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User Manual - Affordable Till Balancing Software For Bars

1. AllRecords All Records Summary To view a summary of all sales purchase banking wastage and refund records choose View gt All Records gt All Records Summary from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by record type E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific record type select an option from the record type drop down list 2008 Celeritec Retail Systems Viewing Records MEN Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Drilling Down To view records in more detail for a specific day within the selected date range click the button to the left of the date required Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B All Records Detailed To view sales purchase banking wastage and refund records in detail choose
2. Part XIV Viewing Records 1 Main Summary nia 2 Main Summary 4 Column ssssscsssessssesssseessseeees 3 All Records iria Part XV Reports 1 Selecting Reports sscscscsssssesessssssesecssnssesecscesseseess 2 Printing Reports rescssssosessnsonsnsonensnnsnnnnsnsnnsnsnsensnernee 3 Emailing Reports a sanken 4 Exporting Data unse Part XVI Backup and Restore 1 Backing up the Database sscscsssceseeeeeeeeeeees 2 Restoring the Database ssscscecssssesesssesseseescees Part XVII System Tools 1 Compact Database ccccssscsscssssssssssssscssssessseocees 2 Rebuild Database ns Part XVIlISoftware Licensing 1 Celeritec Tally EULA Part XIX Accounting amp VAT 1 Posting Account Journals sacasnsnsnenenenenenenennnnnnnnene 2 Posting Account Journal Example ssscsseeseee 3 Reclaiming VAT on Purchases cscscscssceesseeeees Part XX Help amp Support bk OD a Index Getting Help ocio ciniconinoncconisinsdontsonenonisinenoninonssenisineiono Product Updates s2 s2 420ss20 0200000s00000000000 00000000023 Celeritec Support Website crsorsonsesnnennnennnennn About Celeritec Tally creconssnssonesonesnnennnennnennnennnene 101 RO 101 sseceenscceseccesnnceseneeceseccessncesnceees 101 RENTE 101 sabseaSaatssnssesnusa eavamsseasseeesessuonsys 102 104 Subasssacnseastessbashaserpsanesesnsecsneesye 104 Sobsvsda
3. Celeritec Tally Version 4 User Manual Celeritec Tally User Manual Bringing Balance to Your Business by Celeritec Retail Systems This guide has been written to help new users of Celeritec Tally Version 4 to set up the program in as short a time as possible The guide will help you tailor the program to your exact business needs A real world example is used throughout the manual to demonstrate how you can set up the software If you have any comments or suggestions regarding the guide please send an email to documentation celeritec com Celeritec Tally Version 4 User Manual 2008 Celeritec Retail Systems All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products that are referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks While every precaution has been taken in the preparation of this document the publisher and the author assume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it In no event shall the publisher and the author be liable for a
4. Introduction Next Step Chart of Accounts gt gt Analysis Codes Introduction A chart of accounts is a set of analysis codes known as nominal codes that are used in accounts software All financial transactions within a business are allocated to an analysis code that are then used to produce financial reports such as a Profit amp Loss or a Balance Sheet statement Analysis codes are used to record sales expenditure VAT PAYE bank balances retained profit etc A detailed explanation of accounting practices is beyond the scope of this documentation and we recommend that you consult your accountant if you need further information O Each analysis code number within the chart of accounts must be unique The nominal codes required for Celeritec Tally are the ones that you use to record cash transactions within your business These can be broken down as follows E Sales The nominal accounts used to record various types of sales E Purchases the nominal accounts used to record cash purchases m Wages A nominal control account that is used to balance employees net pay if you pay your employees in cash E Credit Cards A control account that is used to record credit card receipts that are then reconciled against the payments you receive from your credit card provider E Cash Account A control account that is used to record cash receipts E Bank Accounts Used to record cash banking E Float Account A control account that
5. lt lt Previous Step Trading Sessions Next Step Tills gt gt Till Setup Introduction Your tills can be allocated to different sales departments or areas if you have enabled this option within the company details section A maximum of 99 tills allocated to an unlimited number of sales departments can be configured Adding a Till 1 Enter a number for the till in the Till No field Till numbers must be unique if you try to enter a duplicate till number an error will occur 2 If you have enabled the sales department option in the company details form select a sales department from the drop down box to allocate the till to Deleting a Till To delete a till that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Editing a Till Select the till you wish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step Sales Departments Next Step House Float gt gt House Float Setup Introduction The house float refers to the amount of cash that you keep on the premises for use as change in your tills The program allows you to tailor the float to suit your business change requirements In addition you can setup re order percentages for each coin type and the program will automatically suggest a change order based on these percentages Use default setting To use the default house float s
6. 1 coins 60 3 bags 50p coins 20 2 bags 20p coins 20 2 bags 10p coins 5 1 bag 5p coins 5 1 bag 2p coins 0 Not Used 1p coins 0 Not Used Total 200 00 At the end of trading the coins ignoring coins that are not used in an initial float in the till add up as follows 5p Coins 5 35 10p Coins 6 90 20p Coins 18 40 50p coins 29 50 1 Coins 83 00 O 2008 Celeritec Retail Systems Ber Celeritec Tally Version 4 User Manual Total 143 15 To round down to the nearest 5 00 remove 1x5p coin 1x10p coin and 3x 1 coin and use 60 in 5 notes to complete the float total 5p Coins 5 30 10p Coins 6 80 20p Coins 18 40 50p coins 29 50 1 Coins 80 00 Total 140 00 5 Notes 60 00 Total 200 00 v Step 2 Income Type 1 Enter the date for the sales record in the format dd mm yyyy or click the button to the right of the date field to select a date using the calendar a O Note The system automatically inserts the current date As many businesses will balance their tills after midnight the system will use the current trading date up to 6am the following day 2 Select the type of record you are entering from the drop down list If you are adding a till sales record select Till Sales Record If you are adding a miscellaneous sale such as cloakroom receipts or door receipts that are not assigned to a particular till select the Other Sales Record option
7. Demonstration Database Using the demonstration database 26 Diary Entries Adding diary entries 83 Editing diary entries 83 Viewing diary entries 83 Emailing Reports Send as Adobe PDF attachment 101 Send as HTML attachment 101 Send as Microsoft Excel document 101 Send as Microsoft Snapshot viewer document 101 Send as Microsoft Word document 101 Send as XPS document 101 End User Licence Agreement 111 Evaluation Trial Period 25 Exporting Reports To Adobe PDF 102 To HTML file 102 To Microsoft Excel 102 To Microsoft Snapshot viewer 102 To Microsoft Word 102 To XPS Document 102 H Help About Celeritec Tally 128 Checking for program updates 127 Getting help amp support 127 Troubleshooting program activation 33 House Float Balancing the house float 86 Configuring 56 Decreasing 87 Increasing 87 Placing a change order 88 K Keyboard Shortcuts 18 For navigating records 18 For working with text amp data 20 Main keyboard shortcuts 18 O 2008 Celeritec Retail Systems 130 Celeritec Tally Version 4 User Manual O Ordering Change Placing a change order 88 P Product Activation 29 Activating the program manually 31 Activating the program via the internet 29 Deactivating the product via the internet 32 Troubleshooting program activation 33 Product Deactivation Transfer software licence to a new computer 32 Product Updates Checking for program updates 127 Program Desktop Quick access toolbar 15 Tally
8. Each sales or discount category is linked to an analysis code in the chart of accounts The sales and discount categories you require relate to your till s general report commonly called a Z Read If your till s report breaks sales down into different categories and you want to record sales for each category for comparison you should enter a sales category for each Adding a sales category 1 Select an analysis code from the drop down list to be associated with the sales or discount category 2 Enter a description for the sales or discount category in the Sales Type Description field The O 2008 Celeritec Retail Systems zal Celeritec Tally Version 4 User Manual 6 1 4 name should match the category in the till s Z read 3 Select a default VAT code from the drop down list to be used with this sales or deduction category 4 In the Type field select Income if the sales category is an income type and Deduction if the sales category is a discount O Note The default VAT field will be disabled if you have configured the VAT Registered option to No in the Company Details screen Deleting a sales category To delete a sales category that you have already entered click the record selector The box on the left hand side of the record and press the DELETE key Editing a Sales Type Select the sales type you wish to edit make your changes and move the cursor to the next line to update the change lt l
9. click it s record selector The box on the left hand side of the record and press the DELETE key Editing a Credit Card Select the credit card you wish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step Bank Accounts Next Step Trading Sessions gt gt O 2008 Celeritec Retail Systems eo Celeritec Tally Version 4 User Manual 6 1 7 6 1 8 Trading Sessions Introduction If your business has separate trading sessions you can allocate your sales to these sessions For example a restaurant has a lunchtime session and an evening session You could configure the system with two sessions a Lunchtime Session and an Evening Session and record sales separately for each session Splitting your sales into sessions allows you to produce reports analysing your sales performance for each session Sessions are enabled by default within the company details form If you do not want to split your sales into different sessions change the Split Trading Into Sessions option to No The sessions module will be disabled if you have elected not to split sales into sessions Adding a Session 1 Enter a name for the session in the text field Deleting a Session To delete a session that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Editing a Session Select the session you w
10. 3 Select the till number from the drop down list If you have selected the Other Sales Record as the sales type the Till number field will be disabled 4 Select the Sales Session from the drop down list O Note If Sales Session have not been enabled in the Company Details setup then the Session drop down list will not be visible 5 You can record the number and value of till refunds if you require by entering the number and value of refunds in the fields on the right hand side Refunds values have no effect in the balancing of the till they are included for monitoring purposes only 6 Click the next button to move to the next step or the back button to move to the previous step v Step 3 Enter The Sales Split The sales split section is where you enter the breakdown of your till sales from the till s Z Read 2008 Celeritec Retail Systems report 1 Select a sales category from the drop down list 2 Enter the gross total amount including Tax into the Total Inc Tax field The Tax amp Net Tax fields are calculated automatically based on the tax code that has been assigned to the sales category You cannot change the Tax or Net Tax totals Repeat steps 1 amp 2 for the other types of sales breakdown you have 4 The total including tax displayed at the foot of the income analysis form should match the total from your Z Read report w O Note If you have disabled the Vat Registered option in the Company D
11. Account Journal Example Introduction The following examples demonstrate the journals required to post your sales cash credit card and expenditure information into your accounts software Examples of how to then reconcile the journals to your bank statement are also shown v How to Post Sales The following screenshot shows the Sales Summary section taken from the Main Summary report which gives breakdown of the sales for a month Sales Summary Account Code Nominal Description Total Net Vat VAT Total Inc VAT of Sa 1000 Wet Sales 47 037 82 8 231 63 55 269 45 68 82 1020 Dry Sales 12 935 38 2 263 70 15 199 08 18 92 1040 Other Sales 9 554 91 1 672 09 11 227 00 13 98 1050 Discounts Given 1 175 205 78 1 381 74 1 72 Totals 68 352 15 11 961 64 80 313 79 100 00 Sales Summary The cash book sales journal to post to your accounts program for the above would be as follows Pre cose puc Jon een 0075 Internal Control Bank A C 80 313 79 3000 VAT Account 11 961 64 1000 Wet Sales o 47 037 82 1020 Dry Sales 12 935 38 1040 Other Sales 955491 1050 Discounts Given 1 175 96 Total 81 489 75 81 489 75 v How to Post Purchases The following screenshot shows the Purchase Summary section taken from the Main Summary report which gi breakdown of the purchases for a month 2008 Celeritec Retail Systems Accounting amp VAT 121
12. Categories csssssscsscssessessesssscsscsscsecsecsecsensensecsessesseasensenseeseeseese Saving System Configuration csscssccceccscsscsecseeceesecseesceseesceseescescescescescesessesscsscssesecseeseeseesesses System Configuration scisscicsscsisscsccsescesssesvacsscesssessiostecsscestsvessessecsusvevecensacvsosnasssasessecses 2008 Celeritec Retail Systems 11 11 15 15 18 18 18 20 25 25 26 26 29 29 31 32 33 Contents BE Company Details s sccsccsocseossossossssscssesscssnsessessessasssesassassassssssossossocsossossessvosvesvesvesseseeseesvesensensessesdessesdessenses essess 47 System Setup AAA 48 Diary Event TYP c 0 iscissisciecssesecsscssovsscassortonsonceccdesecsosssossettestessessassosdectsodeotnesessveseedsecnesevoosdedconsersavtoesantoeeiet es 55 House Float Setups aa 56 User Manager AAA 58 NANA 60 Part VII Sales 62 1 Adding a Sales Record 62 2 Editing a Sales RCN Masse ee 66 3 Using the Sales Wizard en ee 66 4 Saving Records Unbalanced ssscscscscscscecssesssesscesscssscacacacacacececscassseseseeecacacacaces 70 5 Viewing Sales Records ae 70 6 Viewing Credit Card Records nessasesensesennenonsonennenonsnnensonensnnennanensnnsnsnnensnnnssnsnssnee 72 7 Viewing Cash Receipts san een 73 8 Viewing RSS sine een 74 9 Viewing Unbalanced Records ssscsscsscsssssssssscsscessssassassecsessssaseassecsecaseaeeeeneeaseees 74 Part VIII
13. Celeritec Retail Systems EN Celeritec Tally Version 4 User Manual 3 3 DOWN ARROW Scroll down in small increments PAGE DOWN CTRL DOWN ARROW Scroll down one full screen Move to the bottom of the page UP ARROW Scroll up in small increments PAGE UP Scroll up one full screen CTRL UP ARROW Move to the top of the page RIGHT ARROW END OR CTRL RIGHT Scroll to the right in small increments ARROW Scroll to the right edge of the page CTRL END Move to the lower right corner of the page LEFT ARROW Scroll to the left in small increments HOME OR CTRL LEFT CTRL HOME ARROW Move to the left edge of the page Move to the upper left corner of the page Dialog box and window operations E nn p or CTRL P Opens the Print dialog box S Opens the Page Setup dialog box Z Zooms in or out on a part of the page C or ESC Cancels the Print Preview Keys For Working With Text amp Data Select Text and Data Selecting text in a field SHIFT RIGHT ARROW Shortcut Key Extends one character to the right CTRL SHIFT RIGHT A RROW Extends one word to the right SHIFT LEFT ARROW Extends one character to the left CTRL SHIFT LEFT ARROW Extends one word to the left Selecting a field or record 2008 Celeritec Retail Systems Keybo
14. E To filter records by an individual credit card name select the card group for the card and then select the credit card name Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers The sort order selected will be maintained if you print email or export the records Drilling Down To view records in more detail for a specific credit card within the selected date range click the a button to the left of the credit card name Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B Credit Card Records Detailed To view sales records in detail choose Sales gt Credit Card Records gt Credit Cards Detailed from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates credit card group and individual credit card name E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm 2008 Celeritec Retail Systems 7 7 yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific credit card group select an option from the card
15. F4 or ALT DOWN Provides access to the context sensitive help Switches between navigation Navigation Mode The mode in which an entire field is selected and the insertion point is not visible In navigation mode you can move between fields using the arrow keys mode and insertion Insertion mode The cursor appears in the field allowing you to edit or enter data at the insertion point mode Launches the calculator for currency fields allowing you to perform calculations with the result pasted into the current field Opens up a drop down box to display its list of options ARROW ALT D Deletes the entire currently displayed record DELETE Delete the current data in a field To delete an entire record line in a record list press SHIFT SPACEBAR to select the entire line or click the record selector and then press the DEL key F9 Recalculates the fields in a form ALT S Saves the current record TAB Move focus to the next field in a form SHIFT TAB Move focus to the previous field in a form ESC To undo the changes made in the current field or current record if in the current field and then in the current record both have been changed press ESC twice to undo the changes first Keys For Navigating Records Navigate in Forms Navigating between fields 8l records 2008 Celeritec Retail Systems Keyboard Shortcuts TAB Move to the next fi
16. Page Format toolbar ribbon You can also cut amp paste text to and from the clipboard 5 Click the Save button Alt S to save the diary entry Editing a Diary Record To edit a diary entry 1 Select Diary gt Edit Diary Record from the main toolbar ribbon 2 Select the date range that you want to edit diary records for and click the continue button If records are available for the date range selected the edit diary entry form will appear 3 To navigate through the records click the appropriate navigation button on the top left hand side of the form 4 Make your changes and click the Save button Alt S to update the changes 5 To delete an entire diary entry click the Delete Button Alt D Viewing Diary Entries Diary Entries To view diary entries choose Diary gt Diary Records from the main ribbon toolbar O 2008 Celeritec Retail Systems Feed Celeritec Tally Version 4 User Manual Changing Record Filter Criteria You can filter the records by date range specific dates and by diary event E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific diary event select an option from the diary event drop down list Sorti
17. Purchase Summary Account Code Nominal Description Total Net Vat VAT Total Inc VAT of Sal 0003 Float Account 0 00 0 00 0 00 0 00 2040 Other Purchases 147 26 0 00 147 26 0 18 2100 Wages Paid 1 912 16 0 00 1 912 16 2 38 2220 Renevals amp Consumables 89 63 15 68 105 31 0 13 Totals 2 149 05 15 68 2 164 73 2 70 Purchase Summary The cash book payment journal to post to your accounts program for the above would be as follows wecose ivc esposo ert 0075 Internal Control Bank A C 2 164 73 3000 VAT Account 15 68 2040 Other Purchases 147 26 2100 Wages Paid 1 912 16 2220 Renewals amp Consumables 89 63 Total 2 164 73 2 164 73 v How to Post Cash amp Credit Card Receipts The following screenshot shows the Cash amp Credit section taken from the Main Summary report which gives y breakdown of the total cash amp credit card payments for the month Cash amp Credit Card Summary Account Code Nominal Description Total of Sal 0004 Cash Account 62 756 93 78 14 0070 Credit Card Account 15 392 13 19 16 Totals 78 149 06 97 30 Cash amp Credit Card Receipt Summary The cash book payment journal to post to your accounts program for the above would be as follows 0075 Internal Control Bank A C 78 149 06 0004 Cash Account 62 756 93 0070 Credit Card Account 15 392 13 Total 78 149 06 78 149 06 v C
18. Purchases 76 1 Adding a Purchase Record naar eier nen 76 2 Editing a Purchase Record zu2u2220020200000n0n0000n0nannenenenensenenenennenenenensenenenannesnsenenenee 76 3 Viewing Purchase Records 22 2 2 2eu0en2002n0en0enenennensensensenensensenseneenensensensesenseneenen 77 PartIX Banking 80 1 Adding a Banking Record un ei 80 2 Editing a Banking Record 2 22 2e2eu0enoeneonenenensenennensenseneenensensensenessensensensenensensenen 81 3 Viewing Banking Records ici ia 81 PartX Diary 83 1 Adding a Diary Record nassen 83 2 Editing a Diary Record s csssssescssessssossssusssonsvsnssesonsssnnssssnsosnssesensbennsssensvsessosensosesssenssseese 83 3 Viewing Diary Entries nannte 83 Part XI House amp Till Floats 86 1 Balancing the House Host nee ae 86 2 Increasing Decreasing the House Float sssscssscsssscecsscesesceesscecsscecseeececnseeeees 87 3 Placing a Change Order nu ee 88 Part XII Wastage 90 1 Adding a Wastage Record scssscsscscsscecessecsssecsesecsssecsssecscsecucsecsececsssecueecnececeeces 90 2 Editing a Wastage Record nessasessnsenonsnnonsenonsnnensnnennnnensnnensnnsnsnnensnnensnnensnnnssnsnsenen 90 3 Viewing Wastage Records neasaseosnnenonsenonnensnsonennnnsnsnnensnnensnnensnnensnnensnnensnnnssnsnnenee 91 2008 Celeritec Retail Systems E Celeritec Tally Version 4 User Manual Part XIII Dashboard amp Process Map 1 Dashboard 2 Process Map
19. Ribbon Menus 11 Program Interface 11 Main keyboard shortcuts 18 Navigating forms amp records 15 Quick access toolbar 15 Record selectors 15 Ribbon menu toolbar 11 Shortcut keys for navigating records 18 Shortcut keys for working with text amp data 20 Purchases Adding purchases using cash from till 62 Adding purchases using cash at hand 76 Editing purchase records 76 Viewing purchase records 77 R Refunds Adding refunds 62 Editing sales refunds 66 Viewing sales refunds 74 Reporting Emailing reports 101 Export to Adobe PDF 102 Export to HTML file 102 Export to Microsoft Excel 102 Export to Microsoft Snapshot viewer 102 Export to Microsoft Word 102 Export to XPS document 102 Exporting data to other programs 102 Printing reports 101 Report page setup 101 Selecting reports and record filters 101 S Sales Adding sales records 62 Editing sales records 66 Saving unbalanced records 70 Using the sales wizard 66 Viewing cash receipts 73 Viewing credit card receipts 72 Viewing sales records 70 Viewing sales refunds 74 Viewing unbalanced records 74 Software Licensing Celeritec Tally EULA 111 Starting The Program 25 Logging onto the database 26 Using the demonstration database 26 System Setup 46 Analysis codes 48 Bank accounts 48 Cash types 48 Change program colour scheme 60 Company details 47 Credit card types 48 Diary events 55 Enabling sales departments 47 Enabling trading sessions 47 Enab
20. Tally Version 4 User Manual 13 13 1 13 2 Dashboard amp Process Map E Information at your fingertips on the dashboard E The process map Dashboard The dashboard shows you key information for the most important aspects of your business The dashboard is by default loaded each time the program starts but if it has been closed can be reopened by choosing View gt Dashboard from the main toolbar ribbon The dashboard can be prevented from opening each time the program starts by choosing Settings gt Options gt Show Dashboard On Startup from the main ribbon toolbar The dashboard provides the following information E The last five week sales including VAT with averages over that period for each day E Cash banked over the last two weeks E A graph of the current and last twelve month s sales which can be toggled to display in list form by clicking the Month List button E The diary entries entered over the last seven days which you can navigate through by clicking the left or right arrow buttons E The current house float balance is shown in the bottom right hand corner Drill Down Facility You can drill down into the underlying records for the sales banking and diary entries displayed in the dashboard by clicking the drill down button for the data you wish to drill down into To update the data in the dashboard to reflect new records that have been entered since the dashboard was loaded click the Update Button Alt
21. U Process Map The Process Map is launched by clicking the Process Map button at the bottom of the dashboard The Process Map provides a diagrammatic view of the work flow associated with the program By clicking the task you wish to perform the process map will launch the required module for you E Add a new sales record m Add a new sales record using the sales wizard E Enter a new purchase record E Enter a new wastage record E Enter a new diary entry E Balance the house float E Enter a new banking record 2008 Celeritec Retail Systems Dashboard amp Process Map as E Place a new change order E Print export or email reports To return to the dashboard view click the Dashboard button Alt D on the bottom left of the form O 2008 Celeritec Retail Systems Viewing Records Viewing Records 14 Viewing Records E Viewing the main summary E Viewing the main summary four column E Viewing all records 14 1 Main Summary Introduction The main summary is used to provide the data you need for your business accounts software The main summary is the report that you should file for accounting amp archiving purposes The main summary should be printed after each day s trading and attached to your till s Z Read report credit card machine report together with any purchase receipts that have been processed for that day The main summary report should be printed off at the end of each accoun
22. View gt All Records gt All Records Detailed from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by record type E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific record type select an option from the record type drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual record click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B 2008 Celeritec Retail Systems Reports Reports 101 15 Reports E Selecting reports and record filtering options E Page setup amp printing reports E Emailing reports as an attachment E Exporting report data for use in external programs 15 1 Selecting Reports Introduction Celeritec Tally comes
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24. a default VAT code to be used with this purchase category The default VAT code will be automatically selected when entering new purchase records On default VAT field will be disabled if you have configured the VAT Registered option to No in the Company Details screen Deleting a purchase category To delete an expenditure that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key lt gt O You will not be able to delete a purchase category if purchase records have been entered that use the category Editing a purchase category Select the purchase category you wish to edit make your changes and move the cursor to the next line to update the change v Bank Accounts The bank accounts screen allows you to enter details of your business bank accounts Adding a bank account 1 Select an analysis code from the drop down list to be associated with the bank account 2 Enter a name for the bank account in Bank Name field 3 Enter the six digit sort code for the bank account in the Sort Code field 4 Enter the account number for the bank account in the A C No field Deleting a Bank Account To delete a bank account that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key gt Dyou will not be able to delete a bank account if banking records have been entered for that O 200
25. a description for the purchase 3 Select a Tax rate from the drop down list to apply to this expenditure The default tax rate assigned to this purchase type will automatically be selected for you 4 Enter the total amount including tax into the Total Inc Tax field 5 The Tax will be automatically be calculated and entered into the Tax field You can override the Tax total if the purchase included items that are not rated for Tax O Note If you have disabled the Tax Registered option in the Company Details setup then the Tax field will be disabled 6 Repeat steps 1 through 5 for additional purchases 7 Click the save button Alt S to save the purchase record The cash used for the purchase is automatically deducted from the cash at hand totals To reverse out a cash purchase for instance for a refund obtained from something you have bought enter a negative amount in the total field and the cash will be added back into the cash at hand total Editing a Purchase Record To edit a purchase record 1 Select Purchases gt Edit Purchase Records from the main toolbar ribbon 2 Select the date range that you want to edit purchase records for and click the continue button If records are available for the date range selected the edit purchase form will appear 3 To navigate through the records click the appropriate navigation button on the top left side of the form 4 Make your changes and click the Save button Alt S to updat
26. event To delete a diary event that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key O You will not be able to delete a diary event that has a diary entry recorded against it To edit a diary event Select the diary event you want to change make your changes and move the cursor to the next line to update your changes House Float Setup Introduction The house float refers to the amount of cash that you keep on the premises for use as change in your tills The program allows you to tailor the float to suit your business change requirements In addition you can setup re order percentages for each coin type and the program will automatically suggest a change order based on these percentages To open the house and till float setup form choose Settings gt Float Setup from the main ribbon toolbar Use default settings To use the default house float setup click the Use Default button The program will automatically enter the default values for the house float based on the following assumptions 1 The initial house float value is 2 000 being the value of the cash kept aside for the purchase of change 2 Each till starts with an initial float of 200 3 The coin bag note total is the bagged value of each coin denomination that the banks supply eg 1 coins come in bags of 20 5p coins in bags of 5 4 The re order percentages are the percentage
27. for over seven days A Warning Failure to perform regular backups could result in the permanent loss of data should a computer failure or data corruption occur Backup Procedure 1 To launch the backup wizard click the round Office button and select Backup Database Wizard 2 A list of the most recent backups are shown Click Next Alt N to continue 3 The program automatically creates a default file name for the backup using the current date in the format TallyBackup yyyy mm dd eg TallyBackup 2007 09 30 In addition the program remembers the location of the last backup for you To choose a different location click the Browse button Alt B to open the file save as dialog Enter a backup name and location for the backup and click the save button 4 Click Finish Alt F to begin the backup A confirmation message will appear informing you if the backup was successful O file extension is automatically added to the backup name to identify the company data being backed up A file extension of 001 identifies the demonstration database located in the Data01 folder an extension of 002 will identify the data stored in the folder Data02 Restoring the Database Introduction Restoring refers to taking the data that you have previously backed up and overwriting your existing data files with it In other words the data files on your computer are effectively erased and then replaced with the data on your backup disk s You may wa
28. is used to record the balance of the house float E VAT Control Account A control account that records output and input VAT totals Control accounts There are four control accounts within Celeritec Tally that are already set up within the system These are as follows 1 VAT Control Account The VAT element of sales and expenditure is posted to the VAT control account 2 Float Control Account The Float Control account records the initial value of the house float and any float increase or decrease Cash Control Account The value of cash receipts and purchases are posted to this account 4 Suspense Account The suspense account is used by the program to post the unbalanced amount of any unbalanced record w O Note You can change the analysis code and description of the above control accounts to match your accounts software but you cannot delete them Before you begin Before you begin entering analysis codes obtain a list of the analysis codes from your accounts software package to enable you to match those you enter within Celeritec Tally to your accounts software If you are unsure how to proceed at this stage we recommend that you consult your 2008 Celeritec Retail Systems 6 1 3 Setting Up The System zo accountant for an appropriate list Using the default chart of accounts The program has a set of pre defined analysis codes built in that you can use as a starting point in configuring the chart of acc
29. issue a fix patch or update to correct the non conformance If we do not issue one and you return the Software to us in good condition we will refund you any licence fee you have paid to us to Use the Software under this Agreement 4 The warranties set out in this clause 3 will a not apply if any non conformance is caused or relates to an act prohibited by clause 2 4 and b are instead of all other warranties representations or conditions express or implied statutory or otherwise including any implied warranties of satisfactory quality and fitness for a particular purpose 5 Subject to clause 5 1 but otherwise irrespective of any other term of this Agreement we do not warrant a that the Software will meet your requirements or b that its Use or other operation will be uninterrupted or error free or c or make any representation regarding the Use or other operation of the Software or the result of such operation in terms of correctness accuracy reliability or otherwise 6 Subject to clause 5 1 no oral or written communications by or on our behalf shall create a O 2008 Celeritec Retail Systems 114 Celeritec Tally Version 4 User Manual warranty or in any way increase the scope of the warranties we have given 4 SUPPORT AND MAINTENANCE OF THE SOFTWARE 1 Prior to us issuing you with an activation code as described in clause 2 2 we may provide you with the following maintenance and support services Maintenance and S
30. it makes your database file smaller by eliminating unused space Database files can become corrupted In particular circumstances a database file can become corrupted If a database file is located on a network that file has a small risk of becoming corrupted and the risk can increase over time You can mitigate this risk by using the Compact Backend Database and Compact application commands Before you begin Consider taking the following actions before you begin a compact operation E Always make a backup During the repair process Celeritec Tally may truncate some data from tables that are damaged It is sometimes possible to recover this data from a backup In addition to your regular backup strategy you should make a backup before you use the Compact and Repair command You can make a backup by using the Backup Database Wizard O 2008 Celeritec Retail Systems 108 17 2 Celeritec Tally Version 4 User Manual E Ensure that all forms amp reports are closed before compacting the backend database Compact the Backend database 1 Click the Office button from the main toolbar ribbon click the System Tools button and then the Compact Backend Database button 2 Select Yes at the confirmation prompt to begin the compact process or click No to exit the procedure Compact the Program 1 Click the Office button from the main toolbar ribbon click the System Tools button and then the Compact Application button 2 The
31. of cash amp cheques E Receipts for payments made by credit card E Purchase receipts from any cash that has been spent from the till during trading To balance the till you need to reconcile the till s Z Read to the contents of the cash drawer This is achieved using the following formula Total Sales Inc Tax Till Z Read Initial Float Credit Card Receipts Cash Expenditure Receipts Cash Left in Drawer 0 For example E The till s Z Read report totals 2000 00 at the end of trading E The initial float put into a till was 200 00 E The Credit Card receipts in the till add up to 295 00 m Cash Spent from the till during trading adds up to 35 00 To balance the till the cash left in the drawer should be 1 470 00 2000 00 Z Read 200 00 Initial Float 295 00 Credit Card Receipts 35 00 Cash Purchases 1 470 00 Cash Left In Drawer Procedure for balancing a till 1 Remove the initial float that was put into the till at the start of trading 2 Enter the sales breakdown for the till in the income analysis section 3 Enter the cash purchases made from the till during trading 4 Enter the credit card receipts into Credit Card section 2008 Celeritec Retail Systems 5 Enter the cash left over into the Cash section 6 The total to balance should be zero Adding a sales record To add a sales record select Sales gt Add Sales from the main ribbon toolbar v Removing t
32. of the total float required for each coin denomination 5 The coins used in a fresh till float are the total of each coin denomination totalling 200 Initial house float Enter the total value of cash you have available in the house float To simplify the balancing of the house float on a day to day basis it is recommended that the initial house float value is set to a round figure O i i O You can increase or decrease the house float level to cover times when more change is required e g bank holidays weekends etc using cash at hand 2008 Celeritec Retail Systems Setting Up The System Float used in the till Enter the total amount of change that is put into each till at the start of trading The default amount is 200 Coins used If you do not purchase a particular coin denomination from your bank for use as change uncheck the corresponding box in the right hand side Used column This will disable the Re order Percentage field and Coins Used In Till field for that coin and set its value to zero Coin bag note total The coin bag note total is set up automatically for you and should not require any changes unless your bank provides coins in different bag values Most banks supply change in the following coin bag values Foire mammreorier 5 note Individual notes 2 coins 20 bag 1 coins 20 bag 50p coins 10 bag 20p coins 10 bag 10p coins 5 bag 5p coins 5 bag 2p coins 2 bag 1p
33. purchase 3 Select a Tax rate from the drop down list to apply to this expenditure The default tax rate assigned to this purchase category will automatically be selected for you 4 Enter the total amount including tax into the Total Inc Tax field 5 The Tax will be automatically be calculated and entered into the Tax field You can override the Tax total if the purchase included items that are not rated for Tax O If you have disabled the VAT Registered field in the Company Details setup then the Tax field will be disabled 6 Repeat steps 1 through 5 for any additional purchases v Credit Card Receipts In this section you enter your credit card receipts 1 Select the credit card type from the drop down box 2 Enter the total value of credit card receipts for the credit card type 3 Repeat steps 1 amp 2 for any additional credit card types O If you have disabled the Credit Card option in the Company Details setup then the Credit Card section will not be visible v Cash Analysis O 2008 Celeritec Retail Systems 7 2 7 3 Celeritec Tally Version 4 User Manual The final section to balance the till requires you to enter the cash amp cheques left in the till drawer into the cash section 1 Select a cash denomination from the drop down list 2 Enter the total for that cash denomination 3 Repeat steps 1 and 2 for the remainder of the cash in the drawer Saving The Record To save the record first check tha
34. the line below to save the changes Deleting a Cash Type To delete a Cash Type that has already been entered click the record selector The box on the left hand side of the record and press the DELETE key E O You will not be able to delete a Cash Type if records have been entered against it 2008 Celeritec Retail Systems 6 2 3 Setting Up The System ss Editing a Cash Type Select the cash type that you wish to edit make your changes and move the cursor to the next line to update the change v Wastage amp Complimentary Tab The wastage amp complimentary feature has been included within the program to record the loss in sales due to product shrinkage Product shrinkage covers items like breakage s products past their sell by date or complimentary products given away to customers If your business carries out regular stock audits the sales value of products lost due to shrinkage can be factored into the stock take which will assist in providing a more accurate result You can set up as many different wastage shrinkage types as you require to record the various types of wastage your business has Adding a wastage type 1 Enter a name for the wastage type in the Wastage Shrinkage Type field Deleting a wastage type To delete a wastage type that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key O You will not be able to delete a wastag
35. then the Credit Card section will not be visible 4 Click the next button to move to the next step or the previous button to move to the previous step v Step 6 Enter Cash amp Cheques This section requires you to enter the cash amp cheques left over in the till drawer into the cash section 1 Select a cash denomination from the drop down list O 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual 7 4 7 5 2 Enter the total for that cash denomination 3 Repeat steps 1 and 2 for the remainder of the cash in the drawer 4 Click the next button to move onto the next step or the previous button to move to the previous step vw Step 7 Summary Screen amp Save Record The final step is to review the summary and save the record 1 Check the summary totals for income expenditure credit card and cash totals and that the record balances 2 Click the Save button Alt S to save the record or click the previous button to move to the previous step re Note Whilst it is not recommended you can save a record that is unbalanced but this will require correcting at a later time See the section on unbalanced records for further information Saving Records Unbalanced Unbalanced Records If a sales record does not balance when you click the Save button the program will warn you prior to completing the save process and ask if you want to save the record unbalanced If you elect to save the reco
36. these including coffee extracts for flavouring milk shakes m Savoury snacks consisting of sliced and dried or roasted vegetables other than potatoes for example beetroot carrot etc E Tortilla chips corn chips bagel chips cocktail cheese savouries and Twiglets E Roasted or salted nuts supplied while still in their shells such as monkey nuts and pistachios toasted coconut toasted almonds and other toasted chopped nuts held out for sale in retail packs specifically for home baking Examples of Standard Rate VAT expenditure E Ice creams sorbet s frozen yoghurt designed to be eaten as such or ice lollies E Nuts if shelled and either roasted or salted E Juice and juice concentrates E hot food and take away s El Mineral table and spa waters held out for sale as beverages Carbonated drinks such as lemonade cola and mixers such as tonic and soda E All alcoholic drinks amp beverages E Potato crisps potato sticks potato puffs and similar products including those made from a combination of potato starch or flour and cereal flour if the end product has the taste and texture of a potato product For more information on VAT supplies visit the HM Revenue amp Customs website at www hmrc gov uk O 2008 Celeritec Retail Systems Help amp Support Help amp Support 127 20 20 1 20 2 Help amp Support E Getting help and support E Obtaining updates to the program E Getting program version informat
37. will disable the Re order Percentage field and Coins Used In Till field for that coin and set its value to zero Coin bag note total The coin bag note total is set up automatically for you and should not require any changes unless your bank provides coins in different bag values Most banks supply change in the following coin bag values 5 note Individual notes i 2 coins 20 bag 1 coins 20 bag 50p coins 10 bag 20p coins 10 bag 10p coins 5 bag 5p coins 5 bag 2p coins 2 bag 1p coins 2 bag 2008 Celeritec Retail Systems Setting Up The System as Re Order Percentages The system can automatically suggest a change order based on a percentage of the overall float for each coin To configure this enter a percentage figure for each coin denomination in the Re Order Percentages column The percentages must add up to 100 The following table is a general guide to the percentages you should enter based on normal change requirements and utilising all coin types Coin Note Percentage of Overall Float 5 note 28 2 coins 20 1 coins 20 50p coins 10 20p coins 10 10p coins 5 5p coins 5 2p coins 1 1p coins 1 Coins used in Till Float It is recommended that you use a fresh till float each time you set up a till at the beginning of trading and wherever possible use multiples of the bagged value of a coin This allows both you and the staff who will be using the till to qui
38. you to enter details of your business bank accounts Adding a bank account 1 Select an analysis code from the drop down list to be associated with the bank account 2 Enter a name for the bank account in Bank Name field 3 Enter the six digit sort code for the bank account in the Sort Code field 4 Enter the account number for the bank account in the A C No field Deleting a Bank Account To delete a bank account that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Editing a Bank Account Select the bank account you wish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step Purchase Categories Next Step Credit Cards 6 1 6 Credit Card Types Introduction The credit card setup module allows you to configure the various types of credit cards your business accepts Credit card types can be grouped together in up to four different groups which can be configured to match the Z Read report from your credit card machine Adding a Credit Card 1 Select a nominal code to be associated with the credit card in the A C Code field from the drop down list 2 Enter a name for the credit card in Credit Card Name Name field 3 Select a card group for the credit card from the drop down list in the Group field Deleting a Credit Card To delete a credit card that you have already entered
39. 70 Credit Card Control PDQ Receipt 4 826 12 Account 28 11 200 2000 Bank Account Credit Slip No 100103 15 525 79 7 0004 Cash Control Account Credit Slip No 100103 15 525 79 O 2008 Celeritec Retail Systems 124 Celeritec Tally Version 4 User Manual 28 11 200 2000 Bank Account Amex Receipt 82 33 7 0070 Credit Card Control Amex Gross 83 45 Account 6200 Credit Card Charges Amex Charges 1 12 28 11 200 2000 Bank Account PDQ Receipt 1 662 90 7 0070 Credit Card Control PDQ Receipt 1 662 90 Account Totals 78 149 06 78 149 06 After entering the above journals the cash control account and credit card control account will balance to zero O Note American Express and some other payment providers make payments with their charges deducted from the original amount If your payment provider makes payments in this way you must post the gross amount to the credit card control account and then post the charges to your credit card charges account 19 3 Reclaiming VAT on Purchases Guide to Vat Reclaimable Expenses If your business is VAT registered then any valid expenditure you make is VAT deductible i e you can reclaim the VAT paid on the purchase in your quarterly VAT return To qualify an expense as tax deductible you must obtain a VAT invoice or receipt for the goods purchased which must contain the following information E The name amp addre
40. 71 89 20 667 74 35 255 69 35 476 18 40 045 14 55 830 39 56 051 92 60 878 04 76 403 83 76 486 16 78 149 06 Date A C A C Description Description Debit Credit Code 07 11 200 2000 Bank Account Credit Slip No 100100 16 857 94 7 0004 Cash Account Credit Slip No 100100 16 857 94 07 11 200 2000 Bank Account Amex Receipt 113 95 7 0070 Credit Card Control Amex Gross 115 35 Account 6200 Credit Card Charges Amex Charges 1 40 2008 Celeritec Retail Systems Accounting amp VAT 123 07 11 200 2000 Bank Account PDQ Receipt 3 695 85 7 0070 Credit Card Control PDQ Receipt 3 695 85 Account 14 11 200 2000 Bank Account Credit Slip No 100101 14 587 95 7 0004 Cash Control Account Credit Slip No 100101 14 587 95 14 11 200 2000 Bank Account Amex Receipt 220 49 7 0070 Credit Card Control Amex Gross 224 27 Account 6200 Credit Card Charges Amex Charges 3 78 14 11 200 2000 Bank Account PDQ Receipt 4 568 96 7 0070 Credit Card Control PDQ Receipt 4 568 96 Account 21 11 200 2000 Bank Account Credit Slip No 100102 15 785 25 7 0004 Cash Control Account Credit Slip No 100102 15 785 25 21 11 200 2000 Bank Account Amex Receipt 221 53 7 0070 Credit Card Control Amex Gross 225 41 Account 6200 Credit Card Charges Amex Charges 3 88 21 11 200 2000 Bank Account PDQ Receipt 4 826 12 7 00
41. 8 Celeritec Retail Systems aera Celeritec Tally Version 4 User Manual account Editing a Bank Account Select the bank account you wish to edit make your changes and move the cursor to the next line to update the change v Credit Cards Tab The credit card setup module allows you to configure the various types of credit cards your business accepts Credit card types can be grouped together in up to four different groups which can be configured to match the Z Read report from your credit card machine Adding a Credit Card 1 Select a nominal code to be associated with the credit card in the A C Code field from the drop down list 2 Enter a name for the credit card in Credit Card Name Name field 3 Select a card group for the credit card from the drop down list in the Group field Deleting a Credit Card To delete a credit card that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Dou will not be able to delete a credit card if records have been entered for the credit card Editing a Credit Card Select the credit card you wish to edit make your changes and move the cursor to the next line to update the change v Trading Sessions Tab If your business has separate trading sessions you can allocate your sales to these sessions For example a restaurant has a lunchtime session and an evening session You could configure the system with t
42. Celeritec Retail Systems eee Celeritec Tally Version 4 User Manual Deleting a Till To delete a till that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key _ O You will not be able to delete a till if sales records have been entered that use it Editing a Till Select the till you wish to edit make your changes and move the cursor to the next line to update the change v Tax Codes Tab Tax codes have already been setup within the system and should not require any alteration unless the tax laws change Adding a Tax Code 1 Enter a description for the new tax code 2 Enter a percentage for the new tax code Eg Enter 0 15 for 15 3 Move the cursor to the line below to save the changes Deleting a Tax Code To delete a Tax Code click it s record selector The box on the left hand side of the record and press the DELETE key nn O You will not be able to delete a Tax Code if records have been entered that use the code Editing a Tax Code Select the code that you wish to edit make your changes and move the cursor to the next line to update the change v Cash Types Tab The cash types have already been setup within the system and should not require any alteration unless a new coin or note denomination is released Adding a Cash Type 1 Enter a description for the new cash type 2 Enter the monetary value of this cash type 3 Move the cursor to
43. accompanies this Agreement the Software and the associated documentation packaging and other related materials supplied by us the Documentation so long as you have paid the applicable licence fee Ownership of the Software remains with us at all times Your right to Use the Software is subject to the terms set out in this Agreement Carefully read the terms and conditions contained in this Agreement By installing and or using the Software you signify your acceptance of the terms and conditions contained in this Agreement and you enter into a legally binding agreement You confirm this by activating and registering the Software in accordance with clause 2 2 If you do not agree to be bound by the terms and conditions of this Agreement you should not install or use the Software If you have purchased an activation code and require a refund you must agree to provide written confirmation that you have not installed or used the Software and if we ask you to do so you agree to permit us to verify this If you are in the UK or any other country the returns procedure can be obtained by emailing us at sales celeritec com 1 IN THIS AGREEMENT 1 Use Used and Using means to load execute store transmit display for the purposes of loading execution storage transmission or display or otherwise access or utilise the Software for your legitimate business purposes and 2 Celeritec Retail Systems means Stuart Jordan T A Celeritec R
44. ales departments to which you allocate your tills Having separate sales departments allows you to analyse the sales for each sales area you have For example a bar has two floors a ground floor bar and a basement bar Two sales departments will be required one for each floor Tills for each bar are then allocated to each sales department To enable sales departments tick the box Uncheck the box to disable the sales department option O If Sales Departments have already been entered you will not be able to change this option System Setup Introduction The System Configuration module is accessed by selecting Settings gt System Setup from the ribbon toolbar The system setup form allows you to configure your chart of accounts sales amp purchase types bank accounts credit cards tills sales departments sales sessions tax codes cash types and wastage types Changes to any setting within the Sales Configuration are automatically saved to the database The System Configuration form has the following tabs v Chart of Accounts Tab A chart of accounts is a set of analysis codes known as nominal codes that are used in accounts software All financial transactions within a business are allocated to an analysis code that are then used to produce financial reports such as a Profit amp Loss or a Balance Sheet statement Analysis codes are used to record sales expenditure VAT PAYE bank balances retained profit etc A detailed explanatio
45. all records entered by the user 2 Enter the users full name 3 Enter a password for the user Passwords length must be a minimum of 4 and maximum of 15 alpha numeric characters 4 Re enter the password for the user 5 Click the Save Alt S button to save the user Deleting a user 1 Select the required user name from the list by clicking it s record selector The box on the left hand side of the record 2 Click the Edit button at the bottom of the User Manager form 3 Click the Delete button Alt D at the bottom of the User Edit form 4 Click Yes to the confirmation dialog that appears Deleting a user has no effect on any records that have been entered by the user You cannot delete the Administrator account which has the user initials of ADM Editing a User 1 Select the required user name from the list by clicking it s record selector The box on the left hand side of the record 2 Click the Edit button at the bottom of the User Manager form 3 Make the required changes and then click the Save button Alt S at the bottom of the form to update your changes O Note You can change the password of the Administrator account but you cannot change the user name or initials O 2008 Celeritec Retail Systems KN Celeritec Tally Version 4 User Manual 6 2 6 System Options Introduction The following options can be set within the program and are accessed by choosing Settings gt Options from the main ri
46. ard Shortcuts TAB Selects the next field SHIFT TAB Selects the previous field F2 Switches between Edit mode with insertion point displayed and navigation Navigation Mode The mode in which an entire field is selected and the insertion point is not visible In navigation mode you can move between fields using the arrow keys mode SHIFT SPACEBAR Switches between selecting the current record and the first field of the current record in navigation mode SHIFT UP ARROW Extends the selection to include the previous record if the current record is selected SHIFT DOWN ARROW Extends the selection to include the next record if the current record is selected CTRL A Selects all records in a record list Extending aselection F8 Turns on Extend mode EXT appears in lower right corner of the window pressing F8 repeatedly extends the selection to the word the field the record and all records in a sub form SHIFT F8 Undoes the previous extension ESC Cancels the Extend mode O If the insertion point isn t visible press F2 to display it Edit text and data Copying moving or deleting text CET Tan CTRL C Copy the selection to the Clipboard CTRL X Cut the selection and copy it to the Clipboard CTRL V Paste the contents of the Clipboard at the insertion point BACKSPACE Delete the selection or the character to the left of t
47. ate Celeritec Tally via the internet to transfer licence to a new computer Troubleshooting activation problems Activating Via The Internet Introduction To help prevent software piracy Celeritec Tally contains a sophisticated unlocking component which helps ensure that the program cannot be installed on multiple computers using the same activation key O It is recommended that users activate the product via the internet as this process is fully automatic and activation is immediate How activation works The activation component of the program generates an algorithm based on specific hardware components that are installed in your computer This algorithm known as a fingerprint is unique to your computer This fingerprint code is then submitted to our activation server together with the product activation code and an unlock code is generated automatically and passed back from the server to the program which activates the program Your internet activation code can be found within the confirmation email you received when you purchased a licence to use the software or on the inside cover of the CD or DVD the product came in Users without internet access can apply for a manual activation code from Celeritec Retail Systems This can be requested by fax or post and a manual activation code will be posted emailed or faxed back to you O Please Note Internet Activation and Manual Activation Codes are different and are not interchangeable Y
48. ate any losses which you suffer or incur 2 If in our reasonable opinion the Software is likely to become or does become the subject of a claim of infringement of a third party s intellectual property rights we may elect to either 1 obtain the right for you to continue Using the Software Materials in the manner permitted under this Agreement or 2 modify or replace the infringing part of the Software so as to avoid the infringement or alleged infringement without materially reducing the functionality or performance of the Software 3 If having used all reasonable endeavours we cannot achieve either of the circumstances referred to in clauses 6 2 1 or 6 2 2 on reasonable terms and you give us a written notice to do so we will promptly refund to you a pro rata portion of the licence fee based on the Software having a useful life of three years when this Agreement including your right to Use the Software shall automatically terminate 4 You shall promptly notify us of any claim or threatened claim concerning your use of the Software and 1 not independently defend or respond to such claim or threatened claim and 2 cooperate with us in the defence of any such claim or threatened claim subject to payment by us of your third party costs incurred in providing such cooperation 5 The indemnity in clause 6 1 shall not apply to any claim 1 which arises from any development modification implementation configuration or integrati
49. ation we cannot provide the necessary activation code You may install and Use the Software as described below A licence allows you to install and use the Software on one computer The data is normally stored on the same computer but you can store it on a network server if you prefer By company we mean a company business or other organisation which you want to manage with the Software and for which you have a set of stand alone records and data which we call a data set If you want to manage more than one company data set with the Software you must have a company licence for each company data set that you want to manage You may only Use the Software for your own internal business purposes and with your own data only 1 Other than as permitted under this Agreement you shall not and shall not allow anyone else to Use copy other than for back up purposes only transfer sell sub licence lease mortgage rent loan publish distribute or otherwise make the Software or any part of it available to any other person whether or not for commercial gain 2 Use the Software or any part of it for the provision of any computer bureau remote hosting or ASP services or in any other configuration that permits a third party to use the Software other than under the provisions of a valid licence with us 3 other than to the extent permitted by law or with our prior written consent alter adapt merge modify tra
50. ay need to consult your accountant for advice before configuring the program Donce the system has been configured and you have added records to the database you will no longer be able to access the System Configuration Wizard and the menu option will be disabled in the main ribbon menu You will still be able to make changes to the system configuration however by selecting System Setup from the main ribbon menu Launching the system configuration wizard Choose Settings gt System Setup Wizard Next Step Entering your company details gt gt 2008 Celeritec Retail Systems 6 1 1 Setting Up The System Company Details Entering your company details Enter your trading name company name address telephone numbers and email address in the appropriate fields Trading Week Select the first day of your trading week from the drop down box The first day of the business week can be a Sunday or a Monday VAT Registration If your business is registered for VAT select Yes from the drop down box The default option is Yes Selecting No will disable the VAT fields within the program Credit Cards If your business accepts credit cards then select Yes from the drop down box If you do not accept credit cards as a form of payment select No Selecting No will disable the credit card fields and reports within the program A If you have already entered credit card details and you change this option to No the existing cred
51. bbon toolbar Show Dashboard on Startup By default the dashboard launches automatically each time the program is started You can toggle this feature on or off by selecting Settings gt Options gt Show Dashboard On Startup from the ribbon toolbar Colour Scheme You can change the colour scheme from the default blue to silver or black To change the setting choose Settings gt Options gt Colour Scheme and select your preferred option The changes will take place next time you start the program O Changes to the colour scheme will apply to all Microsoft Office 2007 programs installed on your computer 2008 Celeritec Retail Systems Sales San Celeritec Tally Version 4 User Manual 7 7 1 Sales E Adding a new sales record E Editing existing sales records m Adding sales using the sales wizard E Saving records unbalanced E Viewing sales records E Viewing credit card receipts E Viewing cash receipts E Viewing refunds E Viewing unbalanced records Adding a Sales Record Introduction Balancing your tills can be a time consuming affair especially if cash has been spent from the till during trading and your sales include both cash amp credit card forms of payment Celeritec Tally makes the process of balancing the till very straight forward At the end of trading your till will contain the following E The initial float that was put into the till at the start of trading E Sales receipts in the form
52. bon press CTRL F1 O You can still use the keyboard shortcuts while the Ribbon is minimized Ribbon Shortcut Keys If you prefer to use the keyboard instead of the mouse the program provides keyboard shortcuts that enable you to quickly perform tasks without reaching for the mouse You can access ribbon menus controls by holding and releasing the ALT key The KeyTips are displayed over each feature that is available in the current view Celeritec Tally For example to access the Add Sales Record button using keyboard shortcuts first press the ALT key to display the KeyTips followed by the S key to focus the ribbon to the Sales Tab and then 1 to launch the Add Sales form O To cancel the action that you are taking and hide the KeyTips press and release the ALT key The File Menu The file menu is accessed by clicking the round Office button The office menu contains controls for accessing the demonstration database backing up and restoring the database and the system tools menu Execute a Ribbon Command O 2008 Celeritec Retail Systems Program Interface Command Tab What you can do Office Button Open the demonstration company for training purposes Backup the current database Restore the database from a previous backup Compact and repair the back end database Compact and repair the program Rebuild the database clearing down the current data Welcome Log off the current user from the syste
53. ch you do not have enough to make up a full bag Coin conservers can be bought from most stationery suppliers 1 50p 20p Balancing the float To access the house float feature select Float gt Balance Float from the main toolbar ribbon To balance the float perform the following steps 1 Click the clear contents button to clear the form ready to begin your float balance A Warning Only the current float balance record is stored in the database and you cannot view previous float balances It is recommended that you printout a float report each time the house float is balanced to allow you to refer to previous float records 2 If you are still trading and floats have been provided for your tills enter the number of tills that are in use The system will automatically deduct the till float total from the house float Note The amount deducted for a till that is in use depends on the settings in the House Float Setup module 2008 Celeritec Retail Systems House amp Till Floats 3 Add the notes available for change and enter the denominations into the Available For Change section of the form 4 On occasion you may need to use funds from the house float for purchases when there are insufficient funds available in the cash at hand balance If any expenditure has been made from the house float but has not been transferred into the system enter the details of the expenditure in the pop up box that appears when
54. ckly check that the initial till float balances to the agreed total Enter a value for each coin that you use in your till float in the Coins Used In Till column The total of the till float coin denominations must add up to the value you entered in the Float Used In Till field The following table is a general guide to the amounts of each coin that should be used in a fresh till float based on a till float of 200 5 note 50 2 coins 40 2 bags 1 coins 60 3 bags 50p coins 20 2 bags 20p coins 20 2 bags 10p coins 5 1 bag 5p coins 3 O 2008 Celeritec Retail Systems Ea Celeritec Tally Version 4 User Manual 6 1 11 6 1 12 6 2 2p coins l 1p coins 1 lt lt Previous Step Tills Next Step Wastage amp Complimentary Types gt gt Wastage amp Complimentary Categories Introduction The wastage amp complimentary feature has been included within the program to record the loss in sales due to product shrinkage Product shrinkage covers items like breakage s products past their sell by date or complimentary products given away to customers If your business carries out regular stock audits the sales value of products lost due to shrinkage can be factored into the stock take which will assist in providing a more accurate result You can set up as many different wastage shrinkage types as you require to record the various types of wastage your business has Adding a was
55. coins 2 bag Re Order Percentages The system can automatically suggest a change order based on a percentage of the overall float for each coin To configure this enter a percentage figure for each coin denomination in the Re Order Percentages column The percentages must add up to 100 The following table is a general guide to the percentages you should enter based on normal change requirements and utilising all coin types Coin Note Percentage of Overall Float 5 note 28 2 coins 20 1 coins 20 50p coins 10 2008 Celeritec Retail Systems MES Celeritec Tally Version 4 User Manual 6 2 5 20p coins 10p coins 5p coins 2p coins 1p coins 10 5 5 1 1 Coins used in Till Float It is recommended that you use a fresh till float each time you set up a till at the beginning of trading and wherever possible use multiples of the bagged value of a coin This allows both you and the staff who will be using the till to quickly check that the initial till float balances to the agreed total Enter a value for each coin that you use in your till float in the Coins Used In Till column The total of the till float coin denominations must add up to the value you entered in the Float Used In Till field The following table is a general guide to the amounts of each coin that should be used in a fresh till float based on a till float of 200 5 note 2 coins 1 coins 50p coins 20p coins 10
56. de entered is correct the program will be activated 2008 Celeritec Retail Systems Product Activation 5 2 Activating Via Post or Fax To help prevent software piracy Celeritec Tally contains a sophisticated unlocking component which helps ensure that the program cannot be installed on multiple computers using the same activation key O It is recommended that users activate the product via the internet as this process is fully automatic and activation is immediate How Manual Activation Works The program generates an algorithm based on specific hardware components installed in your computer and produces a fingerprint that is unique to your computer When you print out an activation request form this unique fingerprint is included in the form Using this fingerprint we can calculate an activation code which will be sent to you via your preferred method The manual activation code returned to you will be unique to the computer you request it for It will not unlock the software on any other computer Please Note Manual Activation and Internet Activation Codes are different and are not interchangeable You cannot use an internet activation code to unlock the software manually Purchasing Celeritec Tally licenses Activation codes can be purchased from our on line shopping channel which can be found at www celeritec com shop If you require the program to be installed on more than one computer you must purchase additional
57. der selected will be maintained if you print email or export the records Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual 7 8 7 9 Viewing Refunds Refunds Summary To view sales refund records choose Sales gt Sales Refunds from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by individual till number E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific till select the required option from the till number drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual sales refund record click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records cl
58. des any other oral or written communications or representations with respect to the Software and Documentation 8 Except as described in clause 5 nothing in this Agreement confers on any third party any right or benefit under the Contracts Rights of Third Parties Act 1999 This Agreement may be varied without the consent of the third party beneficiaries described in clause 5 9 This Agreement shall be governed by and construed in accordance with the law of England and Wales The parties submit to the non exclusive jurisdiction of the courts of England and Wales O 2008 Celeritec Retail Systems Accounting amp VAT 119 19 Accounting amp VAT m How to post journals from Celeritec Tally to your accounts software E Posting journal example E Reclaiming VAT on purchases 19 1 Posting Account Journals Introduction The following is a best practice guide to assist you in entering sales expenditure credit card and banking information from Celeritec Tally into your accounts package It is assumed in this guide that you have experience in bookkeeping If you are unfamiliar with bookkeeping procedures it is recommended that you consult your accountant Your should ensure that the following control accounts are set up within your accounts package 1 A control bank account that is separate from your main banking account 2 House float control account 3 Cash control account 4 Credit card control account Main Summary R
59. drop down list The File Save As dialog will opening allowing you to specify the export name and location for the report Reports can be exported in the following formats m Adobe PDF You must have the free Adobe PDF reader installed on your computer to view the attachment This can be downloaded from http www adobe com m Microsoft Snapshot Format You must have the free Microsoft Snapshot Viewer installed on your computer to view the attachment This can be downloaded from http www microsoft com downloads details aspx FamilyID b73df33f 6d74 423d 8274 8b7e6313edfb amp DisplayLang en E XPS Document m HTML Document for reading in a web browser m Microsoft Office Excel m Microsoft Office Word O Some reports cannot be exported to Microsoft Excel This option will be disabled if the active report cannot be exported in this format 2008 Celeritec Retail Systems Backup and Restore 104 16 16 1 16 2 Celeritec Tally Version 4 User Manual Backup and Restore E Backing up the database using the backup wizard E Restoring the database from a previous backup using the restore wizard Backing up the Database Introduction It is important that you keep regular backups of your program data To help you do this we have included a Backup Wizard You are also reminded to back up when you close the program Backups should be taken at least once a week and the program will warn you if a backup has not been performed
60. e of a record click it s record selector The box on the left hand side of the record and press the DELETE key on your keyboard O Note Any changes or deletions to a banking record will be reflected in the overall cash at hand total 9 3 Viewing Banking Records Banking Summary To view a summary of banking records choose Banking gt Banking Summary from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by bank account E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific bank account select an option from the bank account drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual banking record click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button a
61. e program to open the product activation form or if the program is running choose Help gt Activate Product 3 Select the I have an internet activation code for this product Recommended option 4 The activation code consists of 24 numbers which should be carefully entered into the boxes on the activation form 5 Click the continue button The program will contact our activation server and if successful will automatically unlock the program O Note During the activation process no personally identifiable information is submitted to our servers Manual Activation To apply for a manual activation code E Launch the program to open the product activation form or choose Help gt Activate Product E To print out a code request form click the Click here to print out a request form to fax or print link E Complete the form and fax or post to the address indicated on the form A Important Print the application form on the computer for which an activation code is required A fingerprint that is unique to the computer is added to the form and will be used by Celeritec Retail Systems to generate the activation code Applying the manual activation code E Launch the program to open the product activation form or choose Help gt Activate Product E Select the I have a manual activation code for this product option E Enter the 24 digit activation code carefully in the boxes on the form E Click the continue button If the co
62. e the changes 5 To delete an entire record click the Delete Button Alt D 6 To delete an individual line of a record click it s record selector The box on the left hand side of 2008 Celeritec Retail Systems 8 3 Purchases the record and press the DELETE key on your keyboard Note Any changes or deletions to a cash purchase will be reflected in the overall cash at hand balance Viewing Purchase Records Purchase Summary To view a summary of purchase records choose Purchases gt Purchase Records gt Purchases Summary from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by purchase category E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific purchase category select an option from the sales category drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Drilling Down To view records in
63. e type if records have been entered that use it Editing a wastage type Select the wastage type you wish to edit make your changes and move the cursor to the next line to update the change Diary Event Types Introduction Celeritec Tally includes a handy diary feature that allows you to record events that happen during trading These diary entries can be particularly useful for recording events that have affected trade When analysing previous trading patterns the diary entry will help you to remember what happened on any particular day To open the diary events form choose Settings gt Diary Events from the main ribbon toolbar Diary entries can be allocated to a specific event enabling you to report on just that event within the program For example a bar holds a street party once a year A diary event for the street party can be set up and any comments made in the diary are recorded using this diary event You can quickly find all diary entries relating to the annual street party by requesting that the program only shows diary entries for that particular type of event The UK bank holiday s have already been set up within the system To add a diary event O 2008 Celeritec Retail Systems EN Celeritec Tally Version 4 User Manual 6 2 4 1 Enter a name for the diary event 2 If the diary event is a public holiday select yes from the drop down box 3 Move the cursor to the next line to save the event To delete a diary
64. ec Retail Systems to obtain a new unlock code Error Code 400 Unable to Contact The Activation Web Server Reason The activation component of the program is unable to contact the web server This could be due to technical difficulties with the web activation system or your computer s firewall is preventing the activation components from accessing the internet O 2008 Celeritec Retail Systems E Celeritec Tally Version 4 User Manual Solution 1 Check that your computer can access the internet 3 Check that you can access the Celeritec Retail System s website at www celeritec com 4 Check that your windows user account has administrative permissions enabled 5 Check that your computer s firewall is not blocking access to the internet for the activation components of the program These components are sagekey6 dll sagekeysecurity ocx and skrev exe and are located in the Windows System32 folder If your firewall is blocking these activation components either grant permissions to the components within the firewall or alternatively temporarily disable the firewall whilst activation takes place Be sure to re enable your firewall after you have activated the program 6 If you are still having trouble activating the program via the internet please visit our support website at www celeritec com for further assistance or alternatively request a manual activation code via fax or post Error Code 500 Invalid Activation Code Rea
65. eceipts cash and banking E Facilitates the balancing of house and till floats E Provides a recommended change order based on a configurable change reorder percentage E Records the number and value of refunds E Records product shrinkage and wastage E A diary feature allows recording of events that happen during trading E A message centre allows messages to be sent to other users of the program E Reports can be printed emailed and exported to other formats such as HTML and Microsoft Excel E A useful drill down facility is incorporated into each of the reporting views allowing the underlying record to be quickly accessed and edited if necessary 2008 Celeritec Retail Systems Introduction eer 1 2 Business Flowchart The following diagram illustrates how the program has been designed to deal with the revenue generated by your business Flowchart Explanation At the start of trading a till float is added to each till from the house float Sales are entered onto the till during trading Cash is spent from the till during trading to buy items for the business At the end of trading the till float is returned to the house float reserve The cash remaining being the takings less any expenditure made during the day is added to the cash at hand balance Cash is spent from the cash at hand balance after trading has finished u bh wn Hm oO de Till float added at start of day B Sales entered o
66. eft 2008 Celeritec Retail Systems CTRL LEFT ARROW END CTRL END HOME CTRL HOME Keyboard Shortcuts E Move it to the end of the field in single line fields Move it one word to the left Move it to the end of the field in multiple line fields Move it to the beginning of the field in single line fields Move it to the beginning of the field in multiple line fields O 2008 Celeritec Retail Systems Starting The Program 4 1 Starting The Program Starting The Program E Evaluating the product for the trial period Logging onto the program E Using the demonstration company data Evaluation Period Introduction Celeritec Tally can be used free for a period of 90 days to allow you evaluate the program after which the software will require activation A licence to continue using the software can be purchased directly from our on line shopping channel at www celeritec com shop During the evaluation period there are no feature restrictions within the program and if you decide to purchase the software you do not have to re install the program This means that any data you have already entered will not be lost P Product Activation f C Ihawe an internet activation code for this product Recommended Your internet activation code can be found on the inside of the CD or DVD case or in the email receipt from the Celeritec web store have a manual activation code for thi
67. eld SHIFT TAB Move to the previous field END Move to the last field of a record in navigation Navigation Mode The mode in which an entire field is selected and the insertion point is not visible In navigation mode you can move between fields using the arrow keys mode CTRL END Move the focus to the last field in the last record in navigation mode HOME Move to the first field in the current record in navigation mode CTRL HOME Move to first field in the first record in navigation mode CTRL PAGE Move to the current field in the next record DOWN CTRL PAGE UP Move to the current field in the previous record Navigation between a main form and a sub form TAB Enter the sub form from the preceding field in the main form SHIFT TAB Enter the sub form from the following field in the main form CTRL TAB Exit the sub form and move to the next field in the main form or next record CTRL SHIFT TAB Exit the sub form and move to the previous field in the main form or previous record Navigate in Reports Viewing different pages Shortcut Key Function F5 Move to the page number box then type the page number and press ENTER PAGE DOWN or DOWN View the next page when Fit to Window is selected ARROW PAGE UP or UP ARROW View the previous page when Fit to Window is selected Navigate in Print Preview O 2008
68. eld that matches the one from your accounts software 2 Enter a description in the analysis code description field that matches the one from your accounts software Deleting an analysis code To delete a nominal code that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key O If you have already allocated sales and purchase categories credit cards or bank accounts to an analysis code you will not be able to delete the code You must first remove any sales purchase credit card or bank account category links that use the code Editing an analysis code Select the nominal code you wish to edit make your changes and move the cursor to the next line to update the change v Sales Type Tab The sales and discount categories are used to record the types of sales or discount you have Each sales or discount category is linked to an analysis code in the chart of accounts The sales and discount categories you require relate to your till s general report commonly called a Z Read If your till s report breaks sales down into different categories and you want to record sales for each category for comparison you should enter a sales category for each Adding a sales category 1 Select an analysis code from the drop down list to be associated with the sales or discount category 2 Enter a description for the sales or discount category in the Sales Type Description field T
69. eport The changes will be saved for the current report when you close the report preview window 15 3 Emailing Reports Emailing reports as an attachment To email the active report as an attachment select the Email Report As button from the report ribbon and choose the attachment format from the drop down list The report will export the report to your default email program O 2008 Celeritec Retail Systems 102 15 4 Celeritec Tally Version 4 User Manual Reports can be emailed as an attachment in the following formats m Adobe PDF Recipients must have the free Adobe PDF reader installed on their system to view the attachment This can be downloaded from http www adobe com E Microsoft Snapshot Format Recipients must have the free Microsoft Snapshot Viewer installed on their system to view the attachment This can be downloaded from http www microsoft com downloads details aspx FamilyID b73df33f 6d74 423d 8274 8b7e6313edfb amp DisplayLang en E XPS Document m HTML Document for reading in a web browser m Microsoft Office Excel m Microsoft Office Word Some reports cannot be emailed as a Microsoft Excel attachment This option will be disabled if the active report cannot be exported using this format Exporting Data Exporting data to external programs To export the report for use within another program select the Export Report As button from the Report Ribbon and choose the required export format from the
70. eport The main summary report provides the information you require for entering sales and expenditure information into your accounts system Sales Summary Journal Enter a bank cashbook receipt using the control bank account and post the Net VAT totals to your sales nominal accounts and the VAT totals to your VAT account Purchases Summary Journal Enter a bank cashbook payment using the control bank account and post the Net VAT totals to your purchase nominal accounts and the VAT totals to your VAT account Any increases or decreases to the house float will appear in the purchase summary and this should be posted to the house float control account Cash Journal Enter a bank cashbook payment using the control bank account and post the cash total to the cash control account Credit Card Journal Enter a bank cashbook payment using the control bank account and post the credit card total to the credit card control account Control Bank Account The control bank account should balance to zero after entering the sales purchases cash amp credit card journals O 2008 Celeritec Retail Systems 120 19 2 Celeritec Tally Version 4 User Manual Your Main Bank Statement When you process your bank statement post cash receipts as a non vat journal to the cash control account and credit card receipts as a non vat journal to the credit card control account The cash and credit card control accounts should then balance to zero Posting
71. ered by carefully selected third parties If at any time you do not want us to use your personal data as described in the second sentence please contact us For further information on how we use your personal data please see our privacy policy on our website 2008 Celeritec Retail Systems Software Licensing 3 Any business partner reseller distributor or dealer including any of our authorised business partners from which you have purchased a licence of the Software is expressly not appointed or authorised by us as our servant or agent No such person has any authority either express or implied to enter into any contract or provide any representation warranty or guarantee with or to you on our behalf or otherwise to bind us in any way whatsoever We will not be responsible for any third party products or any services provided to you by such persons 4 Subject to clause 5 1 we shall not be liable to you for any circumstances arising outside our reasonable control 5 Our failure to enforce any particular term of this Agreement shall not be construed as a waiver of any of our rights under it 6 If any part of this Agreement is held by a court of competent jurisdiction to be unreasonable for any reason whatsoever the validity of the remainder of the terms will not be affected 7 Subject to clause 5 1 this Agreement constitutes the entire agreement between you and us in relation to the Software and Documentation and superse
72. etail Systems and 3 us we and our means Celeritec Retail Systems and you and your mean the person business or company which paid the licence fee to use the Software and 4 a the headings are for convenience only and shall not affect its construction or interpretation b including and includes shall be understood to mean including without limitation and includes without limitation respectively and c words of a technical nature shall be construed in accordance with the relevant meaning commonly attributed to them in the computer software industry in the U K 2 OUR LICENCE TO YOU 1 In consideration of your acceptance and continued observance of the terms of this Agreement together with payment by you of the applicable licence fees for the Use of the Software we will grant you a non assignable non exclusive licence to Use the Software and any updates and upgrades to it which we may provide to you in accordance with clause 4 2 2 The Software may be installed and Used for 90 days free of charge After this period to O 2008 Celeritec Retail Systems 112 Celeritec Tally Version 4 User Manual continue using the software you must purchase a licence which will be in the form of an activation code from our on line shop The Software will alert you of the need for an activation code In order to produce an activation code we will require certain information from you You acknowledge that without such inform
73. etails setup then the Tax field will be disabled Click the next button to move onto the next step or the previous button to move to the previous step vw Step 4 Enter Any Till Purchases If you have spent cash during trading from the till you are balancing this section is where you enter the breakdown of the purchases made 1 Select the purchase category from the drop down list 2 Enter a description for the purchase 3 Select a Tax rate from the drop down list to apply to this expenditure The default tax rate assigned to this purchase category will automatically be selected for you 4 Enter the total amount including tax into the Total Inc Tax field 5 The Tax will be automatically be calculated and entered into the Tax field You can override the Tax total if the purchase included items that are not rated for Tax O Note If you have disabled the Tax Registered option in the Company Details setup then the Tax field will be disabled 6 Repeat steps 1 through 5 for additional purchases 7 Click the next button to move to the next step or the previous button to move to the previous step v Step 5 Enter Credit Card Receipts In this section you enter your credit card receipts 1 Select the credit card type from the drop down box 2 Enter the total for the credit card type 3 Repeat steps 1 amp 2 for any additional credit card types As O Note If you have disabled the Credit Card option in the Company Details setup
74. etup click the Use Default button The program will automatically enter the default values for the house float based on the following assumptions 1 The initial house float value is 2 000 being the value of the cash kept aside for the purchase of change 2008 Celeritec Retail Systems aa Celeritec Tally Version 4 User Manual 2 Each till starts with an initial float of 200 3 The coin bag note total is the bagged value of each coin denomination that the banks supply eg 1 coins come in bags of 20 5p coins in bags of 5 4 The re order percentages are the percentage of the total float required for each coin denomination 5 The coins used in a fresh till float are the total of each coin denomination totalling 200 Initial house float Enter the total value of cash you have available in the house float To simplify the balancing of the house float on a day to day basis it is recommended that the initial house float value is set to a round figure O You can increase or decrease the house float level to cover times when more change is required e g bank holidays weekends etc using cash at hand Float used in the till Enter the total amount of change that is put into each till at the start of trading The default amount is 200 Coins used If you do not purchase a particular coin denomination from your bank for use as change uncheck the corresponding box in the right hand side Used column This
75. ew version O 2008 Celeritec Retail Systems 128 20 4 Celeritec Tally Version 4 User Manual About Celeritec Tally Application details To obtain details about the program such as unique computer fingerprint product version number and build choose Help gt About Celeritec Tally from the main toolbar ribbon The About Dialog box provides the following information E Product ID A fingerprint code unique to the computer that the program is installed on Program Version The version of Celeritec Tally you have currently installed E Build No The program build number E Database Version The backend database version you currently have installed To close the About Celeritec Tally click the window 2008 Celeritec Retail Systems Index 129 Index A Accounting Claiming VAT on purchases 124 Posting account journals 119 Posting account journals example 120 Backup amp Restore Backup database wizard 104 Restoring the database 104 Banking Adding a banking record 80 Editing a banking record 81 Viewing banking records 81 le Cash Adding cash receipts 62 Editing cash receipts 66 Viewing cash receipts 73 Celeritec Tally Help 8 Business flowchart 9 Program overview 8 Credit Cards Adding credit card receipts 62 Editing credit cards receipts 66 Viewing credit card receipts 72 Dis Dashboard Process Map 94 Toggle launch on or off at program start 60 Updating dashboard 94 Viewing dashboard 94
76. for more information on changing passwords Logging Onto The System 1 Enter your user initials 2 Enter your password 3 Click OK to continue 4 Click Cancel to exit the program If either the user initials or password are incorrect you will be prompted to re enter them a ae O Note Passwords are not case sensitive Demonstration Database A demonstration database has been included with the program to help new users familiarise themselves with the program The demonstration database is ideal for training new users as any changes to the data will not affect your live company data Opening the demonstration database 1 Click the Office button and then choose the Open Demo Company option from the menu 2 In the user log on screen enter the default user initials ADM and the password admin and click the Continue button 3 Click Cancel to return to your live company data Returning to your live company 4 Click the Office button and then choose the Open Demo Company option from the menu 5 In the user log on enter your user initials and password then click the Continue button 6 Click Cancel to return to the demonstration database 2008 Celeritec Retail Systems Starting The Program O 2008 Celeritec Retail Systems Product Activation Product Activation NES 5 1 Product Activation E Activating Celeritec Tally via the internet E Activating Celeritec Tally via fax or post m Deactiv
77. from the drop down list 2008 Celeritec Retail Systems O If Sales Session have been disabled in the Company Details setup then the Sessions drop down list will not be visible v Income Analysis The income analysis is where you enter the breakdown of your till sales from the till s Z Read report 1 Select a sales category from the drop down list 2 Enter the gross total amount including Tax into the Total Inc Tax field The Tax amp Net Tax fields are calculated automatically based on the tax code that has been assigned to the sales category You cannot change the Tax or Net Tax totals Repeat steps 1 8l 2 for the other types of sales you have 4 The total including tax displayed at the foot of the income analysis should match the total from your Z Read report w O If you have disabled the Vat Registered option in the Company Details setup then the Tax field will be disabled v Refunds You can record the number and value of till refunds if you require by entering the number and value of refunds in the fields on the right hand side of the Income Analysis section Refunds values have no effect in the balancing of the till they are included for monitoring purposes only v Purchases If you have spent cash during trading from the till you are balancing this section is where you enter the breakdown of the purchases made 1 Select the purchase category from the drop down list 2 Enter a description for the
78. group drop down list E To filter records by an individual credit card name select the card group for the card and then select the credit card name Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual credit card record click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B Viewing Cash Receipts Cash Summary To view a summary of cash receipts choose Sales gt Cash Receipts from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range or specific dates E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort or
79. h department O Sales departments are enabled by default within the company details form If you do not want to split your tills into different departments change the Different Sales Department or Areas option to No The sales department module will be disabled if you have elected not to split sales into different departments Adding a Sales Department Enter a name for the sales departments in the Sales Department field Deleting a Sales Department To delete a sales department that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key lt gt O You will not be able to delete a sales department if tills have been registered to the department Editing a Sales Department Select the sales department you wish to edit make your changes and move the cursor to the next line to update the change v Till Setup Tab Your tills can be allocated to different sales departments or areas if you have enabled this option within the company details section A maximum of 99 tills allocated to an unlimited number of sales departments can be configured Adding a Till 1 Enter a number for the till in the Till No field Till numbers must be unique if you try to enter a duplicate till number an error will occur 2 If you have enabled the sales department option in the company details form select a sales department from the drop down box to allocate the till to O 2008
80. he name should match the category in the till s Z read 3 Select a default VAT code from the drop down list to be used with this sales or deduction category 4 In the Type field select Income if the sales category is an income type and Deduction if the sales category is a discount gt O note The default VAT field will be disabled if you have configured the VAT Registered option to No in the Company Details screen Deleting a sales category To delete a sales category that you have already entered click the record selector The box on the left hand side of the record and press the DELETE key O You will not be able to delete a sales category if sales records have been added to the database that use the category 2008 Celeritec Retail Systems Setting Up The System Editing a Sales Type Select the sales type you wish to edit make your changes and move the cursor to the next line to update the change v Purchase Types Tab The purchase categories are used to record cash expenditure from the till during trading or from the cash at hand balance Each purchase category is linked to an analysis code from the chart of accounts You only need to enter categories for purchases that are made using cash from the till or cash at hand Adding a purchase category 1 Select an analysis code from the drop down list to be associated with the purchase category 2 Enter a description for the purchase category 3 Select
81. he Delete Button Alt D 6 To delete an individual line of a record click it s record selector The box on the left hand side of the record and press the DELETE key on your keyboard 2008 Celeritec Retail Systems 12 3 Viewing Wastage Records Wastage Summary To view a summary of wastage records choose Wastage gt Wastage Records gt Wastage Summary from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by wastage category E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific wastage category select an option from the wastage category drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Drilling Down To view records in more detail for a specific wastage category within the selected date range click the E button to the left of the sales category Printing Email amp Exporting Records To print email
82. he Initial Till Float 1 Click the Till Float button at the bottom of the sales form 2 In the pop up form that appears remove the smallest denomination coin that you use in your till float from the till drawer add the coins and enter the total in the corresponding box Ignore coins that you do not use in your initial till float _ O Note Fields will be disabled for coins that are not part of an initial till float 3 Repeat step 2 for all the coins that you used in the initial float 4 Round down the overall total to the nearest 5 00 by returning the required coins to the till and adjusting the form accordingly 5 Continue counting using 5 00 notes until the total adds up to the initial float total If you run out of 5 notes round down to the nearest 10 and use 10 notes to complete the float removal 6 Return the removed till float to the house float Example A restaurant uses 200 as an initial float All meal and drinks in the restaurant are priced to the nearest 5p As a result 2p and 1p coins are not needed as part of the house float and are not purchased from the bank At the beginning of trading an initial float is put into the till as follows 5 note 50 2 coins 40 2 bags 1 coins 60 3 bags 50p coins 20 2 bags 20p coins 20 2 bags 10p coins 5 1 bag 5p coins 5 1 bag 2p coins 0 Not Used 1p coins 0 Not Used Total 200 00 O 2008 Celeritec Retail Systems bea Ce
83. he Rebuild All Records option above E Sales Types Rebuilds the sales type configuration E Purchase Types Rebuilds the purchase type configuration 2008 Celeritec Retail Systems System Tools 109 E Bank Accounts Rebuilds all bank accounts E Credit Card Details Rebuilds all credit card configurations E Nominal Account Codes Deletes all nominal codes Selecting this option will also automatically select the sales amp purchase types bank accounts and credit card details for rebuilding E Diary Events Rebuilds any user added special events E Tills Rebuilds the till configuration Sales Departments Rebuilds the sales department configuration Selecting this option will also automatically select the till s rebuild option E Sales Sessions Rebuilds all sales sessions E Wastage Types Rebuilds all wastage types E Users Deletes all users from the system with the exception of the Administrator account 4 Click the continue button 5 Click Yes from the confirmation dialog box to confirm the rebuild procedure or click No to cancel the rebuild O 2008 Celeritec Retail Systems Software Licensing Software Licensing 18 Software Licensing E Celeritec Tally licensing agreement 18 1 Celeritec Tally EULA This agreement applies to version 4 x of Celeritec Tally This licence agreement Agreement permits you to Use the version of the software in computer executable object code only which
84. he insertion point DELETE Delete the selection or the character to the right of the insertion O 2008 Celeritec Retail Systems EN Celeritec Tally Version 4 User Manual point CTRL DELETE Delete all characters to the right of the insertion point Undoing changes CTRL Z or ALT Undo typing in field BACKSPACE ESC To undo the changes made in the current field or current record if both have been changed press ESC twice to undo the changes first in the current field and then in the current record Entering data in a form CTRL SEMI COLON Insert the current date into a field CTRL SHIFT COLON Insert the current time into a field CTRL APOSTROPHE Insert the value from the same field in the previous record SPACEBAR Switch between the values in a check box or option button CTRL PLUS SIGN Add a new record in a sub form CTRL MINUS SIGN Delete the current record line in a sub form CTRL ENTER Insert a new line in a field Refreshing fields with current data Shortcut Key Function F9 Recalculate the fields in the form Moving the insertion point in a field Function RIGHT ARROW Move it one character to the right CTRL RIGHT ARROW Move it one word to the right LEFT ARROW Move it one character to the l
85. hecking the Internal Control Bank Account Balances After entering the sales purchase 8l cash credit card journals you can see that the internal control bank account will balance to zero as shown below O 2008 Celeritec Retail Systems 122 Celeritec Tally Version 4 User Manual Journals Posted Sales journal 80 313 79 Purchase journal 2 164 73 Cash amp Credit Card journal 78 149 06 Totals Posted To Internal Control Bank A C 80 313 79 80 313 79 v Entering Journals From Your Bank Statement When you process your bank statement you post the cash taken to the bank to the Cash Control Account and payments received from your Credit Card Provider to the Credit Card Control account The following screenshot shows a typical bank statement My Bank Statement 07 11 2007 07 11 2007 07 11 2007 14 11 2007 14 11 2007 14 11 2007 21 11 2007 21 11 2007 21 11 2007 28 11 2007 28 11 2007 28 11 2007 Credit No 100100 Amex Payment 115 35 PDQ Payment Credit No 100101 Amex Payment 224 27 PDQ Payment Credit No 100102 Amex Payment 225 41 PDQ Payment Credit No 100103 Amex Payment 83 45 PDQ Payment 1 40 3 78 3 88 1 12 Bank Statement The journals to process the above statement would be as follows 16 857 94 113 95 3 695 85 14 587 95 220 49 4 568 96 15 785 25 221 53 4 826 12 15 525 79 82 33 1 662 90 Nov 07 16 857 94 16 9
86. ick the Print Preview Alt V button B Viewing Unbalanced Records Unbalanced Records Summary To view a summary of unbalanced records choose Sales gt Unbalanced Records from the main ribbon toolbar Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual unbalanced record click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B 2008 Celeritec Retail Systems Purchases Celeritec Tally Version 4 User Manual 8 8 1 8 2 Purchases m Adding a new purchase record E Editing existing purchase records E Viewing purchase records Adding a Purchase Record Introduction Celeritec Tally has a feature to record purchases made from the combined cash available cash at hand after your tills have been balanced Any purchase records entered will automatically reduce the cash at hand balance by the total of the expenditure Adding a purchase record To record a Purchase record select the Purchases gt Add Purchase Record from the main ribbon toolbar 1 Select the purchase type from the drop down list 2 Enter
87. ion Getting Help How to obtain additional help The Celeritec Retail Systems website has a wealth of information available to assist you with troubleshooting any problems you may have using Tally We recommend that you visit our support site at www celeritec com support which will provide solutions to the most common problems users encounter We have a Frequently Asked Questions section on the site which should provide you with the help you need In addition our support forum is a great place to meet other users of the program and where you can post topics on any aspect of using the program The forum is monitored by our support team who will post a response to any query or issue you may have The forum can be found at www celeritec com forum You can contact us directly with any support issue by sending an email to support celeritec com Product Updates Introduction From time to time updates to Celeritec Tally will be posted on the website These updates will provide enhancement to the program and fixes to programming bugs that we have encountered Product updates are provided free of charge for the current program version you are using To check for updates 1 Select Help gt Check For Updates from the Main Ribbon toolbar 2 The program will contact our web server and inform you if a new version is available to download 3 Click Yes to download the program A Ensure that the program is shutdown prior to installing any n
88. is option allows you to enter details about your business and select your trading options m System Setup This option brings up the System Setup Screen where you can configure your chart of accounts sales purchase and credit card types sessions departments and till configuration tax codes and cash types E Diary Events This option allows you to configure specific diary events that can be attached to diary entries E User Manager This option allows you to enter edit and delete users from the system and set administrative privileges E House Float This option allows you to configure your initial house float the value of the float used in each till and the coins that you purchase for use as change In addition you can set change re order percentages that assist in placing change orders You may want to consult the person who deals with your accounts for advice before making changes to the system configuration 6 2 1 Company Details Introduction The company details form is accessed by choosing Settings gt Company Details from the main ribbon toolbar Within the company details module you can edit your company name trading name address and trading options Opening the Company Details Form Choose Settings gt Company Details Entering your company details Enter your trading name company name address telephone numbers and email address in the appropriate fields Trading Week Select the first day of your tradi
89. ish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step Credit Cards Next Step Sales Departments gt gt Sales Departments Introduction If your business has more than one sales area you can allocate tills to different sales departments or areas For example a restaurant with a separate bar and restaurant area each with their own tills could be set up with two sales departments one for the bar and one for the restaurant Splitting your tills into departments allows you to produce reports analysing sales performance for each department O Sales departments are enabled by default within the company details form If you do not want to split your tills into different departments change the Different Sales Department or Areas option to No The sales department module will be disabled if you have elected not to split sales into different departments Adding a Sales Department Enter a name for the sales departments in the Sales Department field 2008 Celeritec Retail Systems 6 1 9 6 1 10 Setting Up The System as Deleting a Sales Department To delete a sales department that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Editing a Sales Department Select the sales department you wish to edit make your changes and move the cursor to the next line to update the change
90. it cards will be deleted Trading Sessions Celeritec Tally allows you to record sales for different trading sessions during the day Splitting your sales into sessions allows you to analyse each session s sales For example a restaurant has a lunchtime and an evening session and the tills are reconciled after each session By splitting the day into two sessions the sales performance for each session can be analysed To enable sessions select Yes from the drop down box Select No to disable the sessions option aN If you have already entered trading sessions and you change this option to No the existing sessions will be deleted Sales Departments If you have separate sales departments within your business you can configure Celeritec Tally for multiple sales departments to which you allocate your tills Having separate sales departments allows you to analyse the sales for each sales area you have For example a bar has two floors a ground floor bar and a basement bar Two sales departments will be required one for each floor Tills for each bar are then allocated to each sales department To enable sales departments select Yes from the drop down box Select No to disable the sales department option A y Sales Departments have already been entered changing this option to No will delete any existing sales department 2008 Celeritec Retail Systems ee Celeritec Tally Version 4 User Manual 6 1 2 lt lt Previous Step
91. j O 2008 Celeritec Retail Systems Diary 10 10 1 10 2 10 3 Diary E Adding a new diary entry E Editing existing diary entries E Viewing diary entries Adding a Diary Record Introduction The diary entry feature has been included within the program to allow you to record events that happen whilst trading This can be a useful tool for remembering something that happened that affected trade and for you to refer back to when analysing your sales patterns Ad a diary entry 1 Select the Diary gt Add Diary Record from the main toolbar ribbon 2 Enter the date in the format dd mm yyyy or click the button to the right of the field and select a date from the calendar The date defaults to the current date 3 If the diary entry relates to a special event select it from the drop down list or select New to enter a new event A popup box will appear allowing you to enter the new event Enter the event name and select Yes from the drop down list in the P H column if the event is a new public holiday Move the cursor to the next line to save the event then click the events record selector and then the Select button to add the event to the diary entry 4 Enter a subject for the diary entry This will appear at the top of your diary reports 5 Enter the diary details O You can change the font font size font colour text alignment text highlighting colour bullets and numbering styles for the diary entry from the
92. leritec Tally Version 4 User Manual At the end of trading the coins ignoring coins that are not used in an initial float in the till add up as follows Coin Note Initial Till Float 5p Coins 5 35 10p Coins 6 90 20p Coins 18 40 50p coins 29 50 1 Coins 83 00 Total 143 15 To round down to the nearest 5 00 remove 1x5p coin 1x10p coin and 3x 1 coin and use 60 in 5 notes to complete the float total 5p Coins 5 30 10p Coins 6 80 20p Coins 18 40 50p coins 29 50 1 Coins 80 00 Total 140 00 5 Notes 60 00 Total 200 00 v Date Sales Category Till Number amp Sales Session 1 Enter the date for the sales record in the format dd mm yyyy or click the button to the right of the date field to select a date using the calendar O The system automatically inserts the current date As many businesses will balance their tills after midnight the system will use the current trading date up to 6am the following day 2 Select the type of record you are entering from the drop down list If you are adding a till sales record select Till Sales Record If you are adding a miscellaneous sale such as cloakroom receipts or door receipts that are not assigned to a particular till select the Other Sales Record option 3 Select the till number from the drop down list If you have selected the Other Sales Record as the sales category the Till number field will be disabled 4 Select the Sales Session
93. ling VAT 47 House float setup 56 Purchase types 48 Sales departments 48 Sales types 48 Setting first day of trading week 47 System options 60 Tills 48 Toggle dashboard loading on or off at program start 60 Trading sessions 48 User manager 58 VAT configuration 47 VAT rates 48 2008 Celeritec Retail Systems Index System Setup 46 Editing wastage records 90 Wastage categories 48 Viewing wastage records 91 System Setup Wizard 36 Wizards Analysis codes 38 Sales wizard 66 Bank accounts 41 System setup wizard 36 Company details 37 Credit card types 41 Enabling sales departments 37 Enabling trading sessions 37 Enabling VAT 37 House float 43 Purchase categories 40 Sales amp discount categories 39 Sales departments 42 Tills 43 Trading sessions 42 Wastage amp complimentary categories 46 System Tools Compacting the backend amp application databases 107 Rebuilding the database files 108 U Unbalanced Records Saving unbalanced records 70 Viewing 74 Users Adding users 58 Administrator account 58 Deleting users 58 Editing users 58 V VAT Configuring for 47 Recovering VAT on purchases 124 Viewing Records 4 Column Main Summary 98 All records 98 Main Summary 97 W Wastage Adding wastage records 90 131 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual Version Date 26 06 2008 it Celeritec Retail Systems Suite 5 59 Wells
94. loat 1 Select Increase Float from drop down box and enter the amount you wish to increase the float by 2 Click the Save Button Alt S to save the record 3 The program will automatically enter a purchase record transferring the amount of the float increase from the cash at hand balance to the float account Decreasing the float 1 Select Decrease Float from drop down box and enter the amount you wish to reduce the float by 2 Click the Save Button Alt S to save the record 3 The program will automatically enter a negative purchase record transferring the amount of the float reduction back to the cash at hand balance from the float account O 2008 Celeritec Retail Systems EN Celeritec Tally Version 4 User Manual 11 3 Placing a Change Order Introduction Celeritec Tally can be configured to automatically recommend a change order for each coin that you use for change based on a percentage of the overall float total and the current stock of coins that you hold This feature is useful in ensuring that you buy enough coins of a particular denomination based on your normal business requirements To launch the change order form select Float gt Change Order from the main toolbar ribbon The Change Order form can also be launched from within the House Float form by clicking the Change Order button Alt O at the bottom of the form Placing a change order 1 Firstly balance your house float to get an up to date record of
95. lp u de Fan a _ Q E ene AA es ugh Add Sales Edit Sales Sales Sales Credit Card Cash Sales Unbalanced Record Records Wizard Records Records Declared Refunds Records TT FG OS TENE Torr Add Edit Sale nu Settings Sales Purchases Banking Ribbon Control Tool Tips You can obtain information on an individual ribbon control by moving your mouse over a control A tool tip information box will then appear with an explanation of the controls function Always keep the Ribbon minimized 1 Click Customize Quick Access Toolbar 2 In the list click Minimize the Ribbon 3 To use the Fluent Ribbon while it is minimized click the tab you want to use and then click the option or command you want to use For example with the Ribbon minimized you can select the Sales Wizard option click the Sales tab and then in the Add Edit Sales Menu group click the Sales Wizard After you click the button the Ribbon goes back to being minimized O 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual Keep the Ribbon minimized for a short time To quickly minimize the Ribbon double click the name of the active tab Double click a tab again to restore the Ribbon Keyboard shortcut To minimize or restore the Ribbon press CTRL F1 Restore the Ribbon 1 Click Customize Quick Access Toolbar 2 In the list click Minimize the Ribbon Keyboard shortcut To minimize or restore the Rib
96. ly taken to the bank to allow easy reconciliation against your bank statement 2 Enter the deposit slip number in the slip number field 3 Select the bank account where the cash is to be deposited from the drop down list 4 Select the cash denomination from the drop down box and enter the total of that denomination in the Banking Amount field 5 Repeat step 4 for each coin or note denomination you are banking 6 The Cash Chas to carry forward total will show you how much cash will be left over after you save the banking record O It is highly recommended that you bank all available cash at the end of each week and in particular at each month end as this will greatly assist you in reconciling the cash within your accounting system 7 Click the Save button Alt S to save the banking record 2008 Celeritec Retail Systems 9 2 Editing a Banking Record To edit a banking record 1 Select the Banking gt Edit Banking Records from the main toolbar ribbon 2 Select the date range that you want to edit banking records for and click the continue button If records are available for the date range selected the edit purchase form will appear 3 To navigate through the records click the appropriate navigation button on the top left side of the form 4 Make your changes and click the Save button Alt S to update the changes 5 To delete an entire banking record click the Delete Button Alt D 6 To delete an individual lin
97. m Settings Edit your company details and trading preferences Edit the system configuration Add diary special events Add edit and delete program users Edit the house float amp till float setup and default change percentages Configure the system using the setup wizard Configure program colour scheme and startup options Sales Add a new sales record Edit existing sales records Add a new sales record using the sales wizard View sales records View credit card receipts View declared cash View sales refunds View records that have been saved unbalanced Purchases Add a new purchase record Edit existing purchase records View existing purchase records Banking Add a new banking record Edit existing banking records View existing banking records O 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual Command Tab What You Can Do Diary Float Wastage View Help Reports Add a new diary entry Edit existing diary records View existing diary records Balance house float Increase or decrease float balance Place a change order to your bank Add a new wastage record Edit existing wastage records View existing wastage records View the dashboard View and print the main summary report View and print all records report Print email and export reports Activate the product via the internet or using a manual key Deactivate the product to allow licence t
98. mail amp Exporting Records To print email or export the records click the Print Preview Alt V button Ra 2008 Celeritec Retail Systems Banking ie Celeritec Tally Version 4 User Manual 9 9 1 Banking m Adding a new banking record E Editing existing records E Viewing banking records Adding a Banking Record Introduction Celeritec Tally automatically keeps a running total of cash receipts and expenditure enabling you to quickly and easily reconcile the cash you have available to bank Adding a banking record To add a banking record select the Banking gt Add Banking Record from the main toolbar ribbon If you have added new sales records since you last ran the banking form the program will ask if you want to transfer the new cash receipts to the cash at hand balance This feature has been included so that you can separate new cash receipts from previous cash receipts until you are ready to combine the totals If you do not wish to combine the totals click no to the message box that appears The cash cheques not banked total will exclude any new sales cash receipts that you have recorded Note To transfer any new cash receipts to the cash at hand total click the transfer button Alt_T at the bottom of the banking form 1 Enter the banking date in the format dd mm yyyy or click the button to the right of the field to select a date from the calendar The date chosen should be the day the cash is actual
99. more detail for a specific purchase category within the selected date range click the LJ button to the left of the Purchase category Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B Purchases Detailed To view purchase records in detail choose Purchases gt Purchase Records gt Purchases Detailed from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by purchase category E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field O 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual E To filter records by a specific purchase category select an option from the purchase category drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Editing a specific record Toedit any individual purchase record click the button to the left of the required record Printing E
100. mportant Print the application form on the computer for which the activation code is required A fingerprint that is unique to the computer is added to the form and will be used by Celeritec Retail Systems to generate the activation code Applying the manual activation code 1 Launch the program to open the product activation form or choose Help gt Activate Product 2 Select the I have a manual activation code for this product option 3 Enter the 24 digit activation code carefully in the boxes on the form 4 Click the continue button If the code entered is correct the program will be activated Deactivating via the internet Deactivating Celeritec Tally You can install Celeritec Tally onto a new computer by deactivating the product licence on your current computer and transferring it to a different computer Deactivating your product licence can only be performed via the internet and once started cannot be stopped If you want to transfer your current data to the new computer you should back up the database and then restore it to the new computer To deactivate the program choose Help gt Deactivate Product from the Ribbon toolbar and follow 2008 Celeritec Retail Systems Product Activation Fe If you do not have internet access and cannot deactivate via the internet you should contact Celeritec Retail Systems to obtain a new manual activation code for the new computer the instructions 5 4 Troubleshooting P
101. n of accounting practices is beyond the scope of this documentation and we recommend that you consult your accountant if you need further information 2008 Celeritec Retail Systems Setting Up The System NN O Each analysis code number within the chart of accounts must be unique The nominal codes required for Celeritec Tally are the ones that you use to record cash transactions within your business These can be broken down as follows E Sales The nominal accounts used to record various types of sales E Purchases the nominal accounts used to record cash purchases Wages A nominal control account that is used to balance employees net pay if you pay your employees in cash E Credit Cards A control account that is used to record credit card receipts that are then reconciled against the payments you receive from your credit card provider E Cash Account A control account that is used to record cash receipts E Bank Accounts Used to record cash banking E Float Account A control account that is used to record the balance of the house float E VAT Control Account A control account that records output and input VAT totals Control accounts There are four control accounts within Celeritec Tally that are already set up within the system These are as follows 1 VAT Control Account The VAT element of sales and expenditure is posted to the VAT control account 2 Float Control Account The Float Control account reco
102. ng Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers The sort order selected will be maintained if you print email or export the records Editing a specific entry To edit any individual diary entry click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B 2008 Celeritec Retail Systems House amp Till Floats EN Celeritec Tally Version 4 User Manual 11 11 1 House amp Till Floats E Balancing the house float m Making temporary increases and decreases to the house float balance E Placing a change order Balancing the House Float Introduction Celeritec Tally includes a house float balancing feature to assist you in managing your house float and change requirements Your house float can be temporarily increased using funds from your cash at hand balance to cover weekends and holidays periods and then decreased to its standard level with the funds returned to the cash at hand Coin Conservation The house float feature has been designed to utilise a coin conserver Buying change from the bank is expensive so it is important to conserve as many of the coins that you use for change as possible A coin conserver can be used to keep odd coins for whi
103. ng if there are any unbalanced records included in the date range selected A Warning It is important that you correct any unbalanced records prior to printing out the main summary to be used for you accounts Main Summary 4 Column Introduction The main summary 4 column option allows you to produce a report comparing up to four different periods over the current and previous three years The report provides the following information E A breakdown of sales grouped by analysis code showing the gross net and VAT elements E A breakdown of purchases grouped by analysis code showing the gross net and VAT elements E The total cash amp credit card receipts grouped by analysis code E The total wastage value E The total and number of sales refunds Viewing amp Printing The Main Summary 4 Column Select View gt Main Summary 4 Column from the main ribbon toolbar In the first column select the year you want to report on from the drop down list Enter the month from 1 to 12 that you want to report on for the year selected Enter the month to 1 to 12 that you want to report to for the year selected Enter the column title you want to appear at the top of the column Repeat steps 2 to 5 for the other three columns if required Click the Display button Alt D to display the report on screen You can then print email or export the report Click the Print button Alt P to printout the report NOW Pwm m
104. ng week from the drop down box The first day of the business week can be a Sunday or a Monday VAT Registration If your business is registered for VAT tick the box Uncheck the box to disable the VAT fields within the program O You will not be able to change the VAT registration option if VAT records have been entered in the database O 2008 Celeritec Retail Systems as Celeritec Tally Version 4 User Manual 6 2 2 Credit Cards If your business accepts credit cards then tick the box If you do not accept credit cards as a form of payment uncheck the box Unchecking the box will disable the credit card fields and reports within the program O If you have already entered credit card details you will not be able to change this option Trading Sessions Celeritec Tally allows you to record sales for different trading sessions during the day Splitting your sales into sessions allows you to analyse each session s sales For example a restaurant has a lunchtime and an evening session and the tills are reconciled after each session By splitting the day into two sessions the sales performance for each session can be analysed To enable sessions tick the box Uncheck the box to disable the sessions option O If you have already entered trading sessions you will not be able to change this option Sales Departments If you have separate sales departments within your business you can configure Celeritec Tally for multiple s
105. nslate reverse engineer de compile disassemble create derivative works of the whole or any part of the Software or any part of it 4 remove change or obscure any of our proprietary notices labels or marks associated with the Software 5 Use or copy irrespective of the extent of copying the whole or any part of the Software s graphic user interface operating logic or underlying database structure and database fields for incorporation into or the development of any software or other product or technology 6 Use or permit others to Use a previous version or copy of the Software or part of it after you have received a replacement or an updated or upgraded version of the Software 7 disclose the Software or Documentation or any part of it to any third party without our prior written consent provided that this clause 2 4 7 shall not extend to information a which was rightfully in your possession prior to commencement of this Agreement b which is already public knowledge or becomes so at a future date otherwise than as a result of a breach of this sub clause or c information received from another person without that person breaching our confidentiality You shall make sure that every user 2008 Celeritec Retail Systems Software Licensing employee or other person to whom you have disclosed the Software or Documentation complies with this restriction 8 You acknowledge that you only own the media on which the Sof
106. nt to restore data if your files have been corrupted or you have made a processing error which you want to correct or because you have been advised to do so by a Celeritec support technician Hopefully you shouldn t need to restore your data but if you do simply use the Restore wizard to guide you through this process To Restore Your Data 2008 Celeritec Retail Systems Backup and Restore 105 1 Click the Office button from the main ribbon and click the Restore Database button The Restore Wizard appears 2 From the list of previous backups click the button on the left hand side to select the backup you wish to restore from If the backup if not shown in the list click the Browse button Alt b to launch the file browser dialog to locate the backup yourself The branch name and database version details will be shown at the bottom of the form O Backup files have a file extension of 00x where x is 1 for the demonstration database and 2 your live data The program automatically assigns the file extension depending on the database you are logged into 3 Click Finish Alt F to begin the database restore Your program data is restored to your hard drive and the Celeritec Tally Log On form will appear 4 Enter your user initials and password then click OK 5 The program data from your backup file is now available in the program O 2008 Celeritec Retail Systems System Tools System Tools 107 17 System T
107. nto till Cash spent from till during day Till float returned to house float at end of day e Takings added to cash at hand Cash spent from cash at hand House Float temporarily increased or decreased from cash at hand Remaining cash taken to bank 7 Cash at hand is used to temporarily increase the house float to cover weekends and holidays The house float is subsequently decreased and the money returned to the cash at hand balance when the float increase is no longer needed 8 The remaining cash at hand is taken to the bank O 2008 Celeritec Retail Systems Program Interface Program Interface 2 1 Program Interface E Tally Office style menu ribbons E The quick access toolbar m Navigating forms and records Ribbon Menus Introduction The Ribbon which is based on the Microsoft Office Fluent user interface is designed to help you quickly find the commands that you need to complete a task Commands are organized in logical groups that are collected together under tabs Each tab relates to a type of activity such as adding sales or viewing records To reduce screen clutter some tabs are shown only when they are needed When the Ribbon is minimized you see only the tabs There is no method of hiding the Ribbon but you can minimize it to make more space on your screen Full Ribbon E pu eh fad 5 al lt Celeritec Tally Welcom tings EL Purchases Banking Diary Flost Wastage View He
108. ny loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document Printed June 2008 in England Fe Celeritec Tally Version 4 User Manual Table of Contents Part I Introduction T Program Overview eek Part II Business Flowchart ccccscsssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssees Program Interface 1 Ribbon Menus iisecececissedascseieiessccdedescseiesesstesedsosdceceivesdedsoatecesosedadecesededesacededeouesscsocdeceseb 2 Quick Access Toolbar ini Part III Forms Sh Records iii did Keyboard Shortcuts 1 Main Shortcut Es Part IV Keys For Navigating Records ooooocnnocooononnocanonanonanonanonaconanonacananonacanacanacananoncaracacanas Keys For Working With Text amp Data esssossonssussunsnsnnsnnssnnsnnennennnsnnsnnenannnnnnnnne Starting The Program 1 Evaluation Period u20u220020000000neaonsnnnnnennnnnnnnnennnnnnnnnsnnnnnennnnnnnnnsnnnnnnnnnsnnsnnnsnnnnnnnnne 2 Logging Onto The Database usesessnsusessnenensossnenennenenenensenenenannenenenensenenenannssnsenenenee Part V A O N a Part VI 2 Demonstration Database cccccsssssssssssssssssssssssssssssssssssssssssssssssssssssscssscscsees Product Activation Activating Via The Internet esssossonssussussnssnnennssnssnnsnnennssnssnnsnnnnnssnnsnnsnnnsnnnnnnnne Activating Via Post o
109. ollowing functions Li Moves to the first record in the record set Moves to the previous record in the record set Moves to the next record in the record set Moves to the last record in the record set Data grid record selectors 1000 Wet Sales 1 068 428 46 156 9 20 Dry Sales 293 817 71 51 4 040 Other Sales 235 130 15 41 1 1050 Discounts Given FFA FIN FA F4 A The record selector is the small box on the left of a data grid The record selector has the following functions and symbols O 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual E indicates that the entire record line is selected gt Indicates the current record that has been saved Indicates that this is a new record line ma Indicates that the current record line is being edited and has not been updated bressing the Delete key after selecting a record will delete the current record line Double clicking the record selector will drill down into a more detailed view of the underlying data when viewing existing records 2008 Celeritec Retail Systems Keyboard Shortcuts Celeritec Tally Version 4 User Manual Keyboard Shortcuts 3 3 1 3 2 m Main shortcut keys E Shortcut keys for navigating through records E Shortcut keys for working with text and data Main Shortcut Keys The following table lists the keyboard shortcuts you are most likely to use within the program F1 F2 F3
110. on of the Software other than by us or approved by us in writing including in the Documentation or 2 which arises as a result of Use of the Software other than as permitted by this Agreement or as described in the Documentation or 3 if in relation to that claim you do not comply with clause 6 4 O 2008 Celeritec Retail Systems 116 Celeritec Tally Version 4 User Manual 6 The provisions of this clause 6 state your exclusive remedy in connection with any claim or threatened claim in relation to the intellectual property rights of a third party 7 HOW TO TERMINATE THIS AGREEMENT 1 We may terminate this Agreement without refund 1 if you fail to make any payment due under this Agreement or any other contract with us when due or you fail to comply with any term of this Agreement and we have given you a written notice requiring you to rectify the situation and you have not rectified it within fourteen days or 2 immediately if you have not complied with the terms of any finance arrangement you have made with us or a third party for the payment of the licence fee for the Software or if such arrangement has for any reason ended before you made all the necessary payments 2 Your licence to Use the Software will terminate automatically if you cease to exist become bankrupt go into liquidation suffer or make any winding up petition make an arrangement with your creditors have an administrator administrative receiver o
111. ools m Compacting the backend and application databases to free up space E Rebuilding the database 17 1 Compact Database Introduction Database files can grow quickly as you use them sometimes impeding performance They can also occasionally become corrupted or damaged You can use the Compact and Repair Database commands in the System Utilities menu to prevent or fix these problems Why you compact a database This overview explains how using the Compact system utility command can help prevent and correct the following problems that sometimes affect a database files growing larger with use and files becoming corrupted Database files grow with use As you add and update data a database file becomes larger Some of this growth comes from new data but some comes from other sources E Celeritec Tally creates temporary hidden objects to accomplish various tasks Sometimes these temporary objects remain in your database after Celeritec Tally no longer needs them m When you delete a database object the disk space that the object occupied is not automatically reclaimed the database file still uses that disk space even though the object is deleted As your database file fills up with the remains of temporary and deleted objects its performance can degrade Objects may open more slowly queries may take longer than normal to run and typical operations generally seem to take longer O note Compacting does not compress your data
112. or export the records click the Print Preview Alt V button B Wastage Detailed To view wastage records in detail choose Wastage gt Wastage Records gt Wastage Detailed from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by wastage category E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific wastage category select an option from the wastage category drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O 2008 Celeritec Retail Systems Be Celeritec Tally Version 4 User Manual O The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual wastage record click the button to the left of the required record Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B 2008 Celeritec Retail Systems Dashboard amp Process Map NES Celeritec
113. ou cannot use a manual activation code to unlock the software via the internet Purchasing Celeritec Tally licenses Activation codes can be purchased from our on line shopping channel which can be found at www celeritec com shop If you require the program to be installed on more than one computer you must purchase additional software licenses from our on line shopping channel Please see the software licensing section for details of the terms and conditions for the use of the program The activation screen appears each time you start the program during the evaluation period or by choosing Help gt Activate Product O 2008 Celeritec Retail Systems Be Celeritec Tally Version 4 User Manual How to activate via the internet Internet Activation Option I have an internet activation code for this product Recommended Your internet activation code can be found on the inside of the CD or DVD case or in the email receipt from the Celeritec web store D Ihave a manual activation code for this product Y you not have internet access you can request a manual activation code from Celeritec Retail Systems by fax or post Cick here to print out a request form to fax or post 24 digit numeric Brags Activation Code 5452 BREE 1234 1234 1234 1234 acitvation code Y D Continue Trial SO Buy product and activation code on line View product licence 1 Ensure that your computer is connected to the internet 2 Launch th
114. ough the various procedures required To launch the Sales Wizard select the Sales gt Sales Wizard from the main ribbon toolbar v Step 1 Float Removal 1 The first step is to remove the initial float that was put into the till at the start of trading Starting with the smallest denomination coin you use in your till float from the till drawer add the coins and enter the total in the corresponding field Ignore coins that you do not use in your initial till float O Fields will be disabled for coins are not part of an initial till float 2008 Celeritec Retail Systems 2 Repeat step 2 for all the coins that you used in the initial float 3 Round down the overall total to the nearest 5 00 by returning the required coins to the till and adjusting the form accordingly 4 Continue counting using 5 00 notes until the total adds up to the initial float total If you run out of 5 notes round down to the nearest 10 and use 10 notes to complete the float removal 5 Return the removed till float to the house float 6 Click the next button to move onto the next stage Example A restaurant uses 200 as an initial float All meal and drinks in the restaurant are priced to the nearest 5p As a result 2p and 1p coins are not needed as part of the house float and are not purchased from the bank At the beginning of trading an initial float is put into the till as follows 5 note 50 2 coins 40 2 bags
115. ounts The default analysis codes can then be tailored to suit your business needs by adding to editing or deleting the pre defined codes To use the default chart of accounts click the Use Default Button D y you have sales and purchase categories bank accounts or credit card details have already been setup and you click the Use Default button all existing entries will be deleted Adding analysis codes 1 Enter a four digit analysis code number in the code field that matches the one from your accounts software 2 Enter a description in the analysis code description field that matches the one from your accounts software Deleting an analysis Code To delete an analysis code that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key O If you have already allocated sales and purchase categories credit cards or bank accounts to an analysis code you will not be able to delete the code You must first remove any sales purchase credit card or bank account category links that use the code Editing an analysis Select the analysis code you wish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step Company Details Next Step Sales amp Discount Categories gt gt Sales amp Discount Categories Introduction The sales and discount categories are used to record the types of sales or discount you have
116. p coins 5p coins 2p coins 1p coins To save the float configuration 50 40 2 bags 60 3 bags 20 2 bags 20 2 bags 5 1 bag 3 1 1 Click the save button Alt S to update the float configuration Click the exit button to abandon your changes lt lt Previous Step Tills Next Step Wastage amp Complimentary Types gt gt User Manager Introduction To prevent unauthorised access to the program all users must have a login name and password to access the system 2008 Celeritec Retail Systems Setting Up The System MES The User Manager module allows you to add edit or delete users from the system To add edit or delete a user select Settings gt User Manager from the main toolbar ribbon The Administrator account There is a built in Administrator account which has the user initials of ADM and a default password of Admin This special account cannot be deleted and only the password can be changed O It is recommended that you change the password for the Administrator account to prevent unauthorised people from gaining access to the program Warning If you forget the Administrator password and no other users have been set up on the system you be unable to access the program Adding a new user Click the New User button at the bottom of the User Manager form 1 Enter the users initials These will be used as to log you onto the system and will be attached to
117. pecific sales category select an option from the sales category drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Editing a specific record To edit any individual sales record click the button to the left of the required record O 2008 Celeritec Retail Systems Celeritec Tally Version 4 User Manual 7 6 Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B Viewing Credit Card Records Credit Card Summary To view a summary of credit card records choose Sales gt Credit Card Records gt Credit Card Summary from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates credit card group and individual credit card name E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific credit card group select an option from the card group drop down list
118. program will be compacted automatically when the application is closed Rebuild Database Introduction You can create new data files for all or selected parts of Celeritec Tally For example if you have been using dummy data to familiarise yourself with your program and wish to clear your files prior to using it properly How to Rebuild your Datafiles A Warning You are advised to use extreme caution when creating new data files You are strongly advised to take a backup of your data files before you begin as the process cannot be reversed 1 Click the round Office button in the Main Toolbar Ribbon 2 Click the Systems Tools button and then the Rebuild Database Files button 3 Select the rebuild options you want to perform by ticking the boxes in the rebuild options Rebuilding Records E All Records Deletes all sales purchase cash credit card banking and wastage records plus all diary entries and messages from the database E Sales Purchase amp Banking Records Deletes all sales purchase cash credit card and banking records m Wastage Records Deletes only the wastage records from the database Deleting Wastage records has no effect on your sales purchase or banking records E Diary Entries Deletes all diary entries from the system E Messages Deletes all message from the system for all users Rebuilding System Configuration Note The system configuration rebuild options will be disabled unless you select t
119. r Fax c 2crscssonssnnssnnnsnnnsnnnsnnnsnnnsnnnsnnnsnnnsnnnsnnnsnnnsnnnsnnnnsnnnsnnne Deactivating via the internet curscorssonsossonssonssnnsnnnsnnnnnnnsnnnsnnnnnnnsnnnsnnnsnnnnsnnnsnnn Troubleshooting Program Activation u z0uss0u00000000000000000000000000000000000000000000000 Setting Up The System System Configuration Wizard us20s0osssussnensennenonsnssnnsnnnnnnsnnennsnnnnnnsnnsnnnsnnnnnnnnne Company Details ic cccscececsessecdedaciescsedastsvciecevscsectessanseveseoneetenssensnescvisdesestnedcesnesesassdaussesavesvesvsernevstvaseensen Analysis AAA Sales 8 Discount Categories oii cicsscicccscecscssoccnsdencecseseostoccesectbsecedsstsbesssunacdoreedzectecducscedesstecesswonttaceetes Purchase Categories ii csccecvecvecveocsecscvectsecsovestecstessccueshccesincsnssucsvednssneossseesseseosseotoonsonsenssassnsenetasesconcedeoes Bank Accounts A PP A ssor oteaan asins E dine osas si Sessea n e sassa Teses CreditCard TYPES ci asii HARE A PPP Sales Departments scescssesccoscevserseevocsouseveanssncsdsetcsecscveetscvescstesteisvavcesveseasvasseswosvesvesvesvcsvasuesvassesuetwesberteses TANS CUP ci cccscedecsscscsonvescocesnssavacssacsctashdasGavacesteacvenvescaneansenseectesesensenbsusdedetsueduasveseessesstecsdieesdennctdssssedesceness House Float Setup isisiecscivecvesveniiss ccsssecsevecvsccscvecesnesectudeececesssussnsstesnesteveevesdesensossodssdsoasgavcavenscnsansonsenessvees Wastage amp Complimentary
120. r other receiver appointed or if any similar circumstances happen to you in any location 3 Within ten working days of the termination of this Agreement for any reason you shall uninstall the Software and return it to us including any copies you have made of the Software or any part of it and provide a certificate in a form provided by us signed by your duly authorised representative to confirm compliance with this clause 7 3 8 GENERAL 1 If we ask in writing your director partner or similar senior manager will confirm to us in writing using a form we provide to you that you have complied with all parts of this Agreement If we tell you in writing that we believe you may not have complied with any part of this Agreement you agree now that we may visit your office s during normal office hours to carry out an audit of your relevant systems and records to check this When carrying out this audit we will minimise the disruption to your business and you will give us your reasonable assistance 2 If you provide us with any personal data i e which identifies living individuals we will use it to perform our obligations in this Agreement and as required by law and we may disclose it to our group companies and contractors We may also use it to contact you by post phone and email about other relevant products and services which we offer conduct customer satisfaction research and contact you about relevant products and services off
121. ransfer to a different computer Launch the Celeritec Tally help system Visit the Celeritec Support website Send an support enquiry email to Celeritec Retail Systems Check online for product updates View details about the version of Celeritec Tally you have installed Print out the current report Set print options for the current report Export the report for use in an external program Email the report in a variety of formats Zoom and display the current report in multiple pages 2008 Celeritec Retail Systems 2 2 2 3 Program Interface Quick Access Toolbar The Quick Access Toolbar QAT is located at the top left corner of the desktop window to the right of the round Office button The QAT is independent of any currently displayed ribbon and provides quick access to the most commonly used program features Quick Access Toolbar Quick Access Toolbar Functions Add a new till or other income sales record Add a new purchase record Add a new banking record Add a new diary entry Balance the house float Add a new wastage record au ah WN ER Forms amp Records Record Navigation Id 4 b pI be The record navigation buttons appear at the top left of a form when editing records They allow you to navigate through a record set The current record number and the number of records within the record set is displayed to the right of the navigation buttons The buttons have the f
122. rd unbalanced the program will automatically add a purchase entry which will be posted to the Suspense Account for the unbalanced gain or shortfall total and the record will be flagged to indicate that it has been saved in an unbalanced state Prior to printing your monthly reports you will need to correct the records that have been saved unbalanced Viewing unbalanced records 1 To view the unbalanced records select Sales gt Unbalanced Records from the main toolbar ribbon A list of the records that have been flagged as unbalanced will appear 2 Select the record you want to correct and then double click the Record Selector to open the sales editing form 3 Click the purchase tab and delete the purchase entry that was posted to the Suspense Account 4 Correct the shortfall or gain to make the record balance and then click the save button Alt S to update the record 5 The unbalanced flag will be removed when you save the record 6 Repeat steps 2 4 for any other remaining unbalanced records Viewing Sales Records Sales Summary To view a summary of sales records choose Sales gt Sales Records gt Sales Summary from the main ribbon toolbar 2008 Celeritec Retail Systems Changing Record Filter Criteria You can filter the records by date range specific dates and by sales category E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates en
123. rds the initial value of the house float and any float increase or decrease Cash Control Account The value of cash receipts and purchases are posted to this account 4 Suspense Account The suspense account is used by the program to post the unbalanced amount of any unbalanced record w Po O Note You can change the analysis code and description of the above control accounts to match your accounts software but you cannot delete them Before you begin Before you begin entering analysis codes obtain a list of the analysis codes from your accounts software package to enable you to match those you enter within Celeritec Tally to your accounts software If you are unsure how to proceed at this stage we recommend that you consult your accountant for an appropriate list Using the default chart of accounts The program has a set of pre defined analysis codes built in that you can use as a starting point in configuring the chart of accounts The default analysis codes can then be tailored to suit your business needs by adding to editing or deleting the pre defined codes To use the default chart of accounts click the Use Default Button O If you have entered any sales or purchase categories bank account or credit card details the Use Default button will be disabled O 2008 Celeritec Retail Systems eral Celeritec Tally Version 4 User Manual Adding analysis codes 1 Enter a four digit analysis code number in the code fi
124. rogram Activation Introduction The following troubleshooting procedures should assist you if you experience difficulties activating Celeritec Tally Further information can be obtained from our website Error 400 Unable to contact the web server OK More Information Error Code 250 Invalid Internet Activation Code Reason This error occurs if our web server does not recognise the activation code entered Solution 1 Check that you have selected the option I have an internet activation code for this product Internet and manual activation codes are different and are not interchangeable 2 Check that you have entered the 24 digit internet activation code correctly Error Code 300 Unable to Validate Licence Reason This error will occur for one of the following reasons 1 The number of authorised product installations has been exceeded You have tried to activate the product on more than one computer 2 You have reinstalled the program on the same computer having changed some of it s hardware components This has resulted in the computer s unique fingerprint changing and is subsequently being blocked by the activation process Solution 1 If you want to install the software on more than one computer you must purchase an additional licence for each computer the software is installed on 2 If you are reinstalling the software on the same computer having made some hardware changes to it you should contact Celerit
125. s product Y you not have internet access you can request a manual activation code from Celeritec Retail Systems by fax or post Click here to print out a request form to fax or post Activation Code would like to try this product free for 90 days O Buy product and activation code on line Evaluating Celeritec Tally If you would like to try Celeritec Tally before making a decision to purchase the product click the I would like to try this product free for 90 days option and click the continue button The product activation screen will appear each time the program is launched and will inform you how many days remain in the trial period until the product is activated Click the Continue Trial option each time you start Celeritec Tally Once the evaluation period has expired you must enter an activation code to continue using the program O 2008 Celeritec Retail Systems 26 Celeritec Tally Version 4 User Manual 4 2 4 3 Logging Onto The Database Logging on for the first time To log onto the system for the first time or before any users have been set up log onto the system by using the default Administrator account The Administrator account has the user initials ADM and the default password is admin Password camca x Ab It is recommended that you change the password for the Administrator s account to prevent unauthorised users from accessing the database See the User Manager section
126. software licenses from our on line shopping channel Please see the software licensing section for details of the terms and conditions for the use of the program The activation screen appears each time you start the program during the evaluation period or by choosing Help gt Activate Product How to apply for a manual activation code 2008 Celeritec Retail Systems Re Celeritec Tally Version 4 User Manual 5 3 Celeretas Tally Product Activation You have 87 days left in your trial period o Days 0 Ds I have an internet activation code for this product Recommended Your internet activation code can be found on the inside of the CD or F a DVD case or in the email receipt from the Celeritec web store Manual Activation Option Ihave a manual activation code for this product If you not have internet access you can request a manual activation code Click link to print from Celeritec Retail Systems by fax or post activation request Click here to print out a request form to fax or post form Activation Code Bis2 1234 1234 1234 1234 1234 Y 24 digit numeric acitvation code 1 Launch the program to open the product activation form or click the Help tab and then Activate Product from the main ribbon toolbar 2 To print out a code request form click the Click here to print out a request form to fax or print link 3 Complete the form and then fax or post to the address indicated on the form ob I
127. son Your activation code has been suspended by Celeritec Retail Systems due to a violation of the software licensing agreement Solution 1 You should contact Celeritec Retail Systems for further assistance 2008 Celeritec Retail Systems Setting Up The System En Celeritec Tally Version 4 User Manual 6 6 1 Setting Up The System v Using the system configuration wizard Overview of the wizard Entering your company details Setting up the chart of accounts Entering sales and discount categories Entering purchase categories Configuring bank accounts Configuring credit cards Setting up trading sessions Setting up sales locations Setting up tills Configuring the house and till floats Entering wastage and complimentary categories Saving the system configuration vw System Configuration Entering your company details System configuration Diary event categories House amp Till float configuration Adding editing and deleting system user accounts Changing default program options and colour scheme m System Configuration Example System Configuration Wizard Introduction The System Configuration Wizard has been designed make setting up the program as easy as possible It uses a step by step approach to guide you through the various stages involved in configuring the program to your business requirements Some elements of the setup procedure require details from your accounts system and you m
128. ss of the supplier E The VAT number of the supplier E The tax date the purchase was made Without the above information you are not able to reclaim VAT on the purchase Certain goods are classified as zero rated for VAT i e there is no VAT charged by the government on the supply of this product Examples of zero rated goods are raw foods or foods which require preparation For instance potatoes are zero rated for VAT but Crisps are subject to Vat at the normal rate as have been processed from the raw potato Chilled or frozen ready meals are not subject to tax but if they are provided by a caterer and ready to eat then they are taxable Examples of zero rated expenditure E Raw meat and fish E Vegetables and fruit E Cereals nuts and pulses and E Culinary herbs 2008 Celeritec Retail Systems Accounting amp VAT 125 E Salt for culinary use E Flavourings and flavour enhancers E Canned and frozen food other than ice cream and similar frozen products E Chilled or frozen ready meals convenience foods etc E Milk Tea mat herbal teas and similar products and preparations and extracts of these but this does not include soft drinks containing tea as only one of several ingredients E Bread and bread products such as rolls baps and pitta bread provided they are not provided as part of a takeaway meal such as a hot hamburger m Coffee and chicory and other roasted coffee substitutes and preparations and extracts of
129. t Previous Step Chart of Accounts Next Step Purchase Types Categories gt gt Purchase Categories Introduction The purchase categories are used to record cash expenditure from the till during trading or from the cash at hand balance Each purchase category is linked to an analysis code from the chart of accounts You only need to enter categories for purchases that are made using cash from the till or cash at hand Adding a purchase category 1 Select an analysis code from the drop down list to be associated with the purchase category 2 Enter a description for the purchase category 3 Select a default VAT code to be used with this purchase category The default VAT code will be automatically selected when entering new purchase records Orne default VAT field will be disabled if you have configured the VAT Registered option to No in the Company Details screen Deleting a purchase category To delete an expenditure that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Editing a purchase category Select the purchase category you wish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step Sales amp Discount Categories Next Step Bank Accounts gt gt 2008 Celeritec Retail Systems Setting Up The System 6 1 5 Bank Accounts Introduction The bank accounts screen allows
130. t the amount to balance total is zero This is displayed in the top right hand corner of the form Click the Save button Alt S to save the record O Whilst it is not recommended you can save a record that is unbalanced but this will require correcting at a later time See the section on unbalanced records for further information Cash Totals The cash totals button at the bottom of the form will display a breakdown of the total cash that has been entered for all tills for the current day Editing a Sales Record To edit a sales record 1 2 Select Sales gt Edit Sales Records from the main ribbon toolbar Select the date range that you want to edit sales records for and click the continue button If records are available for the date range selected the edit sales form will appear To navigate through the records click the appropriate navigation button on the top left side of the form Make your changes ensuring that the record balances and click the Save Alt S button to update the changes To delete an entire record click the Delete Button Alt D To delete an individual line of a record click it s record selector The box on the left hand side of the record and press the DELETE key on your keyboard Using the Sales Wizard Introduction The Sales Wizard has been included to guide users through the process of adding a till or other income sales record The wizard uses a step by step approach taking you thr
131. tage type 1 Enter a name for the wastage type in the Wastage Shrinkage Type field Deleting a wastage type To delete a wastage type that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key Editing a wastage type Select the wastage type you wish to edit make your changes and move the cursor to the next line to update the change lt lt Previous Step House Float Saving the system configuration gt gt Saving System Configuration To save the system configuration click the Finish Alt F button This will save the data you have entered to the database To cancel the system configuration click the exit button Clicking the exit button will lose any entries you have made System Configuration Introduction If you are setting up the program for the first time we recommend that you use the System Setup Wizard to guide you through the process of configuring the program Once you have started entering data into the program the System Setup Wizard will no longer be available and changes to the system configuration can only be achieved through the other menu options contained in the Settings menu tab Accessing the system setup 2008 Celeritec Retail Systems Setting Up The System To access the System Setup menu select the Settings Tab from the main ribbon toolbar The Settings tab contains the following menu items E Company Details Th
132. ter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a specific sales category select an option from the sales category drop down list Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Drilling Down To view records in more detail for a specific sales category within the selected date range click the EJ button to the left of the sales category Printing Email 8 Exporting Records To print email or export the records click the Print Preview Alt V button Ry Sales Detailed To view sales records in detail choose Sales gt Sales Records gt Sales Detailed from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range specific dates and by sales category E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field E To filter records by a s
133. ting period and used to provide the information for your accounts The main summary provides the following information for a specific date range BA list of your sales and discounts showing the Net Tax and gross totals BA list of all purchases showing the Net Tax and Gross totals E A total of the cash receipts E A total of the credit card receipts Viewing the main summary To view the Main Summary select View gt Main Summary from the main ribbon toolbar Changing Record Filter Criteria You can filter the records by date range or by specific dates E To select a pre defined date range select the required option from the Date Range drop down list E To select specific dates enter dates in the Date From and Date To fields in the format dd mm yyyy or place the cursor in the date field and then click the calendar button that appears to the right of the field Sorting Records To change the sort order for the displayed records click the header of the column you want to sort by To reverse the sort order click the arrow button on the right of the column headers O The sort order selected will be maintained if you print email or export the records Printing Email amp Exporting Records To print email or export the records click the Print Preview Alt V button B 2008 Celeritec Retail Systems 5 Celeritec Tally Version 4 User Manual 14 2 14 3 Unbalanced records The main summary will display a warni
134. tware is supplied and that we retain ownership of the intellectual property rights in and to the Software and any copies and amendments made to them regardless or who made them or their form 9 If you wish to Use the Software otherwise than as permitted by this Agreement you should obtain our prior written consent and pay the appropriate licence fee prior to commencing any such Use 10 The Software includes an activation mechanism which ensures that the Software is Used in accordance with the licence that has been granted as specified in the relevant invoice If this mechanism prevents you from using the Software please contact us 3 OUR WARRANTIES TO YOU You should ensure that you understand this clause 1 We warrant that for a period of 30 days from the purchase of the software that if the software is purchased on physical media such as a compact disc or DVD disc that this media will be free from defects and 2 the Software when used in accordance with the Documentation will substantially provide the functions and facilities and will perform substantially as described in its Documentation This warranty will not apply if any defect is caused by you or any person controlled by you through accident abuse poor storage or handling 3 If you notify us during the 30 day warranty period that the Software does not confirm with the warranty provided in clause 3 1 and we are able to replicate and verify such non conformance we may
135. ubesuecsussesessausssucussesecteausss 104 107 sbasecdisoasecessaasosoaseoessvaseoassonteces 107 iaa 108 111 Gastveasduetsessbecsssestsensbesescarsecesees 111 119 Gauecscouessucussacssesvascussesesscssaveesve 119 aubsesSaanssaesdsnssasssanpssnssseosasssoasie 120 TO 124 127 E 127 dadas 127 eee tieso 128 129 O 2008 Celeritec Retail Systems Introduction Ea Celeritec Tally Version 4 User Manual 1 Introduction m Overview of Celeritec Tally Version 4 E Business flowchart 1 1 Program Overview Introduction Celeritec Tally has been designed from the ground up to be as simple and as flexible as possible to use Itis an affordable yet fully featured database product designed for retailers who require robust accurate and efficient control of the cash generated by their business The program has been developed over a number of years in close cooperation with the retail trade to ensure that it provides features that businesses want and will actually use in their day to day operation Program Features Some of the features the program offers include E Recording of till sales for up to 99 tills E Different sales department can be setup with tills linked to a sales department m Sales can be split into different trading sessions E Allows configuration for both VAT registered and non VAT registered businesses E Record cash spent from individual tills and from cash at hand E Reconcile credit card r
136. upport 1 error corrections and 2 product updates and 3 telephone assistance Telephone assistance when provided will be on Mondays to Fridays from 9 00am to 5 00pm excluding Bank Holidays Whilst we will use reasonable endeavours to resolve any problems you may experience we do not guarantee that any telephone assistance that is given will be successful in resolving problems in whole or in part 2 After we have provided you with an activation code in accordance with clause 2 2 annual Maintenance and Support including the right to receive product updates may be purchased from us at our then current rates The prevailing terms and conditions relating to our provision of Maintenance and Support to you after we have provided you with an activation code can be found on our website at www celeritec com legal if you are in the UK or any other country and are incorporated into this Agreement by reference 5 DISCLAIMER AND LIMITATION OF LIABILITY You should ensure that you understand this clause 1 Nothing in this Agreement shall exclude or limit our liability for a fraud b death or personal injury arising out of our negligence or c any warranty about title or uninterrupted possession implied by statute 2 Subject to clause 5 1 in no event will we or any company which controls us is under our control or is controlled by the same company which controls us be liable for 1 lost income lost profits or lost business
137. wasted time anticipated savings lost goodwill third party costs and charges any business interruption or loss of or corruption of data in each case whether caused directly or indirectly or 2 any indirect consequential incidental or special damage in the case of each of clauses 5 2 1 and 5 2 2 however caused and whether arising under contract tort including negligence statute or otherwise even if we knew of such potential liability 3 Subject to clauses 5 1 and 5 2 our or any company which controls us is under our control or is controlled by the same company which controls us maximum aggregate liability shall not exceed the amount of licence fees actually paid by you to Use the Software under this Agreement 2008 Celeritec Retail Systems Software Licensing 4 Our limitation of liability has been calculated to reflect the licence fee you paid to use the Software and also that it is not within our control how and for what purposes you install Use and or operate the Software 6 OUR INDEMNITY TO YOU 1 We shall indemnify you against any and all liability loss damage reasonable costs and expenses including reasonable legal fees which you may incur as a result of any claim or action brought against you by a third party alleging that your authorised or proper Use of the Software under this Agreement infringes the intellectual property rights of such third party If that happens you must take reasonable steps to mitig
138. with a variety of pre defined reports that you can printout email as an attachment or export to a variety of external programs Reports are sorted into various categories allowing you to quickly find the report you require To select a report choose View gt Reports from the main ribbon toolbar Displaying a Report on Screen 1 Select a report category from the column on the left A list of reports available within that category will be displayed 2 Select a report name from the Select report column A sample preview of the selected report will appear on the right hand side of the screen 3 If record filters can be applied to the selected report the filtering options will appear at the bottom of the form Select the date range or enter specific dates from and to in the format dd mm yyyy Other options applicable to the report may appear Select any filtering option that you require from these options 4 To display the report on screen where you can then print email or export the report click the Display Button Alt D To printout the report click the Print button Alt P 15 2 Printing Reports Print Report To print the active report click the Print button from the report ribbon toolbar The print dialog box will appear allowing you to specify the printer to use the number of copies and page ranges required Page Setup Click the page setup button on the report ribbon menu to change the page orientation and margins for the r
139. wo sessions a Lunchtime Session and an Evening Session and record sales separately for each session Splitting your sales into sessions allows you to produce reports analysing your sales performance for each session O Sessions are enabled by default within the company details form If you do not want to split your sales into different sessions change the Split Trading Into Sessions option to No The sessions module will be disabled if you have elected not to split sales into sessions Adding a Session 1 Enter a name for the session in the text field Deleting a Session To delete a session that you have already entered click it s record selector The box on the left hand side of the record and press the DELETE key 2008 Celeritec Retail Systems Setting Up The System PE ti You will not be able to delete a session if records have been entered for the session name Editing a Session Select the session you wish to edit make your changes and move the cursor to the next line to update the change v Sales Departments Tab If your business has more than one sales area you can allocate tills to different sales departments or areas For example a restaurant with a separate bar and restaurant area each with their own tills could be set up with two sales departments one for the bar and one for the restaurant Splitting your tills into departments allows you to produce reports analysing sales performance for eac
140. y products given away to customers Note Wastage records do not affect any sales figures and are used to record the value of products that are not sold Adding a wastage record To add a new Wastage record select Wastage gt Add Wastage Record from the main toolbar ribbon 1 Enter the date for the wastage record in the format dd mm yyyy or select a date from the calendar by clicking the button to the right of the date field ve W Note The system automatically inserts the current date As many businesses will balance their tills after midnight the system will use the current trading date up to 6am the following day 2 Select the wastage type from the drop down list 3 Enter the value of the wastage in the Total Value field The amount you enter should include any VAT 4 Repeat steps 2 and 3 for additional wastage records 6 Click the Save button Alt S to save the wastage record Editing a Wastage Record To edit a wastage record 1 Select Wastage gt Edit Wastage Records from the main ribbon toolbar 2 Select the date range that you want to edit wastage records for and click the continue button If records are available for the date range selected the edit wastage form will appear 3 To navigate through the records click the appropriate navigation button on the top left side of the form 4 Make your changes and click the Save button Alt S to update the changes 5 To delete an entire banking record click t
141. you move the cursor to the Petty Cash field O Note Once you have sufficient funds available in your cash at hand balance enter the purchase details in a new purchase record and transfer the cash from the cash at hand balance back into the house float 5 Add up the number of full bags of coins amp 5 notes you have in stock and enter the figures in the Full Bags amp 5 Notes section 6 Enter the amounts of loose change stored in the coin conserver If you have enough coins of a particular denomination to make up a full bag bag them up and enter them in the Full Coin Bag section 7 The Balance figure at the bottom right hand screen indicates if the float is balanced 8 To print the float balance report click the print preview button on the top left of the form 11 2 Increasing Decreasing the House Float Introduction To increase your float to cover weekends and holiday periods you temporarily borrow funds from your cash at hand to enable you to buy additional change After the weekend or holiday period you return the cash borrowed by decreasing the float back to its original value and returning the funds back to the cash at hand total Choose Float gt Change Float Total from the main toolbar ribbon to launch the Increase Decrease Float module You can also launch the Increase Decrease float module within the House Float form by clicking the the Float Inc Dec button Alt I at the bottom of the form Increasing the f
142. your current house float 2 Click the Clear button to clear a previous change order A Warning Only one float order record is stored in the database and you cannot view previous change orders It is recommended that you printout the change order each time you enter it if you need to keep records of previous change orders The cash available to buy change will be shown in the top left hand column of the form The recommended change order is shown in the bottom left hand column of the form Enter the cash you will be using to purchase change in the cash used to buy change column Enter the breakdown of the coins you want to order ensuring the total matches the total entered in the Cash Used To Buy Change column Select the bank to place the order with from the drop down list 8 Click the Save button Alt S to save the change order 9 To printout the change order click the Print Preview button at the top left of the form Aum BW N 2008 Celeritec Retail Systems Wastage EJ Celeritec Tally Version 4 User Manual 12 12 1 12 2 Wastage m Adding a new wastage record E Editing existing wastage records E Viewing wastage records Adding a Wastage Record Introduction The Wastage feature has been included in the program to assist you in recording and monitoring any stock shrinkage which can be useful in producing accurate stock take results Wastage can include items like breakage s and complimentar

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