INVITATION TO BID NO. 13-0011
Contents
1. Addendum No dated Addendum No dated Addendum No dated DO NOT DETACH THIS PAGE Page 13 of 35 DESCRIPTION QTY UNIT PRICE 1 ISTARTSMART KINDERGARTEN 2 00 INTERVENTION SINGLE ALL IN ONE Each HATCH INVITATION TO BID NO 13 0011 See Attached Specifications EXT PRICE DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE ISTARTSMART KINDERGARTEN 1 00 INTERVENTION TWIN ALL IN ONE Each HATCH See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE SCHOOL AGE TWIN ALL IN ONE 1 00 HATCH Each See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE TWIN AIO DESK ALL IN ONE HATCH 2 00 See Attached Specifications Each DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 5 ITEM DELETED 1 00 Each DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 6 PLAY SMART BUNDLE INCLUDES 2 0 2 00 ACTIVITY PACKAGE AND MULTI TOUCH Each TABLE HATCH See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE DO NOT DETACH THIS PAGE Page 14 of 35 INV2. An estate other than a foreign estate or A domestic trust as defined in Regulations section 301 7701 7 Special rules for partnerships Partnerships that conduct trade or business in the United States are generally required to pay a withholding tax on any foreign partners share of income from such business Further in certain cases where a Form W 9 has not been received a partnership is required to presume that a partner is a foreign person and pay the withholding tax Therefore if you are a U S person that is a partner in a partnership conducting a trade or business in the United States provide Form W 9 to the partnership to establish your U S status and avoid withholding on your share of partnership income The person who gives Form W 9 to the partnership for purposes of establishing its U S status and avolding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States Is in the following cases The U S owner of a disregarded entity and not the entity rr et Cat No 10231X Form W 9 Rev 10 2007 DO NOT DETACH THIS PAGE Page 34 of 35 INVITATION TO BID NO 13 0011 NON COLLUSION STATEMENT State of Louisiana Parish of Orleans 3 States that he she is a partner of the firm officer of the corporation or individual making the foregoing proposal or bid that said bid is genuine and not collusive or sham that said bidder has not co
3. equipment DO NOT DETACH THIS PAGE Page 25 of 35 INVITATION TO BID NO 13 0011 e Provide free staff development training will be made available for the Lifetime of the equipment e Periodic reporting to key administrators on product usage e Provide toll free technical support e Please provide professional development agenda and time requirements WARRANTY Qualified bidder will provide a one year warranty on the hardware that includes all repair or replacement for any non user induced malfunctions PACKING DELIVERY ASSEMBLY AND SET IN PLACE All products shall be delivered F 0 B to the specified delivery point in first class condition free from any defects of processing or damage due to handling in shipping and delivery Where items call for delivery only the cartons or crates will be accepted only upon the guarantee that upon removal from packaging by the customer they are found to be in first class condition without any defects either incurred in process or transit Any items that are rejected because of any kind of damage or defect prior to acceptance by the organization must be removed and replaced at no additional cost to the customer Delivery install and training can be completed within 7 days of ARO Where items are called for to be assembled and set in place the awarded bidder shall be responsible for off loading the items from the delivery vehicles removing the packaging materials assembling the items setting the items
4. 5 1 5 Ibs Li Polymer Battery 9 5 hours 24 4 Wh PRELOADED APPLICATION PACKAGE Bluetooth V2 1 EDR G Sensor Light Sensor Gyroscope E Compass GPS 1XMini HDMI 2XAudio Jack Headphones Mic In 1XCard Reader Micro SD Flash Support Multi Task Support Software ASUS Launcher My Library My Net My Cloud File Manager PC Sync Additional Accessories An easy to grasp ruggedized sanitizable protective bumper with a drop proof guarantee Screen guard Power Adapter w USB to 40 pin connector Sanitizable Stereo Headphones Cleaning Kit Early Childhood Progress Monitoring Software Over 500 research based activities that are designed to increase school readiness skills The software must automatically gather data as children play the activities allowing teachers and parents to monitor each child s progress in the 18 skill areas without requiring manual data input Successful bidder shall include copies of progress monitoring reports to demonstrate how children using activities have achieved significant gains in Literacy and Math Activities should include Skill Development Math Counting Counting Sequence What is a Number First Second to Fifth and Last Numeral Recognition Objects in a Set Adding to a Set Patterns Subtracting from a Set Verbal Problems Common Shapes Location Words Manipulating Shapes Measurement DO NOT DETACH THIS PAGE Page 24 of 35 INVITATION TO BID NO 13 0011 Emergent Liter
5. Headphones with dual volume control LAN 10 100 1000 Base T Ethernet Realtek RTL8111 802 11 b g n MiniCard rev 1 2 support Mouse Keyboard USB Windows Enhanced Keyboard PS 2 and USB kid sized Hatch optical mouse and mouse pad All in One Table Birch Plywood 36 W x 57 1 3 D adjusts 16 22 H Table features built in keyboard storage rack and an inset printer shelf lockable casters cord management and a computer base locking system Epson Stylus C88 Color Ink Jet Printer features efficient ink usage with individual ink cartridges Includes cable and paper Surge Protector 120v 15 amp circuit breaker 2160 Joules Software Included Anti Virus Protection Microsoft Security Essentials Operating System Windows 7 Professional ECLaunch Henry s Fat Cat Sam amp Jam Pam A Sprout of Magic Fish Beaks amp Bills Camouflage amp Disguise Dirt Bikes More Ice Cream Skateboarding Thinkin Science Health for Kids Series Mighty Math Number Heroes Mighty Math Calculating Crew Trudy s Time and Place House Spelling Blaster Ages 6 9 Reading Blaster Ages 5 7 Kid Pix 3D o DO NOT DETACH THIS PAGE Page 17 of 35 INVITATION TO BID NO 13 0011 SOFTWARE PACKAGE FOR BID ITEM NO 1 All educational software programs are pre installed to the hard drive eliminating the need for children to handle CDs Technicians configure each computer learning center around iStartSmar
6. NOT DETACH THIS PAGE Page 28 of 35 INVITATION TO BID NO 13 0011 BID ITEM NO 10 TS 2 68015 Solution Win TEACHSMART SOLUTION TeachSmart Solution Includes more than 1 100 activities with the TeachSmart Software Package computer SMART Board 680i5 Interactive Whiteboard Size 65 1 4 W x 49 1 2 H x 5 1 8 D UF75 Projector System with boom amplified stereo speakers headset microphone computer cabinet keyboard and mouse surge protector Microsoft Windows 7 0 and Microsoft Security Essentials A Classroom Integration Consultant must professionally install TeachSmart and conduct the initial training to advise teachers on implementation and to ensure that the system becomes an active part of each classroom Additionally all customers will have 24 7 access to an online training course Customers must be able to reach the awarded bidder by phone for support throughout the life of the product BID ITEM NO 11 iStartSmart Pre K 2 0 iStartSmart Pre K 2 0 Software Package includesECLaunch Shell Squad Games Henry s Hideout Ants Butterflies How Do Animals Use Their Flippers Howl Growl Mooo Whooo Sticky Fingers Thinkin Things Toony the Loon s Lagoon Travel the World with Timmy Photo Kit Junior This All In One computer unit comes standard with a table and printer unless otherwise noted Classroom Internet Access is required Enables access to RMS the web based Report Management System providing Classroom Overview Reportin
7. on how to integrate software into predetermined curriculum The awarded vendor must also provide unlimited training and adaptations with special needs populations DO NOT DETACH THIS PAGE Page 18 of 35 INVITATION TO BID NO 13 0011 WARRANTY BID ITEM NOS 1 2 amp 3 The vendor will provide lifetime toll free technical support a two year warranty on all parts and labor interactive online workshops and retraining for as long as customers have the computer learning centers operating in the classroom Please submit materials describing all training workshops and technical support LIFETIME SHALL BE DEFINED AS THE ENTIRE TIME EQUIPMENT IS IN EXISTENCE WITHIN AGENCY CLASSROOMS BID ITEM NO 4 TWIN ALL IN ONE DESK The Twin All In One Station must be made of Baltic Birch plywood one of the strongest hard woods available The station adjusts from 16 to 22 high and measures 57 1 2 W x 30 D The table is designed for the security and stability of the All In One unit by fastening to the table with the provided set of screws Four locking castors allow easy mobility between classrooms This desk must be backed a by lifetime warranty BID ITEM NO 5 ITEM DELETED DO NOT DETACH THIS PAGE Page 19 of 35 INVITATION TO BID NO 13 0011 BID ITEM NO 6 WE PLAY SMART BUNDLE INCLUDES 2 0 ACTIVITY PACKAGE amp MULTI TOUCH TABLE WePlaySmart Solution This software application must consist of research based activities providing
8. phone number and principals of the company must be furnished Prices are to include inside delivery to Various Schools in Orleans Parish Samples must be submitted if requested by the Purchasing Ancillary Services Director Bidders are cautioned to insure the unit prices are correct as written typed A careless error in the bid preparation or in quoting prices will not relieve the bidders responsibility DO NOT DETACH THIS PAGE Page 4 of 35 INVITATION TO BID NO 13 0011 Per Louisiana Revised Statues Title 38 2221 NO CONTRACT SHALL BE LET ON A COST PLUS BASIS DISCOUNTS FOR PROMPT PAYMENT Discounts Terms for prompt payment will not be considered in the evaluation of bids However any offered discount will form a part of the award and will be taken if payment is made within the discount period indicated in the proposal by the Bidder As an alternative to offering a prompt payment discount in conjunction with the bid Bidders awarded contracts may include prompt payment discounts on individual invoices LOUISIANA PREFERENCE In accordance with Act 318 of the 1958 Session of the Legislature PREFERENCE IS HEREBY GIVEN TO MATERIALS SUPPLIES AND PROVISIONS PRODUCED MANUFACTURED OR GROWN IN LOUISIANA QUALITY BEING EQUAL TO ARTICLES OFFERED BY COMPETITORS OUTSIDE OF THE STATE DELIVERY In the event of the failure of the Bidder to meet the above requirements or to deliver articles within the time specified elsewhere in these specifica
9. the Lifetime of the equipment DO NOT DETACH THIS PAGE Page 26 of 35 INVITATION TO BID NO 13 0011 REFERENCES Successful bidder will provide a list of five Early Childhood Agencies who have benefited from these specific products services professional development amp training Please include copies of all media supporting specified products and services LIFETIME SHALL BE DEFINED AS THE ENTIRE TIME EQUIPMENT IS IN EXISTENCE WITHIN AGENCY CLASSROOMS DO NOT DETACH THIS PAGE Page 27 of 35 INVITATION TO BID NO 13 0011 BID ITEM NO 9 CORE FOCUS KINDERGARTEN amp FIRST GRADE ACTIVITY BUNDLE FOR INTERACTIVE WHITEBOARD Kindergarten amp First Grade Interactive Software Package a comprehensive digital content solution designed to enable teachers to effectively and efficiently integrate the SMART interactive whiteboard into their daily plans The software package features activities that align to the Common Core State Standards At the touch of a fingertip teachers and students can e Access 2 500 research based scaffold activities e Search for activities correlated to specific Common Core State Standards e Personalize digital portfolios for each student e Develop a variety of skills focused in literacy and math Accessories Included e Pointer for student or teacher use e Headphone Microphone allows teacher to work hands free e User Manual amp Quick Reference Guide SYSTEM REQUIREMENTS Windows CPU Intel Co
10. the language of this certification be included in the award documents for all subawards exceeding 100 000 in Federal funds at all tiers including subcontracts subgrants and contracts under grants loans and cooperative agreements and that all subrecipients shall certify and disclose accordingly This certification is a material representation of fact which reliance was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352 title 31 U S Code Any person who fails to file the required certification shall be subject to a civil penalty of not less than 10 000 and not more than 100 000 for each such failure NAME ADDRESS OF VENDOR TITLE TITLE OF SUBMITTING OFFICIAL SIGNATURE DATE DO NOT DETACH THIS PAGE Page 11 of 35 10 11 12 13 INVITATION TO BID NO 13 0011 GENERAL TERMS AND CONDITIONS The Orleans Parish School Board OPSB is soliciting bids to furnish Early Childhood Computer Learning Centers and Software for Various Schools Through Exceptional Children s Services All items must be new Used or reconditioned items will not be accepted The bidder must guarantee that the items requested are delivered free from defects in design and construction and that they are the manufacturer s standard design Unit Price s to reflect inside delivery as a separate line item assembly set
11. up installation debris removal and in service training if applicable various schools in Orleans Parish Shipping costs will not be considered as a part of the price for determining the lowest bidder Brand s to be bid must be circled As Specified Equal or Alternate If bidding Equal or Alternate item s must meet final approval of Principal Department Head and or Buyer Bidder must also provide graphics literature product code s and a list of all deviations from the specifications Failure to comply may result in disqualification of bid Vendor catalog s will not be accepted in lieu of specifications All quotations shall be valid for a minimum of 120 days Terms understood as net 30 days Bidders must check price quotations for mathematical and typographical errors before submittal unit prices will govern in case of error All corrections must be initialed Failure to comply may result in disqualification of bid The Orleans Parish School Board is exempt from all Federal and State taxes Legal identification of the company and or organization must be listed on the bid form where indicated including its corporate name and complete mailing address Samples of item s proposed as Equal or alternate may be required prior to bid award Each bidder must include in its bid the policy for returned equipment The Orleans Parish School Board reserves the right to select any part of the bid or the ent
12. x30 1 4 W x 24 H 117 5cm x 76 9cm x 61cm Touchpoints 32 Touchscreen Technology Surface Light Wave Technology Operating System Windows 7 Professional Connectivity Built In Wi Fi Audio Two Integrated 25WSpeakers Miniature Cardioid Condenser Boundary Microphone with Uniform polar pattern for maximum rejection of unwanted sounds designed for in classroom recording Warranty 2 year warranty includes all parts and labor CONTENTS AND ACTIVITIES Age Appropriateness Developmental ages 3 6 Internet Required no Pre Installed Preschool Activities 275 pre installed scaffold research based activities are pre loaded Progress Monitoring A full suite of learning games aid children s development in Executive Function Social Competence Behavioral and Emotional skills While the children play their audio is recorded to allow accurate progress monitoring based on authentic data Automatically Recorded Interactions yes Research Basis Best practices were informed by the Center on the Social and Emotional Foundations for Early Learning Vanderbilt Technical Assistance Center on Social Emotional Intervention for Young Children USDOE Prevention Research Center Penn State Collaborative for Academic Social and Emotional Learning Professional Development Your personal Classroom Integration Consultant must install system on site and provide in depth on site hands on teacher training on the hardware and content Three options for free Lifetime
13. 304 5639 5640 or by visiting the web site www opsb us The OPSB reserves the right to reject any or all proposals whenever such rejection is in its best interest in accordance with law The provisions and requirements of this advertisement shall not be waived ORLEANS PARISH SCHOOL BOARD BY Mr Leslie J Rey Purchasing Ancillary Services Director FIRST INSERTION DATE WEDNESDAY APRIL 24 2013 SECOND INSERTION DATE WEDNESDAY MAY 1 2013 DO NOT DETACH THIS PAGE Page 2 of 35 INVITATION TO BID NO 13 0011 ORLEANS PARISH SCHOOL BOARD PURCHASING ANCILLARY SERVICES DEPARTMENT 3520 General De Gaulle Drive Fifth Floor Room 5055 New Orleans Louisiana 70114 INSTRUCTIONS TO BIDDERS Sealed bids will be received by the Orleans Parish School Board in the Purchasing Ancillary Services Department 3520 General De Gaulle Drive Fifth Floor Room 5055 New Orleans Louisiana 70114 until 10 00 A M on THURSDAY MAY 9 2013 for INVITATION TO BID NO 13 0011 EARLY CHILDHOOD COMPUTER LEARNING CENTERS AND SOFTWARE with the following specifications at which time and place the bids will be publicly opened A signed original and one 1 on CD or flash drive If a soft copy cannot be provided submit one 1 paper copy MUST be submitted in a sealed envelope and clearly marked RESPONSE TO ITB NO 13 0011 EARLY CHILDHOOD COMPUTER LEARNING CENTERS AND SOFTWARE TO BE OPENED THURSDAY MAY 9 2013 AT 10 00 A M and addressed to the Purchasing A
14. 306 of the Clean Air Act 42 USC 1837 h Section 508 of the Clean Water Act 32 USC 1368 Executive Order 11738 and Environmental Protection Agency Regulations 40 CFR Part 15 which prohibit the use under non exempt federal contracts grants or loans of facilities included in the EPA list of violating facilities Contractor shall report any violations to the Orleans Parish School Board the Department of Agriculture and to the Environmental Protection Agency Assistant Administrator for enforcement LAWS AND REQUIREMENTS AFFECTING LABOR All contractors and subcontractors shall comply and conform to all applicable federal state and municipal labor laws and various acts mandatory and supplementary thereto as well as all other applicable laws ordinances and legal requirements reqarding the employment of labor to include if applicable to contracts which exceed 2 500 00 and which involve the employment of mechanics or laborers the Contract Work Hours and Safety Standards Act 40 USC 327 330 as supplemented by the Department of Labor Regulations 29 CFR Part 5 The latter requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market INDEMNITY AND INSURANCE A The Bidder shall indemnify and hold harmless the OPSB its Board Members Officers Staff Directors etc for and against any and all losses damages and liabilities whatsoever for injury to or death of persons or loss of
15. Cleaning Kit Li Polymer Battery 9 5 hours 24 4 Wh INSTALLATION TRAINING PROFESSIONAL DEVELOPMENT AND CUSTOMER SERVICE GUARANTEE Successful Bidder will provide proper installation set up and staff development training As part of this purchase qualified Bidder will Install Early Childhood Mobile Tablet in each classroom Provide free unlimited on site one to one teacher training in each classroom Provide unlimited Professional Development amp workshops on curriculum integration for the lifetime of the equipment Provide free staff development training will be made available for the Lifetime of the equipment Periodic reporting to key administrators on product usage Provide toll free technical support Please provide professional development agenda and time requirements WARRANTY Qualified bidder will provide a one year warranty on the hardware that includes all repair or replacement for any non user induced malfunctions DO NOT DETACH THIS PAGE Page 22 of 35 INVITATION TO BID NO 13 0011 PACKING DELIVERY ASSEMBLY AND SET IN PLACE All products shall be delivered F 0 B to the specified delivery point in first class condition free from any defects of processing or damage due to handling in shipping and delivery Where items call for delivery only the cartons or crates will be accepted only upon the guarantee that upon removal from packaging by the customer they are found to be in first class condition without any defects e
16. INVITATION TO BID NO 13 0011 ORLEANS PARISH SCHOOL BOARD PURCHASING ANCILLARY SERVICES DEPARTMENT 3520 GENERAL DE GAULLE DRIVE ROOM 5078 NEW ORLEANS LA 70114 TELEPHONE 504 5639 5640 FAX 504 309 2879 Leslie J Rey Purchasing Ancillary Services Director SPECIFICATIONS FOR EARLY CHILDHOOD COMPUTER LEARNING CENTERS AND SOFTWARE INVITATION TO BID OPENING THURSDAY MAY 9 2013 AT 10 00 A M NOTE Bid response to be provided as original and one 1 on CD or flash drive If a soft copy cannot be provided submit one 1 paper copy BIDDER SIGNATURE NAME Print or Type ADDRESS CITY STATE ZIP PHONE FAX NUMBER E MAIL ADDRESS TERMS INVITATION TO BID NO 13 0011 ORLEANS PARISH SCHOOL BOARD PURCHASING ANCILLARY SERVICES DEPARTMENT 3520 General De Gaulle Drive Fifth Floor Room 5078 New Orleans Louisiana 70114 ADVERTISEMENT INVITATIONTO BID NO 13 0011 EARLY CHILDHOOD COMPUTER LEARNING CENTERS AND SOFTWARE Sealed bids relative to the above will be received in the Purchasing Ancillary Services Department for the Orleans Parish School Board at 3520 General De Gaulle Drive Fifth Floor Room 5055 New Orleans Louisiana 70114 until 10 00 A M ON THURSDAY MAY 9 2013 Specifications and proposal documents may be obtained upon request from the OPSB Purchasing Ancillary Services Department in writing by email lynn_dillon opsb us or caroline harvey Qopsb us by calling 504
17. ITATION TO BID NO 13 0011 DESCRIPTION QTY UNIT PRICE EXT PRICE 7 ISTARTSMART MOBILE BASE UNIT 5 00 HATCH Each See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 8 ISTARTSMART MOBILE CLASSROOM UNIT 22 00 HATCH Each See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 9 COMMON CORE FOCUS SOFTWARE AND 1 00 PROFESSIONAL DEVELOPMENT BUNDLE Each WIN CFI HATCH See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 10 TEACHSMART SOLUTION 1 00 HATCH Each See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 11 ISTARTSMART PRE K 2 0 1 00 HATCH Each See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 12 MOBILE FLOOR STAND KIT 1 00 HATCH Each See Attached Specifications DELIVERY ARO BRAND AND MODEL BID UPON CIRCLE ONE AS SPECIFIED EQUAL ALTERNATE 13 SHIPPING PERCENTAGE LINE ITEM S ON QUOTATION MAY BE AWARDED INDIVIDUALLY DELIVERY ARO HOW MANY DAYS ITEMS WILL BE DELIVERED AFTER RECEIPT OF ORDER NOTE ITEMS ON THIS BID WERE TAKEN FROM HA
18. TCH COMPANY DO NOT DETACH THIS PAGE Page 15 of 35 INVITATION TO BID NO 13 0011 BID ITEM NO 1 EARLY CHILDHOOD ALL IN ONE Qualified vendors must have a minimum status of Microsoft Direct Dealer and Intel Premier Provider HARDWARE SPECIFICATIONS Display 21 5 Widescreen HD Optical with 2 touch Ability Audio 6W 3W 3W 2 way Speakers Multi touch Interface CPU Intel Core i3 2 5 GHz Operating System Microsoft Windows 7 Professional Chipset Intel H61 Express Chipset Video Intel HD Integrated Video Memory 2GB DDR3 1333 1066 MHz Memory upgrade available Hard Drive 320GB SATA Hard Disk Drive upgrade available Optical Drive DVD Super multi Double layer Slim Tray type Webcam 1 3M HD 720p 16 9 Lens with Digital Microphone Peripherals 5 USB 2 0 ports 2 USB 2 0 ports 4 in 1 Card Reader Califone Headphones with dual volume control LAN 10 100 1000 Base T Ethernet Realtek RTL8111 802 11 b g n MiniCard rev 1 2 support Mouse Keyboard USB Windows Enhanced Keyboard PS 2 and USB kid sized Hatch optical mouse and mouse pad All in One Table Birch Plywood 36 W x 30 D adjusts 16 22 H Table features built in keyboard storage rack and an inset printer shelf lockable casters cord management and a computer base locking system Epson Stylus C88 Color Ink Jet Printer features efficient ink usage with individual ink cartridges Includes cable and paper Surge Protector 120v 15 amp circuit break
19. TIES AND OR SERVICES THAT YOUR COMPANY PROVIDES Company Representative Title VENDOR REGISTRATION FORM 032410 DO NOT DETACH THIS PAGE Page 33 of 35 Form W 9 Rev October 2007 Request for Taxpayer Identification Number and Certification INVITATION TO BID NO 13 0011 Give form to the requester Do not Dopertmont of the Treasury send to the IRS internal Revenus Service Name 48 shown on your income tax retum A Business name If different fram above 5 EH Check appropriate box L incividua Sole proprietor I Corporation I Partnership Exempt O Limited liability company Enter the tax classification D disregarded entity C corporation P partnership gt g payea 5 L Other se instructions gt ENS B t Address number atreet and apt or sulte no Requester a name and address optional i City state and ZIP code List account number s here optional Part I Taxpayer Identification Number TIN Enter your TIN in the appropriate box The TIN provided must match the name given on Line 1 to avoid backup withholding For individuals this is your social security number SSN However for a resident allen sole prapriator or disregarded entity see the Part Instructions on page 3 For other entitias it is Sacia security number your employer identification number EIN If you do not have a number see How fo get TIN on page 3 or Note If the account is in more than one name see the ch
20. acy Phonological Awareness Words in a Sentence Rhyming Blending Compound Words Initial Sound Matching Segmenting Compound Word Onset Rime Blending Syllables Blending Words with Two Segmenting Syllables Sounds Alphabet Knowledge Letter Recognition Letter Sound Matching Writing Name Writing Writing Other Letters amp Words Using Capital Letters amp Punctuation Language Storytelling Dramatic Play Vocabulary Building Additional Activity Areas Puzzles amp Games Interactive Stories Free Play Seven eBooks REPORT MANAGEMENT SYSTEM Successful bidder must include a Report Management System that at a minimum includes the following e Secure web based access to administrative level reports and features e Real time views of each child s progress across core school readiness indicators e Must enable teachers to refocus activities for each child and group children for additional instruction based on skill level e Please provide examples of all available reports INSTALLATION TRAINING PROFESSIONAL DEVELOPMENT AND CUSTOMER SERVICE GUARANTEE Successful Bidder will provide proper installation set up and staff development training As part of this purchase qualified Bidder will e Install Early Childhood Mobile Tablet in each classroom e Provide free unlimited on site one to one teacher training in each classroom e Provide unlimited Professional Development amp workshops on curriculum integration for the lifetime of the
21. art on page 4 for guidelines on whose number to enter Certification Under penalties of perjury I certify that Employer identification number 1 The number shown on this form is my correct taxpayer Identification number or I am waiting for a number to be issued to me and 2 lam not subject to backup withholding because a am exempt from backup withholding or b have not been notified by the Internal Revenue Service IRS that I am subject to backup withholding as a result of a failure to report all interest or dividends or c the IRS has notified me that am no longer subject to backup withholding and 3 Iam a U S citizen or other U S person defined below Certification Instructions You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax retum For real estate transactions item 2 does not apply For mortgage interest pald acquisition or abandanment of secured property cancellation of debt contributions to an individual retirement arrangement IRA and generally payments other than interest and dividends you are not required to sign the Certification but you must provide your carrect TIN See the instructions an page 4 Sign Signature of Here U S person General Instructions Section references are to the Interna Revenue Code unless otherwise noted Purpose
22. de a deductible DO NOT DETACH THIS PAGE Page 7 of 35 INVITATION TO BID NO 13 0011 Notwithstanding if there is a deductible incorporated into the terms of the insurance policy then OPSB shall not be liable for the deductible nor shall it be an allowable cost if paid by the BIDDER Insurance issued on a claims made basis and completed operations insurance shall be maintained for 2 years after acceptance and evidence of coverage shall be furnished to the OPSB yearly The insurer s cost of providing the insured s a defense and appeal including attorney fees shall be supplementary and shall not be included as part of the policy limits but shall remain the insurer s separate responsibility If any of the Bidder s sureties or insurers is declared bankrupt or placed into receivership ceases to meet any of the requirements of the Bid Documents or its license to do business in the State of Louisiana is revoked or expires the Bid shall meet the requirements of the bid documents Certificates of insurance evidencing that the requirements of paragraph B have been met shall be furnished to OPSB before work is commenced with respect to performance under this bid In addition to the certificate of insurance a copy of all required endorsements will be required as proof of the coverage placement The insurance required pursuant to the provisions of this clause shall be in such form and for such periods of time as OPSB may require or approve and wi
23. e District except through the Purchasing Ancillary Services Ancillary Services Department Violation of this provision shall be considered grounds for disqualification of the violator employer s bid BRAND NAME OR EQUAL The name of a certain brand make manufacturer or definite specifications is to denote the quality standard of the article desired but does not restrict bidders to the specified brand make manufacturer or specification named It is to set and convey to prospective bidders the general style type character and quality of article desired THE EQUIVALENT OR ALTERNATE OF ARTICLE SPECIFIED MAY BE BID UPON THE BIDDER MUST WRITE IN HIS BID CATALOG NUMBER AND MAKE OF ARTICLE BID UPON AND SUBMIT WITH HIS BID CUT OR DRAWING GIVING PRINCIPAL DIMENSIONS AND SPECIFICATIONS CONSIDERATION OF BID The Board reserves the right to select any part of the bid or the whole bid as well as to reject any and all bids whenever such rejection is in its best interest in accordance with law All blanks within the Bidding Document shall be filled in by typewriter or manually in ink When Brand name of item is not filled in the item specified in the specifications must be delivered Brand name unit price and extended price must be quoted When no brand is indicated in the specifications Bidder must indicate brand to be provided Samples must be submitted if requested by the Purchasing Ancillary Services Director The Bidder s name complete address
24. ent shall be surface cleaned with cleaning materials as prescribed by the manufacturer If the manufacturer fails to clean up as provided herein the district may do so or contract with others to do so and the cost thereof shall be charged to the awarded bidder STAFF DEVELOPMENT Successful bidder will provide Staff Development Workshops associated with Classroom amp Technology installation including literature with descriptions Please provide examples of ongoing staff development offered free of charge for the Lifetime of the equipment REFERENCES Successful bidder will provide a list of five Early Childhood Agencies who have benefited from these specific products services professional development amp training Please include copies of all media supporting specified products and services LIFETIME SHALL BE DEFINED AS THE ENTIRE TIME EQUIPMENT IS IN EXISTENCE WITHIN AGENCY CLASSROOMS DO NOT DETACH THIS PAGE Page 23 of 35 INVITATION TO BID NO 13 0011 BID ITEM NO 8 EARLY CHILDHOOD MOBILE TABLE CLASSROOM UNIT AND SOFTWARE BUNDLE MINIMUM HARDWARE SPECIFICATIONS NVIDIA Tegra 2 CPU Android 3 2 Operating System 10 0 LED Backlight WXGA 1280X800 10 finger touch Support scratch resistant glass 1 GB memory 16 GM Storage 1 2M Pixel Front Camera 5M Pixel Rear Camera Stereo Speakers SRS Premium Sound High Quality Mic WLAN 802 11 b g n 2 4 GHz ASUS Eee Pad Transformer TF 101 Android Tablet Size 10 7 x6 7 x
25. er 2160 Joules Software Included Anti Virus Protection Microsoft Security Essentials Operating System Windows 7 Professional ECLaunch iStartSmart o Shell Squad Games o Henry s Hideout Henry s Fat Cat Sam amp Pam Jam Butterflies Machines Large amp Small Dragonflies Thinkin Science Mighty Math Zoo Zillions Mighty Math Carnival Countdown Trudy s Time and Place House Reading Blaster Ages 4 6 Reading Blaster Ages 5 7 Kid Pix 3D JumpStart Advanced Kindergarten 9 9 DO NOT DETACH THIS PAGE Page 16 of 35 INVITATION TO BID NO 13 0011 BID ITEM NOS 2 amp 3 EARLY CHILDHOOD ALL IN ONE Qualified vendors must have a minimum status of Microsoft Direct Dealer and Intel Premier Provider Includes 2 All In One Computers with software and 1 All In One Twin Table HARDWARE SPECIFICATIONS Display 21 5 Widescreen HD Optical with 2 touch Ability Multi touch Interface CPU Intel Core i3 2 5 GHz Operating System Microsoft Windows 7 Professional Chipset Intel H61 Express Chipset Video Intel HD Integrated Video Memory 2GB DDR3 1333 1066 MHz Memory upgrade available Hard Drive 320GB SATA Hard Disk Drive upgrade available Optical Drive DVD Super multi Double layer Slim Tray type Webcam 1 3M HD 720p 16 9 Lens with Digital Microphone Peripherals 5 USB 2 0 ports 2 USB 2 0 ports 4 in 1 Card Reader Audio 6W 3W 3W 2 way Speakers Califone
26. g for Teachers 24 7 access to online training course videos and extension activities that complement iStartSmart activities A Classroom Integration Consultant must conduct On Site Teacher Training to advise teachers on implementation and to ensure the system becomes an active part of each classroom Unlimited toll free technical support must be available for the lifetime of the product BID ITEM 12 MOBILE FLOOR STAND KIT JORO Pro LIFT G4 mobile stand This integrated system features a secure board mount with lateral and vertical up to 19 from the floor shift capability a swivel turret head with 0 90 presets to facilitate installation and transport an accessory shelf both a laptop tray and a hidden CPU stand flared heavy duty casters with locking feet for safety and ease of access a six outlet power bar and integrated cable management DO NOT DETACH THIS PAGE Page 29 of 35 INVITATION TO BID NO 13 0011 DO NOT DETACH THIS PAGE Page 30 of 35 INVITATION TO BID NO 13 0011 All prices quoted are F O B anywhere within the city limits of the City of New Orleans Louisiana and do not include city or state sales taxes or federal excise taxes have completed the Certificate of Insurance and secured signatures by a duly authorized representative of the company Initial have signed the Certificate of Debarment Initial have checked my quotations for mathematical and typographical errors Unit Price s wil
27. his transaction originated may pursue available remedies including suspension and or debarment The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances The terms covered transaction debarred suspended ineligible lower tier covered transaction participant person primary covered transaction principal proposal and voluntarily excluded as used in this clause have the meanings set out in the Definitions and Coverage sections of the U S Department of Agriculture regulations 7CFR 3017 implementing Executive Order 12 549 Contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations The prospective lower tier participant agrees by submitting this form that should the proposed covered transaction be entered into it shall not knowingly enter into any lower tier covered transaction with a person who is debarred suspended declared ineligible or voluntarily excluded from participation in this covered transaction unless authorized by the department or agency with which this transaction originated The prospective lower tier participant further agrees by submitting this form that it will include this clause titled Certification Regarding Debarment Suspens
28. in place within the school as directed by the receiving personnel and removing the packaging materials from the school site to a school approved disposal site LABOR AND MATERIALS Unless otherwise provided in the specifications the contractor shall provide and pay for labor materials furniture furnishings and equipment tools installation equipment and machinery transportation and other facilities and services necessary for proper execution and completion of the work CLEANING UP The awarded bidder shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations related to the contract At completion of the work the supplier shall move from and about the project premises waste materials rubbish packaging materials tools installation equipment machinery and surplus materials to a school district approved disposal site Upon completion of the installation all furnishings and equipment shall be surface cleaned with cleaning materials as prescribed by the manufacturer If the manufacturer fails to clean up as provided herein the district may do so or contract with others to do so and the cost thereof shall be charged to the awarded bidder STAFF DEVELOPMENT Successful bidder will provide Staff Development Workshops associated with Classroom amp Technology installation including literature with descriptions Please provide examples of ongoing staff development offered free of charge for
29. involve evaluating the contractor vendor service provider and or supplier s overall quality status as well as evaluating the quality of each material or service the Orleans Parish School Board wishes to purchase from the said contractor vendor service provider and or supplier Prior to the invoice submission the contractor vendor service provider and or supplier shall meet with a purchasing representative to discuss and review deliverables and timeline events for said services Contract with automatic renewals will be based upon the Orleans Parish School Board evaluating and analyzing contractor vendor service provider and or supplier performance DEBARMENT AND SUSPENSION To ensure that the Orleans Parish School Board does not enter into a contract with a contract with a debarred or suspended company or individual each responsive bidder must include a certification statement with each bid on each contract By signing the certification statement the bidder certifies that neither it nor any of its principals e g key employees have been proposed for debarment debarred or suspended by a Federal Agency It is the responsibility of each bidder to sign the attached certification statement and submit it with the bid Failure to comply with this requirement will cause your bid to be disqualified declared non responsive CONTRACTS OVER 100 000 The Contractor must comply with the applicable standards orders or requirements issued under Section
30. ion Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions A participant in a covered transaction may rely upon a certification that a prospective participant in a lower tier covered transaction has not been debarred suspended ineligible or voluntarily excluded from the covered transaction unless the participant knows that the certification is erroneous A participant may decide the method and frequency by which it determines the eligibility of its principals Each participant may but is not required to check the Nonprocurement List Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings Except for transactions authorized under Paragraph 5 of these instructions if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended debarred ineligible or voluntarily excluded from participation in this transaction in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available
31. ire bid as well as to reject any and all bids received whenever such selection or rejection is in its best interest in accordance with law A bid may be withdrawn after the time and date designated for receiving bids if clear and convincing sworn written evidence of obvious mechanical clerical or mathematical error is furnished by the bidder within 48 hours of bid opening Negligence on the part of the bidder in preparing his her bid confers no right of withdrawal or modification of his her bid after bids have been opened All inquiries regarding this solicitation for bids should be addressed to Lynn Dillon 304 5639 lynn_dillon opsb us or Caroline Harvey 304 5640 caroline harvey opsb us DO NOT DETACH THIS PAGE Page 12 of 35 INVITATION TO BID NO 13 0011 SPECIFICATIONS AND BID FORM ORLEANS PARISH SCHOOL BOARD PURCHASING ANCILLARY SERVICES DEPARTMENT 3520 General De Gaulle Drive Fifth Floor New Orleans Louisiana 70114 TO ORLEANS PARISH SCHOOL BOARD or We hereby propose to furnish the items detailed below in accordance with the specifications at the prices indicated below or We will deliver F O B anywhere within the city limits of the City of New Orleans Louisiana NOTE All items are to be understood to read AS SPECIFIED EQUAL or ALTERNATE Bidders are required to CIRCLE ONE of these three classifications DO NOT INCLUDE CITY OR STATE SALES TAXES OR FEDERAL EXCISE TAXES Acknowledgment of Addenda
32. ither incurred in process or transit Any items that are rejected because of any kind of damage or defect prior to acceptance by the organization must be removed and replaced at no additional cost to the customer Delivery install and training can be completed within 7 days of ARO Where items are called for to be assembled and set in place the awarded bidder shall be responsible for off loading the items from the delivery vehicles removing the packaging materials assembling the items setting the items in place within the school as directed by the receiving personnel and removing the packaging materials from the school site to a school approved disposal site LABOR AND MATERIALS Unless otherwise provided in the specifications the contractor shall provide and pay for labor materials furniture furnishings and equipment tools installation equipment and machinery transportation and other facilities and services necessary for proper execution and completion of the work CLEANING UP The awarded bidder shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations related to the contract At completion of the work the supplier shall move from and about the project premises waste materials rubbish packaging materials tools installation equipment machinery and surplus materials to a school district approved disposal site Upon completion of the installation all furnishings and equipm
33. l prevail if discrepancy is noted Unit prices will govern in case of error s in extension Initial Unit prices include shipping fee if applicable Initial have listed the Principals of the Company Initial have completed the Non Collusion Statement Initial or We acknowledge and accept the General Terms and Conditions as set forth in this document NAME OF COMPANY SIGNATURE OF BIDDER DATE DO NOT DETACH THIS PAGE Page 31 of 35 INVITATION TO BID NO 13 0011 PRINCIPALS OF THE COMPANY PRESIDENT VICE PRESIDENT SECRETARY TREASURER BIDDER SIGNATURE NAME PRINT OR TYPE ADDRESS CITY STATE and ZIP AREA CODE amp PHONE AREA CODE amp FAX E MAIL LIST THE BIDDER S FEDERAL TAX IDENTIFICATION NUMBER Bidder is check one Sole Proprietorship Partnership Corporation If corporation in what state incorporated or Joint venture Identify parties DO NOT DETACH THIS PAGE Page 32 of 35 INVITATION TO BID NO 13 0011 ORLEANS PARISH SCHOOL BOARD Purchasing Ancillary Services VENDOR REGISTRATION FORM DATE MM DD YY Y Y COMPANY NAME CONTACT ADDRESS CITY STATE ZIP REMIT TO ADDRESS CITY STATE ZIP PHONE FAX E MAIL ADDRESS TAX ID NO DUNS NO EVER EMPLOYED BY THE OPSB YES NO IF YES LAST DATE OF EMPLOYMENT C MANUFACTURER DISTRIBUTOR C SALES OFFICE C SERVICES C STATE CONTRACT NO PLEASE IDENTIFY COMMODI
34. lluded conspired connived or agreed directly or indirectly with any bidder or person to put in a sham bid or to refrain from bidding collusion or communication or conference with any person to fix the bid price or affiant or any other bidder or to fix any overhead profit or cost element or that of any other bidder or to secure any advantage against any person interested in the proposed contract and that all statements contained in the said bid or proposal are true Signature DO NOT DETACH THIS PAGE Page 35 of 35
35. lution just like any other Learning Center in their classroom Bidder must train teachers on how to provide equal access for all children as part of their daily routine Integration The purpose of the solutions are to enhance and extend the learning opportunities already present in the classroom Bidders must work with teachers to highlight how the preloaded software can be utilized not only within the computer learning center but throughout the classroom Cooperative Play Must be used with two to four students The various software programs allow multiple children to work together and solve problems as a team Socio Emotional Cognitive and Physical Development The programs in must cover a wide spectrum of learning opportunities Bidders must provide Classroom Integration Consultants and professional training materials to show teachers how the various activities help children with cooperation responsibility hand eye coordination fine motor control and other core developmental skills DO NOT DETACH THIS PAGE Page 20 of 35 INVITATION TO BID NO 13 0011 WePlaySmart Multi touch Table Preinstalled and configured WePlaySmart Activity Package application package Complete classroom installation of all components Unlimited in classroom professional development Manufacturer s warranty Lifetime toll free technical support Active Screen Size 37 Lx20 9 Wx25 75 H 93 9 cm x 53 2cm x 65 4 cm Table Dimensions 46 1 4 L
36. n favor of or applicable to the OPSB 5 Bonding The Bidder other than A amp E and Demolition projects shall furnish a Performance Bond in the full amount of the bid price The Labor and Material Payment Bond shall also be in the full amount of the contract price The Performance Bond shall remain in effect until the end of the correction period and at all times after that when the bidder may be correcting or removing and replacing defective work The Bidder shall also furnish any maintenance bonds and manufacturer performance bonds each in the amount and for specified that are required in the Supplementary conditions or technical Specifications Attorney in Fact who sigh bonds shall attach a certified copy of their Power of Attorney to sign bonds and conduct business in the respective State 6 Excess Liability Insurance The OPSB reserves the right to require this coverage subject to the value of the contract or scope of work required in the contract If required the excess liability insurance shall follow the same form and offer the same protections as employer s liability general liability and auto liability It shall also be as broad as the underlying policies of liability Limits of Excess Liability coverage will be established based on the size and scope of the contract project Additional insured and or waiver of subrogation endorsements will be required The minimum insurance amounts specified in paragraph B shall not inclu
37. ncillary Services Department Orleans Parish School Board 3520 General De Gaulle Drive Fifth Floor Room 5055 New Orleans Louisiana 70114 The name and address of the company submitting the bid must appear on the top left corner of the envelope containing the bid document Hand carried and express mail proposals may be delivered to the above address ONLY between the hours of 8 00 a m and 4 30 p m local time Monday through Friday excluding holidays observed by the OPSB The Orleans Parish School Board will not be responsible for the opening of post opening of or failure to open a bid not properly addressed or identified The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure of the mail to deliver proposals on time No bid s will be accepted after 10 00 A M THURSDAY MAY 9 2013 under any conditions whatsoever In order for your company to be provided proof of delivery time bids should be hand delivered sent by registered mail or private carrier only to the Purchasing Ancillary Services Department 3520 General De Gaulle Drive Fifth Floor New Orleans Louisiana 70114 BIDDING DOCUMENTS A complete set of Bidding Documents MUST be used in preparing bids neither the Orleans Parish School Board nor its representatives assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents The forms furnished as part of the specificati
38. of Form A person who is required to file an information retum with the IRS must obtain your correct taxpayer identification number TIN to report for example income paid to you real estate transactions martgage interest you paid acquisition or abandonment of secured property cancel ation of debt or contributions you made to an IRA Use Form W 8 only if you are a U S person including a resident alien to provide your correct TIN to the person requesting it the requester and when applicable to 1 Gertity that the TIN you are giving is correct ot you are waiting for a number to be issued 4 2 Certify that you are not subject to backup withholding or 3 Claim exemption from backup withholding if you are a U S exempt payee If applicable you are also certifying that as a U S persan your allocable share of any partnership income from a U S trade or business is not subject to the withholding tax on foreign partners share of effectively connected Income Note If a requester gives you a form other than Form W 9 to request your TIN you must use the requester s form if it is substantially similar to this Form W 9 Date gt Definition of a U S person For federal tax purposes you are considered a U S person If you are An individual who is a U S citizen or U S resident allen A partnership corporation company or association created or dM In the United States or under the laws of the United 68
39. ons MUST be used for filing of bid and must be signed by the bidder No bids will be considered unless made on the forms provided and must not be detached from the bidding document of which it forms a part Failure to follow these instructions may result in your bid being disqualified The statement listed on the bottom of each page DO NOT DETACH THIS PAGE indicates that ALL of the pages included in the bid document must be submitted DO NOT DETACH THIS PAGE Page 3 of 35 INVITATION TO BID NO 13 0011 Bids that are submitted with a NO BID response MUST be clearly stated on the front of the envelope If not responding to bid package need not be mailed BIDDERS REPRESENTATION Each Bidder by signing and submitting a bid to the Orleans Parish School Board Represents that a The Bidder has read and understands the Bidding Documents and that his bid is made in accordance therewith b The Bidder is furnishing the Certificate of Insurance with the Bid in accordance with the insurance requirements c The Bidder has read the Certificate of Independent Price Determination and understand it as acknowledged by his signature on the statement which is attached to and made part of his bid VENDOR CONTACT Bidders MUST provide NAME and TELEPHONE NUMBER of respective contact person within the firm through whom orders and or information will be handled BID INQUIRY No contact in any form or manner is to be made with any employee of th
40. opportunities for children to develop critical social emotional skills using the backdrop of cognition in a variety of familiar and new contexts and environments Must consist of combinations with the multi touch interactive table encourages cooperative play between two to four children allowing them to collaborate and problem solve and progress in social emotional skill areas The skill areas are self concept behavior control emotional control control of attention and social competence At various times during play the application records the children s voices to capture language and interaction with peers The children utilize login process for non readers to obtain proper identification when using the solution Teachers can then listen to the audio clips make decisions and monitor the children s social emotional skills utilizing the application s robust progress monitoring tools Reports can also help administrators support instruction in the classroom and for teachers during parent conferences Must include on site classroom installation of each component as well as unlimited on site professional development The professional development program must focus on the essentials of incorporating the technology solution into the classroom and integrating it into the curriculum to support young children s social and emotional development e Independent Accessibility Once the teacher turns them on the children must be able to access the so
41. or damage to property including Government property of any kind or nature caused by or arising out of the performance of the work or services required hereunder by the contractor or the officers employees or agents of the Bidder B The Bidder shall as a minimum obtain and maintain during the entire period of performance of this contract insurance provided by insurers authorized to transact business in the State of Louisiana has and maintains a minimum of a A rating or better financial size category as shown in the most current AM DO NOT DETACH THIS PAGE Page 6 of 35 INVITATION TO BID NO 13 0011 Best Company ratings the following coverage placements 1 Workmen s Compensation and Employees Liability Insurance Worker s Compensation insurance limits as required by the Labor Code of the State of Louisiana meeting minimum statutory requirements and Employer s Liability coverage with a minimum of 500 000 The policy shall include a waiver of subrogation in favor of the District OPSB 2 Comprehensive General Liability Professional Liability Insurance For Standard Contracts minimum limits of 1 000 000 per occurrence The policy shall include a waiver of subrogation in favor of the OPSB with an additional insured endorsement For Architectural amp Engineering A amp E projects the Bidder shall provide evidence of coverage for Professional Liability and or E amp O Liability subject to limits of not less than 1 000 000
42. re 2 Duo 2 93 GHz Processor Memory 2 GB DDR Memory Hard Drive Space 3 GB Available Hard Drive Space Optical Drive DVD R W Optical Drive Peripherals 2 Available USB Ports SMART Board Connectivity Headphone Operating System Microsoft Windows 7 Professional Microsoft XP or Microsoft Vista Applications Notebook Software 10 6 SP1 Adobe Flash Player v10 Macintosh CPU 1 GHz PowerPC G4 G5 or Intel processor Memory 1 GB of RAM Hard Drive Space 3 GB Available Hard Drive Space Optical Drive DVD R W Optical Drive Peripherals 2 Available USB Ports SMART Board Connectivity Headphone Operating System Mac OS X Operating System 10 5 Leopard or 10 6 Snow Leopard Applications Notebook Software 10 6 SP3 Adobe Flash Player v10 Installation Training and Customer Service Guarantee Successful bidder will provide proper installation set up and staff development training As part of this purchase qualified Bidder will e Install Activity Bundle software on existing computer in classroom e Conduct training for teachers on implementation and to ensure that the system becomes an active part of the classroom e Provide toll free technical support for the life of the product e Provide an easy to use manual and quick reference guide at the time of installation and training Activity Bundle must be compatible with Notebook Software LIFETIME SHALL BE DEFINED AS THE ENTIRE TIME EQUIPMENT IS IN EXISTENCE WITHIN AGENCY CLASSROOMS DO
43. remedies including suspension and or debarment DO NOT DETACH THIS PAGE Page 10 of 35 INVITATION TO BID NO 13 0011 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS GRANTS LOANS AND COOPERATIVE AGREEMENTS EXCEEDING 100 000 IN FEDERAL FUNDS The undersigned certifies to the best of his or her knowledge and belief that 1 No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract the making of any Federal grant the making of any Federal loan the entering into of any cooperative agreement and the extension continuation renewal amendment or modification of any Federal contract grant loan or cooperative agreement If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract grant loan or cooperative agreement the undersigned shall complete and submit Standard Form LLL Disclosure of Lobbying Activities in accordance with its instructions The undersigned shall require that
44. sently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency 2 Where the prospective lower tier participant is unable to certify any of the statements in this certification such prospective participant shall attach an explanation to this proposal Organization Name Name and Title of Authorized Representative Signature Date Revised 3 94 Form AD 1048 DO NOT DETACH THIS PAGE Page 9 of 35 INVITATION TO BID NO 13 0011 Instructions for Completing Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Form AD 1048 NOTE A School Food Authority must require that each responsive bidder include this certification statement with each bid on each contract equaling or exceeding 100 000 or any contract for audit services regardless of amount 1 By signing and submitting this form the prospective lower tier participant providing the certification set out on the above in accordance with these instructions The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies available to the Federal Government the department or agency with which t
45. t an educational software program designed to increase school readiness skills An engaging play based system iStartSmart is based on the most current research and learning standards The program is driven by a set of artificial intelligent progression rules that move children through skill areas in a way that promotes mastery before moving to the next level The system includes built in progress monitoring with fully formatted and printable reports for teachers administrators and parents SOFTWARE PACKAGE FOR BID ITEM NOS 2 amp 3 All educational software programs are pre installed to the hard drive eliminating the need for children to handle CDs The selected children s software is meant to complement traditional learning objectives for literacy numeracy problem solving critical thinking and creative expression BID ITEMS 1 2 amp 3 INSTALLATION TRAINING AND CUSTOMER SERVICE GUARANTEE Successful integration of computer learning centers in early childhood classrooms REQUIRES proper installation set up amp staff development training As part of this purchase representatives install computer learning centers in each classroom advise teachers on technology implementation and provide comprehensive training and workshops with teachers to ensure the computer learning center becomes an active child directed part of each classroom Staff development training from the vendor is both complimentary and unlimited and will include training
46. th insurers approved by OPSB Provisions shall be made for 30 days advance written notice by mail to OPSB of change in or cancellation of such insurance In the event the BIDDER fails to furnish such certificates prior to the commencing of work or to continue to maintain such insurance during the performance of the BID OPSB shall have the right to withhold any payments or partial payments required to be made under this BID and shall have the right to continue withholding any or all of said payments so long as the CONTRACTOR has not complied with the requirements of this clause ORLEANS PARISH SCHOOL BOARD Leslie J Rey Purchasing Ancillary Services Director DO NOT DETACH THIS PAGE Page 8 of 35 INVITATION TO BID NO 13 0011 Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549 Debarment and Suspension 7 CFR Part 3017 Section 3017 510 Participants responsibilities The regulations were published as Part IV of the January 30 1989 Federal Register pages 4722 4733 Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated BEFORE COMPLETING CERTIFICATION READ INSTRUCTIONS THAT FOLLOW 1 The prospective lower tier participant certifies by submission of this proposal that neither it nor its principals are pre
47. tions the Board reserves the right without prior notice or putting in default but by mere lapse of time to obtain the articles from any other person or firm at such price as may be charged without competitive bids The difference between the price paid and the contract price shall be deducted from the following or any subsequent payment to the contractor CORRECTION OF MISTAKES Bidders MUST not erase correct or write over any prices or figures necessary for the completion of the bid Corrections MUST be made by drawing a line through the unwanted text s or number s and rewriting the correct text s or number s If a correction is necessary the bidder shall initial each correction Failure to comply with the requirements may cause your bid to be disqualified No bids shall be altered or amended after the specified time for opening Negligence on the part of the bidder in preparing his her bid confers no right of withdrawal or modification of his her bid after bids have been opened AWARD The bid will be awarded to the lowest bidder that meets the specifications as determined by the District It is appropriate to emphasize that the lowest bidder may not be considered the best The District reserves the right to enter into a single contract or award more than one contract for all services whichever is deemed to be in the District s best interest OBJECTION TO THE AWARD If any Bidder who submitted a Bid has an objection to the award of the Lo
48. training for the product must be provided and can be accessed live via webinar on site and on line Technical Support for Software One Point of contact for Hardware Software and Training questions must provide Lifetime Toll Free Technical Support for all three critical elements Technical Support for Hardware One Point of contact for Hardware Software and Training questions must provided Lifetime Toll Free Technical Support for all three critical elements DO NOT DETACH THIS PAGE Page 21 of 35 INVITATION TO BID NO 13 0011 BID ITEM NO 7 EARLY CHILDHOOD MOBILE TABLET MINIMUM HARDWARE SPECIFICATIONS NVIDIA Tegra 2 CPU Bluetooth V2 1 EDR e Android 3 2 Operating System e G Sensor e 10 0 LED Backlight WXGA 1280X800 10 finger touch e Light Sensor Support scratch resistant glass e Gyroscope e 1GB memory e E Compass e 16 GM Storage e GPS e 1 2M Pixel Front Camera e 1XMini HDMI 2XAudio Jack Headphones Mic In 1XCard e 5M Pixel Rear Camera Reader Micro SD Stereo Speakers SRS Premium Sound High Quality Mic File Manager PC Sync WLAN 802 11 b g n 2 4 GHz Flash Support Multi Task Support Software ASUS Launcher My Library My Net My Cloud ASUS Eee Pad Transformer TF 101 Android Additional Accessories Tablet e An easy to grasp ruggedized sanitizable Size 10 7 x6 7 x 5 1 5 Ibs protective bumper with a drop proof guarantee Screen guard Power Adapter w USB to 40 pin connector Sanitizable Stereo Headphones
49. w Bidder the objecting Bidder shall furnish that protest in writing to the Purchasing Ancillary Services Director within two 2 Business Days of the date of the Bid Opening The protest shall describe in detail the basis for the protest and shall request a determination under this section of the Instructions to Bidders If a protest is filed in a timely fashion the Purchasing Ancillary Services Director will review the basis for the protest and relevant facts under such terms and conditions as the Purchasing Ancillary Services Director considers proper Upon completion of the review the Purchasing and Ancillary Services Director shall submit its findings and recommendations to the Superintendent and or OPSB who shall then review the matter under such terms and conditions as deemed proper Upon receipt of authority to act from the Superintendent or OPSB the Purchasing Ancillary Services Director will notify those Bidders involved of its decision The decision shall be final and binding on the objecting Bidder DO NOT DETACH THIS PAGE Page 5 of 35 INVITATION TO BID NO 13 0011 WITHDRAWAL OF BID Any bid may be withdrawn if clear and convincing sworn written evidence of obvious mechanical clerical or mathematical error is furnished by the bidder to the Purchasing Ancillary Services Director within 48 hours of bid opening SUPPLIER PERFORMANCE AND EVALUATION The contractor vendor service provider and or supplier performance process will
50. with additional insured and or a waiver of subrogation endorsement in favor of the District OPSB The liability insurance shall remain in effect until the end of the Correction Period and at all times after that when the Contractor may be correcting or removing and replacing defective work 3 Motor Vehicle Liability Insurance Minimum limits of 250 000 per person and 500 000 per occurrence for bodily injury liability and 100 000 for property damage liability is required on each vehicle owned non owned or hired to be used in conjunction with the contract The policy shall include a waiver of subrogation in favor of the District OPSB 4 Property Builder s Risk Insurance The Bidder for repair construction fabrication etc projects shall purchase and maintain property insurance including earth movement and flood covering work at the site in the full amount of the respective contract and or changes in contract values due to change orders The property insurance shall be All Risk Builder s Risk Completed Value Form Insurance or equivalent manuscript policy and shall include the interests of the OSPB Bidder Subcontractors and Suppliers Architect and the Owners and Architect s consultants as their interest may appear all of whom shall be named as additional insured s The corresponding deductibles shall be borne by the Bidder amp the policy shall also be endorsed to comply with the waiver of subrogation rights i
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