Alcatel-Lucent 4645 VMS - User Manual - Alcatel
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1. A greeting on busy message that will be played if you are already on a call An extended absence message if you are away from your office for a long period traveling on vacation Note 2 When this type of greeting message is in operation no one will be able to leave a message in your voice mailbox 8 3 2 1 Recording personal greeting messages or changing the name After accessing personal options the personal greeting messages will be recorded as follows Press to record personal greeting mes sages Informs you of the different types of per sonal greeting messages Note Personal greeting messages 2 and 3 are presented only if rights the additional option has been granted 8 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual PerGr1 PerGr2 PerGr3 Absenc Busy MyName Exit End Replay ReRcrd Delete Personal options Select the type of message to record Personal greeting message Personal greeting message D EN Personal greeting message IE z T Extended absence greet ing message D g On busy greeting message Change name 19 i Enter your selection Exit Prompts you to record Record the selected greeting message or the new name End recording Play the following options ey D A D A Listen again Record again Delete 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 8 3 Chapter 8 Persona2. ont el Recorcl or erase the selectecl message Dial the number of the mailbox called or Dial by name Urgent message e il Urgent Select the message Record messages Notification hlodify password Exit Extended absence message Absenc End entry Greeting message on busy gt Busy hlodi fy name MyName Netification number Only if notification is sent to a pager First select pager service I or2 Cancel and reenter code Erase pea End recording E Listen to the message m Replay again Record the message again 5 Coninn recording Coninn Exit Enter the number useclfor notification Activate notiication or Deactivation notification Time when notificationis used or canceled Erter notification times Set No to which ie ee ae ind Da Dae S notification will be sent End entry Cancel code and enter again Exit Confinn JCI es Weeldy hours Pager No to which notification will be sent Notification canceled during week Schedule notification Weekend hours ofnew messages Notification canceled on weekend Schedule notification ofurgent messages Exit Heese Exit 9 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual
3. 6 2 3 Listen again replay features After pressing 0 while listening the following options are available 6 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Reviewing messages E Replay the message from the start Fast back rewind 10 seconds Pause Fast forward skip 10 seconds End of message Play message envelope data then continue to play the message Allows you to replay the various options presented in this table Return to the main menu L El 2 3 E E s e E Skip to the next message 6 2 4 Options available after a message has played The following options are available at the end of a message Erase the message Answer the message Call the sender of the message Save the message Play the following options m Listen again Replay Envelope Send a copy 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 6 3 Chapter 6 Reviewing messages 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter Sending messages 7 1 Sending You can send a message to the mailbox of one or more other users from your mailbox Replay features that are available when you record the message are m allows you to stop recording and play the recorded message c allows you to record the message again Enter a voice mailbox number or a distribution list or type m to spell the name Press to send or pm for Send o
4. tion time periods Press to cancel and return to H the notification options selection menu Confirm Selection prompt 8 4 3 Activating the notification service Access personal options and proceed as follows Access the notification program ming menu According to current notification configuration the system will offer A selection prompt with notification deactivated As notification is deactivated you to execute can press j T this command A selection prompt with notification activated As notification is activated press T to deactivate it 8 5 Notification during an absence Being informed of the arrival of a new message when you are on leave is a right granted to you by your system administrator When this right has been granted and only if notification is sent to a set the administrator assigns one of the following configurations Notification only you must call back to listen to the message Notification and access to your voice mailbox you will be able to listen to this message 8 8 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Personal options while on a call 8 5 1 Notification only 8 5 1 1 Notification Answer the call on the notification for warding set Play the notification message followed by the announcement of the arrival of a new message Confirms notification Hang up the call is automatically discon nected 8 5 1 2 Calling
5. Alcatel Lucent OmniPCX Enterprise Communication Server Alcatel Lucent 4645 VMS User Manual Alcatel Lucent AN Legal notice Alcatel Lucent Alcatel Lucent and the Alcatel Lucent logo are trademarks of Alcatel Lucent All other trademarks are the property of their respective owners The information presented is subject to change without notice Alcatel Lucent assumes no responsibility for inaccuracies contained herein Copyright 2014 Alcatel Lucent All rights reserved The CE mark indicates that this product conforms to the following Council Directives 2004 108 EC concerning electro magnetic compatibility 2006 95 EC concerning electrical safety 1999 5 EC R amp TTE CE Table of contents Alcatel Lucent 4645 VMS User Manual Chapter 1 Overview 1 1 T a ac 1 1 1 2 Guide contents ce 1 1 Chapter 2 Icons 2 1 Main ICONS osorserrsesrsrrrserrserssersrersrrrsrrre arr rr r RAR RAA RR RAR RAR RAR KRA RR RA KRA ARR RAR 2 1 2 2 Warning ICON co scspes co nstessacasonencesaes cescenesanea onenavecneneseanstaseocesescereyeceveceasnestese 2 1 Chapter 3 Connecting to the voice mailbox 3 1 Connection from a call to your Set 0 0 cece eee eeteeneeees 3 1 3 1 1 CONNECTING via forwarding ssmossrrrsessrrresrrrressrrrernrrrrerrrrren rer rrnn rr enn rr eran r RR rr nr rn nan 3 1 3 1 2 Connecting via the overflow to an associated set feature ccceceeeeeeees 3 1 3 1 3 Canceling forwarding o
6. Use the longest available PIN codes 8 characters instead of 3 characters Do NOT use Passwords that are the same as the mailbox number or the telephone number Passwords that are the same as the mailbox number in reverse order Passwords composed of a logical series of figures for example 87654321 97531 or 2468 Passwords based on repetition of the same figure for example 00000 111 7777777 Anew password that is identical to the old password Create passwords that are not easy to recognize and modify them if you have any doubts about their security Depending on the security level of your enterprise the option Alcatel Lucent 4645 VMS Accessing your voice mailbox Bypassing entry of the personal secret code may not be recommended 4 2 Other choices offered The announcements offering a choice do not include more than five proposals To obtain the other proposals which are less often used dial the a 4 3 Canceling an action or exiting Press fq to cancel what you have typed previously or to exit a menu In most cases when you exit a menu you return to the previous menu When you repeatedly press this key you return to the main menu where you can restart the entire process You can exit the voice mail system by pressing El while in the main menu 4 4 Confirming an action Press fq to confirm an action For example press p when you have finished recording your personal greeting message or when you dial the numbe
7. back the voice mailbox Dial the number of the voice mail service Dial followed by Prompts you to dial the voice mailbox number Enter the voice mailbox number Informs you of the number or name of the voice mailbox and requests the secret code Dial your secret code Informs you of the number of messages in your mailbox and presents the main menu 8 5 2 Notification and automatic access to your voice mailbox 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 8 9 Chapter 8 Personal options Answer the call on the set in notification forwarding Plays the notification message followed by the announcement of the arrival of a new message Press to confirm notification You are then requested to enter your secret code Enter your secret code Informs you of the number of messages in your mailbox and presents of the main menu 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter O Personal notes reminder 9 1 Directory Voice mail service phone number Voice mailbox number 9 2 Additional voice mailbox numbers Number Number 9 3 Operating diagram In the diagram below the outlined lables correspond to the soft keys to be used 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 9 1 Chapter 9 Personal notes reminder Options available while playing a message Options after a message has been played Access to v
8. e main menu Review new messages Urgent messages are played first and while you are listening to a message the listen again replay features are access ible Note Press j to listen to these options End of message View the available op tions at the end of the message 6 2 1 2 Automatic review This type of review of new messages replaces the standard manual review described above However it is only available if the administrator has granted you the rights to use it 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 6 1 Chapter 6 Reviewing messages New message s waiting Open the voice mailbox Informs you of the number of messages in your mailbox and presents the main menu Urgent messages are played first and while you are listening to a message the listen again replay features are access ible Note Press p to play options End of message View the available op tions at the end of the message 6 2 2 Reviewing all messages New message s waiting Open the voice mailbox Informs you of the number of messages in your mailbox and presents the main menu Review all messages The messages are played in the following order new urgent not urgent and saved messages While you are listening to a message the listen again replay features are accessible Note Press i to play options End of message View the available op tions at the end of the message
9. eesseeesaeens 6 1 6 2 1 REVIEWING NEW messages cccecccsscecececseecececseeeceeeecaeecsueecsusesseeeseeeeneeeees 6 1 6 2 2 Reviewing all Messages serraria a sinnesro 6 2 0 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 6 2 3 6 2 4 7 1 7 1 1 7 1 2 7 2 8 1 8 2 8 3 8 3 1 8 3 2 8 4 8 4 1 8 4 2 8 4 3 8 5 8 5 1 8 5 2 Alcatel Lucent 4645 VMS User Manual Listen again replay features monmossessesssrsrrrrrrsrrrrrrrrrrr ren rrrnr rr rna rr nr narr rr RK nr Korn 6 2 Options available after a message has played mnmnsssssssssrssrresrrrsrrenrrrnrrrnrn rn rna 6 3 Chapter 7 Sending messages SENANG eo pai detects gence radi EI 7 1 Sending a message by dialing a directory NUMDEr mssmrsssrressrresrrrrerrrrrnrrrnnrnnn 7 1 Sending a message by entering a name hsssmrsssrssrresrrrsrrrrrrrrrrrrnrrrrrrrrn reor rann 7 2 Acknowledgement control of transmitted messages 7 4 Chapter 8 Personal options Access to personal options procedure 8 1 Modifying the secret code m nsmsssnrserserserssrserrerrsernrrsnrrr rn rs rn rr rer n innnan 8 1 Personal greeting messages Lnsnssssssssrsssrrsssrrsrrrrsrsrrrrrnrsrrrre rr irrar nan 8 2 Default greeting messages cccccscecsseeceeeeceeeeceeeeceeeccaeecsusessusesaueeseeeeneeeess 8 2 Personal greeting messages nnsssesseessrsrrerrrrrresrrrrrrnrrrn rens narr rr rna r rr rr arr rr RK narr nn 8 2 Notification service osssssnrserserrsrreserserse
10. ess to Personal options the secret code may be modified as follows Press to access the change secret code password menu Prompts you to enter the secret code 3 to 8 digits Enter your new secret code If there is an error on entering press EN to cancel and reenter the new code End entry The new secret code is announced 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 8 1 Chapter 8 Personal options 7 To confirm the new secret code Enter it again by 8 3 Personal greeting messages 8 3 1 Default greeting messages Default greeting messages are pre recorded messages that will be used if you have not recorded the corresponding personal greeting messages However you must select the type of greeting from the default messages 8 3 2 Personal greeting messages Your personal greeting messages must be recorded to be played in place of the default greeting messages They are played to any person who calls or who is transferred to your voice mailbox You must select the personal greeting message to be played You can record three types of greeting messages A personal greeting message that will be played if you are away no answer Note 1 An additional option used to record the two other personal greeting messages may be granted by the administrator For example one of these two messages may be designed to inform you that a new message has come in while you are traveling
11. k to the voice mailbox It guarantees that the calls you have not answered will reach voice mail Dial the code for the overflow to the associate set feature followed by the access code to the voice mailbox 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 3 1 Chapter 3 Connecting to the voice mailbox zai Overflow to an associatee set feature code o 3 1 3 Canceling forwarding or overflow zai Cancel code 3 2 Direct connection on your voice mailbox Without placing a call to your set a caller can access your mailbox to deposit a message To do this the caller must proceed as follows z Mailbox access code Press the star asterisk key 3 To access the deposit leave message feature Dial the destination voice mailbox to leave a message 3 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter 4 Recommendations When your voice mailbox has been created there are a few general indications that will help you optimize your use of the voice mail 4 1 Passwords Your mailbox is protected by a personal password 3 to 8 characters To protect your messages against unauthorized access and to protect the telephony system against misuse from people outside your company the Alcatel Lucent OmniPCX Enterprise Communication Server uses and is protected by several security methods For your security follow the Alcatel Lucent strong recommendations your passwords
12. l options Confirm 2 Select one of the options Indicate in the greeting message when you will answer the message and do not forget to inform your caller that he should leave a message after the tone and press at the end of the message Change the message period ically 8 3 2 2 Selecting the personal greeting message to be used The personal greeting message to be used must be selected to be operational Note if no selection has been made the first personal greeting message that was recorded is automatically selected Otherwise the default greeting message is activated After accessing personal options the message is selected as follows Press to access the menu related to the cur rent message in operation Plays the current greeting message and of fers a choice between the other recorded personal greeting messages zy Personal greeting message 1 a EN EN 2 0 z Enter your selection Personal greeting message 2 Personal greeting message 3 Extended absence message N Play the selected message zai Confirm your choice If no personal greeting message is recorded your choice will be betwwen the AN default personal message and the default Extended absence message 8 4 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Personal options 8 4 Notification service You can ask the system to call you on a preselected set or on your pager to inform you that new messages ha
13. mbol 5 5 Special features related to the initial access of a voice mailbox 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 5 1 Chapter 9 Accessing your voice mailbox Open the voice mailbox by entering the secret code provided by the administrator Prompts you to change the secret access code Enter a number 3 to 8 digits This is your secret access code End of code entry Plays back the secret code entered zy To change the code previously entered Confirm the secret code entered Prompts you to record your name Recording End recording LEN Confirm the recording To listen again To record again Message played to verify acceptance of the recording To return to the voice mailbox menu 5 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter 6 Reviewing messages 6 1 Overview This option allows you to Listen to new or saved messages Send a copy of a message to another individual 6 2 Reviewing voice messages The voice mailbox informs you via an indicator that one or more new messages have arrived This indicator may be a lit light or a special tone that is transmitted You can review only new messages or you can selectively review any of the messages 6 2 1 Reviewing new messages 6 2 1 1 Standard manual review New message s waiting Open the voice mailbox Informs you of the number of messages in your mailbox and presents th
14. me until the internal algorithm automatically suggests the name or allows selection from a list with a maximum of four names Entering the name 7 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Sending messages Press for call dial by name Aga To return to the previous menu before you have started to enter a name Enter a name If you make a mistake while entering a name to erase and start again press First instance only one name matches the name entered Informs you of the mailbox number or name Press to modify the destina By tion Press to define the message as urgent Confirm the destination Second instance more than four names match the name entered Announces a selection Continue to enter the name or H cancel by pressing The list four names maximum is played Select one of the names Press 1 2 3 or 4 The selected name is announced fol lowed by the Send menu 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 1 3 Chapter 7 Sending messages z Press to send cl or cancel by pressing ey 7 2 Acknowledgement control of transmitted messages This option allows you to review that the message s you left on the mailbox of a caller who has been away are acknowledged by this caller when he is back Open the voice mailbox Informs you of the number of messages in your mailbox and presents the main men
15. nce of saved messages e Red LED off indicating that there are no messages in your mailbox For 4020 and 4035 sets e Flashing green LED and icon when there are unopened messages or messages that have been opened but have not been saved or deleted e Green LED off and icon steady in all other instances Guide contents This guide is designed to help you become familiar with the Alcatel 4645 voice mail server by describing its use on an analog set or on a Reflexes set It has the following four features Accessing the mailbox see Alcatel Lucent 4645 VMS Accessing your voice mailbox Reviewing messages see Alcatel Lucent 4645 VMS Reviewing messages Sending messages see Alcatel Lucent 4645 VMS Sending messages Personalizing options see Alcatel Lucent 4645 VMS Personal options 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 1 1 Chapter 1 Overview 1 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter 2 Icons 2 1 Main icons The icons representing the operations performed on the set appear in the center column of the table The soft keys to be used if any exist appear in the left column of the table Note An example of a soft key NewMsg appears in the table below A description and any available options appear in the right column of the table New message waiting Open the voice mailbox Enter the secret code Listen Pre
16. oice mailbox Retum to start From your set From another set Play again Play envelope info Callthe voice mailbox Call the wice mailbox Fast back 10 seconds Senda copy Dial your secret code Dial E Then dial Your voice mailbox number Your secret code Pause Resume Resume Base Fast frward 10 seconds Go to end of message Answer P ope i Voice mailbox main menu Play envelope info Additional options Call the sender gt Save message Skip message Additional options Playnew messages Cancel Exit Cancel Exit E kd 2 Ll Playall messages Options available while recording Options after recording a message a message Recordthe message on a Continue recording Send a message Additional options Track reception Listen to the message Replay again Personal options Re Re rel Hee HE Record the message again Exit Cancel and record again B End recording E Track messages listeredto by the called part Dial called party mailbox number Re enter called party name ornumber Exit or Send message Call dial by na me Skip message 4 Select a recorded greeting message Personal greeting message 4 Select a message for recording or deletion Personal greeting message 2 2 Personal greeting message 1 PerGr1 Personal greeting message 3 3 Personal greeting message 2 Per Gr2 Personal greeting message 3 PerGr3 Extended absence message 4
17. ptions 7 1 1 Sending a message by dialing a directory number Open the voice mailbox Informs you of the number of messages in your mailbox and presents the main menu Selects the Send menu Prompts you to record a message Record While recording the following actions are available gress and restart 3 ry Pause during recording D gA End recording Cancel the recording in pro To resume 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 7 1 Chapter 7 Sending messages Prompts you to enter the number and name of the called party Before entering the destination number or selecting Call Dial by name see Send ing a message by entering a name you can type LH Ty Enter the number of the called party To play again To record again Informs you of mailbox number or name 2 A urgent To modify the destination To define the message as Confirm the destination Confirms the transmission and requests the next destination z Dial the number of the called party or call dial by name If ther is are no additional destination s 7 1 2 Sending a message by entering a name After pressing fm to access call dial by name use the keypad to spell the name For example 0 Spe YOU press Ke wice tor KE wice tor an e once tor ple to spell BEA you press key 2 twice for B key 3 twice for E and key 2 once for A You must continue to spell the na
18. r OVerflOW ssmesssssrsssssrersssrresrrrrerrrrrrnrrrrren rr eran rr rr rn r rr ann 3 2 3 2 Direct connection on your voice mailbox nsmsmsmmmmrurereeereessen 3 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 0 1 Alcatel Lucent 4645 VMS User Manual Chapter 4 Recommendations 4 1 PASS 01 Ko Ce 4 1 4 2 Other choices offered ossssossssmsrrsrrsrrsrrrrrerrsrsersrrrrrrrr inr sne n narr renen ann 4 1 4 3 Canceling an action or exiting usmmssmsmmsmrserserssrsrrerrersrrsersersrreinrr nere rann 4 1 4 4 Confirming an action giisiiseried ciosincnccnnadcani cee tenehacenirtnlesiientananediaieii 4 1 4 5 Moving to the next message L ssnssnmnnssrrssrserrsrrsrsrrsrserrrsererrnrrni ine n nan anna 4 2 4 6 Saving messages 0 eee ccc ceeceecceeecseceaeeeeeeesecseceaeeeseseeeeeseaeeeseenass 4 2 Chapter 5 Accessing your voice mailbox 5 1 Sets with a key dedicated to the voice mailbox 0 5 1 5 2 Set without a key dedicated to the voice mailbox 5 1 5 3 Bypassing entry of the personal secret code 5 1 5 4 Representation of voice mailbox access msn 5 1 5 5 Special features related to the initial access of a voice mailbox ike ma RAR Br katnr Eee EA eb ER ME RER dae mame NA SE A A RR E S A RR 5 1 Chapter 6 Reviewing messages 6 1 IE 6 07 anne ene eee ne ee nee ee eee ne eee renee ee ere 6 1 6 2 Reviewing VOICE messages on ccc cece ccsseecseeeesseeesse
19. r of a destination voice mailbox 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 4 1 Chapter 4 Recommendations 4 5 Moving to the next message When listening to a message press fq to skip to the next message without waiting for the end of the current message 4 6 Saving messages You cannot recover a deleted message The archived messages are stored for a limited time 1 to 365 days specified by your system manager No message is displayed to inform you of this deletion 4 2 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter 5 Accessing your voice mailbox 5 1 Sets with a key dedicated to the voice mailbox Voice mail soft key Informs you of mailbox number or name Secret code provided by your administrator for initial access to your voice mailbox or your personal code 5 2 Enter mailbox access code Informs you of mailbox number or name Secret code provided by your administrator for initial access to your voice mailbox or your personal code for future access 5 3 Bypassing entry of the personal secret code Only the administrator can grant you this right After this right has been granted to you you will no longer need to enter your secret personal code as long as your mailbox access call is performed from your own set 5 4 Representation of voice mailbox access All basic mailbox access operations are represented in this A guide by the following sy
20. reserserrnrsnrsnrrn ers r rear rr rerna rean 8 5 Programming the directory number to which notification is to be sent 8 5 Managing notification period call schedule minnosnsssrersrrsrrerrrrsrrrnrrrrrrrrnrrrnr ran 8 6 Activating he NOUIGATION Service aisiscsuraeaadvindinueencdawiwinisarstiantiainiateane 8 8 Notification during an aDSe NCe ccc ccc eceeeeteeeneeeees 8 8 N TING ATION ONIY sarien n E E 8 9 Notification and automatic access to your voice mailbox ssmmsressresresrrorrrnr rna 8 9 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 0 3 Alcatel Lucent 4645 VMS User Manual Chapter 9 Personal notes reminder 9 1 DIE EC L TV aa chaste de bankade E eee reor g ere 9 1 9 2 Additional voice mailbox numbers mnmesmmrrrrrrerrarrrrrsrrsrrsnrrnrrnrn nanna 9 1 9 3 Operating diagram 20 ccc ccc cee cceeceeeceecseceseeeseseeseeeaneeseenan 9 1 0 4 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 1 1 1 2 Chapter 1 Overview General The Alcatel 4645 voice mail server allows callers to leave a voice mail message in your assigned mailbox if your set is busy or if you are away The presence of a new message in your mailbox is indicated on your set by a flashing LED For 4004 and 4010 sets e Flashing red LED when there are unopened messages or messsages that have been opened but have not been saved or deleted e Red LED on steady indicates the prese
21. rvice Enter the number End entry Replay the number entered Confirm pager number entered Cancel and enter again Selection prompt 8 4 2 Managing notification period call schedule Access personal options and proceed as follows 8 6 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Notify 2 g Sched Sched U ChgWkD DelWkD ChgWkE DelWkE ChgWKD sl Skip Personal options Access the notification programming menu Selection prompt n periods for standard messages z g Schedule notification time periods for urgent messages Schedule notification time Enter your selection Plays the current time periods for the week and the weekend and offers selections Led week Ee week 2 week end E week end Enter your selection For example change the notification during the week by pressing 1 Change time periods for the Cancel notification during the Change time periods for the Cancel notification during the Prompts you to enter notification start time Press F if you do not want to H modify start time to go to end time Enter notification start time in hours 2 digits and minutes 2 digits Prompts you to enter notification end time 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 8 7 Chapter 8 Personal options Enter notification end time in hours 2 digits and minutes 2 digits Replay the new week and weekend notifica
22. ss a key or dial a number Record 2 2 Warning icon i This icon is designed to focus your attention on an important subject Note While listening to the voicemail prompts you may hear the word password This term refers to the secret code required to activate certain features 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 2 1 Chapter 2 Icons 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter 3 1 3 1 1 3 Connecting to the voice mailbox Connection from a call to your set If you are connected to your voice mailbox calls arriving on your set will be directed there There are two ways to connect via forwarding or via overflow to an associated set Connecting via forwarding Select one of the following forward prefixes Immediate forwarding O Forwarding on busy Ts Forwarding on no reply Forwarding on busy or no reply Dial the selected forwarding prefix followed by the mailbox access code zai Forwarding feature code z Mailbox access code If you activate forwarding to another set when you are already forwarding to you voice mailbox forwarding to your voice malbox is deactivated An exeption to this is when the overflow to an associated set feature is activ ated Connecting via the overflow to an associated set feature It is recommended that you use the overflow to an associated set feature because it creates a lin
23. u Access to transmitted message acknow ledgement control option Enter the number of the mailbox to con trol for opening your messages or Make a call dial by name to the same user by pressing E EN The name or number of the voice mailbox IS announced then If there are unopened message s they will be played individually Note While a message is being played you can in terrupt it and skip to the next one by pressing H If there are no unopened mes sage s an anouncement is made N Return to main menu r You cannot control the acknowledgement of the messages sent to people you called via a distribution list 7 4 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual Chapter 8 Personal options 8 1 Access to personal options procedure This procedure must be used to access the menu used to Modify your secret code password Record modify or cancel personal greeting messages Select the greeting message personal or default that will be used Program the notification Modify the recorded name Open the voice mailbox Informs you of the number of messages in your mailbox and presents the main menu Press to access personal options 8 2 Modifying the secret code The secret code entered at initial access to your voice mail box is used to ensure that the messages stored in your mailbox cannot be accessed by anyone other than yourself After gaining acc
24. ve arrived in your voice mailbox this feature can be implemented for a specific period of time To do this 1 Program the directory number of the set or pager to which notification is to be sent 2 Program the time period for which the notification service is to operate 3 Enable the notification service i Notification to a pager directory number can only be programmed if the man ager has previously configured a script for one of the pager services 1 or 2 offered by the voice mail service 8 4 1 Programming the directory number to which notification is to be sent 8 4 1 1 Programming set directory number Access personal options and proceed as follows Access to the notification programming menu Selection prompt Select notification call number entry Prompts you to enter the number to which notification will be sent Enter the number End entry Replay the number entered Exit zai Confrm 7 Confirm the number entered Cancel and enter again 3EU19583ENAA Ed 04 July 2012 Alcatel Lucent 4645 VMS User Manual 8 5 Chapter 8 Personal options Selection prompt 8 4 1 2 Programming pager directory number Access personal options and proceed as follows Access the notification programming menu Selection prompt Select notification call number entry Select pager 1 service By L EN Prompts you to enter the number of the pager to which notification will be sent Select pager 2 se
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