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Microsoft Office PowerPoint 2007

1. Verify that Save Undo and Redo com mands are checked To close the Customize Ouick Access Toolbar menu click anywhere outside the menu 3 Explore the Ribbon On the Ribbon select the Inseft tab Hover the mouse pointer over the SmartArt button to view the ScreernTip Select the Home tab Click inside the Click To Add Title text box On the Ribbon Ninthe Font group click the Font Dialog Box Launcher Font y Verify that the Font dialog bax is displayed Click Cancel On the Ribbon double click the Home fab to collapse the Ribbon Verify thatthe Ribbon has collapsed into tabs only On the Ribbon double click the Home tab t expand the Ribbon groups Verity that the Ribbon is expanded to show groups Lesson 1 Getting Started with PowerPoint LESSON 1 LESSON 1 4 Explore the Microsoft Office Win a In Microsoft Office Window Frame verify dow Frame that Slide 1 of 1 and Office Theme are displayed b In the Window Frame on the right side click anywhere in the slide and hover the mouse pointer over each View but ton to see the naine of th view c Click the Zoom Leve button d In the Zoom To list select 100 e Click OK f In the lower right corner of the Window Fratre click the Fit Slide To Current F Window button 8 Click the Office button and choose Close ToncB 7 Navigate and View a Presentation
2. Scenario 1 Display the New From Existing Pre a Click the Office button and choose New sentation dialog box b In the Templates task pane select New From Existing New from existing 2 Create a new presentation from a In the NewEromr Existing Presentation dia existing presentation pptx log box havigate to the C 084899Data Creating a Presentation folder b Select the existing presentation fiie c Click Create New 3 Compare the original presentation a Click the Office button and open the to the copy original existing presentation pptx file b Verify that the new presentation con tains the slides from the existing presentation pptx file c Save the new presentation as My Exist ing Presentation and close the file d Clese the existing presentation pptx file Lesson 2 Creating a Presentation 33 Lesson 2 34 Topic B Edit Text After creating a new presentation you have essentially a blank canvas that needy t gt be filled with content In this topic you will learn to edit text on slides Presentations evolve and require a good deal of reshaping before they reach their final form Editing text allows you to restructure your ideas painlessly as you cati c t and paste material to try out different ways to organize your presentation By understanding the options for edit ing text you will learn to control the formatting and style of text when you move it
3. a A k ux EM T A ie te A a gu l xXx SE a s 1 8 ZW S a X X How to Add Transitions Procedure Reference Add Tronsition Effects To add transition effects 1 Select the slid s to which you want to assig v a transition 2 On the Ribbon Select the Animations tak 3 Apply a transition e Inihe Transition To This Slide group click a transition e Or in the Transition To This Slid group click the More button and from the displayed list of transition schemes select a transition to apply it only to the sel cted slides If necessary in the Transition To This Slide group click Apply To All to apply the transition effect to all the slides in the presentation Lesson 8 Preparing to Deliver a Presentation LEssoN 8 165 Lesson 8 166 If necessary in the Transition To This Slide group from the Transition Speed drop down list select the speed at which the transition should occur If necessary in the Transition To This Slide group from the Transition Sound drop down list select a sound to add a transition sound If necessary in the Preview group click Preview to preview the effect of a trznsi tion on the selected slide Procedure Reference Change Transition Effects To change transition effects 1 2 Select the slides for which you want to change the transition On the Ribbon select the Animations tab Change the existing transition effects e On the Animations tab in the Trans
4. Select the paragraphs that will be included in the list Create the list e On the Home tab in the Paragraph group from the Builets drop down list select a style to create a bulleted list e On the Home tab in the Paragraph group from the Numbering drop down list select a style to create a numbered list e Or right click the selected paragraph pla e the mous pointer on the Bullets or Numbering option and then choose a style Procedure Reference Format Lists To format lists 1 2 Select the list Display the Bullets And Numbering dialog box e On the Home tab in the Paragraph group from the B llets drop down list select Bullets And Numbefing e Or on the Home tab in the Paragraph group from the Numbering drop down list select Bullets And Numbering Using the Bullets And Numbering dialog box fofmat the list e From the Color drop dewn list select a color e In the Size text box enter a value Click OK to close the Bullets And Numbering diaiog box Lesson 3 Formatting Text on Slides Lesson 3 71 Lesson 3 Activity 3 3 Applying Paragraph Formats to Text Data Files e Formats pptx Before You Begin Navigate to the C 084899Data Formatting Text folder and open the Formats pptx file Scenario Your friend has asked you to review his presentation As vow a re reviewing it you realize that you can enhance the textual presentation on a few slides You want to apply text f
5. 68 Text Box Text layout Vertical alignment Top v Text direction Horizontal v Autofit Do not Autofit Shrink text on overflow Resize shape to fit text Internal margin Left 0 1 Top 0 05 v v 4 4 Right 0 1 Bottom 0 05 Wrap text in shape Figure 3 9 The Format Text Effects dialog box The following table describes the various form tting options Formatting Option Description Wrap Text In Shape Enables you wrap any text within a shape Text Direction Changes the text direction to vertical stacked horizontal or rotated Columns Enables you to split text into two or more columns You can iso define the spacing between columns The Clear All Formatting Buiton The Clear All Forinatting button enables Yo to remove formatting changes made to any selected text and restores the text to its original state How to Appiy Paragraph Formats Procedure Reference Align Text To align text 1 lt Seiect the text you wanttoralign 2 On the Home tab di he Paragraph group select alignment options to apply them e Click the Align Text Left button to align the text to the left e Click the Center button to center the text e Click the Align Text Right button to align the text to the right e Click the Justify button to justify the text Microsoft Office PowerPoint 2007 Level 1 Second Edition Procedure Reference Set Line Spacing To set the line spacing for text on a
6. Change Al add j sew L Options J Autocerrect Close Figure 8 2 The Spelling dialog box The Spelling dialog box contains various options to correct the spelling errors These options are described in the following table Option Description Ignore Ignores he spelling error in that instance only Change Replaces the misspelled word with ihe word selected from the Suggestions list box 1n that instance only Add Adds the misspelled word to the dictionary Once itis ada d to the dictionary ttie Spell Checker will not list it as a spelling mistake AutoCorrect Adds the misspelled w rd te the AutoCorrect list Ignore All Ienores the spelling error throughout the presentation Change All Replaces the misspell d word with the word selected from the Suggestions list box throughout the presentation Suggest Selects a w rd trom the Suggestions list box to replace th misspelled word Research Task Pane The Research task vane allows you to search for information using a wide variety of online references The Research task pane can be ac essed by clicking the Research button in the Proofing gro plonthe Review tab The ResearchAask pane contains various options to search for words and their synonyms or antonyms These options are described in the following table Lesson 8 Preparing to Delivera Presentation LESSON 8 157 Lesson 8 158 Option Search For text box S
7. Speaker Notes Speaker notes are support material that can be printed for the speaker to reference during the presentation You can enter any information you might need during the course Of a presentation in the Notes area at the bottom of the screen The text in the Notes area can be formatted with the basic font and paragraph formatting commands however you cannot chan e the font style When you print the Notes pages the slide content along with the information you entered in the Notes area is printed Revenue By Division b Overseas Nadonal f z 4 1 Since our acquisition of the international market our Overseas r venu is expected to grow very J quickly in the next year 2 National revenue for actual vs projected is offset by a new regional office ji Scroll 3 Remember tolAsk for Questions alt t t Bold Formatting Notes Fane F Applied _F Figure 8 4 Speaker notes in the Notes area How to Create Speaker Notes Procedure Reference Create Speaker Notes To create Speaker notes Inthe left pane on the Slides tab select the slide on which you want to create notes Click inthe Notes area at he bottom of the screen T ye your notes if n cessary format tlie notes Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 8 Activity 8 5 Creating Speaker Notes Data Files e Notes pptx Before You Begin Navigate to the C 084899Data Prepare to De
8. and format it hold down Shift and click after the text Revenue to select the text b Onthe Ribbon select the Home tab c In the Paragraph group click the Bullets list drop down arrow Z d From the Bullets drop down list s lect Bullets And Numbering e In the third row first column select the Arrow Bullets style f Click the Color list drop down arrow g In the Standard Colors section select Red Notice that all threshuliet formats change to fed h Click OK 8 Onslide 7 modify the indent level a Select siide 7 of the bulleted list b Click before the text Sales hold down Shift and click after the text Overseas market to select the text c On the Home tab ia the Paragraph group click the Increase List Level button 9 Onslide 8 decrease the inderit a Onthe Slides tab select slide 8 level of the bullets b Click before the text Sales up in 3rd Qtr hold down Shift and click after the text International Widget to select ine text On the Home tab in the Paragraph group click the Decrease List Level button twice E Lesson 3 Formatting Text on Slides LEssoN 3 To Lesson 3 76 10 On slide 9 change the text direc a Inthe left pane on the Slides tab select tion of the word teamwork slide 9 b Double click the word Teamwork to the left of the shapes to select it c In the Paragraph group frorn the Text Direction drop dow is
9. By default the data is plotted as a column chart Charts show the relationship between groups of numerical data and may contain a title a legend and a data table Example Revenue By Division Chart Title Annuil Retre 1 im Nauonal Overseas Projected 300 200 Actual 450 250 a Projected Legend mama Data Table 4 Microsoft Office PowerPoint 2007 Level 1 Second Edition Chart Data When you insert a chart in PowerPoint a Microsoft Excel worksheet displays sample data that will populate the chart in the presentation The sample data contains data labels which describe the data in the rows and columns You can add remove or change this data to meet your needs The Excel worksheet is saved along with the PowerPoint file On d s hart in Microsoft Office PowerPoint Microsoft Excel nn x ud J A Home Insert Page Layout Formulas Data Review View M S x B A Calibri 11 ss General gt A 2 Insert gt E AF da BZU AN EEE 3 Delete gt 3 Z Paste Styles Sota Find amp v J id ml A REGE V sa 2 Format 2 Filter Select Clipboard Font Abgnment Number Cells Editing A6 f z d OE aes 8 n md D c Bish G H i Lik c D E G J N 1 Seriesl Series Series3 Data Labels 2 Category 1 4 3 24 2 3 Category 2 2 5 44 2 s ery Sample Data 4 Category 3 3 5 1 8 3 5 Category 4 4 5 2 8 5 6 i 8 To resize chart Gata range Grag lower right corner
10. Change Object Orientation Altering the chatacteristics of an object li nprove the quality of your presentation But you may also need io change an object s perspective by rotating the object at a specific angle to suit your requirements In this topic you will change the orientation of an object When working with graphic object an image may not suit your purposes completely You may find for example that the artows in a process flowchart you have created are not pointing in the correct direction or that hznd points the wrong way By changing the direction of your images you can alter graphics to nieet your needs and ensure the accuracy of the content Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 Orientation Orientation or rotation is the angle at which an object appears on a slide It is measured in degrees from 0 to 360 When you select an object a rotation handle in the form of a circle appears along with the sizing handles You can drag the rotation handle in a circular motion to change the orientation of the object If you hold down Shift while dragging the rotation handle you can restrict the rotation of the object to 15 degree increments Object rotated to the right Figure 5 4 Selected object rotated to the right 90 degrees You can also change the orientation of an object by using the options in the Rotate drop down list on the Format contextual tab These options are described in t
11. Lesson 2 40 6 Copy the text The New Reloca tion from slide 1 and paste it onto slide 5 go In the left pane on the Slides tab select slide 1 Click before the text The hold down Shift and click after the text Reloca tion to select the text The New Relocation On the Home tab in the Clipbe rd group click the Copy button Select slide 5 Double click the text Relocation to select it On tne Home tab in the Clipboard group from the Paste drop down lista select Paste Save the presentation as Mv Edit Text and close the file Topic C Add Slides to a Preseniation Slides and layouts are the basic building blocks ofany presentation For a presentation to be effective you must cheose the type of slide most appropriate for your content In this topic you will add slides to presentation PowerPoint offers several built in slide layouts to deliver visually effective presentations Being able to add the appropriate slide layout wiil nable you to create your presentation quickly Slide Layouts Definition A slide layout 15 axslide template that determines the placement of text and content on a slide Layouts can be used to create new slides and applied to existing slides Placeholders that ca hold text tables charts and other slide content are built into a layout When you create a blank presentation the title slide layout which is the default layout is applied to
12. On slide 3 remove the border from the shape In the left pane on the Slides tab select slide 3 Select the William Franklin label In the Shape Styles group from the Shape Outline drop down list select No Outline to remove the border Save the presentation as My Shapes and close the file Topic C Insert WordArt After adding lines and shapes to your presentation you may find that you find your presenta tion needs to be more dynamic You could then add visuai emphasis to the text itself In this topic you will add WordArt to a slide To create effective presentations you need to judge your audience ihey may require a flashier or more playful presentation style to be tuily engaged By addir g WordAft you can create graphics that appeal to your audience By manipulating the teXt s style you can also shape a playful mood to help overcome any di a ce between you and your a dience WordArt Definition WordArt is a text style that you can apply t text to turn it into an editable piece of art You can selecta WordArt style from the WordArt gallery Then you can either apply WordArt to the existing text or insert the WordArt object and type the text WordArt enables you to cr ate shadowed skewe gt rotated and stretched text as well as text within predefined shapes WordAtt styles can be combined with any font to design some amazing graphic effects Lesson 4 Adding Graphical Objects to a Pre
13. Once you become familiar with the PowerPoint interface you will need to know how to view your information d p ndi g on your needssAixtimes you may be trying to envision the overall structure of a presentation create an individual slide or organize the sequence of slides In this topic you will navigate ard view a presentation in different ways When working in PowerPoint the ability t view your slides in multiple ways will help you to organize and edit yeur information Y u will be able to choose the viewpoint that allows you to see precisely what you need to know at various stages of development and freely navigate between different presentation windows Normal View Whenever you open PowerPoint 2007 by default you are in Normal view This is the primary view v u will use to create and edit slides in a presentation Normal view displays four main working areas Microsoft Office PowerPoint 2007 Level 1 Second Edition Slides Tab gt mi Outline Tab Management Team Slides and Outline J Rivera Slide Pane Pane Scroll Bar President Scroll Bar 4 Relocation Team Slide Pane SS M Mueller R Moore Sales Manager z ya Click to add notes Slides And Notes Pane Outline Tab Pane Figure 1 4 Normal view The following tab describes the working area of Normal view Working Area Description Slides tab A TER list of all the slides in a presentation Outline tab Vists the text o
14. Shape Category Lines Rectangles Basic Shapes Block Arrows Equation Shapes Flow Chait Stars And Ba ners Callouts Action Buttons Line Double Arrow Eibow Connector and Elbow Arrow Connector Rectangle Rounded Rectangle and Snip Single Corner Rectangle Different types of polygonal shapes including Ovai Parallelogram Trapezoid Diamond and Regular Pentagon Right Arrow Left Arrow Up Arrow and Down Arrow Different types of shapes designed in the form of rnathematical symbols including Plus Minus Multiply Division Equal and Not Equal Different types of shapes that can be used to create a flowchart including Process Alternate Process Decision Data and Display Different types of stars including 4 Point Star 5 Point Star 6 Point Star and 7 Point Star Rectangular Callout Rounded Rectangular Callout Oval Callout Cloud Callout and Line Callout Back Forward Beginning and End Microsoft Office PowerPoint 2007 Level 1 Second Edition Drawing Tools The contextual Drawing Tools section provides commands that enable you to insert various shapes apply shape effects and styles and fill them with color The commands in the Arrange group enable you to arrange the various shapes on a slide You can change the size of the shape after you insert it on the slide m f lt iid a Shape Styles a WordArt Styles 4 Arrange S Shape Fill A LZ Shape Out
15. b Click the Click To Add Text placehe der text c Onthe Ribbon select the Insert tab d In the Tables group frem the Table drop down list inthe Insert Table section in the fourth row third column select the cell to create a table with four rows and three col mris 3x4 Tzble IOC UR NOITU AKA TL TIL WOOO 2 Enter the data in the table Verify that the insertion point is present in the first cell in the first row Type Quarter and press Tab to move to the next tel Type Projected and press Tab to move to the next cell Type Actual To move to the next cell press Tab and type Q1 Press Tab and type 125K Press Tab and type 200K Enter data in the last two rows as shown in the table in the scenario Save the presentation as My Insert Table and close the file Microsoft Office PowerPoint 2007 Level 1 Second Edition Topic B Format Tables Tables contain a great deal of information that must be processed by your audience at a glance After entering data in a table you may want to improve the readability of the content and make the table more attractive In this topic you will format tables Tables display a wealth of information By modifying the format of a table you can clatity its structure for your audience Instead of relying on text alone you can insert images into your table for visual interest and you can integrate your table s format into the overall design of your prese
16. d ln the Text group click Object e In the Insert Object dialog box select Create From File f Click Browse g In the Browse dialog box navigate to the C X084899Data Adding Tables folder h Select the highlights table docx file and click OK i In the Insert Object dialog box click OK to insert the table from the Word document j In the Microsoft Office Word dialog box click OK Lesson 6 Adding Tables to a Presentation 137 Lesson 6 2 Verify that the information was a In Windows Explorer navigate to the inserted correctly C 084899Data Adding Tables folder and open the highlights table docx file b Compare the table in Microsoft Word to the table inserted into PowerPoint C Close Microsoft Word d Save the preseritation as My Table from Word and close the file Lesson 6 Follow up In this lesson you added tables to your presentation Tables nable you to present complex information to your audience in an organized mantr 1 How do you think using tables to display text or dat will make your presentations more effective 2 What are the formatting changes you might make to a table a ter adding it to a presen tation 138 Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson Lesson Time 60 minutes LESSON Inserting Charts in a Presentation In this lesson you will add charts to a presentation You will e Create a chart on a PowerPoint sl
17. e Or rotate the object using the Size And Position diaieg bex a On the Format contextual tab click the Dialog Box Launcher button to launch the Size And Position dialog box b In the Size And Rotate section double click in the Rotation text box and type a value c Click Close to close the Size And Pasition dialog box Activity 5 2 Changing Object Orientation Data Files e Object Orientation pptx Before You Begin Navigate to the C 084899Data Modifying Objects folder and p n the Object Orientation pptx file Scenario Your colleague wants you to check the financial presentation he has made During your review you notice that the process flow arrows in the flowchart on slide 5 are not facing the correct object in the correct direction Also on slide 6 two of the process flow arrows in the new development process are facing the wrong direction You want to change the direction of the arrows so that the process flow is depicted correctly Microsoft Office PowerPoint 2007 Level 1 Second Edition What You Do How You Do It 1 Onslide 5 rotate the three phase development process flow arrows to a horizontal position In the left pane on the Slides tab select slide 5 Click the first arrow object that is between the Design and Development text boxes to select it Hold down Shift and drag the rotation handle clockwise to rotate the arrow ta face the Development box Click the second arrow o
18. the Slideshow filefype compatible with pre vious versions of PowerPoint The PowerPoint XML format offers significant benefits including Compatibility Checker Smaller file size the new format uses zip coripression to red ce file size Improved information recovery ives_are structured modulat y so they can be opened even if a component within the fil is damaged Easier detection of macros distinct fil names make a macio enabled file easy to Information integration and interoperability inform tion created within Office applications can easily be shared by other applications The Compatibility Checkerfeature enables you to identify ebjects such as charts shapes and SmartArt used in a PowerPoint 2007 presentation that may not be compatible in previous ver sions of PowerPoint Any object that is not compatible will be converted into a picture so it is displayed correctlvzin the PowetPoint 97 2003 feriat The objects that are converted cannot be edited in earlier vefsi ris of PowerPoint Microsoft Office PowerPoint 2007 Level 1 Second Edition Microsoft Office PowerPoint Compatibility Checker PR The following features in this presentation are not supported by earlier versions of PowerPont These features may be lost or degraded when you save this presentation in an earter fle format Summary Number of occurrences A chert in this document may contain data in cels outside of the ro
19. you added graphical objects to a presentation By using graphical objects you will be able to get your message acrgss to the audience in a more concise and effective manner than by using just text 1 2 When would you prefer to use ciip art n a slide A photograph A simple shape Which shapes will you use most often in your environm nt and what will you use them for Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 5 Modifying Objects In this lesson you will modify objects on slides You will Work with objects on a slide Change the orientation of an object on the screen Format objects on a slide Group and ungroup objects on a slide Arrange objects on the slide Lesson 5 Modifying Objects Lesson 5 Lesson Time 45 minutes 93 Lesson 5 94 Introduction After inserting graphical objects on a PowerPoint slide you may want to chang their appear ance on the screen In this lesson you will learn how to modify objects on the sereen Imagine a slide in which the objects are placed in inappropriate places and are of unequal sizes This would clutter the slide and not convey information clearly to the Audi nce gt By modifying the size of the objects and placing them in appropriate positions you can corivey the information clearly and accurately to the audience TopicA Work with Objects After inserting graphical objects you may need to resize them change their appe
20. 76 Index entering text in 18 formatting 77 text selection 34 text styles 56 applying 70 textures 48 themes 47 applying 49 components of 48 modifying 50 Thesaurus 158 using 161 titles 140 transitions adding 165 changing 166 removing 166 typography effects 67 applying 69 U ungroup 113 objects 114 V views 10 W WordArt 89 inserting 90 X XML 21 Xtensible Markup Language See XML INDEX 195 NOTES ZA o Js be Dy v Se E NS M
21. Drawing Guides On Screen check box Click OK to close the Grid And Guides dia log box To create a second vertical guide hold down Ctrl aid drag the vertical guide to the left to ne 1 25 gt inch mark To be sureyeu c eate a second vertical guide be sure you r legaSe the mouse button first then release the Cirl key If you release Ctrl before you release the mouse button the verti cai guide will simple move to the new location noi create an additional guide TO create a third vertical guide hold down Ctrl and drag the right vertical guide to the left to tne 1 83 inch mark Click the arrow above the Quality Analy sis text box to select it Drag the selected arrow and place it between the two guides next to the Marketing text box On the Format tab in the Arrange group fromthe Align drop down list select Grid Settings in the Grid And Guides dialog box in the Guide Settings section uncheck the Dis play Drawing Guides On Screen check box and click OK Save the presentation as My Layer Objects and close the file Lesson 5 Modifying Objects Lesson 5 121 Lesson 5 Lesson 5 Follow up In this lesson you modified objects The techniques from this lesson will allow you to custom ize any object on a slide to meet the specific needs of a project 1 What formatting techniques will you use most often on the objects in your present tion 2 What are the advantages of grouping and l
22. Preview Print Page Setup Zoom Preview 1 3 2007 Slide Number EJ 2006 Financial Overview ETT MEUS AE Agenda Our Global Company supphes products and services to people worldwide This presentation providesan overview of our financial performance Unless marked as Company Confidential all informadon has been made public AG Highlights 1 2 millon project with International Widget Introduced new productdevelopment process Revenue crease of 510 milion expected through the new atreamined process 4A Financial Review for the Year 2006 Financial Hightights z Sales up in 3d QU Slide Text Expenditures down by 10 Market share up to 35 Increased revenue from Overseas market SJ Theee Phase Development Process SIL New Product Development Process Outline Print Page 1 011 lt Figure 8 6 Outline of a presentation The Page Setup Dialog Box The Page Setup dialog box contains various options you can use to set the size and orientation l i of a slide You can specify the width and height of the slide in the Width and Height spin boxes You can also determine the numbering of the slides by specifying a starting number in the Number Slides From spin box In the Slides section v u c n set the orientation to either Portrait or Landscape In the Notes Handouts amp Outline secti n you can choos an orienta tion for notes handouts and outlines This can be diff rent from the one you chose f
23. Replace Font diaieg box 56 Research task p ne 157 using to insert synonyms 161 Reuse Slides pane 42 Ribbon 4 rows 124 rulets 67 S Save As command 21 save changes to a presentation 23 Save command 21 Save Template feature 143 Save vs Save As 21 scaling 95 ScreenTips 4 Set Transparent Color option 107 shapes 85 applying styles to 87 categories of 86 creating 87 formatting 108 slide printing 176 slide layouts 40 Microsoft Office PowerPoint 2007 Level 1 Second Edition types 41 Slide Show view viewing slides in 11 Slide Sorter view navigating and viewing in 11 slides adding to a presentation 42 arranging 44 hiding 44 how to navigate and view 11 reusing from existing presentations 42 Slides tab 9 spacing 67 speaker notes 172 creating 172 Spell Checker feature 157 spell checking 160 Spelling dialog box 157 T table creation 125 Table Effects feature 131 table styles 130 Table tools 129 tables 124 adding images to 132 entering data in 126 formatting 131 inserting 126 inserting from Microsoft Word 136 navigating 126 templates 28 text aligning 68 copying and pasting 36 cutting and pasting 36 deleting 36 duplicating 37 editing existing 36 formatting 58 formatting using Mint toolbar 59 moving using drag and drop method 37 repositioning 34 text alignment 66 text box s deleting 19 entering text n 19 resizing 9 text placeholders 18
24. Ve KORE ees Presentation View Navigation Miefheds aaua aa ees Slide Show View NavigationMeinods 0 6 AA JJ e C Use Microsoft PowerPoint Heip A 0 eee ees The PowerPoint Help beat re J naaa aaa re PowerPoint Help Toolbar Options 424 a D Enter Text ai TRA Si a NZ PANA Ro BANK Text PIGESDISINOS Z ee eye APIS a td ERA E UNSERAR ELA E Save a Presentation n a auaa EO r ke oe ree RI ERR The Sve PME U ee cet Ete hats BR Ta sav GOMmMGNC s NIL irae re ek ee ee UE x ER Y PowerPeint 2007 File Types isse mmn Compatibility Checker issseee mn Contents 13 CONTENTS CONTENTS Lesson 2 CREATING A PRESENTATION A Create a Presentation 00001 re 28 MRS TIVES cR EE UD E eatin ELTON ETE LCD RN 28 Methods for Creating a Presentation ense 29 B EdI IGXT 3c busza selbe ie cEE RU EI 9 RI Ones ated bot NIAE Va PE ads 34 Text Selections caste hha abc tpa Pape e woe Neq yet dts 34 REPOSO TEXT ca Aa w eee ub e ob 3 3 d Oct Rae eA at do poe 34 The Paste Special Command lee y Aen 35 C Add Slides to a Presentation l4 Me SA llle 40 Slice OS cos PA than AL EEA NU Na LIP adds 40 Typesof Side LEV OUI aa o sated al qos SD VOCE CU ted lg 41 The Reuse Slides Pane ZO NY J GE 42 D Arrange Slides NR ye ee CAG Dale Mee 44 E Work with Themes usen Baha A wont whl d ce S NP ar 47 A O O PS ole rn etd e ER RE Leg d 47 Components of Themes Vi
25. a Presentatien folder and open the Apply Themes file Scenario You have a look at a PowerPoint presentation created by your colleague and are going to make any necessary changes b fore finalizing it You find that the presentation has been designed with different color combinations You want fo enhance the presentation so that the color schemes have a consistent look across ali the slides so that it is visually appealing Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 2 What You Do How You Do It 1 Apply the Equity theme a On the Ribbon select the Design tab b In the Themes group click the More but ton to display the Themes gallery c In the Built In section in the first row move the mouse pointer over the sixth column Notice that a live preview of the Equity theme is displayed on the slide d Select the Equity theme 2 Modify the Equity theme elements a Select slide 2 b From the Colors drop down list in the Built in section select Opulerit c From the Fonts drop down list select Georgi d From the Effects drop down list s lect Verve 3 Apply the Style 6 background style a From the Background Styles drop down list inthe second row sec nd Col mn select Style 6 bs Verify that the changes are reflected on aii the slides A Save the presentation as My Themes and close the fite Lesson 2 Follow up 1 Do you prefer to create a
26. a headirig font type From the Body Font dropdown list select a_bodyfont type You can view a pre view of the custom font theme in the Sample section In the Namie text box type a name for the custom font theme Procedure Reference Apply a Theme To apply a theme Y Z On the Ribbon select the Design tab Apply a theme Inthe Themes group select a theme Or in the Themes group click the More button and then select a theme Click away from the gallery to close it Lesson 2 Creating a Presentation Lesson 2 49 Lesson 2 90 Procedure Reference Modify an Existing Theme Element To modify an existing theme element 1 On the Ribbon select the Design tab 2 Using the Themes group modify the existing Theme element e From the Colors drop down list in the Built in section select a color e From the Font drop down list select a font e From the Effects drop down list select an effect Procedure Reference Apply a Background Style To apply a background style 1 On the Ribbon select the Design tab 2 In the Background group click Background Styles and then select a background style 3 If necessary check the Hide Background Graphics check box to keep any back ground graphics from appearing on the slide AcTIvITY 2 7 lt S Applying a Theme and Background Style to a Presentation Data Files e Apply Themes pptx Before You Begin Navigate to the C 084899Data Greating
27. above it Bring Forward Brings an object in front of the object placed above it Send To Back Places an object at the back of all the objects Send Backward Places an object at the back of the object that is placed immediately below it Guides and Gridlines Guides are two lines one vertical and one horizontal that divide a slide intg four equal quadrants The guides can be moved and you can add additional guides if necessary Gridlines are multiple dotted horizontal and vertical lines on a slide that further divide th slide into much smaller squares of equal dimensions You cannot move the gridlines gt but you can adjust the width between each line Guides and gridlines provide you with a quick visual means of arranging and aligning objects on a slide By default guides and gridlines are not visible Horizontal Guide East Y S Vertical Guide 1 Adctiona Guide Gridlines Figure 5 7 Gridtnes and guides on a slide Lesson 5 Modifying Objects 117 Lesson 5 118 How to Arrange Objects Procedure Reference Arrange Objects To arrange objects 1 Select the objects you want to order 2 On the Ribbon select the Format contextual tab 3 In the Arrange group select a layering option e Click Bring To Front to bring an object to the front e Click Bring Forward to bring an object one step cioser to the front e Click Send To Back to send an object to the back e Click Send Backward to send an ob
28. and layouts Existing Presentation Creates a presentation from a previously saved presentation How to Create a New Presentation Procedure Reference Create a Presentation from a Tempiate To create a presentation from a template 1 2 3 4 Click the Office button and choose New In the New Presentation dialog box in the Templates task pane click Installed Templates In the Installed Templates section select a template Click Create Procedure Reference Create a Presentation from a Microsoft Ward Outline To create a presentation from a Microsoft Word outline 1 2 3 4 Navigate to the slide in the presentation where you want to insert the outline On the Ribbon select the H me tab In the Slides group from the New Slide drop dowi jist select Slides From Outline Navigate to the required foldei select the appropriate file and click Insert Procedure Reference Create a Presentation from an existing Presentation To create a presentation from an existing presentation 1 2 Click the Office butt n and choose New In the New Presentation dialog box tie Templates task pane select New From Existing Navigate to the required folder selec the appropriate file and click Create New Lesson 2 Creating a Presentation Lesson 2 29 Lesson 2 Activity 2 1 i Creating a New Presentation Using a Template Before You Begin Microsoft PowerPoint 2007 is open Scenario You
29. audience s attention even further You may want to emphasiz a particular area of a slide by adding lines and shapes In this topic you will draw lines and shapes on a slide Lines and shapes can help to add ernphasis or draw attention o particular area of a slide By working with the lines and shapes that are available in PowerPoint you can quickly add these elements to your slides adding color and visual effects to further engage your audience Shapes Definition Shapes are siniple geometric objects that ave pre created by PowerPoint and can be modified and_used as building blocksswithin a presentation The basic component of a shape is a line ha forms an outline of that particular shape A shape can contain text or Tan appear without it It can aiso b filled with color and the outline of the shape can be eiven a different style and color Visual effects can be applied to shapes to improve their aesthetic appeal The shapes available in PowerPoint can be categorized into gfoups such as Lines Rectangles Basic Shapes Block Arrows Equation Shapes Fiow Chart Stars And Banners Callouts and Action Buttons Lesson 4 Adding Graphical Objects to a Presentation 85 Lesson 4 86 Example Curved Arrow Thick Lined Width Categories of Shapes Arrow Dashed Line Customized Start And End Points Triangle Gradient Colors Shadow Effect The following table describes the different categories of shapes
30. bulleted list or in a paragraph often affects the clarity of the inforniation and the audience might not understand what you are trying to convey Using a table to present this data will effectively bring out the relationships among the data Tables Definition A table is a container that consists of boxes called cells You can arrange these cells vertically creatiig columns and horizontally creating rows There are many varying border styles that can be applied to a table Tables can be small simple and conven tional or they canbe quite extensive nd cemplicated perhaps containing pictures Microsoft Office PowerPoint 2007 Level 1 Second Edition Example Columns Picture ina Project table cell ed Actual 125K 200K 180K 250K Rows 305K 355K 350K 475K Figure 6 1 A table Table Creation PowerPoint 2007 enables you to create tables dynamically simpiy by moving the mouse pointer over the checkered table displayed in the Tables group and selecting the number_of rows and columns you need You can also see a live preview of the tabie being creat d on the presentation slide You can create a table by using the Insert Table button This option enables you to specify the number of columns and rows in the table Using the Draw Table button you can manually draw a table Selected number of 000 H rows and columns DOU uu Insert Table Button Pe 3 Draw Table Bu
31. button You can also inove selected text by dragging and dropping it in a new location Alternate Methods for Repositioning Text The Cut Copy and Paste options can also be accessed from the shortcut menu that is displayed when you right click the selected text In addition you can use the Ctrl X Ctrl C and Ctrl V shortcut keys to access the Cut Copy and Paste options respectively Microsoft Office PowerPoint 2007 Level 1 Second Edition Paste Options When you paste text a Paste Option button appears in the right corner of the text box It contains various options to determine the format of the text that is being pasted Paste Option Keep Source Formatting Use Destination Theme Keep Text Only Office Clipboard Effect The pasted text will retain the formatting of the source text The pasted text will acquire the formatting of the theme in the destination slide The pasted text will be unformatted text The Office Clipboard is a task pane in which all the items you cut or copy are stored You can view the task pane by clicking the Clipboard Dialog Box auncher button in the Clipboard group of the Home tab You can copy items ie the clipboard from any other application To paste an item from the clipboard onto a slide you just have to click the item on the clipboard The Clipboard task pane contains the Paste All optign and tne Clear All option The Paste All option enables you to paste all the i
32. c Click OK to print the presentation d Save the present tisman close the file Activity 8 7 Printing Speaker Notes and Handouts Data Files e Print Notes and Handouts pptx Before You Begin Navigate to the C 084899Data Prepare to Deliver folder and open the Print Notes and Handouts pptx file Scenario You have to deliver your presentation in a sales meeting tomorrow For your own reference you want to print the Notes pages You have also just been teid that your presentation is going Microsoft Office PowerPoint 2007 Level 1 Second Edition What You Do How You Do It 1 Print the speaker notes for slide 4 2 Print three handouts per page c Click the Office button and choose Print In the Print dialog box from the Print What drop down list select Notes Pages In the Print dialog box click Preview Scroll down to view the notes on the Rev enue slides On the Print Preview tab in the Print group click Print In the Print dialog box inthe Print Range section select Slides In the Slides text box type 5 6 Click K to print the speaker notes for slides 5 and 6 On the Print Preview tab in the Print group click Print inthe Print Range section select All to printall slides as handouts From the Print What drop down list select Handouts In the Handouts secti n from the Slides Per Page drop down list select 3 In the Print dialog box click OK On t
33. displays a list of synonyms and aitonyms in the Research task pane By default syn onyms and antonyms are accessed from the Thesaurus English US reference book The Thesaurus is available fr Various languages such as English French and Spanish Microsoft Office PowerPoint 2007 Level 1 Second Edition d Example On 419 U ents pptx Microsoft PowerPoint Drawing Tools c e Dp Home Insert Design Animations Slide Show Review View Format w 7773 gt E a v P v KA CI Pa a2aa4un Spelling Researeh Thesaurus Translate Language Show New Previous Next Protect Markup Comment Presentation Proofing Comments Protect Research vx A is Search for ccompkshments SI internatonal E Reference D Salesupin 3rd Qu Thesaurus Engish U S t Book Market share up to 35 Bock v 3 Thesaurus English U S a t iJ global adj ees 5 global The word for which worldwide EE synonyms are displayed Nic ERES 7 domestic Antonym FF ee i 2 3 cantfind it U Research options nn EA t2 7 Um Csveeders td m0 17 37 How to Spell Check Procedure Reference Set AutoCorrect Options To set AutoCorrect options LEssoN 8 1 Click the Office button and choose PowerPoint Options 2 In the PowerPoint Options dialog box in the l ft pane select Proofing 3 Click AutoCorrect Options 4 In the AutoCorrect dialog box set options e Check the Corr
34. docx file to create a column chait on slide 10 that wiil sh w the Goal and Actual Donation data Since the Percent Increase values are in a very different data range than the Goal and Actual Donation values y u decide to add a line chart to slide 11 that dis plays the Percent Increase on its own While you are at it you will paste a pie chart onto slide 5 from an Excel spreadsheet file named charity distribution xlsx 1 Open annual fundraiser pptx 2 Onstlide 10 using the fundraiserfinancials docX fite create a column chart that represents the Goal and Actual Donation data displayed in the table 3 Onslide 11 create a tine chart that dispiays the Percent Increase data from the table 4 On slide 5 paste the chart fromthe charity distribution xlsx spreadsheet file 5 Save and close the annual fundraiser pptx presentation file Lesson Labs LESSON LABS 189 LESSON LABS 190 Lesson 8 LAB 1 Finalizing the Presentation Objective Prepare to deliver a presentation Data Files e Final Presentation pptx Scenario You have created a presentation and you now want to prepar to deliver the presentation You want to correct the spelling error Comptition on the sec nd slide You d like to rearrange the slides in the presentation You also want to apply transition and animation effects to your pre sentation and you think that creating speaker notes will lhielp you while delivering the
35. have to make a presentation to a group of company stakeholders gt bu you do not have enough time to create a totally new presentation You also want to make ure that your presen tation is professional and does not compromise the quality of the presentation What You Do How You Do it 1 Display the available templates in a Click the Offic button choose New to PowerPoint 2007 open the New Presentation dialog box bin the Templates task pane click installed Templates tc display the default templates 2 Apply the Introducing PowerPoint a Select the Introducing PowerPoint 2007 2007 template template b Click Create c Verify that the Introducing PowerPoint 2007 Fresentation template is opened in Normal view for editing and contains 18 preconfigured slides Click the Office button and choose Close OL 30 Microsoft Office PowerPoint 2007 Level 1 Second Edition Activity 2 2 Creating a Presentation from a Word Outline Data Files e Slides from Word pptx e Outline docx Before You Begin Using My Computer or Windows Explorer navigate to the C 084899Data Creating a Presentation folder and open the Outline docx file Scenario You have noted the points of discussion for a meeting in a Word document You need 0 con vert it into a new PowerPoint presentation so that you can present it during the meeting What You Do How You Do It 1 Review the outline contents in a Verify that the
36. of range g 10 11 M4 Sheeti 7 z E TM m tme EP sa an ah Figure 7 1 An Excel worksheet containing sample data The Chart Window The Chart window contains a sample chart plotted from the sample data in the Excel worksheet It helps to give you a feel for what the chart Avill look like after you finalize the settings Lesson 7 Inserting Charts in a Presentation Lesson 7 141 Lesson 142 id u ey edt thet data ppt komini foartset Cher aan va rst Pene bees Denm mese Misje Rem c Dein dan Poma a m a el a8 5 R nuda Ex batere ha Je itm OR ae Revenue By Division Sample chart plotted fromthe sample data TIHIDIIT metet tr Figure 7 2 The Chart window contain Chart Tools aste an Excel chart into your presentation The chart fo the three contextual tabs Design Layout and Format dj u Change Save As t Chart Type Template Row C Type Figure 7 3 Ti Design EMIT FA m ia 27 la A A Insert Chart Axis Axes Gndlines Ti tie Tities MP ble Area v 3 D Rotation Anes Background 1yout contextual tab Microsoft Office PowerPoint 2007 Level 1 Second Edition Series Series 2 y rmat 2 SB Shape Fili Match Style ape tc Chart Tools Design Layout Format Figure 7 5 The Chart Tools Format contextual tab These contextual tabs provide various options that allow you to choose th
37. of the table Press Shiit Tab to move to the previous cell Press Enter to start a new paragraph within a cell Press the Right Arr w key to move one cell to the right Press the Left Arrow Key to move one cell to the left Press the Down Airrow key to move the insertion point to the cell in the next TOW Press the Up Arr w key to move the insertion point to the cell in the previ ous row Procedure Reference Enter Data in a Table To enter data in a table 1 Place the insertion point in the appropriate cell of the table 2 Type the information Microsoft Office PowerPoint 2007 Level 1 Second Edition 3 Navigate to the next cell and enter desired information Activity 6 1 Inserting a Table Data Files e Insert Table pptx Before You Begin Navigate to the C 084899Data Adding Tables folder and open the Insert Table ppix file Scenario The finance department has given you the latest revenue details and asked you to include them in a presentation you are working on You need to create a table to displ y the organization s revenue details Quarter Projected Actual 01 125K RK ee Q2 180K 250K Total 305K 450K Lesson 6 Adding Tables to a Presentation Lesson 6 127 Lesson 6 128 What You Do How You Do It 1 On slide 3 insert a table that con tains four rows and three columns a Inthe left pane on the Slides tab select slide 3
38. prepare click the drop down arrow and select Insert set up prepare v design iasert intend 23 Copy propo 4 Konk Up Save the presentaticn as My Thesaurus pptx io c Close the Research ask pane d Close the presentation Add Transitions After ens ring th t your content is spotiess you may want to add visual effects to your presen tation to re t visually pleasing transitions between slides If your presentation contains a lot of text t caa become monotonous for your audience In this topic you will add transitions between slides By introducing visual effects to th transitions between slides you can add color to the presen tation and ensure a smo th movement from one slide to the next By adding transitions you c r also control the p ce at which slides change Microsoft Office PowerPoint 2007 Level 1 Second Edition Transitions Definition Transitions are special effects that are displayed as one slide changes to another during a slide show You can change the transition speed and add sounds to accompany the transitions You can change or remove the existing transitions in a presentation Transi tions can occur on a mouse click or be set to appear automatically after a specified period of time There are five categories of transitions Fades And Dissolves Wip s Push And Cover Stripes And Bars and Random Example No Transition 2 k kai
39. presentation froma blank slate or do you like using tem plates with existing colors and text styles Why 2 Do yougenerally use the preconfigured slide layout for entering text or do you create your own text boxes and position them on a slide as needed Lesson 2 Creating a Presentation 51 NOTES ZA o Js be Dy v Se E NS M LESSON 3 Formatting Text on Slides In this lesson you will format text on slides You will e Apply character formats e Apply paragraph formats e Format text placeholders and text boxes Lesson 3 Formatting Text on Slides Lesson 3 Lesson Time 30 minutes 93 Lesson 3 94 Introduction Now that you have entered text on your slides you want to enhance the appearance of the text and add emphasis to particular points In this lesson you will format the text on your slides Formatting the text on your slides makes them easier to read helps to clarify vour point and adds emphasis where you want it Topic A ES Apply Character Formats After you add text to your slides you are now ready to enhance thestex s appearance One way to accomplish this is to control the font type size style and co or through character formats In this topic you will apply character formatting Without formatting all your text will look the same B t you c n add emphasis create visual appeal and make the text easier to read by changing the text formatting By appiying character format
40. search for an image e In the Search For text box type a search word that best describes the image e Or from the Search In drop down list select a category to search in Click Go If necessary in the Microsoft Clip Organizer dialog box click Yes to include the additional clip art images from Microsoft Office Online From the displayed results select the image you want to insert If necessary drag the image to position it on the slide Procedure Reference Insert a Picture To insert a picture 1 2 3 4 On the Ribbon select the Insert tab In the Illustrations group click Picture In the Insert Picture dialog box navigate fo the folder that contains che image Insert the image e Double click the file name of the pi tur xto insert it in yeur presen ation e Or select the picture and click Insert If necessary drag the image to position it on the slide Lesson 4 Adding Graphical Objects to a Presentation Lesson 4 83 Lesson 4 84 Activity 4 1 Inserting Clip Art and a Picture Data Files e Insert Object pptx e Susan Johnson jpg Before You Begin Navigate to the C 084899Data Adding Graphics folder and open the Insert Object pptx file Scenario Your company s financial consultant has provided you withthe company s current financial status As part of finalizing the financial presentation yo have created you have decided to add a few final touches You would like to add
41. slide 1 Place the insertion point in a paragraph or select the paragraph to which you want to apply line spacing 2 On the Home tab in the Paragraph group click the Dialog Box Launcher button to display the Paragraph dialog box 3 In the Spacing section apply the appropriate spacing option e From the Line Spacing drop down list select the appropriate option to change the spacing above and within a paragraph e From the Before drop down list select the appropriate option to change the spacing above a paragraph e From the After drop down list select the appropriate option to change the spacing below a paragraph 4 Click OK Procedure Reference Change Indents To change the indents 1 Select the text you want to indent 2 On the View tab in the Show Hide group check the Ruier check box to display the ruler 3 Apply indentation e Indent text using the ruler Click and drag the upper marker to contr l the left boundary of the bullet Click and drag the upper portion of she lower mafker to control the left boundary of the text in a bulleted item Click and drag the l vrer portion of the lower marker to control the left boundary of both bullets and text e Indent text using the Paragraph group On the Home tab in the Paragraph group click the Increase List Level button to inefe se the indent level On the Heme tab in the Paragraph group click the Decrease List Level butt
42. so deest aceto pd ONA E OR ORAE A 141 The CROMAV INOW SV ug a el tete oe PR C MC 141 Charn J69ls 3s Co og waa SOR Crab abd CARERE PATREM ed 142 B Edit Chat DOIG isn con as 850 NR S BAR came awsahdg hada a Sele ae 145 C MOSPPAO Chart ana a our IA a bao geen 147 CMGI OSS ionann ZA A A Baars 147 Cyr Layouts CEM EE AN taeviidxbuvetviin n pem 148 Shaft SIVISS iri ERN iE EA EC V E IDEE E an Ara 3 148 Microsoft Office PowerPoint 2007 Level 1 Second Edition D Paste a Chart from Microsoft Excel 000 cece eee eee n n n n nn 151 Lesson 8 PREPARING TO DELIVER A PRESENTATION A REVIEW Content ies E REN L N VA PT EU 156 PUISCOUCE ina E 156 The spellZEee Kel uv uorum Wa C pelo dca A v ici X asd 157 85e6 cire hi TASK PANS aec dana d o eA MERGE WCG ERRAT e ACE AR p o NM TAESAUrUS Kr 7 58 B Add Transitions lt 2 oobadda utn a ko kada zab kody nny aes by 164 T CHEISETIO TIS cs d Do a aie de PA ar tieu Dr a 165 C Apply an Animation Effect 00 ccc cece eee RR 169 Built in ARIMGTIONS ix k kia Y OC AA S MAA A A na 169 D Create Speaker Notes eee E na 171 SpedkerNolesascs a dim a K e ee N AC ED EV 172 E Print a Presentation 2 osa ves v v ba ee eee Ry pee te Z A W HANGOUTS 23 d AN A x U Ned 174 OUTINGS i ord a DOR act ab SUO ack oA Lak ANC Nad ica C S ELA 174 The Page Setup Dialog BOX xy TER NC S ul n b SC eS 175 LESSON EAB S Sosno ke h Ss 183 SOLUTIONS ist
43. the Format contextual tab in the Arrange group from the Align drop down list select Grid Settings Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 c In the Grid And Guides dialog box in the Grid Settings section check the Display Grid On Screen check box d If necessary in the Grid And Guides dialog box in the Grid Settings section in the Spacing text box select the text and type the spacing you want for the grids e Click OK to close the Grid And Guides dialog box 3 Using the grids as reference align the objects precisely particularly in relatiori to each other Activity 5 5 Changing the Order of Objects on a Slide Data Files e Layer Objects pptx Before You Begin Navigate to the C 084899Data Modifying Objects folder and open the Layer Objects pptx file Scenario You have an existing presentation that you are making minor aesthetic changes to before delivering On slide 8 you find that the new product development process flowchart is not aligned properly You realize that the graphical representation of these flowcharts w uld be more clear if the objects were arranged better What You Do How You Do It 1 Onslide 7 bring the Design text box an In the left pane on the Slides tab scroll to the front of the Development down and select siide 7 text box b Click the Design text box to select it c Onthe Ribbon select the Format contex tual tab d In t
44. the Office button and choose Prind e Click the Office button and choose Print Print e Click the Office button and choose Print Print Preview and then click Print e Or press Ctrl P If necessary from the Names drop down list select the name of the printer to which you want to print If necessary in the Print Range section select an option e Select the All option to print the entire presentation e Select the Current Slide option to print the currently displayed slide in the presentation e Select th Slides option to enter the range of slides in the Slides text box This optien is used to print specified slides of the presentation If nec ssary in the Copies section in the Number Of Copies text box enter the numbet of copies you want to print If necessary from the Print What drop down list select the printout type a Select the Slides option to print the slides e gt Select the Handouts option to print the handouts 1 Select the Notes Pages option to print the notes e Select the Outline View option to print the outlines If necessary d4ithe Handouts option is selected from the Print What drop down list from the Slides Per Page drop down list select the number of slides you want to print onach page If necessary from the Color Grayscale drop down list select a print output option e Select the Color option to print in color e Select the Grayscale option to print images that contain varia
45. the left border of the text box Each line of text starts from the center of the text box and works outward Each line of text touches the right border of the text box Each line of text stretches across the text box so that it touches both the left and right borders Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 Spacing Options Spacing refers to the vertical distance between two lines or paragraphs of text There are three available spacing options The following table describes these options Spacing Option Description Line Spacing Changes the spacing above a paragraph and between the lines in a paragraph After Changes the spacing below a paragraph Rulers There are two rulers in PowerPoint The horizontal ruler is located below the Ribbon the ver tical ruler is located on the left side of the slide pane Each ruler has marked increnients to help measure the position of objects on a slide The margins andAndents inside the text placeholders are controlled by the position of the indent markers on the ruler Hanging Indent First Line Indent Marked Increments M a Left Indent Figure 3 8 The horizontal ruler Typography Effects In addition to the standard text formatting options PowerPoint 2007 provides additional Before Changes the spacing above a paragraph options so your text appears exactly as you want Lesson 3 Formatting Text on Slides 67 Lesson 3
46. the slide PowerPoint 2007 includes approximately 13 built in slide layouts because you can avoid trying to fit cont ntinto the wrong format Microsoft Office PowerPoint 2007 Level 1 Second Edition Example Edge Default Layouts Title Slide Title and Content Section Header Two Content LI a mpa n Title Only Blank Content with Caption c a Picture with Title and Text Title and Diagram Title 2 Content Caption or Organization and Text LI Title and Chart Types of Slide Layouts Different types of slide layouts are available in PowerPoint 2007 These layouts are described in the following table Slide Layout Type Title Slide Title And Content Section Header Two Content Comparison Title Only Blank Content With Caption Pictur With Caption Lesson 2 Creating a Presentation Provides Text placeholders t enter a main title and a sub tle A placeholder to enter siide title text and a placeholder to populate content m the slide that can include text charts tables pictures clip art and SmartAft graphics Text placehoiders to enter section and sub Section titles A plac b lder to enter slide title text and two content placeholders to populate content that can include text charts tables pictures clip art and SmartArt graphics A placeholder to enter slide title text two text placeholders to enter Subtitles and two cGiitent placeholders to populate content that can include
47. to quickly create dynamic formats customized for any situation as well as develop templates for later use TopicA Create a Presentation After becoming acquainted with the PowerPoint environment you will begin empleving its design features PowerPoint provides different options for ereating presentations incl ding templates with pre formatted text graphics and color schefnes In this lesson you will create a presentation By understanding the various ways of creating a presentation you wili use templates available to minimize your design time undertake creating a presentation from scratch or build from an existing presentation Templates Definition A template is a presentation that has one or more slides with text graphics and color schemes already f rmatted Templates can be found pre installed on your computer or you can searchi Microsoft com for additional templates A template can be created from an existing presentation Example Graphics raphics 5 Template Similar color scheme on each slide Microsoft Office PowerPoint 2007 Level 1 Second Edition Methods for Creating a Presentation There are three primary options to choose from when you create a new presentation Option Description Blank Presentation Creates a presentation with a single blank slide No formatting or layout options are applied Presentation Template Creates a presentation based on a preconfigured set of colors styles
48. to quickly refer io a previous slide rather than switching between the slides during the presentation Providing hard copies of the presentation to the audience will allow them to refer to the content you are presenting and pro vides a place to jot down notes and allows them to concentrate more directly on your speech Handouts Handouts are support material for your audience during a present tion Handouts can provide lined space next to a picture of a slide for the audience to take notes during the presentation The date and the page number are printed on the liandouts for reference C 19 0 gt fina eme 4 f r nt Z m Prnt Options Handouts G nentation Zoom Htio Close Print s E Date u Handouts 3 Slides lt Per Page Option e mp Page Number Print Page 1 of 2 ILE vw ker u t Figure 8 5 Print preview of handouts Ou lines Outlines are printed support material that contain all the text on each slide in a condensed format Slide numbers are also visible in outlines however graphics and other objects do not appear Outlines are primarily used for checking the uniformity of content in a presentation Microsoft Office PowerPoint 2007 Level 1 Second Edition nn d9 o0 lest ERE pp reef OS Foud om P Print Preview em k Print WW ka i nt What ej P 1 e acid uz i z Print Options outline View Orientation Zoom Fitto Close Print Window
49. 2007 Level 2 is the next course in this seri s In that course you will use Microsoft Office PowerPoint 2007 features to draw animate and format presenta tions with professional guality content so that they may be communicated to a wide variety of live remote and self service audiences FOLLOW UP 181 NOTES ZA o Js be Dy v Se E NS M LESSON LABS LESSON LABS lowing their associated lesson Your instructor will tell you whether your labs can be practiced immediately following the lesson or whether they require separate setup from the main lesson content Lesson level lab setup information is listed in the front of this n an al in the course Due to classroom setup constraints some labs cannot be keyed in sequenceciminediately fol setup section LESSON 1 LAB 1 Getting Started in PowerPoint Activity Time 10 minutes Objective Get started with PowerPoint Data Files e Explore pptx Scenario You are at a new client Burke Properties and will be making 2 presentation in a couple of hours The client has mentioned she just installed PowerPoint 2007 so you decide to use the extra time to familiarize yourself withthe new interface 1 Open the explore pptx file 2 Explore the elements of the apptication window 3 Explore the individual slides using different views 4 Explore the PowerPoint Help feature to find information on new features Lesson Labs 18
50. 3 LESSON LABs Lesson Z LAB 1 Working with a Presentation Activity Time 10 minutes Objective Work with a presentation Scenario You have just familiarized yourself with the basics of PowerP int preser tation creation You now wish to apply this knowledge by creating a presentation 1 Create a new blank presentation 2 Apply the Title And Content slide layout to slide 1 3 Insert a Comparison slide 4 Insert a Blank slide 5 Apply the Concourse theme to the presentation 6 Move slide 3 before slide 2 7 Save the presentation as y Overview pptx g Close the presentation 184 Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 LAB 1 Enhancing a Presentation Using Character and Paragraph Styles Objective Enhance a presentation using character and paragraph styles Data Files e Enhance Text pptx Scenario While reviewing a presentation you find that the text in your presentation js not in th correct format and is visually unappealing You want to apply character and paragraph styles to enhance the visual appearance of the text in the presentation 1 Open the enhance text pptx file 2 Apply bold formatting to the title text on slide 1 3 Apply the colored underline style to all the slide titles after slide 1 4 Apply line spacing of 2 0 between the main bullet points on slide 3 5 Apply a WordArt style of your choice t
51. 4 charige the orientation of the table text in the second third and fourth rows of the first column to Horizontal In the table in the second row first col umn click above the letter Q hold down Shift and in the last row of the first column click above the letter T to select the second third and fourth rows of the first column In the Alignment group from the Text Direction drop down list select Horizontal Click outside the slide to deselect the cells Microsoft Office PowerPoint 2007 Level 1 Second Edition 5 Onslide 5 in the first row first col umn of the table insert a clip art image In the left pane on the Slides tab select slide 5 In the first row first cell right click the empty cell and from the shortcut menu choose Format Shape In the Format Shape dialog box in the right pane in the Fill section select Pia ture Or Texture Fill In the Insert From section click Clip Art In the Select Picture dialog box inthe Search Text text box type business Click Go In the second rew select the third image Click OK In the Format Shape dialog box click Close Save the presentation as My Format Table and close the fite Lesson 6 Adding Tables to a Presentation Lesson 6 135 Lesson 6 136 Topic C Insert a Table from Microsoft Word You have learned to create a table within PowerPoint But you may want to use a fable already created in Micr
52. 422 EE Mackenzie House 71 LCAA 233 CDPHP 342 Strike Out Hunger 749 Valiant Volunteers 695 The other table has be n sent to you in a Microsoft Word document named fundraiserfinancia s doc You need to present the information contained in the Word document in a tabular format on slid 10 1 Open the annual fundraiser pr x file 2 Onslide 5 create a table that has two columns and seven rows eJ Using the informatien from the scenario insert the data into the table you created Modify the width of the columns to fit the content exactly Ji 5 Change the color of the header row Microsoft Office PowerPoint 2007 Level 1 Second Edition 6 Center align the content of the right column 7 Onslide 10 import the table from the fundraiserfinancials doc file 8 Save and close the annual fundraiser pptx file Lesson LAB 1 Adding Charts Objective Insert charts in a presentation Data Files e Annual Fundraiser pptx e Charity Distribution xlsx e Fundraiserfinancials docx Scenario While reviewing your presentation materials for a charity fundraiser a coworker suggests that the data on slide 10 that is currently displayed as a table may be better presented as a chart After reviewing the data you agree that a chart would be an appropriate format Your coworker deletes the table for you After the table is deleted you use the infermation found in the fundraiserfinancials
53. B S det a T Functional Group Figure 1 2 The Ribbon The Ribbon can be collapsed to show onily the tabs by double clicking one of the tabs To restore the full Ribbon select any tab ScreenTips A ScreenTip isa Sniall window that is displayed when you hover the mouse pointer over an element on tne screen A ScreenTips may display the name of a command or style option and may include a description of a command Microsoft Office PowerPoint 2007 Level 1 Second Edition KeyTips If you prefer to use the keyboard shortcuts to access features in the PowerPoint inter face press the Alt key and the screen will display a corresponding KeyTip for each feature in the current view To hide KeyTips press the Alt key again Contextual Tabs Contextual tabs are sets of additional tabs containing specialized commands that are displayed by selecting a specific object type such as text tables charts or pictures The commands on these tabs are displaved on the Ribbon and they can be used to manipulate edit and format the selected object When you deselect the object these contextual tabs disappear The Dialog Box Launchers Dialog Box Launchers are small boxes with downward pointing arrows Agcatedan the lower right corner of a command group Dialog Box Launchers opensa dialog box with the advanced options for that particular group The Dialog Box Launciierin a group will be unavailable greyed out u
54. Microsoft Office PowerPoint 2007 Level t Second Edition Microsoft Office PowerPoint 2007 Level 1 Second Edition Microsoft Office PowerPoint 2007 Level 1 Second Edition Part Number 3264EBEE Course Edition 1 0 ACKNOWLEDGMENTS Project Team Content Developer Robyn Francis Georgina Evangeline Sivanarul S and Aparna Venkatesan Content Manager Devaki Ramaiyan e Graphic Designer Syntyche Daniel e Project Manager Anilkumar Singhs Media Instructional Designer Georgina Evangeline Sivanarul S Aparna Venkatesan and e Content Editor Margaux Phillips e Materials Editor Ramesh S and Frank Wosnick e Technical Reviewer Lori Minnehan e Project Technical Support Mike Toscano NOTICES DISCLAIMER While Element K Content LLC takes care to ensure the accuracy and quality of these materials we cannot guarantee their accuracy and all materials af provided without any warranty whatsoever including but not limited to the implied warranties of merchantability or fitness tor a particular purpose The nam used in the data files for this course is that of 2 fictitious company Any resemblance to current or future companies is purely coincidental We do not believe we nave used ariyene s name in creating this course but if we have please notify us end we will change the name in he next revision of the course Element K is an independent provider of integrated training solutionser individuals businesses educational in
55. Picture Tools The new contextual Picture Tools section provides commands that enable you to modify and enhance a picture It adds the Format contextual tab to your PowerPoint environment which contains the Adjust Picture Styles Arrange and Size groups Picture formatting commiands such as Picture Shape Picture Border and Picture Effects are included within these groups j a l Z Picture Tools Format a a aaa Figure 5 2 Picture Tools Format contextual tab The following table describes the groups of commands found on the Format contextual tab Group Descriptiori Adjust Fine tune the col r brightness and contrast of an objec Picture Styles Format the overall appearance of the picture including the shape outline border and special effects Arrange M v the object on the stid in relation to other objects or text Size increase or decrease the size rotate and crop the object Object Scaling Scaling is the process of adjusa ng the size of an obiect s height and width proportionately In the Size And Position dialog box there are several options to finely adjust the scale of the object Lesson 5 Modifying Objects 95 Lesson 5 96 Scale Scale gnt 100 x v ch 100 Height 55 with Lock aspect rato oag V Lock aspect ratio Relatve to orginal picture size v Relative to ongnal picture sze 3 1 e if f f if gt AZ YZ 100 95 85956 75 6595 5596 Figu
56. Slide Sorter view e On the View tab click Slide Sorter e Or in the Microsoft Office Windows Frame click the Slide Sorter button 2 Navigate through the slides e Use the scroll bar e Right click the scroll bar o access the scrolibar shortcut menu e Or use keyboard short uts Procedure Reference View Slides in Notes Page View To navigate and view slid s im Notes Page view 1 On the View tab click Notes Page 2 Navigate through the slides e Jse the scroll bar e Right click the scroll b r to access the scroll bar shortcut menu e Or use keyboard shortcuts Procedure Reference View Slides in Slide Show View To view slides in Slide Show view 1 Display the Presentation in Slide Show view Lesson 1 Getting Started with PowerPoint LESSON 1 11 Lesson 1 e On the View tab click Slide Show e Or in the Microsoft Office Windows Frame click the Slide Show button 2 Navigate through the slides e Use keyboard shortcuts e Right click in the presentation to access the Slide Show shortcut menu e Or use the left mouse button Clicking the left mouse button will only allow you to advance through the presentation one slide at a time Activity 1 2 UN Navigating Through a Presentation Data Files e Navigate a Presentation pptx Before You Begin Navigate to the C 084899Data Getting Started A folder and open the Navigate a Presentation pptx file Scenario A coworker has jus
57. To create a bulleted or number d list 1 Place the insertion poirit where you want to start the list 2 Insert a bullet or number a On the Home tab iir the Paragraph group click the Bullets or Numbering drop down list b In the Bullets or Numbering list select a style 3 Type the hist Xem and press Ert r to start the next list item 4 R peat st p 3 until you have enteredvall the items in the list 5 EndNhe list n On ihe Home tab if thesParagraph group from the Bullets or Numbering drop down list select None e Or right click and 6hGose Bullets or Numbering then select None Procedure Reference Create Numbered List To create a number d ist 1 Place the insertion point where you want to start the list 2 Create the numbered list e On the Home tab in the Paragraph group from the Numbering drop down list select a style Microsoft Office PowerPoint 2007 Level 1 Second Edition e Or right click the selected paragraph Place the mouse pointer on the Num bering option and then choose a style Type the list item and press Enter to start the next list item Repeat step 3 until you have entered all the items in the list End the list e On the Home tab in the Paragraph group from the Numbering drop d w list select None e Or right click and choose NumberingNone Procedure Reference Transform Paragraphs into Lists To transform selected paragraphs into lists 1 2
58. Topic E Arrange Objects For complex slides you may have added a number of objects If they are notiayered the vis ibility of smaller objects may be affected For this reasot you need to be able to layer the objects on a slide in a specific order Furthermore you might need to lign o6jects that are unevenly placed In this topic you will arrange objects By arranging objects on a slide you cairereate more complex graphics and control their appearance Rather than settling for solitary images you can b ild laver images and carefully determine their position on the screen giving you a great deal of flexibility and control Order of Objects The order of objects determines how overlapping objects appear in relation to each other The object on the top layer will be completely visible amp vhereas the visibility of the object on the bottom layer will be obstructed by all the objects abeve it You can change the order of objects to display only the areas you want displayed in the overlapped image Layers n back b v nd ae West Central x lt M Layer in front Figure 5 6 Overlapped objects Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 The Arrange Objects group on the Format contextual tab contains options you can use to order objects These options are described in the following table Option Description Bring To Front Brings an object in front of all the objects placed
59. Ward document contains Microsoft Word 2007 an outline with four main bullet points b Close Microsoft Word c Close the Creating a Presentation folder Lesson 2 Creating a Presentation Lesson 2 31 Lesson 2 32 2 Insert slides from outline docx into a PowerPoint presentation Click the Office button and choose Open If you do not see the slides from word pptx file in the Creating a Presentation folder click the Files of Type drop down arrow and choose All Files In the Open dialog box navigate to the C 084899Data Creating a Presentation folder and open the slides from the word pptx file From the Homectab click the New Slide drop down arrow Slide v A the bottom of the Office Theme dialog Slides from Outline Inthelnsert Outline diatog box navigate to the C 084899Data Creating a Presentation feitder Select outline doc and click Insert Verify fourstides were created from the four main bullets in the Word document Save the presentation as My Slides from Word and close the file Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 2 Activity 2 3 Creating a Presentation from an Existing Presentation Data Files e Existing Presentation pptx You have to create a presentation and you are running short of time You want to reuse an existing presentation and modify it to suit your requirements What You Do How You Do It
60. a new file format or in a new location It also provides the option to save a copy of the file as a tem plate a slide show or in the PowerPoint 97 2003 file form t Save vs Save As Command The Save command overwrites the existing file whereas the Save As command creates a copy of the file with the required changes and leaves the original file intact PowerPoint 2007 File Types PowerPoint 2007 uses Xtensible Markup Vanguage XML as the default file format for pre sentation files A PowerPoint 2007 file can be identified with the letter x at the end of the file extension For example a presentation file extension in PowerPoint 2007 is pptx File Type Descripticn Presentation pptXx the default file type for a PowerPoint 2007 presentation pptm the file type for macro enabled PowerPoint 2007 presentations ppt the file type compatible with previous ver sions of PowerPoint Lesson 1 Getting Started with PowerPoint 21 LESSON 1 22 File Type Template Show Benefits of XML Description potx the default file type for a PowerPoint 2007 template potm the file type for a macro enabled PowerPoint 2007 template pot the file type compatible with previous ver sions of PowerPoint thmx the file type for PewerPoint 2007 theme templates pps or ppsx the file type for a PowerPoint 2007 slide show ppsm the file type for 2 m cro enabled PowerPoint 2007 slide show pps
61. adjust the style of your content to offer the most compelling delivery for each ccasion ToricA Explore the User Interface To effectively use PowerPoint 2007 you must be able to find your way around its various menus The program s main interface is now more based on the tasks you want to perform than previous editions In order to navigate effectively you want to become familiar with the new look and feel of the application In this topic you will explore the user interface While you could launch into playing with buttons and searching through menu options under standing what tools are available in PowerPoint 2007 and the interface s general configuration will help you to quickly begin putting together presentations For those f miliar with older ver sions reviewing the basics will help yow adjust to the new configuration Microsoft Office PowerPoint 2097 Microsoft Office PowerPoint 2007 enables you to create eolorf l and dynamic presentations that will create a visual iinpact en the audience Its user friendly interface streamlines your work and maximizes your productivity Its multimedia capabilities enable you to add diagrams images sounds photos and animations to your presentations Microsoft Office PowerPoint 2007 also provides sers with enhanced collaborative capabilities You can use the integrated Help feature to easily access information o PowerPoint and get help on any of the various tasks you may mee
62. arance or make other modifications to these objects In this topic jou will work with objects Objects should not distract from a presentation s ideas if an object on a slid is too large or small you can resize the object to improve its visibility or establish its relativeimportance By altering the size of objects you can avoid proslems with file size and mofe as il share and distribute your presentation electronically Object Selection Before you can modify any object the bject must be selectedZBy selecting the object it becomes active and sizing and rotation handles are displayed around the object border There are several methods you can use to selec an object and you can select more than one object at a time Rotation Hatle SUO Nu NUS Solid Jine _ indicating object is selected Sizing Handles Figure 5 1 A selected object Seleci Drop Down List Opticns The Select drop down list located on the Home tab provides three options for select ing objects These options are described in the following table Option Description Select All Selects all the objects on the slide Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 Option Description Select Objects Selects a single object on the slide Selection Pane A list of all the objects on a single slide When you select an item in the list the corre sponding object is selected on the slide
63. around Text Selection There are various selection methods by which you can select text on slide The following table describes these methods Text Selection Method Description Double click Double click Pef N ef the character or sidet it Triple click Triple clicK before or after a phrase or a sentence to Select it entirely Shift Click Place the insertion point at the beginning of the text you want to select press Shift and then click again at the end of the text to select the entire sentence or paragraph Crtl Click Place the insertion point at the start of the text you want to select Hold down the Ctrl key and then drag the mouse pointer to select the text Holding down Ctrl select text in other locations Reposition Text PowerPoint allows you to copy or move text within ja slide across slides and within a single presentation or between presentations You ca a sg copy or move text from PowerPoint to another applic ti n or vice versa You can copy or move text by using the Cut Copy and Paste button available in the Clipboard grou on the Home tab Cut Copy and Paste Options The Cut button allows yo to remove the selected text from its existing location The text you cut will be temporarily stored on the Clipboard You can then place the text in anew location by clicking the Paste button The Copy button allows you to copy the texton a slide Again y u place the text in a new location by clicking the Paste
64. arted with PowerPoint 25 Lesson 1 Lesson 1 Follow up In this lesson you started using PowerPoint Getting acquainted with the user interface while creating a basic presentation will give you the confidence to tackle more complex presentations 1 When you create a basic presentation what is most important to you the overall look the information it contains or how it is delivered 2 Is it necessary for you to save presentations in different locati ns and fermats Why or why not 26 Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 2 Creating a Presentation In this lesson you will create a presentation You will Create a new presentation Edit text on a slide Add slides to a presentation Arrange slides in a presentation Work with themes and background styles Lesson 2 Creating a Presentation Lesson 2 Lesson Time 30 minutes 27 Lesson 2 28 Introduction Once you are familiar with the Microsoft Office PowerPoint 2007 environment you are ready to create a presentation of your own You can use different options to create your presen tations including templates that have pre formatted graphics color schemes and text formats In this lesson you will create a PowerPoint presentation By creating effective presentations you can engage your audience memibers and focus t eir attention through using multimedia elements By using the program s te ls vou will be able
65. asis to specific areas ofa slide you think you will use most often Why 2 Are there any formatting techniques you find especially intriguing Which would you 1 When you create presentations in your environment what type of text formatting do use in a presentation Lesson 3 Formatting Text on Slides 79 LESSON 4 Adding Graphical Objects fo a Presentation In this lesson you will add graphical objects to a presentation You will e Insert clip art and a picture into a presentation e Draw lines and shapes on a PowerPoint slide e Insert WordArt on the slide Lesson 4 Adding Graphical Objects to a Presentation Lesson 4 Lesson Time 35 minutes 81 Lesson 4 82 Introduction Formatting text on slides is only the first step to creating a dynamic presentatior gt Adding graphical objects to your slides will reinforce the text and engage your audience In this lesson you will learn how to add graphical objects to a presentation By adding graphical objects you can create a more engaging presentation Carefully taserting graphical objects will illustrate difficult concepts and help your audience underst nd the text of your presentation By emphasizing key points through graphical objects you can help focus your audience on your essential points Topic A N Insert Clip Art and Pictures During an oral presentation your audience will not have the luxury of reviewing _fnaterial in depth s
66. ation c Nn the right pare inthe Rotation section in the X text box triple click and type 30 d In the Rota on section in the Y text box triple clicK and type 20 e Click Close to close the Format Shape dia log box f Save the presentation as My Format Objects and close the file 112 Microsoft Office PowerPoint 2007 Level 1 Second Edition Topic D Group and Ungroup Objects A single slide may contain multiple objects whose position or format needs to be changed PowerPoint gives you the flexibility to manipulate multiple objects simultaneously by grouping the objects together In this topic you will group and ungroup objects Rather than manually moving all the objects on a page one by one which would be a very time consuming process you can move them simultaneously without disturbing their align ment or sequence Grouping and Ungrouping Objects Grouping is a technique in which multiple objects can be grouped together te forim a single entity Any modifications made to a group will affect all the objects in that group When the objects are grouped there will be one single set of sizing handles for the entire group there fore the entire group can be moved as a whole However PowerPoint en bles you to modify individual objects within a group You can select a single object within a group by first select ing the group and then selecting the object You can also ungroup the grouped objects When the ob
67. ation really stand out What You Do How You Do It 1 On slide 4 modify the table style a In th left pane on thesSlides tab select slide 4 b Click at the top left corner of the table to select the entire table c On the Ribbon select the Design contex tual tab d Int e Table Style Options group check the Total Row check box Ur Stal Row Lesson 6 Adding Tables to a Presentation Lesson 6 133 Lesson 6 134 e In the Table Styles group select the last style in the visible row Medium Style 2 Accent 5 eeess 22222 22222 2223 9 CEECEE m 5 EIE 2 On slide 4 apply a table effect D Verify that the eritire table is selected and not just a single cell In the Tabl Styles eroup in the Effects drop down list piace the mouse pointer over the Cell Bevel option gt In tne displayed eallery in the Bevel sec tion in the third row second column select the Riblet effect 3 On slide 4 align the table layout c in the table in the second column of the header row click before the word Pro jected hold down Shift and in the last coiumn of the header row click after the word Actual to select the second and third columns of the header row On the Ribbon select the Layout contex tual tab Tie Table group from the Select drop dowrrlist select Select Column In the Alignment group click the Center button On slide
68. ave Heip System nformation Procedure Reference Save Changes to an Existing Presentation On the Quick Access toolbar click the Save button 2 In the Save As dialog box navigate te the location where you want to save the file 3 TE necessary create a new folder 4 In the Fue Name text box type the name of the file 5 Click Save Lesson 1 Getting Started with PowerPoint 23 LESSON 1 LESSON 1 24 Procedure Reference Save a Presentation as Another File Type To save a document using the Save As command 1 Click the Microsoft button and choose Save As 2 If desired save the presentation to a different location 3 In the File Name text box type the name of the file 4 In the Save as Type text box click the drop down arrow and choose the appropri ate file type 5 Click Save Procedure Reference Check a Presentation for Compatibility To check a presentation for compatibility 1 On the Office button hover the mouse over P epare and click Run Compatibility Checker 2 In the Compatibility Checker window click Help on any compatibility issues you want to resolve 3 Click OK Activity 1 5 Saving Presentations Data Files e Enter Text pptx Before You Begin The C 084899Data Getting Started Enter Text pptx file should be open Scenario You want to create a copy of an existing clie t presentation to make changes for a new customer Once vou hav made the changes yo
69. ayering the objects in your presentations 122 Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 6 Lesson Time 70 minutes LESSON 6 Adding Tables to a Presentation In this lesson you will add tables to a presentation You will e Insert a table on a slide e Format tables e Insert a table from Microsoft Word Lesson 6 Adding Tables to a Presentation 123 Lesson 6 124 Introduction Inserting objects will give your presentation visual appeal After inserting and n odifying objects however you may want to present your data on the slide This may require you to use a table to present your information clearly In this lesson you will learn how to addMables to your presentation Your audience will struggle to comprehend your presentation if you trysto present Complex data through text alone By using tables you can clearly display information and aliow your audience to immediately grasp its meaning particularly when you need to compare results TopicA Create a Table Much of your presentation will involve text ang its supporting graphical objects But in some presentations you must communicate complex data that requires you to adjust yourformat In this topic you will insert a table Some information lends itself to being presented in structured way and not presenting it in such a fashion may impact the clarity of that information Presenting data in the form of a
70. ays the status of errors in the side View Shortcuts Options for viewing the slides in Normal gt Slide Sorter or Slide Show view Zoom Displays a zoom percentage a zdom slider to increase or decrease the Zeom level and a Zoom To Fit option Activity 1 1 Exploring the User Interface Scenario It is your first day as an account manager with Burke Properties Before you begin formal training for the job your manager wants you te run through a brief overview presentation You notice that your computer has PowerPoint 2007 instailed but you are not familiarowith the application Before you look at the presentation you decide to spend some tume familiarizing yourself with the user interface of PowerPoint 2007 What You Do How You Dovtt 1 Explore the Office button a Choose Start All Programs Microsoft Office Microsoft Office PowerPoint 2007 b Click the Office button C Verify that the commands Save As Print Prepare and Publish are included in the list d Hover the mouse pointer over the Save As command e Verify that the options include PowerPoint Presentation PowerPoint Show and PowerPoint 97 2003 Presentation f Toclose the Office button menu click anywhere outside the menu Microsoft Office PowerPoint 2007 Level 1 Second Edition 2 Explore the Quick Access toolbar To the right of the Quick Access toolbar click the Customize Quick Access Toolbar button
71. biect that is between the Developmient and Marketing text boxes to select it On the Ribbon select ttie Format contex tual tab In the Arrange 9eroup from the Rotate drop downnist select Rotate Right 90 to change the direction of the arrow Lesson 5 Modifying Objects Lesson 5 105 Lesson 5 106 2 On slide 6 rotate the two arrows in the New Product Development Pro cess to the correct position ua In the left pane on the Slides tab scroll down and select slide 6 Select the arrow object that is between the Marketing and Quality Analysis text boxes to select it On the Ribbon select the Format contex tual tab In the Arrange group from the Rotate drop down list select Flip Horizontal to change the direction of the arrow Click the arrow cbject that is between the Devetopment and Quality Analysis text boxes to select it Ori the Format contextualtab in the Size group click the Dialog Box Launcher button to launch the Size And Position dialog box In the Size And Rotate section in the Rotation text box triple click and type 180 Click Close to ctose the Size And Position dialog box Save the presentation as My Object Ori entation and close the file Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 Topic C Format Objects After manipulating the size and the orientation of an object you may still sense that something is missing the object
72. ble Microsoft Office PowerPoint 2007 Level 1 Second Edition Tab Fill Description Options to add a gradient texture or picture fill to a shape The background objects can be hidden by checking the Hide Background Objects check box and the color of the fill can be changed by using the Color Picker drop down list The transparency of the fill can also be adjusted Picture Options to adjust the brightness and contrast of the picture The Reset Picture button can be used to restore the desauit settings for brightness and contrast How to Apply Themes and Background Siyles Procedure Reference Create a Custom Color Theme To create a custom color theme 1 2 On the Ribbon select the Design tab In the Themes group click Colors and then select Create New Theme Colors In the Create New Theme Colors dialog box in the Theme Colors section set color options You can preview the custom color theme inthe Sample section If necessary click Preview to see a preview of the color theme In the Name text box type a name for th custom color theme To change a presentation back to its original theme click the Reset button Procedure Reference Create a Custom Font Therne To create a custom font theme 1 2 On the Ribbon select the Design tab In the Themes group click Fonts and then select CreatejNew Theme Fonts In the Create New Theme Fonts dialog box from the Heading Font drop down list select
73. built in Help feature as well as the Microsoft Office website but does not take you to the Office website Lists sample templates that are available from the Microsoft Office website Lists sample training information links from the Microsoft Office website Lists programming tasks samples and refer ences to guide you in developing customized solutions based on PowerPoint Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 1 PowerPoint Help Toolbar Options The PowerPoint Help toolbar provides buttons that enable you to navigate through the Help system quickly These buttons allow you to move back and forth between pages stop a page from loading refresh the current page display the table of contents or the home page and print a particular topic You can change the view in the help system by increasing or decreas ing the font and keeping the Help window on top of other windows Increase Font Home x 4 ex A U P Search Forward Print Refresh Index Figure 1 7 PowerPoint toolbar options How to Use Microsoft PowerPoint Heip Procedure Reference Search Microsoft Office PowerPoint Help To use search Microsoft Office PowerPoint Help 1 Access Microsoft PowerPoint Help e Click the PowerPoint Help butt n sry the upper right corner of the application window e Or press Fl 2 In the Type Words To Search For textbox type a word r phrase 3 If n
74. can then apply the f rmat ting by clicking text in another location If you double click the Format Painter button vou can apply the format to text placed in different locations on a slide and also ir different presentations a Paste J 4 Format Painter Clipboard s Figure 3 2 The Format Painter helps you apply the format of existing text to other text Replace Font Option Using the Replace Font option you can asily change all instances of a p rtieular font throughout a presentation You can access this from the Replace drop down list under the Edit ing group In the Replace Font dialog box specify the font you wantto replace Then in the With drop down list specify the font that will replace the existing font Current Font Replace Font Font you want to use on all text in the siide T Figure 3 3 Tie Replace Fonts option Text Stvies Text styles are styles with predefined text effects Text styles are displayed as thumbnails in the WordArt Styles gallery that is pr sent on the Format contextual tab These styles can be applied to a sel ction of text or io text within a shape on a slide By placing the mouse pointer over thumbnail you can see n the selected text would look if the style is applied The other text s yle options are Text Fill Text Outline and Text Effects which can be used to make characters colorfal and attractive WordArt WordArt are styles that you can apply to text
75. ceholder by dragging the sizing handles to display the text You can remove an unwanted text placeholder from a slide by selecting it an pressi g Delete Before entering text in a text box if you click out sid of it the text box dis ppears How to Enter Text Piocedure Reference Enter Text in Text Placeholders To enter text in a text placeholder 1 Open a new or existing presentation Microsoft Office PowerPoint 2007 Level 1 Second Edition 2 In the left pane on the Slides tab select the slide to which you want to add text 3 Click in the text placeholder and type the text Procedure Reference Insert a Text Box To enter text in a text box 1 On the Ribbon select the Insert tab 2 On the Insert tab in the Text group click Text Box 3 Click and drag on the slide to create a text box 4 Type the text Procedure Reference Resize a Text Box To resize a text box 1 Open an existing presentation 2 Select the text box that you want to resize 3 Use the sizing handles to change the width or length o the text box Procedure Reference Delete a Text Box To delete a text box 1 Place the mouse pointer on the border of the text box and click to select it 2 Press Delete to delete the text box and the text within it Activity 1 4 Entering Text Data Files e Enter Text pptx Before You Begin Navigate to the C 084899Data Getting Started folder and open the Enter Text pptx file Sc
76. cial Overview to setect it On the Ribbon select the Format centex tual tab In the WordArt Stytessgro p from the More drop down ist in the Applies To Selected Text section in the fourth row first column select Gradient Fill Accent 1 Outline White Glow Accent 2 to change the Wofd rt style In the WordArt Styles group in the Text Effects drop down list place the mouse pointer over the Transform option in the displayed gallery n the Warp sec tion in the fifth row second column select Wave 2 abcde abcde abcde abcde abcde abcd abede abcde abcde abede abcde abcde Microsoft Office PowerPoint 2007 Level 1 Second Edition 2 Onslide 4 change the brightness level of the Finance clip art object to 1 and the contrast level to 2 In the left pane on the Slides tab select slide 4 On the slide click the Finance clip art object to select it On the Ribbon select the Format contex tual tab In the Picture Styles group click te Dia log Box Launcher button to launch the Format Picture dialog box In the Format Picture diatog box inne left pane verify that the Picture opt on is selected In the right pane in the Brightness text box triple click and t pe 1 In the Contrast text box triple click and type 2 Click Close 3 Remove the background of the clip art object b On the Format contextual t b in the Adjust group from the Recoler drop dow
77. crosoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 Modify the chart style a In the Chart Styles group click the More button b In the displayed gallery in the fourth row select the sixth chart style to apply Style 30 to the chart c Click outside the slide to deselect th chart and close the file TopicD Paste a Chart from Microsoft Excel While you may create a chart in PowerPoint and modify it to suit yeur needs you may want to reuse charts from other applications In this topic you will paste a chart from Microsoft Excel into your presentation Imagine a situation where you have some charts created using the Excel application th you need to use in your PowerPoint presentation By adding them ir to your presentation with the click of a button you can save yourself the time ar d effort of re creating them How to Paste a Chart from Microsoft Excel Procedure Reference Paste a Chart irom Microsoft Exce To paste a chart from Microsoft Excel 1 Open the worksheet that contains the chart a Choose Start All Programs Microsoft Office Microsoft Office Excel 2007 b Click th Office button and choose Open c Nav gate to the folder that contains the Excel worksheet select the worksheet and elick Open 2 In the Exeel worksheet select the chart 3 Copy the ckart e On tiie Home tab in the Clipboard group click the Copy button Or press Ctrl C 4 4n the Excel
78. cts to the text box The different effects available are Preset Shadow Reflection Glow Soft Edges Bevel and 3 D Rotation How to Format Text Placeholders and Text Boxes Procedure Reference Formatting Text Placeholders and Text Boxes To format text placeholders and text boxes 1 Select a text placeholder or text box 2 On the Ribbon select the Format contextual tab 3 On the Format tab using the Shape Styles group format th t xi placeholder e From the Shape Fill drop down list select an option Color Picture Gradient Texture e From the Shape Outline drop down list setect one or more options Color the color of the outline only Weight the width of the line Dashes the line style e Jn the Shape Effects drop dowmlist nl c the mouse pointer over one of the following option galleries and choose af effect Preset Shadow Reflection Glow Soft Edges Bevel 3 D Rotation Lesson 3 Formatting Text on Slides Lesson 3 TI Lesson 3 78 Activity 3 4 Formatting Text Placeholders and Text Boxes Before You Begin The My Formats pptx file is open Scenario While viewing your presentation you realize that the first slide is not appealing You want to format the containers that hold text on the first slide so that you can improve ihe visual appeal of the text within them What You Do How You Do it 1 On slide 1 format the placeholder that contains the text Burke P
79. d to perform The PowerPoint 2007 Application Window The PowerPoit 2007 application window As displayed every time you open PowerPoint This windew displays components that allow you to work effectively and efficiently on your presentations You do not need to fiave a presentation open to see these components Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 1 Quick Access Toolbar The Office Ps 9 Si Jide Presentation Microsoft PowerPoint x Button gt Home Insert Design Animations Slide Show Review vew w A i m H Elie ry Gl 2 A i ena ts ai 4 UP s Z Ribbon n Jid O o a T OPO mE aD wam Font Paragraph Drawng Click to add title Click to add notes Side 1 011 Office Theme Microsoft Windows Office Frame Figure 1 1 The PowerPoint 2007 application window a 7 The following table describes the components of the P a application dro c Window Component S Office button Displays a enu of optio open save only used co In a presentation Ribbon gt ran with ee step needed to create d deliver a presentation ZA scat publish and close me Quick Access toolbar AC toebar that maps proc to the most x gt N A status bar that prevides basic slide information ie Z and quick IZ to viewing options Microsoft Office Window Frame N The Ofice Buton RA owerPoint interface displays the Office The Offic
80. e Click OK Change the line spacing of the bullet e item Commitment to Double Change th line spacing of the bullet item Guarantee to Double 5 On slide 4 change the indent of the sub bulleted text to 2 iiches Lesson 3 Formatting Text on Slides Place th insertion point anywhere in the text 5ensitive and sensible Onsthe Ribbon select the View tab 73 Lesson 3 TA lt O In the Show Hide group check the Ruler check box to display the vertical and horizontal rulers Ruler Gridlines Show Hide Click the bottom half of the lower marker and drag to the 2 inch mark of the horizontal ruler Change the indent of the text in the other two sub b llets to 2 inches On the View tab in the Show Hide group uncheck the Ruler check bex to hide the verticali and horizontal ruter Select the Home tab 6 On slide 5 apply a text style to the title text fa Select slide 5 and click before the word Relocation held down Shift and click after the word Team Select the Format contextual tab ithe WordArt Styles group click the More b tton inthe Applies To Selected Text section in the fourth row second column select the Gradient Fill Accent 6 Inner Shadow style Microsoft Office PowerPoint 2007 Level 1 Second Edition 7 Onslide 5 add bullets to the list a Click before the text Professional
81. e s attention By allowing objects to move on the slide special effects will help you keep your audience s attention Built in Animations Built in animations apply movement to an object or text on a slide during a slide show Ani mation can be applied to single object or to multiple objects Each object can use the same animation or you can select a separate animation for each object PowerPoint provides several built in animations or you can create a custom animation to suit yeur needs Animation Effect Description Fade Objects slowly become visible on the slide Wipe Objects appear to roll up from the bottorn o the object to the top Fly In Objects zoom 1n from the bottom of the slide How to Apply an Animation Procedure Reference Apply Built in Animation to an Object or Text To animation an object or text orr a slide 1 Select the object or text on_a slide 2 On the Ribbon select the Animations tab 3 In the Animations group fromthe Animate drop down list select an animation 4 If necessary run the presentation to view the animation you set Procedure Reference Remove Built in Animation fiom an Object or Text To remove animation froni an object or text 1 Select trie object n the slide for which vou want to remove the animation 2 On ithe Animations tab in the Animations group from the Animate drop down list select None w lf necessary run the presentation to verify that the ani
82. e button 1 the to top left corner menu so gi nu are BS ands that apply to the entire presentation Gr Q o N Optio SENS New Opens the New Presentation dialog box Open Opens existing presentations NS Lesson 1 Getting Started with PowerPoint 3 LESSON 1 Option Save Save As Print Prepare Send Publish Close Recent Documents PowerPoint Options Exit PowerPoint The Ribbon Description Saves a presentation in the default format Saves a presentation to a different location or in a different format Opens the Print dialog box A sub menu of options for preparing a presentation for sharing over the Intern t Provides options to send a pre entation via email or fax Provides options to distribute a presentation in a variety of formats Closes the current document and prompts you to save changes if you have 1iiot done so Displays recently openypresentations Displays options for customizing the PowerPoint environment Exits the application and any open presentations The Ribbon is the panel at the top of the application window that contains all the commands available in PowerPoint 2007 The commands are organized into functional groups and each functional group is located on a tab The tabs are divided into ih main steps you take to cre ate and deliver a presentation Command Tab The Office On vid enter text Button e In 4 Dex nimatior Slide Shok v New
83. e chart type m nipu late chart data choose layout and styles and work with individual chart elements You Can also use Shape and WordArt styles to enhance individual elements in a chart The Save As Template Feature The Save As Template feature enables you to save and reuse a chart type that you c s tomized to suit your specific needs as a chart template Instead of re creating_a chart you can simply use the saved chart template How to Create a Chart Procedure Reference Create a Chart To create a chart 1 9 BOR wp OR SOV Vdee I FS o a N w In the left pane on the Slides tab select the slide on which you want to cfeate the chart Click in the placeholder where you want to insert the chart On the Ribbon select the Insert tab In the Illustrations group click Chart In the Insert Chart dialog box selec a chart type In the respective chart type section select a chart and then click OK In the Excel worksheet replace the sample data with dat labels and data values If necessary save and close the Exc l worksheet Select the Layout cofitextuaf tab In the Labels group from the Chart Title drop down list select a chart title layout Select the existing t xt and type the new tiile In the Labels group from the Legend drop c wn list select a legend layout for the chart If necessary click outside the slide to deselect the placeholders Lesson 7 Inserting Char
84. e color in a picture transparent The Recolor drop down Hist inthe Adjust group on th Format contextual tab contains the Set Transparent Color optionWhen you select the Set Transparent Color option a small arrow appears at the edge of the mouse pointer If you click a particular color in the picture that color is made transparent You can use this opiion to remove the background of a picture Lesson 5 Modifying Objects 107 Lesson 5 108 How to Format Objects Procedure Reference Format a Shape To format a shape 1 Select the object 2 On the Ribbon select the Format contextual tab 3 Format the shape e Format the shape using the commands in the Shape Styles group In the Shape Styles group click the More button and from the Shape Style gallery choose a Shape Style theme From the Shape Fill drop down list select a color to change the fill color of the object From the Shape Outline drop down list select ihe color line style and width of the line that marks the boundaries of the object From the Shape Effects dtop down list select a visual shape effect e Format the shape using the Format Shape di log box a Click the Dialog Box Launcher button to launch the Formar Shape dia log box b Apply a format to the shape In the left pane select Fill and in the right pane select an option to fill the Shape with color or no color In the left pane select Line and in the rig
85. e presentation and navigate to the slide where you want to paste the text 4 Click in the text placeholder or text box on the slide 5 Paste the text using the appropriate option e On the Home tab click the Paste button e Right click and choose Paste e Or press Ctrl V 6 If necessary click the Paste Option button that appears in the right corner of the pasted text and select an option Procedure Reference Cut and Paste Text Using the Paste Special Option To cut and paste text using the Paste Special option 1 Select the text 2 Cutthe text using the appropriate method e On the Home tab click the Cut button e Right click and choose Cut e Or press Ctrl X 3 Navigate to the location where you want to paste the text e To paste the text within the presentation navigate to the slide where you want to paste the text e Or to paste the text into another presentation open the presentation and navigate to the slide where you want to paste the text 4 Click in the text placeholder or text box on the slide 5 On the Home tab in the Clipbear gt group from the Paste drop down list select Paste Special 6 In the Paste Special dialog b x in the As list box select an option and click OK Procedure Reference Move Text Using the Drag cind Drop Method To move text using he drag and drop method 1 Select the text from the text placeholder or text box 2 Click and drag the selected text to the w locat
86. e the mouse pointer over the syn onym you want to insert then click the drop down arrow to the tight of the synonym and select Insert t insert the synonym If necessary save the presentation Lesson 8 Preparing to Deliver a Presentation LEssoN 8 161 Lesson 8 162 Activity 8 1 Spell Checking a Presentation Data Files e Spell Check pptx Before You Begin Navigate to the C 084899Data Prepare to Deliver folder and open the Speil Check pptx file Scenario You have been working on a presentation for several days and going b ck and forth between data in your presentation and data in other applications Before you send the presentation for review by your manager you want to make sure there are no spelling errors or typographical mistakes What You Do How You Dot 1 Check the functionality of the ax In the left pane on the Sliaes tab select AutoCorrect feature slide 3 b Click before the titie Relocation Team Provides and type eh c Press the Spacebar 2 Start the Spell Checker a Inthe left pane on the Slides tab select Slide 1 b On the Ribbon select the Review tab In the Proofing group click Spelling Microsoft Office PowerPoint 2007 Level 1 Second Edition 3 Correct the errors in the presentation Activity 8 2 Using the Thesaurus Data Files e Thesaurus pptx Before You Begin In the Spelling dialog box click Change to correct the misspe
87. ecessary from the Search drop down list selec an obtlor to specify the area of search 4 Click Search to display the search results 5 Click a link from the displayed results Keep On Top Lesson 1 Getting Started with PowerPoint 15 Lesson 1 Activity 1 3 Using Microsoft PowerPoint Help Scenario You want to create a new presentation and in the process you want toJearn about some of the new features of the software You also want to use the Ribbon and the contextuaiMabs while creating your presentation As a new user of PowerPoint you are not sur how to gt proceed What You Do How You Do It 1 Display the contents of the What s a Click the Office button and choose New New topic Then click Create fo start a new presentation b Onthe Ribbon to the far right side click the Microsoft Office PowerPoint Help button 4 c in the PowerPoint H lp window in the Browse PowerPoint Help section click the What s New link What s nev Getting help Activating Powerpoint Customizing d Select some of the links in the What s New list 16 Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 1 2 Search for information about the a Inthe PowerPoint Help window click in Ribbon the Type Words To Search For text box type ribbon and click Search ribbon Search b In the displayed results click the Use The Ribbon link to access the page that d
88. ect TWo INitial CApitals check box to change the casing of the second letter of the Word to lowercase if the casing of the first two letters of a word is uppercase e Check the Capitalize FirstLettet Of Sentences check box to capitalize the first letter of a sentence e Check the Capitalize First Vetter Of Table Cells check box to capitalize the first letter in a table cell e Check the Capitalize Names Of Days heck box to capitalize the names of the days of ttie week e Check the C rrect Accidental Use Of cAPS LOCK Key check box to capital ize the first letter of the word and change the casing of the rest of the letters to lowercase e Check the Replace Text As You Type check box to correct spelling errors as you type 5 Cbhek OK to close the AutoCorrect dialog box 6M Click OK to close the PowerPoint Options dialog box Lesson 8 Preparing to Delivera Presentation 159 Lesson 8 160 Procedure Reference Spell Check a Presentation To spell check a presentation 1 Select the content you want to spell check e On the Slides tab select the first slide to check the entire presentation for spelling errors e Or select the text you want to correct If the insertion point isn t at the top of the document PowerPoint staris the speiting check at the location of the insertion point works to the end of the document ana then checks from the beginning of the document to the insertion point Start the Spell Chec
89. enario You are ready to giveCarpresentation to your team members You quickly run through the pre sentation to check if thete are any glaring issues You observe that the presenter s name is not included on slide 1 Y u also notice that the title is missing on slide 2 and some unwanted text is present on slide 3 Lesson 1 Getting Started with PowerPoint LESSON 1 19 LESSON 1 What You Do How You Do It 1 Adda name to the title slide a On slide 1 click in the Click To Add Sub title text placeholder b Type your name c Click outside the text box 2 On slide 2 add a text box to hold a In tke l ft pane on the Slides tab select the title Agenda slide 2 b Gn he Ribbon select the Insert tab Cx In the Text group click Text Box d Place the mouse pointer above the let ter C in the werd Cornpetition and tlick and drag the cross hairs until you reach the end of the word to insert a text box above it e Type Agenda f Onthe right border of the text box click and drag the middle sizing handle toward the center of the text box until yeu reach the letter e of the text Competition to decrease the length of th text box 3 On slide 2 delete the text box a Click the text Customer Expectations Customer Expectations to make the text box visible b Place the mouse pointer on the border of the text box and click to select it When a text box is selected the out
90. end on the chart In the Labels group from the Legend drop down list select Show Legend At Left Verify that the legend is dispiaved at the left of the chart Save the preseritation as My insert Chart and close thie file Topic B Edit Chart Data After creating a chart you might get updated information that you would like io include in your existing chart In this topic you willvedit chart data Often you will track changes to a data set over time To be more efficient you can edit your existing chart data instead of re creating the entire chart How to Edit Chart Data Procedure Reference Edit Chart Data To edit chart data 1 Click the chart to select it 2 On the Ribbon select the Desigtr cont xtual tab 3 In the Dat group click Edit Data A Inthe ExcelAworksheet make the relevant changes to the data Fr Close the Excel worksheet 6 Notice that the updated values are reflected in the chart Lesson 7 Inserting Charts in a Presentation Lesson 145 Lesson Activity 7 2 Editing Chart Data Data Files e Edit Chart Data pptx Before You Begin Navigate to the C 084899Data Adding Charts folder and open the Edit Chart Data pptx file Scenario The accounting department has provided some updated figures gt to be reflected in the chart that you have already created You need to update the chart data What You Do How You Do it 1 Change the value for National Pro a in
91. ents Theme Component Purpose Theme Colors Enable you to custoniiz thescolors in a chosen builtin theme to suit your requirements Theme Fonts Enable you to customize and nodify the fonts sed in a presenta tion theme They consist of two different font types one for the heading and the other for the body text Theme Effects Enable youto customize the visual effects in built in theme Background Styles A Background style is the color and texture f the background of slide Background styles are derived from the combinations of heme colors and background intensities in the chosen presentation theme When a presentation theme is changed the background styles are also updated to match the new theine colors and background Background styles are displayed as thumbnails in tlie Background Styles gallery You can apply background Quick Themes using the options displayed in the Background Styles drop down list Using th Format Background dialog box you can customize and modify the background styles to suit your presentation requirements You can choose to have gradient effects pictures or texture variations Hide Background Graphics Using the Hide Background Graphics check box you can hide the background graphic of the theme you applied te vo slide Options Avaiiable in the Format Background Dialog Box Certain options ar avail ble in the Format Background dialog box These options are described in the following ta
92. es Manage Templates Sek gt pelsut Chart j Figure 7 6 Chart types Some of the most commonly used chart types are column line pie and bar charts These chart types are described in tke following table Chart Type Description Column chart Data in a table can be used to plot a column chart It is mainly used for comparing items Line chart Data in a table can be used to plot a line chart It is mainly used for plotting the change in data over a period of time Lesson 7 Inserting Charts in a Presentation 147 Lesson 148 Chart Type Description Pie chart Data in one particular row or colu m can be used to plot a pie chart It is mainly used for showing the proportion of a particular item Bar chart Data in a table can be used to plot a bar chart It is mainly used for comparing items Chart Layouts Chart layouts are predefined layout options for different chart types PowerP int provides a variety of predefined layouts that you can choose from in the Chart Layout gallery When a predefined layout is applied a specific set of chart elemerits Such as titles legends data tables or labels are displayed in the chart A predefined layout can also be fine tuned by manually formatting individual chart elements d d X d xg TIE CE TE ub dus Figure 7 7 The Chart Layout galiery Chart Styles Chart styles are predefin d styles that match the applied chart type chart layo
93. es Creating a dynamic PowerPoint presentatioir involves editing your work Osce you have cre ated your slides you will need to arrang them in ihe proper order In this topic you will arrange your slides When creating a presentation you attempt to structure your slide sequence to create the big gest impact By understanding how to arrange slides you need create content without worrying about shifting material around later hus ennancing the creative process How to Arrange Slides Procedure Reference Arrange Slides Using Slide Sort r View To arrange slides usmg Slide Sorter view 1 On the Ribbon select the View tab 2 In th Presentation Views group click Slide Sorter 3 Select a slide 4 Move copy or delete the slide as needed 5 Ifnecessary hide the selected slide Hiciing Slides Depending on the audience for your presentation you might want to hide certain slides but have them aveilabl for backup use if required By hiding slides you can ensure that certain slides do net appear during the slide show Procedure Reference Arrange Slides by Cutting Pasting and Dragging in Nor mel View To arrange slides by cutting pasting and dragging in Normal view 1 On the Ribbon select the View tab 2 In the Presentation Views group click Normal Microsoft Office PowerPoint 2007 Level 1 Second Edition 3 In the left pane on the Slides tab select the slide 4 Arrange slides using the appropria
94. es of the text box Copy text fotmats and apply them to text Appiv bold formatting to text Italicize the text Algn ihe text to the left Align the text to the center Align the text to the right Increase the left indent of the bullets Decrease the left indent of the bullets Add bullets and numbers to text 97 Lesson 3 98 How to Apply Character Formats Procedure Reference Format Text To format text 1 Select the text you want to format 2 On the Home tab in the Font group apply character formats e Click the Bold Italic or Underline buttons to change the style e From the Font drop down list select a new font e From the Size drop down list select a new font size e From the Font Color drop down list select a new col r from the palette 3 Using the Font dialog box apply font effects a On the Home tab in the Font group click the Font button to open the Font dialog box b In the Font dialog box set options c Click OK 4 If necessary on the Format contextual tab in the WordArt Styles group select text styles and apply them to the text e From the Text Fill drop down list sel ct a fill style e From the Text Outline drop down J st select an outline lt style e From the Text Effects drop down list select an effect Procedure Reference Globally R place a Font To globally replace a f nt using the Replace Font dialog box 1 On the Home tab in the Editing group from iie Re
95. escribes the Ribbon c Notice the displayed information about the Ribbon d Click the Back button 3 Using the All Of Microsoft com link a In the PowerPaint Help window scroll search for information about con down to the botiamvof the list to view textual tabs the All Of Microsoft com lirik Other places tovok for ribbon All of Microsoft Offi e Ontir e Get answers fronVsther Office user m Support Knowledge Base Clip rt and media All of Mi rasaft com Live Seafch b Click the All Of Microsoft com link c in the Search Results Microsoft Internet Explorer wiridow double click in the Search Micfosoft com For text box and type contextual tools d Click S arch e Clickthe topic Reference Locations Of PowerPoint 2003 Commands In PowerPoint 2007 f Close PowerPoint Help and Internet Explorer g Close the presentation Lesson 1 Getting Started with PowerPoint 17 LESSON 1 18 Topic D Enter Text Now that you are comfortable navigating in PowerPoint 2007 and finding help when necessary you are ready to begin creating a presentation As text will almost alwavs he indispensable to your presentation you need to add words to your slides In this topic you will begin by enter ing text By understanding how to enter text you will be able to enter information quickly by either cutting and pasting or typing directly into text placeholders o
96. et The Bullets And N mbering dialog box cont i s options for the size and the color of the bullets It also provides pictures that you can use as bullets The Customize option allows you to choose a symbol that can be us d as a bullet Microsoft Office PowerPoint 2007 Level 1 Second Edition Decrease List Level option Home invert Design Anal z fa Bl Ud amp X Paste Hew EO J se 5x A Aa A a Ciebosrd Sige Font The highlight 12 million pro Widget High prcf amp abdity d Established bran In CLE Introduced ne process Revenue incre expected throu process Shdelofl1 Office Theme Figure 3 6 A slide containing a bulleted list The following table describes the various bullet options Bullet Option Shape List Level Size Color Picture Customize Numbered Lists Lesson 3 Increase List Draming Toolr View Format U a UP Ta We 213 1 Description Choose between Filled Round Hollow Round Filled Square Hollow Square Star lt Afrow and Checkmark Ir crease or deerease the space between the bullet and the maxgin of the slide Using these options will autematically change the shape of the bullet to indicate s b levels of bullets Set the bullet size as a percentage of the text size Change the colored p rt of the bullet White space is not filled in with color Use a pre installed bullet grap
97. from other columns e Check the Banded Columns check box to apply a color band o alternate col umns of the table In the Table Styles group select the various options to apply the Aable styl s And effects e In the Table Styles gallery select a table style option e In the Table Styles gallery click the More button and select more table style options e From the Shading drop down list select a background color option e From the Borders drop down list select a border styl Option e From the Table Effects drop down list select a table effect option Select the Layout contextual tab If necessary select a row or column to edit it e Place the mouse pointer in the row you want to select and click e Oron the Layout contextual tab in the Tabl group from the Select drop down list select Select Colummor Select Row to select the column r row If necessary in the Merge gteup section click a merge option e Click the Merge Cells button to merge cells e Click the Split Cells button to split cells If necessary in the Cell Size gioup section set a sizing option e In the Height text box 5pecity a value to set the h ight of the selected cells e Jn the Width ext box specify a value to set the width of the selected cells e Click the Distribute Rows button to distribute the height of the selected rows e Click the Distribute Columns button to distribute the width of the selected IOWS If necessary in the A
98. ght and the width of the object in unison e If necessary check the Relative lt To Orginal Picture Size check box to change the size of the object as a pefcentage of its original size e If necessary check the Best Scale for Side Show check box and then select a resolution so that the size of the obiect will be adjusted fo s a slide show Click Close to close the Size And Position dialog box Procedure Reference Compress an Image To compress an image 1 2 3 Select the picture hat ou Want to compress On the Format contextual tab in the Adj st group click Compress Pictures In the Compress Pictures dialog box check the Apply To Selected Pictures Only check box to applythe compression settings only to the selected images If necessary in the Compress Pictures dialog box click Options and modify the compfession settings a In th Compression Settings dialog box in the Compression Options section set the options to compress the image Check the Automatically Perform Basic Compression On Save check box to save th compressed version of the image This option applies only to the current presentation that is open e Check the Delete Cropped Areas Of Picture check box to reduce the file size by removing the cropped areas from the picture b In the Target Output section set the target output e Select Priit 220 ppi Excellent Quality On Most Printers And Screens to Save the output for
99. hart Select a chart layout e In the Chart Layouts gr up in the displayed list select a layout type to apply to the chart e Or in the Chart Layouts group click the More button and select an option to apply a layout type Lesson 7 Inserting Charts in a Presentation Lesson 149 Lesson 150 Activity 7 3 Modifying the Chart Layout Data Files e Chart Type pptx Before You Begin Navigate to the C 084899Data Adding Charts folder and open the Chart Type pptx file Scenario You have created a chart representing your organization s financial performance As you take a final look at it you feel that the data will be easier to und rstand if you present it using a dif ferent chart format What You Do How You Do it 1 On slide 5 change the chart type a 1n the left pane on the Stides tab select slide 5 b Click the chart to display the Chart Tools contextual tabs c Onthe Ribbon select the Design contex tual tab d In the Type group click Change Chart Type e Imthe Change Chart Type dialog box in the left pane verify that the Column ch art is selected f In the Column section in the third row fourth column select the 100 6 Stacked Pyramid chart type g Click OK 2 Modify the chart layout a In the Chart Layouts group click the More button b In the displayed gallery in the third row select the second layout to apply Layout 8 to the chart Mi
100. he existing text Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 2 3 Remove the text Customer Expec a In the left pane on the Slides tab select tations from slide 2 and paste it slide 2 onto slide 3 b Triple click the text Customer Expecta tions to select it c On the Home tab in the Clipboard group click the Cut button d In the left pane on the Slides tab select slide 3 e Click in the Click To Add Title text placeholder f On the Home tab in the Clipboard eroup from the Paste dropdown list select Paste 4 Onslide 2 make the text Con a In the left pane on the Slides tab select sumer Demand the first bullet slide 2 point b Triple click the text Consumer Demand to select it c Click and drag the selected text and place it before the letter C in the text Competition to make th text Con sumer Demand the first bultet point 5 On slide 2 place the text Trend Double click the text Trend to select after the text Market it 5 ETT b On the Horhne tab nthe Clipboard group click the Cut button c Click after the text Market and press Spaceb r d On tbe Home tab in the Clipboard group trom the Paste drop down list select Paste Special 0 In the Paste Special dialog box in the As list box scroll down and select Unformatted Text f Click OK Lesson 2 Creating a Presentation 39
101. he following table Rotate Right 90 Rotates the object to its right by an angl of 90 degrees Rotate Left 90 Rotates the obj ct to its left by an angle of 90 degrees Flip Vertical Verticaliv reverses the object Flip Horizontal Hofizontally reverses the object More Rotation Options Rotates the object by the ngie you specify When you click this button the Size And Position dialog box is launched In the Size And Position dialog box An the Size And Rotate group in the Rotation spin box you can specify the degree of rotation How to Change Object Orientation Procedure Reference Change bject Orientation To change object ori ntation 1 In the left pane on the Slides tab s lecb 4n slide that contains the object whose orientation you want to change 2 Select the object you want to 7Otaie 3 Rotaie the object _ Rotate the object using the rotation handles Drag the rotation handle in the required direction to display the object at an angle Option Description Lesson 5 Modifying Objects 103 Lesson 5 104 Hold down Shift and drag the rotation handle in the correct direction This will constrain the rotation of the object to 15 degree increments e Rotate the object using the options available in the Rotate drop down list a On the Ribbon select the Format contextual tab b In the Arrange group from the Rotate drop down list select the required rotation option
102. he hl a 191 INDEX Guitar AAN cage ke ee TM eed 193 Contents CONTENTS vii NOTE INTRODUCTION In today s work environment presentations have moved far beyond flip charts and_overhead projectors Audiences not only expect that your presentations are in an el ctronic format but they also demand that your presentations be unique and sophisticated in their use of such formats In this course you will work with Microsoft Office PowerPoint 2007 to create electronic presentations ABOUT His COURSE By using PowerPoint to create and deliver presentations you wilicapture your audience s attention and communicate your ideas more effectively You will aise clear y establish your authority and professionalism with a dynamic presentation style ihat makes full use of PowerPoint s features Course Description Target Student This course is designed for students who are interested in learning the fundamentals needed to create and modify basic presentations using Microsoft Office PowerPoint 2007 This course is also intended for students interested in p rsumg Microsoft Office Specialist certification in Microsoft Office PowerPoint 2007 Course Prerequisites Students should be familiar with using personal computers And fiave used a mouse and keyboard You should be comfortable i the Windows environment and be able to use Win dows to manage information or your computer Specificaliy you should be able to lau
103. hic from a list Usu ally complicated shapes and color combinations Use any sy r ooVin the Insert Symbol list In addition to bulleted lists PowerPoint allows you o format your text using numbered lists It also allows you to choose the type of numbering syst m You can choose the Arabic or the Roman numbering system to number the it ms You can also choose to order the items by using the English alphabet Lesson 3 Formatting Text on Slides 65 Lesson 3 66 None 2 2 ow gt i Bullets and Numbering Figure 3 7 Numbering options The following table describes numbering options Number Option Number System List Level Size Color Start At Text Alignrnent Options Description Optiens include numeric Roman numeral and alphabetic Tnerease or decrease the space between the bullet and the margin of the sbde Usi g these options will automatically ch nge the letter or number of the bullet to indicate sub tevels of bullets Set the number ize as a percentage of the text size Change the color of the numbers Note this does NOT change the color of the text Determine what number or letter to begin the list with Text alignment refers to the position of the text inside a text box Text can be left aligned cen tered right aligned or justified The following table describes the various alignment options Mignment Option Result Each line of text starts from
104. ht pane select an option for fiJlingNhe tine Avith color In the left pane select Line Style and in the right pane select the line width line types and so or In the teft pane select Shadow and in the right pane select a pre set se the transparency and so on Inthe left pane select 3 D Format and in the right pane select a bevel depth and so en 51 In the left pane sele ct 3 D Rotation and in the right pane select a rotation preset customize rotation angles and so on In the left panes select Text Box and in the right pane select text layout AutoFit ard internal margin options Procedure Reference Format a Picture To fern at a picture t Select the picture 2 On the Ribbon sel ct the Format contextual tab 3 In the Adjust g oup modify the brightness of the picture e From the Brightness drop down list select a brightness option for the image e Or in the Picture Styles group click the Dialog Box Launcher button to launch the Format Picture dialog box Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 In the Format Picture dialog box in the left pane Picture is selected by default In the right pane move the Brightness slider to a specific level Or in the Brightness text box type a value to alter the brightness e Click Close to close the Format Picture dialog box 4 In the Adjust group modify the contrast of the picture e Fro
105. ide e Edit chart data on a PowerPoint slide e Modify a chart on a PowerPoint slide e Paste a chart from Microsoft Excel Lesson 7 Inserting Charts in a Presentation 139 Lesson 140 Introduction You have learned how to work with tables on your PowerPoint slides which is one of the more complex formatting techniques Sometimes a graphical representation of data would bet ter facilitate its analysis or enable viewers to better relate or compare data In this lesson you will add charts to a presentation Relationships between numerical data can be difficult to interpret Adding charts to your pre sentation creates a visual relationship with that information Charts cam rhance your slide text or make a point on their own TopicA Create a Chart You created tables to present statistical data Analyzing oniplex data becomes easier when it is presented in the form of charts In this topic yeu will ereate a chart in your presentation If you use tables extensively in your presem ation your audience might findNt difficult to ana lyze data Compared to the immediacy of charts t bies of information require more effort to comprehend By presenting this numerical data graphically you can easil y sbow the relation ship between data to your audience Charts Definition A chart is a visual representation of numeric datafrom a table or spreadsheet The data can be displayed in a number of different chart formats
106. idth of the object n the Shape Height text box select the existing value and type a height for the object An the Shape Width text box select the existing value and type a Width for the object Resize the object using the Size And Position dialog box a lt An the Format contextual tab in the Size group click the Dialog Box Eauncher button to open the Size And Position dialog box b An the Size And Rotate section in the Height text box select the exist ing value and type a height for the object In the Size And Rotate Section in the Width text box select the existing value and type a width for the object d Click Close to close the Size And Position dialog box e Lesson 5 Modifying Objects 97 Lesson 5 98 Procedure Reference Scale an Object To scale an object 1 5 On a slide select the object you want to scale Observe that sizing handles appear on the object On the Ribbon select the Format contextual tab On the Format contextual tab in the Size group click th Dialog Box Eauncher button to open the Size And Position dialog box Adjust the scale of the object e In the Scale section in the Height text box double click the existing value and specify the object s height e Jn the Scale section in the Width text box doubl click the existing value and specify the object s width e If necessary check the Lock Aspect Rati check gt b x to change the hei
107. ign text 5 On slide 5 adjust the scale of the a In the left pane on the Slides tab select Business clip art object to 15 slide 5 percent b Select the Business clip art object c On the Ribbon select the Fermat contex tual tab d In th Size group click the Dialog Box Launcher button to open the Size And Position dialog b x n the Scale section in the Height text box triple ctick the text to select it f Type 15 g Press Tab to move to the Width text box hi Verify that the value of the object s width automatically changes to 15 i In the Size And Position dialog box click Close to close it Lesson 5 Modifying Objects 101 Lesson 5 102 6 Add the newly scaled Business clip art object to slide 5 of the financial overview pptx presentation w va Right click the Business clip art object and choose Copy Click the Office button and choOose Open If necessary in theOpen dialog box navi gate to the C 0 amp 4899Data Modiiying Objects folder In the Open dialog box select the financial overview pptx file and click Open In the left pane or the Slides tab select slide 5 ln the Click fo Add Text placeholder right click and from the Shortcut menu choose Paste Save the presentation as Mv Financial Overview and close the file Save the work witt objects pptx file as My Work with Objects and close the file Toric B lt
108. imations tab in the Transition To This Slide group click the More but ton to display the Transition Schemes gallery Scroll down to view the Push And Cover section In the Push And Cover section in the first row first column selectthePush Down transition effect In the Transition 1o This Slide group click Apply to All Verify that the new transition effect has been applied to all the slides On the Ribbon select theView tab In the Presentation Views group click Slide Show To review all the slides and transitions click the left mouse button until you reach the end of the presentation Press Esc t end the slide show 5 Remove the transition effect from slide 1 Select stide 1 Qn the Animations tab in the Transition T9 This Slide group click the More but ton to display the Transition Schemes gallery In the No Transition section select the No Transition effect Run the slide show again and verify that there is no transition on the first slide Save the presentation as My Transitions and close the file Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 8 Topic C Apply an Animation Effect In addition to adding transitions between slides you can create special effects for the objects on the slide In this topic you will apply an animation effect When you present slides that contain static objects and text you run the risk of losing your audienc
109. ion on the slide Procedure Reference Duplicate the Text Piaceholder or Text Box To duplicate the text placeholder or text box 1 Select the text 2 Duplicate the text placeholder or text box On the Home tab in the Clipboard group from the Paste drop down list select Duplicate Lesson 2 Creating a Presentation 37 Lesson 2 38 e Or press Ctrl D Activity 2 4 Editing Slide Text Data Files e Edit Text pptx Before You Begin Navigate to the C 084899Data Creating a Presentation folder and open th Edit Text pptx file Scenario Your colleague has created a presentation and she has to leave w rk early today She has cre ated only a rough draft and she wants you to review het presentation and make the necessary changes On slide 1 you notice that the presenter s naime is spelled incorrectly andxthere is also a capitalization error in the title You further notice that some of the text on slide 2 is in an incorrect location In addition you want to reuse some of the text from slide 1 on slide 5 What You Do How You Do It 1 Correct the presenter s name on the title slide On slide 1 click after the letter n in the presenter s name Typen Verify that the presenter s name is changed to Ann Reed 2 Correct the capitalization mistake in the title Click and drag the mouse pointer to select the first letter p in the word properties Type P to replace t
110. ition T XThis Slide group click the More button and from the displayed list of Aransitionsschemes select a transition to apply it only to the selected slides e In the Transition To This Slide group fromthe Transition Speed drop down list select a speed to set the slide transition Speed e In the Transition To This Slide group from the Transition Sound drop down list select a sound to add a transition sound If necessary in the Transition To This Slide group click Appiy To All to change the transition effect for all the slides in the presentation Run the presentation to view the transition effects Procedure Reference Remove rans ti n Effects To remove transition effects 1 2 Select the slides for whicb you want to remove the transition On the Ribbon select the Animations tab Remove the exis ng transition effects e inthe Transition To This Slide group click the More button and from the displayed list of transition schemes in the No Transition section select the No Transition option In the Transition To This 5lide group from the Transition Sound drop down list gt select the No S undzoption 5 Run the presentation sO verify that the transition effects have been removed Press Esc to end the presentation Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 8 Activity 8 3 Adding Transitions to a Presentation Data Files e Transitions pptx Before You Begin Navigate
111. ject one step toward the back Procedure Reference Arrange Objects Using the Guides To arrange objects using the guides 1 Ona slide select the objects vou vant to_arrange 2 On the Ribbon select the Format contextual tab 3 On the Format contextual tab in the Arrange group from the Alig drop down list select Grid Settings 4 In the Grid And Guides dialog box inthe Guide Settings section check the Dis play Drawing Guides On Screen check box 5 Click OK to close the Gri And Guides dialog box 6 If necessary hold dowr Ctrl and drag the existing guides to add additional guides 7 Using one or more guides as reference drag the selected objects to the location where you want them to be and arrange them evenly Procedure Reference Arrange Objects Usiria ihe Gridlines To arrange objects using the gridlines 1 On Z slide s l ct the objects that you want to arrange 2 Display the gridlines a Display the gridlines usirig the View tab a On the Ribbon click the View tab b In the ShowzHid group check the Gridlines check box e Display the gridlines using the Format contextual tab a Onkhe Ribbon select the Format contextual tab b On the Fermat contextual tab in the Arrange group from the Align drop down list select Show Gridlines to turn the gridline display on or off e Or display the gridlines using the Grid And Guides dialog box a On the Ribbon select the Format contextual tab b On
112. jects are ungrouped each object will have its own sizing handles and can be moved individually Ungrouped intern ational objects selected And Domestic HN international objects selected 2 Ana Domestic Figure 5 5 Slide displaying grouped objects How to Group and Ungroup Objects Procedure Reference Group Objects To group obiects 1 Select al the objects you Wanto group 2 Orn he Ribbon select the Format contextual tab 3M Group the selected objects e In the Arrange group from the Group drop down list select Group to group the objects Lesson 5 Modifying Objects Lesson 5 113 Lesson 5 114 e Or right click the selected objects and from the shortcut menu choose Group Group 4 If necessary resize modify or move the grouped objects to the c rre t location e Resize the grouped objects by dragging the rotation handles to the appropri ate size e Modify the grouped objects to the shape and color you want using the Shape Styles group on the Format contextual tab e Oron the Format contextual tab from the Size group click the Dialog Box Launcher button to launch the Size And Position dialog box to move the grouped objects to the appropriate location a In the Size And Position dialog box click the Positiow tab b On the Position tab in the Position On Slide section type the position of the grouped objects in the Horizontal and Vertical text boxes c Click Close t
113. ker e On the Review tab in the Proofing group click Spelling e Or press F7 Use the Spell Checker options in the Spelling diaiog box to correct the spelling errors e Change the spelling If the correction you want to make is already highlighted in the Sugges tions list box click Change If the correction that you wantte make is in the Suggestions list box but is not highlighted select that word and then click Change If you have repeated the spelling error throughout the document click Change All to automatically correct all occurrences of the misspelled word in the document If the Spell Checker finds repeated words click Delete to delete the sec ond instarice ofthe word e Leave the word unchanged If lyou want to leave the word as is arid continue spell checking the document click Ignore Onc H you want to automatically ignore all remaining occurrences of the word click Ignore All e Add he word to the dictionary fr you want to ad a word to the default dictionary click Add Once it is added to the dicticnary the spell check procedure will not list it as a spelling mistake 4 Stop the spell check Click Close t Stop the spell check procedure at any point e Addthexvotdt the AutoCorrect list QGhick the AutoCorrect button to add a misspelled word and its correct spelling to the AutoCorrect list Once it is added to the AutoCorrect list
114. lignment section set an alignment option If ne essary front the Text Dir ction drop down list select an option to change the crientetion of the text to vertical stacked or horizontal or rotate it to a par ticular direction Procedure Reference Add an Image to a Table To add an image to a table 4 N Ee o Click in the cell where you want to insert the image Right click and chocs Format Shape In the Format Shape dialog box select Fill In the Filissection select Picture Or Texture Fill If necessary insert a clip art image a In the Insert From section click ClipArt b In the Select Picture dialog box in the Search Text text box type a search word that best describes the image you want Microsoft Office PowerPoint 2007 Level 1 Second Edition c Click Go d From the displayed results select the image you want to insert 6 If necessary insert a picture from a file a In the Insert From section click File b In the Insert Picture dialog box navigate to the folder that contains the pic ture and select the picture c Click Insert 7 If necessary drag the image to position it within the cell Activity 6 2 Formatting a Table Data Files e Format Table pptx Before You Begin Navigate to the C 084899Data Adding Tables folder and open the Forma Table pptx file Scenario You have created a table and you want to apply the right combination of formats to make the inform
115. line I Quick Styles A Gry Selection Pane Shr Kb Shape Effects Figure 4 2 Drawing tools How to Draw Shapes Procedure Reference Create Shapes To create shapes on a slide 1 On the Ribbon select the Home tab 2 In the Drawing group select a shape 3 If necessary in the Shapes group click the Mote batton and then from the dis played categories of shapes select the shape 4 Create the shape in the Slide pane e In the Slide pane point the cross hair n ou e pointer to the upper left corn r of the area where you want to draw the shape and then drag diagonally down to the right to create the shape witb the size you want e Or click anywhere on the slide o pl ce the default sized shape Procedure Reference Apply Shape Styles to Snapes To apply styles to shapes 1 Ona slide with a shape select the shape to which you want to apply the style 2 On the Ribbon select the Format co textual tab 3 In the Shape Styles group click the More button to view more shape style options 4 Select the style that you want to apply to the shape 5 If necessary in the Shape Styles group fr m the Shape Outline drop down list select No Outline 4o remove the border fromthe shape Applying Shape Siyies io Shapes You can also choose text style for the text mbedded in the shape This can be done by selecting h shape and choosing a styie from the Shape Style gallery found on
116. line should change from a dashed line to a solid line C Press Delete to delete the text box and the text within it 20 Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 1 Topic E Save a Presentation After entering your text you will want to save your changes and ensure that your saved file is in the proper file type In this topic you will save a presentation You might find that sometimes the easiest task may be the most important one Working for hours to create a presentation and then forgetting to save it can be very costly Once you save a presentation all your work is preserved and you do not need to worry about retyping information You also need to understand what PowerPoint features are compatible with earlier versions in order to avoid editing problems The Save Command The Save command is used to save a newly created presentation or to save the changes you make to an existing presentation When saving a file for the first time you are prompted to enter a file name for the presentation and you are asked in which location you would like the file to be saved When you save changes to a file you are not prompted for any information the file just saves and you can close the file or continue working in the file By default a PowerPoint presentation is saved with the pptx file extensien The Save As Command The Save As command is used to save an existing pres ntation with a new file name
117. liver folder and open the Notes pptx file Scenario You have been asked to give a presentation on the financial overview of your erganization You are comfortable with the slides that contain mostly text but on the slides with charts and graphs you could use a few reminders of the important points What You Do How You Do It 1 On slide 6 type your notes a Onslide 6 click in the Notes area and type We expect the Southwest division to increase revenue by 30 in the next quarter r b Presstater and type Northeast revenue is expected to continue at its current level through the end of the fiscal year 2 Format the notes into a numbered a In the Notes area select all trie text list b On the Home tab In the Paragraph group click the Numbered List button C Select the text 3096 d On the Home tab in the Font group click the Botd button to apply bold formatting e Save the presentation as My Notes and clos the file Lesson 8 Preparing to Deliver a Presentation 173 Lesson 8 174 Topic E Print a Presentation You created speaker notes for the slides in your presentation which will serve asa reference for you when you present However in order to obtain hard copies ofthe reference material and provide it to your audience you need to print it In this topic you will print slid s notes outlines and handouts Having a hard copy of the presentation will help you
118. ll prepare to deliver a presentation You will e Review the content of a presentation e Add transitions between slides e Add animation to objects on a PowerPoint slide e Create notes on slides e Print a presentation Lesson 8 Preparing to Deliver a Presentation 155 Lesson 8 156 Introduction After creating and editing your presentation then modifying it for your particul r audience you still need to add elements so you can deliver it effectively In this lesson you will learn how to prepare to deliver a presentation By preparing your PowerPoint slides for presentation you will be able to establish yo r pro fessionalism and credibility By ensuring that your presentation unfolds correctly and pr sents information flawlessly you can concentrate on making a stellar impression TopicA Review Content Slides magnify mechanical errors in spelling and punctuation Before you deliver your presen tation you want to ensure that your content is correct Jin this topic you will review the content of a presentation A presentation full of spelling and punctuation errors will damage your credibility By review ing your content you can project professionalism and ensure that your authority Js not undermined by careless mistakes AutoCorrect AutoCorrect is a feature that automatically fixes many common spelling errors as you type In addition to spelling errors AutoCerreet will automatically capitalize the fir
119. lled word regionel Notice that the control moves to the next misspelled word cleints In the Spelling dialog box click Change to correct the misspelled word Notice that the control moves to the next misspelled word competetive In che Spelling dialog box click Change to cor rect the misspelled word In the Spelling dialog box click Add to add BurkeBuddy to the dictionary In the Spelling dialog box click Delete to delete the second occ rrence of the word the In the Microsoft Office PowerPoint mes sage box click OK t complete the spelt check Save the presentation as My Spei Check and close the file Navigate to the CA084899Dat Vr pare to Deliver folder and open the Thesaurus pptx file Scenario You are reviewing a presentation created by a colleague You would like to replace the phrase planning to plan for change with a suitable aliernative that better fits the context of the presentation Lesson 8 Preparing to Deliver a Presentation LEssoN 8 163 Lesson 8 164 What You Do How You Do It 1 Display the Research task pane a On the slide select the word plan b On the Review tab in the Proofing graup click Thesaurus to display the Research task pane 2 Using the Thesaurus replace the word plan with its synonym prepare a In the Research task pane in the list box place the mouse pointer ever the word
120. m the Contrast drop down list select a contrast option for the image e Or in the Picture Styles group click the Dialog Box Launcher button to launch the Format Picture dialog box In the Format Picture dialog box in the left pane Picture is selected by default In the right pane move the Contrast slider to a specific level Or in the Contrast text box type a value to alter the brightness e Click Close to close the Format Picture dialog box Procedure Reference Set Transparent Color to an Object To set transparent color to an object 1 On the Ribbon select the Format contextual tab 2 In the Adjust group from the Recolor drop down list select Set Transparent Color 3 Click a color in the image to make that color transparent Activity 5 3 Formatting Objects on a Slide Data Files e Format Objects pptx Before You Begin Navigate to the C 084899Data Modifying Objects folder and open the Format Objects pptx file Scenario In the presentation you are presenily Working on you feel that the process flowchart on slide 6 could be made more visu lly presentable Also you want 10 Change the visual effect of the text and the brightness level ofthe Fiance clip art object on siide 4 Lesson 5 Modifying Objects 109 Lesson 5 110 What You Do How You Do It 1 On slide 1 apply the Warp text effect format to the WordArt object o On the slide triple click the text 2007 Finan
121. mation has been removed Lesson 8 Preparing to Delivera Presentation 169 Lesson 8 Activity 8 4 Data Files e Animation pptx Before You Begin Scenario What You Do Applying an Animation Effect Navigate to the C 084899Data Prepare to Deliver folder and open the Animation pptx file After reviewing a presentation you created your colleague asks if you could put in some spe cial effects that animate the text and keep the audience s attention She suggests you animate the title slide a bulleted list slide and some of the contaet Inf rmatioh on another slide How You Do it 1 Apply the Fade animation to the title on slide 1 a On stide 1 click anywbere in the title text b On the Animations tab from the Animate drop down list select Fade 2 Apply the Wipe animation to the a Onslide Z click anywhere in the bulleted list on slide 2 bulleted list b Fromthe Animate drop down list in the Wipe section select By 1st Level Paragraphs Wipe AME Once By ist Level Paragraphs 3 Apply tha Fly n animation to the contact information at the bottom of slide 3 On slide 3 click anywhere in the text For More Info Hold down Shift and click anywhere in the text Diane Mader ext 8329 From the Animation drop down list in the Fly In section click All At Once 170 Microsoft Office PowerPoint 2007 Level 1 Second Edition 4 Run the slide show and verify tha
122. may be the wrong color require shadows or 3 D effects or need arrowpoints at the end of a line In this topic you will format objects on a slide At times your graphical objects may not fit well with your existing color scheme or they may lack visual interest You may be tempted to scrap them but they might be integral to the mes sage you are trying to convey By formatting objects you can make minor alterations that will significantly improve their appearance In such instances you can format the graphics by add ing color and other visual effects to improve the look and feel of the presentation Object Formatting Options The Format Shape dialog box provides various options to format an object The options that are available are determined by the type of object you are formatting The formatting options are described in the following table Formatting Option Description Fill Change the fill color oka object ar ea Line Change he line color of an object Line Style Change the line styles of an object 1t lso allows you to add an_arrow to a line Shadow Apply a shadow to an object 3 D Format Apply a three dimensional effecto an object 3 D Rotation Chance the orientation and perspective of an objeet Text Box Modify the text layout within a text box This Option is enabled oniy if the selected object is a Shape or a text box The Set Transparent Color Option The Set Transparent Color option enables you to make any on
123. mportance of your content Imagine a book that fails to differentiate the title and diff rent sections from the other content In the same way a presentation with just plain text and without any formatting will not attract the users attention and interest Applying the right paragr ph formats and typogra phy effects enhances the readability of the content and aliews you to str ss the importance of certain text Bulleted Lists A bulleted list is a list of items each beginning with a buliet PowerPoint enables you to add bullets to existing content There are a vari ty of options you can use to format a bulleted list la a None gt EDO ooo Do tz Bulleti and Numbering Figure 3 5 Bullet types You can choose t use a bulleted list when the sequence of the items in the list is unimportant PowerPoint enabiesvou te add bullets to existing content It also allows you to choose the type of bullet The different bullet types available are Filled Round Hollow Round Filled Square Hollew Square Star Arrow ana Checkmark The Increase List Level option allows you to merease the space between the builet and the margins of the slide The Decrease List L vel option allows you to decrease th space between the bullet and the margins of the slide When you use these options the billets also change in shape Therefore you can use these optiens for sub bullet points ir order to differentiate them from the main bull
124. n list select Set Transparent Color inthe Finance clip art objec in the top teft Corner click the green color to make the background transparent 4 Onslide 6 apply a shape fill to the flowchart objects Lesson 5 Modifying Objects e If necessary scrott down and select slide 6 Hold down Shift and click the Analysis Design Development Quality Analysis Marketing and Product Evaluation text boxes to select all of them Qrrthe Ribbon select the Format contex tual tab In the Shape Styles group from the Shape Fill drop down list in the Standard Colors section select the third color to apply the orange color Lesson 5 111 Lesson 5 5 Apply shape effects to the flow a Inthe Shape Styles group in the Shape chart objects Effects drop down list place the mouse pointer over the Preset option b In the Presets section in the third row first column select Pres t 9 E c In the Shape Styles group in the Shape Effects drop down tist place the mouse pointer over the 3 D Rotetion option d In the displayed gatlery in the Parallel section in the second row fourth col umn select Off Axis 2 Left 6 Change the X and Y coordinates of a In the Shape Styles group click the Dialog the flow chart to 30 and 20 B x kau cher button to launch the For degrees respectively rnat Sh pe dialog box b n the Format Shape dialog bax in the left pane Select 3 D Rot
125. n each slide iy the presentation in an outline format Slide pane Displays a large working view of the current slide Notes pane An area to type notes that apply to a particular slide The Slides Tab The Slides tab displays each slide in a presentation as a small picture also known as a thumbnail Each slide is listed in order and you can navig te through the entire presentation by using the Slides tab scroll bar You can also arrange slides quickly by dragging and dropping individual slides The Sides tab also has a shortcut nienu to cut copy paste delete insert and duplicate slides quickly The Outline Tab The Outline tab is similar to the Slides tab you can scroll through the slides using the scroll bar and arrange siides by dragging and droppitig them but on the Outline tab each slide is displ yed in a text oniy format In Outline view each slide displays all the text including the title subdtitleand bullets on that slide The text can be directly edited from this list The shortcut menu on the Outline tab contains the basic commands for cutting copying pasting inserting and deieting along with specialized commands for working in an outline format Lesson 1 Getting Started with PowerPoint LESSON 1 LESSON 1 10 Presentation Views In addition to the default Normal view the View tab offers three other views yo can use to navigate and arrange slides in a PowerPoint presentation These views are desc
126. nch and close programs navigate to inforfnation stored on the cor puter and manage files and folders Students should have completed the following courses of possess equivalent knowledge before starting with this course e Windows XP Introduction e Windows XP Pr fessional Level 1 e Windows XPRrofessional Level 2 e Windois 2000 Introduction Introduction ix INTRODUCTION How to Use This Book As a Learning Guide Each lesson covers one broad topic or set of related topics Lessons are arranged in order of increasing proficiency with Microsoft Office PowerPoint 2007 skills vou acquire in one les son are used and developed in subsequent lessons For this reason you should work through the lessons in sequence We organized each lesson into results oriented topics Topics include lt all the relevant and sup porting information you need to master Microsoft Office PowerPoint 2007 and activities allow you to apply this information to practical hands on examples You get to try out each new skill on a specially prepared sample fiie This saves you typing time and allows you to concentrate on the skill at hand Through tke use of sample files hands on activities illustrations that give you feedback at cr cial steps and supporting back ground information this book provides you with the fomndation and structure to learn Microsoft Office PowerPoint 2007 quickly and easily As a Review Tool Any method of in
127. nge group from the Group drop down list select Group to group the selected objects in the flowchart 3 Move the grouped objects to the a In the Size group click the Diaiog Box center of the slide Launcher button to launch the Size And Position dialog box b In the Size And Position dialog box select 2 Group the selected objects in the a On the Ribbon select the Format contex the Position tab c On the Positionrtab in the Position On Slide section in the Horizontal ext box triple cli k and type 0 30 d Onthe Position tab in the Pasition On Stidesection in the Vertical text box triple click and type 3 00 e Click Close to close the Size And Position dialog box 4 Apply a shadow effect to all the a On the Forrnat contextual tab in the objects in the Three Phase Devel Shape Styles group in the Shape Effects opment Process flowchart drop down list place the mouse pointer over the Shadow option b In the Perspective section select the Per spective Diagonal Upper Right option Lesson 5 Modifying Objects 115 Lesson 5 116 5 Ungroup the objects in the a On the Format contextual tab in the flowchart Arrange group from the Group drop down list select Ungroup to remave the group ing between the objects b Verify that the perspective 3 D effect has been removed from the objecis c Save the presentation as My Grouping Objects and close the file
128. ntation Table Tools The Table tools appear instantly on the screen when you add a table to a slide The Table tools consist of the Design and Layout contextual tabs The commands on_the Design tab enable you to add various table styles and a background color customize borders and dd visual effects The commands on the Layout tab allow you to insert columns and r ws merge cells and adjust cell size and alignment Figure 6 4 The Table Tools Layout contextual tab Lesson 6 The Alignment group on the Layout contextual tab contains various options for aligning the text inside a cell These options are described in the following table Option Description Align Left S CS Alipns Text to the left of the cell Center Aligns text to the center of the cell Align Right Aligns text to the right of the cell Align Top Positions text on top of the cell Center Ver cally Positions text in the center of the cell Alig Bottom Positions text at the bottom of the cell Lesson 6 Adding Tables to a Presentation 129 Lesson 6 130 Option Description Text Direction Determines the direction in which the text will be typed in the cell The Text Direction_drop down list contains various options They are Hori ental Rotate All Text 90 Rotate All Text 270 and Stacked These options are language specific Table Fill Options The Fill tab in the Format Shape dialog box provides various options to fiil e table cell with c
129. ntil the appropriate slide element is selected The Quick Access Toolbar The Quick Access toolbar is a toolbar that provides easy access to any command in the application By default the Quick Access toolbar is placed n top of tne Ribbon and includ s core commands such as Save Undo and Repeat The Quick Access toolb r can be customized with the commands you use most frequently moved below the Ribbon And it can ev m be gus tomized for a particular presentation You can add a command to the Quick Access toolbar by right clicki g the command on the ribb n anc choosing Add To Quick Access toolbar The Microsoft Office Window Frame The Microsoft Office Window Frame appears at the bottom of the application window and dis plays information about the current slide along with viewing options for the entire presentation Any item on the status bar can be added or removed at any time Slide Number Fit Slide To zu View Shortcuts Current Window whem Slide loft Office Theme aeaa and yale f Zoom Controls Theme Name M Figure 1 3 The Microsoft Office Window Frame The Window Frame options are described in the folowing table Frame Option Description Slide Number Displays the current slide number you are viewing and the total number of slides Lesson 1 Getting Started with PowerPoint LESSON 1 LESSON 1 Frame Option Description Theme Name Displays the current theme name Spell Check Displ
130. o close the Size And Position dialog box Procedure Reference Ungroup Objects To ungroup objects 1 Select the grouped objects that you Wani te ungroup 2 On the Ribbon select the Format contextuai tab 3 Ungroup the objects e In the Arrange group frem the Group drop down ist select Ungroup to remove the grouping e Or right click the sel cted objects and from_the siiortcut menu choose Group Ungroup Activity 5 4 Data Files e Grouping ObDiects pptx Before You Begin Navigate to the C 084899Data Modifying Objects folder and open the Grouping Objects pptx file Scenario When your colleague r views th presentation you have been working on he suggests that you align the flowchart ort slide 5 to the center of the slide You decide to align all the objects in the flowchart at one time rather than aligning each object individually You also decide to apply a shadow format to the objects Your colleague further suggests that you apply some shape formatting to the flowchart text boxes Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 What You Do How You Do It 1 On slide 5 select all the objects in a In the left pane on the Slides tab select the Three Phase Development Pro slide 5 cess flowchart b Hold down Shift and select the Design Development and Marketing text boxes and the arrows between the text boxes flowchart as one entity tual tab b In the Arra
131. o the title on slide 6 6 Save the file as My Enhance Text pptx Lesson Labs LESSON LABS 185 LESSON Lass Lesson 4 LAB 1 Inserting Graphical Objects Objective Insert various graphical elements to enhance a presentation Data Files e Graphical Objects pptx Scenario You have created a financial overview presentation for your organization You want to add some visual elements to make the presentation visually interesting 1 Open the graphical objects pptx file 2 Onslide 6 insert the Businesses Businessmen Charts clip art image 3 Onslide 5 insert two rectangles into the development process diagram and add the text Development Marketing within each of the text boxes 4 Apply a shape style of your choice to the rectangle shapes 5 Onslide 1 replace the titie text with the title created using a WordArt style of your choice 186 Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 Las 1 Working with Graphical Objects Objective Modify graphical objects to suit individual requirements Data Files e Annual Fundraiser pptx Scenario You are adding the final touches to your organization s annual charity fundraiser presentation There is a clip art image on slide 6 that you would like to use as a bullet icon Yo accomplish this you need to proportionally reduce the size of the image so that it is not much taller than the height of the tex
132. o using clip art and pictures will allow you_to communicate more immediately In gen eral presentations require the interaction of text and graphical elements to erigage the audience Once you ve created the text for your slides you need to concentrate en adding clip art and pictures In this topic you will add clip art and picture to your presentation Placing clip art and pictures will not only be more entertaining for your audience it will also help you focus attention on key points and illustrate difficult concepts Your use of pictures will help keep your audience engaged by preventing information overload Clip Art Clip art is graphic images in a digital format you can insert into a presentation A collection of clip art is available in the Clip Art gallery In additiomto gt pictufes the Clip Art gallery also contains photographs movies nd sounds The Clip Art gallery is searchable by keyword to help locate a specific picture quickly If you are not able to locate the clip you need in the Clip Art gallery there are thousands of clip art files available on the Microsoft website Drawings di 4 Figure 4 1 Clip art Microsoft Office PowerPoint 2007 Level 1 Second Edition How to Insert Clip Art and a Picture Procedure Reference Insert Clip Art To insert clip art 1 2 3 6 7 On the Ribbon select the Insert tab In the Illustrations group click Clip Art In the Clip Art task pane
133. of slide a On the Ribbon select the View tab 6 b In the Presentation Views group click Slide Sorter c Select slide 6 and press Delete 4 Hide slide 7 a Select slide 7 b On the Ribbon select the Slide Show tab c In the Set Up group click Hide Slide d Press F5 torunth slide show e Press 6 and then press Enter to navigate to the Sixth slide f Pressthe Right Arrow Key g Verify that the Assets slide is hidden and the End Of Slide Shaw Click To Exit screen is displayed h Press Esc to end the slide show Save the presentation as My Arrange Slides and close the file Microsoft Office PowerPoint 2007 Level 1 Second Edition Topic E Work with Themes After ensuring that your slides are in the right order you should create a style that unifies_your presentation and provides a consistent appearance In this topic you will work with thenies Imagine a presentation where every slide has a different color scheme and font style With each slide your audience would have to adjust their expectations and refocus their attention By applying a consistent theme to your presentation you can create professional presentations that are uniform in their look and feel Themes A theme is a combination of colors fonts and graphics that provides a consistent visual look and feel in a presentation A theme determines the background color of a slide as weli as the colors of diagrams tables or any other comp
134. olor texture or a picture These options are described in the following table Option Description No Fill Removes the fillin the table cell Solid Fill Fills a t ble cell with color Gradient Fill Fills a table ceil with gradient colors Picture Or Texture Fill Inserts a picture in the table cellYou can choose a picture from the Clipboard er Clip Axt gallery or use one stored on your system Table Styles Definition Table styles are a combination of formatting options including color settings that can be applied to a tabie When a t ble is inserted a table style is applied to it by default However with iust a single click you can change the look of your table by choosing from the various thumbnails displayed in the Tables Styles gallery Example Best Match fo Document Table Styie Options You can modify the formatting style of tables by checking or unchecking the relevant check boxes in the Table Style Options group The following table lists the various options and their r spective functionality Microsoft Office PowerPoint 2007 Level 1 Second Edition Check Box Allows You To Header Row Modify the formatting style for the header row First Column Modify the formatting style for the first column Last Column Modify the formatting style for the last column Total Row Show or hide the totals which are displayed at the bottom of the table Banded Rows Display or hide formatting for alternate row
135. ompress Pictures dialog box check the Apply 19 Selected Pictures Only check box e Click Optiens to launch the Compression Settings dialog box f inthe Target Output section select the Email 96 ppi Minimize Bocument Size For Sharing option g In the Compression Settings dialog box click OK h In the Cornpress Pictures dialog box click OK 2 Onslide 4 resize the Development a Select stide4 text box to match the size of the Designtextboe b Click tlie border of the Development text box to select it Y I HL Development c Verify that the sizing handles appear around the selected text box d Drag the bottom center sizing handle down half an inch to visually match the size of the Design text box Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 3 Duplicate the Design text box a Right click the boundary of the Design text box and choose Copy b Right click in the empty space below the Design text box and choose Paste 4 Move the new Design text box to a Click and drag the new Design text box the right of the Development text to place it to the right of the arrow next box and rename it to the Development text box text box again to fine tune its placement c In the new Design text box double ctick the text Design to select it d Type Marketing e Click outside the siide to deselect the b If necessary click and drag the Des
136. onents present in the presentation You can choose to apply a theme to all slides or only to selected slides Available colors intheme CLICK TO ADD TITLE Click to add text Figure 2 2 Built in themes Quick Style A Quick Style is a spevific set of formatting options you can apply to an object on a slide by clicking onevbutton There are Quick Styles for formatting text tables charts and graphics Somesof the Quick Style groups available are WortArt Styles Shape Styles Picture Styles and Chart Styles Galleries Galleries are visual collections of Quick Styles Each gallery displays numerous style optiens for any object selected on a slide Lesson 2 Creating a Presentation Lesson 2 47 Lesson 2 48 Live Preview The Live Preview feature enables you to view the results of the editing and formatting changes made to a presentation without actually applying them These Changes are displayed in real time as the user moves the mouse pointer over the avaitable gt options With Live Preview you do not have to click the Apply button to see a change and then click the Cancel button if the change is not what you wanted Components of Themes A theme encompasses three critical formatting components Theme Colors Theme Fonts and Theme Effects After applying a built in theme to a presentation you ean modify the individual theme components to suit your requirements The following table describes the theme compon
137. or to decrease the indent level 4 If necessary onthe View tab in the Show Hide group check the Ruler check box to hide th ruler Procedure Reference Apply Typography Ff ects To apply typography effects 4 Selectthe text to which you wanito apply the effect 2 n the Paragraph group select typography effects to apply them From the Text Direction drop down list select an option to change the orien tation of the text to vertical stacked or horizontal or to rotate it in a certain direction Lesson 3 Formatting Text on Slides LEssoN 3 69 Lesson 3 70 e Click the Columns button to split text on a slide into two or more columns Procedure Reference Apply Text Styles To apply text styles 1 Select the text 2 On the Format contextual tab in the WordArt Styles grou select an option to apply a text style 3 If necessary in the WordArt Styles group click the More button to view more text style options e In the Applies To Selected Text section select a style to apply to the selected text e In the Applies To All Text In The Shape Section s lect style to apply to all the text within a shape Procedure Reference Apply Quick Styles to Text To apply Quick Styles to text 1 Select the text 2 On the Ribbon select the Home tab 3 On the Home tab in the Drawing group from the Ouick Styles drop down list select a text style Procedure Reference Create ci Bulleted or Numbered List
138. or the slides mc Slides sized for Orlertation 4x Nores handouts amp outline mer 7 sides ith moa O Potrat z TE NE 5 MEE lU mor mm ize of the slides Height NY 75 Inches PS GPortrak Orie Number slides from lA RARI a 1 2 c 2 em mr e A Figure 8 7 The Page Setup dialog box How to Print a Presentation Procedure Reference Preview a Presentation To preview a presentation before printing 1 Click the Office button and choos Print Print Preview 2 gt SCrolt d wn to view the page you want to preview in Preview mode 3 Or the Print Preview tab click Close Preview Lesson 8 Preparing to Deliver a Presentation LEssoN 8 175 Lesson 8 176 Procedure Reference Print Slides Handouts Notes or Outlines To print slides handouts notes or outlines 1 2 On the Design tab in the Page Setup group click the Page Setup Duttor In the Page Setup dialog box set the page size and orientation e Set the page size From the Slides Sized For drop down list select the size ofspaper for printing In the Width and Height text boxes enter the r quired width and height values to customize the page size e Set the page orientation e In the Orientation section in the Slides section select Portrait or Landscape e In the Orientation section in the Not ssHandouts amp Outline section select Portrait or Landscape Display the Print dialog box e Click
139. ormatting so that the presentation is more interesting What You Do How You Do It 1 On slide 2 split the text into two a Select slide 2 and click before the text columns Burke Properties hold down Shift and click after the lt ext requirements b On the Home tab iii the Paragraph group from the Columns drop down list select Two Colurons 2 Onslide 3 center align the title a Select siide 3 and triple click the title text text Why A Relocation Team b n the Paragraph group click the Center button 72 Microsoft Office PowerPoint 2007 Level 1 Second Edition 3 Onslide 5 add a numbered list and format it Lesson 3 Select slide 5 and click before the text Professional hold down Shift and click after the text Revenue In the Paragraph group click the Num bering list drop down arrow Select Bullets And Numbering the A B C numbering style From the Color drop down list in the Standard Colors section select the Green color Click OK to close the Bullets And Number ing dialog box 4 On slide 4 change the line spacing of the first level bullet items to Double Select slide 4 and place the insertion In the second row second column select point anywhere in the Word Service In the Paragraph group click the Dialog Box Launcher button E Fronvthe Line Spacing drop cewn list select Doubl
140. os ft Word 1 In the left pane on the Slides tab select the slide on which you want to insert the table On the Ribbon select the Insert tab In the Text group click Object to op n the Insert Object dialog box Select Create From File to insert a table from the Word document Click Browse QUNUD XE ee de In the Browse dialog box navigate to the folder that contains the Word document select it and click OK 74 in the Insert Object dialog box click OK to insert the table in the presentation 8 gt If necessary m the Microsoft Office Word dialog box click OK Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 6 Activity 6 3 Inserting a Table from a Word Document Data Files e Table from Word pptx e Highlights Table docx Before You Begin Navigate to the C 084899Data Adding Tables folder and open the Table from Word ppix fite Scenario You are preparing a presentation on the financial highlights of your organization As you are collecting some old data you find that some of the information that you n ed te present is stored as a table in a Word document You want to get the information into your presentation without having to manually enter it What You Do How You Dot 1 On slide 5 insert a table from a a In the left pane onthe Slides tab select Microsoft Word document slide 5 b Click the Click To Add Text placehoider text Gn the Ribbon select tke Insert tab
141. osoft Word In this topic you will insert tables from Microsof Word For your presentation you may draw your data from tables in Microso t Werd Creating the information in a new table and transferring information would only cf ate more opportunities for error PowerPoint provides you with the option to insert tables frois Word thereby saving you precious time and reducing your effort Linking vs Embedding You can use an external object such as a chart graphic table or sound file in your presenta tion by either linking or embedding it on a slide The difference between a linked object and an embedded object is the location where the data is stored and how the data is updated after it is inserted into the presentation In the case of a Jinked object data is physically stored in the source file which is the file that originally contains the object The object in the destination file merely acts as a window to view this data When you modify the data in the source file the object in the destination file automatically xeflects the changes In the case of an embedded object there is no link between the data in the sowrce and destination files A copy of the data is physically embedded in the destination file and does not change if you modify the source file By default objects are embedded in PowerPoint How to Insert a Table from Microsc t Word Procedure Reference Insert a Table from Microso t Word To insert a table from Micr
142. ouse pointer away from the Mini toolbar or deselect the text to hide 2 Move the mouse pointer over the semitransparent Mini toolbar to make it visible the Mini toolbar Activity 3 1 Applying Character Formatting to Text on a S ide Data Files e Character Formats pptx Before You Begin Navigate to the C 084899 Formatting Text folder and open th Character Forrnats pptx file Scenario An intern at your company has come to you for help on a PowerPoint presentation She wants you to help her make it look better Looking at hex slides you decide that formatting the text will improve its appearance You also want to enhance the appearance of the titles on the fourth and fifth slides Lesson 3 Formatting Text on Slides 59 Lesson 3 60 What You Do How You Do It 1 On slide 3 apply bold formatting to the words Service Commit ment and Guarantee Select slide 3 and double click the word Service On the Home tab in the Font group click the Bold button to apply boid formatting B On slide 3 bold lt hte words Commit ment and Guarantee 2 Onslide 3 change the font type of all the sub bulleted text to Times New Roman n Click before the word Sensitive hold down Shift and click after the word sensible to select the text Sensitive and sensible On the Flome tab in the Font group in the Font drop down list Arial Body scroll do
143. place drop down list select Replace Fonts 2 In the Replace Font dialog box from tne Replace drop down list select the font you want to replace 3 From the Wsth drop down list s lect the font that will replace the font listed in the Replace drop down list 4 hick Replace Procedure Reference Format Tex Using the Format Painter To soxmiat text using the Format Painter 1 Sel ct the text that has the format you want to copy 2 On the Home iab iri the Clipboard group click the Format Painter button once to copy the existir g tex s formatting 3 Click and dr g to select the text to which you want to apply the copied text formatting 4 If necessary apply the same formatting to the text located in multiple places within the document a On the Home tab in the Clipboard group double click the Format Painter button Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 b Click and drag the text to apply the copied text formatting c Repeat step 4b until you have applied the copied formatting to the text located in multiple places within the document 5 Click outside the slide to deactivate the Format Painter button Procedure Reference Format Text Using the Mini Toolbar To format text using the Mini toolbar 1 On the slide select text to display the Mini toolbar 3 On the Mini toolbar click a format command button to apply the forniat te the selected text 4 Move the m
144. presentation 1 Run the spell check utility and correct the spelling mistakes ii the presentation 2 Apply the Dissolve transition effect to the entire presentation 3 Apply the Fly In animation effect to all the text on the first slide 4 Adda note on the second slide to review customer feedback 5 Change the default page size and print a copy cf the presentation Microsoft Office PowerPoint 2007 Level 1 Second Edition SOLUTIONS 191 SOLUTIONS NOTES ZA o Js be Dy v Se E NS M INDEX A ActiveX 21 animation effects 169 applying 169 removing 169 application window 2 AutoCorrect 156 setting options 159 B background styles 48 backgrounds applying 50 borders 124 bulleted lists 64 creating 70 C cells 124 character formats 54 chart data 141 editing 145 chart layouts 148 changing 149 chart styles 148 changing 149 Chart tools 142 chart types modifying 149 Chart window 141 charts 140 creating 143 pasting from Microsoft Excel 151 types 147 Clear Ail Formatting button 68 clip aft 82 inserting 83 color themes creating custom 49 Index columns 124 Compatibility Checker 22 contextual tabs 5 D Dialog Box Launchers 5 drawing tools 87 E embedding 136 F Fill tab 130 Font dialog box 54 font themes creating custom 49 fonts replace globally 58 Format Painter 56 using 58 G galle
145. print e Select Screen 150 ppi Good For Web Pages And Projectors to save the output for web e Or select E mail 96 ppi Minimize Document Size For Sharing to save the output for sending through email Microsoft Office PowerPoint 2007 Level 1 Second Edition 5 In the Compression Settings dialog box click OK to apply the compression set tings and close it 6 In the Compress Pictures dialog box click OK to close the dialog box Activity 5 1 Working with Objects Data Files e Work with Objects pptx e Financial Overview pptx Before You Begin Navigate to the C 084899Data Modifying Objects folder and open the Work with Objects pptx file Scenario You are finalizing an already existing presentation before pr senting it Yeu i otice that the pro cess diagram in the presentation is incomplete and you plan to add appropriate shapes to complete it The images in the presentation are too big and you feel that they may inefease the file size Therefore you decide to modify those images You also decide to reuse the clip art on slide 5 in one of your presentations Lesson 5 Modifying Objects Lesson 5 99 Lesson 5 100 What You Do How You Do It 1 On slide 1 compress the picture to a Click the Susan Johnson picture to select suit the printer settings it b On the Ribbon select th Format centex tual tab c In the Adjust group click Compress Pictures sA Compress Pues d In the C
146. r e rrange group from the Bring To Front drop down list select Bring To Front 2 Move the Marketing textbox to the back of the D velopinent text box Click the Marketing text box to select it pi b If necessary on the Ribbon select the Format contextual tab c In the Arrange group from the Send To Back drop down list select Send To Back Lesson 5 Modifying Objects 119 Lesson 5 3 Onslide 8 arrange the Marketing a Inthe left pane on the Slides tab select and Product Evaluation text boxes slide 8 in order b Click the Marketing text box to select it c Onthe Ribbon select the View tab d In the Show Hide group check the Gridlines check box e Click and drag the Marketing text box down to the next horizontal gridline so it aligns with the Quality Analysis text box f Click the Product Evaluation text box to s lect it Click and drag the Product Evaluation text box down so that it atiens with the Marketing text box v 120 Microsoft Office PowerPoint 2007 Level 1 Second Edition 4 Move the arrow above the Quality Analysis text box to the left of the Marketing text box On the Ribbon select the Format contex tual tab In the Arrange group from the Align drop down list select Grid Settings In the Grid And Guides dialog box in the Grid Settings section uncheck the Dis play Grid On Screen check box In the Guide Settings section check the Display
147. r boxes Once you review the basic procedures you will not have to waste time worrying about shifts in formatting or type fonts when you enter your text Text Placeholders Text placeholders are containers where you can type your texi Most of the slide layouts con tain one or more text placeholders Clicking in a text p a ehelder will activate ittand allow you to enter text The placeholder is movable and you van pesitier it anywhere oii the slide A text placeholder can contain multiple lines of text and when the typed text reackes the right side border of the text placeholder it automatically wraps to the next line If the amount of text being entered in the text placeholder exceeds the size of the placeholder the size of the font and the spacing between the lines are automatically adjusted to accommodate the text within the placeholder Dotted dine indicates olacenolier is active This is a text piaceholder You can Text wrapping Sizing p type whatevertext you need and the aiomatically Handle placeh lder will expand or adjust the font size ta accommodate the text Figure 1 8 Text placehoider Text Boxes Additional text placeholders can be dsed when you need to add additional text outside the default text placeholder determined by the slide layout Such placeholders are referred to as text boxes Fne T xt Box button under the Text group on the Insert tab is uSed to insert a text box You can resize a text pla
148. rding application functionality To streamline receiving support you should become familiar with basic help options In this topic vou wiib use the Microsoft PowerPoint Help feature to get assistance on PowerPoint features By utilizing PowerPoint Help you ll be able to solve many problems on your own without resorting to time consuming support calls Equally important is your opportunity to discover the program s many features which wil enhance your ability t create professional presentations The PowerPoint Help Feature The PowerPoint Help feature is a complete user mair al on the functionality of the various features of Microsoft PowerPoint 2007 K amp onsists of the PowerPoint Help toolbar the Search text box the Search drop down list and the Table Of Contents pane You can search for infor mation on any ropic in PowerPoint by specifying your query in the Search text box The Search drop down lise provides you with options to search for help information in online or offline content The Table Of Contents pane lists all of the Help topics available on PowerPoiiit Lesson 1 Getting Started with PowerPoint 13 LESSON 1 14 i Search Text Box Browse PowerPoint Help What s new Activating PowerPoint Table Of Contents Pane File management Format slides or presentations templates and masters Delver Import content from other Po Review and add comments to a presertation All PowerPoint Cab a
149. re 5 3 The Size And Position dialog box Scale Options The following table describes the available scale options Scale Option Description Automatically adjusts the width percentage when you change the h ight percentage or vice versa Lock Aspect Ratio Relative To Original Picture Size Adjusts the picture based on the original width and height size ratio Best Scale For Slide Show Adjusts th picture based on the resolution of the screen tkat wili be used to display the slide show Image Compression Image compression 1s a technique you can use to reduce the file size of an image inserted on a slide Compressing an image does not change the physical appearance of the image on the slide PowerPoint presentations with a large nu ab r of graphics can become very large and when you reduce the filesize of images the overall file size of your presentation becomes sig nificantly smalier A smaller presentation file size can be useful when sending presentations via email or other electronic methods How to Work with Objects Procedure Reference Select Objects on a Slide To select objects on a shde 1 Select the objects on the slide e Select the bjects manually To select a single object click that object To select more than one object hold down Shift and click the objects Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 5 Hold down Ctrl and drag a selection marquee aro
150. re Print Preview tab click Close Print Preview Close the file Lesson 8 Preparing to Delivera Presentation LESSON 8 179 Lesson 8 Lesson 8 Follow up In this lesson you prepared to deliver a presentation You are now ready to give a well prepared professional presentation 1 What benefits do you see in using the spell checker and research tools n a presenta tion 2 What is the difference between animation effects that enhance yotr presentation ver sus animation effects that could detract from your presentation 180 Microsoft Office PowerPoint 2007 Level 1 Second Edition Follow up In this course you explored the PowerPoint environment and then created a new presentation You formatted the text on slides to enhance clarity In order to enhance the visual appeal you added graphical objects to a presentation and modified them You also added tables and charts to a presentation to present data in a structured form You then finalized a presentation to deliver it 1 As you create presentations in PowerPoint which elements text graphics tables charts animation will you make the most use of 2 How will PowerPoint assist you in getting your information and ideas across to your audience more effectively than other methods 3 Where might you become more efficient in creating your current presentations by using the new features in PowerPoint 2007 What s Next Microsoft Office PowerPoint
151. resentation to present data in a structured form You will then finalize a presenta amp on to deliver it You will e get started with PowerPoint e create a presentation Microsoft Office PowerPoint 2007 Level 1 Second Edition INTRODUCTION e format text on slides e add graphical objects to a presentation e modify objects on slides e add tables to a presentation e add charts to a presentation e prepare to deliver a presentation Introduction xi NOTE LESSON 1 Getting Started with PowerPoint In this lesson you will get started with PowerPoint You will Explore the PowerPoint interface Navigate and view a presentation Use Microsoft PowerPoint Help Enter text Save a presentation for later use Lesson 1 Getting Started with PowerPoint LESSON 1 Lesson Time 60 minutes LESSON 1 Introduction While you may have scribbled down a fabulous idea on a notepad you will stilineed to com municate your ideas dynamically and generate interest in your projects PowerPoint allows you to efficiently create powerful multimedia presentations In this lesson you will get started with Microsoft Office PowerPoint 2007 By using PowerPoint you can create dynamic presentations that captivate your audience and communicate difficult concepts Its ability to integrate audio and video cotnponents gives you the flexibility to fashion presentations geared to your particular needs You can easily
152. ribed in the fol lowing table Presentation Views i Slide Sorter CU Slide Master EJ Notes Page i Handout Master Normal p Slide Show Notes Master Presentation Vie Design Views Figure 1 5 Presentation views The following table describes the various presentation views Presentation View Description Slide Sorter view Displays allthe siides ima presentation as small images larger than thumbnails Slide Sorter view makes it much easier to arrange slides Notes Page view Displays a single slide with the slide content and the entire contents of the Notes pane visible Enables you to edit th notes content while viewing tire entire slide Slide Show view Used to show the presentation on scr en one slide at a time as it wo ld be presented to an audience Additional Presentation Views There are three additional views available n the View tab Slide Master Handout Master and Notes Master These views are used to edit the design and layout of slides handouts and_notes Presentation View Navigation Methods In the Normal Slide Sorter and Notes Pageview there are several methods available for navi gating betweenpindividual slides In aci view you can choose between keyboard shortcuts the scrollibar of the scroll bar shorte menu In addition the View tab has a separate scroll bar specifically for navigating on the Sliides and Outline tabs Side Show View Navigation Me
153. ries 47 gradients 48 gridlines 117 using 118 group 113 obje ts 113 guides 117 using 18 H irandouts 174 printing 176 image compression 96 images compressing 98 indents INDEX 193 INDEX 194 changing 69 L legends 140 line spacing setting 69 linking 136 lists formatting 71 Live Preview 48 M Microsoft Office button 3 Microsoft Office PowerPoint Help using 15 Microsoft Office Window Frame 5 Mini toolbar 57 options on 57 N navigation methods 10 Normal view 8 notes printing 176 Notes Page view viewing slides in 11 numbered lists 65 creating 70 O object scaling 95 object selection 94 objects arranging 118 formatting options 107 resizing 97 scaling 98 selecting 96 setting transparent color 109 Office Clipbozird 35 order f objects 116 orief tation 103 changing 103 Outline tab 9 outlinies 174 printing 176 P Page Setup dialog box 175 paragraphs transforming to lists 71 paste options 35 Paste Special command 35 Paste Special option using 37 pictures formatting 108 inserting 83 PowerPoint Help featute gt 13 PowerPoint Help to lbar 15 presentations checking for conipatibility 24 creating from existing presentation 29 creating from templates 29 creating from Word outlines 29 previewing 175 saving 23 saving changes made to existir g 24 Q ick Access toolbar 5 Quick Styles applying 70 R
154. rio Your colleague has won the employee of the month award You are creating a presentation to congratulate him however the text in the presentation is very plain You want to add some different effects to the text What You Do How You Do It 1 1 Replace the title with a title cre a On slide 1 in the title click before the ated using WordArt word Congratutations hold down Shift and ciick after exclamation point to select the text b PressCDelete C Click the border around the title box and press Delete to select and delete the title placeholder fa On the Ribbon select the Insert tab e In the Text group from the WordArt gal lery in the first tow second column select Fiil None Outline Accent 2 Type Congratulations g Click outside the slide to deselect it Lesson 4 Adding Graphical Objects to a Presentation Lesson 4 91 Lesson 4 92 2 Apply the Shadow effect Triple click the word Congratulations to select the title text On the Format contextual tab inthe WordArt Styles group in the Text Effects drop down list place the mouse pointer over the Shadow option In the displayed gallery in ttie Outer sec tion in the second row first column select the Offs t Right shadow effect Click outside the text box to verify that the effect was applied Save tiie presentation as My Word Art and close the file Lesson 4 Follow up In this lesson
155. rop erties Introduces a Or slide t click after the letter B in the text Burke On the border of the text alaceholder click the top left siziris handle to select the text placeholder On the Ribbori select the Format contex tual tab In the Shape Styles group from the Shape Fill drop down list in the first row ninth column select Tan Accent 5 In the Shape Styles group from the Shape Outline drop down list in the Standard Colors section in the sixth column select the Green color In the Shape Styles group in the Shape Effects drop down list place the mouse pointer over the Glow option In the displayed gallery in the Glow Variations section in the first row second column select Accent Color 2 5 pt Glow Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 2 Onslide 1 format the placeholder a Select the placeholder that holds the that contains the text Our New text Our New Relocation Team Relocation Team b In the Shape Styles group from the Shape Fill drop down list in the Standard Colors section select the Light Green color c From the Shape Outline drop down tist ia the Standard Colors section select the Dark Red color d Save the presentation and close the fiie Lesson 3 Follow up In this lesson you formatted text on slides Doing so will allow you to make yo r slides easier to read and it gives you the ability to add emph
156. roup click the Text Fill drop down list arrow A d Place the mouse pointer over the Tex ure option In the displayed gallery select the tex ture effect in the first row last column to apply the Woven Mat texture f gt In the WordArt Styles group click the Text Outline drop down arrow g Place the mouse pointer over the Dashes option Lesson 3 Formatting Text on Slides 61 Lesson 3 62 h In the displayed sub menu select the third option to apply the Square Dot dash to the text eee ee eee eee eee n Square Dot i i In the WordArt Styles group click the Text Effects drop down arrow gt j Place tiie mouse pointer over the Glow option k In the disptayed gallery in the Glow Variations section select the glow effect in the second row first column to apply the Accent Color 1 8 Pt Gtow effect Glow Variations Accent color 1 gt 8 pr glow iSave the presentation as My Character Formats and close the file Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 Activity 3 2 Formatting Text Using the Mini Toolbar Data Files e Mini Toolbar pptx Navigate to the C 084899Data Formatting Text folder and open the Mini Toolbar pptx file Scenario While reviewing a presentation you find that the text on one of the slides d es not appeaf to be properly formatted and is inconsistent with the rest of the slides You need to q
157. s Banded Columns Display or hide formatting for alternate columns ee Table Effects Effects are a set of options you can use to apply visual effects to a table PowerPoint 2007 pro vides three table effect options to modify and enhance tables or individtiaiscelis within them You can choose these options from the Effects button These options are described in the foi lowing table Table Effect Adds Cell Bevel Bevel vv to individual cells or ai entis table Shadow A shadow effect to the table Reflection A mirror reflection effect to the table How to Format Tables Procedure Reference Format Tables Using Contextuai Tabs To format tables using the o textuaW tabs 1 Select the table you want to format 2 Select the Design gt contextual tab 3 In the Table Style Opti ns group check the various check boxes to modify the formatting style e Check the Header Row ch ck box to differentiate the format of the header row from other rows e Check the Total Row check box to differentiate the last row of every column from th other rows e Check the Banded Rows check box to apply a color band to alternate rows of the table e Check the First Column check box to differentiate the format of the first col umn from other columns Lesson 6 Adding Tables to a Presentation Lesson 6 131 Lesson 6 132 10 Check the Last Column check box to differentiate the format of the last col umn
158. s you do not have to laboriously customize the appearance of text i amp stead you can copy formats quickly and apply them to text eisewhere in your presentati n Character Formats Definition Character format is a formatting op on that allows vou to change the appearance of text The four elements that make up character format are font type size style and color These four elements can be used in any combination to create an enormous array of character formatting optiens Example Font Ariai Size 44 pt Style Underline A pict is worth a thousand words Confucius Fort rial Size 32 pt Thought i impossible without an image Style Italic Aristotle Font Arial ci Don t waste my time Show Me Size 24 pt b Eliza Doolittle Style Regul Regular Font Dialog Box The Font dialog box provides advanced character formatting options to format text These options are described in the following table Microsoft Office PowerPoint 2007 Level 1 Second Edition Option Latin Text Font Font Style Size Font Color Underline Style Underline Color Strikethrough Double Strikethrough Superscript Subscript Small Caps All Caps Equalize Character Height Serif vs Sans Serif Fonts Lesson 3 Description Choose the font type Some of the font types avail able are Times New Roman Arial Sans serif and Serif Choose the font style The font styles
159. sas Dti har aec a PR C ca 48 Backeareundsbyles a s NA e eet at PARA phd Lae eR bs 48 Lesson 3 FORMATTING ExT ON SLIDES A Apply CharacierFornmats ees 54 Character Teda cleri ANDER UL 54 FONPPNG Box Sra scien vies oV daa T Io E ETE CH ER a dd 54 FORAN PAJE cicuta porc Inner ta r RUN CES 56 REDISCE Font Option s c OA ossa oq ED x Eo Soha eee da 56 TEXTENS S acc draco CO er oco ILC AAA ORE AC o VA 56 Tore dmi TOO Gir LONN cae caren AC A ae 57 Microsoft Office PowerPoint 2007 Level 1 Second Edition B Apply Paragraph Formats B lted LISTS z saa cee POT LA AT ee EG A WS Ed Numbered LIS eaa EVA AG PRs CE Vee ee ae FRE aa RRS Text Alignment OPtiOnNS sua EA eat RR war way doct SPACING OPONA VA ale AU UC d A men es Typography z TS cadira ws paca wei a P eats a SA C Format Text Placeholders 2 200 cece eee e eee e eens Justine Text Placeholder Formatting Options cee e Ne A C Lesson 4 ADDING GRAPHICAL OBJECTS TO A PRESENTATION A Insert Clip Art and Pictures 000 cece Na MAh GIN Cl NETS adorti ries tenen Paene te Wate Dake ANGES d Re rA RR eb B Draw Shdp6s sod ru ger xr ur TET Na ELE Drawing Tools Ss var y du iei ae oda Ud ad exe aee Mox So eat iQ dus NE d C Insert WordArit z eee at ii ele ALL apt rere WOIGIATTE o vtr neh anne A AV Ta ea COM CTI I Lesson 5 MopirviNG OBJECTS A Work with Objects 4 eta Nea pub ues RM WT NM EE ITE UNE Object Selection
160. sentation Lesson 4 89 Lesson 4 90 Example Fill None Outline Accent 2 A Fill White Gradient Outline Accent 1 A mA m an ir Gradient Fill Accent 4 A A A A A Reflection Figure 4 3 WordArt How to Insert WordArt Procedure Reference Insert WordArt To insert WordArt 1 On the Ribbon select the Insert tab 2 In the Text group click WordArt 3 Select a style form the WordArt gallery 4 If necessary on the Ribbon select the Format coritextual tab and in the WordArt Styles group from the Text Effects drop down list select effects for the WordArt Procedure Reference Apply Quick Styles to WordArt To apply Quick Styles to WordArt 1 Select the WordArt object 2 On the Ribbon select the Format tab 3 In th WordArt Styles group s l ct one of the three WordArt Styles displayed or click the More button to select from variety of styles Procedure Reference Change a WordArt Shape To change a WordArt shape 14 Select the WordArt object On the Ribbon select th Format tab In hJ In the Shape Styles Group select one of the three Shape Styles displayed or click the More b tton to select from a variety of shapes Microsoft Office PowerPoint 2007 Level 1 Second Edition Activity 4 3 Adding WordArt to a Slide Data Files e Wordart pptx Before You Begin Navigate to the C 084899Data Adding Graphics folder and open the Wordart pptx file Scena
161. st letter of sentences and of words in a table cell as well asthe names of davs The AvtoCorrect list contains a list of misspelled words and the corresponding list of correct words You can add a word to the AutoCorrect list and from then on the misspelled word Wiiibe automatically corrected AutoCorrect is turned on by default but it can be disabled ZON Mizorreg Auto ufmat As You Type Smart Tags v Sh w Autolorrect Options buttons Correct Wo INitial CApitals Exceptions v Replace text as you type VW Correct accidental use of cAPS LOCK key Ws Replace abbot about abotu ab abouts abot 4 about about it aboatthe about the Auto Correct List Figure 8 1 The AutoCorrect dialog box Microsoft Office PowerPoint 2007 Level 1 Second Edition The Spell Checker The Spell Checker feature is used to check a presentation for spelling errors You can access this feature using the Spelling button located in the Proofing group which is located on the Review tab When you click the Spelling button the Spelling dialog box appears It points to the first instance where a spelling error has occurred in the presentation You can replace the misspelled word by selecting from a list of words in the Suggestions list box List Of Misspelled Word Suggested Words Not in Dictionary Change to Ignore Ignore All Suggestions Change
162. stitutions ad geverninentagericies Use of screenshots hotographs of another entity s products or another entity s product name or service in this book is for editorial purposes only No such use should be construed t imply sponsorship or endorsement of he book by nor any affiliation of such entity with Element K This courseware may contain links to sites on the Interriet that are owned and operated by third parties tne External Sites Element K is not responsible for the availability of or the content located on or through any External Site Please contact Element K if you have any concer s regarding sucirtinks or External Sites TRADEMARK NOTICES Element K and the Element K logo are trademarks of Element K LLC and its affiliates PowerPoint 2007 is a registered trademark of Microsoft Corporation in the U S andOitigr countries the Microsoft Corporation products and services discussed or described may be trademarks o Microsoft Corporation All other product names and services used throughout this coufse may be common law or registered trademarks oftheir respective proprietors Copyright 2007 Element K Content LLC All rights reserved Screenshots used for illustrative purposes are the property of the software propriet r This publication or any part thereof may not be reproduced or transmitted in any form or by any means electronic sf mechanical including photocopying recording storage in ary inforraation retrieval s
163. struction is only as effective as the time and effort youre willing to invest in it In addition some of the information that you leari in class may not be important to you immediately but it may become important later on For this reason ve eficOurage you to spend some time reviewing the topics and activities after the course For additional challenge when reviewing activities try the What You Do column before looking at the How You Do It column As a Reference The organization and layout of the book make it easy te use as a learning tool and as an after class reference You can use this book as a first source for definitions of terms background information on given t pics and summaries of procedures This course is one of a series of New Horizo s courseware titles that addresses Microsoft Cer tified Application Specialist MCAS skill sets The MCAS program is for individuals who use Microsoft s business desktop software and whio seek recognition for their expertise with specific Microsoft products Certification candidates must pass one or more product proficiency exams in order to earn Office Specialist certification Course Objectives In ihis course you will explore th PowerPoint environment and create a new presentation You will format text on slides to enhance clarity In order to enhance the visual appeal you wili add graphical objects to a presentation and modify them You will also add tables and charts to a p
164. t PowerPoint Help Toolbar gt A A Search Drop down List Search zi Content trom Office Dn ine w All PowerPoint PowerPoint Help PowerPoint Templates PowerPoint Training Developer Reference e Content from this computer PowerPoint Help Developer Reference wstrbut or publish a presentation Animation erfects mp rt contenNcom othe seflic anon verPoint versions Work itt ph te albums Sag and fringing Connected to Office Online 3 Figure 1 6 PowerPoint Help features A wildcard is a special symbol that stands for one or more haracters For example the asterisk symbol is a wildcard character that stands for any combination of letters PowerPoint Help does not recognize wildcard char acters in a text search Areas of Search in PowerPoint Heip You can specify a search area to narrow down th s are results to that specific area You can either use the Help f ature within th applieation or select the Content From Office Online option to searcir the web for help n the topic The following table describes the options available from the Search drop down list Area of Search Description All PowerPoint PowerPoint H lp PowerPoint Templates PowerPoint Training Developer Reference Lists information on the query from the built in Help feature and provides help links from the Microsoft Office website if required Lists information on the query from the
165. t select Stacked d Click outside the slide to deselect the text e Save the presentation as My Formats Topic C You applied paragraph formats to the textu l content in your presentation Now you may want to format the placeholders that hold the t xt In this topic vou will format text placeholders A beautifully designed flower vase will enhance the aesthetic appeal of the flowers placed in it Similarly by formatting the containers that hold text vou can improve the visual appeal of that text Formatting text placeholders Witi enable you to enhauce your presentation Text Placeholder Formatting Options You can format a text_placehelder or a text box by using the Shape Fill Shape Outline and Shape Effects options Th se options are described in the following table Option Description Shape Fill Applies a background color to the text box You can choose from a wide range of colors The text will be displayed with its existing color Therefore choose a shape fill that will suit the text color Shape Outline Applies a color and style to the line that marks the boundaries of the text box The Shape Outline drop down list contains the Weight and Dashes options Using the Weight option you can choose the width of the line Using the Dashes option you can choose the style of the line Microsoft Office PowerPoint 2007 Level 1 Second Edition Option Shape Effects Description Applies multidimensional effe
166. t the chart Office gt Microsoft Office Excel 2007 b Click the Office button and choose Open c Inthe Open dialog box navigate to the C 084899Data Adding Charts folder d Select the revenue chart xlsx file and click Open Microsoft Office PowerPoint 2007 Level 1 Second Edition 2 Copy the Excel chart and paste it on the fourth slide of the presentation Select the chart On the Home tab in the Clipboard group click the Copy button In the Excel window click the Minimize button In the PowerPoint window in the left pane on the Slides tab select slide 4 Click the Click To Add Text placeholder text On the Home tab in the Clipboard group from the Paste drop down list select Paste Click outside the siide to deselect the chart Save the presentation as My Chart from Excel and close the file On the taskbar click Microsoft Excet Click the Close button to xit the Excel application Lesson 7 Follow up In this lesson you added charts to a presentation Charts enable you to present numerical data graphically 1 List some instances when you might use a chart ina presentation 2 What types of charis do you think you would use most frequently Why Lesson 7 Inserting Charts in a Presentation Lesson 7 153 NOTES ZA o Js be Dy v Se E NS M Lesson 8 Lesson Time 60 minutes LESSON 8 Preparing to Deliver a Presentation In this lesson you wi
167. t On the Ribbon select the View tab the animations have been applied correctly v b Inthe Presentation Views group click Slide Show c Press Enter d Verify that the Fade animation is applied to the title on slide 1 Use the Enter key or the left mouse buttori to advance through each animation on the iridi vidual slides e Verify that the Wipe aniination is applied at the first paragraph level to the bulleted list on slide 2 f Verify that the ly In animation is applied to the contact information on slide 3 g Press Esc to end the slide show h Save the presentation as My Animation and c ose the file IoncD v A Create Speaker Notes Once you have added transitions and animation effects vou ne d to prepare your speaking script Effective PowerPoint presentations only present ess ntial information requiring that the presenter fill in the details oraily There is the possibititv that you will forget some of the other information when you are delivering the presentation im this topic you will create notes for your slides Creating speaker notes wiliemind you of essential points that you may forget during a presentation Placin g im t rial in notes allows you to keep your slides free of clutter and too much information while providing you wita way to combat nervousness when you present Lesson 8 Preparing to Deliver a Presentation LEssoN 8 171 Lesson 8 172 1
168. t finished showing you presentation he plans to deliver later today You wrote down some notes for suggested changes on severatslides but you only had a few min utes to look at the presentation You decide to take a second took and view those individual slides again What You Do kow You Do It 1 View the slid s in Normal view On the Slides tab click slide 5 99 b Verify that the thumbnail slide graphics match the graphics on the actual slide c Select the Outline tab d Verify that slide 1 shows a title only and slide 3 shows a title and bulleted list 2 View the slides in Slide Sorter view a On the View tab in the Presentation Views group select Slide Sorter b Double click slide 11 12 Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 1 3 View the slides in Slide Show view a On the View tab in the Presentation Views group select Slide Show Notice that even though slide 11 is selected the slide show starts at slide 1 b Press Page Down to view slide 2 c Press End to view the last slide Balance Sheet e Click the left mouse b uttomance to view the next slide f Press Esc to exit Slide Show view d Right click and choose Go To Siide gt 10 g Click the Office button and choose Close Topic C ap AC Use Microsoft PowerPoint Heip Because PowerPoint 2007 has numerous features you may have sev ral questions rega
169. t in the list Once you have the images in place as b llet icons you will have to group them to preserve their alignment 1 Open the annual fundraiser pptx presentation 2 Onslide 6 reduce and resize the clip art graphic so that it can be use asa bullet for the first item in the list 3 Place the resized graphic so that it covers the existing bullet Resize the graphic again if necessary 4 Duplicate the image three times 5 Move the duplicate image copies tothe left of each of the remaining three list items 6 Align and group the images Lesson Labs LESSON LABS 187 LESSON LABS 188 Lesson 6 LAB 1 Inserting Tables Objective Insert tables Data Files e Annual Fundraiser pptx e Fundraiserfinancials doc Scenario A representative from your company s human resources departinent has asked you to promote an annual charity fundraiser at the next department me ting You have taken some information that the representative sent you and used it to create a basic PowerPoint presentation The rep resentative would like you to incorporate some additional information about last year s fundraiser This new information is sent to you in two tables A sheet of paper has been handed to you and it contains the information abott the organizations and the number of appli cants served That information is in the following table Organization Applicants Served Homeless Hostels 93
170. tart Searching button Back button Forward button Results list box Research Options link Research Search for niemabona Thesaurus Engish U S sack 4 Thesaurus English U S 3 global adj gobs workivide intercontinental domeste Antonym j Can t find it ad Research options g Description Displays the selected word for which the search has been initiated You can also enter the word for which you need to find synonyms and antonyms Allows you to initiate the search for the word entered ir the Search For text box Allows you to navigate to the previous searcli results Allows you to navigate to the next word you searched for Displays the synonyms and an antonym for the selected word It also has two links All Reference Books arid All Research Sites The All Reference Books link directs you to a location ftom which you can search in a dictionary and the thesaurus arid use the translation option The All Research Sites link checks fer synonyms on the web Opens the Research Options dialog bax with numerous options to set research options for the task pane Figure 8 3 The Research task pane displaying synonyms and antonyms Thesaurus Definition The Thesaurus is a reference tool that provides you with a collection of synonyms and antonymis To access this tool ou have to select the word for which you want a syn onym and click the Thesaurus Vutton in the Proofing group in the Review tab This
171. te method for moving slides Activity 2 6 Arranging Slides in a Presentation Data Files e Arrange Slides pptx Before You Begin Navigate to the C 084899Data Creating a Presentation folder and open the Arrange Slides pptx file Scenario Before delivering your presentation you want to make sure the slides are in the correct order While reviewing your presentation you decide that some changes ne d to be incorporated You want to list the agenda when you start the presentation You also want to list the highlights of the financial overview before you speak about the company s income You want to delete the additional copy of the National Revenue By Division slide You feel that it is not necessary te reveal the asset details to the audience however you want to have that information i the pre sentation for reference What You Do How You Do It 1 Make slide 5 the second slide of the On the Slides tab select slide 5 presentation b n the Clipboard group click the Cut button On the Slides tab click just above slide 1 d In the Ctipboard group click the Paste button 7 e Verify that the Agenda slide is now slide 1 2 Move slide 4 before slide 3 a On the Slides tab click and drag slide 4 and place it above slide 3 b Verify that the Highlights slide has become slide 3 Lesson 2 Creating a Presentation Lesson 2 45 Lesson 2 46 3 Delete the additional copy
172. tems present in the Clipboard task pane to the slide The Clear All option enables you to remove all the items from the Clip board task pane The Paste Special Command The Paste Special command is used to paste items in_a new le ation with a file type that you choose When you choose the Paste Special command the Paste Special d alog box 1s displayed The default file format of the object will appear selected in the As_list oox You can either accept the default file format or choose from tke v rious file formats available in the Paste Special dialog box Paste Special Source PowerPoint O Project Microsoft Powerpoint Asi Paste Picture Windows Metafile Picture Enhanced Metafile Picture PNG Picture GIF Picture JPEG v Resuk a Pastes the contents v the Cipbosrd int your presentation as Pow rPr t shapes 7 RS NET NM Vm Id rie Formats J Figure 2 1 The Paste Special dialog box Lesson 2 Creating a Presentation Lesson 2 35 Lesson 2 36 How fo Edit Text Procedure Reference Edit Existing Text To edit existing text 1 Select the text you want to change using the appropriate selection technique 2 Type the new text 3 Click outside the text box to deselect it Procedure Reference Delete Text To delete unwanted text 1 Select the text you want to delete using the appropriate Selection technique 2 Press Delete Proced
173. text chai s tables pictures clip art and SmartArt graphics A text placehold r to enter title text A blank slide with no placeholders A placeholder to enter title text a text placeholder to enter text and a content placeholder to populate content that can include text charts tabies gt pictures clip art and SmartArt graphics A picture placeholder to insert a picture and a text placeholder to enter caption text Lesson 2 41 Lesson 2 42 The Reuse Slides Pane Microsoft PowerPoint 2007 offers you the ability to share and reuse slides in your presentation using the Reuse Slides pane You can access the pane from the New Slide drop down list in the Slides group on the Home tab The Reusable Slides pane options are described in the fol lowing table Option Allows You To Insert Slide From text box Type the path to navigate to a presentation Browse drop down list Browse for slides from the slide library or frora files Open A Slide Library link Access a slide library Open A PowerPoint File link Access any PowerPoint file Learn More About Reusing Access Help topics pertaining to reu ing slides Slides link How to Add Slides to a Preseniation Procedure Reference Add a New Slide to a Presentation To add a new slide to a presentation 1 On the Home tab in the Slides group click New Slide to display the default list of layouts 2 From the New Slide drop down list select a layout to insert a new slide
174. that are available are Regular Italic Bold and Bold It lic Choose the size of the font You can increase or decrease the font size wide spectrum of colors by using the More Colors option Choose the underline style for the font Choose the color for the underline Create a strikethrough effect which makes a line pass through the text Choose the font color You can choose from a Create a double strikethrougn effect Which makes two lines pass through the text Create superseript text Create subscript text Capitalize the texi The size of the text doesnot increase after you apply this option Capitalize ali the letters of the text The size ofthe text increases after you apply this option Equalize the cb racter height Serif fonts such as Times New Romai have tails on the end of letters Sans serif fonts such as Arial do not Serif font has tails P This is a Sent font This is Sans serif font Sans serst foni has no tails Figure 3 1 Serif and sans serif fonts Lesson 3 Formatting Text on Slides 99 Lesson 3 96 Format Painter The Format Painter provides you with an easy way to format text You can use the Format Painter to copy the format of the existing text on a slide and apply it to other text You need to select the text whose formatting you want to copy and then click the Format Painterbutten After you click it the mouse pointer icon changes to a brush You
175. the Format contextual tab Removing Borderssfrom Shapes Using the No Outline option in the Shape Outline drop down list you can remove the borders from a shape Lesson 4 Adding Graphical Objects to a Presentation Lesson 4 87 Lesson 4 88 Activity 4 2 Drawing Shapes on a Slide Data Files e Shapes pptx Before You Begin Navigate to the C 084899Data Adding Graphics folder and open the Shap s pptx file Scenario You have added some photographs to your presentation Now you want to add labels and enhance the visual appeal of the photos What You Do How You Do it 1 On slide 2 add a label to the photograph a Select slide 2 b Select the View tab c Jn the Show Hide group check the Ruler check box d Select the Home tab e In the Drawing group click Shapes f In the Shapes drop down list in the Rect angles section select Rounded Rectangle Rectangles AOD C C3 L3 LI CJ g Click in the space above the photograph and drag to create a rounded rectangle shape h Type Susan Johnson Microsoft Office PowerPoint 2007 Level 1 Second Edition 2 Apply a shape style to the label Be sure the shape is selected before you perform the next step On the Home tab in the Drawing group click Quick Styles In the Shape Quick Styles drop down list in the third row third column select Light 1 Outline Colored Fill Accent 2 3
176. the financial consultant s photo omwslide 1 of the presentation Also you want to add a visual element on slide 4 to make the slid more appealing What You Do Hew You Do It 1 Insert a business theme clip art a On slide 4 click the Ctick To Add Text image onto slide 4 placeholder text b Select the Insert tab c In the Illustrations group click Clip Art d In the Clip Art task pane click in the Search For text box type board meeting and then click Go 8 If necessary in the Microsoft Clip Orga nizer dialog box click Yes to include additional clip art images from Microsoft Office Online f From the displayed clip art images in the first row select the first image g Close the Clip Art task pane Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 4 2 On slide 1 insert the financial con a In the left pane on the Slides tab select sultant s image under her name slide 1 b Select the Insert tab c In the Illustrations group click Picture d In the Insert Picture dialog box navigate to the C 084899Data Adding Graphics folder e Select the susan johnson jpg file and click Insert f Drag the image to the l wer right part of the slide below the text Susan Johnson g Save the presentation as My Insert Object and clese the file Topic B Draw Shapes After adding clip art images and pictures you may still need to focus yeur
177. the left pane on the Slides tab select jected sales to 500 and Overseas slide Actual sales to 350 b Click the chart to select it c On the Ribboni select the Design contex tual tab d In the Data group click Edit Data to dis play the da a in an Excel worksheet e Ice BZ select the text and type 500 f Select cell C3 type 350 and press Enter g Verify that the updated values are reflected in the chart h Click the Close button to exit the Excel application i Save the presentation as My Edit Chart Data and close the file 146 Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson Topic C Modify a Chart When creating your chart you must ensure that the chart type is appropriate to display the type of data you re analyzing PowerPoint gives you the option to choose from a wide v ri ty of chart types In this topic you will modify a chart You will always analyze your data from a certain perspective percentage of a whole charges over time relative performance and so on By choosing the right kind of chart for your data you will clearly display the relationship between elements Chart Types There are several chart types available in PowerPoint Each chart type displays data in 2 differ ent way and highlights different aspects of the data Each chart type has A list of avaiiable sub types to further customize your chart Chart Sub Types eJ Chart Typ
178. the spell check procedure will not list it as a spelling mistake You can also right click a spelling error and choose the correct spelling In the Microsoft Office PowerPoint message box click OK Microsoft Office PowerPoint 2007 Level 1 Second Edition Procedure Reference Insert a Synonym Using the Thesaurus on the Shortcut Menu To insert a synonym using the Thesaurus on the shortcut menu 1 2 3 4 Right click the word for which you want to find a synonym Choose Synonyms to display a list of words with similar meanings A If a word is misspelled or unrecognized by PowerPoint the Synonyms option will not be avail able on the shortcut menu Select the most suitable word to replace the original word If necessary save the presentation Procedure Reference Insert a Synonym Using the Thesaurus in the Researcn Task Pane To insert a synonym using the Research task pane 1 2 3 Open an existing presentation Select the word for which you want to list synonyms Display the Thesaurus in the Research task pane e On the Review tab in the Proofing group click Thesaurus e On the Review tab in the Proofing group click Research e Right click the word that you want to find a synonym for and choose Synonyms Thesaurus e Or press Shift F7 If necessary in the Research task parie the tist box scroll to locate the appro priate synonym In the Research task pane in the list bex plac
179. thods Vhe navigation methods available when you are in Slide Show view are somewhat different from the methods used in the other views You have the option of using keyboard shortcuts the Slide Show shortcut menu or the left mouse button Slide Show Navigation Help While running a slide show you can press F1 for a Slide Show Help menu of naviga tion options Microsoft Office PowerPoint 2007 Level 1 Second Edition How to Navigate and View a Presentation Procedure Reference Navigate and View Slides in Normal View To navigate and view slides in Normal view 1 Display the Presentation in Normal view e On the View tab click Normal e Or in the Microsoft Office Windows Frame click the Normal button 2 Navigate through the slides e Use the scroll bar on either the Slides or Outline tab e Use the Slide pane scroll bar e Right click any scroll bar to access the scroll bar shortcut rienu e Or use keyboard shortcuts For keyboard shortcuts to navigate in a presentation see the PowerPoint Heip gt article Pre sentation Keyboard Shortcuts For PowerPoint 2007 3 If desired hide the Slides Outline tab pane by clicking thesclose box in the upper right corner of the pane To show the Slides Outline tab pane again click the Normal button in the Windows Frame Procedure Reference Navigate and View Slides in Slide Sorter View To navigate and view slides in Slide Sorter view 1 Display the Presentation in
180. tion right click any slide in the Reuse Slides parie and choose Insert AII Slides Activity 2 5 Adding New Slides to a Presentation Data Files e Add Slides pptx Before You Begin Navigate to the C 084899Data Creating a Presentation folder and open the Add Slides pptx file Scenario You have been working on a financial overview presentation for your department Your man ager mentions that there will be comparison data from a Rew sales report available in a few days While discussing the information with him voeu discover that a new finance department manager has been hired You want to include the new dat and introduce the new fipance man ager during your presentation but you do not have any of the actual informaiion yet You decide to insert placeholder slides in your presentation so ou will remember to add the infor mation later What You Do How You Do It 1 Insert a Title And Content slide a On the Ribbon if necessary select the Home tab b Click the top half of the New Slide button c In the Click To Add Title text box type New Manager Lesson 2 Creating a Presentation Lesson 2 43 Lesson 2 44 2 Insert a Comparison slide a From the New Slide drop down list select Comparison b In the Click to Add Title text box at the bottom of the slide type Sales Compari son C Save the presentation as My Add Slides and close the file Topic D Arrange Slid
181. tions of gray tones between black and white Microsoft Office PowerPoint 2007 Level 1 Second Edition e Select the Pure Black And White option to print the handout with no gray fills 10 If necessary in the Print dialog box click Preview to see a preview of the printout 11 Click OK to print Activity 8 6 Printing a Presentation Data Files e Print Outline pptx Before You Begin Navigate to the C 084899Data Prepare to Deliver folder and opex the Print Outliie pptx file Scenario Your presentation is ready for delivery You want to print acopy of ihe pres ntation for your Lesson 8 project history file You want only the titles and main text from each skde on the printout for reference What You Do How You Do lt 1 Set the slide orientation and page a Onthe Ribbon select the Design tab size for the presentation b On the Design tab in the Page Setup group click Page Setup con the Page Setup dialog box in the Slides section select Landscape d In the Notes Handouts amp Outline section select Landscape e Froim the Stides Sized For drop down list select ietter Paper 8 5x11 in f Click OK to print the presentation Lesson 8 Preparing to Deliver a Presentation 177 Lesson 8 178 2 Print an outline of the a Click the Office button and choose Print presentation b In the Print dialog box fram the Print What drop down list selec Outiine View
182. to create a visual effect Microsoft Office PowerPoint 2007 Level 1 Second Edition The Clear WordArt Button The Clear WordArt button removes the applied WordArt style from the selected text and enables you to retain the original style of the text The Mini Toolbar The Mini toolbar is a floating toolbar that appears when text is selected or you right click selected text The Mini toolbar consists of commonly used font and paragraph tools You ea use one or more of these available commands without having to move to the main toolbar ne Mini toolbar disappears when you move the mouse pointer away from it Font Size Font Style Format Painter Calibri t 44 Ar A mc Z Z B 7 EE A i i i Alignment Figure 3 4 The Mini toolbar Bullets Options on the Mini Toolbar Lesson 3 There are different options on the Mini toolbar that enable you to format text These options are described in the following table Option Description Font Font Size Increase Font Size Decrease Font Size Shape Fill Shape Outline Format Painter Bold Italic Align Left Center Align Right Increase List Vevel Decrease List Level Ballets And Numbering Lesson 3 Formatting Text on Slides Choose the font type Choose the font size Increase the font size Decrease the font size Applies a backgrotind color to the text box Applies a colorand style to the line that marks the boundari
183. to the C 084899Data Prepare to Deliver folder and open the Transitions pptx file Scenario As your company s sales manager you have to present the sales numbers a the znnual sales meeting You decide to add visually pleasing transitions between slides You want to explore some of the effects before you apply them however you do not want to add more time to the presentation for these transitions What You Do How You Do It 1 1 Onslide 1 apply the Dissolve transi a Onthe Ribbon select the Animations b In the Transition To This Slide group from the disptayed transitions select the Dis solve transition effect E Av star dppears under the slide number on the slide tab to indicate that an animation effect has been applied to that stide c From the Transition Speed drop down list select Medium t set the slide transition speed 2 Apply the transition effect to the a In the Transition To This Slide group click remaining slides Apply 79 All Notice that all the slides on the Slides tab have Sta s underneath the slide number b Select slide 6 then click Preview c Verify that the remaining slides all have the Dissolve effect tion effect at a medium speed tab Lesson 8 Preparing to Delivera Presentation 167 Lesson 8 168 3 Change the effect to the Push Down transition effect for all the slides in the presentation 4 Run the slide show On the An
184. ts in a Presentation Lesson 143 Lesson Activity 7 1 Creating a Chart Data Files e Insert Chart pptx Before You Begin Navigate to the C 084899Data Adding Charts folder and open the Insert Chart pptx file Scenario You want to project the organization s performance in the last four quafters in your presentation Instead of just representing the figures in a table you think it will be more effec tive to display the information in a chart Quarter East West North 1st 20 4 45 45 9 2nd 27 4 38 6 46 9 3rd 90 34 6 70 4th 20 4 05 43 9 What You Do How You D 1 On slide 4 insert a chart a In the teft pane on the Slides tab select slide 4 ba Stick the Click To Add Text placeholder text c Onthe Ribbon select the Insert tab d Inthe Illustrations group click Chart e In the Column section in the second row third column select the 10096 Stacked Cylinder chart and click OK a 2 Enter data in th ch rt a Inthe Excel worksheet enter all the data as shown in the scenario b When you are finished in the Excel win dow click the Close button 144 Microsoft Office PowerPoint 2007 Level 1 Second Edition 3 Insert a title for the chart On the Ribbon select the Layout contex tual tab In the Labels group from the Chart Title drop down list select Above Chart Select the text Chart Title Type Financial Overview 4 Change the location of the leg
185. tton TI na EL V MURIS mm et E Live preview of the table Figure 6 2 A dynamically created table Lesson 6 Adding Tables to a Presentation Lesson 6 125 Lesson 6 126 How to Create a Table Procedure Reference Insert a Table To insert a table 1 On the Ribbon select the Insert tab 2 Insert the table Insert a table using the Insert Table option a On the Insert tab in the Tables group from th Table drop down list select Insert Table b In the Insert Table dialog box enter the number of rows and columns you want the table to contain c Click OK to insert the table Insert a table using grids a On the Insert tab in the Tables group inthe Table drop down list place the mouse pointer over the cells in the grid to select the number of rows and columns you want the tabie to contain Each cell in the grid repre sents one cell in the table b Click the mouse button to insert the table Or insert a table using the Draw Tabl option a On the Insert tab in the Tables group from the Table drop down list select Draw Table b Using the Pen tool draw the table on the slide with the number of rows and columns you want the table to contain Procedure Reference Navigate Within a Table To navigate within a table 1 Navigate within the table a e Press Tab to move to the next celi Press Tab tthe last cell of the table to insert a new row at the end
186. u heed to save the presentation in PowerPoint 2003 format so the customer will be abl to open the file and all the objects will display correctly Microsoft Office PowerPoint 2007 Level 1 Second Edition LESSON 1 What You Do How You Do It 1 Make a copy of the presentation a Click the Office button and choose Save As to open the Save As dialog box b In the Save As dialog box navigate to the C 084899Data Getting Started folder c In the File Name text box type My Enter Text 2 Savethe presentation in PPT a Click the Office button a d choose Save format As PowerPoint 97 2003 Presentation b In the Save As dialog box in the File Name text box type My Client c In the Save As Type drop down list verify that PowerPoint 97 2003 Presentation ppt is seiected d Click Save d Click Save 3 Check for compatibility a In the Micfosoft Office PowerPoint Com patibility Checker dialog bex next to the ertor for Slide 6 click Help b Maximize the PowerPaint Help window c the In This Article section near the bottom of the screeri click the error A chart in this document may contain data in cells outside of the row and column limit d Verify that a solution is provided in the right cotumn e Close PowerPoint Help f An the Compatibility Checker window click Continue g Click the Office button and choose Close Lesson 1 Getting St
187. uci ux inti NZ ba na a SOM eai s dCi ide d eod Picture TOOIS vico er Neu UE dies deett pee TM e OG ERR OBISCESCOIING A qx s damus Rx hp ERA IRA ons epee ye eM Aa Image Compreso Ns s Jaaa VAN a Bo N A A B Change Obiect Orientation ANLA U o eee Orientation Se Set VA DN U C Format Gbjectis A eee ObjeciFo matting OPNORSK 7 J 233 0 A CARD ADR UC L QCR ra ed The Set Transparent Color Option isse en D Group and Ungroup Objects 2 cee ees SLOUpING and Ungrouping ODbIects ia eui dd doe oae Shia a ka CR Contents 82 82 00 85 CONTENTS CONTENTS vi E Arrange ODJCCIS sa iiss AA TR V 116 OIGerorOBieciss ci RATAT 44 116 Guides and Gridlires c VA A OS 117 Lesson 6 ADDING TABLES TO A PRESENTATION A Create a Table ceciren iaa Aer ipia a E A A ONNE ee SO eae 124 A A TE EEE 124 Table Creation ques n ceno ae A crar VUL VR 125 B FormatTables o i n d O A RE 129 Table IOOlSs coni Pare nd ra a a i d CE ca eti uide flaps d d 129 Table Fill OHHO kis raet n eaea qae A SI d eie X RE aeo 130 TABE SP BS ra crest ast n s SN CON odo aoo rat a N Ack 130 TODS BMG CAG riian ont iaaii NU eo a nn MNN AV a 131 C Insert a Table from Microsoft Word SAN ANAN eee 136 Linking vs Embedding aed ba NOR PARA recae Crewe e 136 Lesson 7 INSERTING CHARTS iN amp PRESENTATION A Create a Chart Pe pg DEL Beda ETC ue eae haat hie eS 140 o AN ES n ca are pm 140 Cot DITI Aea
188. uickly for mat the text to ensure that the formatting is consistent with the rest of the presentation Before You Begin What You Do How You Do It E 1 On the third slide modify the for a Select slide 3 click before the word matting of the body text Sales and drag until the word Wid get toseleci the text in the text box b Verify the transparent Mini toolbar appeais near the selected text c Move the mouse pointer over the Mini tooibar and click the Decr ase Font Size button c Verify the font size of the text is reduced On the Mir itoolbar click the Decrease List Lev button 2 Modify the formatting of che title a In the titte click before the word Key text and drag tbrough the end of the word Accomplishments b On the Mini toolbar click the Bold button C gt Save the presentation as My Mini Toolbar and close the file Lesson 3 Formatting Text on Slides 63 Lesson 3 64 Topic B Apply Paragraph Formats Once you have formatted the text in a presentation to make it more appealing you may need to improve the readability of the presentation This can be achieved b formatting paragraphs to give the presentation a consistent look and feel In this topic you willapply paragfaph for mats that enhance the textual content in your presentations Text content without any kind of formatting will fail to convey the relative i
189. und the objects to select multiple objects Press Ctrl A to select all the objects on the slide On the Home tab in the Editing group from the Select drop down list select an option Select the Select All option to select all the objects on the slide for any formatting Select the Select Objects option to select only the specific objects on the slide for any formatting pane which displays a list of objects on the slide Procedure Reference Resize an Object To resize an object 1 On a slide select the object Observe that sizing handles appearjon the selected object Resize the object Select the Selection Pane option to display the Selection And Visibility Resize the object manually Drag a sizing handle toward the center of the object to reduce the size of the object Drag a sizing handle away from the center of tn object to enlarge the object Hold down Ctrl while dragging the sizing handle to keep the center of the object in the same place Hold Shift and drag the sizing andle to maintain th original propor tions of the object while resizing Hold down both Ctrl and Shift while dragging the sizing handle to maintain both the origifiat proportions and the center of the object Resize the object using the cemmands on the Format contextual tab a On the Ribbor select the Format contextual tab b In the Size group resize the height and w
190. ure Reference Copy and Paste Text To copy and paste text 1 Select the text from the text placeholder or text box 2 Copy the text using the appropriate Copy method e On the Home tab click the Copy button e Right click and choose Copy e Or press Ctrl C 3 Navigate to the location where you want to paste he text e To paste the text within the presentation navigate to the slide where you want to paste the text e Or to paste the tex into another pr sentation open the presentation and navigat to t e slide where you want to paste the text 4 Click in the text placeholder or text box on the slide 5 Paste the text using the appropriate method e On h Home tab click the Paste button e 7 Right click and choose Paste Or press Ctrl V 0 If necessary click the Past Option button that appears in the right corner of the pasted text and selectvan option Procedure Reference Cut and Paste Text To cut and paste text 1 Select the text from the text placeholder or text box 2 Cut the text using the appropriate method e On the Home tab click the Cut button e Right click and choose Cut e Or press Ctrl X Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 2 3 Navigate to the location where you want to paste the text e To paste the text within the presentation navigate to the slide where you want to paste the text e Or to paste the text into another presentation open th
191. using that layout Procedure Reference Change on Existing Slide Layout To change an existing slide ia out 1 Select the slide 2 On the Horme tab in the Slides group click the Layout button 3 Select anew layout When you change a slide layout tat has text or graphics the existing text and graphics are moved on the slide into the new piaceholder locations No slide elements are deleted even if there is no placeholder onthe layout format Procedure Reference Reuse lida s from an Existing Presentation To reuse slides from anvexisting presentation 1 On the Hofne tab in the Slides group from the New Slide drop down list select Reuse Slides 2 In the Reuse Siides pane specify the location of the slide e In the Insert Slide From text box enter the location of the slide library and click the arrow button to locate the slide library e From the Browse drop down list select Browse Slide Library In the Select A Slide Library dialog box select the slide library and click Select Microsoft Office PowerPoint 2007 Level 1 Second Edition e From the Browse drop down list select Browse File In the Browse dialog box navigate to the folder select the file and click Open 3 If desired check the Keep Source Formatting check box 4 From the slides listed in the list box below the Browse drop down list select a slide to insert it into the presentation To insert all the slides in an existing presenta
192. ut and theme of your presentation You c n apply a chart style to ar existing chart These chart styles are avail able in the Chart Styles group on the Design contextual tab b bod ed kd bi kd kd ku lids bab de ds hod e TA bod ha hA kh kd kOe kl k hd lou kh kd ba ld kd kd hd bh bkd kd h kd kd kd i n a DS ee n h La k Figure 7 8 The Chart styles Microsoft Office PowerPoint 2007 Level 1 Second Edition Modifying a Chart Apart from modifying the chart style chart layout and chart type you can also add a chart title data labels legend and data table How to Modify a Chart Procedure Reference Change the Chart Type To change the chart type 1 2 3 4 5 Click the chart to select it On the Ribbon select the Design contextual tab In the Type group click Change Chart Type In the Change Chart Type dialog box select a chart type In the respective chart type section select a chart and then click OK Procedure Reference Change the Chart Style and Layout To change the chart style and layout 1 In the left pane on the Slides tab select the slide on which you vant to change the chart layout Click the chart to select it On the Ribbon select the Design contextual tab Select a chart style e Inthe Chart Styles group in the displayed iist select a style for the chart e On in the Chart Styles group click the More button and select an option to apply a style to the c
193. w and column imit of the selected fle format Data beyond 256 IV columns by 65 536 rows cannot be saved Slide 5 The shape and any text in it cannot be edited when using earber versions of PowerPoint Side 7 The grouped shapes and any text in it cannot be edited when using earlier versions of PowerPoint Slide 8 The SmartArt graphic and any text in it cannot be edited when using V Check compatibility when saving in PowerPoint 97 2003 formats To maintain the visual appearance of your grouped shapes your grouped shapes are converted to an image that you cannot edit in earlier versions of PowerPoint j Solution to tn cE Rn The message appears because your presentation contains Grouped shapes with one Remove me 3 0 Q efes or more of the following effects applied to al shapes reflection glow bevel son edges 3 D rotation or filis gradient picture and texture Figure 1 9 The Compatibility Checker Compatibility Checker Automation PowerPoint 97 2003 format By default the Compatibility Checker opens automatically wh n you save a file in the How to Save a Presentation To save changes to an existing pres ntation 1 Open and modify the presentation 2 Save the changes Click the Office button afd choose Save Or press Ctris S Procedure Reference Save 6 New Presentation To save a new presentation 1 Click the ffice button and choose S
194. window click the Minimize button 5 Inthe PowerPoint window in the left pane on the Slides tab select the slide on d Save the presentation as My Chart Type which you want to insert the chart from Microsoft Excel Lesson 7 Inserting Charts in a Presentation 151 Lesson 152 6 On the slide place the insertion point at the point where you want the chart to appear 7 Paste the chart on the slide e On the Home tab in the Clipboard group from the Paste drop down fist select Paste e Or press Ctrl V 8 If necessary click outside the slide to deselect the chart 9 Click the Close button to exit the Excel application 10 If necessary in the Microsoft Office Excel message box click No to close the Excel application without saving changes Activity 7 4 Pasting a Chart from Microsoft Excei Data Files e Chart from Excel pptx e Revenue Chart xlsx Before You Begin Navigate to the C 084899Data Adding Charts folder and oper te Chart from Excel pptx file Scenario You are delivering a presentation later this week to the management team Because most of the team is from finance you know they prefer to view information in chart format A coworker in accounting has already cr ated a Chart and you would like te use it in your presentation rather than retyping all the infarmatien What You Do How You Do It 1 Open the worksheet that contains a Choose Start All Programs Microsof
195. wn anda select Times New Roman to change the font type On the Home ab inthe Clipboard group double click the Forrnat Painter button s Click ar d drag the paintbrush to select the text Delivering on promises in order to apply the copied text formatting Click and drag the paintbrush to select the text Client satisfaction in order to apply the copied text formatting Click outside the slide to deactivate the Format Painter button Microsoft Office PowerPoint 2007 Level 1 Second Edition Lesson 3 3 Onslide 4 apply the character a Select slide 4 and triple click the title styles to the title Relocation Team to select it b Onthe Home tab in the Font group click the Dialog Box Launcher button to open the Font dialog box m c In the Font dialog box in the Effectssec gt tion check the Small Caps check box d Inthe All Text section from the Underline Style drop down list select the third option to apply the Double Line style e Inthe All Text section from the Underline Color drop down list in the Standard Col ors section select the firsi color to apply the Dark Red color f In the Font dialog box ciicK OK 4 Onslide 5 apply text styles to the a Select stide Scand triple click the title title First Quarter Sales to select it b On the Ribbon select the Format contex tual tab c Inthe WordArt Styles g
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