Meet Manager`s Guide - Connecticut Swimming
Contents
1. folder as you go along If you are running a prelims finals meet you probably will have another set of folders for finals Have someone ready to check coaches identification Coach s credentials must be current or he she CANNOT be on deck and give them their packets and scratch sheets Coaches should wear current coach s card while on deck Bring the current coach roster and coach attestation form posted on ctswim org to the meet to verify coaches that cannot present a card If a coach cannot present a card and is not listed on the roster he she may opt to fill out a Coach Attestation Form The coach attestation policy and form are listed in the appendix Please familiarize yourself Registration Policy for Meet Host Clubs Conducting Sanctioned Meets Receive the scratch sheets at the computer table during warm ups until your published deadline for scratches Enter the scratches as you receive them Have someone chase down any late scratch sheets Relay names cannot be required at the scratch deadline Seed the events and print out heat sheets to post and provide copies for the officials Check with the Referee as to how many heat sheets the officials will need Keep a copy of the heat sheets for the timing system operator and for the computer operator If you only have a few large clubs at your meet plus a fast printer or photocopier consider giving a copy of the seeding to each club s coach Print out the lane timers sheets and distribut2. Remember that officials table workers and coaches all will need copies of the program by session 11 Prepare the scratch sheets for each session Make a separate one for each session and enclose instructions for coaches indicating that they are to cross out any events that athletes will not swim 12 Prepare coaches packets including scratch sheets warm up assignments the CSI meet evaluation form etc 13 Remind program sellers to be at the pool early 14 Remind someone to check that the timing system cables harnesses scoreboard pads buttons and PA system are available and in good working order You may need to clean them to ensure good connections Make sure pins on plugs for buttons pads etc are not broken and that spares are available Make sure that the starting system batteries are charged and recharge it overnight if necessary 15 Program the event order into the timing system console with distance and stroke and check the pool setup parameters in the console Make sure a printer is supplied with the timing system 16 Some systems are confusing make sure you know which plug goes where Check a few sample times against button and watch times to be sure On average the pad time will be slightly slower than the button which is slightly slower than the watch time but all should be within a range of about 0 20 seconds 17 Make sure your computer is compatible with the printers to be used by running a sample through each
3. If you will not be generating award labels by computer fill out as much of each award s label in advance as possible REFRESHMENTS AND WAYS AND MEANS Determine the types of food to be served and prices Be sure any ordered merchandise will arrive on time Arrange for parent baking and food donations and a schedule of snack bar workers Rent reserve tables and chairs CLEAN UP Recruit conscientious people who will be present at the end of the meet to clean up Remember that your image CSI s image and your ability to reuse the facility may depend on this OFFICIALS MARSHALS ANNOUNCERS Recruit the remainder of the officials and marshals by examining the final club entries You can also access a list of current officials from the officials query in the FAST database on the CSI web site Check on the recruitment of timers 2 WEEKS BEFORE YOUR MEET ENTRY PROGRAM CLERK OF COURSE 11 1 As the entries come in check club name acronym and athlete registration USA ID Pay attention to requests to unattach athletes Be sure you know whom to contact about entry errors 2 Check that each athlete has a USA Swimming ID number listed Falsification of USA numbers unregistered athletes is subject to a 100 fine for both the host and entering club This is the athlete s unique ID and is important for CSI and USA Swimming times databases 3 Check for relay entries Be sure that there are enough athletes names on the entry form to make up a
4. a rough draft copy of the psych sheet to look for errors and unreasonable times Once you have corrected any errors run the time line command to see that your meet is planned for 4 hours or less per session If it is not you will have to cut the meet according to CSI rules Contact Program Operations Chair with your timelines if over 4 hours Remember that you will have on deck scratches further reducing the session often by 15 or 20 minutes Create the Athlete Membership Verification file Run this file yourself on FAST or it may be emailed to the CSI Office immediately after your entries are uploaded Meets with out of state athletes must send a file to the CSI Office The purpose of this file is to compare your meet database with the USA Swimming database to ensure that every athlete is USA Swimming registered The insurance implications are very important Please contact clubs with unregistered athletes by Monday before the meet Athletes must be registered before they can swim It is the host club s responsibility to contact the club of a registered athlete and require that the athlete be registered before the start of the meet Host clubs and entering clubs will be fined 100 each for allowing an unregistered athlete to swim in a sanctioned meet Please read Registration Policy for Meet Host Clubs Conducting Sanctioned Meets Membership cannot processed at meets Print out scratch sheets for each club for each meet session 14 Calculate a
5. before the athletes go to the blocks Officials get paid for their work Officials are volunteers like everyone else Sometimes they get a free cup of coffee 24 12 Ifan athlete stops too soon in a distance event because of a incorrect warning signal or a counter error it is not his fault The athlete is responsible for completing the correct number of laps 13 It is legal for a timer to operate a watch in each hand if there is a shortage of timers A timer may operate two dissimilar devices such as a button and a watch but not two buttons or two watches 14 Even with automatic timing three watches are required per lane You are required to have sufficient backup that if the automatic system fails the athlete will still get a recorded time A timer operating a watch and another with a watch and the button are sufficient CHECKLIST FOR WRITING A MEET ANNOUNCEMENT The most important things to remember in writing a meet announcement are when where what time and what events You also need to be sure that you cover any special issues scratch procedures and over subscription policies Below is a relatively exhaustive checklist necessary to complete the meet announcement template e Title of the meet Sanction Number e Date s e Location e Warm up and starting times The general warm up session should be divided by age and gender see Connecticut Swimming Warm up Procedure below e List of event numbers strokes distance
6. fair distribution of clubs in the water for warm ups and write out a warm up lane assignment to distribute to the coaches and post on the pool wall See CT Swimming warm up assignment protocol in the appendix 15 Print the meet program psych sheets Print the individual session programs for the officials coaches and table workers 16 Prepare coaches packets containing meet programs scratch sheets warm up assignments meet evaluation forms and other information you think they need to know Keep it clear and concise 17 You will probably want to print labels for relay seed cards and long distance events These cards can be put in the coaches packets or sorted and distributed at the meet Alternatively relay names or blank spaces for names can be listed on scratch sheets and entered into the program to print out for lane timers 18 Pre seed the first fifteen minutes of events and print out the seeding including the timers sheets to keep as backup in cases there are scratching seeding delays which keep the meet from starting on time AT THE MEET There are two common methods of keeping track of data at the meet One is to simply staple together all of the information for each event after it is completed The other is to get a large milk carrier hanging file box and put a hanging folder for each session and a manila folder within for each event as well as for the scratches Then you simply put each event s information into the right
7. have to list athletes who scratched 23 10 If scores are tabulated they can be listed after the results 11 You can also show any CT or pool records broken with each event or summarized separately at the end of the results WITHIN 14 DAYS AFTER THE MEET Complete Meet Director s report online at ctswim org and use a credit card for surcharge payment or send a check the CSI office You do not pay any surcharge for relays or for your own club s entries If the meet is jointly hosted by two or more clubs only one club will receive the benefit of the splash fee waiver If you are using swim software you can generate this information automatically and use it to complete the online meet reports Fines are involved for late submissions Sanction Policy APPENDIX COMMON SWIMMING MYTHS 10 11 You cannot seed an event until one half hour before it is swum This was part of the rules removed from the rulebook in 1986 and placed under the discretion of the LSC This is a good recommendation but is not in fact currently either a USA Swimming or a Connecticut rule Athletes who age up must achieve all their times again in their new age group This is definitely not true An athlete owns a time regardless of his current age Athletes must have at least 15 minutes between swims in a meet This is not true and not in the rulebook If you enter one event in the Senior category you cannot enter any events in your age group This i
8. running the meet so rapidly that they swim again too soon There is no rule on this but coaches will certainly complain if they swim with less than 15 minutes rest If there are only a few athletes in a long event or only a few in an age group consider combining events which will save time You can do this before the meet and print the program that way or the Referee may combine events on deck as the meet progresses The swim software will calculate the time line per session for you Remember to add time if you need to move timers from one end of the pool to the other 13 CUTTING A MEET THAT IS TOO LONG Connecticut Swimming requires planning for all sessions to last less than four hours not including warm ups 8 amp U meets to last less than 3 5 hours If you have any doubt whether your meet can finish in less than 4 hours per session you must consult your referee and Connecticut Swimming s Program Operations Chair see list of CSI Board of Directors on CSI website If you need to cut athletes from your meet Connecticut Swimming requires that you refund those entry fees Consult with CSI Program Operations Chair The relevant scratch procedures that will affect your meet are detailed in the CSI Scratch Procedures which are in the Appendix Any other possibilities that may affect your meet MUST be mentioned in the meet announcement 8 AND UNDER MEETS Often automatic timing systems are not used You should plan on 3 timers per la
9. whether you are using touchpads or manual timing 1 Write your meet announcement using the meet announcement template and checklist in the back of this guide Program Operations will provide you the meet announcement template D 10 11 12 13 Create your meet using swim software Pay careful attention to order of events event names qualifying times scoring etc Set up the meet parameters as defined in your meet announcement Use the swim meet software to create your order of events and session report information Session reports are submitted with meet bids Submit your meet announcement to the CT Swimming office for approval After approval by the Program Operations Chair your meet announcement will be posted to the CSI web page No meet announcements meet entry files etc may be distributed in any manner or posted until Program Operations has given its approval Submit your meet acceptance form and 300 refundable sanction fee There are deadlines for submitting these files to the office CT Swimming will post your approved meet announcement on ctswim org The host club is responsible for any other publicity Addresses of club contacts for Connecticut clubs are posted on Connecticut FAST As your entry Chair receives the entries for each club upload them into the computer program Track the date and time received Formal club entry date is determined by the method stated in the meet announcement The meet announcement
10. with the touchpad time If the official backup time and the touchpad time differ by less than 0 30 seconds the touchpad time is the official time IF THE DIFFERENCE IS 0 30 SECONDS OR MORE 3 Ifthe touchpad time differs by 0 30 seconds or more from the official backup time the referee or administrative official must determine whether the discrepancy was caused by a system malfunction missed pad or late touch If the referee determines that the automatic system or lanes in touchpad time is in error a correction must be applied to the lane which the error occurred 1 Fora malfunction affecting discrete lanes the final time should be calculated by subtracting the backup time from the touchpad time for each lane in which the pad time is valid Add these differences and divide by the number of lanes you used This is the average difference between the pads and the backup times Usually but not always the touchpad times will be a little slower than the backup times and this average will be a positive number The computer software will do the math but the computer operator should have a working knowledge of how corrections are determined and applied 2 Addthis average difference from the official backup time in the lane with the erroneous touchpad time Pending approval by the referee this is the calculated official time Record it at the top of the card sheet and indicate the calculation at the bottom of the card sheet so that anyone can se
11. 19 Calculating the Official Time from Electronic Timing Systems ccccocononoonnnnnononanononnnnnnnnnononononnnnnnnnnnnnnnnnnnnnnnnnannnnnonennnnnos 19 Using Timing Sheets Using Seed CardS ccccccononococonononnnonononnnnnononnnnnnnonnnnnnnnnnnnne nnnnnn nsns nenne than snis ases satia sss s ss saneta ganan 19 How to Find Out if the Touchpad Time is Valid cccccocconocnnncnnnnnonoononcnnnnonanononnnnnnnncnnnnononnnnnnnnnnnnnnnnnnnnncanannnnnonanannnos 19 If the Difference is 0 30 Seconds or MOB occcononocccccnnnnnnonnnacannnononononnnacccncnnononnnnan cnn cnn nono nan cn cnnn nono nana aran cnn nana nna nac aran caninos 20 IF All Pads are VOB di 20 Practical COMSIGEATIONS tt a adicta dass 21 ATER THE A NN A ANNAN 22 No Later than One Week After Meet oooccccccccncnonoccncnnnnnnnonnnacanccononononananccnannnnonnnncnnnnnnn nono nana nn crac corno naaa EEEE nn nano naaa teene cn ninos 23 Checklist for Preparing Official Results nna nenn nnn nnne en nenas n nass ss essa ssa a nass ss saei aa aeai 23 Within 14 Days After the Meet nennen enne nennnnnn nns n eterni RN RR insi sse s sesta dada sess essetis sanas esses seta asas assess ssa sigas 24 A E 24 Common Swimming Myths nda ra eee 24 Checklist for Writing a Meet Announcement c cccccccecessessnececececesseaaaeseeecsseesesaeaeceeecesseseaseaeseeseeseesaeaeseesessussesuae
12. 2015 2016 Meet Directors Guide Connecticut Swimming Inc Revised June 2015 Based with thanks on earlier work by June Blacksten Pat Griffis Georgia Miller and Ted Chiswell Copy Editor Diana Branscombe y Connecticut Swimming better life through swimming Connecticut Swimming promotes the pursuit of excellence in swimming and in life through competition and education Connecticut Swimming Inc is a Local Swimming Committee of USA Swimming Inc E mail office ctswim org Web Site http ctswim org CONTENTS INEOdUCON rana anne E a T A 5 Structure Of this GUIdC sev 5 Historical IN ese EE 5 How Information Flows Using Swim Meet Software cssccssesscesseeseeeeeeeeeeeenceseeeeceaecsaeceaeceaecaaecaeecaeeeaeseneseeeeeeseeesaeceaeceaeeeaecaecaeeaeeeaes 5 Before The Meet ivi 5 O 7 After the Moca evita aia 8 Tim line for Planning A NN 8 Phase ONE fec mE 8 12 15 Weeks Before Yo t Meet ote en n Re CREE EUREN EUREN EAR NEREERS FERRE MESES REUS dene daas EEA eheu uud Ula vere ine Su RE En E Diiia 8 Phase TWO sste ari 9 Order Long Lead Time temis enr oa contrer pa ler ro eec suere certe EEE SANE AAEE AARAA A dd a EER i 9 6 8 Weeks Before Your Meet avion iia 10 asc A A A nn decis 10 PESO vin AAA A iia 10 O 10 Mars So dis 10 A A 10 Noris AV ECIGESIe 1o M Ea 10 Entry Chair Programi Clerk of Co
13. 4 Timing System Operator oe de ainia 15 Officials Head Timer Safety Chair cccccccsccccsscccsscccssececssecesseecssseccsseeecssecesseecssseseaaecseasecesseceaaeceeaaeceeseecsseecesaeeeeaeeceneeess 16 Entry Program Clerk of Course essent eene nnne entres entente intres st a nr eere seii is se rase etes tiere E rancia 16 Retreshiments Chil RE e a M E EE 16 Meet Safety ChalE 5 nasa eeu e t BM OT 17 Fifteen Minutes Before the Start of the Meet ccccccccccccccecececececececececececececececeescececececececececececesecececeeeeececeeseetececeeeeeeeeseeceeeeeeeeeeeceeeeeeers 17 Mz IT CNET ET 17 Clerkcof COUSe E ETEN E ETE TEOREETTISEN EE EOE EET ERER TETEE 17 ADnoullcef iod rito tenete rn iM E T E A 17 Officials and Marslhialss td dt ete em te ecu tbe do uua 17 D ring the E RR NARA 17 Meet DIFGCLOR oed eoo A A e Rr eite a o 17 P aaoo aA AEAEE ATIE e EAE E ETE E AE AE m 17 TT AT EEA AAEE EET 18 Tel EM eoe o o a A 18 Trials Finials Mets A A A a a de AE EN odds 18 Tabulating Official Results Table Procedure ccccssssssnsccececsesssssansececeesessnnsaesecececsesssasansececeesssesaeanseceeeeseseaaeaeseeneseseass 18 1 E o EO RTI Ive RE TIER Re ev a TR eee 18 2 AUTOMATIC TIMING 853 35 sse eere eter A oett A SL T 19 Additional Procedures for Trials Finals Meets ooononncncccncnnnnonnnncnnnnnnnnnnonananncnan nenne ener nono nonnnnnncnnn nono nana nana nan nn ssa e seda aaa aa
14. EDURES FOR TRIALS FINALS MEETS 1 For no show athletes CSI Scratch Procedure will be in effect for 12 0 athletes 2 Assign someone to watch carefully for ties between final and consolation heat qualifiers and last place in consolation heat qualifiers This may require a swim off as part of the preliminary session Be alert for new ties that might occur as the result of scratches 3 Announce the finalists names and allow time for scratches as designated in the CSI scratch rules When alternates move in because of scratches for finals you should announce this If alternates do not show up for finals there is no penalty since they were not seeded athletes for finals 4 Prepare the finals program by scratching anyone who has indicated he will not be swimming finals and printing out the final seeding including timers sheets CALCULATING THE OFFICIAL TIME FROM ELECTRONIC TIMING SYSTEMS USING TIMING SHEETS USING SEED CARDS Each lane should have at least 2 manual watch times on it If there is no button time use three manual watches per lane Write the touchpad time on the line marked Primary HOW TO FIND OUT IF THE TOUCHPAD TIME IS VALID 1 Compare the button time with the watch times If they are similar the button time should be used as the official backup time If the button time is clearly wrong use the middle watch time as the official backup If there are only 2 watches take their average 19 2 Compare the backup time
15. GUIDE The first few pages are a time line to follow to run your meet from its inception to the final results You should familiarize yourself thoroughly with this section The remainder gives detailed advice on all aspects of conducting a swim meet HISTORICAL NOTE Since we first wrote early versions of this guide a complete sea of change in meet management has finally occurred Computerized swim meets are now not the exception but simply the only reasonable way to carry out the entry of athletes and results Thus most of the revisions have been to remove discussions of tedious manual methods of carrying out swim meet administration Connecticut Swimming itself is also on the World Wide Web You can get forms for meets and reports look up meet announcements schedules meet results current lists of USA Swimming Officials and CSI committee minutes on the web at http ctswim org HOW INFORMATION FLOWS USING SWIM MEET SOFTWARE BEFORE THE MEET Once you have bid on a meet and had your bid approved these are the logical steps you will go through We ll cover the details in the pages that follow All meets are run by computer using swim meet software If touchpads are available they can be interfaced with the swim meet software and times can be automatically downloaded If touchpads are not used the appropriate watch time can be entered into the computer manually The software will print results scoring swim offs etc in the same fashion
16. Please state this on your meet announcement The meet sponsor determines splash fees Hosts may charge more for long distance events Hosts may charge extra for manual entries The host clubs collect 8096 short course meets 9096 long course meets of the splash fees for individual events for all clubs other than your own You get to keep all the fees from your own club and all relay fees Connecticut Swimming collects 2096 short course 1096 long course of the splash fees for all individual entries from clubs other than your own PERSONNEL OFFICIALS Learn what officials the referee requires You and the referee should begin recruiting officials from your club and from clubs you know are coming You may continue recruiting more after looking at the entries from various clubs The list of CSI officials is available on FAST You need a Referee Starter Administrative Official and several Stroke amp Turn Officials at a minimum Let the Referee make the actual assignments for officials at a meet You can ask people to officiate but don t promise that they will ref or start if you already have appointed a Referee MARSHALS Discuss with referee whether USA officials will be marshals Marshals are used to keep order on the deck and in the halls and locker rooms and to ensure that no unauthorized persons are permitted onto the deck Make special provisions to direct and encourage younger athletes If there are holding
17. actually heating REFEREE Assumes full authority over all officials and enforces all applicable rules and decides all questions relating to the actual conduct of the meet 16 MEET SAFETY CHAIR The safety Chair should arrive early and look over the venue for possible safety hazards The Chair should wear a highly visible orange vest and must continually oversee and respond to safety concerns The safety Chair should not perform any other job at the meet FIFTEEN MINUTES BEFORE THE START OF THE MEET REFEREE Instruct the timers or have the starter do so CLERK OF COURSE Post heat sheets and distribute timer sheets to head timers Cards for relays and long distance events can be put in coaches packets Then you can post the heat and lane assignments when seeded However it is still up to the coaches to see that the relay names are written on the relay cards before the relays are swum ANNOUNCER On instruction from the referee clears the pool and makes any important announcements OFFICIALS AND MARSHALS Report to referee and get assignments DURING THE MEET MEET DIRECTOR e Check the USA Swimming registration cards for all the coaches e Be sure timers table workers and officials are served refreshments e Be sure results are posted promptly If there are finals they must be announced to allow for scratches ANNOUNCER IF AVAILABLE e Announces the event full description and each heat by number e Announces results
18. areas or entertainment areas they should be monitored Marshals for warm ups are usually USA officials HEAD TIMER If you have adequate manpower you may provide timers from your own club however most often you will need to require timers from each club in proportion to their entry Remember to put this in your meet announcement It is preferable to have your timer list worked out in advance with attending clubs and as a courtesy mail the assignment to each club Check the number and condition of your watches Be sure extra batteries are available Some watches require special screwdrivers to replace batteries Be sure these are kept with the watches Arrange for runners to pick up timer sheets after each event When there are 25 yard 8 amp under events you will need 2 or 3 runners TIMING SYSTEM OPERATOR If you will be using automatic timing you should be sure that an experienced timing system operator is available to work all sessions of your meet including finals and time trials Do not assume that anyone can learn in a few minutes You can teach someone but 10 not without sitting through a meet session with them to cover all contingencies This position is under the authority of the Referee or Administrative Official ENTRY CHAIR PROGRAM CLERK OF COURSE Recruit an entry Chair to type the entries into your computer who should take the time to become familiar with your computer program s capabilities Enter the event descript
19. ber bands e aUSA Swimming rulebook e bags for awards e anair horn for recall and signal lap only e coaches packets e aPAsystem e blankentry cards e watches e afew simple tools including tweezers screwdrivers e desk supplies including black pens and red pens for needle nose pliers the computer table e aFirst Aid kit e stapler staples and paper clips e blood vomit spill kit e folders for event results e USA Swimming Report of Occurrence form e masking tape duct tape glue stick white out e andice for injuries e pencils and a sharpener e extension cords e multiple outlet extension cords or power strips e ratchet wrench for tightening lane lines or fixing e clip boards loose starting blocks e garbage bags e fan for office workers e lap counters for distance events Be sure that all handicapped access areas are open and available Check elevators and bathrooms as well Do not allow any unauthorized parking in handicapped parking Make sure that tables and chairs are set up for computer seeding amp results and awards Post the warm up schedule and club lane assignments and timing assignments in several places around the pool deck Be sure that the pool is set up including tightened lane lines starting blocks backstroke flags false start rope Confer with the referee on warm up procedure scratch procedure procedure for calculating times when errors occur and marshals Be sure that all materials a
20. d test it before arriving at the meet 5 Ifyou are running a meet you will have your club s own USA Swimming Officials Keep the number of officials growing Contact the CSI Officials Chair for information on clinics in your area Most clinics are held in the fall If you can provide a quorum of trainees you can often have an official s clinic conducted right at your pool Each meet host must have a referee starter administrative official and stroke amp turn official registered with their club in order to bid on a meet ORDER LONG LEAD TIME ITEMS 1 Awards You are responsible for ordering your awards The maximum cost of medals and trophies is limited by USA Swimming rule 204 6 Check the rulebook for the current cost limits Please review CSI s Prize Policy 2 Ifyou are hosting a Regional Championship your medals or ribbons will be ordered by CSI and you will reimburse CSI for awards used 3 Tshirts patches pins for fund raising 4 Computer supplies ribbons toner paper labels diskettes seed cards You will need them for relays and time trials even if you are running a cardless meet E DQ slips 6 8 WEEKS BEFORE YOUR MEET Mail the completed meet announcement to all Connecticut clubs optional and or post on your club web site If your meet is an Invitational meet to which out of state clubs are invited you are responsible notifying them ENTRY FEES A splash fee is a charge for each event the athlete enters
21. e in event order to the head timers A runner will collect the timers sheets after each EVENT If you are using electronic timing get the lane times through the computer timer interface in the program and look for button pad discrepancies If there are differences of 0 30 seconds or more you will need to have the Referee or Administrative Official rule on how to correct the times See an explanation of this procedure later in this manual If you are using manual timing circle the middle time or compute the average time if there are only two valid times and then type the times into the computer After each event print out the results scan for errors including bad splits and then post File the results for that event including seeding timing system printouts and timer sheets in that event s folder These are part of the meet records and are kept 1 year Be sure to delete bad splits from the meet database 7 Print award labels affix to awards and sort awards by club A single printer can be used for the meet if you use label sheets or some prefer to use a second label printer 8 Review a trial or final session results with splits and look for obvious errors AFTER THE MEET 1 View print final results and look for any obvious errors Move all unattached athletes to CT UN or other LSC UN Email meet database to the CT Swimming office as soon as possible for posting on the CSI website 2 Mail hardcopy of the results to participating cl
22. e the manner in which the final time was calculated Example When 1 Pad Fails Lane 1 2 3 4 5 6 Pad 33 76 32 09 32 41 32 04 34 60 33 21 Button 33 61 32 15 31 74 31 88 34 38 33 05 Timer 33 56 32 20 31 78 31 66 34 28 32 98 Timer 33 74 32 12 31 67 31 97 34 88 33 23 1 The button times are within 0 3 sec of the pad times in all lanes except lane 3 2 Thebutton times are confirmed by the watch times in all lanes 3 The average difference between the button and pad times is 0 15 0 06 0 16 0 22 0 16 5 0 63 5 0 12 The corrected time for lane 3 is 31 74 0 12 31 86 IF ALL PADS ARE WRONG If the timing system starts late or not at all or if the referee determines that a system malfunction affects all lanes in a given heat then the relative places may be correct but the absolute times are wrong Determine the average difference between watch times 20 and pad times in the previous and following heat and apply it to the watch times to rebuild the pad times in the heat with the malfunctioning automatic timing system PRACTICAL CONSIDERATIONS HOW TO FIND OUT IF THE TOUCHPAD TIME IS VALID 1 Compare the touch pad time with the back up button time to find the difference Most automatic timing system printouts can be set to show a star if the difference in these times is 30 seconds or more 2 30 seconds The touch pad time is the official time if this difference is less than 30 seconds 30 seconds 2 Ift
23. ed to rearm the system when there are too many touches as relay athletes exit from the pool so that the pads are not triggered too soon 7 Many timing system operators believe that the system corrects the pad time or the backup time when the pad is missed This is because High School National Federation and USA Swimming rules differ on this point Instruct your table workers to have any time corrections reviewed and approved by the meet referee or administrative official in accordance with the USA Swimming Rules and Regulations 8 Remind the operator that DQ s are entered in the results computer and NOT to be entered in the timing system console The same is true of timing system corrections for missed pads OFFICIALS HEAD TIMER SAFETY CHAIR 1 Be sure that your key recruits are present and know their duties 2 TheReferee or Starter will instruct the timers in a meeting during warm ups 3 TheReferee will also have an Officials Meeting during warm ups to assign jurisdictions and quickly review the Rules ENTRY PROGRAM CLERK OF COURSE Be sure programs are on sale Be sure coaches packets are being picked up after the coach s USA membership card is checked Be prepared to correct inevitable errors Get the announcer to broadcast for any club that has not picked up its coaches packet REFRESHMENTS CHAIR Be prepared to set up early Some set a timer to start the first coffee pot early in the morning Check to make sure that the pot is
24. eeeess 25 Gua SH scc Cm 26 INTRODUCTION There are several aspects to meet management the emotional the technical and marketing For your meet to succeed your club must be 10096 behind your effort You will need dedicated volunteers to staff a meet and requiring participation is less effective than inspiring it Working at a club sponsored meet shows support for your entire club irrespective of the ages or current accomplishment level of your athletes Over time running the same meet year after year becomes a club cultural tradition and people will naturally gravitate towards working at what can become an adult social event as well as a youth athletic event The marketing aspects of your swim meet are critical to its success It shows your club in its best light it can be used as a recruiting tool and you should be working for repeat business You want the guest clubs to return every year and you must be determined to keep your customers happy You should try to keep the inevitable problems hidden from view And remember a swim meet can be a major fundraiser From a technical perspective no swim meet ever proceeds without hitches Meets are just a sequence of small problems for you to solve and you need to plan for who will solve various classes of problems effectively By planning in advance and familiarizing yourself with meet software and meet procedures you should be able to minimize the inevitable problems that arise STRUCTURE OF THIS
25. from prelims to allow for scratching for finals e When scratching for finals is closed the athletes coming back for finals are announced 17 e Helps take scratches for finals When the event is closed sends the scratches to the table for seeding SEEDING Seeding is now universally done by computer You scratch the athletes not swimming an event and instruct the program to print out the seeded heats for posting etc plus the lane timer sheets Be careful with longer distance events that may be swum Fastest to Slowest alternating Girls and Boys events or may be combined Specifics must be in your meet announcement TIMED FINALS MEETS e Puta computer printed scratch sheet or a copy of the club s entry form in the coaches envelope for each session e Coaches cross out events that athletes will not be swimming and turn in the scratch sheets during warm up They should leave the athletes names legible e The computer operator enters the scratches by club and prints out the seeded heats Tick off each scratched athlete as you go for later reference or have someone read scratches to you Be careful not to miss any e Check off the clubs as you enter scratches in the computer A suitable list is generated by the command Stats Athletes per Club Get the announcer to chase any club that is late handing back their scratch sheet e fyouare experiencing problems and the meet may not start on time seed the first couple of events with
26. he difference in 1 is 30 seconds or greater compare the touch pad time to the intermediate middle watch time If this difference is 30 seconds the touch pad time is the official time 3 Ifthe difference in 2 is 30 seconds or greater then compare the button time with the intermediate watch time If this difference is 30 seconds discuss the matter with the referee who shall determine whether the pad time is valid or a correction to the pad time needs to be applied Use the average of these differences to adjust the back up button time to obtain the official time for the lane in question as described in the USA Swimming Rules The swim meet software will automate this if you highlight the pad time that needs correcting and choose the Adjust Time button 4 Ifthe touch pad is missed on a turn during the race the last split time shown by the automatic timing system may be the final touch pad time and can be confirmed by comparison with the Secondary button or Tertiary intermediate manual watch times This can happen if the system operator did not notice and adjust for a missed turn touch In this case the final pad time is often as the athlete climbs out the pool 5 Thebiggest problem arises when all comparisons of times give a difference 30 seconds or greater Check whether the three manual watch times are close in which case use the intermediate watch times as the back up time and calculate the official time as descr
27. ibed in 3 In the swim meet software you can type the intermediate watch time in each lane in the backup column highlight the incorrect pad time and choose the Adjust Time button as before 6 Ifyou have more than one lane to correct correct those you can from the backup buttons then correct those where you have to type in the watch times as backups 7 Ifthe watch times vary ask the lane timers for any additional information they may have Then it will be necessary to speak directly to the Referee to determine the method to be used in this specific case to find the official time 8 Do not mix n match times Don t use a backup button time or an intermediate watch time to replace an incorrect pad time without correcting per the USA Swimming rules If too many times in an event need correcting the Referee can choose to use the intermediate watch time without correction for the entire event 21 9 Remember you are trying to allow for a missed pad and therefore you should not be trying to adjust a pad time that is faster than the button or watch times unless you believe that the timing system operator missed seeing a double touch for example when a relay athlete exits the pool 10 If you notice that the button times or the watch times are consistently slower than the pad times you should ask the Referee to check that the timing system cable is plugged in the correct socket in the starting system The Referee has the final say in any
28. ions and cutoff times in advance of receiving any entries The entry Chair also is responsible for computing the meet time line and makes any necessary cuts The Chair also should arrange for the programs to be printed and prepare the scratch sheets for each session Recruit people to sell programs at the beginning of each session TABLE AWARDS ANNOUNCER Recruit people to man the table where results are tabulated They should be familiar with the rules for determining the official time from watches the middle of 3 times or the average if 2 This job may require somewhat more training if automatic timing is used since the rules for determining the official time amount to some subtraction and averaging when the pad and backup differ substantially Although the meet software will carry out these computations for you automatically you should be familiar with the rules Suggest the computer operator should take the at home open book Timing Judge test available from the Officials Chair Recruit a computer operator for each session which will either be typing the results into the computer or acquiring by cable from the electronic timing console Make sure that your computer and printers can print fast enough for your needs Check that your awards will arrive on time Recruit a person to complete and distribute awards at each session One simple way is to put all of a club s awards in shopping bags and have the coach pick them up at the end of each session
29. must state the official entry date to be used in the case of oversubscription Be sure to specify each club s initials acronym correctly and if there are any out of state clubs be sure to specify their LSC as well A list of CSI clubs is posted on ctswim org Review each entry and look for errors and be sure each athlete is entered with a USA Swimming ID number Note any unattached athletes and assign to an UN club Run Membership Verification Contact clubs immediately to resolve entry errors and or unregistered athletes Failure to run Membership Verification may results in fines Please read Registration Policy for Meet Host Clubs Conducting Sanctioned Meets In addition to swim software proprietary entry files USA Swimming requires that universal entry files be accepted SDIF sd3 are universal and will import into any swim software Manual entries are discouraged but a host clubs must accept them An additional fee determined by host club and stated in meet announcement may be charged for manual entries Remember to keep track of email entries and that club checks may arrive later by snail mail When using email entries be sure your announcements states when the entry receipt is considered final You should view each entry whether submitted electronically or manually and verify that the total number of athletes events and dollars agree with the check the club submitted When you have uploaded all of the entries you should print view
30. n for Coaches Officials 26 Online Meet Evaluation for Athletes Parents Official Assignment Huffman Version Pool Layout Relay Take Off Sheets Lap Count Sheets 500 1000 800 1650 and 1500 DO Slips Sanction Policy Surcharge Policy Policy procedure and other forms pertaining to Meet Management are available on line at ctswim org Meets Meet Management We would be most interested in hearing what you would like added or removed from the manual Please contact Program Operations Chair To submit corrections please contact Nan Cooper at office ctswim org 27
31. ne If you can get enough timers consider having two groups of timers one for each end of the pool to save time that would be wasted by moving the timers when the schedule mingles 25 yard events with events of 50 yards or more TABLE AWARDS ANNOUNCER CHAIR Be sure awards are ready and that you have enough heat winner ribbons if you are using them REFRESHMENTS WAYS AND MEANS Make final decisions on type and quantity of food based on the size of the meet entry Be sure that you have arranged for all the food to be delivered Remind all volunteers of their assignments Check the facility for power outlets and tables and other needed equipment CLEAN UP CHAIR Notify the clean up crew what time they can expect to come and what they will have to do DAY OF THE MEET MEET DIRECTOR The best planned meet is one in which the meet director can supervise without having much to do You should not expect a meet to run without problems All meets have problems to solve but if your staff is in place they can easily be handled Some of the most common ones are errors in the heat sheets kids left out of events by the entry Chair or by that club s coach missing custodians locked doors timing system malfunctions and broken PA systems You should plan to arrive about an hour before warm ups and be sure that your subcommittees have signs indicating locker rooms concessions pool deck pool office etc Be sure that you have 14 e rub
32. ol Parking directions Available nearby hotels with phone numbers e Eligibility USA Swimming registered or Connecticut registered Open vs closed to non CSI athletes Coaches must be USA Swimming registered with current credentials e Pool and facility description including elderly handicap access to deck locker rooms etc QUICK LINKS These links will take you manuals policies and procedures and forms that will assist you in planning and running a CSI swim meet Meet Manager s Guide Wing to Wing Hytek MM User Manual by Rick LaFrenierre Manual for Computer Operators at the Meet by Rick LaFrenierre Timing Correction Procedures by Rick LaFrenierre Excel spreadsheets with and without formulas for timing system corrections Registration Policy for Athletes Competing in Sanctioned Meets Registration Policy for Meet Host Clubs Conducting Sanctioned Meets Athletes Entering Sanctioned Meets Without A Coach Coach Certification and Attestation Policy and Form Adapted Swimming and Self Classification Guide Handicapped Spectator Policy Procedures for Over Subscribed Meets Scratch No Show Procedure Meet Interruption and Cancellation Policy Distance Events Warm Up Procedures Warm up Guidelines for Meet Safety Marshals Prize Policy Outreach Athlete Entry Fees for CSI Championship Meets Insurance Certificates On Line Report of Occurrence Form and Instructions Online Meet Evaluatio
33. out removing a few scratches and have a few empty lanes than hold up the meet while you remove them TRIALS FINALS MEETS e When the athletes compete twice once at trials and again at finals they are seeded by pyramid or circle seeding where the athletes in the top 3 heats are seeded so that the fastest athlete is in the center lane of the first heat the 2nd fastest in the same lane of the 2nd heat and so forth e When seeding these events be sure that you don t forget that distance events and relays are often swum only once and that timed final seeding is used for those events Sometimes the fastest heat only of these timed final events is swum during the Finals session Items 1 through 4 mentioned under Timed Finals Meets above apply here too TABULATING OFFICIAL RESULTS TABLE PROCEDURE Be sure that you have a runner assigned to bring the timer sheets from the timers to you after every event 1 Manualtiming watches a Ifthere are three valid watch times circle the middle time b Ifthere are only 2 watches average the times and truncate to two digits to the right of the decimal Drop the digits after two decimal places c Alltimes are to be shown to one hundredth of a second 32 5 is posted as 32 50 d If watches show one thousandths of a second drop the extra digit to show only the first two decimal places i e truncate to two decimal places 18 2 Automatic timing a Askthe timing system operator to
34. pating clubs up to one week prior to the meet to provide the name of qualified officials who will work at the meet 9 Notify the entered clubs of any cuts or schedule changes at least 5 days before the meet starts USA rule This date should be stated in your meet announcement Also provide the clubs with their timing assignments and warm up assignments 10 Prepare the master program psych sheets a Thecover should include the phrase Held under the sanction of USA Swimming Inc Connecticut Swimming Sanction Number followed by your meet s sanction number plus the pool location and date s of the meet b Listthe participating clubs and their initials on another page along with the meet schedule and list of events Be sure this list is also included with your meet results c Each event heading should include the age group sex distance course yards or meters and stroke It is helpful to include time standards for that event such as B A AA CSI Championship or National meet cut off times d Note that there is no such thing as an Open event The correct term for an event with no age group cutoff is Senior e Program entries are listed from fastest to slowest time Include the athletes name club age and seedtime All Senior or 15 18 events must also include the athlete s age 12 f Layoutthe program including advertising schedule of events timers assignments warm up lane assignments g Duplicate the program
35. print the results in lane order not finish order It also helps if the splits are shown by lane too b Remind the runner to get the timing system tape printout along with the sheets cards c Pullthe times from the timing system over into the computer correcting for any incorrect times due to missed pads or type the official times into the computer The referee or administrative official has the authority to determine all official times In any case where the official final time is in doubt ask for instructions as to how to proceed d Type DQor S for disqualification or scratch respectively The referee will advise the timing judge clerk of course the manner in which to account for an athlete who fails to show for an event and whether a penalty applies If another athlete alternate is put into the finals heats then the missing athlete is a Scratch otherwise you should record as a DQ with penalty refer to referee for action e Print results for each event printing splits as well if applicable Use one copy for announcing and awards one for posting and one as the official desk copy which can be the same copy you staple on top of the event package Timing system sheets seeding sheets timers sheets Cards can be stapled to the timing system sheets in heats or put in an elastic band to be kept with the meet records f Include relay athletes names and ages on final results and splits of first athlete in each relay ADDITIONAL PROC
36. procedure to be used in the computer program You may need to install updated Windows printer driver software Make sure all computer and printer cables are in good working order including the cable used to connect the COM 1 port on the timing system console to the COM port on your computer Beware Laptop computers do not have a serial port to connect with the timing console and you will need a USB adapter 18 CSI owns a 50 meter cable that you may borrow to connect a timing system harness at the far end of the pool to your timing system computer Request this cable from the CSI office at least 2 weeks before your meet INSTRUCTIONS FOR TIMING OUT A MEET You can get a good estimate of elapsed time by determining the median entered time for each event adding 15 30 seconds as the time between heats and multiplying by the number of heats You may wish to allow an additional 30 60 seconds between events An experienced Starter and Referee can work substantially faster than this if all the athletes are in place and there are no unforeseen problems When there are a large number of heats and experienced athletes it is possible to have as little as 15 seconds between heats and no additional time between events For young athletes allow extra time Fly over starts have become the norm With an experienced group of officials fly over starts will run about 12 15 seconds between heats If there are only a few athletes entered in any sex or age group beware of
37. re in the correct place e Clip boards with the head timer e PA system with announcer e Coaches packets ready at the table e Original entries available for reference by the table workers e Desk supplies at the table e Referee should have DQ slips relay take off sheets e Awards at awards table lap count sheets and official assignments e Programs and food with sales people e Air horn with the referee TIMING SYSTEM OPERATOR 15 1 You should review the operation of an automatic timing system with the operator 2 Be sure that push buttons are used for the primary backup time if they are available They result in more equitable times for the athlete Ideally you should have two backup buttons and two watches per lane if you are using electronic timing 3 Besurethat the timing system is set to print out the button times and to flag the potential malfunction if the button is either early or late 4 Havethe system set to print out the times in lane order rather than finish order 5 Theoperator should have a clear view of the finish area of the pool in order to report to the referee a missed pad or late touch 6 Theoperator should be reminded that he must be sure the pads are armed for the finish regardless of whether they have been touched the correct number of times If an athlete s turn misses the pad the final time may not be printed and the button backup will be ignored by the system The operator should be instruct
38. relay All athletes who will be swimming relays must be listed on the entry and currently registered with USA Swimming 4 Besure all athletes have times CSI meets discourage no time entries Coaches are encouraged to estimate times for these athletes in order to correctly seed 5 Besurethat the entered club totals tally with the submitted entry sheets 6 Using the computer program s time line function time out the meet to be sure that it falls within the four hour limit per session excluding warm ups Allow time for scratches and timers walking to the other end of the pool 7 Then determine if any cuts are necessary or if sessions need adjustment Note that you cannot change the order of events or the starting time of sessions unless you specifically indicate that this may happen in the meet announcement You must contact Program Operations if you find it necessary to make adjustments 8 Use Stats Athletes per Club in the computer program or count the number of athletes from each club during each session a Usethe number of athletes to determine the lane assignments for warm ups see CSI Warm up Procedures in Appendix b Usethe number of athletes to determine the number of timing assignments for each club Note that as a courtesy to the clubs the timing assignments should be proportionally reduced if they provide officials You may find it helpful to include information to this effect in the meet announcement Give the partici
39. rshals timers e Entry program clerk of course e Table including results computer timing system operator awards announcers e Refreshments concessions etc e Cleanup USA Swimming requires that all meet directors officials athletes and coaches be USA Swimming members in order for a meet to be sanctioned and insured A USA Swimming membership application is posted on ctswim org under Forms This is very important for liability insurance purposes and should not be taken lightly Obtain your Insurance of Certificate Additional Insured Endorsement from USA Swimming These are obtained online through Certificates Online See Appendix for instructions PHASE TWO 1 It takes a large labor commitment to run a swim meet Determine how you will get the support of your entire club even though not all athletes may be entered in the meet Do you accept donations of time money and materials or do you require a work commitment from everyone Do non entered athletes work at the meet 2 Determine what fund raising activities you will use at your meet such as selling programs ads food patches and hats T shirts raffle tickets etc 3 Determine how you will obtain items to support fund raising For example to obtain food do you ask for donations or simply buy it 4 Besurethat you have the latest version of the software for running your meet Be sure you have a printer in good working order as well Make a copy of the meet database an
40. s and cutoff times Be sure that you indicate Senior events where appropriate and 15 18 or 13 O where appropriate Indicate maximum number events allowed per session and or per day e Number of awards to be given medals ribbons trophies etc e Entry deadline and fees Will you accept deck entries e If you might be offering time trials you must say so in the meet announcement so that all athletes have the opportunity to apply for them e Where to send the entry Are Email entries encouraged To whom is the check made out e Over subscription policy What is the maximum number of heats of long events and do you reserve the right to start earlier or add a session If you don t say so you can t change the meet s scheduled times e Name of meet manager entry Chair referee and safety Chair and phone number s including a pool emergency phone number e USA Swimming rules will be followed List any new rules e In what order will distance events be swum Slowest to fastest or fastest to slowest Alternating girls and boys Distance events usually require a positive check in rather than a scratch Be sure to indicate this e Include the following if needed The host club will request volunteer timers from the stands If sufficient volunteers are not forthcoming the host club reserves the right to require timers from clubs in proportion to the size of their entries e What refreshments will be available 25 e Directions to the po
41. s and timing system printouts for one year CHECKLIST FOR PREPARING OFFICIAL RESULTS The final published results must be listed in time order If your meet has trials and finals all prelim and final times must be shown within order of finish The events should be listed in rulebook order publication order by sex and age group rather than in the order they were swum so that all of the 11 12 boys for example are listed together Be sure to freestyle backstroke breaststroke butterfly individual medley and relays free medley include the following in your results Meet Name date and location club sponsoring the meet sanction number Referee s name course and pool length List of Participating Clubs Results by sex and age group in rulebook order Include ages of all athletes List the names and swimming order for athletes in all relays Check the splits to make sure they are reasonable and consistent with the official final time Do not leave in wrong splits remove them from the final results If the splits are good for events other than relays they are to be published Include the results of any time trials or swim offs Be sure that athletes competing unattached are correctly marked This usually applies to high school girls early in the season and high school boys towards the end of the season Move all unattached athlete to CT UN or LSC UN club Indicate disqualifications with DQ You do not
42. s not true You may enter any event for which you are qualified up to 3 per day in trials finals meets and 5 per day in timed finals meets subject to any further restrictions contained in the meet announcement The referee can change the order of events to make the meet run more efficiently The referee can only consolidate heats including consolidations by age and or gender An athlete who swims in the wrong heat or lane is disqualified Wrong It is the responsibility of the head timer to make sure that the athletes swim in the proper lanes Athletes may do a backstroke start in freestyle The forward start must be used The referee can set aside a rule if its application is unfair to the athlete With the exception of an athlete who requires adapted swimming rules due to a physical or mental impairment no individual or organization has the authority to modify any USA Swimming rule Watch times and button backup times are comparable secondary times Button times are generally slower than the touchpad while watch times are generally a little faster You can use the watch times to confirm the correctness of the button times but should not take the middle time of a group of button and watch times Relay names must be declared before the relays cards are seeded The relay names and ages must be on the cards immediately before that heat is swum Suggest that coaches list all the athletes they might use and then number the ones they will use
43. timing system correction and you should review how you would handle it with him her before the races start Suggestion Take the Timing Judge test for a better understanding These tests are available on line at usaswimming org Example When the Differences are Not All Positive Pad Button Difference Official Time Lane Time Time 30 Watch 1 Watch 2 1 33 76 33 61 40 15 33 56 33 74 33 76 2 32 09 32 15 0 06 32 20 32 12 32 09 3 32 41 31 74 0 67 31 78 31 67 31 86 4 32 04 31 88 410 16 31 66 31 97 32 04 5 34 60 34 38 40 22 34 28 34 88 34 60 6 33 21 33 05 0 16 32 98 33 23 33 21 To compute the average difference aggregate the differences that are lt 30 seconds taking into account the signs 0 15 0 06 0 16 0 22 0 16 0 63 compute the average 0 63 divided by 5 0 126 and drop the digits after 100ths to give 0 12 as the average difference Thus the official time for lane 3 is 0 12 31 74 31 86 AFTER THE MEET 1 Collect meet evaluation forms or email online evaluation submittal to participating clubs 2 Clean up 3 Return pool property to proper place 4 Collect lost and found 22 NO LATER THAN ONE WEEK AFTER MEET 1 Email the results meet database to the office the next day 2 Email results to participating clubs and link to online Meet Evaluation forms 3 Mail complete set of results hardcopy to clubs that requested paper results 4 Send any refunds due each club 5 Keepthe relay card
44. ubs that request a copy Mail clubs any refunds due You are not required to mail awards 3 Usingthe Meet Director s Reports online submittal compute the surcharge that your club owes CSI and submit the Meet Director s report and surcharge payment within 14 days Surcharge payment may be made via credit card at https shop ctswim org or by mail checks payable to CSI Please note the meet sanction number on the memo line Connecticut Swimming Inc 28 Farms Village Rd Wethersfield CT 06109 4 Putall the meet records paper together with a backup copy of the full meet database in storage for one year TIMELINE FOR PLANNING YOUR MEET PHASE ONE 1 Familiarize yourself with the current USA Swimming rulebook 2 As part of the bidding process you should have a referee starter administrative official and stroke amp turn official Confirm their commitment to work Line up a Meet Manager and Entry Chair 3 Reserve the pool s and other facilities if needed such as lockers kitchens and cafeterias Some pools need nearly a year s advance notice 4 Learn pool rental rates approval procedures handicapped access restrictions on food etc 5 Learnrestrictions imposed by your club s school Y or town on fund raising activities raffles selling food soliciting donations 6 Learn police and fire regulations Put together a safety plan 12 15 WEEKS BEFORE YOUR MEET Recruit subcommittee chairmen such as e Officials ma
45. urse ice ttt oc id o denies 11 Table Awards AntoUhkcet aaa AA ASE AE 11 Refreshments and Ways and Means ccocccccoocncconnnonononononononnncno nn nono nnnnnn enne sini k ean kuosa stes sensn senes ee ness s sene aser nn nnns 11 Grape di aas 11 Officials Marshals Announcers eene nano nana nano nano nn EENE EEEREN inii a deest rra rra 11 2 Weeks Before Your Mec E 11 Entry Program Clerk Of Course ccsccccssscesssecssseecssececsseceseecsseeeessecsessecessecesseaeeaaeceaeecesseccsaesecaueceseeceaueceaeeseasecenseeenas 11 Instructions for Timing Out a Meet enne nennen RN DR RR in nennen erstens nsns nn nn seris naar rn sese aser nennen 13 Cutting a Meet that is Too LONB coooocccconoccnonononnncnanonononanononononnnnncnonnnnnnnnnn nn isis ness sees sa sese e stessi sesta rn sees enses dnai aaia iia 14 8 and Under Meets wi PLURES 14 Table Awards Announcer Chair ccccccccccccsscccssccsccssscsscccssssssccessssucccesssuceesesueccssssucecssssueecsssauceessasueeessssueeesssaeeecsssauseesaaas 14 Refreshments Ways and MEAaNS c cccssccssssecssssecsseceessecssseecssseeesseceeseecseecessssecsaecseseecessecsaseecaaeceeseecsseeceaaececaaeceseeeceas 14 ARRE ET EET n dete eerte imeem 14 Day of the Meets RO TERR SO RU I OE DR RUIN 14 MEREDITECO eR A 1
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