File - Fort Zumwalt Technology
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1. amp Seymour Skinner Principal amp Simpson Bart Nasty Student amp Simpson Homer Ideal Father Figure Simpson Lisa Star Student amp Simpson Maggie Baby amp Simpson Marge Poor Wife of Homer Bcc as appropriate When all of the selections have been made click OK to return to the main m email window Bec gt Attachments To attach a file click on the Attach File button as shown below aJ d uU a This is your last warning Message HTML s zz File Message Insert Options Format Text Review da y a i bhas a Ln Attach File Follow Up A A qu Calibri Bod 7 11 A A gt i 23 TES d l p A 34 EU Attach tan f High Importance Paste dE A S S Address Check Zoom gF BE 4 U SA Book Names gk Signatyfe Low Importance Clipboard Fa Basic Text x Mames Inclie Tags 1 Zoom MailTips could not be retrieved To Simpson Bart Subject This is your last warning If you don t shape up I m going to take away all of your electronic toys Dad A window will appear where the file is chosen to be attached The attachment can also be dragged and dropped onto the New Email window and the program will automatically attach it Once the file is attached a new line will appear below the subject and this line will contain the attachment FW Dress Code Notification Windows Internet Explorer Esed W W W a 4 B 7 v b Options2. Reading Pane Trust Center Message arrival y When new messages arrive V Play a sound v Briefly change the mouse pointer Y Show an envelope icon in the taskbar V Display a Desktop Alert Desktop Alert Settings Select signature to edit Choose default signature E E mail account Outlook Mew messages none Replies forwards one Edit signature Calibri Body 1 Automatic a Business Card M The above window will open click New type in the name of the new signature and then create the signature It is possible to create separate signatures for New Emails and Replies Forwards When the signature is complete click OK and all future emails will contain the new signature Junk E Mail Everyone who has an email address at some point will get junk e mail In addition to district level filtering Microsoft Outlook also has some built in filtering that can be turned on To add an email to Junk Mail right click on the email navigate down to the Junk menu and choose Block Sender If have an email that has made it into the Junk Email folder and should not right click on the email and choose Junk and then either Never Block Sender or Never Block Sender s Domain whichever is appropriate The Never Block Sender s Domain will allow anyone that shares the xyz com part of the email address to send emails Seymour Skinner Tue 2 53 PM Message amp l D n Dress Code BA Cop
3. gd X F z H Move Folder New Mew Search Rename l l Mark All Run Rules Clean Up Delete Recover AutoArchive Folder Folder Folder Folder Folder LA Delete Folder as Read Now Folder All Deleted Items Settings Permissions Properties New Actions Clean Up Favorites Properties To try and recover an item click on the Folder selection on the main toolbar and click Recover Deleted Items This will open the following folder allowing you to find the email and then click the Undelete The email will then be restored into the folder that it was deleted from o as 7 7 2010 10 14 AM 7 7 2010 10 18 AM 7 8 2010 2 33 PM 7 8 2010 2 33 PM 4 n
4. HTML GA To Simpson Homer a Cc Subject Dress Code Notification Attach 41 DressCode docx 12 KB Open as Web Page Tahoma 41 MB I U j Due to Bart Simpson constantly wearing inappropriate school attire we are immediately instituting a dress code policy Please read the attached document immediately Students Bart not following code will be sent home Thanks Gi Local intranet Protected Mode Off HINT If the attachment is opened through this interface the attachment ONLY will be edited not the original file itself Message Options 3 ld A n Untitled Message HTML 5 57 Options Format Text Message Insert E Colors qum 2d E4 Fonts 4 i Lad g From Permission Use Voting Request a Read Receipt Save Sent Delay Direct o Effects g bist Or Buttons Item To Delivery Replies To Themes More Options m Tracking Show Fields Permission If a delivery or red receipt is desired click on the Options tab as shown above Some of the more popular options are Read Receipt the system will send you an email once the message is read The recipient does have to be running Microsoft Outlook and does need to approve the action before the receipt is sent HINT If you want to experience what the recipient will see send the email to yourself first Delivery Receipt the receiving email server will send an email verifying that
5. To add a new email address not for a fzsd employee simply right click on the users name and choose Add to Outlook Contacts This will pop up another screen allowing you to fill in additional data if needed 31d a yl Dress Code Notification Message HTML o E ss Message A Y gt gt F 3 Mark Unread a FA UR Xx Seymour Skinner X y Qi E categorize a J Free for next 8 hours cr SED ARO T amp Delete Reply P 4 ve ranslate r d Principal Springfield 23 V Follow Up WT Delete E l FE gt v Move Tags s Editing Zoom From Seymour Skinner Sent Tue 7 6 2010 2 50 PM To Simpson X Cc 33 Copy Subject Dress Co Hi Message lores x Due to Bart Simpso e school attire we are immediately instituting a dress code i Add to Outlook Contact j policy Please read ad ely Students Bart not following code will be sent home 3 Look Up Outlook Contact Thanks Contact Card w Q See more about Seymour Skinner To view contacts click on the Contacts button on the main screen The default view is in a business card format however this can be customized under the Current View section in the toolbar Home Send Receive Falder View Bs sal 2 aX 3l la EP iw Mew Mew Contact Mew Delete E mail Meeting More Card Contact Group Items x New Delete Communicate Current View i 4 My Contacts My Search amp Contacts pe So Suggested Conta
6. the email was delivered to the recipient s mailbox Not all email servers support this type of action and the messages sent back to the sender may vary Save Sent Item To this allows you to move the location that the sent email is saved from the Sent Items folder to a different folder Direct Replies To when the recipient clicks on Reply the email can actually be routed to a third person for example an administrative assistant Email Configuration Automatic Signatures To create a new email signature click on File and Options 3 MON Home Send Gal Save As Uy Save Attachments Open Print Help Ey Exit The following window will open click on Mail then Signatures Outlook Options General ar Change the settings for messages you create and receive Calendar Compose messages Contacts j Change the editing settings for messages Editor Options Tasks Compose messages in this format HTML A Notes and Journal ABG Always check spelling before sending Spelling and Autocorrect Search Y Ignore original message text in reply or forward Mobile be Language Create or modify signatures for messages Advanced Customize Ribbon AD Use stationery to change default fonts and styles colors and backgrounds Stationery and Fonts Quick Access Toolbar Outlook panes Add Ins Customize how items are marked as read when using the Reading Pane
7. updated on 7 8 2010 Connected to Microsoft Exchange M EJ 100 CU 6 26 AM P a x The image above shows the main window that will normally appear when logging into Outlook Please note that everything that is shown in this document is customizable Please refrain from changing the default functionality until such a time that the basic functionality has been understood The 5 core areas of outlook are 1 the Toolbar which is shown across the top of the window e The toolbar for email calendars contacts etc will be different The toolbar contains the most popular actions 2 the Navigation Tree along the right side of the window e Use this item to navigate between folders This tree will change as the different features are access 3 the Navigation Selection in the bottom left e This is where access to email calendar contacts tasks etc is found 4 the Current Selection in the middle e This is the content that is within the folder that has been selected 5 The Preview Pane on the right side e This is a preview of the selected item from the current selection Tool Bar Main 3 E Inbox HsimpsonGfz k12 mo us Microsoft Outlook o B 2 Home Send Receive Folder View A o wr Ignore y Y Mectin A Move to 3 To Manager L3 Move 3 Unread Read Find a Contact lisis A ma 13 Clean Up j Team E mail ef Done Rules Categorize GJ Address Book N N Delet Repl Reply F d E ew e
8. POSITIVE Qc O a oO p L X u a rT ZUMWAL Outlook 2010 User Manual Table of Contents ig A e t 3 El A 0 NR NER 3 Generiko OM 3 Creatina a New Emol oca 4 e e e o sanesimuutncennautensdersguensuiursavaveaincsandumnanorsutnesinatencats 6 EPO Fa UNO e NT 8 e PP e E PE mE PP 10 nn o e 12 EEO E AE o oo EEE O A TE A 14 nn no E 15 es MIMS a SM NR mmm 16 Receiving a Meeting ati ii 17 CURTIN AA PR O o O GOO E 18 A ea an ee eee 19 Deleted zin NR ee ee ee 19 Introduction This document will serve as the district user s manual for Microsoft Outlook 2010 Client Getting Started To access the Outlook Client simply click on the Outlook Icon on the desktop It can also be accessed by clicking on Start gt Programs gt Microsoft Office gt Microsoft Outlook as shown below Internet Explorer 64 bit Internet Explorer AP 7 E Windows DVD Maker 53 Windows Fax and Scan Simpson Bart e Windows Media Center Windows Media Player Documents Pictures Music computer Microsoft Excel 2010 N Microsoft OneNote 2010 Microsoft Outlook 2010 Devices and Printers Microsoft PowerPoint 2010 Microsoft Publisher 2010 Default Programs Microsoft Word 2010 Le Microsoft Office 2010 Tools Help and Support Back Control Panel Search programs and files Shut down Da General Information 49 1s Inbox HsimpsonGfz k12 mo us Microsoft Outlook c B Z o tone senar
9. cts flanders Ned Ned Flanders Fort Zumwalt School District Neighbor Springfield Nflandersigifz k12 ma us Calendar The Calendar can be access by clicking on the Calendar button from the main screen This will open the main calendar window By default the system typically only shows one day of detail however the toolbar gives quick access to many different views sue Home Send Receive Falder 5 CD M New New New Today Week Month Schedule f pen Calendar E mail Share Publish Calendar Appointment Meeting Items Viey alendar Groups Manage Calendars Calendar Calendar Online Permissions Share New This will change the view below accordingly To view the detail of an appointment simply double click on the meeting and the details will be shown 4 July 2010 x Su Mo TuWe Th Fr Sa 4 gt July 05 09 2010 Search Calendar Ctrl E p 277 28 29 30 1 2 3 K 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ad 25 26 27 28 29 30 31 ua 4 557 42pm 4 My Calendars 19 a Calendar 200 3 00 Meet to discuss Barts det Principals Office 3rockman Kent 4 5 00 Click to add appoint nt 6 00 Bomm Pene l i Scheduling To schedule a personal event either double click on the time interval that is desired or click on New Appointment from the toolbar Fill in the informat
10. d Appointment E E J B blz Appointment Insert Format Text dj Calendar ae WX cy mw ES Forward Save amp Delete Appointment Invite Attendees Close N OneNote Actions Show Attendees 100 Ed All Attendees Review AY Recurrence a i mr 3X 15 minutes TimeZones Categorize Options P Tags gt Wednesday July 07 2010 2 00 E E 8 00 9 00 10 00 11 00 12 00 1 00 4 Add Attendees Options Start time Wed 7 7 2010 Ill 10 00AM Add Rooms End time Wed 7 7 2010 1030AM E Busy Y Tentative BI Out of Office NX No Information Outside of working hours Receiving a Meeting When a meeting request arrives in the mailbox double click on the request to view the details The toolbar has the options to Accept or Decline the invitation as well as having the meeting marked as Tentative or even a new time could be requested When clicking on Approve Tentative Decline a menu will appear that will allow the organizer to receive a status of which option was choosen E d VD Ye Meet to discuss Barts detention Meeting Meeting af Accept K Y cd e Move to rn Move X Mark Unread ES e 2 Tentative 7 SS To Manager fe Rules LL Categorize Delete Propose Respond Calendar _ X Dedine NewTimer 34 Team E mail IN OneNote Follow Up Delete Respond Calendar Quick Steps a Move Tags Ta Zoom Edi
11. ion that is appropriate adjust the start time date and end time date and click finish Note that the reminder notification how far in advance do you get a pop up reminder can be changed There is also a drop down box that provides the selection Free Tentative Busy or Out Of Office These selections are useful when other employees view the calendar I cm ML LLLE AL IL La TA LA Fad m E Untitled Appointment 57 Appointment Insert Format Text Review a o i q Calendar nim 2 83 trn Busy amp Y Recurrence 1 by Forward id Save amp Delete Scheduling Invite iX 15 minutes Q9 TimeZones Categorize Close N OneNote Assistant Attendees v Actions Show Attendees Options Tags Zoom Subject Location z Start time Wed 7 7 2010 10 00 AM O AM day event End time Wed 7 7 2010 10 30 AM X Note The times are not restrictive to a time that ends in 0 5 10 15 or 30 A manual entry of 12 07 is possible just type it in Scheduling a Meeting To schedule a meeting click on New Meeting from the toolbar This will open a similar window that will also have a TO section where the other employees that need to attend the meeting can be placed Clicking on the Scheduling Assistant button will show a screen that will display every attendees availability making scheduilng a meeting much easier Untitle
12. lish Calendar Appointment Meeting Items Days Nee x View Calendar Groups Calendar Calenda line Permissions Mew Go To F Arange G Manage Calendars Share This will open the Share Calendar window shown below Fill out who should have access to the calendar and click Send Sharing invitation Simpson Homer Calendar Share Share Insert Options Format Text Review aal 88 we Attach File Follow Up 7 3 m Attach Item High Importance Paste A z z Address Check Zoom y s Um Book Names 124 Signature Y Low Importance Clipboard fx Basic Text Names Include Tags 8 EX Subject Sharing invitation Simpson Homer Calendar Send Request permission to view recipient s Calendar Allow recipient to view your Calendar Availability only Limited details Full details n as Free Busy Tentative or Out of Office Simpson Homer Calendar Microsoft Exchange Calendar Deleted Items Items that accidentally get deleted may be recoverable The first place to look for the deleted item is in the Deleted Items folder Sometimes also labeled Trash Simply find the file and then drag and drop it back into the appropriate folder If the Deleted Items folder has been emptied or if Shift Del has been used to bypass the Deleted Items folder the object may still be recoverable NEED Home Send Receive Folder View re ps P Copy Folder 3 Cay ES
13. recene MD view MEM m 9 ry Es Y Copy Folder C EN x R B F Ls 3 Move Folder Il New New Search Rename Mark All Run Rules Clean Up Delete Recover AutoArchive Folder Folder Folder Folder Folder 4 Delete Folder as Read Now Folder All Deleted Items Settings Permissions Properties New Actions Clean Up Favorites Properties 4 Favorites lt M a Search Inbox Ctrl E p Y Accept v 2 Tentative y X Decline v amp Propose New Time Arrange By Date Newest on top v j P A Unread Mail Meet to discuss Barts detention 3 a Deleted Items pun 4 Last Week Brockman Kent 5 ent Items LT ov Required Simpson Homer 8 A NER ME JA When Tuesday July 06 2010 3 00 PM 4 00 PM 5 4 Hsimpson fz k12 mo us BH Brocanan Kent Tue 7 6 Location Principals Office 3 3 Inbox 2 Lisa is doing great 3 A Drafts E Brockman Kent Tue 7 6 x F Sent Items Bart is in detention 3 fs Deleteditems mee A z 3 00 yv Meet to discuss Barts detention gj Junk E Mail Principals Office 3 Outbox Brockman Ke E LE RSS Feeds Ly Naviaation Tree a D Lo Search Folders e E f When Tuesday July 06 2010 3 00 S PM 4 00 PM GMT 06 00 Central Current Selection Time US amp Canada Where Principals Office A Preview Window Contacts Navigation Selection v Tasks C 2 S y N A a 3 See more about Brockman Kent Items 3 Unread 2 4 Reminders 1 This folder was last
14. sts Only Only mail from people or domains on your Safe Senders List or Safe Recipients List will be delivered to your Inbox VN Permanently delete suspected junk e mail instead of moving it to the Junk E mail folder Disable links and other functionality in phishing messages recommended Warn me about suspicious domain names in e mail addresses recommended Contacts Everyone that has a fz k12 mo us email address is a member of the Address book This address book can be found by click on the Address Book icon in the top right toolbar salad G Address Book E Filter E mail Find This will bring up the following address book The drop down under Address Book will allow you to switch between personal contacts and Fort Zumwalt employees It is recommended to set this to All Users Outlook to get an accurate listing of all email addresses As shown below LI Address Book All Users roe C a File Edit Tools Search Nameonly More columns Address Book All Users Outlook Advanced Find Name Business Phone Location Administrator Brockman Kent Discovery Search Mailbox Edna Krabappel Bart s Teacher Flanders Ned Neighbor Channel 6 News Anchor Seymour Skinner Simpson Bart Simpson Homer Simpson Lisa 8 Simpson Maggie Simpson Marge Principal Nasty Student Ideal Father Figure Star Student Baby Poor Wife of Homer 636 272 6620
15. ting Zoom From Brockman Kent Sent Tue 7 6 2010 2 18 PM Required Simpson Homer Optional Subject Meet to discuss Barts detention Location Principals Office When Tuesday July 06 2010 3 00 PM 4 00 PM Tuesday July 06 2m 3 00 A Meet to discuss Barts detention Principals Office q 00 When Tuesday July 06 2010 3 00 PM 4 00 PM GMT 06 00 Central Time US amp Canada Where Principals Office LIES LIIS o 5ee more about Brockman Kent Recurring Meetings When a meeting is going to be recurring simply click on the Recurrence button from the toolbar on the New Meeting window and the following screen will appear Fill out the appropriate Start End Duration and the Recurrence pattern and click OK The meeting will automatically be entered into the calendar Appointment Recurrence Appointment time Start End 10 30 AM Duration 30 minutes Recurrence pattern Daily Recur every 1 9 Weekly E Sunday El Tuesday Wednesday 2 Monthly E Thursday Fri Saturday E Yearly Range of recurrence Start Wed 7 7 2010 9 No end date 5 End after 10 occurrences End by Wed 9 8 2010 l Remo BE Rec EN 1 En E E Sharing Calendar To share a calendar click on the Share Calendar button on the toolbar Home Send Receive Folder Wiew E c um su E am 3 New New New Today Mext 7 Month Schedule Open Calendar E mail Share Pub
16. w i elete eply Reply Forward E y ai k i l E mail Rems Junk All oo da Reply amp Delete iz Create New 7 NI OneNote Y Follow Up Y Filter E mail New Delete Respond Quick Steps Move Tags Find This is the default toolbar that is used with viewing emails It provides quick access to creating emails or other items replying to and deleting emails as well as other organizing tools Creating a New Email To create a new email from the main email window click on New E Mail as shown m New Me E mail Item I N ew This will open up the following window and the email can be created Attach File Y Follow Up EU Attach Item Y High Importance Address Check Book Names Signature Low Importance To select a name either click on the TO button or start typing in the name and then click the Check Names button When clicking the Check Names button if there are multiple possibilities the client will display a screen where the final selection will be made Select Names Global Address List When the TO button is clicked the following screen appears Search 9 Name only More columns Address Book Go Global Address List Outlook T Advanced Find allowing multiple selections to be made Simply highlight the name and then click To Cc or Administrator amp Brockman Kent Channel 6 News Anchor Discovery Search Mailbox 8 Edna Krabappel Bart s Teacher amp Flanders Ned Neighbor
17. y dde She ee E Edna Krabap Z3 Quick Print Tue 2 24 PM Issues with E ias ue t TC sl Bq Brockman K 8 2ePly Tue 2 18 PM F attire we are im Meet to disc 8 Reply All policy Please re K ES Forward Tue 2 17 PM immediately St isa is doing Ed Br Mark as Read Tue 2 16 PM ee Bart is in det Categorize j Thanks V Follow Up dy Eind Related F Quick Steps F Ss Rules LAS Move NJ OneNote Ta Ignore amp Block Sender A Delete Mever Block Sender Never Block Sender s Domain example com Mever Block this Group ar Mailing List To configure the Junk E mail settings click on Junk E mail Options as shown above The following box should appear The bottom two boxes should remain checked as this elevates the level of security within emails To manually add senders to Safe Senders or Blocked Senders click on the appropriate tab and manually type in the email address The level of junk email filtering should only be changed after consulting your technician TEENE Outlook can move messages that appear to be junk e mail into a special Junk E mail folder Choose the level of junk e mail protection you want No Automatic Filtering Mail from blocked senders is still moved to the Junk E mail folder Low Move the most obvious junk e mail to the Junk E mail folder 5 High Most junk e mail is caught but some regular mail may be caught as well Check your Junk E mail folder often Safe Li
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