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June 8, 2007 Office of Infrastructure Protection Chemical Security

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1. What is a sabotage contamination chemical For this list sabotage contamination chemicals are those that will produce a large quantity of toxic by inhalation gas when exposed to water as identified in the 2004 DOT Emergency Response Guidebook Click here for the guidebook http hazmat dot gov pubs erg gydebook htm To calculate whether the site has any of the listed chemicals at or above the STQ the user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories Storage of Sabotage contamination Chemicals Onsite After the sabotage contamination chemicals that are shipped from the site have been entered they will be displayed with their CAS numbers in a list on the next screen Select bulk transport for the storage of each sabotage contamination chemical if applicable If the sabotage contamination chemical is not stored in bulk transport containers leave this field blank e Bulk Transportation Bulk transportation containers for this category of chemicals include tank cars and rail cars only Q 8 2 720 10 Tf the facility plans to add chemicals on the list of chemicals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a
2. if applicable Add additional rows if necessary If the facility is a sole tenant on its property leave this field blank 2 9 Additional Facility Information Number of full time employees Q 1 45 400 Enter the typical maximum number of employees plus the number of full time or resident contractors onsite at any given time including shift changes Do not include occasional times of a higher onsite workforce such as turnarounds or construction in this number Page 17 of 64 MePaRT i f Ti pa a f Pat ro CSAT Top Screen Users Manual het A RF e ais AEN See Parent Company Name s Q 1 45 432 and DUNS number s Q 1 45 435 Enter the names and DUNS numbers of the corporations or other business entities that own greater than 50 of the voting stock of the company If the facility is owned by a joint venture enter the name and DUNS number of the first of the two major owners If the facility does not have a parent company or is not a joint venture leave these fields blank 2 10 Security Vulnerability Assessment Has a Security Vulnerability Assessment SVA been conducted Q 1 47 436 Click Yes or No A Security Vulnerability Assessment SVA enables the identification of security hazards threats and the evaluation of security countermeasures and vulnerabilities If Yes select the applicable SVA methodology from the drop down menu on the following screen Security Vulnerability Assessment SVA me
3. Approval Expires 8 31 2007 ronm MQ C1 U S DEPARTMENT OF COMMERCE 11 17 2005 Economics and Statistics Administration U S CENSUS BUREAU SURVEY OF PLANT CAPACITY UTILIZATION FOURTH QUARTER 2005 October December While data is reported on the Census Bureau survey for one quarter DHS is seeking an estimate of the data for a one year period The instructions for calculating the full production rate for the survey are available at http www census gov cir www mgc1pag2 html Item 2 VALUE OF PRODUCTION ACTUAL PRODUCTION 4th QTR 2005 4th QTR 2004 Mi Thou Mil Thou a Report market value of actual production for the 4th quarter of 2005 23 b Estimate the market value of ere of this plant as if it had been operating FULL PRODUCTION CAPABILITY at full production capability in the 4th quarter of 2005 4th QTR 2005 4th QTR 2004 ee mi Thou Mil Thou e only machinery and equipment in place and ready to operate e normal downtime e Labor materials utilities etc ARE FULLY AVAILABLE 34 e the number of shifts hours of operation and overtime pay that can be sustained under normal conditions and a realistic work schedule in the long run e the same product mix as in the fourth quarter c Divide your actual production estimate by your full production estimate Multiply this ratio by 100 to get a percentage Enter this percentage in the box Capacity Utilization Is this a
4. For facilities with chemicals located in more than one area the amount in the AHQ might be found in a large storage vessel or the area where most of the processing equipment is located 5 4 Theft Diversion of IED Precursor Chemicals Presence of IED Precursor Chemicals Onsite Does the facility manufacture process use store or distribute IED precursor chemicals at or above the STQ Q 5 0 175 If the facility has any of the listed chemicals onsite at or above the STQ or had them onsite at or above the STQ over the past 12 months select the chemical s from the list The default settings for the list indicate that the chemical is not present on the site The Preparer must affirmatively change the answer for each chemical found onsite Select all applicable chemicals from the look up table and select Yes at the end to affirm that the Preparer has diligently reviewed the list Q 5 0 714 The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen is based What is an IED Precursor Chemical In this list an Improvised Explosive Device precursor is a chemical that DHS believes if stolen or diverted could be used directly as an explosive or to develop an improvised explosive device to create significant adverse consequences for human life or health To calculate whether the site has any of the listed chemicals at or above the STQ th
5. Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months Other bulk transportation containers tank ee cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Oe oe TT CC Total Onsite Quantity aggregate quantity Jo o o y O Chemical B Amount Distance of Concern toxics only Processing units tanks and vessels o o Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months Other bulk transportation containers tank ee cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Other Total Onsite Quantity aggregate quantity Z o ooo o Page 56 of 64 CSAT Top Screen Users Manual Chemical C Amount Distance of Concern toxics only Processing units tanks and vessels Storage bulk storage tanks vessels underground caverns etc Tanks
6. a and enter their value in column c If additional lines are needed please use the REMARKS section Report separately for each major kind of product Include the value of products exported and interplant transfers in the appropriate product line They should also be reported separately in An asterisk at the end of a description denotes a comparability with products collected on a Current Industrial Report CIR questionnaire See paragraph on Comparability in Part C of CIR instruction manual for item code references Enter TOTAL value of shipments under code 7700000 Products shipped and other receipts including interplant transfers and exports Product Class code 2006 2005 d Products and services a Facilities may provide response from previous survey if the numbers accurately reflect current facility operations Otherwise the facility should calculate the amount using instructions for the most recent survey For more information on the Economic Census click here http www census gov econ censusO2 index html Mission Critical Production Does this facility account for 20 or more of the domestic production of any one chemical to one or more critical infrastructure sectors The critical infrastructure sectors are defined as Defense Industrial Base Energy electric generation only Public Health and Healthcare or Public Drinking Water Select Yes or No A facility may produce more than one chemical that m
7. amp Go to this page to fix these issues Top Screen will not find and highlight errors other than missing required data or logical errors for example the incorrect format for latitude longitude or the incorrect number of digits for an EPA Identifier number Users are advised to print a Summary Report and review all of the information for accuracy even if no validation errors appear on the Validation Report If no errors or omissions are found the following screen will appear WARNING This egon contains Cheniqs Heras Vulnerability Information that i cocirlhed under CFR 27 400 Ha art of ih recon may Be disdosad bo persons without amp eed to imaw a4 defined i CFR 27 406 exceet with the written pemison of the Secretary of Homeland Security Unauihonned release may Eull if Gwil penalty of other action Chemical Security Assessment Tool CSAT Chemicalt forlshi To p Screen l Vulnerability Iniormiadon C 1 lo errors were found lick Continue button to proceed with the submission process Continue WARNING This recond contains Chemicgteronmm Vulnensbility Information that is controlled under 6 CFR 27 400 No part of this moored may be disdosed to penons without a need to mow defined in CFR 27 400 e except with the written permision of the Seoetary of Homeland Seounty Unauthorized ries may result in owl penalty of other action View Summary Report Click on View Summary Report on the menu on the left and the To
8. complete the Top Screen to determine if you are a covered facility Press the Next button to complete your survey and transfer your answers to DHS Click Next and follow the instructions to complete the screen See section 6 0 below for instructions on reviewing validating printing and submitting Top Screen If the facility is not exempt or is partially exempt continue to fill out the screen 2 6 EPA Status under EPA s RMP Regulations Does the facility operate any U S Environmental Protection Agency Risk Management Plan EPA RMP covered process es Program 1 2 or 3 Click Yes or No Q 1 41 395 Program 1 2 and 3 processes are those defined by the RMP Rule and denote the relative level of risk associated with the process and hence the facility site and also establish the regulatory requirements with which the site company must comply Page 16 of 64 CSAT Top Screen Users Manual Program 3 processes are those with the highest risks as defined by their NAICS code or coverage under OSHA Process Safety Management regulations The full requirements of the RMP Rule are required of sites with Program 3 processes Program 2 processes are those that are primarily storage transfer operations and have higher risk than Program processes but less than Program 3 processes An abbreviated set of RMP Rule requirements compared to the Program 3 requirements are established for Program 2 processes Program processes are thos
9. the name of facility from screen has been determined to present a high level of security risk and placed preliminarily in Tier insert tier level INSERT IF TIER 1 2 OR 3 As a presumptive Tier 1 2 3 facility you must conduct the Security Vulnerability Assessment using the CSAT SVA Tool available at www dhs gov chemicalsecurity INSERT IF TIER 4 As a presumptive Tier 4 facility DHS requests that you conduct a Security Vulnerability Assessment using the CSAT SVA Tool available at www dhs gov chemicalsecurity You may however submit an ASP for consideration The SVA for name of facility must include assets associated with the chemicals and security issues specified below Page 63 of 64 CSAT Top Screen Users Manual ni iF e Release of the following o Chemical o Chemicals o Chemicalc e Theft or diversion of the following o Chemical o Chemicals o Chemicalc e Sabotage or contamination of the following o Chemical o Chemicals o Chemicalc e Production of the following o Chemical o Chemicals o Chemicalc The completed CSAT SVA should be submitted to DHS by insert tier specific date The Department will review the submitted SVA and notify the facility in writing of the final Tier determination Following receipt of the final Tier Determination the facility may be requested to prepare and submit a Site Security Plan SSP in accordance with the requirements of add regulato
10. 64 CSAT Top Screen Users Manual Enter maximum total amount within the Area of Highest Quantity AHQ Q 3 1 2794 for each flammable chemical in pounds The total quantity onsite answered in the previous question may be different from the total amount in the Area of Highest Quantity If the flammable chemical of concern is found in only one location onsite enter the same amount as reported for total onsite quantity The AHQ is defined as an onsite area within a radius of 170 feet where the greatest amount of the flammable chemical of concern is located For facilities with chemicals located in more than one area the amount in the AHQ might be found in a large storage vessel or the area where most of the processing equipment is located 5 3 Release of Explosive Chemicals Presence of Explosive Chemicals Onsite Does the facility manufacture process use store or distribute any of the listed explosive chemicals at or above the listed STQ If the facility has any of the listed chemicals onsite at or above the STQ or had them onsite at or above the STQ any time in the past 12 months select the chemical s from the list Q 4 0 154 The default settings for the list indicate that the chemical is not present on the site The Preparer must affirmatively change the answer for each chemical found onsite Select all applicable chemicals from the look up table and select Yes at the end to affirm that the Preparer has diligently reviewed the
11. DHS within 60 days of making such a change Such notification should be sent to insert contact information Thank you for your time and effort in completing the screening process If you have any questions about the results of the CSAT Top Screen please contact insert contact information Page 62 of 64 CSAT Top Screen Users Manual Attachment C Example of a post Top Screen letter with a Preliminary Tier Determination Date Submitter Name Company XYZ DHS Chemical Security Identification Number INSERT Unique ID Address State From Office of Infrastructure Protection Chemical Security Compliance Division Mail Stop 8100 Department of Homeland Security Washington DC 20528 8100 RE Determination of preliminary tiering for facility name from screen unique facility ID Dear Submitter Name Section 550 of Public Law 109 295 directs the Department of Homeland Security DHS to regulate security at chemical facilities determined to present high levels of security risk Chemical facilities so identified are required to conduct a Security Vulnerability Assessment SVA and develop a Site Security Plan SSP to be reviewed and approved by DHS The facility may implement layered security measures that meet the applicable Risk Based Performance Standards RBPSs Based on the data submitted on date of submission by name of submitter to DHS through the Chemical Security Assessment Tool CSAT Top Screen
12. O O O Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Oe oe T Total Onsite Quantity aggregate quantity Jo o o y O Page 57 of 64 CSAT Top Screen Users Manual Example Worksheet Showing Calculations for Total Onsite Quantity and Distance of Concern for three chemicals in a facility with rural topography Chemical A Chlorine Amount Distance of Concern toxics only underground caverns etc Railcars regularly on or adjacent to site even Two 90 ton rail if the railcar is not always present include the cars 360 000 Ibs estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months Other bulk transportation containers tank cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the
13. all quantities of chemicals that may be found in laboratories or similar locations as well as quantities in railcars on or adjacent to the property such that an intelligent adversary could reasonably anticipate their presence The records used to prepare the annual Tier 2 report under the EPCRA are a good source to determine the total quantity onsite of a given chemical Do not include the amount of captive production chemicals chemicals that the facility is making and consuming continuously within a process Documented administrative controls that limit the maximum quantity in tanks and vessels can be accounted for in the estimate of the total onsite quantity If no administrative controls are in place the total capacity of all vessels tanks and piping is used 5 3 2 Reporting the Quantity of Explosive Chemicals in the Area of Highest Quantity Enter maximum total amount within the Area of Highest Quantity AHQ Q 4 1 2795 of each explosive chemical in pounds The total quantity onsite answered in the previous question may be different from the total amount in the Area of Highest Page 33 of 64 BY CSAT Top Screen Users Manual me w AN k Quantity If the explosive chemical of concern is found in only one location onsite enter the same amount as reported for total onsite quantity The AHQ is defined as an onsite area within a radius of 170 feet where the greatest amount of the explosive chemical of concern is located
14. button enter the reason why the facility was exempted from the regulation in the text field on the next screen An exclusion zone is an area surrounding an LNG facility in which an operator or government agency legally controls all activities in accordance with 49 CFR 193 2057 and 49 CFR 193 2059 for as long as the facility is in operation These requirements are designed to prevent a flammable vapor cloud associated with an LNG spill from reaching a property line or to prevent the thermal radiation from ignition of vapors to exceed specified levels These siting requirements are provisions to minimize the possibility of the damaging side effects of fire reaching beyond a property line 49 CFR 193 incorporates NFPA 59A Standard for the Production Storage and Handling of Liquefied Natural Gas by reference Click here for a link to 49 CFR 193 http www access gpo gov nara cfr waisidx_06 49cfr193_06 html 4 3 LNG Exclusion Details Provide the distance in feet of the 5k W m2 thermal radiation zone using the 49 CFR 193 siting requirements 193 2057 Q 1 93 670 Page 21 of 64 CSAT Top Screen Users Manual Provide the distance in feet to 1 2 the Lower Flammability Limit 2 LFL using the 49 CFR 193 siting requirements 193 2059 Q 1 93 671 At this point in Top Screen users will be prompted to answer questions regarding other listed materials potentially onsite These materials include listed toxic flammable sabotage
15. contamination and explosive chemicals chemicals that can be used as improvised explosive devices chemical weapons and or chemical weapon precursors at or above Screening Threshold Quantities For instructions on answering this portion of Top Screen please refer to section 5 0 5 0 Chemical Manufacturing Processing Use Storage or Distribution The following chemical specific questions will be required if the facility was designated as a chemical manufacturing use processing storage or distribution facility This series of questions will also be required for other facilities after answering the specific LNG storage and Refinery questions 5 1 Release of Toxic Chemicals Toxic Chemicals Present Onsite Q 2 0 121 Does the facility manufacture process use store or distribute any of the listed toxic chemicals at or above the Screening Threshold Quantity STQ listed below If the facility has any of the listed chemicals onsite or had them onsite over the past 12 months select the chemical from the list see below for an example The default settings for the list indicate that the chemical is not present on the site The Preparer must affirmatively change the answer for each chemical found onsite The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen 1s based STQs are listed in Appendix A to 6 CFR Part 27 rule and are also
16. mtsa shtml Public Water System Q 1 3 86 If the facility is a Public Water System as defined by Section 1401 of the Safe Drinking Water Act Pub L 93 523 as amended click Yes If the facility contains a unit that is a Public Water System regulated under the Safe Drinking Water Act but also contains components that are not so regulated click Partially and continue to fill out the screen for the portion of the facility not exempted For more information on the Safe Drinking Water Act see http www epa gov safewater sdwa If the facility is a Treatment Works Q 1 3 87 as defined in section 212 of the Federal Water Pollution Control Act Pub L 92 500 as amended click Yes If the facility contains Treatment Works regulated under the Federal Water Pollution Control Act but also contains a facility or portion a facility that is not so regulated click Partially and continue to fill out the screen for the portion of the facility not exempted For the definition of Treatment Works in Section 212 see http www epa gov region5 water pdf ecwa_t2 pdf For more information on the Federal Water Pollution Control Act commonly known as the Clean Water Act see http www epa gov region5 water cwa htm Department of Defense Owned Facility Q 1 3 88 If the facility is owned or operated by the U S Department of Defense select Yes Examples of facilities owned and operated by the Department of Defense include military bases A publi
17. reasonable estimate of your sustainable capacity use in the Yes C No Please review your full 4th quarter production estimate e Select the facility s estimated National Emergency Production Rate for this chemical from the range of values provided in the drop down box Q 9 5 763 Page 42 of 64 CSAT Top Screen Users Manual National Emergency Production is the maximum amount of production that this facility can expect to attain and sustain for one year or more during national emergency conditions The National Emergency Production Rate is estimated by dividing the average amount of chemical or product produced over the year by the amount that could have been produced if the plant had been operating under national emergency conditions during that period The rate of production at national emergency levels should be greater than or equal to the rate of full production capability For detailed definitions and instructions for calculating the national emergency production rate review the instructions for Item 5 on the Annual Plant Capacity Utilization Survey accessible by clicking the link above e Enter the total annual production of this chemical in pounds year from this facility Q 9 5 764 This information is similar to that which is reported under EPA s Inventory Update Rule for updating the Toxic Substances Control Act Chemical Inventory Database for those organic and inorganic substances manufactured or imported in quantitie
18. revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 38 of 64 peyoRT az fi lt S i my gt i s CSAT Top Screen Users Manual Ja ar 5 8 Mission Critical Chemicals All Petroleum Refinery LNG Storage and Chemical Manufacturing facilities will be directed to the section on Mission Critical Chemicals In this section the Preparer will answer questions if the facility accounts for 20 or more of the domestic productions of any one chemical to a listed infrastructure sector irrespective of their listing in a previous section Total production value Enter the total production value of products shipped and other receipts from the facility Enter the whole number without commas or dollar signs 1 e enter 1200000 not 1 2 million Q 9 0 3092 This value will be the same as that provided in the Annual Survey of Manufactures which provides sample estimates of statistics for all manufacturing establishments with one or more paid employee The U S Census Bureau conducts the ASM in each of the 4 years between the Economic Census which is collected for years ending in 2 and 7 The Economic Census Manufacturing 1s the sample frame from which the ASM is chosen and presents more detailed data than the ASM Among the statistics included in this surve
19. 3 of 64 CSAT Top Screen Users Manual toxic flammable and explosive chemicals with the potential for offsite impacts sabotage contamination chemicals chemicals that could be used to develop improvised explosive devices IED Weapons of Mass Effect WMEs chemicals chemical weapons and chemical weapon precursor chemicals CW CW Precursors e chemicals that are considered economically critical because of their importance to the economy called economically critical chemicals e chemicals that are considered critical to the ability of the government to conduct its mission in an emergency called mission critical chemicals The Top Screen questions focus on the following types of facilities 1 Chemical manufacturing storage use and distribution 2 Petroleum refining 3 Liquefied natural gas storage e g peak shaving facilities Upon completion of the Top Screen a screen informing the user that the facility may be regulated or not regulated will appear If the not regulated screen appears a confirmation letter will be sent to the facility or the Submitter If the may be regulated screen appears The Department will notify the facility in writing of its initial determination after evaluating the Top Screen submission If the Department s determination is that the facility 1s not a high risk facility the department will send a letter stating its determination See Attachment B for an example of suc
20. Abstract Service to every chemical that has been described in open literature Referring to chemicals by CAS number avoids confusion among different nomenclature systems and conventions Page 24 of 64 89 CSAT Top Screen Users Manual 128 000 pounds should be reported as 130000 pounds The total onsite quantity should also include all quantities of chemicals that may be found in laboratories or similar locations as well as quantities in railcars on or adjacent to the property such that an intelligent adversary could reasonably anticipate their presence even if the railcars are only present some of the time the highest on site quantity over the past 12 months is to be reported Do not include the amount of captive production chemicals chemicals that the facility is making and consuming continuously within a process Documented administrative controls that limit the maximum quantity in tanks and vessels can be accounted for in the estimate of the total onsite quantity If no administrative controls are in place the total capacity of all vessels tanks and piping is used Users may refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting Total Onsite Quantity Enter the total onsite quantity of the toxic chemical of concern in hundreds of pounds Enter the distance of concern reported by RMP Comp miles Enter the highest amount rounded to hundreds of pounds that is expect
21. HQ might be found in a large storage vessel or the area where most of the processing equipment is located In the illustration below the AHQ is represented by the circle around the process at the bottom of the diagram Chemical Administration C trailer Building with parking Chemical B laboratories containing h warenouse Chemicals A and C Chemical C trailer parking Chemical B processi Chemical A processing Rail car with Chemical A Page 54 of 64 e s CSAT Top Screen Users Manual If the entire amount of the chemical of concern is found in only one vessel or location onsite enter the same amount as reported for Total Onsite Quantity The presence of a railcar at the facility may be the quantity that creates the AHQ onsite even though the railcar is not always present AHQ should represent the maximum concentration of the chemical onsite at any one time over the past 12 months NOT the aggregated amount over the past 12 months Page 55 of 64 AS DUAL CSAT Top Screen Users Manual Worksheet to Calculate Area of Highest Quantity and Distance of Concern Chemical A Amount Distance of Concern toxics only Eo ik sage ums ese Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months
22. Office of Infrastructure Protection U S Department of Homeland Security Washington DC 20528 RT GN er Homeland Z Security June 8 2007 Office of Infrastructure Protection Chemical Security Compliance Division Mail Stop 8100 Department of Homeland Security Washington DC 20528 8100 Memorandum for Owners and Operators SUBJECT Chemical Security Assessment Tool CSAT Top Screen Assistance The purpose of this memorandum is to provide users with information regarding the completion of the Top Screen portion of the CSAT pursuant to the Chemical Facility Anti Terrorism Standards CFATS promulgated by the Department of Homeland Security DHS The CFATS are found at 6 CFR part 27 Attached for your review are the questions contained in the CSAT Top Screen DHS is making this information available to assist users who wish to assemble the information they might need to complete the Top Screen before entering the secure web based CSAT system Users should be aware that this document is provided for information only Users should not submit this document to DHS as a completed Top Screen survey and DHS will not accept paper submissions of Top Screen data Pursuant to 6 CFR 27 200 the CSAT Top Screen requests information from facilities that may reflect potential consequences of or vulnerabilities to a terrorist attack or incident This includes information concerning the names quantities volumes and properties about specific chemic
23. Onsite Quantity and reported even though they are not concentrated in a single location within the facility If the laboratory in the Administration Building has quantities of Chemicals A B and C these quantities should be included in the aggregated volume of each chemical to reflect the TOQ Note that the sum that should be reported is the maximum onsite quantity at any one time over the past 12 months NOT the aggregated quantity over the past 12 months e Documented administrative controls that limit the maximum quantity in tanks and vessels can be accounted for in the estimate of the TOQ If no administrative controls are in place the total capacity of all vessels and tanks should be used e For calculating TOQ that includes railcars with amounts that vary Preparers should estimate the maximum amount of the chemical that can reasonably be expected to be present e Do not include the amount of captive production chemicals chemicals that the facility is making and consuming continuously within a process e Use reasoned judgment and maintain calculations and records used to determine the Total Onsite Quantity Page 50 of 64 CSAT Top Screen Users Manual Total Onsite Quantity Chemical C trailer Administration parking Chemical B Building with warehouse laboratories containing Chemicals A and C Chemical C trailer parking Chemical B processing units Chemical A processing ae Railroad tracks Rail car wit
24. Q Quantity miles Acrolein 107 02 8 3 750 lbs 2 Propenal Allyl alcohol 107 18 6 11 250 Ibs 2 Propen l ol Epichlorohydrin 106 89 8 15 000 Ibs Oxirane chloromethyl Back Screen depicts Appendix A chemicals and STQs as published on 4 9 07 Users may refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting Area of Highest Quantity 5 2 Release of Flammable Chemicals Flammable Chemicals Present Onsite Does the facility manufacture process use store or distribute any of the listed flammable chemicals at or above the listed STQ If the facility has any of the listed chemicals onsite or at or above the STQ or had them onsite in the past 12 months select the chemical from the list Q 3 0 129 The default settings for the list indicate that the chemical is not present on the site The Preparer must affirmatively change the answer for each chemical found onsite Select all applicable chemicals from the look up table and select Yes at the end to affirm that the Preparer has diligently reviewed the list Q 3 0 632 The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen is based What is a flammable chemical In this list flammable chemicals are those that DHS believes if released will form a If the facility plans to add chemicals on the list of chemi
25. Refinery specific questions a series of standard questions about chemicals that may be onsite at or above the Screening Threshold Quantity will be required The following section relates only to the questions directed to facilities that chose Refinery as the best description of the facility If the facility is not a refinery do not complete this section Please refer to section 5 0 for chemicals onsite and sections 5 8 and 5 9 for questions related to economic criticality and mission critical questions 3 1 Refinery Capacity Typical Operating Capacity Q 1 5 386 Enter the typical operating capacity of the refinery in barrels per day bpd Do not use commas when entering the numbers Maximum Design Capacity Q 1 5 387 Enter the maximum design capacity of the refinery in barrels per day bpd The maximum operating capacity is also referred to as the name plate design Do not use commas when entering the numbers The throughput capacity of an operable petroleum refinery is expressed in terms of barrels per day of crude capacity cracking capacity desulphurization or amounts of products by grade etc In most cases simply enter the number of barrels a day of crude oil processed into more refined products Refinery Crude Sources For each of the potential refinery sources listed enter the typical contribution as a percentage of the total barrels per day Do not use commas when entering the numbers If the facility does not receive c
26. The user is required to read the CVI Authorizing Statements regarding the information in Top Screen how to protect it and to whom and under what circumstances such information may be disclosed The user must affirm that the information is understood and that the user agrees to abide by the requirements by clicking each box as well as the Accept button at the end of the statement The user will be asked to read and accept the conditions on the authorizing statement the first time that user enters the system If the user does not wish to abide by the requirements and is not willing to accept the conditions the user will not be able to enter the Top Screen All CSAT users will be presented with this information the first time they enter the screen only Users should note that Top Screen is CVI when an answer data is associated with a Top Screen question For more details regarding protection of information please refer to the CVI manual which is available at www dhs gov chemicalsecurity Page 5 of 64 CSAT Top Screen Users Manual Chemical Security Assessment Tool CSAT Chemical terrc Vulnerability Information CVI Authorizing Statements Please read the following information and check the boxes to indicate that you understand and accept these requirements C understand that will have access to Chemical terrorism Vulnerability Information CVI In accordance with the Public Law 109 295 Section 550 and 6 CFR 27 400 This inform
27. al Gas MTSA Maritime Transportation Security Act NAICS North American Industrial Classification System NFPA National Fire Protection Association NRC Nuclear Regulatory Commission OSHA Occupational Safety and Health Administration PSM Process Safety Management RMP Risk Management Plan SDWA Safe Drinking Water Act SBU Sensitive but Unclassified SSP Site Security Plan STQ Screening Threshold Quantity SVA Security Vulnerability Assessment TOQ Total Onsite Quantity TSCA Toxic Substances Control Act WME Weapon of Mass Effect Page 49 of 64 CSAT Top Screen Users Manual Attachment A Tools for Estimating Total Onsite Quantity and Amount in Area of Highest Quantity Total Onsite Quantity In calculating the Total Onsite Quantity TOQ for each chemical onsite at or above the Screening Threshold Quantity the Preparer should aggregate all quantities of chemicals that may be found in processing areas storage areas vessels as well as warehouses and railcars that are regularly on or adjacent to the facility site laboratories or similar locations The Preparer should use reasonable judgment and be able to explain how the estimates were developed To obtain the TOQ add up aggregate the maximum amount of each chemical of interest in every location within the facility over the past 12 months In the illustration below Chemicals A B and C should each be aggregated Chemical A 1 A 2 A 3 etc aggregated sum A1l A2 A3 Total
28. allow the user to verify and correct errors at any time Page 9 of 64 General Release of Toxics Release of Flammables A Release of Explosives Theft Diversion of IEDF Theft Diversion of WME Theft Diversion of CW CWP Sabotage Contamination Chemicals 1 I Mission Critical Chemicals I w i Economically Critical Chemicals View Summary Report ral Validate Report Logout 1 6 Preparing to Complete Top Screen Information and Individuals Prior to completing Top Screen questions it is recommended that a facility collect and verify the following information Verifying the accuracy and completeness of the data prior to starting the Top Screen will allow for quicker completion The information that should be collected includes e A copy of 6 CFR Part 27 Interim available at www dhs gov chemicalsecurity e A copy of the 2007 DHS Chemicals of Interest with Screening Threshold Quantities Appendix A to 6 CFR Part 27 available at www dhs gov chemicalsecurity e Acopy of the downloadable PDF file with Top Screen questions that may be used as a worksheet available at www dhs gov chemicalsecurity e A copy of the CVI manual regarding protection of information available at www dhs gov chemicalsecurity e Facility information o NAICS codes Page 10 of 64 CSAT Top Screen Users Manual o Data Universal Numbering Syst
29. als Information developed pursuant to the Top Screen is considered Chemical terrorism Vulnerability Information CVI Accordingly users must protect the information and any document s in accordance with 6 CFR 27 400 and as specified in the CVI Procedures Manual Although the questions in the Top Screen are straightforward to assemble the appropriate information to complete the Top Screen users may wish rely on the expertise and information available from different areas or departments within their facilities or companies including e Process safety experts Environmental staff Logistics transportation staff Laboratory research staff Marketing sales staff Engineering staff Security personnel For further information contact the CSAT Helpdesk at 866 323 2957 The Helpdesk is open Monday Friday from 7 00 am 7 00 p m EST We hope you find this information helpful oath GS Robert B Stephan Assistant Secretary Infrastructure Protection Users Manual CSAT Users Manual as of June 8 2007 TARTEA f E aa EA f f A CSAT Top Screen Users Manual Table of Contents ESNEKO OM PEA E E E E E A E E A E E E T E E A EA 2 1 0 Getting Started Organization of this User s Manual sssnnennessessseeesssssssseeeeees 4 1 1 CVI Authorizing Statements Sign in Screen s sseeeessssssseeerrssssssseerrrsssssssees 5 12 Navigating within the Tool ccccccccssssssseeccceccceeeeseeccceeeeseneesseeeceeess
30. and Back buttons in the Top Screen tool for navigation This will help avoid losing data that has been entered 15 Validating your Data If data input fields are skipped or completed incorrectly a validation error message will be displayed The system allows the user to return to the error and correct it For example if the name of the Operator for the facility is not entered the following error report will be displayed The link will direct the user to the input area for correction WARNING This record contains Chemical terrorism Vulnerability Information that is controlled under 6 CFR 27 400 No part of this record may be disclosed to persons without a need to know as defined in 6 CFR 27 400 e except with the written permission of the Secretary of Homeland Security Unauthorized release may result in civil penalty or other action Chemical Security Assessment Tool CSAT Chemical oram Top Screen Vulnerability Inforiation C 1 eneral Error Whois the Operator of the facility is missing Go to this page to fix these issues Validation is done for logical and basic errors only The validation function cannot be relied upon to catch all or many different errors The Submitter is wholly responsible for submitting accurate and correct information to the best of his knowledge After General facility data is entered the menu shown below will appear on the left hand side of the screen Clicking Validate Report will
31. anew CSAT User may be added by selecting the appropriate button and entering the requested information This process will grant read only access to this survey to the individual specified as a Reviewer by one of the following methods Existing User Choose this option ifthe person to whom you wish to grant Reviewer access to already has a CSAT account This method will automatically give the specified Reviewer access to this survey Grant Access to Exisiting CSAT User Choose this option ifthe person to whom you wish to grant Reviewer access to does not have a CSAT account This method will generate a CSAT user account for this person and email the username and password to him her Grant Access to New CSAT User Page 6 of 64 CSAT Top Screen Users Manual 1 2 Navigating within the Tool Navigation within the Top Screen tool is simple A user can navigate to the next and previous screens by using the Next and Back buttons on the screen Using the Next and Back buttons will automatically save the information that was entered on the page Warning Do not use the Next and Back buttons or arrows on your browser Using the browser s navigation buttons can result in lost data Users can also navigate through the Top Screen by clicking on the area of the screen that appears in the menu along the left side of the screen This menu will not be displayed until after the information in the General section of the Top Screen has been en
32. ars may be considered credible theft diversion targets Q 7 1 261 e Bulk Storage A bulk storage container is one from which the material could be safely removed without undue potential harm or without the use of special equipment For example a bulk storage container for the purposes of this screening question 1s a fixed container such as vessels and tanks that are used to store chemicals onsite These containers are not mobile and are often connected to site processes by piping Q 7 1 262 Page 37 of 64 CSAT Top Screen Users Manual 5 7 Sabotage Contamination Chemicals Presence of Sabotage Contamination Chemicals Onsite Does the facility ship any of the listed sabotage contamination chemicals in amounts at or above the STQ Q 8 1 722 If the facility ships any of the listed chemicals from the site and has them onsite at or above the STQ or had them onsite at or above the STQ over the past 12 months select the chemical s from the list The default settings for the list indicate that the chemical is not shipped from the site The Preparer must affirmatively change the answer for each chemical found onsite Select all applicable chemicals from the look up table and select Yes at the end to affirm that the Preparer has diligently reviewed the list Q 8 1 718 The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen is based
33. ary sector s for which this facility produces the chemical Select Yes for all that apply If there are other applications that are not listed select Yes for other primary sectors Q 10 5 9147 and on the next page enter a brief description of the other primary sector s not listed Q 10 5 915 Select whether there is an exact or direct substitute s available for this chemical produced to meet the needs of the facility s customers Yes or No If Yes select whether the exact or direct substitute is available in North America Q 10 7 815 or overseas Q 10 7 816 Select whether a functional substitute s is available If Yes select whether the functional substitute 1s available in North America Q 10 7 812 or overseas Q 10 7 813 Select the facility s estimated annual average Capacity Utilization Rate from the range of values provided in the drop down box Use the instructions in the Mission Critical section to calculate this information Q 10 8 818 Select the facility s estimated National Emergency Production Rate for this chemical from the range of values provided in the drop down box Use the instructions in the Mission Critical section to calculate this information Q 10 8 820 Annual production rate of mission critical chemicals Enter the total annual production of this chemical in pounds year from this facility Do not use commas when entering the information Q 10 8 821 From the ranges provided in the drop down
34. ation is exempt from release under Freedom of Information Act 5 U S C 552 and State and local disclosure laws No part ofthis record may be disclosed to persons without a need to know as defined in 6 CFR 27 400 e except with the written permission ofthe Secretary of Homeland Security Unauthorized release may result in civil penalty or other action Public disclosure is governed by 6 CFR 27 400 q C As a chemical facility representative acknowledge that may only share CVI with board members employees or contractors of this company agree to only share CVI with these eligible individuals that have completed the requirements to become an authorized user of CVI C have read and agree to abide by the following CVI safeguarding requirements Storage When notin your possession store in a secure environment such as in a locked desk drawer or locked container Do not leave this document unattended Once a user has completed the CVI Authorization the sign in screen that appears will list each facility registered with DHS and the status of the questionnaire for each facility for which the individual user has access Click the box next to the desired survey and click Continue to enter the Top Screen Questionnaire Questionnaire Que n shonnaire Start Date End Date ares CSAT Top Screen wl for XYZ Chemical Corporation At this point a Reviewer with read only privileges may be added to each facility An existing CSAT User or
35. box select the estimated replacement cost s of the production unit s for this chemical at this facility Use the instructions in the Mission Critical section to calculate this information Q 10 8 822 Survey Completion Preparer After entering all of the relevant data the system will generate a message based on the information supplied by the Preparer You may be regulated or You may not be regulated The Preparer is advised to both validate the information and review it for completeness and accuracy A validation check for basic logical error is done by clicking on Validate Report on the menu on the left Information that is missing or incorrectly entered will be listed and highlighted in red as in the example below There will be a link to immediately return to the affected area s of the screen and fix the error or add the missing information Page 45 of 64 CSAT Top Screen Users Manual WARNING This record contains Chemical terrorism Vulnerability Information that is controlled under 6 CFR 27 400 No part of this record may be disclosed to persons without a need to know as defined in 6 CFR 27 400 e except with the written permission of the Secretary of Homeland Security Unauthorized release may result in civil penalty or other action Chemical Security Assessment Tool CSAT Chemical Far Top Screen Vulnerability Information C 1 eneral Error Who is the Operator of the facility is missing
36. c Quantities in laboratories Other Total Onsite Quantity aggregate quantity 16 000 Ibs Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Page 61 of 64 CSAT Top Screen Users Manual Attachment B Example of a post Top Screen letter for a facility that 1 is not excluded 2 has completed Top Screen 3 is found not to be a high risk facility Date Submitter Name Company XYZ DHS Chemical Security Identification Number INSERT Unique ID Address State From Office of Infrastructure Protection Chemical Security Compliance Division Mail Stop 8100 Department of Homeland Security Washington DC 20528 8100 RE Determination of status of facility name from screen unique facility ID under Chemical Facility Anti Terrorism Standards Dear Submitter Name Section 550 of Public Law 109 295 directs the Department of Homeland Security DHS to regulate security at chemical facilities determined to present high levels of security risk Based on the data submitted on date of submission by name of submitter to DHS through the Chemical Security Assessment Tool CSAT Top Screen the name of facility from screen has been determined not to present a high level of security risk If there is a material change in the type of activities you undertake at this facility this determination may change and you are required to notify
37. c water system PWS is a system for the provision to the public of water for human consumption through pipes or other constructed conveyances if such system has at least fifteen service connections or regularly serves at least twenty five individuals Page 15 of 64 E9 CSAT Top Screen Users Manual Department of Energy Q 1 3 89 If the facility is owned or operated by the Department of Energy select Yes Nuclear Regulatory Commission Q1 3 90 If the facility is one where NRC already imposes significant security requirements and regulates the safety and security of most of the facility not just a few radioactive sources click Yes A facility that only possesses small radioactive sources for chemical process control equipment gauges and dials will not be exempt If the facility is entirely subject to one or more of the facility mandates statutory exclusions listed above the following screen will appear Chemical Security Assessment Tool CSAT Chemicals fori Top Screen Vulnerability Information C 1 General Ec Survey Completion You are not regulated Based on the information supplied the 0000000CXX is not covered by the Department of Homeland Security under Section 550 of the Homeland Security Appropriations Act of 2007 You will be mailed a letter that will confirm this in writing In the event there are significant changes to your facility makeup or activities that may change your designation you are required to again
38. cals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 30 of 64 To calculate whether the site has any of the listed chemicals at or above the STQ the user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories 5 2 1 Reporting the Total Onsite Quantity of Flammable Chemicals After the flammable chemicals onsite have been entered they will be displayed with their CAS number in a list on the next screen Enter the maximum total onsite quantity Q 3 1 131 of each flammable chemical in pounds If the chemical is present on the site at or above the STQ report the total of all quantities the highest amount expected to be onsite of each listed chemical The total onsite quantity should be determined irrespective of the interconnection of processes and equipment or the proximity of different storage containers or locations Interconnection is a consideration in OSHA s PSM and EPA s RMP programs for det
39. ct Yes at the end to affirm that the Preparer has diligently reviewed the list Q 6 0 715 The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen is based What is a Weapon of Mass Effect 8 If the facility plans to add chemicals on the list of chemicals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 35 of 64 CSAT Top Screen Users Manual For this list a Weapon of Mass Effect is an industrial gas that can be used as a weapon without reacting with other chemicals to create a third material The Department of Transportation DOT and the United Nations define such materials as Class 2 Division 2 3 gas poisonous by inhalation To calculate whether the site has any of the listed chemicals at or above the STQ the user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories Storage o
40. d onsite the estimated Tube trailer with eight maximum amount that has been onsite over tube containers each with the past 12 months 2 000 Ibs 16 000 Ibs cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Two 150 Ib cylinders 300 Ibs Other Total Onsite Quantity aggregate quantity 16 300 Ibs Page 59 of 64 AS SutE P CSAT Top Screen Users Manual Example Worksheet Showing Calculations for Area of Highest Quantity and Distance of Concern for three chemicals at a facility with rural topography Chemical A Chlorine Amount Distance of Concern toxics only Storage bulk storage tanks vessels ee underground caverns etc Tanks Co O Railcars regularly on or adjacent to site even Two 90 ton rail if the railcar is not always present include the cars 360 000 Ibs estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months beta a cars 1isotainers large storage containers etc O Se Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Other SSS Total Onsite Quantity aggregate quantity 367 000 Ibs Chem
41. data related to the mission critical and economically critical chemicals e Section 6 discusses validating reviewing and submitting the data to DHS e Attachment A contains worksheets and examples for calculating and reporting Total Onsite Quantity and the amount in the Area of Highest Quantity e Attachments B and C are example letters that a Submitter may receive from DHS after completion of the Top Screen For easy identification of questions the question number appears in brackets in the text of the Users Manual as well as in Top Screen For example Q 1 0 66 appears next to the question requesting the Facility Name This question number will help users identify clearly which question in the online tool is associated with which explanation in the Users Manual The question number will also be helpful if a user contacts the HelpDesk 1 1 CVI Authorizing Statements Sign in Screen Once a facility is registered with DHS the user will have access to the CSAT Top Screen A company may register for the CSAT system by going to the user registration website and filling out a User Registration form at www dhs gov chemicalsecurity Top Screen User Roles are discussed below in more detail in Section 1 3 Access to the CSAT SVA and SSP will be provided only to those facilities found to be covered by 6 CFR Part 27 Once a user has entered Top Screen information regarding Chemical terrorism Vulnerability Information CVI will be displayed
42. e Chemical Facility Anti Terrorism Standards 6 CFR Part 27 Interim Final Rule IFR was published on April 9 2007 to implement the Act The intent of 6 CFR Part 27 is to enhance the security at high risk chemical facilities to protect against terrorist attacks A facility will be considered to present high levels of security risk if in the discretion of the Secretary of Homeland Security it presents a high risk of significant adverse consequences for human life or health national security and or critical economic assets if subjected to terrorist attack compromise infiltration or exploitation 6 CFR Part 27 requires chemical facilities fitting certain risk profiles to register with DHS after which they will be given access to the DHS Chemical Security Assessment Tool CSAT CSAT is a secure web based system that includes User Registration the Top Screen questionnaire Security Vulnerability Assessment SVA tool and a Site Security Plan SSP template Facilities that register with DHS will complete the Top Screen to determine if they are exempt from the regulation and if not exempt they will complete this consequence based assessment Upon completing the Top Screen a facility will be evaluated to determine if it presents a high level of security risk The Department will notify the facility in writing of its initial determination If the Department s preliminary determination is that the facility is not a high risk facility the departme
43. e facility is covered by RMP The characteristics of the topography surrounding a facility will have an effect on the dispersion of a toxic gas cloud Uneven or rough terrain causes fluctuations in the wind profile and more turbulence This contributes to a more rapid dispersion and shorter distance of concern For the Top Screen the same definitions as those used by EPA for urban and rural are used see 40 CFR 68 22 3 for EPA s definition of urban and rural Page 23 of 64 CSAT Top Screen Users Manual e Urban means that there are many obstacles in the immediate area obstacles include buildings and trees An area that may be away from a populated area but has hills trees or canyon walls may be considered urban not open e Rural means that there are few or no buildings in the immediate area and the terrain is flat and unobstructed An area with few buildings or trees should be considered rural open If the facility is covered by RMP the selection of urban or rural should be consistent with the current RMP that is on file with EPA If the facility is not covered by RMP and the terrain surrounding the facility is different depending on the approach to the facility select the topography that is most representative of the facility s location If unsure select rural 5 1 1 Reporting the Total Onsite Quantity and Distance of Concern for Toxic Chemicals using RMP Comp to calculate After the chemicals onsite have been ent
44. e that can prove that releases of RMP covered materials will not have offsite consequences The remainder of the requirements in the RMP Rule is not required for that process For more information on EPA RMP see 40 CFR 68 10 b c and d or Chapter 2 of EPA s General Guidance for Risk Management Programs 40 CFR 68 Go to EPA s RMP web pages for more information http yosemite epa gov oswer ceppoweb nsf content index html 2 1 EPA Facility Identifier If the facility operates EPA RMP covered processes fill in the unique 12 digit number assigned to the facility by the RMP Reporting Center Q 1 42 396 The RMP Report Center included this number in the acknowledgement letter to the facility If the facility does not operate an EPA RMP covered process leave this field blank 2 8 Co located host tenant facility Choose the appropriate description regarding the facility s relationship to other businesses on its property has a tenant onsite is a tenant on another company s property or is the sole tenant on its own property Q 1 43 397 A facility that is co located shares a common perimeter with another company s facility through either a host or a tenant agreement If a facility does not share a site with another company s facility it is the sole tenant If the facility hosts an unrelated tenant onsite or is an unrelated tenant enter the name of the host or tenant facility Q 1 44 398 and its EPA RMP Identifier Q 1 44 399
45. e user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories Storage of Explosive IED Precursor Chemicals Onsite After the IED precursor chemicals onsite have been entered they will be displayed with their CAS numbers in a list on the next screen Select how each IED precursor chemical is stored onsite 7 Tf the facility plans to add chemicals on the list of chemicals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 34 of 64 CSAT Top Screen Users Manual e Man portable A man portable container can be moved by 1 3 people without the aid of powered mechanical devices such as fork lifts trucks or cranes For gases man portable containers are containers of any size up to and including DOT Cylinder Specification 3AA2400 which has a tare weight of 135 Ibs and a volume of 1 76 cu ft 49 8 liters Such containers weigh up to about 400 Ibs fully loaded Note that cylinder tare weight and volume may vary s
46. ed to be at your facility at any time in a 12 month period The Distance of Concern that should be reported is the downwind distance calculated using RMP Comp for total onsite quantity of the regulated chemical using additional process conditions for this chemical Report all distances shorter than 0 1 mile as 0 1 mile and all distances 25 miles or longer as 25 miles RMP Comp can be downloaded from http yosemite epa qowoswerceppoweb nsficontentcomp dwn htm Chemical Name CAS Screening Total Distance of Concern Threshold Onsite Quantity miles Quantity pounds Acrolein 107 02 8 3 750 lbs 2 Propenal Allyl alcohol 107 18 6 11 250 Ibs 2 Propen l ol Epichlorohydrin 106 89 8 15 000 Ibs Oxirane chloramethyl Screen depicts Appendix A listing and STQ as of 4 9 07 Distance of Concern For each listed toxic chemical the distance of concern Q 2 1 126 that should be reported is the downwind distance calculated using RMP Comp for the regulated chemical s total onsite quantity using additional process conditions for this chemical Report all distances shorter than 0 1 mile as 0 1 mile and all distances 25 miles or greater as 25 miles The purpose of reporting the Distance of Concern in Top Screen is to inform DHS of the potential for offsite impacts from an intentional release of listed toxics The basis for these calculations 1s the EPA Risk Management Guidance for Offsite Consequence Analysis Unlike EPA s Risk Ma
47. eeaeeeeees 7 1 3 Ser CCC SS IROL CS scatter cae E E E N 8 1 4 SV E BL nae ene erent cer eere rT AS 8 1 5 WRU INNS YOU AVA case toe cette boa sensacnean A E EE 9 1 6 Preparing to Complete Top Screen Information and Individuals 10 1 7 cetin Additonal TC gracarccerparecsacncensceeoawloeanatexneacnscenmneectepensbeumecnecentndine 12 20 General Facility INtOrMavOM pices cainessccccrscrsasdversenciannsawsnesteceanseusvaedecdiansentaneiers 12 2l Pa N E E E EE E E EE 12 22 Facit SSO ees E E tuedlaaceetanees 12 2 3 ea Eei e E T E E A E E E 13 24 Facility Owner or Operator sesesrearsirenimainier ioni nan i eais 14 2 5 Facility Regulatory Mandates Statutory ExclUsIOMs cccccccceessseeeeeeeeeees 14 2 6 EPA Status under EPA s RMP Regulations 0 ce eeccccccecccceesseeeeeeeeeeeeaaes 16 2 7 ER Pacii Ie nOn a a E 17 2 8 Co located host tenant facility 00 ee eeeeessssseeeeeccccccccceeeeeaaaaeeseseeseeeeeeeeeeeeeees 17 2 9 Additional Facility Information ce cccccccccccessssseeeceeeceeaaeesseeeeeeeeeeeaeeeeees 17 2 10 Security Vulnerability ASSCSSMENL cc eeecccccccccceeeeseeeeecceeeeeeeaeeeeeeeeeeeeeenaas 18 De PPCM 1A FS AICS acres see doze actors sees go eoneosae E O 19 3 1 Paen y e E E 19 a AO T SUD ON A E E 20 3 3 Military Installation Supplier ccccccccccccsssssssseecececceeeeesseeecceseessaeesseseeeees 20 tO ENG Srne Pac tes E oh calaassavasanseesetesmanceersessianmeceessnseestosssaa
48. eets the criteria Q 9 0 692 e The Defense Industrial Base consists of the Department of Defense government and private sector industrial complex with capabilities to perform research and development design produce and maintain military weapon systems subsystems components and parts to meet military requirements e Public Health or Healthcare refers to public or private facilities which provide health care services to the individual generally referred to as Healthcare or to the population including communities at the workplace or academic institutions and in the military generally referred to as Public Health as well as supporting Services e The Energy electric generation only sector includes facilities converting other forms of energy such as water power fossil fuels nuclear power and solar power into electrical energy Page 40 of 64 tered CSAT Top Screen Users Manual e The Public Drinking Water sector includes facilities which serve at least 15 service connections used by year round residents or regularly serves at least 25 year round residents Mission Critical Chemicals Enter the chemical name s that account for 20 of the domestic production to one or more critical infrastructure sectors The critical infrastructure sectors are defined as Defense Industrial Base Energy electric generation only Public Health and Healthcare or Public Drinking Water Click the Add button after entering the che
49. efault settings for the list indicate that the chemical is not present on the site The Preparer must affirmatively change the answer for each chemical found onsite Select all applicable chemicals from the look up table and select Yes at the end to affirm that the Preparer has diligently reviewed the list Q 7 0 721 If the facility plans to add chemicals on the list of chemicals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 36 of 64 CSAT Top Screen Users Manual The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen is based What is a Chemical Weapon Chemical Weapon Precursor For this list Chemical Weapons and Chemical Weapon Precursors identified in the Chemical Weapons Convention CWC Actual weapons are those that have been developed produced stockpiled or used as a chemical weapon Listed precursors are also specified in the CWC list of controlled substances and could be conver
50. em DUNS numbers available at www dnb com o latitude and longitude from the center of the facility o Parent Company name s and DUNS number s o Joint Venture names and DUNS number o host tenant facility names o EPA RMP identifier numbers for the facility and host tenant facilities Gf applicable o number of employees and full time resident contractors e Chemical inventory information Name and quantities of all chemicals on Appendix A that are manufactured processed used stored or distributed on the site Location of Area of Highest Quantity a 170 foot radius around the area where the greatest amount of the chemical of concern in located e Environmental Protection Agency EPA Risk Management Plan RMP submittal specifically the most recent RMP submission EPA Identifier number covered processes inventories of chemicals and offsite consequence analyses This information will be helpful in answering some of the questions related to toxic release e Acopy of RMP Comp to calculate information about toxic releases This resource may be needed for information related to toxic release chemicals regardless of whether the facility itself is subject to EPA RMP regulation e Records used to prepare annual Tier 2 report under the Emergency Planning and Community Right to Know Act EPCRA These records will include chemical inventory and storage locations for various chemicals onsite e Financial sales and marketing information t
51. er all appropriate names 2 4 Facility Owner or Operator Owner Name Q 1 2 78 Enter the name of the owner of the facility An Owner is the person or entity that owns a facility This may be a person company cooperative state municipality etc This may not be the same as the name entered for the facility operator If the Owner of the facility is a public entity or municipality continue to enter information as a facility Operator Name Q1 2 594 An Operator is the person or entity that has responsibility for the daily operations of a facility This may be a person company cooperative state municipality etc This may not be the same as the name entered for the facility owner If the Owner and Operator are the same enter the same information in both data fields 2 5 Facility Regulatory Mandates Statutory Exclusions This section relates to statutory exclusions from 6 CFR Part 27 The exclusion questions minimize the burden of excluded facilities by allowing users who answer Yes to the appropriate questions to exit the screen immediately Answer Yes or No to the following questions MTSA covered facilities Q 1 3 85 Is the facility regulated pursuant to the Maritime Transportation Security Act of 2002 Public Law 107 295 as amended If so answer Yes and follow the instructions to complete the screen For facilities with a portion of the facility regulated pursuant to MTSA and a portion not regulated pursuant to MTSA select Part
52. ered they will be displayed with their CAS number in a list on the next screen Users will be asked to provide e the total onsite quantity and distance of concern e the quantity in the Area of Highest Quantity and distance of concern First enter the maximum total onsite quantity Q 2 1 124 of each toxic chemical in pounds at any one time over the past 12 months If the chemical is present on the site at or above the STQ report the total of all quantities the highest amount onsite at any point in time of each listed chemical The total onsite quantity should be determined irrespective of the interconnection of processes and equipment or the proximity of different storage containers or locations Interconnection is a consideration in OSHA s PSM and EPA s RMP programs for determining regulatory quantities of chemicals but it is not a consideration for Top Screen The records used to prepare the annual Tier 2 report under the EPCRA are a good source to determine the total quantity onsite of a given chemical Do not use commas when reporting quantities Round to two significant digits and report quantities as follows similar to the way quantities are rounded and reported in RMP 5 333 pounds should be reported as 5300 pounds 107 899 pounds should be reported as 110000 pounds A Chemical Abstract Services CAS Registry number is a unique numeric identifier for chemical compounds polymers mixtures and alloys assigned by the Chemical
53. ermining regulatory quantities of chemicals but it is not a consideration for Top Screen The records used to prepare the annual Tier 2 report under the EPCRA are a good source to determine the total quantity onsite of a given chemical Do not use commas when reporting quantities Round to two significant digits and report quantities as follows similar to the way quantities are rounded and reported in RMP 5 333 pounds should be reported as 5300 pounds 107 899 pounds should be reported as 110000 pounds 128 000 pounds should be reported as 130000 pounds The total onsite quantity should also include all quantities of chemicals that may be found in laboratories or similar locations as well as quantities in railcars on or adjacent to the property such that an intelligent adversary could reasonably anticipate their presence even if the railcars are only present some of the time the highest on site quantity over the past 12 months is to be reported Do not include the amount of captive production chemicals chemicals that the facility is making and consuming continuously within a process Documented administrative controls that limit the maximum quantity in tanks and vessels can be accounted for in the estimate of the total onsite quantity If no administrative controls are in place the total capacity of all vessels tanks and piping is used 5 2 2 Reporting the Quantity of Flammable Chemicals in the Area of Highest Quantity Page 31 of
54. es select whether the exact or direct substitute is available in North America Q 9 4 755 or overseas Q 9 4 756 e Select whether a functional substitute s is available If Yes select whether the functional substitute is available in North America Q 9 4 759 or overseas Q 9 4 760 Page 41 of 64 CSAT Top Screen Users Manual Ja a j RF i A functional substitute is another chemical that can accomplish the same function as the chemical made by this facility For example one solvent could be substituted for another solvent in the same application with little impact on product quality or processing e Select the facility s estimated annual average Capacity Utilization Rate from the range of values provided in the drop down box Q9 5 762 The capacity utilization rate is also known as the operating rate for production of this chemical or product at this facility The information requested is the same as that which may have already been provided as part of the U S Census Bureau s Survey of Plant Capacity Utilization form MQ C1 question 2c The Survey of Plant Capacity Utilization provides current data on the rates of capacity utilization in U S manufacturing plants The Survey collects information annually from approximately 17 000 manufacturing sites with more than 5 employees The answers to these Census Bureau questions may be available from the facility or corporate financial department OMB No 0607 0175
55. f WME Chemicals Onsite After the WME chemicals onsite have been entered they will be displayed with their CAS numbers in a list on the next screen Select how each WME chemical is stored onsite e Man portable A man portable container can be moved by 1 3 people without the aid of powered mechanical devices such as fork lifts trucks or cranes Man portable containers are containers of any size up to and including DOT Cylinder Specification 3AA2400 which has a tare weight of 135 Ibs and a volume of 1 76 cu ft 49 8 liters Such containers weigh up to about 400 Ibs fully loaded Note that cylinder tare weight and volume may vary slightly from company to company for those that supply industrial gas in cylinder quantities Q 6 1 253 e Bulk Transportation Bulk transportation containers include tank cars and other large storage containers that could be hitched to a vehicle for removal from a site Other bulk transportation containers such as barges and rail cars may be considered credible theft diversion targets Q 6 1 254 5 6 Theft Diversion of Chemical Weapons Chemical Weapon Precursor Chemicals Presence of CW CWP Chemicals Onsite Does the facility manufacture process use store or distribute the following CW CWP chemicals at or above the STQ Q 7 0 257 If the facility has any of the listed chemicals onsite at or above the STQ or had them onsite at or above the STQ over the past 12 months select the chemical s from the list The d
56. h Chemical A Page 51 of 64 AS DUAL CSAT Top Screen Users Manual Worksheet to calculate Total Onsite Quantity and Distance of Concern Chemical A Amount Distance of Concern toxics only Eo ik sage ums ese Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months Other bulk transportation containers tank ee cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Oe oe TT CC Total Onsite Quantity aggregate quantity Jo o o y O Chemical B Amount Distance of Concern toxics only Processing units tanks and vessels o o Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months Other bulk transportation container
57. h a letter If the Department s determination is that the facility is a high risk facility the department will also notify the facility s of 1 its placement in a risk based tier pursuant to 27 220 a and 2 the specific chemicals by security issue that need to be addressed in the Security Vulnerability Analysis See Attachment C for an example of such a letter 1 0 Getting Started Organization of this User s Manual This Users Manual is generally organized in the same order as the questions and sections appear in the Top Screen itself e Section covers what users need to do to get ready to fill out the screen assembling information consulting with others onsite and becoming familiar with how the screen functions e Section 2 covers General Facility Information that must be entered by all users e Section 3 covers questions specific only to Petroleum Refineries Facilities that are not petroleum refineries may skip this section e Section 4 covers questions specific only to LNG Storage Facilities Facilities that are not LNG Storage Facilities may skip this section Page 4 of 64 CSAT Top Screen Users Manual e Section 5 covers questions that relate to chemical manufacturing process use storage or distribution All users will fill out this section of the screen including those that answered questions relevant to petroleum refineries and LNG storage facilities Section 5 also covers the information helpful to entering
58. hat will be helpful in reporting production values market share capacity utilization rates and product applications Information from census forms called the Annual Survey of Manufactures and the Survey of Plant Capacity Utilization if the company or facility has been asked to complete such information The following individuals might be able to provide information and assistance in the preparation and submittal of Top Screen e Process safety personnel they know about RMP inventories and documents e Environmental personnel they have a broader idea of site inventories of chemicals because they are responsible for compiling the Tier 2 reports annually RMP Comp is an electronic tool used to perform the off site consequence analysis required under the Risk Management Program rule You can download an electronic copy from the RMP Comp web page http yosemite epa gov oswer ceppoweb nsf content rmp comp htm Page 11 of 64 CSAT Top Screen Users Manual e Logistics transportation personnel they know who the customers are and the uses of the products that the site sells e Laboratory research personnel can also help on chemical inventories as many of the CWPs and WMEs are usually found in the laboratory because of the small container sizes e Marketing sales personnel they usually know who the customers are and the uses of site products and also can help with questions related to site capacities e g refinery throug
59. he greatest amount of the toxic chemical of concern is located For facilities with chemicals located in more than one area the amount in the AHQ might be found in a large storage vessel or the area where most of the processing equipment is located Distance of Concern for the Amount located in the Area of Highest Quantity Q 2 2 2793 For each listed chemical the distance of concern for the amount in the AHQ that should be reported is the downwind distance calculated using RMP Comp If the amount located in the AHQ 1s different than the total onsite quantity calculate the distance of concern using the new amount by following the instructions in section 5 1 above for calculating Distance of Concern with RMP Comp Report all distances shorter than 0 1 mile as 0 1 mile and distances 25 miles or longer as 25 miles Page 29 of 64 Toxic Chemicals Present On Site Enter the quantity of the toxic chemical of concern in the Area of Highest Quantity in hundreds of pounds Enter the distance of concern reported by RMP Comp miles for the Area of Highest Quantity AHQ The Area of Highest Quantity AHQ is defined as an onsite area with a radius of 170 feet where the greatest amount rounded to hundreds of pounds of the toxic chemical of concern is expected to be located at any time in a 12 month period This amount may differ from the total onsite quantity Chemical Name eee Quantity in AHQ Distance of Threshold pounds Concern for AH
60. he process In Review will be listed for completed surveys awaiting final review and submission Click the name of the facility to review The Submitter may now page through the Top Screen and view and edit the answers supplied by the Preparer After reviewing all of the information the Finish Screen will be displayed The Submitter can now return the survey to the Preparer for modifications or proceed to the final validation If the Preparer and Submitter is the same individual a completed Top Screen may now be transmitted to DHS If the survey is returned to the Preparer its status will return to Jn Progress on the initial sign in screen and the Preparer and Submitter will receive emails with instructions To finish the survey click Final Validation and correct any errors or omissions Page 47 of 64 CSAT Top Screen Users Manual The Submitter must save a copy of the completed Top Screen for the record as specified in 27 255 b Once the Top Screen is transmitted to DHS a user no longer has access to it A submitted copy of the Top Screen will be helpful in case the data need to be re entered This printed or electronic record must be protected as CVI as described in section 1 1 above and in the CVI manual Users can create a copy of the completed Top Screen by viewing and printing a summary report Click Transmit to DHS After receiving the Top Screen a facility will be evaluated to determine if it presents a high level
61. he same location address as was reported on the User Registration form Using the same information will enable DHS to match the User Registration information with the Top Screen submittal more easily Facility Latitude and Longitude Q 1 1 591 and Q 1 1 75 Enter the latitude and longitude of the geographical center of the facility in decimal units with 6 significant digits after the decimal point for example 12 345678 In the United States latitude is expressed as a positive number longitude as a negative number Enter latitude with no Page 13 of 64 CSAT Top Screen Users Manual sign before it and longitude with a negative sign with no space before the coordinate for example 98 765432 Enter only numeric data There are several publicly available tools to help find the latitude and longitude of the facility These include publicly available mapping and aerial photography tools e g Google Earth as well as EPA s Facility Siting Tool Access this tool at http www epa gov tri report siting tool index htm To find the geographic center of a facility use an online map or aerial photography tool and select the geographic center as the point of reference for the longitude and latitude Facility County ies Q 1 1 76 Enter the name of the county or equivalent jurisdiction e g borough parish in which the facility is located If the facility 1s located in more than one jurisdiction it crosses county lines for example ent
62. hput e Engineering personnel they should be able to help with questions related to replacement costs because they run the projects Also they can often a help with capacities and throughputs e Security personnel they should know about all security issues at the facility 1 7 Getting Additional Help More details on 6 CFR Part 27 a set of FAQs related to Top Screen and other information is available on the DHS website at www dhs gov chemicalsecurity The CSAT Helpline can be reached at 866 323 2957 from 7 00 a m 7 00 p m Eastern Time Monday through Friday 2 0 General Facility Information All facilities filling out the Top Screen are required to fill out the information requested on the General Screens Information that does not exist for a facility or is not applicable should be left blank The facility type Q 1 1 65 will determine which sections of the screens are required Facilities that are Petroleum Refineries and LNG Storage Facilities will fill out sections specific to their operations They will then fill out the sections of the screen related to chemical manufacturing processing use storage and distribution as well All facilities will be presented with chemical lists to review and evaluate 2 1 Facility Name Facility Name Q 1 0 66 Provide the name of the facility The name must be specific to the site If the site is part of a large corporation the name should be the corporate name plus the location fo
63. ially and continue to fill out the screen for the portion of the facility not exempted See the preamble to 6 CFR Part 27 for further information about facilities that may be covered under MTSA For facilities not regulated pursuant to MTSA select No and continue to fill out the Top Screen Page 14 of 64 CSAT Top Screen Users Manual What is MTSA The Maritime Transportation Security Act MTSA was passed by Congress in 2002 to address intentional marine transportation incidents and represents the U S implementation of the International Ship and Port Security ISPS Code Interim final regulations pursuant to this law were adopted by the U S Coast Guard in July 2003 to implement this law These regulations are published in 33 CFR 105 for fixed facilities Many chemical and processing facilities that have ship barge or pipeline operations along navigable waterways are covered by these regulations which require among other things an SVA and a Facility Security Plan FSP A facility that only has property along the waterfront of a navigable waterway but no operations along the waterway will probably not be covered the MTSA regulations However if there is some question regarding coverage the U S Coast Guard Captain of The Port COTP should be consulted These regulations also contain requirements for performance based security measures at each maritime alert level Click here for more information on MTSA http www uscg mil HO G M MP
64. ical B Dimethylamine Amount Distance of Concern toxics only Processing units tanks and vessels Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Cd Tube trailers parked onsite the estimated maximum amount that has been onsite over po the past 12 months Ee r cars isotainers large storage containers etc Man portable containers cylinders bags po etc Calculate the number of containers multiply by the amount and sum the results SO Oo Quantities in laboratories Other eee Page 60 of 64 CSAT Top Screen Users Manual Total Onsite Quantity aggregate quantity 5 000 Ibs Chemical C Boron Trifluoride Amount Distance of Concern toxics only Processing units tanks and vessels po Storage bulk storage tanks vessels re underground caverns etc Tanks ooo S O Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated Tube trailer with eight maximum amount that has been onsite over tube containers each with the past 12 months 2 000 Ibs 16 000 cars isotainers large storage containers et
65. ilities Questions relating to chemical manufacturing Page 20 of 64 y CSAT Top Screen Users Manual Eia Ae AF use storage and distribution are covered in section 5 0 Questions relating to economically critical and mission critical chemical production are in section 5 8 and 5 9 4 1 LNG Capacity Enter the LNG storage capacity Q 1 6 618 for the facility in cubic meters If there are multiple storage tanks onsite report the total amount kept onsite in all of the tanks For example if there are three 100 000 m LNG storage tanks onsite then 300000 m should be entered Do not use commas when entering the numbers Enter the regasification rate billion cubic feet Bcf per day Q 1 6 619 Report the annual average Do not use commas when entering the data The regasification rate refers to the conversion of LNG stored as a liquid into a vapor for transport to users and is specific to the unit or facility Check with the facility s Operations Department to determine the rate for the facility or process unit Enter the name of the natural gas pipeline system s Q 1 6 620 the facility feeds This should be the main tie in point for natural gas from this facility 4 2 LNG Exclusion Zone Indicate whether this facility 1s sited according to the 49 CFR 193 Liquefied Natural Gas Federal Safety Standards exclusion zone requirements Q 1 92 667 or thermal radiation and flammable vapor dispersion If No click the Next
66. lightly from company to company for those that supply industrial gas in cylinder quantities Q 5 1 233 e Bulk Transportation Bulk transportation containers include tank cars and other large storage containers that could be hitched to a vehicle for removal from a site Other bulk transportation containers such as barges and rail cars may be considered credible theft diversion targets Q 5 1 234 e Bulk Storage A bulk storage container is one from which the material could be safely removed without undue potential harm or without the use of special equipment For example a bulk storage container for the purposes of this screening question 1s a fixed container such as vessels and tanks that are used to store chemicals onsite These containers are not mobile and are connected to site processes by piping Q 5 1 235 5 5 Theft Diversion of Weapon of Mass Effect WME Chemicals Presence of WME Chemicals Onsite Does the facility manufacture process use store or distribute any of the listed WME chemicals at or above the STQ Q 6 0 251 If the facility has any of the listed chemicals onsite at or above the STQ or had them onsite at or above the STQ over the past 12 months select the chemical s from the list The default settings for the list indicate that the chemical is not present on the site The Preparer must affirmatively change the answer for each chemical found onsite Select all applicable chemicals from the look up table and sele
67. list Q 4 0 711 The Screening Threshold Quantity means the quantity of a chemical of interest upon which the facility s obligation to complete and submit the CSAT Top Screen is based What is an explosive chemical In this list DHS has included DOT Class 1 Division 1 1 Explosives materials with a mass explosion hazard see 49 CFR 173 50 DHS believes that 1f released these chemicals have the potential for significant adverse acute consequences for human life or health due to explosion and fire To calculate whether the site has any of the listed chemicals at or above the STQ the user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories If the facility plans to add chemicals on the list of chemicals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 32 of 64 CSAT Top Screen Users Manual 5 3 1 Reporting the Total Quantity of Explosive Chemicals Onsite After the explosive che
68. mestic production to any sector irrespective of their listing in previous questions Page 43 of 64 CSAT Top Screen Users Manual Production of Economically Critical Chemicals Does this facility account for 35 or ore of the domestic production of any chemical This question excludes the production of chemicals for critical infrastructure sectors covered in the Mission Critical Chemical section above 1 e Defense Industrial Base Public Health and Healthcare Energy electric generation only Public Drinking Water If this facility produces a chemical that is critical to the continued operation of other US manufacturing including but not limited to mining construction information finance government or service sector of the US economy excluding the mission critical infrastructure sectors defined above does the volume production of this chemical from this facility account for more than 35 of the total US production volume of this chemical Q 10 0 771 In other words does the production of this chemical from this facility represent a market share larger than 35 The market share is calculated as the facility s production divided by the total US production for a particular chemical in volume terms An estimate of the total US production volume of a particular chemical in the facility s production portfolio should be available from a company s marketing department Market Share Facility Production of Chemical X in volume te
69. mical name Chemical Name 2s Describe Add Have you listed all chemicals that account for 20 of the domestic production to one or more critical infrastructure sectors Further chemical information If the response is Yes and this facility accounts for 20 or more of the domestic production of any one chemical to one or more critical infrastructure sectors listed above the user will be directed to supply additional information on each such chemical If needed click the Add button to add rows For each chemical click the Describe button and the following information will be required e Chemical name Q 9 1 693 e CASH if available Q 9 3 852 e Any other name by which the chemical is commonly known for example Trinitrophenol is also known as Picric acid Q 9 3 733 e Select the appropriate range to represent the facility s estimated domestic market share of this chemical from the drop down box Q 9 3 734 e Enter the primary application of this chemical by this facility s customer s for example a chemical used to treat drinking water may be described in this field as water treatment chemical Q 9 3 737 e Select the primary sector for which this facility produces the chemical Select from the list all that apply for each chemical Q 9 3 1131 e Select whether there is an exact or direct substitute s available for this chemical produced to meet the needs of the facility s customers Yes or No If Y
70. micals onsite have been entered they will be displayed with their CAS number in a list on the next screen Enter the total onsite quantity Q 4 1 712 of each explosive chemical in pounds If the chemical is present on the site at or above the STQ report the total of all quantities the highest amount expected to be onsite of each listed chemical The total onsite quantity should be determined irrespective of the interconnection of processes and equipment or the proximity of different storage containers or locations Interconnection is a consideration in OSHA s PSM and EPA s RMP programs for determining regulatory quantities of chemicals but it is not a consideration for Top Screen Do not use commas when reporting quantities Round to two significant digits and report quantities as follows similar to the way quantities are rounded and reported in RMP 5 333 pounds should be reported as 5300 pounds 107 899 pounds should be reported as 110000 pounds 128 000 pounds should be reported as 130000 pounds The total onsite quantity should also include all quantities of chemicals that may be found in laboratories or similar locations as well as quantities in railcars on or adjacent to the property such that an intelligent adversary could reasonably anticipate their presence even if the railcars are only present some of the time the highest on site quantity over the past 12 months is to be reported The total onsite quantity should also include
71. nagement Program which Page 25 of 64 y CSAT Top Screen Users Manual used these calculations to inform the community of a possible danger so that they may be prepared in the event of an accidental release DHS will use the distance of concern to estimate the potential level of impact This calculation provides DHS with a better estimate of the potential level of impacts to people surrounding a chemical facility if an intentional release of a listed chemical were to occur For all listed toxics with a concern for release the distance of concern is estimated using the RMP Comp modeling program RMP Comp can be downloaded from the EPA website by clicking here http yosemite epa gov oswer ceppoweb nsf content rmp comp htm Use the following instructions for calculating the distance of concern Step 1 Open RMP Comp When RMP Comp is opened a welcome screen with some background information on the tool is displayed Click the Next button to continue H RMP Comp RMP Comp L 2l Welcome to RMIP Comp Use RMPComp to perform the offsite consequence analyses required E under the EPA s Risk ienagement Planning RAP rule which implements Section 11 2 r of the 1990 Clean Air Act To been an analysis cick Next Some Backeround Information Tf you own of operate a facility you are subject to the RAP rule if you have more than a threshold quantity of a regulated substance m amy process at your facthty Lhese regulated subs
72. ndpoint O 14 mg L bazis ERPG 2 Type in the quantity released 1000A The quantity that you type im should be the largesi quantity of the Mobwrance prevent in a single vessel of pipe af your facility or else a smaller vessel closer to your facthty boundary or m which the substance is at elevated temperature oc pressure When determining the maximam quantity you may beke imio sccount sdemstretive controls thet lonet the MAXIE quentiny EE a procedural Bout of 75 full on afl tanks SE Step 6 Topography Enter the same topography description that was used to answer the Top Screen questions about topography described above RMP Comp requires this information to be entered to calculate the distance of concern The user must enter the same value here Click Next to continue Step 7 Mitigation Measures RMP Comp collects information on passive mitigation systems These mitigation measures may include release into dikes release into buildings and release in an enclosed space Since Top Screen is evaluating an intentional release as compared to an accidental release passive mitigation systems should not be included in the determination of the distance of concern Do not select any option and click Next to continue Step 8 Estimated Distance of Concern Once all of the chemical and quantity specific information is entered RMP Comp produces an Estimated Distance to Toxic Endpoint This distance in miles is what is entered into the To
73. nt will send a letter stating its determination See Attachment B for an example of such a letter If the Department s preliminary determination is that the facility is a high risk facility the department will also notify the facility s of its placement in a risk based tier pursuant to 27 220 a See Attachment C for an example of such a letter The facility will then be required to complete an SVA The purpose of the SVA is to identify the critical onsite assets based on the security concerns identified in the Top Screen evaluate the vulnerabilities of these critical assets against a defined set of potential attack scenarios re evaluate the potential consequence on an asset basis and determine a final facility tier level Following communication of the final facility tier the facility will complete a SSP detailing the security measures to protect the identified critical assets and meet the intent of the Risk Based Performance Standards as outlined in 6 CFR Part 27 This Users Manual applies only to the CSAT Top Screen The Top Screen follows a logical data collection progression first collecting basic facility identification information and then asking a series of questions regarding which chemicals are manufactured processed used stored or distributed at the subject facility followed by a request for additional supplemental information for any listed chemicals found onsite Questions cover the following security concerns Page
74. o review information but not enter edit or submit the information This is a read only role The Preparer Submitter and Authorizer can be the same person or unique individuals Each facility can have unique Preparers Submitters Authorizers or Reviewers All or a subset of facilities within the same organization can share these roles When the Preparer sends the Top Screen to the Submitter for review the Preparer will no longer be able to access the information unless it is resent to the Preparer by the Submitter for revision When the Submitter has access to the Top Screen the information may be revised by the Submitter Once the Submitter transmits the information to DHS it is no longer available to the user If the Top Screen submitted by a facility is rejected by DHS for any reason or the facility needs to repeat the screening process all of the information must be re entered The facility is required to retain a copy of the completed Top Screen This record is considered CVI and must be protected in accordance to 6 CFR 27 255 b 14 Saving the Data All data input in the Top Screen is saved automatically when the user clicks the Next or Back button If a user clicks the back or forward arrows on the browser information may be lost Users can exit the program and return multiple times Data that has been entered into Top Screen will have been saved Page 8 of 64 ey CSAT Top Screen Users Manual Warning Only use the Next
75. of security risk The Department will notify the facility in writing of its initial determination If the Department s preliminary determination is that the facility is not a high risk facility the department will send a letter stating its determination See Attachment B for an example of such a letter If the Department s preliminary determination is that the facility is a high risk facility the department will also notify the facility s of 1 its placement in a risk based tier pursuant to 27 220 a and 2 the specific chemicals by security issue that need to be addressed in the Security Vulnerability Analysis See Attachment C for an example of such a letter Survey Complete Page 48 of 64 CSAT Top Screen Users Manual List of Acronyms Used in Top Screen Users Manual AHQ Area of Highest Quantity CAS Chemical Abstract Service CCPS Center for Chemical Process Safety CFR Code of Federal Regulations CW CWP Chemical Weapons Chemical Weapons Precursor CWC Chemical Weapons Convention CSAT Chemical Security Assessment Tool CVI Chemical terrorism Vulnerability Information DHS U S Department of Homeland Security DOT Department of Transportation DUNS Data Universal Numbering System EPA U S Environmental Protection Agency EPCRA Emergency Planning and Community Right to Know Act FAQ Frequently Asked Questions IFR Interim Final Rule IED IEDP Improvised Explosive Device Improvised Explosive Device Precursor LNG Liquefied Natur
76. p Screen will generate a report showing the questions and the data entered This report can be printed using the Print This Report button on the top of the screen or the print function in your browser Click the Next button to complete the survey and transmit answers to DHS Q 15 1 457 Transfer Answers to Submitter Click the Transfer to Submitter for Review button to transmit the Top Screen to the Submitter for review The Preparer can also choose to have a copy of communications from DHS sent to them as well Q 15 2 931 A Yes will send an email notifying the Preparer that the survey has been transmitted to the Submitter Page 46 of 64 WE CSAT Top Screen Users Manual for review The Preparer then has read only access to the data unless the Submitter sends it back for revision at which point the Preparer may again edit and enter data Finish Submitter Copy A copy of the completed survey will be sent to the Submitter Preparer Copy Do you want copies of communications from DHS about this facility to be sent to the Preparer in addition to the Submitter 0 15 2 9311 O Yes O No Submitter Review Once the Preparer has submitted the completed the Top Screen the Submitter will receive an email notifying them that the Top Screen survey is ready for review After entering the CSAT system the facility or list of facilities the Submitter is authorized to review will be displayed The Submitter will see their status in t
77. p screen as the Distance of Concern Report all distances shorter than 0 1 mile as 0 1 mile and all distances 25 miles or longer as 25 miles For the example shown below it can be seen that 10 000 pounds of Ammonia anhydrous liquefied by refrigeration results and with urban terrain results in a distance of concern of 0 6 miles Page 28 of 64 Ea CSAT Top Screen Users Manual T OMAP Comp LOSTIIGCEL HEED fanhydrows CAS T esadeal1 category Iexic Gas SSfRSroo Worst case Liga iied By reitigeration QAC Released LOGG0 pounds Tihs ts the doweneeind distance to the temic endpoint spectied for this remulated sttectance thier the EAE Rol Remoat all distances shorter than 11 mile as Di ote and afl distances lager than 25 miles as 25 miles te eae Repeat these steps using RMP Comp for each listed toxic chemical for which Top Screen requests a Distance of Concern 5 1 2 Reporting the Area of Highest Quantity and Distance of Concern for Toxic Chemicals Enter total maximum amount within the Area of Highest Quantity AHQ for each toxic chemical in pounds Q 2 2 2792 The total quantity onsite answered in the previous question may be different from the total amount in the Area of Highest Quantity If the toxic chemical of concern is found in only one location onsite enter the same amount as reported for total onsite quantity The AHQ is defined as an onsite area within a radius of 170 feet where t
78. r example ABC Oil Refining Hightown Plant Alternate Facility Name Q 1 0 62 Provide any alternative name s by which the facility may be know If the facility has no alternate name leave this field blank 2 2 Facility Description Facility NAICS Q 1 1 63 Provide the five or six digit North American Industrial Classification System NAICS code that corresponds most closely to the primary activity of this facility as a whole The first three digits of the five or six digit code define a major business sector e g 325 represents chemical manufacturing and the last Page 12 of 64 CSAT Top Screen Users Manual two or three digits indicate an establishment s specialty within the major sector e g 325131 represents Inorganic Dye and Pigment Manufacturing NAICS codes are maintained by the U S Census Bureau and may be found on the U S Census Bureau website at http www census gov epcd naics02 Facility DUNS number Q 1 1 64 Provide the nine digit Data Universal Numbering System DUNS number The DUNS number is a unique identifier that allows facility information to be cross referenced with other business information If the facility has a DUNS number it should be available from the financial officer or corporate headquarters It can also be located through Dun and Bradstreet at www dnb com Facility Type Q 1 1 65 From the drop down box choose the facility type that best describes the facility For example if
79. results One 100 Ib cylinder Other Total Onsite Quantity aggregate quantity 367 6000 Chemical B Dimethylamine Amount Distance of Concern toxics only Processing units tanks and vessels 13 300 lbs Storage bulk storage tanks vessels underground caverns etc Tanks oT Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months Other bulk transportation containers tank a cars isotainers large storage containers etc Man portable containers cylinders bags Thirty 500 Ibs totes in etc Calculate the number of containers warehouse multiply by the amount and sum the results Quantities in laboratories O S Other Total Onsite Quantity aggregate quantity 28 300 Ibs Page 58 of 64 CSAT Top Screen Users Manual Ea a AF s Chemical C Boron Trifluoride Amount Distance of Concern toxics only Processing units tanks and vessels OO Storage bulk storage tanks vessels a underground caverns etc Tanks OO Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parke
80. rms Total US Production of Chemical X in volume term Choose Yes or No Further chemical information If Yes and the facility accounts for 35 or more of the domestic production of any one chemical to one or more other economic sectors additional information on each such chemical will be required Check the Add button to confirm that all chemicals meeting the criteria have been entered Q 10 1 2774 Then click the Describe button to enter the following information on each chemical Enter the following information for each chemical e Chemical name Q 10 1 772 e CASH if available Q 10 2 8607 e Any other name by which the chemical is commonly known for example Trinitrophenol is also known as Picric acid Q 10 2 872 e Select the appropriate range to represent the facility s estimated domestic market share of this chemical from the drop down box Q 10 2 873 e Customer application of the chemical From the list provided select the application s of this chemical by the facility s customer s Select Yes for all that apply Q 10 3 911 If there are other applications that are not listed select Yes for other applications and enter a brief description of the other application s of this chemical by this facility s customer s that were not listed on the previous page Q 10 3 912 Page 44 of 64 6 0 CSAT Top Screen Users Manual Primary Market Sector for the chemical From the list provided select the prim
81. rude from a listed source enter 0 in the field This question is asking about the sources of the crude supply that is refined at the facility Enter the percentage of crude that arrives by e ship barge Q 1 5 388 e pipeline Q1 5 389 e Strategic Petroleum Reserve SPR Q1 5 390 e rail Q 1 5 391 e truck Q 1 5 392 Regional Market Share For each type of product listed enter the percentage of market share and the region to which it is supplied If the refinery does not supply to a listed market leave the field blank Page 19 of 64 CSAT Top Screen Users Manual gasoline Q 1 51 655 diesel Q 1 5 657 jet fuel kerosene Q 1 5 659 LPG Q1 1 5 661 home heating oil Q 1 5 663 The states regions that are supplied from the facility should include states or areas of the U S where the refinery s products are sold for example Northern California 3 2 Airport Fuels Supplier If the refinery is a direct supplier to a major metropolitan airport Q 1 52 374 enter Yes and enter the name s of the airport Then enter the percentage 0 to 100 of gasoline and or jet fuel kerosene that the facility supplies to the airport s Rows can be added if the refinery is a supplier to more than one major metropolitan airport A major metropolitan airport is an international airport or other airport serving a major urban area General aviation military and other airports bases are not considered major airports for the p
82. ry citation If you have any questions about the results of the CSAT Top Screen or the SVA requirements please contact insert contact information Page 64 of 64
83. s tank ee cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Other Total Onsite Quantity aggregate quantity Z o ooo o Page 52 of 64 CSAT Top Screen Users Manual Chemical C Amount Distance of Concern toxics only Processing units tanks and vessels Storage bulk storage tanks vessels underground caverns etc Tanks O O O Railcars regularly on or adjacent to site even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars onsite over the past 12 months Tube trailers parked onsite the estimated maximum amount that has been onsite over the past 12 months cars isotainers large storage containers etc Man portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories Oe oe T Total Onsite Quantity aggregate quantity Jo o o y O Page 53 of 64 CSAT Top Screen Users Manual Area of Highest Quantity The Area of Highest Quantity AHQ is defined as an onsite area within a radius of 170 feet where the greatest amount of the toxic flammable or explosive chemical of concern is located For facilities with chemicals located in more than one area the amount in the A
84. s of 25 000 pounds per site per reporting year Report production only not imports If the chemical is not on the TSCA Inventory provide an estimate of your annual production Do not use commas when entering this information e From the ranges provided in the drop down box select the estimated replacement cost of the production unit s for this chemical at this facility Q 9 5 765 Replacement Cost s apply to the production unit s related to the manufacture of this chemical and any other onsite property likely to be damaged beyond repair that would need to be replaced to restore the original functionality of the unit or equipment to its design productivity levels The economic value to repair or replace the damaged or destroyed unit s and its associated equipment plus the economic value of any lost products should be estimated in US Dollars For the purposes of this analysis use the historic undepreciated cost of the facility property plus the undepreciated value of betterments improvements excluding maintenance and repair to the production unit less the amount that is covered by insurance 5 9 Economically Critical Chemicals The following section of the Top Screen relates to chemicals that are important to the national economy or to other critical sectors aside from the ones in the Mission Critical Chemical section In this section the user will answer questions about chemical production that accounts for 35 or more of the do
85. shown in the lists presented in Top Screen What is a toxic chemical In this list toxic chemicals are those that DHS believes if released have the potential for significant acute adverse consequences for human life or health Tf the facility plans to add chemicals on the list of chemicals of interest at or above the STQ in the future this may constitute a material modification to an operation or a site and may trigger a need to notify the Department within 60 days of such a modification In such instances facilities must complete and submit a revised Top Screen to the Department within 60 days of the notification in accordance with 27 210 d See the preamble to 6 CFR Part 27 for a more complete discussion of how to handle chemicals added to a site in the future Page 22 of 64 CSAT Top Screen Users Manual Toxic Chemicals of Concern The presence or amount of a particular chemical is not the sole factor in determining whether a facility presents a high level of security risk This information informs the subsequent parts of the Department s assessment The Department will use its best judgment and all available information in determining whether a facility presents a high level of security risk Do you manufacture process use store or distribute any of the following toxic chemicals at your facility Check Yes if the chemical is present on site at or above the screening threshold quantity The default settings on this li
86. st indicate that the chemicals are NOT present on site At the end of the list you must indicate that these settings have been changed as needed for your facility These chemicals were determined by the US Department of Homeland Security to be a potential security risk at high risk chemical facilities as defined in Section 550 the Department of Homeland Security Act of 2007 Chemicals should be selected if they were on site at or above the screening threshold quantity at any time over the past 12 months Chemical Name CAS Screening Threshold Quantity Acrolein 107 02 8 3 750 Ibs Yes No 2 Propenal Allyl alcohol 107 18 6 11 250 Ibs yes No 2 Propen l oll Screen depicts Appendix A listing and STQ as of 4 9 07 To calculate whether the site has any of the listed chemicals at or above the STQ the user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories Select all applicable chemicals from the look up table and select Yes to affirm that the Preparer has diligently reviewed the list Q2 1 631 The list above has been reviewed and all chemicals present on site have been indicated by selecting Yes Yes No cs Cs Topography near the Facility Indicate the topography or surface roughness Q 2 1 122 used in the facility s RMP Comp calculation for the area in which the facility is located if th
87. ta 20 4 1 DINGS CAD ACI Y occas tescienrnvcet ats setsuieaiurcepneratshasavect E 21 42 LING EXCISION ZOMG asss innii nnne EE Es 2i 4 3 LNG CLUS TO DE eee E lt r deueetenaent et 21 5 0 Chemical Manufacturing Processing Use Storage or Distribution ZZ 5 1 RECO Tome CNG MCAS r E e E sone stor E A 22 5 1 1 Reporting the Total Onsite Quantity and Distance of Concern for Toxic Chemicals using RMP Comp to calculate ccccccccccsssseeeeeeeeeeeeeees 24 5 1 2 Reporting the Area of Highest Quantity and Distance of Concern for OK AC GC WM CANS ER E E 29 6 0 Survey COMPIE OM esene E E a snewelnans 45 List of Acronyms Used in Top Screen Users Manual ccccccseessseccceeceeeeeseeseeeeeeeenaas 49 Attachment A Tools for Estimating Total Onsite Quantity and Amount in Area of PPPOE SE OTa y ee N E E E 50 Attachment B Example of a post Top Screen letter for a facility that 1 is not excluded 2 has completed Top Screen 3 is found not to be a high risk facility 62 Attachment C Example of a post Top Screen letter with a Preliminary Tier DOCG FUME ACO goss vat a E E E snot peck once otedevas A 63 Page 2 of 64 CSAT Top Screen Users Manual Introduction On October 4 2006 President George Bush signed the Department of Homeland Security DHS Appropriations Act of 2007 the Act which provides DHS with the authority to regulate the security of high risk chemical facilities see Pub L 109 295 sec 550 Th
88. tances j includ 77 ecutely bork substances and 63 flammable cases and volstile liquids If you are subject to the rule you will need to perform an offsite consequence analysis to check Whether your process puts nearby populations at risk if you find that it doss you will nasd to R Step 2 Choose the chemical to be analyzed On the next screen verify that the Single Chemical option is selected and then click on the chemical to be evaluated Use the scroll bar to the left of the chemical name CAS and Threat indication of toxic or flammable properties as defined under EPA RMP Comp Click the Next button to continue Step 3 Type of scenario to Analyze For the Top Screen all toxics must be analyzed using the Worst case scenario type Click the Next button to continue Page 26 of 64 CSAT Top Screen Users Manual g RAP Comp Jox T Sumiran of Corian Chemical ammonia ndra a u i 7 CAS i 7664 41 Category Toxic Gas Toxic Endpoint 0 14 mg L basig ERPG 2 Click on the type of scenario to analyze Worst case Alternative Step 4 Chemical Phase Depending on how the chemical is stored and processed it can be a gas a gas stored as a liquid under refrigeration or pressure or a liquid If the chemical selected for evaluation is a toxic gas RMP Comp needs additional information to determine if the chemical is unliquefied or liquefied Toxic gases include all listed
89. ted into weapons using simple chemistry equipment or techniques Click here for information on the Chemical Weapons Convention http www cwc gov To calculate whether the site has any of the listed chemicals at or above the STQ the user should consider quantities in various processes vessels piping containers including cylinders totes railcars adjacent to the property etc and laboratories Storage of Chemical Weapons Chemical Weapon Precursors Onsite After the Chemical Weapon Chemical Weapon Precursors onsite have been entered they will be displayed with their CAS numbers in a list on the next screen Select how each CW CW precursor chemical is stored onsite e Man portable Man portable means this material can be moved by 1 3 people without the aid of powered mechanical devices such as fork lifts trucks or cranes Man portable containers are containers of any size up to and including DOT Cylinder Specification 3AA2400 which has a tare weight of 135 Ibs and a volume of 1 76 cu ft 49 8 liters Such containers weigh up to about 400 Ibs fully loaded Note that cylinder tare weight and volume may vary slightly from company to company for those that supply industrial gas in cylinder quantities Q 7 1 260 e Bulk Transportation Bulk transportation containers include tank cars and other large storage containers that could be hitched to a vehicle for removal from a site Other bulk transportation containers such as barges and rail c
90. tered General Release of Toxics Release of Flammables Release of Explosives Theft Diversion of IEDF Theft Diversion of WME Theft Diversion of Sabotage Contamination Chemicals I Mission Critical Chemicals I I Economically Critical Chemicals 5 View Summary Report W Validate Report Logout Page 7 of 64 J CSAT Top Screen Users Manual Fw e ar On some screens additional text will need to be added When more than one text field 1s needed use the Add button to add a row The Delete button can be used to delete a row or an entry The user s session will time out after 120 minutes 2 hours if the system is not in use Users will need to log back in to restart the session Data that has been entered will not be lost and users will be directed back to where they were in the screen when the session timed out 1 3 CSAT User Access Roles The following roles are defined in CSAT e The Preparer is authorized to enter the data into the CSAT system but not submit the data to DHS Department of Homeland Security This person is a qualified individual familiar with the facility in question e The Submitter is designated by the company to submit the information collected in the CSAT system to DHS e The Authorizer is the individual that provides assurance to DHS that the submitter and preparer are authorized to complete the CSAT information e The Reviewer which is an optional role is allowed t
91. the facility uses anhydrous ammonia for refrigeration choose Chemical manufacturing usage storage and distribution If the facility is a peak shaving facility choose LNG storage The options for Facility Type include e Refinery e LNG Storage Facility 1 e peak shaving facility e Chemical manufacturing use storage distribution i e any public or private facility that manufactures processes uses stores or distributes chemicals This type of facility can range from a large petrochemical facility to a facility that uses anhydrous ammonia for refrigeration to a facility that stores chemicals for shipping and distribution In this Users Manual guidance for refinery questions is presented in section 3 0 guidance for LNG Storage Facility questions is presented in section 4 0 and guidance for questions about chemical manufacturing processing use storage and distribution is presented in section 5 0 Guidance for questions relating to mission critical and economically critical chemical production is in sections 5 8 and 5 9 respectively 2 3 Facility Location Facility Location Address Q 1 1 68 to Q 1 1 73 Enter the facility s address for its physical location including the street city state and Zip code including the 4 digit extension if applicable This address may not be the same as the facility s mailing address Use local street and road designations not post office or rural box numbers Users should report t
92. thodology Select the methodology used for the most recent security vulnerability assessment 1 1 48 438 v CCPS Center for Chemical Process Safety CCPS Equivalent bi Sandia VAM Other If a CCPS Equivalent method was used choose the name of the method from the drop down menu on the following screen Q 1 48 438 A Center for Chemical Process Safety CCPS Certified Equivalent Security Vulnerability Assessment SVA is one that has been reviewed and formally approved as meeting the requirements of CCPS Guidelines for Analyzing and Managing the Security Vulnerabilities of Fixed Chemical Sites See the downloadable guidance for a list of such methodologies or search under Resources amp Links on the CCPS website accessible here http www aiche org CCPS index aspx If the facility has conducted an SVA using another methodology choose Other and provide the name of the SVA methodology For facilities that have conducted an SVA previously enter the date that the most recent SVA was completed at the facility Q 1 483 654 Use the following date format mm dd yyyy e g May 1 2006 is entered at 05 01 2006 Page 18 of 64 CSAT Top Screen Users Manual 3 0 Petroleum Refineries The following refinery specific questions will be required if the facility was described as a Refinery in Question 1 1 65 If the facility was not described as a Refinery the system will skip this section After completion of the Petroleum
93. toxic substances that are gases at ambient temperature 25 C 77 F e Selected Unliquefied if the chemical is used or stored as a gas under normal operating conditions for your facility e Select Liquefied if the chemical is used or stored as a liquid under normal operating conditions for your facility If liquefied is selected the storage conditions need to be specified The choices in RMP Comp are Liquefied by refrigeration and Liquefied by pressure Select the appropriate option and click Next to continue If the chemical selected is a toxic liquid then the previous screen will not be shown in RMP Comp For these toxic liquids only the operating temperature will be needed as input The operating temperature for a toxic liquid is requested on the same screen as topography see step 6 below Step 5 Quantity Released Enter the total onsite quantity of the listed toxic chemical This is the same quantity that was input into the Top Screen question regarding total onsite quantity It must be entered here for RMP Comp to calculate the distance of concern Documented administrative controls that limit the maximum quantity in tanks and vessels can be accounted for in the estimate of the total onsite quantity If no administrative controls are in place the total capacity of all vessels tanks and piping is used Click Next to continue Page 27 of 64 Sarna ol Sears fal AMMORA Anhydrous Lig uaertied by refrigeration toxic E
94. urposes of this question 3 3 Military Installation Supplier If the refinery is a direct supplier to a military installation Q 1 54 380 enter Yes and enter the name s of the military installation For each military installation entered enter the refinery s percentage 0 to 100 of total deliveries of gasoline diesel and or aviation fuel to the installation Rows can be added if the refinery is a supplier to more than one military installation Q 1 55 381 to Q 1 55 384 Enter 0 as a value if the refinery does not supply that product Do not leave the field blank At this point in Top Screen users will be prompted to answer questions regarding other listed materials potentially onsite These materials include listed toxic flammable and explosive chemicals sabotage contamination chemicals chemicals that can be used as improvised explosive devices chemical weapons and or chemical weapon precursors at or above Screening Threshold Quantities For instructions on answering this portion of Top Screen please refer to section 5 0 4 0 LNG Storage Facilities The following LNG specific questions will be required if the user chose LNG Storage facility as the best description of the facility in Question 1 1 65 After completion of the LNG Storage specific questions a series of other questions about chemicals that may be onsite at or above Screening Threshold Quantities will be displayed The following section relates only to the LNG Fac
95. y employment payroll value added by manufacture cost of materials consumed value of shipments detailed capital expenditures supplemental labor costs fuels and electric energy used and inventories by stage of fabrication Facilities which responded to the 2006 ASM should provide the response to survey Question 5 SALES SHIPMENTS RECEIPTS OR REVENUE Total value of products shipped and other receipts rounded to thousands of dollars If the facility company took part in this survey the answers to the survey questions are probably available from the facility corporate financial department The following is extracted from the 2006 Annual Survey of Manufactures Form MA 10000 S 10 11 2006 SALES SHIPMENTS RECEIPTS OR REVENUE Mark X ee if None Bil Total value of products shipped and other receipts Report detail in aaa a a ooo Report the total value of products shipped including interplant transfers exports and other receipts as entered in item 22 The value in item 5 should be the same as the value reported in item 22 code 7700000 Page 39 of 64 p gt amp s CSAT Top Screen Users Manual If not shown please enter your 11 digit Census File Number CFN from the mailing address 22 DETAIL OF SALES SHIPMENTS RECEIPTS OR REVENUE If you cannot locate the description of any products that you produce please enter a description of your products in column

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