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CS5 ConferControl User Manual

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1. Active N 1 Emerson Grady P3 G 1 FINI 3 y Chaim P4 2 Expectag 77 gt 1 2 14 1 Hogan LE Y Delegate lt _b Remove Delegate 7 G 9 Clear Expectants N Clear ActiveSpeakers TEE Prompt Little ES 4 N Disabled Wells Mr Geraldine N 4 B 5 m Connected Devices 15 Free Channels 56 Nom Limit 1 Closed Ring X Diagram 4 7 1 Conference Run Window after starting a conference 4 7 1 LOADING A PLANNED CONFERENCE The Prepared conferences will be listed in the Select Combo Box in Diagram 4 7 2 G1 Load a conference by selecting one of the planned conferences from the dropdown list If there are no conferences designed in the design screen then the combo Box shows the message as shown in figure 4 7 3 Conference Speaker Mode a i Image 4 Conference Select run screen HARMAN CS5 ConferControl User Manual 4 7 2 START CONFERENCE Start the selected conference by clicking on the button shown in Diagram 4 7 G18 4 7 3 LISTING OF PLANNED TOPIC The topics for the selected planned conference will be displayed in the lt lt Topics gt gt G 3 section In Case you have not created any topic while designing the conference when you start the conference a topic with a
2. E IER 58 A T4 LISTING OF DELEGATES 58 4 7 5 LISTING OF DELEGATE SEAT MAPPING 2 2 2 2 2722 2 2 58 OM udi P IO 58 dor LOU E Jd OPE sequutus EHEARENUEE ENS UI RESI UNDIS EDU 59 4 7 8 TO MANAGE CONFERENCE 8 60 4 7 9 SETTING DELEGATE ATTRIBUTES 61 HARMAN CS5 ConferControl User Manual 4 7 10 TO MANAGE RUNNING CONFERENCE 8 2222 2 22 62 Aset CONFER ENC GUIDE 63 4 7 12 CONFERENCE SPEAKER MODE 7 7 2 7 2 4 1 64 4 7 13 CONTROLLING MICROPHONE MIC GRANT AND 65 4 7 14 PARTICIPANT ICON STATUS INDICATION 4 2 02 0 2 7 2 4 24 67 APO END CONT EREN OE sc 67 VO START QUICK CONFERENCE us cid Ra IA AK 67 TOUSTART BASE CONFERENCE gas vrai 69 4 8 CONTROL CONFERENCE GRAPHIC
3. 9 gt A Save Save Delete Connected ae ue Connected Devices 15 Free Channels 58 Nom Limit 2 Closed Ring X 4 Diagram 4 4 Design Conference Details window Following are the available functional options related to planning designing a conference HARMAN CS5 ConferControl User Manual 4 4 1 LISTING ALL TYPES OF CONFERENCE SAVED IN DATABASE lt lt Conference Details gt gt screen D 1 will be displayed by default when clicked on lt lt Design gt gt button But if you want to see conference details screen Click on the lt lt Conference Detail gt gt D 1 slide pane The Select combo box showed in diagram 4 4 D 2 displays the names of all conference saved in database according to chosen radio button All Prepared Concluded Aborted 4 4 1 1 Prepared Conference On selecting the Prepared Conference radio button in D 2 Select combo box will display all conference names saved in database Prepared Conference is the one which are planned and saved in database 4 4 1 2 Concluded Conference On selecting the Concluded Conference radio button in D 2 Select combo box will display all conference names which are concluded Conference which had started and ended in run screen is Concluded conference 4 4 1 3 Aborted Conference On selecting the Aborted Conference radio but
4. 43 ee gt E o p d esign un rapnica rojection rou Conf Desig Graphical Projecti Group Conf Hall Log Participants Details First p 54 Export viShow Last Name First Name Last Name Company City Country Phone E mai Drake Yang Audio and Video Sy Louisvil Canada 0805987895 salas aliquet edu Rank Yoko Goff Audio and Video Sy Blacksb Eritre 7555087895 henson bibendum us A 8 Country Jessamine Mccoy Audio and Video Sy Sun D ti t d cummings cubilia org City eactivate Cairo Foley Audio and Video Sy ch ts detail ienGpraesent org Address GetaliS Igor Hays Audio and Video Sy with yro magna gov E mail i Hunter English Audio and Video Sy 9 er malesuada com Phone gray background Brenna Warner Audio and Video Sy Pecamer adipiscing net Chipcard Number Caleb Carver Audio and Video Sy Newcas cent E lott amp blandit org New Cally Camacho Audio and Video Sy Frisco Svalbar 0805987895 byers amp justo org Save Brenden Watson Audio and Video Sy Sharon Malaysia 0805987895 coffey vehicula com Melissa Wyatt Audio and Video Sy Johnstc Uzbekistan 0805987895 moon adipiscing org Drake Mccall Audio and Video Sy Batavia Switzerland 0805987895 robbins tristique gov Beatrice Miller Audio and Video Sy Rock St Falkland Is
5. Confers ettings oS po Design Run Graphical Projection IUSetup Delegates Group Conference Log SS akc Connected i ae Connected Devices 15 Free Channels 58 Nom Limit 2 Open Ring x Diagram 4 3 CONFERENCE HALL WINDOW C HARMAN CS5 ConferControl User Manual Functionalities related to this screen C are described below 4 3 1 CREATING A NEW CONFERENCE HALL Clicking on button lt C 1 gt the window presented below in diagram 4 3 1 will appear Enter the name of the Hall C 2 for future reference Providing a name is mandatory for conference hall axe ConferControl eon x Conference Settings gt Quick i CJ 9 a eo QuickBase 3 dh a p Design Run Graphical Projection Delegates Group Conference N Log 1 C8 V 7 7 e Manage 2 jj Views J C 3 Seat Number Device ID Device Type stDevice Mapping Graphical View Seat 001 Device 1 VU Seat 002 vu 7 Custom Seat Numbering Upload on Excel file with custom seat name 4 according to sequence of devices File choose file gab Seats 2 Devices 2 Delegate Unit 0 Voting Unit 2 5 gt Close C 6 14 Connected m uu Connected Devices 3 Free Channels 63 Nom Limit 2 Closed Ring X 4 Diagram 4 3 1 Conference hall SeatDevice Mapp
6. 2 22 2 2 7 7 2 2 14 2 2 4 85 o EO CATING 86 VALIDATE SR EM TN NATUS UE DAE 86 aid tick d pon ic EO CS FR E ER 88 4 12 1 LISTING OF CONFERENCE TOPICS VOTES dv rab cont Ro ta cob Den 88 4 12 2 APPLYING DATE FILTER 89 2 12 9 CREATING DOG Sexe fert rbd 89 4 13 UNINSTALL APPLICATION iia acd PX OCIO GE ER dO Rar xc o odo EIER ROC EO RR 8 da 9 1 HARMAN CS5 ConferControl User Manual 1 INTRODUCTION The task of computer based controlling program CS5 ConferControl Software is to control the Conference system type CS5 produced by AKG Acoustics The purpose of this program is to control in a comprehensive manner the conference system which provides the main functional possibilities listed below e Design and save Conference hall with layout mapping units to seats creating and placing icons to control microphones of participants in each operation Design and save Conference with related data and parameters Name date place type participant data mapping of participant to seat set participants attributes plan topics and votes e Switching on and off the microphones of the delegat
7. ee ee 30 4 3 7 LISTING OF CONFERENCE HALL SAVED IN 30 4 9 8 SEARCH CONFERENCE HALL 525 pu Dod te EU Sn cres 31 4 4 DESIGN 32 4 4 1 LISTING ALL TYPES OF CONFERENCE SAVED IN 33 4 4 2 CREATING NEW 2 7 2 2 20202202022 33 4 4 3 TOPIC AND VOTES OF CONFERENCE RETE 34 4 4 4 DELEGATES AND SEATS ceto etuer osi ds suem PEU 37 4 4 5 CHIPCARD AND PARTICIPANT 42 4 4 6 SAVE A CONFERENGE iiil lie l4 cg a RR ARR RDAARRR XAR RR 45 44 7 CREATING A BASE CONFERENCE vate mra Reid 46 4 4 8 CREATING A CONFERENCE FROM BASE 46 4 4 9 SAVING COPY OF A CONFERENCE 48 mes Nette cu iade tee NE Tuer dnd 47 4 4 10 MODIFYING PLANNED CONFERENCE 47 HARMAN CS5 ConferControl User Manual 44 11 DELETE A CONFERENCE ceca tox un nEn ETEA AAE An N VEU UE
8. sibs Connected Devices 15 Free Channels 58 Nom Limit 2 Open Ring Diagram 4 3 2 Conference Hall Graphical View 4 3 3 4 Delete Icon To delete a icon placed over the image in C 14 Place mouse pointer over icon that needs to be deleted and right click context menu as showed in below diagram with Delete option will appear On Clicking delete option the icon will be deleted E con Images Conference Hall Icon Delete context menu 4 3 4 STATISTICS lt lt Statistics gt gt section C 7 shows the seat and device details of the connected Cs5 ring HARMAN 4 3 5 SAVE Conference Hall details will not stored in database until lt lt Save gt gt button C 18 is pushed the saved hall can be found in design conference and settings tab First created hall will be chosen as the default hall in the settings section which will be used for quick conferences 4 3 6 CLOSE On clicking the lt lt Close gt gt button C 17 hall changes will be discarded and default screen as in diagram 4 3 will be displayed Also the hall details will not be saved in database 4 3 7 LISTING OF CONFERENCE HALL SAVED IN DATABASE lt lt Conference Hall list gt gt C 19 shows the list of all conference halls which are stored in database Refer the below diagram 4 3 3 4 3 7 1 View Seat Device Mapping and Graphical View of a Conference Hall Once the conference hall is created it cannot be edited but the details
9. Delegates to Seats gt gt D 18 checkbox On check of this checkbox the first seat in lt lt seat list gt gt 0 17 will be assigned to first participant in Delegates list gt gt 0 12 and so until any of the list end The delegated assigned to the seat will appear in the seat list gt gt against that seat name with hyphen Example this indicates User1 is assigned Seat 1 4 4 4 8 Assigning Delegate to Seat It is also possible to assign a specific seat to a delegate using Drag n Drop method To assign a specific seat to a delegate select a delegate from the Delegate list gt gt After selection press and hold the right mouse button and drag it over specific seat and release mouse button to map that delegate to the seat CS5 ConferControl User Manual HARMAN CS5 ConferControl User Manual 4 4 4 9 Deassigning Delegate from Seat To deassign a seat to a delegate select one or more seat delegate items in lt lt Seat List gt gt D 17 Click on mouse right button a context menu as shown in below diagram 4 4 3 3 will appear Click on Release Delegate option in context menu Selected delegates will be deassinged from their mapped seats Participants Seats Seats P1 Smith Mr Thomas J i i Fetch seats from conference hall for mapping with delegates Note any previous mappings if any v P2 WWelle Geraleline Release Delegate
10. GRAPHICAL VIEW Emerson Grady P3 Connected ul a e nn Connected Devices 16 Free Channels 56 Nom Limit 1 Closed Ring Diagram 4 8 Graphical View Window 4 8 1 LOADING GRAPHICAL VIEW OF A CONFERENCE For loading the Graphical View of a conference Click on the button lt lt Graphical gt gt 1 1 On clicking of the button the window in Fig 4 8 1 appears Note The Graphical View will contain an image which is uploaded during the design of the conference Hall which is chosen for the conference For Details regarding Graphical view design for conference Hall please refer to section 4 3 3 HARMAN CS5 ConferControl User Manual 4 8 2 ICON STATUS The following Icon statuses 1 2 are used to represent the state of the participants in the conference e Participants Active Speakers Speakers Expectants Not allowed to Speak boni Request Disabled 4 8 3 SEATS To find out which seat an icon represents just hover the mouse on top of that icon you will get a tooltip which will represent the seat in the format A 1 001 where A 1 represents the seat which is mapped to the device 001 See image19 812 B13 1 001 19 Seat Details 4 8 4 CONTROLLING MICROPHONE MIC GRANT AND REVOKE Allocate Mic 9 aase Mic 15 y Image20 Controlling microphone in graphical view You can al
11. To De assign a chip card number to a delegate select one or more delegate Chipcard number items in lt lt Delegate List gt gt D 23 Click on mouse right button a context menu as shown in below diagram 4 4 3 3 will appear Click on Release Chipcard s selected delegates will be unassigned from their mapped Chipcard numbers CS5 ConferControl User Manual HARMAN CS5 ConferControl User Manual 4 4 5 8 Deassigning selected Chipcard Participant mapping Select one or more delegate Chipcard items in lt lt Delegates list gt gt D 23 and push the UnMap Selected gt gt button D 28 4 4 5 9 Deassigning all Chipcard Participant mapping To unassign all Chipcard delegate click on lt lt UnMap All gt gt button D 29 Important Any changes made in Chipcard and participant mapping screen will not be stored in database until lt lt Save Conference gt gt button D 30 is pushed 4 4 6 SAVE A CONFERENCE Any changes made to the designing conference will not be stored in database until lt lt Save conference gt gt button D 30 is pushed On pushing the lt lt Save Conference gt gt button notification message will be displayed as in diagram 4 4 7 Conference Conference Hall v Conference Details A m Delegates 2 Graphical Projection Group Design Conference Conference ConferControl Us Select All Prepared Concluded Aborted Name ConferControl Us
12. 28 eo gt Quick Base ni Conference Design Run Graphical Hall 8 IUSetup Delegates Group Conference Log Number of monitors detected 3 DISPLAY1 primary Views Graphical View 7 Rev rt Identify Monitors lin uua Connected Devices 16 Free Channels 57 Nom Limit 1 Open Ring Diagram 4 10 Projection Window Select Background Image Q Connected 4 10 1 DISPLAY CONNECTED MONITORS PROJECTION The number of monitors connected to the system will be displayed as in K 1 Out of the displays shown in the window only one will be primary display and rest all will be secondary displays As seen in diagram 4 10 There are 3 monitors connected to the system Display1 is primary display whereas Display3 and Display4 are secondary displays Display4 is disabled because the ConferControl application is now in Display4 4 10 2 SELECTING BACKGROUND IMAGE You can even set a background image for the Image View projection from the lt lt Views gt gt combo box by clicking on Select Background Image gt gt K 2 This will lead you to the file system of your computer where you can browse and upload an image HARMAN CS5 ConferControl User Manual 4 10 3 IDENTIFYING MONITORS You can identify your monitors by clicking lt lt ldentify Monitors gt gt button which will display the number on the screen as shown in diagram 4 10 1
13. b o o 2 8 F 1 1 Cxsconnected 4 Diagram 4 6 Status Bar when application is not connected to CS5 ring F3 A FA MA F5 Ph p22 Fa HARMAN CS5 ConferControl User Manual A wJ Connected 2 Connected Devices 15 Free Channels 58 Nom Limit 1 Closed Ring X iQ Diagram 4 6 1 Status Bar when application is connected to CS5 ring 4 6 1 APPLICATION CONNECTION STATUS Application connection status displays whether the conference system is connected to the controlling computer Application connection status has four states F 2 1 Red indicates that conference system is not connected to the controlling computer Amber color indicates the inconsistent state of the connection between conference system and the controlling software Connecting PISTE Me As the controlling software detects and connect to each device the application connection status become green and it indicates the progress in terms of percentage of device connected The Application connection status becomes full green when all the devices of conference system are detected by the controlling software 4 6 2 DEVICE COUNT F 3 This label shows the total number of the connected units Along with this here the number of VU Voting units DU Delegate units BU base unit IU interpreter units and 5 also indicated with their system images BOB unit co
14. Fetch Seats From Hall P4 Campbell Amela m Properties of a Participant F3 Emerson Grady Time to speak 300 P6 Foster Tyrone IM Allowed to speak Allowed to vote P7 Charles Arthur B 8 Beck Fetch and map Delegates as Particip Al Flynn Knox Diagram 4 4 3 3 Deassigning Delegate from seat 4 4 4 10 Fetching Seats of a Conference Hall If selected conference hall seats has been edited modified then Push the lt lt Fetch Seats from hall gt gt button D 19 After pushing the fetch button the updated seats if any of the conference hall will be listing in lt lt Seats List gt gt D 17 But any previous assignment of seats to delegates will be lost 4 4 4 11 Setting Participant Attributes is possible to set speak time speak and vote permission to delegates and seats lt lt Properties of participants gt gt 0 20 for the By default all seats of conference have allowed to speak and vote permission and speak time equal to value set in default settings page For delegates default allowed to speak and vote permission is not set unless it is assigned in this window If Delegate properties are not set then the seat properties will be overriding the delegate properties But if delegate properties are set and a delegate is assigned to a seat then properties set for seat will be overridden by delegate s properties On De assigning delegate from seat properties set for seat
15. Options Is Secret Color First Option 0 0 Bar Chart Pie Chart Tom Cruise First Optio Second Option m v choose file Non Planned Vote eee Concluded Votes Should the Bill be passe First Option 1 50 00 second Option 1 500059 Total Voters First Option Second Option E Diagram 4 9 4 Vote screen on vote end 2 uu Connected Devices 5 Free Channels 61 Nom Limit 1 Closed Ring Q Connected 4 9 9 CHOOSING VOTE RESULT DIAGRAM TYPE You can show the vote result either in terms of Bar Chart or in terms of Pie Chart by click on the radio buttons in the section J 19 of diagram 4 9 4 The result in terms of Pie Chart will appear as in image21 below The result in Bar Chart will appear as in image 22 BJ First Option 1 50 00 Second Option 1 50 00 First Option Second Option Image21 Pie chart representing vote result HARMAN CS5 ConferControl User Manual First Option 1 50 00 L Second Option 1 50 00 Image22 Bar Chart representing vote result 4 9 10 SHOWING VOTE RESULT The Vote Result can be chosen to show either the votes of the Devices which have voted or all the devices whether they have voted or not These can be done by clicking on the radio button shown in section
16. gt button the screen shown in above image appears 4 7 7 2 Revoke Priority If you want to revoke the Priority function push the lt lt Revoke Priority gt gt button G 7 1 On pushing the lt lt Revoke Priority gt gt button application will restore the list of the active speakers and expectants to its state before the priority mode was invoked 4 7 7 3 Stop Priority lf you want to stop the Priority function push the lt lt Stop Priority gt gt G 7 2 Stopping the priority will remove all the devices from the lt lt Active Speakers gt gt List except the President Unit and the Priority Units HARMAN CS5 ConferControl User Manual 4 7 8 TO MANAGE CONFERENCE DELEGATES You can manage the delegates in a conference by the functionalities described below in this section Note The functionalities will be enabled only when the conference is running 4 7 8 1 Add Delegates To add Delegates to selected conference Push lt lt Delegate gt gt button G 8 The rest is as described in section 4 4 4 2 Adding Delegate to Conference 4 7 8 2 Add Group of Delegates To add Group of delegates to a conference Push lt lt Group gt gt button G 9 The rest is as described in section 4 4 4 3 Adding Group of Delegates to Conference 4 7 8 3 Assign Seat to Delegate It is possible to assign a specific seat to a delegate using Drag n Drop method Select a delegate from the lt lt Delegates gt gt list G 4 After s
17. lt lt J 18 gt gt of diagram 4 9 4 Section lt lt J 20 gt gt in diagram 4 9 4 shows Total Voters Voted and Not Eligible Total Voters represent the total number of delegates in the conference who are eligible to vote Voted represent the total number of participants who casted vote Not Eligible represents the total number of Delegate Units in the Conference and the total number of participants who are not allowed to vote 4 9 10 1 Secret Vote When the Vote is of type Secret the results of the individual voters won t be displayed in the Vote Result against their names The result would be instead as shown in image23 below Voters Voted Knox Flynn Secret Arthur Charles Secret Chaim Little Secret Beck Hogan Secret Image23 Voted Values displayed for secret vote HARMAN CS5 ConferControl User Manual 4 9 10 2 Non Secret vote When the Vote is of type Non Secret the results of the individual voters will be displayed in the Vote Result against their names The result would be as shown in diagram 4 9 3 J 13 4 9 11 CREATE A NON PLANNED SPONTANEOUS VOTE You can create a non planned vote by clicking on lt lt Non Planned Vote gt gt button J 17 This will create a vote with default name or unplanned MM DD YYYY h mm tt and default vote type default voting as set in Settings Page For example the default vote name for the unplanned vote as shown in Image24 is
18. 2018 West Pitcairn Way 0805987895 13 Vincent Serrano Audio and Video System Company 1 bean duis edu Bolivia St George 33089 North Montgomery Ln 0805987895 14 Geraldine Monroe Audio and Video System Company 13 snider habitant org French Polynesia Troy 74758 Boyle Blvd 0805987895 15 Whilemina Tucker Audio and Video System Company 14 lamb fringilla com Dominica Gardner 3431 Finland Ave 0805987895 Image1 Sample Participant Delegates details Import file Push the lt lt Import gt gt button A 6 A dialog window appears Select the excel file containing participant data to load After few seconds Participant added will appear in Participant list gt gt Import excel file should mandatorily contain participants FirstName and LastName data If these columns are null Blank Data import will not be successful If any participant already exist in the database with same first name and last name then below window Diagram 4 1 2 will appear acc Existing Participant A 6 1 The following participant s already exists First Name Last Name Company Rank City Country Phone E ma Geraldine Wells Video Systen 1 Natchez Monte 0805987895 bauer eti Amela Campbell Video Systen 2 Cr 3lomon Isla 0805987895 Grady Emerson Video Systen 3 3alvestor Romania 08058987895 dennis terr Tyrone Foster Video Systen ireensbur Malta 0805987895 kennedy po Arthur Charles Video Systen 3 Detroit Denmark 080598
19. 4 1 5 IMPORT PARTICIPANT DATA eects ce 20 EXPORT PARTICIPANTS DATA bet senda UE UE 21 SONNEN n 21 SEARCH Mm 21 22 JOD NEW GROUP UNO FS RUNE EU IEEE ORNA MUNERE RR MEE 22 4 2 2 LISTING OF GROUP S INCLUDED IN 23 A 2o S ADD PARTICIPANTS TOA GROUP sey erent URDU KE 23 4 2 4 REMOVE PARTICIPANTS FROM 0 27 23 HARMAN CS5 ConferControl User Manual A 26 MODIFY GROUP DATA 23 NUR NP CNN GOUR erir iera E E E EE E 24 4 2 7 IMPORT GROUP 4 4 4 24 do D EXPORT GHO UPJATA 25 4 3 uM cR 26 4 3 1 CREATING A NEW CONFERENCE HALL 2 2 24 2 22 2 2 2222 27 do AND DEVICES ta unde is Sgen cud 27 4 3 3 DESIGN GRAPHICAL VIEW 2 28 Ex Wo VIC e 29 QNIN 30 c
20. CS5 ConferControl User Manual 4 9 9 CHOOSING VOTE RESULT DIAGRAM 76 SHOWING VOTE HESUBI hips tud paene dieat bates sm Den d IUIUS 77 4 9 11 CREATE A NON PLANNED SPONTANEOUS 2 0 2 2 2 2 78 4 9 12 VOTING TRIGGERED FROM PRESIDENT 0 2 2 2 2 78 2 9 194 0NCBUDED 78 4 10 CONTROL CONFERENCE 2 1 79 4 10 1 DISPLAY CONNECTED 79 4 10 2 SELECTING BACKGROUND 2 2 2 2 2 2 79 d4 10 9 IDENT IF YING WONT OMG FEES 80 4 10 4 PROJECTING THE CHOSEN VIEW ME ERA V pax p RU 80 4 10 5 REVERTING THE PROJECTED 454 d Ob Ca be bU bii C occa nea 80 4 10 6 PROJECTION VIEWS US anche ERAN 80 iP uo OR ERE EORR E EE 85 4 11 1 DISPLAYING THE IU GONFIGUBRAT QN auis uzexaszckbrsexzsEx 85 4 11 2 SETTING THE IU CONFIGURATION REMOTELY
21. Delete gt gt button G 3 2 Push the lt lt Delete gt gt button which will delete the topic and remove it from the lt lt gt gt list Delete Topic is not possible for concluded and running topic 4 7 10 4 Ordering Topics in list You can change the order of the execution of the topics by altering their position in the Topics list Moving a topic up or down makes sense only when there are 2 or more topics which are yet to run 4 7 10 4 1 Topic Move Up For moving a topic up in the order of the list of the topics select the topic and then click on lt lt Moveup gt gt button G 3 3 This will move that topic one position above and the topic in that position will come down 4 7 10 4 2 Topic Move Down For moving a topic down in the order of the list of the topics select the topic and then click on Movedown button G 3 4 This will move that topic one position down and the topic in that position will go up and occupy the previous position of the topic moved down Important lt lt Moveup gt gt lt lt Movedown gt gt button will be enabled if there is at least one topic left to execute 4 7 11 CONFERENCE GUIDE G 12 1 2 23 PM Next Topic G 12 3 Image11 conference Guide section HARMAN CS5 ConferControl User Manual The Conference Guide is shown in Run Screen G 12 The progress Bar G 12 1 shows the progress of the currently running topic in term
22. Image9 Conference Topics G 3 1 1 G 3 1 G 3 1 2 Image10 Topic add edit window 4 7 10 1 1 New For add a new topic in the running conference Click on the lt lt New gt gt button G 3 1 which will open new screen shown in above image10 Add the topic details which includes Topic Name gt gt and lt lt Duration gt gt in the blank fields G 3 1 1 Both lt lt Topic gt gt and lt lt Duration gt gt are mandatory fields Failure to fill any of these fields will disable the Save button 4 7 10 1 2 Save Clicking on the Save button G 3 1 2 will save the newly added topic and add it to the Topics List 4 7 10 1 3 Cancel Clicking on the lt lt Cancel gt gt button G 3 1 3 will not save the newly added changes HARMAN CS5 ConferControl User Manual 4 7 10 2 Modifying Topic Details You can even modify any topic in the lt lt Topics gt gt List other than the currently topic To modify any topic select topic in list and double click on mouse left button This action will open the screen shown in image10 Modify the details and changes will be saved only when lt lt Save gt gt button G 3 1 2 is pushed But if you click Cancel G 3 1 3 button it will undo any changes made by you to the selected topic 4 7 10 3 Delete Topic For deleting any topic select that topic by left clicking on mouse which will enable the lt lt
23. and vote permission is not set unless it is assigned in this window If Delegate properties are not set then the seat properties will be overriding the delegate properties But if delegate properties are set and a delegate is assigned to a seat then properties set for seat will be overridden by delegate s properties On De assigning delegate from seat properties set for seat will be applied For example Assume a delegate Thomas has properties not to vote and allowed to speak and Seat A1 has properties allowed to vote and speak On assigning A1 to Thomas the properties set for delegate will override seat properties So A1 Thomas will be allowed to speak and not allowed to vote Let s see how to assign these properties in below sections 4 7 9 1 Assigning Participant Speak Time To assign a speak time to a delegate s select one or more delegates in lt lt Delegates list gt gt G 4 and Choose a time from Time to Speak dropdown list G 11 Dropdown list contains values from range 2 minutes to 5 hrs similarly to assign speak time to seats select one or more seats in lt lt Seat list gt gt G 5 and select the time from the Time to speak combo box 4 7 9 2 Assigning Speak Permission To assign speak permission to delegate s select one or more delegates in Delegates list gt gt G 4 and Check Allowed to speak checkbox To make delegate not allowed to speak uncheck the checkbox Similarly to assign speak permi
24. as in below diagram 3 3 Click on Next button Welcome the ConferControl Setup Wizard The installer wall quide you through the steps required to install ConferControl on your computer Diagram 3 3 Welcome to Setup Wizard 3 Window to choose installation folder will be displayed as in below diagram 3 4 By default ConferControl application will be installed in following location C Program Files x86 AKG ConferControl To Install in different folder either provide the path or click on Browse button and Choose folder location Diagram 3 4 2 Click on Disk Cost button to check the available and required disk space in each of the disk drive Diagram 3 4 1 Click on Next to Continue Installation R M A N CS5 ConferControl User Manual fa ConferControl Select Installation Folder The installer will install ConferControl to the following Folder To install in this folder click est To install to different folder enter it below ar click Browse Folder C Program Files Diagram 3 4 Select Installation fold te ConferControl Disk Space E The list below includes the drives vou can install ConferControl to along with each drive s available and required disk space Disk Size Available Required Difference 46GB 20MB 46G6 344GB 344GB BULB B
25. displayed HARMAN CS5 ConferControl User Manual Important The default values for vote type time music and option text and options color will can be configured in setting page This is explained in detail in chapter 4 5 3 4 4 3 5 Listing of Conference votes On pushing lt lt Save gt gt button in vote edit window newly added vote or modified vote will be listing in lt lt Topic Votes list gt gt 0 8 4 4 3 6 Modify Vote data To Modify or update vote data Double click on the vote listed in the lt lt Topics Vote list gt gt D 8 After this vote edit window as displayed in diagram 4 4 2 will be displayed with saved votedata Update modify the vote details and push the lt lt save gt gt D 9 2 button The changes will be updated in vote list But the changes will be stored in database only on pushing lt lt Save conference gt gt D 30 button 4 4 3 7 Delete a Topic To remove a topic Select topic from the list D 5 Push lt lt Delete gt gt D 7 button The selected topic and all the votes added to the topic will be removed from the lt lt Topic List gt gt D 5 and lt lt Topic Votes list gt gt D 8 4 4 3 8 Delete a Vote To remove a vote added to topic select the vote in lt lt Topic Votes list gt gt D 8 and push lt lt Delete gt gt button D 10 On delete Selected Vote will be removed from the lt lt Topic Votes list gt gt Important Any changes made in Topic and vote window will not be
26. stored in database until Conference Save D 30 button is pushed 4 4 4 DELEGATES AND SEATS Clicking on Delegates and Participants gt gt D 11 slide pane window as in diagram 4 4 3 will appear Managing delegate of conference and assigning seats for delegates functional options are available in this window HARMAN CS5 ConferControl User Manual Oo x Conference Settings EE P gt OQ 2 E m ot Conference Run Graphical Projection Delegates Group Conference all Log mes 7 Segign Conference 9 7 oe Delegates 2 7 2 Fe f Select Delegates 7 Seats Seats H mith Mr Thomas PirShith Mr Thomas PUER EE RET TREE D 13 p Delegate i Fetqh seats from conference lt mapping with delegates jWells Mr Geraldine P2r Wells Mr Geraldine Kaie ABERAT MO DS D 19 Group i lote any previous mapp ng di 4 22 2 1 ive Is Geraldine P3r Wells Geraldine Fetch Seats From 4 ib n 1 Amela P4 Campbell Amela Properties of a Participant l E D 14 Emerson Grady P5 Emerson Grady Tine tospeak 300 Foster Tyrone pd Foster Tyrone Allowed to speak Allowe
27. voting activity is in progress the Vote View projection will look as in diagram 4 10 2 The view shows the Question 1 the Vote Name vote options with set color and the remaining duration for the voting activity Diagram 4 10 2 shows a Vote view where the name of the Vote is Is it useful to read the User Manual The vote is a 3 button voting type and the time left to vote is 0 17 seconds If the vote is interrupted while the voting activity was in progress the Vote view shows the message Vote is interrupted message in the centre of the projection as shown in diagram 4 10 3 Question unplanned 5 17 2013 4 24 Button 1 First Option Button 2 Second Option Button 3 Third Option Vote is interrupted Diagram 4 10 3 Projection Interrupt Vote View HARMAN CS5 ConferControl User Manual Question Is it Useful to read the User Manual Button 1 First Option 2 40 00 Button 2 Second Option 1 20 00 Button 3 Third 2 40 00 96 Diagram 4 10 4 Projection Vote Result View When the voting activity is completed either by clicking End Vote gt gt button in the lt lt Vote gt gt screen or because of the completion of the voting time the Vote View Projection shows the result of the Voting The vote result will appear as the lt lt Vote Result Type gt gt either a Bar Chart or a Pie Chart chosen in the lt lt Vote gt gt screen You can naviga
28. will look like Seat 001 001 meaning seat 001 is mapped to device 001 The pre conditions to start quick Conference are 1 A conference Hall should be present 2 The devices should be online An important point to note is that in a quick conference there will be no delegates in the beginning Fig 4 7 13 since a quick conference is not a design conference The delegates are added in the design conference in the lt lt Design gt gt screen But there is a provision of adding delegates to the quick conference by the lt lt Delegate gt gt button functionality as described in section 4 7 8 1 or by the lt lt Group gt gt button functionality as described in section 4 7 8 2 HARMAN CS5 ConferControl User Manual 4 7 17 TO START A BASE CONFERENCE To start a base conference click on the lt lt Quick base gt gt button H 2 shown in Image16 This will open window shown in image18 Choose Base Conference BaseConferences BaseConference 1 BaseConference 3 lt BaseConference_ Image18 Choose Base Conference window The pre conditions to start Quick Base Conference are 1 A conference Hall should be present 2 The devices should be online 3 A Base Conference should be present Choose one of the base conferences listed in the window and double click on the selected conference to start the base conference HARMAN CS5 ConferControl User Manual 4 8 CONTROL CONFERENCE
29. 3 Conference Hall Seat Device List view HARMAN CS5 ConferControl User Manual 4 3 7 2 Delete a Conference Hall To delete a saved hall Select the hall and click on Delete Icon gt gt 25 is not possible to delete a hall which is e Selected as default hall e Selected in any of prepared conference in design screen ConferControl onference Settings c 57 Quici 2 2 Design Run 5 Graphical ote Projection IUSetup Delegates Group Con b d esign Conference Control Conference UserManagement F an Views l Sea N 55 i am 6 SB i 2 det e 5 8 5 Vy 2 HER ME f 8 e i 6 l 9 fp 77 2 8946048 Lett 65 9 3 ag 33 34 Bi 6 3i Ne 3 ae 6 40 9e 6 E 6606 eee de 8 e l 9 jas 2 e 6 93e Se p 806 6 Ay ol V 8 B pn 04 05 me 2 9 4 89 es fe 147 ae d 8 D d fy eeee 46 e i 21 PES ES gn 0 Connected we we an su Connected Devices 15 Free Channels 58 Nom Limit 2 Open Ring X iQ Diagram 4 3 4 Conference hall Graphical View 4 3 8 SEARCH A CONFERENCE HALL On entering a hall name in lt lt search gt gt textbox
30. 7895 delaney aer ch Video Systen n 8805987895 7 Ja E 62 4414 A63 6 4 Diagram 4 1 2 Existing Participant details list Ignore HARMAN CS5 ConferControl User Manual To override existing participant data with details in excel file select participant s from the list A 6 1 in above diagram 4 1 2 and Push lt lt Override selected gt gt button A 6 2 On push of button lt lt Override gt gt A 6 3 all existing participant s data will be overridden by import file data On push of lgnore button A 6 4 previously saved data of participant will be retained import file data will be ignored 4 1 6 EXPORT PARTICIPANTS DATA Select participant s in participant list gt gt A 4 and push lt lt Export gt gt button A 7 On pushing export button a dialog window appears and you can specify the file name and location to save the excel file containing selected participants data Default file name would be Exported Participants Date Time 4 1 7 SHOW ALL On tick of Show All gt gt checkbox A 8 Deactivated participant s will also be displayed in participant list gt gt A 4 but in gray background as displayed in diagram 4 1 3 Fa axa ConferControl 2 os Conference Settings
31. 987895 bean duis edu Geraldine Monroe Audio and V Troy French Polyr 0805987895 snider habitant org l Whilemina Tucker Audio and V Gardner Dominica 0805987895 lamb fringilla com Vno D inne Austin and Crrinac Mararcrcna enllinr Aarra adi 7 1 Delete oe 14 So Disconnected 4 4 7 Diagram 4 2 GROUP WINDOW In this window following functional options related to Delegates Group are available 4 2 1 ADD NEw GROUP To create a new delegate s Group Click on button lt lt gt gt B 1 After this in lt lt Group Details gt gt B 2 provide group name with aid of keyboard and Choose Color from the HARMAN drop list Both Group Name and Color are mandatory data for a group Push lt lt Save gt gt button B 3 to store the group details in database 4 2 2 LISTING OF GROUP S INCLUDED IN DATABASE All Group data Group Name and Color stored in database will be displayed in lt lt Group list gt gt B 4 4 2 3 ADD PARTICIPANTS TO A GROUP Adding participants to a Group is possible using Drag n Drop method For this after selecting participant s press and hold the right mouse button and drag it to another location and release mouse button to drop to that location To add one or more participants to a Group Select participant s in Participant list A 4 and Drag n Drop them on a particular
32. AL VIEW 70 4 8 1 LOADING GRAPHICAL VIEW OF A 2 70 Ace HOON STATUS deer vida Sexe ert hr dudes d dA ME 71 LR MORI 7vE X O OO EOO v 7 Y 71 4 8 4 CONTROLLING MICROPHONE MIC GRANT AND 7 1 4 8 5 TO CLEAR ALL EXPECTANTS MIC 2 2 72 4 8 6 To REVOKE MIC FROM ALL ACTIVE SPEAKERS 2 72 4 9 CONTROL CONFERENCE VOTE ideation cided 73 4 9 1 LISTING OF PLANNED TOPICS amp VO TES 73 Age WOT a DETAI 73 ee ee ee ee ee 73 4 9 4 START ee ee en ee eee ee 74 4 9 5 CONTROLLING BACKGROUND MUSIC WHILE VOTING IN PROGRESS 74 4 9 6 DISPLAYING REMAINING TIME TO 0 0 02202 75 LM INTERRUPT VOTE 75 END VOTE asco T m 75 HARMAN
33. ANE FILE 47 POE ICE Cp A EAEE 48 21 9 4 DEFAULT GETTING M MN MEE EM 48 4 5 2 LANGUAGE SETTINGS gn d oe 49 VOT 51 AO oTATUS 53 46 1 APPLICATION CONNECTION STATUS au yc EMEN don ebd E tl sabati raa ibtd 54 d 5 2 DEVICE COUNT Pa acesrcsasnenewscenetrncnenspeesdarebvatoguereucmaeaneanosusneect ERAN TOASA 54 4 6 3 AVAILABLE FREE CHANNELS 4 7 2 7 2 7 2 2 4 55 4 6 4 NOM LIMIT INFORMATION E DEDE qUENEEHIEELSR ORE 3 SEERD TE 55 4 6 5 CONNECTED CS5 RING STATUS 55 4 6 6 CONTROLLING BU EXTERNAL MICROPHONE 7 2 55 4 6 7 CONTROLLING CS5 SYSTEM VOLUME 8 55 4 6 8 55 4 7 CONTROL CONFERENCE RUN 55 4 7 1 LOADING A PLANNED CONFERENCE 0 2 0 0 0 2 7 2 0 2 2 57 Ade NER NUES 58 4 7 3 LISTING OF PLANNED TC PIC
34. C 26 the list will be filtered with all the halls with matching names HARMAN CS5 ConferControl User Manual 4 4 DESIGN CONFERENCE Clicking on button lt lt Design gt gt D the window presented below in diagram 4 4 will appear Important lt lt Design gt gt button D will be enabled only when at least one conference hall is saved in database If No conference hall is saved in application then lt lt Design gt gt button will be disabled b Conference Setti 2 Ba a E gt gt E e LI 2 E Conference Run Graphical te Projection IUSetup Delegates Group Conference Hall Log Design Conference Control Conference UserManagement Design Conference 2777 4 an SSS SSS SSS SSS ts SSS 0 M M t D 2 1 A A Genference 7 i i 1 7 a e Empty 7 4 Select a 7227722772 AAH O Prepared Conrladed f7Aborted 7 ConferControl User Manual gt i l Conference Example Halll hue Place Bengaluru 2 0 3 2 identification NonChipcard _ Speaker Mode NORMAL 5 I 7115 base Conference 5 u T i a Is Prompt Enable i gt l 1 2 5
35. Control User Manual gt Conference Details v Topics and Votes Diagram 4 4 2 Vote Edit window 4 4 3 4 Adding a New planned Vote To add planned vote to a topic select a topic in topic list gt gt D 5 After this lt lt New gt gt button 0 9 will be enabled Click New button Topic and Votes screen showed in diagram 4 4 2 D 9 1 will appear with the aid of keyboard enter vote name in the blank field choose vote type form the droplist one two three four five button Voting time combo box lists values from 10 seconds to 4 minutes with 5 seconds step 4 4 3 4 1 Add a Music It is possible to add a music file mp3 file to a vote Added music file will be play when vote is started in a conference To add music file Push the lt lt Browse gt gt button showed in diagram 4 4 2 A dialog window appears choose music file mp3 file to add 4 4 3 4 2 Save The vote details added or updated will not be added to votes list until lt lt Save gt gt D 9 2 button is pushed On pushing lt lt Save gt gt button added updated vote details will be saved and displayed in lt lt Topic votes list gt gt D 8 4 4 3 4 3 Cancel To undo any modification made in vote edit window push lt lt cancel gt gt D 9 3 button The changes made will be reverted and vote list screen D 8 will be
36. Geraldine Wells Audio and Video Sy London United Kingdom 0805987895 Geraldine wells avsc com 9001163 Country United Kingdom London Address 20 Piccadilly circus E mail thomas smith avsc gb Phone 12345678 Chipcard Number 9001168 NEN 1 1 zz Deactivate New Save E 4 4 d 4 UJ Disconnected Diagram 4 1 DELEGATES WINDOW A In this window following functional options related to Delegates are available HARMAN CS5 ConferControl User Manual 4 1 1 ADD New PARTICIPANT To add a new participant click on lt lt New gt gt Button A 1 After this It is possible to enter the data of a new participant with the aid of the keyboard into the blank white fields of the lt lt Details gt gt section A 2 Participants Details contains First Name Last Name Company Rank Country City Address Email address Phone number Chipcard Number It is mandatory to enter First Name and Last Name of new participant to add The changes shall be saved only on push of button lt lt Save gt gt Unless mandatory data are provided lt lt Save gt gt button will not be enabled After saving the newly added participant details will be listed in lt lt Participant list gt gt 4 4 1 2 LISTING OF PARTICIPANTS INCLUDED IN DATABASE This table lt lt Participants list gt gt A 4 contai
37. Group details row in Group list B 4 Participant s added to a Group will be displayed in lt lt Group Participant list gt gt B 5 This list shows FirstName and LastName of added participant lt is possible to add same participant s to multiple groups 4 2 4 REMOVE PARTICIPANTS FROM A GROUP To remove one or more participants from a Group Select the Group in group list B 4 All added participant s of that group will be listed in lt lt Group Participant list gt gt B 5 Select one or more participants in lt lt Group Participants list gt gt and Push the lt lt Remove gt gt button B 6 A Confirmation window as showed in Diagram 4 2 1 below will be displayed On Clicking lt lt Yes gt gt button selected participants will be removed from the group On pushing lt lt No gt gt button participants will not be removed from group Participant Delete You are going to remove the participant s from group Please confirm Yes No Diagram 4 2 1 Confirmation message popup window displayed on remove participant from group If selected participant is added in one or more groups then on lt lt gt gt participant will be removed only from the selected group 4 2 5 MODIFY GROUP DATA To modify a Group details select a group from the list B 4 All details of the selected group will be displayed in lt lt Group Details section gt gt B 2 in Modify the details Name and color Changes wi
38. HARMAN CS5 ConferControl User Manual CS5 ConferControl User Manual Computer based Controlling application for CS5 Conference System User Manual Copyright Harman International Industries Inc All rights reserved No part of this User Manual can be copied forwarded or translated without the written permit of the author Harman Internationals HARMAN CS5 ConferControl User Manual CONTENTS Vs INTRODUCTION 7 2 5 5 7 3 INSTALLATION 8 4 CONFERCONTROL SOTWARE WORKFLOW 16 4 1 CONFERCONTROL APPLICATION USAGE IN 5 5 16 4 2 UTILITIES FOR CONFERENCE MANAGING ARE LISTED 17 4 3 LIST OF CONFERENCE TERMINOLOGIES 17 9 FUNCTIONAL DESCRIP TION Rs Racial 18 Wet DELEGATES 18 ADD NEW Em 19 4 1 2 LISTING OF PARTICIPANTS INCLUDED 19 4 1 3 MODIFYING A PARTICIPANT DATA scenes essa REY RR IR ER A RE 19 AlN DE ACTIVATING PARTICIPANT ce ace arated ADV E ua DRM MCI 19
39. OGE 2031 1 201 Diagram 3 4 1 Check Disk Space HARMAN CS5 ConferControl User Manual Browse Resources EP Checkin Releases L Bangalore shbi ad harman comshbidfsroot 5 ites Folder C Program Files 485 AKI Conferlontral Diagram 3 4 2 Select Installation folder location 4 Click on Next button to Confirm Installation Diagram 3 5 is ConferControl Contirm Installation The installer is ready to install ConferContral an your computer Click Nest to start the installation Diagram 3 5 Confirm Installation 5 On Confirmation ConferControl Installation will start and the progress of installation will be displayed as in diagram 3 6 R M A N CS5 ConferControl User Manual Installing ConferControl ConterControl being installed Please wall Diagram 3 6 Installing ConferControl 6 Before Completion of Installation below display diagram 3 7 Database Operation window will be displayed If you click on YES button Saved database of previous ConferControl installation will be retained If you click on No button then former installation conference data will be deleted It is recommended to click on No button for first time installation Database operation Diagram 3 7 Database Operation 7 On Installation Complete below screen will be displayed Diagram 3 8 Click on Close butt
40. Projection elect rage Vsect 0 mb at e 44 Diagram 4 10 1 Projection Identify the monitors 4 10 4 PROJECTING THE CHOSEN VIEW You can project a view onto another screen by first selecting a View from the lt lt Views gt gt combo box then clicking on the lt lt Project gt gt button lt K 5 gt For example in Figure 4 10 1 in Display3 Vote View 15 chosen to be view which is to be projected So when you click on lt lt Project gt gt button the Vote View is projected Display3 After the view is projected on Display3 lt lt Project gt gt button turns into lt lt Revert Button gt gt 4 10 5 REVERTING THE PROJECTED VIEW You can revert back a view which 15 projected onto a screen For example in Figure 4 10 1 Graphical View is projected in Display1 so in order to remove the projected Graphical view from Display1 click on lt lt Revert gt gt button lt K 6 gt 4 10 6 PROJECTION VIEWS There are various views which can be projected These are listed in the lt lt Views gt gt combo box These are Vote View Image View Graphical View Speaker View and IU Languages View These are discussed below HARMIAN CS5 ConferControl User Manual 4 10 4 1 Vote View Question Is it Useful to read the User Manual Button 1 First Option BN Button 2 Second Option Button 3 Third Option 0 17 _ Diagram 4 10 2 Projection Vote View When the
41. User Manual 5 FUNCTIONAL DESCRIPTION 4 1 DELEGATES is possible to add details of delegate and save in database of ConferControl application Delegate data can be in later used to add them to one or more conference while designing or in running conference Adding Delegates to Conference 15 explained in details in further sections below Important Adding of Delegate details to database is possible only through this screen Delegate is not added to database it is not possible to fetch and add them to conference while designing or running To Add Delete Modify delegates data to database Click on ribbon button lt lt Delegate gt gt A The window presented below in Diagram 4 1 will appear A aiok Conference Settings cum 4 CJ 2 Eh 2 st d in Conference Design Run Graphical Projection Group Conference 4 A 2 Hall Log sig N A 9 A 6 AT A 8 t A I N 4 Participants E N Details 4 ae c LF y First Mr Thomas Search Poe 7 Import Export pal 85 Show A de n Import Last Name Smith i First Name Last Name Company City Country Phone E mai Chipcard Audio and Video Systems Com Mr Thomas Audio and Video Sy London United Kingdom 12345678 thomas smith avsc gb 9001168 Rank Director Mr
42. acter s will be displayed in the participant list If search field is blank all participant stored in database will be listed HARMAN CS5 ConferControl User Manual First Name Last Name Company ink City Country Phone Mr Geraldine Wells Audio and Vi London United Kingd 0805987895 Geraldine wells avs Geraldine Wells Audio and Vi Natchez Serbia 0805987895 bauer etiam net Arthur Charles Audio and 5 Detroit Denmark 0805987895 delaney aenean coi Geraldine Monroe Audio and Vi 13 Troy French Polyn 0805987895 snider habitantorg George Rodgers Audio and Vi 23 Eastham Latvia 0805987895 rodriquez ligula go Janna Marquez Audio and 35 Menzo Algeria 0605987895 nixon sollicitudin ce Yvette Mejia Audio and Vi 43 Dayton Puerto Rico 0805987895 rogers pulvinar net Conan Stevenson Audio and Vi 48 Powell Germany 0805987895 lang urna us Rigel Fox Audio and Vi 77 Bigham Antarctica 0805987895 cantrellibtempus go Kiara Audio and Vi 77 Moreno Saint Helena 0805987895 small nulla org pce e e e E Add Selected Participants Diagram 4 4 3 1 Adding participants to conference window 4 4 4 3 Adding Group of Delegates to Conference To add Group of delegates to a conference Push lt lt Group gt gt button D 14 The window displayed in below diagram 4 4 3 2 will appear This window lists D 14 1 al
43. ake delegate not allowed to vote uncheck the checkbox Similarly to assign vote permission select one or more seats in Seat list gt gt D 17 and check or uncheck the Allowed to vote checkbox If you select Seat Delegate mapped item in lt lt seat list gt gt and try to set the properties then the properties will be applied on seat Important Any changes made in Delegates and Participants screen will not be stored in database until lt lt Save Conference gt gt button D 30 is pushed 4 4 5 CHIPCARD AND PARTICIPANT MAPPING Chipcard and Participant Mapping gt gt D 21 slide pane will be displayed only for chipcard and Mixed conference identification type On clicking this slide pane window showed in below diagram 4 4 5 will be displayed It is possible to HARMAN CS5 ConferControl User Manual onferLontroal Conference Settings Ww 2 a Conference Run Graphical Projection Delegates Group Conference Hall L 2 9 D 24 Desi D 22 SN aa lesign Con erenq 7 _ 000 4 OD SS N y Manage Chipcards N Particip P 2 2 d Add chipcards a D enm a o 1 Smith Mr Thomas 9001168 G Range 9001158 9001168 Add 900116 l Wells Mr G
44. ame company Rank ParticipantMail Country City address Address and Telephone and each row for a participant data as in below image A B F G H 1 1 FirstName SecondName Company Rank Title ParticipanteMail Country City Address Telephone 2 Geraldine Wells Harman Internationals 1 bauer getiam net Serbia and Montenegro Natchez 92028 Greene Way 0805987895 3 Amela Campbell Audioand Video System Company 2 bates eget edu Soloman Islands Boulder City 91176 Shelton Ln 0805987895 4 Grady Emerson Harman Internationals 3 dennis tempus org Romania Galveston 71196 Cayman Islands Ave 0805987895 5 Tyrone Foster Harman Internationals 4 kennedy posuere net Malta Greensburg 12925 Adkins Ln 0805987895 6 Arthur Charles Harman Internationals 5 delaney aenean com Denmark Detroit 91793 West Germany Ct 0805987895 7 Beck Hogan Harman Internationals 6 goff aenean us Saint Vincent and The Grenadines Vergennes 4344 East Monroe Blvd 0805987895 8 Knox Flynn Harman Internationals 7 gibson elementum us United Arab Emirates Ontario 28459 East Croatia Blvd 805987895 9 Chaim Little Harman Internationals 3 ashley etiam com American Samoa Cedar Falls 74480 Botswana Way 0805987895 10 Marcia Glenn Harman Internationals 9 gaines pharetra us Soloman Islands Perth Amboy 77614 Iraq Way 0805987895 11 Stone Odom Harman Internationals 10 wiley maecenas net Gibraltar Fremont 98586 Pearson Ct 0805987895 12 Vladimir 500 Audio and Video System Company 1 Savage hymenaeos com Korea Guthrie
45. and delegates to Chipcard if applicable Next steps is to start the Conference Define Run conference Control the Mic allocation to delegate conducting the voting shows the conference proceedings to audience 4 2 UTILITIES FOR CONFERENCE MANAGING ARE LISTED BELOW Please refer the respective sections below for full functional description Conference LOG Projection of conference data IU configuration Functional description will be updated in next version of the manual Delegate data management 4 3 LIST OF CONFERENCE TERMINOLOGIES Define Quick conference Quick base is a rapid conference that can be started without a designed conference Quick Conference fetches the device details from the connected CS5 ring The pre conditions to start quick Conference are 1 A conference Hall should be present 2 The devices should be online Define Base Conference Base Conference is a designed master conference which can be run any number of times without altering the base conference data On start of Base conference a copy of the conference will be created and started The pre conditions to start quick base Conference are 1 A conference Hall should be present 2 The devices should be online 3 A Base Conference should be present Choose one of the base conferences listed in the window and double click on the selected conference to start the base conference CS5 ConferControl User Manual HARMAN CS5 ConferControl
46. ant gets the Mic and gets added to the Active Speakers list 4 7 13 6 To revoke Mic from Delegate Seat To revoke Mic from Delegate Seat who is currently an active speaker select one or more seat delegate items in Active Speakers gt gt G 13 Click on mouse right button a context menu as shown in below diagram 4 7 10 will appear Click on Release Active Speaker option in context menu Selected delegates will have the Mics revoked and added to the Former 5 gt gt list Active Speakers Expectants 4 Campbell An Release Active Speaker 5 I Charles Arthur P4 Image14 Release Active Speaker 4 7 13 7 To grant Mic to Expectant Delegate Seat To grant Mic to Expectant Delegate Seat we will use Drag n Drop method Select one or more delegate in Expectants gt gt list G 14 After selection press and hold the left mouse button and drag it over Active Speakers gt gt G 13 list and release mouse button to grant the expectant Mic The former expectant now gets added to the lt lt Active Speakers gt gt G 13 list Note If there is no free channel then Drag n Drop method will not work till you revoke the Mic from an active speaker by the method specified section 4 7 13 6 4 7 13 8 To grant Mic to Prompt Delegate Seat Suppose the delegate is in expectant list and the conference Mode is Request Now if the expectant delegate pres
47. articipanteMail Country City Address Telephone 2 1 Geraldine Wells Harman Internationls 1 bauer etiam net Serbia and Montenegro Natchez 92028 Greene Way 0805987895 3 Partyl Amela Campbell Harman Internationls bates eget edu Solomon Islands Boulder City 91176 Shelton Ln 0805987895 4 1 Emerson Harman Internationls 5 dennis tempus org Romania Galveston 71196 Cayman Islands Ave 0805987895 Party2 Tyrone Foster Harman Internationls 1 kennedy posuere net Malta Greensburg 12925 Adkins Ln 0805987895 6 2 Arthur Charles Harman Internationls 5 delaney aenean com Denmark Detroit 91793 West Germany Ct 0805987895 7 Party2 Beck Hogan Harman Internationls 6 goff aenean us Saint Vincent and The Grenadines Vergennes 4344 East Monroe Blvd 0805987895 8 Party2 Knox Flynn Harman Internationls 7 gibson elementum us United Arab Emirates Ontario 28459 East Croatia Blvd 0805987895 Image2 Sample Group details Import file Important Importing Group Color is not supported Import file should not contain column for group color On successful import by default green color will be given to the group Push the lt lt gt gt button B 8 A dialog window appears Select the excel file containing Group and its participant data to load It takes few seconds to import After few seconds Group s and Participant s added will appear in lt lt Group list gt gt and lt lt Group Participant list gt gt Import Excel file
48. at numbers 4 4 2 2 Conference Speaker Mode type D 3 2 Speaker mode is the method of giving the word grant microphone to a participant ConferControl support Normal Manual and FIFO type Normal In this method if free channel is available then the word requesting participant automatically gets the word If set maximum speaker limit NOM limit is reached and word requesting participant is low priority neither priority nor president then participant will be added to waiting list When channel is freed participant listing first in the waiting list will get word automatically If high priority participant request word irrespective of maximum speaker limit NOM limit participant will get the word FIFO In this method if free channel is available then word requesting participant automatically gets the word If maximum speaker limit is reached and a participant request word then word will be taken away from the participant speaking for the longest and given to participant requesting word Manual In this speaker mode if non priority participant request for a word then the participant will not get the word immediately This participant will be treated as expectant and word can be given only by the technician who operates conference in ConferControl program or by the president unit High priority participant requesting word will get word automatically 4 4 2 3 Enabling Prompt for Conference With this checkbox you can turn on off the com
49. can select default Vote Duration for the Application Vote duration will be ranging from 10 seconds to 240 seconds to an arbitrary value with 5 seconds steps During a Vote in progress the default vote duration cannot be modified 4 5 3 4 To Configure Unplanned Vote Name 4 4 Here user can set the default Name of the unplanned vote to be appear in the Vote screen every time user chooses for a new unplanned vote HARMAN CS5 ConferControl User Manual 4 5 3 5 To Set Default Music E 4 5 Here user can set the default music to be played while a vote is running In case this parameter unset no default music will be available to the vote in the application User can use Browse button to select the music from his hard drive 4 5 3 6 Save E 4 6 For saving the changes that have been made in the tables click the button Save E 4 5 Once saved these setting will loaded automatically on application launch 4 5 3 7 Cancel E 4 7 User can choose not to save changes to vote settings For this User has to press Cancel E 4 7 In this case Default vote settings will be reverted back to the previous values 4 6 STATUS BAR F 1 At the bottom there is the status bar which shows the Number of devices in the ring Number of free channels Connection status Ring Status Nom limit Volume status and license info etc Projector Delegates Group Conference Log ect S e 4 gt A
50. d to vote D 11 Charles Arthur PA Char es Arthur N Hogan Beck Pal Hogan Beck and map Delegates as Parti D 20 3 Flynn Knox Knox x P 5 Little Chaim Chaim Es 7 gt tf 9 dL B B IN ee 5 y Clee Belected Clear All felecte lear A gt D 1 5 D 16 Save Save Delete N Disconnected 7 n 7 iQ Diagram 4 4 3 Conference Delegates and Participants window 4 4 4 1 Listing of Delegates in Conference The list of Delegates of the selected conference is displayed in Delegates List gt gt D 12 4 4 4 2 Adding Delegate to Conference To add Delegates to selected conference Push lt lt Delegate gt gt button D 13 The window displayed in below diagram 4 4 3 1 will appear This window will display the list of all participants saved in database Select one or more participants in this list D 13 1 and push lt lt Add Selected Participants gt gt D 13 2 button Participant s added to conference will appear in Delegates list gt gt D 12 It is also possible to search for a participant s in window diagram 4 4 3 1 On entering the search string in the Search field D 13 3 all participant s data matching the specified char
51. default name as Topic will start and will be displayed in the lt lt Topics gt gt section 4 7 4 LISTING OF DELEGATES The delegates added in the lt lt Delegates and Participants gt gt section of the design screen will appear lt lt Delegates gt gt section of the Run Screen as shown in diagram 4 7 1 G4 4 7 5 LISTING OF DELEGATE SEAT MAPPING The seats of the conference Hall of the selected running conference will be displayed in the lt lt Seats gt gt section as shown in diagram 4 7 1 G5 If you have already mapped the Delegates to the Seats in the lt lt Delegates and Participants gt gt section of the Design screen the delegated participant assigned to the seat will appear in the lt lt seat list gt gt against that seat name with hyphen Example A1 User 1 this indicates User1 is assigned Seat 1 If you have not mapped the participant with the seat you can map it by the Drag and Drop Method as described in Section 4 4 4 8 Note In conference with Identification as Non Chipcard Only those seats which are mapped to devices basically the number of devices present in a particular conference are enabled in lt lt Seats gt gt list G 5 The rests of the seats belonging to the conference hall will appear as disabled So you can t map a delegate to a disabled seat Note In conference with Identification as Chipcard all the seats in Seats list will be disabled Only when the delegate inser
52. duro Name nd Voters Voted 0 1 1 Tom Cruise End Vote Interrupt Vote Tom Hank Type TwoButton Should the Bill be pa Voting Time 0 30 Vote result type J 9 Options Color Consider only voted devices Consider all devices First Option cereos gt Second Option IB v Bar Chart Pie Chart choose file Choose Music Clear Concluded Votes Vote Results not available J16 mD wy eee Connected Devices 5 Free Channels 61 Nom Limit 1 Closed Ring X 4 ee Pr Diagram 4 9 2 Vote screen while vote is running HARMAN CS5 ConferControl User Manual 4 9 6 DISPLAYING REMAINING TIME TO VOTE The lt lt Vote Duration gt gt timer J 9 will display the remaining time which is left for the voting activity to finish 4 9 7 INTERRUPT VOTE You can interrupt the voting activity by click on the lt lt lnterrupt Vote gt gt button J 10 This will not produce any voting results This will display Vote Results not available as shown in diagram 4 9 2 J 16 But the interrupted vote will still be available to restart before any other new vote is started 4 9 8 END VOTE You can end the vote by either allowing the lt lt Vote Duration gt gt timer J 9 to finish or else you can manually end the vote before the completion of the timer by cl
53. e Note The Vote button J will be enabled only when a conference is running Conference Settings gt A 3 4 aa E ference Design Run l Graphical Projection IUSetup Delegates Group Conference all Log ontrol Conference J 3 J 5 Select Topic Should the Bill be passed 4 y I oc 2 SN Voted 0 0 Tom Cruise Start Vote Tom Hank V Type TwoButton 4 T otes Is Secret J 2 Should the Bill be pa Voting Time 0 30 4 Vote result type Options Color Consider only voted devices Consider all devices First Option Ei Consider all devices Second Option Bar Chart J 6 Non Planned Vote Choose Music Clear J 8 Concluded Votes Vote Results not available Connected l pu Connected Devices 5 Free Channels 61 Nom Limit 1 Closed Ring X iQ Diagram 4 9 Vote Window 4 9 1 LISTING OF PLANNED TOPICS amp VOTES To list all votes related to a topic select a topic from the Select Topic gt gt J 1 combo Box This will list all the planned votes of the topic in the Votes list J 2 4 9 2 VOTE DETAILS On selecting a vote from a particular topic the vote details will be listed in J 3 portion of the window It displays the
54. e data in import file will override the previously saved data If not then new group data will be added and stored in database 4 2 8 EXPORT GROUP DATA select Group s in lt lt Group list gt gt B 4 and Push lt lt Export gt gt button B 9 On pushing export button a dialog window appears and you can specify the file name and location to save the excel file containing selected Group and its participants data Default file name would be Exported Participants Date lt gt HARMAN CS5 ConferControl User Manual 4 3 CONFERENCE HALL ConferControl Software provides provision to graphically create a replica of conference hall in this screen Main features of conference Hall are e Creating Conference Hall is possible only when application is online connected to CS5 ring e Application sniffs connected CS5 ring and automatically populates the Devices and its type e Allows User to logical mapping of seats to devices such that it replicates the physical Cs5 device and seat setup e Allows User to create graphical view with hall layout image and Controllable devices icons used to control Microphone allocation revoke Important At least one Conference Hall has to be saved ConferControl application to start rapid conference or to design a conference Clicking on button lt lt Conference Hall gt gt C the window presented below in Diagram 4 3 will appear C OE 1 mem IS
55. e units in each operation mode while conference is running Conducting different types of voting Using the chip card for personal identification Displaying the current status of the conference system on the screen Displaying the conference related data and parameters on the screen name date and time of conference data of participants time and duration of speech type and result of voting etc e Storing all data and parameters of the held conferences in the database of PC which may be sent to external peripheries as well printer display 2 SYSTEM REQUIREMENTS For running the CS5 ConferControl program is needed a Personal Computer with Microsoft Windows 7 32 64 bit operation system The PC needed for the optimal running of the program has to have at least the following parameters Processor frequency 1600 MHz 512 RAM 50 MB free space on the hard disk for installing the program The minimum screen resolution required for displaying the controlling program 151024 768 while the recommended optimal resolution is 1280 1024 computer has to have either a free SERIAL or a free USB port for connection to CS5 system HARMAN Attention It is indispensable to have a user level knowledge of Microsoft Windows 7 for using this program 3 INSTALLATION The CS5 ConferControl controlling program can be also handed over to the user on a CD disk If the controlling program is sold independent
56. ection and push Add Chipcard gt gt button 4 4 5 3 Auto Assigning Chipcard Number to Participant To assign all Chipcard numbers to delegate check AutoMap checkbox D 25 On check of this checkbox the first Chipcard number in lt lt Chipcard list gt gt D 22 will be assigned to first seat delegate in Delegates list gt gt D 23 and so on until any of the list end The Chipcard assigned to the delegate will appear in the lt lt Delegate list gt gt D 23 against that delegate name with hyphen eg Thomas 9001111 in delegate list D 23 indicates Thomas is assigned Chipcard number 9001111 4 4 5 4 Assigning Chipcard Number to Participant It is also possible to assign a specific Chipcard number to a delegate using Drag Drop method To assign a specific Chipcard number to a delegate select a Chipcard from the lt lt Chipcard list gt gt After selection press and hold the right mouse button then drag it over specific delegate and release mouse button to map that Chipcard number to the delegate 4 4 5 5 Removing selected Chipcard Number To remove Chipcard numbers from the lt lt Chipcard list gt gt select one or more Chipcard numbers in the list and push lt lt Clear selected gt gt button D 26 4 4 5 6 Removing all Chipcard Numbers To remove all Chipcard in the lt lt Chipcard list gt gt Push the lt lt Clear All gt gt button D 27 4 4 5 7 Deassigning Chipcard number from Participant
57. ed an pu Connected Devices 16 Free Channels 57 Nom Limit 1 Closed Ring 4 11 1 DISPLAYING THE IU CONFIGURATION IU 4 Information Output A LAN French Output LAN English ABR ENG CHN 7 Select other IU s ID for twin mode operation Twin Mode ON Is Inter Relay Locate 4 11 2 SETTING THE IU CONFIGURATION REMOTELY L 1 lt L 2 gt lt L 3 gt lt L 4 gt lt L 5 gt 279 IU 5 Information Output A LAN German ABR S Output 8 LAN English i ABR ENG CHN 7 v keiect other IU s ID for twin mode operation Is Inter Relay Twin Mode OFF x HARMAN 4 11 2 1 Normal Mode 4 11 2 2 Twin Mode lt L 6 gt 4 11 2 3 Inter Relay lt L 7 gt 4 11 3 LOCATING IU lt L 8 gt 4 11 4 VALIDATE IU CONFIGURATION ConferControl Conference Settings TE E 6 b Conference Design Run Hall Design Conference IU 1 Information Output A LAN Yao ABR YAO 4 Output LAN Chinese ABR CHI 10 Select other IU s ID for twin mode operation 1 Twin Mode OFF Is Inter Relay Locate IU 6 Information Output LAN Hindi ABR HIN 18 Output LAN English ABR ENG CHN be Select other IU s ID for twin mode operation 6 Twin Mode OFF Is Inter Relay Locate Q Connected Quick QuickBase b A lt L 9 gt Graphical Control Conference IU 2 Information Output A LAN C
58. ed by them as shown in diagram 4 10 7 am Language Abbreviation Language Name Channel HIN Hindi 8 ENG English 7 GER German 9 FRA French 2 CHI Chinese 10 YAO Yao Diagram 4 10 7 Projection IU Language List View HARMIAN 4 11 IUSETUP CS5 ConferControl User Manual Description of functionalities to configure Interpreter Unit from application will be updated in next version of manual ConferContro Conference Settings mu Quick 4 a Conference Design Run Graphical ote Ha Design Conference Projection Delegates Group Conference Log Control Conference UserManagement IU Remote Setup Validate IUs Ready to update IU 1 Information IU 2 Information IU 3 Information Output A LAN Yao Output A LAN Chinese ABR YAO 4 ABR 9 Output LAN Chinese Output LAN English ABR CHI 9 ABR ENG CHN Select other IU s ID for twin mode operation Select other IU s ID for twin mode operation OutputA LAN French ABR FRA CHN 1 Output LAN English ABR CHN 7 gt 1 Twin Mode OFF Is Inter Relay Locate IU 6 Information Output A LAN Hindi ABR HIN 8 Output LAN English ABR ENG Select other IU s ID for twin mode Twin Mode OFF Is Inter Relay Locate Connect
59. ed mode The description of the speaker modes is as described in section 4 4 2 2 4 7 13 CONTROLLING MICROPHONE MIC GRANT AND REVOKE In this section we will describe about the ways of controlling Mic Allocation Deallocation operations Also refer Section 4 4 2 2 4 7 13 1 Active Speaker List The active speakers are the participants which have the Mic currently allocated to them The active speakers of the running conference will appear in the lt lt Active Speakers gt gt list G 13 4 7 13 2 Expectant List The waiting speakers are the participants which have requested for the Mic but currently because of absence of free channel and of the low priority of the requesting participant they are not allocated Mic The waiting speakers at any instant during the running conference are captured by the lt lt Expectants gt gt list G 14 The participants may get added to lt lt Expectants gt gt list only if the conference speaker mode is NORMAL or REQUEST For more information refer to Section 4 4 2 2 Conference Speaker Mode type 4 7 13 3 Former Speaker List The lt lt Former Speaker gt gt list G 15 is the list of all the participants who were former active speakers whose Microphones were de allocated from them or those who switched off their Microphones from their device units 4 7 13 4 Prompt List The prompt function only works when the speaker mode is seat as REQUEST The prompt function is available
60. election press and hold the left mouse button and drag it over specific seat and release mouse button to map that delegate to the seat The mapped seat will appear as Campbell Amela P3 which means participant Campbell Amela is mapped to P3 4 7 8 4 De Assign Release Delegate from a Seat Campbell Amela P3 Participant wa Charles Arthur P4 P1 Emerson Grady P5 Flynn Knox P6 S Images Release Seat Delegate mapping To unassign a seat to a delegate select one or more seat delegate items in lt lt Seats List gt gt G 5 Click on mouse right button a context menu as shown in below diagram 4 7 4 will appear Click on Unmap Participant option in context menu Selected delegates will be de assigned from their mapped seats 4 7 8 5 Remove Delegate To remove added delegates from the list Select one or more delegates from Delegate list gt gt G 4 and push lt lt Remove Delegate gt gt button G 10 HARMAN CS5 ConferControl User Manual 4 7 9 SETTING DELEGATE ATTRIBUTES lt is also possible to set speak time speak and vote permission to delegates and seats in the Run Screen G 11 By default all seats of conference have allowed to speak and vote permission and speak time equal to value set in default settings page For delegates if the properties are set in the lt lt Design Screen gt gt those properties will appear otherwise default allowed to speak
61. er Manual Conference hall Example Hall 1 Place Bengaluru Identification Chipcard Speaker Mode NORMAL D 31 77 15 base Conference lv Is Prompt Enable Conference Log Participants gd and Participant mapping L I C Q Disconnected Save a copy Save Diagram 4 4 6 Conference save window HARMAN CS5 ConferControl User Manual Conference is saved Diagram 4 4 7 Conference saved confirmation window 4 4 7 CREATING A BASE CONFERENCE It is possible to design a conference as Base conference or as Normal Conference If Is base conference D 31 checkbox is unchecked then that conference will be normal prepared conference When this conference is started and on end of conference this conference will no more be available as prepared conference instead it will be concluded or aborted conference Also this conference can be run once But if Is Base conference D 31 checkbox is checked then conference will become a base conference When this conference is started a copy of this conference will be run and a reference of this conference will be still available in design screen Base conference can be run any number of times in run screen 4 4 8 CREATING A CONFERENCE FROM BASE CONFERENCE It is possible to design another prepare conference taking all the data from already designed base conference To create a conference from a base co
62. eraldine 9001163 Load Chipcard from File 9001158 Wells Geraldine 9001158 0 Add chipcards one at a time 9001159 9001159 9001160 Emerson Grady 9001160 9001161 Foster 9001161 I D 21 9001162 1 Charles Arthur 9001162 l 9001164 164 0 25 j Hogan Beck 9001164 E 9001165 Flynn Knox 9001165 an t 4 2 c S e LX 9001166 1 Little chaim 9001166 gt gs 9001167 z D 4 Y M HERA j EEE I 5 Clear Selected Clear All 1 zi gt j UnMap Selected UnMapAll f D 26 D 27 N Save Delete 4 J D 28 Disconnected Diagram 4 4 5 Conference Chipcard Mapping to participant window All the function options available in this window is described below 4 4 5 1 Listing Participant Chipcard Number The delegate s added in lt lt Delegates and Participants gt gt screen will be listed in this window as well in lt lt Participant list gt gt D 22 This list is used to assign Chipcard number to participant Conference delegates Chipcard numbers saved in database Added in lt lt Delegates screen gt gt A listed in lt lt Chipcard list gt gt D 23 is possible to add Chipcard numbers in this screen and the methods of adding Chipcard s and assig
63. ge Once saved these Caption Labels will appear for the Destination Language 4 5 2 5 Save Language Settings E 3 5 For saving the changes that have been made in the tables press the button Save E 3 5 Before a new language to be cloned is selected in field E 3 3 If Save button is not pressed before selection change in E 3 3 user will lose his changes 4 5 2 6 Cancel E 3 6 User can choose not to save his language changes For this User has to press Cancel E 3 6 4 5 3 VOTE SETTING With the aid of this press button it is possible to set the default values for a vote Whenever user goes for a non planned vote these setting will be loaded by default In order to activate the Vote setting pushes E 4 lt lt Vote Settings gt gt button HARMAN CS5 ConferControl User Manual ThreeButton Disconnected Diagram 4 5 2 Vote Settings window 4 5 3 1 Setting Vote Option E 4 1 It is possible to give the Default vote option text to appear in the Vote screen User can choose the respective color too for the specific option 4 5 3 2 To Set Default Vote type E 4 2 is possible to select here from the roll down list the Default Vote Type It can be one button to five buttons Base on this selected value number of Vote option will change in E 4 1 and number of Vote option in the Vote screen as well 4 5 3 3 To Set Default Vote Duration E 4 3 Here user
64. he Choose a conference list M 1 Then from the list of the topics of the conference displayed in the Choose a Topic gt gt list M 2 select a topic and then clicking on the Create Topic Log gt gt button M 5 The rest of the steps is same as that for a conference log described in section 4 12 3 1 HARMAN CS5 ConferControl User Manual 4 12 3 3 To Create Vote Log You can also create vote log First select a conference from the lt lt Choose a conference gt gt list M 1 Then from the list of the topics of the conference displayed in the lt lt Choose a Topic gt gt list M 2 select a topic Then from the list of votes displayed in lt lt Choose a Vote gt gt list M 3 select a vote and then click on the lt lt Create Vote Log gt gt button M 6 The rest of the steps are same as that for a conference log described in section 4 12 3 1 4 12 4 ADVANCED OPTION TO CHOOSE EXPECTED LOG DETAILS Add Details which is expected in Log Show Attendee Details Show Attendee Details Show Speech Details V Show Voter Details V Result Ty Consider only voted devices Show Charts V Tm Consider all devices You can apply further filters to the details you want in the log by adding from the right side M 9 by selecting the items and then clicking on the button M 11 This will add the details which you want to the left side of the
65. hile Windows m Database Leave the data As it 15 select NO to delete the Database If user want to retain Database Select Yes User will be having Conference data in the Database But if User chooses lt lt No gt gt previous Conference data will be lost There will be a confirmation message on the End of Un installation
66. hinese ABR CHI CHN 10 Output LAN English ABR ENG CHN 7 Select other IU s ID for twin mode operation 2 Twin Mode OFF Is Inter Relay jer Relay Mode Locate UserManagement IU Remote Setup Processing validation please wait it may take couple of minutes IU 3 Information Output LAN French ABR FRA CHN 2 Output English ABR ENG CHN 7 Select other IU s ID for twin mode operation 3 Twin Mode OFF Is Inter Relay Locate Connected Devices 16 Free Channels 57 Nom Limit 1 Closed Ring CS5 ConferControl User Manual IU 4 Information Output A LAN German 9 Output English ABR ENG CHN 7 Select other IU s ID for twin mode operation 5 Twin Mode ON Is Inter Relay Locate IU 5 Information Output A LAN German ABR GER CHN Output English ABR ENG CHN 7 Select other IU s ID for twin mode operation 4 Twin Mode ON Is Inter Relay Locate HARMAN ConterContro Conference Settings TE Quick E 6 b Conference Design Run Hall Design Conference Validate IUs IU 1 Information Output A LAN Yao ABR YAO CHN Select other IU s ID for twin mode operation Twin Mode OFF _ Is Inter Relay C Locate Output 8 LAN Chinese ABR CHI IU 6 Information Output A LAN Hindi ABR HIN v CHN Select other IU s ID for twin mode operation Twin Mode OFF I
67. icking on the square shaped button lt lt End Vote gt gt J 11 Conference Settings Ir Quick 4 99 oOo 2 Conference Design Projection IUSetup Delegates Group Conference Hall Log A E Should the Bill be passed Vote Durat Voters Voted 0 0 Tom Hank Second a Tom Cruise First Optio Select Topic Name TwoButton Is Secret Voting Time 0 30 Vote result type Options Consider only voted devices Consider all devices First Option Consider devices Second Option 9 Bar Chart Pie Chart C J14 Votes Choose Music Clear First Option 1 50 00 Concluded Votes Second Option 1 50 0039 Should the Bill be passe Total Voters First Option Second Option J D s D ue Connected Devices 5 Free Channels 61 Nom Limit 1 Closed Ring Diagram 4 9 3 Vote Screen on vote end HARMAN Conference Settings m amp p Graphical CS5 ConferControl User Manual 2 Projection IUSetup Group Conference Log Conference Design Run Hall L Control Conference UserManagement E Voters Voted Design Conference Vote Duration 1 Select Topic Should the Bill be passed Tom Hank Second Votes E Names Type TwoButton Voting Time 0 30
68. ing window 4 3 2 SEATS AND DEVICES On click of lt lt SeatDevice Mapping gt gt C 3 button the right view panel C 8 shows the list of devices ID and Type which are present in the connected CS5 ring The device details of the connected ring are automatically fetched and displayed here C 8 By default each device is mapped to a seat in sequential order Default seat name will be Seat lt lt Sequential number from 1 to max device gt gt HARMAN CS5 ConferControl User Manual 4 3 2 1 Upload Custom Seat Names is possible to change the default seat names to custom user defined seat name by uploading a csv file This csv file should contain custom seat names in a column Browse the file and push the lt lt Upload gt gt button Default seat name will be replaced by the name in the uploaded file 4 3 3 DESIGN GRAPHICAL VIEW On pressing the lt lt Graphical View gt gt tab C 9 the right view panel displays graphical view will appear as shown below diagram 4 3 2 4 3 3 1 Upload Hall Image To upload hall layout image Click on Browse button under section header Image Choose the image file and push the lt lt Upload gt gt C 10 Uploaded image for a Hall on which the icons will be placed appears as in right view window C 14 4 3 3 2 Placing Icons To place the icons in the hall layout check lt lt Enable click to add gt gt checkbox C 11 and left click mouse button in view c 14 to place the ico
69. irst Name Last Name Company City Country Phone E mail Chipd me Example 2 ON Mr Thomas Smith Audio and V London United Kinget 12345678 thomas smith avse 900114 Color I Mr Geraldin Wells Audio and V London United Kingc 0805987895 Geraldine wells avsx 900116 B 1 1 LL lt CI N E gt Geraldine Wells Audio and V Natchez Serbia and 0805987895 bauer etiam net CO save Amela Campbell Audio and V Boulder City Solomon Isl 0805987895 bates eget edu RR Grady Emerson Audio and V Galveston Romania 0805987895 dennis tempus org Name of Grou Color FirstName Last Name Campbell Tyrone Foster Audio and V Greensburg Malta 0805987895 l Example 1 ae Arthur Charles Audio and V Detroit Denmark 0805987895 delaney aenean con 2 E Little Beck Hogan Audio and V Vergennes Saint Vincen 0805987895 goff aenean us Example 3 a Flynn Audio and V Ontario United Arab 0805987895 gibson amp elementum t Chaim Little Audio and V Cedar Falls American 0805987895 ashley g 7 Flynn Marcia Glenn Audio and V Perth Ambo Solomon 151 0805987895 gainesi B 4 1 Glenn Foste Stone Odom Audio and V Fremont Gibraltar 0805987895 m J r mcm Vladimir Soto Audio and V Guthrie Korea 0805987895 savage hymenaeos Vincent Serrano Audio and V St George Bolivia 0805
70. l the groups stored in database It is possible to expand the group to view the participant s added to the group To view the participants of the Group click on expander icon D 14 2 displayed before the group name It is possible to search for a specific group s name using lt lt gt gt 0 14 4 entering the search field all groups whose name matched with the entered search string will be displayed Select the group using the checkbox and Click on lt lt Add Selected Groups gt gt button D 14 3 All delegates present in the group will be listed in lt lt Delegates list gt gt D 12 HARMAN Diagram 4 4 3 2 Adding group s participants to conference window 4 4 4 4 Removing selected Delegates of a Conference To remove added delegate from the list Select one or more delegates from lt lt Delegate list gt gt D 12 and push lt lt Clear Selected gt gt button D 15 4 4 4 5 Removing all Delegates of a Conference To remove all delegates from the list D 12 Push lt lt Clear All gt gt button D 16 All participant added to conference will be removed 4 4 4 6 Listing of Conference Hall Seats Seats added in the selected conference hall Conference hall chosen in Conference details section D 3 will be listed in lt lt Conference Seats List gt gt D 17 4 4 4 7 Auto Assigning Delegates to Seats is possible to auto assign delegates to seats Check the lt lt Fetch and
71. lands 0805987895 johns taciti net Aileen Owen Audio and Video Sy Placent Christmas Island 0805987895 heath elementum com Giacomo Jacobson Audio and Video Sy Thoma Svalbard and Jan 0805987895 fields mauris com Silas Sweeney Audio and Video Sy Farrell Maldives 0805987895 burks conubia net Declan Stokes Audio and Video Sy Mobile Montserrat 0805987895 emerson imperdiet gov im 1 4 Disconnected iQ Diagram 4 1 3 Displaying deactivated and active participants data in list 4 1 8 SEARCH search field allows user to find participant data matching the search string in the participant list gt gt On entering the search string in the lt lt Search gt gt field A 9 all participant HARMAN CS5 ConferControl User Manual s data matching the specified character s will be displayed in the participant list If search field is blank all participant stored in database will be listed 4 2 GROUP ConferControl program provides functionality to make a set of delegates as group for better usability Clicking on ribbon button lt lt Group gt gt the window presented below in Diagram 4 2 will appear B mr Conference Settings N gt yl gt A g 3 1 a b 2 ER Conference Design Run Graphical Projection Delegates Conference Hall L B 8 J Participants Y y Search p 8 Import E Export Show All O F
72. lists are provided with vertical scroll bar HARMAN CS5 ConferControl User Manual 4 12 2 APPLYING DATE FILTER You can apply a filter of the conferences held between 2 dates by choosing the From Date and Till Date and then by clicking on lt lt Filter gt gt button M 4 4 12 3 CREATING LOG Below sections describes creating log for concluded or aborted conference 4 12 3 1 To Create Conference Log You can create a conference log of a particular conference by selecting a conference from lt lt Choose a Conference gt gt list M 1 and then by clicking on lt lt Create Conference Log gt gt button M 5 On clicking the button a window opens as shown in Fig Save As wi ey Desktop Search Desktop p Organize New folder 7 e Jr Favorites Libraries Desktop m System Folder Jg Downloads er Recent Places i Charles William 12 ConferControl ae eo vi ap Libraries GS System Folder Documents Music Network i Pictures A System Folder be Videos 1 1 bangalore 24 10 09 Filename 16 07 11 2013 15 31 12 xlsx Save as type Excel files xlsx Hide Folders Save Choose the location you want to save the file to and then name the file and save it It will create document excel file and open it for you 4 12 3 2 To Create Topic Log You can also create log of the Topic First select a conference from t
73. ll be update only on clicking lt lt Save gt gt B 3 button CS5 ConferControl User Manual HARMAN CS5 ConferControl User Manual 4 2 6 DELETE GOUP To Delete one or more Groups Select Groups in the lt lt Group list gt gt B 4 and Click on lt lt Delete gt gt B 7 button Group delete confirmation window will be displayed as showed in below diagram 4 2 2 On clicking lt lt Yes gt gt selected group s will be deleted from the database On clicking lt lt No gt gt selected group s will not be deleted Group Delete You are going to delete the group s Please confirm Yes Diagram 4 2 2 Confirmation message popup window Delete Group Important On delete group Group data stored in the database will be removed and delete group will no more be available in ConferControl program 4 2 7 IMPORT GROUP DATA is possible to import Group s data with participants of that group data from external excel file to ConferControl program This excel file contains columns for Group name and participant details FirstName LastName company Rank ParticipantMail Country City address Address and Telephone and each row for a participant data The First column of each participant row should be Group Name to which this participant has to be added Sample group import excel file data is showed in below image A B C D G K 1 GroupName FirstName SecondName Company Rank Title P
74. ly then the user gets the CD disk that is needed for installing the software installation package AKG_ConferControl_Installer on this CD has to be started for installation The installation program leads the user through the complete process of installation AKG_ConferControl Installer looks as following image AKG Diagram 3 1 AKG_ConferControl Installer The ConferControl program contains following essential components a Driver b Sqlite Database The Installation program first installs the latest driver which is required to communicate with the CS5 system and proceeds to setup Salite database ConferControl Installer is lightweight and easy to install program Attention The User should have Administrator privilege to install and run the software for avoiding unexpected error which may occur Step by Step Guide to install the ConferControl Software 1 Double Click on the Installer image Diagram 3 1 ConferControl Setup window as showed below will be displayed Diagram 3 2 To Start Installation click on Install button CS5 ConferControl User Manual HARMAN CS5 ConferControl User Manual 15 ConferControl Setup The following components will be installed your machine FID Driver Do you wish to install these components you choose Cancel setup will exit Install Diagram 3 2 ConferControl Setup 2 Next Welcome to ConferControl Setup Wizard screen will be displayed
75. ment prompt function Non priority VUDU has a special prompt comment button which is used if a participant immediately wants to response to the speaker s words This function only works when speaker mode is set as Hequest Important t is possible to navigate to other screen topic and Votes Delegates and Participants Chipcard and Participants only when mandatory fields in Conference details screen are provided Mandatory data is indicated by asterisk symbol next to field name 4 4 3 TOPIC AND VOTES OF A CONFERENCE Clicking on Topic and Votes gt gt D 4 slide pane window as in diagram 4 4 1 will appear Topics and votes for the planned conference can be added and updated in this window HARMAN a x Conference Settings p 4 di ES 5 Q s 2 Conference Run Graphical Projection Delegates Group Conference Hall L E a Design Conference D 5 1 _ lt _ Topic Votes D 8 1 Topic A 7 Durat ion min Question Vote T
76. n in desired location lt lt lcons Seats gt gt field C 13 shows the number of icons added in the hall and number of icons possible in the hall Note It is not possible to place icons more than device count 4 3 3 3 Set Icon Size is possible to set change the Icon size placed over the hall image using the lcon Size gt gt Slider C 12 HARMAN CS5 ConferControl User Manual axa ConferControl read Eo 25 Conference Settings 5 bc9 6 Design Run Graphical Vote Projection IUSetup Delegates Group Design Conference Control Conference UserManagement Manage Views Name EXAMPLE HALL 1 SeatDevice Mapping Graphical View Icons Select Enable Click to Add to Plac Icons Seats 4 Graphical View nable Click to Add D A1 Device 009 MER Hall Image N Sg at M2 43 M ad an Image of the Hall c E 5 8 e 8 6 ConferenceHall_Ima 9e Jes at ow 33 94 gi ee Ed 8 8 VL MEET DE ee amp s H tatistics Seats r 8 es 11 pg Du 115 m Icon Size p Devices 182 Voting Unit 0 Close Close si e 55 Unit Save uf ge US ef Bg gu 0 Op pBz FIT 8 FM T o p Pe
77. next connection You can switch between these with a click on the button Loud Speaker Mute 9 CS5 system loud Speaker 4 6 8 LICENSE INFORMATION This label will be visible only when there are 30 or fewer days left for the license to expire for the application This information will be available in both connected and disconnected state of the system This label will show how many days left in red color for the license of the application or after how many days user will not be able to use the application 4 7 CONTROL CONFERENCE RUN HARMAN CS5 ConferControl User Manual Clicking on button lt lt Run gt gt G the window presented below in Diagram 4 7 will appear Conference Topics Conference Guide _ _ _ _ _ _ _ _ _ _ _ _ _ _ X 1 m Connected Devices 15 Free Channels 58 Nom Limit 1 Closed Ring Fr Q 3 i Diagram 4 7 Conference Run Window HARMAN CS5 ConferControl User Manual Graphical Vote hm Group a Topic Name Actu How To Use Manual 1243 50 PM 60 amp A G 17 QG 6 MM Attendance Start Priority da E j 4 N 2 74 G 1 4 4 EN a A BB New Delete Moveup Movedonn i
78. nference Click on Select combo box in Conference Details gt gt section 0 2 and select From Base in the dropdown list A window as in below diagram 4 4 8 will appear This window will list all base conference stored in database Click on a Base conference name Conference with default name as lt BaseConferenceName gt lt MMDDYYYY gt s lt HH MM SS gt will be created This conference will contain all the data details Topic votes delegates seats chip card numbers and delegate s properties of selected conference It is possible to modify any of these data and push on lt lt Save conference gt gt D 30 button conference will be stored in database HARMAN Choose Base Conference BaseConferences ConferControl User Manual Diagram 4 4 8 Choose Base conference window 4 4 9 SAVING A COPY OF A CONFERENCE To create a copy of a conference Select conference name in select D 2 dropdown list and Push the Save a Copy D 30 button Window informing that copy of the selected conference is saved will be displayed The copy conference will be stored in database with name as SelectedConferenceName MM DD YYYY HH MM SS gt 4 4 10 MODIFYING PLANNED CONFERENCE DATA After selecting a conference from the select D 2 dropdown list the saved data of the conference will be displayed Modify the data in any screen Conference Details Topics and votes Delegates and Participants Chipcard and participant mappi
79. ng But the modification will be saved only on pushing the Save Conference D 30 button 4 4 11 DELETE A CONFERENCE To delete any prepared conference Select the conference name in Select D 2 dropdown list and Push the lt lt Delete gt gt button D 32 A window asking for confirmation message will be displayed as showed in below diagram 4 4 9 On Clicking Yes button selected conference will be removed from the database Information You are going to delete the Conference Please confirm Yes Diagram 4 4 9 Confirmation message on delete conference window CS5 ConferControl User Manual HARMIAN CS5 ConferControl User Manual 4 5 SETTINGS Here is possible to set the essential parameters of conference system These values will be used while designing and running the conference Conference Settinds xt m m Language for application Attendance Time 1 00 Default Time to Speak 3 00 x himm Example Hall 1 Diagram 4 5 Settings Window E 4 5 1 DEFAULT SETTING E 2 User can set default values here for the application Like Application Language Conference Hall etc 4 5 1 1 Setting Application Language E 2 1 is possible to select here the language of the controlling program Three different languages English German and Chinese are factory defaults It is also posible
80. ning them to participant s is explained below 4 4 5 2 Adding Chipcard Number There are three possible methods to add Chipcard number This functionality is present lt lt Chipcard gt gt D 24 section 4 4 5 2 1 Adding Range of Chipcard Numbers add a range of Chipcard numbers choose Range radio button and enter the minimum and maximum number of the range with the aid of keyboard in the HARMAN blank fields If entered range is valid the Add button will be enabled Push the Add button Chipcard numbers will be added and displayed lt lt Chipcard list gt gt D 22 4 4 5 2 2 Uploading Chipcard Numbers from a file is also possible to import Chipcard numbers from a excel document csv file The import file should contain serial row number in first column and Chipcard number in next column If any of the column data is missing then import will not be successful Also the import excel file should be saved as csv file To import choose Load Chipcard from file radio button lt lt Browse gt gt button will be enabled Push the lt lt Browse gt gt button a dialog window will be displayed Select the import file to add the Chipcard numbers On successful import Chipcard numbers in import file will be displayed in Chipcard list gt gt D 22 4 4 5 2 3 Adding a Chipcard Number To add a Chipcard number at a time enter the Chipcard number Chipcard one at a time s
81. nnected HARMAN CS5 ConferControl User Manual Diagram 3 11 ConferControl application screen on launch Important During installation be patient and pay attention to the messages that are displayed on the screen HARMAN CS5 ConferControl User Manual 4 CONFERCONTROL SOTWARE WORKFLOW Below flow chart shows the high level workflow to use the application Connect 5 5 DevicestoPC u No Device Conference Connected 2 Hall Yes x Creme adc N Conference Conference Hall CAU Yes h 4 om 3 Design Run Quick Conference conference Run Conference 4 1 CONFERCONTROL APPLICATION USAGE IN STEPS 1 To use the confer control SW conference Hall needs be created Define Conference Hall A Tab options on the ConferControl SW are available This is the representation of physical hall with Seats and Devices mapped as per the cabling on venue image It s one time activity for the future use of the same room Different Hall need be created for the different physical hall applicable only for mobile units where conferences are conducted in different rooms HARMAN 2 To create Conference Hall software needs to be connected to CS5 system 3 Next step is to design Conference and 4 Define Design conference Design conference with following data Speaker Mode operation setting adding Topics Votes mapping of the delegate to seats
82. ns the details First Name Last Name Company City Country Phone number Email address Chipcard number of all the participants which are stored in database of the ConferControl application 4 1 3 MODIFYING A PARTICIPANT DATA To modify a participant details select participant from the list A 4 All details of the selected participant will be displayed in Details section gt gt A 2 in editable fields Modify the details and push lt lt Save gt gt button to update the changes 4 1 4 DEACTIVATING PARTICIPANT It is possible to deactivate one or more participant s from the list of participants Select one or multiple participants in participant list gt gt A 4 with the aid of keyboard mouse to select multiple participants hold shift key and select participants and Click on Deactivate gt gt button A 5 Below displayed confirmation popup window Diagram 4 1 1 will be displayed On Clicking Yes button Selected participant s will not be appearing in the participant list unless Show All is checked Show All is explained in section 4 1 7 Information SS Diagram 4 1 1 Window displayed to Confirm Deactivate Participant s HARMAN CS5 ConferControl User Manual 4 1 5 IMPORT PARTICIPANT DATA is possible to import participant s data from external excel file to ConferControl program This import excel file contains columns for each participant details FirstName LastN
83. of the hall can be viewed To see the Seat Device details select the hall and Click on icon lt lt t seat view gt gt C 20 The right view C 21 shows the seats device mapping lt C 21 gt section To view the Graphical view details Click on icon Graphical view gt gt C 24 The right view C 23 shows the Graphical view designed for the selected hall ConferControl Conference Settings gt CJ Q i 2 21 N Design Run IUSetup Delegates Group Conference L Graphical Projection tz CS5 ConferControl User Manual JL mum z a a mmm mmm mmm mum mmm mmm om mmm eem 0 g Je mi Seat Number Device ID Device 001 Device 002 Device 004 Device 006 VIC 0 7 Device 008 Device 009 evice 012 Device 013 Device 017 Device O19 n n A A co e m A m OJOIOIOIOIG O mw jo b f rb jo fb n m S im S Imi S 21 Eu S ni S mn mno mn I n AJAJIA AJA m m m m m e ele je ele 2 Ce un amp io a Lm Iz az mum mum es mmm 1 1 Connected Devices 15 Free Channels 58 Nom Limit 2 Open Ring Diagram 4 3
84. on to exit the installation setup and subsequently ConferControl program may be started HARMAN CS5 ConferControl User Manual Installation Complete ConterControl has been successtully installed Click Close to exit ConterControl Installation Succestull Cancel Diagram 3 8 Installation Complete 8 On Completion of Installation Shortcut Desktop will be created for program as in diagram 3 9 To run the program Double click on desktop icon ConferControl Flash screen as in diagram 3 10 will be displayed and subsequently ConferControl application will launch as in diagram 3 11 Tei Diagram 3 9 ConferControl program desktop shortcut CS5 ConferControl User Manual HARMAN AKG w HARMAN CONFERCON IROL s 2012 HARMAN Intemational Industries Incorporsted All rights reserved AKG tmdemarkof AKG Accous GmbH regestered in the United States and or other counties Diagram 3 10 ConferControl Flash Screen Important It might take few seconds for application to launch Please be patient odka ConferControl Conference Settings 2 e 0 s Graphical Projection Delegates Group Conference Log Conference Design Hall Conference Guide e ia leg 2 peakers Expect eaker Time to speak 1 A HH MI Al ed to sf Allowed to 2 b 4j Disco
85. only in VU s and not in DU s It is used if a participant who requests for Mic and is put in lt lt Expectants gt gt list wants to immediately response to the speakers words So if a participant who is in lt lt Expectants gt gt list wants to immediately respond to the speaker s words he she presses the prompt button in the device VU When the participant presses the prompt button in the VU the participant appears in the lt lt Prompt gt gt list G 16 as shown in Fig 4 7 9 4 7 13 5 To grant Mic to Delegate Seat To grant Mic to Delegate Seat select delegate and left double click from the mouse on the seat participant in the lt lt Seat gt gt list G 5 If you are granting Mic to a high Priority device then the participant always gets the Mic irrespective of the NOM limit Suppose it is a low priority device on double clicking on seat participant HARMAN CS5 ConferControl User Manual The following circumstances arise e The participant gets added to the lt lt Active Speaker gt gt list if a free channel is available and if not gets added to the lt lt Expectants gt gt list This happens when the speaker mode is NORMAL or REQUEST But you are granting Mic to a high Priority device then the participant always gets the Mic irrespective of the NOM limit e f there is no free channel and if the speaker mode is FIFO the longest speaker is kicked out and put in Former Speaker list and the particip
86. ow are available 4 5 2 1 Choosing Source Language E 3 1 is possible to select here from the roll down list the source language that serving as the basis of the new language to be created There are three different languages English German and Chinese are factory defaults After selecting the appropriate source language the words belonging to the given language are displayed in table E 3 2 4 5 2 2 Choosing Destination Language E 3 3 It is possible to select from the roll down list either the new language which is to be created or a language already existing In case a non existing language that is a language to be created is selected then the word list table marked E 3 4 is left blank if in the dialogue window an already existing language is selected then table E 3 4 will contain the word list of the language selected for cloning HARMAN CS5 ConferControl User Manual 4 5 2 3 Listing of Captions Labels E 3 2 After selecting a line in tables E 3 2 and E 3 4 the word included in table E 3 4 appears in the blank field Lists Captions Labels of both source and destination language This field is left blank if nothing is written in the line that is selected in table E 3 4 4 5 2 4 Editing Captions Labels to Destination language text E 3 4 After selecting a line in table E 3 4 here it is possible to modify it or it is possible to enter the meaning of the given word in a selected destination langua
87. s Inter Relay E Locate Output B LAN English ABR ENG M d C Graphical Vote Control Conference IU s Configured Successfully IU 2 Information Select other IU s ID for twin mode operation Twin Mode OFF Is Inter Relay Inter Relay Mode ON Output A LAN Chinese ABR CHI OutputB LAN English ABR ENG Locate 2 Delegates Group Conference UserManagement IU Remote Setup IU 3 Information Output A LAN French ABR FRA CHN Select other IU s ID for twin mode operation Twin Mode OFF _ Is Inter Relay Locate Output 8 LAN English ABR ENG CS5 ConferControl User Manual IU 4 Information Output A LAN German ABR CHN Output 8 LAN English Select other IU s ID for twin mode operation 5 Twin Mode ON _ Is Inter Relay Locate ABR ENG IU 5 Information Output A LAN German ABR GER Output B English ABR ENG CHN 7 Select other IU s ID for twin mode operation 4 Twin Mode __ Is Inter Relay Locate HARMAN CS5 ConferControl User Manual 4 12 CONFERENCE LOG You can navigate to the conference Log window on clicking lt lt Conference Log gt gt M The functionalities related to conference Log are explained below M Conference Se
88. s of the percentage of the time elapsed over the assigned total duration of the topic G 12 2 shows the current time of the system in which the ConferControl application is run When the topic exceeds the planned duration the exceeded time as shown in below figure appears Conference Guide 3 43 PM 10 min Image12 Conference Guide Topic time exceed In the above figure the topic has exceeded the planned duration by 10 minutes 4 7 11 1 Next Topic The lt lt Next Topic gt gt button G 12 3 is enabled only if there are any topics left to run in lt lt Topics gt gt section other than the currently running topic and the finished topics When you click on the lt lt Next Topic gt gt button the currently running topic is completed and the next topic in the lt lt Topics gt gt List starts 4 7 12 CONFERENCE SPEAKER MODE Image13 Conference Speaker Mode In the lt lt Run Screen gt gt the speaker mode for the current conference is the one which is chosen in the lt lt Design gt gt screen during the conference design Refer Section 4 4 2 2 4 7 12 1 Modifying Speaker Mode lt lt Speaker Mode gt gt type combo box G 1 1 provides 3 types of values NORMAL FIFO and REQUEST to choose HARMAN CS5 ConferControl User Manual You can modify the conference Speaker Mode at any time by choosing one of the three modes and left clicking on mouse on the requir
89. s possible to save the default setting of the Application to database Once saved these setting will loaded automatically on application launch 4 5 2 LANGUAGE SETTINGS E 1 With the aid of this press button it is possible to generate the controlling program in any arbitrary language It is Possible to execute here the rewriting or modifying of all the labels that are displayed on the screen in line with the demand of the user In order to activate the language setting pushes the lt gt Language Settings gt gt button R M A N CS5 ConferControl User Manual Conference Settings xt 3t xe E Default Vote 1 Setting Setting gt Destination Language German Source Language English Basis Konferenzen Wahlen Sie Basis Konferenz Sie Details die Log erwartet W hlen Sie eine Konferenz W hlen Sie ein Thema W hlen Sie eine Stimme Konferenz Modell schaffen Konferenz protokollieren schaffen Thema protokollieren schaffen abstimmen protokollieren Beschreibung Fehlertyp Generieren Protokolldatei Anmelden Informationen Absender Zeige Attendee Diagram 4 5 1 Language Setting Window With the aid of this menu a controlling program of an arbitrary language may be created This is the place where it is possible to change or edit the words and expression that are used in the existing controlling program The following functional options listed bel
90. screen M 8 If you want to remove some details then select one or more items from the left side of the screen M 8 and then clicking on the button M 10 Then finally you can create a log as describe in section 4 12 3 HARMAN CS5 ConferControl User Manual 4 13 UNINSTALL APPLICATION Un installation of the ConfereControl software can be done from the control Panel of the system To un install please follow steps given below e Open ControlPanel gt Programs gt Programs and Features e Select the AKG ConfereControl Program Click uninstall y Ow gt Control Panel gt Programs Programs and Features v 4 Search Programs and Features Control Panel Home Uninstall or change a program View installed updates To uninstall a program select it from the list and then click Uninstall Change or Repair fa Turn Windows features on or Organize Uninstall Change Repair ConferControl AKG 10 7 MB e Docklight Scripting V1 9 Flachmann und Heggelbacher Microsoft Visual C 2005 Redistributable Microsoft Corporation 2 69 MB 5 SRS Premium Sound for Monitors SRS Labs Inc 3 46 MB MSXML 4 0 SP3 Parser Microsoft Corporation 1 47 MB MAGIX Viden easu SF MAGIX 4G AKG Product version 1 3 5 AKG Size 10 7 MB Windows will prompt for the confirmation Click Yes Programs and Features HARMAN CS5 ConferControl User Manual ContferControl Please wait w
91. ses the prompt button in the device he she will appear in the lt lt Prompt gt gt list To grant Mic to Prompt Delegate Seat for the Delegates in lt lt Prompt gt gt list G 16 use the same method as described in Section 4 7 13 7 and the prompt delegate will get the Mic R M A N CS5 ConferControl User Manual 4 7 13 9 To clear all Expectants Mic Request To remove all the delegates from the lt lt Expectants gt gt list G 14 click on lt lt Clear Expectants gt gt button G 17 This will remove all the delegates in the lt lt Expectants gt gt list Clear Expectants Clear G 18 Image15 Clear Expectants and Active Speakers 4 7 13 10 To Revoke Mic from all Active Speakers To clear all the delegates from the lt lt Active Speakers gt gt list G 13 click on lt lt Clear Active Speakers gt gt button G 18 This will remove all the delegates in the lt lt Active Speakers gt gt list 4 7 14 PARTICIPANT ICON STATUS INDICATION These are the icons used to indicate the various statuses of the Participants Seats Indicates that the Seat is the President Unit Indicates that the Seat is the Priority Unit Indicates that the Seat is the VU Voting Unit DU Delegate Unit Indicates that the Seat Participant is currently an active speaker Indicates that the Seat Participant is currently an expectant Indicates that the Seat Participant is not allowed
92. should mandatorily contain Group Name participants FirstName and LastName data If these columns are null Blank Data import will not be successful HARMAN CS5 ConferControl User Manual If any participant already exist in the database with same first name and last name then below window diagram 4 2 3 will appear If participant doesn t exist then participant will be stored to database and added to a group New participant data will also be displayed in Participant list gt gt A 4 Existing Participant First Name Geraldine Amela Grady Tyrone Arthur Beck Last Name Wells Campbell Emerson Foster Charles Company Video Systen Video Systen Video Systen Video Systen Video Systen Video Systen Rank City Natchez oulder Cr ireensbur Detroit fergenne The following participant s already exists Country and Monte Islane Romania Malta Denmark ant and The Phone 0805987895 0805987895 0805987895 0805987895 0805987895 0805987895 dennis kennedy po delaney aer Override Selected ignore _ Diagram 4 2 3 Existing participant s details list The functionalities of above diagram 4 2 3 are same as described under section 4 1 5 Important f Import file contains Group and its participant s data that is already present in database then th
93. so control the Mic allocation Deallocation in the Graphical View 4 8 4 1 Allocating Mic to Delegate Seat To allocate Mic to a Delegate Seat first left click on the mouse on the icon to select the required seat and then right click on the mouse You will a get a context menu shown in image20 1 5 Click on Allocate Mic which will make the Delegate Seat either HARMAN CS5 ConferControl User Manual active speaker or an expectant based on the number of free channels available and also on the priority of the Delegate Seat 4 8 4 2 Revoke Mic from Delegate Seat To revoke Mic from Delegate Seat first left click on the mouse on the icon to select the required seat and then right click on the mouse You will a get a context menu shown in Fig 4 8 3 1 5 Click on Release Mic which will make the Delegate Seat which was either an active speaker or an expectant to a normal participant 4 8 5 TO CLEAR ALL EXPECTANTS REQUEST To clear all expectants Mic Requests click on lt lt Clear Expectants gt gt button 1 4 4 8 6 TO REVOKE MIC FROM ALL ACTIVE SPEAKERS To revoke active microphones from all the active speakers click on lt lt Clear ActiveSpeakers gt gt button 1 5 HARMAN CS5 ConferControl User Manual 4 9 CONTROL CONFERENCE VOTE Clicking on button VOTE J the window presented below in Diagram 4 9 1 will appear Following are the available functional options related to Voting in a conferenc
94. ssion select one or more seats in Seat list gt gt G 5 and check or uncheck the Allowed to Speak checkbox 4 7 9 3 Assigning Vote Permission To assign voting rights to delegate s select one or more delegates in Delegates list gt gt G 4 and Check Allowed to vote checkbox To make delegate not allowed to vote uncheck the checkbox Similarly to assign vote permission to seat s in the Seats list G 5 select one or more seats and check the Allowed to vote checkbox To make seat not allowed to vote uncheck the checkbox If you select Seat Delegate mapped item in lt lt seat list gt gt and try to set the properties then the properties will be applied on seat as well as the delegate mapped to the Seat HARMAN CS5 ConferControl User Manual 4 7 10 TO MANAGE RUNNING CONFERENCE TOPICS You can manage the running conference topics by the various functionalities provided in lt lt Topics gt gt List of the Run screen G 3 Refer Image9 4 7 10 1 Adding New Topic You have the provision of adding new topics and editing existing in the currently running conference The lt lt Topics gt gt section is enabled only when a conference is running Topics Topic Actual Start Actual End Duration min How To Use Manual 2 13 37 PM 60 sed 30 G 3 1 G 3 G 3 3 G 3 4 4 Moveup 4 ie New f Delefe
95. te to the Vote screen and change the lt lt Vote Result Type gt gt at any instant during the conference For example in diagram 4 10 4 the results of the Vote Is it Useful to read the User Manual are shown For the above 3 button voting 2 delegates voted First option and Third Option each and 1 delegate voted Second Option The vote results are shown in the form of pie chart as well as the percentage composition of the option votes out of the total votes 4 10 4 2 Image View The image chosen in the section 4 10 2 Selecting Background Image appears in Image View projection CS5 ConferControl User Manual 4 10 4 3 Graphical View Diagram 4 10 5 Projection Graphical View The Graphical View projection looks exactly similar to the Graphical View discussed in Section 4 8 4 10 4 4 Speaker View How To Use Manua 13 Charles Arthur P8 Active speakers G Little Chaim P4 Topic Name Actual Start Actual End Duration o7 Diagram 4 10 6 Projection Speaker View HARMAN CS5 ConferControl User Manual The Speaker View Projection shows the details of topic running in the current conference the progress time of the topic in terms of the percentage and the active speakers as shown in diagram 4 10 6 4 10 4 5 IU Language View The IU Languages projection shows the names and the abbreviations of the different IU languages and the different channels occupi
96. to install arbitrary addition languages The procedure of installing new languages is introduced in detail in section 4 5 2 lt lt Language Editor gt gt 4 5 1 2 Setting Attendance Time E 2 2 Here user can select default Attendance Time duration for the Application Attendance duration will be ranging from 10 seconds to 240 seconds to an arbitrary value with 5 seconds steps During an attendance in progress the Attendance time cannot be modified HARMAN CS5 ConferControl User Manual 4 5 1 3 Setting Default Speak Time E 2 3 Here user can select default Speak Time duration for any speaker having microphone in a running conference This parameter can be used to allot microphone for specific time duration to speak 4 5 1 4 Setting Default Conference Hall E 2 4 Here user can select Default Conference Hall for the application The selected Hall will be used during the Quick conference In absence of any Default conference hall Quick conference and Conference design will be restricted This parameter values will be reflected as a default value for new conference design 4 5 1 5 Setting Maximum number of Expectants allowed E 2 5 Here is possible to set the Maximum number of Expectant allowed during a conference running Every request of microphone will be discarded beyond this value 4 5 1 5 Setting Host Name E 2 6 Here is possible to set the Host Name for the Application 4 5 1 7 Save Default Settings E 2 7 Here i
97. to speak Indicates that the Seat Participant is not allowed to vote Indicates that the Seat Participant has exceeded the Time to Speak set for particular seat Participant PS gt 9 IE E Q 4 7 15 END CONFERENCE To end the conference press the Stop button G 18 which is shown in diagram 4 7 1 This will disable the screen for further use until you start a new conference 4 7 16 TO START A QUICK CONFERENCE HARMIAN CS5 ConferControl User Manual Image16 Start Quick and Quick Base Conference Settings E E 4 1 2 1 Conference Design Graphical 1 gt Delegates Group Conference 2 2 Log Lontereng M QuickConference 05 5 ic Name Duration min Bos ant pe 7 8 Ir m 3 IE l 8 IE IP Al Se P4 mre 0 0 0 j 0 0 0 0 Aus 1 000000 1 duo 0 Image17 Quick Conference To start a quick conference click on the lt lt Quick gt gt button H 1 shown in image16 This will start a conference with some default parameters e Default Name as QuickConference MM DD YY H mm tt H 1 1 Default Speaker Mode as NORMAL H 1 1 e Default Topic Name as Topic with default time duration as 10 minutes H 1 2 e Default Seat Device items in the lt lt Seats gt gt
98. ton in D 2 Select combo box will display all conference names which are aborted If any running conference was closed in unusual way either connection loss or unexpected error which may occur while conference is running caused conference to end are called Aborted Conference 4 4 1 4 All types of Conference On selecting All radio button in 0 2 Select combo box will display all prepared concluded aborted conference stored in database 4 4 2 CREATING A NEW CONFERENCE For creating a new prepared conference in select combo box choose Empty from the droplist D 2 With the aid of keyboard enter the data into blank fields of the Conference Details section gt gt D 3 Conference details contains following name hall combo box place identification type combo box speaker mode combo box prompt enable Default set conference hall will be selected 4 4 2 1 Conference Identification type D 3 1 Identification type comb box provides 3 types of values to choose Nonchipcard In this case the delegates will be identified by manually assigned seat Chipcard this case the delegates will be automatically identified by seat of unit in which his her Chipcard is inserted HARMAN CS5 ConferControl User Manual Mixed this is combination of both Nonchipcard and Chipcard types Delegate who are assigned Chipcard will be identified when Chipcard is inserted to a unit others will be identified by their assigned se
99. ts chip card in any device mapped to a Seat that particular seat gets enabled 4 7 6 ATTENDANCE To calculate the attendance in the conference while the conference is running push the lt lt Attendance gt gt button shown in diagram 4 7 1 G6 On clicking the lt lt Attendance gt gt button the screen below Image 5 appears displaying the remaining time to cast attendance 0 40 car Image5 Attendance remaining time display HARMAN CS5 ConferControl User Manual If you want to cancel the attendance then press the lt lt Cancel gt gt button On the completion of the time duration the following total devices and the attendance count appears as shown below NORMAL Speaker Mode Image6 Attendance Result Important While attendance is in progress no other operation can be done in the application 4 7 7 TO USE PRIORITY MODE When priority mode is on only the President Unit and the priority Units can request for Microphone other devices can t request for Mic Conference Select ConferContro User Manual 05 17 2013 12 43 48 REQU EST m EM Speaker Mode Attendance M Revoke Priority dia Stoo Priority G 7 1 G 7 2 Image7 Priority ON 4 7 7 1 Start Priority If you want to start the Priority function push the lt lt Start Priority gt gt button in diagram 4 7 1 G 7 On pushing the lt lt Start Priority gt
100. ttings TE 9 Conference Design Hall From 4 21 2013 5 21 2013 15 ConferControl User Manual 05 17 2013 12 001 1 ow To Use Manual Is it Useful to read the User Manual C 2 12 43 4 p 2 unplanned 5 21 2013 3 18 PM M 8 y optio S e De t speakerModes TypeOfldentification T nodel dd Details which is expected in Log ConferenceID TopicDuration S Details Topi ID m TopicEndTime Show Speech Details v TopicStartTime lt lt model Show Voter Details V Add Details which is expected in Log 7 10 Show Charts a telD IsPlanned ecret lt lt MusicFileN rtTme teDurati teNam teType Q Disconnected iQ Diagram 4 12 Conference Log Window 4 12 1 LISTING OF CONFERENCE TOPICS VOTES The conference names including the current running conference are listed in the Choose a Conference gt gt list M 1 arranged in the order of the start time of the conferences The topics of the conference selected in the Choose a Conference list M 1 are listed in the Choose a Topic gt gt list M 2 arranged in their order of the creation The votes of the topic selected in the Choose a Topic gt gt list M 2 of the conference selected in the Choose a Conference gt gt list M 1 are listed in the Choose a Vote gt gt list M 3 arranged in the order of the creation of the votes All of these
101. unplanned 5 17 2013 4 16 PM unplanned 5 17 2013 4 16 PM ThreeButton M Voting Time 0 30 Options Color First Option Second Option Third Option 4 Image24 Sample Unplanned Vote details 4 9 12 VOTING TRIGGERED FROM PRESIDENT UNIT Irrespective of any Window screen opened in the Confer Control application when voting is triggered from the President Unit the control goes to the lt lt Vote Screen gt gt and the vote starts with the vote type as chosen in the President Unit The default name of the vote triggered from the President Unit will be P VoteType MM DD YYYY h mm tt or default name set in setting page Also president vote will be of Non Secret type For example the vote triggered from President Unit with vote type as Five Button will have the vote name as P FiveButton 7 17 2013 2 12 PM 4 9 13 CONCLUDED VOTES LIST The concluded votes are those which are not interrupted while the voting activity was in progress So the concluded votes are displayed in the Concluded Votes gt gt list J 15 in diagram 4 9 3 HARMAN CS5 ConferControl User Manual 4 10 CONTROL CONFERENCE PROJECTION Clicking on button lt lt Projection gt gt K the window presented below in Diagram 4 10 1 will appear Following are the available functional options related to Projection in a conference ConferControl Conference Settings
102. unt BU base unit IU interpreter units V Voting units DU Delegate units HARMAN CS5 ConferControl User Manual 4 6 3 AVAILABLE FREE CHANNELS F 4 This function shows the number of channels that are authorized to forward speeches and which are currently still free This number depends on the maximum number of 4 6 4 NOM LIMIT INFORMATION F 5 This field shows the maximum number of microphone that could be active at a time in the running conference This parameter is set on the central unit of the conference system Basic Unit BU 4 6 5 CONNECTED CS5 RING STATUS F 6 This label shows status of the conference system ring Thus depending on the status either the text Open ring or Closed ring is displayed 4 6 6 CONTROLLING BU EXTERNAL MICROPHONE F 7 A Microphone icon is visible at the right of the status bar this icon indicates the status of the external microphone of the system The application saves the status automatically so the saved status will be restored at the next connection You can switch between these with a click on the button 7 External Microphone X External Microphone Off 4 6 7 CONTROLLING CS5 SYSTEM VOLUME F 8 A speaker icon is visible at the extreme right of the status bar this icon indicates the status of the loudspeakers of the system The application saves the status automatically so the saved status will be restored at the
103. vote name vote type voting time and whether the vote is a secret vote or not 4 9 3 VOTERS The list of votes will be displayed in the lt lt Voters gt gt list J 4 HARMAN CS5 ConferControl User Manual 4 9 4 START VOTE You can start the vote by clicking on the triangular shaped button lt lt Start Vote gt gt J 5 This will start the vote duration timer J 9 The triangular shaped button clicked turns into a square shaped button 4 9 5 CONTROLLING BACKGROUND MUSIC WHILE VOTING IN PROGRESS There is provision for background music to be played while the voting is in progress The music if already chosen during design of a vote will be displayed in the text block J 6 4 9 5 1 Choose Music You can choose the background music to be played while the voting is in progress by clicking on lt lt Choose music gt gt J 7 button Choose a music file from the PC where the application is run This will display the chosen music in the text block J 6 When the vote is started this chosen music file is played in the PC Note The music is not played in the devices 4 9 5 2 Clear You can also stop the music which is played by clicking on the lt lt Clear gt gt J 8 button LH x Conference Settings T E Conference Hall 4 C Base o J 1 0 Run Graphical Projection IUSetup rence J 11 fog w 5 Topic 5 5 Vote D Jo Select Topic Should the Bill be passed nnn
104. will be applied For example Assume a delegate Thomas has properties not to vote and allowed to speak and Seat A1 has properties allowed to vote and speak On assigning A1 to Thomas the properties set for delegate will override seat properties So A1 Thomas will be allowed to speak and not allowed to vote Let s see how to assign these properties in below sections 4 4 4 11 1 Assigning Participant Speak Time HARMAN CS5 ConferControl User Manual To assign a speak time to a delegate s select one or more delegates in lt lt Delegates list gt gt D 12 and Choose a time from Time to Speak dropdown list Dropdown list contains values from range 2 minutes to 5 hrs Similarly to assign speak time to seats select one or more seats in lt lt Seat list gt gt D 17 and select the time from the Time to speak combo box 4 4 4 11 2 Assigning Speak Permission To assign speak permission to delegate s select one or more delegates in lt lt Delegates list gt gt D 12 and Check Allowed to speak checkbox To make delegate not allowed to speak uncheck the checkbox Similarly to assign speak permission select one or more seats in lt lt Seat list gt gt D 17 and check or uncheck the Allowed to Speak checkbox 4 4 4 11 3 Assigning Vote Permission To assign speak permission to delegate s select one or more delegates in lt lt Delegates list gt gt D 12 and Check Allowed to vote checkbox To m
105. ype Duration sec Is Secret gt How Use Manus 60 Is it Useful to read the User Manual ThreeButton 30 False li l ui 11 11 1 1 1 0 4 1 11 1 9 1 5 S 6 gt 10 iz 5 7 Er Il 5 i 1 9 _ _ gt 7 mi f 1S New Dele Delete e l gt Lel D 9 Save a copy Save Delete 4 iQ Diagram 4 4 1 Conference Topics and Votes window Available functional options related to this window are specified below 4 4 3 1 Adding a New Topic To add a new topic to the selected conference Click on lt lt gt gt D 6 button A new line will be inserted in Topics list 0 5 with Default as name and 10 as duration It is possible to edit this default value and update with expected data 4 4 3 2 Listing of Conference Topics All the topics added to the selected conference will be displayed in Topic list gt gt D 5 4 4 3 3 Modify Topic data To update the topic data Click on the topic in Topics list gt gt D 5 Topic line will be in editable mode Update the topic details To save the changes to database push on Save conference D 30 button CS5 ConferControl User Manual HARMAN CS5 Confer

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