March 2007, Issue 3
Contents
1. Course Section Date Time Location Page 9 www sandi net onsitesupport www Sandi net encore Zangle Area O Vince Garcia Eric Lawson Tressa Renee Area Matthew Grace Kelvin Testado Area Carlos Herrera J essie Sandoval Sandra Vasquez Area 0O Cecilia Galvez Diaz Sue Graciano Teresa Pezdek Area Tina Pavolillo Carmen Salgado Ruben Taylor Analyst Gamal Ibrahim Encore Brunetta Dandridge Thomas Chum Montana J osie Moya Darlene Sapienza J unnie Victorio Program Manager Peyri Hamada 619 209 4589 www sandi net it support htm 619 725 7500 Linda Devlin Mitchell Pedro Escalante Nanci Maguire Crystal Pena Izzy Victorio Bueno www sandi net zangle www sandi net peoplesoft Karin Alvarado J oshua Bleier Angela Bolick Chris Dubbs Scott Irwin Richard Oj eda Debra Sayble J erry Sussman Congratulations to February s Word Find Winner Danielle Kirkendall from Lewis Middle School Questions Comments Feel free to contact the editors mgracel sandi net or phamada sandi net ae W L Wing oe AY Wa S ih Random Zangle Information How do students get a GATE wingding 1 KNOWLEDGEBASE ARTICLE 658 11 J i Q After a student is tested for GATE and becomes f qualified how long does it take for the student s i t GATE wingding to show up in Zangle A Here isthe current process The GATE Office W puts the information into SI2. English Learner EL 7 3 02 2007 8 00 11 00 a m Fremont B6 Intro To Zangle Enrollment eee Reports ADVREP ZREP 11 3 05 2007 12 00 3 00 p m Fremont B6 Zangle Reports Secondary Scheduling SECSCH 8 eer al 8 00 11 00 a m Fremont B5 Advanced Reports ADVREP ZREP 10 3 09 2007 8 00 11 00 a m Fremont B6 Zangle Reports Elementary Scheduling ELEMSCH 8 3 09 2007 8 00 11 00 a m Attendance Open Lab SBRC Health Open Lab SBRC System Administration Intersession Setup Intersession Setup Behavior Intersession Setup Intersession Setup Intersession Main IM 06 3 26 2007 12 00 3 00 p m Fremont B6 IM 07 3 27 2007 12 00 3 00 p m Fremont B6 Intersession Main Open Lab SBRC Intersession Main Open Lab SBRC SBRC OL 03 3 27 2007 12 00 3 00 p m Fremont B6 3 29 2007 8 00 11 00 a m Fremont B6 SBRC OL 04 3 29 2007 8 00 11 00 a m Fremont B5 Page 8 March Zangle Master Schedule Training The Zangle Training Team is currently offering Secondary Master Schedule Training Please refer to this link to sign up for classes http www sandi net zangle masterschedule courseinfo index asp Elementary Master Schedule Training will be offered in J une J uly of 2007 elementary schools will be notified via email Date Time Location March PeopleSoft Training Calendar Course Section Date Time Location March Encore Training Calendar Course Section March 2007
3. additional ePro assistance please contact Robin Hoffpauir Expediter at rhoffpauir sandi net Page 6 Visit the Encore Website today Don t have a copy of the Event Map Get it at www sandi net encore readandlearn jobaids EventMap10 19 05 pdf Want to sign up for Encore classes Go to www sandi net encore training Directions are available at this link Need to get directions on a particular topic using a job aid Go to www sandi net encore Then click Read amp Learn then click J ob Aids Encore Questions amp Answers Q What changes will see as a result of the Encore 6 8 upgrade this month A The Special Ed Department anticipates a service pack Hello from the Encore Support Team Need help Give us a call Brunetta Dandridge Thomas 619 209 4591 Darlene Sapienza 619 209 4587 upgrade to Encore the evening of Friday March 9 2007 after 5 00 pm Some scheduled changes will be transparent t users some will correct or enhance the IEP events and currently in use and some will update Encounter Tracker For a description of the changes to IEPs and Encounter Tracker please refer to Encore Knowledgebase Article 676 at www sandi net encore webapp knowledgebase details asp emaillID 676 gt gt o forms gt Chum Montana 619 209 4588 J osie Moya 619 209 4593 Not sure who to call Go to www sandi net onsitesupport to look up your school s On Site Support tea
4. will generate an email that is sent to Sharon Peterson The process of changing your track setup may take up to 5 days and as May approaches this amount of time will lengthen Sharon Peterson will contact you via email once the changes have been made to your track setup if changes are necessary Page 4 March 29 2007 Even if you don t need any changes made to gi New Zangle version 2006 2 is here l On March 5 2007 you will use an upgraded version On Monday March 5 2007 IT will update the of Zangle FrontOffice v2006 2 You might notice exit codes in Zangle to reflect new State some differences in the following modules requirements The new exit codes are much more detailed than existing codes For example some are for Grades 7 12 only whereas Code 450 Withdrew Grades K 6 is for students in K 6 only IT and SAA have developed a job aid titled Enter Feli amp Exit Codes J ob Aid v1 5 PDF to assist you Mark Reporting with understanding how the new codes should be Enrollment Major changes when enrolling a new student used Please download this document at l a www sandi net Zangle readand Curious about what S different in the new version learn jobaids and review this document with Download What s New in Zangle 2006 2 v1 5 your enrollment staff Please contact the Research PDF a two page document that outlines the and Reporting Department at 619 725 7188 with changes to the FrontOftice app
5. S then IT runs a job which brings it over to Zangle The amount of time it takes for the GATE wingding to appear in Zangle all depends on the backlog in the GATE Office entry Schools do not enter the GATE wingding themselves The IT Training amp Support Newsletter is available online at http www sandi net onsitesupport newsletters html March Newsletter Puzzle mecnetroerur 11111111111 TASFACT ceatnwoevaske 1T LIIATNIAZONTII GLNAZLAI sewnssaste 1 111111111 aust 1111111 SINEINTSERSO Unscramble these March issue words and send your answers to mgracel sandi net by 3 23 07 and you ll be entered in a drawing to win a Mystery Prize delivered to you by your I T On Site Support person The winner will be announced in next month s issue Page 10
6. adline for submitting this year s Attention ePro eProcurement requisitions is likely to be May 1 or May 2 The volume of ePro requisitions that must be processed Users by the Purchasing Department becomes enormous in the spring Many orders get delayed at this time of the year Don t let this happen to you If you want to help ensure that your ePro orders get processed as quickly as possible please follow these important tips gt Be sure to run a Budget Inquiry on the account s you plan to use to pay for your ePro orders before you create an ePro requisition This means looking up your Chartfield strings to verify that you have enough money in the budget account to spend Please also be sure that you re using the correct budget account gt On Special Request items enter the correct Vendor information name address phone number of the merchant business you are ordering the item from Not entering Vendor information causes delays in processing your ePro Requisitions gt On Special Request items be sure to include your name and phone number in the Comments textbox as well as the name of the person you are ordering the item for if it s someone other than yourself As always you have resources to help you You can go online to www sandi net peoplesoft readandlearn to find the eProcurement user manual and related job aids as well as the Knowledgebase where you can find many answers to typical questions about ePro For
7. ch for classroom teachers Unfortunately the IT Department cannot add additional periods to the track without deleting the existing master schedule Page 2 Beginning March 12 Power Users should begin checking their new 2008 track Very very very important Be sure to check your track setup before doing any work for the new school year If you encounter any problems with terms periods or cycle days IT needs to correct them before you begin adding course requests or setting up the master schedule Elementary amp Secondary schools need to O Enter the bell schedules Your current bell schedule will not be copied over to your new 2008 track You ll need to define your bell schedules for regular days modified days minimum days etc You ll then need to assign the bell schedules to the bell schedule calendar Check your cycle days Under the Definitions tab in your Track Editor click on the Cycle Days tab and make sure the cycle s listed there are set correctly for your school In addition Secondary schools need to Check the periods Under the Definitions tab in your Track Editor click on the Periods tab and verify that the period codes are set to how you d like to see them on student schedules Don t forget you ll be adding an extra period for lunch Winter amp Spring Intersession Information 2007 Winter Intersession On 3 6 2007 the IT Department will close all stud
8. e New Year Initialization e New Zangle Version 2006 2 e New Exit Codes Info e ePro Info IS SSUC e Verifying your future track Th And much much more y NI CASANA From the depths of the IT Department It stalks the database wasteland This behemoth devours and destroys all sub standard servers in its path Mightiest of applications It is New Year Initialization is here So what is New Year Initialization anyway New Year Initialization a k a New Year Init is the process the IT Department runs to create your future year s track All students from your 2007 track will be copied bumped up by one grade level and loaded into a new 2008 track for your site New Year Init is run each year so that you can prepare your master schedule and enroll students that are new to the district for the upcoming school year The New Year Init process will take place beginning Friday March 9 through Sunday March 11 During this time access to Zangle will be unavailable New Year Init only occurs once a year It isa complex process with many unforeseen m factors to consider These factors will almost m certainly guarantee that things will not go as 7 smoothly as we d like If and when problems arise the IT Department will fix these problems as quickly as possible If you run into any problems or have questions please don t hesitate to contact your On S
9. ent 3 This form will appear next You ll E need to fill out all of the fields seen here After checking your new 2008 ZAANNGGAARRHH Translation Secondary schools You must notify IT that you have verified your new 2008 track Attention All Secondary Schools The IT Department needs you to notify them once you have checked your 2008 track setup This task must be completed by the end of the day the track please notify IT by doing the following 1 Go to www sandi net zangle masterschedule and click on 7 Complete Your Tasks Then login using your ID and password P Tas 2 Click Submit your track data to Responsibility the IT Department J partment Ia m l Elective wheel Track type a ce cycles a pe rio ds per day including one additional period For lunch track and if you do not need any changes made to it enter your Track type Terms Elective wheel pattern Cycles and Max periods per day In the Notes field type Copy from last year Don t forget to add an extra period for lunch If your 2008 Track setup is changing you ll need to change the fields above where applicable as well as add a brief description of these changes in the Notes field For example We are no longer using two cycle days and only need one We are no longer using two cycle days and only need one E 4 The last step is to click Submit track setup This
10. ents Winter Intersession student status records stustats using 1 12 2007 as the exit date They will also delete any students records for those that never attended that session 2007 Spring Intersession Spring Intersession is April 9 20 2007 On 3 15 2007 the IT Department will create Spring Intersession stustats On 4 16 2007 IT will delete the Spring Intersession stustats for any unscheduled students On 4 23 2007 IT will close all Spring Intersession stustats as of 4 20 2007 Spring Intersession training begins March 19 For more information please see Knowledgebase Article 674 http www sandi net zangle webapp knowledgebase details asp emaillID 674 Please feel free to email Ahmad Maroufi at amaroufi sandi net if you have any questions For directions please refer to the System Administration v2 0 Handbook available at http www sandi net zangle readandlearn handbooks And of course IT On Site Support can help Uh oh Why don t I see a 2008 track in Zangle As of March 12 Charter Schools Special Education Facilities and Child Development Centers will not have a future 2008 track Special Education sites and Child Development Center tracks are currently being created by IT and will be available soon As for charter schools Charter schools are now required to send their 2007 2008 calendars to Pupil Accounting before the future track can be created by the IT Departm
11. ite Support Team Member or the Help Desk at 619 725 7500 During the New Year Init process the following information will be copied and loaded into your 2008 track Continued on the next page KING OF DATABASES Continued from page 1 ZC The following information will be copied and loaded into your 2008 track Students All students in your 2007 My f A track will be Faculty promoted one Status een siete ee Records amp sein ial and copied to Nae ua affects Track Cycle ee Each of FN Sl secondary Days amp eas gece er cea schools and Terms The Existing will be givena facult j elementary cycle days amp Team future Para schools terms in your Definitions enrollment involved in 2007 track This affects facstat for 2007 will have one for 2008 the Standards Based Report Cards pilot will be secondary copied to the schools only 2008 track status record in Student Editor Courses 2007 track courses will be copied to 2008 tracks However there will be many corrections and changes to your 2008 course table The IT Department and Standards Assessment amp Accountability SAA will Master Schedule for Elementary Schools Only Your 2007 master schedule will be copied to your new Student 2008 track If you be cleaning up the courses in your new Schedule anticipate that your 2008 track Discon
12. lications and questions regarding how to use the exit codes reports You can access this document by visiting www sandi net zangle Then click on Read amp Learn and go to the J ob Aids section If you have any questions please contact the Help Desk or your On Site Support team member Friday March 9 All Zangle users need to logout by 4 00 p m so that the IT Department can begin the New Year Init process Saturday amp Sunday March 10 11 No Zangle access this weekend Monday March 12 The first day that you will see your 2008 track when you log into Zangle March 12 March 28 Check your 2008 track cycle days bell schedules modified days and periods Thursday March 29 The last day for secondary schools to verify that they have checked their track setup by going to www sandi net zangle masterschedule See p 4 for more information Monday J uly 30 The first day that you will only see your 2008 track when you log in to Zangle Production As of this day your 2008 track will no longer be the Future track Instead it will become the Active track Page 5 Let s say that Mom calls in to tell you that 7 grade y MARCH TIP 1 Fill down in Attendance J immy Wiedholz is going to be out ill all day Rather F On Wednesday March 7 2007 you Tivos than typing the I code multiple times for all of his F will notice
13. m member for Encore J unnie Victorio 619 209 4592 Important Reminders The Encore Support Team cannot delete or unlock a locked IEP All service providers may add the students to their caseloads in the QuickLinks and also must assign themselves as provider to each student for whom they provide services This is through the IEP gt Component gt Details or by completing open tasks If you open up a form and realize you don t need it click on Return To Event Group this will not make the form required instead of Save and Close Page 7 Interactive Zangle PeopleSoft amp Encore course catalogs now available Training is ongoing throughout the school year Not sure which training course is right for you Try the interactive course catalogs at Zangle http www sandi net zangle training course_catalog PeopleSoft http www sandi net peoplesoft training course catalog Encore http www sandi net encore training course_ catalog Here you will find details about the courses including length of class purpose intended audience and course objectives Additionally this page shows you the next available session for a particular course and you can sign up for that class right from that page Calendars for March are now available March Zangle Training Calendar INTRO 24 3 01 2007 8 00 11 00 a m Fremont B6 3 01 2007 03 06 2007 ENROLL 8 and 03 08 2007 12 00 3 00 p m Fremont B5
14. that SS Production on Ips periods in Attendance History try this Click Edit rT the database selection screen when Tricks and in the first cell type an I Illness Then press M F you first launch Zangle will be gone Control Down Arrow both of these are on your Foo This is because IT is working on keyboard The I code will fill down All you have i preparing the Summer School to do now is hit Save Cool ar database MARCH TIP 2 See a student s schedule history in P ai pal alia Fa iad a TA for E a Show All Classes in Student ere ee o e Schedule Editor if you want to see a student s schedule history rae atabase 07 08 is available MARCH TIP 3 View your various master schedules NOTE if you need to access last from the same screen without switching tracks a year s Summer School database you Are you a school with more than one track Then most likely r will need to select 06 07 you are maintaining more than one master schedule Did you wae SSProduction which you ll notice know that you Can hit the List button in Master Schedule further down the database selection Editor to view the master schedule of another track Yes This means that if you are logged in to your T track and want to view edit your E track master schedule all you have to do is hit List and select the E track Presto screen Believe it or not folks are already starting to think about year end orders the de
15. tinued courses and Loader master schedule will unapproved site adopted courses will Rules amp e changing in the be removed For Secondary Schools Options upcoming school year This cleaning process will also remove This affects it may be necessary to course requests for discontinued secondary make changes to courses The IT Dept will be notifying schools teachers and their you of any course requests that are courses removed only Not sure which courses to use For a current list of courses offered by our district and information on the courses you can use at your site please refer to the 4100 course file available at http studata sandi net saa and click on the What s New link Certain things in your 2007 track can t be copied Hey My New Year over to your new 2008 track Things like Init didn t copy everything over Track Calendar The track calendar is not copied forward However the IT Department will load the district standard base calendar for you includes holidays attendance months etc Bell Schedule The bell schedule is not copied forward You must enter your 2008 bell schedule and the bell schedule calendar Master Schedule Secondary schools only The IT Department will not be able to copy your 2007 master schedule into your 2008 track All secondary sites are now required to add one additional period to their track setup This additional period will be used to document a duty free lun
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