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USER MANUAL Staff Deployment (Document 27e)

1. Z stall Deployment Staff Code Name red o alse Oie Data Capture O Rank il Setup Date as at 18 08 2006 7 E mail Setup DDIM pial Substitution Pla H Page 1 of2 H Bottom TETEE O Substitution B Ext Sub Reassiqu Name En Total Adj na 1 a aE CHAN Tal MAN DAYID BR eo i 00 Y Enquiry WONG MAYEO EE fo o 0 0 a 0 ral 0 al 00 en eres STAFF JANE aan E 0 0 0 0 0 0 0 0 00 T STAFFOO56 Aik cH u D 0 D l 00 i 00 TERNE n STAFFOO59 Bab AM 0 0 00 00 0 0 00 a STAFFOOED ZWE a 00 0 0 0 0 0 0 00 Sick Leave Sras LA EC i STAFFOOS ig CH 00 00 00 0 0 00 Supply Teacher l cies STAFFOOA HETA CH 00 00 00 0 0 00 po c 4 E STAFFOOG2 igs CA 00 00 00 0 0 00 Data Communic e 4 eet STAFFODE2 FEE ZAM 00 0 0 00 0 0 00 E gt sheung 7 CH F o_o oal ool oaol ool l iavasrrink SeArCH SAS immar hmiki i Lm Laral intranet Copyright 2012 Education Bureau The Government of the HKSAR Page 75 All Rights Reserved WEB SAMS User Manual L Post effects N A LU Notes N A
2. Customized day sequence is indicated in BOLD format Ext Sub Reassig Sub Bal Adj Sick Leave Bal Enquiry J Local intranet 100 7 7 Select the substitution type internal or external If external is chosen user is required to select the supply teacher 8 Click Generate button LU Post effects N A LU Notes 1 User can click on the Details of supply teacher link to view or maintain the details of the selected supply teacher and click on View Staff Timetable to view the timetable of the staff 2 User only needs to define substitution plan for staff having teaching duties in the timetable 3 User can choose to enter all the leave absence dates before planning for the substitution 4 Incremental month calculation and adjustment of date of crediting is applicable to non government school teaching staff Refer to extension points 5 For government school the relevant fields sick leave balance incremental date and date of crediting will not be shown on the screen 6 Customized day sequence will be shown in bold format Copyright 2012 Education Bureau The Government of the HKSAR Page 38 All Rights Reserved WEB SAMS User Manual LU LU Delete Staff Leave Absence Function Description User can delete staff leave absence record when necessary Pre requisites N A User Procedures 1 Click Staff Deployment gt Staff Leave Absence gt Staff Leave Absence in left
3. File Edit view Favorites Tools Help Bak gt Z Qsearch Favorites CHristory G Sp aag y sysadmin Login Time 20 08 2003 14 57 Logout Help P e Current School Year 2002 20 August 2003 Home S STD02 01 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence gt Student Info Eng gt School Manageme gt Student TPO STAFFOO4 BRED ER COM gt Attendance Assistant Master Mistress Substitution Plan gt Student Activities Start Date 19 12 2002 End Date 19 12 2002 DD AMM YY DD MMI YY Gibbet Start Period End Period gt Assessment Select a record to assign substitution plan Special Assessme MEANE L ant okan 19 22002 0 GENS QO30DEPARTEDSTAFF vee C No ee 1912 2002 34A 10 GAP 9988 LAU DAN Ove ONo coup 22002 6A 0 GAP 9988 LAU DAN ve No Staff Leave Abs A2200 A Bd GAP 0030 DEPARTED STAFF Vex C No 34 AP QO30DEPARTED STAFF G vm C No Y Substitution Pla 19 12 2002 IA Outstanding er ee for is eS CRATES Departed Staf Int Sub Reassig Ext Sub Reassig Sub Bal Adj Sick Leave Bal E Enquiry Supply Teacher EE 6 6ClhP Done g Internet 8 The substitution result is displayed User can choose to substitute teacher from free teacher list or full teacher list indicate the class not required substitute teacher and choose another class location from a free locati
4. No record Supply Teacher Report Data Communic v Sat D E Done a Local intranet Post effects N A Notes N A Substituted by others Function Description User can enquire the substituted by others details of the select teaching staff in the current school year Pre requisites 1 Teaching staff record is created in Staff Module 2 To view substitute by others detail the selected staff absence entry must be created in Staff Deployment Leave Maintenance Module And internal substitution re assignment detail must be created in Maintain Internal Substitution Re assignment sub flow User Procedures Copyright 2012 Education Bureau The Government of the HKSAR Page 73 All Rights Reserved WEB SAMS User Manual Version 1 9 1 Click Staff Deployment gt Enquiry gt Sub Comparison in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown 4 Click Sub By Others hyperlink Z WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer DE J Fie Edit view Favorites Tools Help w sack hed Norton Antivirus fa 7 x a A DO Search SIP Favorites G E A B gt ir min Login Time U a aaa Logout Help Current School Vear 2004 PRE 18 August 2006 15 57 a a Assessment E 5 STD08 02 Staff Deployment gt Enquiry gt Substitution Comparison Spe
5. Staff Deployment Data Capture LU Post effects The selected report is generated for you to preview in a pop up screen LU Notes The below criteria can be selected from this screen to generate the reports Staff Code Name Start Date End Date Format 2 11 12 Annual Summary of Leave Records of Teachers R STDO11 E E Function Description Annual Summary of Leave Record of Teachers allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints summary of leave taken by each staff within the specified date range school level and school session in the order of Leave Staff Name This report also prints sick leave balance of each staff as at reporting end date Copyright 2012 Education Bureau The Government of the HKSAR Page 101 All Rights Reserved WEB SAMS User Manual Version 1 9 GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Ay User Procedures 1 2 3 4 Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview
6. g uw a IE Assessment sysadmin Login Time 12 08 2006 1437 Logout Help PAE oot Current School Year 2004 18 August 2006 16 0 Aa S STD1 414 Staff Deployment gt Report Special Assessme Staff Deployment Data Capture Sick Leave Record Report R STDO013 E Built in Template Please input the print criteria Setup E mail Setup Staff Code Name Sorted by Code Name Staff Leave Abs Employment Start Date Stine Start Date 13 08 2006 End Date 13 08 2006 CODMIM YY DMM Int Sub Reassig Format FIF w Ext Sub Reassig Sub Bal Adj Preview amp Print LL Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports Staff code Name Employment Start Date Start Date End Date Format 2 11 15 Leave Record of Non Teaching Staff R STD014 E E Function Description Leave Record of Non Teaching Staff allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints summary of leave taken by non teaching staff within the specified date range in the order of Leave Staff Code L Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel f
7. 22 11 2012 22 11 2012 a4 10 20l2 24 10 2012 Chi in S 205 HCH 0 CHEUNG WAH o M 05 10 2012 0771072012 m 205 Hew HO CHEUNG WAH fae CM 02 11 2012 02 11202 N A TES fO TEACHER THEE cH 1571072012 16 10 2012 a Note Substitution plan assigned C Complete O Outstanding MWA Not Applicable Top 5 Click Sub Plan tab 6 A list of leave absence periods of each leave absence day is displayed Check the box es aside the Level for the record to be due with Copyright 2012 Education Bureau The Government of the HKSAR Page 37 All Rights Reserved WEB SAMS User Manual Version 1 9 J ser sysadmin Login Time 31 07 2007 15 45 Logout Help PAME EET School Year 2006 31 July 2007 16 11 J STD02 01 Staff Deployment gt Staff Leave Absence gt Substitution Plan SLETI 1307 CHAN WAI MING REFR cil Attendance Certificated Master Histress ae Start Date 16 09 2004 End Date 16 09 2004 SSIS ELE DDMM Y YYY DDMMYYYY Award amp Punishme Start Period i End Period Assessment pee i ee ETE n EE L EE pe Bean ae E Secon ary l ole lay 5 i i ganon D s d P le D 6 05 2004 1 IB 838 ce Pa EH econdary ole lay Data Capture otal outstanding Pals substitution days E mail Setup Staff Leave Abs p Type External Substitution Pla Teacher Details of supply teacher Outstanding tern ee Departed Sta Int Sub Reassio
8. Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved Version 1 9 Page 76 WEB SAMS User Manual Version 1 9 2 9 4 Substitution Balance to be Carried Forward LU LU LU LU Function Description User can enquire the substitution balance carried forward at beginning of school year of all teaching staff Pre requisites 1 Teaching staff record is created in Staff Module User Procedures Click Staff Deployment gt Enquiry gt Sub Bal C F in left menu Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown No T WebSAMS System Version 1 2 1 BUILD 31072006 S1D Microsoft Internet Explorer Sele File Edit View Favorites Tools Help ae Rts es x a 2 Search oy oti Gis 2 amp Links Norton Antivirus fay Login Time 18 08 2006 14 37 7 Logout I Help 1 cpa _ _ _ Current School Year 2004 18 August 2006 15 59 I Assessment 5 STD08 04 Staff Deployment gt Enquiry gt Substitution Balance To Be Carried Forward P Special Assessme nide sect ER EHE ANAME Sorted by Code O Nane Data Capture School Year E mail Setup Search ae H Page 1 of3 H Bottom Stall Leave Abs sir Staff Code Name Eng Name Chi SchoolYear Sub Bal CiF ie 0001 TAI MAN DAVID 0 0 oiia 0002 WONG MAYEO EZ x05 0 0 cin 0038 STAFF JANE ea 20
9. In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Ae User Procedures Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report Assessment oe admin Login Time 13 02 2006 14 37 Logout 1 Help PAIRE SO Current School Year 2004 18 August 2006 16 08 J S STD1413 Staff Deployment gt Report Special Assessme Staff Deployment Leave Record Report R S1TD012 E Data Capture Built in Template Setup Please input the print criteria E mail Setup Staff Type Teaching w Staf Leave Abs Staff Code Name Sorted by amp Code O Name Substitution Pla Employment Start Date TEMA Start Date 18 08 2006 EndDate 18 08 2006 E OD MME Y Y OD MME Y Y Ext Sub Reassig Format FIF wt Sub Bal Adj Lt Post effects The selected report is generated for you to preview in a pop up screen LL Notes The below criteria can be selected from this screen to generate the reports Staff Type Staff code Name Employment Start Date Start Date End Date Format 2 11 14 Sick Leave Record Report R STD013 E Copyright 2012 Education Bureau The Government of the HKSAR Page 103 All Rights Reserved WEB SAMS User Manual Version 1 9 LL Function Desc
10. Sick Leave Balance Date of Crediting Incremental Date Adjustment 1st day of employment period 01 09 2006 eet Initial Adjustment Figure Bottom Date Of Crediting Sick Leave Balance No No Pay Leave Leave Incremental Date Paid Sick Sick Adjusted Adjusted Leave Adjusted ooge 23 0 0 ea 01709 2006 0170972007 75 0 5 O 0170972007 01 09 2008 eal D 0 0 01 09 2008 01 09 2009 169 0 0l i o o1 09 2009 070972010 168 0 a a a 01 09 2010 oo e o o o e Assessment SLP KAU Special Assessme Staff Deployment Data Capture LU Setup E mail Setup Staff Leave Abs Substitution Pl Int Sub Reassig Ext Sub Reassiq Sub Bal Adj Sick Leave Bal Enquiry 8 pS Data Communic Staff 0020 O a e a a aa Te EE SSS SS Sh Tea SS Ss Notes indicates the non given sick leave open balance and inital sick leave balance indicates the misalignment of data which should be deleted indicates the non grren incremental date and initial incremental date the number of days displayed in the paid no pay sick leave columns indicates the sick leave taken during the first month of he new crediting cycle Click to expand and view the sick leave balance throughout the whole crediting cycle Date of Crediting Adjustment Detail 8 Click Save button 9 The adjusted information will be shown in the Adjusted column Post effects N A Copyright 2012 E
11. S STD12 02 Staff Deployment gt Setup gt Staff Availibility gt Staff Hot Available School Manageme 5 Every Week gt Student Staf Not Available Staff Code Name OLAN HO SIU MING gt Student Activities Not Available gt Attendance i Start Date 05000002 End Date OSOAN Award amp Punishme DDMMAY YYY DDMMAYYYY Assessment On Period s MiM2030a4a0s060470309 gt Special Assessme Evel cycles oncydeday M 1 M2030 4 Bs Ce C Evey week s on M Mon M Tue M Wed M Th M Fi M sa Evey month s on Fatah o m o M o E o M o M o Mo Mio M11 M12 13 ig 15 s 17 13 Mio M20 PME pE pE PE PE Pi Pr M23 E 29 E 30 M 3 Staff Deployment Data Capture Setup Sub Criteria Period Weigh Sub Bal Coun D add Le save _ lt Back Staff Not Available Periods Swear WM wt Siartate 2 5 Every Month gt E mail Setup m 05092002 050972002 Staff Leave Abs T 02 09 2002 03 09 2002 Substitution Pla Int Sub Reassig Ext Sub Reassit Sub Bal Adj Sick Leave Bal gt Enquiry v E A T y 6 Click Save button LU Post effects N A GI Notes 1 End Date should not be earlier than Start Date 2 After the new school year has started upon generating the first substitution plan last term end dates will be reset and user will be prompted to set S5 amp S7 teacher to be free for substitution for new school year 3 All staff free periods staff not available per
12. Word RTF Excel Click the Preview amp Print button to produce the report d sogin Time 15 10 2003 14 09 Logout Help pE Current School Year 2002 15 October 2003 14 28 Home al S 51T014 07 Staff Deployment gt Report Student Info Eng School Managemer Student Teacher Substitution Comparison Details Report R STDO06 E Built in Template Attendance Please input the print criteria audent Actie School Level Prima School Session AM Award amp Punishme Staff Code Assessment C Rank All Special Assessme Start Date SOOO End Date Lsiono03 Format POF Data Capture gt Setup fall Bee LU Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports School Level School Session Staff Code Rank Start Date End Date Format Copyright 2012 Education Bureau The Government of the HKSAR Page 96 All Rights Reserved WEB SAMS User Manual Version 1 9 LU 2 11 8 Teacher Substitution Comparison Summary Report R STD007 E Function Description Teacher Substitution Comparison Summary Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints Substitution balance for selected staff or rank in the order of Staff English Name Substitution balance of a se
13. amp jFavortes Geor S ot ES 7 er sysadn inn Leg in Time 20 08 2003 17 52 Logout Help Pochea Current School Year 2001 20 August 7003 18 27 Home A S ST004 04 Staff Deployment Supply Teacher gt Employment History School Managemer Student i heide Emp 4st Attendance Name Eng ROMU ASD 1254 ASDPS az Student Activities Start Date End Date Sa vv C ODMM YY Award amp Punishme Assessment Special Assessme ora Fel lie Maal Racal ae Data Capture O00 O90620 Pima WheDy Ys Setup e E E mail Setup mea a i aT Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassit Sub Bal Adj Sick Leave Bal Enquiry Supply Tea Report Data Communic CDS a E Srey Tere Citic 5 Click Add button Copyright 2012 Education Bureau The Government of the HKSAR Page 84 All Rights Reserved WEB SAMS User Manual Version 1 9 LU LU LU LU File Edit View Favorites Tools Help s Back fx i Oh Search G Favorites 6 History EA Sh EW ee in Login Time 21 03 2003 14 00 Logout Help FAM Current School Year 7001 21 August 27003 14 46 Award amp Punishme A 5 51T004 04 Staff Deployment gt Supply Teacher gt Employment History Assessment Special Assessme Emp Hitt Staff Deployment Add Supply Teacher Emp Hist Data Capture Name Eng EOT ASD 123A AS Setup Start Date 210872003 End
14. All Rights Reserved WEB SAMS User Manual Version 1 9 2 2 Setup Set the substitution criteria and respective priorities The substitution criteria and priorities will be used to sort the free teacher list and auto generate substitution 2 2 1 LU LU 6 plan The system will base on priority set for these factors and automatically gen con erates a substitution plan sort the free teacher list If priority of staff rank is sidered first the system should first identity those free teachers whose rank is of the highest priority If more than one teacher can be found the system will bas ed on the second factor e g substitution balance to select one of the teacher If second factor is not enough to find a teacher the system will base on third or even fourth factor to locate a substitution teacher If more than one teacher still remains the system will select one of the teachers randomly Substitution Criteria Substitution Criteria Function Description 1 2 User can set the criteria and priority for both internal and external substitution Criteria available for Internal Substitution a Workload limit Supply teacher whose workload has not exceeded limit will be considered first b Workload of a supply teacher Supply teacher with lesser workload will be considered first Criteria available for External Substitution a Workload limit Staff whose workload has not exceeded limit will be considered
15. a Current School Year 2004 18 August 2006 15 50 Home ial 5 51TD05 01 Staff Deployment gt Internal Substitution Reassiqnment School Manageme Student Attendance Absentee 9410 STAFFOO12 Sorted by Code O Name Substitute Sorted by Code O Name Student Actmities Start Date E End Date Award amp ue EEMMA Y COEM Y Assessment Special Assessme Staff Deployment F a DataCapture r T Setup e 16 08 2003 358 PAL ENG pao 711 STAFFOOS1 fo ves O T E mail Setup 16 08 2003 65A 5A GENS 5410 9425 STAFFOO26 ves to Staff LeavelAbs 16 08 2003 TAR i BAZ HATH 9410 1 vee Om Yo Substitution Plz Note Substitution for is always counted DOGO Free Location Free Tchr Full Tchr Not Required Subply Tehr Completed Departed Sta Int Sub Reassig Ext Sub Reass ig Mi oma S a Not Required operation has javascriptisetNotRequiredsubmit been performed on this record 6 Click Save button LU Post effects N A L Notes 1 When selecting the free teacher list system will also consider the manual assignment on week cycle day skipping school day 2 When selecting the full teacher list system will also consider the manual assignment on week cycle day skipping school day 3 Staff
16. x at Search Ca Favorites EA history E57 Se A op imin Login Time 20 03 2003 13 05 Logout Help PAR Current School Year 2001 20 August 2003 17 00 Home al School Managemer Student 5 ST003 02 Staff Deployment gt Sick Leave Balance Adjustment Attendance O01 CHEUNG TAI MAN GRAZ CTM Student Activiti Senior Assistint Masten Mistess poa ra Sick Leave Balance Date of Crediting Incremental Date Adjustment Award amp Punishme 1st day of employment period Please select one Assessment Special Assessme Staff Deployment Data Capture Setup 6 E mail Setup Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassic Sub Bal Adj ie oa ce R i SILA LEdVe I Enquiry Supply Teacher Report 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Click Staff Code hyperlink to select a staff record to view 4 Select 1 day of employment period 5 List of information will be shown for adjustment Copyright 2012 Education Bureau The Government of the HKSAR Page 67 All Rights Reserved WEB SAMS User Manual Version 1 9 superl Login Time 20 02 2012 09 57 Logout Help PsckheR Current School Year 2011 20 February 2012 9 58 a First record cannot be adiusted eave Balance Adjustment Setup CO01 Teaching Assistant E mail Setup CHEUNG TAL MAN RAZ CTH Staff LeavelA
17. Copyright 2012 Education Bureau The Government of the HKSAR Page 29 All Rights Reserved WEB SAMS User Manual Version 1 9 Click Staff Deployment gt Staff Leave Absence gt Staff Leave Absence in left menu 2 Click Add button 3 Fill in the leave absence details and select the leave type for the staff 5TD01 01 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Staff Code Short Name Name Eng Name Chi Start Date ol os eote End Date 31 08 2013 OD MMe ee OD MMe ee Leave Type 41 BA Search P Add f ea Reset 4 Click Save button and confirm the operation L Post effects Sick leave balance of the staff will be adjusted based on input of leave type automatically i e The system will decrement the sick leave balance of the staff by total days of absence 2 Audit Trail is required 3 If leave record is created for a staff irrespective of the leave type the system will send out an email to notify the staff of the leave taken paid sick leave balance date of crediting and incremental date last 3 fields are only applicable to non government schools 4 If Maternity Leave Ante natal record is created for a female staff the system will prompt to remind the user to create a Maternity Leave Post natal record for the staff L Notes By default Total Days Absent is calculated by the system based on start and end dates Once Star
18. Data gt Message Message Trt Creation Ack Subject Type j A School ID Status Description Time Time Code Reference D br y SsLPIDIA DAT 21 01 2005 IMs ata enmmal yadroln Leave Record of 11 52 AM TMS DAT J Attachment Copyright 2012 Education Bureau The Government of the HKSAR Page 110 All Rights Reserved
19. Manual Version 1 9 gt http 4 10 15 35 52 8010 Staff Deployment Windows Internet Explorer 5 371D01 07 Staff Deployment gt Staff Leave Absence Full teacher List Sa a a a a rer FT aa ee S R Ea s B B AN iilt abi oS a a Kea AA M e e e a a HUR iR Wri Le s ith Day gii ead oao o E E A A L A BE iE ell E o A MM a E Sil is MI i i Ws Wi Mc 21 rn oS i a 0 ELR boas 123 Se re a 0 Ee EE ee ee a aa il kd ae OD E ee E E Ea a a a Bi e a i e A e sgo aswa ped E E a e a oe eoa q 0g AU WAL LUNG N R 5 0 0 0 0 0 0 0 0 0 0 A ic ae S L L L Substitution Balnace Equation e a b c id Staff have been assigned to Collaborative Lesson Planning period elele 0 e eee ee d Click Replace button e Remove substitute teacher a Select a record by enabling the radio button aside the Date b Click Not Required button 5 Determine whether the substitution record is counted or not Enable the radio button aside Yes to count the substitution vice versa Copyright 2012 Education Bureau The Government of the HKSAR Page 60 All Rights Reserved WEB SAMS User Manual Version 1 9 WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer m ol File Edit View Favorites Tools Help 7 3 pen Back 4 x a A pe Search Sip Favorites OP Media 4 e Links Morton Antivirus p Login Time 13 03 2006 14 37 Logout 1 Help PARE _ _ mane inte ithe
20. Rights Reserved WEB SAMS User Manual Version 1 9 5 57D01 08 Staff Deployment gt Staff Leave Absence gt Paternity Leave Information Short Name Staff Code Name Eng Name Chi Expected Date of Childbirth To OOM YY T een Status Paternity ale Staff Code Name Chi Expected Date of Childbirth Actual Date of Confinement Leave peak Balance pee utes Sl Lee ae SaN Approved temporarily Eza Eo ee Lee as ited 50 Approved temporarily T 2s CHEUNG KWOKE KEUNG REE 30 11 2012 06 12 2012 50 Approval confirmed T Ta05 HO CHEUNG WAH EEE 05 10 2012 07 09 2012 0 Approval confirmed T RENN HOW CHI FAI EDWIN ATA 01 01 2012 24 12 2012 20 Approved temporarily C T210 LAW YIN CHIN Elja 05710 2012 01 09 2012 1 0 Approved temporarily 5 Click Add button to create new Paternity Leave Information 37TD01 09 Staff Deployment gt Staff Leave Absence gt Paternity Leave Information dd Paternity Leave Information Staff Code Name 0001 cheungdd Sorted by Code C Name Expected Date of fe Actual Date of Confinement i Childbirth DDM Y DOMM Y Approval Status Approved temporarily cm Hsm ea i i O 6 Filled staff code Expected Date of Childbirth Actual Date of Confinement Approval Status and click Save button 5TD01 08 Staff Deployment gt Staff Leave Absence gt Paternity Leave Information Staff Code Short Name Name En
21. STD004 E LL Function Description Internal Substitution Notice Report By Absentee allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints a list of substitution plan for a selected absent staff in the order of Substitution Date The cycle or assigned week day information will be shown on the report indicated in bracket LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Ag User Procedures 1 Click on the template link to go to the report parameter screen 2 Specify the criteria 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Copyright 2012 Education Bureau The Government of the HKSAR Page 93 All Rights Reserved WEB SAMS User Manual Version 1 9 Assessment sadmin Login Time 12 03 2006 1437 Logout Help 1 Spzcbkes Current School Year 2004 18 August 2006 16 0 5 5TD1405 Staff Deployment gt Report Special Assessme Staff Deployment Internal Substitution Notice Report By Absentee R STD004 E Data Capture Built in Template Setup Please i
22. Staff Code link List of substituted leave absence record of the selected staff is displayed N D UI e WebSAMS System Yersion yersion BUILD build Microsoft Internet Explorer OO lol x File Edit View Favorites Tools Help so Back b E3 fat Gh Search G Favorites amp History EY g Si ep 7 daa 20 08 2003 13 05 Logout Help PARE SS ar oy PETS seen Current School Year 7001 Home E S S1D02 02 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence gt a eE 61 Substitution Plan Student Phe ele ee TOLS STAFFOMA GREEN cee Student Actnities Certificated Master Mistress Monee tart Date CAILOR ain DELS a OOMM YY yy DDd YY Assessment Start Period End Period Special Assessme Staff Deployment ORTER Data Capture al rimary hole Day OJAI 1 3P2C jor IT 7032 TPLA Setup m Primary hole Day COA 1 Pe eo MATH ri E mail Setup p in W hole Day OA C2002 1 9P3B fo mooo Tooo Staff Leave Abs o Substitution Pla Outstanding Completed Departed Staf Int Sub Reassig Ext Sub Reassit Sub Bal Adj Sick Leave Bal Enquiry Supply Teacher F ao o E Outstanding ez Local intranet A 7 Check the box es aside the Level for the substituted record to be deleted Copyright 2012 Education Bureau The Government of the HKSAR Page 48 All Rights Reserved WEB SAMS User Manual Version 1 9 E 8 Click Delete button
23. Substitute Balance Count LU L L L Function Description User can set leave type that is counted as substitution for or not Only active leave types both EDB defined and school defined will be retrieved Pre requisites 1 Code table leave type must be set up User Procedures 1 Click Staff Deployment gt Setup gt Sub Bal Count in left menu 2 Select the leave type that is counted as substitution for by enabling the radio button aside Yes le Edt vew Favortes Toos te m Back gt Q H A Qsearch Gyravortes CBristory B 3 Sf S B y Leave Type counted T tS i 8 rae 7 as substitution for School Manageme 5 5T013 01 Staff Deployment gt Setup gt Substitution Balance Count Student z Leave Type Count Sub By Attendance Student Actnaities T pave Granted U 1 Under CSRI E Ves ic No Award amp Punishme F ity Leave Ante natal G y C No aterm es Assessment fae ity Leave No Pay vee 16 Special Assessme fatemnity Leave Paid Gys C No v Staff Deployment atemityleave Postnatal 3 SCOt C lt S S S C lt CsSCtsCi isCSstCtststst we Ves Te No Data Capture Dither No Pay Leave G e ke ae Che Lave ic e ia Sick Leave No Pay Eze One Birisine Sick Leave Paid E No ae Study Leave No Pay 5 7 Study Leave Paid G No E mail Setup p PEER Eeen Lave Staff Leave
24. carried forward percentage will be reset and user will be reminded to enter and confirm the substitution balance to be carried forward to new school year 3 After first substitution plan is saved no more adjustment is allowed 4 User is not allowed to modify substitution balance carried forward of previous years as that would affect the accuracy of generated substitution plan Copyright 2012 Education Bureau The Government of the HKSAR Page 28 All Rights Reserved WEB SAMS User Manual 2 3 Version 1 9 Staff Leave Absence The followings are some regulations for staff leave absence affairs The staff will be awarded 28 days of paid sick leave for the first year of teaching experience The staff will be awarded a further 48 days of paid sick leave upon completion of each succeeding year of service From Date of Crediting 01 Sep 2012 o Ifa staff has already accumulated more than 120 days of sick leave balance as at the Date of Crediting of a new school year the 48 days of sick leave entitlement will be credited to the staff on monthly basis i e 4 days per month and credited to him after one completed month of service Otherwise the 48 days of sick leave entitlement will be credited to the Staff in advance on yearly basis on the Date of Crediting of a new school year o Entitlement of paid sick leave accumulated during paid no paid sick leave period will be credited to sick leave balance when the teacher resumes
25. duty after leave o Ifa staff member takes no paid sick leave the Date of Crediting in the succeeding year would not be postponed Paid sick leave can be accumulated up to a maximum of 168 days Same entitlement applies to full time and part time monthly paid teachers appointed on regular or temporary basis However a teacher with a break of service of more than 45 days will forfeit his her sick leave balance For Non government school Teaching staff if the staff takes 16 45 days no pay leave continuously the incremental date will be deferred one month If the staff takes 46 75 days no pay leave continuously the incremental date will be deferred two months and so on This rule applies to all non government schools Add Staff Leave Absence Function Description User can add new leave absence record for a staff Pre requisites 1 Code table leave type must be set up in order to enable user to create and update records Public and school holidays have been set up Sick leave balance maintenance is only applicable to teaching staff lab Technicians specialist staff of soecial school and SOS i e those staff rank that sick leave entitlement is marked Y in Non government school Sick leave balance calculation is applicable to non government school teaching staff lab Technicians specialist staff of soecial school and SOS i e those staff rank that sick leave entitlement is marked Y User Procedures
26. first b Workload of a teaching staff Staff with lesser workload will be considered first c Substitution balance of a teacher i e substitution balance carried forward substitution for substitution by total substitution adjustment Staff whose substitution balance is smaller will be considered first d Substitution limit Staff who has already been assigned limited periods of substitution duty will not be considered first e Staff substitution sequence Staff whose substitution sequence is higher 1 is the highest and 10 is lowest will be considered first User can maintain Staff substitution sequence f Class teacher Staff who is a class teacher of the affected class will be considered first g Subject teacher Staff who is a subject teacher of the affected class will be considered first h Teacher teaching same subject Staff who is teaching the same subject as the absentee will be considered first Pre requisites N A User Procedures Copyright 2012 Education Bureau The Government of the HKSAR Page 13 All Rights Reserved WEB SAMS User Manual Version 1 9 L L L 1 Click Staff Deployment gt Setup gt Sub Criteria in left menu 2 Click Substitution Criteria tab 3 Select the target school level and school session User sysadmin Login Time 19 03 2003 15 19 Logout Help Pochtae If the school has multiple school levels user is able to Home S STD10 04 Staff D
27. gt Supply Teacher Address Student Info Eng a School Managemer Pat aes Student Name Eng A TAFFOLOO Attendance Contact Information Student Activities Tel No 28878887 Mobile Ho eT Award amp Punishme E Mail CO OTT Assessment English Address Special Assessme nat flat didi E Jiii Staff Deployment Building fooling Data Capture Village Estate ile Setup street Steet SRRA District Dite a anon es Int Sub Reassig Flat 23 Floor 122 Block li Ext Sub Reassit Building AE o sic Village Estate RO SIC jal Street E Enquiry District Supply Teacher Report Data Communic Area Information Area Hong Kong z d 5 Update the address Click Save button LU Post effects N A Copyright 2012 Education Bureau The Government of the HKSAR Page 83 All Rights Reserved WEB SAMS User Manual Version 1 9 LU Notes N A Add Employment History LU Function Description User can add employment History of an existing supply teacher Lt Pre requisites 1 Supply teacher detail is created ag User Procedures Click Staff Deployment gt Supply Teacher in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Click Staff Code hyperlink to select a Staff record to view 4 Click Emp Hist tab File Edit view _ Favorites Tools Help HBak gt O A A Gsearch
28. leave entitlement is marked Y in Non government school Ye User Procedures 1 Click Staff Deployment gt Staff Leave Absence gt Staff Leave Absence in left menu 2 Input the search criteria to search for the target leave absence record to be updated 3 Click Search button 4 A list of matched record is displayed Select a record and click on the Staff Code link Copyright 2012 Education Bureau The Government of the HKSAR Page 31 All Rights Reserved WEB SAMS User Manual Version 1 9 5 3 7TD01 02 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Staff Code Short Name Name Eng Name Chi Start Date 01710 2012 TE End Date 2071172012 TE ODAM Y DIMM YY Leave Type All z Bottom ene ee em em NSA 123 NS New Staff PSM 22 11 2012 22 11 2012 m MA pess BLK ruce Lee BH feaGv2o12 zaria i ggg PIX Bruce Lee Mo 26 11 2012 28 11 2012 hi hi S aa Oe eee ee i 07710 2012 m ruce Lee Note Substitution plan assigned C Complete O Outstanding WA Not Applicable S Delete 2Top J Delete 5 Select Staff Leave Absence tab and amend the leave absence record details 5 STD01 05 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence ESTEA Stahl leave ADCente _Sub Plan _ ogi cheungdd Graduate Master Wistress Staff Leave Absence Detail Information Leave Type Ma
29. list links HSE e Get code description STD16 Interface files HSE e Get code description SEC Check if the user has access right to specific school level and session STD17 Enquire leave record STF e Staff record must be created HSE e Get code description SEC Check if the user has access right to specific school level and session STD18 Data Capture Copyright 2012 Education Bureau The Government of the HKSAR Page 9 All Rights Reserved WEB SAMS User Manual Version 1 9 e TTL Import timetable data e HSE e Get code description e YP e After new school year has started upon generating the first substitution plan the user will be prompted to clear the timetable of previous year Copyright 2012 Education Bureau The Government of the HKSAR Page 10 All Rights Reserved WEB SAMS User Manual Version 1 9 2 Operation Procedures 2 1 Data Capture LL Function Description User can import data released from TESS SAMS standalone timetabling system or capture updated data in WebSAMS timetabling system LU Pre requisites TESS TTL Timetable is ready for capture fi User Procedures 1 Click Staff Deployment gt Data Capture in left menu 2 Click View All Details to view the details of data sets that have been captured into the system 3 Select the capture type by enabling TESS to capture data released from SAMS standalone timetabling system or enable TTL to cap
30. menu 2 Input the search criteria to search for the target leave absence record to be deleted 3 Click Search button 4 A list of matched record is displayed Check the box es aside the staff leave absence records to be deleted 37T001 02 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Staff Code Short Name Name Eng Name Chi Start Date 0171072012 T End Date 2071172012 EE DDMMA YYY DOMM YY Leave Type 41 m Bottom TARE m ml ae pa poai E pheungdd Ba 22 11 2012 L1f2012 22 11 2012 im oh 23 ew a a bara zante C p te frre m MA pess BLK Bruce Lee fet M2012 aii m NA goog BIX Bruce Lee fH 26 11 202 zim h h h ruce Lee NA 123 ERK pHEWNG KIOK KEUNG RERE pM 02 11 2012 im o ma mos Hooo 0 CHEUNG WAH iil MM E a E Note Substitution plan assigned C Complete O Outstanding WIA Not Applicable Top 5 Click Delete button and confirm the operation Post effects 1 Audit Trail is required Copyright 2012 Education Bureau The Government of the HKSAR Page 39 All Rights Reserved Version 1 9 WEB SAMS User Manual Version 1 9 2 All the substitution plans associated to the leave absence record will be deleted 3 Teachers for all the substituted periods in timetable will be reverted to the Original teaching staff i e staff stated in the leave absence record 4 The system will
31. of the HKSAR Page 49 All Rights Reserved WEB SAMS User Manual Version 1 9 2 4 3 Departed Staff LU LU Function Description User can generate substitution plan for departed staff based on the substitution criteria and priority set by user Pre requisites 1 Timetable records must be set up 2 For internal substitution list of free teachers and locations must be set up 3 For external substitution list of supply teachers who are active with teaching duty indicator marked and available during this period must be set up User Procedures 1 Click Staff Deployment gt Substitution Plan gt Departed Staff in left menu 2 Set the substitution period Select a departed staff and the substitution type internal or external If external is chosen user is required to select the supply teacher Z WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer File Edit View Favorites Tools Help ae 2 a v Back gt x E A pe Search Pp Favorites A media 4 a A LJ rel 33 Links a User sysadmin Login Time 13 03 2006 14 37 Logout Help PRES Current School Year 2004 18 August 2006 14 56 Home 4 Norton Antivirus S STD02 03 Staff Deployment gt Substitution Plan gt Departed Staff gt School Manageme gt Student Staff Code Name v Sorted by Code O Name Attendance Start Date E End Date TULGU ODMM
32. on the fraction of absence periods over number of periods per cycle day in addition to leave start and end dates The Total Days Absent of a teaching staff should be integer EDB defined leave type except that Leave Type as Paid Sick Leave could be correct to 0 5 and Leave Type as Absence Due To Official Commitment can be corrected to 0 1 For school defined leave types the total days absent of a teaching staff should be a floating number with one decimal place that can be corrected to 0 1 lf amended sick leave taken exceeds sick leave balance the system will prompt user to separately enter 2 leave records i e 1 for paid sick leave and another one for unpaid sick leave lf the user change leave period the system will check if the staff is arranged to substitute other teacher during this updated leave period If the staff is arranged to substitute other teacher the system will prompt the user to adjust substitution plan No adjustment of substitution record is needed if amendment is done on a past leave record If the user shortens the leave period the system will prompt the user if they want to keep or delete the excessive substitution plan User can keep the substitution plan in case they intend to split the original leave record into 2 or more records The system will prompt the user if a Maternity leave ante natal exceeds 28 days b Total of Maternity leave ante natal paid and Maternity leave post natal p
33. preview reports in English or Chinese version based on the selected print report criteria This report prints a list of substitution plan for selected supply teachers in the order of Substitution Date and Staff Code GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports Copyright 2012 Education Bureau The Government of the HKSAR Page 100 All Rights Reserved WEB SAMS User Manual Version 1 9 To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall aa User Procedures Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report Ba Da sadmin Login Time 15 10 2003 14 09 Logout Help PART Current School Year 2002 15 October 2003 14 32 Home al 5 5T01411 Staff Deployment gt Report Student Info Eng School Managemer Supply Teacher Substitution Report R STD010 E Student Built in Template Attendance Please input the print criteria Student Actnaties Sanca Haine ry Award amp Punishme start Date a End Date ee Assessment COMM YY COMM YY Format POF Preview amp Print Special Assessme
34. wade 21 ginciome ou e cae tail Nor el tle ee eenen ee reer ereere rrr eer Crimi ee rererrrmr O 22 PCC SD OrG2 97 Pea Nel ana case sacstttasate sei A A S 23 2 2 4 SUDSUIIULC Balance COUNT riri ieas a nes die aed oO ea aa ee eas 26 La aS SubS e Balan E CLE vache Shee tithe E kas tat T aed camaatsguee a Nee eked hae lates cetiad 27 23 STAT EEAVE J ADS ENOT Merea a a e a a e E 29 Adad Stal Leay Fe DS CICS caniaii a a a te onianis baie lass uakennies 29 Update stai Leave ADSENCO aaah siangecscecesccnatsradcscacetenpecaniacannces cates sna dda daneyapkaehucaewatabscteaehasaine 31 Maintain Paternity Leave Information asrni ieee a e a E A 34 SUDStITU HOI Plai ines ctectovouescahe me ctanascaciaronetatuaewencs tne ectinen acon teneesunenaceheneaeee 36 Delete Statr eaves A USeNCe se tgs a ea eda a ade ew a 39 2 4 SS PO RIN atceectetees east aes ctestien ahem AAA A E A A 41 2 4 1 OUEST ATI Oar serie cht aenastececa E aoe eoeaae vse aos E 4 24 2 COND CA Sidi ahaa tres ce ua hasaacu eis ws ualealburs E 48 2 4 3 Peepar ed SO ree E O E E EN SOES 50 23 INTERNAL SUBSTITUTION REASSIGNMENT nerc irain EE E E A 57 20 EXTERNAL SUBSTITUTION REASSIGNMENT oomi ei a e Sea Sc iwesesvaliesieeieael 62 pea SUBSTITUTION BALANCE ADJUSTMENT isisusinss sin caceasuhdasetvincaddnsssbacs sande sbeuasnuededacadonsendansevens 64 Add Substitution Balance Adjustment ccccccsssssssecccccceneessssecccccesueesseececceseneeessseseeeeeenes 64 Delete Substtition Bal
35. 012 Education Bureau The Government of the HKSAR Page 94 All Rights Reserved WEB SAMS User Manual Version 1 9 1 Click on the template link to go to the report parameter screen 2 Specify the criteria 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report sysadmin Login Time 18 03 2006 14 37 Logout Help cp be Current School Year 2004 18 August 7006 16 0 Assessment S 51TD14 06 Staff Deployment gt Report Special Assessme Staff Deployment Internal Substitution Notice Report By Substitute R 5TD005 E Data Capture Built in Template Setup Please input the print criteria Etre ST Staff Code Name Sorted by Code O Name Staff Leave Abs Start Date 18708 2006 Ea End Date 1870872006 ODM Y LEEMA Y Substitution Pla Format PIF z es ee le LL Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports Staff Code Start Date End Date Format All related classrooms should be shown for the lesson involving more than 1 classroom when user print or preview the Internal Substitution Notice Report By Substitute 2 11 7 Teacher Substitution Comparison Details Report R STD006 E LL Function Description Teacher Substitution Comparison Details Report allows you to print and preview repor
36. 05 Sub Bal Adj 0103 STAFF0056 Een 205 i 0 0 Sick Leave Bal 0113 STAFFO059 ao 2005 7 Enquiry a E MEN 0139 STAFFOOSS RERA 2005 Sue 0140 STAFFOOS TRE 205 Sub Summa C E O ubBalCF 0159 STAFFOO63 Hee 2005 Sick Leave Bi ue sume amas a Supply Teacher Ls sheung gug Reece 0333 ma a a Data Communi AAEE STAFFO0005 Bg f op ai Oo 0 0 ka du EJ 9404 STAFFOOOG EIT 2005 0 0 al 2 javascript searchsubBalCFsubmitt J Local intranet Post effects N A Notes Copyright 2012 Education Bureau The Government of the HKSAR Page 77 All Rights Reserved WEB SAMS User Manual Version 1 9 1 For staff name English name and Chinese name will be used to search for records and will be displayed in English and Chinese versions of webSAMS respectively 2 Compilation of substitution balance carried forward at beginning school year will be done after substitution balance to be carried forward to next year is set Copyright 2012 Education Bureau The Government of the HKSAR Page 78 All Rights Reserved WEB SAMS User Manual Version 1 9 2 9 5 Sick Leave Balance LL Function Description User can enquire st
37. 08 2006 End Date 18708 2006 Int Sub Reas sio ES DOMM Sere Format PIF s Sub Bal Adj LU Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports Staff code Name Employment Start Date Start Date End Date Format Copyright 2012 Education Bureau The Government of the HKSAR Page 107 All Rights Reserved WEB SAMS User Manual i 2 12 Data Communication 2 12 1Preparing Outgoing Data LU LU Function Description Version 1 9 Prepare data interface content into 3 different format which are raw data table and report format Pre requisites N A User Procedures 1 2 Click Prepare Outgoing Data tab 3 Select a data file by enabling the radio button aside it File Edit wiew Favorites Tools Help Click Staff Deployment gt Data Communication from the left menu Home School Managemer Student Attendance t Student Actnities Award amp Punishme Assessment Special Assessme w Staff Deployment Data Capture Setup E mail Setup Staff Leave Abs Substitution Pla Int Sub Reassiq Ext Sub Reassic Sub Bal Adj Sick Leave Bal Enquiry Supply Teacher Report Data Communication 5 51T016 01 Staff Deployment Data Communication gt Prepare Outgoing Data Back p fat Gt Search Caj Favorites EM hHist
38. 2 3 0 0 1 0 0 0 0 0 1 0 CHEONG Day 7104 CHAN LIK SHAN MHE Whole 4 5 0 0 oo oo 98 0 80 Staff not available during this time slot T101 CHAN KWOK HEI REEE O T103 CHAN LAM KUEN FAHS Wh 5 Day Ma CHAN NAI FU RNE Whole z0 5S o0 oo oo oo 00 a TI CHAN SHUK HAN PRUH Thole 19 5 o0 0 0 0 0 0 0 0 0 a T20 CHAU PUI LING RES Whole g 3 oo oo oo oo 0d wa O T121 CHEUNG KAM LEUNG R fe Mole 12 3 00 3 0f O 0f 0O 0 3 0 io Ti22 CHEUNG KIT LIN ERE Thole 4 3 00 oo O00 O00 on a O M123 CHEUNG KWOK pamp ifhole g 14 3 0 0 0 0 0 0 0 0 0 0 KEUNG Day O T125 CHEUNG PAK CHUEN GRAE Age 7 3 00 00 00 00 0 0 a T126 CHEUNG SHUK WEI RRE Thole 7 3 oo oo oo od 00 a O T122 CHIU WEI KUEN 85245 Mole g sS 0 0 0 0 30 0 0 3 0 a O Ti33 CHOW WAI ENG Wigi Mole 10 5 o0 oo oo OO OO a O T141 CHU NGUNG YEE tal Thole 3f 5 0 0 0 0 ool OO 00 E o ma CHU PO KUEN HR Thole 2 5 o0 20 3 0 0 0 1 0 a am 1144 beosis ge tg BA Ihale 12 5 o0 O08 oo oo 0d v d Click Replace button e Remove substitute teacher a Select a record by enabling the radio button aside the Date b Click Not Required button 9 Determine whether the substitution record is counted or not Enable the radio button aside Yes to count the substitution vice versa Copyright 2012 Education Bureau The Government of the HKSAR Page 45 All Rights Reserved WEB SAMS User Manual E L Version 1 9 Z WebSAMS System Yersi
39. 4 P3 l D5 P3 T D6 P3 wv Staff Deployment 4 I p1 P4 I p2 P4 l D3 P4 l D4 P4 l D5 P4 mepa Data Capture 5 T p1 p5 I D2 P5 T D3 P5 Det I D5 P5 I D6 P5 Setup 6 M D1 P6 M pope D3 P6 T D4 P6 I D5 P6 T D6 P6 Sub Criteria 7 T pir I D2 P7 I D3 P7 I D4 P7 I D5 P7 I D6 P7 Period Weigh 8 T P8 T D2 P8 I p3 P8 I D4 P8 I D5 P8 I D6 P8 taff Availabi 9 Tl p1 pg I p2 pg I D3 P9 I D4 P9 I D5 P9 I D6 P9 Sub Bal CF End Date 0309 2002 gt E mail Setup ASALARINI staff Leaveians E Ada Back Substitution Pla aff Available Periods 6 oa gf Sct ate End Dat Ext Sub Reassic T 03 00 2002 0300 2002 Sub Bal Adj J Delete Sick Leave Bal gt Enquiry X gt Staff Availabilty Oaa L E Local intranet Copyright 2012 Education Bureau The Government of the HKSAR Page 20 All Rights Reserved WEB SAMS User Manual LU Version 1 9 6 Specify the date ranges for the available period User can also set re occurrence in terms of specific number of cycles weeks 7 Click Save button Post effects N A Notes N End Date should not be earlier than Start Date After the new school year has started upon generating the first substitution plan last term end dates will be reset and user will be prompted to set S5 amp S7 teacher to be free for substitution for new school year All staff free periods staff not available periods and free period for S5 amp S7 teacher should be
40. 4 Short Name SSIES Name Eng Name chip dl Student Activities Subject s Taught fn ms if Qualification Aao ASSE Special ASSessine T Special Education Experience a lide BP ROTUU ASD 1234 ASDFS PREY AER D amp T D amp T a OLAS F2 Female r BPE ea LOS roa Sl UFFLY 1 PRO 1 10 10 1960 Female S200 UPPLY 2 D amp T TY 100871950 Female Ext Sub Reassic 83 SUPPLY 3 cS Oe G1 S50 Female Sub Bal Adj Sick Leave Bal Enquiry 4 Supply Teacher Report Data Communic CDS ow Staff Deployment Data Capture Setup E mail Setup Staff Leave Abs Substitution Pla Int Sub Reassig Supply Teacher SE Local intranet E 4 Click Delete button and confirm the operation L Post effects N A Lt Notes N A Copyright 2012 Education Bureau The Government of the HKSAR Page 87 All Rights Reserved WEB SAMS User Manual Version 1 9 2 11 Report 2 11 1 Generate Report LU Function Description User can generate report LU Pre requisites 1 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on the machine to view the reports Ae User Procedures 1 Click Staff Deployment gt Report in left menu 2 User can select another category and change the language All report under the selected category will be displayed 3 Click Report Name ID link and list of built in and user defined report template is displayed e WebSAMS Syst
41. 972011 ze 124 0 T in 5 Oo 0170972011 0170972012 1240 f 5 K 5 n o 0170972017 supply Teache 31 08 2013 O O 0 0 Report pri indicates the non given sick leave open balance and inital sick leave balance Data Communio indicates the misalignment of data which should be deleted indicates the non given incremental date and initial incremental date indicates the paid no pay sick leave taken during the first month of the new crediting cycle Click Y to expand and view he sick leave balance throughout the school year Staff CDS HKAT Top Applied Learning 6 Click Set Initial Adjustment Figure hyperlink Copyright 2012 Education Bureau The Government of the HKSAR Page 69 All Rights Reserved WEB SAMS User Manual Version 1 9 LU L User superl Login Time 07 02 2012 15 33 Logout Help PRE Current School Year 2011 7 February 2012 15 38 Staff Deployment Data Capture 5 57D03 06 Staff Deployment gt Sick Leave Balance Adjustment Setup mad C001 CHEUNG TAI MAN i CTH Shes Teaching Assistant Staff Leave Abs Set Initial Adjustment Figure soa isit day of employment period belies Initial Date of Crediting Int Sub Reassia DOMM YY Y Ext Su Initial Sick Leave Balance Sub B Initial Incremental Date peta ES DDMMAY YY 7 Fill in Initial Date of Crediting Initial Sick Leave Balance and Initial Incremental Date 8 Cl
42. Abs ul ei losis Leave Mo Pay Nes G No Substitution Ptal aimleasa int Sub Reassig Ext Sub Reassit Leave Type that does not Sub Bal Adj counted as substitution Sick Leave Bal J for Enquiry x F 3 Click Save button and confirm the operation Post effects N A Notes N A Copyright 2012 Education Bureau The Government of the HKSAR Page 26 All Rights Reserved WEB SAMS User Manual Version 1 9 2 2 5 Substitute Balance C F LU LU LU Function Description User can set the percentage of substitution balance to be carried forward to the next school year Staff substitution balance needs to be calculated and carried forward to the next school year User can also set floor and ceiling for the substitution balance to be carried forward to next school year Pre requisites 1 First substitution plan for current school year has not been created User Procedures 1 Click Staff Deployment gt Setup gt Sub Bal C F in left menu 2 Current pre defined substitution balance percentage and the last updated date will be displayed WebSAMS System ersion yersion BUILD build Microsoft Internet Explorer File Edit Yiew Favorites Tools Help Back gt amp fat Qsearch Favorites lt 4History Eh saag ppedmi Login Time 19 03 2003 16 31 Logout Help P2cheae Current School Year 2001 19 August 2003 17 34 Home al S STD09 01 Staff Deploymen
43. CHAN LIK SHAN O Whole 4 5 0 0 Of 00 80 80 Day Substitution Balnace Equation e a b c d Customized day sequence is indicated in bracket Pej close Top d Click Replace button e Change the substitute teacher from the full teacher list a Select a record by enabling the radio button aside the Date b Click Full Tchr button c Inthe pop up screen select a teacher from the full teacher list to replace the current substitute teacher Copyright 2012 Education Bureau The Government of the HKSAR Page 44 All Rights Reserved WEB SAMS User Manual Staff Deployment Windows Internet Explorer Version 1 9 S STD01 07 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Full teacher List Date 16 09 2004 1 Period 18 Room Class Subject 53B EPA Free teacher Staff Deployment Windows Internet Explorer ROWAN TAK test security test std TEST STAFF Dames Bond D ENPA HE ESRA M ane PREA 4 l Substitute RES fk ES Bey oo of oF ot ol ol o 5 0 0 2 ae L i sT arry s 0 0 a 5 0 0 5 0 0 FSF 500 ee ae a ae 8302 T142 0 00 0 oo 0 07 oo 00 oo oa 0 0 0 0 oo 0 0 aa 0 07 0 0 0 0 Sil test export irs Whole 0 1 Eo 1 0 O 0f 0 0 1 0 import Day l _ O APP1 test appointment HE AM 0 i 0 0 1 0 0 0 0 0 1 0 one O T128 CHEUNG Wal eS Whole
44. Commitment L Leave Granted Under CSR1100 5 MLA Maternity Leave Ante natal Sub Bal Adj Sick Leave Bal MLMP Maternity Leave Mo Pay ML Maternity Leave Paid MLF Maternity Leave Post natall Sub Comparis NPL Other Mo Pay Leave PL Other Paid Leave OTA Other Type of Absence Sub Summa Riv Red or White SLHP Sick Leave Halt Pay SLMP Sick Leave Mao Pay SLF Sick Leave Paid STMP Study Leave Moa Pay STL Study Leave Paid Sub Bal CF TAL Tuberculosis Leave TBMP Tuberculosis Leave Mo Pay WL Vacation Leave Sick Leave Bi Supply Teacher Report Data Communic 2 kj 44 EJ P a E T a ana r E T L T n I ae sl imke amant LL Post effects Copyright 2012 Education Bureau The Government of the HKSAR Page 71 All Rights Reserved WEB SAMS User Manual Version 1 9 LU 2 9 2 Notes N A Substitution Comparison Substituted for others Function Description User can enquire the substituted for others details of the select teaching staff in the current school year Pre requisites 1 Teaching staff record is created in Staff Module 2 To view substitute for others detail the selected staff must be assigned to substitute another teaching staff in Staff Deployment Leave Maintenance Module And internal substitution re assignment detail must be created in Maintain Internal Substitution Re assignment sub flow User Procedures 1 Click Staff Deployment gt Enquiry gt Sub
45. Comparison in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown 4 Click Sub For Others hyperlink Copyright 2012 Education Bureau The Government of the HKSAR Page 72 All Rights Reserved WEB SAMS User Manual L L L L Version 1 9 i WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer SEE File Edit view Favorites Tools Help ay z Q sack Z x a A P Search Se Favorites A media EA B Links Norton Antivirus X 1 Login Time 13 03 2006 14 37 Logout Help PARE Current School Year 2004 18 August 2006 15 55 A Assessment p S STD08 02 Staff Deployment gt Enquiry gt Substitution Comparison gt Special Assessme Staff Deployment Staff Code Name 0002 WONG MAYBO Sorted by Code O Name MERE ie Start Date 01 08 2006 E End Date 31 08 2006 Es Setup DDIM YY DDMMIYY YY E mail Setup Staff Leave Abs Substitution Pla Substitution Information a 1 Substitution Int Sub Reassig Sub Bal CF a For Period b By Period c Total Adjustment d Balance e 0 0 0 0 0 0 0 0 0 0 Ext Sub Reassiggimg Sub Bal Adj Substitution Balnace Equation e a b c d SubstitutionFor Others a TT Subject Absentee Eng Absentee Chi Sick Leave Bal Enquiry Leave Abseng Sub Comparigs Sub Summa Sub Bal CF Sick Leave B
46. D04 04 Staff Deployment gt Suppp Data Capture Setup Staff Leave Abs Zo ias Substitution Pla English Name STAFF0103 Start Date End Date Int Sub Reassig DDMMIYY YY DDMMIYY YY Sub Bal Adj Sick L i 5 School Level School Session Teaching Enqui EIEE Supply Teacher o 22 10 2002 22 10 2002 Primary Report a 22 1 2 2002 22 1 2 2002 Primary S ric ee aa H add pe delete Start Date gt SPA gt HKAT gt HKEAA gt Report Managemen gt Data Management gt Timetabling gt Code Management Bs BB tocalintranet 5 Select the record s to be deleted 6 Click Delete button and confirm the operation Post effects N A Notes N A Delete Supply Teacher Function Description User can delete an existing supply teacher Pre requisites 1 Supply teacher detail is created User Procedures Copyright 2012 Education Bureau The Government of the HKSAR Page 86 All Rights Reserved WEB SAMS User Manual Version 1 9 1 Click Staff Deployment gt Supply Teacher in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Select the supply teacher s to be deleted in Time 20 08 2003 17 52 Logout Help PE Current School Year 2001 20 August 2003 18 33 Home S ST00401 Staff Deployment gt Supply Teacher School Managemer eee Staff Code
47. Date 2108 2008 ER j DUMMY YY COON YY yy E mail Setup School Level Primary School Session Whole Day Staff Leave Ak Seas pee M Teaching Indicator o Substitution Pla Outstanding Completed Departed Staf Int Sub Reassig Ext Sub Reassic Sub Bal Adj Sick Leave Bal Enquiry Supply Teacher Report Data Communic CDS HKAT HKEAS aoo fae Local intranet 5 6 Fill in the information 7 Click Save button Post effects N A Notes N A Delete Employment History Function Description User can delete employment History of an existing supply teacher Pre requisites 1 Supply teacher detail is created User Procedures 1 Click Staff Deployment gt Supply Teacher in left menu Copyright 2012 Education Bureau The Government of the HKSAR Page 85 All Rights Reserved WEB SAMS User Manual Version 1 9 LU L L L 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Click Staff Code hyperlink to select a staff record to view 4 Click Emp Hist tab T WebSAMS System Yersion 0 9 0 BUILD 09012003a Microsoft Internet Explorer m _ ie x File Edit View Favorites Tools Help n Last Login 11 01 2003 12 52 Logout Help pacha Current School Year 2001 11 January 2003 12 49 Staff Deployment 4 r gt Detail Information gt Employment History Go to Search Result S ST
48. Deployment Data Capture Setup Sub Criteria Period Weigh Staff Availabil Sub Bal Coun Copyright 2012 Education Bureau The Government of the HKSAR Page 24 All Rights Reserved WEB SAMS User Manual Version 1 9 3 To free the S6 teacher check the box aside Use S6 teacher to substitute lessons after last term end date and set the last term end date for secondary 6 applicable to 2011 school year or onwards 4 To free the S7 teacher check the box aside Use S7 teacher to substitute lessons after last term end date and set the last term end date for secondary 7 5 Click Save button L Post effects N A L Notes 1 After the new school year has started upon generating the first substitution plan last term end dates will be reset and user will be prompted to set S6 amp S7 teacher to be free for substitution for new school year 2 Free period for S6 amp S7 teacher should be set within the selected school year 3 Screen path and tab are renamed to Free S6 Teacher after the school year 2012 has been started in IYP The changes on tab description are also applied to screens S STD12 01 Set Free Period by Staff and S STD12 02 Staff Not Available 4 If selected school year is 2012 or onwards the option for S7 teachers will be hidden Otherwise the option will be shown Copyright 2012 Education Bureau The Government of the HKSAR Page 25 All Rights Reserved WEB SAMS User Manual Version 1 9 2 2 4
49. Free teacher list except departed staffs b Staff with teaching duties but not used in generating time table c Free periods of available supply teacher if the user specified using supply teacher d Staff who are marked available e S5 S7 teacher who are available after last term end date f Staff who is not on leave The system will based on school calendar to decide if a substitute staff is necessary for particular periods days Once all the periods of the absent teacher are substituted by other school teaching staff or supply teacher the substitution plan will be marked as completed The system will prompt if a Substitution start end date is not within leave period b There are overlapping substitution plans User can then choose to edit the substitution period or proceed with overwriting the existing substitution plan If there is no free teacher available for a certain period the system will not be able to auto generate substitution record for that particular period Substitute field in the substitution details page will be left blank The user can then choose to manually assign a substitute from the full teacher list or proceed without creating substitution record User can click on the Details of supply teacher link to view or maintain the details of the selected supply teacher and click on View Staff Timetable to view the timetable of the staff Customized day sequence will be shown in bracket If the
50. IYYYY ONTE TT i gt Award amp Punishme an doiak mealies Substitution Type External gt Assessme l Supply Teacher Details of su teacher Special Assessme O intemal Staff Deployment jS Data Capture Setup E mail Setup Staff Leave Abs Substitution Pla Outstanding Completed Departed Sta Int Sub Reassig Ext Sub Reassig Sub Bal Adj Sick Leave Bal Enquiry Supply Teacher Report Data Communic a lt gt a Local intranet E Done 3 Click Generate button Copyright 2012 Education Bureau The Government of the HKSAR Page 50 All Rights Reserved WEB SAMS User Manual Version 1 9 4 The system then auto generate substitution record for the selected period based on the substitution criteria and priority set by user A WebiAins Santen Version 1 7 7 BUET J107 7006 510 Meroe tenal beplares Fle Edt ew Favortes Toos Heb 3 O 2 J h sen gprs Gee O C Gau Ss iris Noten atin Gl Deer ryeadmin Legia Time 12 05 2006 457 Lesa Help 1 EAEE Can School Yea 2004 18 August 205 liz School Manageme Sekm E I Pia Depend Pub elfution Flan gt Departed Ha Shatt Code Mane uay Deas Oa Miendancs Slant Date Ered Cite Sine Acinic DRAA YY DORMAN YYY Awad A Pures Stant Period Emt Period Agsessrnon a niati Type LJ Evteaal SpA TARORA Estas of appt teistere Special Assen Slat Depim 5O Date gaa Generate Hewat ae rot bin
51. O i e Ga O l Se reote o 2 inks New Gl yeudnan Leg 2 1808 0006 1437 Logout l Help 1 PARE al Current School Year 2004 18 August 2006 15 42 Horne i School Ma S STDO7 09 Sai Pople gt Saborna Flan Dopatad sat Studer OCO OOOO eof ah Stall Code Marne O429 STAFFOOQS Sorted by Code O Hame eee Stat ate aie Eimi Date 20 11 20 E Student Acihiiita COMMA YYY ihe yyw l Stait Period Eml Period taron O Asscesment pees has ipp B ae Li l LL Gila SPECI Recenerree Interna Stell Deployment ee eet Generate Ef Reset Data Capture J Selup Seleri a record to re assig y 3 pia 3 PA c ia 4A o E KOQODEPARTED STAFF ye C io Saft Leave Ah EE ntl c lee i A e E6 e588 LAU DAN Ye C No TEA soe 7 4A o EE DEPARTED STAFF i La a i lig 5 F n A ap a LF Cad standing L200 3 BA i m ELAUDA Sete Completed E i N C Ye No ee fr FAD LAE 4 OF 1O 4 pas i Ves if No E T E Not Required operation has 7 Click Save button been performed on this record LU Post effects 1 Will send out an email to notify the substitute of the substitution if the system is configured to send email automatically 2 Substitution timetable of substitutes are updated accordingly 3 Adjusted substitute balance total periods taught for the day total of substitute balance and count of substituting other teacher for all the substitutes will be updated acco
52. TD16 Interface files STD17 Enquire leave record E IYP STDO9 Set substitution balance to be carried forward STD10 Maintain substitution criteria STD11 Maintain period weights STD12 Maintain staff availability STD18 Data Capture Copyright 2012 Education Bureau The Government of the HKSAR Page 6 All Rights Reserved WEB SAMS User Manual Version 1 9 STDO1 Maintain staff leave STD Check if substitution plan record exists when updating deleting leave record STF e Staff record must be created TTL e Call timetable function to view staff timetable HSE e Get code description SEC Check if the user has access right to specific school level and session STDO2 Maintain substitution plan STD Check period of leave taken Get departed staff list STF Staff record must be created Get shared staff list TTL Call timetable function to view staff timetable HSE e Get code description SEC Check if the user has access right to specific school level and session STDO3 Maintain sick leave balance adjustment date of crediting and incremental date STD e Check leave taken e Adjust affected leave records STF e Staff record must be created Get initial sick leave date of crediting and incremental date HSE e Get code description SEC Check if the user has access right to specific school level and session STD04 Maintain supply t
53. User can update an existing supply teacher detail record LU Pre requisites 1 Supply teacher detail is created i User Procedures 1 Click Staff Deployment gt Supply Teacher in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Click Staff Code hyperlink to select a Staff record to view 4 Click Details tab Copyright 2012 Education Bureau The Government of the HKSAR Page 81 All Rights Reserved WEB SAMS User Manual Version 1 9 B n EA ei Time 20 08 2003 17 52 Logout 1 Help pach Current School Year 2001 20 August 7003 18 06 Home a 5 51T003402 Staff Deployment Supply Teacher Details School Managemer Student Details Attendance Staff Code A0 Student Activities Name Eng KOTUU ASD 1234 ASDFS Award amp Punishme Hame Chi HHE Assessment short Hame aH Special Assessme Title kd oY Staff Deployment Sex Female Data Capture Primary ID Certificate of Identity Primary ID No fi 1iil gt Setup Type E mail Setup Place of Issue Australia a OL 972 Staff Leave Abs Qualification M J Substitution Pla M Training Indicator M Special Education Experience Int Sub Reassig Remark Ext Sub Reassit S E N Taught ST ah Fimi A a 16 Bal pa n conditioning And Refrigeratio 5 a Enquire 2 Design And Technology J TN Portuguese Report p Computer Studies Da
54. Web SSAMS USER MANUAL Staff Deployment Document 27e Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS 1 2 User Manual Version 1 9 Table of Contents MODULE OVER V TEW siscsssscarasaschicesciasticcacctsccssuscavesasckicedchescnsdeessaucusisussasueuanestwectbadevauauaseisiieiee 1 1 1 EOC TO Nacsa sree Gaon tetera Gek Gon tana Gaeasahe canine teal usm neonate vate sone oanineiud van E vaee cata Gaanceea 1 tad DDC CYC aeni e a N l 1 2 FPUNCHON GHAR erenc S ante sutueasediateeueborcncnte 2 1 3 P OWDAGRAM oerna a a A a tet aston insane a A 4 1 4 INTERACTIONS WITH OTHER MODULES ccoa A 5 OPERATION PROCEDURES wivieiiintatiecititnncradiindlainiiianaiacmindanie niin 11 2 1 AT AC AP TORE oee a e E E TE T 11 22 SE OU Cena ee Serene oor a a eee Te ere eee Men rere een 13 22 SUD SUMMON CHILCIIG ane ee srs ao ae Ree aie ee 13 SUDANO CETINA 13 Assign Staff Substitution Sequence ssssssseeeeesssssseecressssssseccressssssecreesssssseccreosssssseceeesssssseeeee 14 Assign a Group of Staff With the Same Substitution Sequence cccecceceeeeeeeeeeeeeeeeeeeeees 16 Dll PF CHIOG W CLOUT sczalocsauiiciaeceasaiasueacincceusdinsnaneiacoraednaeeaasa terusdoaeaeiaters S IS PAPAS Sla AVAA V a select waren aha ad lela hk Vaated Coan fake 20 SEL Free Penod By Saien a leh iead iancss inl euntlesbareaieiheat unas al eaniasieses 20 Staid NOt Ay ail ADIE ae e e E aasenacemiebtanesgedaceeast unk
55. aaeeeeeeeas 103 Det PE Leave Record of Non Teaching Staff R STDOIL4 E cccccccccccssesccecececcneasseesseeeseeees 105 2 11 16 Other Leave Record Report Excluding Sick Leave R STDOI5 E cccccccseeeees 106 22 DATA COMMUNICATION sxisc5c2c0s cinaeha canescens N enn aabeaseeaas 108 ZAZA FFP OU COL eA AEE TE eines nse E E mdadesawel hes ees idea 108 2d2 2 Preparng Ontem Dala sero a aea E a ceed uemaeateveneadinas 110 Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS User Manual Version 1 9 1 Module Overview 1 1 Introduction 1 1 1 Objective Staff Deployment Module is used to maintain staff absence and leave This document provides knowledge and corresponding procedural guide on Staff Deployment Module It also provides advanced functions to calculate substitution and sick leave balance Copyright 2012 Education Bureau The Government of the HKSAR Page 1 All Rights Reserved WEB SAMS User Manual Version 1 9 1 2 Function Chart Date Capture Setup Sub Criteria Period weight Staff Availability Sub Bal Count Sub Bal C F Staff Leave Absence Staff Leave Absence Paternity Leave Information Substitution Plan Outstanding Completed Departed Staff Int Sub Reassignment Sub Bal Adj Ext Sub Reassignment Copyright 2012 Education Bureau The Government of the HKSAR Page 2 All Rights Reserved WEB SAMS User Manual Version 1 9 Sic
56. aff sick leave balance for a particular staff or all staff LU Pre requisites N A 5 User Procedures Click Staff Deployment gt Enquiry gt Sick Leave Bal in left menu Enter the search criteria and click the Search button to search for staff record No 3 A list of matched staff record is shown A WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer SEE File Edit View Favorites Tools Help ay gt gt Ta Z gt Q sak X sP x a A P Search Pp Favorites A Media 4 R S Links Norton Antivirus X in Login Time 18 08 2006 14 37 Logout Help PARE Current School Year 2004 18 August 2006 16 0 A Assessment S STD08 05 Staff Deployment gt Enquiry gt Sick Leave Balance F gt Special Assessme Sinf Dopioymeni Staff Code Name All Sorted by Code OName Data Capture Date as at 18 08 2006 Setup DDIM YYY E mail Setup Staff Leave Abs Substitution Pla Page ma of2 A Bottom Int Sub Reassig Staff Code Name Eng Name Chi __ Sick Leave Balance J 0001 CHAN TAI MAN DAVID ARS 56 0 Ext Sub Reassiga riy WONG MAYE Fag 168 0 Sub Bal Adj 0038 STAFF JANE ea 155 0 l 0103 STAFFOO56 RET 168 0 Sick Leave Bal Ta ute STAFFOO59 eT 168 0 Enquiry 0134 STAFFOO60 FME 168 0 Retr 0139 STAFF0058 Bates 168 0 ae I 6 0140 STAFFOOS FIRE 168 0 ieee 0141 STAFFOOG1 Ee
57. aid exceeds 70 days c Maternity leave paid exceeds 70 days d For EDB defined leave types the system will prompt a warning message if the leave period from Start Date to End Date of the leave absence record is overlapping with other existing leave absence records in the system Only one EDB defined Leave Type record is allowed per day e Leave period does not fall within employment period f Staff Code and Leave Start Date and Leave End Date and Leave Start Period and Leave End Period must be unique g Total of Paternity Leave exceeds 5 days h There is no relevant paternity leave information for the paternity leave applied i Female staff takes Paternity Leave j Paternity Leave falls outside paternity leave application period k No of day absence for Paternity Leave is not an integer or has not corrected to 0 5 Copyright 2012 Education Bureau The Government of the HKSAR Page 33 All Rights Reserved WEB SAMS User Manual Version 1 9 6 The period of paid maternity leave is confined to 70 calendar days User is reminded to create maternity leave post natal if maternity leave ante natal is created earlier on 7 When updating the leave record the generation of substitution plan will also consider the manual assignment on week cycle day skipping school day and customized Saturday sequence Maintain Paternity Leave Information Function Description User can add update delete for a Paternity Leave Inf
58. ail to notify the substitute amp absentee of the substitution if the system is configured to send email automatically 2 The user can go to print the relevant substitution notification reports through a hyperlink 3 Substitution timetable of substitutes are updated accordingly 4 Adjusted substitute balance total periods taught for the day total of substitute balance and count of substituting other teacher for all the substitutes only applicable to internal staff will be updated accordingly Substitution count will be based on period weight set by user 5 Substitution plans created can be referenced by substitution re assignment and substitution enquiry module 6 Substituted records will be moved from the Outstanding Substitution Plan page to the Completed Substitution Plan page Click on the Completed Substitution Plan link to view the substituted record Refer 2 4 2 Completed Notes 1 Default values for substitution from date and substitution to date will be derived from those listed in the calling leave record 2 The system will prompt the user that existing substitution plan will be overwritten if there is overlapping substitution plan Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved Page 46 WEB SAMS User Manual 3 Version 1 9 If internal substitution plan is generated the system will auto generate a recommended substitution plan based on the following resource a
59. amp Print button to produce the report imin Login Time 22 07 2011 17 22 Logout Help P Current School Year 2010 _ 22 July 2011 9 55 e GE EE td 1S STD14 42 Staff Deployment gt Report Substitution Pla Annual Summary of Leave Record of Teachers R S1TD011 E Built in Template Please input the print criteria Sub Bal Adj Sick Leave Bal School Level ALL School Session ALl COEM Y DOMME Y Leave Type al S Format PDF Ep Preview amp Print Applied Learning HKEAA LU Post effects The selected report is generated for you to preview in a pop up screen Notes E The below criteria can be selected from this screen to generate the reports School Level School Session Start Date End Date Leave Type Format 2 11 13 Leave Record Report R STD012 E LU Function Description Copyright 2012 Education Bureau The Government of the HKSAR Page 102 All Rights Reserved WEB SAMS User Manual Version 1 9 Leave Record Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints list of leave taken by a selected staff within selected employment period in the order of Start Date LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format
60. ance Acjustme nt esii E A 65 2 8 SICK LEAVE BALANCE ADIUSTME N Tarii i tea nokia eae eal nea lease 67 WieW ACIUSESICK leave balance meicc ccd tvsesh ccs a a a atta wadanes 67 SCC ital Adj us mene BICULC avcncick Gp asaadatscrve E a a lta assneasenctedugndamenaseansetayannante 69 2 9 EL OOIE eo ee ea ete eID et AEE NTR ST ROLE OSE tO TRC A Ee TORE Te MRED ES A ER 71 2 9 1 CAVE TAD SCHOO TC CONG aaah EEEE T se N 71 2 9 2 SUS HIULON COMP ATES OF ciais ENE iid ao ldaces gad tatu Cae E tare ieantes 72 Subsituted TOR oer sarosa nsnrecateorbecuiaaseacvanonescmuxauencutaonbecthnesancsamouae sta nemeastaereeneunane 72 eu Le ian aN exo fd DV OE ec peenemneee yuan eee en Carte a a eo ne NIT Cy Sere RCT MeN 13 2 9 3 SHOSUNON SUMMI osien a E a deen Gasaatshs 75 2 9 4 Substitution Balance to be Carried FOrWAL A iccccccccccccccccsseececceeeeeeeeeeeeaneeseeeeaaneeeeesaaaes 77 2 9 5 SE LEVO BDA ONO a E A EEE EAO EE E 79 2O SUPPL TACI Ea E E 80 Add Sanply Teacher eresi Gectias dean Stas oaashacuceatin eta et uca ta uvel aca caustn enone 80 Update Supply Teacher Detail Steier T A alreneeniasee 81 Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS User Manual Version 1 9 Update Supply Teacher Address Detalls cia sics civasha suieaansatnard e vase este gatdudumertseaalied Males 83 Add Employ Ment HIStory qisessats iach t esaaaddi cdookdelvsluatesadlvisghe lvessesdauddotddesuadnsadeiiceieaeuahetag i Raa 84 Delet
61. and confirm the operation Post effects 1 Send out a cancellation email to notify the substitute amp absentee if the system is configured to send email automatically 2 Substitution timetable of substitute are updated accordingly 3 Adjusted substitute balance total periods taught for the day total of substitute balance and count of substituting other teacher for all the substitutes will be updated accordingly 4 Updated substitution plans cannot be referenced by other modules e g substitution re assignment and substitution enquiry module Notes 1 If conflicts found between staff free periods S5 amp S7 teacher free period and staff not available period staff not available period will overwrite the other two 2 For historical data user can update substitution plan but system will not update substitution count accordingly User will be prompted to manually adjust substitution balance carried forward 3 Customized day sequence will be shown in bold format 4 Ifthe teacher having Collaborative Lesson Planning periods takes leaves the corresponding Collaborative Lesson Planning periods are not required for substitution 5 Staff assigned to Collaborative Lesson Planning period will not be included in the list of free teachers 6 In the completed substitution plan details page all related classrooms should be shown for a lesson involving more than 1 room Copyright 2012 Education Bureau The Government
62. ascript selectTemplate 004 true Local intranet J 4 Click on the Report Template link to generate the report LU Post effects Copyright 2012 Education Bureau The Government of the HKSAR Page 88 All Rights Reserved WEB SAMS User Manual Version 1 9 LU 1 The selected report will be displayed in a pop up window which allows user to preview or print it out Notes N A 2 11 2 Staff Leave Details Report R STD001 E Function Description Staff Leave Details Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints a list of leave taken by selected staff in the order of Staff Code and Leave Start Date Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall User Procedures 1 Click on the template link to go to the report parameter screen 2 Specify the criteria 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Assessment 5 51D1402 Staff Deployment gt Report Special Assessme Staff Deployment Staff Leave Details Report R STDO01 E Data Capture Bui
63. ase input the print criteria MALU Ls School Level Prirnar School Session AM Award amp Punishme Staff Code Assessment C Rank Al Special Assessme Start Date SOO E End Date ENE Format POF Data Capture enn L Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports School Level School Session Staff Code Rank Start Date End Date Format 2 11 9 Teacher Substitution Balance Report R STD008 E LU Function Description Teacher Substitution Balance Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints substitution balance as at specified date for teaching staff in the order of Staff Code Substitution balance substitution balance carried forward count of substituting for others count of substituted by others total substitution adjustment GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Copyright 2012 Education Bureau The Government of the HKSAR Page 98 All Rights Reserved WEB SAMS User Manual Versio
64. assigned to Collaborative Lesson Planning period will not be included in the list of free teachers and shown on Not Available part on the Full teacher list with remark as an indication 4 All related classrooms should be shown for the lesson involving more than 1 classroom when user reviews the Internal Substitution Plan Copyright 2012 Education Bureau The Government of the HKSAR Page 61 All Rights Reserved WEB SAMS User Manual Version 1 9 2 6 LL LU LU External Substitution Reassignment Function Description User can maintain staff external substitution re assignment The user can also convert an external substitution plan to internal substitution plan When the user chooses to do so the system will guide the user through to replacing existing external substitution plan with new internal substitution plan Pre requisites N A User Procedures 1 2 3 4 File Edit View Favorites Tools Help Click Staff Deployment gt Ext Sub Reassignment in left menu Select the Supply Teacher to be substituted Click Search button List of substituted record of the selected staff is shown j Back At SA Search a Favorites EM History EA a EW op imin Login Time 20 08 2003 16 06 Logout Help cheat Current School Year 2002 20 August 2003 16 2 a Home 5 5TO06 01 Staff Deployment gt External Substitution Reassignment Student Info Eng School Managemer E
65. ata to be captured b Locate the source file from user s local workstation Copyright 2012 Education Bureau The Government of the HKSAR Page 11 All Rights Reserved WEB SAMS User Manual LU LU Version 1 9 e TTL a Set the Date as at for the data capture operation 5 Click Import button Post effects N A Notes 1 Capture data from TESS Each import file contains timetable information for a school level and session System will be based on the school level and school session specified in import file to import data for respective school level and session in WebSAMS The system will validate data integrity of future substitution plan generated after importing new timetabling information The system will prompt user that affected substitution detail records will be voided However data integrity of past substitution records will not be checked 2 Capture data from WebSAMS TTL Effective date and expiry date will be set as the effective period of the finalized TTL timetable The system will validate data integrity of future substitution plan generated after importing new timetabling information The system will prompt user that affected substitution detail records will be voided However data integrity of past substitution records will not be checked Collaborative Lesson Planning Period will also be included in the captured data Copyright 2012 Education Bureau The Government of the HKSAR Page 12
66. ate DDMMIYYYY 01 03 2010 Use 7 teacher to substitute lessons after last term end date DDMMIYYYY 01 04 2010 Sub Bal CF Sub Bal Count 3 To free the S5 teacher check the box aside Use S5 teacher to substitute lessons after last term end date and set the last term end date for secondary 5 applicable to 2009 school year or onwards 4 To free the S7 teacher check the box aside Use S7 teacher to substitute lessons after last term end date and set the last term end date for secondary 7 5 Click Save button Post effects E N A Notes E 1 After the new school year has started upon generating the first substitution plan last term end dates will be reset and user will be prompted to set S5 amp S7 teacher to be free for substitution for new school year 2 Free period for S5 amp S7 teacher should be set within the selected school year Free S6 amp S7 Teacher E Function Description Effective from school year 2011 user can set S6 and S7 teacher as free so as to substitute lessons after last term end date From school year 2012 onwards S7 teachers are not available for class substitution This function is only available for school that has secondary level Copyright 2012 Education Bureau The Government of the HKSAR Page 23 All Rights Reserved WEB SAMS User Manual Version 1 9 GI Pre requisites 1 School has secondary level a User Procedures DMD Click Staff De
67. bs Substitution Pili Int Sub Reassig Sick Leave Balance Date of Crediting Incremental Date Adjustment ist day of employment period 017 0972009 set Initial Adjustment Figure Bottom Date Of Crediting Sick Leave Balance No Pay Leave Incremental Date Paid Sick Ext Sub Reassi Sick Derived Adjusted Derived Adjusted Leave Others Derived Sub Bal Adj s 01r ggr 200g e a L 0 0 0170972009 Sick Leave Bal ENEFA om mnn J CMAI C mao B 128 0 D T of 01 09 2011 Leave w 01709 2012 124 0 at T a T a T O1f09 2012 Supply Teacher 31 08 2013 168 0 0 0 0 0 0 0 Motes Report Data Communige staff CDS HKAT indicates the non given sick leave open balance and inital sick leave balance indicates the misalignment of data which should be deleted indicates the non given incremental date and initial incremental date indicates the paid no pay sick leave taken during the first month of the new crediting cycle Click Y to expand and view he sick leave balance throughout the school year Top Applied Learning 6 Click on the hyperlink to adjust the information 7 Fill in the mandatory field for adjustment Home 5 57D03 03 Staff Deployment gt Sick Leave Balance Adjustment gt Date Of Crediting Student Info Eng School Managemen Cool Teaching Assistant CHEUNG TAIL MAN PRAT CTH Student Attendance Student Activities Award amp Punishme
68. cial Assessme pre e ea aula Staff Code Name 9419 ABCD ABCD ABCD AB Sorted by code O Name Data Capture Start Date 01 08 2008 End Date 31 08 2008 Setup DOMME eee COMME eee E mail Setup Staff Leave Abs Substitution Information Substitution Plz Sub Bal CF a For Period b ByPeriod c Total Bieler id lace Int Sub Reassig 1 N ToT Ext Sub Reassiggy Substitution Balnace Equation ce a tb cy id Sub Bal Adj Substitution For Others Substitition By Others Enquiry C Sub Compari e Si TAS T a 21 08 2006 m Baz HATH STAFFOM44 22 08 2006 ae HATH STAFFODI2 Fels 22708 2006 46A2 PE STAFFOOSI SHER STAFFOOS2 HES Sick Leave Bal Leave Absend 22 08 2006 aaz E 22 08 2006 TPA MATH STAFFOOOS Sein se Sub Summa Sub Bal CF Sick Leave Bi Supply Teacher Report Data Communic al 23 08 2006 2502 HATH STAFFOOI 3 HERTE 23 08 2006 33n2 PE STAFFOO30 Rae 23 08 2006 by st HATH STAFFOOI 1 Freel ii E LU Post effects N A LU Notes N A Copyright 2012 Education Bureau The Government of the HKSAR Page 74 All Rights Reserved WEB SAMS User Manual Version 1 9 2 9 3 Substitution Summary LU L Function Description User can enquire the substitution summary of the teaching staff in the current school year Pre requisites Teaching staff record is created in Staff Module For no of days substituted for others the selected sta
69. d is overlapping with other existing leave absence records in the system Only one EDB defined Leave Type record is allowed per day e Leave period does not fall within employment period f Staff Code and Leave Start Date and Leave End Date and Leave Start Period and Leave End Period must be unique g Total of Paternity Leave exceeds 5 days h There is no relevant paternity leave information for the paternity leave applied i Female staff takes Paternity Leave j Paternity Leave falls outside paternity leave application period k No of day absence for Paternity Leave is not an integer or has not corrected to 0 5 5 The period of paid maternity leave is confined to 70 calendar days User is reminded to create maternity leave post natal if maternity leave ante natal is created earlier on 6 The generation of substitution plan will also consider the manual assignment on week cycle day skipping school day and customized Saturday sequence Update Staff Leave Absence LL Function Description User can update the details for an existing staff s leave absence record Leave type can also be changed GI Pre requisites 1 Code table leave type must be set up in order to enable user to create and update records 2 Public and school holidays have been set up 3 Sick leave balance maintenance is only applicable to teaching staff lab Technicians specialist staff of special school and SOS i e those staff rank that sick
70. di 168 0 Sub Summa 0159 STAFFO063 Bee f 168 0 Sub Bal CF 0160 STAFFOO62 AEE 168 0 12 sheung N A ads d 588 test staff NZA Supply Teacher 9323 STAFFOOOL BPE 2 0 9324 STAFFOOO2 STERE N A Report 9333 STAFFOOO3 FH 169 0 Wem 9402 STAFFOOO4 ARE Nia M 9403 STAFF0005 Bib bi 168 0 Sau gt 9404 STAFFOOO6 19 168 0 Done a3 Local intranet LL Post effects LI Notes Copyright 2012 Education Bureau The Government of the HKSAR Page 79 All Rights Reserved WEB SAMS User Manual Version 1 9 2 10 Supply Teacher LU L LU Add Supply Teacher Function Description User can create a new supply teacher detail record Pre requisites N A User Procedures 1 Click Staff Deployment gt Supply Teacher in left menu 2 Click Add button a imin Login Time 20 08 2003 17 52 Logout Help pk 20 August 2003 18 03 Current School Year 2001 A S ST00402 Staff Deployment gt Supply Teacher gt Details Details Add Supply Teacher Staff Coide A Student Activities Name Eng P Award amp Punishme Name Chi Assessment Short Name fz Special Assessme Title Staff Deployment Sex Female gt Data Capture Home sar School Managemer Student Attendance Primary ID Certificate of Identity Primary ID No Setup Type E mail Setup Place of Issue Australia Date of Birth CODAI YYY SA Oualification po t Substitu
71. ducation Bureau The Government of the HKSAR Page 68 All Rights Reserved WEB SAMS User Manual Version 1 9 L Notes 1 The first record in the list cannot not be adjusted Set initial Adjustment Figure LU Function Description User can adjust the initial adjustment figure LL Pre requisites N A 8 User Procedures Click Staff Deployment gt Sick Leave Bal Adj in left menu Enter the search criteria and click Search button to search for staff record A list of matched staff record is shown Click Staff Code hyperlink to select a staff record to view 4 Select 1 day of employment period 5 List of information will be shown for adjustment ae ae ect Lozin Time 20 02 2012 09 57 Logout Help PREA Current School Year 2011 20 February 2012 9 58 Staff Deployment Ke 5 57TD03 02 Staff Deployment gt Sick Leave Balance Adjustment Data Capture Setup COOL CHEUNG TAI MAN PRAS Teaching Assistant sick Leave Balance Date of Crediting Incremental Date ae strent ist day of employment period 3 01 09 2009 pet Initial Adjustment Figure E mail Setup Staff Leave Abs Substitution Pl tee Date Of Crediting pon Leave Balance No Pay Leave Incremental Date aasted Le Sick Leave Ext Sub Reassic Sick Derived Adjusted Leave Adjusted Derived adjusted ciara 0140972009 200 i Dl Of 0170972009 Sick Leave Bal o1fogfenio 76 0 4 T O 01709 2010 Enquiry 0170
72. e Employment Histo ardas A E 85 Delete Supply eae rn oiean a a E ETE E 86 2AE REPORT zapena E dope aciugseieaouiniatsin cia uneeie teint ae 88 Dold AGCWCTOICARCD ONT ccmcencc ieee data aie da ale d haat cege aceasta ean teas eo 8S 2 11 2 Staff Leave Details Report R STDOOIL E c ccccccccccccssecccccceenseseccecaaesseeeesaaeeeeeessaaeseeeeas 89 2 11 3 Sick Leave Balance Adjustment Report R STDOO2 E cccccccccccseeeccccceeteesseeeeaaeeseeeens 90 2114 Sick Leave Balance Report R S PDOO3 E Fyrri rea aa E A eae 9 2 11 5 Internal Substitution Notice Report By Absentee R STDOO4 E cccccccccceeeseeeeeeees 93 2 11 6 Internal Substitution Notice Report By Substitute R STDOOS E ccccccccseeeceeeeeeeees 94 2 11 7 Teacher Substitution Comparison Details Report R STD006 E cccccccsseeeceeeeeeeees 95 2 11 8 Teacher Substitution Comparison Summary Report R STDOO7 E cccccccssseeeeeeeeeeeees 97 2 11 9 Teacher Substitution Balance Report R STDOOS E 00nnneeoossnnnnnnssnnnnnsseennnssseennssss 98 2 11 10 SUPPLY Teacher List RSI DOUI T are aan E Gidea 99 2 1111 Supply Teacher Substitution Report R STDOI0 E cccccccccsseeccecceeneeesesesaaeeeeeeens 100 2 11 12 Annual Summary of Leave Records of Teachers R STDOI I E cccccccccccceeenneeees 101 2 11 13 Leave Record Repor RST DOL ses uss vets oh ovata E E 102 2 11 14 Sick Leave Record Report R STDOI3 E ccccccccsscccccccseneeseceeeeeeseeeeeaaeesesee
73. e amp a Substitution Sequence 1 is the sysadm Highest and 10 is the lowest is Home S STD10 02 Staff Deployment gt Setup gt Substitution Zriteria gt Staff Substitution Sequence r School Manageme 7 Student Hib Abera Pres ea A gt Attendance Stant Substitution Sequence EET E Staff whose substitution sequence is higher 1 is the highest and 10 is the lowest will be considered first mb mi Award amp Punishme Name Eng Rank Level Session Sharable Sequence Assessment Code z ae Y LAN 10 SU MNG FRI econdary W hole Da Yes Special Assessme p i 7 HANWAIMAN all peo pes Mo oo Staff Deployment ra oaa FA PRI ra No a r a EEDS o a CICER ANOI PANGSA MAN ee No Sub Bal CF AFP fest appointment two PRM A Whole Day No E mail Setup ool TEUNG TAI MAN BRAX SAM i Whole Day No Staff Leave Abs CF CHANT FRIEND AN ray Whole Day Ye T Substitution Pla DOI bested Perry fhole Day No Int Sub Reassig Moi ING YING KUEN Mo Paroary hole Day No Ext Sub Reassi hoe beef ide Day a Sub Bal Adj Fei a a Thole Day No i Sick Leave Bal ee ee ae a Pe ee ee E cee el a a E Sub Criteria BE Local intranet 3 List of staff to be substituted and their corresponding substitution sequence is displayed Amend the substitution sequence for individual staff 4 Click Save button LU Post effects N A LU Notes 1 The substitution sequenc
74. e O000 Bottom a ane ee a Code Chi i Han d Bal e o T142__CHU PO KUEN AEIR Whole oo ee i a 5 2 HK WI KEUNG im a so EES O T227 ONG LINWING RA 0 po n C T29 CHIN KAM Y N 0 0 o 0 0 2 ERER y O D27 CHEING SIU EI EPE Whole a 3 TSS S d PE ames Bond H iA AAA BED lO TEST TEST STAFF O STD test std HOT EAW SHEUNG EDMAN TAK ESES SESER n o H A T O O Ti36 CHOW CHIN FAI ie 2 5 T138 CHOW MAN jalaz thee 2 5 0 0 00 oof oof 0 0 a O Ti31 CHIN KIN WING H Whole 3 5 00 00 00 00 0 0 a O T146 CHUNG YAN YI A hale 4 5S 00 o 0f 00 00 0 0 a O TiS CHAN YAT FAT MHAR thee Sf 5 0 0 0 0 00 O08 0 0 a O T108 CHAN PAK KAN Pate Ihale 5 5S 0 0 0 0 0 0 00 0 0 Day O g CHAN SAU LIN eS RY 6 5S 0 0 00 0 0 0 0 0 0 O Tiid CHAN SUET KWAN TERE thee 7 5 0 0 O 0f 0 0 00 0 0 a M05 CHAN MEE KWAN MEE thee 7 5S 0 0 00 00 00 0 0 a T140 CHOY KWONG WAH Fe thee 7 S 00 o0 00 00 0 0 a T08 LAU WAT LUNG BINS RE as of 5 0 0 0 0 0 00 0 0 0 0 O TEZ TEACHER O THREE AM 0 i o0 10 00 O00f 1 0 O TE EE a AH 0 i oo 1 0 oo oo 10 one S101 test export ir Whole 0 i O0 0f 1 0 0 0 0 0 1 0 import 7 Day j O T128 CHEUNG WAI TRES Whole 2 cn a a a A CHEONG Day A T104
75. e all the staff in the Selected Staff List to the Staff List f Local intranet A 1 After the new school year has started upon generating the first substitution plan user will be reminded to confirm the staff substitution sequence setup for new school year Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved Page 17 WEB SAMS User Manual Version 1 9 2 2 2 Period Weight LU L L Function Description User can set the period weights to each period in the timetable These weights will be used as substitution count for substitution plan generated By default period weights are set to 1 User can set weights 0 9 9 to periods of different school level school session and class level Pre requisites N A User Procedures 1 Click Staff Deployment gt Setup gt Period Weight in left menu 2 Select the School Level School Session and Class Level for the period weights to be updated 3 Click Search button E WebSAMS System Yersion yersion BUILD build Microsoft Internet Explorer Eile Edit View Favorites Tools Help Back gt gt At Qsearch Favorites C4ristory Sp aag y ysadmin Login Time 19 03 2003 16 31 Logout 1 Hey PRM Current School Year 2001 19 August 2003 16 39 Home j gt Set Period Weight gt School Manageme Se a up gt Period Weig gt Student School Level Primary School Session Whole Day Class Level Prima
76. e for new staff with teaching duty is set to 5 by default Copyright 2012 Education Bureau The Government of the HKSAR Page 15 All Rights Reserved WEB SAMS User Manual Version 1 9 2 After the new school year has started upon generating the first substitution plan user will be reminded to confirm the staff substitution sequence setup for the new school year Assign a Group of Staff With the Same Substitution Sequence LU Function Description User can assign the substitution sequence for all staff with teaching duty in which those with higher substitution sequence 1 is the highest and 10 is the lowest will be considered first Assign a group of staff with the same Substitution Sequence enables user to assign a substitution sequence to a group of selected staff GI Pre requisites N A User Procedures Click Staff Deployment gt Setup gt Sub Criteria in left menu Click Staff Substitution Sequence tab Click Setup button Select the staff s from the list box on the left and with the use of the arrow button to move the selected staff to the list box on the right Fill in the Staff Substitution Sequence 1 10 This sequence will be assigned to all selected staff SS Copyright 2012 Education Bureau The Government of the HKSAR Page 16 All Rights Reserved WEB SAMS User Manual LU LU E WebSAMS System ersion yersion BUILD build Microsoft Internet Explorer File Edi
77. e system will add the adjustment entry the total sum of the adjustment figures Total adjustment of the current school year will be re calculated and displayed Adjustment balance Adjustment balance Carried forward balance Substituted for others Substituted by others Total adjustment will also be re calculated and displayed Delete Substitution Balance Adjustment Function Description User can delete an existing substitution balance adjustment of the current school year Pre requisites 1 Substitution balance adjustment detail is created User Procedures Click Staff Deployment gt Sub Bal Adj in left menu Enter the search criteria and click the Search button to search for staff record A list of matched staff record is shown Click Staff Code hyperlink to select a Staff record to view Select the record to be deleted Copyright 2012 Education Bureau The Government of the HKSAR Page 65 All Rights Reserved WEB SAMS User Manual Version 1 9 in Time 20 03 2003 13 05 Logout Help pacha Current School Year 2001 20 August 27003 16 54 Home 5 5 TOO7 03 Staff Deployment gt Substitution Balance Adjustment School Managemer Student Attendance oe CHEUNG TAIMANGRA2C CIM Senior Assistant MastenMistess Student Activities Substitution Information 03 09 2002 31 08 2003 Award amp Punishme Sub Bal CF a For Period b By Period c Total Adjustment d Substitution Assessment TT Ba
78. eacher HSE e Get code description SEC Check if the user has access right to specific school level and session STD05 Maintain internal substitution re assignment STD e Get substitution plan generated STF e Staff record must be created e Get shared staff list Copyright 2012 Education Bureau The Government of the HKSAR Page 7 All Rights Reserved WEB SAMS User Manual Version 1 9 LU LU c E TTL e Call timetable function to view staff timetable HSE e Get code description SEC Check if the user has access right to specific school level and session STDO6 Maintain external substitution re assignment STD e Get substitution plan generated STF e Staff record must be created e Get shared staff list TTL e Call timetable function to view staff timetable HSE e Get code description SEC Check if the user has access right to specific school level and session STDO7 Maintain substitution balance adjustment STF Staff record must be created HSE e Getcode description STDO8 Enquire substitution information STF Staff record must be created HSE e Get code description SEC Check if the user has access right to specific school level and session STDO9 Set substitution balance to be carried forward HSE e Get code description SEC Check if the user has access right to specific school level and session IYP After new school year ha
79. em Version 1 2 1 BUILD 31072006 S1D Microsoft Internet Explorer Seles 1 File Edit View Favorites Tools Help Aw i 2 gt gt sack 7 gt lx E A po Search WA Favortes Sree E R amp Links Morton Antivirus k gin Time 18 08 2006 14 37 Logout 1 Help I cps ies xpi Current School wenn 2004 18 August 2006 16 02 Aa Pas Assessment E E Special Assessme Staf Deployment Data Capture Category All Categories Language English O Chinese Setup E mail Setup Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassig Sub Bal Adj Sick Leave Bal ituti i i i Enquiry Leave Record of Non Teaching Staff R STDO14 E Leave Record Report R STD012 E Leave Absend Leave Records of Teachers R STDO11 E Sub ComparissS Other Leave Record Report Excluding Sick Leave R STD015 E Sick Leave Balance Adjustment Report R STDO0 E Sub Summa Sick Leave Balance Report R STD003 E Sub Bal CF Sick Leave Record Report R STD013 E k Staff Leave Details Report R STD001 E eee Supply Teacher List R STDO09 E Supply Teacher Supply Teacher Substitution Report R S1TD010 E ae Teacher Substitution Balance Report R STDO008 E ao iia Teacher Substitution Com yarison Details Report R STDO06 E Henar Name ID Tamnlate Neecrintinn Data Communic z gt _ Click or the link to display the report templates and then click the template you need to create the report Ea iil gt 2 jav
80. eployment gt Setup gt Substitution Criteria gt 5 School Manageme Student Sass eRe TRE T Ef Erbe ri Staff 4 Attendance Substitution criteria for internal substitution oT Tor auto geeefating Substitution plan and facilitate intemal Student Activities substitution re assignment Set up priority for criteria to be considered Prig OCE TU UO most suitable substitute Assessment Criteria without priority set will NOT be select the school level here t of smaller number will be executed in searching for onsidered in searching for substitute Special Assessme School Session Whole Day Staff Deployment Sub suction Criteria Data Capture m Supply Teacher T m Workload Limit S E les T Workload sss _ I ernst Substitution i Li E Workload R EF a sealei ai E TE Substitution Balance oN hla R IF Substitution Limit mm E A BG areas es Substitution Pla int Sub Reassig E flase Teacher 3 E Subject Teacher Ext Sub Reassic E Sipe Ale Teacher Teaching Same Subject 3 Copy Substitution Criteria To Sick Leave Bal S School Level a School Session Whole Day Enquiry gt E Reset save LT i i Aa fi il t_ Secondary y Priority Th Wn 4 List of criteria for both internal and external substitution is displayed Check the box es aside the Substitution Crite
81. ff must be assigned to substitute another teaching staff in Staff Deployment Leave Maintenance Module And internal substitution re assignment detail must be created in Maintain Internal Substitution Re assignment sub flow 3 For no of days substituted for others the selected staff absence entry must be created in Staff Deployment Leave Maintenance Module And internal substitution re assignment detail must be created in Maintain Internal Substitution Re assignment sub flow ND User Procedures Click Staff Deployment gt Enquiry gt Sub Summary in left menu Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown D T WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer Seles File Edit View Favorites Tools Help a l gt gt Q Back Q x E AP search y AE Favertes oa Ge Q g Links Norton Antivirus ml ki sysadmin 1 Login Time 18 08 2006 14 37 7 Logout Help PARE ee Current School ear 2004 18 August 2006 15 58 A G Assessment P S STD08 03 Staff Deployment gt Enquiry gt Substitution Summary T Special Assessme
82. ff within the school year Availability of a staff will decide whether or not a staff will be selected to substitute absent teacher Set Free Period By Staff LU Function Description User can set periods to be free for a staff in which personal timetable of a teacher will be retrieved in advance GI Pre requisites N A K User Procedures Click Staff Deployment gt Setup gt Staff Availability in left menu Click Set Free Period by Staff tab Select a staff to set free period Personal timetable and the available date ranges for the selected staff are displayed 5 Check the box es to set the free period s for the staff IS WebSAMS System ersion version BUILD build Microsoft Internet Explorer Personal Timetable File Edit View Favorites Tools Help Bak gt A GQsearch GaFavorites CBuistory B Sp aag y Binin Login Time 19 0 2003 16 31 Logout Help P2cheA Current School Yeap 2001 19 August 2003 16 44 Home S STD12 01 Staff Deployment gt Setup gt Staff Availibility gt Set Free Period by Staf gt School Managemer gt Student Set Free Penod by Staff gt Attendance Staff Code Name 2202 CHAN WAI MAN gt Student Activities Period Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 gt Award amp Punishmely ii T D r I D2 P1 T p3 P1 T D4 P1 I D5 P1 T D6 P1 gt Assessment 2 T p1 p2 I p2 p2 T p3 p2 T p4 p2 T p5 p2 I D6 P2 gt Special Assessme 3 I p1 P3 I p2 P3 I D3 P3 I D
83. format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report ee a min Login Time 15 10 2003 14 09 Logout Help Pacheat rent School Year 7 15 October 2003 14 26 Home a 5 31T014 03 Staff Deployment Report Student Info Eng School Managemer Student Sick Leave Balance Adjustment Report R STDO02 E Built in Template Attendance Please input the print criteria Student Actnaties haul Laval Primary School Session hf Award amp Punishme Staff Code All Assessment Start Date 15 1 02008 End Date 1502003 aaah eect EMMA YY PERREN Format POF Staff Deployment Data Capture L Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports School Level School Session Staff Code Start Date End Date Format 2 11 4 Sick Leave Balance Report R STD003 E LU Function Description Sick Leave Balance Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria Sick Leave Balance is calculated using this algorithm Obtain the prorated sick leave entitlement by minus extra advanced sick leave which is obtained by date of crediting date as at 365 X 28 for Staff whose teaching experience is less than a year in non go
84. g Name Chi Expected Date of Childbirth 1 To DOM Ty fall Approval Status Paternity Staff Code Name Enq Name Chi Expected Date of Childbirth Actual Date of Confinement Leave os sheds i Balance m 9 Bruce Lee 21711 2012 a EN aes m 9 Bruce Lee 01 02 2013 Sa 5 0 Approved temporarily p Ha CHEUNG EWOK KEUNG RENIE 30 11 2012 06 12 2012 5 0 Approval confirmed C T205 HO CHEMUNG WAH dese o5 10 2012 07 09 2012 5 0 Approval confirmed T210 HOW CHI FAI EDWIN ATA 01 01 2012 24 12 2012 Approved T temporarily T T210 LAU YIN CHUN Hl Ee 05710 2012 01 09 2012 Approved temporarily 7 Click the hyperlink of Staff Code to view or edit the detail of Paternity Leave Information Copyright 2012 Education Bureau The Government of the HKSAR Page 35 All Rights Reserved WEB SAMS User Manual Version 1 9 37TD01 09 Staff Deployment gt Staff Leave Absence gt Paternity Leave Information Staff Code Name gOS Bruce Lee i Expected Date of 21 11 2012 Actual Date of Confinement hildbirth DMM YY ODM YY Approval Status Approved temporarily a g Save lt Back 8 Filled staff code Expected Date of Childbirth ED Actual Date of Confinement AD Approval Status and click Save button to update record Post effects 1 Audit Trail is required Notes 1 Start Date of Paternity Leave Period 4 weeks before ED OR AD only when AD happens earlie
85. help to update all relevant records where appropriate such as paid sick leave balance incremental date date of crediting and staff leave record LU Notes N A Copyright 2012 Education Bureau The Government of the HKSAR Page 40 All Rights Reserved WEB SAMS User Manual 2 4 Substitution Plan 2 4 1 Outstanding LL Function Description Version 1 9 User can generate outstanding substitution plan for absent staff based on the substitution criteria and priority set by user GI Pre requisites 1 Substitution plan is only for staff with teaching duties 2 School has entered public holiday school holiday in school management module 3 Timetable records must be set up 4 For internal substitution lists of free teachers and locations must be set up 5 For external substitution list of supply teachers who are active with teaching duty indicator marked and available during this period must be set up K User Procedures 1 Click Staff Deployment gt Substitution Plan gt Outstanding in left menu 2 A list of staff who has leave absence record and teaching duties is displayed 3 Select a record and click on the Staff Code link 4 A list of leave absence periods of each leave absence day is displayed Check the box es aside the Level for the record to be dealt with sysadmin Login Time 31 07 2007 15 45 Logout Help PME eS tee RE OE E ee er Current Sc
86. hool Year 2006 31 July 2007 16 16 1 ey Home S5 STD02 02 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence gt Student Info Eng Substitution Plan School Manageme Student 0307 CHAN WAT MING PRS BR CH Attendance Certificated Master Mistress ao Start Date 16 09 2004 End Date 16 09 2004 Student Activities DDIMM YY ODM Award amp Punishme Start Period End Period Assessment aii ri Level Session g Becondary Whole Day Special Assessmeu 6007200401 ise imei Secondary T0200 BE SCS Data Capture Subject EPA Total atstanding substitution days Setup E mail Setup External Details of supply teacher Supply Teacher O Internal Sub Bal Adj Sick Leave Bal Customized day sequence is indicated in BOLD format Enquiry Supply Teache Report J Local intranet Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved 1005 Page 41 WEB SAMS User Manual Version 1 9 5 Select the substitution type internal or external If external is chosen user is required to select the supply teacher 6 Click Generate button 7 The system then auto generate substitution record for the selected period based on the substitution criteria and priority set by user A WebSAMS System ersion 1 0 0 BUILD 13082003c Microsoft Internet Explorer Be
87. i Supply Teacher 8 002 STAFF0104 2 Student eae cE End Date Attendance OMNIA ey EDEMA MA YY Student Acthaties Award amp Punishme Assessment Select another supply teacher to replace original supply teacher Special Assessme Supply Teacher WEES Of sph tache Botto Staff Deployment nis Period Class Room Subject Absentee Substitute Count Sub By Data Capture 911202 SHA 10 ENS l STAFFOL Ove No Setup Staff Leave Abs Substitution Pla Int Sub Reassig S TAFFOL O S TAFFOL O o TAFFOL O STAFFOL G4 o TAFFOL GA i1200 9112002 94112002 9112002 oA Bf GAP l l l l l l l l l I l l e Yes No e Yes No E Yes No E Yes No E Yes No 20 1 1 2002 aA lo GAP mro TAFFOL GY e Ves e POA 12002 SHA lo GENS Po TAFFOL O4 E ve No 12002 ALA 4 GAP TPO 82002 STAFFOIO4 e Ves No BOA 1 2002 104A i GAP TPO 82002 STAFFOIO4 e ve TO No 21 11 2002 AHA lo GAP TPO 002 STAFFOLO e Ves No Data Communic MAZO Lace OO ee io GAP TPOL 002 STAFFOIGH en Ye Ol No CDS BLA 2002 eLA Ba GAP TPO 2002 STAFFOLO le Yes No af gt BIIAN SILA Ba GAP TPO E002 STAFFOIOS C ven E Nn E Ext Sub Reassignment lT Internet F Sick Leave Bal Enquiry Supply Teacher Report 5 Select another supply teacher to replace the current supply teacher 6 Click Save button to replace the sup
88. ice 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall User Procedures 1 2 3 4 Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report sadmin Login Time 15 10 2003 14 09 Logout Help P3cheae Current School Year 2002 15 October 2003 14 26 Home 5 5TD14 04 Staff Deployment gt Report Sick Leave Balance Report R STDOOQ3 E Built in Template Attendance Please input the print criteria Student Actnaties SchoolLevel Primary School Session AM Staff Code All Assessment Date as at ENTE Special Assessme DOMM YYY w Staff Deployment Data Capture LU Format POF Post effects Copyright 2012 Education Bureau The Government of the HKSAR Page 92 All Rights Reserved WEB SAMS User Manual Version 1 9 The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports School Level School Session Staff Code Date as at Format AVS Internal Substitution Notice Report By Absentee R
89. ick Save button Post effects N A Notes N A Copyright 2012 Education Bureau The Government of the HKSAR Page 70 All Rights Reserved WEB SAMS User Manual Version 1 9 2 9 Enquiry 2 9 1 Leave Absence Record LL Function Description User can enquire staff leave absence records for a particular staff or all staffs LU Pre requisites N A i User Procedures 1 Click Staff Deployment gt Enquiry gt Leave Absence Record in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Z WebSAMS System Version 1 2 1 BUILD 31072006 STD Microsoft Internet Explorer Aela File Edit View Favorites Tools Help ae m DBD Parmer rres Gee R wie oneens E T l Login Time 18 08 2006 14 37 Logout Help eta pas PY a Current School a 2004 18 August 2006 15 54 A Assessment B S STD08 01 Staff Deployment gt Enquiry Leave Absence Record Special Assessme Mauss Stafi Code Name Sorted by code QName Data Capture Start Date 01 09 2005 End Date 30711 2005 E ODM YEY ODM YY Setup i i eave Type All wt E mail Setup li Stalf Leave Abs Substitution Pla Leave Absence pants O tem Pte Penod T Int Sub Reassig 4 Name Eng Chi ttt T oa Japp A From To From To SAP IME Ra isasara B Eit a a E E EE Oe ee ee Eo a AM i i A OW Enquiry Mote lie Leave Absenc 40 Absence Due To Official
90. iods and free period for S5 amp S7 teacher should be set within the current school year 4 The system will prompt the user if substitution plan is found created during the not available period User is required to delete the substitution plan before he she can proceed setting the not available period Free S5 amp S7 Teacher LL Function Description User can set S5 and S7 teacher as free so as to substitute lessons after last term end date This function is only available for school that has secondary level Copyright 2012 Education Bureau The Government of the HKSAR Page 22 All Rights Reserved WEB SAMS User Manual Version 1 9 Effective from school year 2010 Free S5 Teacher setting will be removed LU Pre requisites 1 School has secondary level fi User Procedures 1 Click Staff Deployment gt Setup gt Staff Availability in left menu 2 Click Free S5 amp S7 Teacher tab if 2010 school year has not been started or Click Free S7 Teacher tab if 2010 school year 2010 has been started sysadmin Login Time 22 03 2010 12 22 Logout Help PKK Current School Year 2009 22 March 2010 12 53 w Staff Deployment S STD12 03 Staff Deployment gt Setup gt Staff Availability gt Free S7 Teacher Data Capture Y Setup set Free Period by Staff staff Not Available ENIAGIEIS Sub Criteria School Year es a Period Weight Use 5 teacher to substitute lessons after last term end d
91. k Leave Bal Adj Leave Absence Record Sub Comparison Sub Summary Sub Bal C F Sick Leave Bal Supply Teacher Report Data Communication Copyright 2012 Education Bureau The Government of the HKSAR Page 3 All Rights Reserved WEB SAMS User Manual 1 3 Flow Diagram Version 1 9 Perform Data Capture Setup substitution profile Substitution Criteria Period Weight Staff Availability and Substitution Balance C F Maintain Staff Leave Absence record Generate substitution plan Confirm substitution profile if generating first substitution plan Maintain Internal External Substitution Reassignment Maintain Substitution Balance Adjust Sick Leave Balance Adjust Maintain Data Communication Copyright 2012 Education Bureau The Government of the HKSAR Page 4 All Rights Reserved WEB SAMS User Manual Version 1 9 1 4 Interactions with other modules TTL STD01 Maintain staff leave STD02 Maintain substitution plan STDO5 Maintain internal substitution re assignment STD0O6 Maintain external substitution re assignment STD18 Data Capture RPT STD14 Reporting STF STD01 Maintain staff leave STD02 Maintain substitution plan STDO3 Maintain sick leave balance adjustment date of crediting and incremental date STDO5 Maintain internal substitution re assignment STD0O6 Maintain external substitution re assignment STDO7 Maintain substitution balance adjustment STDO8 En
92. lance ane Substitution Balnace Equation te a by c Cd Staff Deployment Only Total Adjustment Records dated within the current school year will be shown Substitution Balance Adjustment Detail Adjustment Date 20 08 2005 Adjusted Figure aD o Setup EMME Bo E mail Setup Remark Staff Leave Abs ee Substitution Balance Adjustment Records Subetittion Pla il Adjustment Adjusted hi 4 eassigt Eg Figure 0 Special Assessmer Data Capture Ext sun Reassiy Sub Bal Adj ees H Sick Leave Bal Enquiry Supply Teache Report Se e a oe i 5 Click Delete button and confirm the operation LU Post effects N A LL Notes N A Copyright 2012 Education Bureau The Government of the HKSAR Page 66 All Rights Reserved WEB SAMS User Manual Version 1 9 2 8 LU LU Sick Leave Balance Adjustment View Adjust sick leave balance Function Description User can view adjust sick leave balance for a staff Sick leave balance is only applicable to teaching staffs lab technicians specialist staff of special school and SOS i e those staff rank that sick leave entitlement is marked Y in Non government school Pre requisites 1 The records to be viewed updated and deleted must exist 2 A staff must exist in order to enable user to view adjust sick leave balance for him her User Procedures 1 Click Staff Deployment gt Sick Leave Bal Adj in left menu q Back
93. lected current school year will be displayed Substitution balance carried forward number of periods Count of substituting for others number of periods Count of substituted by others number of periods Total substitution adjustment number of periods Substitution balance number of periods Substitution balance substitution balance carried forward count of substituting for others count of substituted by others total substitution adjustment All the above mentioned figures are for a selected school year Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall User Procedures 1 Click on the template link to go to the report parameter screen 2 Specify the criteria 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Copyright 2012 Education Bureau The Government of the HKSAR Page 97 All Rights Reserved WEB SAMS User Manual Version 1 9 Home al 5 51014 08 Staff Deployment gt Report Student Info Eng School Managemer ee Teacher Substitution Comparison Summary Report R 3 TDOO0 E uden Built in Template Attendance Ple
94. lement as follow For staff members who serve continually i e without break of service over 45 days for one or more than one year they will be granted upon their appointment to the new school 48 days of paid sick leave on top of their balance carried forward from the previous school The staff members will be awarded a further 48 days of paid sick leave upon completion of each succeeding year of service Staff members can be granted maximum 168 days of sick leave entitlement If the staff members take no pay leave for N days the date of crediting of the paid sick leave in the succeeding year will be postponed by N days accordingly If the staff members take 16 45 days no pay leave continuously the incremental date will be deferred one month If the staff takes 46 75 days no pay leave continuously the incremental date will be deferred two months and so on Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format Copyright 2012 Education Bureau The Government of the HKSAR Page 90 All Rights Reserved WEB SAMS User Manual Version 1 9 In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall a User Procedures Click on the template link to go to the report parameter screen Specify the criteria Select the
95. lt in Template Please input the print criteria Setup E mail Setup School Level Primary School Session SOSTE Staff Code Name anad be Wildside Neus Substitution Plz Start Date 18708 2006 Ez End Date 1808 2006 fi DOMMN YY OOM YY pT Leave Type Saent NEHE Format FIF W aea aa aoe emn Ea School detined Leave Type Enquiry Leave Absend Sub Compari Sub Summa Sub Bal C F Sick Leave Bi Supply Teacher Copyright 2012 Education Bureau The Government of the HKSAR Page 89 All Rights Reserved WEB SAMS User Manual Version 1 9 L Post effects E E LU The selected report is generated for you to preview in a pop up screen Notes The below criteria can be selected from this screen to generate the reports School Level School Session Staff Code Start Date End Date Leave Type Format 2 11 3 Sick Leave Balance Adjustment Report R STD002 E Function Description Sick Leave Balance Adjustment Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria Sick Leave Balance Adjustment records both derived by the system and created by the users between specified Start and End Date will be printed in the order of Staff Code and Effective Date Remarks will be displayed if Adjusted Sick Leave Balance exceeds maximum of 168 days Sick Leave Balance is obtained based on the regulations of sick leave entit
96. n c Inthe pop up screen select a teacher from the free teacher list to replace the current substitute teacher Copyright 2012 Education Bureau The Government of the HKSAR Page 52 All Rights Reserved WEB SAMS User Manual a 3 Staff Deployment Microsoft Internet Explorer S STD01 07 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence gt Free teacher List vBottom Date i 1 Class Room 10 Subject Substitute 0030 Free teacher ee _ _ Fx _ Staff Name Se ee ra a it a ai na ee pot pat ea Bi C 000 REPLACEMENTSTAFF PM q 4g ooj ooj ooj 10 10 s e Ml 15 0 gt w gt e o EMO II 16 STAFFOO73 SL fe a pra CE Eo c FSQ2 FutweStffTwo f o Substitution Balnace Equation e a b c d S a 2 2 ol S aes olo Se acees pee Cate See Gatos it o o tes a bada lt o D AEENPPES tL LL adddaddd tdadaads d Click Replace button e Change the substitute teacher from the full teacher list Select a record by enabling the radio button aside the Date b Click Full Tchr button C Version 1 9 In the pop up screen select a teacher from the full teacher list to replace the current substitute teacher Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved Page 53 WEB SAMS User Manual Version 1 9 A Staff Deployment Microsoft I
97. n 1 9 9 User Procedures 1 2 3 4 Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report a Login Time 15 10 2003 14 09 Logout Help P Current School Year 2002 15 October 7003 14 31 Home a S 5T01409 Staff Deployment gt Report Student Info Eng School Managemer Teacher Substitution Balance Report R S TDO08 E Student Built in Template Attendance Please input the print criteria Student Actnaties School Level Pi E AM Award amp Punishme Danaca Assessment DEMM e Format POF Special Assessme w Staff Deployment L Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports School Level School Session As At Date Format 2 11 10 Supply Teacher List R STD009 E E Function Description Supply Teacher List allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints a list of supply teachers in the order of Staff Code GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in E
98. nput the print criteria a hiia staff Code Name Sorted by Code O Name Staff Leave Abs Start Date 18708 2006 E End Date 18 08 2006 ae DOMME DEMME Y Substitution Pla Formal PIF z Int Sub Reassig L Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports Staff Code Start Date End Date Format All related classrooms should be shown for the lesson involving more than 1 classroom when user print or preview the Internal Substitution Notice Report By Absentee 2 11 6 Internal Substitution Notice Report By Substitute R STD005 E LU Function Description Internal Substitution Notice Report By Substitute allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints a list of substitution plan for a selected substitute in the order of Substitution Date The cycle or assigned week day information will be shown on the report indicated in bracket LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall a User Procedures Copyright 2
99. nternet Explorer ae 2 oj x 5 5T001 07 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence gt Full teacher List Date Period Class Room 10 Subject Substitute Ooo F eee Free Teacher ree teacher Staff Name eee cu 40007 o Name Eng aR sami ae gt po Fr o 0 000 epo PHANTAINAN BERR P 9a ay aaa I REPLACEMENTS aaa C po ROE S z 150 oof oo Go 15 0 c PEOL 0 a 1 00 ag a0 150 Cod ca a a E E E S EE C A EE C21 OG Fo acl cl A I LS Staff not available during this time o c 0030 DEPARTED LAPP M e o o 15 o 2o 0 a 0 0 17 0 ce AAEE EEE E Geo R To Plo A o o o o a CT a a E 30a Tito aT E ee re l a a a oo cy ca ie d Click Replace button e Remove substitute teacher a Select a record by enabling the radio button aside the Date b Click Not Required button 6 Determine whether the substitution record is counted or not Enable the radio button aside Yes to count the substitution vice versa Copyright 2012 Education Bureau The Government of the HKSAR Page 54 All Rights Reserved WEB SAMS kal 5 ae Hote Su stiution tor is ahaa counted rae Free Location Free Tehr Full Tehr r Not Required rt Saquired 1 De Save Generate Generate ETTA Ef ramt int Sub Reassig SETTET User Manual Version 1 9 zA WebSAMS System Version 1 7 1 BULD 3107 006 51D Microsoft Internet Explorer i x Fle Edt View Favorites Took Help T De
100. on 1 0 0 BUILD 13082003c Microsoft Internet Explorer a File Edit View Favorites Tools Help Bak gt Z Qsearch Favorites C4uistory B Sp Sf S By sysadmin Login Time 20 08 2003 14 57 Logout Help a ES Current School Year 2002 20 August 2003 Home al S STD02 01 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence gt Student Info Eng Substitution Plan gt School Manageme gt Student TPO STAFFOO4 BAIS BR CCM gt Attendance Assistant Master Mistress gt Student Activities Start Date 19 12 2002 End Date 19 12 2002 ODMA YYY DDMMA YYY MOSES Start Period End Period gt Assessment Select a record to re assign substitution plan Special assessmefil fg Date Period class Room subject substitute Count Sub By cm 19122002 344 10 GENS 0030 DEPARTED STAFF w Staff Deployment Setup co 19 2002 644 10 GAP 9088 LAU DAN Staff Leave Abs cm 19 12 2002 FLA 34 GAP 0030 DEPARTED STAFF Y Substitution Pla cm 19 12 2002 91A 34 GAP 0030 DEPARTED STAFF Outstanding Completed Departed Staf Int Sub Reassig Ext Sub Reassig Sub Bal Adj Sick Leave Bal Note Substitution for is always counted Full Tchr Not Required Not Required operation has been performed on this record Enquiry Supply Teacher v i 6 6hB Done Internet 10 Click Save button Post effects 1 Send out an em
101. on list e Change the Room Location a Select a record by enabling the radio button aside the Date b Click Free Location button c Inthe pop up screen select a room under Free location or Location not available to replace the current selected room under Room Usage of Class Copyright 2012 Education Bureau The Government of the HKSAR Page 42 All Rights Reserved WEB SAMS User Manual Version 1 9 5 37TD01 06 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Free location List A Date 21 10 2011 Period Class 44 Room 206 Subject CHIN Substitute T126 Free location Room Usage of Class Room Period Subject Room aS l CHEM S CHE 1 YAD Bo A 2 CHEM amp CHE 2 YAD Bo A 3 CAD 103 4 AAS 103 5 ENG 105 a LIBS 105 T Location not available MATH ENG 105 d Click Replace button e Change the substitute teacher from the free teacher list a Select a record by enabling the radio button aside the Date b Click Free Tchr button c Inthe pop up screen select a teacher from the free teacher list to replace the current substitute teacher Copyright 2012 Education Bureau The Government of the HKSAR Page 43 All Rights Reserved WEB SAMS User Manual Version 1 9 Staff Deployment Windows Internet Explorer 5 57TD01 07 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Date oe ley Period 1d Class S38 Room 302 Subject EPA Substitut
102. ormat In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Copyright 2012 Education Bureau The Government of the HKSAR Page 105 All Rights Reserved WEB SAMS User Manual Version 1 9 9 User Procedures Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report A Assessment E ONDU sadmin Login Time 12 08 2006 14 37 Logout Help PARE Current School Year 2004 18 August 2006 16 15 5 51D14 15 Staff Deployment gt Report Leave Record of Non Teaching Staff R STDO014 E Build in Template Special Assessme Staff Deployment Data Capture Setup Please input the print criteria AS vette aaa 18 08 2006 BEE End Date 18 08 2006 e Staff Leave Abs DOMM YY DEMAM Y ituti POHNE Ian substitution Pla Farmal gt Int Sub Reassig Ext Sub Reassig LU Post effects The selected report is generated for you to preview in a pop up screen LU Notes The below criteria can be selected from this screen to generate the reports Start Date End Date Leave Type Format 2 11 16 Other Leave Record Report Excluding Sick Leave R STD015 E LU Function Description Other Leave Record Report Excluding Sick Leave allows you to print and
103. ormation Pre requisites N A User Procedures 1 Click Staff Deployment gt Staff Leave Absence gt Paternity Leave Information in left menu 2 Input the search criteria to search for the target paternity leave information to be updated 5 57D01 08 Staff Deployment gt Staff Leave Absence gt Paternity Leave Information Staff Code Short ke Name Eng Name Chi Expected Date of Chilgirfh A To Tr DOMM YY Approval Staus All 3 Click Search button 5 57D01 08 Staff Deployment gt Staff Leave Absence gt Paternity Leave Information Staff Code Short Name Name Eng Name Chi Expected Date of Childbirth Oo To o DOM YY yy Approval Status ll Paternity Staff Code Name E Name Chi Expected Date of Childbirth Actual Date of Confinement Leave Balance SAN Approved temporarily 01 03 2012 5 Approved temporarily 5 0 m Approval Status Bruce Lee 21 11 3012 4 01 02 2013 Bruce Low 6 WOE KEUNG AEE 30 11 2012 06 12 2012 Ble Approval confirmed ba CHEING WAH HES 05 10 2012 07 09 2012 Approval confirmed HOW CHI FAI EDWIN ATA 01 01 2012 24 12 2012 a Approved temporarily LA YIN CHIN HES 05710 2012 01 09 2012 1 0 Approved ae temporarily 4 Select record s and click Delete button and confirm the operation to delete record s Copyright 2012 Education Bureau The Government of the HKSAR Page 34 All
104. ory EA Ei E E Login Time 20 08 2003 17 52 Logout Help PXE Current School Year 2001 20 August 2003 16 47 Prepare upping Dat Hutgomg Wata lt r Filo Statue Frepare Un prepare Confirm Preview File Description Form Status GBtocalintranet z To prepare un prepare confirm or preview the selected data file by clicking the Prepare Un prepare Confirm or Preview button respectively a Prepare i Enter the search criteria and click the Search button to search for staff record li Check the box aside the records to be prepared Copyright 2012 Education Bureau The Government of the HKSAR All Rights Reserved Page 108 WEB SAMS User Manual Version 1 9 iii Click Prepare button and confirm the operation LU Post effects 1 Prepare e After the entire 3 formats have been prepared the interface prepare status will be changed to prepared and the preview type column with Report Table and Raw Data type will be available for user to select 2 Un Prepare e The file status will be blank 3 Confirm e The file status will be blank 4 Preview e The data file is displayed in a pop up window L Notes 1 Prepare a For raw format content of the raw data will be passed to CDS API which will write it into a plain text file and store it in a directory The content of the raw data which CDS API accepts has to be in Java object form The directory
105. ployment gt Setup gt Staff Availability in left menu Click Free S6 amp S7 Teacher tab if current school year 2011 has been started or Click Free S6 Teacher tab if current school year 2012 has been started n Login Time 29 11 2011 18 24 Logout Help P3chRa Current School Year 2011 29 November 7011 19 15 Home Student Info Eng S7TD12 03 Staff Deployment gt Setup gt Staff Availability gt Free 6 amp 7 Teacher School Manageme Student Get Free Period by Staff Staff Not Available Fraa 0 Sy Panenar School Year alll Attendance Ise 6 teacher to substitute lessons after last term end date DDMMOyyy 20 04 2012 Student Activities Use 87 teacher ta substitute lessons after last term end date DD MMYY YY 30404 2012 L Award amp Punishme g Reset Save Assessment SLP Special Assessme Staff Deployment ls k ma 9 Data Capture Setup Sub Critena Period Weigh i i Current School Year 2012 29 November 2011 19 03 Home a Student Info Enq 5 57D12 03 Staff Deployment gt Setup gt Staff Availability gt Free 6 Teacher free Pepod D School Manageme Set Fre Free 0 Teacher H School Year Student Ise 6 teacher to substitute lessons after last term end date DOMMO wry 30 04 2012 Attendance an Login Time 29 11 2011 18 24 Logout 1 Help PRIRA ee Student Activities Award amp Punishme Assessment SLP Special Assessme Staff
106. ply teacher with another one Post effects Copyright 2012 Education Bureau The Government of the HKSAR Page 62 All Rights Reserved WEB SAMS User Manual Version 1 9 N A LU Notes 1 User can click on the Details of supply teacher link to view and maintain the supply teacher details 2 All related classrooms should be shown for the lesson involving more than 1 classroom when user reviews the External Substitution Plan Copyright 2012 Education Bureau The Government of the HKSAR Page 63 All Rights Reserved WEB SAMS User Manual Version 1 9 2 7 Substitution Balance Adjustment Add Substitution Balance Adjustment LU Function Description User can add a substitution balance adjustment to the selected teacher in the current school year LU Pre requisites N A A User Procedures 1 Click Staff Deployment gt Sub Bal Adj in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Click Staff Code hyperlink to select a staff record to view 4 Click Add button daBack gt G A A Asearch ij Favorites Chito B gt Sf amp 7 Home School Manageme Student Attendance Student Actnaties Award amp Punishme Assessment Special Assessme Staff Deployment Data Capture Setup E mail Setup Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassi Sick Leave Bal Enquiry S
107. preview reports in English or Chinese version based on the selected print report criteria This report prints list of leave record excluding sick leave taken by a selected staff member within the selected employment period and input date range Copyright 2012 Education Bureau The Government of the HKSAR Page 106 All Rights Reserved WEB SAMS User Manual Version 1 9 GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Ay User Procedures 9 Click on the template link to go to the report parameter screen 10 Specify the criteria 11 Select the format of the report to be one of PDF Word RTF Excel 12 Click the Preview amp Print button to produce the report Current School Year 2004 18 August 2006 16 15 Assessment O 5 STD14 16 Staff Deployment gt Report Special Assessme Staff Deployment Data Capture Other Leave Record Report Excluding Sick Leave R STD015 E Build in Template Setup Please input the print criteria E mail Setup Staff Code Name Sorted by Code Name Sree sai Employment Start Date Substitution Pla sis Start Date 187
108. quire substitution information STD12 Maintain staff availability STD17 Enquire leave record STD HSE STD01 Maintain staff leave STD02 Maintain substitution plan STDO3 Maintain sick leave balance adjustment date of crediting and incremental date STD04 Maintain supply teacher STDO5 Maintain internal substitution re assignment STD0O6 Maintain external substitution re assignment STDO7 Maintain substitution balance adjustment STDO8 Enquire substitution information STDOY Set substitution balance to be carried forward STD10 Maintain substitution criteria STD11 Maintain period weights STD12 Maintain staff availability STD13 Maintain substitution balance count STD14 Reporting STD16 Interface files STD17 Enquire leave record STD18 Data Capture Copyright 2012 Education Bureau The Government of the HKSAR Page 5 All Rights Reserved WEB SAMS User Manual Version 1 9 SEC STD01 Maintain staff leave STD02 Maintain substitution plan STDO3 Maintain sick leave balance adjustment date of crediting and incremental date STD04 Maintain supply teacher STDO5 Maintain internal substitution re assignment STD0O6 Maintain external substitution re assignment STD0O8 Enquire substitution information STDOY Set substitution balance to be carried forward STD10 Maintain substitution criteria STD11 Maintain period weights STD12 Maintain staff availability S
109. r than 4 weeks prior to ED 2 End Date of Paternity Leave Period 8 weeks after AD OR 8 weeks after ED only when AD has no input 3 If Corresponding start date and end date of paternity leave fall outside paternity leave application period when user updates ED or AD the system will prompt error message 4 No deletion of the Paternity Leave Information is allowed if there is corresponding Paternity Leave record Substitution Plan Function Description User can generate the substitution plan assigned for the staff leave absence Pre requisites N A User Procedures 1 Click Staff Deployment gt Staff Leave Absence gt Staff Leave Absence in left menu 2 Input the search criteria to search for the target leave absence record to be updated 3 Click Search button 4 A list of matched record is displayed Select a record and click on the Staff Code link Copyright 2012 Education Bureau The Government of the HKSAR Page 36 All Rights Reserved WEB SAMS User Manual Version 1 9 5 3 7TD01 02 Staff Deployment gt Staff Leave Absence gt Staff Leave Absence Staff Code Short Name Name Eng Name Chi start Date 01710 2012 EE End Date ponia E DOMME eT OOM YY Leave Type 411 m GERE pHa la NS ew Staff m MA pess pxo ruce Lee So 21 11 2012 21 12012 poog Ls ruce Lee GH 26 11 2012 28 11202 H ma H BE A cae H li H B sank Start Date End Date aa h
110. rdingly Substitution count will be based on period weight set by user 4 Substitution plans created can be referenced by substitution re assignment and substitution enquiry module L Notes 1 If internal substitution plan is generated the system will auto generate a recommended substitution plan based on the following resource a Free teacher list generated by timetabling module except departed staffs b Staff with teaching duties but not used in generating time table c Free periods of available supply teacher if the user specified using supply teacher d Staff who are marked available e S5 S7 teacher who are available after last term end date UCS_STD12 f Staff who is not on leave 2 The system will also be based on criteria set by the user refer to STDOB8 Maintain Substitution Criteria to prioritize and recommend staff for the substitution plan Copyright 2012 Education Bureau The Government of the HKSAR Page 55 All Rights Reserved WEB SAMS User Manual Version 1 9 3 The system will also be based on school calendar to decide if a substitute staff is necessary for particular periods days E g substitution might not be needed for school event such as school picnic 4 After the substitution plan is generated the user can refer to the following information to re arrange manually or request the system to re generate substitution for an absent teacher a Free school teacher list except departed staff b F
111. ria to be considered in finding substitution teacher 5 Fill in the primary and secondary priority for the substitution criteria s selected 6 Click Save button Post effects 1 The substitution criteria and priorities will be arranged accordingly and used in auto generate substitution plan and sort free teacher list for internal substitution re assignment Notes 1 The system will prompt the user to re assign the priority for criteria if the same priority is assigned to more than one criterion under same hierarchy 2 Ifthe school has multiple school levels a check box and selection box is available for the user to check and select so as to copy the substitution criteria to another school level Assign Staff Substitution Sequence Function Description Copyright 2012 Education Bureau The Government of the HKSAR Page 14 All Rights Reserved WEB SAMS User Manual Version 1 9 User can assign the substitution sequence for all staff with teaching duty in which those with higher substitution sequence 1 is the highest and 10 is the lowest will be considered first Assign Substitution Sequence By Staff enable user to assign different substitution sequences to individual staff GI Pre requisites N A User Procedures 1 Click Staff Deployment gt Setup gt Sub Criteria in left menu 2 Click Staff Substitution Sequence tab ew ar za LTSR IER ae usr lt Back gt G A A Qsearch Favorites Se
112. ription LU Sick Leave Record Report allows you to print and preview reports in English or Chinese version based on the selected print report criteria This report prints list of sick leave taken by a selected staff member within the selected employment period in the order of Date of Crediting Adjustment The Date of Crediting for aided schools is the referral date for calculating the number of days for Sick Leave which the staff members are entitled to under the Code of Aid First year of employment 28 days Subsequent years 48 days Maximum 168 days The Incremental Month is the referral month for salary increment It is automatically attached by the system but you can edit the data if necessary The Sick Leave Balance is calculated using this algorithm Obtain the prorated sick leave entitlement by minus the extra advanced sick leave which is obtained by Date of Crediting current date 365 X 28 for staff members whose teaching experience is less than a year in non government schools Date of Crediting current date 365 X 48 for staff members whose teaching experience is more than a year in non government schools If departure record exists the Sick Leave Balance will always display the sick leave balance upon departure Regulations of sick leave entitlement are as follow For staff members who serve continually i e without break of service over 45 days for one year or more they will be gran
113. ry 1 gt Attendance gt Student Activities Z Award amp Punishme Period Monday Tuesday Wednesday Thursday Friday Saturday Assessment 1 flo flo flo fio Mo Mo Special Assessme 2 flo flo flo flo Mo Mo Staff Deployment 3 fio flo flo Mo Mo jo Data Capture 4 Mo flo flo Mo Mo flo Setup 5 Mo io Mo fo flo flo Sub Criteria 6 Mo Mo fio flo fio flo 7 fo fio fo fo fo fo 8 fo fo fo fo fo fio Sub Bal CF TE ma po Lo Le TE l l Copy Period Weight To E mail Setup School Level k School Session Whole Day Class Level a gt Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassit Sub Bal Adj Sick Leave Bal Period weights is set to 1 0 by default gt Enquiry v gt E o fas Local intranet Z 4 Period weights for all periods in a cycle of the selected school level school session and class level are displayed Amend the period weight 5 Click Save button Post effects Copyright 2012 Education Bureau The Government of the HKSAR Page 18 All Rights Reserved WEB SAMS User Manual Version 1 9 N A LU Notes 1 Period weight is set to 1 0 by default and should be within the range of 0 9 9 2 Extra periods from the older timetable will be highlighted in different colour Copyright 2012 Education Bureau The Government of the HKSAR Page 19 All Rights Reserved WEB SAMS User Manual Version 1 9 2 2 3 Staff Availability User can set the availability of a sta
114. s started upon generating the first substitution record user will be prompted to set substitution balance to be carried forward STD10 Maintain substitution criteria HSE e Get code description SEC Check if the user has access right to specific school level and session IYP Copyright 2012 Education Bureau The Government of the HKSAR Page 8 All Rights Reserved WEB SAMS User Manual Version 1 9 LU LU After new school year has started upon generating the first substitution plan user will be reminded to confirm the staff substitution sequence setup for new school year STD11 Maintain period weights HSE e Get code description SEC Check if the user has access right to specific school level and session IYP After new school year has started upon generating the first substitution plan user will be prompted to confirm the period weights for new school year STD12 Maintain staff availability STF e Staff record must be created HSE e Get code description SEC Check if the user has access right to specific school level and session IYP After new school year has started upon generating the first substitution plan last term end dates will be reset and user will be prompted to set S5 amp S7 teacher to be free for substitution for new school year STD13 Maintain substitution balance count HSE e Get code description STD14 Reporting RPT e Show details report
115. set within the current school year Staff Not Available Function Description User can set periods and days that the staff is not available in which personal timetable of a teacher will be retrieved in advance Pre requisites N A User Procedures sa a ea gi Click Staff Deployment gt Setup gt Staff Availability in left menu Click Staff Not Available tab Select a staff for setting his her not available periods Personal timetable and the not available date ranges for the selected staff are displayed Fill and select the not available date ranges and click the check box es of periods for the staff User can also set re occurrence in terms of specific number of cycles weeks e Every Cycle a Specify the cycle day by enabling the radio button aside the number e Every Week a Specify the day by enabling the radio button aside the number e Every Month a Specify the date by enabling the radio button aside the number Copyright 2012 Education Bureau The Government of the HKSAR Page 21 All Rights Reserved WEB SAMS User Manual Version 1 9 J WebSAMS System Yersion yversion BUILD build Microsoft Internet Explorer l oj x File Edit View Favorites Tools Help Back amp A QsSearch Favorites CHristory B 3 Hag y ysadmi Login Time 19 08 2003 16 3 Current School Year 200 5 Every Cycle ogout Help P x EA 19 August 2003 16 45 Home
116. so the system will guide the user through to replacing existing internal substitution plan with new external substitution plan E Pre requisites N A 8 User Procedures Click Staff Deployment gt Int Sub Reassignment in left menu Select the target Absentee and then the Substitute Click Search button The substitution plan of the selected substitute for the absentee Is displayed User can choose to re substitute teacher from free teacher list or full teacher list re indicate the class not required substitute teacher and choose another class location from a free location list e Re substitute the Room Location a Select a record by enabling the radio button aside the Date b Click Free Location button c Inthe pop up screen select a room to replace the current selected room sae hoe Copyright 2012 Education Bureau The Government of the HKSAR Page 57 All Rights Reserved WEB SAMS User Manual Version 1 9 E Staff Deployment Microsoft Internet Explorer E 10 x 3 31T001 06 Staff Deployment gt Staff Leave Absence Free location List Date D 200 Period l 4A Room 10 ENG Substitute O30 Free location Room Usage of Class l4 a ENG an 7 2 PE 10 4 GAP i e po 5 GENS 10 6 LIE 10 jo P 7 ENG 10 e p MATH 10 z a CHN 10 d Click Replace button e Re substitute the teacher from the free teacher list a Select a record by enabling the radio but
117. t gt Setup gt Substitution Balance To Be Carried Forward gt School Managemer gt Student Maintain Substitution Balance To Be Carried Forward to The Next School Year gt Attendance School Year 2001 gt Student Activities n Balance Adjustment Records Award amp Punishme School Level amp Session Last Updated Date Adjusted Figure 0 0 gt Assessment FP i 5 y Whole Day 16072003 Special Assessme Secondary Whole Day 0 0 Staff Deployment Substitution Balance Adjustment Details Data Capture Current School Year 2001 Next School Year 2002 School Level Primary School Session Whole Day Cut Off Date 3108 2002 Last Updated Date 16 07 2003 Sub Criteria DDIM Y YY DDIM Y YY Period Weigh E Percentage 0 0 g Staff Availabil Sub Bal Coun C Floor Periods T Ceiling Periods ES E mail Setup Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassic Sub Bal Adj Sick Leave Bal Setup gt Enquiry v TA E F T 3 Click Save button Post effects N A Copyright 2012 Education Bureau The Government of the HKSAR Page 27 All Rights Reserved WEB SAMS User Manual Version 1 9 L Notes 1 If the percentage for the next school year has not been set yet the percentage will be set to 0 by default and last updated date will be empty 2 After the new school year has started upon generating the first substitution plan or substitution balance adjustment record substitution
118. t Date and End Date is entered the system calculates the total days absent based on the fraction of absence periods over number of periods per cycle day in addition to leave start and end dates The Total Days Absent of a teaching staff should be integer EDB defined leave type except that Leave Type as Paid Sick Leave could be correct to 0 5 and Leave Type as Absence Due To Official Commitment can be corrected to 0 1 For school defined leave types the total days absent of a teaching staff should be floating number with one decimal place that can be corrected to 0 1 2 Ifthe sick leave taken exceeds sick leave balance the system will prompt user to separately enter 2 leave records i e one for paid sick leave and another one for no paid sick leave 3 The user can also enter a lump sum of maternity leave by select Maternity Leave as the leave type and create one record for the whole period of maternity leave 4 The system will prompt the user if a Maternity leave ante natal exceeds 28 days Copyright 2012 Education Bureau The Government of the HKSAR Page 30 All Rights Reserved WEB SAMS User Manual Version 1 9 b Total of Maternity leave ante natal paid and Maternity leave post natal paid exceeds 70 days c Maternity leave paid exceeds 70 days d For EDB defined leave types the system will prompt a warning message if the leave period from Start Date to End Date of the leave absence recor
119. t LL Baie baniet otit om te Emni Zeie Date Period Clase Ronm ET w li wA ito ENG 00 DEPARTED STAFF Fen C Ks Subeltulien wie A A e ENG seat LAUTAN E ya CH Chat alarda W fF ia E BN 088 LAUDAN ve ib 1 AVIA E AA l B G 0000 DEFARTED STAFF E Ye C io Ea E ar LA DAR sl alalala mie i fed Local inr anet 5 The substitution result is displayed User can choose to substitute teacher from free teacher list or full teacher list indicate the class not required substitute teacher and choose another class location from a free location list e Change the Room Location a Select a record by enabling the radio button aside the Date b Click Free Location button c Inthe pop up screen select a room to replace the current selected room Copyright 2012 Education Bureau The Government of the HKSAR Page 51 All Rights Reserved WEB SAMS User Manual Version 1 9 E Staff Deployment Microsoft Internet Explorer a8 2 ioj x Date 201 1AA Period l Class 44 Room 10 ENG Substitute 0030 ree location Room Usage of Class ooo 2 PE 10 4 CaP 10 30 5 GENS 10 mooo 6 LILE 10 z EHG 10 52 5 MATH 10 SLU J CHIN 10 a 10 GAF 10 Location not available Room K e l cP i Replace EZ close d Click Replace bution e Change the substitute teacher from the free teacher list a Select a record by enabling the radio button aside the Date b Click Free Tchr butto
120. t Yiew Favorites Tools Help Back gt x A A Search 4 Favorites EBdistory Eh hy oS 7 Home al gt School Managemer gt Student Staff Substtuton Sequence gt Attendance Setup Staff Substitution Sequence Student Activities gt Award amp Punishme Staff List Selected Staff gt Assessment 998 TEST EDIT 01AN HO SIU MING 999 TEST EDIT ONE 2202 CHAN WAI MAN gt Special Assessme AATS TEST STAFF v Staff Deployment ANO1 CHEUNG SIU MAN APP2 test appointment two Data Capture C001 CHEUNG TAI MAN Setup CF CHAN FRIEND EDO1 test edi _ Sub Criteria IM01 FUNG YING KUEN Period Weigh IM03 ABC ABC Ad Staff Availabil 78 HHJ AAVY Staff Substitution Sequence 1 10 E Sub Bal Coun Sub Bal CF gt E mail Setup Staff Leave Abs Substitution Pla Staff List Int Sub Reassig Ext Sub Reassic Sub Bal Adj Sick Leave Bal Selected Staff List gt Enquiry v gt Sub Criteria 5 Click Save button Post effects N A Notes Current School Year 2001 S STD10 03 Staff Deployment gt Setup gt Substitution Criteria gt Staff Substitution Sequence 2203 FROM TYPE SI Version 1 9 ysadmin Login Time 19 08 2003 16 31 Logout Help PXK 19 August 2003 16 38 gt Move all staffs in the Staff List to the Selected gt Move the selected staff in the Staff List to the 4 Move the selected staff in the Selected Staff List to the Staff List 44 Mov
121. ta Communic Add more subject gt cS Supply Teacher m fas Local intranet a 5 Update the details Click Save button 6 User can click Upload Photo button to upload one photograph of the staff 7 Anew window will pop up for uploading photo E Stalf Deployment Microsoft Internet Explorer jol x Upload Photo Photo File Upload Photo 8 Click Browse button in this window to find the file in local hard disk 9 User can fill in the local hard disk path in the text box to locate the file 10 After the file has been selected the text box will be filled and click Upload button to upload the photo to WebSAMS server LU Post effects N A LL Notes Copyright 2012 Education Bureau The Government of the HKSAR Page 82 All Rights Reserved WEB SAMS User Manual Version 1 9 N A Update Supply Teacher Address Details LU Function Description User can update the address details of an existing supply teacher Lt Pre requisites 1 Supply teacher detail is created i User Procedures Click Staff Deployment gt Supply Teacher in left menu 2 Enter the search criteria and click the Search button to search for staff record 3 A list of matched staff record is shown Click Staff Code hyperlink to select a Staff record to view 4 Click Address tab Current School Year 2002 17 September 2003 11 04 Home al 4 5 51T004 03 Staff Deployment
122. teacher having Collaborative Lesson Planning periods takes leaves the corresponding Collaborative Lesson Planning periods are not required for substitution Staff assigned to Collaborative Lesson Planning period will not be included in the list of free teachers After an internal or external substitution plan is generated all related classrooms would be shown for a lesson involving more than 1 room After an internal substitution plan is generated user can replace all the room of a specific lesson by choosing another one from Free Location list Free Location Free Teacher Full Teacher Not Required Supply Tchr buttons are available in External Substitution page Copyright 2012 Education Bureau The Government of the HKSAR Page 47 All Rights Reserved WEB SAMS User Manual Version 1 9 2 4 2 Completed LU LU Function Description User can view and delete the substituted leave or absence record Once all the periods of the absent teacher are substituted by other school teaching staff or supply teacher the substitution plan will be marked as completed Pre requisites N A User Procedures 1 Click Staff Deployment gt Substitution Plan gt Completed in left menu Input the search criteria to search for the target leave absence record to be deleted Click Search button A list of staff wno has substituted leave absence record is displayed Select a record and click on the
123. ted upon their appointment to the new school 48 days of Paid Sick Leave on top of their balance carried forward from the previous school The staff members will be awarded a further 48 days of paid sick leave upon completion of each succeeding year of service A staff member can be granted maximum 168 days of sick leave entitlement If a staff member takes No Pay Leave for N days the Date of Crediting of the Paid Sick Leave in the succeeding year will be postponed by N days accordingly If a staff member takes 16 45 days No Pay Leave continuously the Incremental Date will be deferred one month If the staff member takes 46 75 days No Pay Leave continuously the Incremental Date will be deferred two months and so on Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall User Procedures Copyright 2012 Education Bureau The Government of the HKSAR Page 104 All Rights Reserved WEB SAMS User Manual Version 1 9 1 Click on the template link to go to the report parameter screen 2 Specify the criteria 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report e ad
124. ternity Leave Ante natal Paid Start Date 2271172012 E End Date 22 11 2012 Eg DOMME TT DMMP Start Period End Period Total Days Absent ji D Substitution Plan N Remark a Schooldefined Leave Type 6 Click Save button LU Post effects 1 Sick leave balance of the staff will be adjusted based on input of leave type automatically i e The system will decrease the sick leave balance of the Statf by total days of absence Copyright 2012 Education Bureau The Government of the HKSAR Page 32 All Rights Reserved WEB SAMS User Manual LU 2 3 4 Version 1 9 Audit Trail is required If the user lengthens the leave period the system will display reminder message to prompt user to create substitution plan for the extended leave If the user changes leave type the system will update all relevant records where appropriate such as paid sick leave balance incremental date date of crediting and staff leave record Refer to extension point for adjustment of incremental date and date of crediting If leave record is changed for the staff irrespective of the leave type the system will send out an email to notify the staff of the change of leave taken paid sick leave balance date of crediting and incremental date Notes By default Total Days Absent is calculated by the system based on start and end dates Once Start Date and End Date is entered the system calculates the total days absent based
125. tion Pla l Training Indicator Remark Subject s Taught l Special Education Experience Int Sub Reassig Ext Sub Reassi Sub Bal Adj sick Leave Bal 4 Enquiry Subject Data Communic CDS aoo IE Supply Teacher 3 Fill in the information of the newly created supply teacher 4 Click Add more subject hyperlink to add more rows for input Subject s Taught by the teacher 5 Click Save button Post effects 1 The supply teacher with teaching indicator can be selected for generating substitution plan for period s fall within the start end dates of the employment record s End date for the last employment record may be kept open Copyright 2012 Education Bureau The Government of the HKSAR Page 80 All Rights Reserved WEB SAMS User Manual Version 1 9 L Notes 1 If duplicated information is found when adding supply teacher detail the system will prompt out error warning message The administrative staff can then choose to edit the information or cancel the operation at which point the use case ends The following fields should be unique and an error message will be prompted out if the values are not unique e Supply teacher staff code e Primary identity document type primary identity document no place of issue 2 If duplicated subject taught for the supply teacher is found an error message will also be prompted out Update Supply Teacher Details LL Function Description
126. to store the file will be specified in the global property file For easy reference it will be refer as Data Comm directory b For report and tabulated format Crystal Report template will be used to generate the document The format of the document will be in PDF Generated PDF file will also be stored in the Data Comm directory Copyright 2012 Education Bureau The Government of the HKSAR Page 109 All Rights Reserved WEB SAMS User Manual Version 1 9 2 12 2Preparing Outgoing Data LU Function Description User can view the list of outgoing data that has been confirmed LU Pre requisites N A 5 User Procedures 1 Click Staff Deployment gt Data Communication from the left menu 2 Click Confirmed Outgoing Data tab to view the list of confirmed outgoing data File Edit View Favorites Tools Help Data Capture Setup Staff Leave Abs Substitution Pla Int Sub Reassig Ext Sub Reassit Sub Bal Adj Sick Leave Bal Enquiry Supply Teacher Report Data Communic CDS HKAT HKEAA SPA Report Managemer Data Management Timetabling Code Management LU Post effects N A LU Notes N A Back ft Gi Search J Favorites EA History E5 a i 7 E oein Time 21 02 2003 14 47 Logout Help PRE Current School Year 7007 August 700 0 Confirmed Outgoing Data 5TD16 01 Staff Deployment gt Data Communication Confirmed Outgoing Data Confirmed Dutgoimg
127. ton aside the Date b Click Free Tchr button c Inthe pop up screen select a teacher from the free teacher list to replace the current substitute teacher Copyright 2012 Education Bureau The Government of the HKSAR Page 58 All Rights Reserved WEB SAMS User Manual Version 1 9 C http 4 10 15 35 52 8010 Staff Deployment Windows Internet Explorer 5 S71D01 07 Staff Deployment gt Staff Leave Absence Full teacher List Free teacher Staff Name e a a a a C Ei E Expor OLE wand 0 ro DE ro o a i ones i m x i E a a a Re A Ds WR ee ee lhl ool e a a gt http 10 15 35 52 8010 Staff Deployment Windows Internet Explorer s i O01 test Gi 103 THE 105 T Eer E R 121 Re 123 eee a 1 0 1 0 0 0 rar Sitar pax Ps s a aa mato eaten ee ai a O G WS Ea Da Dia Ei E pewa p A a eee a R DRc RE A ic ae S L L L Substitution Balnace Equation e a b c id Staff have been assigned to Collaborative Lesson Planning period Replace Eeiese Trop OCOOOCEOEECEE d Click Replace button e Re substitute the teacher from the full teacher list a Select a record by enabling the radio button aside the Date b Click Full Tchr button c In the pop up screen select a teacher from the full teacher list to replace the current substitute teacher Copyright 2012 Education Bureau The Government of the HKSAR Page 59 All Rights Reserved WEB SAMS User
128. ts in English or Chinese version based on the selected print report criteria This report prints Substitution balance Substitution For Others and Substitution By Others for selected staff code or rank in the order of Staff Code and Substitution Date Substitution balance of a selected school year will be displayed Substitution balance carried forward number of periods Count of substituting for others number of periods Count of substituted by others number of periods Total substitution adjustment number of periods Substitution balance number of periods Copyright 2012 Education Bureau The Government of the HKSAR Page 95 All Rights Reserved WEB SAMS User Manual Version 1 9 Substitution balance substitution balance carried forward count of substituting for others count of substituted by others total substitution adjustment All the above mentioned figures are for a selected school year LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on your machine to view the reports To fit report content to one page in Excel format In browser select File gt Page Setup In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall Ae User Procedures 1 2 3 4 Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF
129. ture data released from WebSAMS timetabling system A WebSAMS System Yersion version BUILD build Microsoft Internet Explorer File Edit Yiew Favorites Tools Help Back gt x fat A Search Gaj Favorites E history E5 i B y RES Login Time 19 08 2003 15 19 Logout Help 1 P Current School Vear 2001 19 August 2003 15 53 Home See S STD18 01 Staff Deployment gt Data Capture 4 Capture Type TESS Student dns School Level Primary x School Session Whole Day gt Attendance Effective Date rT CS gt Student Actmities DMM YYY gt Award amp Punishme Expiry Date i ttsts iszOY DDMM YYY gt Assessment gt Special Assessme ShortName Staff Code Staff Deployment gt Setup gt E mail Setup 4 Capture Type TT Staff Leave Abs mee z P rf A CHeLUVE Var CAPI y vate m i a 87 oi a a 8 i 68 ee 2f a e 8 4 Fs DLIUUI Itai DLINUUI LEVEI LHUUI SEDSDSIVII UpUAdLe Vale Substitution Pla r 2002 Primary Whole Day 16072003 12 5701 01 03 2003 31082003 o oa ier c 2002 Primary Whe Day mano 174702 OAA SOAD peup ga CEES 1902003 153500 O 314037200 Sub Bal Adj Sick Leave Bal Enquiry Supply Teacher Report Data Communic gt CDS a E g Data Capture zz fea Local intranet A 4 Fill in the details for the capture type e TESS a Set the effective period for the d
130. ull school teacher list c Free location 5 If substitution start end date is earlier than employment end date the system will prompt an error message 6 If there are overlapping substitution plans the system will prompt a warning message to the user that the existing substitution plan will be overwritten The user can then choose to edit the substitution period or proceed with overwriting the existing substitution plan 7 lf conflicts found between staff free periods S5 amp S7 teacher free period and Staff not available period staff not available period will overwrite the other two 8 For historical data user can update substitution plan but system will not update substitution count accordingly User will be prompted to manually adjust substitution balance carried forward 9 If the teacher having Collaborative Lesson Planning periods takes leaves the corresponding Collaborative Lesson Planning periods are not required for substitution 10 Staff assigned to Collaborative Lesson Planning period will not be included in the list of free teachers Copyright 2012 Education Bureau The Government of the HKSAR Page 56 All Rights Reserved WEB SAMS User Manual Version 1 9 2 5 Internal Substitution Reassignment LL Function Description User can maintain staff internal substitution re assignment The user can also convert an internal substitution plan to external substitution plan When the user chooses to do
131. upply Teacher Report Data Communic CDS ita J Sub Bal Adj sysadmin Login Time 20 08 2003 13 05 Help Pachiae Current School Year 2001 20 August 7003 16 53 S STD07 02 Staff Deployment gt Substitution Balance Adjustment Add New Substitution Balance Adjustment Records OO CHEUNG TAI MANGER CIM Senior Assistant Masten Mistess Substitution Information 0309 2002 3108 2003 Sub Bal CF a For Period b By Period c Total Adjustment d 0 0 0 0 0 0 Q Substitution Balnace Equation e a b c fd Only Total Adjustment Records dated within the current school year vill be shown Substitution Balance Adjustment Records Adjustment Date muzy B rs OOM YY Remark b GE Local intranet 7 5 Fillin Adjustment Date Adjusted Figure and Remark 6 Click Save button Post effects Copyright 2012 Education Bureau The Government of the HKSAR Page 64 All Rights Reserved WEB SAMS User Manual E Version 1 9 N A Notes 1 2 3 System date will be set to Adjustment Date by the system automatically Adjusted Figure can be positive or negative figure If the first appointment date is not effective before the adjustment effective date or departure record is found effective before the adjustment effective date i e adjustment effective date is after the employment end date error message will be prompted out After validation th
132. vernment schools upon departure Copyright 2012 Education Bureau The Government of the HKSAR Page 91 All Rights Reserved WEB SAMS User Manual Version 1 9 School Managemer Student Award amp Punishme Student Info Enq date of crediting date as at 365 X 48 for Staff whose teaching experience is more than a year in non government schools If departure record exists Sick Leave Balance will always display Sick Leave Balance upon departure Regulations of sick leave entitlement are as follow For staff members who serve continually i e without break of service over 45 days for one or more than one year they will be granted upon their appointment to the new school 48 days of paid sick leave on top of their balance carried forward from the previous school The staff members will be awarded a further 48 days of paid sick leave upon completion of each succeeding year of service The staff members can be granted maximum 168 days of sick leave entitlement If the staff members take no pay leave for N days the date of crediting of the paid sick leave in the succeeding year will be postponed by N days accordingly If the staff members take 16 45 days no pay leave continuously the incremental date will be deferred one month If the staff takes 46 75 days no pay leave continuously the incremental date will be deferred two months and so on Pre requisites Adobe Acrobat Reader and Microsoft Off
133. xcel format In browser select File gt Page Setup Copyright 2012 Education Bureau The Government of the HKSAR Page 99 All Rights Reserved WEB SAMS User Manual Version 1 9 In Page Setup pop up window in Scaling section select Fit to 1 page s wide by tall ve User Procedures 1 2 3 4 Click on the template link to go to the report parameter screen Specify the criteria Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report imin Login Time 15 10 2003 14 09 Logout Help P M E Current School Year 2002 15 October 2003 14 31 Home al 5 5T01410 Staff Deployment gt Report Student Info Eng School Managemer Supply Teacher List R S TDO0O9 E Student Built in Template Attendance Please input the print criteria Student Actnaties Location All Staff Code Award amp Punishme Subject Code a Qualification AlI Assessment Format POF Special Assessme my Spat act attic LU Post effects The selected report is generated for you to preview in a pop up screen L Notes The below criteria can be selected from this screen to generate the reports Location Staff code Subject Code Qualification Format 2 11 11 Supply Teacher Substitution Report R STD010 E H Function Description Supply Teacher Substitution Report allows you to print and

USER MANUAL Staff Deployment (Document 27e)

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