eRecruitment Approver User Manual
Contents
1. THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to access a Staff Request which has been rejected Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software G home quick jump X preferences logout E Online Recruitment Click on My Staff Requisitions My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above 3 After clicking on My Staff Requisitions the default eel at screen will be My Requests Planned My Vacancies To view vacancies that you are on the interview pa please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above Click on All Rejected s Search Criteria v e a eles abe a_i Le approval Search Text Breakdown of Requests Planned Submitted On Hold Approved2. Completed Rejected All My Requests Search e My Approvals All Rejected Staff Request No Regfested By Job Title New Request Create New Request we Select this option to create a new staff request My Approvals You have 0 items awaiting K approval To view approvals select My Outstanding Breakdown of Approvals My Outstanding All Approved All Outstanding All On Hold All Rejected The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 15 of 23 a eRecruitment THE UNIVERSITY of EDINBURGH Approver User Manual My Requests Search Criteria v You have created 1 staff gs Status requisitions and 0 are awaiting Select Status Z Request Date From 7 a To __ fa m Search Text _ Search Clear My Approvals All Rejected Staff Request No Requested By Job Title 1210001388 Originator Clinical Research Felllow New Request Create New Request Select this option to create a new staff request My Approvals You have 0 items awaiting approval To view approvals select My Outstanding To view the details of the staff request that has been rejected click on the m icon A new window will open with all the details of the staff request Scroll to the bottom of the window and you can view the details of why the staff request was rejected E Approval History Rejected Status Action By Date Time Comments Submitted Originat
3. Department Division Of Health Science Page 13 of 23 My Requests v You have created 1 staff s requisitions and 0 are awaiting approval Submitted On Hold Approved Completed Rejected All New Request Create New Request Select this option to create a new staff request My Approvals You have 0 items awaiting approval To view approvals select My Outstanding My Outstanding 0 All Approved All Outstanding All On Hold All Rejected eRecruitment Approver User Manual s Search Criteria Status To Select Status Request Date From 7 Ci aaa Search Search Text Clear t My Requests Approved Request No 1306002983 Status Approved Request Date 21 Jun 2013 Job Title Laboratory Manager Department Division Of Health Science To access the staff request click on the 24 icon A new window will open with the details of the Staff Request This will allow you to view details of the staff request for historical purposes You can view the approval history by scrolling to the bottom of the window looking at the Approval History f Approval History Approved Status Submitted Approved Approved Action By Originator ist Approver 2nd Approver The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Date Time 21 Jun 2013 11 35 26 21 Jun 2013 11 59 07 21 Jun 2013 01 15 42 Print Friendly Page 14 of 23
4. Search Text Search However it will be Planned visible in the 4 Submitted s My Approvals All Outstanding etal Staff Request No Requested By Job Title Request Date A p p rovers Al l Approved 1306002983 The Originator Laboratory Manager 21 Jun 2013 E Completed Outstanding section a All t The 1 Approver can New Request view the staff o a Select this option to create a new request by clicking staff request on All Outstanding My Approvals You have 0 items awaiting approval To view approvals select My Outstanding My Outstanding All Approved All Outstanding All On Hold All Rejected The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 11 of 23 Recruitmen THE UNIVERSITY of EDINBURGH erecruitment Approver User Manual My Requests g Search Criteria You have created 1 staff Status Select Statu z Request Date From f To E requisitions and 1 are awaiting S x E approval a Search Text Search Clear s My Approvals All Outstanding Staff Request No Requested By Job Title Request Date 1306002983 The Originator Laboratory Manager 21 Jun 2013 To access the staff request click on th m icon A new window will open with the details of the Staff Request This will allow you to view details of the staff request for historical purposes NB If the 1 Approver is able to see the staff request in the All Outstanding sect
5. Staff Request approved by 1st Approver not yet approved by 24 approver Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home 4 quick jump preferences logout E Online Recruitment Click on My Staff Requisitions My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above After clicking on My Staff Requisitions the default My Vacancies screen will be My Requests Planned My Vacancies To view vacancies that you are on the interview pz please select the link above When the 1 Approver has approved the staff t My Staff Requisitions request it will no longer be visible in the 1 Approvers My Outstanding section My Staff Requisitions To view your staff requisitions please select the link above My Requests v Search Criteria a 1m Select Stab Sa ie ie approval
6. charitable body registered in Scotland with registration number SC005336 Page 7 of 23 THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to approve or reject a Staff Request Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software G home quick jump X preferences logout Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above After clicking on My Staff Requisitions the default screen will be My Requests Planned My Requests Search Criteria You have created 1 staff Stat Request Date F a A T C requisitions and 1 are awaitin
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8. 08126 Launch ERecruitment Click the Launch ERecruitment button to open the software When you click on the Launch ERecruitment button in MyEd you will be directed to this screen COre PORTAL Welcome Back Thu 6 Jun 2013 11 12 AM e Recruitment home quick jump preferences logout fi Internal Vacancies Online Recruitment v Applications for internal vacancies are only available to existing members of You do not have access to this option g staff D Lectureship in Latin My Vacancies v Posted 18 Mar 13 Closing More Information Apply HR Advisor You do not have access to this option CI ick on Quick Jump Posted 28 May 13 Closing 11 Jun 13 17 00 More Information Apply Catering Assistant Posted 29 May 13 Closing 12 Jun 13 17 00 More Information Apply My Staff Requisitions HR Assistant My Staff Requisitions Posted 30 May 13 Closing 01 Jul 13 17 00 More Information Apply To view your staff requisitions please select the link above W External Vacancies amp E Recruitment Administration External vacancies are available to all members of staff and the general public You do not have access to this option Lectureship in Latin Posted 18 Mar 13 Closing More Information Apply Talent Pool Management Test Vacancy Posted 09 May 13 Closing More Information Apply Talent Pool Management The Talent Pool Management option allows recruiters to Lecturer in Tax L
9. add enter Approved or Rejected as appropriate in this box Workflow Task successfully updated Then click on the Update Task button and then click OK It is possible for the approver to only add comments to the appointment and not actually Approve or Reject the appointment To do this the approver would choose Initial from the drop down list and then type details in the comments box This would allow the approver the option to return to at a later date to approve or reject When the appointment has been approved or rejected the approver can return to the main screen by clicking on home y Workflow Tasks amp home quick jump preferences 4 logout Workflow Tasks zi Advanced Search View All Tasks The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 22 of 23 Recruitmen THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to exit the eRecruitment system From the Workflow Tasks screen click on home vy Workflow Tasks amp home quick jump preferences logout Workflow Tasks i j Advanced Search j p o Search View All Tasks core PORTAL Recruitment en ata a E A Pires cia S t Then click on Logout EIO O Teee are ens leran vacancies wt thee mine a 7 es Een rid VEDREI ME RAD i A Pree cl ae eed Ae Gretta LELEI or a Ae Re eet a a ee a a T a CTT SLE pay
10. aw search for and create applicant records and link the Posted 24 May 13 Closing 07 Jun 13 17 00 More Information Apply applicant to a competition HR Advisor Posted 28 May 13 Closing 11 Jun 13 17 00 More Information Apply Accounts Administrator Posted 28 May 13 Closing 11 Jun 13 17 00 More Information Apply Catering Assistant Posted 29 May 13 Closing 12 Jun 13 17 00 More Information Apply The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 20 of 23 eRecruitment Approver User Manual amp home quick jump preferences logout amp Core e Recruitment Core Workflow Online Recruitment Click on Quick Jump You do not have access to this option Then Core Workflow My Vacancies You do not have access to this option My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above y Workflow Tasks home quick jump preferences 4 logo p Workflow Tasks Due Date gt bl S After the screen has loaded a list of items awaiting your approval will display If there are many pages of items and you are looking for a specific item you can scroll through the pages using the scroll buttons Workflow Tasks Process CSG amp SAS excl AS ji Page 1 of Alternatively click on Advanced Search which will gi
11. cruitment THE UNIVERSITY of EDINBURGH Approver User Manual When you click on the Launch ERecruitment button in MyEd you will be directed to this screen We refer to this screen as the Portal where we initiate the process by way of a Staff Requisition For Approvers some of the work is completed in the Core Workflow To access the Core Workflow you need to click on the Quick Jump link F Online Recruitment COr PORTAL Welcome Back e Recruitment W Internal Vacancies Applications for internal vacancies are only available to existing members of staff Lectureship in Latin Posted 18 Mar 13 Closing More Information Apply HR Advisotr Posted 28 May 13 Closisg _11 Jun 13 17 00 More Information Apply Catering Assistant Posted 29 May 13 Closing 12 Jun 13 17 00 More Informates s HR Assistant Posted 30 May 13 Closing 01 Jul 13 17 00 More Information Apply f External Vacancies External vacancies are available to all members of staff and the general public Lectureship in Latin Posted 18 Mar 13 Closing More Information Apply Test Vacancy Posted 09 May 13 Closing More Information Apply Lecturer in Tax Law Posted 24 May 13 Closing of 13 17 00 More Information Apply Posted 28 May 13 Closing 11 Jun 13 17 00 More Information Apply Accounts Administrator Posted 28 May 13 Closing 11 Jun 13 17 00 More Information Apply Cat
12. ee a eRecruitment THE UNIVERSITY of EDINBURGH Approver User Manual eRecrultment Approver User Manual How to access Tyee Ci eS 5 CU betty ete gceciucecttie cater pesca sec ee eon cose cae saps nc tic EEEE nd ere re eee eee 2 How are Approvers notified and Multiple APProvers ccccccssssecccccessecceccesseccceseeseceessaeeceesseeseceessaeseceeeseeaeceesseaueeeesseausseeesaaasseeseeees 4 How to access a Staff Request awaiting approval cesesesccccssssecccccesseccccueeseceeesaeseceeeseeseceesssaseeeeeseessceceseaseceesssaueecessuauseeessaagsseessaees 5 How to leave a Staff Request without approving ccssscccccssssecccceesseccecseeseceeeaesseceeeseaeceesseeseeeesseesseeeeseaueceesseaaeeeeeseeaeeessagaeeessaees 7 How to approve or reject a Staff REQUESE sccscscsctcsssursaceassascnesnsenciwoarskvacsonsarseaatauuisnansadsunsneeaaeneunadesgansceeasensdnconssalvnsaanencvaessseatenonawaesanees 8 How to access a Staff Request approved by 1 Approver not yet approved by 7e IDD OVET ei onsacdesacssusenssecteseccneeeesatiatesesaseacccaunn 11 How to access a Staff Request approved by 1 Approver and 2 Approvelr cccccssssesecessesesesecsesesececsesesesucstscsesecarscetsuserststsesecsesteeeees 13 How to access a Staff Request which has been rejected ccccccccsssseccccseseecccceeeeceeceeeeceecaeaseceessaueeceeseeueceesaeusecesseeneeeessaaaeeeesseees 15 HOW to access a Staff Request which is ON MOI O wisi verscaveccsarstivce
13. er or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software If you cannot see the eRecruitment Channel on your Admin page then add the channel You can do this by clicking Add a Channel within the Customise bar my Customise Site Map Help Report a Problem Logout The University of Edinburgh f 1 z f Today myStuff Admin Finances Research Services Library Search amp Info Help Customise Add Channel Page Layout Add Tab Add a Channel From the tab called Browse Channels Browse channels ESSEE Column Careers Service Student and Graduate Tracking Accommodation Ever Destination of Leavers from Higher Education Choose Career amp Development All categories eRecruitment Buildings amp Rooms Event Booking Career amp Development Event Booking Admin Communication amp Eve Mobile Campus Development Printing Services Online PSO Entertainment Wiki Service Finances Financial Information IT Support Tools News People amp Person Then choose eRecruitment Channel details Then click the Add to My Page button eRecruitment Log into eRecruitment Add To My Page Use It Now The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 2 of 23 eRe
14. ering Assistant Posted 29 May 13 Closing 12 Jun 13 17 00 More Information Apply amp Core e Recruitment Core Workflow You do not have access to this option My Vacancies You do not have access to this option My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 home quick jump preferences logout Thu 6 Jun 2013 11 12 AM home quick jump preferences logout Online Recruitment v My Vacancies v You do not have access to this option Nd t My Staff Requisitions You do not have access to this option My Staff Requisitions To view your staff requisitions please select the link above amp E Recruitment Administration falent Pool Management Talent Pool Management The Talent Pool Management option allows recruiters to search for and create applicant records and link the applicant to a competition Click on Quick Jump Then Core Workflow Page 3 of 23 eRecruitment THE UNIVERSITY of EDINBURGH Approver User Manual How are Approvers notified and Multiple Approvers Before a staff request can be converted into a vacancy and published on the jobs website 2 levels of approval are required This is also Known as the Staff Request approval The 1 level of approval is typically a pe
15. g a Select Status S me RS e approval Search Text OOO E O Click on My Outstanding i Search Clear Submitted On Hold Approved Completed Rejected All My Approvals My Outstanding Requested By Job Title Request Date Originator Test Vacancy 04 Jun 2013 New Request Create New Request Select this option to create a new staff request My Approvals v You have litems awaiting approval To view approvals select g My Outstanding My Outstanding 1 All Approved All Outstanding All On Hold All Rejected Then a list of the staff requests that require approval will appear The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 8 of 23 Recruitmen THE UNIVERSITY of EDINBURGH erRecruitment Approver User Manual My Approvals My Outstanding Staff Request No Requested By Job Title Request Date 1306002974 a EE Test Vacancy 04 Jun 2013 To open the staff request and approve or reject the request click on the E icon A new window will open headed biy Begucsi E f Approve Reject Request 1306002974 P ym ave tated 1 staff with Approve Reject request requisitions and 1 are awaiting us approval Scroll to the bottom of the screen and you will see If the Originator attached documents the approver can review this by clicking on the a Icon When prompted click Open and the document will open in a separate window ig Staff Reques
16. ink above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above My Requests t Search Criteria You have created 0 staff Status Select Stabi Request Date From To requisitions and 0 are awaiting i S ER approval _ Search Text ae a E i EET Search e My Requests Approved Request No Status Request Date Job Title Department 1506002972 Approved 04 Jun 2013 Test Vacancy Human Resources Open your staff request by clicking on the al icon Scroll to the bottom of the staff request The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 18 of 23 Recruitmen THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual E Approval History Approved Status Action By Date Time Submitted THE ORIGINATOR 04 Jun 2013 10 26 53 Approved ist APPROVER 04 Jun 2013 10 43 29 Approved 2nd APPROVER 04 Jun 2013 10 46 13 Print Friendly x Click the Print Friendly button A new window will open showing the Staff Request Scroll to the bottom of the opened window E Approval History Approved Status Action By Date Time Submitted THE ORIGINATOR 04 Jun 2013 10 26 53 Aporoved 1st APPROVER 04 Jun 2013 10 43 29 Approved 2nd APPROVER 04 Jun 2013 10 46 13 Click the Print button This will open the print window to allow you to choose which printer you want to print to apine j
17. ion this would indicate the 2 Approver has not yet approved the request To verify this scroll to the bottom of the window to the Approval History Section E Approval History Submitted Status Action By Date Time Comments Submitted The Originator 21 Jun 2013 11 35 26 Approved 1st Approver 21 Jun 2013 11 59 07 Pending Management Unit 2nd Approver PrintFriendly Within this section you can see the audit trail If the 1 approver and 2 approver have approved the staff request will show in the All Approved section All On Hold All Rejected The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 12 of 23 THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to access a Staff Request approved by 1st Approver and 2 4 Approver Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment butto
18. l a In addition to the Staff Request approval there is also the New Request i Create New Request Appointment approval Select this option to create a pew S staff request This approval is required after a successful applicant has been ay offered the role and the appointment details have been entered My Approvals into the system When the appointment details have been entered a system generated email is sent to all the 1 level approvers designated to the same area of responsibility as the originator The email is sent to all the 1 level approvers at the same time and will notify the 1 level approver that an Appointment is awaiting their approval My Outstanding All Approved All Outstanding All On Hold All Rejected The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 4 of 23 THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to access a Staff Request awaiting approval Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing acce
19. n THE UNIVERSITY of EDINBURGH erecruitment Approver User Manual My Approvals My Outstanding Staff Request No Requested By Job Title Request Date 1306002974 Grein Test Vacancy 04 Jun 2013 To open the staff request and approve or reject the request click on the E icon E c i Tale iRoaja p st 130600297 A new window will open headed My Requests T E m Approve Reject Request 1306002974 athare treated 1 staff with Approve Reject request requisitions and 1 are awaiting us approval Scroll to the bottom of the screen and you will see If the Originator attached documents the approver can review this by clicking on the Ei icon When prompted click Open and the document will open in a separate window ig Staff Request Documents Domenis attached bo the request 1 E Approval History Submitted Status Action By Date Time Submitted The Originator 20 Jun 2013 03 25 15 Pending Department ist Approval History section Approver a If there is more than one 1 Approver this will indicate if the request has been approved Current Status Initial by a peer approver with date and time Comments stam p Approve Request section Update Status Select Update Status Select Update Status This section allows you to approve or reject Approved Rejected the request by clicking on the Update Status drop down list Update Cancel PrintFriendly The University of Edinburgh is a chari
20. n to open the software Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies To view vacancies that you are on the interview pa please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above However it will be visible in the All Approved section An approver can view the staff request by clicking on All Approved The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 My Requests You have created 1 staff requisitions and 0 are awaiting approval New Request Create New Request Select this option to create a new staff request My Approvals You have 0 items awaiting approval To view approvals select My Outstanding v fi home quick jump X preferences logout Search Criteria Status Select Status Search Text g My Requests Approved Request No 1306002983 Status Approved Request Date 21 Jun 2013 Click on My Staff Requisitions After clicking on My Staff Requisitions the default screen will be My Requests Planned When the 2 Approver has approved the staff request it will no longer be visible in the 1 Approvers All Outstanding section Request Date From zz To zz Search Job Title Laboratory Manager
21. or 14 Dec 2012 11 58 52 Rejected ist Approver 21 Dec 2012 10 47 22 full time hours 40 Print Friendly The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 16 of 23 a eRecruitment ARTY THE UNIVERSITY of EDINBURGH ra n kz Ory a 40 Approver User Manual How to access a Staff Request which is on hold On the rare occasion that a staff request has been approved by both the 1 approver and the 2 approver and an error has been spotted requiring the vacancy to be put on hold until further notice Local HR or the HR systems team have the ability to stall the staff request from the eRecruitment back office This can only be done when the staff request is sitting in the All Approved section If the staff request is sitting in the Outstanding or Rejected section the staff request cannot be put on hold My Requests Search Criteria You have created 1 staff Status Select Status E Request Date From To requisitions and 1 are awaiting approval Search Text _ aaaaaaaaaaaalaaiaiaaaualaaallMllMMMMMssssssli Search Clear Planned Submitted My Approvals All On Hold On Hold Approved Completed Requested By Job Title Request Date Originator Test Vacancy 04 Jun 2013 New Request Create New Request Select this option to create a new staff request My Approvals You have 1 items awaiting approval To view approvals select My Ou
22. rsity of Edinburgh is a charitable body registered in Scotland with registration number SC005336 v Advanced Search View All Tasks Completion Date Options Results 0 0 of 0 v Search Due Date 28th June 2013 Advanced Search View All Tasks Completion Date Options Qa Results 1 1 of 1 After the list of items is visible you can view details of the appointment by clicking on the d icon The task details will look something like this Page 21 of 23 eRecruitment Approver User Manual After the Approver has viewed details of the appointment to confirm the correct appointment is on the screen the approver can then choose to approve or reject the appointment y Workflow Tasks f home quick jump preferences logo SSE S Workflow Tasks be Advanced Search pe Search View All Tasks Subject Task i Due Date Completion Date ions To approve or Appointment Approval Joe Bloggsi eevee at Off Initial Initial 28th June 2013 QA j CSG amp SAS excl AS ID A29628 sage a ee Si reject an id 4 Page1of1 I Results 1 1 of 1 appointment click on the Ei icon Update Workflow Task Click the dropdown list to choose either Approve or Reject ez Gis Update Workflow Task Status Initial Approval of Offer Comments l a Then type any comments in the Comments box It is mandatory to enter text in the Comments box If you have no specific comments to
23. rson within Management This level of approval is at either the School or Department level The 2 level of approval is typically a person from Human Resources or Senior Management This level of approval is at either College or Support Group level For the 1 level of approval more than 1 person can be nominated as the approver When the originator has submitted the staff request a system generated email is sent to all the 1 level approvers designated to the same area of responsibility as the originator The email is sent to all the 1 level approvers at the same time and will notify the 1 level approver that a Staff Request is awaiting their approval Any one of the 1 level approvers can approve the Staff Request and when it has been approved the Staff Request will no longer appear in the My Outstanding section in eRecruitment for any of the 1 level approvers My Requests Search Criteria You have created 1 staff Status requisitions and 1 are awaiting approval Search Text When the 1 level approver has approved the staff request a siggy system generated email is sent to all the 2 level approvers designated to the same area of responsibility as the originator VOTE For the 2 level of approval more than 1 person can be Staff Request No nominated as the approver The email is sent to all the 2 level approvers at the same time and will notify the 2 level approver that a Staff Request is awaiting their approva
24. ss please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software G home quick jump X preferences logout Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above After clicking on My Staff Requisitions the default screen will be My Requests Planned My Requests Search Criteria You have created 1 staff Stat Request Date F A T requisitions and 1 are awaiting a Select Status S iiz RS e approval Search Text CO Click on My Outstanding Search Clear My Approvals My Outstanding Requested By Job Title Request Date Originator Test Vacancy 04 Jun 2013 New Request Create New Request Select this option to create a new staff request My Approvals v You have litems awaiting approval To view approvals select g My Outstanding My Outstanding 1 All Approved All Outstanding All On Hold All Rejected Then a list of the staff requests that require approval will appear The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 5 of 23 Recruitme
25. t Documents Domenis attached bo the request E Approval History Submitted Status Action By Date Time Comments Submitted The Originator 20 Jun 2013 03 25 15 Pending Department ist Approval History section Approver This section allows you to see the audit trail st EEEE If there is more than one 1 Approver this will indicate if the request has been approved Current Status Initial by a peer approver with date and time Comments stamp In this example we can see it has not been approved yet Approve Request section Select Update Status ka Select Update Status This section allows you to approve or reject Approved Rejected the request by clicking on the Update Status drop down list _ Update _ Cancel Print Friendly Type any comments you wish to make in the Comments box For example if the request Click on the down arrow to does not have the correct cost code the open the Update Status drop approver may reject the request and could down list and choose either also type the reason for rejecting the request Approve or Reject in the Comments box i e Wrong cost code The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 9 of 23 a eRecruitment t THE UNIVERSITY of EDINBURGH Jh iaa ere Approver User Manual NBU E Approve Request Current Status Initial Comments Please re submit using cost centre 12345 Update S
26. table body registered in Scotland with registration number SC005336 Page 6 of 23 eRecruitment THE UNIVERSITY of EDINBURGH Approver User Manual How to leave a Staff Request without approving An assumption is made that the approver is in the staff request and is not able to review the staff request at that particular time and will need to re visit the exercise at a later date The approver will be in the Approve Reject request window Scroll to the very bottom of the window f Approve Request Current Status Initial Comments Update Status Select Update Status Update dh Q Print Friendly Click on the Cancel button This will return the approver to the My Approvals My Outstanding screen My Requests Search Criteria You have created 1 staff Status Request Date From To requisitions and 1 are awaiting m i approval Search Text Clear Pla j RAAD Submitted On Hold ts My Approvals My Outstanding Staff Request No Requested By Job Title Request Date Approved 1306002974 The Originator Test Vacancy 04 Jun 2013 Completed Rejected All New Request Create New Request Select this option to create a new staff request My Approvals You have 1 items awaiting approval To view approvals select My Outstanding My Outstanding 1 All Approved All Outstanding All On Hold All Rejected Close this window and exit the eRecruitment system The University of Edinburgh is a
27. tatus Rejected UOO In this example the staff request will be rejected When the Status is showing Rejected and comments have been entered in the comments box click on the Update button to make the change Update Cancel PrintFriendly F Approve Request Current Status Initial Comments Update Status Approved a Update Cancel i Frint Friendly In this example the staff request will be approved When x the Status is showing Approved and comments have been entered in the comments box click on the Update A Request Updated button to make the change After clicking on the Update button you will see a confirmation message Click on OK button NB If you are rejecting the Staff Request it is strongly recommended that you provide a reason or recommendations for amendments If you are the 1st Approver and have approved the Request the 2nd Approver will be sent a notification confirming that there is something awaiting their approval If you are the 2nd Approver and have approved the Request the Originator will be sent a notification confirming that their Staff Request has been approved If either the 1 or 2 Approver rejected the staff request the Originator will be sent a notification confirming this The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 10 of 23 THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to access a
28. tstanding All Approved All Outstanding All On Hold All Rejected When the Staff Request has been put on hold you will see this in the All On Hold section within My Approvals To access the Staff Request which has been placed on hold click on the E icon The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 17 of 23 THE UNIVERSITY of EDINBURGH eRecruitment Approver User Manual How to print a Staff Request Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home quick jump 2 preferences logout E Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view vacancies that you are on the interview panel please select the l
29. vaveicssusenbewsssccnweeveisleessoasvacvunsanensdonvecuauean ieee sevuiacvaeval caneedstaeaeedansneess 17 FIO CONTIG 2 SE AID RETOS lec erste oe auto se nce A E a van nino ea antl dna seiaw E E E E AE 18 How the 1 Approver Can approve or reject an Appointment ccccecccssccesecnsecceecceeeenseeceeeeeeeeseeeseeeeeeeeeeeeeeseeueeseeessuseeeeneeeseesegaees 20 How POOKIE Mhe ie CT ICES nt SyS tE oreroraa E E E E Ra 23 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 1 of 23 a eRecruitment ANN THE UNIVERSITY of EDINBURGH e Approver User Manual How to access the eRecruitment system Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab my Customise Site Map Help Report a Problem Logout Se The University of Edinburgh Search the website gt i lf lf Finances Research Services Library Search amp Info Help Customise Add Channel Page Layout Add Tab You will see various channels on this page and may automatically have the eRecruitment Channel loaded for you CorePortal 550 eRecruitment eRecruitment is used to complete a vanety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new us
30. ve you more options to find a specific item Appointment Approval Joe Bloggs1 ID A29628 y Workflow Tasks home quick jump preferences logo a Subject Task Approval of Appointment at Offer Initial Stage gt Alg Advanced Search x Keywords L Exact match only L Show Closed Completed Tasks Due Date O None O In Between E and Es Options Display 10 v results per page L Show Leave Request Tasks only L show Manager Request Tasks only View Workflow Task Detail Process Task Workflow ID Start Date Completed Date Notification Subject Notification Message Documents Document Name Appointment Approval CSG amp SAS excl AS Subject Joe Bloggsi Approval of Appointment at Offer Stage Status Initial 2013062301188540 Action Initial 28th June 2013 Not overdue Due Date Overdue By 23rd June 2013 Please confirm if you approve the appointment offer Dear Approver The following applicant A29628 Joe Bloggsi has been offered the position outlined below Staff Request ID 1305002791 Hours 35 Vacancy Ref 009582 Department Human Resources Job Title Test Vacancy Start Date 01 JUL 13 Contract End Date if applicable Grade UEOS 20 764 24 049 Point 4 Salary 22700 p a Status New employee UoE Fmolovee_ number if current or ex emnlovee This annointment was submitted hv JUSTIN FVANS Please confirm if vou are Document Type No documents to display The Unive
31. x General Options ee Ready Printto file Preferences Charles stewart House Room 3 4 HP LaserJet P4015 B amp W Find Printer Number of copies fi Selection C Curent Page C Pages fi M Collate 3 A3 Enter either a single page number or a single pee 128 page range For example 5 12 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 19 of 23 Ma eRecruitment ARIN THE UNIVERSITY of EDINBURGH a Approver User Manual ae hes How the 15t Approver can approve or reject an Appointment After the staff request has been approved the process continues until the successful candidate has been offered the role When the Recruiter has completed the Appointment details in the eRecruitment software a system generated email will be sent to the 1 Approver notifying them an Appointment is awaiting approval Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 5
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