Epsis TeamBox ™ User Manual
Contents
1. 64 7 2 Open published source ss 64 DUS ee er ee ee eee ree 66 ST SOUCES SENINGS sa 66 NTEU NN 66 010 010 0 EE EN 67 8 1 3 Network source 69 Epsis ENBOM 70 Command line parameters 71 Troubleshooting av 72 VET OO de EEEN 72 11 2 Application Launcher settings 72 11 2 1 Search time for application launcher 72 11 2 2 Internet explorer settings ccceceeeeeeeeesessseeseeseesseseseeeeseseeseeeesseees 73 11 3 Remote Collaboration settings 74 11 3 1 Leader wait after relay connection 74 11 3 2 Participant wait after relay connection 74 S mart Collaboration Epsis TeamBox User Manual P l 5 AR 5 Epsis TeamBox User Manual Welcome as an Epsis TeamBox user This manual contains the documentation needed to use this program effectively If you find that something is missing or you get any other problems when using the manual or the software product please send us an e mail on support epsis no Related Documents Epsis TeamBox Deployment guide and Release notes are distributed with the program installation Epsis Contact Information Epsis AS Tel 47 55 92 57 50 Kokstadflaten 31 Email support epsis no N 5257 Kokstad Web http www epsis no Norway Epsis TeamBox User Manual P l 5 AR 5 S mart Collaboration Epsis2. Epsis INTEGRATED OPERATIONS FOR THE OIL ANE GAS Pat SJT e Write Access Epsis INTEGRATED OPERATIONS FOR THE OIL AND GA lo sults nY 62 mart Collaboration Epsis TeamBox User Manual 3 p l 5 pS 5 6 6 Epsis TeamBox Light Remote Client The Epsis TeamBox Light Remote Client is a free version of the program with a limited feature set This version is fully compatible with version 4 X and version 5 X of Epsis TeamBox and version 4 of EraConnect The remote client can only be used to join a sharing session Cr LO X E A or de I Hesptire Fetes vir Debio eirg rbp phere 63 Epsis TeamBox User Manual 3 p G 15 5 mart Collaboration 7 Publisher 7 1 1 2 The Publisher module is used for publishing your desktop to another workstation that has Epsis TeamBox installed Publishing to a workstation S T Publisher Publishing As Teamroom5 F CTESTS i epsis TEAMBOXTEST Hans M vik PCHMWINT Viewing Hans M vik PCHMWIN764 Teamroom5 TEAMROO Viewing Henrik Wigers Larsen HWLWINE epsis TEAMBOXTEST Not Viewing W Teamrooms TEAMROOMSMALL e Publish Desktop To This is a list of available workstations Click the green play button to start publishing e Sessions This is a list of current publishing sessions and the viewing state You can stop publishing to individuals by clicking the Stop All button e
3. Attached 60 6 Epsis TeamBox TM User Manual p G 15 S mart Collaboration 6 5 3 Join from a list of previous sharing sessions To join a sharing session previously attended choose the Join Sharing Session as Participant tab and click the start sharing session button green play icon p Collaboration Start Shanng Session as Leader Join Sharing Session as Participant Add New Sharing Session is Meeting 1 Not started reg m Collaboration Demo 18 apr 09 43 Note If you are disconnected from a sharing session due to network problems you can easily rejoin a sharing session The Collaboration viewer should be made as large as possible so all the workspaces shared by the sharing session leader can be displayed with as little need for scrollbars as possible Whether scrollbars will be needed or not depends on the number of pixels shared by the sharing session leader number of screen pixels at the leaders side The best method for positioning and maximizing the collaboration viewer is to use a workflow customized to organize the viewer 61 Epsis TeamBox User Manual P 5 65 5 mart Collaboration 6 5 4 Participant write or read access The access mode is displayed as a colored border around each workspace in workspace sharing mode or a border around the whole desktop when in desktop sharing mode A red border means Read access a green border means write access e Read Access
4. User Manual e P 5 l 5 Ss 5 mart Collaboration Close all windows The Windows organizer workspace allows you to configure a filter that will move matching windows to their designated layout even if the window is not started as a workspace as part of the workflow All windows matching the windows organizer workspace will be grabbed to a layout when the organizer workspace is open Close all windows is a feature that will close all the documents recognized by the windows organizer workspace Filenames A path or filename can be entered with a wildcard or Er II O means any number of free characters o 7 means a single free character With a wildcard in the file name the system will look for any files that match the string For instance if the following path was entered mynetworkserver share projects reports HES Report pdf and the folder mynetworkserver share projects reports contains the following files o HES Report_v1 pdf o HES Report_v2 pdf o HES Report v3 pdf o Drilling Report pdf The workspace will find a match for the three first files From the three matches it will launch the one with the latest created updated date This makes it possible to create a workspace that will always pick the latest report from a specific folder In order for this to work the system user that publishes the reports must use a consistent naming convention 3 5 4 Sharepoint document Eps
5. sisi 20 2 3 1 Open and run a workflow rrrrrrrrrrrrrnrnrrnronsnnrrrrrrrnnnerrrnsnnrnnssnnnnnnnnnnnnne 20 2 3 2 Open a workspace from another workflow or step adhoc 21 2 3 3 Swap workspace positions or drag a new program to a display 21 Epsis TeamBox User Manual P l 5 5 mart Collaboration 3 Workflow COOP Ds nee ae ass see ce co 22 3 1 Manage WOFTKTIOWS 22 nn nee e ee er ttes nne 22 3 2 Workflow Actions Edit Workflow 23 3 3 Create a new workflow ss 24 NNN 24 3 3 2 Add New Step cccccccccccesssssscceeceessseseeecceeeessesseseceeeeeesssseseeseseneeeaeess 25 3 3 3 Add WorkSpace to step 25 3 4 Edit Workflow rarnrnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnunnnnvnnensne 27 34 1 Edit SIDE did a E E A R AE AE E ERAT 27 3 4 2 Reorganize workflow rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrnrnrsrnseesessesesesn 28 3 4 3 Predefining layout to Step rrrrrrrrrrrrnnnrrnrnnnnnnvvrrvrrrnrrrnnrnrrnrnnnnnnnnnnnnnne 29 3 5 Different Workspaces types 30 3 5 1 Default workspace type 30 3 5 2 PowerPoint presentation mode rrrrrrrrrnnnrrnronnnnnnnvrrrrnnrrrrrnnnnnnrnnnnnnnnnnr 31 3 5 3 Windows organizer workspace 31 3 5 4 Sharepoint document cccccsscccccccsecceceseeseesssseeeeeeeeeeeeeeeeeesseeeesaaees 34 3 5 5 SOUL
6. be persisted for the next time you run the application Close Epsis TeamBox It s highly recommended that you keep Epsis TeamBox running at all mes Closing Epsis TeamBox might affect some dependent services Are you sure you want to close Epsis TeamBox Yes NB Be aware that dependent services are closed down if Epsis TeamBox is closed down E g the TeamBox Software cannot detect incoming calls on your video conference system 14 5 Epsis TeamBox User Manual e G 15 Smart Collaboration 1 6 Tear off dock pin and unpin To make Epsis TeamBox as unobtrusive as possible the application can be unpinned and docked to top side Epsis TeamBox Sources Workflows Conference M Environment Publisher m Collaboration The location size and pin unpin state is saved on this machine for the user when you close down Epsis TeamBox 1 6 1 Tear off and dock module window To tear off a module window from the main window click on the window title and press the mouse button down while moving the window A shadow will appear when you move the window toward desktop sides or toward the main window The window will snap to top side of desktop or main window when mouse button is released 1 6 2 Pin and unpin module main window Pin and unpin icon is only available when the windows are docked to top side of the desktop Unpin window will collapse to a thumbnail when it loses Sm gn focus Publish
7. new step _ Name Meeting 1 Description Steps Actions LE Add New Step Sources a Edit Step Expand Collapse button 5 Presentation Name Presentation Description Graphs F Run step in a spesific layout a Here you can choose the layout you would like the step to be opened in If you plan to run this step in 1 different environments you should make sure that a suitable layout is selected for each of them Start by adding an environment and then select layout s Documents 3 Explorer Development Environment Layout a Pictures Presentation ss Outlook ma Action Sheets Add environments and Layouts for given step 32 Internet Explorer Turn on off preview of Layouts 4 Show layouts Add Layouts for given Environment Select environment Presentation Cancel 29 6 mart Collaboration Epsis TeamBox User Manual p G 15 S 3 5 Different Workspaces types Epsis TeamBox offers different workspace handling to be able to startup and use the most common software as workspaces in a workflow If you encounter a problem with a specific application that does not start up as a workspace please contact support epsis no for assistance One should normally avoid specifying document paths with specific drive letters Different computers might have different network drive mappings and a resource that is mapped to one letter on one machine mi
8. The Visual section contains parameters controlling the general behavior of the program user interface na r Always on top Display titlebar buttons Makes the Epsis TeamBox software stay on top of other windows ca Epis e Display title bar buttons Database Facilitator_2_0 When checked Epsis TeamBox will attach a button on the available application windows on the right side in the title bar When unchecked the buttons will not be Cancel shown The title bar button is used Connect when Epsis Teambox Software starts to drag windows into a display and Close also to easily change permissions when in a sharing session Collaboration e Auto start at login admin When checked Epsis TeamBox automatically starts when the user logs into the computer Epsis TeamBox must be run with administrative privileges to change this setting 10 Epsis TeamBox User Manual 1 3 2 Database Settings The database connection section shows which database the program is connected to and allows you to change the database connection for the system at runtime Workflows and Environments are stored in the database e Server Server name and instance name where the Epsis TeamBox database is located server name instance name e Database Name of the Epsis TeamBox database e Apply button mart Collaboration epsis Always on top Display titlebar buttons Server EpsissQL Development Database Facilitat
9. When changes are made in the SharePoint workspace document Epsis TeamBox will display a Check in File dialog when the document is saved or the step is closed 35 Epsis TeamBox User Manual P 5 l 5 Ss 5 mart Collaboration Check In File 1 File Docl docx has been modified Do you want to commit the changes Commit message Discard Checkout Enter a log message for the check in and click Commit or discard the save by clicking Discard Checkout 3 5 5 Source workspace Input sources and Network sources can be added as workspaces Published sources are not supported Click on Sources button in the workflow editor to open a window with available sources Drag by click and hold mouse button pressed while dragging and then release the button to drop the source into the tree view or the file url path field gt Workflow Editor Name L Laptop Tandberg Description ily Add New Step i a gt as Teamroom large meeting setup T p a IR Pre andberg Input source 2 Tandberg 2 Show layouts Epsis WebCam Barcelona WebCam Cancel 36 Epsis TeamBox User Manual p G 15 5 mart Collaboration 4 Environments and Layouts The layout designer tab allows you to create and edit screen layouts and environments Environment is a specific screen setup and size e g 2 HD screens or 1 projector 2HD screens Layout Each Environment
10. when moving your cursor over Show tooltip any workflow you will be able to see the number of steps included in the workflow and which actions are active If you expand the workflow and move your cursor over any of the steps you will be able to see which layout is chosen and how many workspaces said step contains The names of each workspace will also appear in their respective parts of the layout er Workllows er Workllows Conference Demo Workflow 17 Epsis TeamBox User Manual eC p G 15 S mart Collaboration 2 2 Basic Workflow functionality The workflow module gives access to all workflows steps and workspaces stored in the current database Workflows steps and workspaces are organized in a tree view a Workflows Alarm Collect Information as Information Intemal External Open intranettpage for edit Open internett www for edit Search e Start workflow step button Start workflow or step selected in the tree view All workspaces within a step will be opened If there are more workspaces than displays the workspaces that exceed the number of displays will be opened as a floating display behind the displayed workspaces e E Next and Previous step buttons Navigate to next or previous step e Close Workflow or Step button Close the currently loaded workflow and or step When closing a step the workflow remains open e Reset step button Select Re
11. Com 26 mart Collaboration Epsis TeamBox User Manual e P G 15 S 3 4 Edit Workflow Open up the workflow editor by right we VWorkiirws clicking on a workflow a step or a Start Workflow workspace and choose the edit msme Sop mailen gl awos option pinne causa Create Shortout On Desktop Cutiook T es Action Sheets BF internet Lxpiorer 3 4 1 Edit Step Click on the step in the list and make the desired changes in the Edit step section By right clicking on elements in this editor a context menu is revealed The content of this menu varies according to which element you right click on bT Name Dern Warkhow Descriptor i Ba Ea faked Mew 5 Step SUE es B Edit step SE l Name Step Desanpbon Run step in a specific bryst ms Here puu can choose lhe youl you wuld like Ure step to be opened m you plan te ran this step in different emirai you should make sure that a suitable lost is selected fer each af them Start by adding an enaronment and then select layout Development x Add Erraronment Presenktsbuen alien lyduls bec erarsnment VFresenlalnen e Remove step Delete the step currently selected in the workflow editor Move up Move down Copy Step Remove Step Add Window Organizer Workspace 27 Epsis TeamBox User Manual P l 5 5 mart Collaboration 3 4 2 Reorganize workflow Right click on a step to access the menu w
12. Publisher Indicator When publishing a number will appear on the publisher button icon in the main window indicating the number of ongoing publishing sessions Open published source When someone publishes their desktop to your Published By John Doe i ve PCOEWIN 764 workstation a notification window will appear by the system um tray You can drag and drop the preview image into a display or EE click the icon in the top right corner to open the viewer in an Sa Jer available display The published source is also available from the Sources module where you can open it by dragging it into the desired display 64 mart Collaboration Epsis TeamBox User Manual e p G 5 Ss 5 Epsis TeamBox _ e a g 4 La gt me gin E Workflows Environment Conference Collaboration Publisher P Sources Re Re a m tir TeamroomS TEAMROOMSMALL 65 Epsis TeamBox User Manual e P 5 l 5 Ss 5 mart Collaboration 8 Sources The Sources module is used for managing sources connected to the video capture cards in the PC where Epsis TeamBox is installed video sources from Settings network streams and published sources From the Sources tab you New Network Source can drag and drop sources into the layout you are using 8 1 Sources settings Click on the Source icon in the upper left of the window to open Settings By adjusting this slider you adjust th
13. TeamBox Epsis TeamBox is a collaboration management software system dedicated to facilitate workflows and real time decision making including information video conferencing and sharing in collaborative environments The system takes a simple approach to workflow management that can be used by any member in a team regardless of where they are located Epsis TeamBox resides on a standard Windows workstation allowing you to manage your entire screen real estate create and execute meetings or workflows conduct videoconferencing and share information with anyone you want all from one single unit For more information about the Epsis TeamBox software and possibilities please contact an Epsis sales representative or go to the Epsis webpage at www epsis no Licensing Currently the following modules are available for Epsis TeamBox O O O Epsis TeamBox Workflows Epsis TeamBox Environment Epsis TeamBox Conference Epsis TeamBox Collaboration Epsis TeamBox Sources Publisher S Epsis TeamBox User Manual P l 5 AR 5 mart Collaboration 1 Introduction to Epsis TeamBox In a collaborative environment such as a meeting room or control center with large displays or video walls several applications can be displayed simultaneously Without a tool for managing this environment the users need to manually launch and arrange several applications and browse through shared drives to find the needed document
14. attachment C Program Files x86 Microsoft Office Office12 Outlook exe a moe epsis no c users oe AppData Local Epsis eraconnect log e Working Directory Some applications require a specified working directory when being started e Don t share When selected the workspace will not be shared with collaboration participants If running Desktop sharing this setting does not apply 3 5 2 PowerPoint presentation mode Power Point presentation mode is a default option that makes it possible to run multiple instances of PowerPoint documents in presentation mode in a step Unchecking this will open the PowerPoint in edit mode with a maximum one instance per step al Edit Workspace Name PowerPoint Presentation Description File Url Path C Desktop Presentation pptx Presentation Mode 3 5 3 Windows organizer workspace This workspace type is normally used to grab resize and position the application windows that are either not started by Epsis TeamBox or that cannot be handled by the standard workspace type The way to handle such windows programs is to grab them based on either the window caption text or by their process name or both 31 5 mart Collaboration Epsis TeamBox User Manual p 5 S S Right click on a step to add a windows organizer workspace Namr Sources ga Edit Step Name Presentation be yout choose the k revere id bler the step to be oper milly hiss ep in n diflere
15. has Layouts which is a predefined organizing of the screen area Layouts are created for each environment type Display Each Layout is split into one or more Displays When Epsis TeamBox is running it is possible to drag and drop windows into the layout panels M Environment 2X 1920 1200 Environment Layout Displays 37 3 Epsis TeamBox User Manual p G l 5 Smart Collaboration 4 1 Environment settings An environment represents the total physical screen size available to you combining physical screen size and monitor placement Environment Only show environments matching screen setup e Only show environments matching screen setup Select environment NE nen o Epsis TeamBox detects the environment screen eS ll Layout ordering Name setup if you would like to see environments Hide layout names Exclude taskbar from displays matching other screen setups you have to check off this parameter o lf no matching environments are present you should create one that fits your screen setup environment e Select environment o You can change an environment either to fit a participant s screen setup or adjust to a new environment e g if you take out your laptop from a docking station Layouts e Size of layout items o Slider to change the size of the thumbnail of the layouts e Layout ordering Sort layouts in all lists where layouts are presented o Number of displays asce
16. results are substring Epsis US searches on name and or number from the contacts list Search Epsisj 45 6 Epsis TeamBox TM User Manual p G 15 S mart Collaboration 5 2 2 Recent calls This list is retrieved from the recent call list within the video conference equipment and contains received placed and missed calls The different call types are shown by different icons BH missed Incoming Outgoing Click on the call button Le to redial to the number ge Conference tix O x Camera Mic Speaker Callback Number Contacts Recent Calls Manual Call gt jno92 jabber com 18 apr 12 19 gt teamrooms epsis no 17 apr 15 13 gt support epsis jabber 17 apr 15 13 gt teamrooms epsis no 17 apr 15 13 gt jno92 jabber com 17 apr 15 09 gt support epsis jabber 17 apr 15 11 gt teamrooms epsis no 17 apr 15 11 gt support epsis jabber 17 apr 15 09 gt teamrooms epsis no 17 apr 15 08 video fms vcn no 16 apr 16 23 lt teamroomm epsis no 12 apr 12 37 teamroomm epsis no 12 apr 10 57 5 2 3 Manual call Enter an IP address phone number or email address if supported by the server You can enter several numbers in the input field separated by semicolon Click on the call button to execute 46 Epsis TeamBox User Manual eC p 5 S S im Conference a Callback Number one Y ai Camera i Speaker Contacts Recent Calls Manual Call videoconference eps
17. setting in the configuration file Open the file C Program Files Epsis Epsis TeamBox Plugins RemoteCollaboration dll contig Find the following text lt add key LeaderWaitAfterRelayConnectionInMs value 0 gt Change the default number 0 into a higher value 2000 6000 to increase the delay time Participant wait after relay connection On networks with a high latency it has been observed that the leader might not receive the join meeting request from a participant In this case the participant may need to change a delay setting in the configuration file Open the file C Program Files Epsis Epsis TeamBox Plugins RemoteCollaboration dll contig Find the following text lt add key ParticipantWaitAfterRelayConnectioninMs value 0 gt Change the default number 0 into a higher value 2000 6000 to increase the delay time 74
18. 2 ppt Microsoft PowerPoint The regular expression Document2 Document4 will match on Document4 doc Microsoft Word and Document2 ppt Microsoft PowerPoint The regular expression Document3 and Process name winword will match on Document4 doc Microsoft Word and Test2 rtf Microsoft Word NOTE By being as specific as possible you can minimize the risk of capturing incorrect windows lt is a good idea to always use both process name and window text Process name The name of the process that creates the windows that the workspaces should grab Startup path In some cases we want the workspace to start the application that creates the windows that the workspace should manage Enter the startup path to the application here Parameters If the startup path is specified parameters for the application can be entered here Minimum Ratio and Maximum Ratio Epsis TeamBox organizes the windows caught by the Window organizer workspace within the display area assigned for the workspace according to Minimum and Maximum Ratio set in the wizard By ratio it is meant Width divided by height The Window organizer Workspace will use as much of the display area as possible but will not exceed the limits of the minimum and maximum ratio Refresh interval Defines how often the Windows organizer workspace should check if new matching windows have appeared The value is given in milliseconds 33 Epsis TeamBox
19. 4 3 2 Changing display order The numbering of the displays in a layout determines where each workspace in a step will be placed This means that workspace number 1 will go into display number 1 number 2 in display 2 and so on Open Environment for editing mark the layouts and then mark displays by Reorder Remove hold ctrl click in the order you would like the display numbering When Clear selected right click and then select Swap order 2 layouts or Reorder 3 layouts 4 3 3 Add display A new layout is created with one display for each screen each display can be split horizontally or vertically into new displays Split a display by right clicking on the display select one of the two split options and the amount of displays you would like the current display to split into A display will be split horizontally in two if you double click on a display A display will be split vertically in two if you hold Alt double click at a display The enterkey may also be used to split a display in two Split vertical E Split horizontal gt Remove 4 Edit 5 Clear 6 The minimum size of a display is 100 pixels 41 Epsis TeamBox User Manual 3 P 5 5 5 mart Collaboration 4 3 4 Combine display If you would like to combine two or more adjacent displays into one display just mark the display you would like to combine by hold shift click or ctrl click and
20. CE WOIKSDACE sisside sninen eaaa aei 36 4 Environments and Layouts 37 4 1 Environment settings 38 4 2 Add and delete environment 39 4 3 Working with layouts 40 4 3 1 Edit Display SEN 40 4 3 2 Changing display order ccccessssssseeeeeeeeeeeeeceeeeseeeestseeeeeeeeeeeeeeseeees 41 BD AOC ONS EEE EE 41 4 3 4 Combine display rrrrrrrnnrronnvrrrrrrrrnrranvrrrrrnrnnnnrnnvvrrvrnssnrnnnvrrvnnessennnnnne 42 4 3 5 Delete a display rrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrnrrnrnnnrrnnnnnnn 42 5 NN hj 43 5 1 Conference SO ete ce eee 43 Epsis TeamBox User Manual P l 5 5 mart Collaboration 5 1 1 Conference settings on Input Sources 44 5 2 Conference Calling sise 45 JE EG 0110 a nt 45 922 RECEN CANS eek 46 2 TN 46 5 3 INCOMINO CONS Lasser 47 5 4 Call Status section r rrarnnrnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnnnnvnnnnnnnnnnnunnnnusnunnsne 47 5 5 Control of Conference Audio and Video 48 5 5 1 Conference AO aa ae ane na tan na 48 De VISCO Se eg Ne a 49 6 Collaboration module 50 6 1 Collaboration settings ss 50 6 2 Sharing Session as a Leader 51 6 2 1 Create a sharing SESSION rrrrr
21. Epsis TeamBox User Manual SIS Smart Collaboration 2014 Epsis AS All rights reserved Revision date 06 02 2014 Epsis TeamBox User Manual P l 5 5 mart Collaboration Contents Epsis TeamBox User Manual 6 Reed DOCUMEN S see a pans boite er nc am es 6 Epsis Contact Information 6 ED IS NOAM OK de SE dedans EE 7 Heen pr 7 1 Introduction to Epsis TeamBox 8 1 1 Starting the PFOOFAME 22 2 enne 9 1 2 General functionality and settings 9 MG SEAS ne E ne Res ne ei Se nn 10 1 3 1 EE ES go SEE EE EN 10 1 3 2 Database Settings ccc cccccccsseccccesseeececessseeececesssseeeeeeesseeeeesessaaeees 11 1 3 3 Presence Service Settings 12 AO E eee eee 13 1 4 1 User Account Control UAC Windows 7 13 15 EU 14 1 6 Tear off dock pin and unpin 15 1 6 1 Tear off and dock module window 15 1 6 2 Pin and unpin module main WINKOW rrrrrrrrnrnnnnnnvvrrrrrrrnnrrnnrnnrnnnnnnnnn 15 2 WOOW Lade tances 16 2 1 Workflow settings Lasser pedetenie pates cons ciee 17 2 2 Basic Workflow functionality 18 2 2 1 Search and mark a favorite workflow 19 2 3 How to use Workflow
22. Ss 5 mart Collaboration 8 1 3 Network source A newtork source is a streamed video source that can for example be a web camera There is no preview available for a network source FE Ce re Settings New Network Source Network Source EUG webcam Banyuls Barcelona Name EOC webcam URL rtsp epsiswebcambergen mpeg4 media ai Window style BorderAnd itleBar Don t share Add and edit a network source Sources can be added by clicking the Create new network source link Editing the settings of a network source can be done by right clicking and selecting Settings New Network Source Edit 69 Epsis TeamBox User Manual 9 Epsis TeamBox API epsis mart Collaboration Epsis TeamBox is delivered with an option to allow remote control of workflows and layouts using an open API This API will allow 3rd party application providers to easily integrate to the workflow functionality in Epsis TeamBox The example below is an app on an iPhone using the API to run workflows 12 40 Workflows ill N Telenor 77 om Refresh alil N Telenor 12 40 L Maintenance Workflows Beredskap gt Broaden the decisio gt Drilling gt Engineering gt Laptop Tandberg gt Maintenance gt Sharing gt Start gt sv VY YY TE DE me Inspection DE Workorder DE Scheduling m Workflows Workflows For further information on how to
23. access use the Sharing Status buttons on workspaces 6 4 3 Desktop sharing The whole desktop will be shared to all the participants in the meeting We recommend that you only use workspace sharing to keep the rest of the desktop items private Right click on a participant and click on Give write access to desktop to give the participant full access to your desktop Evict and block Give write access to desktop 6 4 4 Titlebar buttons When a workspace is opened two title bar buttons appear in the workspace window title bar the Workspace Control button and the Sharing Status button when in sharing session 56 6 Epsis TeamBox User Manual 3 G 15 5 a Office DocumentHandlerForm Read Only mart Collaboration DE AE ee ee END m I 1 I 1 10 it P s 1 s 146 F i Workspace Control button Sharing Status button D Workspace Control button This button is used to move the workspace from one display to another in the current layout The button will also appear on a window that has focus and not included in a workflow Sharing Status button This button is only visible when the workspaces are part of an active sharing session The color of the ball indicates the sharing status and when the button is selected context menus offer full control of the sharing options 6 4 5 Sharing workspaces using the Sharing Status button When in a sharing session each wo
24. ace contents as if the documents were on the local machine The layouts on the leaders side can be adapted to serve the specific needs of specific applications For instance a Microsoft Project Gant diagram would benefit from a wide layout but a series of web pages could be arranged side by side in a vertically split layout Epsis TeamBox User Manual p 5 l 5 5 1 1 1 2 S mart Collaboration Starting the Program Start Epsis TeamBox from shortcut on the Windows Start Menu Start menu All Programs Epsis Epsis TeamBox Startup icon can also be found on the desktop z Epsis TeambBox General functionality and settings Epsis JeamBox a F m HA Workflows Environment Conference Collaboration Publisher Epsis TeamBox contains several modules that are available from the main window The available modules are governed by what type of license you have Click on the Epsis button top left in main window to open EEE tt application menu Environment Conf The following options are available e Settings Opens the settings dialog for Visual Database and Network settings e About Displays information about the current program version link to the log file license information and functionality to upgrade the product license e Exit Shuts down the Epsis TeamBox mart Collaboration Epsis TeamBox User Manual P G S S 1 3 Settings 1 3 1 Visual settings
25. akes it possible to Workflows start stop a conference collaboration oa Demo Workflow session when starting stopping the 4 Meeting 1 Start Workflow workflow Presentatiot Start Workflow Without Actions Graphs Edit Workflow Documents Create Copy e Creating a collaboration conference Boe Create Shortcut On Desktop pre defined session is very similar as as Outlook how it is done in their respective Er ral modules If actions are added to the workflow a green dot will appear next NSOUE to the conference and or collaboration menu indicating that they are active and will be launched with the workflow gt Workflow Editor Name Meeting 1 Description Steps Al Set up a conference that will run as a part of the workflow st Collaboration 4 Select from contact recent list or enter a number manually then click the arrow button to add number to the list of numbers that will be called calls will be terminated when Workflow ends Contacts Recent Calls Manual Call Numbers in conference gt ha Local contacts supportepsis jabber com ha Global contacts Search S Workflow Editor Name Meeting 1 Description Steps Actions Conference Select a sharing session that will run as a part of the workflow Collaboration 4 The sharing session you select in the drop down list will be automatically started with automatic workspace sharing when the Workflow is started allo
26. e thumbnail size of the tt ot Size of source items EE sources This size is also used when you open the Source panel from the workflow editor Open published saler hiy The Open published sources automatically checkbox is used to open published source automatically when someone is publishing their desktop to you The viewer will automatically open in an available display on your workstation 8 1 1 Sources tab The window shows all available sources input network and published sources as thumbnails The number of input sources equals the total number of inputs in the video capture cards in the PC which Epsis TeamBox is installed on Thumbnails of the input sources show a live preview of the source P Sources A eeaneso z Tandberg Input source 2 Tandberg 2 Epsis WebCam Barcelona WebCam Display a source To open and position a source window you have two options e Add source to a workflow 66 Epsis TeamBox User Manual 3 P l 5 5 mart Collaboration e Drag and drop the thumbnail image into the preferred location on your desktop Available displays will be indicated by a frame when the mouse is positioned above the display area Release the mouse button to drop the window in the desired location 8 1 2 Input Source To show the settings dialog for the input source right click on the thumbnail for the source and select Edit The source settings dialog box offers the followi
27. eamBox will detect that a new window is present and display the Workspace Control button on the top right of the new window If it is not visible make sure the new window has focus is selected The button should be visible on all windows as long as they have focus Workspace Control Button It is possible to drag the application to a display where you want move the workspace Hold mouse button pressed at the workspace control button and then drag the window to a display 59 Epsis TeamBox User Manual p G 15 S mart Collaboration Join Sharing Session as a Participant 6 5 1 Join by using the Sharing Session ID When sharing id is received by e mail or some other method click the Join Sharing Session button The Join Sharing Session dialog appears Collaboration Start Shanng Session as Leader Join Sharing Session as Participant Please enter a valid sharing session ID in order to join Copy the Sharing Session ID and paste it into the dialog and click the Join Sharing Session button 6 5 2 Join by using the attachment in e mail or an appointment When the invitation is received as an e mail or appointment you can join by opening the e mail attachment For this to work either Epsis TeamBox or Epsis TeamBox Light Remote Client software must be installed beforehand The attachment contains all the needed connection data and you will join the sharing session automatically
28. ect en v Add ss Outlook gt aa Action Sheets Show layouts Select environmen t Presen tation Enter name and description for the step 3 3 3 Add Workspace to step Click on the New Workspace button F A new empty workspace in edit mode is added to the current step Drag a file from the file explorer or an URL Name Demo Workflow from the browser address field and drop it into the Steps Actions textbox labeled file URL path If it is dropped outside eee SS TR 2 existing step a new step is created You might also browse files to add a file path e Name Enter name of the workspace e Description Enter a description for the workspace e File URL Path Drag and drop a file URL to the input field or browse files to add path e Advanced There is an expand ON and a collapse AN button to hide unhide advanced settings 25 Epsis TeamBox User Manual p G 15 S mart Collaboration o Working directory Some programs require a specified working directory when being started o Don t share When selected and collaborating in workspace sharing mode the workspace will not be shared Note When desktop sharing is enabled the option will not have any effect as everything on the desktop is shared with all participants e Remove Workspace Right click on a workspace and select Remove Workspace A Move down dialog will appear asking for delete confirmation
29. ect to the external server through a web proxy Host Enter the IP address or hostname of the meee mey Collaboration Settings Collaboration server Port The TCP port that should be used for the connection The server that hosts the collaboration Enable hosting of Collaboration meetings Try Proxy Server First server process must have an active exception for this Host 62 97 243 219 port in its firewall Bor 443 Password per EE Password The password required for connection to the external server Server Connection status Text with color codes indicates the current server connection status 50 mart Collaboration Epsis TeamBox User Manual p G 15 S 6 2 Sharing Session as a Leader The Start Sharing Session as Leader is used for creating sharing sessions inviting participants and starting the sharing session mae Collaboration Start Sharing Session as Leader Join Sharing Session as Participant Add New Sharing Session mia Daily Meeting Not started wi 6 2 1 Create a sharing session Click on the tab Start sharing session as a Leader and click on button Add New Sharing Session located top right in the window Enter name description and default sharing type for the planned sharing session Name Description Default sharing type Auto workspace sharing O Manual workspace sharing Desktop sharing Default sharing type e Auto wo
30. en the step is closed Either save or discard the changes and the document will close properly In other words closing the workspace behaves in the same way as you would expect when exiting the application by clicking the window close button x 20 Epsis TeamBox User Manual eC G l 5 Ss Smart Collaboration 2 3 2 Open a workspace from another workflow or step adhoc It is possible to drag drop a workspace from the workflow tree to a display This can be done even if a workflow is running Expand the workflow window and browse search through workflows to find a workspace click and hold the mouse button pressed while dragging and drop workspace to a display A highlighting frame will indicate the display and the workspace will be moved to when the mouse button is released 2 3 3 Swap workspace positions or drag a new program to a display The Workspace Control button attached to the currently selected workspace program can also be used for swapping or adding workspaces to your session Click and hold the mouse button pressed on the title bar button and then drag and drop the workspace in the desired display area When entering the target display area a highlighting frame will indicate the display the workspace will be moved to when the mouse button is released 21 Epsis TeamBox User Manual 3 p 5 15 S mart Collaboration 3 Workflow editor The workflow editor is where workflows st
31. eps and workspaces are created and edited Functionality is added to right click menus on element in the tree Manage Workflows e New Workflow To create a new workflow just click on Beredskapsplan pandemi the workflow icon in the upper left of the Empty Power Pomi and Exel window and click New workflow Poe 0 e Delete workflow Right click on a workflow and click Delete workflow to delete a workflow together with all steps in the workflow Start Workflow Start Workflow Without Actions e Create copy Create a copy of any workflow by right clicking on it and select Create Copy e Edit workflow Right click on a workflow and click Edit workflow to open the workflow editor for the selected workflow NB This cannot be done while a workflow is active OK button saves the current workflow including all defined Ad harer Step H Edit Step steps and workspaces E EUER ane Pre n riep in a pemi Loan d Hime you can ghorra the prest pou menu kor Bue Leg ls pere an F pres plen i ni tes riep m dheri 1 PIP FAT hold mode sure turt a ustabile brest be elec ee for each od the Gat by arken am rarement ard Gen vert prt 22 Epsis TeamBox User Manual e P G 5 5 mart Collaboration 3 2 Workflow Actions Edit Workflow e Inthe actions tab you will be able to add Te Workflows sharing and conference sessions to your workflow It m
32. er SOUTCES Pin window will stay open even when loosing focus 15 5 Epsis TeamBox User Manual p 5 15 S mart Collaboration 2 Workflows The Workflow module contains the functionality to create and run workflows A workflow helps you to do repeating tasks in a meeting collaboration session or in your daily work The startup order and location at screen for program files folders and Internet intranet pages can be a part D Workflows of a workflow Workflows steps and workspace can B Conference Demo Workflow be started opened from this module Meeting 1 The list is designed as a tree view with MT drill down functionality from workflows D rc aa ss Documents via steps to workspace It also contains a Workflow Editor to 23 Explorer add delete and edit steps and FES as Outlook workspaces within the workflow as Action Sheets as Internet Explorer Search 16 6 mart Collaboration Epsis TeamBox TM User Manual eC p G 15 S 2 1 Workflow settings Click on the Workflow button top left in the module window and choose settings e Auto collapse expand player when running a workflow Settings If checked the workflow module will New Workflow D r p collapse to a player when a workflow is running and expand to normal module size when the workflows stops e Show tooltip Auto collapse expand player when running a workflow If checked
33. following way Open the file C Program Files Epsis Epsis TeamBox EraConnect exe config Find the following lines lt Internet Explorer 7 gt lt lt add id iexplore forcedArguments searchPlugin Epsis EraConnect WorkspaceHandlers WorkspaceHandlerPlugin Lib Launcher WindowSearcher InternetExplorerWindowSearcher gt gt lt Internet Explorer 8 gt lt add id iexplore forcedArguments nomerge searchPlugin Epsis EraConnect WorkspaceHandlers WorkspaceHandlerPlugin Lib Launcher WindowSearcher DefaultWindowSearcher gt Delete the comment indicators marked in red above and add them around the internet explorer 8 settings as shown below lt Internet Explorer 7 gt lt add id iexplore forcedArguments searchPlugin Epsis EraConnect WorkspaceHandlers WorkspaceHandlerPlugin Lib Launcher WindowSearcher InternetExplorerWindowSearcher gt lt Internet Explorer 8 gt lt lt add id iexplore forcedArguments nomerge searchPlugin Epsis EraConnect WorkspaceHandlers WorkspaceHandlerPlugin Lib Launcher WindowSearcher DefaultWindowSearcher gt gt 73 Epsis TeamBox User Manual P l 5 AR 5 11 3 11 3 1 11 3 2 S mart Collaboration Remote Collaboration settings Leader wait after relay connection On slow networks the collaboration viewer might not be launched when a participant has joined a meeting In this case the leader may need to change a delay
34. ght be mapped to another letter on another machine or not mapped at all In such situations the link will not work on all computers To avoid this potential problem UNC paths should be used instead Example mynetworkserver share projects reports HES Report pdf 3 5 1 Default workspace type A workspace is created if you drag and drop a file or URL from a file browser or an Internet browser Name Demo Description Steps I Actions Add New Step Sources l Edit Workspace as 1 Step 1 Name Workspace 1 7 l Workspace 1 Description File Url Path Enter text or drag an Advanced Show layouts Select environment Presentation Cancel e File URL Path Enter the path URL to the web site document or the executable file o If the program path allows use of parameters it can be entered here some examples of command line switches Open Skype and make a call to a contact C Program Files x86 Skype phone skype exe callto benjonson 30 Epsis TeamBox User Manual 3 p G 15 5 mart Collaboration Start media player in full screen mplayer2 exe open fullscreen Users01 Public Videos Sample Videos Wildlife wmv Open Internet explorer in kiosk mode iexplore exe k www db no Open Chrome in kiosk mode chrome kiosk www vg no Open a PDF a page 7 AcroRd32 exe A page 7 OpenActions Wileshareldemolepsis pdf Open outlook with a mail with address filled in and a file as
35. icking on the sharing Start Sharing Session as Leader Join Sharing Session as Participant session and by clicking Edit mis Meeting 1 Not started ER In the context menu a dialog m Collaboration Demo 18 apr 09 22 D Ad Edit Delete box appears Choose a new default sharing method for the sharing session or change the description for the sharing session and click Ok to exit and save Name Collaboration Deven Description Test i Default sharin e Auto workspace sharin Delete sharing session amna EO sui Desktop sharing If you click delete you will have to confirm your choice a Are you sure you want to remove the sharing session Collaboration Demo from the list 52 Epsis TeamBox User Manual 3 p 5 15 S mart Collaboration 6 2 4 Start sharing session as Leader The list contains sharing sessions you have created on the PC Select the sharing session from the list and click the start sharing session icon Ed When the sharing session is started participants can join the sharing session Be sure to inform the participants which sharing session to join A status before any participants has joined will be shown wae Collaboration Invite End 98 1 No participants in the sharing session yet Waiting for participants to attend Sharing options Current sharing type e Auto workspace sharing Manual workspace sharing Desktop shari
36. ion file is located in the program folder The default path to this folder is C Program Files Epsis Epsis TeamBox To change the log level find the following line lt add key LogLevel value info gt lt add gt Change the value info to debug Reproduce the situation and include the log file in the error report The log file can be found by opening About in the TeamBox software and click on the Open logfile link 11 2 Application Launcher settings 11 2 1 Search time for application launcher In some cases the time needed for Epsis TeamBox to launch and grab an application may be very slow especially when opening a file from a remote location with a slow line If this seems to be a repeating issue you may change the search time setting in the configuration file Open the file C Program Files Epsis Epsis TeamBox EraConnect exe config 72 Epsis TeamBox User Manual P l 5 5 mart Collaboration Find the following text lt ApplicationLauncher Settings gt lt applicationLauncher searchTimelnMilliseconds 20000 windowRelease I imeoutInSeconds 30 secondsLeftWhenShowReleaseW arning 10 gt Change the default number 20000 into a higher value to increase the allowed search time 11 2 2 Internet explorer settings The default setting is for Internet Explorer 8 and higher If you have Internet Explorer 7 we recommend that it is specified in the configuration file in the
37. is TeamBox supports check in and check out from a Sharepoint server Epsis TeamBox will detect if a document is located at sharepoint server if the path to the server is added to eraConnect exe config Add the SharePoint server address to your application config file eraConnect exe config that is located in the Epsis TeamBox software application folder to activate Sharepoint functionality 34 Epsis TeamBox User Manual 3 p G 15 S mart Collaboration Create workspaces located at SharePoint Server Drag and drop a SharePoint file link from the Internet Explorer Browser to the workflow Editor file URL path field You will then get an option to Checkout from SharePoint server for editing This option is only available if the SharePoint server address has been added to the application configuration file see previous section above Workflow Editor Name Demo workflow Descrptor D Edit Workspace e File URL Path The path to the document on the SharePoint server e Check out from SharePoint server for editing When this is selected the document will be checked out from the SharePoint server for editing when it is opened in a step At the end of the step when the document is closed down it will be checked in uploaded to the SharePoint server if any changes have been made to the document During this period the document will be locked for editing on the SharePoint server Check In documents
38. is no support epsis jabber com q You can enter one or more numbers into the input field above Each number must be separated with a semi colon 5 3 Incoming calls mart Collaboration When Epsis TeamBox is running and connected to the video conferencing system it will monitor for incoming calls When a call is detected the user is presented with the following dialog box Incoming Call Epsis TeamBox has detected an incoming call from Accept answer the incom ng connection e Reject ignore the incoming call After having accepted an incoming call the audio connection will be established immediately 5 4 Call Status section The Call Status panel will show the current status of all ongoing conference calls and actions buttons to Call Hang up ES The hang up button fll at the upper left of the window can be used to hang up all connected calls tix x Speaker Hang Up All jne92 jabber com Disconnected Outgoing CI Epsis Teamroom Small Disconnected Outgoing supportepsis jabber com Dialling gt Outgoing 47 Epsis TeamBox User Manual epsis mart Collaboration The status field for each call will show icons and text on each participant e Video call status are marked with one of the following icons FY EH e Audio call status are marked with one of the following icons 41 When in a conference a number will appear in the main window on
39. ith the option to move copy paste steps or workspaces Steps can also be moved by clicking and holding the mouse button and copied by ctrl click and hold mouse button pressed while dragging the step to the desired location e Move up Move up Moves the selected workspace step up one Move down position Copy Step e Move down Moves the selected workspace step down one Remove Step position Add Window Organizer Workspace e Copy and paste Copies a step or a workspace to the clipboard and activates the option to paste in the copied element somewhere else in the workflow Click on the selected position and select paste before or after selected position e Remove Workspace Deletes the selected workspace from the step 28 Epsis TeamBox User Manual e P 5 i 5 sey 5 mart Collaboration 3 4 3 Predefining layout to step In order to adapt the workflow to other environments it is possible to link a step to a specific layout for a defined screen environment One can use this functionality to ensure that the workflow runs as desired in different environments There are two ways to link layouts and steps Both generate the same result but in two different ways For example if you add a new environment to your system it would be more efficient to link the layout into steps for a specified environment If you add a new step to a workflow it would be more efficient to link the environments and layout to the
40. low 1 2 3 Open the workflow module and navigate to the workflow browse through use text search or favorite filter and select a workflow Click the start button B next to the Workflow The workflow will open the first step If you would like to start your session at another step click the start button 1 on the desired step instead of workflow z start button You can also start stop the workflow from tart Workflow Pees the context menu right click or by selecting the workflow and clicking enter If your workflow contains Edit Workflow Create Copy actions and you want to run it without starting them Delete Workflow there is also a Start Workflow without Actions option in Create Shortcut On Desktop the context menu If the step contains more workspaces than layout has displays go to the Environment window to change layout and reset the step IA To move between steps either use the next previous arrow buttons KEJ or select a step from the tree view and click start step button a The step currently open will be closed automatically when a new step is opened b If a workspace is located in several steps it will not be closed down between steps If you would like the workspace to close down between steps you have to change the name of the workspace If the content of a workspace has been edited but not saved a save prompt may prevent the application from being closed wh
41. n Cents YOU I jut is selected for each sar ek Set ad n Q ou al Edit Workspace Window Text Enter the window text Nome Workspace 1 Description that the workspace will use to identify the window windows Window Text Substring Wildcard Regular expression O Substring will match on all Process Name window titles containing the Sane Minimum Ratio g ive n stri ng Maximum Ratio Refresh Interval 1000 o Wildcard will match on all ee window titles identical to the given string except for specified wildcards asterisk substitutes zero or many characters while question mark 7 substitutes one character o Regular expression makes it possible to use regular expression syntax to match a set of strings Information about regular expression syntax http Awww reqular expressions info reference html 32 Epsis TeamBox User Manual e P 5 5 Ss 5 mart Collaboration Examples Assume that the following windows titles exist o Documentt1 txt Notepad o Document2 ppt Microsoft PowerPoint o Document3 doc Microsoft Word o Document4 doc Microsoft Word o Document33 doc Microsoft Word o Test2 rtf Microsoft Word The substring Document will match on all windows titles except Test2 rtf Microsoft Word The wildcard expression Document will match on Document1 txt Notepad Document3 doc Microsoft Word Document4 doc Microsoft Word and Document
42. name test Mark Input Sources as Video Conference Input Password Sources in Video Conference Settings If the Input source is already open the input source window will be 1 Tandberg 2 Input source 2 3 Laptop restored and brought to front of the window stack 4 Tandberg 2 When the video conference ends the input sources that were opened will be closed automatically 44 mart Collaboration Epsis TeamBox User Manual p G 15 5 5 2 Conference Calling e Call button ie End video conference button 5 2 1 Contacts The entire list of Contacts retrieved from the video conference equipment at start up is listed in this tab Click call button 0 to make a call from the video conference system B E E E O O O O 1 fm Conference Callback Number d Camera i Speaker Contacts Recent Calls Manual Call 4 8 Local contacts sim Epsis a Epsis Norway gt AB Core Team Heidiho Global contacts A Individuals CU Systems e Epsis Teamroom Large gt wie Conference Callback Number Contacts Recent Calls Manual Call ae Epsis gt ae Epsis Norway Epsis Teamroom Medium Search in the current contacts list by placing your cursor in the search field and start typing When entering text Epsis Teamroom Large Epsis Teamroom Medium into this field the view will change to a flat list with the Epsis Teamroom Small search result presented All search
43. nding o Name layout name e Hide layout names o Hides layout names from the thumbnail in the environment plugin e Exclude taskbar from displays o Workspaces will be fitted to not surpass the taskbar 38 3 Epsis TeamBox User Manual eC P G 5 Smart Collaboration 4 2 Add and delete environment Epsis TeamBox detects the physical environment and a layout with one display per screen will be created The layout can be used as it is or it can be used as a Starting point for creating a new layout To create or delete an environment click on the environment icon in the Beene New Environment top left of the window Click on New Environment in the context menu Edit Environment Delete Environment New environment Add name and description for the new environment M environment Editor e Name The name of the new screen environment e Description Enter a description of the environment Delete environment deletes the environment currently selected in the environment list All layouts will also be deleted A delete confirmation dialog will be displayed where the delete action must be confirmed or cancelled the confirmation dialog will show how many workflows the environment is active in 39 Epsis TeamBox User Manual p G 15 S 4 3 mart Collaboration Working with layouts For each environment one or more layouts can be created Display can be located outside the
44. ng Collaboration indicator When a sharing session is in progress a number will appear on the 10 Collaboration icon in the main window indicating how many participants Collaboration have joined the sharing session 53 mart Collaboration Epsis TeamBox User Manual eC p G 15 S 6 3 Participants status section The status section shows the name of the participant in the sharing session 6 3 1 Messages when participants are joining When a participant joins a sharing session a dialog box will appear at Leader side epsis PNEPSIS is requesting permission to join the sharning m session Do you want to accept To allow the participant to join select Yes To refuse the participant permission to join select No m Collaboration Status is updated on the leader side when a participant joins the sharing session cpsis PNEPSIS Available status is In Sharing 39 66 Session Left Connecting and Sharing options Blocked ing type OC e Current sharing type o Auto workspace sharing Manual workspace sharing _ Desktop sharing Participant Left When a participant joins or leaves the sharing session a message will be displayed from the tray 54 Epsis TeamBox User Manual 3 p G 15 S mart Collaboration 6 3 2 Remove a participant from the sharing session To remove a participant from a sharing session right click on the participants name in
45. ng configuration options e Input ID this ID is seen in the video conference Input ID i settings where Input sources are mapped as video Name Far End Window style NoBorderOrTitleBar conference devices and in the URL field on an input Keep source SET IIS Don t share source workspace e Name A custom name for the given input source 67 Epsis TeamBox User Manual G 5 Smart Collaboration e Window style Choose the desired framing style for the inputs o Border And Title Bar Default option This option will keep both the border and the windows titlebar on the Input 1 D ye window o Border Only Only a border frame around the input image will be shown To close the window right click in the current window and click Close o No Border or Title Bar The input image is shown without the border and title bar The Workspace Control button will still be available to allow the choice of display To close the window right click in the current window and click Close e Keep source aspect ratio Will keep the aspect ratio of the video source e Don t share When selected the workspace showing the input image will not be shared when Auto share is enabled Note When desktop sharing is enabled the parameter will not have any effect as in this case everything on the desktop is shared with all participants 68 Epsis TeamBox User Manual eC p G l 5
46. nual 1 4 About e Version and contact info The three first numbers are the version and the last 5 digits are the build number When reporting Company address an incident to Epsis the build number should be given e Licenses Valid until Modules This section shows license information and there allows you to upgrade the license with a new key provided by Epsis Current loglevel e Log file The log file contains information about incidents in the system When reporting an incident to support epsis no this file should be attached 1 4 1 User Account Control UAC Windows 7 Epsis TeamBox version epsis s mart Collaboration 5 3 0 22371 Epsis AS P O Box 27 Kokstadflaten 31 N 5863 Bergen Norway Permanent License Publisher Sources Conference Collaboration Workflows If UAG is enabled be aware that you have to run Epsis TeamBox with administrator privileges for the option Upgrade license to be enabled This can be done temporarily by e Press and hold Ctrl Shift while opening the program or e Right click on the Epsis TeamBox startup icon in the SE start menu and choosing Run as administrator from Open the context menu Troubleshoot compatibility Open file location Run as administrator 13 Epsis TeamBox User Manual eC p G 15 S 1 5 mart Collaboration Exit When you exit Epsis TeamBox then the information about window size and location will
47. or gt 0 Cancel Connect when Epsis Teambox Software starts Close Click this button to apply new settings When the Connection status field turns green and displays Connected click the close button to return to the main window You are currently not connected to any database Server There will be a warning message in Workflows and Environment module window if no database connection Is present Clicking the Configure link will open up the settings dialog 11 Epsis TeamBox User Manual 3 p G 15 S mart Collaboration 1 3 3 Presence Service Settings Epsis Presence Service is a server connection for the publishing feature in the Epsis TeamBox It is designed specifically for N Ways on top secure use across local networks and Display titlebar buttons subnets Server EpsisSQL Development If you would like to publish your desktop to Database Fa other users first you need to be connected to the same Presence Service instance as they are In the Presence Service settings session you can configure the presence service the Epsis Teambox should connect to Enter the Cancel hostname or ip address pointing to a server Connect when Epsis Teambox Software starts that is running the Presence Service software Close Specify the port number the service is configured to use Contact your local IT department if you don t know the IP address or port number 12 Epsis TeamBox User Ma
48. p left of as Ca nfarance Settings the window to open Settings Callback Number Epsis e Enable Video Conferencing This must be re P oo checked to actually perform a connection to Local contacts Global contacts the server e Type Select the type of Video Conference P Video Conference Settings equipment you want to remotely control Epsis TeamBox supports Tandberg C Series Enable Video Conferencing Tandberg C Series SSH encrypted meee 192 168 90 102 line Tandberg MXP Polycom HDX Username admin Password e Host Host name or IP address of the equipment to be connected to e User name Enter user name of account to use when remote controlling the equipment 43 Epsis TeamBox User Manual P l 5 5 mart Collaboration e Password The Password for the user account specified above o Connection status Connected currently connected to the Video Conference equipment and are listening for any status changes on the equipment Disconnected not connected to the video conference system Trying to connect not connected yet but trying to do so 5 1 1 Conference settings on Input Sources If the Epsis TeamBox is equipped with a video capture P Video Conference Settings card Input Sources can automatically open when a Enable Video Conferencing video conference session is started Type TandbergCSeries Host 62 97 243 220 User
49. physical screen area Overlaying displays is allowed and it is not necessary to fill in displays on all screen areas To add new or edit existing layouts open the Environment Editor The new layout with one display per physical screen is added to the layout list We recommend that you add a name for the layout Name The name of the new layout Remove layout Deletes the layout currently selected in the layout list Add copy Creates a copy of the selected environment m Environment Name M Description Add New Layout Layout Name Hal mer ri Tiat Remove Add Copy 4 3 1 Edit Display The Edit display section lets you resize and reposition a display Split vertical Split honzontal A display can be resized by changing the width and height values in the RELE display editor and repositioned by changing X and Y coordinates for the display Edit Clear New size and position values can be entered in the display editor by using the keyboard or use mouse scrolling when hover over the input field 40 Epsis TeamBox User Manual eC P G 5 A 5 mart Collaboration e X Sets the X position of the upper left corner of the display Edit Display measured in pixels e Y Sets the Y position of the upper left corner of the display pi 0 measured in pixels A _ e Width Sets the width of the selected display e Height Sets the height of the selected display Height
50. right click and select Combine The enterkey may also be used to combine the selected displays on X 0 Y 0 Width 1920 Height 1200 By split and combine you are able to easily create complex and usable layouts for your environment Example Split a display in 3 combine 2 of them and you will have a display covering 1 3 and 2 3 Split a display in 4 combine 3 of them and you will have a display covering 14 and 3 4 4 3 5 Delete a display To delete a display from the layout select it right click and select Remove Split vertical Clear vs Remove Split honzontal Clear will remove all displays in you layout Remove will remove Remove the selected display 42 Epsis TeamBox User Manual p G 15 S mart Collaboration 5 Conference 5 1 The Conference module is used to remote control video conference equipment that is connected to the Epsis TeamBox Basic functionality as dial up answer incoming calls camera control is supported Conference tix amp x Camera Mic Speaker Callback Number Contacts Recent Calls Manual Call gt AA Local contacts 4 Global contacts gt AA Individuals a R Systems Epsis Teamroom Large Epsis Teamroom Medium Epsis Teamroom Small Epsis US The current version supports Cisco Tandberg C Series and MXP video conference systems and Polycom HDX 7000 8000 Conference setting Click on the video conference icon at the to
51. rkspace in the workflow will get a Sharing Status button to the right of the Workspace Control button Available status on the Workspace Control button O Workspace is not shared O LME Workspace is shared to some participants in read only mode T Workspace is shared to some participants with write access The toolbar can be used to control the read write not share mode of each of the workspaces Peony a PU Epsis H kbeetngRoom A share dialog opens if you click on the access button 57 3 Epsis TeamBox User Manual 3 P G 5 5 mart Collaboration Each participant in the sharing session is Set Access Modes displayed o Gray The workspace will not be shared o Red The workspace is shared in Read only mode o Green The workspace will be shared and give the participant write access OK Cancel Clicking on one of the circles indicate the mode which is set for all participants The Sharing toolbar will display a circle with different colors depending on what the current sharing state is To see the details about the sharing of a workspace hold the mouse cursor over the sharing button An information box will be displayed showing the sharing status for the individual participants Wirite 1 MeetingRoom 58 Epsis TeamBox User Manual P l 5 5 mart Collaboration 6 4 6 Ad hoc workspaces When a document or application is opened Epsis T
52. rkspace sharing e Manual workspace sharing e Desktop sharing 6 2 2 Invite participants You can click on the envelope icon L to create an invitation to a sharing session Invite participants to sharing session Send an email invitation to participants to join the sharing Pa rti Cl pants can be nvited by session Launches default email client on the machine E Send Email 1 ME create a mail invitation Schedule a sharing session in the future and invite participants 2 create a calendar invitation i to join Launches the default calendar program on the machine E Schedule Sharing Session 3 CE makes it available to be shared by Copy sharing session ID to the clipboard This allows you to send it toa other means For exam ple th roug h a chat cl ient ps by pasting the ID into an extemal application For example a chat sharing session Id paste by Dressing Ctrl V b3yEalq6 R RRIXeHzsV6XYWGpe xMhCXVytsWwkGZ GQXOMEYACj08aDTedER4ncGsx4kQup73pJoQtvXd 97DeKU26tteYh te Copy to Clipboard Close 51 Epsis TeamBox User Manual 3 p 5 15 S mart Collaboration 6 2 3 Manage sharing sessionlist A complete list for all previous sharing sessions for a user at the current machine is available It is recommended that the sharing session name should be describing Unused sharing sessions should be deleted from the list to avoid cluttering Edit sharing session pi Collaboration x By right cl
53. rrrrrrrrnsnrrrrrrnnnnrrrrrrrrrrrrrssssrnnnrnnnnnnnnnnnnnnn 51 6 2 2 Invite participants 51 6 2 3 Manage sharing sessionlist rrrrrrrrrrrrrrrrrrrrrrrrnrrrrrrrrnrrrrrnsnnnrnnnnnnnnne 52 6 2 4 Start sharing session as Leader 53 6 3 Participants status section 54 6 3 1 Messages when participants are joining Eh 6 3 2 Remove a participant from the sharing session 55 64 Sharing OD ONS ee 56 6 4 1 Auto Workspace sharing 56 6 4 2 Manual Workspace sharing 56 6 4 3 Desktop sharing 56 6 4 4 Titlebar buttons 56 6 4 5 Sharing workspaces using the Sharing Status button 57 6 4 6 Ad hoc workspaces ccsseeeseseeecccccceececceeeseeeeseaaeesseeeeeeeeeeeeeeeeeeeeees 59 6 5 Join Sharing Session as a Participant 60 Epsis TeamBox User Manual P l 5 5 mart Collaboration 10 11 6 5 1 Join by using the Sharing Session ID 60 6 5 2 Join by using the attachment in e mail or an appointment 60 6 5 3 Join from a list of previous sharing sessions 61 6 5 4 Participant write or read ACCESS rrrrrrrrrrrrrrrrrrrrrrrrrrerrrrrrrrrrrrsrrrrereseser 62 6 6 Epsis TeamBox Light Remote Client 63 PISE E 64 7 1 Publishing to a workstation
54. s The users will also need to arrange the layout of the applications to create a good working environment The selection of applications and their layouts have to be manually created every time a similar session is to be held Epsis TeamBox is a software solution aimed at utilizing large screens to achieve the maximum benefit of collaborative environments The goal is that once a setup for a specific collaborative session meeting has been created it can be called up again with just a few mouse clicks Epsis TeamBox facilitates workflows A workflow consists of one or more steps and a step consists of a number of workspaces A workspace is a document or an application When a step in a workflow is opened all workspaces will be displayed on the screens in a pre arranged manner How the workspaces are positioned and sized on the screen depends on the layout you have selected You can define as many layouts as you want and tailor make them to suit your needs Steps can be defined to open in a certain layout but the layout can be swapped on the fly The layouts are independent of the physical monitor cube configuration The workspaces displayed can be shared with one or more remote locations The sharing session participant will see the same screen pixels as the meeting leader and the leader can grant write access and mouse control to participants With write access the participant can use mouse and keyboard to edit scroll and highlight worksp
55. sco systems only o Self view Cisco systems only This button toggles the self view setting on off Selfview This button will toggle between the layouts for the video conference codec 4 o Camera control Functionality to physically control the camera o Up down right left arrows to control the camera orientation o Controlling zoom level with the and buttons o Camera dropdown is a list of available camera s connected to the video conference codec Camera s on the remote side of a conversation Far End camera and Camera s connected to your codec will show up in the dropdown list 49 Epsis TeamBox User Manual p G 15 5 mart Collaboration 6 Collaboration module 6 1 The collaboration module makes it possible to share your desktop or your workspaces windows with remote meeting participants ma Collaboration Start Sharing Session as Leader Join Sharing Session as Participant Add New Sharing Session mia Meeting 1 Not started mia Collaboration Demo 18 apr 09 22 Collaboration settings This section displays the connection settings to a collaboration server Echo server A collaboration server is used to securely establish an encrypted connection between leader and the participants Collaboration ca Click on the Collaboration icon in the top left of the window to open the setting Try Proxy Server First If checked the system will first try to conn
56. set Step to open all workspaces once again lt can also be used to reorder the workspaces if they have been manually resized or moved e Collapse ZS and expand M button is available to collapse expand the window Workflow indicator When a workflow is running a Play icon will appear on the workflow icon in the main window Workflows 18 Epsis TeamBox User Manual P 5 A 5 mart Collaboration 2 2 1 Search and mark a favorite workflow All workflows in the system are listed in the workflow module A text search anda favorite filter are available to help you to find a specific workflow Workflows The instant text search at the bottom of the window searches through workflow gt ENI 3133 Integrated Op rations names and limits the number of workflows gt Oppgaver og fremdrift sommer 2012 in the list Search Op A workflow can be marked as a favorite by clicking on the star icon A solid star represents the favored workflow and the filter can be turned on off by marking the star in the upper right part of the window ee Woo a J Ld The workflows marked as favorites are automatically stored in the user settings on the machine 19 Epsis TeamBox User Manual eC p G 15 5 mart Collaboration 2 3 How to use Workflow This section will give a step by step description on how to perform the basic tasks in the Workflow module 2 3 1 Open and run a workf
57. the Conference button icon indicating how many participants is a part of the conference In addition to showing the status in the panel the user will be notified whenever a caller is connected or disconnected by showing a Notification message above the System Tray icons lower right corner 9 5 5 5 1 Conference Audio Conference Caller joined Control of Conference Audio and Video The audio section contains control for volume and speaker on the video conference system im Conference m Camera Mic Callback Number g Contacts Recent Calls Manual Call Global contacts gt Individuals al Systems Epsis Teamroom Large Epsis Teamroom Medium Epsis Teamroom Small Epsis US Search MM Speakers ON D Speaker When clicking on the speaker button a slider will be available to adjust the volume 48 S Epsis TeamBox TM User Manual p G l 5 5 mart Collaboration HM Speakers OFF muted Drag the slider all the way down will mute the speakers Microphone ON Click to change status Microphone OFF muted Click to change status 5 5 2 Video section The video section contains camera control and sharing tx D Camera Mic Speaker functionality on the video conference system o Presentation This button toggles the presentation mode on the videoconference equipment a Camera 1 G Camera Control Presentation o Layout Ci
58. the status list and click Evict and block The participant will receive a message on his side mie Collaboration a Invite End epsis PNEPSIS Evict and block Shanng options Current sharing type Auto workspace sharing O Manual workspace sharing O Desktop sharing The participant will be disconnected from the sharing session and will not able to rejoin before the user is unblocked by the Leader You can unblock a participant by right clicking on the participant and selecting Unblock The participant has to rejoin the sharing session manually after being blocked 55 S mart Collaboration Epsis TeamBox TM User Manual p 5 l 5 5 6 4 Sharing options Three different sharing methods are supported Shanng options Current sharing type Auto workspace sharing Manual workspace sharing O Desktop sharing 6 4 1 Auto Workspace sharing This section is used by the sharing session leader to share workspaces to one or more participants When selected all workspaces will be shared automatically with read access except workspaces that has the Don t share option set To give participants write access use the Sharing Status buttons 6 4 2 Manual Workspace sharing This section is used by the sharing session leader to manually set read or write access on workspaces to one or more participants When selected no workspaces will be shared automatically To give participants write
59. use this functionality please download the API Documentation guide from www epsis no 70 S Epsis TeamBox User Manual P l 5 AR 5 mart Collaboration 10 Command line parameters In order to quickly access a commonly used workflow it is possible to execute Epsis TeamBox with a workflow as a parameter Available parameters JoinExternalMeeting Path to era file Join an external meeting Give path to era file containing meeting information Launch workflow that matches workflow id w workflow id workflow workflow id step step id Launch step that matches step id 71 Epsis TeamBox User Manual P 5 l 5 Ss 5 mart Collaboration 11 Troubleshooting The Epsis TeamBox configuration files contain all the information about the program settings both predefined and user defined For most users the parameters defined through settings in the Epsis TeamBox GUI will be more than sufficient for using the application However you may run into circumstances where it may prove useful to access a few more settings and this has to be done directly in the configuration file 11 1 Log level If the software behaves in an unexpected way or you suspect there is a problem Epsis Support may be able to diagnose the problem if we have a log file containing events from the time the problem arose The log levels are set in the configuration file EraConnect exe config The configurat
60. wing participants to join the session The sharing session will end when you stop the workflow Add New Sharing Session Sharing sessions Meeting 1 z Cancel 23 mart Collaboration Epsis TeamBox User Manual p G 15 5 3 3 Create a new workflow 3 3 1 Add New Workflow Click on the workflow icon top left in the window and choose New workflow to open the workflow editor Pr VAL edb manem Settings New Workflow When the workflow editor opens enter a name and description for the workflow and start adding steps and workspaces to the workflow Name M Description Steps Actions Add New Step Sources Show layouts Select environment Development OK buttons saves all changes done in the editor 24 Epsis TeamBox User Manual eC p G 15 S mart Collaboration 3 3 2 Add New Step In the workflow editor you can add steps by either dragging and dropping folders from the file explorer to the step workspace section in the editor or by clicking on the Add New Step button EZES Name Meeting 1 Steps Actions Add New Step Sources Edit Step 3 Presentation Description aa ss Graphs Run step in a spesific layout Here you choose the layout ee would like the step to be opened in If you plan to run this step in different 1 environme mn you s should make sure that a suitable layout is selected for each of them Start by adding an environmen t and then sel
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