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User Manual of e-Guillotine Regulatory Management Application

1. check box e Parent tag the currently selected Parent tag The user can easily change the parent tag by clicking on the Select Parent button and clicking on the name of a parent in the pop up window e Save and Discard buttons clicking on Save creates the tag Discard discards all of the changes English United Kingdom Tag name T Use the main language if there is no prioritized translation Parent tag Dossier Status Valid Rot TG e Guillotine Portal System E Top level tags Areas Complying Subjects Doingbusiness Dossier Status LD type Legal Act Affects _ Legal Art Priority Process Recommendations subarea Team 49 ENSECONSULTING User manual e Guillotine Edit tag enables the user to edit the existing tag Clicking the Edit tag button opens the Edit tag window which looks the same as the New tag window and has the same functionalities Delete tag removes the tag It opens the confirmation window Only by clicking on Yes in that window can the user actually remove the tag Merge tag merges the tag with another tag If for example there exist two tags which are linked to the same object and have the same meaning the user can merge them into one tag and all of the related dossiers from the merged tag will pass on to the new tag Merge tag Valid 103 TAKE CARE Tag is inside class attribute subtree
2. e Guillotine e Availability e Dossier Status e Dossier issued on e Modification date Each criterium is a link which when clicked will rearrange the list NOTE The list is not sortable by the Dossier number Total records found 5 lt lt first lt prev next gt last gt gt Dossier number Dossier title Availability Dossier Status Dossier issued on Modification date E AP PSRC 070320130921 License for import of natural gas public Valid 07 03 2013 E AP PSRC 070320130925 Electric power supply and use public Valid 07 03 2013 F AP PSRC 070320130927 Procedures for licensing of electronic communication public Valid 07 03 2013 activities F AP PSRC 070320130922 Gevre a E CT Valid 07 03 2013 xtensit icense period for activity i e powe l N AP PSRC 070320131151 Extension of the license period for activity inthe power by Valid 10 03 2013 sector of The RA Total records found 5 lt lt first lt prev next gt last gt gt DAES l lt Set status f Remove selected Export search e Guillotine Portal System There are additional options under the search list The Set status button sets the Availability of the selected dossiers to either public or NCLR The Remove selected button removes the checked dossiers The Export search button creates an Excel spreadsheet with the statistics for the dossiers in the Application 5 4 View dossiers The Business Process view window shows all of the informati
3. e Guillotine 4 Starting with the Regulatory Management Application 4 1 Locating the Application In order to start working with the Application the user will be provided with the link IP address username and password The Application link is a web address where the Application is located It can be accessed either through other public web sites defined by the management or a secret address which has to be inputted manually in the browser address field e http 46 162 195 4 dms After activating the Application link the Login window will open 4 2 Login window e Guillotine LOGIN Login Username Password Forgot your password e Guillotine Portal System The Login window consists of e Username input box e Password input box e Login button e Forgot your password link In order to enter the Application type your username and password in the input boxes and click the Login button JENSECONSULTING User manual e Guillotine 4 2 1 Invalid username or password If a wrong username or password is inputted the Application will ask the user to use a valid username and password and try again e Guillotine LOGIN Could not login Avalid username and password is required to login Username test Password Forgot your password e Guillotine Portal System 4 2 2 Forgotten username or password If the password or username is forgotten
4. After clicking on the button an input field shows up to enter a name describing the search Create Business Process Public service search my search Add a title for your search My new Add search Once saved the search can be used from the same screen the last few saved searches are listed below on the right side or via the My saved searches link in the top menu 8 Other main tabs 8 1 Discussions The Discussions window shows all of the main discussion sections with a number of topics and replies and with links to the last few topics 38 PENSECONSULTING User manual e Guillotine Discussions internal forum Discussion Number of Number of Last topics Topics Posts Business 3 4 AP PSRC 070320130925 Electric power supply and use Processes AP PSRC 070320130921 License for import of natural gas AP PSRC 070320130927 PROCEDURES FOR LICENSING OF ELECTRONIC COMMUNICATIONS ACTIVITIES Legal Acts 1 1 LD PSRC 060320131518 RESOLUTION ON ESTABLISHING PROCEDURES FOR LICENSING THE ACTIVITIES IN THE AREA OF ELECTRONIC COMMUNICATION Public forum Discussion Number of Topics Number of Posts Last topics General 0 0 Legal Acts 0 0 Business Processes 0 0 e Guillotine Portal System After clicking on one of the discussions in the first column a Discussion window opens Business Processes lt lt Internal forum Topic Replies Author Last reply AP PSRC 070320130925 Electric power supply a
5. CBA Name Central bank of Armenia Description Clicking Remove will delete the Regulator from the Application For security reasons the Application will ask for confirmation of removal of the Regulator from the Application Clicking Edit in the Regulator window opens the Edit Regulator window which allows changes to be made in the name short name and the description of the Regulator Edit Administrative agency or Province Save Cancel Name Central bank of Armenia Shortname CBA Paragraph B Z U i i E A 4 Description e Guillotine Portal System 42 PENSECONSULTING User manual e Guillotine When inputting data for a new Regulator the name and short name fields are mandatory otherwise the system will not allow the saving of the new Regulator 8 4 Users The Users window represents a list of all the users in the system Each of the users is sorted into user groups The list of the groups consists of e Title Name of the group user e Type User or User Group e Modification Date date of modification USERS Main group Title Members Administrator users Editors Anonymous Users Partners Type User group User group User group User group User group Create Modification date 08 10 2012 06 10 2002 06 10 2002 23 12 2003 08 10 2012 e Guillotine Portal System When viewing the list of users in a specific group we have the added statis
6. click on Forgot your password link and the Application will open the following window e Guillotine LOGIN Have you forgotten your password lf you have forgotten your password we can generate a new one for you All you need to do is to enter your email address and we will create a new password for you Email Generate new password e Guillotine Portal System To get a new password input the users e mail and click Generate new password button Application will generate a new password and send it to the user The new password can be generated and sent only to the valid user and the correct user e mails within the Application system Users e mail address is entered in the Application system when the user received management approval and their account were set by the IT administration PENSECONSULTING User manual e Guillotine 4 3 Application default window After entering the Application system through the Login window the Application default window will open i i Q Guillotine Hello User My profile My bookmarks My saved searches My Notifications Logout DASHBOARD DISCUSSIONS BUSINESS PROCESSES LEGAL ACTS REGULATORS ONLINE COMMENTS STATISTICS TAGS Dashboard My latest content All latest content Your latest content listis empty Name Type Published My latest discussions AP PSRC 070320131151 Extension of the license Business 07 03 2013 period for activity in the power sec
7. oo MEWO I aen nee eee nee eee eee J SU Te v str S aneen EEO EE TEE E Pl WA lt e e 11 E T ee ee eee T2 MyDOOKMA K cenone O E AEE E E Fide MYNOHNCAON S iiien ea T a T F EOC OU cerar cen a E ENE E OE E E ENEE EE EEEE EEE da OE Ve P lt E a a ea a PENSECONSULTING MOU o e TT PROOUE TINS vete lie dT User manual e Guillotine i HOS CIS SIO 1 T 38 8 2 Online e scia sssusa issa E ENTE EE ES E ET 40 S3 RECU ON e E EE E E E EEEE 41 GA SONS e E A T E beni 43 SAL NSO en e lt T 44 SA2 S are Teas Te 44 ro i UEa ADE re eee eee eee 45 Si A Sees etiggiee deg E E teva suatovsereeedsuarserensaes E E 47 8 5 1 The Tags dashboard cc ecvarcesscnesacdecsesennddnsaandooanse sansessecdeasiegsandesanadsapancsmedersacdeaneeees 47 S2 THE e TTT Le Te 11 roaroa r ee E ET 48 Boo TENO E E AA 48 oA r Ta res e CT 48 Man CS r E E E EO OA 50 Se DV NOM VUNG ee E E E E E AE E O AE EEA 52 ENSECONSULTING User manual e Guillotine 1 Introduction Simplification of business processes and legal acts consists of two main phases e Inventory phase e Review phase Regulatory Management Application is set up to support both phases First step users are involved with the inventory phase meaning research investigate gather and input all business processes and regulations which are in compliance with the regulatory reform project objective Every single business process and its relating regulations should be inputted in
8. temporary procedure of electric energy and natural gas expor and impor activity licensing in the RoA energ E Business process requires payment of the fee when checked it opens the attribute entering the fees described after this also it denotes that the statement is true Name number code of the document regulating fees has the following 1 Fee Name input the name of the fee 19 2 Amount of fees enter the amount of fees needed for 3 Link to Source input a URL to the source for the document regulating fees for example http regulations am or regulations am Link to Legal Act click on the Search button Application will open a pop up window and start inputting the first few letters or words of the Legal Act name The Application will automatically start to search through the Legal Act database and offer all dossiers which have inputted letters or words Select a related Legal Act from the list and click on the Add selected button The Application will then automatically pull all information required in the Inventory Form box at the end of the step row and click the Remove selected button PENSECONSULTING Check box if a wrong document regulating fees has been inputted click the check User manual e Guillotine If there are more documents regulating fees than the ones offered select a numbe
9. bottom left corner of the Edit Business process dossier window All other buttons and links are disabled Do not use the Back browser function i i e Guillotine Hello Administrator User My profile My bookmarks My saved searches My Notifications Logout DASHBOARD DISCUSSIONS BUSINESS PROCESSES LEGAL ACTS REGULATORS USERS ONLINE COMMENTS STATISTICS TAGS FIRST PRESS CANCEL BUTTON TO Business Processes General Department of Civil Avia UB RU v Create Business Process Creator of dossier Administrator User Last modified by Administrator User Last modified 12 03 2013 16 35 Availability Review Process Monitoring Dossier number 14 PENSECONSULTING User manual e Guillotine Inventory tab under the Edit Business process dossier window represents the electronic version of the Inventory Form It is set up in a way that the user can easily copy paste all data from the Inventory Form There are also some additional criteria which will allow management a simple use and control of all dossiers in the Application First column of the Inventory tab is a list of all questions from the Inventory Form Some of the questions have an asterisk sign which means that these input boxes are mandatory to be fulfilled If information is not inputted after trying to save a dossier the Application will report an error and will not allow saving the uncompleted dossier Create Business Process Creator of
10. issues analysis of the current situation and issues of the dossier Policy in this area analysis of the policy needed for this dossier Aim and essence nature of regulation analysis of the aim and essence of regulation for the dossier Institutions and persons participated in the process of elaboration of draft a list of all the institutions and persons which participated in the drafting of the dossier Current situation and issues BZU Policy in this area B Z U Aim and essence nature of BZU regulation Institutions and persons BZU participated in the process of elaboration of draft 22 PENSECONSULTING User manual e Guillotine Expected results input the expected results for the dossier Reference on the essential increase or decrease of spending or revenues to the state budget as a result of adoption of names of draft legal acts consists of two fields e Online editor field input the reference for this dossier e Search field type in the first few letters in the name of the related Legal Act and click on the Find object button The Application will offer the possible results Click on one of the results to mark your choice and fill this field Reference on existence of necessity or absence to adopt or make changes in other legal acts as a result of adoption of names of draft legal acts consists of two fields e Online editor field input the re
11. limit s If moved outside those limits it could lead to inconsistency as objects could end up with tags that they are not supposed to have Merging this tag with another tag will delete the tag and its synonyms and transfer all related objects to the main tag Also all children tags will become main tag children The tag you re about to merge has e number offirst level children tags 0 e number of objects related to first level children tags 0 e number of synonyms 0 e number of objects related to synonyms 0 Main tag no parent Rel h e Guillotine Portal System Add synonym adds a new synonym for the tag The adding is done through the New synonym window which is the same as the New tag window Convert to synonym converts the tag to a synonym of a different tag The Convert to synonym window is the same as the Merge tag window 8 5 5 Main tag tabs Main tag tabs consists of e Latest Content a list of the latest dossiers which used the tag e Children Tags a list of tags under the currently selected one e Tag translations all of the available translations fo the current tag e Synonyms all of the synonyms for this tag The Latest Content list consists of e Dossier number e Title full title of the dossier e Availability Public or NCLR e Dossier Status Invalid Valid or Proposed 50 JENSECONSULTING User manual e Guillotine e Creator of dossier full na
12. 5 lt lt first lt prev next gt last gt gt NCLR E Set status Remove selected Export search e Guillotine Portal System 12 PENSECONSULTING User manual e Guillotine Several features are possible after the search action 1 Save the search by giving it a name later you can use the same search just with one click Paginate if more pages are shown Open the dossier in read mode Select more dossiers for multi action buttons at the bottom Set a status for more dossiers requires selection of at least one dossier ot a a Remove dossiers requires selection of at least one dossier 5 2 Create a new dossier In order to create a new Business Process dossier click on the blue Create Business Process button on the right You will get the following dialog Create Business Process Choose issuing agency After you click on the dropdown selection under Choose issuing agency you will get a selection of all agencies Create Business Process Choose issuing agency Cental bank of Armenia City government of Yerevan General Department of Civil Aviation Ministry of Agriculture Ministry of Culture Ministry of Economy Ministry of Education and Science Ministry of Emergency Situations Ministry of Energy and Natural Resources Ministry of Finance Ministry of Foreign Affairs Ministry of Healthcare Ministry of Justice Ministry of Labor and Social Affairs Ministry of Nature Protection Ministr
13. Action English United Kingdom Yes Valid eng GB Armenian danl nala h hy AM e Guillotine Portal System The Synonyms list consists of e ID ID of the synonym e Name Name of the synonym also a link to the synonym e Modified date and time of the modification of synonym 51 PENSECONSULTING User manual e Guillotine Latest content Childrentags 0 Tag translations 2 ID Name Modified 146 Legally adopted 15 03 2013 16 40 e Guillotine Portal System 8 5 6 Synonyms Synonyms are the tags which share a meaning with the tag they are created for When the user clicks on the synonym name for a tag the Synonym view window opens It looks almost the same as the Tag view window with some minor differences Under the title of the synonym is a link to the Main tag Only two actions are available Edit synonym and Delete synonym The Edit synonym action opens the Edit synonym window which is the same as the New synonym window The Delete synonym action removes the synonym The user needs to confirm the removal through the confirmation window 52 PENSECONSULTING
14. Guillotine No action planned Legal adoption scheduled for eee Month Day Legal adoption completed Implementation scheduled ome Month Day for S S S Implementation completed by No relation Regulator Results validated by businesses Economic impact 5 3 Search dossiers In order to search for a Business Process click the Business Processes link in the main tab and the Application will open the Business Process window It contains a box for searching and filtering Content text allwords l allfields Regulator Availability Dossier Status le Issued from year Issued till year m E The first line is for content text searching 2 dropdowns on the right control how the search is performed will it search for all words any word or exact phrase will it search all fields only dossier name or only dossier number Additionally the search results can be filtered by regulator list of Regulators availability NCLR or Public Dossier Status list of all statuses period of creation in the system The Application will short list one or more dossiers which fulfill the specific criteria set by the user The list is limited to 15 dossiers per window which can be changed by clicking next and previous on the footer of the list The list can also be arranged in ascending or descending order based on the following criteria e Dossier title 25 PENSECONSULTING User manual
15. Regulatory Management Application e Guillotine USER MANUAL Ver 1 0 ENSECONSULTING User manual e Guillotine Copyrights and Trademarks Copyright 2007 2013 by Sense Consulting LTD All Rights Reserved This tutorial is subject to copyright protection e Guillotine is trademark of Sense Consulting and Jacobs amp Associates This document and the product to which it pertains are distributed under licenses restricting their use copying distribution and de compilation No part of this document or of the associated product may be reproduced in any form by any means without prior written authorization of Sense Consulting except for national and provincial use of NCLR project Armenia DOCUMENTATION IS PROVIDED AS IS AND ALL EXPRESS OR IMPLIED CONDITIONS REPRESENTATIONS AND WARRANTIES INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR NON INFRINGEMENT ARE DISCLAIMED EXCEPT TO THE EXTENT THAT SUCH DISCLAIMERS ARE HELD TO BE LEGALLY INVALID Send comments and suggestions to sense senseconsulting eu or through websites http www senseconsulting eu Sense Consulting Web http www senseconsulting eu E mail sense senseconsulting eu Address Frane Petri a 4 4 6 10000 Zagreb Croatia Phone 385 1 4813314 Fax 385 1 4922433 PENSECONSULTING User manual e Guillotine Table of Content ll a 5 SO TEINS cl OC ana Na races acentcosarentsonavesvaaaronasaseedn
16. a separate new dossier Second step users are involved with the review phase meaning research investigate consult and make recommendations for every BP which will be short listed by a management 2 About the product The application consists of three main interfaces e Document management system DMS e Public web CMS The Document management Application is the interface for NCLR users for inputting and reviewing business processes dossiers The Public web is the interface for general public for viewing e registry of inputted BPs and commenting on specific BPs 3 Getting started The Regulatory management application e Guillotine is a web based application In order to have access to the Application the user needs a computer access to the Internet and authorization rights The Application can be accessed anywhere and anytime if the user is approved Approval consists of the following e Location web address or link where the Application is located e Username e Password PENSECONSULTING User manual e Guillotine 3 1 Internet access In order to have the best use of the e Guillotine software it is recommended that one of the following web browsers is used e Internet Explorer 8 or higher e Mozilla Firefox e Chrome 3 2 Management approval and user rights Management approval is based on the NCLR internal procedures After the initial user approval management will decide on user rights and p
17. as choose the DoingBusiness areas associated with this dossier from the dropdown selections You can choose up to 3 optional DoingBusiness areas DoingBusiness areas are managed in the Tags section of the Application Internal remarks input the internal remarks for this dossier They will be visible on the DMS side of the Application only Contact person phone e mail input the contact information for this dossier Priority for internal use a dropdown list with the available priorities The chosen priority will be visible on the DMS side of the Application only The priorities are managed in the Tags section of the Application 33 PENSECONSULTING User manual e Guillotine Teams for internal use Team 2 E i gt DoingBusiness areas Starting a business x oa Internal remarks BZ U Contact person phone e BZ U mail Helen 02012 asdad mail com Priority for internal use Significant impact E 6 1 2 Review section The description for the Review section is available at section 5 2 2 of this manual 6 1 3 Process section The description for the Process section is available at section 5 2 3 of this manual 6 1 4 Monitoring section The description for the Monitoring section is available at section 5 2 4 of this manual 6 2 Search dossiers In order to search for a Legal Act click the Legal Acts link in the main tab and the Application will open the Legal Acts window I
18. can choose up to 3 optional DoingBusiness areas DoingBusiness areas are managed in the Tags section of the Application 20 PENSECONSULTING User manual e Guillotine Internal remarks input the internal remarks for this dossier They will be visible on the DMS side of the Application only Contact person phone e mail input the contact information for this dossier DoingBusiness Starting a business lt Trading across borders X areas Internal remarks B Z Contact person B Z phone e mail Ic 5 2 2 Review section In order to work with this section the user needs to have review user rights The Review section has fifteen input fields with the following purposes Regulatory cost BASELINE input the baseline regulatory cost Economic freedom indicator BASELINE input the baseline economic freedom indicator Economic Impact Comments BASELINE input the baseline economic impact comments Recommendations choose a recommendation for this dossier from the dropdown list Recommendations are managed in the Tags section of the Application Necessity analysis of the needs of the dossier 21 PENSECONSULTING User manual e Guillotine Regulatory cost BASELINE 0 Economic freedom indicator 0 BASELINE Economic Impact comments BASELINE Recommendations lt Necessity B Z IG Current situation and
19. dossier Administrator User Last modified by Administrator User Last modified 12 03 2013 16 35 Availability Input did not validate e Name of administrative procedure Input required e Dossier Status Atleast one tag is required to be added Review Process Monitoring Dossier number Name of business process Link To Source URL Text Link to Legal Act Find object The Inventory tab consists of multiple input tools such as free text input boxes dropdown lists search engines check boxes adding new rows and etc Functionality of these tools is explained according with their position in the inventory section List of attributes Dossier number an automatically generated code by the Application representing the unique code for every business process A unique dossier code AP GDCA 120320131635 is consisted of two parts AP GDCA the issuing agency defined by two parts AP represents the code for distinction between Business Processes AP synonymous to BP or Legal Acts LD synonymous to LA GDCA represents a different short name of each Regulating Agency e 120320131635 the Business Process number an automatically generated number by the Application which represents a unique number for a specific Business Process of Legal Act Name of business process full name of the Business Process 15 PENSECONSULTING User manual e Guillotine Link to Source a set of t
20. down list Government Applicant Other Check box if a wrong step has been inputted click the check box at the end of the step row and click the Remove selected button If there are more steps than the ones offered select a number of rows that need to be added and click on the New row button to add them Process Link to Process step Process description LAIBP Responsible Annlication for a license Submission of documents snecified in the 9 g een ls R LD PSRC 060320131518 Resolution on establishing procedures for licensing the activities inthe 2 area of electronic communication S Government LD PSRC 060320131648 Resolution on approval of Procedures on licensing of operations in the energy sector of the RA i R 3 LD PSRC 060320131648 Resolution on the temporary procedure of electric energy and natural Government DA gas export and import activity licensing in the RoA energ LD PSRC 060320131649 Resolution on Approval of Rules for Electric Energy Supply and Use i eel 5 Search lt Clear items 6 Search F Clear items 1 E Remove Selected Documents Needed has the following 17 1 2 Document Requirement needed input the name of the requirement Link to Source input a URL to the source for the requirement for example http regulations am or regulations am Link To Legal Act click on the Search butto
21. e additional sections and the common operations are described in section 5 4 of this manual including its sub sections 7 Supporting tabs 7 1 My profile My profile window shows the main information about the user 35 PENSECONSULTING User manual e Guillotine User profile Username E mail Name Signature Image Change password The Application also allows the user to change his her password by clicking on the Change password button Change password for user Old password New password Retype password OK Cancel In order to change the password a valid old password has to be entered along with a new password and a confirmation of the new password If the old password entered isn t valid the Application will report a mistake and ask for retyping a valid password If the old password entered is valid but the new password doesn t match the confirmation of the new password the Application will report a mistake and ask for retyping a new password and its confirmation By clicking the Edit button in My profile window the Application will allow change of basic user data Edit User First name Lastname User account Email Signature Image Current image There is no image file Remove image New image file for upload Odaberi datoteku Nije odabrana niti jedna datoteka Alternative image text ENSECONSULTING User manual e Guillotine After chang
22. ext fields which represent the link to content which additionally explains the dossier e URL the full web address of the site e Text name of the site 31 PENSECONSULTING User manual e Guillotine OG published date va KE OG Edition OG Page 2002 5 Day 2 l Dossier status Valid Link To Source URL http www arlis am DocumentView aspx DocID 79t Text Arlis Legal Act includes Business Process when checked it opens the attribute for entering the name of the business process included described after this also it denotes that the Statement is true Name of Business Process input name of the business process included in this legal act Is the Business process a License or Permission when checked it denotes that the Business Process included is a License or Permission Dossier number an automatically generated code by the Application representing the unique code for every business process A unique dossier code LD CBA 110320131404 is consisted of two parts e LD CBA the issuing agency defined by two parts o LD represents the code for distinction between Business Processes AP synonymous to BP or Legal Acts LD synonymous to LA o CBA represents a different short name of each Regulating Agency e 120320131635 the Legal Act number an automatically generated number by the Application which represents a unique number
23. ference for this dossier e Search field type in the first few letters in the name of the related Legal Act and click on the Find object button The Application will offer the possible results Click on one of the results to mark your choice and fill this field Regulatory cost PLAN input the regulatory cost per plan Economic freedom indicator PLAN input the economic freedom indicator per plan Economic Impact Comments PLAN input the economic impact comments per plan Expected results BZU Reference on the essential BZU There are no related objects increase or decrease of spending or revenues to the Remove selected state budget as a result of adoption of names of draft legal acts Find objects Reference on the existence of BZU There are no related objects necessity or absence to adopt or make changes in other Remove selected legal acts as a result of adoption of names of draft legal acts Find objects Regulatory cost PLAN 0 Economic freedom indicator 0 PLAN Economic Impact comments PLAN 23 PENSECONSULTING User manual e Guillotine 5 2 3 Process section All of the steps for the processing of the dossier are listed here The steps are managed in the Tags section of the Application Each of the process steps consists of three elements 1 Check box if all of the necessary action for finishing this step were completed check the check box Proces
24. file New file for upload Odaberi datoteku test ot Notes If the dossier already has a file attached to it that file will show up either on the Files or Private Files lists in the Attachments section Each file will have two icons in the upper right corner 1 The pencil icon means editing When the user clicks on it it opens the Edit attachment window for the selected attachment 2 The X icon means removal When the user clicks on it it removes the selected attachment 5 4 2 Comments and replies The Application allows users to comment and reply on online comments made by the external web 27 PENSECONSULTING User manual e Guillotine e Review form e Comment Comment input window allows the user to input free text and add additional attachments Users have the option to leave it as an internal comment or to publish it to the web Title All Visible Review form 0 0 dh Comment 1 1 Fn 5 4 3 Versions section The versions section shows all of the versions created for the current dossier They are divided into three types e Proposed the proposed version of the dossier will be placed here e Valid the current valid version of the dossier will be placed here e Invalid a list of all of the invalid versions of the dossier All of the items in the different types are links to the version they designate Also the current version the user is viewing will be displayed green P
25. for a specific Business Process of Legal Act Affects international trade across borders when checked it denotes that the Legal Act affects international trade across borders Area input the area Areas are managed in the Tags section of the Application Sub Area input the sub area Sub Areas are managed in the Tags section of the Application Legal Act type a dropdown list of all the legal act types The Legal Act types are managed in the Tags section of the Application Public remarks input the public remarks for this dossier 32 PENSECONSULTING User manual e Guillotine Legal Act includes Business v Name of Business process Process Is the Business Process a d License or Permission Dossier number Affects international trade u across borders Area Public services regulati SUD Area Energy subarea Legal Act type Resolution x Public remarks BZU Contains 12 licensing procedures 4 procedures on licenses for import and export of energy and gas and 4 procedures for the extension of the licenses and 4 procedures for the receipt of the licenses in case of loss Teams for internal use choose the teams associated with this dossier from the dropdown selections You can choose up to 3 optional teams They will be visible on the DMS side of the Application only Teams are managed in the Tags section of the Application DoingBusiness are
26. ing the Name or Contact information click the Save button in order for the Application to permanently change the user profile or click Cancel to abort activity 7 2 My bookmarks This feature enables the users to pick any dossier of their interest a specific area regulation working on review and allow easy access to that dossier My bookmarks window is a list of selected dossiers for easy access In order to remove a dossier from a list click the check box in front of the name of the dossier and then click the Remove selected button Only the selected dossiers will be removed from the list My bookmarks These are the objects you have bookmarked Click on an object to view it or if you have permission you can edit the object by clicking the edit button lf you want to add more objects to this list click the Add bookmarks button Removing objects will only remove them from this list Select Name Type LD PSRC 060320131518 Resolution on establishing procedures for licensing the activities in the area of electronic communication Legal Act AP PSRC 070320130921 License for import of natural gas Business Process A user can add a new dossier to the bookmark list using the dossier window of a specific Business Process or Legal Act as it was shown in the previous chapters If a dossier is already selected as a bookmark this option will not be offered in the dossier window 7 3 My notificat
27. ink located on the main tabs in the Application default window e Guillotine Hello User My profile My bookmarks My saved searches My Notifications Logout DASHBOARD DISCUSSIONS BUSINESS PROCESSES LEGAL ACTS REGULATORS ONLINE COMMENTS STATISTICS TAGS 5 1 Business Process Dossier window The Business Processes window is divided into 3 main sections e Left o BP dossier search form e Right o New Business Process dossier o Saved search feature shown after performing a search e Down o Search results shown after performing a search DASHBOARD DISCUSSIONS BUSINESS PROCESSES LEGAL ACTS REGULATORS USERS ONLINE COMMENTS TAGS Business Processes Content text all words ma all fields e Regulator A my search Availability Dossier Status Issued from year Issued till year Total records found 5 lt lt first lt prev next gt last gt gt Dossier number Dossier title Availability Dossier Status Dossierissued on Modification date E AP PSRC 070320130921 License for import of natural gas public Valid 07 03 2013 F AP PSRC 070320130925 Electric power supply and use public Valid 16 07 2008 07 03 2013 F AP PSRC 070320130927 Procedures for licensing of electronic communication public Valid 07 03 2013 activities F AP PSRC 070320130922 ee een ee eee renee ree Valid 07 03 2013 F AP PSRC 070320131151 Extension alah period for activity in the power public Valid 10 03 2012 sector of The RA Total records found
28. ions This feature enables the users to get notified by e mail every time when a change occurs within a marked dossier regardless of the type of change or who made the change This is very useful especially when more users are working on the same dossier Adding a new dossier to the notification list is done through the Dossier window of a specific regulation the same way as My bookmarks Notification settings List of notifications Select Name AP PSRC 070320130921 License for import of natural gas LD PSRC 060320131518 Resolution on establishing procedures for licensing the activities in the area of electronic communication In order to accept the notification option click OK In order to remove a certain dossier from the list click the check box in front of the name of the dossier and then click on the Remove selected button Only selected dossiers will be removed from the list 37 PENSECONSULTING User manual e Guillotine If a dossier is already listed under My notifications this option will not be offered in the Dossier window 7 4 Logout Logout a link which will logout the current user and close the Application 7 5 My saved searches After a successful search of dossiers in the search window a button called Save this search appears on the right side of the screen Create Business Process Public service search my search 2 saved searches already listed
29. ition in the inventory section List of attributes Issuing Regulator a dropdown of all of the issuing regulators Name of Legal Act full name of the Legal Act Legal Act number the official number of the Legal Act Legal Scope is the dossier Local Normative or Individual Scopes are managed in the Tags section of the Application Adoption date three dropdown boxes representing the year month and day of adoption of the legal act Issuing Regulator Public services regulatory commission Name of Legal Act Resolution on the temporary procedure of electric energy and natural gas export and import activity licensing in the Legal Act number 24 Legal Scope Normative lt Adoption Date wads Month Day ear 2002 4 l 3 l OG Publish date three dropdown boxes representing the year month and day of publishing the act in the Official Gazette OG Edition the edition of the Official Gazette where the Legal Act is published OG Page the page of the Official Gazette where the Legal Act is published Dossier Status is the dossier Invalid Valid or Proposed Statuses are managed in the Tags section of the Application Legal act affects select the required value from a dropdown The affected parties are managed in the Tags section of the Application Link to Source a set of two t
30. me of the person who created the dossier e Modification date date of the last modification Latest content Children tags 0 Tag translations 2 Synonyms 0 Dossier number Title Availability Dossier Status Creator of dossier Modification date LD CBA 110320131404 new test 123 NCLR Valid Administrator User 13 03 2013 LD CBA 050320131256 test os arm NCLR Valid Administrator User 11 03 2013 LD CBA 050320131113 test os 123 456 78 PUBLIC Valid Administrator User 09 03 2013 LD CBA 070320131132 000 NCLR Valid Administrator User 07 03 2013 AP CBA 060320130949 Test for final draft NCLR Valid Administrator User 07 03 2013 e Guillotine Portal System The Children Tags list consists of the same elements as the Tags dashboard Children tags list The Tag translations list consists of e Use the main language if there is no prioritized translation checkbox e Language language name e Main Yes or No e Translation the tag translation for the language e Locale the international language code e Action three actions are available here The X icon represents the removal of the translation The pencil icon enables the editing of the tag in a given translation The Set as main button sets the given translation as the main translation for the tag Latest content Children tags 0 BEIGE Synonyms 0 E Use the main language if there is no prioritized translation Update Language Main Translation Locale
31. mment is visible on the web e Direct edit button leads to the Comment edit window e Show Hide on web button if the comment is viewed and approved and no edit is necessary this button shows the comment on web When clicking the edit button comment is opened in edit mode In order to publish the comment on the website it is necessary to click on the Survey result visible on web check box Otherwise the comment will be only visible internally 8 3 Regulators The Regulators window represents a list of all regulatory bodies This list can be edited with an unlimited number of new entries 41 ENSECONSULTING User manual e Guillotine Regulators 28 Regulator new Short name Name CBA Central bank of Armenia CGY City government of Yerevan GDCA General Department of Civil Aviation MOA Ministry of Agriculture MOC Ministry of Culture MOE Ministry of Economy MES Ministry of Education and Science MEMRS Ministry of Emergency Situations MENR Ministry of Energy and Natural Resources MOF Ministry of Finance MFA Ministry of Foreign Affairs MOH Ministry of Healthcare The list consists of the following e Short name of the regulatory body e Name of the regulatory body By clicking on the name of a regulatory body from this list the Regulator window opens showing the edit tools and all of the information related with the Regulator Central bank of Armenia Edit Remove Shortname
32. n Application will open a pop up window and start inputting the first few letters or words of the Legal Act name The Application will automatically start to search through the Legal Act database and offer all dossiers which have inputted letters or words Select a related Legal Act from the list and click on the Add selected button The Application will then automatically pull all information required in the Inventory Form PENSECONSULTING User manual e Guillotine 4 Check box if a wrong requirement has been inputted click the check box at the end of the step row and click the Remove selected button If there are more requirements than the ones offered select a number of rows that need to be added and click on the New row button to add them Process duration input the process duration Implementation Agency input the name of the implementation agency Business process affects select the required value from a dropdown The affected parties are managed in the Tags section of the Application Name number code of the document regulating application forms has the following 1 Name of the application form input the name of the application form 2 Link to Source input a URL to the source for the application form for example http regulations am or regulations am 3 Link to Legal Act click on the Search button Application will open a pop u
33. nd use 1 iape 12 48 aia 12 50 Anonymous User Administrator User Start the discussion AP PSRC 070320130921 License for import of natural gas 0 oo 3 12 25 Mikayel Tovmasyan AP PSRC 070320130927 PROCEDURES FOR LICENSING OF ELECTRONIC COMMUNICATIONS 0 07 03 2013 10 31 ACTIVITIES am Vedran Antoljak e Guillotine Portal System Users can open a new topic with the New thread button Topics are sorted newest first with the topic name number of replies topic author and last reply A sticky sign can be attached for the important topics that should always stay on top A Topic window allows the user to scroll through other topics by clicking on the previous topic and next topic links Also the user can edit his her own replies or create a new reply by clicking on the edit icon or new reply links 39 PENSECONSULTING User manual e Guillotine AP PSRC 070320130925 Electric power supply and use Previous topic Business Processes Nexttopic Anonymous User Thursday 07 March 2013 12 48 58 pm L AP PSRC 070320130925 Electric power supply and use Link to Dossier New Reply Administrator User Thursday 07 March 2013 12 50 03 pm P A Start the discussion copy paste copay paste ewrepy Reply e Guillotine Portal System The New Reply window allows writing and formatting comments Forum reply Subject Message wenan Reply e Guillotine Portal System There are t
34. ne dossier 6 Remove dossiers requires selection of at least one dossier 6 1 Create a new dossier The procedure for creating a new dossier is described in the 5 2 section of this manual 6 1 1 Inventory section IMPORTANT Edit Legal Act dossier window must be exited only through clicking Save or Cancel buttons which are located in the top and bottom left corner of the Edit Legal Act dossier window All other buttons and links are disabled Do not use the Back browser function Inventory tab under the Edit Legal Act dossier window represents the electronic version of the Inventory Form It is set up in a way that the user can easily copy paste all data from the Inventory Form There are also some additional criteria which will allow management a simple use and control of all dossiers in the Application First column of the Inventory tab is a list of all questions from the Inventory Form Some of the questions have an asterisk sign which means that these input boxes are mandatory to be fulfilled If information is not inputted after trying to save a dossier the Application will report an error and will not allow saving the uncompleted dossier 30 PENSECONSULTING User manual e Guillotine The Inventory tab consists of multiple input tools such as free text input boxes dropdown lists search engines check boxes adding new rows and etc Functionality of these tools is explained according with their pos
35. nsists of two main parts e Fixed main part e Flexible part The flexible part always changes and depends on the Applications current activity The fixed main part is always present regardless of the current Application activity or user rights It consists of two sets of menus e Main tabs e Support tabs top links 10 PENSECONSULTING User manual e Guillotine i i e Guillotine Hello User My profile My bookmarks My saved searches My Notifications Logout DASHBOARD DISCUSSIONS BUSINESS PROCESSES LEGAL ACTS REGULATORS ONLINE COMMENTS STATISTICS TAGS The main part consists of e Supporting tabs Greetings to the logged in user My profile profile of the current user My bookmarks list of bookmarked dossiers My saved searches list of saved searches Oo O O O My Notifications list of dossiers for which change notification email is sent o Logout e Main tabs Dashboard summary of interesting information opens after login O Discussions Business Processes Legal Acts Regulators Online comments O O O O Tags These links can be activated at any time while in Application except when in Edit mode which is explained later 11 ENSECONSULTING User manual e Guillotine 5 Business Process Dossiers In order to manage Business Process dossiers click on the Business Processes l
36. odification of the tag Tags dashboard Children tags 12 Latest tags ID Tag name Modified 2 Areas 24 02 2013 15 11 20 Complying Subjects 25 02 2013 03 53 33 Doingbusiness 10 12 2012 17 27 102 Dossier Status 21 02 2013 19 52 34 LD type 07 03 2013 16 42 139 Legal Act Affects 08 02 2013 14 41 97 Legal Art 25 01 2013 14 57 106 Priority 04 02 2013 19 51 110 Process 06 03 2013 13 35 35 Recommendations 30 01 2013 10 09 32 Subarea 24 01 2013 17 07 19 Team 06 03 2013 13 23 e Guillotine Portal System Latest tags consists of the following e ID tag ID e Tag name name of the tag also a link to the Tag view e Parent tag name name of the tag above the tag in the list e Modified date and time of the modification of the tag 47 ENSECONSULTING User manual e Guillotine Tags dashboard Children tags 12 Latesttags ID 34 88 87 86 144 112 110 127 126 125 Tag name Parent tag name Modified LD type No parent 07 03 2013 16 42 Local Government Legal Act LD type 07 03 2013 16 42 Ministerial acts not published in the Official Gazette LD type 06 03 2013 15 48 Ministerial acts published in the Official Gazette LD type 06 03 2013 15 48 Other LD type 06 03 2013 15 43 2 Filled in Inventory Checklist received from Regulator Process 06 03 2013 13 35 Process No parent 06 03 2013 13 35 17 Business Advisory Council provided filled in Review Checklist Process 06 03 2013 13 34 16 Business Advisory Council reques
37. ol E E NEEN 3a 0m d ers ee er eee oe ee eee ene ee E mere E re 3 2 Management approval and user rights sse sees eee eee eee ee eee eee 33 Application 21 dT s 1 34 Application status Set p T Se Usernime ANG sr rs e E e TE 4 Starting with the Regulatory Management Application sees eee e eee eee eee Ad Locating the ADDIICATIOMN naiaiae Ze THORIEV NINAO eren e E E E E E EAEE 4 2 1 Invalid username or password sss sees eee eee 4 2 2 Forgotten username OF password sees eee eee eee eee 4 3 Application default WINKOW sss sese eee eee De Business Process 61 eTTa CTT 5 1 Business Process Dossier WINdOW sese eee eee eee eHe Jom e vT c TR v s CT TTT 32l Tsy 2251 ss 7 lt e e Oena 322 REVIEW lt og e 1 eZ POCE S ee Le UT 22A 4 ONION e e e sossen E E E DB SCAG OOS SIONS sauaueccenatearagaraperennacsapsesaue A E E c VIEW COS SIONS opasini nonea de bes nai ETSE T Ea Deed PUEACHIME I e SECON T Dies EONS TAS ING B cre TTT Dees Vl SIONS OCON eaaa n E A eau veeancay E AA COMON e se LT aAa G crt e OOS TTT c ROTO VS GOSSET dT c Hr POLOAI TT C i ECB ACES DO SOUS car acct sa arecye E sawerauesauae sue tocuaatanedesamsuwetaeanece eexdeavsentaeieees cL ChE AEC eC W COSI CI T Geddes MAVEREOIY SOCOM ceca E ave aenvednidietenshaantiantnettanaceunentees 61 2 REVIEW SECON ernie ee ere ere ere eer ener Bede PRO CSSS Se CE OI T GAA MOMtLONNE SSCTIOM HT O2 SOC ICO SSCS eases rca ce ccscerar AE E EEE EEEE EEE
38. on about a Business process In addition to the sections described when in Edit mode the Business Process view window has three additional sections e Attachments e Comments and replies e Versions 5 4 1 Attachments section In this section the user has the option to upload all of the possible files needed for the dossier application fee requirement forms These files can be uploaded privately by clicking on the Attach private file button or publicly by clicking on the Attach any file button 26 JENSECONSULTING User manual e Guillotine Files Attach any file Metadata Other Administrator User Saturday 09 March 2013 PO File test txt 0 B dasdsadasdasdasdasdsadasdasdasdsad Private Files Attach private file After the user clicks on the attachment button either the Attach any file or Attach private file buttons the Application will open the Edit attachment window which consists of 1 Metadata choose from a dropdown whether the attachment is Form Official Gazzette or Other 2 Current File indicates the name of the file after it is uploaded 3 New file for upload by clicking on the Browse button the user can find the file whixh needs to be uploaded 4 Notes Free text input box for adding any additional notes on the selected attachments New Generic attachment Metadata E File Current file There is no
39. p window and start inputting the first few letters or words of the Legal Act name The Application will automatically start to search through the Legal Act database and offer all dossiers which have inputted letters or words Select a related Legal Act from the list and click on the Add selected button The Application will then automatically pull all information required in the Inventory Form 4 Check box if a wrong application form has been inputted click the check box at the end of the step row and click the Remove selected button If there are more application forms than the ones offered select a number of rows that need to be added and click on the New row button to add them 18 PENSECONSULTING User manual e Guillotine Documents needed Process duration Implementation agency Business process affects Name number code ofthe document regulating application forms Document Requirement Needed Link To Source Copies of by laws and state registrar Data on shareholders and their shai General financial reports Contract with foreign exporter on imp Conclusion of the system operator Financial guarantees 1 lt Remove Selected 10 days if rejected 60 days if granted a license Businesses lt Name of the application form Link To Source 1 Application form 2 3 4 1 Remove Selected Link to Legal Act Link to Legal Act LD PSRC 060320131648 Resolution on the
40. r confirmation of creating a proposal of the dossier Are you sure you want to create proposal You can not 3949 cancel this action if you confirm Odustani WINADARAG Dear e trh epr an tha tarmac mraeandiire af alartrie anaes arel 5 4 6 Remove dossier The Remove link will open the removing procedure from the dossier list For security reasons the Application will ask for confirmation of removal of the dossier and its related items from the Application Are you sure you want to remove dossier You can not cancel this action if you confirm 1320131648 Resolution on the temporary procedure of electric energy ani 29 PENSECONSULTING User manual e Guillotine 5 4 7 Print dossier Print preview link opens a printer friendly html version Print link opens direct to default printer 6 Legal Acts Dossiers The Legal Acts window is divided into 3 main sections e Left o LA dossier search form e Right o New Legal Act dossier Oo Saved search feature shown after performing a search e Down o Search results shown after performing a search Several features are possible after the search action 1 Save the search by giving it a name later you can use the same search just with one click Paginate if more pages are shown Open the dossier in read mode 2 3 4 Select more dossiers for multi action buttons at the bottom 5 Seta status for more dossiers requires selection of at least o
41. r of rows that need to be added and click on the New row button to add them Business process requires payment of the fee S Business process requires payment of the fee Name number Fee name Amount of Fees Link To Source Link to Legal Act code ofthe document regulating fees State duty 20 000 a 1 A 4 E Remove Selected Result of this business process input a result of this business process Related business process type in the first few letters in the name of the related Business Process and click on the Find object button The Application will offer the possible results Click on one of the results to mark your choice and fill this field Public remarks input the public remarks for this dossier Teams for internal use choose the teams associated with this dossier from the dropdown selections You can choose up to 3 optional teams They will be visible on the DMS side of the Application only Teams are managed in the Tags section of the Application Result of this business process Related business process Name Type Section Published AP PSRC 070320130922 Licensing procedures For activity in the power sector of The RA Business Process DMS public Yes Remove object Find object Public remarks BZU Teams for Team 7 internal use DoingBusiness areas choose the DoingBusiness areas associated with this dossier from the dropdown selections You
42. rivileges of every user User rights are divided in three main categories e Inventory rights e Review rights e Management rights After the approval and definition of user rights the NCLR system administrator will set up a user account with privileges and user rights and provide the user with a username and password for using the Application 3 3 Application user system The Application recognizes 3 levels of authority e NCLR user authority to view and edit dossiers e NCLR review authority to view edit and review dossiers e NCLR manager authority to view edit review and manage dossiers ways These rights can be modified thru the user section 3 4 Application status setup Application architecture has 2 main statuses NCLR Public When a new dossier is created it is in NCLR status by default NCLR users reviewers and managers have the authority to view or change dossiers in the NCLR status NCLR users can set the status to public PENSECONSULTING User manual e Guillotine NCLR Public NCLR status is readable to all NCLR members Public status is used for displaying dossiers to general public through the web page 3 5 User name and password This information will be forwarded to the users e mail address It is recommended that the user keeps this information on a secret place The user can change his her password once he she logs in to the Application PENSECONSULTING User manual
43. roposed Valid e License for import of natural gas Invalid 5 4 4 Common actions The main options are located in the right top corner with the following links Notify me about updates link adds the dossier to the My notifications list above the header Add to bookmarks link adds the dossier to the My bookmarks list above the header Edit link opens the Edit Dossier window identical to the New Dossier window Remove link removes the dossier Create Proposal link creates a new dossier which is a copy of the existing one with a Proposed status Forum link creates a new topic or points to the existing one on the Discussions board main tabs Print preview link opens a new window for printing Print same as the previous link with the addition that it opens the print popup 28 PENSECONSULTING User manual e Guillotine Notify me about updates Add to Bookmarks Dossier Actions Edit Remove Create Proposal Forum Print preview Print 5 4 5 Create proposal If a new version of the dossier needs to be issued and it is not yet valid the Create proposal creates the new version with the status Proposed If the dossier the user is viewing is already the Proposed version he she cannot create a new proposal instead he she needs to edit the existing one For security reasons the Application will ask fo
44. s Step Name of the process step User Date and Time indicates the user who checked the check box for finishing the step If the user unchecks the check box next to the process step name a pop up will ask the user if he she really wants to uncheck the process step Confirmation is needed for the step to be unchecked Dossier Process User Date Process Step and Time 1 Inventory request and Inventory Checklist sentto Regulator 2 Filled in Inventory Checklist received from Regulator 3 Inventory validated checked 4 Legal Act entered into e Guillotine application 5 International practices found 5 2 4 Monitoring section This section is reserved for the monitoring of the dossier It consists of the following 1 2 24 No action planned check if no action is planned for this dossier Legal adoption scheduled for select year month and day for the legal adoption of the dossier Legal adoption completed check if the legal adoption was completed Implementation scheduled for select year month and day for the implementation of the dossier Implementation completed by Regulator select a Regulator which completed the implementation of the dossier from a dropdown Results validated by businesses check if the results were validated by businesses Economic impact free text input of the economic impact for the dossier PENSECONSULTING User manual e
45. s the basic information of the user e Username e E mail e mail of the user e Name Full name of the user e Signature e Image The Latest activity tab displays the last 20 dossiers and files the user created or modified in the Application Every item on this list consists of the following e Name name of the dossier or file also a link to the dossier or file e Action Created or Modified e Type Business process Legal Act File or Private File 45 ENSECONSULTING User manual e Guillotine e Time Date of action Last change 05 03 2013 21 59 Edit Modified by Move User account status Ensbled Update Info MRICS ee vee Latestdiscussions Statistics Name Action Type Time AP PSRC 070320130921 License for import of natural gas Modified Business Process 07 03 2013 LD PSRC 060320131648 Resolution on the temporary procedure of electric energy and natu Modified Legal Act 07 03 2013 e Guillotine Portal System The Latest discussions tab displays the last 20 forum topics replies the user created or modified in the Application Every item on this list consists of the following e Name name of the forum topic reply also a link to the topic reply e Action Created or Modified e Type Forum topic or Forum reply e Time Date of action Last change 05 03 2013 21 59 Edit Modified by Move User account status Ensbled x Update Info Late
46. stactiviy MEISE e A Statistics Name Action Type Time AP PSRC 070320130921 License for import of natural gas Created Forum topic 07 03 2013 e Guillotine Portal System The Statistics tab represents the users activity throughout the Application It shows how many dossiers the user created in general and how many he she created in the last 30 days also how many forum topics replies the user created in general and how many he she created in the last 30 days Last change 05 03 2013 21 59 Modified by User account status Enabled w U Info Latest activity Latest discussions Dossiers created in the last 30 days Edit Move All dossiers created 2 Forum discussions created in the last 30 days 1 All forum discussions 1 e Guillotine Portal System 46 PENSECONSULTING User manual e Guillotine 8 5 Tags This section of the Application allows the user to view and manage all of the lists for the Business Process or Legal Act attributes which are previously stated as being managed in this section of the Application Clicking on the Tags tab opens the Tags dashboard 8 5 1 The Tags dashboard The Tags dashboard consists of e Children tags a list of tags under the top e Latest tags a list of the latest tags added Children tags list consists of the following e ID tag ID e Tag name name of the tag also a link to the Tag view e Modified date and time of the m
47. t contains a box for searching and filtering Content text allwords allfields Legal Act Type l Area Sub Area Regulator Teams A Availability Dossier Status Issued from year Issued till year m E The first line is for content text searching 2 dropdowns on the right control how the search is performed will it search for all words any word or exact phrase 34 PENSECONSULTING User manual e Guillotine will it search all fields only dossier name or only law number Additionally the search results can be filtered by Legal Act Type list of legal act types Area list of areas Sub Area list of sub areas Regulator list of Regulators Teams list of teams availability NCLR or Public Dossier Status list of all statuses period of creation in the system The Application will short list one or more dossiers which fulfill the specific criteria set by the user The list is limited to 15 dossiers per window which can be changed by clicking next and previous on the footer of the list The list can also be arranged in ascending or descending order based on the following criteria e Dossier title e Availability e Dossier Status e Dossier issued on e Law number e Legal Act Type e Modification date Each criteria is a link which when clicked will rearrange the list NOTE The list is not sortable by the Dossier number 6 3 View dossiers All of th
48. ted to fill in Review Checklist Process 06 03 2013 13 34 15 Stakeholders provided filled in Review Checklist Process 06 03 2013 13 34 e Guillotine Portal System When a user clicks on one of the tags in the Children tags list the Tag window opens 8 5 2 The Tag window The Tag window consists of Link to the parent tag left of the tag name Tag info Tag actions Main tag tabs Tag Valid Last modified 21 02 2013 4 50 pm Tag ID 103 Add child tag Language English United Kingdom Edit tag Delete tag Merge tag Add synonym Convert to synonym Latest content Slo GOS EBui ag translations 2 Synonyms 0 The current tag does not contain any children e Guillotine Portal System 8 5 3 Tag info Tag info consists of Last modified time of the last modification and the ID of the tag Language the current viewed language 8 5 4 Tag actions Tag actions are located at the right hand side of the Tag window and they are 1 Add child tag 2 3 48 Edit tag Delete tag PENSECONSULTING User manual e Guillotine 4 Merge tag 5 Add synonym 6 Convert to synonym Add child tag is an action which adds a new tag under the currently selected one Clicking on the Add child tag button opens the New tag window The New tag window consists of e Tag name input the name of the new tag e Use the main language if there is no prioritized translation
49. tics e All content Last 30 days lists the number of all of the dossiers the user created the dossiers the user created in the last 30 days e All forum topics Last 30 Days lists the number of all of the discussions the user opened the discussions the user created in the last 30 days EDITORS Title Type Armen Yeghiazaryan User Vahe Chibukhchyan User Gnel Mayilyan User Gegham Gevorgyan User Karen Ghaltakhchyan User Sonya Hovsepyan User Arsen Navasardyan User Lilit Gulkanyan User Lusine Tovmasyan User Marta Sandoyan User Nelli Harutyunyan User Heghine Manukyan User Kristine Antonyan User Hasmik Manukyan User Garri Kasparov User Modification date 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 05 03 2013 12 All content Last 30 days 0 0 2 2 0 0 0 0 0 0 0 0 0 0 ate 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Create All forum topics Last 30 days 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Next e Guillotine Portal System Clicking on the name of the user in the list leads to the User window The User windows consists of 43 PENSECONSULTING User manual e Guillotine e User Info e User actions e User tabs Last change 05 03 2013 21 11 Modified by User account status Enabled w U Info Latest acti
50. tor Process Name Type Modified l x AP PSRC 070320130925 Electric power supply Business 07 03 2013 AP PSRC 070320130925 Electric power supply Forum 07 03 2013 and use Process anduse topic i E S AP PSRC 070320130922 Licensing procedures Business 07 03 2013 For activity in the power sector of The RA Process AP PSRC 070320130927 Procedures for Business 07 03 2013 licensing of electronic communication activities Process AP PSRC 070320130921 License for import of Business 07 03 2013 natural gas Process LD PSRC 060320131648 Resolution on approval Legal Act 06 03 2013 of Procedures on licensing of operations LD PSRC 060320131649 Resolution on Approval Legal Act 06 03 2013 of Rules for Electric Energy Supply and Use LD PSRC 060320131648 Resolution on the Legal Act 06 03 2013 temporary procedure of electric energy and natu LD PSRC 060320131518 Resolution on Legal Act 06 03 2013 establishing procedures for licensing the activitie All latest discussions Name Type Published AP PSRC 070320130925 Electric power supply and Forum 07 03 2013 use topic AP PSRC 070320130921 License for import of Forum 07 03 2013 natural gas topic AP PSRC 070320130927 PROCEDURES FOR Forum 07 03 2013 LICENSING OF ELECTRONIC COMMUNICATIONS topic ACTIVITIES LD PSRC 060320131518 RESOLUTION ON Forum 07 03 2013 ESTABLISHING PROCEDURES FOR LICENSING THE topic ACTIVITIE e Guillotine Portal System The Applications default window co
51. tus Publication date in official gazette Area License for import of natural gas URL www arlis am Text Arlis Name Type Section Published LD PSRC 060320131648 Resolution on the temporary procedure of electric energy and natural gas export and Legal import activity licensing in the RoA energ Act Remove object DMS publicYes Find object Valid So Year Month Day Date of invalidity Year Month Day eS leii le el lell l Public services regulati l Sub Area Gas subarea lt Area input the area Areas are managed in the Tags section of the Application Sub Area input the sub area Sub Areas are managed in the Tags section of the Application 16 PENSECONSULTING User manual e Guillotine Process has the following 1 2 3 Process step input a short step name Process description input detailed step description Link to LA BP click on the Search button Application will open a pop up window and start inputting the first few letters or words of the LA or BP name The Application will automatically start to search through the LA BP database and offer all dossiers which have inputted letters or words Select a related LA BP from the list and click on the Add selected button The Application will then automatically pull all information required in the Inventory Form Responsible select who is responsible from a drop
52. vity Latest discussions Statistics Edit Move Username E mail Name Signature Image e Guillotine Portal System 8 4 1 User Info The top of the User window is reserved for the basic user information Last change shows when the User profile was last changed Modified by shows who was the last to modify the User info The user has the ability to enable or disable the currently viewed User by using the User account status dropdown and clicking on the Update button 8 4 2 User actions The available user actions are Edit and Move Clicking on Edit opens the Edit user window which enables the modification of the basic user information such as e First Name e LastName e User Account e mail of the user e Signature e Image 44 ENSECONSULTING User manual e Guillotine Edit User Save Cancel First name Last name User account User ID Username Password Confirm password Email Signature Image Current image There is no image file Remove image New image file for upload Odaberi datoteku Nije odabrana niti jedna datoteka Alternative image text e Guillotine Portal System The Move button enables the moving of the user from one user group to another 8 4 3 User tabs There are four user tabs enabled for each user 1 Info 2 Latest activity 3 Latest discussions 4 Statistics The Info tab display
53. wo Discussion Forums the Internal forum which is visible and writable only from the DMS part of the Application and the Public Forum which is visible on both the web and DMS parts of the Application but writable only from the web 8 2 Online comments This feature is linked directly with the official website and online feedback received from the general public The Online comments window shows a list of all received online comments and feedback For security and censorship reasons bad language non related comments etc every comment has to be edited manually checked and approved for publication on the website 40 ENSECONSULTING User manual e Guillotine Title Electricity Message Excellent regulation Name Sonya Email sonya mail ru Dossier AP PSRC 070320130925 Electric power supply and use Participiant Anonymous User Evaluated Thursday 07 March 2013 12 31 42 pm Hidden on web No Edit Hide from web e Guillotine Portal System The comment consists of the following e Title title of the comment e Message some message e Name Name of the commenter e Email e mail address of the commenter e Dossier a link to the dossier the comment has been left for e Participant if the user is logged in this field will show that user if not it will show Anonymous e Evaluated if a user has changed the comment this field will show the time of change e Hidden on web if the co
54. wo text fields which represent the link to content which additionally explains the dossier e URL the full web address of the site e Text name of the site Link to Legal Act a search engine for the objects in the Application Link to Legal Act Name Type Section Published LD PSRC 060320131648 Resolution on the temporary procedure of electric energy and natural gas export and Legal import activity licensing in the RoA energ Act Remove object Resolution Find object LD PSRC 060320131648 Resolution on approval of Procedures on licensing of operations in the energy sector of the RA LD PSRC 060320131649 Resolution on Approval of Rules for Electric Energy Supply and Use LD PSRC 060320131648 Resolution on the temporary procedure of electric energy and natural gas export and import activity licensing in the RoA energ LD PSRC 060320131518 Resolution on establishing procedures for licensing the activities in the area of electronic communication DMS publicYes Dossier Status is the dossier Invalid Valid or Proposed Statuses are managed in the Tags section of the Application Publication date in the official gazette three dropdown boxes representing the year month and day of publication in the official gazette Date of invalidity at what date will the dossier be invalid Dossier number Name of business process Link To Source Link to Legal Act Dossier sta
55. y of Sport and Youth Affairs Ministry of Territorial Administration Ministry of Transport and Communication Ministry of Urban Development When you select an agency the New Business process window will open The New Business process window edit Business process window has four main sections e Inventory e Review 13 JENSECONSULTING User manual e Guillotine e Process e Monitoring Create Business Process Creator of dossier Administrator User Last modified by Administrator User Last modified 12 03 2013 16 35 Availability Review Process Monitoring Dossier number Name of business process Several Application information are available above the main sections in the edit dossier window e Version dossier version 1 for the new which is incremented for any later change e Creator of dossier which represents responsibility that is the person who created the current new dossier e Last modified by which represents information of the person who modified the Business process last If it is a new dossier the Last modified by person will be the same as Creator of dossier e Last modified which represents the time of the last modification If it is a new dossier the Last modified time will be the time of creation 5 2 1 Inventory section IMPORTANT Edit Business process dossier window must be exited only through clicking Save or Cancel buttons which are located in the top and

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