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AIM Time Attendance User Manual

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1. E Mew Employee Department 2 a i 30 Mew Employees Department 3 Additionally the department can be changed through each individual employee profile under the Company Settings Tab at the bottom of the employee profile screen Company Paymeni Settings Payment Settings are the payment rules that can be applied to an employees shift settings or assigned individually to employees that do not require a shift Completing the payment settings configuration before adding employees allows the available drop down menu in the employee profile setup to be populated with this information To create new payment rules click the Settings tab 2013 ANVIZ Global Inc Settings 95 AO E E 4 1 2013 4 7 2013 fas Change Period Heip Navigation AlM Time Attendance Complete Report N a A 33 Employee Control E Device Management Reports EA Settings Py S Backup Databases English gt Restore Databases Apply Departments Company Settings Database Settings Application Settings Click on the Payment Settings button zo iS Bl 4 1 2013 4 7 2013 ze Change Period Help Navigation uy Eie salh zii h Sih 23 Employes Control i Device Management 4 Reports Ea Settings Backup 5 Databases English store Databases T
2. Choose how you would like the report to display using the view options 2013 ANVIZ Global Inc Report Options View Options i z a One page per employee Period Selected Mon Thu Sun Custom Period LS Run Report Add signature line 2 Selection Tue Fri ISISI AIII IIIS Add Manager line Today Wed Sat 4 1 2013 z ann 13 a One Page Per Data This options runs the report displaying only one use per page Add Signature Line This option adds an Employee signature line at the bottom of the report Add Manager Line This option adds a Manager signature line at the bottom of the report Period Selected This option will run the report for the date period chosen in the Title Bar of the the days of the week will become available Today This option will run the report for the current day only Custom Period This option allows you to select a custom range of pay periods to run a report for The maximum number of pay periods that can be selected is 26 pay periods in the history or in the future This gives you the ability to run a report for up to 1 fiscal year or more depending on your payroll frequency setting Email Report Clicking this button allows you to email to selected report to each of the highlighted Employees from the Employee list If none are selected then the report will run for all employees and send an individual email to each employee with his her current hours worked for the pay period
3. First Name ID Number Password Card Number IDin Device Type _ Identication One 10 1 User 0 ie Two 10 1010 3675033 10 User 1 Choose the employees that you would like to upload to the selected time clock s by placing a check in the box on the right hand side If you would like to upload all employees at once click the Select All button up top This will place a check next to all employees in the list Upload Employee to Device Total Employees 2 F present upload Fingerprint Employees Selected 2 amp Upload Employees ID Number Password Card Number IDin Device Type Identification Upload To Device ee 10 1 User 0 10 1010 3675033 10 User 1 Check the box If present upload Fingerprint if you would like to transfer fingerprint stored in the database to the device also This is useful when uploading existing employees to a new device Then click the Upload Employees button to complete this task 2013 ANVIZ Global Inc eo AIM Time Attendance User Manual The following message will appear if this operation is successful 4 2 5 1 2 Download or Remove Employee on Device Download or Remove Employee from Device To download or remove an employee from the device select a device to download or remove the employee from at the bottom then click on Download or Remove Employee on Device This option is used to upload the employees profile including the name onto the device so that when
4. Device User Device Administrator Identification Method May not apply to all devices Fingerprint Only ID Fingerprint FP Password ID Pass FP FP Pass Card Card Only ID Password Card Password Card Fingerprint 3 1 1 4 Fingerprint Enrollment Tab The Fingerprint Enrollment Tab This section can be used to capture the employee fingerprint directly into the software database using the ANVIZ OA99 USB fingerprint reader Once captured this fingerprint can then be uploaded to any or all connected devices for employee authentication Salary Information Company Information Device Options Fingerprint Enrollment FacePass Enrollment Fingerprint Select Device Scanner Open Device Close Device Finger 2 Scanned 2013 ANVIZ Global Inc 22 AIM Time Attendance User Manual Connect the ANVIZ OA99 USB fingerprint reader to the computer running the AIM Time Attendance software Select the OA99 scanner from the drop down menu Fingerprint Scanner I Close Device Finger 1 coo Finger 2 Scanned Click on Open Device cowenet eens Scanner en Close Device Finger 1 Fae Finger 2 Scanned Select the Finger 1 radio button and place the first employee finger on the BR1O sensor Fingerprint Scanner Finger 1 eae Scanned 3 Finger 2 Avz Scanner 1 With the finger still on the sensor click the Saved Scanned button 2013 ANVIZ Global Inc Employe
5. 2013 ANVIZ Global Inc Email Report To This option allows you to insert any email address that you wish to email the existing report to This can be any email address inside or outside of your company When you Click the OK button after inserting the email address the report will automatically run for the selected employees or for all employees if none are selected The first time you email the report using the Email Report To button you will have to type in the email address to deliver the report to After that the last email address used will already be populated in this field when choosing it in the future Once view options have been selected click on the Run Report button a QHD UF Pere The report preview gives you many options to display and easily verify the reports on the screen Take advantage of the many viewing and archiving features available in the top bar of the preview window 5 r ry i m 3 j BE i Pe s A Li E 3 r F My oD Eai Pag Li p da ETE Kae all te id 4 H tt ri rae hee 1 L b aga EEE i Outline 5 7 A rn 6 5 7 2013 ANVIZ Global Inc AIM Time Attendance User Manual 5 1 2 Hours Only Report To run Time and Attendance reports Click on the Reports tab Be A E Do not display legend information on reports 3 6 S ours ry Absent ode Custo View Manage Reports Report Settings Choose the Hours Report to display
6. Connection Configuration Other Settings Connection Type Wiegand Options USB Wiegand Type Encrypted Wier Computer IP 192 168 1 109 Fixed Wiegand Code 0 epee 192 gies lt fl Lock Relay Time 5 Port Number 5010 Device ID 1 z Note These features are not available for the unit selected Device Mode Server Client Device Preferred Setting Parameters Settings Device Volume 3 Device Location Name trie tl eich Delete doubles punches in 0 Min Device sleep Time 0 Update the fingerprint template Device Time Zone Value Ajustment 0 f Hrs intelligently Device Time Format 12 Hrs 24 Hrs Device Initialization Password Device Status Waiting for Input 0 F p ba Verify Settings Connection Type USB Select this option if you are connecting this time clock using the USB interface This would mean that the time clock would plug directly into the computer running the AIM Time Attendance software TCP IP Select this option if you are connecting this time clock by IP address This requires the following information to be configured on the time clock itself Static IP Address Subnet Mask and Gateway Some units may also require the AIM Time Attendance Server IP address or the Static IP address on your LAN assigned to the the computer running the AIM Time Attendance software It is recommended to consult your local IT support personnel to assist with IP address and port settings configuration Port Nu
7. Queene 93 Employee Control Device fana gement F ment zg Lon e b Manage Employee Employee Information Pe 3 Employee Performance Click the Employee Control Tab lt 98 Employee Control ea b Manage Employee rea Employee Information opec 3 31 2013 n x gt 38 Employee Control E p a Zox amp amp Manage Employee Create Or Employee Information Manage Shifts Employee Activity os Timen wor code Timeout work Code Reguar Overtime Dowbletime Reason Pho To view an Employees current work performance double click a name from the Employee List The current employee performance information will display in the charts and grid on the right as follows 2013 ANVIZ Global Inc Employee Control Work Name Work Code Employees List ID Last Name Name Employee Activity Employee One 3 25 2013 8 00 00 AM Normal Wort 3 25 2013 12 00 00 PM Normal Wort 4 00 0 00 0 00 3 25 2013 1 00 00 PM Normal Wort 3 25 2013 5 00 00 PM Normal Wort 4 00 0 00 0 00 3 26 2013 8 00 00 AM Normal Wort 3 26 2013 12 00 00 PM Normal Wort 4 00 0 00 0 00 3 26 2013 1 00 00 PM Normal Wort 3 26 2013 5 00 00 PM Normal Wort 4 00 0 00 0 00 a 3 27 2013 8 00 00 AM Normal Wort 3 27 2013 12 00 00 PM Normal Wort 4 00 0 00 0 00 a 3 27 2013 1 00 00 PM Normal Wort 3 27 2013 5 00 00 PM Normal Wort 4 00 1 Tim
8. Payments Settings Center Payment Name New Rule Pay Overtime After 08 00 a day and or after 40 per week Pay Doubletime After 12 00 a day and or after 48 per week Do not allow an employee using this rule to work for more hours than 08 00 Pay Overtime At 1 50 PayDoubletime At 2 00 Pay employee lunch time for up to 6 minutes Pay employee break time for up to 30 minutes If employee does not take lunch automatically deduct a lunch time of 0 minutes Deduct lunch entirely after this time 04 00 Hourly Rate 00 Use Employee Hourly Rate Allow a Late Arrival Grace Period of 0 minutes You will see your new payment rule displayed in the bottom half of this screen 2013 ANVIZ Global Inc Settings 97 New Payment True False 40 Hrs per week New payment options can be created for individual employees departments specific shifts specific jobs etc 6 3 Database a 6 3 1 Backup Database Click the Backup Database option On O Employee Control E anagement g Reports E Settings e F 6 i Manage _ Payment earner Goma celinas Database Settings _ Application Settings i le me v Depa rtments Settings Browse to a location that you wish to save this backup It is recommended to save this backup in a remote or offsite location 2013 ANVIZ Global Inc s AIM Time Attendance User Manual gt Save As g m a F eS La
9. Save Changes Remove Information ae Changes Fill in all appropriate Employee information fields such as First Name Middle Name Last Name Address Phone numbers email ID Number from Time Clock The minimum required fields are First Name Company ID and ID in Clock ID in Clock will be the same number used when enrolling an employes fingerprint on your time clock 2013 ANVIZ Global Inc Employee Control When new employees are added to the system they will show up under the Employee List located on the left hand side of the screen 2013 ANVIZ Global Inc 18 AIM Time Attendance User Manual In the bottom section of this window there are several tabs including Salary Information Company Information Device Options Fingerprint Enrollment FacePass Enrollment More information can be found on these tabs by previewing the Salary Tab Company Information Tab Device Options Tab Fingerprint Enrollment Tab FacePass Enrollment Tab sub articles under this Manage Employees section of the manual 2013 ANVIZ Global Inc Employee Control 19 3 1 1 1 Salary Tab The Salary Information Tab includes Department The Employees current department Position The employees current position or title Hourly Rate The Employees hourly rate of pay This is optional and can be left blank This is used when calculating overtime or double time on payroll reports Maximum Vacation
10. This report will not calculate Overtime or Double time as the custom report may cross multiple pay periods or only reflect a partial pay period 5 1 View Manage Reports View Manage Reports 5 1 1 Complete Report To run Time and Attendance reports Click on the Reports tab Choose the Complete Report to display a detailed Time Attendance report You can choose to run the report with the location name included or without the location name included The Complete With Location report will display the time clock location name next to each punch in a landscape mode report The Complete Without Location report will not display the location name of the time clock for each punch and will display in portrait mode 2013 ANVIZ Global Inc AIM Time Attendance User Manual Select an employee or group of employees from the Employee List to include in this report If no employees are selected the report will include all employees in the list starting from the top and working through to the bottom of the list Choose how you would like the report to display using the view options Report Options View Options Gero One page per employee Period Selected Mon Thu Sun Custom Period Add signature line _ Selecti Fri IIIS IISI Run Report i K Add Manager line Today Wed Sat 4 1 2013 4 7 2013 One Page Per Employee This options runs the report displaying only
11. Add signatu One page per employee Period Selected Mon Thu Sun Custom Period re line Selection Tue Fri PIIIJASIJAIIJI IIIJ Add Manager line Today Wed Sat 4 1 2013 X aaron Custom Period This option allows you to select a custom range of pay periods to run a report for The maximum number of pay periods that can be selected is 26 pay periods in the history or in the future This gives you the ability to run a report for up to 1 fiscal year or more depending on your payroll frequency setting Email Report Clicking this button allows you to email to selected report to each of the highlighted Employees from the Employee list If none are selected then the report will run for all employees and send an individual email to each employee with his her current hours worked for the pay period specified above The Employee must have an email address configured in the employee profile in order for the reports to be emailed properly Email Report To This option allows you to insert any email address that you wish to email the existing report to This can be any email address inside or outside of your company When you Click the OK button after inserting the email address the report will automatically run for the selected employees or for all employees if none are selected The first time you email the report using the Email Report To button you will have to type in the email address to deliver the report to After that the last
12. Month to Work March 2013 Print Month Clean Month Select Month to Work Select the Month in which you wish to print or clear Print Selected Month This option will print the employee schedule for the entire month for the Selected Month to Work Clean Selected Month This option will print the employee schedule for the entire month for the Selected Month to Work Available Options Select Week to Work 3 24 2013 3 30 201 View Options Day View This option will display only one day on the calendar above Week View This option will display a five day work week on the calendar above Month View This option will display a month on the calendar above Timeline View This will display the schedule in a timeline view Show Weekend Selecting this option displays weekend days on the calendar above Day View Week View MonthView Timeline View 2 24 2013 4 6 2013 This month Create a new Shift To Create or Modify a shift or schedule for an employee select an employee from the Employee List and double click the appropriate date on the calendar shown above You may also right click the day you wish to start to schedule and choose New Appointment from the menu that appears The following window will appear 2013 ANVIZ Global Inc Employee Control pat Options Other Options Category Type Start Date S
13. an current ID Card number assigned to the employee Company Number This is the employee number assigned by the company Employed Since The Employees Date of Hire This Employee Does Not Require a Schedule Check this option if you do not require a specific schedule be set for this employee Without a set Schedule which defines a Start Time and End Time of the work Day then the Late Tardy Report cannot be used for this employee nor can the Time Rounding options be used Both of these features require a Start Time and End Time to function properly This is most commonly used for more flexible work hours where total hours on the clock need to be reported as regular work time Select Payment Option Choose the payment policy that will be applied to this individual employee by choosing it from the drop down menu See the Payment Settings article of the Settings section of this guide to configure your company payment policies geeccceseecenenenccscscsseanaescecscsscncnnenscessseney Salary Information Company Information Device Options Fingerprint Enrollment FacePass Enrollment Employee Status Active Inactive Allow calculate overtime for this employee ID Card Company Number 1 Employee Since 3 28 2013 This employee does not require a schedule Select Payment Option Device Options Tab The Device Options Tab includes the following settings Device User Employee will be a device User This is the default setting
14. categories have sub options that will appear in the drop down menu below Other Options Tab Other Options Create Manage Categories Remove Category Name Cancel Changes E Select Tet Color Black save Category Select Back Color White Create Manage Categories Create New Click this button to create a new category Create Manage Categories Remove Category Name ___ Cancel Changes Select Text Color Black Save Category IE Select Back Color White 2013 ANVIZ Global Inc Employee Control OB Type in a new category name in the Name field Create Manage Categories Create New Categories fg Remove Category Name New Category Select a Text Color and a Background Color for this new category by selecting the appropriate button Create Manage Categories Categories o Remove Category Mame New Category Click the Save Category button to Save the changes Create Manage Categories Create New Categories r Remove Category Name New Category Cancel Changes aj Select Text Color Black Save Category FA Select Back Color White The following notification will appear ay Anviz Intelligent Management You may now select your new category from the Categories Drop Down Menu on the Options Tab 2013 ANVIZ Global Inc 44 AIM Time Attendance User Manual If this shift will be a recurring shift click on the
15. one use per page Add Signature Line When One Page per employee is selected this option adds an Employee signature line at the bottom of the report Add Manager Line When One Page per employee is selected this option adds a Manager signature line at the bottom of the report Period Selected This option will run the report for the date period chosen in the Title Bar of the application Selection This option will allow you to select the specific days of the week during the pay period above to include in this report When Selection is chosen the days of the week check boxes will become available Today This option will run the report for the current day only Custom Period This option allows you to select a custom range of pay periods to run a report for The maximum number of pay periods that can be selected is 26 pay periods in the history or 26 pay periods in the future This gives you the ability to run a report for up to 1 fiscal year or more depending on your payroll frequency setting Email Report Clicking this button allows you to email to selected report to each of the highlighted Employees from the Employee list If none are selected then the report will run for all employees and send an individual email to each employee with his her current hours worked for the pay period specified above The Employee must have an email address configured in the employee profile in order for the reports to be emailed properly
16. payroll period began 2013 ANVIZ Global Inc Getting Started 13 Begining of fiscal year Tuesday January 01 2013 EN et Payroll Preference Weekly v The company will allow overtime pay No Yes The company will allow doubletime pay No Yes 10 Click the drop down menu next to the Payroll Preference field to select the frequency that your companies will issue payroll Begining of fiscal year Tuesday January 01 2013 B Day to start payroll Monday March 25 2013 gr Payroll Preference aa X The company will allow overtime pay No Yes The company will allow doubletime pay No Yes rE Eee ee 1 1 Choose whether The company will allow overtime pay and or if The company will allow double time by selecting the appropriate radio buttons 2013 ANVIZ Global Inc 14 AIM Time Attendance User Manual Begining of fiscal year Tuesday January 01 2013 B7 Day to start payroll Monday Marh 25 2013 Bv Payroll Preference Weekly X The company will allow overtime pay No Yes The company will allow doubletime pay No Yes 12 Click Next to complete the initial company settings wizard THANKS We are completing the process for data storage supplier please wait until the process is complete before pressing the finish button Status Process Completed 3 Employee Control Click on the E
17. the Device Options and Fingerprint Options sections at the top you must select a device in the bottom by placing a check in the box next to the time clock name 2013 ANVIZ Global Inc os AIM Time Attendance User Manual Device Options grits 4 il En Device Options ae Upload Employeeto Device amp Download or Remove Employee on Device pam Manage Messages to Employees Fingerprint Options Backup Fingerprint from Device Restore Fingerprint to Device Manage Stored Fingerprints 4 2 5 1 1 Upload Employee to device Upload Employee to Device To upload employee names from the AIM Time Attendance database to the device select a device to upload the employee to from below and then click on the Upload Employee to Device This option is used to upload the employees profile including the name onto the device so that when the fingerprint sensor is touched the employees name will display on the screen o Device Options a gt Upload Employee to Device Download or Remove Employee on Device pa Manage Messages to Employees Backup Fingerprint from Device Restore Fingerprint to Device Manage Stored Fingerprints The following window will display 2013 ANVIZ Global Inc Device Management 59 Upload Employee to Device Total Employees 2 Select All F present upload Fingerprint Employees Selected 0 b Unload E Upload To Device
18. the device also This is useful when re enrolling existing employees to make sure that the fingerprint is not repeated in the system during re enrollment Then click the Download Employees or Remove Employees button to complete this task 2013 ANVIZ Global Inc e AIM Time Attendance User Manual The following window will appear if this operation is successful 4 2 5 2 Fingerpint Options e Upload Employee to Device es Download or Remove Employee on Device Z Manage Messages to Employees r Fingerprint Optio Backup Fingerprint from Device Restore Fingerprint to Device Manage Stored Fingerprints 4 2 5 2 1 Backup Fingerpint from Device Click the Backup Fingerprint from Device option and the following window will appear 2013 ANVIZ Global Inc Device Management 63 Backup Fingerprint from Device Total Fingerprints 3 Select All Backumbingespsiotn Fingerprints Selected 0 prst Name ID Number Password Card Number Devce Type Identification Select To Work 99 E 1 0090100012450183 User 0 One 1 0 0 0090100012450183 User 0 Two 10 1010 3675033 0090100012450183 User 1 Click the Select All button or check the fingerprints you wish to backup individually The total number of fingerprints on the device and total number of fingerprints selected will be displayed in the upper left hand corner Backup Fingerprip rom Device Total Fingerprints 3 Backup Fingerprints Fingerp
19. the fingerprint sensor is touched the employees name will display on the screen Backup Fingerprint from Device Restore Fingerprint to Device Manage Stored Fingerprints The following window will display 2013 ANVIZ Global Inc Device Management 61 Download or Remove Employee s on Device Total Employees 3 Select All Download Fingerprint Ba Download Employees Employees Selected 0 amp Remove Employees ile First Name ID Number Password Card Number Device Type Identification Select To Work 99 0090100012450183 User 0 imc One 1 0 0 0090100012450183 User 0 H Two 10 1010 3675033 0090100012450183 User 1 Baa Select All Device s Deselect All Device s anma Select Device s To Enable Options Choose the employees that you would like to download or remove from the selected device by placing a check in the box on the right hand side If you would like to download or remove all employees at once click the Select All button up top This will place a check next to all employees in the list Download or Remove e TT on Device Total Employees 3 Select All All 7 Download Fingerprint Se Download Employees d Employees Employees Selected 3 Se amp Remove Employees Employees me emnon See eo G eaaa a C 0 0090100012450183 User 0 ie Two 1010 3675033 0090100012450183 User 1 Check the box Download Fingerprint if you would like to download or remove the fingerprint stored in
20. work performance across all job codes in report format Select an employee or group of employees from the Employee List to 2013 ANVIZ Global Inc include in this report If no employees are selected the report will include all employees in the list starting from the to and working through to the bottom Choose how you would like the report to display using the view options Report Options View Options F as 7 One page per employee Period Selected Mon Thu Sun Custom Period Run Report Selection Fri Sttttaaseaaasaasasaaay ae Add signature line ISSAI PIIIIIIISIS AIII AIII Add Manager line Today Wed Sat 4 1 2013 be 4 7 2013 One Page Per Data This options runs the report displaying only one use per page Add Signature Line This option adds an Employee signature line at the bottom of the report Add Manager Line This option adds a Manager signature line at the bottom of the report Period Selected This option will run the report for the date period chosen in the Title Bar of the application Selection This option will allow you to select the days of the week to include in this report When Selection is chosen the days of the week will become available Today This option will run the report for the current day only Custom Period This option allows you to select a custom range of pay periods to run a report for The maximum number of pay periods that can be selected is 26 pay perio
21. 00 Compressed app 180 KB ee bd database 2 21 2012 10 37 AM File folder dJi updates 2 16 2012 11 33 AM File folder di newbiolite 23 201211 15 AM File folder d Bio Office BR19 1 20 2012 1 15 PM File folder di databaseHellersGAS 1 10 2012 9 01 AM File folder ay Libraries Ea Documents al Music E Pictures Videos ef Homegroup jE Computer amp Local Disk C ta DATA D Filename Security Backup m 6 4 QE F 4 1 2013 4 7 2 d mi 33 Employee Control E Device Management x Backup Databases English Restore Databases Manage ayment Departments Settings Departments Company Settings Database Settings 6 4 1 Select Language To change the current language that the AIM Time Attendance software display in simply click the Drop Down Menu next to the current Language Name y Backup Databases Restore Databases i Manage Payment Departments Settings Departments Company Settings Database Settings Choose the appropriate language from the list and then click the Apply button gt NIE BI 41 2013 4 7 2013 2 change Period Heip 7 C Navigation j p g Employee Control Ef Device Management Reports El Settings AND o y Backup Databases English z Manage Payment Departments Settings Departments Company Settings Database Settings Application Settings You may have to restart the AIM Time Attendance Applicati
22. 00 PM 0 00 0 00 0 00 Demo 4 00 0 00 3 Wednesday 3 27 2013 8 00 00 AM 3 27 2013 12 00 00 PM 0 00 0 00 0 00 Demo 4 00 0 00 0 00 Hrs Wednesday 3 27 2013 1 00 00 PM 3 27 2013 5 00 00 PM 0 00 0 00 0 00 Demo 4 00 0 00 at SS S E Thursday 3 28 2013 8 00 00 AM 3 28 2013 12 00 00 PM a E Demo C a 0 00 Hrs N Thursday 3 28 2013 1 00 00 PM 3 28 2013 5 00 00 PM 0 00 0 00 Demo 4 00 0 00 0 00 Hrs Bis se Se eran i 0 00 e a Department Filtering Options aoa cousin Department X El Work Information E Salary Information More Options Apply Filter Remove Filter Regular 0 00 Out of Shift 32 00 pices Overtime 0 00 Regular Lunch 0 00 g if New Record Search Employees Doubletime 0 00 jaz Over Lunch 0 00 Absences n 0 E Double Lunch 0 00 A Round Off Enter the employee ID here Stone OMes a pe Employee Times A Search Employee E Exception Payment Amount 0 00 To Modify an Employees current time records simply right click on any of the time entries and choose Edit Record from the right click menu When editing records only the numbers and the AM and PM can be changed The format of the Date and Time must remain exactly the Same or it will not allow the change to be made and will revert back to the original data before the edit was attempted To delete this entry choose Delete Record from the right click menu TS Edit Record 3 Delete Record 2013 ANVIZ Global Inc Employee Co
23. AGREEMENT INCLUDING IN PARTICULAR THE LIMITATIONS ON USE CONTAINED IN SECTION 2 TRANSFERABILITY IN SECTION 4 WARRANTY IN SECTION 6 AND 7 AND LIABILITY IN SECTION 8 YOU AGREE THAT THIS AGREEMENT IS ENFORCEABLE LIKE ANY WRITTEN NEGOTIATED AGREEMENT SIGNED BY YOU IF YOU DO NOT AGREE DO NOT USE THIS SOFTWARE IF YOU ACQUIRED THE SOFTWARE ON TANGIBLE MEDIA e g CD WITHOUT AN OPPORTUNITY TO REVIEW THIS I accept the terms of this agreement 4 Choose the installation Folder It is recommended to leave this at the default location setting sA Then click Next to continue 2013 ANVIZ Global Inc Getting Started 5 Choose a file location To install in this folder dick Wext To install to a different folder enter it below or dick Browse C AIM Time Attendance Total space required on drive Space available on drive Remaining free space on drive etek Cie 6 Click the Install button to start the installation procedure 2013 ANVIZ Global Inc 6 AIM Time Attendance User Manual E A AIM lime Attendance Setu Begin installation of AIM Time Attendance Click Install to begin the installation If you want to review or change any of your installation settings dick Back Close the window to exit the wizard lt Back Install 7 Please wait while the software is installed 2013 ANVIZ Global Inc Getting Started HE AIM Time Attendance Se Pl
24. Computer DATA D b O 2 Organize New folder j E b Documents Name Date modified Type Size P a Music b fee Pictures gt E Videos uid database 10 6 2011 3 52 PM File folder di TEMP 9 16 2011 9 58 AM File folder gt a Homegroup a Computer b em Local Disk C bey DATA a Si Network m File name Bio Office Backup 2_3_ 2012 Save as type zip files zip Then click Save 6 3 2 Restore Database Click the Restore Database button 23 Employee Control Fa Device Management Reports Settings N a BX rs es Appl Manage nt Pey Departments Settings Departments Company Settings Database Settings Application Settings Browse to the location where the backup was saved and select the backup file you wish to restore then click the Open button 2013 ANVIZ Global Inc Settings 99 ee e m Organize New folder a a Downloads Name Date modified Type El Recent Places 4 Security Backup 2 21 2012 6 56 AM Compressed Zipp 134 KE al Bio Office 0 0 1 2 2 7f 2012 9 46 AM Compressed zipp 2 279 KB il Bio Office 0 0 1 2 3 2012 3 09 PM Compressed Zipp 2 279 KB al Bio Office 0 2 1 2012 2 02 PM Compressed zipp 2 283 KB ol databasevalueerror 12 29 2011 10 07 Compressed zipp 201 KE i databasel 219 12 19 2011 4 06 PM Compressed zipp 187 KE No preview ial database 12714 7011 1
25. Contents Table of Contents Part Introduction 1 1 AlM Time Attendance Summary ssc csssssrieasiasiccasisarstsyenatecnssansaaavianiocastanrassyeasdetncsaiiaeaviusiatasecs 1 Part Il Getting Started 2 Te SOMWare InSta la CON ci eciove eee itor eete A een eae reece cai aden 2 2 Configure Company Settings siiisstichts dices a a scone acta aaa aa aaa aeaa aia 8 Part Ill Employee Control 14 1 EINDIOVCCS Ale a iinr aa A E eC seecent tewseeteeaee 15 Manage Em ployees PEPECTTT ELLIE EETeTeTT Teeter Tree rrrreererrrreerrirrreeetrirereetririreriririirrrrrriirrtrrirr ii ritrrtreeeerrr ree a T 15 Salary Va Donenin eter a ete ah aang hited at stetal ana deca weasasanciu O 19 COMPANY INFORMALON Wa ssecscctses t te ontixcts dina ateachadyantinnc E ERE E ate idyaeas 20 Dvice Options VAD cece a es ect a eee eens 20 Fingerprint Enrollment Ta Deisis Sassen sa a aaae SOAR nd ERA an meaciccsnssestebaccesidataatoninsdainasaieninecsmaneeatees 21 FacePass Enrollment TaD a a a E AA oa ee 24 Em ployee Information s ss sss s u s s ss ss 55 5555555525551u55555558uuuus555u0uuuunnnnnnnnn n 27 Add New Recordos aaa a a a a a o ON et re 30 Round Off Employee WINGS kserrerker enan eena ee Ten AR A EETA E ERTE EE AAEREN AEA REOTA AISE SERERE In AANER 36 2 Employ e Schedule ssia a a a a 37 Create or Manage ea e E a a a a a A a A a T rc rere TT Te erery 38 3 WOK AC UVI iede a aA E e a A a A 46 Em ployee Pe
26. Hours This allows you to set the maximum amount of vacation hours that can be scheduled for the employee Once the maximum number of hours assigned for Vacation has been scheduled the software will show a warning of this and will not allow additional Vacation hours to be applied to this employee This is ona per fiscal year basis and will reset once the fiscal year has rolled over in the software Maximum Sick Hours This allows you to set the maximum amount of sick hours that can be scheduled for the employee Once the maximum number of hours assigned as Sick time has been scheduled the software will show a warning of this and will not allow additional Sick hours to be applied to this employee This is on a per fiscal year basis and will reset once the fiscal year has rolled over in the software Salary Information Company Information Device Options Fingerprint Enrollment FacePass Enrollment Department Position Hourly Rate Maximum Vacation Hours Maximum Sick Hours 2013 ANVIZ Global Inc AIM Time Attendance User Manual 3 1 1 2 3 1 1 3 Company Information Tab The Company Information Tab includes the following settings Employee Status This will be set to Active or Inactive If set to Inactive then this employee list is the only list that the inactive employee will show up in throughout the application Allow Overtime Check this box if the employee has been approved for overtime ID Card This would be
27. Installation Progress Installing prerequisite software Installing AIM Time Attendance 8 Once the setup is complete click on the Run AIM Time Attendance button to complete the installation procedure and launch the software Or you may choose to click on Close to complete the installation process and open the software at a later time 2013 ANVIZ Global Inc 8 AIM Time Attendance User Manual ra m as x HE AIM Time Attendance Set 2 2 AIM Time Attendance has been successfully installed Configure Company Settings To begin using your software the Company Settings MUST be configured The application will not function properly without completing the Company Information Wizard The first time AIM Time Attendance is opened it will present you with the Company Information Wizard At the bottom of this window you will find a language selection menu If you wish to change your software language select the appropriate selection from the Drop Down Menu and click the Apply button Apply Language English z 2013 ANVIZ Global Inc Getting Started 9 1 Click Next at the bottom of the Welcome screen to begin configuring the company settings WELCOME In this section you can create or manage your company information The company logo for use in the reports the payments methods and also if the company will pay overtime and or doubletime are some features you can config
28. KQ file then press the Open button This will import the Time records for the employees who are enrolled and use this specific device Repeat these steps for any additional USB flash drive which has employee time and attendance records from other offline devices 5 Reports Click on the Reports Tab to show the list of reporting options a BI 41 2013 47 2013 Cc pede 2 Employee Control fa Device Manageme l g 5 C Do not display legend information on reports j amp cy a A Complete Hours Summary Late Ab y e Absent Jobs Code Cu Report Report Report Report Report View Manage Reports Report Settings Complete Report Displays a detailed reports showing detailed time and attendance and payroll information for each employee selected within the date range specified 2013 ANVIZ Global Inc Hours Report Displays an hours only report showing the total number of hours worked for each employee selected within the date range Specified Summary Report Displays a summary report showing the total number of hours worked and pay for each employee selected within the date range specified Late Tardy Report Displays a list of employees who clocked in late for their shift within the date range specified Jobs Code Report Display an hours report with the Job Codes information and ob Codes Pie Charts included Custom Report Displays a report for whatever custom date range you Specify
29. NANNNONNNDNNASNNASANNNNNANNNNNEDBNEDBNNBNNNSNNNNNNNNN 92 2 Company SeNNGS raa a seeecees 94 Payment Settings ic T 94 3 Database SENINGS iara a a aa aa a a 97 Backup Database unnssunnssnunnununnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnmnnnnnnnnnnnnnnnnnnnnnnnn nnn 97 Restore Database vccssssscsssssnnnncncnnneesneoneeeenneneenneeennnnnneneenennenaenenneneanennnnnaaennnnnanennnnnnanennnnnanennnnnanennnnnnnnnnennnnnonennnenens 98 4 Language SOV S sacs pate rics Sener cuneate susead eeu iew eoaouds cl ganic due cad needed eewatnswatdwbacniensassets eteates 99 Select Language reese sects eeeeeeeneeeeeneeeeeneeeeneeeaaneeseaeeeeaaneeeeneeseaeeeseaseesenseeaeaneeseanenseaneessnnesooseessnnesoaasensannessaneesonnnesaanens 99 Index 0 2013 ANVIZ Global Inc Introduction 1 Introduction AIM Standard is a professional version Time amp Attendance management software which supports various work time rules such as multi shift management overtime and other complicated work rules The software provides user defined reports and integration with ERP systems for payroll management and built in language converter to Support user defined language AIM Time Attendance Software Requirements Pre Requisites Windows XP Windows 7 Windows Server 2003 and above Microsoft NET 4 or higher The AIM Time Attendance installer will install this application if it is not currently present on the machine at the tim
30. Recurrence button at the bottom The following window will appear Faq Employee Appointment Recurrence 5 1 2013 B Appointment Time Shows a preview of the new shift for which you are setting the recurrence for pen ee en el ka a Reoccurrence Pattern Select the pattern in which this shift will recur 2013 ANVIZ Global Inc Employee Control 45 Recurrence pattem Dally Evey 1 H davis Weekly Every Weekday Monthly Range of Recurrence Select the date range in which this recurring shift will span Range of recumence Start 4 1 2013 End after 1 gccurences el EndBy 5 1 2013 Fr Click OK once all recurrence settings are configured to return to the Shift creation Appointments window BEY Employee Appointment Recurrence Appointment time Start amp 00 AM End None Stat None End 5 00PM Recurrence pattem Daily Every 1 Weekly Ever Weekday Monthly Range of recurrence 4 1 2013 End after 1 gecurences iEndby 5 1 4013 Ei Click Save and Close at the bottom of the Appointments window to Save this new shift and return to the Employee Attendance window Verify that your new shift has been created properly by double clicking on the appropriate employee from the Employee List The new shift should display on the calendar in the date range in which it was created 2013 ANVIZ Global Inc 46 AIM Time Attendance User Manual 3 3 3 3 1 Work Activity
31. Registered Devices Device Control Flashdrive The Registered Devices section displays the clocks that have currently been registered and activated in the AIM Time Attendance software These devices can be Time Clocks or Access Control devices Ne F 3 25 2013 3 31 2013 Change Period Heip Navigation amp Add R Configure Device Devi Upload Device Device Device Work Area Management USB Data Registered Devices Device Control Flashdrive Device Control O tez 3 25 2013 3 31 2013 fas Change Period Heip Navigation SS n 98 Employee Control fm Device Management Repo A 0140100011330034 3050100012120001 7 Registered Devices Add a Device Click the Add Device button O E BB 3 25 2013 3 31 2013 zs Change Period Heip 7 Navigation eS BW Employee Control E Device Management sgReports El Settings Remove Conf z Device D 0140100011330034 3050100012120001 7 gure evice vi Upload g yevice Work Area Management USB Data Registered Devices Device Control Flashdrive The following popup will appear 2013 ANVIZ Global Inc Device Management 49 1 Enter the Device Serial Number in the first text field 2 Click Validate to continue If validation is successful you will see the red light turn green light to the le
32. The default Subnet Mask of your LAN Default Gateway The default gateway IP address on your LAN Physical Address The MAC address of the device Server IP Address The IP address of the machine that will serve the AIM Time Attendance Professional software Network Port The communication port that the server will use to communicate through the LAN or WAN to the time clock By default this port is set to 5010 If this port is already in use on your network you can change this setting here External Access Only With this option enabled this device will only be accessible via a server on the WAN No computer on the local LAN will have access to this device TCP IP Mode Server Mode With this option enabled the device will only communicate with the Server IP address configured to the right Central Time Clock Management Client Mode With this option enabled the device will communicate with any or multiple computers that request the time records from the device Remote Multiple time clock management machines Device Management To begin managing devices you must have first establish a connection to one or more devices To configure a device click on the Device Management Tab button The following window will appear 2013 ANVIZ Global Inc Device Management 57 Progress Select Device s To Enable Options TimeClock To use the links in
33. VIZ Global Inc Employee Control 2 Select the Payroll Method you will use to apply to these new times Normal Time Calculates an employees work hours as Regular time until the overtime threshold is reached at which point it will begin to calculate overtime hours Regular Time Calculates an employees work hours as Regular time no matter whether the overtime threshold has been reached or not Overtime Calculates an employees work hours as Overtime where 1 hour worked is equal to 1 5 hours of pay Double time Calculates an employees work hours as Double time where 1 hour worked is equal to 2 hours of pay Use this Reason You MUST select a reason for this manual time modification by choosing from the Use this Reason drop down menu or typing in a new reason in the text box New reasons typed will be retained and can be chosen from the drop down list in the future The new records will not be saved if there is no reason listed The software will generate a warning message if there is no reason listed when the new record is saved Use this Work Code Type in a work code to be used when adding this record s This would be the same as if the employee keyed in a job code on the time clock before clocking IN or OUT in order to apply the hours worked to a specific job code See Employee Performance under the Work Activity section of this topic 3 Selection Information The information you have selected can be previewed under the S
34. ail address used will already be populated in this field when choosing it in the future Once view options have been selected click on the Run Report button View Options One page per employee Period Selected Mon Thu Sun Custom Period Add signature line Selection Tue Fri ISIA ASIAA AIII Add Manager line Today Wed Sat 4 1 2013 The report preview gives you many options to display and easily verify the reports on the screen Take advantage of the many viewing and archiving features available in the top bar of the preview window 2013 ANVIZ Global Inc AIM Time Attendance User Manual 9 1 3 Pages Tore M CS LLE L A A L eo w Ma i b ee Summary Report To run Time and Attendance reports Click on the Reports tab N g Control nn D RA i E z f a r J not display legend information E Complete Hours Summary Late Absent Jobs Code Custo om Report Report Report Report Report Report View Manage Reports Choose the Summary Report to display summary of the time and attendance records data Select an employee or group of employees from the Employee List to include in this report If no employees are selected the report will include all employees in the list starting from the to and working through to the bottom Choose how you would like the report to display using the view options 2013 ANVIZ Global Inc Report Options View Options Run Report
35. an hours only report i uj a BI 4 1 2013 4 7 2013 f2s Change Period relp Navigation aL SSS ee a atl 80 Eqalouee Control Fal Device Management Reports EJ Settings a S Sax 3 amp C Do not display legend information on reports e a amp Complete ummary Late Absent Jobs Code Custom Report Report Report Report Report iew Manage Reports Report Settings Select an employee or group of employees from the Employee List to include in this report If no employees are selected the report will include all employees in the list starting from the to and working through to the bottom Choose how you would like the report to display using the view options Report Options View Options ae One page per employee _ Period Selected Mon Thu Sun lt Custom Period Add signature line Selection Tue Fri IIIAJ IIIA Run Report PPP PPPP POPP PP PPP PPrrrrpp is Add Manager line _ Today Wed Sat 4 1 2013 A 4 7 2013 One Page Per Data This options runs the report displaying only one use per page Add Signature Line This option adds an Employee signature line at the bottom of the report Add Manager Line This option adds a Manager signature line at the bottom of the report Period Selected This option will run the report for the date period chosen in the Title Bar of the application Selection This option will allow you to select the days of the week to incl
36. applied are exceptions to the payment rules but you would like for them to still count towards the overtime policy Exceptions typically do not apply to the 40 hours required per week to receive overtime This rule would allow you to over ride that rule The following Pop up will appear above the time on your computer screen as a viSual reminder of the Date and Time that the Out of Shift time occurred that you are approving Information Please select a Payment Day Monday Time In 12 5 2012 9 00 00 AM MF Time Out 12 3 2012 6 36 00 PM Out Of Shift 0 36 Add New Record To create a new time record for an employee click on the New Record button in the bottom right hand corner More Options sy R SiG New Record aN Round Off i Employee Times gS E S a a The following window will appear 2013 ANVIZ Global Inc Employee Control 31 3 28 2013 3 00 23 PM Search Employees p Search Employee Beginning in the upper left hand corner 2013 ANVIZ Global Inc 32 AIM Time Attendance User Manual 1 Select the Times to add to the employees attendance records You can add individual times for Start Work Start Lunch End Lunch End Work by checking the boxes next to each additional time you wish to add and then modifying the time settings You can also add time just by the number of total hours with out individual punches by choosing the last Add this time option 2013 AN
37. break Deduct Lunch entirely after this time Configure the numbers of minimum hours required for a shift before automatically deducting time rule is applied Hourly Rate Choose an hourly rate to apply to this payment rule Any employees using this rule will be paid the amount per hour specified in this option Use Employee Hourly Rate Check this option if you wish to use the hourly rate already configured in each employees profile This is beneficial if more than one employee uses this payment rule Allow a Grace Period of XX Minutes This options allows you to set the amount of time you will allow as a grace period for late arrival of a scheduled employee shift If an employee clocks IN to work before the grace period expires then they clock IN time stamp will reflect the start time of the scheduled shift Example An employee shift is set for 8am 5pm The Grace Period is set for 10 minutes The employee clocks in at 8 08am When this time shows up on the reports it will show a clock IN time of 8 00am however it will also display how much grace time has been awarded for the pay period in question In this example it would show 8 minutes of grace time awarded to this employee NOTE Overtime and Double time rules can be used simultaneously or individually depending on your companies payroll policies Once the new payment settings have been configured Click the Save Settings button in the bottom right hand corner of this section
38. d as your current payroll provider uses when calculating work hours 2013 ANVIZ Global Inc Getting Started 11 Company Logo Hee j c L Company Name Your Company Inc Company Time Display Format Minutes Decimal Employees Names Format giaifElul fiddle Name z z 6 Click the drop down menu next to the Employees Names Format field to select how employee lists will be displayed in the application Company Logo Company Name Your Company Inc Company Time Display Format Minutes Decimal Employees Names Format f FESE Last Name First Name Middle Name First Name Last Name Last Name First Name 7 Click Next to continue 2013 ANVIZ Global Inc 12 AIM Time Attendance User Manual Company Logo Company Name Your Company Inc Company Time Display Format Minutes Decimal Employees Names Format Last Name First Name 8 Click the drop down menu next to the Beginning of fiscal year field to select the date that your companies fiscal payroll year began Begining of fiscal year Day to start payroll Payroll Preference The company will allow overtime pay No Yes The company will allow doubletime pay No Yes engin apply lt Back Net gt Carcet 9 Click the drop down menu next to the Day to Start Payroll field to select day that your most previous
39. d clocks OUT at 5 15pm If these times were to be rounded then they would show up on the report as 8am and 5pm respectively However in this same example if the employee clocks IN at 8 15am and clocks OUT at 4 45pm then Rounding would not adjust either time This is because the employee arrived to work late and left work early In both cases they would be missing time and rounding would not affect these times in this case Therefore Rounding only adjusts time stamps that are outside of the approved work hours to reflect the start and end time of the shift as set in the employees schedule To Round off employee times simply Click the Round Off Employee Times button at the bottom of the screen More Options s A Round Off i Employee Times A Pop up message will appear in the bottom right hand corner of the screen to let you know that this process is complete You will notice all time stamps will now be adjusted to reflect the start and end time that is set in the employees schedule Information Process Completed Reloading Employee Data 3 2 Employee Schedule 2013 ANVIZ Global Inc 38 AIM Time Attendance User Manual 3 2 1 Create or Manage Shifts The AIM Time Attendance application requires Employee Shifts by default to calculate when an employee is on time or tardy for work On Duty hours worked during the employees scheduled shift will show up in the Regular worked hours f
40. ds in the history or in the future This gives you the ability to run a report for up to 1 fiscal year or more depending on your payroll frequency setting Email Report Clicking this button allows you to email to selected report to each of the highlighted Employees from the Employee list If none are selected then the report will run for all employees and send an individual email to each employee with his her current hours worked for the pay period specified above The Employee must have an email address configured in the employee profile in order for the reports to be emailed properly Email Report To This option allows you to insert any email address that you wish to email the existing report to This can be any email address inside or outside of your company When you Click the OK button after inserting the email address the report will automatically run for the selected employees or for all employees if none are selected 2013 ANVIZ Global Inc s AIM Time Attendance User Manual 5 1 6 The first time you email the report using the Email Report To button you will have to type in the email address to deliver the report to After that the last email address used will already be populated in this field when choosing it in the future Once view options have been selected click on the Run Report button EHHH TE Bete E The report preview gives you many options to display and easily verify the reports on the
41. e Control 23 Fingerprint Scanner Finger 1 Save 0 Finger 2 Scanned Avz Scanner 1 A message will appear that reads Fingerprint Stored in Database if this process is successful Repeat the steps above to capture Fingerprint 2 if required or desired To Complete this fingerprint capture process click on Close Device Fingerprint lave Scanner 1 scanner oooO Finger 1 cave Finger 2 Scanned Once all Employee information is entered captured and complete Click the Save Changes Button 2013 ANVIZ Global Inc 24 AIM Time Attendance User Manual New Information Remove Information Cancel Changes 3 1 1 5 FacePass Enrollment Tab The FacePass Enrollment Tab This section can be used to capture the employee face template directly into the software database using the ANVIZ FacePass device Once captured this face template can then be uploaded to any or all connected FacePass devices a a 3 eS ao iA o a O eee ormation Vevice Options ary Information Company Informat e No Device Found 7 Scanner Open Device Close Device Enroll Employee Connect the ANVIZ FacePass Time Attendance device to the network via IP address Once connected Add the Device to the software using the device serial number and the validation code provided See the Add 2013 ANVIZ Global Inc Employee Control 25 a Device article under the Devic
42. e Log Displays the Total hours worked for each job code during the payroll period selected 2 Work Log Display the total number of time punches collected for each job code during the payroll period selected 3 Work Name This is the name associated with the Job Codes that your company may use to pay for additional services from employees Right Click on the Name of the job code to Edit the name of the Job Code 4 Employee Activity This section displays data listed in the Employee Information with the addition of showing Each Job code used during each days work Time entries in this grid can be modified by using the right click command Work Codes can be modified by choosing the appropriate Job Code from the drop down menu that displays when you click each Job Code Name Field 4 Device Management To Manage Devices click on the Device Management Tab S BB 3 25 2013 3 31 2013 RN G ders G O Add Remove Configure Device Device Upload Device Device Device Work Area Management USB Data 2013 ANVIZ Global Inc 43 AIM Time Attendance User Manual 4 1 4 2 4 2 1 Registered Devices Click on the Device Management Tab 3 25 2013 3 31 2013 se Change Period Heip 7 Q Navigation 2 O 0140100011330034 3050100012120001 gt Configure Device Devi Upload Device Device Work Area Management USB Data
43. e Management section of this manual for information on adding a new device Select the FacePass device from the drop down menu FacePass Fa cePass T scanner Fs wal Open Device Close Device Enroll Employee Click on Open Device FacePass FecePace Scanner Close Device Enroll Employee The Enroll Employee button will now be available Click the Enroll Employee button FacePass FacePass B Scanner Enroll Employee The FacePass device will now be put into Enrollment mode The employee will be required to look into the camera of the device until it captures a quality face template Once enrollment at device is complete a message will appear in the software as follows 2013 ANVIZ Global Inc AIM Time Attendance User Manual EnrollUser Success To Complete this face capture process click on Close Device FacePass B ran Fa cePass Enroll Employee Once all Employee information is entered captured and complete Click the Save Changes Button 2013 ANVIZ Global Inc Employee Control New Information Remove Information Cancel Changes This employee face template can now be uploaded to any connected device by following the Upload Employee to Device article of the Device Management section of this manual 3 1 2 Employee Information This section allows you to preview and adjust all employee times before running the final repo
44. e of install 1 1 AIM Time Attendance Summary AIM Time Attendance Software Features AIM Standard is a professional version Time amp Attendance management software which supports various work time rules such as multi shift management overtime and other complicated work rules The software provides user defined reports and integration with ERP systems for payroll management and built in language converter to Support user defined language 2013 ANVIZ Global Inc 2 AIM Time Attendance User Manual 2 2 1 Getting Started The following documents will provide you with Step by Step instructions for getting started with the AIM Time Attendance Time and Attendance application There are many options that can be configured in the AIM Time Attendance Time and Attendance application The AIM Time Attendance software can be configured to perform the most basic of functions being time and attendance record tracking as well as being configured to include all payroll and hourly wage information which can then be exported then imported into your current payroll system The AIM Time Attendance software also has the ability to track and manage Access Control to secure areas Once an access control device is added to the software you will see the Access Control Tab at the top of the application Software Installation The following is a guide to help you complete the AIM Time Attendance software installation Place the AIM Ti
45. ecords the file in this directory will be over written You MUST create a new folder on the flash drive named using the same serial number of the device you have added to the software Once created copy the BAK KQ file from the 0000001 folder into the new folder labeled with your device serial number This new folder is the location you will choose to import the files from in the following procedure You should have also already added and configured your device in the AIM Time Attendance Software and it should be listed under the Registered Devices section of the Device Management window Click on Upload USB Data Registered Devices Device Control 2013 ANVIZ Global Inc e AIM Time Attendance User Manual The following window will appear Flashdrive Data a Computer Local Disk C ae Organize New folder a Downloads 5 Hl Recent Places g Libraries Documents al Music E Pictures E Videos af Homegroup E Computer E Local Disk C coq DATA Ds Name Bio Office eSupport d Intel PerfLogs do Program Files d Program Files x86 E Users iD Windows F Pi File name Select a file to preview KQ files EQ Open Cancel Browse to the USB flash drive directory created above with the device serial number as the name of the folder Once you locate the filename with the extension KQ highlight it by clicking on the
46. election Information heading at the bottom of this section You may choose whether the times you are adding are IN s OUT s or Breaks by choosing the appropriate drop down menu and making the proper IN OUT or Break selection This makes it convenient when adding time records that may cross multiple days or overnight Select a date from the calendar in which these new or modified times will be applied 2013 ANVIZ Global Inc 34 AIM Time Attendance User Manual March 2015 Ay 3 26 2013 320121 PM Select an employee s from the Employee List 2013 ANVIZ Global Inc Employee Control 35 Once all of the time modification settings are completed and an employee has been selected click the Add Record s button at the bottom of this screen 2013 ANVIZ Global Inc 36 AIM Time Attendance User Manual Employees List ID Last Name Name Select All Clear Selected s 3 1 2 2 Round Off Employee Times In order for the Rounding function to work the employees must have been setup with a shift The shift settings define the start time and the end time for each employees work day The rounding option allows managers or administrators to quickly adjust the start and end time 2013 ANVIZ Global Inc Employee Control captured which is outside of the approved works hours or shift time frame For Example An employees shift is set for 8am 5pm The employee clocks IN at 7 45am an
47. email address used will already be populated in this field when choosing it in the future Once view options have been selected click on the Run Report button View Options One page per employee Period Selected Mon Thu Sun Custom Period Add signature line Selecti Tue Fri AISIA AISIA Add Manager line Today Wed Sat ees l ae The report preview gives you many options to display and easily verify the reports on the screen Take advantage of the many viewing and archiving features available in the top bar of the preview window 2013 ANVIZ Global Inc AIM Time Attendance User Manual CS Tn eo w iS i b r r i a a 4 5 1 4 Late Tardy Report To run Time and Attendance reports Click on the Reports tab ERE A nJ E Complete Hours Summary Late Absent JobsCode Custo om Report Report Report Report Report Report View Manage Reports gt _ ses y legend information on reports Choose the Late Absent Report to display the list of employees who clocked in late for their shift within the date range specified Snn I AR ia A Beempovee contol J T orts Settings ean fan s SR A o joul a pbs Co el Ta epo eport View Meee Select an employee or group of employees from the Employee List to include in this report If no employees are selected the report will include all employees in the list starting from the to and working through to the bottom
48. erprints have been selected click the Remove Fingerprints button to remove fingerprints from the Software The following window will appear if this operation is successful 2013 ANVIZ Global Inc 4 3 4 3 1 Device Management 67 oy Anviz Intelligent Management Selected fingerprints removed OK 14 Flashdrive SAE F 4 1 2013 4 7 2013 2s Change Period Heip Navigation Q Takema Ime 23 Employee Control E Device Management R D LAEN i DIE amp G Add Remove Configure Device Device Upload Device Device Device Work Area Management USB Data Flashdri Registered Devices Device Control USB Data Import All time and attendance records are stored locally on the device If you choose to manage your time clock in a stand alone environment or if you loose connection to your network or internet and are unable to download the records through the remote database you may use the USB Upload feature in the AIM Time Attendance application to manually transfer these records from the device into the database To capture the time records manually from the device follow the Device Operation Guide for the steps required in this simple procedure Once these steps are completed you will have the downloaded employee records on a USB flash drive The BAK KQ file will be located in a folder on the flash drive called 0000001 Every time you download the r
49. ettings tab 1 Employee One a Employees By Department fe Dep a 10 Emplo Two a g e 222 Deparme ent 2 3 a 2 Search Employee G Department 2 1 GB Department 3 1 C New Department 1 1 Si EREE 2013 ANVIZ Global Inc Settings 93 Create a New Department 1 Department Name Type in the name of the new department These names should match the existing department names in your organization Example Human Resources Contractors Staff Administration Executive 2 Department Company Code Type in the Company Code for this department This should reflect the current internal department code used in your organization today 3 Once the department name and code have been defined click the Create Department button at the bottom The graph to the left gives you a real time overview of your current Staffing levels in all departments Change Assigned Employee Department To change the employees assigned department simply click inside the field entitled Change Department from the employee list Select the department from the drop down menu that you wish to move the employee to Once the correct department name is displayed in the Change Department field click the Apply Changes button at the bottom of the employee list 2013 ANVIZ Global Inc 94 AIM Time Attendance User Manual 6 2 6 2 1 Zo Rane Wise ame ostame Deparment Employeel Department 1 f Etec
50. eview ee e Select all default and click the OK button If Microsoft Excel is installed on your machine once saved the file will automatically open in Excel The following is a preview of an AIM Time 2013 ANVIZ Global Inc AIM Time Attendance User Manual Attendance Report in Excel Employee 10 Andrew Hill Department IT Position Techincal Director Date In Out DT O S L amp aBT L amp B P Rate Amount Total Mon2 13 2012 7 29 AM 5 51 PM 0 00 0 00 0 00 8 50 0 00 10 22 Tue2 14 2012 7 41 AM 5 47 PM 0 00 0 00 0 00 0 00 0 00 10 06 Wed2 15 2012 7 41AM 6 04PM 0 00 0 0 000 00 0 00 0 00 0 00 10 23 Thu2 16 2012 7 36 AM 5 20 PM 9 5 0 00 0 00 0 00 0 00 000 9 44 Fri2 17 2012 7 35 AM 5 18 PM 0 00 0 00 0 00 0 00 0 00 9 43 5 2 3 Save Report as PDF To Save a report in an Adobe PDF file format complete the following steps Click on the Save As icon in the upper left hand corner of the Report View window 000 9 EM a aA a m i e a T u u amp E a a T m The Save As popup window will appear 2013 ANVIZ Global Inc Organize ard Disk Drives 2 Local Disk C i DATA D ay Libraries E Documents _ lt a Music 53 3 GB free of 116 GB a Ta 326 GB free of 329 GB E Pictures 4 Devices with Removable Storage 1 Videos es DVD RW Drive E a Homegroup
51. for every enrolled employee Device Users have no access to the device Firmware menus Device Administrator Employee will be a device Administrator Device Administrators have full access to the firmware menus and can perform all functions required to enroll new employees and configure the device settings Identification Method May not apply to all devices Fingerprint Only Only Fingerprint verification will be required Can be 2013 ANVIZ Global Inc Employee Control 21 used in combination with ID PW and or Card Only FP Password Fingerprint plus a password will be required for verification FP Pass Card Fingerprint plus a password plus an ID Proximity Card will be required for verification ID Password ID Number plus a password will be required for verification Can be used in combination with Fingerprint Only and or Card Only ID Fingerprint ID Number plus a Fingerprint will be required for verification ID Pass FP ID Number plus a Fingerprint plus a password will be required for verification Card Only Only Proximity Card verification will be required Can be used in combination with ID PW and or Fingerprint Only Card Password Proximity Card plus a Password will be required for verification Card Fingerprint Proximity Card plus a Fingerprint will be required for verification Salary Information Company Information Device Options Fingerprint Enrollment FacePass Enrollment
52. for this day would have to be manually corrected in the software Clocks Time Zone Value Adjustment This value can be modified to increase or decrease the time settings by the appropriate number of hours for the purposes from syncing the time with the central AIM Time Attendance database computer For example if your central database is located in Florida and this time clock is going to be installed in California then you would enter a value of 3 since Pacific Time is 3 hours behind Eastern Time This allows the clock to remain at it s local time when the Sync Time command is sent to the device from the central database If all clocks are installed in the Same time zone then this setting would not be used Clock Time Format Select the time display format 12 hours or 24 hours Once all settings have been configured connect the time clock using the preferred connection type Then click on the Verify button This will locate the time clock and verify or modify all information that was specified in this form If successful click on the Save button to complete the time clock configuration Other Settings Wiegand Settings Use this setting to specify the type of communication that will be used with your access control device 2013 ANVIZ Global Inc Device Management 53 Standard Anviz Contollers use the Encrypted Wiegand option Fixed Wiegand Code If a fixed Wiegand code is selected from above this is where t
53. ft of the Validate button Device Serial Number The device will also be listed in the Registered Devices section with the appropriate device icon 2013 ANVIZ Global Inc 5o AIM Time Attendance User Manual 4 2 2 4 2 3 a E 3 25 2013 3 31 2013 2s Change Period Heip 7 Navigation Py 22 Employee Control Device Management g Reports E Settings p mo Configure Device Device Upload vice Device Device Work Area Management USB Data Device Control Flashdrive Remove a Device Select the appropriate device in the Registered Devices section then click the Remove Device button evice Device Upload evice Work Area Management USB Data Registered Devices Device Control Flashdrive When the Remove Device popup appears verify that the serial number displayed is the same serial number of the time clock you wish to remove If correct click OK to complete the removal process Remove Device ee Sure you want to remove the device number 01101001124 70083 Configure a Device Select the appropriate device and click the Configure Device button 8 gure Device Device Upload Device Work Area Management USB Data Registered Devices Device Control Flashdrive The following popup will appear 2013 ANVIZ Global Inc Device Management 51 mal Configure Device 0140100011330034
54. gt ihe Computer amp Local Disk C ca DATA D File name Save as type Adobe PDF pdf a Hide Folders Save Browse to a location to save the PDF File Organize New folder E Documents Name Date modified Type Music pi po database 10 6 2011 3 52 PM File folder E Pictures a TEMP 9 16 2011 9 58 AM File folder z Videos rs Homegroup Computer Local Disk C ca DATA D3 th Network r Fle name Save as type Adobe PDF pdf gt Hide Folders Type a name for this report then select the File type pdf from the Save as Type drop down menu 2013 ANVIZ Global Inc o AIM Time Attendance User Manual Adobe PDF Open AML Excel xlsx Microsoft Excel xls Rich Text Format rtf Enhanced metafile ernf Tiff image tiff Png image pnq Jpeg image Jpg Gif image gif Emp image bmp Next Click the Save button at the bottom of this popup window Organize New folder L Documents Name Date modified Type al Music Z E Pict Wi database 10 6 2011 3 52 PM File folder Pictures a J TEMP 9 16 2011 9 58 AM File folder E Videos ee Homegroup in Computer amp Local Disk C ca DATA D Si Network a Filename NewReport A popup will appear which allows you to choose certain options that you want to apply when saving the report 2013 ANVIZ Global Inc Save as PDF lll lee Joneses Use c
55. he Payment Settings window will appear Payments Settings Center Payment Name Pay Overtime After 08 00 aday and or after Pay Doubletime After 12 00 a day and or after 48 per week 40 per week Do not allow an employee using this rule to work for more hours than 08 00 Pay Overtime At 1 50 PayDoubletime At 2 00 Pay employee lunch time for up to 60 minutes Pay employee break time for up to 30 minutes If employee does not take lunch automatically deduct a lunch time of 0 minutes Deduct lunch entirely after this time 04 00 Hourly Rate 00 Use Employee Hourly Rate Allow a Late Arrival Grace Period of 0 minutes as Payment Settings Center Payment Name Choose a name to reference this type of payment Regular Overtime Double time Special Project etc Pay Overtime Select this option if employees using this payment will be allowed to receive overtime hours After XX a day Select this option to allow overtime but only after a specified amount of hours per day And Or after XX per week Choose this option in addition to or instead of the previous option to allow overtime but only after a specified number of hours per week Pay Double time Select this option if employees using this payment will be allowed to receive double time hours After XX a day Select this option to allow double time but only after a specified amount of hours per day And Or after XX per week Choose this option in additi
56. he specific code would be entered Lock Relay Time This setting specifies how long the lock relay will be opened Once the duration is reached the relay will close again Parameter Settings Device Volume Set the device volume level Device Sleep Time Set the time before the device display will go to sleep Update the fingerprint template intelligently Select this option to have the fingerprint template of each user automatically updated with a better image capture every time the users touch the sensor Device Initialization password Set the password that will be used to Initialize the device By default this password is 0 4 2 4 Device Work Area Click on the Device Work Area button 2013 ANVIZ Global Inc 54 AIM Time Attendance User Manual Place a check mark next to the Device you wish to communicate with to Synchronize the time collect time records or clear records on a device Devices Available Select All Deselect All Others options available Available Device To Reset Device Network Settings IP Address 2 ji Network Port Select Devi 7 Select Devi 7 elect Device el evice EME b 5010 Change Network i Chang Default Gateway a External Access Only Reveal Password Save Network Setting Z No NS Physical Address Cancel Net Setting a x TRE Mode Server IP Address i gt JSewer Client To connect all devices at once clic
57. ield On Duty worked hours which is outside of the Employees scheduled shift will show up as Out of Shift work hours and would not be calculated as worked hours for payroll processing Out of shift time can be approved in two clicks Shifts can be created for individual employees or they can be assigned to an entire department or organization at once IE Mon Fri 8am 5pm can be assigned to the entire company at once Creating and Managing new employee shifts and schedules can be accomplished by clicking on the Employee Control tab amp Manage Employee Create Or Employee Information Manage Shifts Employee Performance fe E 3 25 2013 3 31 2013 38 Employee Control E Device Managem To preview an employees shift or schedule on the calendar click on an employee from the Employee List to highlight them 2013 ANVIZ Global Inc Employee Control 39 Middle Name You should then see a preview of the employees scheduled work time on the calendar Other Available Options 2013 ANVIZ Global Inc 40 AIM Time Attendance User Manual Select Week to Work Select the week in which you wish to print or clear Print Week This option will print the employees schedule for the Selected Week to Work Clean Week This option will clear the employees schedule for the Selected Week to Work Available Options Select
58. ion allows you to select a custom range of pay periods to run a report for Choose the start date and the end date for this report You may also choose a Start Time and an End Time for each of the days selected Optionally you can select day s of the week to have the report only display the selected days within the custom date range specified Email Clicking this button allows you to email to selected report to each of the highlighted Employees from the Employee list If none are selected then the report will run for all employees and send an individual email to each employee with his her current hours worked for the pay period specified above The Employee must have an email address configured in the employee profile in order for the reports to be emailed properly Email Report To This option allows you to insert any email address that you wish to email the existing report to This can be any email address inside or outside of your company When you Click the OK button after inserting the email address the report will automatically run for the selected employees or for all employees if none are selected The first time you email the report using the Email Report To button you will have to type in the email address to deliver the report to After that the last email address used will already be populated in this field when choosing it in the future 2013 ANVIZ Global Inc s2 AIM Time Attendance User Manual Once view op
59. jk Computer ee Py DATA D 4 Gis Metwork m File namef_NewReport Save as type Microsoft Excel xls a Hide Folders ba Type a name for this report then select the File type xlIs from the Save as Type drop down menu Adobe PDF pdf Open AML Excel xbsx Microsoft Excel xls Rich Text Format rtf Enhanced metafile ermf Tiff image tiff Png image pnqg Jpeg image Jpg Gif image gif Emp image bmp Next Click the Save button at the bottom of this popup window 2013 ANVIZ Global Inc e N t _ _ all ee Search Computer Organize a Hard Disk Drives 2 ay Libraries Local Disk Ci DATA Ds E3 Documents nog e al Music Sa 53 3 GB free of 116 GB ar 326 GB free of 329 GB Pictures E Videos DVD RW Drive E f Homegroup gt E Computer Local Disk C ga DATA D 4 Devices with Removable Storage 1 File name gt Hide Folders A popup will appear which allows you to choose certain options that you want to apply when saving the report Preserve the pagination of the orginal document Fred positioning Type of document content Auto autodetect O Test document is mostly text 6 Table document is mostly tables Tolerance detecting text bounds points 4 Change fonts size by points 0 0 F One page per sheet Open XML document Pr
60. k on the Select All button in the right hand side tool bar Devices Available m Serial Place Select To Work Available Options ac 0090100012450183 TimeCiock E l Sync Date Time Download New Download All Clear Records Select All Deselect All Once the device s are selected you can synchronize the time with the computer by clicking the Sync Date Time button Once the device s are selected you can download the latest employee time and attendance or access control records stored on the device by clicking the Download New button Use the Download All button to collect all records in history from the device After these records have been downloaded into the software database you can clear all records from the time clock by clicking on the Clear Records button It is recommended to leave the records on the time 2013 ANVIZ Global Inc Device Management 55 clock as long as possible to act as an alternate backup off all of your time records To deselect the device s uncheck the box next tot he device or click the Deselect All button at the bottom To reset the device to factory default settings choose the appropriate clock from the drop down list in the bottom right hand corner then click the Initialize Unit button Others options availables Device Network Settings W Connec t All Devices Available Device To Initialize 0A1000 X Initialize Unit You must currentl
61. ll appear 2013 ANVIZ Global Inc 84 AIM Time Attendance User Manual 9 2 2 Name HP Officejet Pro L7600 Series Status Toner low 1 documents waiting Type HP Officejet Pro L600 Series Wher 192 166 1 151 Comment E Print to file Print range Copies 3 All Number of copies Pages from 1 A 28 lt 9 Selection 1 Select the printer that you would like to print this report to 2 Click the OK button at the bottom of the window to start the print job Save Report in Excel To Save a report in an Excel file format complete the following steps Click on the Save As icon in the upper left hand corner of the Report View window 2013 ANVIZ Global Inc K AOR 4 J Librari ard Disk Drives 2 iG B FEREN Local Disk C DATA D g al Music a 53 3 GB free of 116 GB 326 GB free of 329 GB Pictures E Videos E DVD RW Drive E Homegroup 4 Devices with Removable Storage 1 i Computer amp Local Disk C c DATA D File name Save as type Adobe PDF pdf hi Hide Folders Browse to a location to save the Excel File 2013 ANVIZ Global Inc 86 AIM Time Attendance User Manual tal Bl Search DATA D pl Organize New folder JEE ow b E Documents Name Date modified y Size p al Music b E Pictures gt E Videos J database 10 6 2011 3 52 PM File folder di TERAP 9 16 2011 9 58 AM File folder be Homegroup a
62. mber By default all AIM Time Attendance time clocks use port 5010 for external and internal communication If this port is already in use on your network or if multiple clocks will be installed on the same LAN simply type the appropriate port in the Port Number text field If modified the port setting on the time clock must be set to match this custom port setting See Clock Control for more information It is recommended to consult your local IT support personnel to assist with IP address and port settings configuration 2013 ANVIZ Global Inc 52 AIM Time Attendance User Manual Device ID The device ID is located in the device firmware Typically this is located in the Device Main Menu gt Setup gt System Some models may be different Clock Preferred Setting Clock Location Name Type in the name of the physical time clock location ie Delete Double Punches In This will be in time duration in minutes in which the software will ignore a double punch A common setting would be 5 minutes For example If an employee punches in at 8 00am and gets immediately sidetracked then mistakenly punches again at 8 04am The software will ignore the 8 04am punch as this falls within the 5 minute period specified above If this setting had been set at only 1 minute then this employee would have clocked in at 8 00am and then clocked out at 8 04am since it would be outside of a 1 minute time frame Therefore this employees time
63. me Attendance CD in your Computers CD ROM drive If auto run is enabled on your machine the installation will start on its own If not then double click the setup exe from the included CD ROM or from your local download directory if obtained from the AIM Time Attendance com website Choose the Language in which you wish to install AIM Time Attendance from the drop down menu and Click Next Apion ie 5 E ey E z f AIM Time Attendance ul Please select a language E ce 1 Click Next to begin installation 2013 ANVIZ Global Inc Getting Started 3 Welcome to the AIM Time Attendance Setup Wizard The Setup Wizard will install AIM Time Attendance on your computer Click Next to continue or dose the window to exit the Setup Wizard 2 Scroll to the bottom of the licensing agreement and click on I accept the terms in the Licensing Agreement box below 3 Click Next to continue 2013 ANVIZ Global Inc 4 AIM Time Attendance User Manual i AIM Time Attendance Setup Z Read the ANVIZ Global Inc Licence Terms To continue you must read and accept the terms of this agreement If you do not want to accept the ANVIZ Global Inc Licence Terms dose this window to cancel the installation caa END USER SOFTWARE LICENSE AGREEMENT NOTICE TO USER PLEASE READ THIS CONTRACT CAREFULLY BY USING ALL OR ANY PORTION OF THE SOFTWARE YOU ACCEPT ALL THE TERMS AND CONDITIONS OF THIS
64. mployee Control tab to view employee management options 2013 ANVIZ Global Inc Employee Control 15 Manage Employee Add Remove Modify or Search Employee Profiles Employee Information Preview and modify current employee time and attendance records information Create or Manage Shifts View and Configure employee shifts and schedules Employee Performance Display employee work activity information for multiple job codes 3 1 Employees Area 3 1 1 Manage Employees Under the Employee Control Tab a SS ie ER Employee Control f E Device Management JReports E Settings EEEE wa Oran Ommanon T Le a Click on the Manage Employee button to Add Remove Modify or Search Employee Profiles E change Perioa Heie O navoati on F E Device venagement gReports E settings Ea P n x E pr VALIK 5 Pee eee tp Poe foe eee re f heen EE TET anatara anilina EaD aee Eara Salary Information CompanyInformation Device Options Fingerprint Enrollment FacePass Enrollment To add a new employee click the New Information button in the 2013 ANVIZ Global Inc 16 AIM Time Attendance User Manual middle of this window The first available number in the employee list beginning at 1 will be auto populated in the Company Number Field This same number should be used in the ID in device field as well as during fingerprint enrollment on the time clock Tremere paas
65. nnennnnnnnnennnnnnnnnnnnennnnnnnnnnnnennnnennnnnnnnennnnnnnnnnnnennnnnnnnnnnneennnennnnnneE 67 Part V Reports 68 A gt VICW Manage IRE DOIMS onsieur a AE E 69 Com plete Report a a A a A a 69 Hours Only Re POP rresssssresssnenssnnnnnnnnnnsnnunnnnnnnnnennnnnnunnnnenunnenunnnnennnnennnnnnenunnenunnnnnnnnnenunnnnnnnnnenunnnnnnnnnenunnennnnnnenunnnnennnE 72 2013 ANVIZ Global Inc l AIM Time Attendance User Manual Summary Re DOP TE aerer 74 Late Tardy Re POTT sssssssssnnnnnnennennnnnnnnnnnnnnennnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnennnnnnnnnnnnennnnnnnnnnnnennnnennnennnnnnnnennnnnnnnnnn 76 Job Codes Re POTT ssresssssssnessnenennnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnennnnnnnnnnnnennnnnunnnnnnennnnnnnnennnnennnnnnnnnnnnennnnnnnnennnnnnnnnnnnennenennnnnnnE 78 Custom Report E A a E E A E A ST 80 2 Print and Save Reports siae a a nate A a a ten E a A 82 Print Re ports E E CCT RTC E E E E A E a a T AT 83 Save Re port in EXCe ss ssssrsssnesnnennnunnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn nn nnmnnn 84 Save Re port as PDP ss ssserssnnnnnnennnunnnnnnnnnnnnnnnnnnnnnnnnnunnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn nnmnnn nnne 88 Part VI Settings 92 T DE DAUM GIS coiere Gece cute atenuncadeeuuntuseaus eco in wie tas a E EENEN 92 Manage Departments inunnnnnnnnnnnnnnnnnnNnNNNNNNNNNNNNNADNEDNNNSNNNSNANSNNNNNNNNNMONNMNNNNONANSANNSANNNN
66. ntrol 29 Any time records that are outside of the users assigned shift time frame will show up under the Out of Shift column To approve out of shift time simply right click on the hours field under the Out of Shift column and choose Approve this O S or Approve all O S Once either Out of Shift Approval option has been selected the following window will appear Save and Clase Amount of Time to Apply Choose the total amount of Out of Shift time you would like to apply for this record Payment Choose a Payment option You must choose from the Payment rules drop down menu or select Use Employee Hourly Rate Exceptions Choose how you would like to apply this time Typically this would be left blank so that the normal payment rules would be followed If this Out of Shift time should be applied as an exception to the payment rules then choose the appropriate selection of Regular 2013 ANVIZ Global Inc 30 AIM Time Attendance User Manual 3 1 2 1 Time Overtime Double time Specific Amount Insert a specific amount of pay to be used for this Out of Shift Approval if it will be required overwrite the current employee hourly pay rate or current payment rule Pay Work Time At Select the amount of time to apply for each Out of Shift hour being approved Example 1 5 Overtime 2 Doubletime 3 Triple time per standard work hour Count Hours as Worked Choose this option if the times
67. nts have been selected click the Restore Fingerprints button to restore fingerprints to the selected Device s The following window will appear if this operation is successful qj Anviz Intelligent Management 4 2 5 2 3 Managed Stored Fingerprints Click Managed Stored Fingerprints and the following window will appear 2013 ANVIZ Global Inc e AIM Time Attendance User Manual Manage Stored Fingerprints User eee ei Select All Remove Fingerprints Fingerprints Selected 0 Employee 1D Fingerprint Number Fingerprint since 99 4 2 2013 E ja 0090100012450183 99 2 4 2 2013 0090100012450183 99 3 4 2 2013 0090100012450183 99 4 4 2 2013 0090100012450183 99 5 4 2 2013 0090100012450183 199 6 4 2 2013 0090100012450183 99 7 4 2 2013 0090100012450183 99 8 4 2 2013 0090100012450183 99 9 4 2 2013 0090100012450183 Click the Select All button or check the fingerprints you wish to remove individually The total number of fingerprints on the device and total number of fingerprints selected will be displayed in the upper left hand corner Manage Stored Fingerprints Total Fingerprints 9 Fingerprints Selected 9 UETA o i 4 2 2013 0090100012450183 4 2 2013 0090100012450183 4 2 2013 0090100012450183 4 2 2013 0090100012450183 4 2 2013 0090100012450183 4 2 2013 4 2 2013 4 2 2013 Remove Fingerprints g pa SEES SSS8S8S88 oor nu amp Ww Ny 0090100012450183 Once all fing
68. ompression Document restrictions Owner password V Embed TrueType fonts Create form fields Contin owner password Document security User password Allow printing Allow content copying or extraction Allow content editing Contin user password Password is used to protect the document from viewing Allow annotations editing Preview in Adobe Acrobat Reader Select all default and click the OK button Once saved the file will automatically open in Adobe Acrobat The following is a preview of an AIM Time Attendance Report in Adobe Prvwesest Iront Date 3 1 2012 Report Of Hours Worked All Departments Time 11 57 28 AM Employee 10 Andrew Hill Department IT Date din Sut Reg OT DT __ O S__ L amp BT L amp B P Rate Amount_ Total _ Mon 2 13 2012 7 29 AM 5 51PM 10 22 0 00 0 00 0 00 0 00 0 00 8 50 0 00 10 22 Tue 2 14 2012 7 41 AM 5 47 PM 10 06 0 00 0 00 0 00 z 0 00 0 00 0 00 10 06 Wed 2 15 2012 7 41 AM 6 04 PM 10 23 0 00 0 00 0 00 5 0 00 0 00 0 00 10 23 Thu 2 16 2012 7 36 AM 5 20PM 9 44 0 00 0 00 0 00 3 0 00 0 00 0 00 9 44 Fn 2 17 2012 7 35 AM 5 18 PM 9 43 0 00 0 00 0 00 5 0 00 0 00 0 00 9 43 Totals Hours To Pay 50 18 2013 ANVIZ Global Inc 2 AIM Time Attendance User Manual 6 6 1 6 1 1 Settings The Settings tab includes the following configuration options Ea as Sena Owe ee rms f R Manage Departments Click the S
69. on for this change to take affect 2013 ANVIZ Global Inc
70. on to or instead of the previous option to allow double time but only after a specified number of hours per week Do not allow an employee using this rule to work more than XX This option will restrict employees using this payroll rule to a specified amount of over time hours to eliminate overtime rule abuse Pay Overtime at Select the amount of hours to apply to overtime Typically overtime is paid at 1 5 times the hourly rate Pay Double time at Select the amount of hours to apply to double time Typically double time is paid at 2 times the hourly rate Pay Employee Lunch Time for up to XX minutes Configure the amount of minutes to include in the employees paid lunch time Pay Employee Break Time for up to XX minutes Configure the amount of minutes to include in the employees paid break time If you 2013 ANVIZ Global Inc 96 AIM Time Attendance User Manual wish to pay for employee breaks then the employees must specify their status when clocking IN OUT and for Break at the time clock for each time entry For Example 8 00am IN 10 00am BREAK 10 15am BREAK 12 00pm OUT 1 00pm IN 2 00pm BREAK 2 15pm BREAK 5 00pm OUT You can change the time clock status with the arrow keys on the time clock keypad If Employee does not take lunch automatically deduct a lunch time of XX minutes Configure the number of minutes to auto deduct from the employees work day if they do not clock out for a lunch
71. rformance MCP Cre CE EEE CITE RTT eCCe Cre eT Er ECT CPT Pere Creer errerT ere ree rere CLIT ECT LTT eCCer Ter Ter ECT er er Peer Cee ere e 46 Part IV Device Management 47 Registered DEVICE Snead E a E necenes 48 2 DEVICE COMMU OW iicceesiis icestteeedeseeeasaescs A A Aaa cdeste een 48 Add a Davice nine eee acct cates oe ccc hg eee sto tesa E OERE EA KEEA AA ra aa e aE KA earn Aia Eaa 48 Remove a Device sssusun ussunuuununnununnnnununnununnnnununnunnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nna 50 Configure Br DS VIG A r a aon nes a A a T a a E a eee aa 50 Device Work Apfre e a MCE OREO Cer eLT CCC C EC EO TeTe CeCe OTE ECTULE TEE ETE TT TTTCEP EC re CETTE TEE TEE CT TTT ETT CCRT CCT eT EEEe rere rLe Tre rye cere cr 53 Device Management A E T 56 Device 0 0 Voy a A E A S eee 58 Upload Employes 10 de VIC Cgc tended eaa e ae a er ea Eaa 58 Download or Remove Employee on Device cic lien ei icone cence 60 FINGEFPINE ODINS eane earn tahte ahah ate a attains Mectia sented 62 Bac Kup FINGEN DINE from DS VIC Cie ieee cece ee acest eae A Sata acted cece hee eal 62 Restore Fingerpint to Devit sczectins dees eee teretcld tale aaar rE esi de aside aaaea a aaeei 64 Managed Stored FINGErPrinl Ssni ae eer ate a eE AEEA ENEE EENE E el elt dere edged A 65 S PNA SMONIVG eicuctebtacinctenascceuonemcaiseundetadebnauss a a a e 67 USB Data Im POTT sssesssesssnnsnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnenn
72. rints Selected 3 First Name ID Number Password Card Number Device Twe _ Identifiation Select To Work S E a 99 99 ET 0090100012450183 User 0 E 0 0090100012450183 User 0 EA m 3675033 0090100012450183 User 1 Once all the fingerprints you wish to backup are selected Click the Backup Fingerprint button to complete this task The following window will appear if this operation is successful 2013 ANVIZ Global Inc 64 AIM Time Attendance User Manual 4 2 5 2 2 Restore Fingerpint to Device Click the Restore Fingerprint option once the device is selected below and the following window will appear Employee Fingerprint Number Fingerprint Since J9 1 4 2 2013 99 4 2 2013 199 99 99 J99 99 99 0090100012450183 0090100012450183 want nu kw nN SSESS8S8S8S88S8 Click the Select All button or check the fingerprints you wish to restore individually The total number of fingerprints on the device and total number of fingerprints selected will be displayed in the upper left hand corner 2013 ANVIZ Global Inc Device Management 65 Em Restore Fingerprints employee FngerprintNumber Fingerprint Since fromDeice Unload OOOO To 99 1 0090100012450183 0090100012450183 0090100012450183 0090100012450183 0090100012450183 0090100012450183 0090100012450183 0090100012450183 0090100012450183 BISIKI 2 3 4 5 6 7 8 9 Once all fingerpri
73. rts Employee Information is accessed via the Employee Control Tab f _ a E N P p Click on the Employee Information button to preview and modify current employee time and attendance records 2013 ANVIZ Global Inc 28 AIM Time Attendance User Manual The following screen will appear Toay imeno meou RegUar Overtime Doubietime Reason OROISHR Totaiin Shit L amp 8 Taken LQ Employees List 1D Last Name Department Filtering Options poan Department X E Work Information Salary Information More Options Apply Filter Remove Filter Regular 0 Out of Shift p dmn Overtime 0 Regular Lunch 0 Bes New Record Search Employees Doubletime 0 OverLunch 0 Absences 0 HB Double Lunch 0 A Round Off Enter the employee ID here Sa E T 5 Employee Times A Search Employee T Exception Payment Amount 0 To preview employee records for the current date range specified double click an employee from the Employee List ____ Employees List pe Bes irimen Timeout Regular Overtime Doubletime Reason Out OfShif_ Total nhitL amp B Taken La Pai Monday Monday 3 25 2013 8 00 00 AM 3 25 2013 12 00 00 PM 0 00 0 00 0 00 Demo 4 00 0 00 0 00 Hrs 0 00 Hrs 3 25 2013 1 00 00 PM 3 25 2013 5 00 00 PM 0 00 0 00 0 00 Demo 4 00 0 00 1 00 Hrs 0 00 Hrs Tuesday 3 26 2013 8 00 00 AM 3 26 2013 12 00 00 PM 0 00 0 00 0 00 Demo 4 00 0 00 0 00 Hrs 3 26 2013 1 00 00 PM 3 26 2013 5 00
74. screen Take advantage of the many viewing and archiving features available in the top bar of the preview window w s 7 is ba m k La Dej Mi si citi xy ti bt r es Custom Report To run Time and Attendance reports Click on the Reports tab y ELSES EIT 2 re m a 7 ae trol oer iol ae SSS ae a a a a a ea WETS ne AEE a B ee Complete Hours Summary Late Absent Jobs Code Custom Ai Wee rt Soar Repo Ore es Report _ View Manage Reports i I Report Settings Choose the Custom Report to display a report across a custom date range 2013 ANVIZ Global Inc Select an employee or group of employees from the Employee List to include in this report If no employees are selected the report will include all employees in the list starting from the to and working through to the bottom Choose how you would like the report to display using the view options Report Options View Options Gero One page per employee Period Selected Mon Thu Sun Custom Period Add signature line _ Selecti Fri IIIS IISI Run Report i K Add Manager line Today Wed Sat 4 1 2013 4 7 2013 One Page Per Data This options runs the report displaying only one use per page Add Signature Line This option adds an Employee signature line at the bottom of the report Add Manager Line This option adds a Manager signature line at the bottom of the report Custom Period This opt
75. specified above The Employee must have an email address configured in the employee profile in order for the reports to be emailed properly Email Report To This option allows you to insert any email address that you wish to email the existing report to This can be any email address inside or outside of your company When you Click the OK button after inserting the email address the report will automatically run for the selected employees or for all employees if none are selected The first time you email the report using the Email Report To button you will have to type in the email address to deliver the report to After that the last email address used will already be populated in this field when choosing it in the future Once view options have been selected click on the Run Report button 2013 ANVIZ Global Inc AIM Time Attendance User Manual 9 1 5 HHH jynn ens aatitaninn at The report preview gives you many options to display and easily verify the reports on the screen Take advantage of the many viewing and archiving features available in the top bar of the preview window Pages Tarl v s 7 k im Lo Mi sti titi xy ti bg ti r 2s ee Job Codes Report To run Job Codes reports Click on the Reports tab ene Sco Oe enn gt 8 rs e a Complete Hours Summary Late Absent JobsCode Custo Report Report Report Report ae a er ee Choose the Jobs Code Report to display employee
76. tart Date and Time for the new shift End Date End Data and Time for the new shift Choose whether to include a lunch time period or not by selecting the Check box to the left Amount of time to apply Enter the number of hours to apply regardless of time setting above Payment Select the type of payment to apply New payment types can be created through the Payment Settings button under the Settings tab Use Employee Hourly Rate Select this option to apply the hourly rate configured in the employee profile Exceptions Choose whether time worked will be applied as Regular Overtime or Double time pay Specific Amount Select a specific amount of compensation to be paid for this shift Pay Worked Time At Choose the type of hours to apply for this payment Count as Worked Hours Select this option to apply all time as worked time Reset Click this button to reset all the options selected on this form Type Start Date 4 1 2015 8 00 AM 12 00 PM End Date 4 1 2015 5 00 PM 1 00 PM Amount of time to apply Payment Use Employee Hourly Rate Exceptions Regular Overtime Doubletime Specific Amount Pay worked time at Use Payment Count as worked hours Reset 2013 ANVIZ Global Inc 42 AIM Time Attendance User Manual Options Tab Category Categories Choose the category that this schedule will fall into Shift Sick Vacation Holiday Personal or a custom name of your choosing Some
77. tions have been selected click on the Run Report button al OECS eH EO The report preview gives you many options to display and easily verify the reports on the screen Take advantage of the many viewing and archiving features available in the top bar of the preview window E ie Da a IH j o J D D Page oki ge a o r iao EEE IELE MES 7a a Pages Outline 2a Seo Se ees ee _ F ai i 3 5 3 a j 5 2 Print and Save Reports The reports console allow you to run and view reports of the collected time records You may also print the reports or save them as the following file types pdf xls xlsx emf tiff bmp jpg png Jpg gif 2013 ANVIZ Global Inc Report Options View Options One page per employee Period Selected Mon Thu Sun lt Custom Period __ Add signature line D Selection E E aH OHHH HHH Add Manager line Today Wed Sat 4 1 2013 a 4 7 2013 gt Q O usa jP NOVO OBA A A E gt eee i oe ee a ea a gS a 5 2 1 Print Reports To print a report simply click the Printer icon in the upper left hand corner of the Report View Window Report Options View Options One page per employee Period Selected Mon Thu Sun lt Custom Period __ Add signature line D Selection E E O Ua _ Add Manager line Today Wed Sat 4 1 2013 4 7 2013 OG FR 0 ua 0 OOrce1 AnNOVS O DADS iA a 2 3 EST ee The Print pop up window wi
78. ude in this report When Selection is chosen the days of the week will become available Today This option will run the report for the current day only Custom Period This option allows you to select a custom range of pay periods to run a report for The maximum number of pay periods that can be selected is 26 pay periods in the history or in the future This gives you the ability to run a report for up to 1 fiscal year or more depending on your payroll frequency setting 2013 ANVIZ Global Inc Email Report Clicking this button allows you to email to selected report to each of the highlighted Employees from the Employee list If none are selected then the report will run for all employees and send an individual email to each employee with his her current hours worked for the pay period specified above The Employee must have an email address configured in the employee profile in order for the reports to be emailed properly Email Report To This option allows you to insert any email address that you wish to email the existing report to This can be any email address inside or outside of your company When you Click the OK button after inserting the email address the report will automatically run for the selected employees or for all employees if none are selected The first time you email the report using the Email Report To button you will have to type in the email address to deliver the report to After that the last em
79. ure here The format to display the employees name in the application and reports are also available You can select the way to see the output in the report like decimal or minutes You can go back to change any previous selection or cancel the process and configure later but remember that without the company information the application will not process some functions a 2 Click the Add Change Company Logo to add a new company logo Optional Company Logo S Company Name Company Time Display Format Minutes Decimal Employees Names Format rst Name i English 00 ay ee eee 3 If needed Click the Remove Company Logo button to Remove or Change the existing company logo 2013 ANVIZ Global Inc 10 AIM Time Attendance User Manual Company Logo a Company Name Hi Company Time Display Format Minutes Decimal Employees Names Format rst Na engin toy 4 Type the name of the new Company in the Company Name text field Company Logo _ Company Name f Your Company Inc Company Time Display Format Minutes Decimal Employees Names Format ieee Flew nem EE Engish ay ee ee ee 5 Choose whether you would like the Company Time Display Format in Minutes or Decimals This is usually only important if you plan on using wage calculations in the software This setting should be configured to use the same metho
80. y be connected to the device via before it will be available in the drop down list If all devices are connected be sure to choose the correct device that you want to restore to default settings Initializing the clock will erase all users and records from the time clock With the clock connection established through the provided USB cable you can pre configure the Device Network Settings before deployment or installation Choose the appropriate device from the drop down list Others options availables mn flot Mhaske IP Address AZ Connect All Clocks 86130206 x Subnet Mask aaa Di Change Networl 233 Disconnect All Clocks Default Gateway Available Clock To Initialize Save Network Setting Physical Address ho Select Clock Cancel Net Setting Server IP Address Click the Change Network button Others options availables Clock Network Settings 1P Address AZ Connect All Clocks 86130206 223 Disconnect All Clocks Subnet Mask Default Gateway Available Clock To Initialize Physical Address Select Clock Server IP Address Others options availables Z Connect All Clocks 233 Disconnect All Clocks Available Clock To Initialize Select Clock If you need assistance with this section please contact your local IT 2013 ANVIZ Global Inc 56 AIM Time Attendance User Manual 4 2 5 Support representatives IP Address The static IP address of the clock on your LAN Subnet Mask

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