General Purchase Order Requisition
Contents
1. Cream Ridge NJ 06974 800 999 2500 2009 SIGMA Corporation All Rights Reserved site design by imemote us 3 Select Add a New Requisition and select the company for which you are placing the PO Typically this will be SGM Sigma Corporation Then Select the Vendor Name or click the check box to enter vendor information manually Home oard Quote System Projects Takeoffs Tools MySIGMA Loggedinas Andrew Podner Logout l PO REQUISITION HOME PURCHASE ORDER REQUISITION CANCEL GPO Home Add a New Requistion TEEST OSRE pe Requisition Search SELECT VENDOR A T Check to Enter the Vendor Information Manually ADD PO HEADER PO ITEM SIGMA Corporation 700 Goldman Drive Cream Ridge NJ 06514 00 999 2550 B203 SIGMA Corporation All Rights Reserved site design by irenvote us Once you have selected the vendor you will see the PO header screen From here you can select your vendor from a list of all SIGMA vendors Once you pick the vendor from the list and click the select button the Vendor information will automatically be populated The default ship to information is based on your default warehouse in your mySIGMA user profile If the vendor you are using is not on the list simple click the enter vendor information manually checkbox and fill out the vendor information in the header fields as required It is preferred to use a vendor in the list whenever possible as it can be direc2. General Purchase Order Requisition User Manual Overview The General Purchase Order G requisition system has been migrated into mySIGMA in an effort to speed up the issuance of PO numbers and automate the process of moving a purchase order requisition into MAS200 The mySIGMA based system will increase speed and efficiency for all persons involved in creating a purchase order for non inventory materials Getting Started 1 Authorized users will notice a menu item for G requisition on the MySIGMA menu You will notice a new menu item called Purchase Order Request Logged in as Andrew Podner Logout X jects OEM Division Tools OFAC MySIGMA Hip Desk Recent Shout Outs D403 2010 by Andrew Podner stem New feature on quote items page Export a quote to excel ithe 03 79 9010 bv Andrew Podner 2 From the Main GPO Screen you will see the GPO menu and a list of any recent requisitions you have input if applicable You may click on the PO number in this list to view details Message Board Quote System Projects Takeoffs Tools MySIGMA Help Desk Loggedinas Andrew Podner Logout PO REQUISITION HOME MY RECENT REQUISITIONS GPO Home PO Date Vendor Name Action Add a New Requistion 66293 07 02 10 DELL COMMERCIAL CREDIT View Print Report Requisition Search 66288 06 17 10 CDW DIRECT LLC View Print Report 66276 06 01 10 CDW DIRECT LLC View Print Report SIGMA Corporation 700 Goldman Drive
3. he Save and Request PO Number button Once you click that button the request is firmed and can only be edited by an administrator PURCHASE ORDER REQUISITION CANCEL SELECT COMPANY SGM Sigma Corporation A SELECT VENDOR DELL COMMERCIAL CREDIT A E Check to Enter the Vender Information Manually EDIT PO HEADER PO ITEM Qty Part Description Account Code Date Unit Price Add Select Account lx a Qty Part Description Account Code Date Unit Price Total Action 1 SERVER New Server R amp M COMPUTER MAIN 07 06 10 2500 00 2500 00 Edit Delete Requisition Total 2500 00 Save and Request PO Number 6 As long as you are within the standard purchase limit and you are not purchasing a Capital Expense Item your G will be automatically assigned and you can immediately download a copy of your completed PO form Otherwise Accounts Payable will need to review the PO and make certain that all documentation is in order AP is automatically emailed when this is needed Additionally once the pending PO has been reviewed you will automatically be notified with the PO number via email Logged in as Andrew Podner Logout ke Home Message Board Quote System Projects OEM Division Tools OFAC MySIGMA HelpDesk Purchase Order Requisition Your Purchase Order Number is G5028 You may generate a PDF copy of your purchase order by clicking THIS LINK SIGMA Corporation 700 Goldman Drive Cream R
4. idge NJ 08514 800 999 2550 2009 SIGMA Corporation All Rights Reserved site design by iremote us Sigma Corporation SIGMA 700 Goldman Drive Cream Ridge NJ 08514 phone 609 758 0800 Purchase Order PO G5028 Date 05 28 2010 Vendor CUSTOM EXHIBITS CORP Ship To sigma Corporation 1830 N INDIANWOOD Andrew Podner 5000 Askins Broken Arrow OK 74012 Houston TX 77093 Ship Via LTL FOB shipping Point QTY Item No Description Date Reqd Net Ext 100 TEST testing services 05 28 10 40 00 4 000 00 Total 4 000 00 7 Once a PO number has been issued requested the PO requisition cannot be changed Any changes will need to be coordinated with Accounts Payable to assure that what the vendor invoices is the same as what the PO was issued for Please direct any questions to the Accounts Payable department Technical Support is available from the IT department
5. tly imported into MAS200 with no additional manual input Once you have completed the header click Save Header You have the option of selecting any SIGMA warehouse from a list for a Ship to location Also you can enter a custom shipping address and save it as a personal favorite address that can be selected from a list on future PO s El ADD PO HEADER Vendor Information Ship To Company Name DELL COMMERCIAL CI To sigma Corporation Address DEPT 50 059319544 Attn Andrew Podner Address 2 P O BOX 689020 My Favorites City Des Moines get Houston State IA one eho 7p 50368 9020 L Check to Enter the Shipping Address manually Phone 800 685 4962 Address 5000 Askins City Houston Customer Order 0 ty State TX Ship Via Zip T7093 F Add this address to my faworite list Fhone 682 478 8299 Terms FOB ha Special Instructions Save Header 5 When you click Save Header the header will collapse and the detail section will automatically expand Near the bottom of the next screen you can add edit and delete items on the PO requisition You must enter a Quantity Item Number Description Unit Price and also Select the appropriate GL Account for the PO then click the add icon Note that several GL code groups are region sensitive Once you are finished entering items click Save and Request PO Number NOTE you can edit the header and items as long as you have not clicked t
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