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Premium Software User Manual The Book!!

1. In the Pawn Buy program you first need to either add a new customer or pull up an existing customer Add a new customer Click on the toolbar towards the top that says Add Cust Then continue to fill out the information Make sure the birthday dob has a 4 digit year When finished click on the green check towards the bottom right Look up customer The cursor in the last name box just type in part of the last name of the customer you are trying to find If you want you can include part of the first name For example to look up Premium Software User Manual Page 10 John Smith you can type in the last name box SMITH J and the computer will give you the first name it finds where the last name starts with SMITH and the first name starts with a J You can look up by Pawn ticket number either use the mouse to highlight the word Pawn Ticket and type in the number and press enter on the keyboard or press the tab key on the keyboard and type in the pawn ticket number and press enter on the keyboard You could also press tab again or use the mouse to go to Buy Ticket and type in a buy ticket number and press enter on the keyboard If you press the tab again or use the mouse then the cursor will go to ID Number Tab again to go back to Last Name You can also search by anything in the customer screen If you know the first name of the individual is BILLY BOB then click on first name type BILLY BOB and press enter on the keyboard Alis
2. and click on gateway locator Then click on the 3 dots to the right of the top box Then go to the C drive then click on the pawn2000 folder and click OK Then click on Change then click OK Then exit all the windows Premium Software User Manual Page 3 5 If you have a network lam going to assume it is already set up with each com puter having a different name each has the same workgroup and TCP IP is enabled If you have windows earlier than XP then you need to also enable netbeui IPX SPX with netbios enabled If this isn t done or you don t know how to do it then you need to get someone in and have them help you with this If you aren t using a router then you need to assign static IP Addresses with each computer having a different address such as the server having 192 168 0 1 the first station having 192 168 0 2 the 2nd station having 192 168 0 3 etc The subnet mask should be 255 255 255 0 You also need to share the main computers C drive and need to install the program on the other computers then you need to follow step 1 Installing the Pervasive Btrieve and step 2 Install the Windows Pawnshop Software Skip steps 1 and 2 in the section To finish setting up a single computer or server but for step 3 do the following Right Click the desktop and go to New gt Shortcut gt browse Go to Network Neighborhood or My Network Places in ME amp XP go to Entire Network gt Microsoft Network gt Workgro
3. Click on the current status of the nics check If proceed is checked then the gun will be updated in the gun book Otherwise a Nics Gun Updates button will appear on the main screen This allows you to keep track of all guns which have not been picked up as well as marking in the gun book the date the gun actually leaves the store Premium Software User Manual Page 23 F Notes on Inventory Program In the inventory screen you can lookup inventory items by either stocknumber descrip tion category and vendor Notice the drop down for inventory category You can also press the Add Inventory on the tool bar at the top Inventory Stock Number Description Category x Vendor Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 12 AM When adding an inventory item each item must have a different stock number You can use the to assign a ZZ number When adding an inventory item especially if you use the inventory on items which are reordered such as guitar strings ammo batteries clothing holsters and you want to be able to reorder this items with the computer s help Be sure to put in a valid vendor and min qty will show you how to print an order sheet in the inventory report section Premium Software User Manual Page 24 Inventory File Inventory Options Inventory Printing Stock Number 0031 86 1 Aopoa in set ayaway Description GUITAR FENDER MOD SQUIRER W BAG TotalAmount Qty in Stock 1 00 Cos
4. 4473 for any guns witha status of Renewed Anew gun book entry will begin with the new pawn ticket Premium Software User Manual Page 18 E Notes on Sales Program When you click on the sales toolbar at the top of any of the main screens the sales program appears You can look up sales in one of three ways Name Lookup by the name of the individual having bought something from you Date Lookup sales by the date the sale was made Ticket Number Lookup sale by the ticket number File Sales Option tt Add Sale Cash Sale QuickSa Pawn Buy Gun Book Inventory Name LN FN I Ticket Number Get Last Sale Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 08 AM There are 2 types of sales Add Sale A sales ticket with the full name and address as well as the ability to make exempt sales and layaways Cash Sale Just a quick taxable retail sales program where you can skip the name and Premium Software User Manual Page 19 address portion Let s work through a cash sales When you click on cash sale a screen will appear and the cursor will be on the clerk Type in your initials and the cursor will go to the first stocknum 12 line limit You can then type in the stocknumber and if that item is in inventory the descrip tion and price will appear If you need to change the price you can click on the price each change it and press enter and the total will be updated You can then go to the 2
5. Gun Book Reports 32 count guns for AFT License 33 Print complete gun book 32 print guns disposed by mm yyyy 32 print guns in store 32 print incremental gun book 32 individual item which is not taxable 21 installation 3 Installing Printers 5 interest calculator 41 Inventory options 25 inventory printing 25 L Late Pickup 18 layaway 22 layaway payment 22 Look up customer 10 look up sales 19 lookup inventory items 24 Merchandise Scan 51 Monthly Report 31 Monthly Reports active layaway report 31 inventory summary 31 monthly summary 31 pawn balance summary 31 multiple Pickup or Renew 15 O O with the slash 10 P Pawn Customer Labels 38 Pawn ticket number 11 Pawn Buy Options 16 Pawn Buy printing 16 Pervasive Database Manager 3 Program Information 40 R Rebrowse Name 12 Report Listings 33 Buy Ticket Listing 36 Gun Listing 33 Inventory Listing 37 Pawn Ticket Listing 35 reports 30 Premium Software User Manual Page 54 S sales program 19 server 6 server properties 6 shortcut 3 4 sort the pawn tickets 15 SQL Data Manager 8 status in gun book 27 T T025001L1 13 type of sale 21 U update sales tickets 23 Updating customer information 12 Utilities 43 Change System Numbers 44 Display Raw Data 43 Edit Messages 43 Error Checking 45 Password Mainte nance 47 Prepare Transmit Diskette 44 Recover Files 43 Y Yearly Reports 31 Annualized monthly report 31 consumer credit report
6. drop down choose GT and on the right side puta 0 The inventory listing also has an option for ordering If you have a minimum quantity in the inventory file then you can choose from the drop down OR which stands for Order quantity This can be put on any line which wouldn t have a value on the right For example if you want to look through inventory for everything which needs to be ordered from M amp M you would select OR on the stock number drop down and in vendor select EQ and on the right type M amp M In the date field you can use a complete date such as 01 05 2005 You can also enter a date such as 01 00 2005 where the printout will contain all records in the whole month of 01 You could also enter a date of 00 00 2004 in which case the whole year will be selected Premium Software User Manual Page 36 Inventory Report Report Format JREPORT3INVENTORY LISTING Sort Field Stock Number INVENTORY LISTING Field Name Qualifier Value Stock Number Description Quantity in Stock Sale Price 1 v Sale Price 2 Cost Date in Category Vendor fo Minimum Qty Order Qty ft Report Only Oty Sold fo C Report and Summary Date Last Sold o Ey Summary Only Cost of Sales 1 2 3 4 5 6 7 9 8 Total Sales Num in Layaway Comments Pawn Customer Labels If you have an eltron zebra label printer and would like to print mailing labels you can choose this option and get a pretty detailed
7. left corner and click on yes to save You have to do this to all non letter sized printers If you fail to do this then all the printing is printed to the right about 1 4 You also have to do this to all computers in the network Don t forget to also make the printer shareable if this is a server if you are using an ethernet print server share the printer from the server which is connecting to the printer through ip addresses and have the stations go to the server and get the printer It might work if you go directly to the printer server from each computer but windows operates a better print spooler than the print server You don t make a printer shareable if it is a station in a network Premium Software User Manual Page 7 C Using SQL Data Manager There is a pretty neat feature of the new pervasive that allows you to look at the pawn information another way It is real handy to making mass changes to data such as when a gun license is closed out you can change all the guns that are in pawn and for sale and with a single command put the old licensee as the received from In the old gun book you can change all guns that are in pawn and for sale and change the disposed information to the new licensee Then you can delete all the guns that are in the new gun book that were disposed before a certain date so that the new gun book only has the guns for the new licensee You can also delete records such as old pawn ticket sales inventory and
8. to the right of each line the computer will show you in a text box at the bottom of the screen what information the computer used to calculate the numbers Use the calender to change dates Premium Software User Manual Page 39 Daily 3 4 10 11 17 18 za l To nformation August 2003 5 6 7 8 mal 2 9 12 13 14 15 16 19 20 21 22 23 24 25 26 27 28 29 30 E day 0172772004 b New Pawn Tickets Rewrites Renewals Pickups Principal Pickups Interest Charges Expirations Buys El Retail Sales 7 wholesale g Layaway o Quick SalesTax 7 Payments E E E E lo ro El Cost of Sales l 10 VCR MAGNAVOX MD VRAG671AT22 S N 25805653 W TV CABLE WORK BELT MCGUIRE NICHOLAS MD ROOSTER NVSN W RING 10KT YG 2 0 DWI 4 01 DIA I 6X8 OVAL YELLOW GUN REM M 7400 30 06 RIFLE S N 8244740 GUN NORINCO M SKS 7 62X39 RIFLE S N 12205360 GUITAR YAMAHA MOD FG 75 SN 50919393 NECKLACE 14KT YG 3 5DWI 25 ROPE 2 PENDANTS 1 MOM RING 10KT YG 2 1 DWI 25 01 BAGUETTES SWIRL 3 ROW AIR CONDITIONER FRIGIDAIRE NVMN NVSN 110 VOLT The calculator will show how much interest a pawn ticket will be Just type in the amount of the loan Interest Calculator Amount Amount of Pawn Daily Interest APR Monthly Interest The Active Tickets button will show you how much you have outin loan This is the Premium Software User Manual Page 40 same number
9. transactions Each witha single command am going to try to incorporate some of this in a later version of the pawn program To install the sql the latest update should have some ddf files Go to the MSDos prompt 95 98 start gt programs gt msdos prompt Me start gt programs accessories gt msdos prompt 2000 start gt run gt command com XP start gt run gt cmd Then type cd type copy ddf pawn2000 type exit Then go to start gt programs gt pervasive gt pervasive control center Click on the in the left window by Pervasive SQL 2000i then click on the by the computer name then right click on databases and left click new database in the top box name the database Pawn in the bottom box click on the 3 dots to the right of the box and go to the C drive and click on pawn2000 and click OK then next Don t check any of the boxes then click finish It should give you a message that the database was successfully created Click close To test click on the by databases and the by Pawn click on tables and double click cust It should show in the white box select from cust To play alittle at the end of the line add where idtype lt gt OKDL Then click on the button above which will say execute query if you put you mouse on top of the buttons they will tell you what they are Itis the one just to the left of the red box Look in the big white box and slide the s
10. you click on Ticket then the tickets will be sorted in as cending order by ticket number If you click Ticket again then the tickets will be sorted in descending order The same with Date Description etc To put the tickets back in my order click on Do Premium Software User Manual Page 15 The options on the bottom of the pawn screen when the whole ticket is on the screen are the more common PU is to pickup the ticket and Renew is to renew the ticket If you click on PU and change your mind just click on the X in the upper right corner and the pickup will be canceled You also have label option buttons on the bottom of the screen At the toolbar at the top you have Pawn Buy Options and Pawn Buy printing By looking at those the options should be obvious Special note If you void a pawn ticket that has been renewed the computer automati cally makes the previous ticket active Sometimes you have a drop down arrow next to the pawn ticket number when the whole ticket is on the screen If the pawn ticket has a gun then there is a choice of go to gunbook This is real handy to quickly go from a pawn ticket that has a gun to its gun book entry If the pawn ticket has been expired then you will have options on the drop down next to the pawn ticket number of going to inventory or lookup in sales After around 01 01 2000 starting keeping track of sale transactions So if someone calls on the phone and you ve expired the pawn ti
11. Premium Software User Manual The Book December 23 2007 Premium Software John Morgan 1901 E Main Henderson Tx 75652 903 657 2147 918 398 9528 405 227 9523 Premium Software User Manual Page 1 Notes on Premium Software s Windows Pawnshop Program Contents of the newsletter FAC ITONmMIOD gt Installing program on computer Installing Printers on computer Using SQL Data Manager Notes on Pawn Buy Program Notes on Sales Program Notes on Inventory Program Notes on Gun Book Reports Program Information Utilities File Setup Merchandise Scan Premium Software User Manual Page 2 A Installing program on Computer The installation of the program on the computer involves two steps 1 Install the Pervasive Database Manager This needs to be installed on each computer if you have a network Just place the CD in the computer and it should autorun Click on the first option Install Pervasive Btrieve Reboot if needed and if you are not finished the setup should resume where you left off before the reboot 2 Install the Windows Pawnshop program The second option of the CD is Install Windows Pawnshop Software Just go with the defaults and press enter each time a question is asked If asked if you want to keep a file answer YES Reboot if needed and if you are not finished the setup should resume where you left off before the reboot 3 Copy the Windows Pawnshop executable to the computer This only ne
12. WN SALE DELAYED guns which have been delayed the previous 2 items will be updated when using the NICS GUN UPDATES button on the main screen and will be changed to either PICKED UP or SOLD RENEWED pawn guns which have a late pickup and that item was put back in pawn No 4473 will be needed When the gun is put back in pawn the number sequence will start with the new number There should be 4473 s for all guns that have been picked up or sold Premium Software User Manual Page 27 Gun Book Gun Number are Received From Disposed To Date Received er az Date Disposed Er 2 Status Last Name Last Name First Name First Name Book gBook Address Address Page Page City City lin N State State Zip a Zip oat Comments 000 Comments 0 Gun Information Make a Cal Gauge a SerialNumber Model aaa Type Action fc Importer E j XI Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 23 AM The gun number is usually a pawn or buy ticket number with either a or a and then the line that gun came from When you add guns manually such as from a wholesaler you need to assign a gun number This number cannot be one which has already been used You can use a ZZ number when adding a gun by putting a where the gun number would be If adding a gun manually you probably want to make the status SALE If you do so they when you click on the green check the computer will allow you to add that ite
13. awn ticket the stock number will appear and the description will be 10 DVD movies Change the quantity to 10 Change the description to DVD MOVIES and put a cost of 5 00 If you need to print a jewelry label then in the box for number of labels type a J and save the windows Premium Software User Manual Page 17 Adding to Inventory Inventory Number 41 128 1 Description f 4K Y G DROP 32 SMALL DIA Quantity in Stock 1 DateAdded 01 27 2004 Cost 40 00 Vendor PAWN Sael 99 95 Category ENA Sale 2 89 95 Labels Cost Remaining 40 00 Save Record If you are expiring a pawn or buy ticket and don t want to put that item in inventory just click on the X in the upper right corner of the Adding to Inventory windows If a pawn ticket is expired but the individual wants the item either to pickup or to put back in pawn click on Pawn Buy Options and click on Late Pickup The computer will ask if you want to make a sales ticket Answer Yes so the computer will keep track of the money By clicking Yes the computer will count the money coming in on a sales ticket Don t let the customer sign the expired pawn ticket If the customer wants to put the item back in pawn then copy the ticket If the item is a gun the nics box will pop up and you must click either Re newed or Picked up If you click renew then the old gun entry will be closed out and a gun status of Renewed will be placed in the gun book You won t have a
14. cket you can click on lookup in sales and if that item has been sold the computer will bring up another window showing you about when that item was sold If you click on the new windows then the actual sales ticket will appear on the screen If you need to add a pawn ticket after the fact perhaps one missing because of a gap in the backup that had to be restored purchasing pawns from another shop etc You can get the customer on the screen then click Add Pawn and instead of starting with the amount use the mouse to click on the XXXXXX where the ticket number will be and type in the ticket number press enter type in the date of the pawn press enter and continue typing in the pawn ticket If you assign the pawn ticket number a pawn ticket won t automatically print The XXXXXX is normally replace by then last pawn ticket used which can be found on the main screen clicking on File and Program Information If you failed to pick up a ticket on the correct date or expire a ticket on the correct date you can pull the pawn ticket up on the screen click the PU button and instead of typing your initials use the mouse to click on the date and change the date press enter and then type in your initials If itis a pickup or renewal the computer will store the interest as of the date you type Premium Software User Manual Page 16 Change date if needed Date 01727 2004 Clerk If you have a pawn ticket on the screen you can use
15. croll bar to the right and you can see the re sults You could then add in at the end of the line order by idtype The complete line would look like select from cust where idtype lt gt OKDL order by idtype This is a powerful routine which no checks so if you just do selects then you won t get into any trouble but like said we could delete or update just as easy Premium Software User Manual Page 8 You have to set this up only once after that you can go back there by start gt programs gt pervasive gt pervasive control center Start clicking on the in the left window until you see the pawn database then double click the datafile you want to see You currently cannot accurately look at data from the Pawn Buy or Sales database but you can delete old records from them if you want Call me and will tell you how Note the dates are in reverse order so 01 20 2004 would show as 20040120 Premium Software User Manual Page 9 D Notes on the Pawn Buy Program KKKKK Always press ENTER when typing anything on the screen Always Click the green check to save or check the O with the slash through it to cancel add changes Pawn Buy DAR ID NUMBER FirstName address City ft Zp Dyo Age s JR Har Eyes Height Weight Comments ID Type Photo ID Number Get Last Pawn Get Last Buy Pawn Ticket Buy Ticket Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 9 53 AM
16. e User Manual Page 33 gives you the choices that are available To see which fields will be printed look to the left of the field headings For this report Listing of Gun Information you will first print the Gun Num ber followed by the Make Model Cal Gauge Serial Number Date In and the Status If you select another report format then the numbers to the left of the fields will change The 2nd step is to determine which order you want the report to print The drop down for the Sort Field will give you a choice as to your choices The 3rd step is to limit or define what you want to print The drop down next to each field will give you a qualifier such as those listed below EQ Equal to GT Greater Than LT Less Than NE Not Equal GE Greater Than and Equal LE Less Than and Equal CN Contains Then on the right of these boxes you need to type the value that you want For example if you want a list of all guns received after 01 01 2004 then on the Date In you would select GT and on the right you would type 01 01 2004 If you also want to only print guns that are in pawn on the status line you would add EQ and PAWN In either of the date fields you can use a complete date such as 01 05 2005 You can also enter a date such as 01 00 2005 where the printout will contain all records in the whole month of 01 You could also enter a date of 00 00 2004 in which case the whole year will be selected Pawn Ticket Listing You n
17. e amount of the pawn your initials and depending on the option in file setup to stop at location bottom left of file setup will continue You continue to add the pawn ticket putting a reference amount that doesn t print on the ticket in the right box next to each line of the pawn ticket You can also get information from another ticket and place on a new ticket An example would be if the wife pawned the item the first time then the husband brought the same item in after it was picked up For example if the wife s ticket was 025001 then on the line where you would normally type the description you could instead type T025001L1 and after pressing ENTER the description that was on 25001 line 1 would appear If the item is a gun then instead of typing the description just type G and hit enter A window will appear for you to enter the gun information If you don t have something like a serial number put something there such as NV or none If the gun is black powder then just type in a description that starts with BLACK POWDER instead of GUN Premium Software User Manual Page 13 Make Model Cal Guage Action Type Serial Number Save amp Exit Try to put each individual item on a different line on the pawn ticket sometimes that might be difficult but try if you can When you have finished adding the pawn information just press the Green check towards the bottom right and the ticket will be saved and a ticket will b
18. e files Premium Software User Manual Page 44 File Error Check Pawn Tickets Bad Disposed Info Missing Customer Information Check Against Gun File fi A Number of Years to Check EE Buy Tickets Bad Disp Date Amount Bad Disposed Information Missing Customer Info Check Against Gun File ma l Number of Years to Check J Gun Book Duplicate Gun Numbers Check Pawn Guns against Pawn Tickets Disposed Info Missing Check Sale Guns Against Inventory Mark All Fields Start Scan X You just select the items you want the computer to search and click on Start Scan The computer will then either display or print a list of errors with hopefully enough information for you to fix them This is especially useful for checking the guns The biggest mistakes have seen are several guns all having the same number If these are blank records then just delete them The ATF doesn t like voided guns in the gun book so if you have any then delete them If you have duplicate entries with no number then assign a number to them so that each gun has adifferent gun This is especially important if you want to use the incremental gun book option If you have pawn ticket that say no interest on pawn ticket then you probably updated a pawn ticket to show no interest Just change the interest to 0 At some point in the DOS Pawnshop program added a routine that will get rid of the LAST TCk in the disposed side of t
19. e if you remove inventory category 1 then the old category 2 will now be inventory category 1 It is generally best to just change the name of the categories or add to the end Display Raw Data Premium Software User Manual Page 42 This function will probably only be used with help from Premium Software If you think you know what you are doing then you are on your own Change System Numbers This is where you would change any other numbers that the system uses This is also where you can change your inventory price code Premium Softwar MEI Last Pawn Ticket Number Used 35935 Last Buy Ticket Number Used 13540 Last Sales Ticket Number Used 25756 Last Inventory ZZ Number Used 13892 Last Quick Sale Number Used 79221 Last Transaction Number Used 50 Inventory Price Code REPUBLI CAN VX Prepare Transmit Diskette This option allows you to send your pawn buy tickets to a police department or an organization like Leadsonline Premium Software User Manual Page 43 Prepare Transmit Di CE Bagnning Dae 0727204 Ending Date 0172772004 Desinaion E Prepare File X You select the date range and then select the drive letter to save the file If you are saving to a floppy drive be sure to select drive A The computer will tell you when you are finished The computer creates a file called file Error Checking The error checking routine allows the computer to help you find errors in th
20. e printed The instruc tions for a buy are the same as a pawn If you don t want to save the pawn ticket click the 0 with the slash at the bottom right corner and the adding pawn buy will be cancelled The following list are the diferent pawn statuses A Active pawn ticket item is still in pawn P Paid pawn ticket it has been picked up R The ticket has been renewed E The ticket has been expired pulled for sale C Police Confiscation don t forgot to put a disposed date H Item is on customer hold the customer called in L Late pickup the ticket was expired but later picked up Not as good as Pickup but not as bad as Expired The Browse screen If you have a customer on the screen and a single pawn or buy ticket and the customer has more than one ticket look at the right side of the customer information then you can click on the browse pawn or browse buy buttons and see those tickets The pawn tickets are in my order Oldest active first Confiscated tickets Expired tickets most recent first Picked up tickets most recent first then renewed tickets When looking at the browse screen with each ticket on a line there is a Do box on the left then next to the pawn description there is a number This number shows you how many lines are on the pawn ticket if you click anywhere on the description then a drop down arrow appears on the right just click on the arrow and all the items on the pawn ticket will appear in the drop d
21. eds to be done on the server if you have a network The next to last option on the CD is Install Windows Pawnshop Update The screen will blank out for a minute then return back to the menu 4 Copy data files to the server If you are installing a new shop then on the CD menu click on New Shop then click on Copy Blank Files If you are reinstalling from a backup then you will need to copy the backup from the old computer to the new computer The folder which needs to be copied is pawn2000 5 You can then click on return to Page 1 then click on Exit CD To finish setting up a single computer or server 1 Make sure the pawn2000 folder is in the root directory of the server 2 Close any windows you have open then right click on the desktop go to New gt shortcut then type in the box c premsoft exe Then click next and name the shortcut Windows Pawnshop click next and finish 3 Right click on the new shortcut on the desktop and left click properties In the box called Start In you should have C Change it to C pawn2000 4 Double click the shortcut and then go to Pawn Buy and click on Get Last Pawn Ifa pawn ticket shows on the screen then this part if finished If you get an error message saying that the file can t be opened then go to start gt programs gt pervasive gt pervasive control center Then click on the in the left window click on the 3rd line then click on top on Tools
22. eed to just click on the options needed as well as the type of pawn tickets you want to select The Abbreviated listing only shows the information about the pawn ticket The Report with Customer History also shows the name of the customer as well as the history of the customer The Last Letter will ask for a dollar cutoff and print a tri fold letter which can be mailed to the customer Premium Software User Manual Page 34 Pawn Ticket Report i Date Order de j Beginning Date 0070070000 Hold Tickets owe Written fi2 31 2099 Disposed Ending Date 12 31 2099 C Due Paid Tickets Expired Tickets Voided Tickets Late Pickups Type of Report Police Pickups Abbreviated Report All Tickets Subtotals C Report with Customer History C Past Due Letters Print Report X C Mailing Labels Buy Ticket Listing Buy Ticket Report Date Order Beginning Date 00 00 0000 Written Voided Tickets vna Ending Date 12 31 2099 Police Pickups All Tickets Expired Tickets Subtotals Type of Report Abbreviated Report Print Report X Just choose the options you want Premium Software User Manual Page 35 Inventory Listing This report works like the gun book listing you choose a format then a sort field and then whatever criteria you want For example if you would like an inventory listing with all items in inventory then you would go to Quantity in Stock and from the
23. formation when browsing Premium Software User Manual Page 29 H Reports The Pawnshop program allows many different types of reports to be run They range from summary type reports such as monthly annual pawn balance and inventory balance Or they can be reports which list items such as guns in store inventory listing pawn ticket listing or gun book There is much flexibility in running these reports To access reports click on the reports toolbar option on the main screen The drop down menu shows you Daily Report also found on the toolbar Monthly Reports Monthly Summary Inventory Summary Pawn Balance Summary Active Layaway Yearly Reports Annualized Monthly Multi Year Analysis Geographical Analysis Oklahoma Consumer Report or Oregon Consumer Report Gun Book Reports Report Listings Gun Listings Pawn Ticket Listing Buy Ticket Listing Inventory Listing Pawn Customer Labels only with Eltron Zebra label printers Daily Report The daily reports lists all the pages you select from File Setup These are located in the bottom right of the screen Just put a check by each page you want printed Of note is the past due pawn tickets and past due buy tickets These two items key off the number of past due dates listed to the left For pawn tickets this number is the number of days from the due date Oklahoma 1 month 30 days New Mexico 90 days Oregon 90 days for new loans 60 days for renewed loa
24. ge it if it needs to be changed Premium Software User Manual Page 4 B Installing Printers on Computer The installation of printers involves two steps the first setting up the printers in the computer an then attaching the printers to the pawn program 1 Aprinter needs to be added for each function that the pawnshop program needs you can use the same printer for several functions but that might involve changing paper You need to know what printer port and manufactory of each printer The table below might help Function Port Manufacturer Name of Printer Pawn Ticket Pawn Validation Label Label Label Buy Ticket Buy Cash Receipt Receipt Paper Report Report Police Form Police Jewelry Label Jewelry The ports can be LPT Ports such as LPT 1 LPT2 LPT3 USB Ports such as USB001 Dot4 USB Belkin printer ports such as LPT1 PA LPT1 PB LPT1 PC LPT1 PD LPT2 PA ETC Ethernet print switches Networked printers such as server Pawn It is extremely important that the name of printer is exact according to case A printer named Pawn is different than a printer named PAWN and pawn After learned this starting naming printers with the first letter capitalized with the rest lower case The share name case is unimportant however More about that later a If you are using a printer server Belkin box or USB cable install the software first b Adding a local printer To add a printer on a server or stand alone computer let
25. h then adjust these settings The fun part of XP 2000 and Vista is that the printer drivers aren t correct with the printers that print less than letter size You have to edit the gpd file for those printers Double click My Computer gt C drive gt windows or winnt gt system32 gt spool gt drivers gt W32x86 gt 3 Go to view on the toolbar at the top and click on details Then click on the heading Type and look for the file type gpd and look for a driver that resembles your printer For Okidata 184 this would be okd184it gpd Right click and click Edit if available or open if not If you click open then click select program from list and then click on notepad Go to Edit on the tool bar at the top and click on Find In the Find What box type in customsize It should bring you to a line that has the word customsize in it Click cancel and scroll down a couple of lines You will see information like the following Option CUSTOMSIZE rcNamelD USER_DEFINED_SIZE_DISPLAY MinSize PAIR 1080 180 MaxSize PAIR 3600 15120 MaxPrintableWidth 3600 MinLeftMargin 0 Premium Software User Manual Page 6 CenterPrintable FALSE switch InputBin Make sure that the line MinLeftmargin has a zero it may have 90 or 180 there just delete the 9 or 18 so the number on the right is zero If itis already zero then you don t have to change it After you verify that a zero is there then click on the x in the upper
26. he gun book on picked up guns To do this the ATF Premium Software User Manual Page 45 doesn t like LAST TCK on picked up guns go to the DOS Pawnshop program reports gun book reports and press the letter U make sure the caps lock is on Wait a little while exit the DOS Pawnshop program and check to see if the computer replaced the LAST TCK with the name and address of the person who pawned the gun If not contact Premium Software for a fix for this The error check program will look for BOX numbers in the disposed side of the gun book You are not supposed to have box numbers in the gun book for an address of the indi vidual who receives a gun You might have to go to your 4473 s and find the actual address If you are missing a pawn ticket you need to add it back into the computer If a pawn ticket was a mistake then void the pawn ticket don t delete it To add a missing pawn ticket pull up the customer on the screen click on Add Pawn then click on ticket number and type in the 6 digit pawn ticket number Add a 0 in front if your pawn tickets are only 5 digits long Press enter and type in the date then enter and continue adding the pawn ticket If a missing pawn ticket has a gun then it will be added to the gun book again so go to the gun book and delete the extra entry Password Maintenance The program has the ability to limit access to parts of the program as well as keep track of activity of employes If you enable
27. ick OK This is especially handy if you just want to look at information and not necessarily print it or if you need to print only certain pages of a report If you printer doesn t show up in the box above then you need to go to the printer folder and make your report printer be the default printer You can have the pawn buy tickets stop at the location box before typing the pawn buy merchandise by checking the box in the lower left corner uncheck it if you don t want to stop Daily Report Information This allow you to choose which pages on the daily report you need Probably the best way to see them is to check them all print a daily report and then go back and uncheck the pages you don t need don t forget to click on the green check to save any changes you have made or click on the X to exit without saving any changes Premium Software User Manual Page 49 L Merchandise Scan This option is found on the tool bar on the main screen This allows you to search through the different files Perhaps you need to look through expired pawn tickets for an item where you have the serial number Or perhaps you need to look through sales tickets for a particular description You can also look for transactions such as updated pawn tickets up dated inventory items deleted inventory items etc Merchandise Scan Scan Options C Pawn Tickets C Buy Tickets Sales C Description Inventory Number C Inventory by Descri
28. inter information is divided into 3 parts the DOS option Windows Printer and Port The DOS option isn t really used but is put here for reference The windows printer select which printer will be used by the Windows Pawnshop Program These printers should have been added in Section B Installing printers on computer Just click on the drop down arrow and select the printer If you don t have a printer such as Cash Receipt then just select not available These printers need to be select from the computer from which the printers are con nected So if you have a network then they only need to be selected from the server The printers on the network stations still have to be setup following the directions from Section B The Test Printer button is used to check the print drivers you have installed for that printer By selecting the correct driver the alignment would be correct The Port is only for reference You can t change that value Other Informaton The next section is pretty self explanatory The defaults are what you get just by press ing ENTER If you are adding a new pawn customer and press ENTER for city then whatever is in the default city box will appear Same as with Eye Color Hair Color ID Type and Race If you have a laser printer you can check that box and all the reports will be previewed onthe screen You then click on the printer at the top of the window and if the correct printer is in the box above just cl
29. item which is not taxable such as magazines and licenses if you have the first character of the description an then the sales program won t charge sales tax on that individual item Name LN FN MORGANJOAN Addess 0E MAIN Ciy HENDERSON State tx Zip 75652 Phone 9036572147 Date Purchased 01 27 2004 Comments Ticket Number XXX Clerk JM Type of Sale TR x oor eta _ Stock Number Qty Description Sale Each Extended Sale 1 JIG SAW SKIL MOD 4395 Payment Type Subtotal 49 95 C Cash C Credit Cheek Sales Tax 375 di Total 5370 LOX Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 11 AM Add Sale The same as acash sale except you can type in the name of the individual purchasing the item This must be done on gun sales Just go ahead and put in the address etc When you get to type of sale the default is TR which is Taxable Retail All the types are Premium Software User Manual Page 21 TR Taxable Retail will charge sales tax ER Exempt Retail will not charges sales tax TL Taxable Layaway EL Exempt Layaway will not charge tax on layaway There are some others which are sometimes used E1 Exempt Retail 1 E2 Exempt Retail 2 E3 Exempt Retail 3 E4 Exempt Retail 4 These are sometimes used when tax exempt sales have to be subdivided For ex ample E1 could be for resale E2 could be for not for profit organizations E3 could be govern me
30. ked up the sale If you have a scroll mouse and the scroll is enabled you can just click on the browse line and roll the scroll on the mouse to have different sales ticket appear on the screen If you scroll to the bottom of the list and need to look for more just click on the last item and click on browse again In each line after the ticket number is the type of sale and if that sale was a layaway then you might see TLV which is a taxable layaway void or TLP which is a taxable layaway paid off If the sale is a layaway then you would put in a type of TL When you click the green check boxes will appear to enter the layaway payments If you need to make a layaway payment then get the layaway on the screen and there should be a drop down to the right of the individual s information click on the drop down and you see the options This is also how you void and un void a layaway After accepting a layaway payment if you need to print a new receipt click on Sales Printing and then left click on Long Layaway Receipt If you have acash receipt printer a receipt would be printed auto Premium Software User Manual Page 22 matically You can update sales tickets but you are on your own nothing in inventory gun book or cost of sales will be updated If a sales ticket is made on a gun ora layaway is paid off with a gun then a NICS box will appear which allows you to update the address if needed and click on the status of the NICS check
31. l Page 31 Geographical Analysis breaks down pawn tickets by race sex age and zip code Remember that this reports works on pawn tickets not on customers For example if you have a zip code of 76543 with 3 active 2 renewed 8 expired this could be just one customer or several customers The consumer credit reports are for their respective states They list the information needed by their respective state Gun Book Reports The gun book reports contains the most commonly reports needed to maintain your computerized gun book Gun Book Reports C Print Guns in Store f Note Only use Incremental Renumber C Print Complete Gun Book after printing an Incremental Gun Book Print Incremental Gun Book Incremental Renumber Count Guns for ATF License The first option print guns in stores will list all the guns that the gun book shows is in the store for sale as well as those that are in pawn The 2nd option print guns disposed by mm yyyy will list all the guns that were disposed that month in date order This is a real good way to match your 4473 s highly recommend that you do this at the end of each month then paper clip this report to the front of that month s 4473 S Print complete gun book prints all the information in the gun book When the complete gun book is printed the computer will keep track of all guns which have been updated so at a later time you can print the incremental gun book The incremental gu
32. list of customers You have the ability to select zip codes as well as select only customers which have done business within a certain period of time Premium Software User Manual Page 37 Customer Labels PCE After selecting the customers you can then print labels Premium Software User Manual Page 38 Program Information To go to utilies from the main screen File gt Program Information Information Last Pawn Ticket Number Used 35835 Last Sales Ticket Number Used 35756 Last Buy Ticket Number Used 13540 Daily Calculator Active Tickets Information OK From this screen you can see the last pawn ticket number used the last sales ticket used and the last buy ticket number used If you need to change these just change the num ber on the screen and click the green check In File Information the computer will show you all the btrieve files the file version num ber of records and the size of the files At the bottom is the total size of all the btrieve files The file version should be 7 If the file version is 3 in any of the files you need to go to the DOS pawnshop program and recover that file File version 7 is supposed to give you more stability and a little more speed You need to be at file version 7 in order to recover the files in the Winows Pawnshop program as well as update information through SQL Daily information gives you your business for the day In addition by clicking on the drop down
33. lookup pawn balance update delete from inventory Level 4 Cannot perform the following functions Pawn void pawn go to information screen merchandise scan update pawn ticket expire pawn ticket remake ticket active Buys expire buy delete buy Reports run reports File Setup go to file setup Sales delete layaway payment update sales layaway ticket Inventory see cost Level 5 Cannot perform the following functions Pawn place hold on ticket update customer info reprint ticket Buy remake ticket active update customer info When you use passwords the computer will store all transactions that each emloyee does For example if an inventory item is updated the transaction will store the initials of the employee doing this This information can be see on the detail list of the daily report or through Merchan dise Scan When you use passwords the computer will store all transactions that each emloyee Premium Software User Manual Page 47 does For example if an inventory item is updated the transaction will store the initials of the employee doing this This information can be see on the detail list of the daily report or through Merchandise Scan K File Setup The file setup portion of the program allows users to customize the program To go to filesetup from the main screen file gt filesetup File Setup File DOS Options Windows Printer Part Pawn Ticket Printer KE Pam o Ne o o _ Cet Printer Validation Prin
34. m to inventory You can look up a gun by any field which is boldfaced Just use the mouse to click on that field type in what you want to find and press ENTER When you have a gun on the screen other options appear On the Toolbar Other Gun Options as well as the browse button and the left and right arrows The browse and left and right arrows will look up based on how you got the record on the screen Premium Software User Manual Page 28 Gun Book File Gun Options Gun Number Status SOLD Received From Date Received 08 13 1990 LastName SMITH tt C tS First Name JAMES WILLIAM Address 2616 W COMMERCIAL r Disposed To Date Disposed 0470571991 Last Name MORGAN o First Name JOHN Address ISIE MAIN oo Book 0i 008 13 City LONGVIEW State TX Zip 74 23 Comments City HENDERSON State TX Zip 75652 Comments Page Line Gun Information Make RUGER Model 10 22 Bowe Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 25 AM Cal Gauge Type Action Importer SA RIFLE 22CAL Serial Number MEME 1540774 63 OK Just like in Sales if you browse you can click the drop down arrow and see other items you can scroll them with a scroll mouse or just click on one of the guns to see the while record on the screen After pressing the browse button you can also click on the 1 2 3 or 4 to see different in
35. n book will only print pages where a gun has been changed since the last gun book printout You have to then just replace the pages which were printed After the incremental gun book has been printed you Premium Software User Manual Page 32 have to click on Incremental Renumber so the computer can mark those guns so they won t be printed next time In order for the incremental gun book to work there can be no duplicate guns in the gun book Every gun must have a different number You can run the error check routine listed later in Utilities File gt File utilities gt Error Checking The count guns for AFT License is used to count how many guns have been received and disposed in atime frame This number is needed when renewing your gun license Report Listings The computer has the capability to look at a file and print a report based on criteria that you select Gun Listing Gun Book Listing Report Format NTEST LISTING OF GUN INFORMATION x Sort Field Em LISTING OF GUN INFORMATION Gun Information Make 1 Model 7 Status Cal Gauge Serial Number Importer wlll mu Type Action Received From Disposed To 6 Dateln x Date Out Last Name z Last Name First Name First Name X Address pO Address City ha City State State Zip Zip ullblelelte Comments Comments Print Report The first step you need to take is to select the Report format The drop down arrow Premium Softwar
36. nd stocknumber and continue adding items that are being purchased changing the quantity or price as you go Itis generally easier to use the arrow keys on the keyboard to move around the sale item grid After you are finished you can click the green check to store the sale If you have acash receipt printer a receipt is automatically printed Otherwise you can either click on the print button on the bottom of the screen or go to sales printing to print a sales receipt A long sales receipt prints on the buy ticket printer Gun Book Name LN FN caso SSSCSCS lt C Date Purchased 01 27 2004 Ticket Number Oooo Clerk ji Stock Number Qty Description Sale Each Extended Sale Payment Type Subtotal C Cash C Credit e Check Sales Tax Total x Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 09AM If you are adding a sale and you have the items bought in the sale grid you can also Premium Software User Manual Page 20 click on either the subtotal or total boxes and change them Let s say the sales ticket is 131 54 total You can click on the total box and change it to 125 and the screen will show a discount and back sales tax into the total If you click on the cash button and put in the amount the computer will show you how much change will be tendered If you have a cash receipt printer then the amount given to you as well as the change will be printed If you have an individual
37. ns Colorado either 30 60 or 90 days selected when entering the ticket all other states the number of days of the loan The computer will add to this time the number of days extra added before printing the ticket on the daily report For example if the Pawn Ticket Past Due Days is 10 then the pawn ticket will need to be 1 month 30 days 10 days for that ticket to be printed on the daily Premium Software User Manual Page 30 report Buy tickets listed will be the actual number of days from the date bought In Oklahoma it is 10 days Texas is 20 days In states which have no holding period you can change this number to either 0 or 1 Most of the other pages in the daily report are self explanatory If you don t need the checkout page for the summary then check that box If you need 2 pages of the police report or want to leave off the personal customer information then check those boxes Monthly Reports The monthly summary lists all the business a month at a time You just type in the month and year and the computer will generate a report with each day of the month on a different line The report lists Pawn Renewals Pickups Interest etc Note that the renewals are included in the pickup column The sales tax is for both the retail sales and layaway payments The COS or cost of sales is a listing of all the costs for the items what were sold as well as layaway pickups for the month This report shouldn t change it can be
38. nt sales etc You need to keep track of which code is used for what This would only be applicable for states where these need to be broken down Another use would be in transfer ring between stores E1 could be the main store E2 could be the 2nd store E3 could be the 3rd store etc If you change the sale amounts to 0 on each item being sold this way then your cash on your daily report won t be out of balance You could use this to track what merchan dise is being sent to each store On the daily and monthly reports this will appear if you do put in a sale figure Perhaps the best way is to put the sale price as the cost You can just try different ways to see which works out best for you If you are adding a sales ticket and type in the stock number and the description and price don t appear you can click on Inventory on the tool bar at the top and go straight to inventory Look for the item and after finding it click on the stock number so the stock number is highlighted The right click the mouse and left click on Copy Close out the inventory pro gram click on the sales line you are trying to add right click the mouse and left click paste Press enter and the item will appear After adding a sale you can also click on browse sales as well as clicking on the left arrow and right arrow on the screen When you click on browse sales a drop down box will appear By clicking on the drop down arrow you can look at sales based on how you loo
39. ntrol panel gt printers Then click on the top click on Printer then server properties Check the box that says New Form and in the name of the form type Halfpage In the bottom left change the width to 10 and the height length to 5 5 Then click on save form If you use a dot matrix printer for labels go back to the box with the name of the form HalfPage should be there and type Label For the height change it to 1 Then click on save form Exit from this screen From the Printers folder click on Add Printer click on local you can t use the printers which are automatically added in stations such as Pawn on Server or Auto Pawn on Server select the appropriate port if this is a station then to select a printer located on the server such as server pawn or whichever printer you are using select the name of the printer next then call the printer Pawn No test page and not default unless the Report printer If this is a network station the port will be server Pawn After the printer is added the right click the Pawn printer left click properties gt printing preferences gt Advanced For paper size change letter to Halfpage for Pawn or Buy Label for dot matrix label printers and leave it as letter for Report printer You can try different setting for print quality but for Okidata 184 don t go to 72x60 If you have an option for Draft or Fast draft then you might change it to those and try If the print isn t heavy enoug
40. own box Premium Software User Manual Page 14 Pawn Buy pa omn Active Bi 100 00 90 E MAN HENDERSON jir es of ooo m2 hoan Ace 51 m fw eo po oeo oo s10 M250 COMMENTS o o Expired o f 000 xo assas O Last Activity 01227 2004 Add Pawn Add Buy DoJ Ticket St Date In Amount Pawn Ticket Description Due Paid Date Out C Ir C 0 OLN 100000 A 01 27 2004 100 00 BICYCLE RED 26 RED FLYER Mail Label Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 03 AM If you click anywhere except on the Do box or the description of the pawned item then the whole pawn ticket will appear The Do box is for multiple renewal pickups and calculating the interest on different dates This only works on Active pawn tickets Click in the Do box next to an active ticket and a R will appear in about the middle of the screen is an item which states Calculator Amount and a calendar will appear You can click on another date and the calculator amount will change If you click the Do box again the R will change to a P but if you want to calculate the interest on another day you have to click on that day again If you want to multiple Pickup or Renew tickets for this customer after marking in the Do box click on the button toward the bottom right which says Process These Selected Tickets You can click on the headings to sort the pawn tickets in the order based on the head ing you clicked on For example if
41. password maintenance then each time you enter the Windows Pawnshop Program a password box will appear You just enter your password and in the program on all the screen on the title bar will be included the information Logged InAs HHHHHH After an employee finishes using the program they need to X out so someone else can log in To add individuals to the password file go to File gt File Utilities gt Password Mainte nance Click on Add User type in their initials upper Case their name and their level Level 1 has the most access Level 5 has the least access There must be at least 1 individual with Level 1 access You can also go here to change someones level delete employees or re move all passwords The initial password for anew employee is their initials recommend that each em ployee makes up their own passwords that only they know Only employees can change their passwords To change a employee password when the password screen appears type in the original password and check the box to change password The computer will ask for the new password twice to make sure they type it in correctly I ll try to define what can be done at each level Level 1 Perform all functions including reports adding new employees deleting employees Premium Software User Manual Page 46 Level 2 Perform all functions as level 1 except canot add change employees Level 3 Cannot change Pawn Ticket Number delete Pawn ticket
42. ption Transaction C by Ticket or ltem Number C by Type C by Clerk You need to choose if you want to scan Pawn Tickets Buy Tickets Sales Tickets Inventory or Transactions Pawn Buy Tickets Premium Software User Manual Page 50 Merchandise Scan Scan Options m Pawn Tickets V Active Pawn Tickets Expired Buy Tickets Hold Paid M Late Pickup Police Conf C Inventory Number M Void P All Tickets Sales C Description C Inventory by Description eer ltem to Search by Ticket or Item Number RUGER C by Type Beginning Date Ending Date P Beet 00 00 0000 0170172093 Transactions by Type This allows you to search by the type of transaction just click on the drop down arrow and choose the type you are looking for Premium Software User Manual Page 51 Premium Software User Manual Page 52 Premium Software User Manual Page 53 Index A add anew customer 10 add a pawn ticket after the fact 16 adding agun manually 28 Adding a Pawn Ticket 12 adding gun to pawn ticket 13 B BLACK POWDER 13 Cc Cash Sale 19 change the ID Number 12 customer screen 11 CUSTOMSIZE 6 D Daily Report 30 ddf 8 Do box 15 don t want to put that item in inventory 18 E Expiring a pawn ticket 17 F File Setup 49 Daily Report Information 50 defaults 50 Other Informaton 50 Printer Information 50 G Get Last Pawn 12 Green check 14 green check 10 gun book 27
43. run at any time for any month The inventory summary lists the cost of all items in inventory It is broken down by inventory categories Note that this report needs to be run at the end of the month because it reflects the status of the inventory at a certain point in time The denotes that it needs to be run at the end of the month The pawn balance summary breaks down all active pawn tickets when the report is run It breaks down the pawn tickets according to size and lists the total at the bottom of the report The denotes that it needs to be run at the end of the month You can check the box at the bottom of the window for the computer to calculate the interest due for those pawn tickets The active layaway report lists all layaways that are still being paid If a payment hasn t been made to a layaway for a while you may need to go to the sales program and void the layaway Yearly Reports Annualized monthly report prints the same information as the monthly summary but instead of listing the days of the month down the side it lists the months of the year This report also counts tickets Multi year analysis report lists a year on a line and shows averages and percentages This reports keys off the date the pawn ticket was written not the date a pawn ticket was disposed It would be useless to include the current year and maybe the previous year if all tickets written in that year haven t been disposed Premium Software User Manua
44. s 32 Geographical Analy sis 32 Multi year analysis 31 Z ZZ number 24
45. s start with the pawn ticket printer Go to Start gt Settings gt Printers or with XP Start gt Control Panel gt Printers and Faxes Double click Add Printer click local select the printer port then select the manufac turer of the printer click next and name the printer Pawn P is upper case and the awn is lower case You can say no to test page and default printer we want the Report printer to be the default If you have Windows 95 98 or Me then right click the printer go to properties If this is a server click on the sharing tab and click share as and leave the name as PAWN also click Premium Software User Manual Page 5 on the paper tab and slide the paper size bar to the right until you see CUSTOM click it and in the bottom left corner set the height length to 550 and the width to 1000 These units are in 1 10 of aninch so 550 is 5 1 2 and 1000 width is 10 If it won t take 1000 as the width then make it 850 This needs to be done for both the Pawn and Buy printers For a dot matrix label printer you need to set the width to 1000 and the heigth length to 100 If you have a network when setting up the printers on the station it will copy these setting to the station if they are set up on the server correctly first So you might test all the printers before adding printers to the stations Repeat this for the other printers If you have Windows 2000 XP or Vista then start gt co
46. t 75 00 Sold Total Cost Sale 1 249 95 Sale2 00 of Sales Date in t 057034938 Date Last ate in Inventory 08 03 1998 Sold 0070070000 Category RINE Vendor BUY Comments Min Oty 0 OrderQty 0 QtySold 00 Aj 2 3 EFE g5 Ox Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 22 AM After getting an existing inventory item on the screen you can browse these items base on how you looked up the item After clicking browse you can click on the 1 2 or 3 just above the browse to see different information The heading tell you what you can see The A next to the browse button lets you know that you are browsing all items If you click the A then it will change to an which tells you that it is only browsing items that are in stock Just like in sales you can click the drop down arrow and click on different items or click on the 1 st line and roll the scroll on the mouse Inventory options and inventory printing is on the tool bar at the top Another interesting feature is good for items which have been sold especially items which have a quantity sold greater than 1 On the tool bar you have an option for sales history By clicking on this the computer will display another windows showing each time that item was sold Clicking ona line in the new window will actually show you the sales ticket that item was sold If you have items in inventory which don t have sales tax if you make the first character in
47. t will appear at the bottom half of the screen will all BILLY BOB s in the com puter When you search this way the computer looks for a match anywhere so if you go to Address and type in MAPLE then the computer will get all people who have MAPLE in the address Pawn Buy CAR Eile Pawn Buy Options Pawn Buy Printing paaa MORGAN SSCS jonN Active Ej 100 00 fist MAIN HENDERSON m Picked Up fo oo e2 fi2 20A962 Age 51 fm fw BD DN aor fof ooo Eo m oe e iol ow TXDL jassa o Last Activity jo 22742004 Amt to Pickup All Active Tickets 120 00 Browse Pawn g e eee BEJE Add Pann Add Buy icket 100000 Dateln 01 27 2004 Loan Amt 100 00 Interest Due 20 00 Clerkin fym Clerk Out Status ja Amount to PU 120 00 DI o67 MI l 20 00 BICYCLE RED 26 RED FLYER PU Renew Pawn Mail Ticket Histor Ful Renew Label Label Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 9 57 AM If you looked up a customer by name or by searching through customer information Premium Software User Manual Page 11 then after you click on the name below if that is the wrong individual then you can click on Rebrowse Name to pull up the list again Updating customer information If you need to change any customer information just click on what needs changed such as the address and change it To save the change click on the green check or to cancel the change click on the 0 with the slash You can also change the ID N
48. ter Na Lab t tsts s Na o o CT st Pinter Label Printer EE Lae o Ne _ TestPrinter_ Buy Ticket Printer EE py o y ito swit Test Printer Cash Receipt Printer Na Recit Test Printer Paper Reports Printer L1 Reet o et gt Test Printer Police Form Printer E Not Available o TestPinter Jewelry Label Printer E ka o YS Ha o Test Printer Print Name on Pawn Tickets V Default ID Type TXDL Daily Report Options Print Number on Pawn Tickets Default Eye Color BRN V ctive Pawn Tickets Sales Tax Rate 0 075 Default Hair Color BLK i s aaae H Round Interest E Default Skin Color Ic V Past Due Buy Tickets Pawn Ticket Past Due Days 62 Payments or Renewal Tickets GE 4 kain Tickets Buy Ticket Past Due Days 10 Charge Interest on Layaways M V Guns IN Number of Lines in Front of Ticket 2 Monthly Interest on Layaways o Sn T aM Bar Code Reader F Type of Buy Ticket V Layaway Payments a V Print Summary Laser Printer for Reports Type of Pawn Ticket I lllsave of checkout Page Default City HENDERSON Default State Tx V Cost of Sales Stop at Location V Police Report M Leave off Customer Info Print Screen A X J Print 2 copies Print Detail List This screen is divided into 3 parts the top part is printer information The left middle Premium Software User Manual Page 48 and middle other information and the bottom left is daily report information Printer Information The pr
49. the description an the computer won t charge sales tax on that one item even though the Premium Software User Manual Page 25 sales ticket is taxable Inventory items that come from pawn tickets are assigned a stock number based on the pawn ticket number and what line that item was on the pawn ticket For example pawn ticket number 25001 might have three items in inventory 25001 1 25001 2 and 25001 3 The vendor would be PAWN If the item came from a buy ticket then the numbers would be 2500141 25001 2 and 25001 3 The vendor would be BUY Premium Software User Manual Page 26 G Notes on Gun Book The gun book is a stand alone record of all gun transactions All guns in the gun book come from either Pawn Ticket Buy Tickets or new gun purchases The gun book screen is divided into 4 sections the left most section is then gun number and status the middle section is information from whom you received the gun the right most section about where the gun went and the bottom section is the information about the gun itself The statuses used in the gun book include PAWN for those guns in pawn PICKED UP for those guns which have been picked up SALE those guns which are for sale SOLD guns which have been sold BUY guns which came from buy tickets SALE BUY guns which came from buy tickets but the buy tickets haven t been expired PAWN SALE NEEDS NICS guns where pickups or sales which haven t been called in PA
50. the left and right arrows on the screen to go to the previous or next pawn ticket Note This is the actual next and previous pawn ticket not the next or previous for this customer If you have a pawn ticket that is being picked up then what I call the NICS box will appear on the screen asking you to check the name address etc and then click on the status of the NICS check If you already have a proceed then dot that box and then gun book is completely updated If you click on any other option then the gun entry is left open and a new button will appear on the main screen called Nics Gun Updates When the individual actually picks up the gun the click on this button and click the appropriate box By doing gun pickups this way the date in the gun book will match the date the gun actually left the store If the individual with a pawn ticket wants to pay on the interest then click on Pawn Buy options and Renew with principal payment When the computer asks how much type the amount the individual is paying you Any extra above the interest due will decrease the princi pal on the new loan Expiring a pawn ticket involved bringing the pawn ticket up on the screen going to Pawn Buy options and clicking on expire Another window will appear where you can price the item to be put into inventory If the pawn item contains multiple quantities then the cost is cost each For example let s say that you loaned 50 on 10 DVD movies When you expire the p
51. umber of the customer the same way Ifthe customer is in the computer twice with 2 id numbers just bring up the customer with the wrong number change it to the correct number When you click on the green check the computer will inform you that the customer already exists are you sure Answer yes if you are sure After finishing with a customer you need to get rid of the customer on the screen by clicking on the 0 with the slash if you instead click on last name and type in someone else s last name the computer will think you are changing the last names Get Last Pawn Get Last Buy You quickly look at the last pawn ticket or buy ticket in the computer by simply clicking on this box It is located about the middle of the screen This is especially handy if you need to go back to put in a location or just want to check Adding a Pawn Ticket or Buy Ticket Premium Software User Manual Page 12 Pawn Buy Seles paa MORGAN SOS jonN Active El 100 00 Mane man JHENDERSON Tx PickedUp o 0 00 75652 12 20 1952 Age 51 M w BLD pu oas o oo Tt e a a a TxD asa Last Activity 0172772004 icket POS Date In 01 27 2004 Loan Amt Interest Due Clerk In ge Clerk Out m Status ja Amount to PU DI MI Mail Label Your Pawnshop 090100321 20 02 53 Tuesday January 27 2004 10 02 AM After looking up a customer or adding them and saving with the green check then you can just click on Add Pawn or Add Buy The computer starts with th
52. up gt The Main Computer gt C Drive gt click on Premsoft Then click open gt next gt Name the shortcut Windows Pawn shop gt Next gt and Finish Then right click the shortcut and left click properties For the cmd line you should have something like server c premsoft exe In the Start In change it to server c pawn2000 by replacing the premsoft exe with pawn2000 If it is installed correctly then you should be able to double click the shortcut and click on Pawn Buy then get last pawn and a pawn ticket should appear You need to repeat adding the shortcut to all the computers 6 You probably need to also make a shortcut for you backup Right click the desktop go to new gt shortcut and in the box type either c pawn2000 backdisk bat or c pawn2000 backzip bat Click Next and for the name of the shortcut you can call it Backup Click Next and pick out a picture don t take too long on this then click finish The backdisk will zip the file from the C drive and backup on the A drive If you have a zip disk you will need to check the backzip bat file First you need to double click My Computer to see what drive letter is your zip drive For this example let s assume that it is drive E Double click My Computer gt C drive gt Pawn2000 Then right click the file backzip bat and left click Edit The line should read hcopy uh c pawn2000 e the last drive has to match the zip drive Chan
53. you would get if you ran the Pawn Balance Summary Premium Software User Manual Page 41 J Utilities The utilities can be accessed from the main screen by File gt Utilities You have the following options Recover files lists all the btrieve files Edit edit Inventory Categories edit Sales Message edit Layaway Message Display Raw Data Change System Numbers Prepare Transmit Diskette Error Checking Password Maintenance Recover Files You might need to recover files if you cannot access information For example if you type in a pawn ticket number but it isn t found but you can find the pawn ticket if you look it up by the Name or ID Number Btrieve uses internal indexes and sometimes they get confused The information is there but the index needs to be rebuilt Kind of like a card file system where the cards are out of order Recovering the file puts the cards back in order Edit Messages Edit messages is useful if you want to change your categories sales message which prints on sales tickets or layaway message which prints on layaway tickets If you click on edit sales layaway message a textbox will appear and you just change it the way you want Don t type in too long of a message Editing Inventory categories can also be done here The inventory program uses numbers to store inventory categories So inventory category 1 is the first line Inventory category 20 is the 20th line Be alittle careful For exampl

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