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Manual - V-CUBE

1. meeting settings A alt 5 ei Ia oj me Ea crose No software installation All you need is a standard web Our services would run on any devices Windows Mac Linux browser and you can start Cell H 323 Android iPhone etc immediately after logging in V CUBE runs over all types of network including ones with Broadband connection will enable you to use the system anywhere in the world We utilize Akamai Tchnology to firewalls proxies and intranets V CUBE will work safely provide our services worldwide As a web based provider V CUBE updates every three months giving our customizable products for system integration clients a seamless communications service 2014 V cube Inc All Rights Reserved 10 V CUBE Meeting c 12 window mode 7 elk you need is a standard web browser and you can start immediately after logging in V CUBE runs over all types of network including ones with firewalls proxies and intranets V CUBE will work safely A r3 mai T 0 Ta se ie As a web based provider V CUBE updates every In a meeting room with 20 participants if 13 or more participants join the meeting the view changes to 20 window mode automatically d Video only mode Up to 2 video windows 2014 V cube Inc All Rights Reserved 11 V CUBE Meeting e Video only mode Up to 6 video windows wegen sett
2. Step 1 Click the Open Notepad button 2014 V cube Inc All Rights Reserved 42 Open Notepad Switch Editor Stop Editing V CUBE Meeting Step 2 Click the YES button The Shared Notepad has now been displayed on each participant s screen Note 1 The Shared Notepad which has been displayed on the screen of each participant cannot be closed at once Each user needs to click the X button in the top right corner of the dialogue box to close the Shared Notepad 12 8 5 Sending the Shared Notepad as an Email Attachment Step 1 Click the Email button 2 Email ang Note 1 You cannot use this button if no text has been entered onto the Shared Notepad Step 2 Click the YES button Confirmation Email notepad Step 3 Enter an email address for the person to whom you want to send the email and click the Send button To send the email to multiple people separate their email addresses by a comma Email Notepad x Enter email address An email with a subject saying Shared Notepad for V CUBE Meeting will be sent to the email addresses you have chosen The file attachment is in text file format txt 12 8 6 Saving Text Entered onto the Shared Notepad in Your Computer LH Save Step 1 Click the Save button 2014 V cube Inc All Rights Reserved 43 V CUBE Meeting Note 1 You cannot use this button
3. Step 1 Click the Questionnaire button ee On eT The Questionnaire dialogue box is displayed ilal Gy You can conduct questionnaire to other participants Allows only 1 user at a time Start questionnaire ves Dono In this manner you can be a questionnaire organiser The survey questions can be conveyed to other users using sound the whiteboard instant messaging and so forth _uestionnaire X User Name Answer Non organiser users will see the Answer Questionnaire button on their screens Click one of the buttons 1 to 5 and Yes or No to aJJleJlels Lre JL Ne Not answered answer each question Note 2 Only one person can organise a survey If there are multiple participants who want to be the organiser the person who clicks the YES button first in response to Start questionnaire in Step 2 will be the organiser Note 3 If there is already an organiser other users who click the Questionnaire button will see a window saying The other participant has started the questionnaire 2014 V cube Inc All Rights Reserved 45 V CUBE Meeting 12 9 2 Closing Questionnaire When non organiser users answer the questionnaire their user names and responses are displayed Once the questionnaire is closed users can no longer answer the questionnaire Step 1 Click the Cl N eT uestionnaire x SEB B RRBs Bf A A EP z 7 z z Answered 3 3 g Answere
4. The time you sent the message is displayed to the right of the message Note 2 The time displayed depends on the time zone that is set for your PC The date is not displayed Vcube Looking forward to this meeting 22 27 34 2014 V cube Inc All Rights Reserved 18 V CUBE Meeting 12 3 2 Sending and Receiving Data Files You can send data to or receive data from other meeting participants You can send Word Excel and PowerPoint files and compressed files too Step 1 Click File Sharing Step 2 Click UP File Sharing 0 amp Tokyohonsha d C File Sharingio r Select file to upload by meeting nice2meet us Step 3 file from r com i nd Step 4 Click the Open button to start uploading the file Now uploading a new file 26KB 26KB 100 CANCEL When the upload is complete a notification message is displayed in the upper right section of the meeting room E J 1 4 Hew hile has been uploaden a Lo om ho 1 Sead See un e Hir j Pir ad F a PL PL L GGN pen 2014 V cube Inc All Rights Reserved 19 V CUBE Meeting When a New file has been uploaded message is displayed the upload of the file has been completed Files which have been transferred are displayed using appropriate icons as shown in the figure below The number beside File Sharing represents the number of transferred
5. 6 7 8 9 10 11 12 13 14 15 16 Multi Platform t Yes UE Our services would run on any devices Windows Mac Linux Cell H 323 Android iPhone etc Broadband connection will enable you to use the system anywhere in the world We utilize Akamai Technology to provide our services worldwide V CUBE allows fully customizable products for system integration V CUBE Meeting 1 Image of other meeting participant this image can be 2 Image of you this image can be replaced with replaced with the image in 2 the image in 1 Whiteboard 6 Meeting Settings button You can set moderator button Quick questionnaire button 9 Shared Notepad button 10 Share Video button File Sharing 4 Instant messaging 8 3 5 7 11 Invite users to this meeting button 12 Participant list Audience participants Whiteboard User participants and Teleconference participants optional 13 Call Mobile H 323 client button optional 14 Share your pc screen with other participants optional 15 Record meeting 16 Close button 17 Display of meeting room name elapsed meeting 18 Video and sound settings time and meeting name 19 Video and sound settings 20 Reset Stream button 21 Layout button a Note 1 If you have disabled meeting recording in Room Settings in the Admin Page using a user ID associated with a contract entered into after the update on 16 May 2012 you cannot use the recording functio
6. Questionnaire active Questionnaire closed Questionnaire 7 x uestionnaire x Answered 3 3 Close Answered 3 3 User Name Answer User Name Answer Tokyo 1 Tokyo 1 Osaka 2 Osaka 2 Nagano 1 Nagano 1 Close i Display R New Restart Display R The questionnaire results are displayed as a chart When any answers are modified while the questionnaire is active the results summary is updated in real time Questionnaire Result B Display Result Select Display Result check box to display the results summary for the questionnaire on the screens of users who are not the organiser The results summary of the questionnaire are not displayed when the organiser clears the Display Result check box The results summary of the questionnaire can also be closed by clicking the X button in the upper right corner If the results are shown to other users the display of the results also closes on the screens of the users when the organiser clicks the X button Users who are not the organiser cannot close the results summary of the questionnaire 12 9 5 Starting a New Questionnaire A new questionnaire can be started Step 1 Click the New button 2014 V cube Inc All Rights Reserved 47 V CUBE Meeting i x uestionnaire x close oe sewwered 0 fs User Name Answer User Name Answer Tokyo 1 Osaka 2 Nagano 1 Close Display R Restart Display R 12 9 6 Ending a Questionnaire Step 1
7. V CUBE Meeting A personal whiteboard enables each participant to add text and graphics to documents and save them The personal whiteboard can be used to capture the contents of the shared whiteboard Conversely documents can be uploaded from the personal whiteboard to the shared whiteboard after the participant has added additional contents The content on the personal whiteboard is automatically saved in the Manage Storage page after the meeting is over Note 1 Note 2 Note 3 Step 1 Click Personal Whiteboard If you have logged in with your user ID you can choose to save the documents either into the shared storage or into ersonal storaae If you log in with your member ID the documents are automatically saved into your personal storage The file name in the personal whiteboard is displayed as vcow Date Time number wbs in the storage Example vcpw_ 201305021953 001 wbs This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 The button to select the personal whiteboard cannot be clicked if Disabled is selected for the Personal Whiteboard in Room Settings on the Admin Page P 7010 ES s i When meeting ends it will automatically save to Manage Storage Select destination to save Shared Storage Personal Storage An authentication dialogue box will appear as shown in the figure below if you enter a m
8. You have now set the microphone mode Allow to receive e mails during this meeting O Deny Address to Send E mail sunflare_try 1 1d52ma meeting nice2zmect us 13 6 9 Using the Upload Files by E mail Functionality Others Using the Upload Files by E mail functionality you can attach documents to an email and send the email to a specific email address to upload the documents onto the whiteboard of an ongoing meeting You can upload documents on the whiteboard in a meeting room from the email client in your computer or a multifunction printer with network as well as print scan fax and photocopy functionality i n Meeting Settings x step 1 Open Others in Meeting Settings SS j P Select Microphone Mode Ste 2 Select Allow to receive e mails durin In Push to talk Mode the microphone is muted by default z r k Click Unmute Mic button or press Space key to speak this meeting in Upload Files by E mail meeting in Upload Files by E mail Normal Mode O Push to talk Mode Upload Files by E mail Files attached to e mails are uploaded on the whiteboard Step 3 3 Copy the email address in the field under the email address in the field under low to receive e mails during this meeting Address to Send E mail ey Deny Address to Send E mail Step 4 Use your email client to send the documents you want to upload to the whiteboard to the email address you have copied Note 1 You can use this functionality when the Allow
9. 2014 V cube Inc All Rights Reserved V CUBE Meeting V CUBE Meeting User Manual 5 Meeting Room Functionality V cube Inc Support Indonesia 00180300811338 Singapore 65 3158 2832 Malaysia 60 3 7724 9693 Tokyo 81 3 4560 1287 Osaka 81 6 4560 2419 China 86 4006 618 2360 E mail vcube_support vcube com Office hours Weekdays 9 00 18 00 GMT 8 8 00 17 00 GMT 7 Closed on weekends and Malaysian holidays V CUBE Meeting Revision history Revision date 2014 05 09 Added functionality that displays the time that messages were sent in instant messaging Added moderator rights functionality Corrected images 2013 10 04 Added the display of file names to the whiteboard page list Corrected images 2013 09 10 Changed the icon for the record button Added Eject functionality to eject Whiteboard user participants Added quick questionnaire functionality Added functionality to enable users logging in with a member ID to save files in the personal storage while using the personal whiteboard functionality Added functionality to restrict the use of the personal whiteboard Corrected images Added the setting of requirements for Set Log Password in Meeting Settings Added functionality displaying the PIN code for V CUBE Mobile in the Invite from meeting room dialogue box Added a new message to the Troubleshooting function 2013 05 30 Added functionality to convert whiteboard do
10. Videos can be played on the whiteboard In order to use this function schedule a meeting after uploading videos on the Manage Storage page For more information on uploading videos to storage and the procedure to schedule a meeting refer to the V CUBE Meeting Users Manual 2 Step 1 vi n the Man r For more information on video upload to storage refer to the V CUBE Meeting Users Manual 2 Step 2 hedule a meeting and upload videos from storage from the Upload File section For the procedure to schedule a meeting refer to the V CUBE Meeting Users Manual 2 Step 3 Click the Share Vi n Step 4 Click the video you want to play back The video set up in Upload File while scheduling a meeting is displayed a Title meeting J Meeting Settings amp alt S 6 S amp 9 R A close Click on the video you would like to share Whun vsi v 00 00 02 File Sharing 0 53 away Audio Only oe Reset Stream Los Layout To bring the video back to the whiteboard window without playing it click the x in the upper right 2014 V cube Inc All Rights Reserved 36 V CUBE Meeting The clicked video is played on the whiteboard Wildlife wmv 00 00 18 00 00 30 1 The view is switched to the video selection page in Step 4 2 The selected video is played back on the whiteboard Only one video can be played at a time To play another video click
11. roblems manuall Step 1 Click the Reset Stream button at the bottom of the browser window Reset Stream 20 on 1 To reconnect the system to the server with preset delay settings Step 1 Click the Preferences button i Preferences Step 2 Click ON for Reset stream automatically User Preferences Reduce CPU load participants O ON OFF Optimize Video Quality Optimize the video quality OON QO Reset stream automatically Minimize a large delay automatically ON OFF 5 Protocol amp Pe Pare Change protocol and port priority Change 5 Sec Set stream delay limit General Devices Reduce CPU load by lowering capture size and frame rate This setting will be applied to all the Step 3 Set the delay setting in seconds to be used when the system reconnects to the server You can set the delay setting from 1 and 10 seconds in half second units You have now completed the settings to resolve delay problems 2014 V cube Inc All Rights Reserved V CUBE Meeting 12 1 4 Changing the Protocol Port Setting You can change the priority of the protocol port setting when entering a meeting room This is useful for when you need to set a particular port to connect to due to your network environment Note 1 The protocol port used for connecting the system to the network may be changed to different ones that are used for the actual connection depend
12. 1 and select another video from the video selection page 3 Enables you to play pause and resume the video seek in the video and adjust the volume 4 Stops playing the video Once the playback is stopped the view switches back to the normal whiteboard 2014 V cube Inc All Rights Reserved 37 V CUBE Meeting You can send an invitation email for a meeting you are currently participating in or issue a URL to invite someone to the meeting using the Invite users to this meeting functionality 12 7 1 Inviting by Email Step 1 Click the Invi i hi meetin n LAJ v cuse OJ v cuse IAJ v cUBE O Preterences aie Caudo ony E Reset Stream OO Layout Step 2 Click th nd E mail n in the Invi Invite from meeting room from m ind r m dial X You can invite users to this meeting Choose invitation method Pin number for V cube Mobile 1111111111 Note 1 The PIN code for V CUBE Mobile is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Issue URL Step 3 Enter the email address of the person you want to invite When inviting multiple people separate their email addresses with commas Invite from meeting room x Send E mail invitation Please enter the email address you would like to invite to this meeting You can send invitation to multiple addresses simultaneously by dividing each by comma You cannot become moderator f
13. 40 V CUBE Meeting Shared Notepad Editor Tokyo 2 Email Open Notepad The name of the editor is displayed The name displayed is the one you entered when you entered the meeting room or the name you have set in Preferences If no one is the editor Editor No Editor is displayed This is the Maximise button Click this button to maximise the Shared Notepad dialogue box Click it again to restore the dialogue box size to normal Click the X button to close the Shared Notepad dialogue box lf the editor clicks the X button a confirmation dialogue box asking Stop editing will be displayed This is the text entry field for Shared Notepad Only the editor can enter text into the field You can enter up to 100 000 characters The Shared Notepad is text only This is the Email button You can send the notepad as an email attachment This is the Save button You can save text entered onto the notepad in your computer This is the Open Notepad button Click this button to show the shared notepad on the screen of each meeting participant Click this button to display the Participants List dialogue box If you want to allow a different meeting participant to make entries in the shared notepad select him or her from Participants List Note 4 Only the editor can use this button Note 5 The names of the users who have entered the meeting room as Audience participants will be shown in the 9 Parti
14. 8 4 Displaying the Shared Notepad on All Participants Screens cccccccccceceeeeeeeessssssssssssaeeees 42 12 8 5 Sending the Shared Notepad as an Email Attachment ccccccssssseceesssnseeeeeesssneeeeesssssaeeees 43 12 8 6 Saving Text Entered onto the Shared Notepad in Your COMPUtET sccceeeeeeessessneeeeees 43 129 Quick Questionnaire ee ee ere nta E Semen EE cnet nn Ea Teme Nae tee ent ee et onn tre near ee eee 45 12 9 1 Starting Questionnaire Becoming a Questionnaire OrganiSer ccccesssssssceeeeeeessssssnseeeeees 45 1292 Csgo fk 0 1 6 gto ee een ee eee ee 46 12 9 3 Restarting a QUESTIONNAIFEC ccccecsceccceeesssssseeeeeeeeeessssaseeeeeeeesseseeaseeeeeecessesaaeeeeeeeeesssseaaeeeeees 46 1294 VIEWING Resule SUMMAN secceatesteseriscecnesdiedenuecmespseatendenacmoespesddawsenuensecreeaduatenaececessdaydusuecceexenadee 46 12 9 5 Starting a New Questionnaire cccccccescecccessssceeeecssseeeeeecsscaseeeecessaseeeesssesaeeeeeesseaseeeessssaeeess 47 12 9 6 Ending a Questionnaire 0 0 0 ccc cccesscececeeeessssseeeeeeeeeesseseeeeeeeeseeseessaeeeeeeeeesseesaeeeeeeeeesssseaaeeeeees 48 13 Moderator Rgn e een E E E E E 48 Tosh Becoming IOC NON sa ores eects cette a E sree decaaetdeaiandeieasueoadead acdeccentades 49 i32 Presentaton ModE iresi a E a E i EEEE Eaa 51 1a OIG CS SIO VOCS oeann E E E meee seeeecsseecess 52 13 4 Synchronisation of Moderator s Layout Changes ccccccc
15. Archive on the Admin Page Notifications 2013 11 03 07 07 Tokyo Connection quality is low Open troubleshooting m mot 00 Step 2 Click Open troubleshooting This document will be displayed in a separate browser window Check the message displayed in the Notifications dialogue box in the troubleshooting document to find the solution to the problem Vee icy See Message shown Troubleshoots 1 _A_ __Enter in Narrow Network mode Turn off Optimize Video Quality Lowering Connection quality Disconnection due to the Video Quality tak from the em orien and baok to the enh peg btw you hove haat eee is low gt You are connected to Due to low bandwidth an easily disconnected delay and disconnection protocol port may occur low connection quality as Reduce CPU load is turned on 3 CLOSE CLOSE FED L check gt eee Are you connected to a Wi Fi network Ooms C3 mene Turn on Reduce CPU load n a cose a at on oj Use Audio priority mode This is after you have entered the meeting room 1 CLICK XG preterano tM you stl have troutites after copng wh abowe procedures dore pleses contact salee or contest center 381 he quailty does no Improve upon the above Instructions please contact customers support center for support 1 2013 C V cube Inc All Rights Reserved m 1203 _ C cube inc All Rights Reserved This is the end of the
16. Click the X n in th r right corner and click YES Questionnaire O User Name Answer Close Display R In this manner you can end the questionnaire After the meeting finishes you can download in CSV format the results of the questionnaire taken during the meeting from the Archive page Note 1 If any answers have been changed only the latest answers are included in the summary If the same user answers a questionnaire leaves the meeting room and then re enters the meeting room and answers the questionnaire again the answers are counted as being made by different users If the results summary are shown while the meeting is recorded the results can be seen in the recorded video This concludes the description of the quick questionnaire functionality 13 Moderator Rights lf a user becomes moderator he or she will be able to control when other users can operate the whiteboard or speak The moderator can choose between two different modes 2014 V cube Inc All Rights Reserved 48 V CUBE Meeting Presentation Mode In presentation mode only a presenter a user specified by the moderator is able to speak to the other participants and operate the whiteboard The moderator can specify multiple presenters at once The camera and microphone of non presenter users are muted and they are unable to operate the whiteboard Discussion Mode In discussion mode all meeting participants are able to spe
17. Inc All Rights Reserved 17 V CUBE Meeting 12 2 6 Adjusting the Volume Level of Other Locations You can adjust the volume level for the locations of other participants to the level you want Step 1 Click th ker n shown in the vi window for a meetin rticipant Step 2 A volume control appears Note 1 This operation does not change the input volume of a meeting participant Note that the input volume of a meeting participant will not change with this operation Note 2 When the input volume of a meeting participant is too low or high you may not be able to set the volume as desired In such a case you need to have the participant adjust his her input volume Note 3 This setting can be made for each location One location s setting does not affect other locations amp Tokyohonsha 12 3 1 Using Instant Messaging You can use instant messaging to communicate with other meeting participants by typing in characters URLs are automatically converted into links When a meeting participant clicks this link the relevant web browser starts up and the relevant page is displayed The space to the left of the SEND button is the message entry field and the space above is the instant messaging window Step 1 Enter the message you want to send in the message entry field and click the SEND button Note 1 You can also send a message you have entered by pressing the Enter key J Vcube Looking forward to this meeting 22 27 34
18. description of the troubleshooting functionality 2014 V cube Inc All Rights Reserved 67 V CUBE Meeting 13 9 1 Opening the Participants List You can view the participants list to check the Teleconference participants Audience participants and Whiteboard User participants in the meeting room Note 1 Note 2 Audience participants can be viewed when they are in a meeting room associated with a contract that has the Audience option or a subscription to Premium 20 or a superior plan Whiteboard User participants are participants who enter a meeting room by using the Start Whiteboard button Note that the Start Whiteboard functionality is available only when you have a user ID associated with a contract entered into after the update carried out on 16 May 2012 in the meeting room with subscription to the Paperless Link option or the standard plan or better Users who have entered a meeting room in Paperless Mode using V CUBE Mobile are displayed in the Whiteboard Users List tab Note 3 Step 1 Teleconference participants can be viewed when they have selected Teleconference to enter a meeting room with the Teleconference option lick th n icipants li n etn Sens ta The following example shows the view after selecting the Users List tab Audience participants can be viewed Users List 1 LC Show only requesting users Allow Deny End Eject Click Whiteboard
19. documents to the whiteboard in beta release 2010 05 17 Corrected screen layout Added functionality for wide screen 16 9 displays Added Echo Canceller functionality in beta release 2010 05 17 Changed the name Nice to Meet You Meeting to V CUBE Meeting in accordance with the change of the service name 2009 12 07 Corrected screen layout D iiaae toara O 2009 7 24 Corrected screen layout Added function that sets protocol port selection 2008 12 12 2014 V cube Inc All Rights Reserved V CUBE Meeting Contents 12 Using Meeting ROOM FUNCTtIONAIIMY ccccccccceceesessesseseneceeeeeeeeeeeeeeeeesseseeeeeseeaaeeeeeeeeeeeeeeeessssesessseeeaaeees 1 12 1 Names of Meeting Room Components ccccccccccceesesseneeeeeeeeesseseeaeeeeeeeeesseesaseeeeeeesesseeseeeeeeeeeseas 2 12 1 1 Displaying Meeting Room Name and Meeting Elapsed Time ccccccccceeseesssseeeeneeeeeeeeeeeeeees 2 12 1 2 Meeting Name Display and Changing the Meeting Name ccccccccsssssssseeeeeeesssssnneeeenees 3 12 1 3 Length of Delay and Resolving Delay cccccccsssssssssceeececeeeeeccceeeeeeeeceeeeceeeeeeeeeeeeeeeeeeeeeeeeess 4 12 1 4 Changing the Protocol Porn Setting sssrinin aa E EN RNE 5 12 1 5 Changing to 4 3 Browser Window Moge ccccccccccceeeeessesseeseeneaeeeeeeeeeeeeeeeesssesesssssaaaeeeeeeeeeeeees 7 12 1 6 Changing to 16 9 Browser Window Mode cccccccccccccceeeeesssese
20. is made to an overseas server Note 1 This operation affects the entire meeting room All meeting participants should re enter the meeting room automatically Note 2 Note that all of the Whiteboard Instant Messaging and File Sharing operations will be returned to their initial state at the time of meeting start Note 3 When you perform this operation the meeting will be automatically saved as a video if the meeting has been video recorded or as a whiteboard in the meeting records Step 1 Click the Meeting Settings button to open the Meeting Settings dialogue box Step 2 lick th n n in Change Server Location han rver L ion Change the server from the list Step 3 Select the server you want to connect to and click Change Server Location x he OK n Change the server from the list Server List f Tokyo 2nd v You are currently connected to the Tokyo 2nd server All the participants will re enter the meeting room automatically When all the participants have re entered the meeting room the operation to switch servers is complete ANCEL 13 6 5 Changing the Bandwidth for Video Basic Settings You can change the amount of bandwidth needed to transmit video Although you can get clearer video by increasing the amount of bandwidth used this will increase the load on V CUBE Meeting We recommended that you lower the amount of bandwidth to be used if your computer and connection do no
21. the displayed file 2 5 Sample Se 3 5 Sample Se 4 5 Sample Se 5 5 Sample Se Note 2 Hover the cursor over the page to view the file name 2014 V cube Inc All Rights Reserved 2 V CUBE Meeting 12 4 11 Checking Documents Independently All the meeting participants see the same whiteboard display e g when a particular document is displayed all participants see it but you can change this so you can view whiteboard documents independently of the other participants Step 1 Click the SYN n Step 2 When the SYNC confirmation dialogue box appears click the OK button Do you want to stop synchronizing To re start synchronizing press this button again r i Note 1 While you are independently operating ur services would run on any devices Windows Mac Linux E N my the whiteboard you can zoom into and move from page to page in the documents You cannot Broadband connection will enable you to use however perform operations such as writing the system anywhere in the world We utilize messages and deletin documents which would Akamai Technology to actually change the contents of the whiteboard Customizable V CUBE allows fully No software installation All you need is a standard web browser and you can start immediately after logging in V CUBE runs over all types of network F i i Network t 13 3 or including ones with ete Setti
22. the Audio Only Mode V CUBE allows you to stop using video and switch to an audio only mode This is useful when you have a poor connection for example where you have a low bandwidith connection or are using a wireless LAN Step 1 Select the Audio Only check box at the bottom of the meeting browser _ Audio Only window When you select the check box you will stop using video in the meeting as shown in the figure below Video streaming is inactive 12 2 5 Using Push to talk Mode Muting the Meeting Sound You can temporarily mute all meeting sound by switching to Push to talk Mode When you want to speak click the Mute Unmute Microphone button in the meeting room or pressing the Space key of your PC to unmute the sound This facilitates the meeting step 1 Click the Meeting Settings button in the meeting room 4 Meeting Settings Step 2 Click the Others tab Select Microphone Mode In Push to talk Mode the microphone is muted by default Click Unmute Mic butt cei pace key to speak Push to talk Mode Upload Files by E mail Files attached to e mails are uploaded on the whiteboard Step 3 Select Push to talk Mode in Select Microphone Mode Allow to receive e mails during this meeting O Deny Address to Send E mail sunhlare by 1 1idS2 meeting nice2meect us The mic mute icon will be now shown on the meeting screen continuously 2 amp Tokyohonsha 2014 V cube
23. Moderator Rights Step 1 Click You can set moderator button EJ 2014 V cube Inc All Rights Reserved 53 V CUBE Meeting Step 2 Click Request to become moderator button Moderator You can make request to moderator Request to speak E R equest to become moderator Cancel a Note 1 If you entered the meeting room via an invitation email you cannot become moderator Therefore you cannot request the moderator rights Note 2 In discussion mode the Request to speak button is not displayed You have now finished requesting moderator rights Moderator Requested to become moderator lf the moderator selects a participant who has requested moderator rights and clicks Give away moderator s right that participant will become moderator 13 5 2 Cancelling Requests for Moderator Rights Step 1 Click Y n moderator n ES Step 2 Click Cancel request to become moderator button Moderator Requesting to become moderator Cancel request to become moderator s Cancel 13 5 3 Requesting to Become a Presenter In presentation mode meeting participants can issue requests to become a presenter Step 1 Click You can set moderator button r3 LOLS iS amp Sl Ga 2014 V cube Inc All Rights Reserved 54 V CUBE Meeting Moderator You can make request to moderator m SRA x Request to speak Request to become moderator Cancel ee ee Note 3 In discus
24. NC button to view the whiteboard with Whiteboard Synchronization switched off 8 Click the End moderator button to cease being the moderator 2014 V cube Inc All Rights Reserved 51 V CUBE Meeting In discussion mode all non moderator meeting participants can speak to other participants and operate the whiteboard This section presents the operations that a moderator can carry out in Discussion Mode Moderator x 1 Presentation Mode Discussion Mode Explanation of Mode gt gt Participants designated by the presenter will be able to speak and operate whiteboard Requesting to become moderator 2 Nagoya Audio whiteboard operation can be used B Fukui Audio whiteboard operation can be used 2 Osaka Audio whiteboard operation can be used 2 Matsuyama Audio whiteboard operation can be used Give away Mmoderator s right C Allow layout change _ Allow viewing of non synced whiteboard 4 5 6 7 End moderator 1 Enables you to change the mode When the mode is changed any requests from meeting participants to become moderator are reset Note 1 If the mode is changed from presentation mode to discussion mode all participants cameras and microphones are unlocked allowing each meeting participant to unmute his or her microphone in order to speak to the other participants in the meeting 2 Alist of the names of the meeting participants is displayed On selecting a meeting particip
25. SYNC UST PAGES The uploaded files are displayed in the order they were uploaded onto the whiteboard If an uploaded file consists of multiple pages an icon indicating that the file has multiple pages is displayed When you click an icon indicating a file with multiple pages the first page is displayed 2014 V cube Inc All Rights Reserved 26 V CUBE Meeting 12 4 10 Moving to the First Page or Other Pages of Files on the Whiteboard Movin he first pa f a fil 1 Click the icon of the file whose first page you want to see The first page of the selected file is now displayed w E F ep E E SYNC PASE DEL Q lt Q Oo l If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Note 1 Menu page numbers will not be shown on each page of the uploaded documents hin ween ing the k rd 1 Select the icon of a file that contains the page you want to move to 2 Switch between pages by using the cursor keys 1 J or gt on your keyboard Press the cursor or to move to the next page Press the cursor lt or 7 to move to the previous page hing between s using th e lis zza 1 Click PAGE LIST LIST 2 Click the file you want to display on the whiteboard from the page list 3 Click OK or double click the file to view the selected page The current page number and total number of pages are displayed along with the file name below
26. UBE Meeting whiteboard You can use the hand tool to move around a zoomed in document on the whiteboard by clicking and dragging on the whiteboard Note 1 Note that you cannot enlarge the whiteboard itself Use hand tool to move around in the documents you have zoomed in on the whiteboard 12 4 13 Adding a Blank Page Click the NEW button to add a blank page to the whiteboard D DEL UNSYNC PAGE DEL LIST PAGES os a ict Le lee 2 6g LO ou Note 1 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents 12 4 14 Deleting Individual Whiteboard Documents Step 1 Select a document to delete Step 2 Click the DEL button DEL You have now deleted the document you had selected Note 1 The deleted files cannot be restored Note 2 If the document you have selected has multiple pages the Delete all the document confirmation dialogue box shown below appears Click the OK button to delete all pages of the document If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Note 3 Menu page numbers will not be shown on each page of the uploaded documents 12 4 15 Deleting All Whiteboard Documents Step 1 Click the DEL PAGES button 3 5 Sample Semin Step 2 Select the pages you want to delete 2014
27. Users List tab to view Whiteboard User participants Select a user and click the Remove button to remove the Whiteboard User participant 2014 V cube Inc All Rights Reserved 68 V CUBE Meeting 13 9 2 External Integration You can connect to V CUBE Meeting from a device in a video conferencing room For details refer to the H 323 User Manual Step 1 Click the Call Mobile H 323 client icon Note 1 You cannot use this functionality unless you have signed up for the H 323 connection option X Meeting Settings 4 il a a 2 A fa Close Step 2 Click the Call to H 323 client button Communication Options x Choose option Call to H 3 23 client Step 3 Enter the IP address for H 323 Communication Options Call H 223 clients an Previous Step 4 Clicking Call starts the call 13 9 3 Using Desktop Screen Sharing By using the desktop sharing function Sharing you can see and operate a computer screen that has been shared by a meeting participant There are two types of desktop sharing Sharing2 and Sharing3 which has improved video quality based on Sharing One this was upgraded from Sharing One during the update on 8 December 2008 In both types of screen sharing a new browser window opens For details refer to the Sharing2 User Manual and Sharing3 User Manual 2014 V cube Inc All Rights Reserved 69 VV V CUBE Meeting 13 9 4 Starting a Me
28. V cube Inc All Rights Reserved Select All Select None OK Cancel V CUBE Meeting Step 3 Click the OK button Note 1 The deleted documents cannot be restored You have now deleted all the pages you selected 12 4 16 Printing the Displayed Whiteboard You can print the whiteboard as it is displayed Step 1 Click the PRINT button a m LS et me a O0 0 LIST PAGES is a SHARE SAVE PRINT J Note 1 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents Step 2 Select the pages you want to print Step 3 Click the OK button 3 5 Sample Semin Note 2 Use print preview to check how the pages will be printed and make the necessary adjustments a i ea a When you print documents from the whiteboard in landscape A4 size the actual printout may be shifted toward the top left When you print them in A5 on the other hand the documents printed Co may be slightly cropped i e will not be entirely a printed You are now able to print documents on the whiteboard from your printer 12 4 17 Saving Documents on Whiteboard in PDF Format Documents displayed on the whiteboard can be saved to your computer in PDF format Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the upda
29. ak to the other participants and operate the whiteboard Note 1 This functionality is disolayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Note 2 If multiple people try to become moderator the first person to do so will become moderator There is never more than one moderator at a time Both normal users and whiteboard user participants can become moderator Note 3 The moderator cannot control when users participating via teleconference can speak Note 4 For a scheduled meeting if a user enters the meeting room using a moderator URL that user will become moderator Step 1 Click the Y n moderator n Step 2 Click the YES button No moderator exist Do you want to become moderator C Loves JL no 2014 V cube Inc All Rights Reserved 49 Step 3 Choose the mode You can still change the mode during a meeting Moderator x Please select the mode You can also change it during the meeting Presentation Mode Discussion Mode entation Mode OMY presenter designated by moderator can speak and use the whiteboard Multiple presenters can be designated On Mode d participants can speak and use the whiteboard C Do not display from next time Once you have chosen the mode a You are moderator message is displayed and you will become moderator V CUBE Meeting Moderator You
30. ality ON OFF Reset stream automatically Minimize a large delay automatically O ON OFF 5 a Sec Set stream delay limit Protocol amp Port Setting Step 3 Selecta protocol port from the pull down menu 2014 V cube Inc All Rights Reserved 5 V CUBE Meeting GOESE rtmp 8080 rtmps tls 443 protocol amp port is not necessarily connected For actual connection see Protocol amp Port now connecting amp quot Step 4 Click the OK button Step 5 Click the YES button in the confirmation dialogue box to re enter the meeting room rtmp 80 Do you want to reload this meeting to change protocol In case do not reload changes will be applied next meeting Qo ss D no nme After you enter the meeting room again the selected protocol port for communication will be used If you position your mouse pointer on the image of your own location the protocol port you are using will be displayed en neetna senos ce ht ES E Aa Sa a ce No software installation All Our services would run on any you need is a standard web Installation Multi devices Windows Mac Linux browser and you can start Platform Cell H 323 Android iPhone etc Protocol rtmp 1 9 3 5 Broadband connection Circuit Speed 5 35Mbps will enable you to use the system anywhere Low Bandwidth Mode OFF amanaia CPU Load Reduction OFF poi oi saaie High Video Quality ON iess Audio Only OFF a eustonizsbie products fo
31. and microphone Camera Logitech HD Webcam C270 Rae salah altel Rh A Microphone Microphone Plantronics C3 Select Capt Siz Step 3 Select ON for Echo Canceller peat Pasa ee ee 0 a gt eaoona0S You can select the capturing size of your camera auto Select Frame Rate You can select the frame rate of your camera High frame rate provides smoothed moving image auto m fps LAN camera control Do not use the LAN cantera T IP Address Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares N OFF b Setting Echo Canceller from the dialogue box for selecting a camera or microphone before entering a meeting room Step 1 Select the Use echo canceller check box Note 3 If you enter a meeting room after selecting Use echo canceller ON is selected in the echo canceller column in the User Preferences dialogue box You have now made the echo canceller settings 2014 V cube Inc All Rights Reserved 65 V CUBE Meeting The troubleshooting functionality detects delays in or the disconnection of the Internet connection of the system you are using during meetings and displays the situation state This functionality also provides methods to resolve the problem Note 1 This functionality is disolayed only when you use a user ID associated with a contract ent
32. ange this setting to suit your system and network connection for example when you have a slow network connection speed or when the specifications of your computer do not meet the recommended requirements If you have selected Disabled for H 264 in the Room Settings in the Administrative Menu the ON and OFF buttons are greyed out here and you are unable to change the setting You have now made the setting for using the H 264 codec 2014 V cube Inc All Rights Reserved 59 VV V CUBE Meeting 13 6 8 Selecting a Microphone Mode Other You can select a microphone mode to use in a meeting room from Normal Mode and Push to talk Mode If you select Push to talk Mode all users microphones will be muted continuously Use this functionality to control when meeting participants speak Meeting Settings x Select Microphone Mode In Push to talk Mode the microphone is muted by default Click nace key to speak Step 1 Select Others in Meeting Settings n E m a GE Step 2 l micr h ne m In Normal Mode O Push to talk Mode Mi r h n M z Upload Files by E mail Files attached to e mails are uploaded on the whiteboard Note 1 The microphone mode is set to Normal Mode by default when you enter a meeting room Note 2 If you select Push to talk Mode all users microphones will be muted continuously When you want to say something click the mic mute button or press the space key to unmute your microphone
33. ant you can choose between Give away moderator s right and Force Exit You can see to the right of the participants names if they have issued a request Note 2 Audience or teleconference participants are not displayed 3 By selecting a meeting participant and clicking Give away moderator s right you can transfer the moderator rights to that user 4 By selecting a meeting participant and clicking Force Exit you can remove that user 5 Selecting this option will enable a non moderator meeting participant to click the Layout button to change the layout 6 Selecting this option will enable a non moderator meeting participant to click the SYNC button to view the whiteboard with Whiteboard Synchronization switched off 7 Click the End moderator button to cease being the moderator Note 3 Whiteboard user participants are able to operate the whiteboard 2014 V cube Inc All Rights Reserved 52 V CUBE Meeting Changes to the layout by the moderator are synchronised with all other participants Note 1 The layout will not be synchronised if the Allow layout change check box is selected Note 2 The below operations are for cases of entering the meeting room as a normal user Step 1 Click the Layout button I aE A gol 3 IC EXCRETE i Step 2 Click the wan han l From the left the modes are video and whiteboard video only and document only Reset Stream n OC Layout 13 5 1 Requesting
34. are moderator OK If you have selected the Do not display from next time check box then the explanatory dialogue box will no longer be shown 2014 V cube Inc All Rights Reserved 50 V CUBE Meeting In presentation mode out of the non moderator participants only a presenter a user specified by the moderator is able to speak to the other participants and operate the whiteboard The moderator can specify multiple presenters at once The camera and microphone of non presenter users are muted and they are restricted from operating the whiteboard This section presents the operations that a moderator can carry out in Presentation Mode Moderator x 1 Presentation Mode Discussion Mode Explanation of Mode gt gt Participants designated by the presenter will be able to speak and operate whiteboard Requesting to become moderator B Fukuoka Audio whiteboard operation is limited 2 Nagoya Audio whiteboard operation is limited B Fukui Audio whiteboard operation is limited amp Osaka You are presenter Deactivate Give away Jnoderator s right Designate as presenter Force Exit Allow layout change _ Allow viewing of non synced whiteboard 5 6 7 8 End moderator 1 Enables you to change the mode When the mode is changed any requests from meeting participants to become moderator are reset Note 1 If the mode is changed from presentation mode to discuss
35. box will appear as shown in the figure below if you enter a meeting room using the URL in the invitation email Enter your ID ar ID or member ID and click the Login n 2014 V cube Inc All Rights Reserved 24 V CUBE Meeting Note 1 Contact the organiser of the meeting if you do not know your Verification Enter ID and Password ID ID user ID or member ID or password Participants joining the meetin via the invitation emails cannot upload files from storage unless the Password Login Cancel login by entering their IDs and passwords in this dialogue box The file selection dialogue box appears Storage x 1 All Files File Name File Exter File Size Last Update 2 test ppt 206 KB 2013 10 30 14 43 13 whiteboard png 94 KB 2013 10 28 14 52 05 test ppt 144 KB 2013 10 28 11 40 5 uriage jpg j 31 KB 2013 10 24 20 45 42 Word2007 docx 8 MB 2013 10 24 20 37 0 test jpa j 31 KB 2013 10 24 20 36 0 uriage jpg j 31 KB 2013 10 24 19 58 5 Upload Cancel 1 Click the pull down menu to filter your selected files The selected files after you filtered the selection are shown in the area enclosed within the blue box in the figure above Logged in with user ID Files can be selected from the shared storage All Fies l This shared storage is displayed when you log in using your user fies SS ID or member D E The storage is used both with a user ID and me
36. change the mode a 2 window mode Total Time 00 13 43 pap Jamar jAudio only ATT je O ream Note 3 Note that a window mode in which there were at least three participants will not change automatically to 2 window mode even if the number of participants decreases to below three unless you manually select the 2 window mode to change the mode b 5 window mode Total Time 00 37 26 qu a 2 T on E Gd h fi lo 5 a 1 v cuse io a c 10 window mode 2014 V cube Inc All Rights Reserved 7 V CUBE Meeting mo 7J T e a gt ix ie V CUBE V CUBE V CUBE In a meeting room with 20 participants if participants from 11 or more locations join the meeting the view changes to 20 window video only mode d Video only mode EELA Seeing Communication V CUBE Co Preterences 1 ee w e o Reset Streom Co Logan _My video Seeing Communication Seeing Communication V CUBE V CUBE When you select the video only mode your own image is not displayed on the screen To display your own image on the screen click the My video button at the top of the browser window Cees Sc Drm E a CUBE V CUBE V CUBE 2014 V cube Inc All Rights Reserved 8 V CUBE Meeting lf participants from six or more locations join the meeting the view changes to 9 window mode automatically In a meeting room with 20 par
37. changed the meeting name Room Name Title D amp Date 0D E Time 0 amp Record details Storage O amp Detail 2013 04 15 22 58 l z Standard eigyokaigi 46 minutes ices 2 33 KB Detail GMT 7 2013 04 15 22 57 z Standard 2 iminutes en 3 47 KB Detail GMT 7 The meeting name is shown in the meeting records If the meeting has been named that name is shown If the meeting has not been named is shown instead 2014 V cube Inc All Rights Reserved 3 V CUBE Meeting 12 1 3 Length of Delay and Resolving Delay The numeric value displayed at the upper left of the screen is the number of seconds that the other participant s sound is delayed by The delay time is shown in a format of 0 000 seconds If you set the microphone on mute or when you are away from the meeting room the time does not change 0 240 A our There are two ways to resolve delay Note 1 If your microphone device is not recognised the delay may increase continuously as the system looks for a microphone device and accordingly it may appear that the video and sound have stopped In such a case leave the meeting room once make the microphone settings and then enter the meeting room again Once you have resolved a delay problem the system automatically connects to the server again Note 2 Even if your system reconnects to the server the meeting itself will not be affected the meeting will not be suspended Resolv
38. cipants List dialogue box only when they are permitted to make comments in the meeting Click this button to cease being the editor This button is replaced with the Become Editor button if no one Is the editor Note 6 Only the editor can use this button 10 Place the cursor on the bottom right corner of the Shared Notepad dialogue box circled in blue below and click and drag the corner to enlarge or reduce the dialogue box 2014 V cube Inc All Rights Reserved 41 V CUBE Meeting 12 8 2 Switching the Editor FS ee r a Switch Editor gt Note 1 Only the editor can use the Switch Editor button Step 2 Select the user you want to pass the editor role to from Participants List and click the Switch n Participants List RR EA You have now passed the editor role to another participant A dialogue box saying You are editor is displayed on top of the Shared Notepad dialogue box of the user who has become the editor 12 8 3 Ceasing Being the Editor Email 15 Save Step 1 Click the Stop Editing button c j m Stop Editing Note 1 Only the editor can use the Stop Editing button Step 2 Click the YES button in response to Stop editing You have now ceased being the editor lf there is no editor the Stop Editing button is replaced with the Become Editor button 12 8 4 Displaying the Shared Notepad on All Participants Screens a Open Notepad
39. ck the Back to Main Page button Start Meeting Thank you for your business f Back to Main Page If you continue to use this service click Back To Main Page 2014 V cube Inc All Rights Reserved 7 1 V CUBE Meeting 13 10 1 User Surveys A survey questionnaire page is displayed once you have entered a meeting room User surveys are used to improve our services and are helpful to our future product develooment We look forward to receiving your frank opinions and requests about the meeting rooms you have used and V CUBE Meeting in general Note 1 You do not need to answer the survey to start and end meetings or use other services Note 2 We have been running surveys since 10 00 Friday 7 October 2011 Participation in surveys is optional Step 1 Please fill in the questionnaire and click the Send Questionnaire b wy V CUBE Meeting Start Meeting On Thank you for your business tcl If you continue to use this service click Back to Home If you cannot enter meeting room shrink this screen and check the back or other tab to look for meeting screen wy Please answer the questionnaire How satisfied are you with this Web Conferencing service Satisfied Soso Dissatisfied lt Privacy Notice gt 1 We require this information to understand your needs and provide you with a better service and in particular for the following reasons a We may use the information to improve our products and ser
40. csssssssssssseeeeeeeeeeeeeeeeesseessssessaseeeeeeeeneeees 53 13 5 Requesting to Become Mode rat0l csssssccceceeeeeeeeeeeesseeeseeeeaeaeeeeeeeeeeeeeeesesssesesseenasseeeeeeeeeeess 53 13 5 1 Requesting Moderator Rights ccccsssssssssssssccceeeceeeeeeeesesssesssesssseaeeeeeeeeeeeeeeeeseesssssessssssaaaees 53 13 5 2 Cancelling Requests for Moderator Rights ccccccsssssscceeeeeeesseeeneeeeeeeeesseseneeeeeeeeessesssneeeeeees 54 13 5 3 Requesting to Become a PreSente r ccccccccsssssssssseceeeeeeececeecceeeceeeeceseeeeeeeeeeeeeeeeeeeeeseeeeeeeess 54 13 5 4 Cancelling REQuests to SOCAK cccccccccccssssssseeeeeeeeesssssseeeeeeeeesssessaeeeeeeeeessseeseeeeeeeeesesseaaeeetees 55 TOG NICCHAG DOMINOS cea A 56 13 6 1 Password protecting Meeting Settings Basic SettingS cccsssssssccceeeeeeeeeeesssessssssssaeeees 56 13 6 2 Changing the Name of an Ongoing Meeting Basic SettingS ccccccccccsceeeeeeessssssssssseteeees 57 13 6 3 Denying Entry to a Meeting Room Basic Settings cccccsssssssccceeeeeessesseeeeeeeeessesssneeeeeees 57 13 6 4 Switching Server Locations Basic Settings ccccccssscceceeeeesssssseeeeeeesesssseeeeeeeeeessssssaeeeeees 58 13 6 5 Changing the Bandwidth for Video Basic SettingS cccccecssssssssecseeeeeeeeeeeeeeesssessssssssneeees 58 13 6 6 Adjusting the Volume Automatically Basic Settings cccccccececeeeeeeeeeeeeeeeeeeeeeee
41. cuments into PDF format Corrected images 2013 05 08 Changed the interface Corrected images and text in line with the change in the interface Added Storage functionality Added personal board functionality Added Share Video functionality 2013 01 31 Added function for setting H 264 use in the Meeting Settings dialogue box 2012 11 01 Added shared notepad functionality Corrected images 2012 09 06 Added functionality that allows users to record a meeting even when H 264 is used Changed the default setting of the Auto Microphone Adjustment function to Enabled 2013 07 26 2012 08 01 Added notes on pasting Word documents 2012 06 01 Added function that allows users to operate the microphone volume control when 2012 05 16 Added an automatic speaker adjustment function 2011 12 22 Added a function that allows users to send invites to multiple email addresses to 2011707 2011 09 15 Corrected images and details on how to set the Echo Canceller 2011 08 01 Corrected text 2014 V cube Inc All Rights Reserved V CUBE Meeting 2011 04 27 Corrected screen layout Added Adobe Photoshop and Adobe Illustrator file formats extensions ai osd or eps to those that can be uploaded to the whiteboard 2011 02 22 Corrected screen layout Added the following file formats to those that can be uploaded to the whiteboard Visio extension vsd Added high quality mode of the PDF for uploading
42. d 3 3 T BEEBE z k BEEBE E User Name Answer User Name Answer Tokyo 1 Tokyo 1 Osaka 2 Osaka 2 Nagano 1 Nagano 1 _ Display R Hew Restart Display R Once the questionnaire is closed the displayed status changes from Answering to Close Note 1 Number of denominator for respondents is the number of the users other than the organiser who are in the meetin room when the questionnaire is started If any users enter the meeting room after the questionnaire is started number of denominator will not change Number of numerator increases as users answer the questionnaire In some cases the display may read something like respondent 5 3 12 9 3 Restarting a Questionnaire A closed questionnaire can be restarted Step 1 Click the Restart button Close Answered 3 3 The displayed status returns to Answering User Name Answer Tokyo 1 Osaka 2 Non organiser users can answer the questionnaire agaln Na gano 1 They can also change their answers if necessary Note 1 On the questionnaire page of the organiser all of the answers by other users are displayed If some answers have been modified the latest answers are reflected in the results summary 12 9 4 Viewing Results Summary nen piei E The results of the questionnaire can be viewed as a charts Step 1 Click the Display Result button 2014 V cube Inc All Rights Reserved 46 V CUBE Meeting
43. eboard The available functions are the same as in the shared whiteboard 8 This is the Maximise button Click this button to maximise the personal whiteboard window Click it again to restore the dialogue box size to normal 9 Click the x button to close the personal whiteboard window lf the editor clicks the x button a confirmation dialogue box asking Stop editing will be displayed 10 Place the cursor on the bottom right corner of the Shared Notepad dialogue box circled in blue below and click and drag the corner to enlarge or reduce the personal whiteboard window 2014 V cube Inc All Rights Reserved 33 V CUBE Meeting 12 5 1 Capturing Files from the Shared Whiteboard onto the Personal Whiteboard Step 1 Click COPY z samaan E H 21 00 co 2 In this manner the file on the shared whiteboard can be captured into the personal whiteboard and new content can be added by the individual user m a Our services would ugn any devices Windows Mac URux Cell H 323 Android iPhond ptc No itware installation All f need is a standard web browser and you can start immediately after logging in Broadband connectio will enable you to use For V CUBE runs over all types of network Network 5 including ones with g Settings No S Yes sS Worldwide firewalls proxies and use intranets V CUBE will V CUBE a
44. eeeeeeeeess 59 13 6 7 Making the H 264 Setting Basic Settings cesssssssceeeeeeesssenneeeeeeeeesseseeeeeeeesessssssneeeenees 59 13 6 8 Selecting a Microphone Mode Othe cccccccccccessssssseeeeeeeeessesneeeeeeeeeesseseeaeeeeeeeeesssssseeeeees 60 13 6 9 Using the Upload Files by E mail Functionality Others c cc cccecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 60 TS PICON sapptereenec cane saun nace tate dineccusaenatacetnumedenteastapetanancennepeiaes ica ndeitecstanedeaseonunedetonedeunegnnteas opsbaweonanetes 61 13 7 1 Reducing the CPU Load General ccccccsssceeeeecessssseeeeeeeeessssssaeeeeeeeeessesaseeeeeeeessssssaseeeeees 61 1372 Improving Video Quality General sesiis a E ede sca a aaaea 61 13 7 3 Resetting the Stream Automatically G Neral ccccccsssceceeeeessssseeeeeeesessssseaeeeeeeesesssssaaeeeeees 61 13 7 4 Changing the Camera Microphone To Use Devices ccecsseseeceeeeeeeeeeeeeeeesssssssssnenaaeees 62 13 7 5 Changing the Camera Capture Size Devices cee eccessceceeeeessssneeeeeeeeeesseseeaeeeeeeeeesssssseeeeees 62 13 7 6 Changing the Frame Rate Devices ccsssssscceeeeeeeeeeeeeesssssssesseeaeeeeeeeeeeeeeeeesessssessesessaaaaees 63 13 7 7 Setting LAN Camera Control Devices cccccccccceesssssseeeeeeeeesseseneeeeeeesesseseeaeeeeeesessssesaaeeeeees 63 13 7 8 Using the Echo Canceller Functionality D VIC S cccccccccceesssssseeeeeece
45. eeeeeeeessessaeeeeeeesesesssaeeeeess 21 12 4 3 Freehand Drawing on the WhitebOald ccccsccccccccseeeeeeeesssssesesssaaeeeeeeeeeeeeeeseesssseessseesnaaeaees 22 12 4 4 Entering Text onto the Whiteboard Using Your Keyboard c c ssccccscceceeeeeeeeesssessssessnaeeees 22 12 4 5 Drawing Shapes on the Whiteboard c ssscsscccccceeeeeeeeessssssssesssaneeeeeeeeeeeeeeeeeessssssssssssaaaees 22 12 4 6 Undoing Text Entry Shapes etC ccccssssssssssceceeeeeeeeeeeeeessssssessseaeeeeeeeeeeeeeeeseessssesssssessssaaees 23 12a BSa a6 0 100 TOOlsosepkas nee eer ern rer eee ere nner errr c etna er eer E errr tra tt err try 23 12 4 8 Uploading Files Saved in Your Computer ccccccccssssssceeeeeeeeessssseeeeeeeeeesssseaaeeeeeeeeessssseeeeeess 23 12 4 9 Uploading Files Saved in StOrage ccccccccsssssseeseccesssesneeeeeeecesssseeeeeeeeecessseeaeeeeeeeessssesaeeeeees 24 12 4 10 Moving to the First Page or Other Pages of Files on the Whiteboard 000seeeee 27 12 4 11 Checking Documents Independently cc ccsesssceeeeeeeeeeeeeeeseeseseeseeeeaaeeeeeeeeeeeeeeeeesseeeeees 28 12 4 12 Zooming In on and Moving Whiteboard Documents esscceeeeeeeeeeeeeeeeeeseeesesennaeeees 28 12413 Addinga Bank FF AS rts cetacean R E 29 12 4 14 Deleting Individual Whiteboard Documents eeessssceceeeeeeeeeeeesessseesssessaaeeeeeeeeeeeeess 29 12 4 15 Deleting A
46. eeting Settings _ _ xX General Others Set Log Password Step 3 En r nam f r h m Ing Set change the log password Open Clear the log password Open Set Log Title Step 4 Click the OK button Set title for the log of this meeting Deny Entrance Block incoming ON W o Change Serve Change the sg Open Optimize Ban Adjust the ba Open Up to 256kbp Auto Microphone Adjustment System adjusts the input volume of speaker s microphone for other participants to hear easily You have now set a new meeting name ON OF 13 6 3 Denying Entry to a Meeting Room Basic Settings Set Deny Entrance to ON to deny entry to a meeting room If you set it to OFF users can enter the meeting room Note 1 This setting is set to OFF at the start of a meeting Deny Entrance Oe oming users to this meeting CS os If someone tries to enter a meeting room when Deny Entrance is set to ON the message shown in the figure below is displayed and he she will be unable to enter the meeting room See saved costs by Web Meeting V CUBE Meeting Connection failed due to blocking users to meeting room Send message from main page and request for permission Close 2014 V cube Inc All Rights Reserved 57 VV V CUBE Meeting 13 6 4 Switching Server Locations Basic Settings You can check to which server the system is connected currently and change the server This functionality is useful when lag occurs because the connection
47. eeting room using the URL in the invitation email Enter your ID user ID or member ID and click the Login button l Verification Note 4 Contact the organiser of the meeting if you do not know your Enter ID aniano ID user ID or member ID or password Participants joining the meeting S via the invitation emails cannot use their personal whiteboards unless Password they login by entering their IDs and passwords in this dialogue box The personal whiteboard is displayed in a new window Meeting Settings shat 2014 V cube Inc All Rights Reserved 32 V CUBE Meeting 8 9 Personal Whiteboard x 2 3 4 5 6 C 10 1 The available tools are displayed here The available functions are the same as in the shared whiteboard 2 Click the NEW button to add a blank page to the personal whiteboard Note 5 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents 3 Click the COPY to select the file uploaded on the shared whiteboard and upload it to the personal whiteboard 4 Click DEL PAGES to delete multiple selected pages The available functions are the same as in the shared whiteboard 5 Click the SHARE button to upload a page edited in the personal whiteboard to the shared whiteboard 6 Displays the uploaded file 7 Prints the file on the personal whit
48. er ID associated with a contract entered into after the update on 16 May 2012 Step 1 Click the Meeting Settings button to open the Meeting Settings dialogue box Step 2 Click the ON button of Auto Auto Microphone Adjustment Microphone Adiustment System adjusts the input volume of speaker s microphone f af whicinants to hear easily You have now switched on automatic microphone adjustment 13 6 7 Making the H 264 Setting Basic Settings By using the H 264 codec which provides better video compression than conventional codecs you can have a meeting with clearer image quality However you will need a more powerful CPU to use the H 264 codec For more details on system requirements visit htto Awww vcube com requirements meeting html which is the operating environment page Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Step 1 Click the Meeting Settings button to open the Meeting Settings dialogue box H 264 Uses H 264 codec for the video streams By enabling you can have a meeting with high quality and vivid video Or you can reduce CPU load by disabling this s ON OFF Step 2 Select ON or OFF for H 264 Note 2 If you have selected Enabled for H 264 in the Room Settings in the Administrative Menu this is automatically set to ON when you enter the meeting room However you can change the setting to OFF here You can ch
49. ered into after the update on 16 May 2012 Note 2 You can use the troubleshooting functionality only when you have entered a meeting room through a computer or mobile device However problems detected by this functionality will only be displayed only on a computer screen You can check a problem which has been detected by a mobile device from a computer on which you have entered the same meeting room If you have entered a meeting from a device other than a computer or mobile device e g b telephone or a video conferencing system you cannot use this functionality because errors cannot be detected Note 3 If you are using the V CUBE Meeting connection option errors on the V CUBE Meeting system side will not be detected and displayed Note 4 If you are using the teleconference integration option errors on the teleconference side will not be detected and displayed Step 1 Ifthe troubleshooting functionality has detected an error a message will be displayed at the lower left corner of the browser window Click the yellow button on the bottom left corner of he browser window You have notifications for troubleshooting Click yellow icon at the bottom left to show the message 2014 V cube Inc All Rights Reserved 66 V CUBE Meeting The Notifications dialogue box appears The date and time location and state of the error detected are displayed After the meeting finishes you can view Notifications also in
50. eting from Presence Application Presence Application is an application to check the availability of participants and to call a meeting You can check the availability of users who have been registered for Presence Application Since this application is linked to a V CUBE Meeting room you can call members who are available in Presence Application to that meeting room For details refer to the Presence Application User Manual To use Presence Application you need to install it Install this application from the Tools tab available after you log into V CUBE Meeting Presence Application ver 2 0 1 6 Presence application can be used between registered users to invite each other and login directly into the meeting room ri Ta a k A zi zimr 4 i er hee Supported OS Windows XP Vista 7 Install Windows Supported OS Mac OS4 10 5 10 6 Install Mac This application requires Adobe AIR Please download at the Adobe Banner above 2014 V cube Inc All Rights Reserved 0 V CUBE Meeting Step 1 Click th Tithe meeting amp Osaka o preferences 1 SA aeon S tT Ouest steam Stayt Step 2 A confirmation dialogue box opens Click the YES button in response to Do you want tc leave the room Ess CC O Meeting Settings Ay alt B S MD one You have now left the meeting room To continue to participate in the meeting cli
51. files Step 5 To receive an uploaded file double click the appropriate icon for example w Step 6 Selecta location to save the file in your computer and click the Save button Organize v New folder 4 0 Favorites p Ubraies E AA BE Desktop iaaa System Folde Sustem Foides iB Downloads Recent Places f Computer Network P System Folder System Folder GB Ubearies Adobe Acrobat X Pro 2 l Public i Documents File folder _ Shortcut Fal 1 97 KB a Music Ae 1 97 KE Filename vcomemo_201304041838 tt Save as type a Hide Folders You have now downloaded a file 2014 V cube Inc All Rights Reserved 20 V CUBE Meeting The whiteboard is usually displayed as a large area in the upper right and can be shared among all the participants You can upload documents on the whiteboard draw on them and add text and print the descriptions you have written A 9 g a de iixlvje sa oR 12 4 1 Selecting a Colour Step 1 Select a colour to use from the Color at the top of the column of icons by the whiteboard Note 1 You can use the colour you have selected for writing using the pen tool and shape tool You have now selected a colour to use for drawing and text 12 4 2 Selecting Text Pen Size or Line Thickness Step 1 Click Size to select a font size For the pen tool The size you have selected determines the size of the pen tool and line thickness for the
52. hen you select a high frame rate Note 2 The frame rate is set to auto by default when you enter a meeting room The system selects an optimum frame rate to suit with the network environment detected by the system when you have entered the meeting room Note 3 This setting is enabled for all participants in a V CUBE Meeting Note 4 If you use high quality mode the maximum value that can be set increases You have now set the camera capture size 13 7 7 Setting LAN Camera Control Devices You can use this functionality only when you use a network camera that can be controlled remotely through a LAN connection For details on the cameras that V CUBE recommends see the page below in the meeting room pack http www vcube com tools composition html Step 1 Select the camera you want to use from the pull down menu under LAN camera control LAN camera control 2014 V cuk s2 the LAN camera Panasonic V CUBE Meeting Step 2 Enter the IP address Allow other users Too your LAN camera remotely Step 3 To allow other participants in other locations to control the camera select Allow other user ntrol r LAN camera remotely LAN camera control Use the LAN camera Canon IP Address 192 ptt tt Niow other users to control your LAN camera motely If you use the meeting room pack refer to the Meeting Room Pack Setup Manual Note 1 You have now made the setting for LAN camera contr
53. if no text has been entered onto the Shared Notepad Step 2 Click the YES button Step 3 Select the location that the Checker2 file will be saved in your computer and click the Save F Save As 3 m Desktop gt 4 M Search Desktop Organize v New folder Ez v 4 F Favorites a Libraries hp22vpc en E Desktop System Folder System Folder mi Downloads Recent Places Computer Network Ph System Folder System Folder a Libraries eae Adobe Acrobat X Pro 4 Documents File folder ery 7 1 97 KB i A Music File name vcmemo_201304041838 txt Save as type Hide Folders gt oe The file will be saved in text format txt This concludes the instructions for using the Shared Notepad 2014 V cube Inc All Rights Reserved 44 V CUBE Meeting The quick questionnaire functionality enables you to conduct a survey during a meeting Participants can answer each question by picking one option from 1 to 5 and Yes or No The results of the questionnaire can be summarised in charts to be viewed by the participants Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 12 9 1 Starting Questionnaire Becoming a Questionnaire Organiser You need to become a questionnaire organiser in order to start a questionnaire Only one person can organise a survey
54. ing on the environment you are using Note 2 If you have set protocol or port restrictions in the Room Settings in the Administrative Menu the disabled protocols and ports will not be displayed or connected to Step 1 Click the Preferences button No software installation All Our services would run on any you need is a standard web Installation Multi devices Windows Mac Linux browser and you can start Platform J cei 14 323 Android iPhone etc immediately after logging in V CUBE runs over all Broadband connection types of network will enable you to use including ones with Network N o s A For the system anywhere f Settings Worldwide A firewalls proxies and use in the world We utilize intranets V CUBE will Akamai Technology to work safely provide our services worldwide As a web based provider Update Customizable V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless r a oi d 7 80 SE ARE File Sharing 0 j communications service k EEEE L m E awar Audio Only 61 mmm Reset Stream D9 Layout Step 2 Click the Change button in Protocol amp Port Setting General Reduce CPU load Reduce CPU load by lowering capture size and frame rate This setting will be applied to all the participants O ON OFF Optimize Video Quality Optimize the video qu
55. ings CA abt 5 E SA S MB a chose gt cece HES G23 f Preferences ez PO CHa awar Audio Onh LO toset Stream Xa A ng tS If participants from seven or more locations join the meeting the view changes to 10 window mode automatically In a meeting room with 20 participants if participants from 11 or more locations join the meeting the view changes to 20 window mode automatically f _Documents only mode No software installation All Our services would run on any you need is a standard web devices Windows Mac Linux browser and you can start Cell H 323 Android iPhone etc immediately after logging in V CUBE runs over all Broadband connection types of network a will enable you to use including ones with Network No S Vas S For the system anywhere 3 Settings Worldwide firewalls proxies and use in the world We utilize intranets V CUBE will Akamai Tchnology to work safely provide our services worldwide A 7 2 z ie As a web based provider Customizable V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless communications service 2014 V cube Inc All Rights Reserved 12 V CUBE Meeting Click in the upper right of a video window image to maximise it Click in the upper right of the 12 1 7 Maximising a Video Window maximised video window to return it
56. ion mode all participants cameras and microphones are unlocked allowing each meeting participant to unmute his or her microphone in order to speak to the other participants in the meeting 2 A list of the names of the meeting participants is displayed On selecting a meeting participant you can choose between Give away moderator s right Designate as presenter and Force Exit If the user you have selected is a presenter you can revoke his or her status as presenter by clicking Deactivate link You can see to the right of the participants names if they have issued a request Note 2 Audience or teleconference participants are not displayed 3 By selecting a meeting participant and clicking Give away moderator s right you can transfer the moderator rights to that user 4 By selecting a meeting participant and clicking Designate as presenter you can make that user into a presenter That user s camera and microphone will be unmuted and the restrictions on him or her operating the whiteboard will be lifted Note 3 If a whiteboard user participant is made into a presenter the restrictions on him or her operating the whiteboard will be lifted 5 By selecting a meeting participant and clicking Force Exit you can remove that user 6 Selecting this option will enable a non moderator meeting participant to click the Layout button to change the layout 7 Selecting this option will enable a non moderator meeting participant to click the SY
57. lect Capture Size You can select the capturing size of your camera auto 7 2014 V cu Y 160x120 of your camera _ 62 _ 240x150 320x240 Standard L 450x560 7 V CUBE Meeting Note 1 Click the x button in the upper right corner of the User Preferences dialogue box The camera capture size will be set to the value in auto by default when you enter a meeting room Note 2 This setting is not enabled for all participants in a V CUBE Meeting Note 3 If you use high quality mode the high quality plan or high quality option the maximum value that can be set increases Note 4 Depending on the video device you use some unwanted phenomena such as a change in the horizontal and vertical resolution and appearance of black bands in the upper and lower parts of the screen may occur after the camera capture size is changed You have now set the camera capture size 13 7 6 Changing the Frame Rate Devices Here you can set the frame rate used for video in V CUBE Meeting You can set a frame rate of from 1 up to 15 Step 1 numeric value from Select Frame Rate Select Frame Rate You can select the frame rate of your camera auto fps L control e the LAN camera C 1 4 5 7 Step 2 Click the X button in the top right corner of the User Preferences dialogue box Note 1 The higher the frame rate is the smoother the video in the V CUBE Meeting will be However image quality may go down w
58. ll Whiteboard DOCUMENIS ccccccccccccceeeessessseesnaeeeeeeeeeeeeeeeseesesessssesaaeeeeeeeeeeeeess 29 12 4 16 Printing the Displayed Whiteboard cccccccccccccceceeesssessesesneaeeeeeeeeeeeeeeeseessseeesssnsaaeeeeeeeeeeeeess 30 12 4 17 Saving Documents on Whiteboard in PDF Format cccccccccessseeeeeeessessseeeeeeeeessssssaeeeeees 30 12 5 Using the Personal Whiteboard ccscsssssscceeeeceeeeeeeesssseseseseasaaeeeeeeeeeeeeeessssesessssseaasaseeeeeeeeeess 32 12 5 1 Capturing Files from the Shared Whiteboard onto the Personal Whiteboard ccee 34 12 5 2 Uploading Files on the Personal Whiteboard to the Shared Whiteboard ccccessceeeees 35 12 6 Playing Videos on the Whiteboard cssssssssececeeceeeeeesseesessssaaaeeeeeeeeeeceeeeesssesesssssaasaeeeseseeeness 36 12 7 Invite Users to This Meeting wsiavnriitscncsisisswvastresenetencastorbidswnestensseuualtee sured eotenulestsidewvessaneuadleeaenaddececuieabadeis 38 2014 V cube Inc All Rights Reserved V CUBE Meeting 1274 1 DVN DY EMAI asra ea e canuthed oebenuetecuaadeabeneneeteds 38 TZ N DORE r E AE EE AE E E 39 129 ohared NOLS AG sescca E A A aadnecnaiaens 40 12 8 1 Entering Text onto the Shared Notepad Being the Editor cccccccccceessessseeeeeeeeessseseeeeeees 40 120 OWEN ME Edl recep EEE EE ENEE EEE 42 128 3 Ceasing Being the Editor sarssissiecsrsnisssnnns nea aiina Taai iiaiai 42 12
59. llows fully customizable products fg the system anywhere in the world We utilize Akamai Technology to provide our services kivo su oR woridwide system integration 2014 V cube Inc All Rights Reserved 34 V CUBE Meeting 12 5 2 Uploading Files on the Personal Whiteboard to the Shared Whiteboard A file on the personal whiteboard can be uploaded to the shared whiteboard to be shared among all the participants a 1 Click SHARE Step 1 I z a No software natefeton Al Our services would run on asy yOu Need n 8 standard eb dovnes Windows Mac Linu 2 Browser and you cen start Cer Norod Paane etc T wrmedate y afer g9ng oi CUBE nne over af Broecbans comnechon gag per ct network u enade you to use hy duang ones wth the sy ete amy ners ra treasis proses and m the werd We utie x intranets V CUBE Akamai Tchasciogy aj ore saler provide cut services wortdandte wat Deved provicier CUBE shows hat E upsates o cuntorezatle products for three months gaing our yen nego arrore ommuscaDorns se vcs Q son a AA S ot S amp S a _ oo te t 2 l h lick OK A file on the personal whiteboard can be uploaded to the shared whiteboard to be shared among all the participants Total Time 01 28 20 a fs r SEAE ar diaaa LO Preferences s gt ti i Doea Audio Only S o 2014 V cube Inc All Rights Reserved 35 V CUBE Meeting
60. ltiple pages will be shown as double page spreads in regular mode and at 100 zoom in high quality mode regardless of the print settings To display Track Changes data for Word files click No and upload them in regular mode Tracked changes are not displayed when the files are uploaded in High quality mode If you select High quality it may take longer to convert the file for uploading onto the whiteboard You can convert Word Excel PowerPoint Visio and PDF files using high quality mode Files in other file formats will not be converted using high quality mode even if you do select High quality LLL we a ed SE GH S NEW UPLOAD DEL SYNC PAGE DEL OQ ll GO 4 Fi 3 Ah The uploaded files are displayed in the order they were uploaded onto the whiteboard If an uploaded file consists of multiple pages an icon indicating that the file has multiple pages is displayed When you click an icon indicating a file with multiple pages the first page is displayed 12 4 9 Uploading Files Saved in Storage Documents and images saved in advance on the Manage Storage page can be uploaded For more information on uploading files to storage refer to the V CUBE Meeting Users Manual 2 Step 1 Click the UPLOAD button ict Step 2 Click Select a file from storage Upload File x You can upload a file from PC or storage Select a file from PC Select a file from storage An authentication dialogue
61. mber IDs that are Donimei linked to the user ID Images keyword Search Logged in with member ID Files can be selected from the shared storage and personal storage All Files 4 The personal storage is storage specific to each member ID which is displayed only when you log in with your member ID All Files in Personal Storage i Favorites Both the shared storage and personal storage are displayed when PESO you log in with your member ID Images r unag 7 Tee Note 2 Only the personal storage not the shared storage is displayed when the use of the shared storage with the member ID is restricted on the Admin Page 2 The preview of the file selected in 1 is displayed 2014 V cube Inc All Rights Reserved 25 Storage All Files v File Name File Exter File Size Last Update uriage jpa jpg 31 KB 2013 10 29 10 24 18 whiteboard png png 94 KB 2013 10 28 14 52 0 test ppt ppt 144 KB 2013 10 28 11 40 53 uriage jpag jpg 31 KB 2013 10 24 20 45 4 Word2007 docx docx 8 MB 2013 10 24 20 37 0 test jpg jpg 31 KB 2013 10 24 20 36 0 uriage jpg jpg 31 KB 2013 10 24 19 58 5 3 Select a file and click the Upload button to upload it onto the whiteboard Click the Cancel button to close the storage page Step 3 Selecta file and click the UPLOAD button Note 3 Multiple files cannot be selected Note 4 Files and videos on the personal whiteboard cannot be uploaded Oe at NEW UPLOAD DEL
62. nality 12 1 1 Displaying Meeting Room Name and Meeting Elapsed Time The meeting room name and meeting elapsed time are displayed Note 2 Meeting time starts to elapse when two people or more have entered the meeting room 2014 V cube Inc All Rights Reserved 2 V CUBE Meeting 12 1 2 Meeting Name Display and Changing the Meeting Name Total Time 00 00 00 The name a meeting was given when fille untitied gt scheduled is displayed If a name has not been set Untitled is displayed You can change the meeting name from Meeting Settings in the meeting room Step 1 Click Meeting Settings 6 on page 1 i Meeting Settings Step 2 Click th n nin Log Title Meeting Settings x General Bo o o E th ers ne Step 3 En r n m f r h m in a Set Log Password Set change the log password Ope Set Log Title x Clear the log password Open Set Log Title Set title for the log of this meeting K oven Please enter the title Deny Entrance Please enter the title Block incoming users to this meeting ON OFF Untitled Change Server Location Cancel Change the server from the list Open Optimize Bandwidth Adjust the bandwidth for all users Open Up to 256kbps per users Auto Microphone Adjustment System adjusts the input volume of speaker s microphone for other partiapants to hear easily ON OFF Step 4 Click the X nin th r righ close the dialogue box You have now
63. ngs No s NET Woricwide firewalls proxies and use intranets V CUBE will a work safely sa oE Hmp As a web based provider Update Step 3 Click the SYNC button to stop independently operating the whiteboard S 0090 e LIST PAGES Now all participants will see the same whiteboard display and a message saying Whiteboard Synchronization ON is displayed on the screen Whiteboard Synchronization ON See Our services would run on any Multi devices Windows Mac Linux Platform Cell H 323 Android iPhone etc Broadband connection Whiteboard Synchronization ON No software installation All you need is a standard web browser and you can start immediately after logging in V CUBE runs over all E types of network p F Network dg s or including ones with i g Settings N 8 S Yes sS Worldwide hh firewalls proxies and use ay intranets V CUBE will If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded files 12 4 12 Zooming In on and Moving Whiteboard Documents will enable you to use the system anywhere in the world We utilize Akamai Technology to Note 2 Use the zoom slide bar below the magnifier icon to zoom in on documents uploaded on the 201 e Inc All Rights Reserved 28 V C
64. nput Volume There are two ways to select a microphone a Using the switch microphone button in a meeting room a Mecrophone Plantronics C220 When multiple microphones are connected to the computer 2 Microphone 2 HD Webcam C270 click the switch microphone button to switch microphones e agen ee Note 1 You need to connect the microphones before you attend a 4 Microphone High Definition Audio Device a ME e mo 5 F meeting b Selecting a camera from Preferences Step 1 Click the Preferences button User Preferences Step 2 Click Devices General You can gebei HOUT SSeS Se orc Cams Logitech HO Webcam C270 Step 4 After hav microphon Hioraphone vi lick the X nin th r Select Captu n Tou can gebet righ rner he dial X Hioanione ne HO Yean C Mioroghone HO Weim Cai Mion Ha Denan bua Deske S2hect Frame You San aeei the A a a Higi Fame raibe prok Smoot r ie reed mog me LAM camera Contrl Do not use the LAN camera IP bdie Edho Canceier FlashPlayer 10 3 Required Bbc She cho Gam Sour Soesers fo fhe microphone NOt a Ssol for sl hadaa DH ia HAF You have now switched microphones Use the volume control in the figure below to adjust the microphone input volume eO __ Slide the volume control to adjust the input volume 2014 V cube Inc All Rights Reserved 16 V CUBE Meeting 12 2 4 Using
65. ol 2014 V cube Inc All Rights Reserved 64 V CUBE Meeting 13 7 8 Using the Echo Canceller Functionality Devices You can use the echo canceller functionality with Flash Player ver 10 3 or later The echo canceller functionality reduces the echo and feedback which occur when a microphone picks up sound that was received from the microphone and then output from a speaker There are two ways to set the echo canceller functionality Note 1 To use the echo canceller functionality you need Flash Player ver 10 3 or later The echo canceller functionality is available when your computer has a built in sound device or when you use a web camera with a built in microphone Note that this may not function with soeakerphones with an echo canceller or with some microphone devices Note 2 If you use Windows7 or Vista you will need to make the sound device settings in advance If Asian characters or other non standard double byte characters are used in the sound device name the sound device will not be recognised by Flash Player You will be unable to use the echo canceller functionality in this case For details on how to make the sound device settings refer to Manual in the Echo Canceller section located in the Tools tab a Setting Echo Canceller in Preferences User Preferences x Step 1 Click the Preferences button 3 preferences Select Camera Microphone Step 2 l h D vi 2 You can select your camera
66. oother the video in a V CUBE Meeting will be Step 4 Select Frame Rate in Devices in the User Note 5 Note 6 Note 7 Note 8 Preferences dialogue box The higher the frame rate is the smoother the video in the V CUBE Meeting will be However image quality may decrease if you select a high frame rate The frame rate is set to auto by default when you enter a meeting room The system selects an optimum frame rate to suit with the network environment detected by the system when you have entered the meeting room This setting is enabled for all participants in a V CUBE Meeting The Devices tab is not shown if you have signed up for the multiple camera_ option Change the setting using the switch camera button to select a frame rate For details refer to the Multiple Cameras User Manual 12 2 3 Switching Microphones and 2014 V cube Inc All Rights Reserved 15 User Preferences x oe a _ oS Select Camera Microphone You can select your camera and microphone Camera Logitech HD Webcam C2 7 Microphone Microphone Plantronics Select Capture Size You can select the capturing size of your camera auto Select Frame Rate You can select the frame rate of your camera L control 1 e the LAN camera Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares O ON OFF V CUBE Meeting Adjusting I
67. r S Echo Canceller ON iia Camera __NULL__ Microphone Default E g a B Tokyo File Sharing 0 a 20 ESSER Protocol rtmp 1935 A Circuit Speed 5 35Mbps a Wo LOW Bandwidth Mode OFF 4 EE CPU Load Reduction OFF p X High Video Quality ON st Audio Only OFF Echo Canceller ON V CUBE V CUBE Camera __NULL __ Microphone Default fo k EELE _ Preferences m gt 93 away Audio Only 0 lt j QReset Stream OCtayout OC Layout 2014 V cube Inc All Rights Reserved 6 VV V CUBE Meeting 12 1 5 Changing to 4 3 Browser Window Mode If you select the 4 3 Standard Layout check box before entering a meeting room you will enter the meeting room in 4 3 browser window mode Note 1 4 3 Standard Layout is selected by default in the screen display settings Note 2 If a browser window mode Default Interface Layout Setting has been set in the Room Settings in the Administrative Menu that browser window mode will be used when you enter a meeting room You can use the following five modes 2 window mode 5 window mode 10 window mode video only mode and documents only mode 2 window mode 5 window mode or 10 window mode is automatically selected in accordance with the number of meeting participants The size of each window in the video only mode changes in accordance with the number of meeting participants Click the Layout button 21 on page 1 to select a mode from the list and
68. r all participants in a V CUBE Di ngei Reset stream automatically Meeting when set to ON Minimize a large delay automatically ON OFF ke Sec Set stream delay limit Protocol amp Port Setting Change protocol and port priority You have now made the setting for Reduce CPU load 13 7 2 Improving Video Quality General If you select ON for Optimize Video Quality Smoothing and Deblocking will be set to ON providing you with sharply defined video However this will increase the CPU load By enabling this setting the quality of all video widows displayed in the interface is improved step 1 Click ON for Optimize Video Quality Optimize Video Quality Note 1 ON is selected by default when you enter a meeting room Optimize the video quality Note 2 This setting does not affect all participants in a V CUBE Meeting You have now made the setting to improve video quality 13 7 3 Resetting the Stream Automatically General Set Reset stream automatically when the delay in seconds lasts longer 2014 V cube Inc All Rights Reserved 61 V CUBE Meeting If you select ON and select the number of delay in seconds you want to eliminate the connection with the server will be reset automatically when a delay longer than the selected number of seconds occurs Step 1 Click ON for Reset stream automatically Reset stream automatically Minimize a large delay automatically C ON OFF Sec Set stream delay limi
69. ract Send E mail entered into after the update on 16 May 2012 lt Invite from meeting room Step 3 Click the Copy button to the right pa of the URL field to Co the URL Users can enter meeting from following URL Send URL by mail or messenger You cannot become moderator from sent URL using mobile terminals URL for normal user If you click Copy button URL will be copied https meeting nice2meet us 443 g en 75866c79db0293ac7 e60f0dd9c58c95e e6c1a4e7 2e77764b6db102e5bdt _ URL for Moderator user https meeting nice2meet us 443 g en 75866c79db0293ac7 e60f0dd9c58c95e 1e20b0a977baac3350fc4a44632 URL for audience user https meeting nice2meet us 443 g en 75866c79db0293ac7 e60f0dd9c58c95e 9145818e0ed8bd532aa180b5221 lt lt Back Step 4 Send the URL you have copied to the users you want to invite Note 2 You cannot become moderator when using a mobile device even if you access the meeting room using a URL for a moderator 2014 V cube Inc All Rights Reserved 39 V CUBE Meeting The Shared Notepad functionality allows you to enter text You can enter text or edit or view existing text You can also save the notepad file in your computer or send it as an email attachment Once the meeting is finished the notepad is saved in the archives Use the notepad as meeting minutes or to suit any other requirement you may have Note 1 This functionality is displayed only when you use a u
70. ration erases the contents of the uploaded files This operation is irreversible Deletes the last text item shapes etc you added to the whiteboard from it Note 2 This operation only deletes text items shapes etc Documents uploaded on the whiteboard will not be deleted You cannot use it to remove documents uploaded onto the whiteboard Deletes all text items shapes etc from the whiteboard Note 3 This operation only deletes text items shapes etc Documents uploaded on the whiteboard will not be deleted Giving explanations while pointing at documents x 12 4 7 Use a Pointing Tool al Select a pointing tool and move the cursor onto the whiteboard O A pointing finger is displayed when you select the pointing tool and hover the cursor 9 over the whiteboard This finger is displayed on the meeting browser window of each meeting participant 12 4 8 Uploading Files Saved in Your Computer Step 1 Click the UPLOAD button sinit Step 2 Click Select a file from PC Upload File x You can upload a file from PC or storage Select a file from PC Select a file from storage Step 3 Select the files from the file selection screen of your computer and click the Open button Step 4 Click NO to upload the files in normal mode and click YES to upload the files in High Quality mode Confirmation Do you need this file to be of High Quality Higher Quality uploads are clearer
71. rences Step 2 Select the Devices tab Note 1 Note 2 Note 3 Note 4 The capture size is set to auto by default when you enter a meeting room This setting is not enabled for all participants in a V CUBE Meeting meaning that_a participant in each location needs to make the setting Depending on the video device you use some unwanted phenomena such as a change in the horizontal and vertical resolution and appearance of black bands in the upper and lower parts of the screen may occur after the camera capture size is changed The Devices tab is not shown if you have signed up for the multiple camera_ option Change the setting using the switch camera button to select_a video capture size For details refer to the Multiple Cameras User Manual User Preferences x Ee USER evices Select Camera Microphone You can select your camera and microphone Camera Looitech HD Webcam C2 Microphone Microphone Plantronics Select Capture Size Aize of your camera 1560x120 of your camera 240x180 320x240 Standard 480x360 j To not ise camera IP Address Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares O ON OFF The frame rate is the number of times a second that an image is captured by a camera and then transmitted as part of video for a V CUBE Meeting per second The higher the frame rate is the sm
72. rom sent URL using mobile terminals E mail Address test vcube co jp Type Normal User Moderator Audience Step 4 Select the user type for the invitation regular user moderator or Audience participant and click the Send button Invitation emails will be sent to the email addresses of the people you want to invite The invitation emails are sent in plain text format Send E mail invitation Please enter the email address you would like to invite to this meeting You can send invitation to multiple addresses simultaneously by dividing each by comma You cannot become moderator from sent URL using mobile terminals E mail invitation sent E mail Address test vcube co jpl Type Normal User Moderator Audience Note 2 You cannot become moderator when using a mobile device even if you access the meeting room using a URL for a moderator 2014 V cube Inc All Rights Reserved 38 V CUBE Meeting 12 7 2 Inviting by URL Step 1 Click the Invi r hi meetin n Room Standard E Total Time 01 28 20 en Total Time 01 28 20 5 E Lp P LS E AIEA Title ikels sao 4s ail Step 2 Click the Issue URL button in the Invite from meeting room dial X Invite from meeting room You can invite users to this meeting Choose invitation method Note 1 The PIN code for V CUBE Mobile is displayed onl jg a o a aa ii ALALA when you use a user ID associated with a cont
73. ser ID associated with a contract entered into after the update on 16 May 2012 12 8 1 Entering Text onto the Shared Notepad Being the Editor To enter text onto the Shared Notepad you need to be the editor Only one participant can become the editor Step 1 Click the Shared N n The Shared Notepad dialogue box is displayed Step 2 Click the YES button in response to Do you want to Shared Notepad All participants share this notepad It allows only one editor at a time Do you want to become editor oe ee _ Shared Notepad ox if you have clicked NO Editor No Editor gt Email 4 Save click the Become Editor button in the lower right of the Shared Notepad window Step 3 Click the OK button in the dialogue box that says You are editor You are editor Open Notepad Become Editor You are the editor now and can enter text onto the Shared Notepad Note 2 Only one participant can become the editor If there are multiple participants who want to be the editor the person who clicks the YES button first in response to Do you want to become editor in Step 2 will be the editor Participants other than the editor cannot enter text onto the Shared Notepad Note 3 Once a participant has become the editor the Become Editor button on the dialogue box of other participants is greyed out and they are unable to use the button 2 3 2014 V cube Inc All Rights Reserved
74. shape tool Phs When using the text tool You have now changed the font pen size or line thickness 2014 V cube Inc All Rights Reserved 21 V CUBE Meeting 12 4 3 Freehand Drawing on the Whiteboard Step 1 Selecta pen The left hand icon with a slim tip works like a pencil and the right hand one with a thick tip works like a marker BaD Step 2 Draw on the whiteboard Ep xvie sa o n Rie iaf You can now draw on the whiteboard 12 4 4 Entering Text onto the Whiteboard Using Your Keyboard Step 1 Selecta text tool T You can select the text colour and size from the toolbar Step 2 Type into the text entry field 0 SERS Step 3 Click the button in the upper right side of the entry field or click outside the text entry field to confirm the entry oroshikuonegaishimasu C You have now entered text onto the whiteboard using your keyboard 12 4 5 Drawing Shapes on the Whiteboard Step 1 Select a shape from the shape tool om A x Ff eA You can change the colour of the shape and its line thickness using the Color and Size tools O FOO BENE m Step 2 Draw the shape on the whiteboard 2014 V cube Inc All Rights Reserved 22 V CUBE Meeting 12 4 6 Undoing Text Entry Shapes etc r Click Size to select an eraser size Erase the drawing in the same manner as freehand drawings Note 1 This ope
75. sion mode the Request to speak button is not displayed Moderator You have now finished requesting to become a presenter Requested to speak lf the moderator selects a participant who has requested to become a presenter and clicks Designate as presenter that participant will become moderator That user s camera and microphone will be unmuted and the restrictions on him or her operating the whiteboard will be lifted Note 4 Whiteboard user participants are able to operate the whiteboard 13 5 4 Cancelling Requests to Speak Step 1 Click Y n set moderator n A Step 2 Click Cancel request to speak button Moderator Requesting to speak Cancel request to speak Cancel ee This concludes the instructions regarding moderator rights 2014 V cube Inc All Rights Reserved 55 V CUBE Meeting You can make various settings for a meeting and meeting records e g whiteboards and video recordings in the Meeting Settings dialogue box 13 6 1 Password protecting Meeting Settings Basic Settings Step 1 Click the Meeting Settin n Hosting Settings General Ste p Set Log Password a 2 li k h n nin L h n h Set change the log password Open password Clear the log password Open Step 3 Enter word for the meeting r Set Log Title Set title for the log of this meeting Note 1 You can use a password from 6 16 alphanumeric characters Set Log Password long Please enter
76. ssesssneeeeeeeeeeeeeeeeessssesssseeenaaaees 10 12 1 7 Maximising a Video Window ccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeceeeceeeeeceeeeeeeeeeeeeeeseeeeeeeseeeeseness 13 Pe 6 02 416 Vi er E E EE E AA ee ee ee 14 1221 Switching ISU AS sessista aaa a aenn iaai Taa naaa ae eiaa Anna adas 14 12 2 2 Changing the Camera Capture Size and Frame Rate cccccccssseeeeeeessssssseeeeeeeesssssseeeeeees 15 12 2 3 Switching Microphones and Adjusting Input VOIUMG ccccessssssseeeeeeesssssneeeeeeeeesssessneeeeeees 15 12 2 4 Using the Audio Only MOe cccccccccccessssssseeeeeeeeessssssaeeeeeeeesssesaseeeeeesessesseaeeeeeeseesssssseeeeees 17 12 2 5 Using Push to talk Mode Muting the Meeting SOUN ccssssceceeeeeessessseeeeeeesssesesneeeeeees 17 12 2 6 Adjusting the Volume Level of Other Locations ccccccceeeeeeseeessneeeeeeeeeeeeeeeeesesssesssssenaaaees 18 12 3 Instant Messaging and Distributing DOCUMENHS ccccccccsceeeeeeeeeeeeeeeeeeeeeeeeeeeeeceeseceeeeseeeeeeeeeeeess 18 12 3 1 USING Instant Messaging occcssicvcncencusuicisesinsadstetonsecioebsenedeudeiabsesasudsdenonteenbsenedeuduidesdvasadsdenecceteneen 18 12 3 2 Sending and Receiving Data Files sassinoro Ea 19 PA IMTOO AE acco os ee ee asec ce eectemtnn gry toes see he agave ane ceaan ene tee nee c E E EE 21 Ar Seem a OU s E eee E ee 21 12 4 2 Selecting Text Pen Size or Line THICKNESS ccccccceeeessseeeeeeeeessssees
77. ssssseeeeeeeeessessseeeeeees 65 138 NPOUDIESMOOUNG Functionally siege sit eae seties te atute a a i 66 2014 V cube Inc All Rights Reserved V CUBE Meeting DT QTC a E te pment tibet eects pnd A A A AN E imate 68 13 9 1 Opening Ihe Participants LIST saesson enera E A E E EEEN EEEE O 68 1392 ExXxEmMa MEJANO sorene r a E O 69 13 9 3 Using Desktop Screen Shar ind ccccccccccccssssssseeeeeecesssssseeeeeeeeesseseseseeeeeeeessessaeeeeeeeessssseaeeeeees 69 13 9 4 Starting a Meeting from Presence Application ccccccceceeeneeeeeeeeceneeeeeesecaaeeeeessceaeeeeeeeeneneeees 70 13 10 Leaving a Meeting ROOM ccccccssssscscsseceeeeeseeeceeeeceeeceeeececeeeeceeeeceeseeeeeeeeeeeeeeeseeeceseeeeeeeeeeesess 71 13 10 1 Wel ge UNGI Ce en ee ee ee ee 72 2014 V cube Inc All Rights Reserved 12 Using Meeting Room Functionality Room Standard Total Time 00 06 31 Title 2014 V cube Inc All Rights Reserved ee 8 7220 EOS Bi rection Seninas dy ala No software installation All you need is a standard web browser and you can start immediately after logging in V CUBE runs over all types of network including ones with Network e N o s Settings firewalls proxies and intranets V CUBE will work safely As a web based provider V CUBE updates every three months giving our clients a seamless communications service 5 V CUBE Meeting Z close
78. t Step 2 Setin seconds the delay that will trigger a reset of the connection with the server Note 1 You can set the value to between 1 and 10 seconds Note 2 OFF is selected by default when you enter a meeting room Note 3 Set the Reset stream automatically setting separately in each location You will not leave the meeting room even if the connection with the server is reset You have now made the Reset stream automatically setting 13 7 4 Changing the Camera Microphone To Use Devices Step 1 Select a camera or microphone you want to use from Devices in the User Preference Peel evices Note 1 Note that no devices will be displayed if your Select Camera Microphone PEEN camera and microphone are not recognised Camera Loaitech HD Webcam CZ Microphone Microphone Plantronics Select Capture Size You can select the capturing size of your camera auto T Select Frame Rate You can select the frame rate of your camera auto fps LAN camera control l Do not use the LAN camera i a IP Address Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares O ON OFF 13 7 5 Changing the Camera Capture Size Devices You can change the camera capture size By enlarging the camera capture size you can improve video Clarity Step 1 Selecta camera capture size you want to use from Select Capture Size Se
79. t meet the recommended system requirements Note 1 Changing of the bandwidth used for video affects the sending and receiving of videos for all users in a meeting room The higher the amount of bandwidth used is the clearer the video will be However the load on your computer and network will increase Naturally lowering the amount of bandwidth used will reduce the load Note 2 Basically the bandwidth used for video is automatically adjusted in accordance with the number of participants and the network status of each location Note that settings you make here will not become defaults Step 1 Click the Meeting Settings button to open the Meeting Settings dialogue box Step 2 Click the Open button in Optimize Optimize Bandwidth i Adjust the bandwidth for all users Bandwidth Up to 256kbps per users Step 3 Adjust the amount of bandwidth to be used to Optimize Bandwidth between 10 and 200 Adjust the bandwidth for each user High bandwidth provides high quality video image But also gives much load to the system operation Step 4 Click the OK button p i rae 7 ee e _ You have now set the bandwidth to be used for video 2014 V cube Inc All Rights Reserved 58 V CUBE Meeting 13 6 6 Adjusting the Volume Automatically Basic Settings You can have the system automatically adjust the volume of participants microphones Note 1 This functionality is displayed only when you use a us
80. te on 16 May 2012 Note 2 To use this functionality you need Flash Player ver 11 5 or later Step 1 Di he documents you want to save in PDF format on the whiteboard and click the PDF button 2014 V cube Inc All Rights Reserved 30 V CUBE Meeting Note 3 This function is unavailable if Disabled is selected for Whiteboard PDF export in the Room Settings in the m 222 2S cet NEW UPLOAD DEL UNSYNC PAGE LIST Administration Menu Note 4 Only one page as displayed on the whiteboard can be saved in PDF format Only that part of the document on the whiteboard that is in the frame will be saved Note that text items shapes etc added to the document outside the frame will not be saved Step 2 lect P nd click the OK n Either A4 vertical layout or A4 horizontal layout can be selected as the Page layout Saving this page in the PDF format Page layout A4 portrait 7 N Step 3 Click the YES button Step 4 Specify the destination and the file name and click the Save button Fle name 20131103214201 pd vi C se 1 Save as type a Fies x ES Warming This file may be an executable program or contain malicious content use caution before saving or opening Step 5 Click the OK button File has been saved In this manner you can save the documents on the whiteboard to your computer in PDF format 2014 V cube Inc All Rights Reserved 31
81. the password 6 to 16 alphanumeric characters Step 4 Type the password in again to confirm it Note 2 The OK button will be enabled once the passwords you have typed in the two fields match You have now password protected the records of an ongoing meeting You cannot delete password protected records until you remove the password Step 5 Click the Open button beside Clear the log password to remove the password General Set Log Password Set change the log password Step 6 Click the OK button Clear the log password BO Set Log Title Set title for the log of this meeting Clear Password X You have now removed the password ooo O ON OFF Clear Password If you clear the Change Server Li password the Change the serve log of this a meeting can be Optimize Bandwi viewed by other Adjust the bandw Up to 256kbps pe Auto Microphone System adjusts t for other participants to hear easily ON OFF 2014 V cube Inc All Rights Reserved 56 V CUBE Meeting 13 6 2 Changing the Name of an Ongoing Meeting Basic Settings The name of a meeting at the time it was scheduled is Total Time 00 00 00 displayed If a name has not been set Untitled is Citle untitled gt displayed You can change the meeting name in Meeting Settings Step 1 Click the Meeting Settings button Meeting Settings Step 2 Click the Open button in Set Log Title M
82. ticipants if participants from 11 or more locations join the meeting the view changes to 20 window mode automatically e Documents only mode a CET LOPreferences J a saw i UBE runs over all 7 0 ERS De s of network luding ones with walls proxies and waranets V CUBE will work safely As a web based provider V CUBE updates every three months giving our clients a seamless communications service 2014 V cube Inc All Rights Reserved No software installation All you need is a standard web browser and you can start immediately after logging in Network Settings 01 26 41 No s Vas s Our services would run on any devices Windows Mac Linux Cell H 323 Android iPhone etc Broadband connection will enable you to use For Worldwide use the system anywhere in the world We utilize Akamai Tchnology to provide our services worldwide VV V CUBE Meeting 12 1 6 Changing to 16 9 Browser Window Mode If you clear the 4 3 Standard Layout check box before entering a meeting room you will enter the meeting room in 16 9 browser window mode Note 1 4 3 Standard Layout is selected by default in the screen display settings Note 2 If a browser window mode Default Interface Layout Setting has been set in the Room Settings in the Administrative Menu that browser window mode will be used when you enter a meeting room You can use the follo
83. to its original size 2014 V cube Inc All Rights Reserved 13 V CUBE Meeting 12 2 1 Switching Cameras There are two ways to switch cameras a Using the switch camera button of a meeting room a4 L gt When multiple cameras are connected to the computer HEEN Webcam i NEW UPLOAD DEL 2 USB2 0 Camera click the switch camera button to switch cameras Note 1 The cameras need to be connected to the computer before you attend a meeting b Selecting a camera from Preferences Sioa Click the Preferences button Step 2 Click the Devices tab Step 4 After have sel mer device click the X button in the upper right corner 320x240 Select Frame Rate You can select the frame rate of your camera High frame rate provides smoothed moving image fps LAN camera control Do not use the LAN cantera IP Address 0 0 0 0 Allow other users to control your LAN camera remotely Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares ON C OFF You have now switched cameras 2014 V cube Inc All Rights Reserved 14 V CUBE Meeting 12 2 2 Changing the Camera Capture Size and Frame Rate You can change the camera capture size in the system By enlarging the camera capture size you can send higher resolution video to the other meeting participants Step 1 Click the Preferen n Prefe
84. to receive e mails during this meeting option is selected If the Deny option is selected you cannot use this functionality Note 2 The permissions reflect the settings under Upload Files by E mail in Room Settings on the Admin Page Note 3 Send documents you want to upload onto the whiteboard as email attachments Note however that you cannot upload password protected files You have now made the Upload Files by E mail setting 2014 V cube Inc All Rights Reserved 60 V CUBE Meeting 13 7 1 Reducing the CPU Load General If you select ON for the Reduce CPU load the camera capture size is set to 160x120 standard This setting is useful when your computer or internet connection does not meet the recommended system requirements for using V CUBE Meeting By selecting ON for this setting you can have smoother video for your V CUBE Meeting but with a lower image quality Step 1 Click the Preferences button Step 2 Sel N for R PU load T OO General Step 3 Close the dialogue box E A Note 1 If you select ON for Reduce CPU load the amount of Reduce CPU load by lowering capture size and frame rate This setting will be applied to all the bandwidth used to send video will automatically be reduced participants In addition the framer rate will also be reduced l l Optimize Video Quality Note 2 OFF is selected by default when you enter a meeting room Optimize the video quality Note 3 This setting is enabled fo
85. vices b Internal record keeping c View registration information and usage d To reply customer s inquiry 2 Refer to V cube Inc Privacy Notice page _http www vcube co jp privacy Send Questionnaire Back to Home To continue to use V CUBE Meeting click the Back to Home buiton VV V CUBE Meeting Start Meeting If you cannot enter meeting room click here Thank you for your cooperation Back to Home This is the end of the description of meeting room functions 2014 V cube Inc All Rights Reserved 2
86. when the whiteboard is enlarged However this may raise the possibility of upload failure or layout corruption If you have trouble on High Quality upload please try normal mode instead If you select High quality when pasting documents the meeting participants can see the details of your uploaded documents including text and images more clearly even when they zoom in on them However the conversion may take more time than 2014 V cube Inc All Rights Reserved 23 V CUBE Meeting regular mode Note 1 Note 2 Note 3 Note 4 Note 5 Note 6 Note 7 Note 8 Note 9 The file formats you can upload on the whiteboard are Word Excel PowerPoint Visio PDF JPG JPEG PNG Bitma TIFF Al EPS and PSD Maximum size for Word Excel PowerPoint Visio and PDF files 20 MB Maximum size for JPG JPEG PNG BMP TIFF Al EPS and PSD files 5 MB When you upload data to the whiteboard the entirety of the document may not appear on the whiteboard If this is the case ensure that the paper size set for the file does not exceed the following PDF 675 mm x 675 mm Word A4 vertical Excel A4 horizontal PowerPoint 760 x 760 or smaller Note that you cannot upload password protected files If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents Word files with mu
87. wing five modes 3 window mode 6 window mode 12 window mode video only mode and documents only mode 3 window mode 6 window mode or 12 window mode is automatically selected in accordance with the number of meeting participants The size of each window in the video only mode changes in accordance with the number of meeting participanis Click the Layout button 21 on page 1 to select a mode rv from the list and change the mode Tc Reset stream j 01 kaon a 3 window mode No software installation All Our services would run on any you need is a standard web devices Windows Mac Linux browser and you can start Cell H 323 Android iPhone etc immediately after logging in V CUBE runs over all Broadband connection types of network will enable you to use ye including ones with the system anywhere x ing w Worldwide y ywi firewalls proxies and in the world We utilize intranets V CUBE will Akamai Tchnology to work safely provide our services worldwide As a web based provider V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless communications service Note 3 Note that a window mode in which there were at least four participants will not change automatically to 3 window mode even if the number of participants decreases to below four unless you manually select the 3 window mode to change the mode b 6 window mode

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