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New features in Untis 2011

1. L Mo EA School week ST 1 41 Tea Subj Rm Cla Jander DS WS 1a Time Optimisation Pausing optimisation 3a 3b Ander ML RiatPsi 3a 3b Simm School week 1 41 Time Schoolweek Stud Speci DOE Untis 2011 allows you to end a timetable optimisation run without losing the current interim status If a strategy E has been running for some time and you do not wish to wait for the optimisation to finish since there are no further alterations being made to the evaluation figure you can end it at any time using the lt Cancel gt button After optimisation ends the current best timetables are loaded 3 2 Optimisation 31 pe Optimisation Run Stop Optimisation a taa E Immediately pumising Opt type E 32 8767170 After Timetable After Series fe Optimisation Run Evaluation U Optimised schedules 47 Current timetable 187 0 Opt type E 32 10 57270 Best TT 139 o 35 Sereg el Te SASL AI Evaluation Unscheduled NTPs Core Time lnt Subj 4 Day DblPrds Error 2nd initial schedule 1 Timetable Mo 161 2 Timetable Mo 187 3 Timetable Mo O Best TT 132 0 0 0 0 B Timetable 2 139 Timetable 3 140 Timetable 4 151 Timetable A 7152 Timetable 6 160 Timetable 7 163 Timetable 8 164 Timetable 9 164 Timetable 10 166 2an AA AA oro m S eas S mn BG ms A m A a E m ay Ooo oy oye OOO OOO
2. You can make all the settings for the absences header and the daily comments centrally on the Global tab under lt Settings gt Caution These settings are global i e they also affect the way substitution lists are printed Se Gba Header absences Daily Comments 100 Font size in 95 100 Font size in o Print frames Print Frames Header absences not For events Full name Teachers Classes Rooms The heading of the substitution list can also be changed General Changes 23 me demo5 qpa Bla l B Aral E Teacher 10 10 Print only if changed Background pic T Heading on every continued page E kg P a a gt A Pa header l Substitutions Covers ne n m header Substitutions Covers 11 9 Friday e 1 5 7 Lessons Window 1 5 7 1 Display of coupled lessons There is no longer any details window provided in the lessons window in Untis 2011 Instead the coupling lines are displayed directly below the lessons concerned When on the lt gt in the Cl Le column causes the relevant rows to fold out downwards Rows that belong together are coloured accordingly Y Class 1a Gauss Class 00 l o laa PERM ATHRS A OR da P DABA UnSched Prds Per YrsPrds Teacher Subject Class es Saed room Home Room Double pers Block ander CS ta R a 1 1 Arst REGEN 10 15 Se Ria Hugo EJ 1a 1b 2a 2b Ria A la E L No Cl Te 0 lSJfe te
3. It is important that you first make suitable weighting settings To do this click on the lt weighting gt button Calendar 43 pe Weighting T Teacher Teachers 2 Classes Subjects Main Subjects Room i Analysis Period Distribution Time Requests i fear Planning Unimportant Extremely important Distibube the periods of the week evenly for classes Distibube the periods of the week evenly for teachers Distribute the periods of the week evenly hor rooms Distribute the periods of the week evento for students Cancel Apply The basic assumption for the automatic allocation of yearly periods over the individual weeks is that each lesson should be spread as evenly as possible over the year No assumptions are made regarding the utilisation of teachers classes rooms or students It is therefore essential for you to enter the weighting factors for the even allocation of students for the individual elements in accordance with your requirements The possibility of blocking specific weeks or lessons or entering minimum and maximum numbers of periods per weeks are essentially identical to those available in a year s planning in terms Please refer to the chapter with this
4. NS Hugo 1a 1b 2a 2b You can fold out all coupled lessons in one go by clicking on lt gt in the column header Cl Le 24 gt Loe es M 2 OHEz Gal P l AR H see Pros subject O atl room Home Room Double pers Ander PE AS Ala 1 1 cu a al il 3 2 m a neni lass oo EEES E Sm A a los ids 19 40 UnSched Prd Subject Clas e zaen room Double pers 7 E E aner ES Fa E GAUZE J Curie 7 53 E Ariat Rub m ha ha E Arist Arist Ruk Hugo ES 14 1b 2a 2b Callas hil la Callas AR 1a Nobel ta Bl la Cer Bobo PF ch ch on a Ol w On Od oo mS St a mS MS oi D 0 0 oo S E 1 5 7 2 Entering couplings If you wish to add a coupling to a lesson position the mouse in the Cl Le column of the lesson in question and click on the lt gt icon that is then displayed g Class la il ooa EEES DER ATAS x es Pidan Unsched Pros Classes Foon Double pers 7 mz 5 2 2 la T H AAA a hi ESO 1a 1b 28 2b ha la AR la Ala 1 1 q La mio Dd oo 0 oo S oo PEN 00 SEE CAMA E a s fi 1 6 1 6 1 General Changes 25 In order to define the coupling enter the name of the additional teacher in the last empty blue coloured row and confirm the input by pressing the lt TAB gt key Coupling with drag amp drop If you wish to couple 2 existing lessons
5. Substitution Substitution Substitution Supervision Log File Refresh Cover planning b Mathematics Ab 3b Mathematics Ra MER 1b Mathematics A1b Arist eb 2a Guile PE SHZ Arist Ta English Ala Arist as Mathematics Ada New b Physics PL New 3b Girls PE SHZ Arist 54 9 1 Absences multiple timetables You can define various timetables via Settings School Data and Settings Timetable These can then be allocated to classes fle Classes f Class de Time Grid 2 Multi T imegrid ETA secondary Timegnd i General Breaks pe Main T irmegrid Hew Class 1b Mevton Class 2a Hugo a Class 2b Andersen Class 3a Aristotle Class 3b Callas Class 4 Nobel fe hi H bee m A Pp gt secondary Timedrid secondary Timedgrid secondary Timedgrid secondary Timedrid secondary Timedgrid secondary Timedgrid In the past the main timetable was always used to enter absences However this meant that the exact time of absence could not be defined exactly Now absences are input in the form HH MM when several timetables are used pe Absences s Teacher 45 S TEA Type Short name From To 26 07 2010 from OD MM 2 Ander 26 7 Abs Mo Tea 9 2 Absence and relocation If a teacher is defined as absent on a day when he she is relocated a dialogue will be dis
6. Two lesson groups must be set up for week A and week B The option Allocate periods to lesson group column LG vert must now also be checked This doubles the number of unscheduled periods from 1 to 2 since wither one period must be scheduled each week or two periods each fortnight 4 1d a fos Ex H M ECT IFE EEES IAS Y E Cite UnSched Prds Per YrsPrds Teacher Subject Class es Subject room Home Room Double pers Block Les Groups LG Distrib AssiLes Gr 2 1 al 1 Ander DS 1b3b ws Rib A E ay ee AA 1 Curie TX 3b TA Ps1 B 2 2 Ander DS 3a 3b WS R3a 1 1 B allas AR 3a 3b R3a 1 1 The number of unscheduled GA 3b Ps1 1 1 lessons changes from 1 to 2 The periods will be distributed among the specified lesson groups Automatic scheduling now decides on how the lesson should be scheduled based on the prevailing circumstances e g time requests other lessons in week A or week B and the weighting settings Scheduling Weighting Yearly Planning 3b Class 3b Callas Timetable Cla 90 C Ice ee ECGECDODN ER Time ran 3b z I gy 29 Ferods week 13 03 2011 4 TT ICM Pernod Distibution Time Requests Year Planning Unimportant Extrernely important Distribute the perods of the week evenly for classes Distribute the periods of the week evenly for teachers Cistribute the periods of the we
7. VII Vill gt lt O O JO oO FP OQ N a 10 11 12 13 14 15 X Allocating lessons to individual weeks oooooocccconncccocononcoconcnnconnnoncononnnrennnnnn cnn nn rrnnnnnrrrnnnnrrnnnnnrrrnaannnns Summary WIDdOW nr ci Automatic allocation serors a a a aE a a aa AA Timetable Sched lihg aeaa ae aaa Ea a A a a E e Eaa Aa E a tus a E EE AEA Ea Aaaah Manual scene dul so a From calendar window to timetable cccccssccccceesececeeeeeecseeeeeceseeeceeaseesseaueeeseaseeessaseeesseaseeeseas Yearly periods to weekly timetable cccccoconcconococoocnnnnococoncnonnononancnonnononanononnnnonanonnnnnnnnanos Yearly periods to Weekly SUMIMALPY cccccccccccesececceeececseeceeseceeeceuseeecseaeeessaeeeessaseeesseaeeeessaeeeeses Calendar ABS CCS ices scr A a e Aas Automatic scheduling OPtMISAION icono riadas ceras canas Break Supervision Breaks following the final periOd ocooonccnnncccnnciccnccoccoconcnnonnnnnonnnronanrrnanrnnnanrrnnnrenannrnnnnnns Info Timetable Embedding additional Mes corran aia decidi FEAMES gt a E A a e Aaa ASAS zetas Compressed element Heading iniciada idad SUBSTITUTO MESSAGE atraido da Cover planning Absences multiple timetables cuina enetai ae eee Absence ANG FElO CANON ui ii Permanent SUBS ON as BIOCK SUDS ELUTION sui A AT Melu SUDSEIUTION iaa LOCKING SUBSTIUIONS ri a S a etlanutareuatecesSteas Sorting in the substitutions WiNdOW ooncccc
8. 58 A en ose mu ma or 2 wu en g la Class la Gauss Timetable Clal ENG afc gasas aaa Time range Timetable comparison ig Active alaa ee I a Ae AAA Soe Se ll L Mo Tea Subj Rin Arist MA Rita Tea Subj Rm Cla Time Schoolweek Stud Specialtext C Arist MA Rida la 1 41 20 Timetable standard format In the past it was always necessary to specify exactly what information should be displayed in the output of the timetables You used to have to define in the lt Period window gt graphic editor for example how many coupling rows should be output The new functionality of the standard format allows the timetable to display all coupling lines with information on classes teachers rooms and subjects Optimal use is made of the space available within the timetable cell and the size of the type face for couplings is reduced accordingly where necessary 2 1 General Changes 27 ee la Class la Gauss Timetable Clal 4 a a e EAA Raga BREE la Time range Timetable comparison A N Y active E 3 Unscheduled pers 49 92011 30 6 2012 Only modified timetables i Rar l oOo Sa settings Period window Allocate Delete this room Timetable period standard elias O st B la Class la Gauss Timetable Clal AWA cs ses paa JH toas L Mo Tea Subj Rm Cla la E T
9. Fy show on Lupconing shifts V the period block Ria Available rooms Cer Gaus 2 Aia Class Room 3a A al A A This saves having to edit a substitution row a second time and also reduces the likelihood of input errors Cover planning 59 a Substitutions Teacher fal lor E Type Short name From T a Uncovered substitutions 56 Lessc Ta S7 Subst 1 3 Teacher In lieu substitution There is a new kind of substitution in lieu substitution This type of substitution occurs when a teacher from a period that has become free is assigned a substitution Example Both class 1a and teacher Hugo are absent for the first period on Monday 1 04 oleae a olga a 7 KE G cE OU iq ab Pp Tea Subj Rim Arist EM R17 ai Cla ab Tea Sub Rim Hugo HI Pst 60 9 6 Teacher Aristoteles who has a free period due to the absence of class 1a can now be deployed to cover for Hugo T e name From To ete Uncovered baoo aiil Date Perioc Subje Subje Als Sits name From To 4 z 199 1 N Arist Arist la Gee z E pe la la Ria Teacher Locking substitutions You can lock periods in the timetable that have been scheduled long in advance This is now possible for cover planning Clicking on the icon with a lock results in the lesson in question being locked Under lt Grid Adjustment gt you ca
10. 21 weeks containing one week of holidays 38 a Gaus TODO School week MEMENTO IO Eee Option 2 Extrapolation convert scheduled and unscheduled periods to yearly periods This option results in 40 yearly periods 20 periods are already schedule and a further 20 requiring scheduling SR In both cases the yearly periods can now be moved as individual appointments 6 2 6 2 1 Calendar 39 g la Class la Gauss Timetable Clall Half Hgts AE PPPEP EPP EP E DE A O O O IS O O IS O IS IS O O O A A IS O E ina al EA a L Mo T a Subj Fm Cla Time School week Stud Specialtext Cluster Line text 2 35 Curie CH Rib Ria la 10 20 3 zi la Class la Gauss Timetable Clal1 School week L Mo Tea Subj Rm Cla Time School week Stud Specialtext Cluster Line text 2 35 Curie CH Rda 1a 10 20 3 Calendar Yearly Scheduling Introduction At the core of Calendar Yearly Planning is the window of the same name that you can access via Modules Calendar Yearly Planning If you have already worked with Year s Planning in Terms you will immediately notice the similarities betwen both windows The major benefit of using Calendar Yearly Planning is that you can dispense with setting up and working with terms The window is divided into two Let us first look at the display in the left window pane where you can see a complete list of all lessons at the school You can hide o
11. 39 54 26 9 Mo 27 STU 20 9 Ve 29 9 Th 30 9 Fr 1 10 58 210 54 Periods Subject Teachel Cassie Room Stat Code s Te Room From to Stat Code s Ab L No 49 Subject RE Class es 2b Teacher Nobel Slider control for weighting Slider controls are used in weighting optimisation and break supervisions You can now also use slider controls for your settings in cover planning which makes Untis more intuitive and easier to use 9 12 Cover planning 69 sanare setra oooO Colours and Terminolod Substitution messages Counter Subst Weighting Header absences Unimportant Extremely important Unimportant Extremely important f Release A Factor for the flag A On standby A Availability Block a Teaches in the class Totals Factor C Teaches the subject r Pernod per day You can invoke weighting for the substitution proposal or for automated cover planning from the Weighting tab under Modules Cover Planning Settings Stand by duties Creating stand by duties requires a little preparation such as setting up a stand by subject and specifying which teachers are to hold how many stand by periods Entering this data has been made easier since a dialogue opens the first time the stand by window is opened allowing you to input the required data cons Standbws are being scheduled like regular lessons in the te
12. always shows weekly lessons yearly lessons and periodic lessons lesson groups the functions in the calendar window are very similar to those in the window for Year s Planning in Terms For this reason please refer to the chapter Year s Planning in Terms for more information on blocking weeks entering the minimum and maximum number of periods per week and automatic allocation of yearly periods to the individual weeks 6 2 2 Allocating lessons to individual weeks You can allocate individual yearly periods to the various weeks by simple entering the number of periods that are to be scheduled for a particular week in the corresponding column Yellow shading means that not all the periods that are planned for the week have actually been scheduled in the timetable 6 2 3 Calendar 41 Calendar Year Planning fs EX EA T T be School week 38 Lessons Z 4 6 10 6 2012 Distributed O School days 6 Scheduled 0 Pride Week 45 100 130 fears period Peniods week Les Sub Cla Tea Am TH Mint Distt Openi Scheld 62 3 4 5 B 7 8 The white background indicates that all periods distributed to this week are 36 MU 1b Calla Alb O 0 O 0 lready scheduled in the 47 FRE qb Nobe Alb 0 O 0 O A timetable m4 DE 1b Rub Rib O 0 O 0 O 164 4 4 4 4 4 4 4 due 64 Bl 1b Cer Alb 164 164 70 Tx 1b Cone TW az zi 18 HI a Hugo A a O 30 MU La Callas Ra 41 ARO 2a Cala
13. grid view using drag amp drop 12 g Classes s Class Class 1b Mewton Class 2a Hugo Ra Class 2b Andersen Fab Class 3a CA amp ristotle Roa Class 3b Calla Ps1 Class 4 Nobel Ps ig Classes f Class Pola Ez gt General Gass Times Vk Marked m la ka S gnore li Class 1b Newtoni Lock Class 2a Hugo Si Don t Print A Time Class 2b Andersen Class 3a Aristotle Class 3b Callas Class 4 Nobel Note Hiding columns You can also use drag amp drop to hide individual columns Hold the lt CTRL gt key while dragging the column into the form view This removes it from the grid view 1 5 2 Managing views Untis 2011 displays the currently opened view at the bottom right of the window As soon as you hide or show columns define filters or change the sort criteria in a view a will be added to the name indicating that a change has been made General Changes 13 a Teachers f Scheduler lp lo les Gls HFR AENA BES OO Mame Surname Room NTPs Periods Lunch bre Marked mi GAUS Gauzz 0 3 2 6 1 2 New Newton 0 1 4 6 142 E Hugo Hugo 0 1 4 7 122 Fl Ander Andersen 0 1 4 6 1 3 E E A Arist Aristotle 0 1 4 6 1 2 Callas 4 6 Nobel Mobel Fl Rub Rubens la Cervantes The view has Curie Curie been changed scheduler When you close the window you will be asked
14. if the changes made should be saved You can also use the selection list at the bottom right of the screen to save the view direct 43 Teachers f Scheduler P fc P eee Callas F beb BR STIRS BRE A Oh Mame Surname Room MTP Periods c Lunch bre Marked mi SAWS SEUSS 0 3 2 6 1 2 New Newton 0 1 4 6 1 2 Fl Hugo Hugo 0 1 4 7 1 2 F Ande Andersen 0 1 4 6 1 3 rl E A Arist Aristotle 0 1 4 6 1 2 Callas 0 1 4 6 1 2 Mobel E Rubens El Cervantes El E E Curie scheduler Scheduler Teacher Teacher A Teacher B Teacher Save View a5 Rename Delete 14 You can also use the selection list to switch between existing views The figure shows how the display in the master data window for teachers switches from the scheduler s view to the format with all data for value calculation e Teachers Scheduler a aE Calas Te a R 2236 Surname Room MTFs Periodsiday Lunch break GAUSE 0 3 2 6 1 2 Andersen O 1 4 6 1 3 Aristotle 0 1 4 5 1 2 Callas Callas Cervantes Curie 0 1 4 7 es Hugo O 1 4 7 1 2 Newton Mobel Rubens da Teachers Walue calculation lp cam EPR HSRRR BS Surname Targi Reductions Yalue Actual target Gauss 20 000 0 000 17 000 17 000 Newton 20 000 0 000 26 000 26 000 Hugo 20 000 0 000 19 000 19 000 Andersen 20 000 0 000 27 000 27 000 Aristotle 20 000 0 000 27 000 27 000 20 000 0 000 25 000 25 000 Mobel 20 000
15. in JAY JAM PED JAY Mo swap with other subjects For strategy D RAF a 5 sie only less with egual periods 10 MAI RAF PED RAF 5 wap only within one class level L Mo Tea Subj Em Ela Time Schoolweek Stu Fie assign original teachers 14 JAY AC MATESO 2650 1 43 7 Warning a es This option will activate an additional pre optimization This algorithm may under certain circumstances take a considerable amount of time Use this option only if 1 The diagnosis shows no data entry errors and 2 The regular optimization does not lead to the desired results or leaves penods unscheduled Do you want to continue Don t show this message again Yes Automatic allocation to lesson groups Beginning with Untis 2011 the Multi week Timetable module allows you to have the system allocate periods of a lesson automatically to various lesson groups For example four periods of a lesson may be scheduled in week A and none in week B or two periods may be scheduled in both weeks Timetable optimisation decides on the basis of prevailing circumstances time requests weighting etc which variant leads to a better outcome You can obtain more information on this in the chapter Allocating lessons to lesson groups Lesson Planning Percentage of target You will find a new column in teacher master data displaying what percentage of the d
16. 0 000 Rubens 20 000 0 000 Cervantes 20 000 0 000 Curie 20 000 0 000 Value calculation Managing views Using the selection list mentioned above it is also easy to create new views and to rename or delete existing ones 1 5 3 General Changes 15 g Teachers Value calculation gt lo l e E Glas F O RSITRHMeRBPE AOR BB Surname Avail Max Standbys Mr standbys Reason Cancellation Substitutions Sausis Vi m a Newt ew View Hugo Aade planning counter Mame Ariste Mobel Rubel el CEE Cover planning data Full name Curie E vocals ls Value calculation Scheduler Tea Tea 1 Save View a5 Rename Delete Grid adjustment Grid adjustmentThe Grid adjustment dialog has been completely revised for the Untis 2011 Its functionality is now completely restricted to specifying which fields in the grid view should be displayed or not active check box Owing to the large number of fields available categories have been introduced to group the fields For example a difference is now made in the master data for classes between basic data data relating to the timetable codes and data relating to value calculation 16 1 5 4 a Grid Adjustment ane Active Print Full Name Hame Surname Text Description Department Alias Mame Basic fields Timetable NTF Max consec penodshall day Daily Fr Break Teacher Optimization Code Lunch break Min bas Perloda d
17. 0 O SO 0 50 5 0 O A A E O 0 O Mio 7 hMo 8 he Class la Gauss lass ja F ISR RATAS ARR OAE P ae t no Eee unsqled Pras por sora Teacher Suea Cass es Subject rool ome Room Double permor 36 E ob 24 Rub Ho 4a Ria 20 23 Nobel PH ta PL Ria s a o Mi aE A eee eee Drag L No os Class 6 2 5 2 Calendar absences When performing long term scheduling scheduling teams must generally take into account that some teachers will already have other commitments on certain days Timetable optimisation will take these days into account by not scheduling any lessons for the teachers concerned on these days Untis can take this into account by means of calendar absences The calendar absences window is opened using the button with that name in the calendar yearly planning window This window allows you to enter the start and end date of absences for teachers and also for classes Calendar 47 a Calendar absences Type Short name Frorm T Teacher All 19 09 2011 Abs Mo Tea from DO MM FROM period to DDO MM TO period Text Gals 19 4 1 13 3 o further training Mew 19 9 1 25g excursion Hugoa 20 9 1 20 9 seminar Absences will also be displayed in the timetable window provided suitable settings have been made a Callas Callas Maria Timetable Tea 0 fo FE ix el ool A qa amp wf BE Callas Time
18. 8 TIMES TESTI CHOM SUI SCL alter Ut e e o e O 78 TE ACIMMOIMEIMOGS e le dol io den elo do 79 PADSCNGCS a ads 79 Counting non counting ADS CNCCS dl 79 Automatically EXCUSA AIESEC de ule al es 80 TIME restrictions Of ADSCNCES ra e a od da ad cl el bl 80 Exemptions dales 80 EXemptuons Toco nai St aliado 80 EXCUSA De EC ae 81 Repo Su ln ad 82 Class weekly summary ion loo EUA RAI a AE ceieausauss adeccomnsiusacsuaudterssucnctaeds 82 Work report for each AAA eceecuay ke szu dene danevetuosuantbntecscussesvceebbsseuscberecanskee 83 EMEC QC CY NISC tee scvecrent sarees cuxetetanseeiocancstvasvarcuasasncess e aa a E E 84 Agenda Mod le cum aan iaa 85 ROOM DIGOCKING ia eatin velar e es A a aan damier ened declan caster tu dieve can Vad EE 85 Exams 9 ii A 85 ENENG EXAMS APRA CR O ME E E aca AAAA EEO EEE EEES 85 Extended Fights for TOSQUECOS ou ac 86 Students IVI OC CG ssid is cia sca til 87 GODVING CONO rescence eared seers A A a ETS A 87 Latest WebUntiSUPlA ales aina venehe a a O a aaa 87 Index General Changes 5 1 General Changes 1 1 Welcome screen When you first launch Untis 2011 you will be greeted by a welcome screen a Welcome to Untis Welcome to Untis Welcome to Untis Creating a timetable Demo files Unis is currently being used by more than 16 000 schools and universities worldwide El Settle the daily timetable changes in your school with the cover scheduling module Manuals N qe Contact a an
19. A 8 8 AE Use this sorting in all drop down menus 5 ae ubject A Cox Apply You can now select the fields by which the view should be sorted When the option Save sort for selection lists is checked the sort setting will be used at all points in the application where these elements are listed General Changes 19 i Sort criteria hi 2 R T z Sort by Room M Short name El 2 subjects Subject RE e H m1 Ascending 5 Descending 8 Ascending 5 Descending then by Hone Descending Ascending then by Mone 00 oie es R 0ORE as gt subject roo Home Room Gouble p Fla pS Ela 1 1 Hz Fla Rla Ela Rla Ela 1 1 Rla Ela KE Fla Ascending aa a A RA A 1 A E A E Al Ax then by Hone E Education Ascending Descending Use this sorting in all drop down menus E ES Subject mo Biology Chemistry Cookery German Design Englizh Graphics Geography and Economics Home Economics History Mathematics Music Boys PE RE Feligious Education TX Textiles 1 5 6 Page layout All views master data lessons cover planning now provide the option lt Page preview gt in the main toolbar with which you can prepare the relevant list for printing the page layout fe Untis MultiUser 2011 demo Test school DEMO
20. Aa 40 RE La Mobe Ra The yellow background indicates that some periods still have to be scheduled into the timetable of this week All four periods distributed to this week are scheduled Only one of two periods distributed to this week ts already scheduled Summary window The right pane of the calendar window provides an overview of class teacher and student capacity load and of classroom utilisation for the individual school weeks The Ideal columns displays the calculated average value Red shading in the individual weekly columns indicates over utilisation of the various elements while green shading indicates under utilisation 42 SA Calendar wear Distri _ a i Jg fa gJ i IIA Class ez periods Penods week Name TH Dist Open Sche ideal 1 12 1314 516 1716 1810 111 112 a 17 18 1099 27 30 29 30 29 30 29 30 29 30 1137 1137 28 30 30 30 30 30 30 30 30 30 1641 1641 40 44 44 44 44 44 44 44 44 44 1341 1341 33 36 36 36 36 36 36 36 36 36 1627 1627 40 42 42 44 44 44 44 44 44 44 1121 1121 27 30 30 30 30 30 30 30 30 30 1081 1081 26 3 3 3A AAA 5H 6 2 4 Automatic allocation If you wish to to have the system allocate lessons over the individual school weeks automatically open the optimisation window using the lt Optimise gt button Opinion Versta O Weighting Please check the settings of the weights under aad Weighting Year s Planning Weighting Start optimisation
21. Aladdin 34 LY Geppetto 40 C Y Fettercairn 5B C Y GlenFarclas 6B O x Elliot 3a3 I Grille Jiminy cy O Y GlenOrd 5B C x Glenlivet 6B C Y Erik 3a O v Jag 4c C w Ledaig 56 C Glenturret 6B O Y Hook 3A El 4 Karli fc I LK Linkwood 5B CO w Highland Park 68 E wv Mim A C w Pinocchio 40 Lli C x IsleJura 6B C v Rabbit Roger gA O Y Glenury 5A E E T Y Macallan 68 El Y Triton 34 E Y Imperial 54 OS Pulteney 6B O Y Arielle 36 4 Al Y o Caollla 7A C Y Kaa GB PEE v GlenElgin 503 E w Dalmore 74 El Y icken o vw Tobermory 5C Fl Glengoyne TA eo A Y Aberlour BA El Y Knockando 74 El Y Wendy 3B O Y Talisker 54 C w Bruichladdich 64 C w Lochnagar 7A CO 4 Klopfer 3C C 4 Teaninich 5A C 4 Dalwhinnie BA C Royal Brackla 7A E w Perdi 3C E w Tormore 54 EO w Edradour 64 E w Strahisla TA C Y Pongo 30 C Y Ardbeg 5B C w Glenkinchie pa C Tomatin ray E v Quasimodo acy ll Bladnoch 55 E v Genmorangie 6A O w Tullibardine 7A C w Timotheus 30 C Clynelish 5B C Springbank 64 Absent Absences checked A No teaching content available UO No homework found 17 Enter teaching content Homework Class register entry Examination Lesson dates Back Settings 10 7 Reports 10 7 1 Class weekly summary There is also the option to print the Class weekly summary without student absences With student absences Weekly ov
22. DE DE RE Got Cicki e eae pa a a a 3mo MU MU AR AR MU AR AR au aR AR AR AR A Be 28 9 MWVe MU MU DE CH NE ae Se eE 299 Th MU DE AR AR AR AR AR 30 9 Fr i 11088 DE 2 10 15u Subject Class es Room 1b Alb L Ho 36 Room From Te A1b Teacher Callas Subject MU Clases to Stat Code s 1b 9 10 2 Synchronisation Nearly all windows in Untis are synchronised with each other We have now added two combinations to this list The teacher and class timetables and the scheduling dialogue of cover planning have been synchronised Cover planning 67 ae scheduling Dialogue Teacher Pame de 19 9 2011 Wweek 1 25 9 2011 Week 2 Ber cao Lolas E fa oy ple 2 ra Time ra ye 10 00 Ar j Mo Tu We Th Fr ea mms 22 2a 2a ta 3a 3b 2a 2a 2a 3a L No Teacher Subject Class ez Room From to Stat Code s Te 64 Bl 1b Alb Tea Subj Rim Cla Cer Bl Rib 1h The window showing items marked for scheduling and the scheduling dialogue of cover planning have been synchronised 68 9 11 scheduling Dialogue Eg 3 E 19 93 2011 Week 1 26 9 2011 Week 2 Lesson Pool Teacher 3h Filter Teacher sll Room ll Subject All Classes All 19 9 Mo 1 de 20 9 Tu RE 21 9 4e 22 3 Th 25 9 Fr 24 9 58 25
23. GRUBER amp PETTERS User Manual qu q N op untis com Table of Contents af O N IV General Changes 9 Welcome Screens aaa aaa da 5 INPUEWIZATO aa a a ona 6 VErsiOn Frelated UPdateS siii iia de ncbseacurasdicadiddesocavaasdadadeieesescunacdess 8 Menu DUO tad Gi Oi td iar Oe cid E Cat ita 8 VIEWS FOTMalS ina ds 10 FOM VIEW a as 10 Managing VIO WS ea 12 E a 15 Queries ad ao cad 16 A O 18 PATO IA QUE cn 19 CESTAS MM cos 23 BRA tes da A E A cee niaceat he an eatoseie eae net he ease sone A 23 ENSIMA COPIAS VI a ae es ie anal ees aN 24 TimetableS att t n 25 GRANGINO SIZE iii DEE ca 25 Timetable standard Tomatito 26 Manual Planning 27 RO0M SCNOQUIN O isa dai a A AT 27 DECOU PIN inicia ia 29 Optimisation 30 PAUSING OPUMIS A MON sccisccce idan se a a a A a aaa 30 PFE ODLIMIS ALON iii c 31 Automatic allocation to lesson groups cconccocccccocononnconconaronanconaronanonanrenanrnnnrennrenanrnannnnas 32 Lesson Planning 32 Percentade O tareas rs 32 Multi Week Timetable 33 Allocating lessons to lesson grO0UPS ocoocccocconccconoconancnonconaronanrnnnronanrnnnrenanrnanrrnnrrnanrnanrnnns 33 Calendar 35 LESSONS all op 35 Yearly Periods iii A A A A CA EA A AA EVEA 35 Yearly periods or Weekly periodS oocccoonncccconcnccccnconccnononcononnnnrnnnn narran nera n nn RR Rana RR RRE n NR RRRnn nn rra rrrrnnnrrrnannrrnnanas 36 Calendar Yearly Schedule 39 INTOdCUCION cee hacia eases AA AA AEE S A ad 39
24. O O O qm moo co mM Pre optimisation At small schools a timetable is very often created within a very restricted time frame Thus for example 25 weekly lessons must be scheduled within a time frame of exactly 25 periods In these circumstances it may be necessary to perform pre optimisation in order to take full advantage of the strengths of the algorithm You can choose this option in the optimisation dialogue Scheduling Optimisation You should only use pre optimisation when all inconsistencies in the data have been removed This applies however to all types of complex optimisation 3 3 32 G 2ES0 2 ESO Timetable Cla M 1 al A da 4 gt coe qa 2 y a E z Time range Timetable com 2E50 25 Periods meek E Lal Bci 3 3 N Unscheduled ners an in otto Control Data for Optimisation AT j NN Optimization strategy A B ING LEN ACT HAT PED FIC FIC MAI ACT ING SOc LEN PED PED RAF FIC LEH NAT MAT FIC NA ne JAV RAF of periods to be scheduled E Several series complex optim blank 100 then STOP 1 Optimization seres Mo of TT s 11 201 o Similarity to previous TT O not similar d very similar Optimisation level 1 3 Lock timetable conditionally Only requested days off for tea Teacher assignment during optimisation L Consider room capacity MAT MAT ING MAT Mo optimisation of teach assign Off site buildings by the half day
25. Only modified timetables Monday 3a 3 13 1 b 2 oe Rub Rub Rub FEB FEB PEB FEB 34 3 13 1 20 2 Arist Arist Arist PEG PEG PEG a J z gt E MEN TT Pa E Textiles with teacher Curie 1 moved from the textiles workshop to the general workshop 1a la 1a 4 3b la ta 1a 1 Ria Arist Calla Cer Hug New Arist Arist Calla Ely MiL BI DE MA MA El AR Decoupling A coupled lesson can be decoupled direct in the timetable and the new lesson that is thereby created can be scheduled at another place Example The coupled lesson in periods 7 and 8 on Tuesdays is to be decoupled as teacher Ander is to teach his group on Thursdays Click on the period with the right mouse button and select Decouple The lesson is then decoupled and the new lesson with teacher Ander can be easily rescheduled using drag and drop 3 1 30 LM Cl a 10 35 A 10 46 11 30 15 11 40 1 223 16 12 35 13 20 7 13 30 AR Calla Ela 14 15 E 14 25 15 10 TX Curie Period windows gt ies ee Settings Delete this room L No Tea Subj Rm Cla Subj Rim Cla 7 Ander DS WS 1a Gauss DS WS 1b Curie TX T 1a 1b De re Time Y Timetable period standard format Copy in HTRAL forrmat Total 5 Em AR Calla Ria Tea Subj Rim 43 Callas AR R3a
26. S E Bales E TEO E O EST 239 1 CI EEN CP Tra 76 Substitution 239 2 PEG Cales gage 3a 36 _ SH2__ SH2_ a Substtation a WA Calas fb Jet ee 10 WebUntis 2011 10 1 General 10 1 1 WebServices WebUntis 2011 makes the WebServices module available to you This optional module allows you to exchange timetable data with external programs via WebServices If you are interested in this option please contact your Untis regional partner 10 1 2 User rights You can select rights templates e g school secretary on the user authorisation page under lt Administration gt lt User Groups gt lt Rights gt WebUntis will then activate the rights intended for the group You can modify the proposal according to your requirements or you can choose to add rights incrementally e g for booking management and form teacher User rights admin User rights template lt Selection gt additive lt Selection gt Ric Teacher i om All Timetable Class Students F Head office Timetable Stude masia J F Timetable Room OR F Timetable Resource OR F Timetable Subject wh A y Messages YORK 7 Mt Fl 7 Incidentally user groups may now also be copies with rights but without user assignment WebUntis 2011 75 10 1 3 Master data A button has been added to lt Master Data gt lt Students gt that allows all master data to be selected or deselected with a single mouse click students Ml Class Al Search Start sear
27. Timet File Edit Master Data Lessons Scheduling Timetable E ad a alg oo p Be Print Preview CTRL W 20 The figure shows a list of the lessons for class 1A The page layout toolbar allows all settings relevant for printing the be made For example if a column is to be printed bold you can click on the column and then on the lt B gt button lag Demos gpnid E ca A B E ae Aral cClassies 1 7 Print only iF changed after Selection 01 01 1970 01 00 00 Heading on every continued page Column Heading ae Hugo 1a 1b 2a 2b 7 la Gauss 1b Curie la lb Arist la lb Rub la lb Arist la Arist la Callas la Callas la Nobel la Rub la Cer la Curie la Curie la DJ BI 32 M 0 4 5 4 0 a The figure illustrates the meaning of the various buttons printiprint totals portrait preview landscape E A la B A gt Ara 10 GS abe o LS activate deactivate boldi word wrapping orientation of columns the header General Changes 21 If you wish to modify the labels in the headings simply click on one of the two headers and enter the desired expression Please note that the window also displays the pagination Thus the column PA Max in the figure would be printed on the second page e derno3 qpr 3 5 a la Ba gt Arial Teacher 10 10 Print only if changed after Selection 01 01 1970 J O1 00 00 Heading on every continued page lt gt PE Re TI Permitted cane sens Name Surna
28. U S BlOs iein B211 30 2 12 0 30 0 143 LU 21 BlOs iejnis 41194 6 2 12 144 LU 21 BlOs iejnis 41194 6 2 12 i A 145 LU 22 BIOs inhoe A2158 42 12 E ceder pera 146 LU 2 BIOs chklj 4112 20 2 12 maximum number of periods 147 LU 20 BlOs chklj 4112 4 2 12 per week 148 LU 21 BlOs cojos 41194 6 2 12 149 LU 20 BlOs chkljp 4112 16 2 12 0 150 LU 21 BIOs cojo s 4124 5 2 12 0 5 0 151 LU 21 BlOs iejnis 41194 6 2 12 0 6 0 Blocked sachons ad 152 LU 22 BIOs inho e 4113 2 2 12 0 2 0 weeks without lessons 153 LU 20 BlOs rlan h 4215 6 2 12 0 6 0 breaks will be respected 154 LU 22 BlOs elkr A215 12 2 12 o 12 0 by the timetable 155 LU 2 BlOs inhoe A215A 4 2 12 D 4 0 e 156 LU 22 BlOs inho e 4215 6 2 12 0 6 0 157 LU 22 BIOs inho e 4215 4 4 2 12 0 4 0 WS E BlOs sojo B211 i2 0 3 0 159 pLa 3 2 12 0 3 0 162 i oO 18 0 16 Lesson 180 shall be 0 3 0 scheduled in consecutive 0 6 0 14 weeks a block The 0 6 0 16 timetable optimisation also 0 G 0 170 respects this setting 0 4 0 171 0 2 0 17 21 BlOs c 0 3 0 B 180 PBL BIOs hho B014 2 2 12 0 2 0 185 PBL BIOs hlho B014 2 2 12 0 2 0 192 PBL BIOs hlho B014 3 2 12 0 3 0 Break Supervision Breaks following the final period Unit 2011 now also allows break supervisions after the final teaching period of the day to displayed in the timetable Break supervisions may be scheduled after the last period of the day 50 8 Info Timetable 8 1 Design The file untis info css is used as the b
29. acher timetable after completion of the timetable They are also being shown as lessons of the teacher They are marked by a special subject the Standbwy subject On Standby Subject Shork name Standby Full name Maximum standbys Teachers with standbys 70 You can specify the following parameters for the stand by subject in this window Short name full name maximum stand by periods and teachers who are to take stand by periods The stand by window then opens and you can enter the number of stand by periods for the periods in question 9 13 Teacher colours in substitution proposal You can assign each teacher a colour in the master data It is now possible to display these colours in the substitution proposal To do this click on the button lt Display colours gt a Teachers Teacher Ander l SuUrname Flaq Mame Huga 19 9 11 1 Hugo 228 11 Teacher 1 2 y 9 14 Daily comments You can send your daily comments in the cover planning calendar either to all classes and teachers or to classes only to teachers only to selected classes or to selected teachers The system for selecting the recipients has been greatly simplified Cover planning 71 In the Typ column you can select whether the daily comments should be sent to teachers or to classes The default setting is All i e teachers and classes will have the benefit of the daily comments I
30. allas AR 3a 3b R3a 1 1 i gt 2 Ander 3a 3b WS R3a 1 1 2 Callas MU la Ria 2 Callas AR la Ria 1 1 2 Nobel RE la Ria 2 Cer Bl la Ria 2 Nobel RE 1b Rib 2 Cer Rib 2 Hugo 2 R2a 2 Callas AR 2a R2a 1 1 e be hiabhal You can now choose to enter additional filter conditions in the first row The example shows how a filter is set to search for lessons with a double period condition in addition to the 2 period lessons Ander Curie Callas Ander Callas Callas Callas Gauss Gauss Gauss Callas Ander Whether a filter is set or not is saved in the view in question Please therefore note that a has been added to the name of the view at the bottom right of the window marking it as having been changed You can obtain more information on this in the chapter Views 18 1 5 5 Sorting In Untis 2011 the various sort options have been combined and standardised Clicking on the lt Sort gt button in on of the master data widows allows you to specify up to 5 different sort criteria Sort criteria LA 5 Subjects i ee RE Sort by e A Ascending C Descending then by Mone pi Ascending Descending GEC PESME a es GA Graphic gi BI Biology PH Physics E MO Music TA Textiles Tw AR Art m DS Design CK Cookery then bry Mone Ascending Descending then by Mone Ascending Descending then by Mone Ascending Descending a a a Al A A BA BA Bl Bl A A a A
31. ary A UpdateUntis2011UK exe You can now start the updater from any folder you want 1 4 Menu buttons The menu structure has been revised in Untis 2011 and individual menu items have been groups into submenus For example all the different types of timetable format can now be accessed direct via the Timetable menu Timetable Classes Teachers Rooms Subjects Students Individual TTs b Overview TTs List of periods Timetable formats Class schedule big Te schedule big Room schedule big Overview classes Overview teachers Overview rooms Buttons The window size configured sometimes does not offer enough space to display all the buttons available in a window In this case you can use the lt gt gt gt button to unfold a list of all hidden buttons The figure General Changes Class overview landscape Teachers overview landscape Rooms overview landscape Classes overview portrait Teachers overview portrait Rooms overview portrait Class weekly overview Teacher weekly overview Room weekly overview Multiple classes Multiple teachers Multiple rooms shows time requests being called in the master data window for classes 10 on Show all fields with content Class 1a Gau A Lock this display SEA AS Class 2a Hug al Calendar Class 2b nd Class 3a Aris UE Class time grid Class ab Calle Colour coding Class 4 Mobel E Page layout g9 Refresh w
32. asis for the layout when outputting static HTML This file has been revised in Untis 2011 so that the substitution list when the daily view is set now corresponds to the layout of the monitor HTML output Untis 2011 31100 Mozilla Firefox e bag pm File Edit Miew History Bookmarks Tools Help ts SC O filey C UsersfadminsDesktop HTML default htm 7 Bae Googlis pe _ Untis 2011 31100 m p Untis Type ouUb T ea Calendar week Element 3 2009 ll Test school DEMO For demo and test only Timetable 2011 2012 Valid from 10 October Status 12 07 2010 09 52 ze 7 3 Monday luesday Wednesday Thursday Friday Saturday 111 Substitution Type Substitution Substitution Substitution Break supervision Substitution Period Date Subject Teacher Substitute Class es Class es Room text Ander Callas Cure Arist Cer Monday 8 9 Tuesday Wednesday Thursday Friday Saturday Type Substitution Substitution Substitution Substitution Done Period Date Subject Teacher Substitute Class es Class es Room pl 1 639 PEB New Gauss 4 4 SHI E Bel MA New Arist 23 23 R2a 3 al MA Mew Huga 2b 2b Rb 4 ad GA New Cer 2a 2b 2a 2b R2a a Gruber amp Petters GmbH Austria www grupet athome enphp Gruber amp Petters Software Info Timetable 51 8 2 Monitor HTML 8 2 1 Embedding additional files It is sometimes necessary to emb
33. atter 10 6 2 1 Time restriction subject matter input Entering subject matter can be restricted to a specific period of time from when the lessons was held The setting can be found under lt Class Register gt lt Settings gt WebUntis 2011 79 Display open periods for All Missed period counts trom min or 1 Epa Admissible days for the entry of the teaching content J EP TE TESCAIFI Cone OP areas OTA MOCE ar 10 6 2 2 Teaching methods The teaching method can also be selected when the subject matter is being entered Teaching content Previous pros 11 05 2009 Mon 07 05 2009 Thu 04 05 2009 Mon 30 04 2009 Thu 27 04 2009 Mon P Pppp Teaching method lt Selection gt This can be important for statistical evaluation purposes Note Teaching methods are set up by the class register administrator under lt Master Data gt lt Teaching Methods gt 10 6 3 Absences 10 6 3 1 Counting non counting absences With absence reasons you can decide whether absences allocated to a particular reason should count as such or not 80 10 6 3 2 Reason of absence Not Excused Not Excused Type of element Students Short name bot Excused Full name bot Excused Absence counts E Absence is automatically excused with status lt Selection gt SAVE Delete Reset Cancel This option has an effect on reports option Only counting absences Automatical
34. ay Min Mar Code s Value calculation Break supervision Short name Short name Hoss HAAS aaa a A El oaia If a column is now displayed in the grid view check box active the print columns can be used to determine whether the field in question should be included in a print operation or not You can specify whether the short or long name should be output for fields referencing other elements e g the Teacher field in the lessons window using the Full name All functions that were contained in the Grid adjustment dialog up to and including Untis 2010 are now described in the chapters Queries Sorting and Print view Queries The query functions for all input masks has been combined with the filter function For example when you click on the lt Filter gt button in the Lessons All window lessons will be filtered according to the current field as is the case in version 2010 However an additional filter row will be displayed as the first row indicating the filter used General Changes 17 all Fes 7 e 8 lis L No Cl Te UnSched Prds eS Filter E ame 11 41 6 oo z 823 s JS 73 B 3 4 gt 3 Ziy a4 be ba e H HPSTRale hs R ORE aAa P at 2 il Te bocha Pris Pet Pros Teacher Subject Classes Subjectroom Home Boom Double pers lack 3 2 _ Math E a 5 2 5 2 Curie TX 2b 2a R2b 1 1 2 2 C
35. be UniUntis has been specially developed for the complex requirements of colleges and eS universities New in version 2011 Do not show this screen on start up This gives you the opportunity not just to gain an overview of the application and the new features in Untis 2011 thanks to interactive Flash demos but also to view all manuals and to launch the Input Wizard Untis is deployed in a large number of countries Take advantage of our international demo files to gain an overview of the possible uses of Untis a Welcome to Untis Demo files T 4 Welcome to Units Underneath you can find a variety of different timetables Choose your country and schooltype Creating a a EM nm timetable p ta Demo files IE Manuals E eh Contact Do not show this screen on start up 1 2 Input wizard The input wizard has been completely redesigned in the new version in order to make the first steps in Untis 2011 easier for users above all for newcomers General Changes 7 Untis data entry wizard x Establishing the schoolyear and the time ofi Establishing the school year Breaks and Holidays E Entry of the time grid Entering rooms classes teachers and subjec g Entering rooms 5 Entering teachers G Entering classes Entering subjects Availabilities Specification of core times E Teacher availabilities Entering lessons 10 Entering lessons Scheduling gi Man
36. ch Selection Surname First name Birthdate Sex Class Active O amp X Aberfeldy F E ay X Aberlour Ei OO A Aladdin zi E ay A Alice E E aq X An Cnoc a O X Ardbeg a E aq OO Ardmore a El aq Arielle E E wO Arran a E ay XK AT Affiliated 7 E ay Auchentoshan E Fl a Baghira oF COO amp X Balblair zi E ay X Balu a E ay X Bambi a 159 Elements found showing 1 to 15 Firstdext 1 251456 7 5 NextLast Mev sort Delete Report Import Import photo Es Download E 10 1 4 Importing users Users can now also be imported from a CSV file under lt Administration gt lt Users gt User administration E Generate automatic password Create User accounts for the teachers Create users tor the students Import Back 76 10 2 Settings 10 2 1 School data WebUntis 2011 allows you to change displayed data under lt Administration gt lt Settings gt This is important when and only when the name in your Untis license has changed in the course of the school year Settings school name BG Class Register Country Ic Language English f Time zone GRhiT 5D00 Number of login fallures betore account is blocked g Note Do not make any arbitrary change to the school name and only after consultation with your regional WebUntis representative 10 2 2 Country settings On the same page you can also specify the country in which you are located In certain circumsta
37. cheduling Optimisation all non fixed lesson periods will be scheduled automatically irrespective of whether they are weekly or yearly periods Untis uses the following logic with regard to yearly periods e allocated periods that have not been fixed in the calendar window will be reallocated e allocation criteria entered in the calendar window will be taken account of during timetable optimisation even if no periods have been entered in the calendar window for example blocked lessons e full account will be taken of calendar absences for classes and teachers Calendar 49 f Calendar Year Planning ba ba e Awa eX BA TE wea School week 2 Lessons 158 13 9 19 39 2010 Distributed O School days 5 Scheduled 0 Prds W eek 40 100 The distribution of these periods is not locked The timetable optimisation may change the distribution The distribution of these periods is locked The timetable optimisation must not change the distribution Years periods Les Sub Cla Tea Am Tt Min Max Distr Open Sche 6 9 20 9 27 9 4 10 11 10 9 1116 12 13 12 20 12 27 12 3 1 10 1 17 1 24 1 E 130 DU E BlOs ran 6211 23 2 12 2 2 132 WS E BlOs ranh B211 24 2 12 6 18 135 DU E BIOs cojo B211 23 2 12 le A 137 DU E BIOs cojo B211 8 2 12 0 8 0 138 DU G BlOs iein 6211 10 2 12 0 10 D 140 DU M BlOs chkl B211 23 2 12 0 23 D 142 D
38. ed additional HTML files into the monitor output if e g an announcement for an annual school event is to be displayed on its own page These additional files can now be placed in their own directory which can be specified as HTML attachments on the Directories tab under Settings Miscellaneous Miscellaneous Settings HTML Multiple Terns Autono Directores Timetable Value Calculation Type of file Data files gpr Version 14 files gpu Back up files Optimisation results Import E sport HTML files Department files E Mail attachments HT ML terniplates Delete Edi Create an additional directory named info_monitor in the specified directory and copy the HTML pages with an extension of htm or html that you have prepared to it These additional files must be valid HTML pages and must not contain the lt meta http equiv refresh gt tag Tip Restrict attachments to output settings For example you have created one output setting called Break room and another called Staff room and only wish to output the additional files for the break room In this case create an additional sub directory called Break room in the info_monitor directory and copy your data to it The data will now be automatically included in the sequence of monitor output 92 8 2 2 8 2 3 i A 7 3 Untis 2011 Substitution schedule Mozilla Firefox gt y E Lo Sch
39. een extended and now contains a complete list of all classes including missing students and absences Emergency list 16 03 2009 Class 1A Students 7 Last period Absent Most recent period of absence Fr To Period Subject Teacher pabiat INN IES IET IEA ITA EE Forman POS O O O E Danials E fea E PRE Wot Counterbury O Papa OO Hood YO 10 8 10 8 1 10 8 2 10 8 2 1 WebUntis 2011 85 Agenda Module Room blocking Rooms are blocked permanently i e from the start of the blocked period to the end of the blocked period without interruption WebUntis 2011 now allows room blocking to be entered in such a way that it only applies for certain times of the day in the period specified New blocking Type Room Element selection IT FF Ta 01 09 2009 18 02 2010 Start time End time Day of the week everyday Text Dave Save amp Mew Reset Cancel Exams Exams are now available in the Agenda Module Please refer to the relevant chapter in the section Class Register Module of the WebUntis user manual Entering exams Start entering exams by clicking on the first period in the timetable when an exam is to be scheduled Then click on the lt Exams gt button and follow the predefined steps using the lt Continue gt button 86 Timetable Asimov Asim Teacher Timetable format Status Asimov Asim v default v m S Printable version ICS Calendar Monday Tuesday Wedne
40. efined target a teacher has achieved Example Newton s weekly target is 25 000 periods but he has already achieved a value of 26 000 The column of target informs you at a glance that Newton is 104 over employed 9 1 Lesson Planning 33 qe Teachers Teacher Values gt lo a o IE EE Mame Surname TargiVeek Max Actual target alue Ander Andersen 15 000 0 500 Arist Aristotle 25 000 1 000 Callas Callas 25 000 4 000 Curie 25 000 t OS Gauss 25 000 11 000 Hugo 25 000 1 000 Cervantes 25 000 5 00 Mobel 15 000 1 000 Rubens 25 000 1 000 Teacher Values Multi Week Timetable Allocating lessons to lesson groups The periods of a lesson can now also be allocated various lesson groups automatically This allows for example lessons to be scheduled flexibly over a two week period It would also be possible to spread periods of a lesson over semesters 1 and 2 Example One period of the class 3b s SL lesson is to scheduled each week or two periods every other week Class 3b Callas Class 4 e co eee YH RT BPS AAA OA L Ho clTe UnSchedPrds Per rePrds Teacher Subject Classfes1 Subject room Home Room Double pers Block Les Groups LG Distrib Assi Les Gr 32 1 ghi Ander DS 10 36 WS Rib E a O w Curie Tx 3h P 1 2 2 a Ander DS Ja cb MiS Ria 1 1 1 2 3212 Ey2 2 Callas AR 3a 3h 1 1 2 n12 oa Gauss GA 3h Pst 4 1 tono gt
41. ek evenly for rooms Distribute the periods of the week evenly for students The lesson was scheduled with one period each week 1 14 17 26 30 32 41 The entry 0 1 for the double periods means that it is possible for the lesson to be scheduled as a single or double period An entry of 1 1 would mean that the lesson must be scheduled as a double period either in week A or in week B Multi Week Timetable 35 n _ LG Distrib Teachef Double pers Y WI ce Qs Ander 1 Callaz 1 1 GAUSS 1 1 Ander Arist ATA Class 6 Calendar Untis Calendar Yearly Planning is a timetable scheduling system that specifically addresses the following needs e scheduling yearly periods at unconnected times e blocking teachers at certain times 6 1 Lessons 6 1 1 Yearly periods The major benefit of working with the calendar module is that it allows the use of genuine yearly periods In contrast to weekly periods these yearly periods can be scheduled at completely unconnected times 36 YD 13 Class 1a Gauss Timetable Cla11 fo le ss PHeAwsBDeARSRWRE la 2 Time range Timetable comparison A EEEE 31 10 2011 H F Active J nscheduled pers 31 10 2011 6 11 2011 Only modified timetables Mn 3110 week 7 dd Weekly periods are always held at the same time every School week cons ao paee Caco enon can nen Dn ea a Ca Ce 20 4 z t en we VL Years periods can be scheduled completely independ
42. ently j i 00 o leS la l k w NS ECON RA E No HCl Te UnSched Prd Per YrsPrds J acher Subject Class es Subject roo Home Room Double per Block 33 CE Arist EN ta R a 96 23 Callas ta R a E L No Class v 6 1 2 Yearly periods or weekly periods Use weekly periods when the lessons in questions are to be scheduled at the same time in the timetable on a weekly basis Use yearly periods if the periods are to be scheduled on an irregular basis Note You can subsequently convert weekly periods to yearly periods if you enter a in the column Yper Calendar 37 H PERRIS eR S a Oo mEs 14 You can convert weekly periods to years periods by entering an asteriks in the column rsPrds The following prompt will be displayed if some of the weekly periods have already been scheduled oe R Years periods Scheduled periods in the whole schoolyear 1 Forecast distributed und not yet distributed periods For the whole schoolyear 82 Options Do vou want bo convert the scheduled periods in years periods C Convert the forecast distributed und not yet distributed periods to years periods Option 1 Convert scheduled periods to yearly periods If one period of a 2 period lesson has already been scheduled in the timetable this weekly period will be converted into yearly periods In the example below these are 20 yearly periods since the school year has
43. erview class Class 1A 02 03 2009 08 03 2009 Bo JAmim e S o m are O O SSS Bez n ooo o S S SN E SSCS SSCS SSCS Monja mo Berg S nn ee e fMon 56 x E 2000 IN El WebUntis 2011 83 Without student absences Weekly overview class Class 1A 02 03 2009 08 03 2009 Monja BIO AAA ay fon Aon Aon fon 10 7 2 Work report for each subject The work report for each subject with absences can now be accessed for normal teachers and not just for class form teachers under the title Work Report from page lt Lessons gt lt My Lessons gt lt Reports gt Reports of the lesson Class Teacher Hera subject gt Period 14 045 003 14 04 2004 Al Workreport E El lo Calendar i Back 84 Work report per subject Class 5C Subject Information Technology 8 Goethe 2 Whatis PHP as 8 Goethe 4 Basie commands 8 9 5 Difference between HTML and PHP a 8 Goethe 8 Whatis a database SSS 7 8 Goethe E Creating my first PHP program Repetition Creating my first database e coe 10 1 normalform ooo 1 8 Goethe 12 2 normal form e Goethe 14 3 normalform S 8 Goethe 16 Debugging S S e Coe 18 Praise SS 9 SELECT commands 1 3 5 6 The work reports can now also be printed for lessons without classes 10 7 3 Emergency list The emergency list under lt Class Register gt lt Reports gt has b
44. f you make a selection in the Type column you can then restrict the selection in the Element column to certain elements Example Daily comments should only be sent to teachers Gauss and Newton e Select Teacher in the Type column e Select Gauss and Newton in the Elements column e Click on the button to the left of the Daily comments column in order to enter or edit text HE Calendar 19 09 2011 30 Calendar week Elements Daily text The daily comments will now be displayed for these two teachers 72 Substitutions 19 9 Monday Ander Andersen E CCE PCT e ECC 21 Substitution 199 3 PES Ander a30 32 36 em sh 22 Substitution 199 4 PEG Ander 1a 1b rate sh sm Gauss Gauss CO STC EI IN TN 16 Substitution 199 2 EN Gauss 5a sa R3a__ RGa a7 Substtution 199 3 61 Gauss ta ta Ria rta supervision 199 4 aR Gauss 2b 2h R20 Re Carpe diem New Newton j Hi Settings for daily comments You can now find the settings relating to daily comments directly in the daily comments window Cover planning 73 a 19 9 11 Daily Comments eK UG Formatting the cascar n le really easy Substitutions 19 9 Monday Formatting the dat conrmnents is really easy Substitute scheduling A A AE ES E x Colours and Terminology Counter Subst Header absences C Insert the substitution subject aub matically A Absence reasons for teache
45. ime range Timetable comparizar fa 33 MENA ta Mo hood E active m 3 3 Unscheduled pers 1992011 30 6 2012 Only modified timetables le f 1 The font size is automatically adjusted to the available Bl Cer Ea RE Mobel Ria DE Rub R1 GEc Hugo Ria T E RE Nobel Rta Ln a ROSY T Rei Sl O SS L Ho Tea Subj Rm Cla Time Schoolweek Stud Specialtext Cluster Line text El Arist EN Ria la 1 41 28 3 Manual Planning Room scheduling In the master data you now have the possibility of assigning a colour of your choice to each room This visual aid to orientation is then available in the room allocation dialogue 28 Allocate the room to a single period Lessons 35 Mo 2 Also show occupied rooms Required capac 28 Available rooms Planned Actual Tea Rm Cap AIL Rem AIL ARM Occupied Ria Ria Callas T e Rooms Room Full name Physics lab Workshop SHI H AENT H Home Econ room Pseudo Room 1 3b Pseudo Room 2 4 Heme i Atern roorn Rm Weight HOSS SS A A A A A El a a A Bl B AB Bl A A A O ssseesnoon0g BB M PPP E OW ow b Pi In addition to the room allocation dialogue you can now change a room using drag amp drop in the room overview plans Manual Planning 29 a PDA Textiles workshop Timetable Roo 0 CAREY CEE Tu 2 Time range Timetable dd 2 Pernods week H Active 19 39 2011 30 6 2012
46. indow F5 Add or Remove Buttons Class The Add or Remove Buttons option also allows you to add or remove individual buttons If you wish to modify the position of individual buttons hold the lt ALT gt key on your keyboard while dragging the buttons to the desired position mE 0 fodrs JE PR a Mame Full name Room mel Class 1a Gauss Class 1b MNeyrton 1 5 Views Formats 1 5 1 Form view The form view can now be found in all master data and lesson windows below the grid view The form view can be folded out downwards using the button at the bottom left of the screen General Changes 11 mH af TN Classes C Y IEEE da em E HEROA T ech e Rea ein GEE CRS ple Class 1a Gauss Ria 4 1 2 Class 1b Newton Rib Class 2a Hugo Riza Class 2b Andersen Rb Class 3a Aristotle Rua Class 3b Callas Ps Class 4 Nobel Ps k 7 EHE e OTE Class la Gauss Fila 4 1 2 4 6 Class 1b Newton Rib Class 2a Hugo Riza 4 1 2 4 7 Class 2b Andersen Rizk 4 1 2 4 7 Class Sa Aristotle Risa 4 1 2 4 5 k ah Class 3b Calas Ps 4 1 2 4 5 Class 4 Nobel Pza 4 1 3 4 5 Lal Genera Marked m E Ignore fil E Lock fe E Don t Print M 3 Time Requests Class la Gauss Full name Tert Description Statistical Code Class F Me Another new feature is the possibility to display individual fields from the form view in the
47. istration gt lt Timetable Settings gt 78 Standard settings for the timetable Element Public Class Teacher Subject Room students Resource 10 6 Class Register Module 52 Ei F E m 10 6 1 General 10 6 1 1 Importing student data Address data can now be imported with student data default default default default default default Timetable format r 10 6 1 2 Teacher s daily lessons Overview format List of elements on the timetable page default default default default default default Es Details Full name Short name cohort name Full name Fullname short name Marne Short name Form advisorshort namne Full name Form adwisor Full name hs Alias Mame Absence status information is also displayed under lt Teacher Daily Lessons gt Lessons for teacher Herodot Pete on 24 03 7010 Teachers Herodot Pete Selection Prd 10 6 1 3 Excusestatus 1 2 a 4 5 E Fr 08 00 08 55 10 00 Est Miss 12 50 To 08 30 09 45 10 50 11 45 12 45 13 40 Class Teacher Subject Type Room E E i Hero Hero Hero Hero Hero Hero PH MA MA PH FH FH PHR RBA R3C PHR PHR R26 D GE Gl GN GN GE gt S BEBES Class Register Teaching content Fi Lil Ll itl Ll Lil The excuse status can now be freely defined under lt Master Data gt lt Excuse Status gt 10 6 2 Subject M
48. l code which is only executed if there is no ticker gt J noticker Compressed element heading Untis 2010 already took account of the setting Compressed element heading from cover planning for monitor HTML output What is new is the layout of the output The heading now extends across the entire row over several cells and thus does not make the first column of substitution information unnecessarily wide 9 Untis 201 Info Timetable 53 Test school DEMO For demo and test only Timetable 2011 2012 Walid from 10 October Status 12 07 2010 10 52 8 9 2009 Tuesday Type Period Subject Teacher Substitute Classjes Class es Room Substitution text Arist Aristotle Callas Callas E ao 2 ma New sa 2 a We Callas Calls gt usn os e Cer Cervantes substtuion a GA New cer 20 2 20 a Gauss Gauss substtuion 1 PES New cass a 4 om Hugo Hugo substtuion 3 WA New no 2 2 cmene 5 cms 8 2 4 Substitution message All substitution messages can now be sent via SMS text message or by email at the click of a mouse The teachers being substituted are now also included in the default text generated po Substitution messages Teacher SMS E Mail Sent Text E 12 9 09 12 39 09 12 39 09 123 09 12 9 09 12909 12 9 09 12 9 09 Substitution Substitution Substitution Substitution
49. lso schedule yearly periods direct from the lessons window to a timetable Calendar 45 Use the calendar control to the select the week into which you want to schdule the period SP E em Ca TE naaa des tph p Time range B w i Be a pissin 19 09 01 5 H Active 0 Unscheduled pers 14992011 24 9 2011 Only modified timetables il Class la Gauss Class Class es Mo19 9 Week 1 38 la al ES ct x a 7 ag Pd ono Earn remeare per vera rere sara eese ee 24 Rub Hi 1a Se ee a rt 4 k e You can set the the week in which you wish to schedule the period in question using the time range setting in the timetable 6 2 5 1 3 Yearly periods to weekly summary You can also schedule yearly periods by dragging a lesson from a lessons window into a weekly summary timetable format 11 46 El a T ama Aizen met proe A ee h W la 3 la lass metable Clall LEECO TER Timetable comparison z ca Time range aa E O Periods week 03 01 2012 C H M Active 0 Unscheduled pers ene citan P 9 1 2012 15 1 2012 Only modified timetables osos i desired week column bingi week 17r m en ee leh pe re 0 3 o 0 CO CO CIO CIO CO i E a Ei AE a a 7 i 57 lla q T CW a ee eee ho 3 ho 4 Holidays hMo S Mo 6 SSS Se Sa 0 IE IO 0 0
50. ly excused absences With absence reasons you can also specify whether the absence in question should be excused automatically Reason of absence Official Channel OC Type of element Students Short name OL Full name Oticial Channel E Absence counts V Absence is automatically excused with statue excused m SAVE Delete Reset Cancel 10 6 3 3 Time restrictions on absences 10 6 4 10 6 4 1 Special authorisation is provided to handle absences e which have already been excused e where more than n days hours have passed since they occurred Exemptions Exemptions for certain times Exemptions can be entered that apply to all lesson periods at particular times WebUntis 2011 81 New exemption Students Class Arielle All Fr To Day of the week 07 09 2009 07 09 2009 df everyday Subject Subject group lt pelection gt Selection Start time End time 13 30 00 00 d Reason of exemption ochoolbus ll Text Must catch the bus Save Reset Cancel In the above example an exemption has been entered for student Arielle to the effect that she may leave school at 1 30 pm Administrators are also able to view the change history for exemptions 10 6 4 2 Layout In the class register exemptions are now displayed with an icon next to the student s name instead of in their own section of the window 82 Students in the lesson 67 Exemptions 1 E v
51. mark one of the lessons in the column Cl Le with the right mouse button and drag it over to the lesson with which it is to be coupled As soon as you drop it i e release the mouse button both lessons will be coupled Class la Gauss f Class AH e Ja es slo Co We a gt EEN 1 J la aN STR RT SES KR OME GA SP ge Ba L Mo clTe UnSched Prd Per YrePrds Teacher Subject Classes Subject roam Home Room Double pers Block Ander Fila 1 1 Arist ib O So Ria Arist MA R a Arist Ria Ruk IE f Fila Hugo Ria Callas Fila Callas Fila Drag Nobel ii Ria a i E Cer Ria GS A UT ia ES E A A E ee pel Class la Gauss Class 4 lp la laja L No clTe UnSched Prds Per YrePrds Teacher Subject Class es Subject room Home Room Double pers Block 11 E Hugo 1a 1b 23 2b Ria os Callas iL Decoupling lessons is just as simple Drag the coupling row that you wish to decouple out of the coupling by using the mouse in the Cl Le column and drop it The lessons are now decoupled Timetables Changing size Untis 2011 allows you to change the size of the timetables in the timetables window very easily Dragging the dividing lines between the columns apart or together alters the size of the timetable accordingly 26 1 6 2 la Class la Gauss Timet 411 Half to DCs AE Time range fa la Y gt 2f Penods week E A llnacheduled ners A eee I 4 P rape e Bop
52. me NTPs Periodsfday Factor Max Standbys Ander Andersen 4 6 1 000 2 Arist Aristotle 4 6 1 000 Callas Callas 4 6 1 000 Cer Cervantes 4 7 1 000 Cure Curie 4 7 1 000 Gauss Gauss 2 6 1 000 Hugo Huga 4 7 1 000 Hew Newton 4 6 1 100 Nobel Mobel 4 5 1 000 Rub Rubens 4 7 1 000 BoB 3 FP PPP Page layout in cover planning The page layout has special significance in cover planning lt is now possible to make all the settings that influence the substitution list printout centrally in the Page layout window 22 G B ee ws Teacher 10 10 Print only if changed after 01 01 1970 Gy 10000 Today Heading on every continued page ES Page header eacher 11 9 Friday SRL SEIS Subst No Type Period Subject Subject Teacher Ander Andersen Selection 111 Room repl 7 8 DS 7 New substitutions only Strike through cancel teachers 114 Room repl DS Don t print absent teachers Combrtlass ram Callas Callas Also elements without substitutions 7 Period label 109 Release Cer Cervantes 107 Release 108 Release Hugo Hugo 116 Absence 117 Absence 118 Absence 120 Absence New Newton Absence 22 Absence 23 Absence 24 Absence Arrangement Header absences Heading element Small headers 1 Page Element Teachers F Substitute With absence reasons Classes Grouping sort criterion 1 eee Substitution row s Substitute Page setup BERE RERE ER
53. n also display the column Lck X This column is for informational purposes only and cannot be used to make changes 4 Substitutions Teacher FETE A pon name From To A Uncovered substitutions Mo Stee aes Sa Tne ofan Sale aa LO gt E Substitution 199 1 T 777 F Substitution nas ee New E EE R2 5 Substitution 199 3 MA New 77 2a Ra 6 Substitution 199 4 PH New 77 3h 3b PL Teacher If you attempt to change this substitution at a later point in time a message will be displayed indicating that it is locked 9 7 9 8 Cover planning 61 Substitutions Teacher fo S Es EHR BARU 2 Tha R 0l ae Type Short name From To All 19092011 E Uncovered substitutions Mo T gt a Subst Type Date Perioc Subje Subje Teac Substitute Clas Class Roon Room Subst Te 1 Substitution text Lock x 3 Substitution 19 9 1 PEB New 777 4 4 SHI SH a 5 Substitution 19 9 3 MA New 2a 2a R2a SH Sports Hall 1 Cli ok a 6 Substitution 19 9 4 PH New 77 3b 3p PL SH2 Sports Hall 2 CK Untis Question Workshop HE OA ERO AO Change locked substitution Ria Class Room 1a Rib Class Room 1b ed R2a Class Room 2a R3a Class Room 3a Ps1 Pseudo Room 1 3b Ps2 Pseudo Room 2 4 Sorting in the substitutions window You can temporarily sort the contents of the substitutions window by clicking on the headings This sort order will now also be retained after you edit
54. name for more details 6 2 5 Timetable Scheduling 6 2 5 1 Manual scheduling Units calendar planning provides a number of additional ways of scheduling periods manually in the timetable 6 2 5 1 1 From calendar window to timetable You can schedule periods by dragging them direct from the calendar window into the timetable using drag 8 drop Please note that when you click in the calendar window the date will be set accordingly in the timetable window 44 A Time range Timetable compar 03 10 2017 E active la O Ferods week 30 Unscheduled pers UAT 8 TO 2077 Clazs ez Mo 370 Week 3 40 HOOUOONAO m Only modified ti 4 a Calendar Year Planning School week 3 Lessons 11 3 10 9 10 2011 Distributed 2 School days E Scheduled 0 Pide Week 45 100 Years penods Pernodea tw Les Sub Cla Tea Am TH Mina Distr Roche 19 9 46 3 0 10 17 1 fl TH 3b Cune Tw 4 41 41 1 1 61 TXD 2b 2a Curie TW B2 62 D a 2 al De PEGIA Lune 5H22 123 123 0 3 E 3 1 Ma Ga Gaus Ada 164 164 0 164 4 4 4 5 GA 4 Gaus Ps oe oe 0 B E 2 3 GAT 3a Gaus Adal 82 a Oo 8o 2 2 Click Start Drag 4 GAT 3b Gaus Pal 62 oe D 82 E Fi E 11 GEc Jadb Hugo Ala oe oe D T 18 HI a Hugo A a oz oe 0 82 J 15 GEe 3a Hugo Aaa oe oe OU 8682 2 AA O O y al 6 2 5 1 2 Yearly periods to weekly timetable You can a
55. ncccnnnccncnnoncanonnnonennnnenanronnnrenannrrnnnrrnnarernanennnnos Preference proposal initial id Special DUI ios Creating Special GUUGS variant raid Aita ld COPYING Special quites tus a rta Scheduling dialoge aniis ad Switch classes teachers a di ds SyNCNTONISAUOM ci a aa a aia a a a aaa aa E Ea Slid r control for weighting sissid ia Stand by QUISAS AA aE Teacher colours in substitution proposSal ooocconnconncoccconcococonnconncanccnaronaronncnnronanenanenanons Dally COMMENES aa A a Printing SU SHUTONS uri Page LAV OU inro a a a a A Arrangement Dy Cate inaaasahan aaa Keaen aa aaa EA Kona aT AAA Ae EAA K N SAAN EA KEO KaKa EADAE AAKE KASAKA eE EAKA KAA WebUntis 2011 10 A ene a ne re ee ee eee eee eae ee eee 74 WED SEIV IC CS icc scars ea cesta vic ii Aids 74 User TIONIS A a dei da 74 MAS a a o E 75 IMPORTINO USES ui aa a A A E 75 SENOS ita o 76 e o A A 76 COUNTY SENDIS iii A A a St dedicada 76 Daly Ne WS caras 76 Headline a O ai ci 76 A E aaa rua tammescwanadsieawa destin necuaauaasamacebcaesunnute wana a 76 Message SY SM aaa 77 DISTIDUCON WES US ys sane doadantwes E 77 TimmetablOS init a ds 77 Displaying SAN ASCS hu das 77 Class teachers in Class timetables uma dd aia cai 77 Class Register Modular A 78 General Pat A a A A A E E A daa 78 Mporting stud STC A seas a dd 78 Teachers Gall ISSO Sui tot le o ol Sos ld o o A he bt 78 EXCUSE Salsa o e do de io a de 78 SUDECE Maer aa da inci 7
56. nces this function will activate additional regional functionality 10 3 Daily News 10 3 1 Headline A headline has been introduced for the daily news in order to make them more comprehensible The detailed news will be displayed when you click on the relevant headline Today s messages 16 03 2010 Today s special in our cafeteria more 10 3 2 RSS The daily news headline also includes a button which allows the daily news to be provided as an RSS feed You can activate this function via the page lt Administration gt lt Settings gt WebUntis 2011 T7 show all periods of the lessons on the start page E Display week number in the main calendar Fal Publish news of the day as RSS feed 10 4 Message System 10 4 1 Distribution lists Personal distribution lists can be made available to other users Distribution list Teacher Hame Teacher Users with administrator rights can also delete distribution lists 10 5 Timetables 10 5 1 Displaying aliases Beginning with version 2011 Untis also allows you to display the alias of various elements E Mozilla Firefox http kalliope2 webuntis com WebLntis Timetable element Type OT Teacher Detalle Alias Mame Foreqrouna Colour Background colour 10 5 2 Class teachers in class timetables The name of the class teacher or form teacher can be printed out in the header of class timetables You can find the relevant setting under lt Admin
57. nts Module 10 9 1 Copying courses Additional parallel courses can now be created directly in the course list by copying 10 10 Latest WebUntis updates We are very much aware of the fact that any documentation becomes outdated immediately it is printed We therefore try to keep this manual up to date at least in its electronic form You can find a description of all enhancements and updates that were made to Untis 2011 after publication of this manual on our website http www grupet at de webuntis termin uebersicht php 88 Index A Absence and relocation 54 absences 54 Absences multiple timetables 54 B Block substitution 57 20 Calendar absences 46 context menu 62 context men 65 Creating special duties 62 D Daily comments 70 In lieu substitution 59 Introduction 39 e Locking substitutions 60 P Permanent substitution 55 Preference proposal 61 is Scheduling dialogue 65 Slider control for weighting 68 Sorting in the substitutions window 61 Stand by duties 69 synchronisation 66 Te Teacher colours in substitution proposal 70 Timetable 54 W WebServices 74 Work report for each subject 83 Y Yearly periods 35
58. ool Party Mozilla Firefo a EX File Edit View History Bookmarks Tools Help File Edit View History Bookmarks Tools Help gt C GY file C Usersfadmin Desktop HTML subst_00Lhtm PB Goo P C 4 file C Usersfadmin Desktop Sct Ly MG Googie P __ Untis 2011 Substitution schedule X School Party U nti S 2011 Test school DEMO For demo and test only Timetable 2011 2012 Valid from 10 October Status 12 07 2010 10 35 7 9 2009 Monday Type Period Subject Teacher Substitute Class es Room Substitution text sustos 1 ma New Anor 2a re uan 2 PH new catas 23 e MET a n nw cwe E Break Superson a nw ait lm 7 subetiuion a WA New cor a E Y Gruber amp PettersSoftware Upcoming event Powered by Untis www grupet at School Party Have a lot of funl Tuesday 15 June Done Tip Specify the sequence of additional files If you are including several files and wish to specify the sequence number the html pages in the desired order i e File_01 htm File_02 htm Frames There is now a new template called monitormaster thtm for monitor HTML output and this is used when a split screen has been set for monitor output This template contains sections starting with lt condition gt and ending with lt condition gt Such section are only included in the output if the condition is true Example noticker lt htm
59. played allowing you to cancel the relocation If you do not cancel the relocation it will be included in those cases marked for subsequent scheduling Example Teacher Rubens German lesson is relocated from Wednesday period 4 to Saturday period 5 9 3 Cover planning 55 la Timer a 26 09 2012 F ENE 9 a LR Ql name From To me Uncovered A Wile rors Teacher Rubens is now absent in the fifth period on Saturday You will be asked whether this relocation should be cancelled SHR Tihs g Type Short name From To B082 Wie Undo swap from DOM E to DOMM ropes a e Ruk 20 3 20 3 ae ee ET Ruk 28 9 14 14 Shitting Permanent substitution You can use a permanent substitution when a teacher is absent for long period of time The cover teacher is allocated a certain period in the timetable e g Mo 2 for all the weeks that his her colleague is absent Example 56 Teacher Cervantes will be absent from 26 09 until 10 10 We can now look for a suitable teacher to cover for him for class 2b s biology lesson Mo 2 Ahs ences E Tez cher E HE S EHR Ti s E T Type Short name From T o de 26082011 gt a Mo ale y 4 nm gt 2 H e 26 9 1 En ema eee See JABR l Type Short name From To To Teacher ow At 2808201 y F Uncovered substitutions Mo alel Subst 26 9 Subs
60. r show details on each lesson such as lesson number subject class number of students etc 40 Calendar Year Planning You can activate and deactivate columns with your right mouse button Prds Week E Periodsweek TH Mi reel Distr Open Sche 1 2 Ja 14 5 Je 7 Ja Ja 10 11 12 113 14 15 Se a 2 2 2 2 2 2 al al al 2 al al al al 2 Totals line 1 i oi il vst al oat oats a al al al as a ol al al 2 2 a al al al al al al 2 al 2 v Lessons EI 3 al al al al ot at al al al al al al 3 Y Subject oe aa ot oa oat oa say af ay ayo af ays ay ay 4 wo Class ee 31 31 31 31 31 3 31 31 31 31 31 OS OS 3 3 ma 2lalalalala al al al ala al 2l 2 2 Y Teacher om EC E TE Y Room ma al al al al a al al al al al al al al 2 ie 3 3 al al al 3 af al al al 3l al al al 3 Aumbsachstudensamals A 2 2 2 2 2 2 2 2 2 2 2 2 2 2 vo Yraprds ttl 5 5 5 5 5 5 5 5 5 5 5 5 amp 5 5 SG o eee 65 5 5 5 5 5 5 amp 5 5 5 5 amp 5 5 5 5 5 amp 5 oy T a T J T T J T T J T T J T T Yo Wra prds distributed Yo rs ords apen vo rsvords scheduled The individual school weeks are displayed in the white columns A column with dark grey shading indicates that the week in question lies completely within a holiday period light grey shading means that some days of the week lie within a holiday period Yearly periods can be allocated by simple entering them in the individual teaching weeks The calendar yearly planning window
61. range E Timetable ia A 24 FPerods week 13 03 2011 Fy H Active 1 Unscheduled pers 4q 9 2011 24 9 2011 Only modified timetables E Teacher Tu 20 9 Week 196 Contract Teacher PPE EEEPEP PPE EP E E _ ef O excursion excursion excursion FDR CO Incidentally calendar absences can also be entered via the school year calendar from the Master Data Teachers or Classes window 48 e Teachers Teacher p Gauss val Es g A Di ae a Da mf SUrNAmE Room MTFs Feriodsiday Lunch break Gauss 0 3 2 6 1 2 Mew Newton Huga Huga Ander Andersen Arist Aristotle Calas Callas Mobel Nobel Rub Rubens Cer Cervantes Curie Curie Teacher Absences Lessons Hugo Lo O Es 2 Date Tu 14 2 2012 No lessons Legend Breaks Holiday Weekend rs Calendar week 7 Public Holiday Absences Free Days Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sai Su 4 E September October Hl 2 November 1 mm E December HERE 4 13 24 25 30 31 January 1 Me 24 25 26 27 28 29 30 31 February MIA 5 i 28 29 March Mims 10 27 28 2330 3 April 24 25 26 27 28 29 30 2 30 31 EN May 1 2 3 4 5 6 15 June 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ox Jl Cancel J Apply Help 6 2 5 3 Automatic scheduling optimisation As soon as you launch optimisation via S
62. rz are mandatory Daily Comments 125 Font size in Print frames 9 15 Printing Substitutions 9 15 1 Page layout There is a new button in the substitutions window lt Page layout gt This button allows you to design the layout of the report for printing Please refer to the chapter General Changes Page Layout for more detailed information a Substitutions Teacher 4 5492032812722 Type Short name From To Teacher Uncovered substitutions y de dernmo qpn 11 E ca ld B El Arial Bae 10 Ela Dahehh ihini SS ie NIE Teacher 10 10 Print only if changed after Pro Setin 0 011970 Er onoo E today Subst 19 9 super 19 9 z E d picture Super 19 9 C Heading on every continued page E ackground picture subst 19 9 Subst 19 9 subst 19 9 Fage header Daily text ormattina the lt i daiky commentssi is su gt realysiu gt lt b gt easy b gt u subst Mo Type Date Period Subject Substitute Classiesi Class es ls substitution 19 3 Bl Gauss 1b 1b 16 Substitution 19 9 EN Gauss Ja Ja 17 substitution 19 9 BI Gauss la la 15 supervision 19 3 AR Gauss zb 2b a superisian 19 9 Mew la la substitution rows 9 15 2 Arrangement by date If you sort the substitution printout by teachers for example you can sub group this by date A change in date is indicated by a double line 74 Callas Callas a3 absense 208 1 2 ag eas 2 2a Ra E Absence ena ERE
63. sday ay 20 04 09 21 04 09 Click 22 04 09 FA Mozilla Firefox tox LJ http kalliope2 webuntis com WebUntis LessonInfo do date 3Q090421 amp starttime 800 amp endtime 850 Relemid 20Relemtype 2 amp hide 2 Ly Details Period 21 04 2009 08 00 08 50 Teacher Asim Teacher Class Subject Room Remark Fr To L Ho Type Class Register User Book Hr Asin 8A GEc RBA 08 00 08 50 28200 Lessons Aq i Close a New examination Students IL New examination Exam for the lesson in the period 21 04 2009 0580 Students without checkmarks Trpo coe do not participate in the test Test v Date ka O 21 04 2009 Ls Ardmore S BA Start time End time Coleburn y BA 08 00 0850 Longmorn Y BA Macduff Co BA y r You can increase the duration Miltonduff 8A for the test Speyburn o BA Back Next Cancel New examination Cancel Test 21 04 2009 08 00 08 50 GEc GA Name 2 GEc Test Text Natural desasters reasons and aftermaths Teacher Asimov Isaac v 10 8 3 Extended rights for resources There is now a difference between reservation rights and booking rights for resources similar to the booking rights for rooms WebUntis 2011 87 Wake Reservation Room wh PK lt Selection gt Book Room wh OK lt Selection gt Wake Reservation Resource Selection a is al a aia a AMA E lt a Aa a lt Selection gt Book Resource 10 9 Stude
64. t 26 9 Cance 26 9 B Cance 26 9 Teacher When we open the substitution proposal we see the option of checking Permanent substitution 9 4 Cover planning 57 E Substitute Suggestion ua Lune replacing Cer Blb Shifts according to the substitution time grid asang shifts Using this option you can allocate the substitutions on all Mondays second period to e g Maria Callas Pi Curie Curie Mare Timetable Teall 2 Time range Timetable compe Curie Taya 26 12 2011 E H F Active 1 Unscheduled pers 26 43 9071 1 1 2012 Only modified Ta PF 172 week TAR Block substitution You can edit entire blocks of periods In the substitution proposal and the room allocation dialogue you will find the option of switching to Period block Example 58 e substitutions Teacher Egaga gEV a zaza Ap QH name From To ete Uncovered on Cance 1 3 Calla 2h 3k 2b 3k R3a Teacher We are looking for a teacher to cover for Callas in the 6th and 7th period and the room should be changed as well In the substitution proposal and the room allocation dialogue we switch to Period block so that the entire block of periods can be edited rather than the individual periods 1 Substitute PEE Allocate Delete this room Allocate the room to CEPA Hugo replacing Callaz6A2b 3b Shifts according to the substitution tine grid
65. tead of shifting tt 21280 Cover planning 65 9 10 Scheduling dialogue You will now also find a dedicated context menu in the scheduling dialogue of cover planning Settings Allocate Delete this roam special Duty lock gt Lallas You can switch quickly between the settings of the scheduling dialogue and the room allocation window In addition you can switch directly and conveniently between teacher and class views via a dedicated Create special dutieswindow 9 10 1 Switch classes teachers You can open the context menu in the scheduling dialogue with a right mouse click The last option allows you to switch views quickly between between teachers and classes A switch is always made to the relevant other element of the active period If for example a period with teacher Callas is active in the class view you can switch easily to the teacher view of Ms Callas You can switch from a teacher view to a class view in the same manner 66 e cheduling Dialogue E Fagg r scheduling Dialogue i Tb Classless 2 7 a a B Teacher Callaz Hame TAST week 26 9 2011 E 19 9 2011 Week 1 26 93 2011 Week 2 a 1 2 Jl 4 219 6608 GEc PEG aah DE RETE 14909 min hi bl 1 AR AR MiL AR AR 3 Fu ht Click settings gt AR 23 9Fr Mg IQ 24 9 58 DE DE Allocate Delete this room 1 DE CH a i 7 MR AR AR AR 25 9 Su Special Duty MU 54 Mo BI MA RE NS 273 Tu
66. the substitution row This improves clarity and the rows now no longer jump around The same applies to the option only vacant substitutions Preference proposal You can choose between three different types of preference in the substitution proposal Beginning with Untis 2011 the chosen preference key is saved and is automatically set once more when you reopen the substitution proposal 62 Select the type of shift Hugo replacing Mew 3b Show shifts from fringe periods Show only upcoming shifts Mam Peric Total sube Canc Clas Subj Time earl From Flag Mame From Flag 199 1 1 22 49 71 1 209 11 2 9 9 Special Duties 9 9 1 Creating special duties Special duties can be created from a timetable direct A right mouse click opens the context menu where you can select the option Special duty Cover planning 63 e la Clad ib I E kE Fa olga s 7 Mo Tu we Th Fr sa GE EN J RE settings Period window L No Tea Subj Rm shebelete this room 3 F a Timetable period standard format Copy in ATBAL forrmiat A further window will then open where you can then specify class teacher and room You have the option of selecting from all available elements or of restricting selection e g to available teachers only Special Duty 22 9 13 C44 i gt Lo Je Ea EE MENTE kE me pe e e e oa Onl
67. ually schedule periods 3 Weighting E Data check Ey Automatic schduling Timetables E Timetables You can simply click step by step through the individual stages of creating a finished timetable When you select a specific item the corresponding window will open and the input wizard will provide you with additional information on the subject There is also additional information available in the help function and in Flash demos Untis MultiUser 2011 demo Test school DEMO Timetable 2011 2012 i Son File Edit MasterData Lessons Scheduling Timetable Reports Settings Modules Windows team aa 8 0000 f8h53 q hR YE SS E GP Class la Gauss Class Heroe arre a omnia Entering lessons Create a new lesson by entering information in the last row Ria If more than one class is part of a lesson Ria enter the names separated by commas Ria Multiple teachers If more than one teacher Ria E takes part in a lesson move the mouse R1 pointer to the Cl Te column and click on the lt gt Enter the addtional information Ria in the highlighted fields Ria Pe P Film G Help 1 3 Version related updates Gruber amp Petters release version related updates at regular intervals which can be found in the download area at www grupet at In the past these executable exe files had to be copied into the Untis program directory before they could be runs From Untis 2011 onwards this is no longer necess
68. y available teachers GE EI Subject a E na ML Only subjects of the teacher Callas N i a Ile DE fel ne Only Free rooms _ i o L Mo Tea Subj Fm Cla Callas MU Raa 1a It is also possible to create special duties in the same way in the scheduling dialogue 64 9 9 2 Copying special duties Special duties can now be copied easily in the scheduling dialogue If you move a special duty to another period using drag drop you will be asked whether you wish to copy or move the special duty Classes 1b Classlez 1b 19 9 2011 Week 26 9 2011 Week2 15 5 2011 Week 26 9 2011 El Week Eal Information Hold down the lt CTAL kep if you want to copy the special duty instead of shifting it Don t show this message again Teacher Subject Class es Room From to Stat Code s Tes E4 1b 21 Confirming the prompt with lt Yes gt copies the special duty You can also hide the message The message can be reactivated on the Warnings tab under Settings Miscellaneous Waren E HTML E Mail Multiple Terms Autolnto Timetable Value Calculation Wamings OnOff Warnings and Errors P The view has been modified Sawe the changes Do you want to couple these lessons This option will activate an additional pre optinisation This algonthm may under certain Some prd already sched unable to delete distrib Hold down the lt ETAL gt key if you want to copy the special duty ins

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