User Manual: Trace Administrator Guide
Contents
1. The short name will appear after Trace s home URL S e utk fami http trace tennessee edu utk fami a a aa iai ernment ci epee Mit fis Bcc eee Rel aed Coes fu huge 5i Miba a nc gi adry Change aie and chri he Gut Chinghi bation al pis tofin of E ke fj Yon te sh Ba Toy be Bo praa ar cheb and to eodete Rew Se rate changes iat on Tw ete pima nie Riis r fie Dp preyed pror bo pirg Pa mie l CELI iy oord biip iaee tenmesses eiu P das MEA VOTER r i wit ma yepi a pulls es Le Lheerese J iD Beet Once the community u paier iiibzy Weer E banil Le i uk sari BiruareeT uk bite uk kiinan ja in k Bem aeeeT a gt i prorat pcan ee uk sae h b l t d th i oe F uke ee eee abn Wik kant eee ee ee SU POET Wik aoe U AMATA aS een Se ec e 5 e ra Beana E fan ees ui batt 7 rta re TH i eT a Se LT e TT abana m remer i BE tihi rar ia sa E l a mi Dira Aui ghae aai Soa Sin di itest Jii lei Tee lare ALLG ki Gls hte a te a ts Community Configura tion page will appear with many configura e EA tion options Community Configuration Options Adding a Logo An image can be uploaded to decorate the ommumytooo top of a community page The logo must be saved as a gif i alge Brew Ets ome and can be only 640px wide You then have the option to UTRERA modify WIDTH and HEIGHT Ifthe image contains the t anas cummuna gor ouas ceancey Community name ex a banner you can sele2. ETOSON Outingk Wet Access Cenliqgaration Toots tor Trace Te 9 Janos LaNa Configu ation Trace Tenorsere Research ami Creative Exchongr The Journals are also listed on the main configura A meaa aa own ume atm lteter sae tion page below the Communities listings Click ER on the journal you wish to configure and the page Sa http trace tennessee edu will be very similar to the Communities Series a Configuration pages Tt common Wn a Journal Configuration Options Presentation There are two options The Show latest SPECIAL ISSUE link should only be used if you have specifically created a Special Issue This setting will create a link to the most recent special issue in the sidebar The Hide MOST POPULAR PAPERS link will disable the default setting that lists the ten most popular papers for a journal and will eliminate the option from the sidebar Submission The Hide SUBMIT ARTICLE link allows only administrators and editors of a journal susmission to submit papers to the journal The Currently up tide suem aricce tink loading BACK CONTENT option allows an editor ors may submittheir own Por Ka K to enter a publication date for each individual arti irenty upiana Back cotit L cle instead of by issue Paal efcne aheri upade nen sl PEER REVIEW Peer Review An administrator or editor has the eae E a e Humber of days per review option to specify the number of reviewers per jo
3. the top or bottom of the page To make these changes visible in Trace you must also click the Update site option on the left hand menu at the top of the screen To preview what the changes will look like on the community page you can select the Preview site option and a new window will open to show you the Trace page Make the necessary changes below and click the Submit Changes button atthe bottom of the form Use the links to the left to preview your changes and to update the site to make changes visible on the website ennessee edu utk geog Submit Changes Series Configuration and Management The Series are also listed on the main con a r pees below the Communities T SE Er 2 ss i Ty a ee ae listings Click on the series you wish to ie fat SS ae te ST a ee Ees configure and the page will be very similar to the Communities Configuration page Series Configuration Options con Adding a Logo An image can be uploaded to decorate the top of a community page The logo must be saved as a gif and can be only 640px wide You then have the option to modify WIDTH and HEIGHT If the image contains the Community name ex a banner you can select the Only show series logo box Also if you wish to have the community title above the im age select the Series Title and Series Logo are stacked option Many of the same configuration options are available for the Ser
4. 1S Medicine Molecular Genetic and Biochemical Nutrition Molecular genetics Molecular Biology 4 Select the Include button next to the au thor s that you wish to include in this par ticular series Usually this will be the au thors affiliated with the department or program that the series represents Once you have identified all the authors you wish to include press the Continue button 5 Any items on the SelectedWorks pages that have not been included in the particular series will then be listed Click the Post button for all you wish to import and click Save Addi tionally if you wish to remove or hide any items from a se ries page click the Remove button 6 You may then return to the Authors Screen for that series to make additional changes To post items from another se ries or department Click the Manage All Submissions button and choose a series from your account Veterinary Medicine ee a 7 11 tance l ihrars and Informetion Science E e Past ENHE NOTE The automatic collection of SelectedWorks 4 Return to Authors Screen items will only import PDF submissions To make the metadata for other items or linked articles you will have b Manage All Submissions To obtain these via Batch Upload Appendix I BePress Trace Standards and Best Practices Why use standards Although much non standard HTML will appear fine in a browser using standard HTML formatting will benefit Tr
5. C Browse Changes button to preserve your modifications set Again to reflect the changes in Trace click the Update Site option on the left hand toolbar Filename Show Description Upload a new version test3 ppt PowerPoint Presentation j H test4 xls Dataset j Browse testi wmv Film clip a Browse Save Changes Last Event Accepted Mon Apr 12 2010 Register Decision Click this to either accept reject request revisions to a sub mission Though an author may submit an Waiting for Editor No v Locked by Editor No v Editor No editor assigned Manuscript 1071 Decision Made In 0 days PDF article the article must then be approved Bite Decision for The Phoenix Winter 197 a ne amacrine mee E lial cie lt choe oe neteecany Menicler ned the drop down menu choose you option scion s Choosing an option will prompt a prefor matted Decision Letter to generate Note It is optional to send the decision letter ee Select the Do not email the decision letter 5797 Moenx box to the right of the drop down menu Gos oo Body Dear gt The options include Congratulations After careful review your article The Phoenix Winter 1977 has been accepted into Phoenix We look forward to publishing your 1 Accept choose this letter for article as soon as possible submission you intend to publish Insert changes here or delete if not required as is When you ar
6. User Manual Trace Administrator Guide Spring 2010 Tennessee Research and Creative Exchange INTRODUCTION Trace is a University of Tennessee digital archive that showcases and preserves published and un published works by faculty departments programs research centers and institutues Free online access to Trace makes UT research scholarship and public service easily discoverable anywhere in the world m LINIVERSIT Yor TENNESSEE KNOXVIL ie Tennessee Research and Creative Exchange Search Trace gt G Browse Research amp Scholarship S pS Trace sh Trace can be found at leachnee can host yout http trace tennessee edu Ata Glance Trace is a Uniweruty of Tennewae digital archive that chore aes arxi perseroes publinhed and mengrablished weeks by Caculty departments programs research centers assi institutes Free onlane acoc via Trace makes UT research Paper of the Day whol arabe and pestle service cantly 1 ae ie discowerable anywhere en the world SelectedWorks Log to Sebattechvorks Lstabish 4 BelectedWorks Page What a SelectedWorks 2 689 papers to date A 10 253 full text downloads to date A 10 253 gownioads in the past year About Trace This manual serves as a basic guide for administrative configuration and editing of Trace digital re pository and the items submitted Instructions for managing Trace are provided with illustration and step by step guidance This resource is current fo
7. ace by Ensuring that the site remain up to date and be easier to keep up to date in the future This ensures that the standard code used will be supported by future browsers Making the site faster The amount of actual code being sent to the visitor is significantly re duced making load time shorter for users Making the site more versatile to work on non traditional browsers like cell phones mobile handheld devices and other portable technologies Best Practices Tag Structure In XHTML every tag must be opened AND closed This applies even to self contained tags such as line breaks horizontal rules and images This is done by inserting a backslash in to the self contained tag itself A few examples The line break tag should be written as SDr J gt The image tag should be written as lt img gt All links and images should include a description For links this would use the title property For im ages this would use the alt property This is important for accessibility standards as this will provide a description for disabled users who use text to speech screen readers lt a href http www youlinkhere com title Link Description gt This is my link text lt a gt lt img href http www image url com alt Image Description gt Text Formatting All text must be formatted within an appropriate tag For most text this would fall under paragraph tags lt p gt This is a normal paragraph of te
8. ally import items from individual SelectedWorks pages into the corresponding series in Trace To do so Collect Articles Show these atichea Satie Uribe tied eal unthebe iian Tair Aninger ninniisck iynin roger clanibeck hada Save Finer Import Content from SelectedWorks l Log in to Trace and select the series in This tool lets you add content to School of Information Sciences Publications and Other Works that have been published hi h h on your institution s SelectedWorks sites You may Include authors whose work may be appropriate for School of W 1C you WIS to mport items Information Sciences Publications and Other Works and Exclude authors whose work is not appropriate Press Continue 2 Click the Manage Submissions tab at een the top of the screen 3 From the left hand menu select Import Collect Authors Show these authors SelectedWorks A page will appear listing stats y Mean l the authors currently associated with UTK A in Selected Works Include Exdude NOTE Make sure that the Status e Field s of Research i box says All Otherwise some l authors may be Missing from the Baek Seung Medical Nutrition Medical Molecular Biology Nutritional and Metabolic Diseases Other O l l l I ery Mass Communication Public Relations and Advertising Elizabeth l t Pharmacology Toxicology and Environmental Health Alternative and Complementary
9. ault to the Community Title or Shortname Department Chair Ifthe community has a department chair you can enter the name here for display above the intro text on the Community page ric sic zustom Site Text HTML Allowed Custom Introductory Text Introductory Text use HTML for formatting Introductory Text This field allows for text to be displayed under the title and logo on the community page Enter relevant text and infor Students majoring in food and agricultural business are prepared for a wide variety of career opportunities The focus of their studies is on the functioning of the agri food sector of the global economic system and economic principles for decision making by business managers consumers policymakers and others within that sector Students complete a curriculum designed to provide them with a broad based education and the specialized skills necessary for a successful career in the agri food industry or with a related organization or public agency mation here NOTE If there is more than one paragraph or stylized formatting is needed HTML is re quired For multiple paragraphs insert lt p gt at the beginning of each paragraph and lt p gt to signify the end of each paragraph A list of other common HTML tags can be found at the end of this guide http en us www mozilla comfen U5 firefox central Configuration To make changes in Trace select the Submit i Changes button at
10. been updated the submission s metadata will still be present at its current URL but the link to download the file will be replaced by a notice that the document has been withdrawn Delete Submission This differs from the Remove Decision option in that it allows administrators to permanently delete a submission It will leave no record of the submission in the system and can not be reversed l Click the Delete submission link 2 Click the Delete submission button to confirm your selection Immediately the submission will no longer be visible within the system including the author s My Account page and no notification email will be sent to the author 3 Click the Update link if you are deleting a submission that has been posted Once the series has been updated the URL where the submission existed will show an error message as if the submission had not been posted Like the Community and Series configuration pages the left hand menu also has the Preview site and Update site options Preview Site Allows you to view the series homepage before changes are live Update Site If you have posted submissions or submitted revisions to posted submissions use Update to have those changes carried through to the site You will receive an email when the update has completed Batch Upload via Excel 9 Hrg ika Weh Annes Selo ol Tedormation Sienen Pa E Digital Commons allows administrators to upload multiple records at one
11. ct the Only a E show community logo box Also if you wish to have the SAM eu at ts miniis community title above the image select the Community Ti tle and Community Logo are stacked option Community Title This field will set the title for this community The title is used in the series masthead automated emails sitemap links etc Shortname This field is used to enter a shortened name of the Community for use in the bread crumb display The breadcrumb navigation is located a the top of each Community Series or Article page ex Home gt Engineering gt Bioengineering gt Faculty Publications and Other Works Is this an Academic Department This setting can influence the sitemap displayed on the communities html page The pages marked as an Academic Department may be aggregated on a Separate page Community Configuration _ _ _ _ _ a a u Mu M Community Title 1 Shortname used in lieu of ID in navigation bars Is this an Academic Department Departmert Program Webpage optional Label for Webpage used in Sidebar optional Department Chair Department Program Webpage This field can be used to provide an address to the Depart ment or Program s official homepage The link will appear in the left hand sidebar Label for Webpage used in Sidebar This will determine the label of the link provided above If no text is provided the label will def
12. d tool Supplemental Content To change this select the appropriate location angfllick Assign b Register decision ar Request minor revisions Withdraw Submission Assign Editor Revise Submission a This submission is currently assigned to vol20iss1 View revisions Available issues O vol37 iss1 Fall 2005 O val3tiss2 Spring 1962 O vol3fiss3 Summer 1962 O val3visst v inter 1962 History O volStiss1 Fall 1963 Editor Notes O voldfiss3 Summer 1963 Upload Articles Selecting the Upload option from your My Account page allows you to submit work for an author or upload additional content to be placed in an issue To make a submission 1 Go to My Account page and from the Editor s Tools section click Upload SR Oy a 2 The submission instructions and submission agreement screens will be skipped You will need to enter E i the author information the full text of the article via PDF file and any other information pertinent to the submission 3 Select the Submit button at the bottom of the screen el From here you may return to the Manage Submissions screen to SUBJECT AREA register a decision and assign the submission to an issue maani Usage Reports This option allows you to view various statistics on a journal including which articles have been the most popular and how many articles have been downloaded in a given time period To see the infor mation about how readers a
13. e satisfied that your paper meets the journal s formatting requirements and is ready to publish please upload your revision and be 2 Accept with Minor Revisions if Sou are satistied with the article as it is let me know that as well Choose this letter for submissions you intend to publish but need some minor changes before you can do so 3 Major Revisions Required for Acceptance Choose this letter for submissions you are considering but require significant changes 4 Reject Rejected submissions can be neither revised nor accepted afterwards so this deci sion should be used with caution Change any of the text as needed and click Register Decision on the right hand side of the page to send the letter Remember To make the changes visible on the site always click Update site on the left hand menu Remove Decision This link allows you to withdraw an entire submission on behalf of an author This is helpful if the author has made duplicate submissions Once removed it cannot be posted so this option should be used with caution Click the Remove submission link aa Click Remove no notification to confirm your selection without sending the letter suggested on the screen Click the Remove button to confirm you selection and to send the letter displayed to raativence oE pes the author ae O S O SSS OS sen Click the Update link if you are removing a sub mission that has been posted NOTE Once the series has
14. ed the article page will display a link to the URL you enter here 5 Determine the publication status of the item and use the yes no buttons provided to indicate whether the submission was published in a journal If yes the system will automati cally generate an OpenURL and post it on the article page The OpenURL is helpful if a docu ment is online e g a publisher s website and for copyright reasons the author cannot upload it to the repository 6 If you have supplemental files to post check the box next to Pleasecheck this if you would like to add additional files After submission you will have the option to upload them 7 After all the information has been entered click Submit Note If you selected the option to upload additional files you will be taken to a new a 4 browse screen to locate and add descriptive text to each file The descriptive text will be published on the site along with the file Once all files have been uploaded and labeled click Continue Upload Supplemental Content Upload a new file Browse Description Save New File Managing Submissions After submitting a paper you will see a confirmation screen listing your options Revise your Submission Returns you to the submission form where you may make any nec essary changes to your submission Upload Another Submission If you have more content to submit before posting you may click here to upload another submission Mana
15. eries by adding their email ad dress and Journal Editing and Management My Account Log Out SARA MCNAMEE lt SMCNAMEE UTK EDU gt ACCOUNT SETTINGS This sections provides a brief overview of the ba Edit Profile Change password affiliation or contact information sic options for a journal editor For comprehen Research Alerts Change e mail notifications and manage e mail preferences sive instructions on the complete functionality of journal management please see the Journal Edi tor s User Guide SITE ADMINISTRATION TOOLS Upload document Accounting and Information Manageme x Upload trace tennessee edu Tools to configure this site Accessing Journal Editor s Tools From Trace select the My Account lin ae ea left hand menu Manage Submissions Access tools to manage submissions and editorial function Once logged in your page will appear and all uae alee dost umia Reports view readership statistics journals for which you are an editor will appear at o a Configuration remove editor privileges and other system setting changes the bottom under the EDITOR TOOLS heading Mailings view Subscribers add to mailing lists announce papers The tools listed will depend upon the authorities for each individual journal but will likely in clude Manage Submissions Upload Reports Configuration Managing Submissions Clicking on the Manage Submissions button on your My Account page will allow you to v
16. ge All Submissions Allows you to view all submissions uploaded to the system Update Site series Allow you to update the series and post any submissions seege Reports To manage the items submitted for a particu lar series select the series from the configura tion page and then select the green Manage Submissions tab from the top menu Lo val Sn This brings you to the main submission page Pag where the unpublished items will be displayed by default Additionally you can use the drop es down boxes to search for specific submis 7 Kee Gos gt yr i en Lenten Manat Adan nas Pubished to wet Pubisned fo web sions You may also click on the underlined ont headings for each column to reverse the sort order Submission Details Page To view the information about a specific item click on the title The resulting Submission details page shows information about the submission as well as links to download the elec tronic files if any Much of this information will be self explanatory but there are a few headings that are 1m portant to note Pubished fo web Manage Subnvesions Usage Reports Configu ation Waiting for Administrator On the green Manage m t Te oe Tithe Engineers and Schelarty Journals Reading Patterns in the Electrenic Era md excel r me Authors Carol lenopir Donald Vv King gt Last Event Pubis ed to web Man Nov 23 2009 7 Waiting for Administra
17. ies page These include Series Title Abbreviation External Link External Link Label and Introductory Text For a more complete discussion of these see page 4 of this manual ene ae Senn EN There are a number of additional options available from the main a configuration page for a series though many of the default settings Document Type Title Author F s will be sufficient for Trace and many are fairly explanatory One SUBMISSION important option though is found under the Submission heading titled Add SUBMIT link This allows you to determine whether individuals can submit directly from the front end of Trace or Hide Full Text Import F Do not display option during submission to import whether they must first receive approval via URL full tets of Word Excel PowerPoint RTF and PDF documents Choose the default disciplines to assign to each submissi Disciplines Available Management The majority of work done with a series will be using two tools Upload and Manage Submissions Uploading for an Author To submit l Go to your My Account page and log in 2 From the Site Administration Tools section choose the gy es community you wish to add to and click Upload rai SALES EMER Te Feranmi Alerts Change emei rottostions and manega geai preia annes SITE AMHIHISIRATIDH TOOLS lipije Gocumerd ion J d inir eraser a Lid trace tannya pe erii a config te 3 Fill in the values for the metada
18. iew and revise all articles for the journal It is configured almost exactly like a Series submission management page with all of the options found there By selecting an article you can revise the submission view any previous submissions register a decision or withdraw the submission just as you would in a series For Sies Upload Suturnersion Tithe The Phoenis Wiater 1978 AiAi i e pher Laat Fuin Aciepted Mon Age 12 Aii complete instructions on how to execute these tasks please mssase a eo See the Series Management section of the guide J map ay T F Edien to editor assigned Mamiscript 1075 Decision Made ic dave PDE Once a decision has been registered for a submission you must assign the article to an issue To do this 1 Click Issue Assignment on the left hand toolbar Pepe of Sbinission If there is more than one issue open you willbe T seine given a choice of all open issues S accord 2 Select the correct volume and issue and click Assign vaten upioaa xm Title The Phoenix Winter 1979 3 The next screen will show you the current con fants geese esos tents of the issue If everything is correct select the Preview Submission Waiting for Editor Locked by Editor No Editor No editor assigned Manuscript 1075 Decision Mgfe In 0 days PDF Submit changes button 4 As always for changes to be seen in Trace click the Update site option on the left han
19. lly create an GpentIRL for publithed articles Laam more about Op nURLa Ves r Mo Additional Files Remember ALWAYS Update Site af Pieate check this you d like te odd additional files C Update Submission ter making any changes Reason for Update This erumy taba a fen ie Pierze ony click once Revision Histury Seve ess Rese CO Be Suir s ioe ete see Se Sc tie tress Ss Pe ee hs Be poset Bes et SS Clas ars Eao Stem foes CIANA pos 2 Sots b n CANAN amp pos Eido Secam Tin ANAN apasia D S nesoo Tes OSAN POF verses ci T 8 Be Rets aes nA be adnan e Aers Sa es oaeo e aes epee Qarz armia has bam Esad 25 Dior Seay te wes Ai be 8 ted a a oc Be oe GHI The Sete See ee Supplemental Content You may submit these supplemental files at the time you make the original submission or add them at a later date 1 To upload a new file click the Browse button to browse your hard drive or network Choose the file to upload and add a description this description will be shown on the site 2 To prevent access to a supplemental file deselect the box in the Show column 3 To revise click the Browse link to the right of a saved file and select a replacement file 4 To change the description edit the description box Items checked below will appear with the published submission When the edits are complete click the Save Upload a new file l
20. onks eadsheet contecl suppor Ede ber ess com ur call 510 665 200 x2 for instructions Browse Uniona j A Mote Peaga verily Serdaweredl utsdate Duros uD dng haley suprug iors ae dUlofmedoEry tupua for nosing i wa 7 To make the a Items visible in Trace return to the Manage Submissions screen Pa sags change the status of the submissions to Posted and click the Up J E z PET date site link on the left hand menu The items should now be visible in the Trace series To Revise This will sa e aa 1 Export the existing batch from Trace Fuge a Babak wata osted ie oc ON lt ecto maniania ene Click the Batch revise Excel sidebar nna UIEN sci ae etmek link on the Manage Submissions screen 1007 Cami Tenani kepasina Elari udeni i Fubished tn wet Click Generate A spreadsheet of the current metadata for the series will appear at the top of the Spreadsheet History Download this file 2 Revise the batch and resubmit Using the spreadsheet from your batch export enter the changes and new submissions When you have finished return to the Batch Revise Excel in Step 1 of the instructions and upload the revised file Cert wire eeepc hed dee Pk liea tiene aad C Batch Revise tiir Conneii Mvi iret Pubic iana ive Otter Worin dek Brok Dake pina Oa 5 Se er asiana Erreca Uoma Siehe HHY A Monee eT Depend Journal Configuration and Management
21. r multiple paragraphs as indicated by carriage returns onep one paragraph blanks multiple paragraphs as indicated by blank lines html paragraphs formatted with HTML tags author fname first author creator s first name author Iname first author creator s last name author1 email first author creator s email address author1 institution first author creator s institution NOTE Additional author creators can be entered as author2_ fname author2_Iname etc Four authors can be included create_openurl Default to FALSE which does not create an OpenURL for the article To create an OpenURL for an article place TRUE in this section custom_citation used when the series needs a specific custom citation rather than a default document type the document type for each record fulltext_url The URL of the main document publication_date the publication date of the record Use MM DD YYYY format EE Scheol of Information Scirares Publications and Oer 5 When you have completed the spreadsheet save the S file return to the Batch Upload Excel screen and upload the file 6 If the upload is successful you will receive a con firmation email If there were any problems you will get an error message with instructions for re vising the spreadsheet Batch Upload To batch upload conterd vea an Excel Spreadsheet 1 Downoad spreadsheet tor Schools of inftlumation Sciences Puhicaoane and Other W
22. r the spring of 2010 and images and instructional content refer to this version of the Trace repository Trace is hosted by Digital Commons powered by bepress Getting Started with Trace Community Configuration Log it to Trace http trace tennessee edu From the homepage select My Account nu UNIVERSITY TENNESSEE from the left hand menu under the Contributors heading and enter your NetID and password Tennessee Research and Creative Exchange Search Trace s Browse Research amp Scholarship Qe Trace can host your j Ubaal Under Site Administration Tools selec the link to configure items in Trace ta Glance Trace te a University of Tennessee digital archeve that shinetanes arki pecacrees published ami ungrblisbed works by Leculty departements programs rescar h centers ars teat utes l Frec online access via Trace makes UT research SelectedWorks Paper of the Day scholarship and pashli service easily s 19 ta discowerable anywhere sn the workd The next screen is the main configuration screen for the Trace repository Access to communi ties series journals and ETDs can be accomplished from this window To configure a particu lar community click show ir communitys option and select the community you with to edit Note Communities are identified by their URL To obtain a community s shortened URL simply go to the front end community page in Trace
23. re accessing a given journal 1 Click on the Reports link on your My Account page 2 The Usage Reports screen will be displayed and allows you to customize a report based on various parameters Additionally if you wish to receive only usage statistics on a single issue or article use the links for the subsections at the top of the page 3 Select the desired parameters and click the Email me the report button An email will be sent to the address ties to your account Configuration The Configuration option on the My Account page allows you to add volumes and issues to a jour nal To do so 1 Click the Configuration option Using the link at the top of the Configuration Tools screen click the link for the volume that needs a new issue contents ofthis volume issue issue 2 create new issue 2 Click the create new issue link to start a new is sue Verify the issue number enter a title ifdesired and enter a date oe Ue 3 Click the button to create the issue and remember to click the Update site option on the left hand toolbar to make the changes visible in Trace Submit Changes Selected Works Ouick Guide This is intended to be a quick reference guide for back end administrative tasks associated with UT s SelectedWorks Authors For more comprehensive instructions on how to use Selected Works please see the full SelectedWorks User Manual Automatic Collection This feature can be used to manu
24. ta and full text The basic fields are described here but it is possible that your submission form may have different fields These fields include Title enter the title of the submission exactly as you would like it to appear Author Enter the name s as it appears mMm on the publication is aan ae nine tet Publication Date If you know the year T of publication you may enter it here If you series is sorted by publication date t his will affect where on the index paget saiva he document will show vjan Abstract Enter abstracts by pasting or type them into the form Make sure you choose the appropriate option to describe the format of your abstract so that it will display correctly in Trace If there is ASIRESE T n more than one paragraph HTML tags ag semen stm ta will be needed sao Wht Trise NOTE Those fields designated with a Required arrow must be filled out 4 Upload the file or document If you select upload a file you will be given a browse box option to locate the file on your computer or network PDF is the default format for text documents If you select provide a link to the full text on a remote site you will be given a GUD Upload File What should I know about copyrights Upload file from your computer Import file from remote site Link out to file on remote site Please upload the full text of your submission box to paste the link into When the document Loves is post
25. time by using the Batch Up EINE load option found on the Manage Submissions page of a series An Excel spreadsheet is downloaded that aee can be used to enter multiple records data and subse sen suss quently uploaded to the particular series in Trace Mette To upload content using an Excel format 1 Each series has a unique Excel spreadsheet From the Manage Submissions page for any series click on the sidebar link Batch Upload Excel 2 Click Download to download the spreadsheet to your computer 3 A spreadsheet with preconfigured fields will be downloaded and will look similar to the one below Him bara Page Largant F bimari Fists jere am bngasi j k aa Avi F mg t Geet cane 4 F te Hema ia Gani gt 7 B na 1 A a a op ees Test Garces A Si y a i i E ear i T FL ail i s E 1 nae h Crin t Cemio en ica De Formy ton Pnad mle Kiis J I Ba A EEI EE ijih core 4 7 Ua bremaa rine n z iw isa Sagat 2 iomtiri yiyi rele busa 4 Complete the spreadsheet one record per row with the metadata you with to upload The fields in red are required for each record You can hover over the column headers for infor mation on each field Common Fields for Batch Upload abstract the abstract description for the article abstract format the default is One Paragraph onep The options are c
26. title page and header footer From the Submission Details page shown above you may find the folling links in the left hand sidebar Some links are visible only after certain actions have been completed and some links correspond with optional features enabled for your series The options include Submissions This link returns you to the main Manage Submissions page Preview Submission This link displays the submission as it would ap pear in Trace Title Engin Authors C i Revise Submission To make a change to a submission you may sub ast Event mit a revision by clicking this link A new window will appear with all of the fields that may be edited Change the necessary elements on the Manuscript form and enter a brief description of the changes in the reason for up date field When you are ready to make the updates visible in Trace Download Click Submit and then select the Update Site option on the left hand Waiting for Manuscript 00S POS preflight vers toolbar View Revisions The Revisions History table is displayed when this link is selected and allows you to see who made the submis sion as well as any subsequent revisions It also allows you to select which version will p be accessible in Trace by selecting the button to the left of the file desired and clicking the Save Changes button Was this submission prevbousiy published in a journal Bepress will automatica
27. tor No Locked by Administrator NO Manus ript 1008 PDF ami Download PDF tte page added 11 17 2009 135 pregat versi 7009 31 17 9 53 70 Metadata Uploaded Nuvernter 17 2008 Document Type Publication Date ADS Disciplines L rsey and information Scianta Abstract Scholarly joumale are an important cower of trusted information stihaugh the engineers resources inching clandards techrecal reports books and articles 4 Sidebar Options professional teads fewer journal alitis on sverage then do members of the scientific and engineeresp academic communties Studies have shown that ongneers spend a smaller proportion of work time reading bom scholarly journals and thal hey teed fewer articles than scierfiste and physicians Nonetheless journals aie useful and valuable t engineers who also read many Lipes of infoernation Submissions tab the system automatically displays a red waiting for administrator dot beside submissions that may require administrator atten tion e g the author uploaded a revision a reviewer posted a review etc You may override that desig nation by changing the menu from Yes to No or vice versa at anytime Locked by Administrator If you change this menu to Yes the author will be immediately un able to use the Revise submission link Download Clicking this will allow you to view the most recent PDF version of the item including the system generated
28. ur e PUBLICATION nal article and the number of days per review if E Document Format desired Allow posting of primary documents in formats other than PDF Author Approval Fi Publication The Document Format option allows ee m ve eptrovalonine before edors for uploading items saved in formats other than Publishing Articles Publishing articles is done by closing the entire PDFs The Author Approval option requires that the original article creator approve publication within Trace The Publishing Articles option controls the publication style of the journal Selecting this box will require that articles be placed inside an issue once they are ready but will NOT be published to Trace until the entire issue has been closed NOTE When an issue 1s closed it cannot be revised or modified Custom Site Text The fields for this section are very similar to those for the Commmunities and Se ries configuration pages The Cover Text box allows you to enter text regarding the purpose of the jour nal that will appear on the Journal homepage above the article list The About Page allows text that will appear on a separate About page and allows the entry of more in depth information about the journal Policies Page This section allows you to add supplemental information about a journal s policies in cluding the sections Philosophy Statement and Submission Rules Editors The section will allow you to add or remove editors from the s
29. xt lt p gt The lt b gt lt i gt and lt u gt tags are deprecated as of HTML 4 01 In accordance with XHTML Stan dards the following tags should be used in their place Bold text should be wrapped in lt strong gt tags lt strong gt This text would appear bold lt strong gt Italicized text should be wrapped in lt em gt tags lt em gt This text would appear italicized lt em gt As a general rule underlined text should almost never be used Most users confuse this text with a hyperlink In an underline is absolutely necessary please apply a lt style gt tag as follows lt style text decoration underline gt This text would appear underlined lt style gt XHTML Examples lt p gt This is the first paragraph lt p gt This is the first paragraph lt p gt This is the second paragraph lt p gt This is the second paragraph lt p gt This is a line of text with a linebreak This is a line of text with a Here lt br gt This is the text after lt p gt linebreak here This is the text after lt strong gt bold text lt strong gt bold text lt em gt italicized text lt em gt italicized text Text with lt sub gt subscript lt sub gt Text with subscript Text with lt sup gt superscript lt sup gt Text with SPescnrt
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