 v 50 cheque available Cheque Default Cheque Date 08 10 2012 DD MM YYY Design Cheque No Payee Name Cheque Amount Cheque Date Remarks Alc Payee 325654 RAJSTONE COMPANY PVT LTD 15 123 75 08 10 2012 y 325655 _ DESHMUKH GOODS TRANSPORT A 21 965 32 08 10 2012 325656 SANDEEP BATRA 11 000 56 08 10 2012 325657 0 00 325658 0 00 325659 0 00 325660 0 00 325661 0 00 325662 0 00 325663 0 00 325664 0 00 325665 0 00 325666 0 00 325667 0 00 325668 0 00 325669 0 00 325670 0 00 325671 0 00 325672 0 00 325673 0 00 No of Cheque s 3 Total Value 48 089 63 Print Preview i Print Cheques Delete Cancel http mmr icheque instainfotech com ichequeGinstainfotech com Heipline 91 9674678287 Select the Account and the Cheque Book ID this is identified as the starting Cheque No and the date of receipt of the Cheque Book against which the cheques need to be printed The Default Date for Cheques is taken in as the current date which can be modified The number of grid rows in the grid is limited
17. to remove this click on the cell and remove it It is important to note that whenever a new Payee is created it is assumed that it would be Account Payee In case you wish to permanently remove this status for a Document Ver 1 0 Pagel29 Payee it can be done from the menu option Setup Payee Details lt Blank Column gt Whenever a Payee is being issued the cheque for the first time using the system this column displays New Payee for your reference Enter information for all the cheques that has been prepared manually using the rows in the grid Once done you are now all set to save the information and exit Other features amp options List_of Previous Cheques By clicking one can view the previously issued cheques from this account Calculator Click on the icon in case for any help in arithmetical calculations Totals Below the grid you are provided the totals of the Cheques and Amount columns for reference and cross checking if required The bottom of the screen has buttons which are explained in details below Save Click on this button record the manual cheque s information as entered in the grid Cancel After selecting information on the header the information on the grid is displayed pertaining to the selected Cheque Book The header information cannot be altered once the grid is displayed Click on Cancel which will again allow you to select the Account Cheque Book etc In cas
18. 20 Total Value 66 589 25 5 Print Cheques l Back jl Cancel l Exit http imm icheque instainfotech com _ icheque instainfotech com Helpline 91 9674678287 Select the Account and the Cheque Book ID this is identified as the starting Cheque No and the date of receipt of the Cheque Book against which the cheques need to be printed The Default Date for Cheques is taken in as the current date which can be modified The number of grid rows in the grid is limited to the least of the following available number of cheque leaves on the cheque book the total number of cheques to be printed for the Batch total number of grid rows as set up in the menu Utilities Preferences The grid contains the following columns Cheque No The Cheque No is already displayed It is recommended to physically verify its presence in the Cheque Book before proceeding further Payee Name The name of the Payees as carried forward from the previous screen is displayed here Document Ver 1 0 Pagel43 Cheque Amount The amounts as specified for each payee is carried forward here and displayed Cheque Date This is the default date value as specified above the grid The cursor does not wait here In case you want to change the date take the cursor on the cell and click to make changes Remarks This field is optional to record any remarks against the cheque for future reference A c Payee This is the Account Payee f
19. 9 00 y 325660 0 00 325661 0 00 325662 0 00 325663 0 00 325664 0 00 325665 0 00 325666 0 00 325667 0 00 325668 0 00 325669 0 00 325670 0 00 325671 0 00 325672 0 00 325673 0 00 325674 0 00 325675 0 00 325676 0 00 No of Cheque s 3 Total Value 37 769 00 http imm icheque instainfotech com _ icheque instainfotech com Heipline 91 9674678287 Select the Account and the Cheque Book ID this is identified as the starting Cheque No and the date of receipt of the Cheque Book A grid containing all the available Cheque leaves for the selected Cheque Book maximum 20 nos is displayed Each row of the grid signifies a Cheque No and information is to be entered This grid contains the following columns Cheque No The Cheque No is already displayed Cheque Date Enter the Cheque Date here Payee Name The name of the Payee is to be entered here As you type the Payee Name the same may appear in the drop down for selection in case cheque has been previously issued to them For a new payee you will have to type out the entire name Note All Payee Names as recorded can be viewed under menu option Setup Payee Details Cheque Amount Cheque amount is to be entered Remarks This field is optional to record any remarks against the cheque for future reference A c Payee This is the Account Payee flag which if checked will be recorded accordingly In case you wish
20. Amount columns for reference and cross checking if required The bottom of the screen has buttons which are explained in details below Print Preview Click on this to preview the cheque details that have been super imposed on the scanned cheque image It will give you a fair idea as to how the printed cheque will appear However it should be noted that minor difference is possible The display window has scroll buttons to view cheques one by one with options to move right to top or the last cheque Print Cheques Place the Cheque leaves on the printer in the correct order and direction and click on this button After confirming in the subsequent dialogue box the cheques are printed Back On clicking this the control is shifted to the summary of the print queue Cancel After selecting information on the header the information on the grid is displayed pertaining to the selected Cheque Book Click on Cancel which will again allow you to select the Account Cheque Book etc Exit The control is shifted to the main screen of the software It is important to note that in case data is present in the print queue even on exiting the queue still remains Next time you get into this module you will have the option to either complete printing the cheques or to empty the queue before proceeding Verification amp Confirmation of proper printing of Cheques After the Print Cheque command is given subsequently in the nex
21. Exit The control is shifted to the main screen of the software Document Ver 1 0 Pagell6 Briefly the operational procedure is explained below Add a new Design Click on the lt Add gt button On the interface form you will need to select the Bank whose Cheque Design Template you want to create and enter a Cheque Design Identifier for it The Identifier is for your reference and can be a short abbreviation for convenience in understanding and remembering After providing the details you are all set to design the Cheque template as per the screen below oJ Setup Cheques Reports Utilities Exit SAY Edit Mode Cheque Design Template Step 2 of 2 Find Pres F Select Bank Name HONGKONG SHANGHAI BANK v ChequeDesignidentifier HSBCOOT O O O O Left O mm Top 0 mm Width 0 mm Activate PO PO BO AO BO OL FPO 80 0 foo to feo iso fo iso eo AE 7 HSBC apom eda ank Middle Kust Limited Agian daagt Jp yoo yp Je A Sy basher age DUBAI fe Payee pay Payee Name 1st Line j ty Stew F Diran Amount in Words tst Line Se aes pha AED Amount 4 3 i Amount In Words 2nd Line I AES om pay Lyn E apai honey Channel flan COE Fa ee 543103 Tia verily daki ho tne Nghe Thiekene pupi cantain un NCR we cemnt Image Dimensions 158 mm Height 72 mm Design not in use insert Cheque Image Web Import Test Print Add Edit Save jl Save As jI Canc
22. Heipline 91 9674678287 The grid displays the list of Bank Names along with the corresponding short names This short name is used for easy identification The module provides for adding more Banks edit names of exiting Banks or deleting Banks from the grid For deletion it is important to note that only those Banks that have not been used can be deleted Document Ver 1 0 Pagell9 D Payee Details The Payees are the ones to whom the cheques are to be issued The payee SELF and YOURSELF is already created The data in this module automatically gets updated from all places where Payee name is to be provided whenever it encounters a new name For existing names it saves you the trouble of typing the full name the drop down allows selection based on initially typed text Select lt Payee Details gt from the lt Setup gt Menu and you will get the following i CHEQUE Payee Details DES oJ Setup Cheques Reports Utilities Exit x Edit Mode Payee Details Step 1 of 1 Payee Name Default Status City State PIN BIPIN JHA Afc Payee C B MANAGEMENT SERVICE P LTD Alc Payee DESHMUKH GOODS TRANSPORT AGENCY Ajc Payee GLOBE ROAD WAYS PYT LTD Ajc Payee JINDAL MOTORS Alc Payee gt M PARAMANATHAN Alc Payee NITCO ROAD WAYS PYT LTD Alc Payee RAJSTONE COMPANY PYT LTD Alc Payee SANDEEP BATRA Alc Payee SELF TH ANSARI Alc Payee VISA STEEL LIMITED Ajc Payee
23. JPN List of Previous 20 Cheques H Select Cheque Book ID 325654 08 10 2012 20 cheque available Default Cheque Date 09 10 2012 DD IMM YYYY Cheque No Payee Name Cheque Amount Cheque Date Remarks Aic Payee A 325684 M K MAITY amp ASSOCIATES 13 464 55 09 10 2012 pj New Payee 325685 _ VISA STEEL LIMITED 09 10 2012 325686 _ SUR ENAMEL amp STAMPING WORKS PRIVATE LIMI 09 10 2012 325687 _ B P JANA amp ASSOCIATES 547 79 09 10 2012 q New Payee 325688 KHAITAN ELECTRONICS 1 327 00 09 10 2012 q 325689 D N BASU 297 75 09 10 2012 J New Payee 325690 SATI SARKAR 8 160 69 09 10 2012 v New Payee 325691 RAJGAON STONE COMPANY PVT LTD 618 00 09 10 2012 J New Payee 325692 KOLAY PROPERTIES PVT LTD 2 221 00 09 10 2012 q New Payee 325693 S PANDEY amp COMPANY 2 397 00 09 10 2012 J New Payee 325694 KHAITAN WIRE PRODUCTS PVT LTD 21 351 00 09 10 2012 J New Payee 325695 SUSHANTA DEBNATH 618 00 09 10 2012 j New Payee 325696 DESHMUKH GOODS TRANSPORT AGENCY 2 221 00 09 10 2012 1 325697 _ RAMESH KUMAR SARAF 673 00 09 10 2012 q New Payee 325698 _ HIMMAT LORRY SUPPLIER 1 332 00 09 10 2012 J New Payee 325699 TIWARI TRANSPORT CO 5 801 00 09 10 2012 j New Payee 325700 _ M R TRADERS 618 00 09 10 2012 J New Payee 325701 SECURE MOBILE INDIA 1 562 00 09 10 2012 y New Payee 325702 _ SREEMATI GHOSE 618 00 09 10 2012 J New Payee 325703 SUNIL KUMAR BANERJEE 297 00 09 10 2012 y New Payee Ly No of Cheque s
24. SHAH 19 000 00 ADITYA SARAF 15 000 00 NAWAB AHMED 27 000 00 RAJEEB PRASAD SINGH 29 000 00 Total Value 90 000 00 Empty Queue http imnr icheque instainfotech com _ icheque instainfotech com Heipline 91 9674678287 First you will need to Select Batch from the list of batches and click on the button Load Batch to Queue This module can be used only after you have created at least one batch with payees defined under it The payees under the selected batch are displayed in the grid You have the option to change the Cheque Amount and also mark for deletion any particular row for which cheque printing is not required Please ensure that all Cheque Amounts has a positive value that is not marked as deleted Before proceeding to the next screen please ensure that you have properly checked the Payees and the corresponding Cheque Amounts as these cannot be altered in the subsequent steps The Status column by default is empty If part of the batch has already been printed the Status column for the relevant rows will display Printed This would imply that the rest is still in queue for printing Once you are ready click on the button Next and the next screen appears as under Document Ver 1 0 Pagel 38 i CHEQUE Batch Printing aJ Setup Cheques Reports Utilities Exit _ 8x Pri
25. UE Account Setup Ee ik aJ Setup Cheques Reports Utilities Exit amp x Edit Mode Account Setup Step 1 of 1 INSTA INFOTECH PVT LTD INSTA Account Holder Short Name e g Account Holder Richard M Lee Short Name RIC Bank A c No 05387000516 Block Account Bank Name HONGKONG SHANGHAI BANK ShortName HSBC Branch Name JP NAGAR Short Name JPN e g Branch Name Redmond Way Short Name REDWAY Remarks Account No Bank Name Branch Account Descriptor gt 05387000516 HONGKONG SHANGHAI BANK JP NAGAR Delete http wnr icheque instainfotech com icheque instainfotech com He1p1ine 91 9674678287 M l The salient features of this interface are as under e The upper half of the screen is the area where data is to be entered viewed e The lower half of the screen displays records in a list format as you keep on appending e The bottom part has the self labelled action buttons Explanation of the buttons on the bottom of the Screen is as follows Edit This is to be clicked after selecting a record from the grid for modification purposes Delete This button is to be clicked after selecting a record from the grid for deletion purposes Exit The control is shifted to the main screen of the software Document Ver 1 0 Pagell4 Briefly the procedure is explained as below Add a new Account Holder Setup an Acco
26. accordingly not record the data for the cheque but would mark the cheque leaf as damaged and will not show on the grid y for preparation of subsequent cheques In other words status of damaged cheques is equivalent to cancelled cheques Not Printed For some reason the cheque did not print or got printed in a different paper or for any other reason the cheque leaves were not used in such a case one should mark it as Not Printed which will not record the cheque information and at the same time the cheque leave will be available for future printing Updation Incomplete cheques prepared needs to be updated once the rest of the information is available Through this module the Incomplete Cheques are updated to make it into a regular cheque Select lt Incomplete Cheques Updation gt from the lt Cheques gt Menu and you will get the following screen Document Ver 1 0 Pagel50 i CHEQUE Update Incomplete Cheques oJ Setup Cheques Reports Utilities Exit F a E x IES Edit Mode Update Incomplete Cheques Step 1 of 1 Find Cheque No Account Payee Name Cheque Amount Not Above Amt Cheque Date A c Payee gt 32568 00516 JPN 15000 For updating please select the record and double click press lt Enter gt on the key board Account INSTA HSBC 05387000516 JPN Cheque Book Id 325654 08 10 2012 Cheque No 325684 Payee Name Aic Payee Amount
27. an be used Select the process for registration from the following options then click lt Next gt Offline NOTE Online is an automatic Registration process Offline process can be done either over access Registration of the software can be done on the following ways Document Ver 1 0 Pagel5 Online internet connection required Offline The procedure of each is explained below ONLINE REGISTRATION Select Online on the above interface and click on lt Next gt button The following interface is displayed Registration R Online Registration Process ia CHEQUE Cheque Printing Software Step 1 of 2 Enter Serial No Provide the serial number as provided along with the software Serial No ASDGHEPN3 Enter the Serial Number provided to you along with the software package and then click lt Next gt to proceed On entering the valid serial number you get the following interface Document Ver 1 0 Pagel6 Registration Online Registration Process fin CHEQUE Cheque Printing Software Step 2 of 2 Enter Licensee Details geuasens crtiiti Name S KEJRIWAL Company Name INSTA INFOTECH E mail icheque instainfotech com Mobile No 9674678287 Address NO 313 INSTA HOUSE 15TH CROSS JP NAGAR ai PHASE 100 FT ROAD BANGALORE PINZZIP 560078 KARNATAKA L r L r Provide your details and click lt Next gt
28. and the cheque leave is damaged and is not good for re use The system will accordingly not record the data for the cheque but would mark the cheque leaf as damaged and will not show on the grid y for preparation of subsequent cheques In other words status of damaged cheques is equivalent to cancelled cheques Not Printed For some reason the cheque did not print or got printed in a different paper or for any other reason the cheque leaves were not used in such a case one should mark it as Not Printed which will not record the cheque information and at the same time the cheque leave will be available for future printing Document Ver 1 0 Pagel37 G Batch Printing This is also part of the Bulk Printing process The common features will apply to this which has been explained under EMI Cheque Printing Using this module you can do Batch Printing of cheques The batches are defined through Setup Payee Batch Select lt Batch Printing gt from the lt Cheques gt Menu and you will get the following screen i CHEQUE Batch Printing Ee 5x oJ Setup Cheques Reports Utilities Exit Batch Mode Batch Printing Step 1 of3 Select Batch SALARY PAYMENT INSTA INFOTECH PVT LTD v Load Batch to Queue Total Deleted Cheques for Already Records Records Printing Printed In Queue 4 0 4 0 4 Payee Name Cheque Amount Status Delete SUNITA
29. assumed that it would be Account Payee In case you wish to permanently remove this status for a Payee it can be done from the menu option Setup Payee Details lt Blank f Whenever a Payee is being issued the cheque for the Column gt first time using the system this column displays New Payee for your reference Enter information for all the cheques that needs to be printed using the rows in the grid Once done you are now all set to print the cheques Other features amp options List_of Previous Cheques By clicking one can view the previously issued cheques from this account View Cheque Design One can click on the button to check if the correct design has been mapped to the Cheque Book There is also an option to test print to check out the print parameters Calculator Click on the icon in case for any help in arithmetical calculations Totals Below the grid you are provided the totals of the Cheques and Amount columns for reference and cross checking if required The bottom of the screen has buttons which are explained in details below Print Preview Click on this to preview the cheque details that have been super imposed on the scanned cheque image It will give you a fair idea as to how the printed cheque will appear However it should be noted that minor difference is possible The display window has scroll buttons to view cheques one by one with options to move right to top or the last chequ
30. ay be defined later but till such time only manually issued cheques will be permitted to be recorded against this Cheque Book After providing the details click on the lt Save gt button The saved entry will be displayed in the lower half of the screen As you keep on making more entries the display of entry will keep on increasing on the lower half of the screen Modify a record On the lower half of the screen use the mouse to select the entry you need to modify Either double click on this entry or click on the lt Edit gt button The selected entry will be displayed in the upper half of the screen which can now be modified and saved again An option for Block Cheque Book has been provided If checked the Cheque Book will be blocked for printing of cheques leaves from this Cheque Book This option is useful for flagging of old cheque books which still contains cheque leaves and is not to be used Delete a record On the lower half of the screen use the mouse to select the entry you need to delete After selecting the record click on lt Delete gt button then after seeking your reconfirmation the record will be deleted It should be noted that for those Cheque Books where cheques have already been issued cannot be deleted B Print Cheques Once the Cheque Book has been defined and a proper Cheque Design has been assigned to it you are now ready to start printing on the cheque leaves Select lt Print Cheques gt from the
31. ayee within the selected can be deleted using this button Document Ver 1 0 Pagel2l Managing Batches On the left half of the screen using the buttons below it to Add a new Batch Edit an existing Batch Name or Delete an existing Batch In the area above the grid you will select the Account Holder to which the Batch belongs followed by providing the Batch Name On the Edit mode the Batch can be blocked which would restrict it use to the extent that it will not be visible for selection in Batch printing mode Managing Payees After selecting a Batch on the left grid on the right grid one can Add Payees to the Batch Edit Payee Names or Deleting existing Payees attached to it Along with the Payee Name amount can also be specified Document Ver 1 0 Pagel22 Section 4 Cheques Menu A Cheque Book A Cheque Book needs to be defined that contain cheque leaves before printing of cheques can be started Select lt Cheque Book gt from the lt Cheques gt Menu and you will get the following screen i CHEQUE Cheque Book Entry Siar oJ Setup Cheques Reports Utilities Exit al se Edit Mode Cheque Book Entry Step 1 of 1 Select Account Date DD MM YYYY Number of Cheque Leaves Starting Cheque No End Cheque no 325703 Cheque Design Identifier GELS v Test Print HSBC lt gt Itis recommended to lt Test Print gt the Ptas uver tn ia Dime eee cheque format and ensure proper a synchroni
32. d range of Cheque Nos are displayed in the grid Here the modification of the Cheque No can take place This grid contains the following columns Cheque No The existing recorded Cheque No is displayed which contains the details in the row Modified Chq In this column please enter the correct Cheque No No Cheque Date The Cheque Date is displayed here Payee Name The Payee Name is displayed here Cheque Amount The Cheque Amount is displayed here Final Status The existing status of the Cheque is displayed Printed Cancelled etc After the necessary modifications has been done click on the Save button If the modifications as made is valid and without any system violation the same is recorded Print EMI Cheques Common features of Bulk Printing Document Ver 1 0 Pagel 33 EMI Cheques is part of the Bulk Printing in i CHEQUE Once the cheque data is set up from any of the Bulk Printing module this data is transferred into a printing queue This concept enables printing in multiple cheque books by selecting it one after the other till such time the all cheques in the queue is printed Even if one exits from the module the queue remains in place and whenever next one enters into the same module either he continues with the printing of cheques that is in the queue or empties the queue for the next set of cheque printing It is to be noted that once data is transferred to the printing queue it cannot
33. e Print Cheques Place the Cheque leaves on the printer in the correct order and Document Ver 1 0 Pagel 26 direction and click on this button After confirming in the subsequent dialogue box the cheques are printed Delete Select the row on the grid where cheque data has been inserted Clicking on Delete will remove the data from that row on the grid after seeking your confirmation Cancel After selecting information on the header the information on the grid is displayed pertaining to the selected Cheque Book The header information cannot be altered once the grid is displayed Click on Cancel which will again allow you to select the Account Cheque Book etc In case of change in the Cheque Book the system allows to carry forward the data in the grid if any to the altered grid for the new Cheque Book Exit The control is shifted to the main screen of the software Verification amp Confirmation of proper printing of Cheques After the Print Cheque command is given subsequently in the next interface screen a grid appears containing only the cheque nos used for printing with corresponding details as provided in the previous screen This interface is illustrated below i CHEQUE Printing of Cheques a Setup Cheques Reports Utilities Exit Xx Confirm Mode Printing of Cheques Step 2 of 2 Account INSTA
34. e etc Report is sorted either on the Cheque Preparation Date or the Cheque Date Payee Cheque Issue Register This a unique report wherein it provides all Cheque issues sorted and grouped on Payee Name Through this report one can view payments to each Payee across all Account Holders One can print details of all cheques or only the summary for each Payee Further set date range and also set multiple filters such as Payee Account Holder Bank etc Report is sorted either on Cheque Date with each Payee Name Cheque Book Summary i CHEQUE keeps track of each Cheque Book in terms of issued cancelled and unused cheques Summary of all Cheque Books or only of the current ones can be viewed and keep track of the cheque leaf inventory that is on hand Cheque Book Details This is a log report for each Cheque Book very similar to the way one records in the attached sheets provided by the bank One can print detail for a particular Cheque Book or multiple Cheque Books as desired Document Ver 1 0 Pagel52 List of Cancelled Cheques Through this report one can get a list of all cheques that has been cancelled or has been damaged while printing Bulk Cheque Printing One can get a list of cheques printed through modules separately for EMI Cheques Batch Printing and Excel Import Report can be for all or selective Account Holders and can viewed in both detailed and summary modes Listing Report These are simple listing reports for th
35. e Bank Accounts for the Account Holders Along with the software the names of most of the popular Indian Banks have been pre entered for the user s convenience However in case new banks are required to be added it needs to be done from this module To create such Bank Names select lt Bank Names gt from the lt Setup gt Menu and you will get the following screen i CHEQUE Bank Name DES aJ Setup Cheques Reports Utilities Exit F Xx Edit Mode Bank Name Step 1 of 1 Bank Name Bank Short Name ABN AMRO Bank NV ABNAMRO gt Abu Dhabi Commercial Bank Ltd Al Ahli Bank of Kuwait ALAHLI American Express Bank Ltd AMEX ANZ Grindlays Bank PLC ANZGRINDL Arab African International Bank ARABAFRIC Arab Bank for Investment ARABBANK Arab Emirates Investment Bank Ltd ARABEMIRAT Bank Muscat Al Ahli Al Omani MUSCATAL Bank of Baroda BOB Bank of Sharjah SHARJAH Bank Saderat Iran SADERAT Barclays Bank P L C BARCLAYS Citibank CITIBANK Commercial Bank International COMMBANK Commercial Bank of Dubai Ltd COMMDUBAI Dubai Islamic Bank DUBAIISLAM Emirates Bank EMIRATES First Gulf Bank FIRSTGULF Hahih Rank amp G Purich HaRTRRANIK In case your Bank is not listed above please Add Add Edit Delete Exit Bank Name Abu Dhabi Commercial Bank Ltd Short Name ABUDHABI e g Bank Name HONGKONG SHANGHAI BANK Short Name HSBC Cancel http imm icheque instainfotech com _ icheque instainfotech com
36. e No and the date of receipt of the Cheque Book against which the cheques need to be printed The number of grid rows in the grid is limited to the least of the following available number of cheque leaves on the cheque book total number of grid rows as set up in the menu Utilities Preferences This grid contains the following columns Cheque No The Cheque No is already displayed It is recommended to physically verify its presence in the Cheque Book before proceeding further Payee Name The name of the Payee is to be entered here As you type the Payee Name the same may appear in the drop down for selection in case cheque has been previously issued to them For a new payee you will have to type out the entire name Note All Payee Names as recorded can be viewed under menu option Setup Payee Details Cheque Amount Cheque amount is to be entered Not Above Amt This field is activated only of the Cheque amount is not entered This amount is printed as Not Over value for this entered amount Cheque Date Cheque Date is to be entered here Document Ver 1 0 Pagel47 Remarks This field is optional to record any remarks against the cheque for future reference A c Payee This is the Account Payee flag which if checked will accordingly print on the cheque In case you wish to remove this click on the cell and remove it It is important to note that whenever a new Payee is created it is assumed that it
37. e following Account Details This provides a list of Account Holders and the corresponding Bank Accounts Payee Details This provides a list of Payee Names Payee Batch This provides a list of all Batches with corresponding Payee Names Query Report This a powerful reporting tool which primarily has two query options Firstly provide a Cheque No for query on it Secondly it has an open ended filtering system wherein a report can be generated with filter options on Account Holders Bank Accounts Printed Manual Cheques Payee Name Cheque Date Entry Date etc Exception Report This reporting option contains the following Modification of Cheques Nos This lists out those cheques that has been modified through the menu Cheques Modify Cheque No List of Not Printed Damaged Cheques This lists all cheques that could not be printed or was damaged after the print command was given through the cheque printing options Cheques released for Re use This lists out all cheques that has been restored after was cancelled earlier Document Ver 1 0 Pagel53 Incomplete Updated Cheques Issue Register This module prints all cheques entered through the Incomplete Cheque module It has options to print either the incomplete cheques or updated cheques or both together Document Ver 1 0 Pagel54 Section 6 Utilities Tasks Backup amp Restore Use this module for taking regular backup of your data In t
38. e image It will give you a fair idea as to how the printed cheque will appear However it should be noted that minor difference is possible The display window has scroll buttons to view cheques one by one with options to move right to top or the last cheque Print Cheques Place the Cheque leaves on the printer in the correct order and Document Ver 1 0 Pagel48 direction and click on this button After confirming in the subsequent dialogue box the cheques are printed Delete Select the row on the grid where cheque data has been inserted Clicking on Delete will remove the data from that row on the grid after seeking your confirmation Cancel After selecting information on the header the information on the grid is displayed pertaining to the selected Cheque Book The header information cannot be altered once the grid is displayed Click on Cancel which will again allow you to select the Account Cheque Book etc In case of change in the Cheque Book the system allows to carry forward the data in the grid if any to the altered grid for the new Cheque Book Exit The control is shifted to the main screen of the software Verification amp Confirmation of proper printing of Cheques After the Print Cheque command is given subsequently in the next interface screen a grid appears containing only the cheque nos used for printing with corresponding details as provided in the previous screen This interface is
39. e of change in the Cheque Book the system allows to carry forward the data in the grid if any to the altered grid for the new Cheque Book Delete Select the row on the grid where cheque data has been inserted Clicking on Delete will remove the data from that row on the grid after seeking your confirmation Exit The control is shifted to the main screen of the software D Cancel Restore Cheques Through this module cheques can be cancelled which will nullify its value and would be not be good for any further use One can cancel issued cheques as well as new unused cheques There is also a provision that cancelled cheques could be restored making it good again for re use This is possible in rare cases owing to some error or voluntarily opted for by the user Document Ver 1 0 Pagel30 Select lt Cheque Cancel Restore gt from the lt Cheques gt Menu and you will be asked to provide the Cheque No that needs to be cancelled restored On providing a valid Cheque No the following screen is displayed in case it is not already a cancelled cheque i CHEQUE Cheque Cancel Restore EES aJ Setup Cheques Reports Utilities Exit x View Mode Cheque Cancel Restore Step 1 of 1 Enter Cheque No 325654 Get Details As per records this Cheque No has been Printed on 08 10 2012 Cheque Details Account INSTA HSBC 05387000516 JPN Cheque Date 08 10 2012 Payee Name RAJSTONE COMPANY PVT LTD Ch
40. el Delete Exit http wmnr icheque instainfotech com icheque instainfotech com Helpline 91 9674678287 i l The middle part enclosed between two measuring rulers is the place where the cheque template is to be designed The printing components in a cheque are as follows Date Payee Line 1 Payee Line 2 Optional as many formats does have this provision Amount in words Line 1 Amount in words Line 2 Amount in figures A c Payee symbol One may set up the design in three methods Option 1 For each printable component on the cheque you will need to measure in millimeters mm the top amp left distances and also its printable width After selecting the printable component by double clicking on it the measured Document Ver 1 0 Pagell7 distances is to be entered on the slots labeled as Top Left amp Width and accordingly it will move and set itself at the desired place You may also drag amp drop the printable component at the desired location For altering the width using the mouse the same can be increased decreased from either sides of the printable component Option 2 To simplify the process of measuring as in Option 1 one can insert the scanned image of the Cheque into the template using the Insert Cheque Image button Select the image file of the cheque and click on Open Once the image is placed the printing components can be dragged and dropped
41. eque Amount 15 123 75 Remarks Proceed with Cancellation Reason http Ammicheque instainfotech com _ icheque instainfotech com Helpline 91 9674678287 The details of the cheque are displayed In case you wish to proceed with cancellation provide a reason and click on Yes to proceed with cancellation Once the cancellation process is over click to Exit to return back to the main screen In case the provided Cheque No is a previously cancelled one the following screen is displayed Document Ver 1 0 Pagel3l i CHEQUE Cheque Cancel Restore Dek aJ Setup Cheques Reports Utilities Exit _ 8x View Mode Cheque Cancel Restore Step 1 of 1 Enter Cheque No 325654 Get Details As per records this Cheque No has been Cancelled previously on 08 10 2012 Cheque Details Account INSTA HSBC 05387000516 JPN Cheque Date 08 10 2012 Payee lame RAJSTONE COMPANY PVT LTD Cheque Amount 15 123 75 Remarks Cancelled Remarks wrong amount entered Proceed with Restoration Reason Tes NOTE After restoration this Cheque will be available for reuse http mmricheque instainfotech com icheque instainfotech com Heipline 91 9674678287 The details of the cancelled cheque are displayed In case you wish to proceed with restoration of the same as a new unused cheque provide a suitable reason and click on Yes Once
42. es will be print successfully After confirming for all cheques click on Confirm amp Exit If cheques are still present in the queue you are again back to the previous screen for continue printing of the pending cheques in the same way The system handling of the three possibilities as mentioned above is briefly explained below Printed The cheque is printed correctly and data is recorded Damaged The cheque could not be printed properly and the cheque leave is damaged and is not good for re use The system will accordingly not record the Document Ver 1 0 Pagel4l data for the cheque but would mark the cheque leaf as damaged and will not show on the grid y for preparation of subsequent cheques In other words status of damaged cheques is equivalent to cancelled cheques Not Printed For some reason the cheque did not print or got printed in a different paper or for any other reason the cheque leaves were not used in such a case one should mark it as Not Printed which will not record the cheque information and at the same time the cheque leave will be available for future printing Excel Bulk Printing This is also part of the Bulk Printing process The common features will apply to this which has been explained under EMI Cheque Printing Using this module you can import data from an Excel sheet for bulk printing of cheques Select lt Excel Bulk Printing gt from the lt Cheques gt Menu and you will get t
43. hanged to Rs This is required while printing amount in words while printing cheques Document Ver 1 0 Pagel9 After successful currency setup the following start up screen will be displayed i CHEQUE EEX Setup Cheques Reports Utilities Exit OCINSTA U CHEQUE Cheque Printing Software Print Cheque Cheque Book Cheque Design Query Report Account Setup Backup INSTA INFOTECH No 313 Insta House 15th Cross JP Nagar 5th Phase Bangalore 560078 INDIA SI No ASDGHEPN3 Ver 01 Sep 2012 User S KEJRIWAL http mmr icheque instainfotech com _ icheque instainfotech com Helpline 91 9674678287 oT D Support Desk Helpline If you have any operational difficulty please contact our centralized help desk as under INSTA INFOTECH No 313 Insta House 15th Cross JP Nagar 5th Phase Bangalore 560078 India Helpline Number 91 9674678287 Email icheque instainfotech com Document Ver 1 0 Pagel1l0 Section 2 Getting Started with i CHEQUE A Steps for start printing cheques using i CHEQUE Add Account Holders with their Bank Accounts Every Account Holder should have at least one Bank Account Banks have different cheque layouts and based on this one will need to setup the Cheque Design so that the software prints information at the right places as per the format Through the Cheque Design Template simple and convenient options are there for setting up
44. he lt Utilities gt Menu under lt Tasks gt select lt Backup gt This will take you to the following interface i CHEQUE Backup Dex aJ Setup Cheques Reports Utilities Exit 2 X View Mode Backup General Mode Date 09 10 2012 DDMMYYYY Time 10 52 59 0156250 hh mm ss Output Folder C Program Files i CHEQUE File Name ChequePrinting 20121009 105259 MDB Data Backup Notes Cheque Images Backup http mm icheque instainfotech com _ icheque instainfotech com Helpline 91 9674678287 Backup can be taken for the i CHEQUE database or the Cheque images Select the one that needs to be backup up Select the Output folder where you want your backup to be created and specify some textual note which will serve as a reference for the backup Click on lt Backup gt button to create the backup file in the specified folder This folder could be in the hard disk of system or any other external storage device The name of the backup file is placed by default which contains the data and time stamp which is changeable by the user For restoration of backed up data click on lt Restore gt under lt Tasks gt in the lt Utilities gt Menu This restore will take you to following interface Document Ver 1 0 Pagel55 View Mode Restore General Mode Restore from Archive Restore from Specified Location Here you have two options e Restore from Archive e Restore
45. he bank Select lt Cheque Design Template gt from the lt Setup gt Menu and you will get the following screen Document Ver 1 0 Pagell5 i CHEQUE Cheque Design Template Dek ad Setup Cheques Reports Utilities Exit _ 8x View Mode Cheque Design Template Step 1 of 2 Find Cheque Design Identifier Bank Name Create Date Modified Date Image Present 19 07 2012 19 07 2012 Yes HSBCOOL HONGKONG SHANGHAI BANK 19 07 2012 19 07 2012 Yes MASHREQOO1 Mashreq Bank 19 07 2012 19 07 2012 Yes http mmr icheque instainfotech com ichequeGinstainfotech com Heipline 91 9674678287 The Salient features of this interface are as given below A grid is displayed which displays all existing Cheque Design Templates that has already been created It may also contain some of the pre created formats of some of popular formats of a few banks The Bottom part has self labeled action buttons Explanation of the buttons on the bottom of the Screen is as follows Add To create a new Cheque Design Template Edit This is to be clicked after selecting a record from the grid for modification purposes Save The new edited entry is recorded into the system Save To save an existing design with minor changes using a As different Cheque Design Identifier Cancel The entry screen is reset and is ready to accept a new entry Delete This button is to be clicked after selecting a record from the grid for deletion purposes
46. he following screen i CHEQUE Excel Bulk Printing DES aJ Setup Cheques Reports Utilities Exit 2 xXx Import from Excel Excel Bulk Printing Step 1 of 3 List Description Commission Payment Select Account Holder INSTA INFOTECH PVT LTD v for e g Dividend Cheques for 2010 11 F Select Excel File E PAYEE_LIST XLS a Get Excel file structure Import Excel File Total Already Records Printed In Queue 37 0 37 Payee Name Cheque Amount Status MK MAITY amp ASSOCIATES 13 464 55 VISA STEEL LIMITED 297 22 SUR ENAMEL amp STAMPING WORKS PRIVATE LIMITED 2 167 25 B P JANA amp ASSOCIATES 547 79 KHAITAN ELECTRONICS 1 327 00 D N BASU 297 75 SATI SARKAR 8 160 69 RAJGAON STONE COMPANY PVT LTD 618 00 KOLAY PROPERTIES PVT LTD 2 221 00 S PANDEY amp COMPANY 2 397 00 KHAITAN WIRE PRODUCTS PVT LTD 21 351 00 SUSHANTA DEBNATH 618 00 DESHMUKH GOODS TRANSPORT AGENCY 2 221 00 RAMESH KUMAR SARAF 673 00 HIMMAT LORRY SUPPLIER 1 332 00 TIWARI TRANSPORT CO 5 801 00 MR TRADERS 618 00 SECURE MOBILE INDIA 1 562 00 SREEMATI GHOSE 618 00 SUNIL KUMAR BANERJEE 297 00 Document Ver 1 0 Total Value 102 866 68 http Z Amn icheque instainfotech comf icheque instainfotech com Helpline 91 9674678287 Gi
47. illustrated below i CHEQUE Incomplete Cheques EES aJ Setup Cheques Reports Utilities Exit x Confirm Mode Incomplete Cheques Step 2 of 2 Account INSTA HSBC 05387000516 JPN Cheque Book ID 325654 08 10 2012 Verify each printed cheques and accordingly confirm Printing Status on the grid below Cheque No Payee Name Cheque Amount Not Above Amt Cheque Date Print Status __ Aic Payee 325684 15 000 00 15 000 Printed Printed Total Cheques 1Nos Printed 1 Damaged C9 Not Printed o Confirm amp Exit J http mnr icheque instainfotech com icheque instainfotech com Helpline 91 96746278287 For each Cheque on the grid there are three possibilities Cheque is printed successfully Cheque is damaged while printed Cheque has not been printed at all Document Ver 1 0 Pagel49 You will need to accordingly specify under the column Print Status one of the above By default Printed is selected assuming that in most cases cheques will be print successfully After confirming for all cheques click on Confirm amp Exit The system handling of the three possibilities as mentioned above is briefly explained below Printed The cheque is printed correctly and data is recorded Damaged The cheque could not be printed properly and the cheque leave is damaged and is not good for re use The system will
48. kup of the current data and store it in a different location Print Setup In the lt Utilities gt Menu select lt Print Setup gt This will take you to the following interface fe x i CHEQUE Print Setup ad Setup Cheques Reports Utilities Exit Add Mode Print Setup General Mode Step 1 Take a Print Click on the button alongside amp take a print on A4 size paper Step 2 Choose an Option Select from the options below based on the Printout Insta Infotech Insta Infotech 0 3 4 Insta Infotech Insta Infotech O O 6 Insta Infotech Insta Infotech http wm icheque instainfotech com ichequeGinstainfotech com Helpline 91 9674678287 Different printers types may require a different setup for smooth printing of cheques To setup your printer follow the instruction on the interface to take a print on a A4 sized paper Based on the printout you will need to select one of the six options Your printer is now set Document Ver 1 0 Pagel57 Preferences In the lt Utilities gt Menu select lt Preference gt This will take you to the following interface i CHEQUE Preferences KES oJ Setup Cheques Reports Utilities Exit A x Add Mode Cheque Entry Preferences Preferences General Mode Security Preferences Enter
49. lag which if checked will accordingly print on the cheque In case you wish to remove this click on the cell and remove it If you wish to permanently remove this status for a Payee it can be done from the menu option Setup Payee Details Now you are all set to print the cheques Other features amp options List_of Previous Cheques By clicking one can view the previously issued cheques from this account View Cheque Design One can click on the button to check if the correct design has been mapped to the Cheque Book There is also an option to test print to check out the print parameters Calculator Click on the icon in case for any help in arithmetical calculations Totals Below the grid you are provided the totals of the Cheques and Amount columns for reference and cross checking if required The bottom of the screen has buttons which are explained in details below Print Preview Click on this to preview the cheque details that have been super imposed on the scanned cheque image It will give you a fair idea as to how the printed cheque will appear However it should be noted that minor difference is possible The display window has scroll buttons to view cheques one by one with options to move right to top or the last cheque Print Cheques Place the Cheque leaves on the printer in the correct order and direction and click on this button After confirming in the subsequent dialogue box the cheques are pri
50. n in the Cheque entry grid the amount has to be entered twice to a cross check for errors On the Cheque entry grid the value here would be the number of cheques that be entered together This is initially set to 20 and can be changed to a maximum of 50 On the grid one can view previously issued cheques This is also set to 20 and can be changed to a maximum of 50 One can select ALL CAPS which implies that the Payee Name will always be stored in all capital letters The amount in words could be printed either in ALL CAPS or IN PROPER case as per one s preference By selecting YES the amount field will have comma Pagel58 Amount Precede in Amount For Amount not having decimal the figure should be terminated as Font Font Size amp Style Password separaters By selecting YES the amount will be preceded by Example 3455 00 will be displayed as 3455 00 For amounts with nil paisa one can opt to print either as 3455 00 or 3455 One can select the Font Size and Style of printing on cheques as per one s preference and liking As an option one can set the password Every time you start the software you will get access only after providing the correct password credentials This password may also be removed as and when required Advanced Options This contains the following optional features Printing NOT OVER Rs on cheques If opted for the Not Over amou
51. n the software is in synchronization with the actual Provision to print incomplete cheques At times there are cases wherein cheques are to be printed say without date or without payee name or without amount which is taken care of within i CHEQUE Further for such incomplete there is a proper system to update the incomplete information and convert it into a regular cheque Backup of data and Restore facility D Setup your Personal Preference Define your security options such as Password Protection Double keying of Amount Print Not Over etc Set your print options such as Font Size Style etc You may also select from of the different conventions of formatting the different textual and numeric values while printing cheques E Updating i CHEQUE with the latest version Within the software under the menu Utilities one can check online for any updated version If a new update is found the software through an internal process automatically updates itself using your internet connection There is also Document Ver 1 0 Pagell2 a provision for updating the software off line in the absence of the internet connection Document Ver 1 0 Pagell3 Section 3 Setup Menu A Account Setup Through the Account Setup the Account Holder is created along with its corresponding Bank Accounts Select lt Account Setup gt from the lt Setup gt Menu and you will get the following screen i CHEQ
52. nt will be rounded off to the following Rupee Exmaple Cheque Amount 2344 45 Not Over Amount 2345 00 Printing of Incomplete Cheques Only on selection of this feature the software will permit printing of Incomplete Cheques implies cheques without date or payee name or amount This gets activated in Cheque menu If this is opted for then the other feature NOT OVER Rs is automatically selected Update Now From time to time software updates will be released on i CHEQUE based on changes user feedbacks and bug corrections if any The software can be updated both online internet connection required and offline For updating the software click on lt Update Now gt under the lt Utilities gt Menu This is an internet based automated system for updating the software wherein the latest version is checked for and if any new update is found the software is instantly updated In the absence of the internet connection you will need to download the update file from the website www icheque instainfotech com Please follow necessary instructions from the website for off line updation Document Ver 1 0 Pagel59 Visit us at www instainfotech com U CHEQUE Cheque Printing Software Developed by INSTA INFOTECH No 313 Insta House 15th Cross JP Nagar 5th Phase Bangalore 560078 Helpline Number 91 9674678287 Email icheque instainfotech com
53. nt Mode Batch Printing Step 2 of 3 Batch SALARY PAYMENT View aes lt Cheque Cheques for Printing 4 Already Printed 0 In Queue 4 seston Select Account INSTA HSBC 05387000516 JPN w UstorPrevious 20 cheques f Select Cheque Book ID 325654 08 10 2012 24 cheque available Default Cheque Date 08 10 2012 pp mmt rrvy Cheque No Payee Name Cheque Amount Cheque Date Remarks Alc Payee 325680 SUNITA SHAH 19 000 00 08 10 2012 7 325681 ADITYA SARAF 15 000 00 08 10 2012 325682 _ NAWAB AHMED 27 000 00 08 10 2012 325683 RAJEEB PRASAD SINGH 29 000 00 08 10 2012 No of Cheque s 4 Total Value 90 000 00 ee oe oe http im icheque instainfotech com _ icheque instainfotech com Heipline 91 9674678287 Select the Account and the Cheque Book ID this is identified as the starting Cheque No and the date of receipt of the Cheque Book against which the cheques need to be printed The Default Date for Cheques is taken in as the current date which can be modified The number of grid rows in the grid is limited to the least of the following available number of cheque leaves on the cheque book the total number of cheques to be printed for the Batch total number of grid rows as set up in the menu Utilities Preferences The grid contains the following columns Cheque No The Cheque No is already displayed It is recommended to physically verify its presence in the Cheque Book before proceeding further
54. nted Back On clicking this the control is shifted to the summary of the print queue Document Ver 1 0 Pagel44 Cancel After selecting information on the header the information on the grid is displayed pertaining to the selected Cheque Book Click on Cancel which will again allow you to select the Account Cheque Book etc Exit The control is shifted to the main screen of the software It is important to note that in case data is present in the print queue even on exiting the queue still remains Next time you get into this module you will have the option to either complete printing the cheques or to empty the queue before proceeding Cheques that have already been printed will be shown as Printed in the Status column of the grid Verification amp Confirmation of proper printing of Cheques After the Print Cheque command is given subsequently in the next interface screen a grid appears containing the cheque nos used for printing with corresponding details as provided in the previous screen This interface is illustrated below i CHEQUE Excel Bulk Printing oJ Setup Cheques Reports Utilities Exit A x Confirm Mode Excel Bulk Printing Step 2 of 2 Cheques for Printing 37 Already Printed 0 In Queue 37 Account INSTA HSBC 05387000516 JPN Cheque Book ID 325654 08 10 2012 Verify each printed cheques and accordingly confirm Printing
55. ow Print Preview Click on this to preview the cheque details that have been super imposed on the scanned cheque image It will give you a fair idea as to how the printed cheque will appear However it should be noted that minor difference is possible The display window has scroll buttons to view cheques one by one with options to move right to top or the last cheque Print Cheques Place the Cheque leaves on the printer in the correct order and direction and click on this button After confirming in the subsequent dialogue box the cheques are printed Back On clicking this the control is shifted to the summary of the print queue Cancel After selecting information on the header the information on the grid is displayed pertaining to the selected Cheque Book Click on Cancel which will again allow you to select the Account Cheque Book etc Exit The control is shifted to the main screen of the software It is important to note that in case data is present in the print queue even on exiting the queue still remains Next time you get into this module you will have the option to either complete printing the cheques or to empty the queue before Document Ver 1 0 Pagel40 proceeding Cheques that have already been printed will be shown as Printed in the Status column of the grid Verification amp Confirmation of proper printing of Cheques After the Print Cheque command is given subsequently in the nex
56. r and routine periodical payments which are almost fixed type one may set up different batches of payees These batch can be selected wherein all payees within are automatically taken in Make minor changes if any and proceed for printing This can be useful for payments on account of salary rent royalty telephone bills etc Document Ver 1 0 Pagelll EMI Payments Here typically the same amount of cheques is issued monthly and could be from anywhere from 6 to 60 nos of cheques to be printed This process is efficiently setup with i CHEQUE to create and print EMI cheques in absolutely no time Excel Import Cheques to be printed can be prepared or through any other process transfer the print data on an excel sheet This data can be imported in to i CHEQUE and through its engine prints the cheques C Other Useful Utilities At times there are circumstances wherein cheque has been prepared manually There is provision to record such manually issued cheques One may cancel cheques which imply that the same is now not good for use In case for any reason one needs to restore a cancelled cheque there is a provision and if exercised the cheque is now good for re use While printing there may be an odd situation wherein cheques have been correctly printed but there has been some kind of jumble up in the sequence of the cheque numbers There is an in built utility to modify and correct the sequence so that the records i
57. rinted 325671 JINDAL MOTORS 18 600 00 08 09 2013 Printed 325672 _ JINDAL MOTORS 18 600 00 08 10 2013 Printed 325673 JINDAL MOTORS 18 600 00 08 11 2013 Printed 325674 JINDAL MOTORS 18 600 00 08 12 2013 Printed 325675 JINDAL MOTORS 18 600 00 08 01 2014 Printed 325676 JINDAL MOTORS 18 600 00 08 02 2014 Printed 325677 JINDAL MOTORS 18 600 00 08 03 2014 Printed 325678 JINDAL MOTORS 18 600 00 08 04 2014 Printed 325679 JINDAL MOTORS 18 600 00 08 05 2014 Printed Total Cheques 20 Nos Printed Damaged C o Not Printed Co Helpline 91 9674678287 MWO http jmmr icheque instainfotech com ichequeGinstainfotech com For each Cheque on the grid there are three possibilities Cheque is printed successfully Cheque is damaged while printed Cheque has not been printed at all You will need to accordingly specify under the column Print Status one of the above By default Printed is selected assuming that in most cases cheques will be print successfully After confirming for all cheques click on Confirm amp Exit If cheques are still present in the queue you are again back to the previous screen for continue printing of the pending cheques in the same way The system handling of the three possibilities as mentioned above is briefly explained below Printed The cheque is printed correctly and data is recorded Damaged The cheque could not be printed properly
58. s correctly keyed in following interface will be displayed Document Ver 1 0 Pagel Registration Offline Registration Process t CHEQUE Cheque Printing Software Step 2 of 2 Enter Licensee details Provide the following information then click lt Next gt Enter Serial No ASDBHBPN3 Licensee Name S KEJRIWAL Email icheque instainfotech com In the above interface you will need to enter the Serial No as provided along with then software package User Name and Email Click on lt Next gt button to complete the offline installation process After successful installation and registration the following currency setup screen will be displayed i CHEQUE Currency Setup The currency needs to be set up specific to the country which is essential while printing the amount in words on the cheque leaf On selecting the Country the description of the currency and its corresponding fractional unit will be displayed which can be modified if required County S Currency e g USD AED etc Fractional Unit e g Cents Fils ete Note If the country name is missing select Others and enter the description for the Currency and its corresponding Fractional Unit Define the currency and its corresponding fractional unit On selecting the country the default value has been provided which may be changed if required As an example for India the default currency is INR which can be c
59. sation as every identical Tn formats could have minor placement variations d eD Block Cheque Book wSU3bC 3302020 8 D 73073000 Lor Date Account No Starting No EndNo TotalLeaves Unused Leaves gt HG 325654 http mmr icheque instainfotech com _ ichequeGinstainfotech com Heipline 91 9674678287 The salient features of this interface are as under e The upper half of the screen is the area where data is to be entered viewed e The lower half of the screen displays records in a list format as you keep on appending e The bottom part has the self labelled action buttons Explanation of the buttons on the bottom of the Screen is as follows Edit This is to be clicked after selecting a record from the grid for modification purposes Delete This button is to be clicked after selecting a record from the grid for deletion purposes Exit The control is shifted to the main screen of the software Document Ver 1 0 Pagel 23 Briefly the procedure is explained as below Add a new Cheque Book Add information of the Cheque Book for the relevant Account Holder and its corresponding Bank as per the self explained field columns By specifying the Starting Cheque No and the No of Leaves the system determines all the available Cheque Nos in the Cheque Book A Cheque Design has to assigned to the Cheque Book which will determine the format for printing of the cheque leaves in the Cheque Book This m
60. t interface screen a grid appears containing the cheque nos used for printing with corresponding details as provided in the previous screen This interface is illustrated below i CHEQUE Batch Printing EVE oJ Setup Cheques Reports Utilities Exit x Confirm Mode Batch Printing Step 2 of 2 Batch SALARY PAYMENT Cheques for Printing 4 Already Printed 0 In Queue 4 Account INSTA HSBC 05387000516 JPN Cheque Book ID 325654 08 10 2012 Verify each printed cheques and accordingly confirm Printing Status on the grid below Cheque No Payee Name Cheque Amount Cheque Date Print Status 325680 SUNITA SHAH 19 000 00 08 10 2012 Printed Printed 325681 ADITYA SARAF 15 000 00 08 10 2012 Printed 325682 NAWAB AHMED 27 000 00 08 10 2012 Printed 325683 RAJEEB PRASAD SINGH 29 000 00 08 10 2012 Printed Total Cheques 4Nos Printed 4 Damaged ED not Printea L o icheque instainfotech com Helpline 91 9674678287 http imnr icheque instainfotech com For each Cheque on the grid there are three possibilities Cheque is printed successfully Cheque is damaged while printed Cheque has not been printed at all You will need to accordingly specify under the column Print Status one of the above By default Printed is selected assuming that in most cases chequ
61. t interface screen a grid appears containing the cheque nos used for printing with corresponding details as provided in the previous screen This interface is illustrated below Document Ver 1 0 Pagel 36 i CHEQUE Printing of EMI Cheques aJ Setup Cheques Reports Utilities Exit _ 8x Confirm Mode Print EM Cheques Step 2 of 2 Purpose of EMI Payment Purchased of BOLERO from Jindal Motors Cheques for Printing 20 Already Printed 0 In Queue 20 Account INSTA HSBC 05387000516 JPN Cheque Book ID 325654 08 10 2012 Verify each printed cheques and accordingly confirm Printing Status on the grid below Cheque No Payee Name Cheque Amount Cheque Date Print Status 2 325660 JINDAL MOTORS 18 600 00 08 10 2012 Printed Printed v 325661 JINDAL MOTORS 18 600 00 08 11 2012 Printed a 325662 JINDAL MOTORS 18 600 00 08 12 2012 Printed 325663 JINDAL MOTORS 18 600 00 08 01 2013 Printed 325664 JINDAL MOTORS 18 600 00 08 02 2013 Printed 325665 JINDAL MOTORS 18 600 00 08 03 2013 Printed 325666 JINDAL MOTORS 18 600 00 08 04 2013 Printed 325667 JINDAL MOTORS 18 600 00 08 05 2013 Printed 325668 JINDAL MOTORS 18 600 00 08 06 2013 Printed 325669 JINDAL MOTORS 18 600 00 08 07 2013 Printed 325670 JINDAL MOTORS 18 600 00 08 08 2013 P
62. t with a few such blank formats have been provided for testing purposes Owing to many factors there could be some discrepancies which one will have to correct by adjusting the placement of the printing components Edit an existing Design From the main grid double click on the design that needs to be edited One may also select the design on the grid and click on Edit button The design is displayed with its current settings including the Cheque image if inserted earlier Make necessary modifications and Save Document Ver 1 0 Pagell8 After making the modifications if one desires this changed design may be saved in a different Cheque Design Identifier through the Save As option By doing so the earlier design is not disturbed and a new design has been created with minimal effort This is very useful when minor changes takes place in the format The earlier format remains intact for the cheque leaves received earlier and the modified format can be used to print newly received cheque leaves Deleting an existing Design Designs can be deleted from the main grid by selecting and clicking on the Delete button After seeking your confirmation it will go ahead and delete Deletion is only possible if the selected design template has not been attached to any Cheque Book In other words only unused design template can be deleted C Bank Names In this module name of Banks are stored for referencing of th
63. tall CHEQUE for yourself or for anyone who uses this computer O Everyone Just me Document Ver 1 0 Pagel3 Use the lt Browse gt button in case you desire to change the installation folder Before installing if so desired click on lt Disk Cost gt button which will inform you on the availability of the disk space on your system After you have selected the destination folder click on the next button to get the following interface i i CHEQUE Confirm Installation b CHEQU Cheque Printing Software The installer is ready to install CHEQUE on your computer Click Next to start the installation Click on the lt Next gt button to confirm and start the installation procedure On completion of the this you will get the following interface Document Ver 1 0 Pagel4 i i CHEQUE Installation Complete JB CHEQU Cheque Printing Software CHEQUE has been successfully installed Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework Click on lt Close gt button to exit the installation Click on the software icon created on the Desktop to launch the software The software needs to be registered with INSTA INFOTECH before one can start using the same For i CHEQUE registration you will get the following interface Registration Welcome to i CHEQUE t CHEQUE Registration Cheque Printing Software The software needs to be registered before it c
64. the cheque information and at the same time the cheque leave will be available for future printing I Incomplete Cheque Preparation This module is activated only after opting for Incomplete Cheques through Utilities Preferences Advanced Select lt Incomplete Cheques Preparation gt from the lt Cheques gt Menu and you will get the following screen Document Ver 1 0 Pagel46 i CHEQUE Incomplete Cheques DES ad Setup Cheques Reports Utilities Exit 2X Print Mode Incomplete Cheques Step 1 of 2 Select Account INSTA HSBC 05387000516 JPN v List of Previous 20 Cheques View Select Cheque Book ID 325654 08 10 2012 v 20 cheque available Cheque Printed Manual i Design Cheque No Payee Name Cheque Amount Not Above Amt Cheque Date Remarks Aic Payee 325684 15 000 00 0 325685 0 00 0 325686 0 00 0 325687 0 00 0 325688 0 00 0 325689 0 00 0 325690 0 00 0 325691 0 00 0 325692 0 00 0 325693 0 00 0 325694 0 00 0 325695 0 00 0 325696 0 00 0 325697 0 00 0 325698 0 00 0 325699 0 00 0 325700 0 00 0 325701 0 00 0 325702 0 00 0 325703 0 00 0 No of Cheque s 1 Total Value 15 000 00 http mmr icheque instainfotech com _ ichequeGinstainfotech com Helpline 91 9674678287 Select the Account and the Cheque Book ID this is identified as the starting Chequ
65. the design For each Bank Account the Cheque Book in hand has to be defined along with information on the available cheques Each time a new Cheque Book is received the information needs to recorded based on which the cheque leaves automatically gets defined for use Make sure that a Cheque Design is attached to the Cheque Book which will enable the system to know as to which format needs to printed Now you are all set and through the Print Cheque module you may start printing the cheques The Account Descriptor to identify a Bank Account has been automatically created which is a combination of Account Holder Bank Name Account No amp Branch Select the Account and Cheque Book All available cheques for the selected cheque book is displayed Enter the name of the Payee Amount and other information in the grid and go ahead and print on the cheque leaves of the bank After the cheque is printed one will need to confirm that the cheque has been printed Only after this confirmation the system will record that the cheque printing has been successful This step for reconfirmation is very important and should not be ignored as this would lead to mismatch in your cheque inventory B Bulk Printing of Cheques The cheque printing procedure as briefed above supports multiple cheque printing in one run Using this unique engine i CHEQUE has created useful derivatives for bulk printing of cheques Batch Printing For regula
66. the restoration process is over click to Exit to return back to the main screen Note It should be noted that restored cheques loses all its original data and it can be used as a new cheque E Modification in Cheque No While printing cheques for some reason the order of cheque nos as per the software and that actually printed was not the same through this module one can inter change the cheque nos within the software to align it with the actual printing Select lt Modify Cheque No gt from the lt Cheques gt Menu and you will get the following screen Document Ver 1 0 Pagel 32 i CHEQUE Modify Cheque No ad Setup Cheques Reports Utilities Exit x Save Mode Modify Cheque No Step 1 of 1 Select Account INSTA HSBC 05387000516 JPN y Select Cheque Book ID 325654 08 10 2012 v 44 cheque available Select the range of Cheque Nos you want to change Cheque No From 325655 v Cheque No To 325656 v Cheque No Modified Cheque No Cheque Date Payee Name Cheque Amount Final Status 325655 325656 08 10 2012 DESHMUKH GOODS TRANSPORT Al 21 965 32 PRINTED 325656 325655 08 10 2012 SANDEEP BATRA 11 000 56 PRINTED Save cancel Exit http im icheque instainfotech com _ icheque instainfotech com Helpline 91 9674678287 Select the Account and the Cheque Book followed by the range of Cheque Nos wherein the modification is to take place The selecte
67. to the least of the following available number of cheque leaves on the cheque book total number of grid rows as set up in the menu Utilities Preferences This grid contains the following columns Cheque No The Cheque No is already displayed It is recommended to physically verify its presence in the Cheque Book before proceeding further Payee Name The name of the Payee is to be entered here As you type the Payee Name the same may appear in the drop down for selection in case cheque has been previously issued to them For a new payee you will have to type out the entire name Note All Payee Names as recorded can be viewed under menu option Setup Payee Details Cheque Cheque amount is to be entered As a security measure in Amount case you desire to enter this amount twice for avoiding errors you can set this up through the menu option Utilities Preferences Document Ver 1 0 Pagel25 Cheque Date This is the default date value as specified above the grid The cursor does not wait here In case you want to change the date take the cursor on the cell and click to make changes Remarks This field is optional to record any remarks against the cheque for future reference A c Payee This is the Account Payee flag which if checked will accordingly print on the cheque In case you wish to remove this click on the cell and remove it It is important to note that whenever a new Payee is created it is
68. ue instainfotech com icheque instainfotech com The number of grid rows in the grid is limited to the least of the following available number of cheque leaves on the cheque book the total number of EMI cheques to be printed total number of grid rows as set up in the menu Utilities Preferences The grid contains the following columns Cheque No Payee Name Cheque Amount Cheque Date Remarks The Cheque No is already displayed It is recommended to physically verify its presence in the Cheque Book before proceeding further The name of the Payee is displayed here The EMI amount as specified is displayed here The Cheque Date in each grid row is automatically computed as per the EMI frequency and displayed Say for monthly cheques the dates increment by one month for each row This field is optional to record any remarks against the cheque for future reference Now you are all set to print the cheques Other features amp options List_of Previous Cheques By clicking one can view the previously issued cheques from this account Document Ver 1 0 Pagel35 View Cheque Design One can click on the button to check if the correct design has been mapped to the Cheque Book There is also an option to test print to check out the print parameters Calculator Click on the icon in case for any help in arithmetical calculations Totals Below the grid you are provided the totals of the Cheques and
69. unt Holder and its Bank Account as per the self explained field columns After providing the details click on the lt Save gt button The saved entry will be displayed in the lower half of the screen As you keep on making more entries the display of entry will keep on increasing on the lower half of the screen Adding additional Bank Accounts to the existing Account Holder For each Account Holder additional Bank Accounts can be created Type Select the name of the existing Account Holder and then click on the link Add Bank Accounts Proceed with providing the relevant details and click on the lt Save gt button This new bank account is listed in the display grid Modify a record On the lower half of the screen use the mouse to select the entry you need to modify Either double click on this entry or click on the lt Edit gt button The selected entry will be displayed in the upper half of the screen which can now be modified and saved again Delete a record On the lower half of the screen use the mouse to select the entry you need to delete After selecting the record click on lt Delete gt button then after seeking your reconfirmation the record will be deleted It should be noted that for those Account Holder Bank Account if transactional records have been created this cannot be deleted B Cheque Design Template Cheque printing need to be setup as per the design of the cheque leaves that has been provided by t
70. up Cheques Reports Utilities Exit ox Edit Mode Payee Batch Batch Mode BATCH MANAGEMENT Payees SALARY PAYMENT Select Account Holder MAUA Hide Batch Description SALARY PAYMENT Come cma Batch Identifier Account Holder No of Payee Payee Name Amount INSTA INFOTECH PVT LTD gt SUNITA SHAH 19000 00 ADITYA SARAF 15000 00 NAWAB AHMED 27000 00 RAJEEB PRASAD SINGH 29000 00 Add Batch Edit Batch Delete Batch Add Payee Edit Payee Delete Payee Exit http imr icheque instainfotech com icheque instainfotech com Heipline 91 9674678287 The salient features of this interface are as under e The left half of the screen is the area where batches are created and displayed e The right half of the screen is the area where Payees are added modified deleted against each Batch as selected on the left half and displayed Explanation of the buttons on the bottom of the two halves of the Screen is as follows Add Batch This is to create a new Batch Edit Batch The name of the existing Batch can be modified using this button Delete Batch The Batch can be deleted using this button provided there are no Payees under it and no Batch Printing has been done using this Batch Add Payee Payee Names under a Batch can be added after selecting a Batch on left half of the screen Edit Payee The existing Payee can be modified and replaced with a new Payee Name using the button Delete Payee An existing P
71. ve a unique name for the List to be imported for reference in the field labeled List Description You will need to browse and select the Excel file from the cheque printing data would be imported and click on the button Click on Excel file The number of records for import in a single print queue is limited to 100 The data in the Excel sheet must be provided in a structured format which can be downloaded by clicking on Get Excel file structure After the import of data successfully the payees with the corresponding amounts are displayed in the grid You have the option to change the Cheque Pagel42 Amount but ensure that it has a positive value Before proceeding to the next screen you should properly checked the Payees and the corresponding Cheque Amounts as these cannot be altered in the subsequent steps The Status column by default is empty If part of the data has already been printed the Status column for the relevant rows will display Printed This would imply that the rest is still in queue for printing Once you are ready click on the button Next and the next screen appears as under i CHEQUE Excel Bulk Printing DES aJ Setup Cheques Reports Utilities Exit 8X View aes si Cheque Cheques for Printing Already Printed 0 In Queue pemn Select Account INSTA HSBC 05387000516
72. would be Account Payee In case you wish to permanently remove this status for a Payee it can be done from the menu option Setup Payee Details lt Blank Column gt Whenever a Payee is being issued the cheque for the first time using the system this column displays New Payee for your reference For printing an incomplete cheque one needs to provide data is at least one of the field Payee Name Amount or Not Over Amount and Cheque Date Further out these data field data should be missing on at least one of them to make it an incomplete cheque Enter information for all the incomplete cheques that needs to be printed using the rows in the grid Once done you are now all set to print the cheques Other features amp options List_of Previous Cheques By clicking one can view the previously issued cheques from this account View Cheque Design One can click on the button to check if the correct design has been mapped to the Cheque Book There is also an option to test print to check out the print parameters Calculator Click on the icon in case for any help in arithmetical calculations Totals Below the grid you are provided the totals of the Cheques and Amount columns for reference and cross checking if required The bottom of the screen has buttons which are explained in details below Print Preview Click on this to preview the cheque details that have been super imposed on the scanned chequ

Download Pdf Manuals

Related Search

Related Contents

1. Introduction - Beijer Electronics  2711R-UM001B-EN-E PanelView 800 HMI Terminals User Manual  Kathrein ZSA 21  MDA MODULATED VENTILATION FOR OFFICES  Blanco 513-643 User's Manual  Channel Plus 5515 User's Manual  General Info. Parts List Tooling List  USER MANUAL  Fiche bouillon de boeuf  工事説明書  

Copyright © All rights reserved. Failed to retrieve file