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Regional Financial Management User Manual

1. 2152 94 10 01 2009 06 30 20 10Active 156 712 156 712 156 712 1 Le 23495 10 01 2010 06 30 2011Active 96 273 96 273 80 333 NPA XD 12 FPSH10 10 561 ZO010 Employment July September 22339 85 jorv foi1 2010j09 30 2010 Active 204 910 204 910 204 910 2 m OT ee ao 4 a Os mis FrontContoller action GrantSummaryReport amp NODE_I0 61208currentpageid menu 3 Local intranet 10095 E Start 9 i V E Inbox Microso Osmis wind Db amp eo osMrs Re STi 48 2 31 PM r EN j C3 E http svYawisunl2 77 F78 0smis Login Ea gt Live Search Ez E File Edit M env Favorites Tools Help Osmis Windows Internet Explorer E H b ar uhr E Osmis f r GY deb Page amp Tool 7 Department of Economic Opportunity State of Phonrda Mot Selected 05032 DWPO DYPOSs D vrPo0s Search Clear 1 to 20 of 52 I I YTO FID FID Adwances Expenditures Adwances F j u Expenditures 25 333 o 25 333 65 282 P DG r oO aO o 30 2010 4Active 204 910 204 910 204 910 204 910 ao 204 910 204 910 204 910 o 56 037 204 910 a Os mis FrontController action GrantSummar yReportaNooe_I0 61208 amp currentpageid menu E Local intanet E 100 ne ae Start SS i Ne Inbox Microsc lt 2 Osmis Wind DEO OsMIS Re
2. amp Osmis wind op 1 44 PM Cash Week From The Regional Financial user enters the start date of the specific time frame The calendar provided may also be utilized to enter the start date Cash Week To The Regional Financial user enters the end date of the specific time frame The calendar provided may also be utilized to enter the end date Transmittal Date The Regional Financial user may retrieve a report for certain cash weeks by entering the approval date The approval dates will be located on the View Cash Week detail Page 51 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 22 1 General Reports Folder The General Reports folder allows the Regional Financial user to generate specific reports for reported expenditures cash advances reported program income etc Reports that are able to generate into an excel document will have the link Generate name of report Excel displayed on screen For example Financial Report Summary will have Generate FRS Excel link displayed etc Note ALL Reports are listed in the navigation menu and the Reports that are utilized more often than others are displayed on the Financial Regional Home Page 7 Osmis Windows Internet Explorer Qo htip awisuni12 7778 Osmis Lagin E X Live Search 5 File Edit View Favor
3. Project the selection box must be marked Check this box to generate Sub Cost Category details When the Regional Financial user is generating FRS Excel report the box must be marked for sub cost category details to display Page 53 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Generate FRS PDF http awisun12 9998 FileServerOsmis GetReport jsp Windows Internet Explorer wc http fawisuni2 9998 F ileServerOsmis GetReport jsp File Edit GoTo Favorites Help we ae http awisuni2 9998 FileServerOsmis GetR o deh Page CX Tools 4 amp BE 62 me E Report Date 02 21 2011 Financial Report Summary Page 1 of2 fe Report Time 8 52 AM From Date 07 01 2010 To 02 28 2011 Partner gt RVVB12 CF REGIONAL WORKFORCE DEV BOARD CFDA Number 17 258 Program gt WIA Fund Type Pass Through Program Title WIA Adult Grant Number wWiA11 Program Year 2010 NFA Award z 3 704 659 00 NFA Id 22571 NFA Release 2 778 494 00 LTD Expenditures Unliquidated Obligations Unobligated Balance 75 000 00 0 00 3 629 659 00 Cost Category Sub Cost Category Core Assisted 75 000 00 Individuals VVith Disabilities 0 00 Older Individuals 0 00 Public Assistance Recipients 0 00 Veterans 0 00 Core U
4. State of Florida Department of Economic Opportunity One Stop Management Information System OSMIS Regional Financial Management User Manual Date February 20 2013 Final Version 11 06 Department of Economic Opportunity One Stop Management Information System 1 1 1 1 2 1 3 1 4 1 5 2 1 2 2 INTRODUCTION Overview Abbreviations and Descriptions Objective of the Regional Financial Management User Manual Organization of the Regional Financial Management User Manual DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Table of Contents Common Validations and Messages 1 5 1 Alert Messages 1 5 2 User ID 1 5 3 User Password FINANCIAL REGION Screen Layout 2 1 1 2 1 2 2 1 3 2 1 1 1 Header amp Navigation Bar Header Navigation Bar Information Navigation Menu Financial Region Home Page and Links Financial Region Folder 2 2 1 2 2 2 2 2 2 1 22 22 2 2 2 3 Common Links and Headers Cash Management Folder View Cash Week 2 2 2 1 1 View Cash Week Search 2 2 2 1 2 Holiday Master 2 2 2 1 3 Holiday Master Search Cash Request 2 2 2 2 1 Cash Request Search 9 89 39 29 0 Error Messages Program Income 2 2 2 3 1 Program Income Search PDAS Pe IP New Program Income 2525259 Modify Program Income 2 2 2 3 4 Error Messages Regional Financial Management User Manual Version 11 06 dd AAAA LR J oo 9 10 10 11 12 13 13 14 15 16 17 18 19 20
5. 20 21 22 22 23 23 24 24 25 26 28 28 Page 2 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 213 Cash Expenditure Folder 29 2 29 41 Cost Category Expenditure 29 30 2 2 3 1 1 Cost Category Expenditure Search 31 32 2 2 3 1 2 New Cost Category Expenditure 33 36 2 2 3 1 3 Modify Cost Category Expenditure 37 39 2 2 3 1 4 Error Messages 39 40 2 2 4 Local Grant Folder 40 2 2 4 1 New Local Grant 41 2 2 4 1 1 Maintain Local Grant 42 2 2 4 1 2 Modify Local Grant 43 2 2 5 NFA Details Folder 44 22 941 NFA Details 45 46 2 2 5 1 1 NFA Details Search 47 48 2 29 022 View NFA 49 50 2 2 6 FLAIR Interface Folder 51 2 2 General Reports Folder 52 2 2 7 1 Financial Report Summary 53 54 2 2 1 2 Financial Report Summary Youth 55 56 2 2 1 3 Financial Management Reconciliation 57 58 2 2 7 4 Notice of Funds Available NFA s 59 61 2 2 7 9 Partner History Cash Advance 62 63 2 2 7 6 Program Income Rollup 64 65 Zi 1 d Grant Summary Report 66 67 2 2 8 NFA Closeout Folder 68 2 2 8 1 Pending at RWB folder 68 69 2 2 8 2 Closeout Form 70 71 2 2 9 User Account Folder Information 72 Page 3 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 1 INTRODUCTION The One Stop Management Information System OSMIS is a web
6. 25 BP OTL SPILL ALLOWABLE COSTS D D 100 25 a BP OIL SPILL ALLOWABLE COSTS Ooo Cost Categories Sub Categories O O O OO INDIWIDU ALS WITH OOo O y NE H l m co Se TRISTET AA il Osmis Fr intlontollerrFaction Programincome1lS amp hNoODE_ID ssS20e currentpageid menu je Local intranet 7E 10098 wae aStart i amp i Inbox Microso 1b amp go osrars Re 2 Osmis wind c WwEJ 3 36 PM Note When the edit option is selected the previously entered program income records will display and the Regional Financial user may update records accordingly Page 26 of 72 DEQ FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Field Description Partner The name of the Partner RWB is displayed here Program The Program name is displayed here Program Year The Program year is displayed here Program Title The Program title is displayed here Program Sub Title The Program sub title is displayed here From Date The start date of the program income period is entered here Format mm dd yyyy The date can also be selected from the calendar provided To Date The end date of the program income period is entered here Format mm dd yyyy The date can also be selected from the calendar provided If the To Date is
7. E amp Inbox Microso amp DEO OSMIS Re amp Osmis Wind 5 9 SES 1 51 PM Page 72 of 72
8. Tithe Mot Selected a EE laa Number of records per page oc 20 Gf HRA Close Out Hew Search Clear SL User Account 3 to 1 of 1 m Program Progran Programi From Date Date Income Edit Select Tithe Sub Tithe cram DDOD YT TT EB ci rae Earned m a Partner Program RVVEiI2 CF REGIONAL x WLA WORKFORCE DEW I a Stelle BOARD Or7r Oi 2011 os so0 2011 100 25 Edit I t gt o 1 of 1 IE gt I Page 1 of 4 1 O amp rmis Franticontrallerczactioan Prograrincorelg amp moODE ID S5208 amp currentpageid menu i Local intranet 100 5 a een a Start MS C 9e Ee Inbox Microso wi CEO OSMIS Re ees dL i 4 WE 3 33 Pm Page 23 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 The Regional Financial user can edit a particular program income record by selecting this link The Regional Financial user will be taken to the Modify Program Income screen For additional screen details please refer to section on Modify Program Income Select The Regional Financial user can check the checkbox to select a particular program income record to be deleted Delete The Regional Financial user can delete a selected program income record s by selecting this link 2 2 2 9 2 New Program Income This process allows the Regional Financial user to crea
9. greater than the system date then a message Invalid Entry Entered date cannot be greater than today s date 1s displayed If the To Date is less than the From Date then a message Invalid Entry From Date should be earlier than To Date 1s displayed Program Income Only numerical values are accepted here If alphabetic characters are entered in the Program Income Earned column then a message An error occurred while processing your request please try again Message code 750 Please enter numerical values without or sign in Program Income earned Negative values are not allowed If entered a message Negative value is not allowed 1s displayed The total of the sub cost categories amount should be less than program income earned or a message Expenditures must be less than or equal to program income earned amount is displayed Balance On Hand The balance on hand is the difference between the program income earned and the expenditures made against the program income This non editable field will show the value of Program Income Earned entered Cost Categories The cost category that 1s configured for the Program Program Title and Program Year If cost categories do not exist for the selected combination this field will not be displayed Sub Categories The sub categories that are under the cost categories for the Program Program Title and Program Year If cost categories do not exist for the selected combin
10. 0 00 Out Of School Youth 0 00 Individuals With Disabilities 0 00 Public Assistance Recipients 0 00 Local Administration 0 00 Local Administration Youth 0 00 Done LE Unknown zone L I Start 48 V gt Inbox Micro i RegionalFina Osmis Wind amp http awis lt SE 544 BL 1 03 PM Younger Youth http awisun12 9998 FileServerOsmis GetReport jsp Windows Internet Explorer Coe X je http fawisunl2 9998 FileServerOsmis GetReport jsp X File Edit Go To Favorites Help wp abe http awisuni2 9998 FileServerOsmis GetR p Ej o o0 iPage Cj Tools a Gi e MIS 1 2 m E ring l Report Date 11 08 2010 Financial Report Summary Page 3 of 4 l Report Time 1 5 PM From Date 04 01 2010 To 10 31 2010 Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD Program Year 2010 Program WIA CFDA Number 17259 Program Title WIA Youth Fund Type Pass Through Program Sub Title Younger Youth Grant Number WIY11 NFA Id 22107 NFA Award z 3 845 430 00 NFA Release 1 922 715 00 LTD Expenditures Unliquidated Obligations Unobligated Balance 0 00 0 00 3 393 501 00 Cost Category Sub Cost Category Additional Youth Services 0 00 Out Of School Youth 0 00 Veterans 0 00 Individuals With Disabilities 0 00 Public Assistance Recipients 0 00 Assessment 0 00 Individuals With Disabilities 0 00 Public Assistance Recipients 0 00 Veterans 0
11. Catalog of State Financial Assistance Department of Economic Opportunity Disabled Veterans Outreach Program Florida Accounting Information Resource Financial Management Food Stamp Employment and Training Program Health and Human Services Administration of Children and Families Life to Date Local Veterans Employment Representative Notice of Funds Availability Notice of Obligation One Stop Management Information System Program Year Period to Date Regional Workforce Board State of Florida Temporary Assistance to Needy Families Unemployment Compensation U S Department of Agriculture Food and Nutrition Service U S Department of Labor U S Department of Labor Employment and Training Admin Workforce Investment Act Welfare Transition Program Welfare Transition Services Year to Date Page 5 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 1 3 Objective of the Regional Financial Management User Manual This manual is prepared for the Regional Financial users using the OSMIS application The Regional Financial User Manual describes the various options and processes available to these users while maintaining grants received requested and expended It is not the objective of this manual to follow a systematic process of how a Regional Financial user deals with managing the gran
12. Error Messages Error Code Error Message Error Description 815 Cash Request should be equal to If the Regional Financial user enters a or less than Funds Available request greater than funds available then this message is displayed Alert Cash Request amount should Cash Request cannot exceed this amount be less than 9999999 Alert Total pending request is If the total pending request including future more than funds available cash weeks is greater than the funds available then this message 1s displayed 2 2 2 3 Program Income Program Income is the income earned from the funds issued by DEO to the Regions This process provides the details of the Program Income earned for a Program Program year and the Program Title for a particular Regional Workforce Board It calculates the Balance On Hand when the user enters the expense details under Cost Categories or Sub Categories r 5 f T Osmis Windows Internet Explorer EX la x fj 1 z J F A Qc ka je http awisuniz 7778 Osmis Login X Live Search o File Edit View Favorites Tools Help gt gt We WAR Osmis fup T EJ od i Page Lj Tools Department of Economic Opportunity State of Florida ster Test TESTBETA Financial Region Cash Management i Po View Cash Week H gt Cash Request i be gt Program Income H Cash Expenditure D Local Grant H NFA Details H FLAIR Interface FI Reports H NFA Close Out H
13. NFAs Partner History Cash Advance m Program Income Rollup From date 07 01 2012 To Date 06 30 2013 Ve Grant Summary Report Number of records per __I NFA Close Out page 20 1 User Account Search Clear Indicates mandatory fields a EJ Local intranet amp 1009 amp 4 start amp gt i Inbox Microso DEO osmis Re amp Osmis wind c2 W 946 1 50PM The Partner RWB is displayed here Grant List Located at the top right hand of the screen NOTE When generating a Grant Summary Report the Regional user can generate ALL or SELECTED grants on a report To select certain grants on a report Hold down the Ctrl button on the keyboard and click on the grant number to select to generate in report Report Period The Regional Financial user may select a report period Previous or Current Year or leave blank to designate the FROM and TO date The Regional Financial user may change the From Date or generate with the default dates The Regional Financial user may change the To Date or generate with the default dates Page 66 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 The default number of records is 20 per page The number of records per page can be modified and only allows positive values The maximum number
14. Please enter numerical values without or sign in Amount will be displayed If the Regional Financial user enters an expenditure amount in so that the sum of monthly expenditures and Unliquidated Obligations are greater than NFA Award a message The LTD Expenditures plus the Unliquidated Obligations cannot be greater than the NFA Award will be displayed LTD The sum of the monthly Total Expenditures and Prior LTD expenditures are Expenditures displayed here Page 38 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Unliquidated The Regional Financial user enters an unliquidated obligation for programs that are Obligations applicable to report quarterly unliquidated obligations If the Regional Financial user enters an unliquidated obligation that exceeds the Obligated Balance an error message The LTD Expenditures plus the Unliquidated Obligations cannot be greater than the NFA Award will be displayed The Regional Financial user will need to re enter the unliquidated obligation amount for that reporting month each time the expenditure EDIT link is selected The Unliquidated Obligation field is set to default to ZERO each time a Regional user selects the Edit link Unobligated The difference between NFA Award and minus the sum of LTD expenditures amp Balance unliquidated obligations will be the amount displayed here Comme
15. Rollup To Date 06 30 2013 gt Grant Summary Report B gc NFA Close Out Generate Generate PIRollup Excel Clear EL User Account Indicates mandatory fields Osmis FrantContraller action GrantSummaryReport amp NODE ID 6120 amp currentpageid menu HL TG i Lacal intranet 100 E amp Sstart amp i amp Inbox Microso amp DEO OSMIS Re amp Osmis Wind wE 1 49 PM Page 64 of 72 DES RIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Generate Program Income Report PDF 2 http awisun12 9998 FileServerOsmis GetR eport jsp Windows Internet Explorer E a x GAT http awisuniz aeaa rileServerOsmisGetReport jsp r x Live Search Dl File Edit GoTo Favorites Help gt wo WwW http awisun12 9998 FileServerOsmis GetR fp m m e Page e Tools Bes G Mu amp e wx ED gp es Report Date 11 08 2010 Program Income Rollup Page 1 of 1 zi Report Time 1 42 PM From Date 07 01 2010 To 06 30 2011 Program WIA Program Year 2010 Program Title WIA Adult Partner RWB12 CF REGIONAL WORKFORCE DEV Program Sub Title BOARD Grant Number WIA11 CFDA Number 17258 NFA Id 22571 Cost Category Program Income Spent Program Income Balance On Hand Cost Category Sub Cost Categ
16. The Regional Financial user has to enter a lesser amount for expenditures Sum of LTD Expenditures and Whenever expenditures are made the Unobligated Unliquidated Obligation Balance is calculated If the sum of LTD Expenditures should be less than or equal to and the Unliquidated Obligation is greater than the NFA NFA Award Award this message is displayed found for the Program Year selected Program Program Title and Year and no cost and Title combination categories are mapped this message is displayed The Regional Financial user has to contact the Financial Administrator to map cost categories There is no Cost Category Whenever the Regional Financial user clicks NEW for a Page 39 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Error Error Messages Error Description Code There is no Cost Category Whenever the Regional Financial user clicks NEW for a found for the Project and Year selected Project and Year and no cost categories are combination mapped this message is displayed The Regional Financial user has to contact the Financial Administrator to map cost categories No Records Found Whenever the Regional Financial user selects Program Program Title and Program year for a program project that is already fully expended or is past the closeout period this message
17. are created and maintained in the Maintain Partner process by the Financial Administrator Program The Regional Financial user must select the program name from the drop down list For example WIA Wagner Peyser etc Programs are created and maintained in the Maintain Program process by the Financial Administrator Program Year The Regional Financial user must select a program year from the drop down list This list is generated depending upon the program selected Program Title The Regional Financial user must select the program title name from the drop down list This list is generated depending upon the program and program year selected Program Sub The Regional Financial user may select the program sub title from the drop Title down list For example WIA Younger Youth Older Youth From Date The Regional Financial user must enter a From Date start date of the program income earned The format must be mm dd yyyy The date can also be selected from the calendar provided The Regional Financial user must enter a To Date end date of the program income earned The format must be mm dd yyyy The date can also be selected from the calendar provided The system validates to check if To Date is later than system date if so a message Invalid Entry Entered date cannot be greater than today s date is displayed If To Date is before From Date then a message Invalid Entry From Date should be earlier than or equal to To D
18. based application enabling communication between various locations and agencies via the Internet This document explains the processes a Region Financial user would use while accessing the OSMIS application 1 1 Overview This document is the Regional Financial User Manual It is the most comprehensive source of information available covering all steps a Regional Financial user might use while accessing the OSMIS application This document is organized based on the standard Navigation Menu for the Regional Financial user role in OSMIS All folders and links of Financial Management are described in detail This detail will include Detailed overview Screen Shots Step by Step process detail The detail begins from the first folder and link on the Navigation Menu and continues to the end of the Navigation Menu Page 4 of 72 Department of Economic Opportunity One Stop Management Information System DEQ ENT ECONOMIC OPPORTUNITY Regional Financial Management User Manual Version 11 06 1 2 Abbreviations and Descriptions The following abbreviations may be used throughout this user manual and will also be used in OSMIS Abbreviations ARRA CFDA CSFA DEO DVOP FLAIR FM FSET HHS ACF LTD LVER NFA NOO OSMIS PY PTD RWB State of Florida TANF UC USDA FNS USDOL USDOL ETA WIA WTP WTS YTD Descriptions American Recovery and Reinvestment Act Catalog of Federal Domestic Assistance
19. be entered The default records per page number of records per page are 20 The number of records cannot exceed 100 records per page The Regional Financial user can create a new program income record by selecting this link The Regional Financial user will be taken to New Program Income section For more details please refer to section on New Program Income Search Based on the search criteria specified the records will be searched and displayed If this link is selected without any criteria specified a general search will be conducted and all records will be displayed Details of this link are explained in the section on Program Income Search 2 2 2 3 1 Program Income Search Based on the search criteria specified the records are searched and displayed If this link is selected without any criteria specified a general search will be conducted and all records will be displayed gt Osmis Windows Internet Explorer ay ce nth Yfavvisum Le 2 FE fe miefLoginm File Edit MV enses Favorites Tools Help ux fe uS Semis fa EJ bh o EF Tools U Page c G T rs Departmani of f cecrrresrrrPa Opparin State oF Florida Tester Test TESTBETA E Financial Region rad UU cash Management i Mie Cash week Partner RVV BIZ CFE REGIONAL WORKFORCE DEW BOARD fash p 1 z Programi c Mot Selected Cash EXcpemncidtua e Program Wear Mot Selected RSS Local Grant Eel Details Program
20. f awisun12 7778 0smis Lagin X X X Live Search le 5 J File Edit View Favorites Tools Help wr dw Osmis KB E mb iPage Tools Department of Economic Opportunity State of Florida e Oct 26 20 12 i 2 Financial Region E Cash Management H NFA Details L Check the box to generate the project report E FLAIR Interface E Reports Bere a Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD p gt Financial Report Summary Program elec Financial Report Summary Youth Fini Veo Not Selected d H gt Financial Management Reconciliation Notice of Funds Available NFAs Pogra eee Not Selected Partner History Cash Advance Project Not Selected Program Income Rollup NFA Status Active F gt Grant Summary Report Aclive O zi NFA Close Out From Date 07 01 2012 E User Account PEE 06 30 2013 Check this box to generate Sub nm Cost Category details Generate FRS PDF Generate FRS Excel Clear Indicates mandatory fields Your PDF report format might change if you do not select either Partner or Program Osmis FrantController action FinancialReportSummary Yauth amp NODE ID 6038 amp currenpageid meu 6 Local intranet 10095 A Start NM Inbox Microso i4 DEC OSMIS Re Osmis Wind lt 5 VES 1 47 PM Check the box to generate the project report When the Regional Financial user is generating an FRS report for a
21. for the cash request 1s displayed The cash weeks are created in the Maintain Cash Week process by the Financial Administrator Program The program name is displayed The program name is created in Maintain Program process by the Financial Administrator Program Year The program year is displayed Program Title The program title 1s displayed NFA Number The Notice of Funds Availability number is displayed This number is automatically generated by OSMIS when a specific program or project is entered into the system Local Grant The local grant number is displayed The local grant number is created in the Local Grant process by the Regional Financial user Fund Type The fund type specifies either passthrough or project Partner The name of the Partner RWB 1s displayed The partner is created in the Maintain Partner process by the Financial Administrator Start Date The start date of the NFA is displayed End Date The end date of the NFA is displayed Fund Release The NFA amount released is displayed Fund Available The balance of funds available for the Regional Workforce Board to request 1s displayed The balance is the difference of the Fund Release minus the LTD Cash Advanced Maximum Amount The maximum amount to request is displayed This amount is the same as Funds Drawable Available Cash Request The Regional Financial user enters the amount of cash to request in this field The funds requested should be less than or equal to
22. information for users who may encounter problems with the application and need assistance About Us link this link will open another Internet Explorer window which will contain information about the Department of Economic Opportunity Home link this link will redirect Regional Financial user to their home page from any point in the application It is important to remember that selecting this link will not automatically save the material on the current page before being redirected Regional Financial users will need to remember to save their work before selecting this link Page 9 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 e Log Out link this link will redirect the Regional Financial user to the OSMIS Welcome Page from any point in the application It is important to remember that selecting this link will not automatically save the material on the current page before being redirected The Regional Financial user will need to remember to save their work before selecting this link e Directory link this link is in the process of being updated with current staff information 2 1 2 Navigation Menu Each OSMIS screen has a Navigation Menu The Navigation Menu is located below the Navigation Menu Text on the Navigation Bar Osmis Windows Internet Explorer 6 xl ix
23. is displayed 2 2 4 Local Grant Folder This process allows the Regional Financial user to create and edit internal numbers to correlate to the OSMIS Program and Projects that are active to the Regional Workforce Board Once the Regional Financial user has created and saved a local grant the number will appear on the NFA Notice of Funds Available PHCA Partner History Cash Advance and the Grant Summary Reports Osmis Windows Internet Explorer la xl v htp i a wisuni2 7778 Osmis Login zt XJ Search IB bs Sie St LI File Edit View Favorites Tools Help wa ke E Osmis Zr EJ ode Page Tool ra Department of Economic Opportunity State of Florida O A Financial Region 3 Cash Management ii ru View Cash Week Partner RV BO1 ESCAROSA REGL WORKFORCE DEV BOARD H gt Cash Request A gt Program Income Humber of records per page 2o E23 Cash Expenditure i i vx Cost Category Expe Mew Search Clear i Local Grant H NFA Details H FLAIR Interface li Reports H NFA Close Out H User Account gt l Osmis FrontContraller action LocalGrant2 amp NODE_ID 37 1008 amp currentpageid menu pE Local intranet 10098 wt Start iv amp gt i Inbox Microso amp peo osMrs Re Osmis Wind lt c5 V SES 1 31 PM Page 40 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Oppor
24. of 500 Characters This message 1s displayed when comments box contains more than 500 characters The Regional Financial users have to reduce the characters to less than or equal to 500 characters Save the link allows the Regional Financial user to save the entered or modified records Clear this link allows the Regional Financial user to reset clear details entered on the page Back this link takes the Regional Financial user back to the previous page Print this link enables the Regional Financial user to print the current report Help or this link will open another window which will contain online help for that particular screen or field on the screen Page 13 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 2 Cash Management Folder The cash management folder includes features which allows the Regional Financial user to request cash and to report program income when applicable Osmis Windows Internet Explorer ale xi Go E http awisuniz 7778 0smis Login E t x Live Search File Edit View Favorites Tools Help w oe osmis fay ih Page GTools OSMI Department of Economic Opportunity State of Florida Financial Region El_4 Cash Management be gt View Cash Week Cash Request gt Program Income Finan
25. the Regional Financial user enters a number greater than 100 a message Invalid Entry Number of records per page should not be greater than 100 1s displayed Search Based on the search criteria specified the records are searched and displayed If this link 1s selected without any criteria specified a general search will be conducted and all records will be displayed Details of this link are explained in the section on NFA Details Search Comments Comments length should not be null If not then application will display an alert message Please enter comment Comments length should be less than or equal to 500 characters If not then application will display an alert message You can enter only a maximum of 500 characters Page 46 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 5 1 1 NFA Details Search Based on the search criteria specified the records can be searched and displayed If this link is selected without any criteria specified a general search will be conducted and all records will be displayed Osmis Windows Internet Explorer Gc A http awisuniz 7778 0smis Login s x Live Search Te B File Edit View Favorites Tools Help wr d Osmis in ih Page Tools OSMIS Department of Economic Opportunity State of Florida Oct 26 2
26. 00 Out Of School Youth 0 00 Local Administration 0 00 Local Administration Youth 0 00 Done jes Unknown Zone L Start E t Inbox Micro ie RegionalFina Osmis Wind nttp awis JACAL 1 05 PM Page 56 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 7 3 Financial Management Reconciliation Report The FMR report allows the Regional Financial user to generate the LTD Award amount Release amount Cash Advances and Reported Expenditures 2 Osmis Windows Internet Explorer D fe http awisuni2 7778 0smis Lagin 4 x X x Live Search File Edit View Favorites Tools Help we ow osmis ty Gl gt ah Page Took 7 a Department of Economic Opportunity State of Florida 2 Financial Region Hl Cash Management Br NFA Details L Check the box to generate the project report E FLAIR Interface E E Reports 8 4 General Reports Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD H gt Financial Report Summary Program elec Financial Report Summary Youth Program Year Not Selected Financial Management Reconciliation i z Program Title Not Selected id gt Notice of Funds Available NFAs gt Partner Histo Cash Advance Project Not Selected gt Program Income Rollup NFA Status cive Fl gt Grant Sum
27. 00 0 00 756 504 00 zi04 2040 10 18 2010 To Pass through 756 504 00 800 00 0 00 o 00 oo 0 00 756 504 00 10 24 2010 Total 756 504 00 999 90 0 00 0 00 0 00 756 504 00 FMRP S Partner History Cash Advance lt lt End Of Report er p eee Start X l Inbox Micros amp RegionalFinan Osmis Wind amp http awis Ji 54 E 1 39 PM Page 63 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 7 6 Program Income Rollup Report The Program Income Rollup Report allows the Regional Financial user to generate reported program income for all or one particular program for specific time periods Osmis Windows Internet Explorer go je http awisuniz 7778 0smis Login t x Live Search a5 File Edit View Favorites Tools Help w oe osmis Kb E oho l Page GiTool o Department of Economic Opportunity State of Florida 3 Financial Region E Cash Management amp NFA Details Partner E FLAIR Interface B 3 Reports Program DE Em General Reports Program Year are n Financial Report Summary Program Title Not Selected H gt Financial Report Summary Youth Financial Management Reconciliation n Active e gt Notice of Funds Available NFAs fo7 07 2012 _ m js 3017 gt Partner History Cash Advance Feo nc ERU Program Income
28. 012 E Financial Region EL Cash Management El_4 NFA Details NN NEA Details H FLAIR Interface rogram BI SNNNRRRRRRRE EC Reports Program Year 201z 7 EHE NFA Close Out Program Title Not Selected e H User Account Project Not Selected e NFA Status Active n e Start Date MM DD YYYY End Date MM DD YYYY Number of records per page 0 Sea rch Clear 1to30i3 l Peur ram Start Dat End Dat NFA MFA RWEB O1 WIA zD01z NFA wa Ronz WIA Adult 24072 07 01 2011 06 30 2013 10 01 Details WIA Dislacated NFA R WEDI WIA 2012 NFA ae Waker E 07 01 2011 06 30 2013 10 000 Details NFA RWB01 WIA 2012 ere an NFA wia fonz a eka iinet uidi 55 250 Details m gt gt 1to3of3 Done HL TL TG A Local intranet 10096 Start i amp Inbox Microso i4 DEO OSMIS Re 2 Osmis Wind lt WE 1 40 E Page 47 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 The program title 1s displayed here The Notice of Funds Available number is displayed here This is an automatic number generated in OSMIS when an NFA is created by Financial Administrator The Start Date of the program or project is displayed here The End Date of the program or project is displayed here NFA Award The Notice of Funds Available Award amount is displayed h
29. 1 to 1 of 1 Program Program Program From Date To Date Income Partner P ram T Sub Title mm DD vvvv MM DD Yvvy Farned RWBII2 CTIF REGIONAL WIA m ELT urs pucr 2010 es 07 01 2011 09 30 2011 100 25 BOARD 1 to 1 of 1 Page 1 of 1 1 Osmis Frontconmtrollerzaction PrograrmlnmncormeiasmonpbEe Ib ss520ecurrentpageid menu Local intanet 100 Mi Start i amp gt iz Inbox Microso amp 16EO osMIS Re Osmis wind Jw LE 3 35PM Select Box The select box would need to be selected on a searched program income record to be able to Delete the record Osmis Vincdowrs Internet Explorer Secs Je hth fYaewisun1le FFFS Os misogin EZ 2x Live Search E es t xi i File Edit S iEn Fawarites Tools Help gt gt My o Ed de e Page G Tools we BE AES osmis Department of Eccorermmn Opportunity State of Frorida e Financial Region EJ Ca Cash Management View Cash week Partner RPWE12 CF REGIONAL WORKFORCE DEW BOARD Cash Request Program WIA Program Income LL Cash Expenditure Local Grant Program Title WIA Adult NPA Details Program Sub Title FLAIR Interface Reports From Date 07 01 2071 NFA Close cut MM DD YY YYT User Account To Date 09 30 2071 MM DD uu Program Income Earned 100 25 Balance On Hand o Program Wear 2010 Amount
30. 2 2 4 1 2 Modify Local Grant This process allows the Regional Financial user to edit Grant code Grant Description and the status E Osmis Windows Internet Explorer e xl Qc je http awisuniz 7778 0smis Lagin r x Live Search Ez File Edit View Favorites Tools Help we ob E Osmis fn gt Ej de b Page Tool 7 Department of Economice Opportunity State of Florida TESTRWEB1 2 Financial Region E 3 Cash Management i bv View Cash Week H gt Cash Request Partner RV BO1 ESCAROSA REGL WORKFORCE DEV BOARD i be gt Program Income j EL Cash Expenditure Grant Code 2012w A G3 i 777 Cost Category Expe Grant Description WiAFormula e i e gt Local Grant Bia NEA Details Status Active bul le Fi FLAIR Interface a Reports Indicates mandatory fields H NFA Close Out H I User Account 4 pl Osmis Froantcontraller action LocalGrant amp MODE ID 371008currentpageid menu w Local intranet 100958 E Start iv amp gt cz Inbox Microso amp peo osMis Re Osmis wind w W SES 1 37 PM Grant Code The existing local grant number is displayed here The Regional Financial user can update the number in this field Grant Description The existing grant description is displayed here The Regional Financial user can update the description in this field The local grant number status is displayed here The Regional Financial user can
31. D bx Cash Request aa gt Program Income Program EIS ESASALSRSA ct RR WE fl Cash Expenditure Program Title Not Selected p Local Grant i Not Selected I H NFA Details Program Year Not Selected H FLAIR Interface Project Mot Selected T E Reports E Week r NFA Close Out eek Not Selected i User Account Humber of records per page 2o Search Clear Comments Indicates mandatory fields LUOIwit Osmis Frantcontrallerzactian mIaintaincashWueelkaemopE _ID 35054currentpageid menu pe Local intranet 10098 p Start amp iv amp gt cz Inbox Microso amp 1p amp o osMrs Re Osmis wind 4 cS WE 3 30 Pm Partner The name of the Regional Workforce Board The Partner is created in Maintain Partner process by the Financial Administrator Program The Regional Financial user must select the program name from the drop down list The program name is created in Maintain Program process by the Financial Administrator Program Title The Regional Financial user may select the program title from the drop down list This list is generated depending upon the program selected If the Regional Financial user needs to select a project then the program title should be left unselected Program Year The Regional Financial user may select the program year from the drop down list This list is generated depending upon the program selected Projec
32. E htip awisun12 7778 0smis Loagin 44 x Live Search Pi e BEI e j File Edit View Favorites Tools Help w oi osmis HUBS Og TE Department of Economic Opportunity State of Florida ester est H Cash Management E NFA Details H FLAIR Interface EH Reports Financial Report Summary Financial Report Summa Youth H NFA Close Out Cost Category Expenditure TR51 FLAIR Transmittal Report Financial Management Reconciliation Partner Histo Cash Advance H User Account Grant Summary Report User Account Information Click to close this folder P HL TG MN Local intranet K100 4 amp start E amp Inbox Microso amp DEO OSMIS Re amp Osmis Wind tS VE 3 25PM The Navigation Menu will contain folders and links which the Regional Financial user can select to perform additional financial management activities Page 10 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 1 3 Financial Region Home Page and Links The main OSMIS home page of a Regional Financial user contains commonly used links for faster navigation to the desired process 7 Osmis Windows Internet Explorer El http awisuniz 7778 0smis Login ty x Live Search File Edit View Favorites Tools Help w oe osmis Kb E oh o sb Page i Toos C Depar
33. Field Description Partner The name of the Partner RWB is displayed here Partners are created in the Maintain Partner process by the Financial Administrator Program The Regional Financial user may select a program from the drop down list Programs are created by the Financial Administrator Program Year The Regional Financial user may select the program year from the drop down list The list is generated depending upon the Program selected Program Title The Regional Financial user may select the program title from the drop down list The list is generated depending upon the Program selected If the Project radio button is selected the Program Title field will be disabled Project The Regional Financial user may select a project from the drop down list only if the Project radio button is selected The project list is generated depending on the Program and Program Year selected The Regional Financial user must select the appropriate month to report cost category expenditures The months available will be the current month and the month following Program O The Program Radio Button The program radio button is set as the default Project O The Project Radio Button will have to be selected O before project drop down box can be enabled Number of Records The default number of records per page is 20 The default number of records per page can be modified and the system only allows positive integer values The maximum number of records per
34. Florida giorni EJ Financial Region E Cash Management wiew Cash wyeelkk Prior Life p gt Cash Request Program Title MEA Number He H gt Program Income H A Cash Expenditure i WIA Dislocated io 2012 WF RWBO1 WIA 2012 B eec Cost Category Expe Worker 24262 E i gt Local Grant a NFA Details 0 FLAIR Interface H z Cost Category Total Ed L Reports Cost Category Expenditure Amount FHi NFA Close Out Status H User Account CORE ASSISTED ex EE CORE UN ASSISTED CORE UNASSISTED INTENSIVE SERWICES 0 00 D erewsme semaces PO LOCAL ADMINISTRATION es 0 00 LOCAL ADMIN 0 00 0 00 RAINING INCUMBENT WORKER 0 00 e RAINING D0 Osmis Frontcontroller action CostCategoryDisbursement amp NODE_ID 3770 amp currentpageid menu J Local intranet 100 ou Start 9 i i Inbox Microso amp 1bEoO osMrs Re Osmis wind lt C EJ 1 28 PM Osmis Windows Internet Explorer NH I E httpi I avisuni2 7778 0smis Login wa Live Search a CDD Enn File Edit View Favorites Tools Help a gt ww d E osrnis faoc EJ 3 ae Page XX Tools De 6 201 Financial Region riday C ao Cash Management kiseo THEE noo i Ux View Cash Week MAMNEEMEHI i Cash Request bisia PROGRAM ooo Program Income stant inital eee owe CL i i Cos
35. Funds Available Pending Request The pending request is displayed This is the sum of the amount saved and any previous requests not approved Year to Date The Year to Date Advance total is displayed This 1s the sum of warrant amount from the beginning of the State Fiscal year July 1 to current date Each State Fiscal year the sum of warrant amount will reset to zero only if program project crosses fiscal years Life to Date The LTD Advance total is displayed This is the sum of the warrant amount from the beginning of program project start date to current date The Financial Administrator can check the checkbox to Lock a particular Partner RWB from making cash requests for the selected Program Program year and Program title combination Check to save The Regional Financial user must check the checkbox and select on the save link to insert the selected cash request records The Regional user can save a cash request record by selecting this link The cash request must be entered and the record selected to save successfully If the Regional user enters a request amount greater than funds available and clicks save a message displays Cash request should be equal to or less than Funds Available Page 21 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 2252
36. NFA Number PASS THROUGH NFA Award 5 NFA Released 5 Available Cash Balance s NFA Change Date Start Date MM DD YYYY MM DD YYYY 06 30 2013 Initial Release Initial Award As Of Date Not Selected e NFA Notification Document Fund Type End Date NFA Release Change Reason NFA Award Change Reason Local Grant Humber RWB 1I ESCAROSA REGL WORKFORCE DEV BOARD WIA 2012 WIA Adult 17 258 Mo PASS THROUGH NFA RWBOI1 WIA 2012 24072 10 012 00 10 011 00 10 011 00 07 06 2012 07 01 2011 Mo attachments Ig J T eM Local intranet 10095 amp Start amp a Inbox Microso amp DEO OsMIS Re amp Osmis wind i5 V SES 1 41 PM The name of the Partner RWB is displayed here The name of the selected Program is displayed here The Program Year selected is displayed here The Program Title selected is displayed here The CFDA number is displayed here The Catalog of Federal Domestic Assistance is maintained by the Financial Administrator in the Maintain Program process Program Year Program Title CFDA Page 49 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 The Project name is displayed here If the project name was not selected on the NFA Details Search link then NO will be displayed The level name is disp
37. O OSMIS Re amp Osmis Wind iS VE 3 29 PM The Regional Financial user must select a year from the drop down list to view the list of State or Federal Holidays for the selected calendar year Search Based on the search criteria specified the records are searched and displayed If this link is selected without any criteria specified a general search will be conducted and all records will be displayed If the Financial Administrator has not created any holidays in the master table the user will receive a No Records Found message Page 17 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 2 1 3 Holiday Master Search Based on the search criteria specified the records are searched and displayed Osmis Windows Internet Explorer i Go fe http awisuniz 7778 0smis Login 4 x Live Search o B File Edit View Favorites Tools Help we ow osmis n ih Page Tools m x OS MIS Department of Economic Opportunity State of Florida S A Financial Region EE Cash Management View Cash Week l n gt Cash Request Year 2010 p gt Program Income Search Clear FE Cash Expenditure socal Grant bate HH 00 H NFA Details Hl FLAIR Interface 11 11 2010 Veterans Day Reports 11 25 2010 Thanksgiving Day H NFA Close Out
38. ORCE DEV BOARD H Cash Request gt Program Income Number of records per page 20 e E34 Cash Expenditure gt Cost Category Expe New Search Clear gt gt e Local Grant H NFA Details H 1 FLAIR Interface 1to1orf1 l dEEN H 1 Reports Select E 7 ATE Out Partner Local Grant Local Grant Description Status Edit e r 1 User Account RWBOL 2012WIA WIAFormula Active C itoiofi D Pageiofi1 1 Delete gt l Osmis Fronttcontrallerzaction LocalGrantzeMODE ID 37100 amp 8currentpageid rernu I ILE PL DL NM Local intranet 100958 p start amp amp Inbox Microso amp pEo osMIS Re amp Osmis wind 2 V 5E 1 37 PM The name and RWB number is displayed here The Local Grant is displayed here Local Grant The Local Grant Description is displayed here The Local Grant Description is Description entered by the Regional Financial user to correlate with the existing title of programs and projects in OSMIS Status The Status for the Local Grant 1s displayed here The status is maintained by the Regional Financial user Edit The Regional Financial user can click on the EDIT link to update existing information for a particular local grant number Page 42 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06
39. PORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Pending at RWB FA Pending Review RWB Approval GM Pending FA Review amp RWB Approval FA Approval RWB amp GM Approval The closeout process starts at this folder and the closeout package will move to the FA Pending Review RWB Approval folder once the Region user has reviewed and accepted closeout If Region user doesn t agree with closeout package they will need to contact the FA to delete closeout package from the Pending at RWB folder Once reviewed and accepted by the FA the closeout package will move to the GM Pending FA Review amp RWB Approval folder If FA rejects the closeout package it will move back into the Pending at RWB folder The FA will need to contact the Region user with reasons for rejecting closeout Once reviewed and accepted by the GM the closeout package will move to the FA Approval RWB amp GM Approval folder If GM rejects the closeout package it will move back into the Pending at RWB folder The GM will need to contact the Region user with reasons for rejecting closeout Once approved by the FA the closeout package will move to the Closed All Approved folder If the FA rejects the closeout package it will move back into the Pending at RWB folder The FA will need to contact the Region user with reasons for rejecting closeout If appro
40. Stop Management Information System Regional Financial Management User Manual Version 11 06 All information displayed on closeout form is generated automatically from the individual reports that are maintained in the OSMIS system Osmis Windows Internet Explorer EN e http A awisuniz 7778 0srmis Login gt x Live Search E Sa uM EE File Edit View Favorites Tools Help iw XA 8 osmis m dh ad sss Page Ea c Tools m Department of Economic Opportunity State of Florida us nancial Region E ca Cash Management i NFA Details 0 FLAIR Interface Department of Economic Opportunity DEO Eo Reports Grant Close out Summary H NFA Close Out H gt MEA Close Out SEE User Account A Regional Workforce Board Name RWB12 CF REGIONAL WORKFORCE DEV BOARD B NFA ID 22571 B1 Notice of Funds Available NFA Title 2010 WIA WIA Adult Notice of Funds Available Start Date 07 01 2010 D Notice of Funds Available End Date 06 30 2012 E Method Used to Account for Program Income El Addition Method E2 Deduction Method F Program Income Received Attachment 100 25 Required G Program Income Expenditures Faid 100 25 Attachment Required H Program Income Due to DEO 0 00 I NFA Cash Adwances Received 664 072 50 Attachment Required IClick to close this folder CIIILE TIT M Local intanet 10095 a Start amp iv amp gt iz Inbox Micros H DEO OSMIS R DEO OSMIS
41. Syi 3a 2 32 PM Page 67 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 8 NFA Closeout Folder The NFA Closeout Folder allows the Regional Financial user to review and approve all closeouts through the system If the Regional Financial user would like to reject any closeouts the Financial Administrator would need to be contacted to reject Pending at RWB folder is the designated folder for a Regional Financial 2 2 8 1 Pending at RWB Osmis Windows Internet Explorer T http awisunl12 7778 Osmis Login r 4 x Live Search v File Edit View Favorites Tools Help wr d Osmis fn gt El gt ap i Page Cj Tool 7 Department of Economie Opportunity State of Florida Financial Region H Cash Management NFA Details A L FLAIR Interface E lL Reports a mt NEA Close Out 3 NFA Close Qut Menu E J Pending at RWB coe FA Pending Review RWB Approval D GM Pending FA Review amp RWB Approval O FA Approval RWB amp GM Approval Closed All Approved Click to open this folder TL GS BG ZGFSMN Local intranet 100 pz amp Start Ex amp Inbox Micros H DEO OSMIS R amp pEoc osMis amp Osmis win SI VUE 2 34 PM Page 68 of 72 DES FLORIDA DEPARTMENT ECONOMIC OP
42. T EM liser Account 11 26 2010 Day After Thanksgiving Holiday Indicates mandatory fields fOsmis FrontContraller actionzMaintainCashWeek amp NODE ID 3505 amp currentpageid menu PH HL TG i Local intranet 10095 E amp Sstart amp i amp 7 Inbox Microso amp DEO OSMIS Re amp Osmis Wind SQ VE 3 30 PM Field Description Date The date of the holiday is displayed Description The description of the holiday is displayed Page 18 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 212 Cash Request This process allows the Regional Financial user to request cash for the coming week s expenditures The Regional Financial user can make a request only if the NFA is available and if there is cash available less than the released amount The Regional Financial user is not allowed to make a request which is greater than the funds available fOsmis Windows Internet Explorer l lej x g hd je htp ffaenwwisunl2 7778 fos mis Login R21 x Live Search Ez File Edit Wiew Favorites Tools Help wd E Osmis Ep EJ od Page Tool Ps T i a8 Department of Economic Opportunity State of Florida ter Test E 43 Financial Region E 3 Cash Management i tcx View Cash Week Partner RWB12 CF REGIONAL WORKFORCE DEV BOAR
43. T s Start 8 amp 9 6 Xs i Inbox Microso osrmis Wind 4 559 Ges Ege 3 33 A Page 31 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 The Program name is displayed here The Program Year is displayed here The Program Title is displayed here If the cost category expenditure is for a Project then this field will not be displayed Project The Project Title is displayed here If the cost category expenditure is for a program then this field will not be displayed NFA Date The notice of funds available start date is displayed here NFA Award The notice of funds available award amount is displayed here Cost Category The LTD cost category expenditure amount is displayed here Expenditure Status The cost category reporting status is displayed here Status is either YES OR NO The status default will remain NO until cost category expenditures have been reported in that month Then status will update to YES New The Regional Financial user can create a new cost category expenditure record by selecting this link The Regional Financial user will be taken to the NEW cost category expenditure page For additional screen details please refer to section on NEW Cost Category Expenditures Edit The Regional Financial user can EDIT a particular cost category expenditur
44. Title NFA Humber NFA Date NEA 4 Award carat Categor Y Status New Edi H Year enditure WIA Dislocated NFA RWBO1I WIA wa per Worker 2012 24262 peu 0 00 9 Page 1 of 1 1 Comments a EE SUE ID 37 7O08currentpageid menu je Local intranet 100 Start i amp gt i Inbox Microso Osmis Wind O DEO OSMIS Re C2 P 11 10 AM Pro ect Search Osmis Windows Internet Explorer 3 i http SYawisun12 7776 Osmis Login cR Ea Live Search m won File Edit wiew Favor ites Tools Help we hr AES Os rnis fay Gl 4 Page C3 Tools Agency For Workforce Innovation State of Florida z Sa Financial Region S Cash Management a Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD Ux Cash Request Program Income EUREN WIA za E a Cash Expenditure ProgramYear 2009 E Ux Cost Category Expe 2 NotSelected Gl oe erp E ProgranmTitle Mot Selected L MEA Details Project wia 08 09 Performance Incentwwies x FLAIR Interface Tm r Month A I Reports 4 User Account Program Project Number of records per page Search Clear 4 to 1 of 1 m gt gt 3 I Cost Category 1 NFA Number NFA Date MEA Award E nditure Status New Edi IMEA RMVETZ WVIA 3 O RF O3 18 2010 156 250 4 P Osmis Frontcontroaller action costcategoryDisbursernentzgMODE ID 37 708currentpageid menu 3 Local intranet a 100 c
45. User Account RWB12 CF REGIONAL WORKFORCE DEV BOARD Not Selected Not Selected Not Selected Partner Program Program Year Program Title Number of records per page o New Search Clear Osmis FrantContraller action PragramIncome1 amp NODE ID 3520 amp currentpageid menu w Local intranet 10095 c E Start E amp gt gt Inbox Microso amp DEO OSMIS Re amp osmis wind S84 WE 3 32PM Page 22 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Partner The name of the Partner RWB is displayed The Partner is created in Maintain Partner process by the Financial Administrator Program The Regional Financial user must select the program name from the drop down list The program name is created in Maintain Program process by the Financial Administrator Program Year The Regional Financial user may select the program year from the drop down list This list is generated depending upon the program selected Program Title The Regional user may select the program title from the drop down list This list is generated depending upon the program selected If the Regional Financial user needs to select a project then the program title should be left unselected Number of The number of records to be displayed per page can
46. Y Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 1 1 1 Header Navigation Bar Information The OSMIS Header contains the following information OSMIS logo located in the far left hand corner OSMIS version number located just beneath the logo this is the version number of the application being used Application Name the One Stop Management Information System this is located at the top of the Header and will be centered over the application Sponsor Name the Department of Economic Opportunity this is the name of the agency overseeing the application development design and management This is located beneath the Application Name User Name the user name of the Financial Administrator Regional Financial user or DEO user who is logged into the application User ID the user ID of the Financial Administrator Regional Financial user or DEO user who is logged into the application User Type the type of user who 1s logged into the application e g Financial Administrator Region Financial User or Financial Management DEO User level The OSMIS Navigation Bar contains the following information Navigation Menu Title located in the far left hand corner this is the Title for the Navigation Menu located below Contact Us link this link will open another Internet Explorer window which will contain DEO contact
47. ance this link redirects the Regional Financial user to the Partner History Cash Advance where the Regional Financial user can generate Partner History Cash Advance reports which provides a historical view of cash advances by the cash week o User Account Information this link allows the Regional Financial user to update user account information Page 12 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 Financial Region Folder The Financial Region folder contains the links to the various processes that allow the Regional Financial user to access all functionality of receiving grants requesting cash draws and reporting expenditures Clicking on the link will enable the user to be redirected to the respective process 2 2 1 Common Links and Headers Each process will have a common Header which will contain the following O O Process Name The name of the process screen will be displayed Save Comments this link allows the Regional Financial user to save any comments entered or modified by the Regional user This link is not available for all the screens in the Region folder This link is available only on those pages where the user may enter or modify comments If the save comments is clicked without entering anything in the comments box a pop up message Please enter Comments You can enter only maximum
48. ate is displayed Program Income The Regional Financial user must enter the program income earned amount It is Earned an income earned for a particular program program year and program title for the specified period Balance On The balance on hand is displayed The balance on hand is the difference between Hand the program income earned and the expenditures reported against the program income Page 25 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 2 9 3 Modify Program Income This screen allows the Regional Financial user to edit or delete previously entered Program Income records Osmis Windows Internet Explorer x vo E htp sawisuni2 F77e Osmis Lagin x quee Le y tex DX File Edit View Favorites Tools Help ve de g8osmis gt gt a T db Page CJ Tools Department of Economic Opportunity State of Florida a5 2012 EL Financial Region 1 Cash Management op View Cash Week Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD i H Cash Request p gt Program Income Program Mot Selected amp __ Cash Expenditure Program Year Te EN i t Local Grant a NFA Details Program Title Not Selected al di EE e Humber of records per page 20 H Reports H NFA Close Out New Search Clear H User Account
49. ation this field will not be displayed and the amount spent should be entered only at the cost category level Amount The Regional Financial user can enter the amount for either the cost category or sub cost categories If the Regional user enters the amount in the cost category the sub cost categories are disabled If the Regional Financial user enters the amount for the sub cost categories the cost category is disabled and the sub cost category is totaled up and displayed in the cost category field If cost categories do not exist for the selected Program Program Title and Program Year combination this field will not be displayed Page 27 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 The total of all categories The total is based on the status applied during the cost category creation The status for the cost categories are YES or NO which implies if the status for cost category is an Add Up or Non Add Up cost category for that selected program If the cost categories do not exist for the the selected Program Program Title and Program Year combination this field is not displayed Comments Comments length should not be null If not then application will display an alert message Please enter comments Comments length should be less than or equal to 500 characters If not th
50. awisun12 9998 F ileServerOsmis GetR DES ECONOMIC OPP OPPORTUNITY Windows Internet Explorer Regional Financial Management User Manual Version 11 06 aT Bh Page Tool BA 4F eof b E Partner Program Program Title Program Year NFA Number NFA Change Date OF ammo E i j Report Date Report Time 11 08 2010 1 33 PM gt RWB12 CF REGIONAL WORKFORCE DEV BOARD gt WIA gt WIA Adult 2010 22571 Local grant 081 NFA Award NFA Award NFA Award Change Change Balance Reason 3 704 659 00 3 704 858 DO Issuance of Award FMRPOS_NFA_Partner_Title Find NFA Release New Release Change Balance 758 504 00 755 504 00 lt lt End Of Report gt gt Notice of Funds Available By Partner Title From Date 07 01 2010 To 06 30 2011 CFDA CSFA Number 17 258 Grantor USDOL ETA Grant Number WIATI NFA Award HFA Release HFA Release Change Reason Initial Release 3 704 659 00 756 504 00 Page 1 of 1 NFA Start NFA End Date Date z 12010 08 30 2012 EE ERU NEM BUB up NU d Start i amp k Inbox Micros RegionalFinan amp Osmk Wind amp http awis J SES 1 33 PM Page 60 of 72 DES DA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Generate NFA Report PDF Project ht
51. bligations cannot be greater than the NFA Award will be displayed Total The sum of the cost category amounts entered by the Regional Financial user NFA Award The Notice of Fund Available award amount is displayed here LTD Expenditures The sum of the monthly Total Expenditures and Prior LTD expenditures are displayed here Unliquidated The Regional Financial user enters an unliquidated obligation for programs that Obligations are applicable to report quarterly unliquidated obligations If the Regional Financial user enters an unliquidated obligation that exceeds the Obligated Balance an error message The LTD Expenditures plus the Unliquidated Obligations cannot be greater than the NFA Award will be displayed Unobligated The difference between NFA Award and minus the sum of LTD expenditures amp Balance unliquidated obligations will be the amount displayed here Page 35 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Comments Comments length should not be null If not then application will display an alert message Please enter comment Comments length should be less than or equal to 500 characters If not then application will display an alert message You can enter only a maximum of 500 characters Save The Regional Financial user will need to select this link to save all entered expenditures and unliquidated obligatio
52. cial Report Summary Financial Report Summa Youth H Cash Expenditure Local Grant E NFA Details Grant Summary Report User Account Information Bio FLAIR Interface poor R H 1 NFA Close Out E C User Account Cost Category Expenditure TR51 FLAIR Transmittal Report Financial Management Reconciliation Partner Histo Cash Advance Tree Demo PH HL TL TG T Local intranet 100 2 4Start E amp Inbox Microso amp DEO OSMIS Re Osmis wind 93 3 27PM Page 14 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 2 1 View Cash Week This process allows the Regional Financial user to view cash weeks and holidays The system considers holidays during the creation and modification of cash weeks by the Financial Administrator 7 Osmis Windows Internet Explorer EN _ gt lt Qc T e http awisuniz 7778 0smis Login x x Live Search 2 File Edit View Favorites Tools Help war abe E Osmis fno E a Page 3 Tools CU Department of Economie Opportunity State of Florida 4 FH Financial Region E H Cash Management rc View Cash Week Cash Request Year Not Selected gt _Program Income Month Not Selected BL Cash Expenditure oo Noel rane Number of records per page 2o Miew Holi
53. day H NFA Details H FLAIR Interface e iu Reports H 1 NFA Close Out User Account Search Clear fOsmis Frontlontroller action MaintainCashvveekB amp hNODE_ID S505 amp currentpageid menu SS a a a Local intranet 100 T 4 amp start iv amp gt lt Inbox Microso DEG osmIs Re 6 Osmis wind Si WESJ 3 28 PM The Regional Financial user must select a year from the drop down list to which the cash week is displayed The Regional Financial user may select a month from the drop down list to which the cash week is displayed Number of The number of records to be displayed per page can be entered The number Records per page cannot be greater than 100 per page View Holiday The Regional user can view holidays by clicking on this link The Regional Section Financial user will be taken to the View Holiday screen Details of this link are explained in the Holiday Master section Based on the search criteria specified the records are searched and displayed If this link 1s selected without any criteria specified a general search will be conducted and all records will be displayed Details of this link are explained in the section on View Cash Week Search Page 15 of 72 Department of Economic Opportunity One Stop Management Information System 2 2 2 1 1 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Regional Financial Management User Manual Version 11 06 View Cash Week Searc
54. ding current month reporting is Expenditures displayed here If the Regional Financial user edits current month expenditures then the amount Expenditure Adjustment of adjustment will display in this field Cost Category Cost Category The cost category total expenditure amount status 1s displayed here Status is either Total Expenditure YES OR NO All Add Up cost categories will be displayed with a YES and Amount Status NON Add Up cost categories will be displayed with an NO The NON Add Up cost categories are stand alone categories that will not calculate in the Regional Financial users LTD total reported expenditures Sub Cost The sub categories mapped under the cost category for the Program Program Title Category and Program Year If the cost category does not exist for the selected Program Program Title and Program Year combination then this field will not be displayed Amount Against An amount entered by the Regional Financial user for a specific cost category The Expenditure programs that require reporting to the sub cost category the Regional Financial user must enter sub amounts that equal to cost category amount If no sub is entered an error message Cost Category expenditures and total sum of Sub Cost Category are not matching will be displayed The Amount Against Expenditure field 1s for numerical values only If the Regional Financial user enters alphabetic characters in the amount field a message Invalid Entry
55. e record by selecting this link The Regional Financial user will be taken to the Modify Cost Category Expenditure page For additional screen details please refer to section on Modify Cost Category Expenditures Comments Comments length should not be null If not then application will display an alert message Please enter comments Comments length should be less than or equal to 500 characters If not then application will display an alert message You can enter only maximum of 500 characters Page 32 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 3 1 2 New Cost Category Expenditure This process allows the Regional Financial user to make a NEW Cost Category Expenditure to a particular program project for monthly or current period reporting This process also allows the Regional user to quarterly report Unliquidated Obligations to the specific program s applicable to obligation reporting Osmis Windows Internet Explorer Go je http awisuniz 7778 0smis Login x X Live Search E E File Edit View Favorites Tools Help ww o Gosmis S dh i Page Goo Department of Economic Opportunity State of Florida E Financial Region B A Cash Management p View Cash Week atest NFA Prior Life to Date L Cash Request Program sa
56. ed here Status is either Total Expenditure YES OR NO All Add Up cost categories will be displayed with a YES and Amount Status NON Add Up cost categories will be displayed with an NO The NON Add Up cost categories are stand alone categories that will not calculate in the Regional users LTD total reported expenditures Sub Cost Category The sub categories that are mapped under the cost category for the Program Program Title and Program Year If the cost category does not exist for the selected Program Program Title and Program Year combination then this field will not be displayed Amount Against An amount entered by the Regional Financial user for a specific cost category The Expenditure programs that require reporting to the sub cost category the Regional Financial user must enter sub amounts that equal to cost category amount If no sub is entered an error message Cost Category expenditures and total sum of Sub Cost Category are not matching will be displayed The Amount Against Expenditure field is for numerical values only If the Regional Financial user enters alphabetic characters in the amount field a message Invalid Entry Please enter numerical values without or sign in Amount will be displayed If the Regional Financial user enters an expenditure amount in such way that Sum of monthly expenditures and Unliquidated Obligations are greater than NFA Award a message The LTD Expenditures plus the Unliquidated O
57. en application will display an alert message You can enter only a maximum of 500 characters The Regional Financial user can save an edited Program Income record by selecting this link The Regional Financial user will be taken to the Search Program Income page and a message Transaction Saved Successfully will be displayed Once the user clicks on this link if the Program Income does not already exist for the Program Program Title and Program Year then the program income earned will be saved Otherwise the application will display an error message Already Program Income Exists for this period 2 2 2 3 4 Error Messages Error Messages Error Description Program Income already exists If the Program Income for the selected for this period combination already exists and the Regional Financial user clicks the save link this message will display Cost categories are NOT available For the selected combination cost categories are for this Program Program Title and not defined The Regional Financial user may Program Year contact the Financial Administrator to map cost categories An error occurred while processing Only numerical values are allowed your request please try again Page 28 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 3 Cash Expenditure Folder This proces
58. ere NFA Details The Regional Financial user can view the Notice of Funds Available Details selected by clicking this link Details of this link are explained in the View NFA section Comments Comments length should not be null If not then application will display an alert message Please enter comment Comments length should be less than or equal to 500 characters If not then application will display an alert message You can enter only a maximum of 500 characters Page 48 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System 2 2 5 1 2 View NFA Regional Financial Management User Manual Version 11 06 The Regional Financial user can view the NFA Details for a particular program or project through this screen The Regional Financial user may also assign a local grant number for the selected program or project at this screen Fo Osmis Windows Internet Explorer e htt awisuni12 7778 0smis Lagin z x Live Search P Edit File View Favorites we dr osmis E Financial Region Tools Help la x fy E om Page C3 Tool Department of Economic Opportunity State of Florida H Cash Management NFA Details NEA Details H FLAIR Interface E Reports H NFA Close Out H User Account Partner Program Program Year Program Title CFDA Number Project Level
59. gations Unobligated Balance H NFA Close Out E ee arroan a D roma B E Em Financial Region E Cash Management Comments By saving this data I certify to the best of my knowledge and belief that this report is correct and complete that all expenditures are allowable for the award that the expenditures are reconciled to our official accounting records and that I am authorized to report for my board T 4 gt Osmis FrontController action CostCategoryDisbursementZ amp NoDE_ID 37708currentpageid menu m a mM zx n pP Local intranet 100 A Start i li Inbox Microso amp Osmis Wind DEO OSMIS Re Oy 11 15 AM The Month the Regional Financial user is reporting for is displayed here NFA Number The Notice of Fund Available number is displayed here This 1s automatically generated through OSMIS NFA Date The Notice of Fund Available start date is displayed here NFA Award The Notice of Fund Available award amount is displayed here Page 34 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Expenditures displayed here If Regional Financial user edits current month expenditures then the amount of Adjustment adjustment will display in this field Cost Category The cost category total expenditure amount status is display
60. gement User Manual Version 11 06 2 FINANCIAL REGION The Financial Management Regional module in the OSMIS application provides for the management of all grants received allocated and expended by the Regional Financial user This manual covers Financial Management module screens used by the Regional Financial user in the OSMIS application The goal of this section is to provide Financial Management Regional users with descriptions of each of the Financial Management screens which will in turn make for straightforward management of various grants received requested and expended by the Regional Financial user 2 1 Screen Layout Each OSMIS screen contains the following sections e Header amp Navigation Bar e Navigation Menu e Financial Management DEO Home Page amp Links 2 1 1 Header amp Navigation Bar Each OSMIS screen has a Header and Navigation Bar The Header is located between the Internet Explorer Toolbar and the OSMIS Navigation Bar The Navigation Bar is directly beneath the Header 2 Osmis Windows Internet Explorer GC X je http awisuni2 7778 Osmis Login x ive Search File Edit wiew Favorites Tools Help ve dv Gosmis Cp EJ o Page GTools Department of Economic Opportunity State of Florida Tester Test CO PP eee eae start E amp Inbox Microso Osmis wind DEO OSMIS Re 8 aug GE 10 57 AM Page 8 of 72 DEQ ENT 4 ECONOMIC OPPORTUNIT
61. h Based on the search criteria specified the records are searched and displayed Osmis Windows Internet Explorer xi IG hti awisuni12 7778 0smis Lagin x x Live Search P File Edit View Favorites wom osmi OSMIS B ru PT B E Financial Region EOS Cash Management D pc View Cash Week Cash Request r Program Income E Cash Expenditure i Local Grant H NFA Details E FLAIR Interface aE Reports H NFA Close Out H User Account fAOsmis FrontContraller action MaintainCashWeeks amp NODE ID 350S5 amp currentpageid menu i Inbox Microso w DEO OSMIS Re amp Osmis Wind i Start Enh Field Start Date End Date Approval Date Cost Category Expenditure Date Approved Week Tools Help X fa E dh i Page Tools Department of Economic Opportunity State of Florida CUTERET I OE IA Year 2010 Month October Number of records per page 20 View Holiday Search Clear 1to5o0f5 i 4 gt Cost Category Disbursment APproved Week Approval End Date MM DD YYYY Date MM DD YYYY Date MM DD YYYY 1to5o0f5 i 4 Start Date MM DDJ YYYY 10 01 2010 10 04 2010 10 11 2010 10 18 2010 10 25 2010 Page lofi 1 LOTO 1 arae Ao 7 Description The Start Date of the Cash Week The End Date of the Cash Week The Approval Date of the Cash Week The CCE Date is t
62. he due date for the Regional Financial user to report monthly expenditures The deadline is always the 20 of each month unless an approved extension is applied The Approved Week is labeled NO until the cash week is approved Once the cash week is approved the label will update to YES Page 16 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 2 1 2 Holiday Master The Regional Financial user can view the State or Federal holidays in each calendar year through this screen The Holiday Master table is maintained by the Financial Administrator T Osmis Windows Internet Explorer E fal xl Qo http awisuni2 7778 0smis Lagin T n x Live Search IB File Edit View Favorites Tools Help wr ow osmis fay feb Page x GTool IIS Department of Economic Opportunity State of Florida Financial Region H A Cash Management i E m EE ruis Year NotSelected be ee Program Income Search Clear B Cash Expenditure Local Grant E NFA Details E FLAIR Interface H Reports H NFA Close Out E user Account Indicates mandatory fields fOsmis FrontContraller action Maintain cashWeek amp NODE ID 3505 amp currentpageid menu P HL TG TN Local intranet 10095 A amp Sstart E amp 7 Inbox Microso amp DE
63. i Program Title NFA Number NFA Date Award Expenditures i Program Income 2 i NFA RWBO1 WIA 2012 isis ai iag 24262 gt Cost Category Expe gt Local Grant H NFA Details Expenditure Adjustments H FLAIR Interface Cost Category Total 1 NFA Close Out Status p eese E Exswwssemo je 000000 CES me o 0 a S E E 9 pcowmwemnm O y ES o emm o mus jm 0 UE L o pem 3 C pe 2 INCUMBENT WORKER TRAINING j klacek GE oA ID 377D0 amp 8currentpageid menu wg Local intranet 10096 Start Ene Inbox Microso amp Osmis Wind DEC OSMIS Re AB 11 15 m Page 33 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 NEW Cost Category Expenditure cont 2 Osmis Windows Internet Explorer le xl http awisuni2 7778 O0smis Lagin 4 x Live Search I File Edit View Favorites Tools Help w we Gosmis ty El gt mb Page Tool 7 Department of Economic Opportunity State of Florida HRWBI Region Friday Oct 26 2012 Laur o b View Cash Week i Cash Reques TRAINING CASE MANAGEMENT O 0 0 e emen 3 A E Cash E BA T T 0 CES e a EHE etails ADD UP NFA Details C FLAIR Interface Torts a Br ERE Reports NFA Award LTD Expenditures Unliquidated Obli
64. ified records will be searched and displayed T Osmis Windows Internet Explorer lejx Qc je http awisuni2 7778 O0smis Login x Live Search File Edit view Favorites Tools Help wr X osmis roy E om Page y Tool 7 m Department of Economic Opportunity State of Florida ester Test Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD ak Prog ram WA Program Title Not Selected bi Program Year 2009 id Project Not Selected NFA Status Active e Week Nov 14 2011 Mov 20 2011 Number of records per page 20 Search Clear 1toiofi l Funds Maximum Year To Life To Cash Pending Nt Program NFA Local Fund Partner Start Date End Date Release available Amount Dis ied D Lock Title HumberGrant Type Drawable Advance Advance Nt IA Adult RWS12 RWB12 CF ational s j PASS REGIONAL mergency HROUGH WORKFORCE o7 01 2009 06 30 2012 119 661 119 661 119 seal oO keserve DEV BOARD l oo enl 7 t 1 of 1 4 Osmis Frontcontroller action Proqramincomel amp NoOve_ID s3520 currentpageid menu fr TL B SS Local intranet s 10095 AE Start Emne amp Inbox Microso Osmis Wind DEC OSMIS Re SHAE 11 06 AM Page 20 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Field Description Cash Week The period week
65. ites Tools Help wp oW Osmis Kb E o Page i Toos C Department of Economic Opportunity State of Florida Friday Oct 26 2012 c 5 C3 Financial Region Financial Management Region 0 H Cash Management H NFA Details E FLAIR Interface E 3 Reports Financial Report Summary Financial Report Summary Youth E General Reports j Financial Report Summary A gt Financial Report Summary Youth Grant Summary Report User Account Information 7 Financial Management Reconciliation Cece ee Partner History Cash Advance 7 Program Income Rollup Grant Summary Report __ NFA Close Out H 1 user Account Cost Category Expenditure TR51 FLAIR Transmittal Report Financial Management Reconciliation Partner Histo Cash Advance fOsmis FrontContraller action FinancialReportSummaryl18NODE ID 86 030 amp currentpageid menu EN m Lj 4 mM Le Local intranet 100 E amp start amp i amp 7 Inbox Microso amp DEO OSMIS Re amp Osmis Wind ic V SE 1 47 PM Page 52 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 1 1 Financial Report Summary Report The FRS report allows the Regional Financial user to generate reported expenditures and unliquidated obligations for specific time periods Osis Windows Internet Explorer l amp 8j htp
66. layed here For example passthrough level would display for formula funds set aside level would display for a project etc NFA Number The Notice of Funds Available number is displayed here This is an automatic prana number generated in OSMIS when an NFA is created by Financial Administrator The Fund Type is displayed here For example passthrough level would display for formula funds set aside level would display for a project etc The Notice of Funds Available Award amount for the program or project selected is displayed here The Notice of Funds Available Released amount for the program or project selected is displayed here The Available Cash Balance is the amount available for the Regional Financial user Balance to request for the selected program or project The current Notice of Funds Available change date is displayed here These Date changes are maintained by the Financial Administrator NFA Release The current Notice of Funds Available Release change reason 1s displayed here Change Reason The Release change reasons are maintained by the Financial Administrator in the Maintain Reason Code NFA Award The current Notice of Funds Available Award change reason is displayed here The Change Reason Award change reasons are maintained by the Financial Administrator in the Maintain Reason Code Local Grant The Regional Financial user must select the local grant number from the drop down Number selection box here The list will di
67. mIS R amp 1bEc osmis E Osmis win abd 2 41PM Page 71 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 9 User Account Folder Information The User Account Folder allows the Regional Financial user to update information at any given time The system will automatically prompt the Regional Financial user to change the password every 90 days The Regional Financial user s account status will automatically update to Temporary status if not signed on for 60 days or more and the Financial Administrator will need to be contacted to reset gt Osmis Windows Internet Explorer la x Qo E htto awisun12 7778 Osmis Lagin Zl bx Jive searr ag File Edit View Favorites Tools Help we od osmis fay feb Page x GiTools fal i Department of Economic Opportunity State of Florida la E Financial Region H Cash Management H NFA Details OSMIS Login ID TESTBETA I FLAIR Interface BL Reports New Password gc NFA Close Out Verify New Password Fl_4 User Account User Account Information Last Name test First Name tester Middle Name Phone No 850 y 245 7376 Ext Email pamela caudill flaawi com Osmis FrontContraller action FMLserSelfinfaa amp NODE ID 70110 amp currentpageid menu NI zz E No M wg Local intranet 100 A amp start
68. mary Report Active e B ao NFA Close Out From Date 07 01 2012 E User Account To Date 06 30 2013 Generate Clear Indicates mandatory fields fOsmis FrontCantraller actionzFinancial danagementReconciliationi amp MODE ID B56040 amp currentpageid L 1 i Local intranet 10090 BA Start i Inbox Microso e DEO OSMIS Re 2 Osmis Wind ORE 1 48PM Check the box to generate the project report When the Regional Financial user is generating an FMR report for a Project the selection box must be marked NOTE The Financial Management Reconciliation report can only be generated in a PDF version Page 57 of 72 DES DA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Generate FMR PDF http awisuni2 9998 FileServerOsmis GetReport jsp Windows Internet Explorer a x 3 ki je http awisuniz aeaag FileServerOsmis GetReport jsp t X Live Search Plt hs File Edit GoTo Favorites Help w ane http awisuni2 999 FileServerOsmis GetR i a b Be ip Page iG Tools BBHI En eef Agr la Report Date 11 08 2010 Financial Management Reconciliation Page 1 of 1 Report Time 1 22 PM From Date 07 01 2010 To 11 30 2010 Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD Program Year 2010 Program WIA Fu
69. n 1f applicable for the reporting month If the Regional Financial user clicks on save without entering the amount for a cost category which is mandatory a message Please enter amount for cost category will be displayed If the unliquidated obligations are required to be entered for a particular program and the Regional Financial user clicked save without entering an unliquidated obligation amount a message You did not enter an unliquidated obligation It will be defaulted to zero Is that OK will be displayed The Regional Financial user then has the option to click OK or Cancel If the Regional Financial user clicks this link before saving entered expenditures or expenditure adjustments no data will be saved for that reporting month Page 36 of 72 DE FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 3 1 3 Modify Cost Category Expenditure This process allows the Regional Financial user to make a Cost Category Expenditure Adjustment against the previously entered expenditure before the deadline on the 20 of the month Osmis Windows Internet Explorer i Sa Je htp vawisunil2 75suousmis Loagin x Live Search 2 File Edit wiew Favor ites Tools Help up Ge g osmis fa EJ dh erage Gtoos 7 Department of Economice Opportunity State of
70. nassisted 0 00 Veterans 0 00 Individuals VVith Disabilities 0 00 Public Assistance Recipients 0 00 Older Individuals 0 00 Intensive Services 0 00 Older Individuals 0 00 Public Assistance Recipients 0 00 Done l i EJ Unknown Zone ZZ Start E amp t Inbox Micros Osmis windo http ES amp fRegionalFinanc c WE 8 52 AM http awisun12 9998 FileServerOsmis GetReport jsp Windows Internet Explorer le http sfawisunl2 9998 FileServerOsmis GetReport jsp x File Edit GoTo Favorites Help we ae http awisuni2 9998 FileServerOsmis GetR fp EJ od Page Cj Tools Eb Ba Qh a Ael m amp o mE E Find im Training 0 00 Veterans 0 00 ES Older Individuals 0 00 Public Assistance Recipients 0 00 Training 0 00 Individuals With Disabiities 0 00 Total Add up Categories 75 000 00 Cost Category Sub Cost Category Bp Oil Spill Allowable Costs 0 00 Bp Oil Spill Allowable Costs 0 00 Entrepreneurial Training 0 00 Entrepreneunal Training 0 00 Incumbent Worker Training 0 00 Incumbent Worker Training 0 00 Ita Federal 0 00 Veterans 0 00 Individuals With Disabilities 0 00 Older Individuals 0 00 Public Assistance Recipients 0 00 Ita State 0 00 Older Individuals 0 00 Individuals With Disabilites 0 00 Public Assistance Recipients 0 00 Veterans 0 00 Supportive Services Non Add Up 0 00 Veterans 0 00 Older Individuals 0 00 Needs Related Payments 0 00 D
71. nd Type Pass Through Program Tittle WIA Adult NFA No NFA EWB12 WIA 2010 22571 Grant Number WIAL1 NFAID 22571 CFDA Number 17 258 NFA Date NFA Award HFA Release Cash Advance Balance Available Cost Cat Lump Sum Actual Cash LTD To Draw Disburse LTD Disburse LTD On Hand o7 01 2010 3704 659 00 756 504 00 0 00 756 504 00 50 000 00 50 000 00 50 000 00 Total 3 704 659 00 756 504 00 0 00 756 504 00 50 000 00 50 000 00 50 000 00 FMRP 6 amp Financial Management Reconciliation lt lt End of Report Mee e Done HL TG TN Unknown zone Start amp i amp Inbox Micro amp RegionalFina Osmis wind amp http awis BASE 1 22PM Page 58 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 7 4 Notice of Funds Available NFAs Report The NFA report allows the Regional Financial user to generate all Award and Release amount updates from the beginning of the grant to the end Updates may consist of Additional Award Voluntary Deobligation 2 Quarter Release etc 2 Osmis Windows Internet Explorer D fe http awisuni2 7778 0smis Lagin 4 x X x Live Search File Edit View Favorites Tools Help uox Osmis Ep E gt ah Page Took 7 a Department of Economic Opportunity State of Florida 2 Financial Region Hl Cash Management B
72. nts Comments length should not be null If not then application will display an alert message Please enter comment Comments length should be less than or equal to 500 characters If not then application will display an alert message You can enter only a maximum of 500 characters Save The Regional Financial user will need to select this link to save all entered expenditures adjustments and unliquidated obligation if applicable for the reporting month If the Regional Financial user clicks on save without entering amount for a cost category which is mandatory a message Please enter amount for cost category will be displayed If program that monthly expenditures are being entered for requires an unliquidated obligation and the Regional Financial user clicked save without entering an unliquidated obligation amount a message You did not enter an unliquidated obligation It will be defaulted to zero Is that OK will be displayed The Regional Financial user then has the option to click OK or Cancel Back If the Regional Financial user clicks this link before saving entered expenditures or expenditure adjustments no data will be saved for that reporting month 2 2 3 1 4 Error Messages Error Error Messages Error Description Code 826 Total expenditures amount Whenever the sum of the monthly expenditure amount should be less than or equal to and LTD expenditures are greater than the NFA Award NFA Award this message is displayed
73. nu B Id IIS wg Local intranet 100 E amp start amp i amp Inbox Microso amp DEO OSMIS Re amp Osmis Wind wE 1 49 PM Check the box to generate the project report When the Regional Financial user is generating an PHCA report for a Project the selection box must be marked Page 62 of 72 DES DA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Generate PHCA Report PDF http awisun12 9998 FileServerOsmis GetR eport jsp Windows Internet Explorer a x i A je http awisuniz aeaa FileServerOsmis GetReport jsp 4 X Live Search B File Edit GoTo Favorites Help fp mah Page j Tools oi http awisun12 9998 FileServerOsmis GetR BBH 20 ee a Ole Click to increase the magnification of the entire page Report Date 11 08 2010 Page 1 of 1 Report Time 1 339 PM From Date 07 01 2010 To 06 30 2011 Program gt WIA Program Year 2070 Program Title gt WIA Adult CFDA Number 17 258 AFA Award 8 F mE Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD Grant Mumber WIA Local Grant pei NFA Id 22571 Cash Week MFA Type NFA Release Funds Funds Cash Advances Advances Balance Requested Advanced Adjustment Year To Date Life To Date 07 04 2010 To Pass through 756 504 00 O00 0 00 D 00 0
74. of records per page Number of records per page is 100 If the Regional Financial user enters a number greater than 100 a message Invalid Entry Number of records per page should not be greater than 100 is displayed Search Based on the search criteria specified the records are searched and displayed If this link 1s selected without any criteria specified a general search will be conducted and all records will be displayed Generate Grant Summary Report PDF Osmis Windows Internet Explorer _ e xl oc ej nto Sfewisun12 7778 0smis Login s7 x Live Search E File Edit S pen Fawor ites Tools Help wo our AES os mis fu oc EJ ode FS Page XX Toole Department of Ecorormice Opportunity State of Phonda Partner RWVBII CF REGIONAL WORKFORCE DEW BOARD Grant Mot Selected 05032 D vPO7 D vPD08 DvP s Ea Report Period Mot Selected OR From date Jov o1 2070 To Date z 06 30 2012 Number of records per page 20 EE EERE ME Programiprogram Name Program Project 12 DWP10 17 801 2010 veterans Disabled veterans Program July September 12 DWP10 17 801 2009 veterans Disabled veterans Program October June 12 ovpiiliz soi 2010 veterans Disabled Weterans Program October June Food Stamp Search Clear Local NFA Start NFA End NFA LTD Grant Date Date tatus NFA Award NFA Release Adwances Eq pne 22768 oF O1 2010 12 31 2010 Active 65 282 65 282 65 282
75. ogram The Regional Financial user may select a Program from the list Program Year The Regional Financial user may select a Program Year from the list This list 1s generated depending upon the program selected Program Title The Regional Financial user may select a Program Title from the list Project The Regional Financial user may select a Project from the drop down list Start Date The date should be a valid date The date should be entered only in the mm dd yyyy format If date is invalid then application will display an alert message as Invalid Date Year should be greater than or equal to 1900 Page 45 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 End Date The date should be a valid date The date should be entered only in the mm dd yyyy format If date is invalid then application will display an alert message as Invalid Date Year should be greater than or equal to 1900 End Date should be larger than Start Date If an earlier date is entered by the Regional Financial user a message Invalid Entry Start Date should be earlier than or equal to End Date will be displayed Number of The default number of records is 20 per page The number of records per page can be Records per modified and only allows positive values The maximum number of records per page page is 100 If
76. on page LXEJEJEJEJESNM Local intranet 100 p Start i NM Inbox Microso i4 DEC OSMIS Re Osmis Wind kn SyE 1 48 PM Page 55 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Generate FRS Youth PDF Older Youth http awisun12 9998 FileServerOsmis GetReport jsp Windows Internet Explorer Qc E http fawisuni2 9998 FileServerOsmis GetReport jsp nal bead Meas File Edit GoTo Favorites Help we ae http awisuni2 9998F ileServerOsmis GetR Tb EJ a cb Page Cj Tools Cl amp 3 Gj Ael i4 amp m em E res 5 Report Date 11 08 2010 Financial Report Summary Page 1 of 4 F3 Report Time 1 3 PM From Date 04 01 2010 To 10 31 2010 Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD Program Year 2010 Program WIA CFDA Number 17259 Program Title WIA Youth Fund Type Pass Through Program Sub Title Older Youth Grant Number wIY11 NFA Id 22107 NFA Award 3 3 845 430 00 NFA Release 1 922 715 00 LTD Expenditures Unliquidated Obligations Unobligated Balance 451 929 00 0 00 3 393 501 00 Cost Category Sub Cost Category Additional Youth Services 0 00 Veterans 0 00 Public Assistance Recipients 0 00 Individuals With Disabilities 0 00 Out Of School Youth 0 00 Assessment 0 00 Veterans
77. onal Financial user in the cash management process o Financial Management Reconciliation this link redirects the Regional Financial user to the Financial Management Reconciliation screen where the Regional Financial user can generate the Financial Management Reconciliation report which provides information calculated by the system to reconcile contracts on a monthly basis o Grant Summary Report this link redirects the Regional Financial user to the Grant Summary screen where a report can be generated with LTD NFA Award Release LTD and PTD Cash Advances and Reported Expenditures The information will be generated according to the data selected for each displayed drop down field on the Grant Summary screen o TR51 FLAIR Transmittal Report this link redirects the Regional Financial user to the TR51 FLAIR Transmittal Report screen where the Regional Financial user can retrieve a cash advance report for all programs projects within a selected cash week period o Financial Report Summary Youth this link redirects the Regional Financial user to the Financial Report Summary Youth screen where the Regional Financial user can generate the Financial Report Summary Youth which calculates and displays information pertaining to LTD Expenditures by Cost Category for the Older and Younger This information is calculated from data that 1s reported by the Regional Financial user in the cash management process o Partner History Cash Adv
78. one az im i li J Unknown zone Start V Inbox Micros Osmis Windo nttp awisu RegionalFinanc ij OAE 8 52 E Page 54 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 1 2 Financial Report Summary Youth Report The FRS report allows the Regional Financial user to generate reported Older and Younger expenditures and unliquidated obligations for specific time periods Osmis Windows Internet Explorer BEE Qo e http awisuni2z 7778 0smis Login t x Live Search I File Edit View Favorites Tools Help wr od Osmis n lh Page x GiTools Ad re Department of Economic Opportunity State of Florida EB Financial Region H Cash Management H NFA Details Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD E FLAIR Interface Pro B J neers rogram WIA B General Reports Program Year Not Selected j pe gt Financial Report Summary Program Title Not Selected H gt Financial Report Summary Youth gt Financial Management Reconciliation aa Active xi e p gt Notice of Funds Available NFAs a 07 01 2012 EG Partner History Cash Advance Program Income Rollup To Date 06 30 2013 j Grant Summary Report E NFA Close Out Generate GenerateExcel Clear Hl User Account Indicates mandatory fields EN Error
79. ory Earned Core Assisted 1 055 23 255 25 0 00 Total 55 25 55 25 0 00 Grand Total s 55 25 55 25 0 00 FMRP14 Program Income Rollup lt lt End Of Report Version 9 9 Trial e Done HL TL OM Unknown zone Start Euk Inbox Micros w RegionalFinan Osmis Wind amp http awis JHADE 1 42 m4 Page 65 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 7 7 Grant Summary Report NOTE Grant Summary Report updates everyday at GAM and NOON The Grant Summary Report allows the Regional Financial user to generate a report that will display LTD Awards Releases Cash Advances and Expenditures for a specific time period Osmis Windows Internet Explorer _ x oe je htp i awisuniz i F7 rO Os mis Login s x x Live Search Ez e File Edit View Favorites Tools Help we he E Osmis Zn gt EJ od Page Tool Department of Economic Opportunity State of Florida Tester Test n E A Financial Region H Cash Management HL NFA Details Partner RWB12 CF REGIONAL WORKFORCE DEW Grant g C1 EAR Interface BOARD EL 113 Reports e c General Reports i Financial Report Summary Financial Report Summary Youth m Financial Management Reconciliation Report Period Not Selected ix Motice of Funds Available
80. osmis Win 3 5E 2 41 PM Osmis Windows A Explorer go je http awrisuniz 77sosmis Login ES x ax Live Search Ez E File Edit iew Favor ites Tools Help ur Br osmis fa EJ dh Page C3 Toos Department of Economic Opportunity State of Florida Mievww PHOA Report Cash Adjustment To 3 o 00 wiew PHA Report Cash Adjustment To 4 o 00 wiew PHA Report Cash Adjustment To 5 o oo wiew PHOA Report TP Cash Adjustments stay within WWTP NFA ID s only Financial Region 4L Cash Management I MEA Details 1L FLAIR Interface El Reports Sa NFA Close Out i b gt MEA Close Out ENS cer Account r4 Final Award per NFA 3 704 659 00 1 109 659 00 Award Adjustment P NFA Close Out State Pending at RWB Signature User ID Jtest tester Date 10 26 2012 Marked for CloseOut Reject pamawi Date 10 26 2012 14 25 18 I certify to the best of my knowledge and belief that this report is correct and complete and that all expenditures are allowable and correctly reported at the cost category lewel As set forth under the award and related rules and regulations are reconciled to our official accounting records and hawe been liquidated Accept NEA Close Out Click to close this folder j Local intranet 10096 7 U4 aStart i amp gt i Inbox Micros DEO Os
81. oso i4 DEO OSMIS Re Osmis Wind i QE 1 38PM Page 44 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 5 1 NFA Details This screen allows the Regional Financial user to view NFA details for each Program or Project Programs and Projects are maintained by the Financial Administrator E Osmis Windows Internet Explorer E x je http awisuniz 7778 0smis Login X Live Search ef File Edit Wiew Favorites Tools Help wap d E Osmis ey gt E A Page i Toos ier Department of Economic Opportunity State of Florida Rwb Regioni 4 Financial Region 5 Cash Management J 3 NFA Details VU sem Uu D H a NFA Details a NOE EM Pra Wak T Cte H Reports Program Year Not Selected H NFA Close Out Program Title Not Selected H User Account A Project Mot Selected ii e NFA Status Active e Start Date SS End Date MM DD YYYY Number of records per page 20 Sea rch Clear Osmis FrontController action NFADetails amp NODE_ID 5010 amp currentpageid menu L ESESESGE NM Local intranet 10098 JE Start En V gt c Inbox Microso e DEO OSMIS Re amp osmis Wind lt oW AES 1 38 PM The name of the Regional Workforce Board is displayed here Pr
82. page is 100 If the Regional Financial user enters 101 or more an error message Invalid Entry Number of records should not be greater than 100 is displayed Search Based on the search criteria specified the records will be searched and displayed Details of this link are explained in the section on Cost Category Expenditure Search Page 30 of 72 DE FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 3 1 1 Cost Category Expenditure Search Records are displayed based on the search criteria selected Program Search Osmis Windows Internet Explorer go E htp awisuni2 777S Osmis Login x aa File Edit wiew Favorites Tools Help ur lt r osmis fno EJ de Page j Tool U Department of Econormie Opportunity State of Florida A Financial Region E A Cash Management p gt View Cash Week Partner RWBO1 ESCAROSA REGI WORKFORCE DEV BOARD gt Cash Request gt Program Income Program VV LA El Cash Expenditure Progran Year 2012 B E CU ost Category Expe ox oea eE ProgramTitle veis Dislocated Worker i NFA Details Project Mot Selected H FLAIR Interface H Reports on Oct 201 H NEA Close Out ger cdd J User Account Pisis Number of records per page Search Clear Program Program Program
83. partment of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 1 9 Partner History Cash Advance Report The PHCA report allows the Regional Financial user to generate cash advances cash adjustments and any refunds posted to a particular program project from the beginning of a grant to the end MN Osmis Windows Internet Explorer 2l xl Go E htip awisun12 7778 Osmis Lagin E t x Live Search P File Edit View Favorites Tools Help w oe osmis Kb Bl ah Page GTook T re Department of Economic Opportunity State of Florida Financial Region E Cash Management H NFA Details L Check the box to generate the project report H FLAIR Interface B Reports HDI Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD gt Financial Report Summary Program Ane ae m gt Financial Report Summary Youth Progress Wear Not Selected H gt Financial Management Reconciliation gt Notice of Funds Available NFAs Prose obe Not Selected El gt Partner History Cash Advance Project Not selected a e Program Income Rollup From Date 07 01 2012 j Grant Summary Report EE H NEA Close Out To Date 06 30 2013 H User Account Generate Generate Excel Clear Indicates mandatory fields fOsmis FrontCantraller actionzPartnerHistory Cash amp dvance 1 amp NODE ID 6060 amp currentpageid me
84. r NFA Details Check the box to generate the project report E FLAIR Interface E E Reports 5 3 General Reports Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD H gt Financial Report Summary Program elec m gt Financial Report Summary Youth a rir Not Selected E H gt Financial Management Reconciliation gt Notice of Funds Available NFAs een ee Not Selected E gt Partner History Cash Advance Project Not Selected Program Income Rollup NFA Status Active Fl gt Grant Summary Report PENNE 9 m NFA Close Out From Date 07 01 2012 pi User Account ee EE 06 30 2013 Generate NFA PDF Generate NFA Excel Clear Indicates mandatory fields Your PDF report format might change if you do not select either Partner or Program fOsmis FrontContraller actionzPartnerHistory Cash amp dvance 18NODE ID 560560 amp currentpageid menu EN Lee ot wg Local intranet 10098 p amp Sstart E amp 7 Inbox Microso amp DEO OSMIS Re amp Osmis Wind J lt E 1 49 PM Check the box to generate the project report When the Regional Financial user is generating an NFA report for a Project the selection box must be marked Page 59 of 72 Department of Economic Opportunity One Stop Management Information System Generate NFA Report PDF Formula 7 http awisun12 9998 FileServerOsmis GetReport jsp File Edit GoTo Favorites Help wr de http
85. ription The Regional Financial user enters the OSMIS Program or Project name that corresponds with the Grant Code The Grant Description field holds up to 30 characters and can be alpha or numeric For example Adult ARRA Grant Description 720 Local Grant Status The Regional Financial user selects the status from the drop down box The status 1s either Active or Inactive Number of Records The default number of records is 20 per page The number of records per page per page can be modified and only allows positive values The maximum number of records per page is 100 If the Regional Financial user enters a number greater than 100 a message Invalid Entry Number of records per page should not be greater than 100 is displayed Page 41 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 4 1 1 Maintain Local Grant This screen allows the Regional Financial user to search and edit existing local grant numbers 7 Osmis Windows Internet Explorer e xl QC je htp pi awisunia 7778 Osmis Login x Live Search og Fie Edit View Favorites Tools Help ir abe Osmis ey E ah Page Cj Toos OSMIS Department of Economie Opportunity State of Florida Rwbh Regioni Financial Region E Cash Management Oe i Partner RWBO1 ESCAROSA REGL WORKF
86. s a password for a new user which may consist of alpha or numeric characters and must be at least eight characters long See section 2 2 9 page 72 for further user password details User ID and Password Welcome to Osmis Windows Internet Explorer Qc le https fosmis state fuss misvwelcomePage jsp hui amp s x Live Search Ez File Edit View Favorites Tools Help we da 2 Welcome ta Osmis ea T deb Page Tools Depariment of Economie Opportunity State of Florida Welcome to the One Stop Job Center Espanol Kreyol Ayisyen smadi NOTE Employ Florida Labor Market Information Marketplace is now liwe Job User Password PT Employer Labor Market Seekers and Employers will be ERO Information Click Here gt gt redirected to Employ Florida Marketplace Those staff who Job Seeker Labor Market are working in the following Information Click Here gt gt E areas projects the finance module PREP info Displaced Homemakers and the non WIA funded special projects such as Florida reBuilds should continue Log in Help Forgot User ID Forgot Password to use OSMIS or internet i i l dl COMO Start 4 amp 9 5 V f Inbox Microso Welcome to 0O lt Sway EJ 10 56 AM Page 7 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Mana
87. s allows the Regional Financial user to enter cost category expenditures expenditure adjustments and quarterly report unliquidated obligations for the monthly reporting period 2 2 3 1 Cost Category Expenditure Osmis Windows Internet Explorer s81 x Qo El http awisuniz 7778 0smis Login w t x Live Search e B File Edit View Favorites Tools Help Ww d osmis fap feb Page C Toos Department of Economic Opportunity State of Florida Financial Region E 34 Cash Management 2 Partner RWB12 CF REGIOMAL WORKFORCE DEV BOARD p gt Cash Request gt Program Income Program jet iT T E 3 Cash Expenditure ProgramYear NotSelected i he gt Cost Category Expe e Title Not Selected met Loca Grant ragram i Ite Of oejacta ao NFA Details Project Not Selected H FLAIR Interface 2 Hl Reports Month Not Selected __ NFA Close Out Pana m H User Account Projet Number of records per page 20 Search Clear Comments gj Osmis FrantController action CostCategoryDishursementz amp NODE ID 3770 amp currentpageid menu E ZZ xz ae Le Local intranet 100 A Start iN Inbox Microso i4 DEC OSMIS Re 2 Osmis Wind S540 3 37 PM Page 29 of 72 Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06
88. splay local grant numbers created and saved by the Regional user Page 50 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 6 FLAIR Interface Folder This folder allows the Regional Financial user to retrieve a cash advance report for a specific time frame for all program projects that are active or inactive The specific time frames may be a certain cash week monthly quarterly or for the life of the grant Osmis Windows Internet Explorer lejl x C3 amp http z avvisunis 7778 o0smis Login Ed Ea Live Search 2 File Edit View Favorites Tools Help we he E Osmis fro Gl oe Page y Tools a Department of Economic Opportunity State of Florida B Financial Region F Cash Management H NFA Details Partner RVVBO1 ESCAROSA REGL WORKFORCE DEV BOARD O H FLAIR Interface on ae o TRS1 FLAIR Transmitta Cash Week From Cash Week To a Reports Transmittal Date rH NFA Close Out H User Account Number of records per page 20 Search Clear Download limited to 10 000 records kindly optimize your search 4 P Osmis FrentContraller action TRS1FLAIR TransmittalRepert amp MODE ID 5590 amp rurrentpageid menu pE Local intranet 10095 E start E amp gt gt Inbox Microso amp DEO OSMIS Re
89. t Catego Expel SOO UP EE sss 00 i E 5 a a BENE NN ACE La aieo E 90 C01 MEA Details MON ADD UF PLA Interface UU cues L 59595 dmg chat cl Out NFA Award LTD Expenditures Unliquidated Obligations Unobligated Balance i ose Ou C1 User Account 10 000 00 1 bBO0O 00 Jo 5 500 00 Comments E By sawing this data I certify to the best of my knowledge and belief that this report is correct and complete that all expenditures are allowable for the award that the expenditures are reconciled to our official accounting records and that I am authorized to report for my board Pa a Os mis Frontcontroller action Costcategor yDisbursement2 amp NODE_ID 3770 amp currentpageid menu lt 2 Local intranet 100 we Start i amp gt i Inbox Microso 1 DEC osmis Re Osmis wind lt eui 46 1 28 PM Page 37 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Field Program Program Year Program Title Month NFA Number The Notice of Funds Available number is displayed here This is automatically generated through OSMIS NFA Date The Notice of Funds Available start date is displayed here NFA Award The Notice of Funds Available award amount is displayed here Prior LTD The Life to Date expenditure amount exclu
90. t The Regional Financial user must select a project from the drop down list This list is generated depending upon the program and year selected Week The Regional Financial user may select the week from the drop down list The cash weeks are created in the Maintain Cash Week process by the Financial Administrator Page 19 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Field Description Number of The number of records to be displayed per page can be entered The number of Records per page records cannot be greater than 100 records Comments Comments length should not be null If null then the application will display an alert message Please enter comments Comments length should be less than or equal to 500 characters If comments exceed 500 characters then the application will display an alert message You can enter only maximum of 500 characters Search Based on the search criteria the specified records will be searched and displayed If this link 1s selected without any criteria specified a general search will be conducted and all records will be displayed The Regional Financial user may utilize the clear option to clear all selection fields all at once instead of changing each field one at a time 2 2 2 2 Cash Request Search Based on the search criteria the spec
91. te a New Program Income earned record Osmis Windows Internet Explorer e xl go e http Iavwisunias 7778 0smis Login x Live Search ef File Edit Wiew Favorites Tools Help gt gt we ee E Osmis fay Ej am Page v X Tools d Department of Economic Opportunity State of Florida TESTBETA B Financial Region H Cash Management ii i _View Cash Week H gt Cash Request Partner z RWB12 CF REGIONAL WORKFORCE DEV BOARD gus gt Program Income Program Not Selected H Cash Expenditure i he gt Local Grant Program Year Not Selected coat nd NFA Details Program Title Mot Selected H FLAIR Interface Er Reports Program Sub Title Not Selected H NFA Close Out H User Account From Date MM DD YYY To Date MM DD YYYY Program Income Earned D Balance On Hand D Indicates mandatory fields Osmis FrontContraller action PregramIncome1 amp NODE ID 3520 amp currentpageid menu w Local intanet amp 100 E Start amp amp iv amp gt cz Inbox Microso amp peo osMirs Re Osmis wind lt Si WIE 3 34PM Page 24 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 Partner The name of the Partner RWB is displayed Partners
92. tment of Economic Opportunity State of Florida 1 E Financial Region Cost Category Expenditure TR51 FLAIR Transmittal Report Financial Report Summary Financial Report Summa Youth Financial Management Reconciliation Partner Histo Cash Advance Grant Summary Report User Account Information Tree Demo HL TG ie Local intranet 10036 T4 Start iN i Inbox Microso i4 DEC OSMIS Re amp Osmis Wind lt dap 3 26 PM The OSMIS Financial Region Home Page contains the following information o Cost Category Expenditure this link will redirect the Regional Financial user to the Cost Category Expenditure screen where the Regional Financial user can view the Cash Expenditures that have been broken down to the Cost Category level The Regional Financial user can edit existing records and create new records Page 11 of 72 DEQ ENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 o Financial Report Summary this link redirects the Regional Financial user to the Financial Report Summary screen where the Financial Report Summary can be generated The Financial Report Summary calculates and displays information pertaining to LTD Expenditures by Cost Category Quarterly reported Unliquidated Obligations and Unobligated balances This information is calculated from data that 1s reported by the Regi
93. tp awisun12 9998 FileServerOsmis GetReport jsp Windows Internet Explorer E a x ua oT le http awisunl2 9998 FileSer vers mis GetReport jsp t X Live Search B File Edit GoTo Favorites Help w dw http awisunl2 9998 FileserverOsmis GetR fay E E fe Page 7 e Tools i Be Siete nleer iu Bl Report Date 11 08 2010 Notice of Funds Available By Partner Title Page 1 of 1 Report Date 01 55 PM From Date 07 01 2009 To 06 30 2011 Partner RWB12 CF REGIONAL WORKFORCE DEV BOARD CFDA CSFA Number 17 999 Program gt WIA Grantor USDOLETA Project Title WIA DJJ Foster Incentives 2nd Yr 08 08 Grant Number WIS1D Program Year gt 200 NFA Award 3 333 00 NFA Number 21807 Local Grant 28 NFA Release 3 333 00 NFA Change NFA Award NFA Award NFA Award Change Reason Amount NFA Relesae NFA Release Change Reason NFA Start NFA End Date Change Balance Change Balance Date Date 027 2010 6 117 00 6 117 00 Initial Award 6 117 00 6 117 00 Initial Release D2H5 2010 QO8 30 2010 Uz 24 2010 2 784 00 3 323 00 Initial Award 0 00 8 117 00 Initial Release D2H5 2040 O8 30 2010 U2 24 2010 0 00 3 333 00 Revised Award 2784 00 3 333 00 Revised Release O215 2010 06 30 2010 FMRP0 S HFA Partner Title Project End Of Report Rp Done P HH TG NM Unknown zone Start X Inbox Micros amp RegionalFinan Osmis Wind amp http awis J 54 E 1 35PM Page 61 of 72 DES De
94. ts received and expended for the Programs 1 4 Organization of the Regional Financial Management User Manual This manual describes the use of the One Stop Management Information System OSMIS as it pertains to a Regional Financial user The Regional Financial User Manual is organized in the same order as the navigation menu which the user sees when signed on to the application 1 5 Common Validations and Messages On all forms mandatory fields are indicated by an asterisk sign Validations are completed when the form is submitted This process allows for the verification of all mandatory fields containing data If any mandatory field does not contain data the Regional Financial user is prompted with an informative pop up message such as Please fill all mandatory fields All mandatory fields are indicated by an asterisk When the user selects OK on the message prompt the focus is transferred to the first mandatory field that does not contain data This process will continue until all mandatory fields contain acceptable data 1 5 1 Alert Messages Alert Messages Error Description Please enter all mandatory fields All User has to enter or select all mandatory mandatory fields are indicated by an fields Invalid Entry Please enter numerical User has to enter numeric values only values without Or sign Invalid Entry Only alphanumeric are Special characters such as amp _ accepted are not allo
95. tunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 4 1 NEW Local Grant B Osmis Windows Internet Explorer E le x Qc http awisuni2 7778 0smis Login x Rey x Live Search aj File Edit View Favorites Tools Help wap hr E Osmis Tr o Ej a Page Cy Tool C Department of Economic Opportunity State of Florida TESTRVWBI Ero Financial Region A A Cash Management opus View Cash Week Partner RWBO1 ESCAROSA REGL WORKFORCE DEV BOARD ioe Cash Request i Pe Program Income S EAS e Ei Cash Expenditure Grant Description i P fs Cost Category Expe E eee Local Grant Status Active bu le H NFA Details Number of records per page 20 E H FLAIR Interface HF Reports Fl NFA Close Out H User Account gt l Osmis FrontController action LocalGrant amp NODE_ID 37 1008 amp currentpageid menu I a a i NM Local intranet 100 LE Start i amp i Inbox Microso amp DEC OSMIS Re Osmis wind c5 V PES 1 32 PM The name of the Partner RWB is displayed here Partners are created in the Maintain Partner process by the Financial Administrator Grant Code The Regional Financial user enters an internal code that will represent their local grant code to a specific program project in OSMIS The Grant Code field holds up to 15 characters and can be alpha or numeric characters Grant Desc
96. update the status in this field The Regional Financial user clicks this link to update in changes being made to any open fields Back If the Regional Financial user clicks the BACK link then no updates that were entered will be saved The Regional Financial user will have to click the EDIT link and re enter any updates Page 43 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 5 NFA Details Folder This process allows the Regional Financial user to view the NFA Details Osmis Windows Internet Explorer Go e http awisuniz 7778 0smis Login 4 lx Live Search FB File Edit View Favorites Tools Help wp od Osmis Kb E oh Page i Toos C OSMTS Department of Economic Opportunity State of Florida Financial Region E Cash Management E 4 NFA Details NFA Details E FLAIR Interface oe E ae Reports Program Year Not Selected E NFA Close Out Program Title Not Selected Fl User Account Project Not Selected e HFA Status Active e Partner Start Dat MM DD YYYY E End Dat MM Db YYYY Number of records per page 20 Sea rch Clear Osmis FrantController action NFADetails amp NODE ID 5010 amp currentpageid menu P HH TG 0 Local intranet 10096 A Start iN Inbox Micr
97. ved the closeout package will remain in the folder until a purge of programs is processed through OSMIS Page 69 of 72 DES Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 2 2 8 2 Closeout Form Closeout titles NFA ID Program Year Title Version The closeout form will display in the Pending at RWB once the Financial Administrator updates the NFA Status code to pending closeout Osmis Windows Internet Explorer co http awisuni2 7778 0smis Login 4 X Live Search D v File Edit wiew Favorites Tools Help wr du E Osmis fp gt E ah Page Cj Toos gt ASsMTrs Department of Economic Opportunity State of Florida El_4 Financial Region E Cash Management E NFA Details E FLAIR Interface MFA Close Out Menu H Reports 3 B H NFA Close Out deu ero 2 i NFA Close Out UL 22571 2010 WIA WIA Adult V1 ia User Account D FA Pending Review RWB Approval L GM Pending FA Review amp RWB Approval iL FA Approval RWB amp GM Approval Closed All Approved Click to open this folder TL TIG Lacal intranet 10095 Za amp Start amp c amp Inbox Micros DEC OSMIS R DEC OSMIS amp Osmis win 3 VEI 2 38 PM Page 70 of 72 DE FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One
98. wed Invalid Entry Please enter positive values Negative numbers cannot be entered Invalid Entry Only characters are accepted Only characters can be entered Invalid Entry Please enter the date in Date should be entered only in the mm dd yyyy mm dd yyyy format format or select date from calendar provided Invalid Entry Year should be later than System does not accept the dates which are 1900 earlier than 1900 Invalid Entry Please enter the start time End date should always be later than the Start less than the end time Date Invalid Entry Value must be greater than zero The value entered must be greater than zero Page 6 of 72 DES FLORIDA DEPARTMENT ECONOMIC OPPORTUNITY Department of Economic Opportunity One Stop Management Information System Regional Financial Management User Manual Version 11 06 1 5 2 User ID All users will enter their user ID into this text box Once the user ID is entered the user may proceed to the password text box The Financial Administrator creates the user ID for all users The user ID must be at least six characters long and may be created with alpha or numeric combinations 1 5 3 User Password All users will enter their password into this text box Once entered the user may press the ENTER button on the keyboard or select the Mil uon If the user ID and password are valid the user 1s directed to the assigned Home Page The Financial Administrator initially create

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