PROGRAM SETUP
Contents
1. sample in archive ES Ig samp XC Bl roseo n Well Sample No TrakMate ES If you have samples not in this box the ones with a X you cannot delete the samples everything is fine you can Delete all samples or Exit the window Page 22 of 57 flui 11 HOW TO REARRANGE A BOX When you have samples recorded in different boxes and you want to group them in the same box you can use the rearrange function with the BS icon that opens the following window e Rearray box Pressing the Read file button you can look for the file containing the new situation of the box At this point you will be shown the window in the next page Page 23 of 57 c Rearray box M 722777 Sees nn Welll Sample Box 13 11 2004 04 10 34 PM EI ER ET x M 333 O KB j sample in archive x sample not in this sample nat in archive Emptu Actual archive situation sample in archive sample nat in file XL In the top part of the window you can see the situation in the file in the bottom part you have the actual situation of the box in archive if the box has no samples the bottom left part of the window will be empty With the Read file button you can change file with the Rearray samples the samples not yet in this archived box will be recorded in it changing the box s situation lt Page2. T 2 122 461 3 Delete The buttons New Change opens the window Page 44 of 57 2 New label settings wa 1 amp gt Label name E Width mm le m Height mm Label for row Top Bottom Space inter labels mm 3 Vertical 3 Horizontal Labware Part number Vials ALO Frinters Microsoft Office Document Image Writer Print Format 1 Letter USA 8 x 11 m format on INEI Fields 99 Fixed text This window let you define or modify all the style of the labels sheet labels name width and height number of labels per row margins space inter labels lab ware printer and print format To define or modify what is going to be written on a single label you need to choose the type of the field and press the Add button to see the next frame where you can decide the precise position of the field the text and the font format 1 Field 99 Fixed text Coordinate mm b Coordinate mm jo Fired text Once you have inserted all the necessary data you can press the OK button and the field will be inserted into the label If you are modifying the label or after the first insertion you will see also the following frame to modify or delete the fields already inserted Page 45 of 57 Fields in label 92 Barcode sample Lhange To see the preview of w
3. this is normally C Program Files EasyTrack The Database can be located on a server for automatic backup or for multi access using the multi lecense version of the software To move the data to a shared drive on the server copy the complete EASYTRACK folder located in the C NProgram FilesN directory to the network drive e g Fluidx server Backup EasyTrack The EasyTrack shortcut also needs to be changed so that the application uses the correct database and associated files To do this right click on the Shortcut and select Properties Fasylrack2D Properties General Shortcut Compatibility Security Easy TrackzD Ed Target type Application Target location Easy Track Target C Program Files E asy Track E asy T rack exe Start in C Program Files E asutrack Run Normal windo Comment Easy Track2D The Start in field designates the folder that EasyTrack will use for the database and associated files by default this will be C Program FilesNEasyTrackN Page 55 of 57 flui Change the Start in Field to the new server based path e g Fluidx server Backup EasyTrack Easy rack2D Properties Genera Shortcut Easy TrackzD Target type Application Target location EasyTrack Target C Program Filez amp E asy T rack Easy T rack exe Start inr F Iuida sereersB ackup se asy T rack Shortcut key Hone Run Nor
4. The labels you set in this window will be used if you do not check the Division enable box in the Groups and password window or if in the division setup you do not give a name to these field 19 FIELDS AND LINKS SETUP e Program Xetup Groups and passwoyl Field 1 name pO Field 2 name Field 3 name PO Field 4 name Field 5 name pO Field 6 name Field 7 name Field 8 name Field 8 name Field 10 name ee Field 11 name Field 12 name e o Field 13 name Field 14 name w Field 15 name Field 16 name Field 17 name f Link nat enabled Link 1 On LU Link 2 Page 48 of 57 flui 20 GROUPS AND DIVISIONS SETUP This function allows defining groups and their permissions AT the first installation you will find one group already defined which will be needed to setup the program Supervisor x Fields and links Groups and users Password 1 Supervisor min length B f User E Guest Group setup Division enable z Division setup wA x Ok Exit To create a new group of users you need to write its name double clicking in the first empty line green arrow You can then decide how long the password should be just writing it in the box pointed by the yellow arrow max length is 50 which is the minimum length The password is case sensitive and alphanumeric GROUP SETUP To
5. samples The information you can insert depend on what have been defined in the fields and links setup Page 11 of 57 flui 7 HOW TO SEARCH FOR A SAMPLE To search for a sample or a box into the archive you need to press the open the following window icon that will e Search ID Sample ID name categor From to gory Patient ID Sample Type po Library Organ Disease L l L oncentratian Surname EH I You can specify a Sample or Box ID a box name category a date interval or any of the fields shown in the window To confirm your search press the Ok button yellow arrow otherwise the Exit one green arrow If there is a multiple result set you will be shown the following window Page 12 of 57 Well ID Sample Date 0019042708 00195042707 0019045524 0019042713 0019042714 0019043921 0019043520 0019045519 0019043507 007 3043508 0019045509 0019045510 0019043511 0019045512 0019045515 0019045514 0019045502 00739043501 0073043500 0073043455 00190453495 0013043497 00195043496 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 1
6. specified in the appropriate window You can pass from one child to the other with the next previous buttons on the top of the window Once you have chosen the children files a Recording button LJ will appear on the bottom left side of the window If pressed this button will duplicate all the information as many times as requested Page 19 of 57 flui 9 HOW TO JOIN SAMPLES rrr If you have samples to join you can choose the icon Ii that opens the next window ID Sample ID Sample target i gt You have now write or read with a barcode reader the sample s ID in the field shown by the red arrow and press the Insert button You can join together up six samples Every time you insert a sample you can see its details in the sky blue filed below Once you have chosen all the samples you need you can write the new sample s ID in the relating field green arrow and press the button with the arrow Page 20 of 57 flui 10 HOW TO DELETE A BOX S CONTENTS If you want to delete the contents of an entire box you can chose the icon that opens the next window amp Delete samples Pressing the Read file button you will be able to search with a browse window for the file containing the samples to delete Once the file chosen you will be presented with the box s situation as shown below Page 21 of 57 Delete samples Hour 04 10 34
7. you will then be presented the window Page 3 of 57 flui c Easy Track 2D Choose the division Division Short name Blood Lab Microbiology Lab Virology Lab ET LE was EN oF 8 D EE Release which lists only the divisions you can work on You can now choose which is the division you need by clicking on the box near its number green arrow This action will open the starting window If divisions are not enabled the program will directly pass to the starting window Page 4 of 57 flui 3 THE STARTING WINDOW EasyTrack 2D 2 0 EASYTRACK 2D Technician g i ll 4 unedi Client 1 TS E Deta DE The first line in the window contains the name of the product and its version number in addition to the usual Windows Minimize Restore and Close icons You then encounter the icon bar with the functions you are enabled to a line with the name of the licence s owner the main window a line with in order the name of the user connected the group it belongs to the name of the function activated day and date the number of the client connected Page 5 of 57 flui 4 THE ICON BAR he active functions depend on the profile of the user connected All the different available functions are To insert a single new sample To insert multiple samples belonging to a scanned rack To make different kinds of search by sample ID box ID or name date and fi
8. 041119 160921 Scatola3 Rack i 20041119 161034 Scatola4 iCol E Rack 3 20041119 160921 Scatola3 iCol Rack i 20041123 133100 Pippo Rack 3 20041119 161034 Scatola6 Rack i 20041123 133100 Pippo iCol Rack 3 20041119 161034 Scatola6 iCol Rack i 20041123 133127 Pippo Rack i 20041123 133128 Pippo iCol Rack 1 20041123 133501 elimina iCol Rack 1 20041123 133501 pluto Rack i 20041123 133501 pluto iCol Rack 1 20041126 140406 renzo Rack 1 20041126 140406 renzo iCol Rack 2 20041119 150921 Scatola2 lt Files af type AT this point you choose the file you need and the Box File window will fill with data Ift data are not properly displayed you have to verify f the file format is correct Page 9 of 57 i Box file ID box name category Date Hour DE ee Vials selected 1 an g No TrakMate 02 0029594817 ES 03 0029594869 A04 0029594813 05 0029594819 06 0029594797 0029594824 08 0029594263 09 0029594865 LILILIEIEIEIEILI IL TE WE ETE 0029594252 sy List 0029594982 TrakMate Correctly archived 00295948107 Existing in archive or error archrvin 0029594859 0029594793 No sample 1029594878 Ready to archive 0029594604 0029594857 0029594670 0029594809 0029594862 0029594839 0029594274 No TrakMate 0029594299 0029594685 0029594
9. 1 E85 5H1 MAT DAI Draw 2 SH1 HH1 DR 1 5H1 DR BX1 2 5H1 MAT DR2 2 3 SH1 MAT DR2 BUX 4 5H1 HH1 DR2 Bx4 5 5H1 MAT DR2 BAS SH1 HAT DR2 Draw 3 5H1 HH1 DR3 1 5H1 MAT DAS 2 SH1 HH1 DAS 2 3 5H1 HH1 DR3 Bx3 4 5H1 HH1 DR3 Bx4 5 5H1 MAT DAS BAS SH1 HH1 DR3 Draw 4 5H1 DR4 1 5H1 MAT DARA 2 SH1 HAT DARA 2 3 5H1 DR4 Bx3 4 5H1 MAT DARA Bx4 5 SH1 HAT DARA BAS m m m x m At this point if you want to change position q box you have select it pick it up put it MAT 3731000106 I on the table and drag it back into the new position If you want to change container after you put the box on the table you can select the new container from the list and continue as described before On the contrary if you want to insert a box into the tree you select the position you double click on the column and the present window opens Page 30 of 57 flui e Box location MB Lab 1 Selected element mn Initials m iT 7 name K 1 MBlab 1 Lab 1 2ndFloor Room23 Floor Room 23 Box Coordinates Absolute position Boxes total 624 free 624 Shrink Expand SH1 MR1 DRI n 73 Tree Coordinates Abs pos __ Shelf 1
10. 1 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 19 11 2004 16 10 Detail samples in box 12345 DNA Extract Di 55555 55599 55595 4444 4444 4444 4444 BBBBBB BBBBBB BBBBBB 55599 555995 55595 55555 4444 4444 4444 4444 BBBBBB BBBBBB BBBBBB BBBBBB 55599 55955 55855 55855 4244 4 44 4944 At this point you can choose to see the details of a single sample by selecting it and pressing the Show sample data button green arrow or double clicking on its row yellow arrow You can even decide to print the contents in a list or grid form with the Print box button red arrow To change the box s name category just press the corresponding button Once you have made your choice you will be shown the window below it is the same window shown if there is not a multiple set result Page 13 of 57 View Modify sample ID Sample Sample Date Hour Insert date Last modify 0019043517 19 11 2004 1610 18 05 2006 ID box Well Box name category User mus Patient ID Sample Type Source Library Organ Disease Shep Concentration Sumame ean L2 TT ETT Link Stock Mame Juantity Mer Aliquotes Line sma Virus Tupe Notes Species With this window open you can see the data modify t
11. 24 of 57 flui 12 HOW TO IMPORT DATA FROM AN EXCEL FILE If your data are contained in a XLS file you can import then by choosing the H icon Import form external archive EJ s Header WAT Fields setting x Import No header Exit The first time you open this window you need click the Fields setting button that allows you to define which are the columns in the XLS file that contain the data you want to import This button can be used every time you require it will open the next window Page 25 of 57 Setting fields Field name Column position in worksheet Data type ID Sample T mpm Sample date 1 Text Sample hour 1 Text ID box 1 Text Well 1 Text Hote 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text 1 Text Once you have defined the columns numbers and types the ok button will send you back to the previous window where you can click the Import button to search for the file you want to import specifying also if the file contains or not the header The data contained in the file before recording will be displayed as shown below Page 26 of 57 Import form external archive ample s Header C header If the data are correct you can record with the Import button Page 27 of 57 flui 13 HOW TO STOCK BOXES If you want to st
12. 860 AT this point on the left of the screen you have the contents of your file On the right you can see the situation of the samples in your file with a coloured indication of the state of each position The Print worklis button green arrow lets print the contents of the box in a list or a grid torm depending on what you choose To record information about a set of vials with the same characteristics first you need to select the concerned samples You can choose an entire column or row by clicking on the corresponding number or letter the whole set by clicking on the top left corner or different scattered vials by clicking on the single samples Once you have done your choice with the Group recording yellow arrow button you can record the information about the vials you selected Page 10 of 57 flui Box type Box name category Box type 1248 This is the first window you are presented after the group recording button has been pressed It allows select the box name category and its dimension Once you have made your choice the following window opens New group samples ID Sam p le Sample Date Hour 0029594817 23 11 2004 1331 ID box well Patient ID Sample Type Source Library Organ Disease Shep Concentration Sumame Juantity Number Aliquates Cell Line o JE Virus Tupe Notes pF Species This is the window where you can insert all the data about the
13. Division At the bottom of the window you have fo insert first and last name of the user the group to which he belongs to his password the min length depends on set up and to check the divisions on which the user can work on If in the set up divisions have not been enabled the bottom part of the window will not present the possibility to choose the divisions as shown underneath To confirm you insertion press the Ok button otherwise the Undo one Page 53 of 57 flui 23 HOW TO MODIFY AN EXISTING USER In the Users window you have to press the Modify selected user button blue arrow the following window will be opened k Users Donald Shaw 1 Anderson Mewman 3 Modify user Disabled Last madified First name Last name Group Password min length 8 char You can now modify the user s settings first and last name group password divisions and or disable enable him just by writing in the corresponding fields and or checking the boxes Moreover this window shows the last date in which the user s parameters have been changed As in the creation of a new user if divisions are not enabled they will not be shown Page 54 of 57 flui 24 HOW TO EXIT THE PROGRAM In the Users window you have press the Modify selected s 25 HOW USE WITH DATABASE LOCATED ON SERVER The underlying database is called EASTRACK MDB and is by default located on the local drive
14. SE 3 SH1 DAI Bx3 SE 4 5H1 HH1 DH1 Bx4 A TE BOS 5 SH1 MAI DAI Bx5 5 B0 6 DR1 BX6 e _ Draw 2 SHIMRIDR2 EIE EIE 1 SH1 MAI DH2 EX1 EE 3 SH1 HR1 062 Bx3 El BOX 4 5H1 DAR Bx4 O 5 SH1 MAI DAR Bx5 P x B UX SH1 HR1 062 8 Draw 3 5H1 HH1 DAS of BUX 1 SH1 MAI DAS BRI ZE 2 SH1 HR1 DAS Bx TE BOX 3 5H1 HH1 DAS Bx3 SE BOX 4 SH1 MAI DAS Bx4 5 SH1 MAI DAS Bx5 b SH1 HH1 DAS EXE E Draw 4 SH1 MAI DH4 0 BOX_1 SH1 MAI BRI 2 SH1 HR1 DAA BR BOX 3 5H1 DARA Bx3 SE 4 SH1 MAI DAA Bx4 TE BOS 3 SH1 064 Bx5 0 rere m x m mac Positioning on the grid you have displayed the sample s ID on the yellow line With this window you can also remove a box from a tree and so from the stock If you need to print The container s tree structure with its contents just press the Print tree button With the View sample button it is possible to see the data of the single sample you are positioned on With the View box button you arrange the printing of the box s contents Page 32 of 57 flui 2 Add container red arrow With this button you open the next window that shows the different available models k New container ELET CEE Description EE T
15. SH1 ID box Metal Hack 1 SH1 MAI 12345 Draw 1 SH1 HR1 DRI O BOX 1 SH1 MR1 DR1 BX1 m BOX 2 X 5H1 HR1 DR1 Bx BOX 3 5H1HH1 DR1 BX3 BOX 4 SH1 HR1 DR1 BX4 BOX 5 5H1 HR1 DR1 BX5 BOX X 5H1 HR1 DR1 BXE Draw 2 SH1 HR1 DR BOX 1 SH1 HR1 DR BX1 BOX 2 SH1MA1 DR BX2 BOX 3 SH1MA1 DR2 BX3 BOX 4 X SH1 HR1 DR2 BX4 BOX 5 X 5H1 HR1 DR BX5 BOX X 5H1 MR1 DR2 BXE Draw 3 SH1 HR1 DR3 BOX 1 SH1 HR1 DR3 BX1 BOX 2 SH1MA1 DR3 Bx BOX SH1HR1 DR3 BX3 BOX 4 X 5H1 HR1 DR3 BX4 5 5H1 MAT DAS BAS SH1 HH1 DR3 Draw 4 5H1 DR4 1 5H1 MAT DARA 2 SH1 HAT DARA 2 3 5H1 DR4 Bx3 4 5H1 MAT DARA Bx4 _ 3 SH1 HAT DARA BAS Put the box s name in the field and press the OK button to insert the box into the tree Instead if you want to see the contents of a stocked box you can double click its name on the tree and press the show samples button to obtain the following state Page 31 of 57 ie Box location HB Lab 1 Selected element m Initials m iT 7 name NEN NN 1 HB MBlab 1 1 2ndFloor Room23 Floor Room 23 Box Coordinates Absolute position Boxes total 624 free 624 Shrink Expand SH1 MA1 DR1 EX1 Tree Coordinates Box Em pos Shelf 1 SH1 ID box Box name category Metal Rack_1 SH1 MRI 12345 E S an Draw 1 SH1 MAI DAI 1 SH1 HH1 DH1 EX SE BOX SH1 MAI DAI Bx
16. age 37 of 57 flui 15 HOW TO DEFINE CONTAINERS MODELS When you install the program a set of predefined models of containers is included If you want to insert new models and or modify the ones you have already created you need to click the EH icon to start the following window ght Freezer BTD 842 86 C Chest Freezer CEGO x Modify x model model he New model button opens the window in the next page Page 38 of 57 flui i model New model Mame Description Tree Coordinates Box Total boxes U ES First you have to write a name a short description and the model for the new container You can now star to insert its tree structure starting with the New button Hew element Mame Initials n starting L 1 Box container Insert relative position Element qty E In the New element box you have to give a name to the different parts of your container to give these parts an abbreviation to decide their starting number to indicate if they can contain boxes and if they can how many to choose the relative position of the element in the tree and how many times it has to be duplicated in the container lt lt NS S For every element you want to insert you need click the New button Once you have inserted at least one element you will have a similar situation Page 39 of 57 e model I Cha
17. elds name To create a child box from an existing sample box To join different samples To delete samples To reorganize boxes To import data from an external Excel file To organize the samples into the containers To display the box contents and insert it into a container To define different models of containers To view the report on in process and already processed boxes To define and print labels with both linear and 2D barcode To define fields names to create groups to access the available utilities Only supervisors have access To this function To create a new user or to modify an existing one Only supervisors have access to this function To exit the program Page 6 of 57 flui 5 HOW TO INSERT A NEW SINGLE SAMPLE To create a new sample you need fo press the d icon that will open the following window New sample ID Sample Sample Date Hour 05 06 2006 ID box Patient ID Sample Type Source Pp Library Organ Disease o Shep Concentration Sumame Juantity Number Aliquates Cell Line o JE Virus Tupe Mates Fo Species po a No fields refresh In this window you can insert all the information related to a single sample The active fields depend on what has been defined in the Fields and links setup The only mandatory field is the ID Sample which can be both numerical and alohanumeric The No refresh fields flag allows you to go on inserting many sa
18. flui Easy I rack Easy Track 2D THE EASY AND FLEXIBLE WAY TO TRACK YOUR LAB S SAMPLES USER MANUAL Easytrack2D 2 0 Rev 04 1 INDEX ACCESSING THE PROCRAM THE STARTINC WINDOW THE ICON BAR HOW TO INSERT A NEW SINCLE SAMPLE HOW TO IMPORT SAMPLES INTO A BOX HOW TO SEARCH FOR A SAMPLE HOW TO CREATE CHILDREN HOW TO JOIN SAMPLES HOW TO DELETE A BOX S CONTENTS HOW TO REARRANGE A BOX HOW TO IMPORT DATA FROM AN EXCEL FILE HOW TO STOCK BOXES HOW TO STOCK SAMPLES FROM A FILE HOW TO DEFINE CONTAINERS MODELS HOW TO PRINT REPORTS HOW TO PRINT LABELS HOW TO SETUP THE PROGRAM FIELDS AND LINKS SETUP GROUPS AND DIVISIONS SETUP USERS MANACEMENT HOW TO CREATE A NEW USER HOW TO MODIFY AN EXISTING USER HOW TO EXIT THE PROCRAM Page 2 of 57 flui 2 ACCESSING THE PROGRAM When you want to start the program you can go in its folder or if you have it on your desktop press the icon it will present you first with the following window Easy Track 2D THE EASY AND FLEXIBLE WAY TO TRACK YOUR LAB S SAMPLES Release 2 0 and then with the login one FasyTrack 2D Password Release At this point you need to insert your password in order to access the functions you are qualified to use The first time you access the program you will need to use the default password supervisor that will let you setup groups and users go to Users management for more details If divisions are enabled
19. hat you are doing you just have to press the Preview Button To save the new label or the modified label just press the Save label button Page 46 of 57 flui 18 HOW TO SETUP THE PROGRAM To start to set up the program you need to press the corresponding icon Only supervisors has access to this function This function enables to select which fields and links will be used in your version of EasyTrack to personalize their names to define groups and passwords and to set utilities AS you Click it you will be presented the following windows e Program setup Fields and links Groupe and password Field 1 name pO Field 2 name Field 3 name Field 4 name PO Field 5 name Field 6 name fF Field 7 name Field amp name Field 9 name Field 10 name Field 11 name Field 12 name v Field 13 name f Field 14 name Field 15 name Field 16 name Field 17 name L Link not enabled Link 1 On _ Link 2 Page 47 of 57 fluid To select the fields you intend to use just check the box near the ones you want to keep in the column On green arrow In order to have the right labels in the New sample window you need to write the heading you want in the field box yellow arrow You can do exactly the same moves for the links after you have decided to enable them clicking the corresponding box red arrow
20. he Modify button and you will have the next situation Page 40 of 57 e model Change model Mame Description Model 86 C Upright Freezer BTD 842 Draw 1 Draw 2 Draw 3 Draw 4 Draw 5 O Draw Draw 7 Draw 8 Metal Hack 2 Draw 1 Draw 2 Draw 3 J Draw 4 Draw 5 L Draw b Draw 7 O Draw 8 Metal Hack 3 Draw 1 Draw 2 Draw 3 Draw 4 DR DR2 DAS DAA DAS DRG DR DAS HR HR2 DAI HR2 DR HH2 DAS MH2 DAA MH2 DAS MH2 DAG MH2 DR HH2 DR8 MAS DAI MAS DRZ MAS DAS DR4 C Cn Cn C omar C Cn Cn Cn C C Cn Cn Loorndinates recalc r Modify element Mame Initials H Coordinates 5H1 HH1 DR Absolute position Box 7 Box 12 Total boxes 624 Page 41 of 57 flui 16 HOW TO PRINT REPORTS To see and pint a report on the state of the art of the boxes you can press the abl icon and open the following window In this window you can control the state of the boxes in process and already stocked In fact you are presented with the list of the boxes and at the bottom all related information how many boxes are full empty or not in use how many boxes are only partially full and how many boxes contain more samples than expected The print button arranges the preview of both the list of the boxes and the information at the bottom of the
21. hem create children print the sample s data and barcode or delete a single sample Page 14 of 57 flui The Create children button red arrow opens the window in which you can list the child children of the sample you are working on Once you have inserted the IDs of the new sample s you can confirm them with the Ok button The fact that children have been created will be made known in the Notes field You can also stock the box choosing the Stock label blue arrow and then pressing the Box stocking button green arrow It shows the list of the available containers with its location model and description Page 15 of 57 Stock management BLab 1 2nd Floor Room 23 BID 842 86 C Upright Freezer BLab 2 2nd Floor Room 20 BID 842 86 Upright Freezer Lab 1 6th Floor Room 15 C660 66 C Chest Freezer With the Show container button green button you can see its contents For more information on stocking box see the corresponding chapter Page 16 of 57 fluid When you want to create children fo assign the same characteristics to the samples 8 HOW TO CREATE CHILDREN contained in another box you can choose the icon that will open the following window Children create Parental samples lt lt Previous gt gt BBB ID box Date Hour well Well E ERU Samples already in archive The Setup b
22. hermo 842 86 C Upright Freezer Nes C660 66 C Chest Freezer At this point you position yourself on the model you are interested on click the Insert container button which leads to the following window Page 33 of 57 i New container P4 I ELET CEHE Description 1 Thermo BTD 842 86 C Upright Freezer EJ Nes C660 B6 C Chest Freezer Stock containe BID 842 flui You just need to insert the container s name and location and press the Ok button to confirm your choices The new container will be listed in the main stock management window Page 34 of 57 flui 3 Search box sample green arrow These buttons let you search for a box o for a sample starting from their ID You will then be presented with the container where the box or the sample are stocked and you will find yourself in the same situation as the point 1 Show container 4 Print list blue arrow This button activates the preview window 2 Preview w WV o S E EASYTRACK 2D Molecular Biology Lab 15 giugno 2006 EI Name Location Model Description US MB Lab 1 2ndFloor Room 23 BID 842 86 C Upright Freezer JJ MBLab 2 2ndFloor Room 20 842 8 amp C Upright Freezer ViLab 1 amp hFloor Room 15 C650 8 amp C Chest Freezer Ll Page 35 of 57 flui 14 HOW TO STOCK SAMPLES FROM A FILE When you have a file and you want to stock it contains you ca
23. liquotes Field 15 name Cell Line Field 16 name Virus Type Field 17 name On Bde w Page 50 of 57 fluid To enable divisions will affect both the first window you will be presented after logging in and the user s windows Every time you check or uncheck the Division enable box the program will have to restart to carry out the changes Page 51 of 57 flui 21 USERS MANAGEMENT To manage users you have to click the corresponding icon This is the function that helps create modify and enable disable users of the program When you open the window you can see the list of the users already defined the number of the group they belong to and if they are in the disabled state or not You can then decide to create a new user clicking the New user button green arrow to modify an existing one by clicking the Modify selected user one blue arrow or to exit the window yellow arrow When you click the corresponding icon you will be presented with the following window E Users Donald Andrew Anderson 2 Bob Newman 3 Page 52 of 57 flui 22 HOW TO CREATE A NEW USER In the previous window you have press the New user button green arrow it opens the following window kS Users IN Firstname Lastname Group Donald Shaw 2 Andrew Anderson Bob Newnan 3 New user First name Last name k6 w ee ER Password min length 8 char a
24. mal window bul Comment Easulrack2D Press OK 26 HOW USE WITH MULTI LICENSE Transfer the EasyTrack Folder to the server or shared folder as detailed in section 25 Install the software on all the computers that need run the EasyTrack software Change all the shortcuts so that the Start in reflects the new server or shared folder Page 56 of 57 fluidX Ltd Unit 6 Monks Heath Hall Workshops Chelford Road Nether Alderley Macclesfield Cheshire SK10 4SY Tel 44 1625 861 614 Fax 44 1625 861 615 Email info fluidx co uk Page 57 of 57
25. mples without having to rewrite the fields contents To record what you wrote press the OK button otherwise the EXIT one Page 7 of 57 flui 6 HOW TO IMPORT SAMPLES INTO A BOX To register into a box the contents of a file you need to press the icon that will open the following window E Box file ID box Box name category el IDSample nt Well ID Sampl BUHE The SETTINGS button green arrow allows open the window set up a predefined folder in which to look for the data files Import settings G File tab delimited Browse File comma delimited Page 8 of 57 fluid In this window you can also specify if the file you are to import is Tab or Comma Delimited The files you can import must be text files with TXT extension If you have to change path you can write it directly in the field or use the BROWSE utility You can now press the FILE IMPORT button yellow arrow that opens the window 2D 2 0 Leggi file Look in VM Data Copy of Rack_3 20041119 161034 Scatola6 iCol Rack 2 20041119 160921 Scatola2 iCol Rack i 20041119 160921 Scatolai Rack 2 20041119 161034 Scatola5 Rack i 20041119 160921 Scatolai iCol Rack 2 20041119 161034 Scatola5 iCol Rack i 20041119 161034 Scatola4 Rack 3 20
26. n click the icon E Box stock With the Settings button you can set up the path so that the File import button will directly position in the right folder With the File import button you can choose the file you need to stock If all the samples described in the file are archived in just one box you obtain the following window otherwise it will not be possible to get on stocking and you may need to rearray the samples Page 36 of 57 e Box stock ID box D ate Hour 23 11 2004 01 31 00 a Well 1 AU ES o JH A03 04 05 06 AU 08 09 P era co gt p sample No TrakMate 0029594817 0029594869 0029594813 0029594819 0029594797 0029594824 0029594263 0029594865 0029594252 0029594882 Ho TrakMate 0029594807 0029594859 0029594793 0029594878 0029594804 0029594857 0029594870 0029594809 0029594862 0029594839 0029594274 BOX BOx 8 BOx 8 8 8 8 BOX 8 BOx 8 BOx 8 8 8 BOX 8 BOx 8 HO 8 8 8 8 BOx 8 BOx 8 8 8 8 Clicking on the Stock button if the box is already stocked you will be presented with its container s data in the bottom part of the window otherwise you will be asked if you want to stock the box and presented with the stock management window where only the Show container button is visible P
27. nge model Mame Description Model 86 C Upright Freezer BTD 842 Shrink Expand Undo Coordinates recalc Tree Coordinates New element Shelf 1 SH1 Mame Initials n starting MetalRack 1 SH1 MRI po EE Draw 1 5H1 HH1 DAI Draw 2 HH1 DRZ Draw 3 SH1 MR1DR3 Box container Draw 4 5H1 HH1 DH4 Draw 5 SH1 HR1 DRS Insert relative position Element qty O Draw SH1 MR1 DRE Draw 7 HH1 DH a Draw 8 5H1 HH1 DAE Metal Hack 2 SH1 HH Draw 1 HR2 DHT Draw 2 5H1 HR2 DR2 Draw 3 5H1 HR2 DH3 Draw 4 5H1 HR DARA Draw 5 5H1 HR DAS Draw HR2 DRE Draw 7 HH2 DH Draw 8 5H1 HR2 DAE Metal Hack 3 5H1 Draw 1 5H1 MAS DAI Draw 5H1 HAS DRZ Draw 3 5H1 HAS DAS Draw 4 SH1 DH4 Total boxes 624 C Cn Cn C omar C Cn Cn Cn MOM oo With the different buttons you can in order add new elements modify the element you are positioned on delete a single element the one you are positioned on shrink or expand the tree structure undo your last action recalculate coordinates if you have removed elements NN NS NS Under the New element box you have the indication of the total number of boxes you have defined for this model of container If instead of creating you want to modify one of your already existing containers you just have to select it and press the Modify container button Once you have chosen the element to change press t
28. ock boxes you can press the icon to open the following window k Stock management Model Description B Lab 1 2nd C Upright Freezer HB Lab 2 2nd Floor 20 842 86C Upright Freezer EJ Vi Lab 1 Bth Floor Room 15 C660 66 C Chest Freezer Show container Add container Search box Search sample Prnt list In this window you can 1 2 3 4 see the status of a single container and move single boxes from one position to another or from one container to another one create a new container starting from a defined model search for a box or a single sample in the stock print the list of the containers created Page 28 of 57 Show container yellow arrow This button opens the following window k gt Box location Lab 1 Container name Location Lab 1 2nd Floor Room 23 Boxes total 624 free 624 Shrink Expand Tree Coordinates Box Ern pos Shelf_1 SH1 Shelf_ 2 SH Shelf 3 5H3 he Expand button opens the tree like shown below Page 29 of 57 e Box location Container name Location HE Lab 1 2nd Floor Room 23 Boxes total 624 free 624 Shrink Pree Box Abs pos Shelf 1 5H1 Metal Hack 1 5H1 MAI mg Draw 1 SH1 DAI 1 5H1 DAI BX1 2 5H1 MAT DAI Bx 3 SH1 4 5H1 HH1 Bx4 5 5H1 HH
29. page e Report El ld box name Box type 5amples in bos Stack container Stock coordinates 1 50x 6 Blood 125 33 2 B0 1 12 1 BOX 4 1248 EW BOs 12345 DNA Extract 12 34 ME Lab 1 842 86 C Upright Freezer SH1 MAT Ex1 Box 12x 78 VI Lab 1 CBBD 86 C Chest Freezer MT4 B3 n BUS 3 Serum 1248 g WI Lab 1 C60 86 C Chest Freezer MTI Es EE samples in box Box in process Box processed Total Box Box in process Empty box or not in use Full box Empty box or not in use Incomplete box Box with wrong samples Box processed Full box Empty box or not in use Page 42 of 57 flui 17 HOW TO PRINT LABELS You can manage labels both for samples and boxes with the icon that opens the following window e Print barcode Labels Vial 0 2 ml 24 x 18 mm H Label name Part number Printer Labware 1 ee ie THT122 461 3 Datamax 4306 Yials Printer NINE z Sample print O Sequence print e Box print When you open it for the fist time you will see some predefined labels that you will not be able to modify Once you have chosen the label you want to use and the printer you can print a barcode for a single sample for a set of samples or for a box inserting the requested data and pressing the OK button To create and change a label you have to press the Label settings button that opens the following window Page 43 of 57
30. select which actions each member of the group can take press the Group setup button red arrow this action will open the Operator setup window Choose the group you want to work on clicking on its it will be pointed out in red predefined groups will not be listed Checking the single boxes you can decide to which functions give it permission To confirm your choices press the Ok button to go back to the previous windows without confirming press the Exit Page 49 of 57 Group setup Setup for User New sample Box stock w La Link setting Create model Modify stock Import from external archive Hearray wa DIVISION SETUP Pressing the Division setup button blue arrow visible only if the Division enable box is checked allows you to define up to nine different sets of labels for up to the nine possible different divisions in your laboratory E Division 9 k Division Division 2 Division 3 Diwision4 Division Division Division Division Shor name Hame Lab Molecular Biology Lab Field 1 name Patt w Field 7 name Field name Douce Field 4 name Field 5 name m Field 6 name 2 Field 7 name p TC Field 8 name Concentration On Field 9 name 2 D 3 zt Mj 2 Field 13 name Field 14 name Humber A
31. utton red arrow opens the next window and lets you to define where to find the files import Page 17 of 57 Import settings Parental path C My Documents M Data Browse Children path XH DocumentssVH Browse Number of children File tab delimited C File comma delimited In this window you can indicate even how many children you want to create specifying the number in the prearranged field yellow arrow and what kind of file is After you have specified the path you can press the Parental import green arrow to choose the file to import Once the file has been imported you will have the next situation If you have samples not yet archived it will not be possible to create children Page 18 of 57 flui amp 4 Children create Parental samples lt lt lt Pre lt lt Previous Next gt gt samples ID box Lm Hour n Wwel ID Sampe 00271047680 0027105353 0027104752 0027104751 0027104750 0027104749 0027104748 0027105351 90271058374 0027104745 0027104744 0027104743 0027104755 0019043504 0027104757 9027105402 0027104759 No TrakMate 0027104751 0027104752 0027104753 0027104754 0027104755 0027104755 0027104778 he ali kidan Samples already in archive LESE BELG m il L Ni AT this point you can import at maximum as many children files as you have
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