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Ohio eTPES Superintendent/Designee User Guide

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1. LEA IRN Display of LEA IRN do not modify Building IRN Display of Building IRN do not modify State ID Display of Staff State ID do not modify Last Name Display of Last Name do not modify First Name Display of First Name do not modify Email Email Address Role Role Name please use exact text for each record Teacher Principal Asst Principal HR Administrator Evaluator or General Staff Principal Evaluator Credential Date Display of NIET evaluator credential date imported from NIET system by Staff State ID Teacher Evaluator Credential Date Display of NIET evaluator credential date imported from NIET system by Staff State ID Approved to evaluate teachers Superintendent Designee may enter yes in this column to authorize user as an evaluator at the IRN s specified Approved to evaluate principals Superintendent Designee may enter yes in this column to authorize user as an evaluator at the IRN s specified 16 Remove from roster Remove from roster enter yes in the column to remove the staff assignment at the specified IRNs 17 Send activation email Send eTPES system activation email enter yes in the column wWwwn anu AUN Once the form has been completed go to File and then Save As It is recommended to save this template to the Desktop Scroll down on the Staff Import page and click the Select a File button to find the document that was just saved Import View Instructions PDF 1 Create Template File Get another
2. The grayed out columns include data that is populated directly from eTPES These fields can not be edited The only fields that can be edited are the areas not grayed out Additionally if the Educator has been verified and displays Y in the verified column the corresponding fields cannot be modified Educators cannot be moved between categories on the template Any change of category must be completed prior to creating the template Enter the ratings and modified percentages as needed Note the sum of the percentages for a row must equal 50 percent The allowable Teacher percentage ranges are as follows Teacher Percentage Ranges Teacher Value Added Vendor Assessment SLO Other Category Range Range Range 26 50 cTPES PRINCIPAL EVALUATION SYSTEM Shared Attribution Range 0 50 Department Ohio of Education eTPES SuperDesignee v 2 5 37 0 50 04 14 860f116 The allowable Principal percentage ranges are as follows OHIO eTPES e Principal Percentage Ranges N E EE Principal Value Added Vendor Assessment SLO Other Shared Attribution Category Range Range Range Range 10 50 10 50 Ohio of Education Once the form is completed select File and then Save As Itis recommended to save this template to the Desktop eTPES SuperDesignee v 2 5 37 04 14 870of116 Superintendent Submitt
3. ADMINISTRATION EDUCATORS Thomas Superintendent co s pe HELP There are two ways to view reports in eTPES for Prinicpals and Administration Reports Tab The Reports dashboard shown below has two tabs currently available to export reports The Reports tab allows the user to select the district or school to view the Exectuative Dashboard and Final Summative Completion Rates to be downloaded in Excel or PDF for the selected location s Home gt Reports amp Data Exports Reports Data Exports Location s 1 Select the LEA Building s you want included in the report _ Training District 2 900002 _ Training School 2 4 700002 _ Training School 2 B 800002 eTPES SuperDesignee v 2 5 37 Reports 2 Click Generate Report or a Download link to access the report Note the Generate Report option is not available for some web browsers Name Executive Dashboard Download Excel PDF Final Summative Download Excel Completion Rates PDF 04 14 111 0f116 Executive Dashboard The Executive Dashboard report can be viewed for both the LEA and the Building levels Below is an example of a PDF for the LEA level OTE Executive Dashboard aiee mina 2013 2014 eTPES Progress as of 4 9 2014 LEAIRN BidgiRN Name 900002 Training District 2 900002 700002 Training School 2A 900002 800002 Training School 2 8 Final Summative Completion Rates The Final Summative Competion Rates report can be vi
4. Evaluator and Access Information The top portion of the screen will display the name of the Educator being viewed and the Evaluator s name For users that are not the Educator the screen will display the access available for the Educator s evaluation forms The Superintendent and or Superintendent Designee if not the Evaluator will have access to view all Educators evaluations in the LEA The Principal if not the Evaluator will have access to view all Educators evaluations in the building Overall Progress This section displays the percent complete of the evaluation forms for the Educator eTPES SuperDesignee v 2 5 37 04 14 950f116 Evaluation Workflow Screen Information This section will detail some of the features of the Evaluation screen shown below Collapse All Expand All Optional Self Assessment Completed Teacher Self Assessment Summary Tool Status Completed z Completion Process Teacher Only Private Skipped m Private Show Details Step 1 Professional Growth and Improvement Plans In Progress Professional Growth Plan In Progress Professional Growth Plan S ogress m Completion Process Teacher First Evaluator Closes i uw Locked a Improvement Plan Template Status Not Started Completion Process Evaluator Only Private Show Details a Start Collapse Expand Steps The forms are displayed in order of the process and divided into steps The steps can be collapsed or expanded by
5. Value added 26 50 SLO Other 0 24 and Shared Attribution 0 24 OTES A2 Value added 10 50 SLO Other 0 40 and Shared Attribution 0 40 OTES B Vendor Assessment 10 50 SLO Other 0 40 and Shared Attribution 0 40 23 OTES C SLO Other 0 50 and Shared Attribution 0 50 OPES A Building Value added 10 50 SLO Other 0 40 and Shared Attribution 0 40 OPES B Average Vendor Assessment 10 50 SLO Other 0 40 and Shared Attribution 0 40 OPES C SLO Other 0 50 and Shared Attribution 0 50 Please note that the sum of the percentages for a row must equal 50 The template can be used to import the ratings and change the LEA default percentages per Educator The SGM data can be added or modified manually after importing The template is divided into multiple sheets navigated by the tabs at the bottom of the screen There will be a sheet for each role and category combination currently present for the educators See the screen below which shows the tabs for OTES A1 A2 OTES C and OPES A The Educators appear on the appropriate sheet based upon their role Teacher or Principal and assigned category A1 A2 A B or C The template will display the current ratings and percentages per educator eTPES SuperDesignee v 2 5 37 04 14 850f116 Below is an example of the template prose fzesstresener wiersel enor stares w Multiple zz8558818 Teacher Jennifer c Notstarted N
6. Errors Performance Ratings Re eTPES SuperDesignee v 2 5 37 04 14 510f116 When the tab is selected the template will detail all of the errors that need to be corrected f Errors for Performance Ratings Errors for Performance Ratings 700002 TR000000 Principal Tony 800002 KP000000 Principal Karen 700002 MT000000 Teacher Mary 700002 RTO00000zTeacher Robert 800002 S TO000000ZTeacher Susan Multiple JT0000002 Teacher Jason Wwwont Ow fF wn oO The example shows that invalid values have been entered Go back to eTPES and click Cancel Changes Download another template and Principal Principal Teacher Teacher Teacher Teacher repeat steps 1 and 2 in the import process 2 Performance rating value is invalid please see the help sheet for valid values 3 Performance rating value is invalid please see the help sheet for valid values 4 Performance rating value is invalid please see the help sheet for valid values 5 Performance rating value is invalid please see the help sheet for valid values 6 Performance rating value is invalid please see the help sheet for valid values 7 Performance rating value is invalid please see the help sheet for valid values A If the template file is loaded with the errors the rows with errors will not be loaded Once errors are corrected reload the template with the corrections To do this go back into eT PES and click on Cancel Changes After the e
7. Superintendent Change Evaluators 7 Superintendent Evaluations Tab 8 Superintendent Reports Tab 9 Superintendent Help Tab eTPES SuperDesignee v 2 5 37 04 14 10f116 Superintendent Introduction to eTPES In May 2009 the Ohio Principal Evaluation System framework was approved by the State Board of Education and in November 2011 the framework for the Ohio Teacher Evaluation System was approved Ohio s electronic Teacher and Principal Evaluation System eTPES was named as a project in Ohio s Race to the Top Grant 2010 and made possible through RttT funds Work began on the design and development of the project with the vendor RANDA Solutions in November 2011 The goal of the eT PES project is to automate the Teacher and Principal evaluation frameworks using Web based technology Ohio eTPES will follow the adopted framework components of 50 percent Educator performance and 50 percent student growth measures The electronic system will allow Evaluators and Educators secure access to document store evidence and complete the evaluation process in a standard Web browser Steps will lead Evaluators through the process and determine Educator performance based on performance rubrics A final summative rating based on the components for Principals and Teachers will be generated through the system eTPES SuperDesignee v 2 5 37 04 14 2o0f116 Superintendent Access to eTPES How to Obtain Access to eTPES At the beginning of the academi
8. Superintendent Designee HR Administrator Principal The Principal will only have access to the building for which they have the Principal permission for updating evaluators They will not be able to update the evaluator s assigned to their own OPES evaluation At the top of the Evaluation page there will be the evaluation information for that Educator including their Primary and Secondary Evaluators listed To change the Primary Evaluator to another Evaluator click on the change link outlined in red below To change or add a Secondary Evaluator click on the change link next to the assigned Secondary Evaluators A One Primary Evaluator per Educator must be selected Itis not required to assign a Secondary Evaluator Academic Year LEA Building Educator 2013 2014 Training District 4 900004 change Training School 4 700004 change Robert Teacher RT0000004 Evaluation Forms Collapse All Expand All Optional Self Assessment Teacher Self Assessment Summary Tool Completion Process Teacher Only Private eTPES SuperDesignee v 2 5 37 Evaluation Model Primary Evaluator Secondary Evaluators Your Access Level Teacher all electronic forms Sandy Sammons TROOO0004 change change Evaluator Not Started Status Not Started Show Details a Locked 04 14 104 of 116 A pop up will appear listing the LEA approved Evaluators To make the changes click the check box next to the
9. e Evaluator only when the selected user has credentials e General Staff e Building staff e Principal Assistant Principal Evaluator only when the selected user has credentials Teacher General Staff i Superintendents and Designees must be managed by using the OEDS R data system No changes are permitted for these assignments when using the eT PES web features eTPES SuperDesignee v 2 5 37 04 14 250f116 Building Training School 2 A 700002 The list of staff in the table are currently assigned to the selected LEA Building Click Edit to change settings for an existing staff assignment or click Add Staff to create a new assignment Show 10 Search First Previous Next Last State ID Last Name First Name Status SE0000002 Evaluator Sophia Evaluator TR0000002 Principal Tony Teacher TR0000002 Principal Tony Principal MT0000002 Teacher Mary Principal JT0000002 Teacher Jason Asst Principal RT0000002 Teacher Robert Teacher MT0000002 Teacher Mary Teacher JT0000002 Teacher Jason Teacher Show 10 x Showing 1 to 8 of 8 entries First Previous Next Last Add New Staff Assignment To add a new staff assignment click on the Add Staff button and a pop up screen will appear From this pop up screen search by State ID or Name last first select the appropriate record and click on the Next link Add Hail smynment Search for a user by State ID or Name enker Sies Gree oae bo bep ine eah Teacher lemar H
10. Enter the Superintendent or Designee PIN and then click on Complete Form eTPES SuperDesignee v 2 5 37 04 14 230 of116 Superintendent Staff Management There are four tools to assists an Administrator in the Staff Management feature of the Administration tab Feature Area Tasks Staff Assignment e Verify the accuracy of current LEA Building staff rosters e Add a new staff assignment by State ID or Name of the user e Remove an existing staff assignment e Update a user s email address e Send or resend an account activation email User Search Locate a user in eTPES by State ID or Name o e Add a new staff assignment into a selected LEA Building for that user e Restore a previously removed staff assignment in the current academic year e View history of a user s staff assignments Removal Requests e Review open requests by a staff member to be removed from your LEA Building roster e Approve requests to be removed from roster e Reject requests to be removed from roster Staff Import e Export the current LEA or Building rosters to an Excel file e Import a revised LEA or Building roster into eTPES Staff Management bazes rma View and update current staff assignments by LEA and Building Assignments Locate user by State ID or Name all LEAs and Buildings User Search ZN Review and approve removal requests for staff rosters Removal Requests Upload staff assignments by LEA and Building IRNs from Excel file eTPES Super
11. Import Upload staff assignments by LEA and Building IRNs from Excel file On the Staff Management dashboard select the LEA s or Building s for which to modify staff assignments Once the locations have been selected click on the Download Excel Template icon outlined in red below Home gt Administration gt Staff Management gt Import View Instructions PDF 1 Create Template File Training District 2 900002 Training School 2 4 700002 Select LEAs and or Buildings in the panel then click the _ Training School 2 B 800002 download Excel Template button to create a customized staff template Pick a format xlsx v ia Download Excel Template When prompted to open the file in Excel press OK ADMINISTRATION Jpening el PE You have chosen to open Home gt Administration gt Staff Manz eTPES_Stafflmport_Template xlsx which is Microsoft Excel 97 2003 Worksheet 6 4 KB from http training chiotpes com Import What should Firefox do with this file View Instructions PDF Open with Microsoft Excel default v Save File V 1 Create Template File Do this automatically for files like this from now on Get another template 2 Select File to Import Click Select a Staff File to ch Select a file eTPES SuperDesignee v 2 5 37 04 14 330f116 After clicking OK the template will appear in Excel as shown below a eae D ce fF 6 H 1 l P JE K i M LEA IRN B
12. Rubric Click on the link below to open the Alignment Tool You will be asked a series of questions to verify which teacher performance evaluation rubric will be used by your LEA If you are not using the OTES Model Rubric in its entirety you will be guided through a process to align your rubric to the OTES Teacher Performance Evaluation Rubric Teacher Evaluation Rubric Alignment has not been completed Alignment must be completed before continuing to the next step Teacher Evaluation Rubric Alignment Tool Retrieve Alignment Status Please complete the alignment Once the system has updated a notification showing that the alignment has been complete and which model was selected for the LEA Teacher Rubric Alignment All Teacher Performance Rubrics used by LEAs must be aligned with the Ohio Teacher Performance Evaluation Rubric Click on the link below to open the Alignment Tool You will be asked a series of questions to verify which teacher performance evaluation rubric will be used by your LEA If you are not using the OTES Model Rubric in its entirety you will be guided through a process to align your rubric to the OTES Teacher Performance Evaluation Rubric Teacher Evaluation Rubric Alignment has been completed Please continue to the next step Completed Yes Selected Model OTES Rubric eTPES SuperDesignee v 2 5 37 04 14 200f 116 Principal Rubric Alignment The next step in setting up the LEA is the Principal Rubric A
13. Student Growth gt Demonstration District 1 000001 Building Selection Show 10 Search First Previous Next Ba School A Ba School B IRN 000010 View SGM Dashboard IRN 000020 View SGM Dashboard Ba School C Ba School D View SGM Dashboard IRN 000040 View SGM Dashboard Principals with only one building will be directed straight to the building dashboard when they select the Student Growth tab eTPES SuperDesignee v 2 5 37 04 14 58o0f 116 Click on a View SGM Dashboard link to go to the respective building dashboard The example below is displaying the Building dashboard page for School A in the Principal view The Superintendent and Superintendent Designee will not have the LEA Default icon because it appears on the LEA Dashboard instead Home gt Student Growth gt Demonstration District 1 000001 gt School A 000010 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers Mm 5 2 Eligible for ms c verification 25 In Progress 257 Not Started 50 Principals by Category Principals by Status Verified Principals mm A 1 E View the LEA default percentages by educator category View imported Value Added composite ratings Value Added Tat Educator Management Update educator categories component percentages and Vendor Assessment and LEA Measures data Review and verify educator ratings for inclusion in Final Summative evaluati
14. User Profile link will direct the system to that user s Account Settings and Staff Assignments that were discussed in the previous section eTPES SuperDesignee v 2 5 37 04 14 300f116 Superintendent Removal Requests The third option on the Staff Management dashboard is the Removal Requests icon The Removal Requests feature gives the ability to approve the removal of a staff member from a roster A user will have the ability to request removal of their name from a roster if they feel there is any inaccuracy The Administrator must approve or reject such requests via the Removal Requests feature O This feature does NOT apply to the removal of Superintendents or Designees Any changes for these roles must be made using the State OEDS system Click on the Removal Requests icon to be directed to the screen below Home gt Administration gt Staff Management gt Removal Requests The staff assignments listed below have been set by the user for removal for the IRN and role specified Please select one or more record s then click the Remove staff assignment or Keep staff assignment button as appropriate S Remove staff assignment s f Keep staff assignment s Staff Removal Requests State ID Name LEA Building Status Training District 2 Training School 2 A a Principal Tony 9 a CR Principal Pending Removal Training District 2 Teacher Robert 900002 Pending Removal If there are no pending removal requests a message
15. clicking on the words Collapse All and Expand All on the left side of the screen To collapse or expand one step click on the title bar Status The status of each form is displayed on the screen The statuses are as follows Not Started Completion of this form has not started In Progress Evaluator or Educator has started or has completed the form The other person has not completed the for Completed The required person s has have completed the form Completed Skipped The required person has elected not to complete the form by skipping it Completion A green check mark will display on the forms and or steps to indicate complete The Completion Process is listed under each form for reference This will indicate who completes the form first and who closes the form Show Details Click on Show Details to view the names of the person s who completed the form and the start and completed dates Accessing a Form To go to a specific form click on the button to the right of the form name A A form may not be accessible until other events have occurred In this case review the completion rocess and details status to find out why the form is not accessible eTPES SuperDesignee v 2 5 37 04 14 96o0f116 Templates In some instances forms are grouped together in a template In order to add a group of observation forms for a cycle click on the Add New button Note the Add New button is present on the right to add
16. feature allows Administrators to change the category given to Teachers if available Teachers Teachers are assigned to a category based on the following information Teacher categories will be automatically loaded into e TPES based on the dataavailable for TPES if there is Value Added data available teachers will be automatically assigned to Category A2 TEAC PRINCIPAL orB based on thetable below Has Has Default Cat May b igned to A1 _ egory MRM Composite Scores URM Composite Scores ATE A2 A C HER 4 EVALUATION SYSTEM Ohio sfEducation eTPES SuperDesignee v 2 5 37 04 14 630f116 Principals Principals and Assistant Principals are initially assigned to a category based on the following information Principal categories will be automatically loaded into e TPES based on the data available for l OHIO nm eTPES HER 4 PRINCIPAL EVALUATION SYSTEM Has No Value Added Building Data Value Added Building Data Default Category Ohio of Education To accommodate specific situations Superintendents may move Principals to another category In addition Principals may move Assistant Principals to another category eTPES SuperDesignee v 2 5 37 04 14 640f116 Switch Categories If the Educator is eligible to have a category switched as outlined above the Switch Category column will allow changes to the category Teachers el Hama Status Teacher K
17. forms Evaluation Evaluation RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms Show 10 v Showing 1 to 2 of 2 entries First Previous Next Last eTPES SuperDesignee v 2 5 37 04 14 92o0f116 Superintendent View Educators Only the Primary Evaluator for a specific Teacher can make edits to an Educator s record Those not a Primary Evaluator will only be able to view the record The example below shows what it will look like to only have the ability to view an Educator s record Click Evaluation to access the record Academic Year 2013 2014 LEA Training District 1 900001 Building Training School 1 700001 Educator Type Principals Teachers Aggregated Completion Status Refresh G IP _ Complete i Incomplete Last Updated 4 9 2014 1 26 51 PM Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status MT0000001 Teacher Mary Training School 1 700001 Teacher all electronic forms bok e O n Evaluation RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms Oo Q O o Evaluation Show 10 v Showing 1 to 2 of 2 entries First Previous Next Last An Educator s record can be viewed from the Educator s evaluation page At the top of the page the View Only access can be verified Academic Year 2013 2014 Evaluation Moder Teacher all electronic forms LEA Training District 2 900
18. new Evaluator and then click Apply Now listed as the Primary Evaluator is Donna Evaluator Your Access Level shows that Jane Superintendent can only view the record Assign Primary Evaluator Select one LEA approved evaluator to be the primary evaluator Evaluator Donna 772200983 School A Evaluator superintendent Jane 774877621 Demonstration District 1 Practice Superintendent Cancel eTPES SuperDesignee v 2 5 37 04 14 105 of 116 In selecting the Secondary Evaluator perform the same actions in selecting the Primary Evaluator To save the changes to your selection click Apply A More than one Secondary Evaluator per Educator can be selected using the check boxes next to the names listed A currently assigned Secondary Evaluator can be removed by removing the check next to the Evaluator s name Change Secondary Evaluator s select LEA approved evaluators to be the Secondary Evaluators Superintendent Jane TS0000081 Training District 24 Superintendent eTPES SuperDesignee v 2 5 37 04 14 106 of 116 Donna Evaluator is now listed as the Primary Evaluator Your Access Level shows that Jane Superintendent can only view this record Academic Year 2013 2014 Evaluation Model Principal all electronic forms LEA Demonstration District 1 000001 change Primary Evaluator Donna Evaluator 222200983 change Building School A 000010 change Evaluators Unassigned Educator Joe Principal 221272
19. or customize percentages for several Educators at one time utilize the SGM Import function Instructions for SGM Import are provided in this user guide Below is a look at the percentage ranges for both the Principal and Teacher Teacher Percentage Ranges Teacher Value Added vedor Aneeeament 1 0 Other Shared Anribirtion Category Range jm Renge Rage Farge Ma Ai Piai HIA 745 7S Ohio arias Principal Percentage Ranges OTE Principal Velue added YeedorAsseemment SUO Oe 9 geared Aeriuticn Cmi goy Rangs S RengejtH Aege T Rangs f Ohio ortaccnten eTPES SuperDesignee v 2 5 37 04 14 710f116 To add or remove a customize percentage check or uncheck the Set custom percentages for this educator box respectively Ratings Custom Percentages Exemption This educator is currently using LEA Defaults O Set custom percentages for this educator Check the Set custom percentages for this educator box and the configuration will appear Enter the custom percentages and the changes will be saved automatically This is an example for a category A worksheet Ratings Custom Percentages Exemption This educator is currently using customized SGM percentage overrides Configure SGM component percentages below for this educator LEA MEASURES Value Added Vendor Assessment Shared Attribution Total LEA Default WA 10 10 50 must be 26 50 must be 0 24 must be 0 24 must equal 50 Educator Setting V A 10 50 m
20. template 2 Select File to Import Click Select a Staff File to choose a valid eTPES Staff template ay Selecta file Once the correct file is selected click Submit for Processing eTPES SuperDesignee v 2 5 37 04 14 350f116 Import View Instructions PDF 1 Create Template File Get another template 2 Select File to Import Click Select a Staff File to choose a valid eTPES Staff template ay Selectafile Next click Submit for Processing to begin the upload process s Submit for Processing The eTPES system will process the changes and additions that have been made to the template eTPES SuperDesignee v 2 5 37 04 14 360f116 Before changes are applied click on View Error Report 1 Create Template File Cancel and get another template 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes ViewErrorReport APPlyChanges Cancel Changes Staff Selection Sheet Staff Selection completed Help Staff Selection Skipping Help Staff Selection itis a help sheet File processing complete This report will be in an Excel sheet and provide an opportunity to review the records that will be uploaded to the system as shown below TR0000001 Principal Jane Principal MT0000001 Teacher Mary Teacher RT0000001 Teacher Robert Teacher AT HF Staff Selectio
21. the Superintendent s Signature page Save and Exit Save and Continue eTPES SuperDesignee v 2 5 37 04 14 19 of 116 To finalize and approve the alignment enter the Name or the Superintendent s Name and Staff State ID Then click the Sign and Approve button OLLO OTES Indicators M Directions MM Glossary M Contact logout Alignment Tool Summit Academy Community School Parma Ohio Department of Education Alignment Tool Alignment Tool Report Superintendent Return_to Main page Signature Thank you for completing the Ohio Alignment Tool By entering your State ID information below you agree that the information provided by your district is truthful and accurate The Ohio Department of Education will conduct random audits of the Alignment Tool to ensure proper alignment of the evaluation system Please click on the following link to review the accuracy of all information included in the Alignment Tool prior to inputting your licensing information Review Alignment Tool Report lf the information entered regarding your LEA s performance rubric is correct and accurate please sign and approve by entering your name and Staff State ID below to approve Superintendent s Name Staff State ID Once you have click the Sign and Approve button the information cannot be changed Sign and Approve Note You will need to demonstrate Alignment to all Standard Areas to complete the Alignment Tool All LEAs who are inc
22. 002 change Primary Thomas Superintendent a a Evaluator Building Training School 700002 change Evaluators Teacher Robert Teacher RTOOO0002 YourAccess View Only Level eTPES SuperDesignee v 2 5 37 04 14 930 f116 Optional Self Assessment Teacher Self Assessment Summary Tool Teacher Only Private Step 1 Professional Growth and Improvement Plans Professional Growth Plan Open to Both No Completion Order Improvement Plan Evaluator First Teacher Closes Improvement Plan Evaluation of Plan Evaluator First Teacher Closes Step 2 Formative Assessment N Observation Template Evaluator Only Private Teacher Professional Project Open to Both No Completion Order Step 3 Student Growth Measures SGM B SGM Educator Percentage Configuration B SGM Educator Ratings Worksheet Step 4 Summative Evaluation B Final Summative Rating of Teacher Effectiveness Evidence Artifacts eTPES SuperDesignee v 2 5 37 All of the forms and steps in the observation process will be seen however they will be locked Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Not Started Show Details Status Completed Show Details Status Not Started Show Details Status Not Started Status Not Started Status Not Started Show Details Not Started Not Started In Progress Add New Not Started A
23. 04 14 22o0f116 Workflow Selection This information enables the LEA to select which method will be used to document evaluations and report ratings a using the entire system including model forms provided electronically b using the entire system but include a feature for locally devieoped forms by uploading PDFs for form documents or c using the system to record and calculate student growth measures and cumulative performance ratings which have been manually entered or uploaded The system then calculates the Final Summative Rating Teacher Evaluations All electronic forms OTES Combination of electronic Manually enter or upload Model only and LEA specific forms performance ratings and PDF Scan Upload all student growth measure data to calculate Final Summative Rating Principal Evaluations All electronic forms OPES Combination of electronic Manually enter or upload Model only and LEA specific forms performance ratings and PDF Scan Upload all student growth measure data to calculate Final Summative Rating PIN Completion Once the selections are completed enter a PIN to complete the form and finalize the LEA Setup PIN Completion WARNING skinn i Enter Superintendent or Designee PIN below and By clicking Complete Form your selections will be prae locked in No changes will be permitted following this action Superintendent or Designee PIN Complete Form Forgot your PIN number
24. 2 5 37 04 14 130f116 View your PIN A PIN will be used to signify completion of a form To view the PIN stay on the User Profile Account Settings screen Only personal PINs will be accessible Click on View PIN link as shown below State ID First Name Last Name Usemame TPeES PIN Email tony prnincipal oniopes com The PIN will appear to the right of the eTPES PIN label eTPES SuperDesignee v 2 5 37 04 14 140f116 View Staff Assignments To view the history current location and role assignments recorded in eT PES open the Staff Assignments tab in the User Profile screen as shown below Ewilualion Gala lor aci usr User Information Change Password Stabe IL Fasl Mane CHT Lasi Hamme incipa Usename tone eincps TPES RIE 3 2222 Hide your AN Email mna pindpalmehiotpes tam The User Profile Staff Assignments information will be displayed The table shows the list of all staff assignments for the current academic year regardless of the status A status of Active will be displayed for staff assignments that have been setup by an Administrator Account Settings Staff Assignments The table below lists all staff assignments for the e TPES account by selected academic year You cannot make changes to previous academic year information Academic Year 2013 2014 v Staff Roster Assignments for 2013 2014 LEA Building Status Last Modified Action Training District 2 Training School 2 A Principal 10 30 2013 r
25. 56 Value Added N A Vendor Assessment 10 Must DE 0 243 must be 0 503 LEA MEASURES SLO Other Shared Attribution A Value Added and LEA Measures B Vendor Assessment and LEA Measures C LEA Measures only 20 must de 10 50 N A 20 must be 10 505 N A 50 must equal 503 50 50 must de 0 503 must equal 503 Q Once the percentages are correct click on the Verify Percentages button The default percentages cannot be modified for the current academic year after the Verify Percentages button has been selected eTPES SuperDesignee v 2 5 37 04 14 5S6o0f116 A PIN must be entered to complete the verification process Student Growth Percentage Defaults Warning Please read the following in its entirety Verifying and applying the LEA Default Percentages is a required step in order for Building administrators to enter SGM educator ratings for evaluations Once the LEA Defaults are verified for the current academic year they may no longer be modified Please verify the LEA defaults by entering your eTPES PIN number below PIN ooo eTPES SuperDesignee v 2 5 37 04 14 57 of 116 Superintendent Buildings Principals with more than one building will be directed to the screen below when the Student Growth tab is selected This shows the Building Selection screen which allows Principals to select the proper building SGM dashboard Home gt
26. 876 Your Access Level View Only Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started 6Self Assessment A Status Not Started Principal Only Private Show Details Principal Only Private Show Details Locked B Self Assessment B Status Not Started Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Status Not Started Principal First Evaluator Closes Show Details Improvement Plan Status Not Started Evaluator First Principal Closes Show Details Locked Improvement Plan Evaluation of Plan Status Not Started Evaluator First Principal Closes Show Details Locked The list of Educators record for Joe Principal has changed to View To change the record for another Educator click on View as shown below Educators at School A 000010 Show 10 ie Search First Previous Next Last State ID Last Name First Name Evaluation Type Percent Complete Principal all electronic forms 276085183 Teacher Karen Teacher all electronic forms AQ j Teacher Mark Teacher all electronic forms View 221272876 Principal Joe View 224120687 Teacher Robert Teacher all electronic forms View 2271147713 Teacher Sally Teacher all electronic forms View Show 10 Showing 1 to 5 of 5 entries First Previous Next Last valuators If you are missing an educator in this list please ask your Superintendent Designee or Principal to verify the educat
27. Completing the form by PIN entry indicates the Teacher has acknowledged the Final Summative Rating but may not necessarily agree with the rating Superintendent Designee or Principal must complete form first Enter Superintendent Designee or Principal PIN below and click Complete Form to confirm Superintendent Designee or Principal PIN Complete Form Forgot your PIN lf the Educator is unavailable or refuses to enter their PIN the Superintendent Designee or Principal should indicate this using the pop up window next to the Educator PIN entry box The reason for refusal must be provided If other is selected an explanation must be entered Enter Teacher PIN below and click Complete Form to confirm Teacher declined or unavailable Teacher PIN Unavailable to Complete Form Complete Form At this point the evaluation has been completed To review all ratings go to the Evaluation Ratings Report under the Reports tab Click on View to see a listing of Teachers Assistant Principals and Principals along with their ratings and dates of PIN entry Review the report to ensure all ratings have been entered and that Summatives have been completed by both the Administrator and the Educator eTPES SuperDesignee v 2 5 37 04 14 103 of 116 Superintendent Change Evaluators i The following roles have the ability to modify the Primary and Secondary Evaluators assigned to an educator in their LEA Building Superintendent
28. Designee v 2 5 37 04 14 89 of 116 If errors are found there will be tabs labeled Errors at the bottom of the screen An error tab will appear for each role category OTES B Errors OTES B Records Skipped Instructions OTESB OTESC Errors OTES C Records Skippe 4_ After identifying the errors correct them in the original file you modified and save the file Errors for OTES B 000001 Multiple 2Z1147713Teacher Sally B Exempt Y 000001 Multiple 2Z6995484Teacher Mark B Complete Y User s Student Growth Measure worksheet is already verified This row will be skipped User s Student Growth Measure worksheet is already verified This row will be skipped A If you load the template file with the errors the rows with errors will not be loaded To upload the new corrected version of the file click on the Cancel Changes button in eTPES After the changes have been canceled the new version of the file must be uploaded again Go back to the section 2 Select File to Import click on the Select a File button and choose the corrected file Resubmit the file by clicking Submit for Processing When there are no errors found click the Apply Changes button 3 Process File 9 View Error Report Apply Changes Cancel Changes Instrections SGM Import Skipping Instructions SGM Import it is a help sheet OTES Al A2 Sheet OTES AT AZ completed OTES C Sheet OTES C completed OPES A Sheet OPES A com
29. Designee v 2 5 37 04 14 240f116 Superintendent Staff Assignments The Staff Assignment feature is accessed through the Staff Assignment icon on the Administration tab This feature will allows the user to view and update current staff assignments for LEA s and Building s based on permissions Important tasks that can be completed using this feature area include e Adding a staff position to a LEA or Building roster e Removing a staff position from a roster e Updating a user s email address e Sending an activation email notice to an individual user tems an mn m a View and update current staff assignments by LEA and Building Assignments A selection screen for LEAs or Buildings will appear when there are multiple locations assigned to a user Select View Staff to access the roster for a specific location LEA Training District 2 900002 Building Selection Show 10 Search Building name or IRN First Previous Next Last a Training School 2 A a Training School 2 B IRN 700002 View Staff IRN 800002 View Staff If there is only one location click on the View Staff link for a multiple location selection the system will be directed to the staff assignments for an LEA or Building From here the current staff can be viewed as well as the ability to add new assignments including these roles e LEA staff can only be updated by existing Superintendents Designees and HR Administrators e HR Administrator
30. MB Unverified 100 View the LEA default percentages by educator category View imported Value Added composite ratings Value Added Lf Na Educator Update educator categories component percentages and Vendor Assessment and LEA Measures data Review and verify educator ratings for inclusion in Final Summative evaluation Superintendents Superintendent Designees AND Principals have the ability to enter and edit Teacher and Assistant Principal SGM data e Superintendents and Superintendent Designees have the ability to enter and edit Principal SGM data e Principals can view their SGM worksheet in the eTPES SGM feature Assistant Principals and Teachers can only view their SGM worksheet under their Evaluation tab eTPES SuperDesignee v 2 5 37 04 14 620f116 When the View Principals button is selected a Principal will be able to view the worksheet as well as any Assistant Principals worksheets Home gt Student Growth gt Demonstration District 1 000001 gt School A 000010 gt Student Growth Educator Management View Teachers View Principals 5GM Worksheets for Teachers State ID Hame Rating Status Custom Percentages Switch Category Action 270085193 Teacher Karen Eligible for verification Yes C View Viowkshest aeAgos4e4 Teacher Mark In Progress No E View Worksheet 2f4120887 Teacher Robert Completed No C View Whorkshest 221147713 Teacher Sally Mot Started No C View Vkowksheet The Educator Management
31. Ohio eT PES Superintendent Designee User Guide Y OHIO JeTPE TEACHER and PRINCIPAL EVALUATION SYSTEM Ohio Electronic Teacher and Principal Evaluation System Superintendent Table of Contents 1 Superintendent Introduction to eTPES a Superintendent Access to eTPES 2 Superintendent Home Tab a Superintendent Providing Feedback on eTPES 3 Superintendent User Profile 4 Superintendent Administration Tab a Superintendent LEA Setup b Superintendent Staff Management i Superintendent Staff Assignments li Superintendent User Search iii Superintendent Removal Requests iv Superintendent Staff Import c Superintendent Evaluator Management i Superintendent LEA Approved Evaluators li Superintendent Evaluator Assignments iii Superintendent Evaluator Issue Resolution d Superintendent Performance Ratings 5 Superintendent Student Growth Tab a Superintendent LEA Defaults b Superintendent Buildings i Superintendent LEA Defaults Read Only li Superintendent Value Added iii Superintendent Educator Management c Superintendent Educator View of SGM Data d Superintendent SGM Import i Superintendent Downloading the Template ii Superintendent Completing the Template iii Superintendent Submitting for Processing 6 Superintendent Educators Tab a Superintendent View Educators b Superintendent Evaluation Workflow c Superintendent Evaluation Form Access d Superintendent Final Summative Form e
32. RM Composite Value Added N A Exemption URM Composite SLO 3 Other SLO 4 Other Weight Weight x 30 V A 10 SGM Rating N A Exemption URM Composite SLO 3 Other SLO 4 Other Weight Weight 15 25 SGM Rating N A eTPES SuperDesignee v 2 5 37 Shared Attribution Shared Attribution Shared Weight i Attribution N A 10 Shared Attribution Shared Attribution Shared i Attribution Weight N A 10 04 14 68 of 116 Category B Ratings Custom Percentages Vendor Assessment Exemption 30 SLO Other 10 Shared Attribution 10 URM Composite Vendor Assessment 1 Vendor Assessment 2 Vendor Assessment 3 Vendor Assessment 4 SLO 1 Shared Attribution Vendor Assessment Above eTPES SuperDesignee v 2 5 37 SLO Other Expected SGM Rating Above Shared Attribution Expected 04 14 69 of 116 Category C f Verify Worksheet Ratings Custom Percentages SLO Other SLO 1 LO Other Expected eTPES SuperDesignee v 2 5 37 Exemption Shared Attribution Shared Attribution Shared Attribution P Expected SGM Rating Expected 04 14 70 of 116 Superintendent Custom Percentages As mentioned earlier in this guide percentages can be customized per Educator To set custom percentages for a particular Educator being viewed click the Custom Percentages tab i To add ratings
33. Self Assessment Form B Professional Growth Plan Improvement Plan Improvement Plan Evaluation of Plan Formal Observation Examination of Artifacts Informal Observation Performance Rating Rubric SGM Educator Percentage Configuration SGM Educator Ratings Worksheet Final Summative Rating of Principal Effectiveness Completion process Private Principal completes viewable by Principal only evaluator cannot view Private Principal completes viewable by Principal only evaluator cannot view Principal completes then evaluator edits and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Evaluator completes then principal views and completes Superintendent completes does not display on principal workflow Superintendent completes principal views Superintendent completes then principal views and completes Option 3 Manual Entry of Performance Ratings and Student Growth Measure Data eTPES will calculate the final summative rating eTPES SuperDesignee v 2 5 37 04 14 98 of 116 Superintendent Evaluation Form Access This section will detail features of forms All forms will contain the same features The screen displayed below is the Teacher Professional Growth Plan Evaluation Form for Robert Teache
34. Status Not Started i View At the top of the page click the Print to PDF link to print a copy of the document There are Suggested Guidelines to assist in the completion of this form In addition click on Final Summative Rating Matrix to view the matrix used to determine the Final Summative Rating Home gt Educators gt Teacher Mary MT0000001 gt Final Summative Rating of Teacher Effectiveness Back to Evaluation View PDF W Suggested Guidelines W Final Summative Rating Matrix Instructions Evaluation of teachers proficiency on the standards 50 combined with student growth measures 50 determine the Final Summative Rating for teacher performance eTPES calculates the Final Summative Rating and populates it below The evaluator may add statements of areas of reinforcement areas of refinement to the performance section and the principal may add statements of areas of reinforcement areas of refinement to the student growth section NOTE The Cumulative Performance Rating is entered and editable by the primary evaluator only Upon PIN completion by the principal the teacher will be notified and have access to view the form After the teacher enters the PIN and clicks on the completion button the evaluator and principal will be notified The Final Summative Rating is made up of Performance and Student Growth data eTPES SuperDesignee v 2 5 37 04 14 101 of 116 1 Proficiency on Standards Teacher Performance 50 instru
35. SuperDesignee v 2 5 37 04 14 340f116 Moving a User To move a user from one building to another remove the user from their original building and then add them to another building To remove them from their original building follow the steps as explained before by marking the Remove from Roster field as YES for the user that is to be removed This will remove them from that building s roster To add that user to another building follow the steps for adding a new user by copying and pasting the LEA from the previous user s row in the template then add the new Building IRN for the added user Fill out the state ID first and last name email role and remaining fields Ensure the Remove from Roster field reads NO For more help on using the template click on the Help Staff Selection tab found at the bottom right corner of the Excel template 40 A Mab Staff Selection Help Staff Selection lt 2 This tab shown below will give any information needed to continue importing the staff eTPES Stafflmport_Template xlsx Read Only Microsoft Excel Home Insert Page Layout Formulas Data Review View Add Ins Calibri wu Font Alignment Number Al fe Help for Staff Selection Help for Staff Selection Only one combination of State ID LEA IRN Building IRN and Role is permitted Multiple assignments may be given to the same Staff State ID but must be in different LEA Building IRNs
36. Video 3 Staff Import Principal Video 1 Activating your account and logging in eTPES SuperDesignee v 2 5 37 04 14 115 0f 116
37. aluation a SGM Lookup Table E Suggested Guidelines Academic Year 2013 2014 SGM Overall Rating Expected Educator Type Teacher Rating Status Completed Verified Yes Ratings Custom Percentages Exemption Value Added 30 SLO Other 10 Shared Attribution MRM Composite URM Composite Shared Attribution SLO 1 SLO 3 Other SLO 4 Other Value Added S LO Other Shared r3 Attribution Expected Expected Expected SGM Rating Expected eTPES SuperDesignee v 2 5 37 04 14 770f116 Custom Percentages Below is the view for Educators that do not have any custom percentages assigned to their SGM Ratings Teacher Robert RTOO00001 Back to Evaluation O Academic Year 2013 2014 Educator Type Teacher G6M Category C LEA Measures only Ratings Custom Percentages Exemption This educator is currently using LEA Defaults eTPES SuperDesignee v 2 5 37 SGM Lookup Table SGM Overall Rating Rating Status Verified E Suggested Guidelines Expected Completed Yes 04 14 78 of 116 If an Educator has custom SGM percentages assigned to them a view similar to below will appear This example shows a Teacher in the A1 category Category A1 Teacher Mary MTOO00001 Back to Evaluation as i 56M Lookup Table E Suggested Guidelines Academic Year 2013 2014 SGM Overall Rating Expected Rating Status Completed Verified Yes Ratings Custom Percentages Exemption This educator is currently u
38. another observation cycle A cycle can be deleted if none of the forms have been started Alternate Workflow Types The LEA setup process allows the Superintendent or Superintendent Designee the choice of one of the three options below for usage of the eTPES system s forms e All electronic forms if using OTES or OPES models only e Combination of electronic and district specific forms PDF Scan upload e Manual entry of Teacher Principal performance ratings and Student Growth information so the system will calculate the Final Summative Rating Option 1 All Electronic Forms The standard OTES or OPES model forms are represented in a web based electronic format for data entry in the eT PES website Option 2 Combination of Electronic and LEA Specific Forms SCAN PDF Upload The standard OTES or OPES model forms are provided in a web based electronic format An additional feature is included to allow the Evaluator or Educator to attach a PDF file to complete a form instead of entering the data on the electronic form To attach an LEA specific form click on Attachments on the desired form item This will expand the screen to show the Add File button Click on Add File and the pop up below will display The process of attaching a PDF will indicate completion of the form to eTPES Option 1 amp 2 OTES Form List Step name Optional Self Assessment Step 1 Professional Growth and Improvement Plans Step 2 Formative Assess
39. aren Nol Stated ia j aw Worses Teacher Mark Not Started Nici J view Worksheet Teacher Fionert Nol Stated ia i Va Worses Teacher Sall Nol Started Pal C C VEn Worses To change a category in eTPES click on the appropriate selection so that it turns RED and that will indicate the assigned category The view can be filtered by clicking on the drop down arrow at the top of the column and making a selection Please note that once the SGM Ratings are verified the category can no longer be changed and will be shown in read only format eTPES SuperDesignee v 2 5 37 04 14 650f116 Superintendent Educator Worksheet To make changes to a specific Educator click on the View Worksheet link Teachers Name Status Teacher Karen Not Stated ha View Worksheet Mol Stanmed i Yew Worses The top of the worksheet will outline important information regarding this Educator Teacher Mary MT0000001 Back to Educators Ei SGM Lookup Table Suggested Guidelines Academic Year 2013 2014 SGM Overall Rating N A Educator Type Teacher Rating Status In Progress SGM Category A2 Value Added non exclusive and LEA Measures Verified No Wf Verify Worksheet Changes are saved automatically in all three tabs Ratings Custom Percentages and Exemption i The exemption tab will only appear if there is no Value Added data present for an Educator The information listed at the top of the worksheet shows the following Aca
40. arrow that will when selected populate a drop down list gI F ES cy a Thomas Superintendent TEACHER s4 PRINCIPAL EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS Two options will appear when the drop down arrow is selected e User Profile e Log off Thomas Superintendent Hr pe User Profile Log off eTPES SuperDesignee v 2 5 37 04 14 8of 116 Tasks This section lists a variety of items that require attention in the eTPES application The section will only be displayed for the roles listed in the table below A link is provided adjacent to each task in order to access the related Feature Area Roles Description of Task Feature Area view link Superintendent Designee You have LEA Setup s to complete Administration gt LEA Setup Superintendent Designee You have staff removal requests to review Administration gt Staff Management gt Removal Requests Principal Superintendent Designee You have educators that need a primary Administration gt Evaluator Management gt Issue evaluator Resolution Principal Announcements This section will assist ODE and the LEA in communicating to all eT PES users of release dates special announcements and deadlines that may be approaching Quick Help The Quick Help section will allow quick access to links with important resources that are available within the eTPES site Current Staff Assignments Current Staff Assignments will give a listing of the active locations a
41. ased on locally developed board policy as required by law July 1 2013 There is also an option for LEAs that will not implement in 2013 14 but would like to use the system to pilot Statewide training will be offered in August to superintendents to be followed by Principal training August October Half day sessions will assist Superintendents and Principals in the district and building set up and roster functions In addition videos will be posted on ODE s website in August specific to the roles of Superintendent Principal and Teacher Please click on this link for more information http education ohio gov Topics T eaching Educator Evaluation System District Educator Evaluation Systems You may provide feedback as you use the system by clicking on the feedback button at the bottom of the eTPES pages There may be additional refinements to the system this year based on user input and ODE requirements If you have eT PES technical questions please contact us at support OhioTPES com If you have policy questions regarding OTES and OPES in the eT PES system please contact us at ef PES education ohio gov eTPES SuperDesignee v 2 5 37 04 14 3of 116 After successful login to eT PES the LEA Superintendent or Superintendent Designee will be required to complete setup tasks which includes a Principal roster review and verification When these tasks are complete the Superintendent or Superintendent Designee will send access via activation e
42. at the bottom of the screen for the tab labeled Errors This tab will list the errors in the last column Review the errors correct them in the template file and save the file eTPES will indicate the errors that were found similar to what is shown below 1 Create Template File 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes View Error Report Apply Changes Cancel Changes Eig lt Peformance Rati itis a help sheet Ratings TETT rating valli is invalid please see the help sheet for valid values d Ratings Performance rating value is invalid please see the help sheet for valid values d ratings Performance rating value is invalid please see the help sheet for valid values d Ratings Performance rating value is invalid please see the help sheet for valid values d Ratings Performance rating value is invalid please see the help sheet for valid values d Ratings Belles Lali pane is ol please see the help sheet for valid values Performance Ratings of File processing complete This report will be in an Excel sheet and provide an opportunity to review the records that will be uploaded to the system If there are errors to view an error tab at the bottom will appear to indicate that Instructions Performance Rati lt Performance Ratings
43. ator Donna 472200983 School A Evaluator Principal Joe 4712 26 r6 school Principal Superintendent Jane 7746 7 r821 Demonstration District 1 Practice Superintendent Cancel Now the record will reflect the changes made Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Demonstration District 1 000001 change Primary Evaluator Donna Evaluator 222200983 change Building School A 000010 change Evaluators Unassigned Educator Karen Teacher 226085183 Your Access Level View Only Evaluation Forms Collapse All Expand All Optional Self Assessment Teacher Self Assessment Summary Tool Status Not Started Teacher Only Private Show Details Step 1 Professional Growth and Improvement Plans Professional Growth Plan Status Not Started Teacher First Evaluator Closes Show Details improvement Plan Status Not Started Evaluator First Teacher Closes Show Details improvement Plan Evaluation of Plan Status Not Started Evaluator First Teacher Closes Show Details eTPES SuperDesignee v 2 5 37 Not Started Not Started 04 14 109 of 116 Superintendent Evaluations Tab A An Evaluations tab will be available if users have previously been evaluated using eTPES This will allow users to view and access personal historical records eTPES SuperDesignee v 2 5 37 04 14 1100f116 Superintendent Reports Tab TEACHER od PRINCIPAL EVALUATION SYSTEM
44. c year activation emails will be sent to Superintendents and Superintendent Designees who e Are listed in ODE s OEDS R system as a Superintendent or Superintendent Designee e Have a State Staff I D The activation email will be sent to the email address in the OEDS R system The email will be from no reply ohiotpes com The email contains a link to activate the eTPES account and set the password It also contains important instructions regarding eTPES Below is an example of the email that will be sent i Welcome to eTPES Your user name is UserName The electronic Teacher and Principal Evaluation System eTPES is now available for your account activation Please use httos www ohiotpes com for site access after your initial account activation is complete Superintendents please navigate to the secure website listed above enter your new username and password and begin the setup process for your LEA Once you log into eTPES you ll find a useful HELP section links to videos customer support FAQs and other resources eTPES is a product developed through funding from the Race To The Top Grant by the Ohio Department of Education eTPES is hosted and maintained outside of ODE s computing environment It was designed to streamline the Teacher and Principal evaluation process and it is available to your district at no cost eTPES will be used this school year for those LEAs implementing new Teacher and or Principal evaluation systems b
45. ctions Ratings from each rubric observation cycle will be populated below The evaluator determines the Cumulative Performance Rating and manually enters it see Using Evidence to Inform Holistic Ratings in Suggested Guidelines Ineffective Developing Skilled Accomplished Teacher Formal Observation Performance Rubric Overall Rating 4 24 2014 Cumulative Performance Rating Holistic Rating using Performance Rubric Areas of reinforcement refinement 2 Student Growth Data 50 Instructions Superintendents Principals manually enter student growth measures for Category B and C teachers on the Educator Ratings Worksheet Category A teacher Value Added data is downloaded Once the ratings are entered and calculated in eTPES and verified by the Superintendent Principal the teacher SGM rating will be populated below Below Expected Growth Expected Growth Above Expected Growth Student Growth Measure of Effectiveness Areas of reinforcement refinement Performance The Performance Ratings entered on completed formal observations for Teachers and performance rubrics for Principals will populate into the Performance section if ratings were entered i If LEA setup is Option 1 or 2 at least one Formal Observation must be completed prior to the Final Summative being unlocked The Primary Evaluator will determine the Cumulative Performance Rating by referencing the Using Evidence to Inform Holistic Ratings which can be found when b
46. demic Year Educator Type SGM Category SGM Overall Rating Rating Status Verified This information will assist tracking the verification process i The worksheet used for Principals and Assistant Principals will look the same In addition the Educator Type on the worksheet will indicate Principal if the Educator is being evaluated on the OPES model There will be no distinction This will set the status of the Educator s ratings to Verified eTPES SuperDesignee v 2 5 37 04 14 66o0f116 Superintendent Ratings The ratings can be entered and viewed through the Ratings tab Click on the drop down box to select the appropriate ratings for the category assigned To add ratings or customize percentages for several Educators at one time utilize the SGM Import function Instructions for the SGM Import are provided in this user guide Academic Year 2013 2014 SGM Overall Rating Expected Educator Type Teacher Rating Status Eligible for verification SGM Category Ad Value Added non exclusive and LEA Measures Verified No w Verify Worksheet Custom Percentages Exemption eTPES SuperDesignee v 2 5 37 04 14 67 o0f116 Superintendent Teacher Worksheet Below are views of the Ratings tab for each category available D These percentages and ratings are examples only Category A1 Ratings Custom Percentages Value Added MRM Composite Value Added N A Category A2 Ratings Custom Percentages Value Added M
47. ditional users Manually enter their state ID last name first name email role and corresponding yes no entries for the remaining columns Q The Role recorded must be a valid role name in eTPES TEACHER PRINCIPAL ASST PRINCIPAL HR ADMINISTRATOR EVALUATOR GENERAL STAFF To remove an Educator from a roster DO NOT delete the row that Educator is entered on rather change the Yes No answer under Remove from Roster from No to Yes The Credential Date preceding the Approve to Evaluate column is provided to eTPES by NIET If there is no date in the preceding field the approved to evaluate field must be kept and set to NO until a valid credential date is provided by NIET Removing and Adding a User To remove a user from an LEA go to the Remove from Roster column on the template The default to this column is to have the field marked NO To remove the user manually type YES into this field Q Do not delete a row in an attempt to remove a user from your roster the row removal will be ignored during import into eT PES The system must identify the text YES in the Remove from Roster column in order to properly remove a user from the roster To add a new user to a roster go to the end of the user list on the template being worked on at the time Copy and paste the LEA and Building IRNs if applicable from the previous user s row add the state ID first and last name email and role Then fill in the remaining fields eTPES
48. e ability to manually enter performance ratings through the Final Summative form for each individual Educator LEAs that are set up with Option 1 or 2 will not have the ability to bulk upload performance ratings and will have to enter ratings manually for each individual Educators through the Final Summative form once a formal observation has been completed through eTPES To begin the Performance Ratings import go to the Administration tab on the eTPES Dashboard Once you are on the Administration page click on the performance rating import icon to be directed to the import feature This feature is similar in functionality to the Staff Import and SGM Import features in eTPES A This feature must be completed on a desktop or a laptop rather than an iPad 1 Create Template File The screen has three sections The first section will give the ability to download the template To download the template click on the LEA or building for which you will be importing select a format and then click on the Download Excel Template button Home gt Administration gt Performance Ratings Import 1 Create Template File Select LEAs and or Buildings in the panel then click the download Excel Template button to create a customized ratings template Pick a format xIsx amp amp Download Excel Template eTPES SuperDesignee v 2 5 37 04 14 47 0f116 When you open the template there will be tabs at the bottom of the page t
49. e utilized in the LEA e Individually approve or remove OTES and OPES credentialed evaluators LEA Approved Evaluators Evaluator Assignments e Review all primary and secondary evaluators by educator assignment within a selected building e Add or remove secondary evaluators for one or more selected educators at a time e Add or change primary evaluator assignment for one or more selected educators at a time Issue Resolution e Review all evaluations that do not have a primary evaluator assignment e Add a primary evaluator assignment Q The LEA Approved Evaluators feature is only available for Superintendents and Superintendent Designees Evaluator Management Update availability settings for credentialed evaluators within LEA staff lists LEA Approvals Na Assignments View and update primary and secondary evaluator assignments AN Review and correct missing primary evaluator assignments for educators Issue Resolution eTPES SuperDesignee v 2 5 37 04 14 400f116 Superintendent LEA Approved Evaluators The LEA Approved Evaluators feature allows Superintendents and Designees to authorize credentialed OTES and or OPES Evaluators to be selected as primary or secondary Evaluators Update availability settings for credentialed evaluators within LEA staff lists Approvals As a Superintendent or Superintendent Designee with multiple LEAs they system will be directed to a page to select which LEA to view Click the View Evaluators
50. ecky 774217141 acer Billy Z72901 Teacher Jennifer 478550810 ecru A 01 Teacher Karen 776085183 Teacher Linus 2766541871 Teade Mak 776995 40 4 Teacher Micheal 77 7668651 When a user has been selected in the search screen click Next to assign the Role for the staff assignment eTPES SuperDesignee v 2 5 37 04 14 260f116 Add Saf Assi nine select a Role ck e volo odes for ie scecied Asst Poncpal Falata Heita Stati FT pal lsacher Perereictdcs Select a role from the displayed options then click Next jd Hal Asay niment Summary eH e Seeciee Lise durang md Hide bekwe User Teacher Jennifer 278568818 Building School A 000010 Hoke Teacher Send accoun acivablion email Approve to evaluate principats Approve lo evaluable teachers Preagug Subil If the user has not already activated an eT PES account for the current academic year select the option to send them an activation email by enabling the Send account activation email option If the user has OTES and or OPES evaluator credentialing the LEA Superintendent or Designee can approve them as an Evaluator After reviewing and confirming the optional settings click Submit to apply the changes To cancel the process without adding the staff assignment click close in the upper right hand corner of the window D When working with an existing user at the selected LEA or Building there is an additi
51. elp Staff Selection itis a help sheet File processing complete A notification of completion will appear Import complete ran The roster can now be accessed by clicking on the Educators tab on the tool bar and clicking the Educators button shown below Q Users with a role of General Staff will not be evaluated in eTPES and do not display in the Educators tab lists ADMINISTRATION EDUCATORS REPORTS ee Home gt Academic Year 2013 2014 Educator Quick Search Enter an educators first or last name and click on the search results list item to access their evaluation data If an educator is not found please confirm they have activated their eTPES account Q Enter 3 or more characters to search Educator Lists A h View educator lists by LEA and building assignment Educators Q Any user data that is uploaded to the eTPES system through this feature will be considered accurate and real data Therefore any upload for an LEA or building based import MUST be comprehensive to avoid automated removal of staff that is not intended eTPES SuperDesignee v 2 5 37 04 14 390f116 Superintendent Evaluator Management The Evaluator Management feature of the Administration tab has three tools to assist an Administrator Feature Area Tasks e Review a listing of all credentialed OTES and OPES evaluators in your LEA e Approve all staffed OTES evaluators to be utilized in the LEA e Approve all staffed OPES evaluators to b
52. entages entered must add up to 50 percent When the numbers entered are equal to 50 percent and are in the proper percentage ranges indicated the total percentage will change from red to green If the total does not equal 50 percent for each category the screen cannot be saved eTPES SuperDesignee v 2 5 37 04 14 550f116 After all the defaults are entered and the totals equal 50 percent the percentages can be saved and edited later by clicking on the Save Percentages button LEA Default Percentages Note Selecting Save Percentages allows you to modify the percentages at a later date Selecting Verify Percentages indicates that the percentages entered are final and cannot be edited after confirmation with PIN Wf Save Percentages f Verify Percentages Teacher Percentages OTES Enter the desired evaluation component percentages for Value Added Vendor Assessment and LEA measures in each teacher category Teacher Category Value Added Vendor Assessment LEA MEASURES SLO Other Shared Attribution A1 Value Added exclusive and LEA Measures A2 Value Added non exclusive and LEA Measures B Vendor Assessment and LEA Measures C LEA Measures only Principal Percentages OPES Enter the desired evaluation component percentages for Building Value Added Average Vendor Assessment and LEA measures in each principal category Principal Category 30 must be 26 5056 20 must be 10 50
53. equest removal 1 record s A Only one active assignment is permitted for a single location Two roles cannot be held at the LEA level or for a specific building It is possible to have different roles for different locations Request Staff Removal Click the request removal link under the Action column to report to the LEA or Building Administrator that employment is no longer accurate at a location or if an incorrect assignment is listed The staff assignment will then change to Pending Removal status for follow up by the Superintendent Superintendent Designee HR Administrator or Principal If the request has been confirmed and needs to be canceled click the cancel request link that appears for any pending removal requests If a staff assignment has been removed by the Administrator the Status column will display Removed to indicate an inactive assignment A Superintendent and Superintendent Designee assignments will not include the request removal link Changes to these assignments must be made in the OEDS system View Staff History To view assignments for previous academic years in eTPES click the drop down menu next to Academic Year and select the appropriate range Please note that all data for prior academic year assignments is read only and cannot be modified eTPES SuperDesignee v 2 5 37 04 14 150f116 Superintendent Administration Tab The Administration tab will provide LEA Building Administration tools The Administra
54. ewed for both the LEA and the Building levels Below is an example of a PDF for the LEA level Final Summative Completion Status 2013 2014 eTPES Progress as of 4 9 2014 OPES Ee Not Completed EE Not Completed Goup Description LEA Building Rating OPES Training District 2 Training School 2 A Not Completed OPES Training District 2 Training School 2 B Not Completed Training District 2 Training School 2 A Not Completed Training District 2 Training School 2 B Not Completed eTPES SuperDesignee v 2 5 37 04 14 112 of 116 Data Exports The Data Exports tab will give an Excel export of the following data e Roster with Activation Overview e Teacher Vendor Assessment Ratings e Evaluation Ratings Reports amp Data Exports Reports Data Exports Standard Reports Roster with Activation Overview Teacher Vendor Assessment Ratings Performance Evaluation Ratings To view the report in an Excel spreadsheet click on Export to Excel eTPES SuperDesignee v 2 5 37 04 14 113 of 116 Superintendent Help Tab To access the Help page click on the Help tab on the tool bar The Help page displayed below includes how to contact support obtains documents regarding the OPES OTES framework and the electronic system and a link to the Ohio Department of Education eTPES web page Also included are the Training Videos and this User Manual Help Ohio Department of Education eTPES Web Page Support Contact Inf
55. f 116 Logging Off To log off of eTPES click the name in the top right hand corner of any screen TEACHER od PRINCIPAL EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS HELP A drop down menu will populate Click Log Off 0 2 Thomas Superintendent User Profile Log off Superintendent Home Tab The Home tab is the landing page for eTPES upon logging into the system TPES mo fl Thomas Superintendent TEACHER ss PRINCI EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS HELP Tasks You have 1 LEA Setup s to complete view v You have 0 staff removal requests to review view v You have 0 educators that need a primary evaluator view Announcements Jul 18 2013 Welcome to the eTPES Training website This site is provided to State ESC trainers only and should not be accessed for any eTPES official evaluation use eTPES SuperDesignee v 2 5 37 Quick Help Ohio Department of Education eTPES Web Page eTPES Principal User Guide PDF eTPES Superintendent Designee User Guide PDF OTES Model PDF OPES Model PDF Evaluator Credentials OTES credential date 7 12 2013 OPES credential date 7 15 2013 Current Staff Assignments View Details LEA Building Role Training District 2 Superintendent Provide Feedback Help us improve this product 04 14 7 of 116 Home At the top right corner of the screen will be the user specific inbox and user s name The name will have an
56. g Training School 1 700001 Educator Type Principals Teachers Aggregated Completion Status C Refresh G IP Complete Incomplete D of 1 0 Last Updated 4 9 2014 12 54 16 PM eTPES SuperDesignee v 2 5 37 04 14 91 0f116 Educator Lists Below the pie chart metrics is the ability to view the Educator lists depending on the selection of Principals or Teachers that was made as shown above The list will show the following information If the Educator is in multiple buildings If the Educator is an approved Evaluator State ID Name Building s Evaluation Model Evaluation Completion Status A link to view the Evaluation page Principals Below is an example of the Principal view If any part of the completion process has been completed the blue circles will be filled in Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status 2 aD Evaluation F TR0000001 Principal Jane Training School 1 700001 Principal all electronic forms r Tia i ERI oars ON GIP Obs PR SGM FS Show 10 v Showing 1 to 1 of 1 entries First Previous C Next Last Teachers Below is an example of the Teacher view Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status oo oOo GIP 01 02 FS g 090 0 0 GIP 01 02 FS Teacher Mary Training School 1 700001 Teacher all electronic
57. gs 3 ija a m 100 A few things to remember each time you fill out a template e The gray columns are not able to be edited on the template e In addition Educators can not be added or removed from the template e Enter the new ratings to be imported in the Performance Rating column e The acceptable ratings are accomplished skilled developing and ineffective When the performance ratings have been entered on the template go to File and Save As It is recommended that the file be saved to the Desktop so that it can be easily retrieved eTPES SuperDesignee v 2 5 37 04 14 490f116 2 Select File to Import In the section section select the file to be uploaded to the system by clicking on the on Select a file Find the file that was just saved on the desktop and double click on it to open it in the system Click Submit for Processing Home gt Administration gt Performance Ratings Import W 1 Create Template File 2 Select File to Import Click Select a Ratings File to choose a valid e TPES Ratings template ley Selecta file Next click Submit for Processing to begin the upload process a Submit for Processing eTPES SuperDesignee v 2 5 37 04 14 50 of 116 3 Process File The eTPES system will process the file and check for errors To view the error report click on View Error Report and open the file This file will contain the information you imported and any errors Look
58. hat will guide you through filling it out The first tab is the Instructions tab Please read through these instructions prior to filling out the template as these instructions are important eTPES Performance_Ratings_Template 3 Microsoft Excel Home Insert Page Layout Formulas Data Review View Team a l ae Antes B amp Calibri gt Text E gt I f Ba 2 Fin Paste r e F fad Mer nte Sr 4 0 00 litiona at e Insert Delete Format E 7 B7 U E x Formattine Tahsin v Chita 5 amp Clear 7 Filter Clipboard Alignment Number Styles Cells Editing Al fe Instructions for Performance Ratings A Instructions for Performance Ratings This function allows import of educators final cumulative Performance ratings The final Performance ratings will be imported into the Final Summative form Data can be added or modified man If you have any questions regarding completion of this template please contact technical support for assistance LEA IRN Display of Educator s LEA IRN do not modify Building IRN Display of Educator s Building IRN do not modify State ID Display of Educator s State ID do not modify Last Name Display of Educator s Last Name do not modify First Name Display of Educator s First Name do not modify Role Display of Educator s role do not modify Locked Display whether the existing performance rating may be changed do not modify Performance Rating Enter the educators app
59. he same Educator Below is an example of the list available of secondary Evaluators Manage Evaluators Window Primary Evaluator secondary Evaluator s Choose one evaluator to be the primary evaluator Choose one or more evaluators to be secondary evaluators Principal Jane TR0000001 Principal Jane TR0000001 Training School 1 Principal Training School 1 Principal superintendent Jane T50000001 superintendent Jane TS0000001 Training District 1 Superintendent Training District 1 Superintendent No changes have been selected No changes have been selected Cancel Apply eTPES SuperDesignee v 2 5 37 04 14 430f116 To select more than one Secondary Evaluator from the list click the box and then click Apply Confirm the changes made to the Educators selected Clicking OK will enter the Evaluators names in the fields of the Educator Evaluator Assignments for Teachers State ID Name Evaluation Type Primary Evaluator Secondary Evaluator s MTO0000001 Teacher Mary Principal Jane Superintendent Jane Teacher Robert Principal Jane Superintendent Jane To update Evaluator assignments for more than one Educator select multiple check boxes in the Evaluator Assignment list Evaluator Assignments for Teachers E State ID 6085183 Teacher Karen 6995454 Teacher Mark ff41 20687 Teacher Robert 1147713 Teacher Sally 4 record s Edit 3 Selected Record s When Evaluators are chosen for the gr
60. ing data Required answers A red asterisk after the question indicates that the answered is required prior to completion of the form Print to PDF Each form can be printed by clicking on Print to PDF This will bring up a new screen displaying the document in a PDF format Character limitation in text boxes All text boxes have the capability of accepting an unlimited number of characters Completing Forms After the questions have been answered on the form go to the bottom of the screen enter a PIN and click on the complete button See instructions regarding how to view a PIN Notifications will be sent to both parties that the form has been completed and if applicable viewing or editing will be enabled for the other party See the notes on each specific form regarding who will be able to view edit the form Collaborative Completion of Forms Forms that require both Evaluator and Educator signatures support collaborative meetings The Evaluator and Educator can both enter their PIN from the Evaluator s screen when conducting a collaborative meeting Reopening Forms Forms can be reopened for additional editing The forms can be reopened by the person who created the form To reopen a form go to the bottom of the form and click on the Reopen for Editing button If there is no button then access to reopen is not avaialble Comments Forms that involve two parties include a comment feature Comments are responses that can be en
61. ing for Processing The template must be submitted to eTPES upon completion 2 Select File to Import To submit the file click the Select a File button under section 2 Select File to Import in eTPES Then look for the saved document it is recommended that the file be saved to the Desktop 2 Select File to Import meee File to choose a valid eTPES SoM data template fa Select a file Once the correct file has been selected click Submit for Processing Next click Submit for Processing to begin the upload process gy Submit for Processing eTPES SuperDesignee v 2 5 37 04 14 88o0f 116 3 Process File As the file is being submitted the screen below will appear to show the uploading process 3 Process File 14 94 kb of 14 94 kb 4 of 4 sheets 2 of 2 rows The eTPES system will process the changes and check for errors Clicking on View Error Report will generate a new version of your template Open the file to view any errors that were found View Error Report ele Cancel Changes k i er ee ee rT Sa a a ee ee F N rari eS Se a a ae al tall minina 3 a B i Growth Measure worksheet is already me This row will be skipped 2 OTES C SLO ae must be a 1 and 4 OTES C SLO ratings must be between 1 and OTES C Sheet OTES C completed 2 OPES A Invalid ada sum the sum of all percentages must be 50 This row will be skipped OPES C Sheet OPES C manaia File processing complete eTPES Super
62. ining District 1 900001 gt Training School 1 700001 gt Student Growth Rating Verification f Verify educator rating s Un verify educator rating s SGM Records for Training School 1 700001 v v jou Category Value Vendor SLO Other Shared Overall Verified Educator Type Added Assessment Attribution Rating Principal Jane TROO00001 Eligible for Expected mae Expected Expected verification l 30 i 10 10 Principal Expected f No Worksheet Teacher Mary Eligible for i Expected Expected Expected i Teache i N i lt pecter N MT0000001 ai verification 30 10 10 ai PaE Teacher Robert Teacher Exempt y N A y Worksheet RT0000001 i In order for an Educator to be eligible for verification at least one rating must be entered in each of the percentage categories that are great than 0 Once the SGM ratings have been entered and verified an email notification will be sent to the Educator and the SGM data will be available for the Educator to view In addition the SGM rating will be made available in the Final Summative form eTPES SuperDesignee v 2 5 37 04 14 750f116 Superintendent Educator View of SGM Data The Educator can view their SGM data after it has been verified or finalized The SGM can be viewed under the Educator s Evaluations tab Each step of the evaluation process may be shown in a collapsed view To view each step click the on the left side and the sec
63. k for correctness before PIN is entered Once the superintendent or designee signs off on the LEA setup by entering their PIN NO CHANGES CAN BE MADE Teacher Rubric Alignment All Teacher Performance Rubrics used by LEAs must be aligned with the Ohio Teacher Performance Evaluation Rubric Click on the link below to open the Alignment Tool You will be asked a series of questions to verify which teacher performance evaluation rubric will be used by your LEA If you are not using the OTES Model Rubric in its entirety you will be guided through a process to align your rubric to the OTES Teacher Performance Evaluation Rubric Teacher Evaluation Rubric Alignment has not been completed Alignment must be completed before continuing to the next step Teacher Evaluation Rubric Alignment Tool Retrieve Alignment Status Please complete the alignment eTPES SuperDesignee v 2 5 37 04 14 180f 116 To align a rubric the system will be directed to a new page shown below To begin the alignment click on the Start Alignment Tool button OTES Indicators M Directions Mi Glossary Contact logout Alignment Too Summit Academy Community School Parma Ohio Department of Education Alignment Tool The following sections require completion in order for the Ohio Department of Education to determine the alignment of your LEAs performance rubric to the Ohio Teacher Evaluation System OTES Performance Rubric A The entire process should take about 60 min
64. l Summative form Please verify this educator s ratings or exemption by entering your eT PES PIN below PIN Forgot your PIN This will set the status of the Educator s ratings to Verified eTPES SuperDesignee v 2 5 37 04 14 740f116 Superintendent Rating Verification The Rating Verification icon will allow for individual or multiple Educators to be verified The Rating Verification icon is found on the SGM dashboard Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Rating Verification f Verify educator rating s S Un verify educator rating s SGM Records for Training School 1 700001 v v a Category Value Vendor SLO Other Shared Overall Verified Educator Type Added Assessment Attribution Rating Principal Jane i N A ie N A N A l oe TR0000001 Principal In Progress 30 A 10 10 No Worksheet Teacher Mary N A N A N A eache Progress WA N Teacher Robert N A N A l y Teache Not Starte WA WA Nii N RT0000001 eacher ot Started 40 10 Worksheet The SGM Educator data must be verified in order to apply the SGM overall rating in the Final Summative Form for an Educator The Educators that are eligible for verification will have a check box next to their name shown below Click on the box to select one or more Educators to be verified and click on the Verify Educator Rating s button Home gt Student Growth gt Tra
65. lignment Select which of the following statements applies to the LEA e Our LEA will use the OPES Model Principal Performance Rating Rubric e Our LEA will use a modification of the OPES Model or a locally developed Model and Principal Performance Rating Rubric Principal Rubric Alignment Please select which statement applies Our LEA will use the OPES Model Principal Performance Rating Rubric A OR Our LEA will use a modification of the OPES Model or a locally developed Model and Principal Performance Rating Rubric A Pilot vs Implementation Once a Principal Rubric Alignment option has been selected determine whether this will be a pilot year or implementation year for the Teacher evaluations and Principal evaluations Pilot vs Implementation This information is required to indicate whether or not the system will report ratings to ODE this school year This selection should be based on your RttT Scope of Work Local Board Policy and the Ohio Revised Code 3319 02 3319 111 3319 112 For most LEAs 2013 14 is the first year of implementation lf you select implement your aggregated ratings will be reported to ODE this school year If you select pilot your aggregated ratings will not be reported to ODE Teacher Evaluations Pilot Year implementation Year Principal Evaluations Pilot Year implementation Year eTPES SuperDesignee v 2 5 37 04 14 210f116 Workflow Selection The Workflow Selec
66. link to set Evaluator approvals for the LEA For Superintendents or Superintendent Designees with a single LEA the system will be directed to the Evaluator listing for that LEA The following changes can be applied in the LEA Evaluator list page e Automatic approval of all credentialed OPES evaluators e Automatic approval of all credentialed OTES evaluators e Individual approval removal of an OPES evaluator e Individual approval removal of an OTES evaluator Home gt Administration gt Evaluator Management gt LEA Approvals gt LEA Training District 2 900002 The list of staff below are credentialed as teacher and or principal evaluators and may be approved by the Superintendent or Designee as an evaluator at the location s identified by their staff assignment s f Approve All OPES Evaluators f Approve All OTES Evaluators Show 10 iw Search First Previous Next Last i Approved OTES Approved State ID Building a for Credential for Principals Date Teachers KP0000002 Principal Karen Training District 2 ae Principal 07 12 2013 NEO0000002 Evaluator Noah Training District 2 Evaluator 10 21 2013 09 17 2013 In order to select a different LEA click the change link next to the LEA name Select the Approve ALL OPES Evaluators button if to confirm that all credentialed OPES Principal Evaluators should be made available for e TPES evaluations Select the Approve ALL OTES Evaluators link t
67. loaded for Teachers and Building Composites have been loaded for Principals ADMINISTRATION STUDENT GROWTH EDUCATORS REPORTS HELP Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Value Added Data If you need to review additional details for the Value Added information imported and displayed in the eTPES application please visit ohiova sas com Composite Ratings for Training School 1 700001 Search Building State ID Name Educator Type MRM Composite URM Composite Composite TR0000001 Principal Jane Principal MT0000001 Teacher Mary Teacher To review additional details for the Value Added information imported and displayed in the eTPES application visit ohiova sas com eTPES SuperDesignee v 2 5 37 04 14 610f116 Superintendent Educator Management The Educator Management screen will allow users to e View enter and edit ratings and categories e Customize percentages e Apply exemption to teachers only e Verify ratings on an individual basis Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers m A2 1 M in Progress 50 M Verified 0 m c 1 W Not Started 50 E Unverified 100 Principals by Category Principals by Status Verified Principals E A 1 W in Progress 100 M Verified 0
68. mail eTPES SuperDesignee v 2 5 37 04 14 28of116 The Staff Assignments tab allows the roster details for the selected user to be viewed as well as remove or restore assignments Principal Tony TR0000002 Back to previous page Account Settings Staff Assignments The table below lists all staff assignments for the eTPES account by selected academic year You cannot make changes to previous academic year information Academic Year 2013 2014 w a Add Staff Staff Roster Assignments for 2013 2014 LEA Building Last Modified Action Training School 2 A ee oe sis ia aie 700002 Principal Active 11 11 2013 restore 2 record s Staff assignments can be added from this view as well When the Add Staff button is selected a pop up will appear and will allow a new assignment for that staff member to be added To remove a staff assignments select the remove link under Actions This option only appears with Administrative access for the LEA and Building i More than one active assignment in the same location for a user can not be added Attempting to add a second role for the same user and location is considered a role change and will remove any existing assignments for that location Assignments in previous academic years may be viewed by changing the selection next to the Academic Year label There are no editing features enabled when accessing previous academic year information eTPES SuperDesignee v 2 5 37 04 14 290f116 Su
69. mail to the appropriate staff in Principal roles for the LEA After Principals login to eT PES they will send access via activation email to the Teachers Evaluators Assistant Principals and other appropriate staff for the building Superintendents amp Teachers amp other staff Superintendent Principals Designees i IMPORTANT INFORMATION Need a role of superintendent or superintendent designee in OEDS R If you need to update your LEA information in OEDS R please contact your local OEDS Administrator and they can make the changes for you A Superintendent Designee is not a requirement for eT PES system access but it is an option for Superintendents who wish to delegate the eTPES Superintendent tasks to an appropriate staff member in their LEA Check your LEA OEDS R data here http webapp2 ode state oh us oeds r query If you have questions regarding how to access and use OEDS R please download the OEDS R User Guide available on the OEDS R Website click Help on the left menu Need a State Staff ID for eTPES access If you do not have a State Staff ID one can be requested and created quickly and free of charge For more information regarding how to request a State Staff ID online please see the link on this page http education ohio gov Topics T eaching Educator Evaluation System District Educator Evaluation Systems e TPES Help eTPES SuperDesignee v 2 5 37 04 14 4o0f116 Signing In To sign in to
70. ment Examination of Artifacts Step 3 Student Growth Measures Step 4 Final Summative eTPES SuperDesignee v 2 5 37 Form name Self Assessment Summary Tool Professional Growth Plan Improvement Plan Improvement Plan Evaluation of Plan Pre conference Informal Observation Formal Observation Performance Rubric Post conference Planning SGM Educator Percentage Configuration SGM Educator Ratings Worksheet Final Summative Rating of Teacher Effectiveness Completion process Private Teacher completes viewable by Teacher only Teacher completes then evaluator edits and completes Evaluator completes then teacher views and completes Evaluator completes then teacher views and completes Teacher completes then evaluator edits and completes Evaluator completes then teacher views and completes Evaluator completes then teacher views and completes Evaluator completes teacher cannot view at any time Principal or Supt completes does not display on teacher workflow Principal or Supt completes teacher views Principal completes then teacher views and complete 04 14 97o0f 116 Option 1 amp 2 OPES Form List Step name Optional Self Assessment Step 1 Professional Growth and Improvement Plans Step 2 Formative Assessment Examination of Artifacts Step 3 Performance Rating Rubric Step 4 Student Growth Measures Step 5 Final Summative Form name Self Assessment Form A
71. n This tab will show any errors or discrepancies that are in the data input eTPES SuperDesignee v 2 5 37 04 14 37o0f116 The image below shows the record that has the error 4a Pe ec Errors for Staff Selection LEA IRN Building IRN state1D LastName _ First Name 900001 700001 TS0000001 Superintendent Jane js ohiotpes com Superintendent 07 12 2013 07 12 2013 No 07 12 2013 2 Superintendents and Designees must be assigned at the LEA level In this case in the second row and the original template Jane Superintendent has an incorrect role assigned to her that can only be assigned at the LEA level Be sure to check this report before clicking the Apply Changes button to finalize the data The errors cannot be corrected from the error report Once the errors have been reviewed it is very important to go back into the original template and correct the errors Then re submit the template and apply the changes eTPES SuperDesignee v 2 5 37 04 14 380f116 Upon review of the data and correction of the errors click Apply Changes to finalize 1 Create Template File Cancel and get another template 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes ViewErrorReport J APPlyChanges Cancel Changes Staff Selection Sheet Staff Selection completed Help Staff Selection Skipping H
72. nd roles that have been assigned to by an Administrator Clicking on the View Details link on this item will open the user specific User Profile Staff Assignments page Evaluator Credentials The Evaluator Credentials section displays the status of the Teacher and Principal Evaluator Credentialing which is imported from NIET If it is believed that the Teacher or Principal Evaluator credentialing information is incorrect log in to the NIET website and verify the credentialing information If the NIET website is correct and eTPES is incorrect contact the eTPES Support Team eTPES SuperDesignee v 2 5 37 04 14 Q9of 116 Superintendent Providing Feedback on eTPES The feedback screen is used to give ODE thoughts and opinions on the eTPES system Feedback will help improve future releases of the product This is your product so please take time to give your feedback Q Do not enter support questions on the feedback screen These questions will not be answered Please utilize the link on the Help tab for support There is a Provide Feedback button in the bottom right hand corner of each screen Click on this button at any time to provide feedback on the current screen All feedback entered will be sent to the Ohio Department of Education and RANDA in order to improve the product Please note that this is not a method of obtaining support Support questions entered in the feedback will not be responded to If you need support call the support pho
73. ne Demonstration District 1 School D OPES Assign Evaluator fFf4 120687 Teacher Robert Demonstration District 1 School A OTES Assign Evaluator ffi147713 Teacher Sally Demonstration District 1 School A OTES Assign Evaluator 7 7688661 Teacher Michael Demonstration District 1 School C OTES Assign Evaluator ff76556818 Teacher Jennifer Demonstration District 1 School D OTES Assign Evaluator ff5714359 Teacher Preston Demonstration District 1 School B OTES Assign Evaluator Ff6 995484 Teacher Mark Demonstration District 1 School A OTES Assign Evaluator Show 10 Showing 1 to 9 of 9 entries First Previous Next Last Click the Assign Evaluator link for a specific Educator to correct the missing primary Evaluator A list of approved primary Evaluators for the Educator s building will be displayed eTPES SuperDesignee v 2 5 37 04 14 450f116 Change Primary Evaluator Select one LEA approved evaluator to be the Primary Evaluator Superintendent Jane 4 46 7621 Demonstration District 1 Practice Superintendent Cancel Select one of the Evaluators in the list and click Apply to confirm the assignment eTPES SuperDesignee v 2 5 37 04 14 460f116 Superintendent Performance Ratings I Upload performance ratings from Excel file Perfonmance Ratings i The Performance Ratings icon will allow LEAs set up with Option 3 to have a bulk upload of performance ratings from an Excel file Options 3 LEAs will also have th
74. ne number or email the support email address on the Help screen An example of the Provide Feedback button is shown below on the left After feedback has been entered the icon will change from a red with an exclaimation point to green with a check mark The Provide More Feedback option can be selected multiple times to enter additional feedback for that specific screen A new scren will appear to enter the feedback and previous feedback entered will not be avaialble to view Provide Feedback Provide more Feedback y Help us improve this product Help us improve this product eTPES SuperDesignee v 2 5 37 04 14 100f116 The feedback screens are displayed below for reference Click on the appropriate radio button and or enter your comments Click on the Save button at the bottom of the screen to save and submit feedback A Click the Save button to submit your answers eTPES SuperDesignee v 2 5 37 04 14 110f116 Superintendent User Profile The User Profile feature allows users to review personal settings in eTPES and apply changes to an account To access click the drop down arrow next to the user s name and select User Profile Thomas Superintendent A pe User Profile Log off Common tasks that can be completed within this feature are Change email address Change personal password View personal eTPES 4 digit PIN for completion of evaluation forms View personal OTES and OPES Evaluator credentialing informati
75. ns have been selected select the format and click on the Download Excel Template button outlined in red below 2 Administration View Instructions PDF 1 Create Template File W Training District 1 S Training School 1 Select LEAs and or Buildings in the panel then click the download Excel Template button to create a customized SGM data template Pick a format Ex Download Excel Template 2 Select File to Import Click Select an SGM File to choose a valid eTPES SGM data template fay Select a file 3 Process File Depending on the browser settings there may be a prompt to open the file using Microsoft Excel Select OK to proceed ADMINISTRATION You have chosen to open Home gt Administration gt Staff Mand eTPES Stafflmport Template xisx which is Microsoft Excel 97 2003 Worksheet 6 4 KB from http training ohiotpes com Import What should Firefox do with this file View Instructions PDF Qpen with Microsoft Excel default hd Save File 1 Create Tem p late File Do this automatically for files like this from now on Get another template 2 Select File to Import Click Select a Staff File to ch Select a file eTPES SuperDesignee v 2 5 37 04 14 82o0f116 If the file does not prompt to open it may download and appear at the bottom of the page Click on the file to open it 2 Administration Q View Instructions PDF 1 Create Template File Ge
76. nt growth ratings have been completed If there is an improvement plan recommended for this Educator the administrator should click the check box as shown eTPES SuperDesignee v 2 5 37 04 14 102 of 116 PIN Completion At the very bottom of the Final Summative Form is the PIN completion section Once the cumulative performance rating has been entered the student growth data has been verified and the final summative rating has been calculated the PIN should be entered For a Principal s Final Summative form only the Superintendent or Designee will have the ability to enter his her PIN For a Teacher or Assistant Principal s Final Summative form the Superintendent Designee or Principal will have the ability to enter his ner PIN The Educator will then be notified and have access to view the Final Summative Rating Form The Educator will have the ability to review the Final Summative form and enter his her PIN to complete the evaluation process Entry of the Educator s PIN indicates acknowledgement of the Final Summative Rating It does not necessarily indicate agreement with the rating PIN Completion NOTE The Cumulative Performance Rating is entered by the Primary Evaluator only The Final Summative Rating is verified by the Principal or Superintendent Designee by entering his her PIN The Teacher will then be notified and have access to view the form The Primary Evaluator and Principal will be notified when the Teacher enters his her PIN
77. o confirm that all credentialed OTES Teacher Evaluators should be made available for eTPES evaluations To make individual changes click the Approved for Principals or Approved for Teachers check box item next to each record on the right side of the page Please note that each individual staff assignment can be customized for this setting and it is possible to approve an Evaluator only for specific buildings i It is not possible to approve an Evaluator unless they are credentialed as indicated by the date in the OPES Credential Date and OTES Credential Date columns in the table eTPES SuperDesignee v 2 5 37 04 14 410f116 Superintendent Evaluator Assignments The Assignment feature provides a way to assign primary and any required secondary Evaluators to one or more Educators at a time Aat View and update primary and secondary evaluator assignments Assignments A selection screen for LEAs or Buildings will appear for users with multiple locations Select View Evaluator Assignments to access the list of Educators and the current Evaluators for a specific location Home gt Administration gt Evaluator Management gt Assignments gt LEA Training District 2 900002 gt Training School 2 A 700002 View Teachers View Principals Select one or more educators in the list below and click Edit Selected Record s to modify the Primary and or Secondary Evaluator assignments Note Evaluators must be credentialed and approved in o
78. omplete cannot access the remainder of the eTPES system Review your report to see which indicators you are not aligned Once the alignment has been signed and approved go back to the eI PES site Click on Retrieve Alignment Status to refresh and update the changes made to the rubric alignment Administration LEA Setup LEA Summit Academy Community School Parma 000302 change eTPES is a secure web based educator evaluation system created for the Ohio Teacher and Principal Evaluation Systems It is designed for statewide use by Ohio LEAs based on Ohio s adopted Framework for the evaluation of teachers and principals eTPES electronically streamlines the process to assist evaluators with the management of documentation associated with teacher and principal evaluations including both performance and student growth measures The final summative rating is then calculated in eTPES Districts may use eTPES following the OTES and OPES models or may customize the system for their district eTPES begins with LEA setup steps which provide specific information from the superintendent or designee for LEA use of the system Please review the information in each step and check for correctness before PIN is entered Once the superintendent or designee signs off on the LEA setup by entering their PIN NO CHANGES CAN BE MADE Teacher Rubric Alignment All Teacher Performance Rubrics used by LEAs must be aligned with the Ohio Teacher Performance Evaluation
79. on Rating Venfication Similar to the LEA SGM dashboard the Building SGM dashboard will show metrics regarding the building being viewed From the Building dashboard the following items can be accessed LEA Defaults Value Added data Educators Management Rating Verification eTPES SuperDesignee v 2 5 37 04 14 59 of 116 Superintendent LEA Defaults Read Only The LEA defaults icon will show the default percentages selected by the Superintendent by Educator Categories The defaults will be in read only format for the building Principal and they are only available to view once the defaults have been established View the LEA default percentages by educator category Review imported Value Added data Adjust educator categories and configure overrides for SGM component percentages and or enter Vendor Assessment and LEA Measures data Review and verify educator ratings for inclusion in Final Summative evaluation Below is an example of what a read only version of the LEA defaults may look like LEA Default Percentages Teacher Percentages OTES Ai Value Added jenclusive and Az and LEA Measures B C LEA Measures only must aqua 504 Principal Percentages OPES Principal Category eTPES SuperDesignee v 2 5 37 04 14 60 of 116 Superintendent Value Added When the Value Added icon is selected the Value Added data that has been loaded into eTPES is displayed MRM and URM Composites have been
80. on View personal staff assignments by location and role Request removal from a current staff assignment not available for Superintendent Designee roles Account Settings Staff Assignments Please do not modify an existing account as a substitute for adding an educator Evaluation data for each user is tracked by State ID and cannot be reassigned or removed User Information Change Password Evaluator Credentialing State ID TR0000002 OTES credential date 7 12 2013 First Name Tony OPES credential date N A Last Name Principal Username tony principal 5 Account Activation eTPES PIN View your PIN Email tony principal ohiotpes com SDS Last Activation Email Date Email has not been sent Activation Completion Date Activation has not been completed Cancel Change email address To change the email address access the User Profile Account Settings page and click within the Email text box in the User Information section Enter the correct email address and click on Save to apply the change eTPES SuperDesignee v 2 5 37 04 14 120f116 Change password To change the password access the User Profile Account Settings page and click on Change Password The pop up shown below will appear Change Password Principal Tony TROOOO002 Old Password New Password Confinm New Password Enter the old password Enter the new password twice Click Submit to apply the new password eTPES SuperDesignee v
81. onal option in red on the summary screen that requires acknowledgement that a role change is being applied This option must be selected in order to click the Submit button eTPES SuperDesignee v 2 5 37 04 14 270f116 View and Edit a User To view and edit a user through the User Dashboard select the Edit link on the right side of the Staff listing screen as shown f76995464 Teacher Mark Teacher On the User Dashboard there are two tabs e Account Settings e Staff Assignments i The User dashboard can be accessed by State ID or Name by utilizing the User Search icon on the Staff Management dashboard The Account Settings tab will allow a non role specific user account settings to be viewed including name email username and evaluator credentialing information Principal Tony TROOOO002 Back to previous page Account Settings Staff Assignments Please do not modify an existing account as a substitute for adding an educator Evaluation data for each user is tracked by State ID and cannot be reassigned or removed User Information Evaluator Credentialing State ID TROO000002 OTES credential date 7 12 2013 FirstName Tony OPES credential date N A LastName Principal Username _ tony principal eTPES PIN Email Account Activation tony principal ohiotpes com MARS i Last Activation Email Date Email has not been sent Activation Completion Date Activation has not been completed Send Activation E
82. or account has been activated and you are assigned as an valuator for that individual eTPES SuperDesignee v 2 5 37 04 14 107 of 116 For Karen Teacher the Primary Evaluator is Unassigned Click on the change link and a pop up would appear with a list of approved Evaluators Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Demonstration District 1 000001 change Primary Evaluator Building School A 000010 change Evaluators Unassigned Educator Karen Teacher ZZ6085183 Your Access Level View Only Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started B Teacher Self Assessment Summary Tool Status Not Started Teacher Only Private Show Details Locked Step 1 Professional Growth and Improvement Plans Not Started Professional Growth Plan Status Not Started Teacher First Evaluator Closes Show Details Locked Improvement Plan Status Not Started Evaluator First Teacher Closes Show Details Locked Improvement Plan Evaluation of Plan Status Not Started Evaluator First Teacher Closes Show Details a Locked Select the Evaluator to assign as the Primary Evaluator and then click Apply i The list will only include the LEA approved Evaluators for the building that the Teacher or Educator is located eTPES SuperDesignee v 2 5 37 04 14 108 of 116 Assign Primary Evaluator Select one LEA approved evaluator to be the primary evaluator Evalu
83. ormation lf you have policy questions regarding eTPES please contact us at lf you have eTPES technical questions please contact us at lf you have NIET evaluator credentialing questions please contact us at Teacher Evaluation System Resources OTES Model PDF OTES Resources PDF Ohio Standards for Teachers PDF OTES Understanding and Using the Standards PDF Sample Professional Growth Plan PDF Superintendent Designee Resources eTPES SuperintendentDesignee User Guide PDF LEA Setup Help PDF Quick guide for setting Primary Evaluators PDF eTPES SuperDesignee v 2 5 37 etpes education ohio gov Online Support Request support OhioTPES com or call 1 877 314 1412 support niet org Principal Evaluation System Resources eTPES Principal User Guide PDF OPES Model PDF OPES Resources PDF Ohio Standards for Principals PDF OPES Understanding and Using the Standards PDF Training Videos YouTube Teacher Video 1 Logging into eTPES accessing your personal dashboard Principal Video 1 Activating your account and logging in Superintendent Designee Video 1 Activating your account and logging in SuperintendentDesignee Video 2 LEA Setup SuperintendentDesignee Video 3 Staff Import 04 14 114 of 116 Support Contact Information There are three different support contacts to select from To receive the quickest response to support questions it is important to contact the correct suppo
84. oup of Educators click Apply then OK If an individual Educator needs further changes they may be selected individually eTPES SuperDesignee v 2 5 37 04 14 440f116 Superintendent Evaluator Issue Resolution The Evaluator Issue Resolution feature allows an Administrator to view and correct evaluations that do not currently have a primary Evaluator assigned A new primary Evaluator can be assigned if the original Evaluator has been removed or deactivated from the approved credentialed evaluator list Review and correct missing primary evaluator assignments for educators Issue Resolution i The full featured Evaluator Assignment utility is a recommended alternative to assign Evaluators to more than one Educator at a time The Issue Resolution screen is useful for monitoring and correcting problems that arise from staff removals or additions during the year Educators are only listed for correction for their assigned Administrators The list of educators below have evaluations that require a Primary Evaluator assignment Please assign a Primary Evaluator to each record Issue Resolution Evaluations without Primary Evaluators show 10 Search First Previous Next Last State ID Name LEA Building Evaluation Type Action ff F432305 Principal Samantha Demonstration District 1 School B OPES Assign Evaluator ff6215966 Principal Matthew Demonstration District 1 School OPES Assign Evaluator ff 0131738 Principal Catheri
85. perintendent User Search The next option on the Staff Management dashboard is the User Search icon This feature allows a user to view and edit a staff member as discussed in the previous section without having to access that user by browsing the Staff Assignment feature area Click on the User Search icon to be directed to the screen below Thomas Superintendent Co s p TEACHER ss PRINCIPAL EVALUATION SYSTEM HOME ADMINISTRATION EDUCATORS REPORTS Home gt Administration gt Staff Management gt User Search nter a State ID first or last name and i search results list item to access the User Dashboard NOTE All users in the eTPES system must have a valid State ID Please use this search feature to assist with employee transfers and relocations User Search Results Show 10 ma First Previous 2 3 4 5 Next Last State ID Last Name First Name Location s Action JT0000002 Teacher Multiple Locations User Profile MT0000001 Teacher Multiple Locations User Profile MT0000002 Teacher Multiple Locations User Profile MT0000003 Teacher Training School 3 700003 User Profile Enter a portion of the State ID first name or last name of the person of interest Once the results are provided a user profile can be viewed for a selected record by clicking on the User Profile link on the right side of the screen State ID Last Name First Name Location s Action JT0000002 Teacher Multiple Locations User Profile The
86. pleted File processing complete ee When the changes have been processed a pop up message will appear that indicates the import has been completed Click the OK button Import complete Now that the changes have been applied go to the Educator Management screen under the Student Growth tab and verify the expected results within the worksheets of the educators eTPES SuperDesignee v 2 5 37 04 14 900f 116 Superintendent Educators Tab To view and manage evaluation data for individual Educators click on the Educators tab on the menu at the top of the screen eTPES co 2 Thomas Superintendent TEACHER snd PRINCI EVALUATION SYSTEM ADMINISTRATION EDUCATORS REPORTS eel On the Educators tab either search for a specific Educator or click on the Educators icon shown below and view a list of Educators and building assignments If there are mulitple LEAs or buildings to select from there will be drop down arrow availble to allow a selection to be made Home gt Academic Year 2013 2014 LEA Training District 2 900002 Building All Buildings Educator Type Principals Teachers The Academic Year LEA Building and Educator Typle will be listed with the ability to toggle between Principals and Teachers depending on the permissions available The example below shows a Principal view with an LEA set up of Option 1 Home gt Academic Year 2013 2014 LEA Training District 1 900001 Buildin
87. r 22 Back to Evaluations Teacher Professional Growth Plan Suggested Guideline s 4 PRINT TO PDF VIEW COMMENTS Instructions The Growth Plan identifies goals based on student learning needs student achievement outcomes for students and teacher performance on the standards self assessment and reflection During the evaluation process record the dates the teacher and evaluator review goals identify evidence indicators and discuss the supports needed to accelerate and continue teacher growth through professional development 1 Type of Growth Plan 1 14 Select the type of Growth Plan Self Directed 5 Collaborative clear selection 2 Annual Focus These are addressed by the Evaluator as appropriate for this Teacher Goal 1 Area Student Achievement Outcomes for Students 2 1 Goal 1 Statement A Each form will display the following e Suggested Guidelines click on this button to read the guidelines from the framework e Instructions this section will explain how to complete the form e Notes this section will explain the flow of the form who has access and when These are important and should be read prior to completing the form eTPES SuperDesignee v 2 5 37 04 14 99o0f 116 Saving When an answer is entered whether by typing text or clicking on a button box the answer is automatically saved The form will save all items entered therefore users can enter and exit the form as necessary without los
88. r Updates committed Now that this has been completed the performance ratings are able to be viewed within the worksheets of the Educators eTPES SuperDesignee v 2 5 37 04 14 53 0f116 Superintendent Student Growth Tab This guide will focus on the Superintendent Superintendent Designee and Principal Student Growth Measures SGM roles within the system The Superintendent and Superintendent Designee roles have the same access therefore any time Superintendent is mentioned it also applies to the Superintendent Designee Any special notes regarding the Teacher access will be mentioned throughout this guide i Assistant Principals do not have access to the SGM functions Teachers will complete the process for submitting Vendor and LEA Measures to their Principal by April 15th each year For more policy information please visit the ODE website which can be accessed through your Home page of eT PES A The SGM feature of eTPES needs to be completed for all LEAs regardless selected setup option including Option 3 Superintendents and Superintendent Designees have the ability to enter and edit Principal Student Growth Measures SGM Superintendents Superintendent Designees and Principals have the ability to enter and edit Teacher and Assistant Principal SGM data Principals can view their SGM worksheet in this SGM feature Assistant Principals and Teachers can only view their SGM worksheet under their Evaluations tab The Student G
89. rder to be available in selection lists Edit Selected Record s Evaluator Assignments for Teachers State ID Name Evaluation Type Primary Evaluator Secondary Evaluator s JTO0000002 Teacher Jason OTES Principal Tony MT0000002 Teacher Mary OTES Principal Tony RTO000002 Teacher Robert OTES Principal Tony i To toggle the list of Educators from Teachers to Principals click the View Principals link to change the list to OPES evaluations To restore the view to Teachers click the View Teachers link To assign a primary Evaluator to an Educator simply check the box on the line of the desired Educator s The Edit Selected Record s button will appear above the list of Educators Clicking that button will bring up a list of available primary Evaluators for the building eTPES SuperDesignee v 2 5 37 04 14 420f116 Manage Evaluators Window Primary Evaluator Choose one evaluator to be the primary evaluator Principal Jane TR0000001 Training School 1 Principal superintendent Jane TS0000001 Training District 1 Superintendent click here to add secondary evaluators This will change the primary evaluator an 1 record s Cancel Apply Check the box next to the Primary Evaluator to make a selection If needed click the link in the screen on the right to display a list of available secondary Evaluators The selected primary Evaluator will not be available to choose as a secondary Evaluator for t
90. rict data including Student Growth Measures Superintendents and Superintendent Designees will have the ability to set up the LEA Defaults from the LEA dashboard Principals will have the ability to view the LEA Defaults When a Superintendent selects the Student Growth tab they will be directed to the LEA dashboard which displays the option to set LEA Defaults Q The Superintendent or Superintendent Designee must verify the LEA default percentages prior to any other SGM activities No other functions can be completed or viewed until this step is complete The LEA Defaults are the default percentages that will be assigned to each category per Educator within the LEA The percentages per Educator can be modified individually at a later time Home gt Student Growth gt Training District 1 900001 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers E in Progress 50 W Not Started 50 Principals by Category Principals by Status Verified Principals o i 17 Configure default percentages by educator category View building status and assign educator categories and ratings Upload SGM data for Vendor Assessment SLO Other and Shared Attribution from Excel File To set the defaults click on the LEA Defaults icon and enter the percentages for Teachers and Principals A The SGM data makes up half of the overall evaluation score Therefore the perc
91. ropriate Performance rating The acceptable ratings are Accomplished Skilled Developing and Ineffective J 2 3 4 5 6 Fy 8 9 M 4 gt Instructions Performance Rati Performance Ratings 2J l G 10 Note that Performance Ratings can be added or modified manually after importing i A new template must be created each time an import is completed e Do NOT re user a template The import will overwrite the existing data with the data from the template e If the Administrator has entered their PIN to complete the Final Summative Rating for any Educator changes cannot be made on the template for that particular Educator The performance rating for that Educator will be gray and can not be edited eTPES SuperDesignee v 2 5 37 04 14 48o0f116 Click on the Performance Ratings tab on the template to display the Educators and their performance rating if previously entered eT PES Performance_Ratings_Ternplate 3 Microsoft Excel Home Insert Page Layout Formulas Data Review View Team Calibri e Nr E E r E E w LOMCGITIONadal r ormatting l Terea oc Tahlia p Format as Table os i Sot amp Find amp F Cell Styles fl Format CA Filter Select Alignment Number Styles Cells Editing in Ul il gz ill Ill buildingirn state id lastname firstname role A oc ac ec eres A 700001 MTo000001 Teacher_ Mary Teacher No 4b H Instructions Performance Rati Performance Ratin
92. rowth tab is available for Superintendents Superintendent Designees and Principals HR Administrators will be able to access the Student Growth Measures in read only format lt r h EET ef P ES 0 RANDAUSER _ TEACHER ond PAIMCIPAL EVALUATION SYTEM A ADMINISTRATION STUDENT GROWTH EDUCATORS REPORTS When the Student Growth tab is selected eTPES will be directed to the dashboard which will display pie charts for the LEA or Building The current status and other metrics of Educators can be viewed by category Summary Below is a summary of the eTPES SGM functionality 1 The Superintendent or Superintendent Designee sets up the default percentages per Teacher and Principal category 2 The Teacher and building value added data is loaded into eTPES Default categories are assigned 3 The Superintendent Superintendent Designee or Principal edits the categories and percentages per educator if necessary and adds ratings for each educator 4 The Principal verifies Teacher and Assistant Principal data and final SGM rating The Superintendent or Superintendent Designee then verifies the Principal data and final SGM rating Only then will the verified SGM rating and Performance Rating be combined to determine the Final Summative rating eTPES SuperDesignee v 2 5 37 04 14 540f116 Superintendent LEA Defaults The LEA dashboard will be available for Superintendents and Superintendent Designees and will show metrics regarding dist
93. rrors have been corrected and the file saved click on Select a File and chose the corrected file Click on Submit for Processing and check the error report when the file has processed When there are no more errors and the template is ready to be processed click on Apply Changes 1 Create Template File 2 Select File to Import 3 Process File Upload and processing complete Next review the changes and check for errors To complete the process click Apply Changes 3 View Error Report Apply Changes Cancel Changes Instructions Performance Rati Skipping Instructions Performance Rati itis a help sheet Performance Ratings Sheet Performance Ratings completed File processing complete eTPES SuperDesignee v 2 5 37 04 14 52 of 116 When the changes have been processed a message will appear that indicates the Import is complete Press OK Pe rforma nce Ratings m port The page at training ohiotpes com says Import complete OK 2 Select File to Import 3 Process File View Error Report Apply Changes Cancel Changes Perform Another Import Instructions Performance Rati Skipping Instructions Performance Rati itis a help sheet Performance Ratings Sheet Performance Ratings completed File processing complete Starting application of 3 changes Performance rating saved for Jane Principal Performance rating saved for Mary Teacher Performance rating saved for Robert Teache
94. rt team Support Contact Information lf you have policy questions regarding eTPES please contact us at etpes education chio gov lf you have eTPES technical questions please contact us at Online Support Request support OhioTPES com or call 1 877 314 1412 lf you have NIET evaluator credentialing questions please contact us at support niet org For policy related questions contact etpes education ohio gov For technical questions regarding the eT PES website click on the Online Support Request link email support ohiotpes com or call 1877 314 1412 For the fastest most efficient response fill out the Online Request form by clicking the link provided For questions regarding evaluator credentialing email Support niet org Resources and Training Videos There are a number of help documents user guides and other resources including training videos available to review Click on any link to access the related resource Teacher Evaluation System Resources Principal Evaluation System Resources OTES Model OPES Model OTES Resources OPES Resources Ohio Standards for Teachers Ohio Standards for Principals Sample Professional Growth Plan OPES Understanding and Using the Standards Superintendent Designee Resources Training Videos Superintendent Designee User Guide Superintendent Designee Video 1 Activating your account and logging in LEA Setup Help Superintendent Designee Video 2 LEA Setup Superintendent Designee
95. rther help resources or contact eTPES Support Forgot your password Login Help ah OhioTPES com access is provided to users based upon identity authentication The following items are required for each LEA Superintendent and or Superintendent Designee in order for their identity to be appropriately authenticated L Current isting in the Superintendent or Superintendent Designee role in ODEs OEDS R httos webspp2 ode state oh us oeds r query default asp Please contact your local OEDS R Administrator to update the information for your LEA if needed 2 State ID or educator license in ISSUED status from ODE s office of Educator Licensure Check ODEs Educator Profile module for status httos coreprodint ode state oh us core 3 ode core EducatorProfile Ul Learner if you currently do not have a State ID from ODE and would ike one assigned to you please review instructions at this ODE Website location htto education chio gov Topics Teaching Educator Evaluation System District Educator Evaluation Systems eTPES Help All other eTPES users are required to have a State ID or educator license in ISSUED status from ODEs office of Educator Licensure in order to be fully authenticated Technical Support If your account is already activated and you are experiencing an issue while attempting to access eTPES please contact technical support using our web based request form Online Support Request eTPES SuperDesignee v 2 5 37 04 14 6o
96. sing customized SGM percentage overrides Configure 56M component percentages below for this educator LEA MEASURES Value Added Vendor Assessment SLO Other Shared Attribution Total 0 LEA v i N A 10 10 50 Default must be 26 50 must be 0 24 must be 0 24 must equal 50 Educator 35 5 10 50 Setting must be 26 50 must be 0 24 must be 0 24 must equal 50 eTPES SuperDesignee v 2 5 37 04 14 79o0f116 Exemptions The example below shows a Teacher status that is Exempt Teacher Karen ZZ6085183 Back to Evaluation Academic Year 2013 2014 SGM Overall Rating N A Educator Type Teacher Rating Status Exempt SGM Category C LEA Measures only Verified Yes Exemption This educator has been set to exempt for SGM Ratings 100 of this evaluation rating is based on performance data Select a reason for exemption Less than six students on roster Does not meet minimum interval of instruction Serves as facilitator monitor Other requires written explanation in box below lf you would like to enter ratings for this educator please remove the exemption Click on the Back to Evaluation button at the top of the screen to go back to the Evaluation screen eTPES SuperDesignee v 2 5 37 04 14 800f 116 Superintendent SGM Import The SGM Import feature allows ratings to be uploaded or the default percentages to be modified in bulk The LEA Default Percentages must be verified prior to accessing the SGM Impor
97. t A This must be done on a desktop or a laptop rather than an iPad to complete the SGM Import function The SGM Import feature has three steps e Create Template File Download template and enter SGM data to upload into eTPES e Select File to Import Select the file and submit for processing e Process File Check for errors and apply changes To access the SGM Import feature go to the Student Growth tab ADMINISTRATION STUDENT GROWTH EDUCATORS REPORTS Home gt Student Growth gt Training District 1 900001 By SGM Category By Rating Status By Rating Verification Teachers by Category Teachers by Status Verified Teachers E A2 1 W in Progress 50 M Verified 0 W c 1 W Not Started 50 E Unverified 100 Principals by Category Principals by Status Verified Principals mm A 1 W In Progress 100 E Verified 0 E Unverified 100 chal View default percentages by educator category View building status and assign educator categories and ratings Upload SGM data for Vendor Assessment SLO Other and Shared Attribution from Excel File Click on the SGM Import icon under the Student Growth tab to upload SGM data for Vendor Assessment SLO Other and Shared Attribution from an Excel file eTPES SuperDesignee v 2 5 37 04 14 810f116 Superintendent Downloading the Template On the SGM Import dashboard select the appropriate LEAs or Buildings for which SGM information will be imported Once the locatio
98. t another template 2 Select File to Import Click Select an SGM File to choose a valid eTPES SGM data template ae Selecta file 3 Process File Provide Feedback Help us improve thts product E eTPES_SGM_Templa xlsx 7 Show all downloads X eTPES SuperDesignee v 2 5 37 04 14 830f116 Superintendent Completing the Template Before he file can be opened there may be a notification indicating that there are educators assigned to multiple buildings in the selected template Educators in multiple buildings will display Multiple in the Building column For these Educators coordinate with their building Principals One Principal should gather the SGM data from the other Principals as well as enter modify and verify the SGM data Educators Assigned to Multiple Buildings Please read the following in its entirety There are educators in this template assigned to multiple buildings in a single LEA They are indicated in the template with a Building IRN value of Multiple You will need to coordinate with other principals in the LEA to determine the proper Student Growth Measure SGM scores and weights for these individuals One principal should gather the SGM data from the other principals and then enter modify verify SGM data and complete the Final Summative form eTPES SuperDesignee v 2 5 37 04 14 840f116 The file will automatically open to the Instructions page which is the first tab at the bot
99. tered and sent back and forth between the two parties All comments submitted are displayed at the bottom of the form and are specific to that form only eTPES SuperDesignee v 2 5 37 04 14 100 of 116 Superintendent Final Summative Form To complete the Final Summative Rating for an Educator go to the Evaluation page for that Educator using the Educators tab click on the Educator Type to switch between the Principal and Teacher views Search for a specific Educator by typing in the search box Click on the Evaluation link to access the evaluation workflow Academic Year 2013 2014 LEA Training District 1 900001 Building Training School 1 700001 Educator Type Principals Teachers Aggregated Completion Status c Refresh 01 Complete a Incomplete G IP Last Updated 4 9 2014 1 26 51 PM Educators Show 10 v Search First Previous Next Last State ID Educator Building s Evaluation Completion Status eee oo GAP 01 02 SGM Evaluation MT0000001 Teacher Mary Training School 1 700001 Teacher all electronic forms RT0000001 Teacher Robert Training School 1 700001 Teacher all electronic forms O Q Q o Evaluation v Show 10 v Showing 1 to 2 of 2 entries First Previous Next Last On the Evaluation screen the last step Summative Evaluation can be viewed Click on View to access the Final Summative form Step 4 Summative Evaluation Not Started i Final Summative Rating of Teacher Effectiveness
100. the electronic Teacher and Principal Electronic System eTPES access the browser from the desktop and go to the eTPES site www ohiotpes com eTPES is currently supported on the following browsers e Google Chrome most current version auto updated by provider unless disabled e Firefox most current version auto updated by provider unless disabled e Safari 5 1 or higher e Microsoft Internet Explorer 9 or higher i Ohio eTPES Login Page x amp 4 The sign in page below will appear Username Password sign In Forgot your password Heip Enter username and password and click Sign In to proceed eTPES SuperDesignee v 2 5 37 04 14 5o f116 Trouble Signing In An activation email will be sent to allow an account to be set up A username will be included in this email Click on the Forgot your password link for password assistance eTPES TEC oa Py PRU LPLinea Username Password Sign In Forgot your password Help The link will direct an email address to be entered eT PES support will then send an email with your password re set and sign in information A kroin aS F you forget your password you can resell A usikig a wetefe Ink rat we provide in an emal message Please ernier an Tall address fo help ws locale your account Emalt Submit Back If trouble signing in continues click on the Help link and access fu
101. tion provides three options for the LEA to follow See the details below Al evaluation documents are subjectto public records requests depending uponthe LEA s board policy Thisincludes the information contained in e TPES Participants questioning the possibility ofa public records requestneed to review their board policy andorconsultwith eT S their legal counsel ODE is currently in the process of developing a guidance document TEACH PRINCIPAL which will be avaiable in the nearfuture Uploading LEA Form Options Available Forms Minimum Forms Required Specific Forms PDF s only One Formal Observation Examination of Artifacts form N A All OTES OPES forms AND are displayed amp One Performance Rating Rubric must Eyidence artifacts may available for use be completed in eTPES for the be uploaded Final Summative to populate ER od EVALUATION SYSTEM One F Observation E inati f ne Forma ation Examination o YES All OTES OPES forms Artifacts form Forms will not be AND i i ANU nteractive are displayed amp One Performance Rating Rubric must available for use be completed in eTPES for the Final Summative to populate Evidence artifacts may be uploaded OTES OPES forms will be displayed Department Ohio of Education Based on the information shown above select which option to proceed with for both the Teacher evaluations and the Principal evaluations eTPES SuperDesignee v 2 5 37
102. tion tools include LEA Setup available for Superintendents only Staff Management Evaluator Management Performace Ratings for LEAs set up with Option 3 only The Superintendent Designee must first carefully complete the LEA setup in order to enable other Administration features If an LEA is set up with Option 3 then the Performance Ratings icon will appear as shown below For LEAs set up with Option 1 or 2 the Performace Ratings icon will not appear on the Administration dashboard Administration ae Staff Management int Evaluator Management B Perfonmance Ratings Configure LEA specific options for the current academic year View and manage staff assignments by LEA Building View and manage LEA evaluators and assignments to educators Upload performance ratings from Excel file The functionality of each feature will be addressed in this section eTPES SuperDesignee v 2 5 37 04 14 160f116 Superintendent LEA Setup To configure the LEA Setup click on the LEA Setup icon shown below Configure LEA specific options for the current academic year LEA Setup When the LEA Setup icon is selected the system will be directed to one of two pages depending on user permissions If there is more than one LEA to set up the LEA Selection page will appear as shown below To change the settings of a specific LEA set up click on View LEA Setup LEA Selection Show 10 Search LEA name or IRN First Pre
103. tion will expand For the Teacher to view the SGM ratings they will need to expand Step 3 Student Growth Measures SGM on their evaluation page shown below EVALUATIONS REPORTS Home gt Evaluations gt Academic Year 2013 2014 Evaluation Model Teacher all electronic forms LEA Demonstration District 1 000001 Primary Evaluator Educator Karen Teacher 276085183 Secondary Evaluators Your Access Level Educator Choose another evaluation Evaluation Forms Collapse All Expand All Optional Self Assessment Not Started Step 1 Professional Growth and Improvement Plans Not Started Step 2 Formative Assessment In Progress Step 3 Student Growth Measures SGM Completed B SGM Educator Ratings Worksheet Status Completed E View Step 4 Summative Evaluation In Progress Evidence Artifacts Available Click the View button to be directed to the worksheet The screens may look different depending on both the data provided and the Educator s assigned category The views below show different examples of the same screen eTPES SuperDesignee v 2 5 37 04 14 76o0f 116 Ratings The screen below shows ratings according to the LEA Default percentages for Category A1 This example shows the Rating Status is Completed and it has been verified Home gt Student Growth gt Training District 1 900001 gt Training School 1 700001 gt Student Growth Educator Management gt Teacher Mary MTO000001 Back to Ev
104. tom of the file Read the instructions carefully to assist in importing the SGM Ratings eTPES SGM_Template 1 Microsoft Excel Home Insert Page Layout Formulas Data Review View Team Calibri 7 Alignment Number Instructions for SGM Ratings Instructions for SGM Ratings This template is used to import Student Growth Measure ratings and or change the LEA default percentages per educator Educator 5GM data can be added or modified manually after importing For assistance please call eTPES Support at 1 877 314 1412 or email support OhioTPES com This template is divided into multiple sheets tabs at the bottom of the screen There is a sheet for each role category combination 2 3 4 5 6 T B 9 The educators appear on the appropriate sheet based upon their role teacher or principal and assigned category Al A2 A B or C The template will display the CURRENT ratings and percentages Enter the new ratings and percentages to be imported See below for allowable percentage ranges per role category Important Move users to the appropriate category prior to creating a template movement between categories is not permitted on the template Create a new template each time you import ratings Do not re use a template The SGM import will overwrite the existing data with the data from the template If the Overall SGM Rating has been verified changes cannot be made on the template Role category allowable percentages OTES Al
105. uildi ig IRN State ID Last Name First Name Email Role Principal Evaluator Credential Date Approved to evaluate principals 4 Teacher Evaluator Credential Date Approved to evaluate teachers Remove from roster Send activation email 2 g00061_ 700061___ TROOOO061_ Hiltner Catherine Principal _ fno 07 12 2013 No 3 900061 700061 __ MT0000061 Teacher_ Mary Teacher _CNo 4 900061 700061 RT0000061 Teacher Robert Teacher No 5 The template that is downloaded will have thirteen columns that are both gray and white The gray columns are not to be edited or changed This information is provided to the eTPES system through OEDS EMIS and other vendor systems If changes need to be made please contact those respective representatives for your LEA The only white columns that you have the ability to change are e Email e Role e Approved to evaluate may only be updated by Superintendents Designees Q The Evaluator credential dates are provided to eTPES by NIET If there is no date in the field the user is not eligible to be assigned as an Evaluator in eTPES The columns for approving evaluators may only be edited by Superintendents and Superintendent Designees e Remove from roster e Send activation email All other fields will be populated based on the information provided by the state system To add a user scroll down to the end of the list and copy and paste the LEA IRN and Building IRN to the rows needed for ad
106. ust be 26 50 must be 0 24 must be 0 24 must equal 50 eTPES SuperDesignee v 2 5 37 04 14 720f116 Superintendent Exemption The third tab is Exemption This allows Administrators to indicate that a Teacher is qualified to be exempt This tab will only appear if there is no Value Added data available for the Educator Ratings Custom Percentages Exemption This educator is set to use SOM Ratings O Set this educator as exempt for SGM rating Click on the box to indicate the exemption and select a reason for the exemption Exemption This educator has been set to exempt for SGM Ratings 100 of this evaluation rating is based on performance data Select a reason for exemption k Less than sig students on roster 2 Does not meet minimum interval of instruction k Serves as faciat montor Other requires witen exqpanation in box below MUST HAVE TEXT HERE you would like to enter ratings for this educator please remove the exemption If the appropriate reason is not listed select Other and enter the reason for the exemption A reason must be entered eTPES SuperDesignee v 2 5 37 04 14 73 0f116 When all available ratings data custom percentages and exemptions are entered click the Verify Worksheet button and a PIN must be entered Student Growth Ratings Worksheet Verification Please read the following in its entirety Verifying the overall SGM rating is a required step in order to apply the data in the Fina
107. utes Your work is saved after clicking the Save button under each Standard Area e For LEAs using alternative rubrics you will need specific text from your LEA performance rubric to complete the alignment tool Upon completion your superintendent will have to sign off on the information provided ODE has developed a crosswalk between three commonly used rubrics and the OTES Performance Rubric The crosswalks identify specific indicators that LEAs must address in order to be fully aligned The indicators to address are below e Danielson Framework for Teaching A e Marzano Rubric A e TAP Rubric A lf you are not using one of these rubrics nor are you using the OTES Performance Rubic you must address all indicators e OTES Indicators A Start Alignment Tool For questions please email evaluation educaton_ ohio gov Answer the questions shown and then press Save and Continue OTES Indicators M Directions Mi Glossary Contact logout Alignment Tool Summit Academy Community School Parma Ohio Department of Education Alignment Tool Return to Main page Background Questions 1 Is your LEA using the Ohio Teacher Evaluation System OTES Performance Rubric Yes No 2 Have you made any modification to the OTES Performance Rubric D Yes No Thank you for your responses Because you are using the OTES Performance Rubric your system is fully aligned and has completed the Alignment Tool questions Please go to
108. vailable Spring 2014 Available Spring 2014 Not Started Available Spring 2014 Available 04 14 94 of 116 Superintendent Evaluation Workflow Selected Evaluators assigned to an Educator will have the option to edit their evaluation forms Click the Edit link from the Educators list and the system will be directed to the Educator s Evaluation page The top section of the page will have LEA and building information evaluation model evaluator information and access level It is important to review this information to ensure its accuracy What is a Workflow Once the evaluation screen is accessed the workflow screen will display The workflow is the series of steps and forms available for use depending upon the Educator s role and LEA setup The roles of Teacher and Principal have different workflows as they utilize forms specific to their role Below is an example of a Teacher workflow screen of an LEA using all electronic forms The workflow shown in this section is for demonstration purposes and is based on the selection of all electronic forms There are other options that may be selected by the Superintendent Evaluation Collapse All Expand All Optional Self Assessment In Progress Step 1 Professional Growth and Improvement Plans In Progress Step 2 Formative Assessment Not Started Step 3 Student Growth Measures SGM Unknown Step 4 Summative Evaluation Not Started Evidence Artifacts Available Add File
109. vious Next Last Ba Demonstration District 1 IRN 000001 View LEA Setup Upon selection of the LEA to set up or if there is only one LEA to set up the system will be directed to the LEA Setup page eTPES SuperDesignee v 2 5 37 04 14 17 0f116 Below are the steps for completing an LEA setup e Teacher Performance Rubric Alignment e Principal Performance Rubric Alignment e Implementation Options e Workflow Selection e PIN Completion The LEA set up does not have to be completed all at once The LEA set up can be started and it will save automatically The ability to revisit it at a future date to complete and verify is available Teacher Performance Rubric Alignment All Teacher Performance Rubrics used by LEAs must be aligned with the Ohio Teacher Performance Evaluation Rubric To verify and aligna rubric click on the Teacher Evaluation Rubric Alignment Tool button shown below Administration LEA Setup the evaluation of te 1d principals eTPES ctronically streamlines the process to assist evaluators with the management of documentation a i including both performance and student growth measures The final summative rating is then calculated in eTPES Districts may use eTPES following the OTES and OPES models or may customize the system for their district eTPES begins with LEA sett 2S which provide specific information from the superintendent or designee for LEA use of the system Please review the information in each step and chec
110. will appear indicating no staff removal requests were found eTPES SuperDesignee v 2 5 37 04 14 310f116 Approve or Reject Staff Removal Requests Select one or more removal requests by clicking the check boxes to the left of each row Select all records by clicking the check box at the top left next to the State ID column label Then select the Remove staff assignment s or the Keep staff assignment s button depending on the desired outcome Removing an Educator will allow for the removal from a roster The keep staff assignments action will prevent the remove from roster and cancel the request Click the Remove staff assignment s button and the following confirmation window will appear Click OK to proceed with the staff removals or Cancel to return to the previous selection screen with no action Are you sure you want to approve 2 record s Warming please note that removal of staff also removes the evaluation reporting for the user at this location Click the Keep staff assignments button and the following confirmation window will appear Click OK to proceed with the removal cancellations or Cancel to return to the previous selection screen with no action Are you sure you want to reject 2 record s Q No evaluation data is removed during this process You may correct an accidental removal by restoring the staff position using other Staff Management tools eTPES SuperDesignee v 2 5 37 04 14 32o of116 Superintendent Staff
111. y clicking on the Suggested Guidelines button at the top of the page They will then manually enter the cumulative performance rating The Primary Evaluator is the only person who has access to enter or edit the Cumulative Performance Rating The Primary Evaluator may enter areas of reinforcement or refinement These statements are saved as part of the final record Student Growth Data The final student growth measure rating will populate into this section when the rating has been verified or finalized on the Educator s worksheet For more information on how to Finalize the worksheet please review the related training video All calculations are completed in eI PES The Administrator may enter Areas of Reinforcement or Refinement for Student Growth Data These statements are saved as part of the final record Final Summative Rating Below each of the sections of the Final Summative form the Final Summative Overall Rating will appear Final Summative Overall Rating Ineffective Developing Skilled Accomplished Check here if Improvement Plan has been recommended The evaluator may use this form as part of the Final Review and Conference during which the evaluator and educator discuss the Final Summative Rating The Final Summative Rating is calculated using the Final Summative Rating Matrix which can be viewed by clicking on the button at the top of the screen The rating will be automatically determined when the performance and stude

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