North Carolina Department of Health and Human Services Division
Contents
1. Hold Delete Screen SLFD When a transaction is placed in hold status the case is displayed on the Forms On Hold Delete SLFD screen The screen displays all cases for your county that are in hold status The transactions are sorted by worker number case ID number and transaction 700 North Carolina Department of Health and Human Services Division of Social Services Economic Indep endence Section FSIS User s Manual Change 1 2011 FORMS ON HOLD PROCESS August 1 2011 date From the FSIS Menu screen select the SLFD transaction Press ENTER The SLFD screen is displayed SLA3601 ENTER S TO SELECT PF7 8 TO SCROLL PF12 CANCEL PAGE 0001 FORMS ON HOLD DELETE SCREEN COUNTY XX FSIS CASE ID TRANSACTION DATE WORKER NUMBER TRAN CODE _ 123456789 0 05012000 E08 3 _ 234567890 1 04272000 F05 2 _ 345678901 2 04172000 220 2 456789012 3 05012000 884 3 MESSAGE 700 03 PLACING A TRANSACTION IN HOLD STATUS GENERAL A transaction can be placed in hold status when completing an action using transaction codes 2 3 5 6 7 8 or 9 A transaction cannot be placed in hold status when 1 Completing an action using transaction code 1 because the FSIS case ID is not assigned until the transaction has processed FSIS does not generate form numbers The case ID is the key when the transaction is placed in hold status The following message is displayed if the PF4 key is pressed The FOH indicator field is protected an2. process the action 3 If errors change the FOH indicator from Y to N correct the error s and press ENTER Press the PF2 key when prompted to process the action 4 The transaction is removed from both the SLFI and the SLFD screens and the SLIN screen is updated with the FOH indicator of N B SLFD Forms On Hold Delete Screen SLA3601 FORMS ON HOLD DELETE SCREEN COUNTY XX FSIS CASE ID TRANSACTION DATE WORKER NUMBER TRAN CODE _ 123456789 0 05012000 E08 3 _ 234567890 1 04272000 F05 2 _ 345678901 2 04172000 220 2 456789012 3 05012000 884 3 MESSAGE ENTER S TO SELECT PF7 8 TO SCROLL PF12 CANCEL PAGE 0001 From the FSIS Menu screen select the SLFD transaction Press ENTER The SLFD screen is displayed Enter an S to the left of the case ID to be deleted Press Enter A prompt is displayed to press the PF4 key to confirm the deletion of the transaction Press the P4 key The transaction is removed from hold status and from the SLFI screen The FOH indicator is changed to N on the SLIN screen North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 1 2011 FORMS ON HOLD PROCESS August 1 2011 C EPICS Transaction 1 When there is a transaction in hold status and an update is completed based on information received from EPICS the transaction is removed from hold status The food stamp case is
3. updated and the case is displayed on the report Forms Removed From Hold Status Due To EPICS Update No hard copy of this report is created but appears in X PTR under the name DHRSLA SLA782EP FOH EPICS DELETE The report is sorted by county number worker number and in alphabetical order within worker number The report is created nightly and there may be up to 90 versions 9 25 2001 N C DEPARTMENT OF HEALTH AND HUMAN RESOURCES PAGE 1 FOOD STAMP INFORMATION SYSTEM REPORT NO SLA782EP FORMS REMOVED FROM HOLD STATUS DUE EPICS UPDATE RETAIN ADMIN VALUE COUNTY WKR CK TRANS NO IDNO DGT HEAD OF HOUSEHOLD TC EFF DATE 2 A transaction record is created for all Food and Nutrition Services cases updated as a result of the EPICS file use the Transaction Tracking SLTR to view the cases Enter EPICS as the user id or enter the FSIS case ID number EPICS is displayed as the user id
4. D NBR 138 E amp T ADEQ NOTICE AFDC 1 AFDC 2 AFDC 3 PA MEMBRS 01 CTY CS 0027354 VUL TYPE VE CLAM 0 CLAIM COLL 0000 HH RESRV 0000000 PRO ALLOT REG DELAY NO PRORATE N RENT MOR 30000 RETAXES 00000 HHINS 00000 UTILITIES 20300 UTLTYPE 1 OTHR EXP 00000 TTL SHLTR 0503 EARNINC 0000 EI DED 0000 NET EARND 0000 OTHER INC 0926 GROSS INC 0926 STDDED 134 ADJINC 0792 DEP CARE 0000 MED EXP 0000 EXCS SHLT 0107 EXPENSE 0107 NET ADJ 0685 HH INCLD 03 REQMBR 03 TFP 0335 BEN REDU 0206 RESTR ADJ 0000 RESTR RSN 00 ALLOTMENT 0129 2 BOOKS 00 7 BOOKS 02 10 BOOKS 00 40 BOOKS 00 50 BOOKS 01 65 BOOKS 01 RVW DATE 0000 RVW TYPE 0 RVW DATE2 0000 RVWTYPE2 0 MAIL CODE 02 EXPEDITE 0 PRV ID 000000000 DEP CARE NUM 00 PROJ CODE EIS CASE ID P X TO VIEW DEPENDENTS X PAGE TO VIEW LANG DIS IND ENTER CONTINUE PF2 SLA980A PF3 PREVIOUS A Forms On Hold Inquiry Screen SLFI When a transaction is placed in hold status the case is displayed on the Forms On Hold Inquiry SLFI screen The screen displays all cases for your county that are in hold status The transactions are sorted by worker number transaction date and case ID From the FSIS Menu screen select the SLFI transaction Press ENTER The SLFI screen is displayed SLA3601 FORMS ON HOLD INQUIRY SCREEN COUNTY XX FSIS CASEID TRANSACTION DATE WORKER NUMBER TRAN CODE 123456789 0 05012000 E08 3 234567890 1 04272000 F05 2 345678901 2 04172000 220 2 456789012 3 05012000 884 3 MESSAGE TO SCROLL PF12 CANCEL PAGE 0001 B Forms On
5. North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual FORMS ON HOLD PROCESS Change 1 2011 August 1 2011 FSIS 700 Forms on Hold Process Change 1 2011 August 1 2011 700 01 GENERAL Transactions keyed on the SLUP SLUO screens may be placed in hold status due to an error s or for second party review with no error When a transaction is placed in hold status no action is processed online or in the nightly update however any information you have keyed for that transaction is retained This information is displayed when you complete the SLIN transaction Once the transaction is removed from hold status and the transaction processes online the case is updated using the current processing method 700 02 FORMS ON HOLD INDICATOR FOH The Forms On Hold Indicator FOH is displayed on the SLUP SLUO and SLIN screen The valid values are N or Y An N is displayed in this field when the case does not have a transaction in hold status A Y is displayed in this field when there is a transaction in hold status for the case Displayed below are the SLUP SLUO and SLIN screens with the FOH indicator field SLUP INITIAL APPLICATION STANDARDS STARTING 10 01 99 Page of 1 Case ID Cnty Geo Adm Expedite FOH TranCd 1 Action Code Appl Date Cert From Cert Thru PH CD 00 TC Recert Stat Start Issuance Household Type Type Issuance Case
6. d does not allow an entry of Y FORM ON HOLD PF4 NOT ALLOWED FOR INITIAL APPLICATION TC1 2 Completing an action to remove an individual from the Food and Nutrition Services case by entering 00 zeroes in the member field The following message is displayed if 00 has been entered for a member and you have entered Y in the FOH indicator field or pressed the PF4 key FOH INVALID MM 00 99 ENTER PROCESS FORM amp MM CHANGE TO PROD PF3 END NO UPDATE NOTE This message indicates you cannot place the form on hold however you have the option to process the deletion of the individual immediately or end the action Completing an action to change the head of household by entering 99 in the member field The following message is displayed if 99 has been entered for a member and you have entered Y in the FOH indicator field or pressed the PF4 key FOH INVALID MM 00 99 ENTER PROCESS FORM amp MM CHANGE TO PROD PF3 END NO UPDATE North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 2 2001 FORMS ON HOLD PROCESS December 1 2001 NOTE This message indicates you cannot place the form on hold however you have the option to process the change in head of household immediately or end the action B TRANSACTION PLACED ON HOLD WITH NO ERRORS J Key Y in the Forms On Hold FOH Indica
7. demographic data is incomplete the message INDIVIDUAL ID ID NO NAME DOB ETC REQUIRED USE SLNC TO UPDATE is displayed and the transaction is placed in hold status 3 The transaction is displayed on the SLFI inquiry screen and the SLFD delete screen 4 The SLIN screen is updated with the FOH indicator of Y North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual Change 2 2001 FORMSONHOLDPROCESS December 1 2001 _ 700 04 REMOVING A TRANSACTION FROM HOLD STATUS A Reentry of Transaction 1 Complete reentry of the transaction using the SLMU menu Enter SLUP SLUO FSIS Case ID Check Digit and the same transaction code used when the transaction was placed in hold status The action that was in hold status is displayed with the message CASE IN A HOLD STATUS and the FOH indicator is Y a If you key a transaction other than the transaction that is in hold status the following error message is displayed on the SLMU menu screen TRANSACTION TRANS CODE DOES NOT MATCH THE PREVIOUS FOH TRANS CODE OF TRANS CODE b If you placed a transaction in hold status with an invalid date of application cert from cert thru or start issue date you cannot complete areentry You must delete the transaction and rekey 2 If no errors change the FOH indicator from Y to N and press ENTER Press the PF2 key when prompted to
8. load Number Assigned Worker Temporary Wrkr AFDC Cty Cs1 AFDC Cty Cs2 AFDC Cty Cs3 Cty Case No Vuln Type E amp T Disaster Ind Adeq Notice Flag Address Line 1 Address Line 2 Tot HH City State Zip Code Required Mbr HH Reserve Project Code Regulator Delay No Prorate Rent Mortgage Real Est Tax Househld Ins Utilities Utility type Other Expense Dep Care Medical Exp Claim Indicator Retroactive Retro Type Claim Coll Review Date 1 Review Type 1 Review Date 2 Review Type 2 Dependent Care Num Lang Prev ID Adv Action Guard DEPENDENT INFORMATION MM SSN V NAME DOB IN W EARNT PA T SS ASI I 01 000000000 0 0000000 0 0000 0 000 0 0000 0 0 ID 0000000000 DC 000 LSO 0000 SEX 0 OTH 0000 T1 0 T2 0 Race Eth 02 000000000 0 0000000 0 0000 0 000 0 0000 0 0 ID 0000000000 DC LSO 0000 SEX 0 OTH 0000 T1 0 T2 0 Race Eth ENTER Process PF3 End No Update PF4 FOH CLEAR Cancel 700 North Carolina Department of Health and Human Services Division of Social Services Economic Independence Section FSIS User s Manual FORMS ON HOLD PROCESS August 1 2011 Change 1 2011 SLIN ENS INQUIRY PAGE 1 OF 2 ID NUMBER 123456789 0 NAME XXXX X XXXXX GEO ADMCO 3301 TRAN CODE8FOH N ADDRESS 1 124 XXXXXX XX ACTION CODE 00 TRAN DATE 013100 ADDRESS 2 APPLDATE 120999 CERT FROM 0100 CTY STATE ROCKY MOUNT NC CERT THRU 0300 PH CD T ZIPCODE 27801 RECERT ST CAT STARTISS 0100 TYPEISS 9 HHTYPE 2 TOTAL HH 03 CASELOAD 200 WORKER 045 REC
9. tor field Enter appropriate information for the action that you are completing and press the PF2 key when prompted The SLMU screen is displayed with the message FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED or Enter appropriate information for the action that you are completing The transaction can be placed on hold at anytime during the transaction by pressing the PF4 Once the PF4 key is pressed the SLMU screen is displayed with the message FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED 2 The transaction is displayed on the SLFI inquiry screen and the SLFD delete screen 3 The SLIN screen is updated with the FOH indicator of Y C TRANSACTION PLACED ON HOLD WITH ERRORS 1 Press the PF4 key or if on page 1 of the SLUP SLUO screen you can enter a Y in the FOH indicator field The SLMU screen is displayed with the message FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED 2 The transaction is displayed on the SLFI inquiry screen and the SLFD delete screen 3 The SLIN screen is updated with the FOH indicator of Y D TRANSACTION PLACED ON HOLD WITH ERRORS BY FSIS 1 If the worker exceeds five errors the system automatically places the transaction in hold status automatically The SLMU screen is displayed with the message FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED 2 If adding an individual to a case with any transaction other than TC1 or at the same time as removing an individual and
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