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Student Information System User Manual Version 12 2002 Edition

1. 5 2 5 3 REGISTRATION FOLLOWING APPLICATIONS 5 3 5 4 DIRECT REGISTRATION WITHOUT PRIOR ADMITTANCE 54 5 5 REGISTRATION OF SENIOR STUDENTS 5 5 5 6 RESIDENCE PLACINGS 56 5 7 REGISTRATION OF ADDITIONAL SUBJECTS 56 5 8 REGISTRATION FOR EXAM OR ATTENDANCE PURPOSES ONLY 7 5 7 5 9 REGISTRATION OF EXEMPTION SUBJECTS 5 8 5 10 REGISTRATION OF IN SERVICE TRAINING 5 8 5 11 CORRECTING REGISTRATION ERRORS 5 9 5 11 1 Qualification Registration Errors 59 5 11 1 1 Delete Qualification Same Day 5 9 5 11 1 2 Change Qualification SREGC 1 5 9 5 11 1 3 Update Annual Registration In
2. 2 46 2 5 1 Disciplinary Steps SREGL 1 2 47 2 5 2 Link Student Status Codes SREGL 2 V 2 47 2 5 3 Exclude External Students SREGL 3 2 5 4 Psychometric Scores SREGL 4 B e E 2 50 2 5 5 Bulk Withholding For Certificates SREGL 5 2 51 2 6 FORMAL STATS CALCULATIONS VALIDATIONS SREG 6 SREGFS 2 53 2 6 1 STATS Statistical Information RSA SREGFS 1 SREGS V 2 53 2 6 1 1 Calculate STATS Aggregate SREGS 1 V 2 53 2 6 1 2 Calculate FTEN Status SREGS 2 V 2 55 2 6 1 3 Validate Student STATS Detail SREGS 3 V 2 59 2 6 1 4 Validate Data after FTEN Calculation SREGS 4 V 2 61 2 6 1 5 Validate Grad Dipl Info For Table 2 14 SREGS 5 V 2 62 2 6 1 6 Update Incorrect Subject STATS Indicator SREGS 6 2 64 2 6 1 7 Validate Registered Subjects VS Curriculum SREGS 7 gt
3. 3 24 3 5 7 Registration Statistics per Day SREGRI 7 V 3 26 3 5 8 Registrations per FTEN Status SREGR1 8 V 3 27 3 5 9 Comprehensive Registration List SREGR1 9 V EE 3 28 3 5 10 Students Enrolled for 2 Subjects SREGRI 10 3 30 3 5 11 Registered Students Per Employer SREGR1 11 NG ese ee EN 3 31 3 5 12 Immigration Status SREGRI 21 3 5 13 Number of Alien Students Enrolled SREGRI 22 3 5 14 Foreign Applicants Not Registered SREGR1 23 V 3 5 15 Registrations On Specific Day SREGR1 24 V 3 36 3 5 16 Validation On Biographical Data SREGR 1 25 3 38 3 5 17 Registration Statistics SREGR1 26 3 39 3 5 18 Inactive Students Qual not canc SREGR1 27 V 3 41 3 6 FULL BIOGRAPHICAL DETAIL SREGR 5 3 42 3 7 STUDENTS EXITING WITHOUT QUALIFICATIONS SREGR 6 3 47 3 8 RELIGIOUS AFFILIATION
4. 2 65 2 6 2 Statistical Information SREGFS 2 SREGH 2 66 2 6 2 1 Student Attendance Type Of Residence Medical Indicator Institution Code SREGH 1 2 66 2 6 2 2 Subject Department Usage SREGH 2 2 67 2 6 2 3 Print Subject Department Usage SREGH 3 2 6 2 4 Print Attendance Type SREGH 4 V 2 69 2 7 REGISTRATION UPDATES CORRECTIONS SREG 7 SREGCH gt 2 70 2 7 1 Change Qualification SREGC 1 2 70 212 Cancel Enrolment SREGC 3 amp 2 7 3 Cancel A Subject SREGC 4 V 2 74 2 74 Update Annual Registration Information SREGC 5 V 2 75 2 1 5 Update Allocation To Groups SREGC 6 V 2 16 2 1 6 Change Subject Detail In Bulk SREGC 7 2 77 2 7 7 Subject Cancel Registration Bulk SREGC 8 V 2 79 2 78 Change Qualification Detail In Bulk SREGC 9 W 2 80 3 REGIS
5. a qualification which has been cancelled may not be changed if any result codes exist on a subject no qualification change will be allowed the normal quota checks which take place during registration will apply 2 7 2 Cancel Enrolment SREGC 3 When a student wishes to cancel his her enrolment for a particular qualification altogether this option is used to record the event The cancellation date is automatically recorded against all his her subjects and cancellation credits if specified for that period are automatically passed to his her account Only the cancellation of a student s primary qualification will cancel his her residence registration in option SREG 4 The cancellation of he primary qualification will also cancel all Additional Subjects The validation QR Cancel Residence when Primary Qualification is Cancelled when the validation is set to Y es at SMNT 1 with cancel reason of C ancelled Cancellations can be done only in accordance with the System Cycles for Cancellation N in option SREG 1b1 The cancellation date may not be smaller than the date of registration Note The qualification cannot be cancelled if there are any subjects for the qualification which has results The option consists of three Blocks 1 The calendar year and student number is entered in Block 1 and the name and initials will be displayed Copyright ITS Version 12 2002 2 72 Registratio
6. FSAC 21 on the student s account before registration is allowed Version 12 2002 Copyright ITS 2 34 Registration Subsystem Menus Chapter 2 The test on the qualification pre requisites is applied as follows if more than one pre requisite has been specified in option SACAD 1b7 then all pre requisites must be passed ifall pre requisites have been passed no substitutes will be checked for f a pre requisite has not been met the system will check for a substitute for the pre requisite only and NOT for substitutes of substitute records The same rules apply to the validation on matric subject requirements in option SACAD 4 Program will give a warning if the student is registered for a qualification without any subjects linked to that specific qualification Subjects Subjects may be registered only for the calendar Year Block and Offering Type combinations as controlled by the registration cycle R in option SREG 1 The qualification number and qualification code of the qualification against which subjects are registered are automatically linked to the subject A sequential subject number is allocated by the system to each registration attempt for the subject in a calendar year The user cannot change this number The system will display the description of the subject according to the preferred language indicator of a student If the preferred language is A the system will d
7. B DOSMESTIC SCIENCE CLOTHING B DOSMESTIC SCIENCE CLOTHING ELEKTRIESE INGENIEURSWESE BA HONS B DOSMESTIC SCIENCE CLOTHING B DOSMESTIC SCIENCE CLOTHING BIO 100 COBOL 2 BIO 100 BIO 300 CHEM301 CLOTH1 CLOTHING HISTORY MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJECTS Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 2 STANDARD REGISTRATION FORM LAYOUT The layout of the standard registration form is provided on the next two pages The pre printed wording can be x In one language only More detailed than on this example All information indicated as XXXXXXXX will be printed on the form and all information indicated as AAAAAAAA is to be filled in The coded fields under Subject Name for this Year are Exp Exemption requested Y N CG Class Group A2 AE Exam Type e g N A etc The fields printed under Historic History Subject Results are Ex Exemption Granted Y N AE Exam Type e g N A etc AS Normal Subject Y Addit subject N Off Offering Type X 0X X X Copyright ITS 3 7 Version 12 2002 Registration Subsystem Reports Chapter 3 Standard Registration Form Page 1 On d 10 15 20 25 30 35 40 45 50 55 60 120 125 130 Institutional Name Address and Logo Inrigting se Naam Adres en Logo Studno XXXXXXXXX PART A Personal Details DEEL A Persoonlike Besonderhede Title XXXXX Surname XXXXXXXXXXXXXXXXXXXX ID XXXXXXXXXXXXX
8. End date Qualification or ALL First Offering Type to include or ALL Up to 10 Offering Types can be included If ALL then First Offering Type to exclude or lt RETURN gt Up to 10 Offering Types can be excluded First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or ENTER Up to 10 Block codes can be excluded Campus Code or ALL Sort per O ffering Type or D ate Order students A lphabetic or N Jumeric PRINT SEQUENCE Per faculty as per selection SYSTEM SELECT Students with cancellation date between selected criteria 25 JUL 2000 INTEGRATED TERTIARY SOFIWARE Program i3lrpt rdf Qualification Cancellation List A ctual Or S ystem Date A Cancellation List Between 01 jan 2000 And 31 dec 2000 For Qualification Code all Offering Type To Include all Offering Type To Exclude Block Code To Include all Block Code To Exclude Campus Code all Sort Per O ffering Type Or D ate d Report In A lphabetical N umeric Order a Faculty 1 SCIENCE Cancel Student Qualif Date Nurber Surname Init Code Cancel Reason 03 MAR 2000 200001597 Johnson J FINTES ADMINISTRATIVE REASONS 11 APR 2000 200001770 van der Merwe AM FINIES ADMINISTRATIVE REASONS Number Of Students Selected For Faculty 2 Copyright ITS 3 22 Version 12 2002 Registration Subsystem Reports Chapter 3 3 5 5 Exam Only Registrations SREGR1 5 USER SELECTION Calendar Year
9. If ALL First Offering Type To Exclude or lt Enter gt To Continue Up to 10 Offering Types can be excluded First Student Type To Include or ALL Up to 10 Student Types can be included If ALL First Student Type To Exclude or lt Enter gt To Continue Up to 10 Student Types can be excluded First Ethnic Group To Include or ALL Up to 10 Ethnic Groups can be included If ALL First Ethnic Group To Exclude or lt Enter gt To Continue Up to 10 Ethnic Groups can be excluded Start and End Faculty Code Start and End Department Code Do You want to see the figures per Qualification Do You want to see the figures per Study period Group figures by 1 Summary 2 Ethnic Group 3 Offering Type 4 Citizenship PRINT SEQUENCE Faculty name Department name Qualification Name if it was asked for Period of Study if it was asked for Ethnic Group or Offering Type or Citizenship which were asked for SYSTEM SELECT Input year equal to the Registration year of the Qualification Only Primary qualifications will be selected Excluding cancellations after the census date Copyright ITS Version 12 2002 4 1 Registration Subsystem Headcount Reports Chapter 4 Headcount Summary Report ctd 08 AUG 2000 Program ialccc pc Calendar Year 2000 Block Codes To Include ALL Offering Type To Include ALL Student Type To Include ALL Ethnic Group To Include ALL Fran Faculty Code 1 To 1 From Department Code 0 To 9999 INTEGRATED TERTIA
10. If several class groups exist for this subject offering type combination see Manual Student Academic Structure Subsystem the student may be enrolled in any one of these Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 The lt LIST gt function displays all valid primary class groups for the subject offering type combination A facility has been created to assign students to class groups according to criteria The facility is controlled through two validations on SMNT 1 If validation is on then students will be assigned to class groups according to the criteria If validation is of then program will assign all students to class group A unless the user changes it to another valid class group On SMNT 1 two validations have been created MM Assigning Class Groups M1 Check for Clashes on Lecturing Timetable when assigning to Class Groups is done If the user wants to use the functionality of M1 then the validation MM must be activated as well On SACAD 1b8 the user will indicate the priority minimum maximum criteria for each class group On Registration if validation MM is Y The registration program will automatically assign students to the lowest priority class group All class groups are filled up to their minimum levels Thereafter the program will fill the class group up to their maximum levels No registration will be allowed if all the class groups
11. is run The accuracy of this calculation will depend on any previous studies of students at other institutions being fully recorded under option SREGB 1b6 the previous studies of any student at this institution also having been entered on the system using the normal options of Qualification Subject Registration SREGAR 1 or Maintain Student History Records SMNT 4 When this option has run a report listing the number of records updated will be printed Report SREGS 4 see below will provide a list of students in respect of whom some data might possibly be missing USER SELECTION Calendar Year The calendar Year should be greater or equal to STATS year of table sequence 2 Use Approved Dd or Q ualification code PRINT SEQUENCE None SYSTEM SELECT Registered students where the input year between the start and end years and per Qualification or Approved Qualification DATE 25 FEB 2000 INTEGRATED TERTIARY SOFTWARE Program i3rprg rdf CALCULATE FTEN STATUS FOR THE ACADEMIC STRUCIURE YEAR 2000 A PPROVED ID OR Q UALIFICATION CODE q CALENDAR YEAR 2000 TOTAL STUDENTS FTEN STATUS UPDATED 583 Copyright ITS Version 12 2002 2 55 Registration Subsystem Menus Chapter 2 Rules for the calculation of FTEN status These three questions need to be asked 1 Does the student have any previous studies For Undergraduates any record on SREGB 1b6 For Post graduates and a record on SREGB 1b6
12. As per indicated selection per external unit name SYSTEM SELECT Select all students linked to an external unit Exclude Cancelled enrolments 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i3srpt rdf External Unit Control List For Year 2000 Include Block 0 Exclude Block For A pplicants Or R egistered Students r For Block Code Y es No n Order Students A lphabetically Or N umerically a External Unit Association for the Elderly PO Box 123 CAPE TOWN 8000 External Number Number 787887668 200000096 Hamman HJ PO Box 123 CAPE TON 8000 778999BB9 200000019 Lewise L PO Box 123 CAPE TON 8000 787887GG8 200077709 Van Der Walt W PO Box 123 Copyright ITS Version 12 2002 3 15 Registration Subsystem Reports Chapter 3 3 5 REGISTRATION LISTS MENU SREGR 4 SREGR1 3 5 1 Alphabetical Numerical List SREGR1 1 USER SELECTION Calendar year First block code to include or ALL Up to 10 Blocks can be included If ALL then first block code to exclude or lt ENTER gt Up to 10 Blocks can be excluded Faculty Code or ALL Department Qual Code or ALL Enter Campus Code Or ALL Report per block code Y N Print Full Names Yes No Sort A Iphabetically or N umerically Enter Offering Type to include or ALL Up to 10 Offering Types can be included If ALL then first Offering type to exclude or lt ENTER gt Up to 10 Offering Types can be excluded Include Only Primary Qualification Y
13. C Primary Yes No A1 This is a Non Updateable field There are two ways in which to create a Primary Record e The user can create a primary record for each of the address types upon creation using option GCS 24 and setting the primary field to Y for the address type in question e fno primary record is created here then the last record created will become the primary record A primary record may only then be made inactive by creating another record with the same address type the End Date will be entered automatically D Address Type A2 The type of address you are going to enter now For example the postal address or the street address The Address Types are defined under GCS 24 The LIST function will display all valid codes Typical examples of Address Type could be Address Type Postal address Address Type Physical address Address Type Study address Address Type Account address E Address 4 x A80 The address for this contact and type of address can be typed in these 4 lines Copyright ITS Version 12 2002 2 12 Registration Subsystem Menus Chapter 2 F Postal Code A4 The Postal Code can be entered here Postal Codes as defined under GCS2 2 The lt LIST gt function will display all valid codes When the postal code is entered by using the lt LIST gt function the description of the code which was were entered will be displayed on the last line of the address if
14. Cancellation Date if applicable Faculty SCIENCE Qualification BSC GEOLOGY Normal Duration of the Qualification 08 Academic Progress Annual Result PASS END OF REPORT Copyright ITS Version 12 2002 3 32 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 33 Registration Subsystem Reports Chapter 3 3 5 13 Number of Alien Students Enrolled SREGR1 22 USER SELECTION Academic Year First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Campus Code or ALL Offering Type or ALL Faculty Code or ALL Qualification Code or ALL PRINT SEQUENCE Faculty Qualification SYSTEM SELECT Alien Indicator is Y es Student is registered where the input year between the start and end years Only Primary qualifications will be selected 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM iagccc pc The number of students enrolled Academic Year 2000 Block Codes Included ALL Block Codes Excluded Campus Code ALL Offering Type ALL Faculty Code ALL Qualification Code ALL Stud Number Name Date of Birth Qual Nationality 8910685 OLWAGE J MAR 1968 BSC B UNITED KINGDOM 200000097 Langenhoven H FEB 2000 BSC G MOZAMBIQUE 200000124 Daansen D VAR 1945 POPUL ANGOLA 894289233892489 200000131 Moyriasen M APR 1981 EDUC NAMIBIA 3874923742738 200000099 Aden
15. Faculty 210 BUSINESS SCHOOL Department 10 BUSINESS ETHICS 199901211 ZEELIE CJ CIOTHL 0 DLAT100 0 Copyright ITS 3 41 Version 12 2002 Registration Subsystem Reports Chapter 3 3 6 FULL BIOGRAPHICAL DETAIL SREGR 5 This is a lengthy report covering four pages per person USER SELECTION Calendar Year Student Number or ALL If a student number is entered then the program will ask Applicants or Registered Students and no other questions If ALL Block Code Qualification Code or ALL The Campus Code Or ALL Study Period or ALL A pplicants or Registered Students If Applicants From To Application Date Received Qualification Choice or ALL Summary or D etail Sort A lphabetic or N umeric If Registered Students Summary or D etail Sort A lphabetic or N umeric PRINT SEQUENCE As per selection SYSTEM SELECT All students conforming to above selection If only one student number is selected the system does not require any further input Copyright ITS Version 12 2002 3 42 Registration Subsystem Reports Chapter 3 Print Full Biographical Detail Page 1 Date 26 JUL 2000 Program i3lrpt rdf Stud No Title Surname 200100310 DR DE NIE Altemative Names Id Number 5432198760000 Marital Birthdate Status Gnd Home Language 18 APR 1933 S M E ENGLISH Registration Prohibited For Administrative N Or Financial N Occupation Postal Address INTEGRATED TERTIARY SOFT
16. Residence period X 9 Titel AAAAA Van Koshuis tydperk A 0 AAAAAAAAAAAAAAAAAAAA ID AAAAAAAAAAAAA 1 Init XXXX Names Room No XXXXX 12 Voorl AAAA Voornm AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Kamer No 3 4 Maiden N XXXXXXXXXXXXXXXXXXXX Mil Unit XXXX 5 NooiensV AAAAAAAAAAAAAAAAAAAA Mil Eenh AAAA 16 Date of Birth XXXXXXXXX Geboortedatum AAAAAAAAA 17 Marital S X Sex X Home Lang Pref Lang 18 Huwelikst A Geslag A Huistaal Voorkeurtl 19 20 Church Rel XX Eslewhere X 21 Kerkverb AA Studeer Elders A 22 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Occupation XXXX Beroep AAAA 23 5 Accounts to XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXX 24 Rekeninge aan AAAAAAAAAAAAAAAAAAA AAAAAAAAAAA Voertuigregistrasieno AAAAAAAAAA Postal XXXXXXXXXXXXXXXXXXXX Account XXXXXXXXXXXXXXXXXXXX Address AAAAAAAAAAAAAAAAAAAA Address AAAAAAAAAAAAAAAAAAAA 28 exams XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX 29 Pos AAAAAAAAAAAAAAAAAAAA Exemp Subj X 30 Adres XXXXXXXXXXXXXXX XXXXX AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX Copyright ITS 95 100 105 110 Enquiry Number PART C General Details DEEL C Algemene Besonderhede Bursary Reqd X Loan Reqd X Beurs benodig A Lening benodig A Residence Code XXXX Floor Koshuiskode AAAA Vloer Military Completed X Milit re Opl Klaar A SADF No XXXXXXXXXX Examin
17. The Offering Type Reg Appl Date The Cancellation Date if cancelled The Period of Study Date on which record was last changed User who last changed information on the record Fist Entry the first year that a student was registered at the institution Reg Appl Indicator R A Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 D View Photo A Photo of the student can be uploaded The photos should be loaded on the database and it is the same photo that is used for the access card system E Enquiry Number N7 This optional field can be used to link an enquirer to a student If a number is entered the fields which are common to both the enquiry system and the biographical system will be used as defaults when a new record is created F Surname A30 The system will accept upper and lowercase characters as input here To ensure neat class lists and other reports a convention in respect of upper and lower case characters should be established before take on of information starts G Initials A6 Enter the initials of the student To ensure neat reports a convention in respect of Initials should be established before take on of information starts Personal Details ctd SREGB 1b1p2 The following fields will be found on page two of this Block A Title A5 The title of the student should be entered in the preferred language of the student The values as defined i
18. Totals will therefore differ fram summary Faculty School Total JAN JAN JAN JAN JAN JAN JAN AN AN JAN JAN JAN JAN Before 13 14 15 16 17 18 19 20 21 22 23 24 25 BUSINESS SCHOOL Copyright ITS Version 12 2002 3 26 Registration Subsystem Reports Chapter 3 3 5 8 Registrations per FTEN Status SREGR1 8 USER SELECTION Year of Registration Start and End Faculty School codes Start and End Department Qual code Start and end FTEN status Start and End Offering types Campus Code Or ALL Start and End Registration dates PRINT SEQUENCE Per Faculty per FTEN status per Qualification SYSTEM SELECT All registrations excluding cancelations 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program ik rpt rdf Registrations Per FIEN Status For Year 2000 For Faculty School Code 0 To 9999 For Department Code 1000 To 100 For FTEN Status F ToF For Offering Type 01 To 01 For Campus Code all For Registration Date 01 jan 2000 To 31 dec 2000 Faculty 1 SCIENCE Department 1000 BOTANY FTEN Status F Qualification Offering Type Total B AGRI BSC AGRICULTURE 01 2 BSC B BSC BIOLOGICAL SCIENCES 95 01 1 Total Per Offering Type 3 Total Per FIEN Status 3 Total Per Department 3 Total Per Faculty School 3 Total For This Report Here Copyright ITS Version 12 2002 3 27 Registration Subsystem Reports Chapter 3 3 5 9 Comprehensive Registration List SREGR1 9 USER SELECTION Calendar Year Faculty Code
19. a For Faculty all Faculty EE SCIENCE Qualification FINIES FINANCE TEST Student no 200001191 Invalid ETHNIC GROUP O Invalid RACE code Invalid LANGUAGE code Invalid GENDER code m 200000780 Invalid ETHNIC GROUP O Invalid RACE code Invalid LANGUAGE code Invalid PREV ACTIV code Invalid MATRIC TYPE Invalid CITIZENSHIP code0 ake END OF QUALIFICATIONS REPORT 18 MAY 2000 INTEGRATED TERTIARY SOFTWARE Program i83ccc pc Validation Of Student Data For 2000 External Stats Subject Cycles 200002 To 200101 Including Offering Types all Excluding Offering Types S tudent Validation E xam General Errors a For Faculty all Faculty 7000 CLOTHING AND INTERIOR Qualification BCIOTH B CLOTHING DESING Student no 200001635 Subject code DESMOD3 has NO EXAM RESULT Student no 200001638 Subject code CLOTHIS has NO EXAM RESULT Student no 200001639 Subject code CLOTHIS has NO EXAM RESULT Subject code TEXT has NO EXAM RESULT Subject code CLOIDES has NO EXAM RESULT Student no 200001640 Subject code CLOTHIS has NO EXAM RESULT doce END OF SUBJECTS REPORT Xeee 18 MAY 2000 INTEGRATED TERTIARY SOFTWARE Program i83ccc pc Validation Of Student Data For 2000 External Stats Subject Cycles 200002 To 200101 Including Offering Types all Excluding Offering Types S tudent Validation E xam General Errors a For Faculty all Student 9510101 has qualification 8021 without subjects Qual no is 4 Student 9510101 h
20. here It is not possible to update any information in respect of a subject which has been cancelled D Offering Type A2 The Offering Type will default to the offering type of the qualification in Block 1 above Using the lt LIST gt will display valid values E Block A2 The academic block for which this subject is exempted Using the lt LIST gt will display valid values F Payment Agreement A4 Payment Agreement for this qualification the lt LIST gt function will display valid values as defined at FSAM 24 Copyright ITS 2 39 Version 12 2002 Registration Subsystem Menus Chapter 2 G Exemption Yes No Al When a subject is entered this field defaults to Y es since only exemption subjects may be registered here H Type of Exemption Al A valid Exemption Type Code as created under option SCODE 30 must be entered here in respect of each exemption The lt LIST gt function will display all the allowed values I Final Mark N4 A mark for the exemption subject may optionally be entered This is normally only done in the case where the exact equivalent of this course was passed at another institution J Result Code A2 A result code can be entered in respect of this exemption subject Using the lt LIST gt will display valid values K Credit Point Y N Al Should this subject be included n the calculation of the credit point Entering the next Block Generate Registration Printouts Yes No replying Y
21. the registration cycles and may be done at any time during the year Should an exemption have been granted in error the previous record can be queried and the fields for Exemption and Exemption Type can be cleared Upon lt COMMIT gt the record will revert to a normal registration which can be cancelled if needed 5 10 REGISTRATION OF IN SERVICE TRAINING It is possible to register and keep record of the in service training portion of a student s studies toward obtaining a diploma In service training must be specified as a subject s on the Academic Structure and identified as such in option SACAD 1b9 Before records for in service training can be entered employer codes must be defined in option GCS 22 A Select option SREGAR 1b2 Academic Registration and register the student for this subject B In Service Training Detail can be entered under the new subsystem for CO OPERATIVE EDUCATION at COOP Copyright ITS Version 12 2002 5 8 Registration Subsystem Headcount Reports Chapter 4 C The reports under menu COOPR Co operative Education Subsystem Reports will provide the detail of in service training either per student or per qualification or per employer It is possible to refer students to employers for in service or co operative training and to keep record of the projects they are expected to do Should this facility be required the user should use the options
22. ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be included Start End student number Faculty School Code or ALL Department Qual Code or All Qualification Code or ALL Start End Study Period Campus Code or ALL Report per Block Code Y es N o Order Student A lphabetically Or N umerically PRINT SEQUENCE Per sort order as selected SYSTEM SELECT Within above selection all registered students Exclude Cancellations Print only primary qualification 25 JUL 2000 INIEGRATED TERTIARY SOFTWARE Program i3rrpt rdf List Of Registered Students For Year 2000 Block Code To Include all Block Code To Exclude Offering Type To Include all Offering Type To Exclude Faculty School all Department all Qualification all Campus all For Student 0 To 999999999 Study Period 0 To Z Per Block Code n Order Students A lphabetically Or N umerically a Student Oual Nurdoer Name Code Description 200100314 BREYTENBACH E B AGRI BSC AGRICULTURE Postal Address POSBUS 999 KRUGERSDORP 1739 200000381 LE ROUX H B AGRI BSC AGRICULTURE Postal Address BOXl KLOOFSTRAAT Kaapstad 8008 Total Nurber Of Students Copyright ITS Version 12 2002 3 20 Registration Subsystem Reports Chapter 3 Copyright ITS Registration Subsystem Reports Chapter 3 3 5 4 Qualification Cancellation List SREGR1 4 S USER SELECTION A ctual date or S ystem date of cancellation Start Date
23. And Block 0 For Campus all For Faculty all For Department all For Offering Types To Include all For Offering Types To Exclude For Qualification all Order by C ampus Faculty Qual or S tudent Nutber Student Prev Last Matric Years Post Number Qual Actv Pse Date Fron To Ins Degree Award Filed Grad 977777777 100B 1 Student has no FIEN status 9110033 1002 1 08 Student has no FTEN status 1996 1997 1 B DOSMESTIC SCIENCE CLOTHING 1234567890 1997 1998 10 DIPLOMA BUSSINESS MANAGEMENT 1999 2000 1 FUDHGFUASHEKAHSKFDH 1234567 8034 199911 Student has no FTEN status 199901221 1002 1 Student has no FTEN status 1981 1984 111 BSC 988888886 8034 01 199412 Transfer student with previous institution null 1981 84 111 BOOM EKONOMETRIE NIE VOLTOOT 9668880 8034 Student has no FTEN status End of report Copyright ITS 2 61 Version 12 2002 Registration Subsystem Menus Chapter 2 2 6 1 5 Validate Grad Dipl Info For Table 2 14 SREGS 5 USER SELECTION PRINT SEQUENCE SYSTEM SELECT 18 MAY 2000 Calendar Year Student Number or ALL up to 10 Student numbers can be entered If single students are used the rest of the questions are ignored except Validate per Qualification Code or Approved ID Code Campus Code or ALL Enter First Offering Type To Include A2 Or ALL up to 10 Offering types can be included If All Enter First Offering Type To Exclude A2 Or Enter To Continue up to 10 Offer
24. B Citizenship N3 The codes as entered in option GCS2 6 can be used here and these codes are linked to the codes which are defined in STATS Table 2 8 The code 100 has been added in respect of South African citizens to make this field applicable to all students The values may be viewed with the lt LIST gt function C Country Code N4 Used by the Higher Education Management Information System HEMIS and a questionnaire from Education Policy Unit EPU The values may be viewed with the lt LIST gt function This field will also be populated by the Central Application Office CAO upload of data D Country of Origin N4 Display field only for clients in RSA For clients who have a country code on GCS 1 set to IRL this field accommodates the data necessary for the Higher Education Authority HEA reporting and the Country Code field is used for the Central Application Office CAO information E AlienIndicator Y N P Al Aliens and Foreigners for the purposes of STATS Table 2 8 are defined in SAPSE 005 Section 2 Any student identified with a Y es or P ermanent Resident in this field will be counted for STATS Table 2 8 Also used for HEMIS F AlienPermit Number A15 The number of the temporary residence permit G Expiry Date DD MON YYYY Of above permit Copyright ITS 2 6 Version 12 2002 Registration Subsystem Menus Chapter 2 2 2 1 3 General Information SREGB IbIp5 The following fields are also found
25. Examination month Faculty School code or ALL Campus Code or ALL PRINT SEQUENCE Per Subject code and student number SYSTEM SELECT All exam only type enrolments 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i40rpt rdf Examination Only Registrations For Exam Year 2000 Month 11 Faculty all Campus Code all Subject BIO 100 BIOLOGY I Full Type Of Period Mark Registration 8910685 199900707 199900708 20 FEB 1999 Total Nurber Of Students 3 Total Number Of Cancellations Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 5 6 Subject Cancellation List SREGR1 6 USER SELECTION Calendar Year Q ualification or S ubject If Q ualification Qualification Code A6 or ALL First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Start and end Faculty codes Start and end dates Campus Code N2 or ALL Sort Alphabetically or N umerically PRINT SEQUENCE Per student and subject code SYSTEM SELECT All subject cancellations within the above selection 26 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i3wecc pc Subject Cancellation List For Calendar Year 2000 Qualification Or S ubject S Block Codes Included ALL Block Codes Excluded Campus Code ALL Faculty fram 0 To 9999 Start Date 01 JAN 2000 End Date 31 DEC 2000 Order Student
26. Per faculty block As per selection per status seen SYSTEM SELECT Within selected range all students according to primary qualifications Date 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i3irpt rdf Report On Certificates Per Student For Calendar Year 2000 Blocks To Include all Blocks To Exclude Faculty School all Department all Campus all For Certificate Or ALL all Certificate Seen Status Y N A y Include Final Years Y N n Incluce Administrative Caments Y N y Order Students A lphabetically Or N urerically a Faculty 7000 CLOTHING AND INTERIOR Department 7010 CLOTHING Student No Surname Certificate 200000096 Harman HJ SENIOR CERTIFICATE THIS IS A TEST FOR LETTERS AS WELL TEST BULK COPY BIRTH CERTIFICATE IDENTITY DOCUMENT MATRICULATION CERTIFICATE OLD STUDENT NUMBER NASKOL OLD STUDENT NUMBER Very hardworking student Total Per Department 1 Total Per Faculty 1 Copyright ITS 3 71 Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 72 Registration Subsystem Reports Chapter 3 3 19 QUALIFICATION PRE REQ SUBST PROBLEMS SREGR 27 USER SELECTION Calendar Year First Block code to include or ALL Up to 20 Blocks can be included If ALL then First Block code to exclude or lt RETURN gt Up to 10 Blocks can be excluded Faculty Code Or ALL Qualification Code Or ALL Campus Code Or ALL First Offering Type To Include Or A
27. Residence Y N Y Do You Want To See The Figures Per Faculty Y N N Do You Want To See The Figures Per Qualification Y N N Do You Want To See The Figures Per Study Period Y N N Total For The Insitution Ethnic Group Nurber Of Residence Dwellers Residence Faculty With Academic Registration Info Qualification Study Period Female Mile Total KOSHUIS WHITE Subtotal For Residence KOSHUIS 08 AUG 2000 Program iamccc pc INTEGRATED TERTIARY SOFTWARE Student Headcount For Residence Dwellers Residence Year 2000 Census Date 06 JUN 2000 Residence Code To Include ALL Residence Code To Exclude Offering Type To Include ALL Offering Type To Exclude FIEN Status To Include ALL Student Type to Include ALL Student Type to Exclude Study Period To Include ALL Study Period To Exclude From Faculty Code 0 To 9999 Do You Want To See The Figures Per Residence Y N Y Do You Want To See The Figures Per Faculty Y N N Do You Want To See The Figures Per Qualification Y N N Do You Want To See The Figures Per Study Period Y N N Total For The Insitution Ethnic Group Number Of Residence Dwellers Residence Faculty With Academic Registration Info Qualification Study Period Female Male Total MAJUBA HOSTEL WHITE Subtotal For Residence MAJUBA HOSTEL Grand Total 08 AUG 2000 Program iamcoc pc INIEGRATED TERTIARY SOFIWARE Student Headcount For Residence Dwellers Resid
28. SREGR 7 3 48 3 9 SECONDARY SCHOOL STATISTICS SREGR 8 B ccce 3 50 3 10 REGISTRATION INTEGRITY REPORT SREGR 9 V 3 51 3 11 DETAILED STUDENT REPORT SREGR 10 3 52 3 12 LIST OF DECEASED STUDENTS SREGR 11 V 3 55 3 13 RESIDENCE REPORTS MENU SREGR 21 SREGR2 3 56 3 13 1 Residence Report SREGR2 1 3 132 Residence Placing SREGR2 2 3 133 Residence Cancellations SREGR2 3 3 134 Students With Residence But No Qualification SREGR24 3 61 3 14 PRINT STUDENT ENROLMENT SREGR 22 V ee ee ee a 3 62 3 15 PREVIOUS SUBJECT ENROLMENTS SREGR 23 3 64 3 16 SUBJECTS FOR ENROLMENT MENU SREGR 24 SREGSE 3 65 3 16 1 Subjects for Enrolment SREGSE 1 V 3 65 3 16 2 Subjects for Enrolment Alternate SREGSE 2 V 3 66 3 163 Subject Combinations With Numbers SREGSE 3 3 68 3 17 PRE CO REQUI
29. South African users as well as the option that allows the user to link a student to a residence type medical type etc 2 6 1 STATS Statistical Information RSA SREGFS 1 SREGS A number of options are available to assist the user in the preparation of the data for STATS reporting These options deal with issues such as the STATS aggregate FTEN statuses validation for table 2 14 and the STATS indicator 2 6 1 1 Calculate STATS Aggregate SREGS 1 V This option need only be used if there is an interest in looking at the aggregate mark of students as calculated for STATS purposes The calculation is done according to the prescriptions of Appendix C of SAPSE 005 When the option is executed a report is produced listing students for whom there are no matric subjects as well as those who have less than five subjects An example is attached below This aggregate mark is displayed on page 6 of option SREGB 1b1 and can be compared with the aggregate as copied from the certificate STATS report 2 5 uses this symbol When it is run this calculation will be repeated Copyright ITS Version 12 2002 2 53 Registration Subsystem Menus Chapter 2 STATS Aggregate Report SREGS 1 USER SELECTION This report is automatically generated PRINT SEQUENCE Year Block Code Faculty Department and Student Number SYSTEM SELECT Students registered in the current STATS reporting year with less than five subjects or student wit
30. Student Number N9 Title A5 Year N4 Initials A6 Surname A30 Alternate Surname A30 First Names A40 Alternate First Names A40 Birth Date DD MON YYYY Gender A1 ID Number A13 Passport Number A15 Preferred Language A1 Student Type A2 Currency Code A5 Block 2 Contact Details Block 3 Address Details Copyright ITS Version 12 2002 2 21 Registration Subsystem Menus Chapter 2 When Validation UR is set to Y es under SMNT 1b1 the program will copy the postal address to the Alumni Subsystem if the student is already on the Alumni Subsystem Block 4 Communication Details 2 2 4 Textual Data Per Student SREGB 5 This option is used to record any additional textual data in respect of a student The textual data found on the CAO tape for subscribers to the Central Applications Office Bureau is downloaded into this option This two Block option consists of the following fields Block 1 STUDENT INFORMATION SREGB 5b1 A Student Number N9 The student s initials and surname are displayed B Year N4 The calendar year to which the remarks apply The lt LIST gt function will display all the years the student is registered for C Block A2 The registration block to which the remarks apply The system validates that the student must either be registered for the combination of the year and block combination or must have an application record for this combination The lt LIST g
31. The system will default the Exam year and Month as defined at SCODE2 2b3 with the same block and Exam Type that you want register the subject for and the year greater or equal to the start year in block 1 with the smallest sequence The field can be changed G Offering Type A2 The Offering Type of the subject Using the lt LIST gt will display valid values H Class Group A2 This will default to A but may be updated to any other valid code I Exam Month N2 The number of the month in which the examination in this subject will be written will be displayed in this field Using the lt LIST gt will display valid values J Payment Agreement A4 Payment Agreement for this qualification the lt LIST gt function will display valid values as defined at FSAM 24 K Credit Point N6 2 Display the credit on SACAD 1D9 if the result is null or leads to a P on SCODE 23 only if the indicator Include In Calc For GPA SW A on SSTUD3 3b3 is set to Y es Block 3 GENERATE REGISTRATION PRINTOUTS SREGAR 2b3 Generate Service Promotion Centres Yes No Students can be automatically linked to their service center activity combinations according to the student s postal code Copyright ITS Version 12 2002 2 37 Registration Subsystem Menus Chapter 2 Update Service Promotion Centres Yes No If linking was done with previous option changes can be made if the indicator is changed to yes t
32. and will be corrected automatically by the program 5 12 MAINTAIN CREDITS FOR PREVIOUS REGISTRATIONS A student may sometimes be permitted to change to another qualification whilst retaining credit for the subjects enrolled for or passed under the previous qualification The following applies A Select option SREGAR 1b1 2 Academic Registration and register student for the new qualification and any subjects not yet registered for B Select option SSTUD7 1 Maintain Previous Credits lt ENTER QUERY gt supply the student number and lt EXECUTE QUERY gt The student s details are displayed C Press lt NEXT BLOCK gt lt ENTER QUERY gt supply the calendar year and lt EXECUTE QUERY gt the student s qualification information is displayed D Press lt NEXT BLOCK gt lt ENTER QUERY gt supply the calendar year and lt EXECUTE QUERY gt the student s subject information is displayed Copyright ITS Version 12 2002 5 14 Registration Subsystem Headcount Reports Chapter 4 E Change the qualification code for the particular subject to the code of the new qualification and lt COMMIT gt F Select option SREGC 3 Cancel Enrolment Enter the student number press lt NEXT BLOCK gt and cancel the enrolment of the qualification which is being changed e A student s information may be changed without cancelling the original qualification if so wished It is also possible to change the information
33. are defined under option SREG 1 The personal or biographical information of a student is entered and maintained under option SREGB 1 This information includes such aspects as Names and addresses Matric details Detail of previous studies at other institutions Certificates and Indicators Disabilities Secondary School Information Student Activities All aspects of the control of academic registration are handled under menu SREGAR For each start year and end year period that a student studied at the institution a Registration record is kept This contains the qualification s for which the student registered as well as the subjects This is dealt with under option SREGAR 1 Students can register for subjects outside the curriculum of their normal qualification This is dealt with in option SREGAR 2 Additional Subjects Students can be exempted from attending subjects based on similar subjects passed at other institutions This is recorded under option SREGAR 3 The movements of students in and out of residences are recorded under option SREG 4 x Menu SREGL deals with various limitations placed on students The results of disciplinary hearings are recorded under option SREGL 1 Different status codes which lead to specific actions such as Stop Academic Registration etc can be linked to students in option SREGL 2 Students Copyri
34. are filled to their maximum levels On Registration if validation MM amp M1 are Y The same applies as discussed for MM with the only difference being that the program checks whether the class groups which are assigned to the student do not clash on the lecturing timetable If this is the situation then the program will search for another class group without creating a clash If a clash free class group cannot be found the program will not allow the registration to take place A pre requisite for this validation is that a Lecturing Timetable must exist for the registration year The program has been changed not to validate for an active class group on the academic structure if the subject registration is an exam only registration F Examination Year N4 The year in which the student will write examinations The system will default the Exam year and Month as defined at SCODE2 2b3 with the same block and Exam Type that you want register the subject for and the year greater or equal to the start year in block 1 with the smallest sequence The field can be changed G Examination Month N2 The number of the month in which the examination in this subject will be written will be displayed in this field The month is updateable but has to be defined at SCODE2 2b3 for this combination of academic block exam type and exam year H Cancelled Al Normally a N o will be displayed here A Y es will however be displayed
35. be a staff member who exists in the Personnel System The name is displayed The lt LIST gt function can be used to identify the applicable codes J Decision Date DD MON YYYY The date the decision was made to appoint the promoter K Board No A10 Board number where the decision was made to appoint the promoter L First Co promoter N9 The personnel number of the first co promoter optional The lt LIST gt function can be used to identify the applicable codes M Decision Date DD MON YYYY The date the decision was made to appoint the first co promoter N Board No A10 Board number where the decision was made to appoint the first co promoter O Second Co promoter N9 The personnel number of the second co promoter optional The lt LIST gt function can be used to identify the applicable codes P Decision Date DD MON YYYY The date the decision was made to appoint the second co promoter Q Board No A10 Board number where the decision was made to appoint the second co promoter R Third Co promoter N9 The personnel number of the third co promoter optional The LIST function can be used to identify the applicable codes S Decision Date DD MON YYYY The date the decision was made to appoint the third co promoter T Board No A10 Board number where the decision was made to appoint the third co promoter U Qualification A6 The LIST function will display all qualifications which the st
36. cancelled qualification 2 3 3 Register Exemption Subjects SREGAR 3 This option is used to register exemption subjects for a studert who has already been registered for a particular qualification Note that the exemption subject must be valid in the curriculum of the qualification of the student but not necessarily active Exemption subjects may only be registered in respect of blocks that are currently valid in the exemption system cycle B The option consists of three Blocks The student s current enrolment must be queried in Block 1 displaying his her qualification information When a general query is done in the subject Block the system will display all the subjects for which a student is registered for the year Note that the E examination cycle s and F change marks and results cycle s for which the final marks and results must be suppressed is displayed in Block 2 If a subject for whom the student is currently enrolled is to be changed to an exempted subject the user must ensure that the cursor is situated on the correct record The information in Block 3 consists of A Date DD MON YYYY The system defaults to the system date which cannot be changed by the user B Subject A7 The subject code for which exemption is to be granted is entered The description is displayed Using the lt LIST gt will display valid values C Cancelled Al If a subject has been cancelled a value of Y es will be displayed
37. contact cannot be closed with an End Date There are two ways to create a Primary Record for the other Contact Sequences e The user can create a primary record for each of the contact types upon creation using option GCS 24 and setting the primary field to Y for the contact type in question e fno primary record is created here then the last record created will become the primary record A primary record may only then be made inactive by creating another record with the same contact type and the End Date will be entered automatically on the existing contact The addresses and communication details for the old contact will be set inactive automatically This results in all the contact address and communication details for that Contact Sequence Number to be inactive D Contact Type A2 Contact Type of the Student as defined under GCS24 The LIST function will display all valid codes Typical examples of Contact Type could be Contact Type Primary contact for the Student personally Contact Type Account contact for the Account Addressee Contact Type Next of kin contact for the Student s Next of Kin E Contact Relationship A5 Contact Relationship to the Student as defined under GCS 28 The LIST function will display all valid codes Typical examples of Contact Relationship could be Contact Relationship Primary contact for the School them self Contact Relationship Accou
38. each such case and ensuring that the information in Block Class Group and Exam Type below is correct for each of the remaining subjects Other subjects in the curriculum may be added The Block may then be lt COMMIT gt ted If no subjects were generated automatically a record must be created for each subject by supplying the appropriate subject code and verifying that the balance of the information is correct When all subjects have been entered this Block may be COMMIT ted Copyright ITS 2 28 Version 12 2002 Registration Subsystem Menus Chapter 2 IMPORTANT Once a subject record has been lt COMMIT gt ted none of its fields are updateable in this Block If changes must be made the subject must be deleted Gf on the same day as registration or the changes must be made via option SREGC 7 Note that the lt DELETE RECORD gt command is only used once the subject records have been lt COMMIT gt ted This command can be used only on the same day on which the subject was first registered provided that validation SS in option FSAM 3 is set to check yes At any later date the Cancel a Subject option SREGC 4 must be used A Subject A7 A Subject Code as created under option SACAD 1b9 is entered here The name of the subject will be displayed The lt LIST gt function will display all active subjects for the qualification entered in Block 1 B Offering Type A2 The Offering Type defaults
39. end year of the registered Qualification 08 AUG 2000 INTEGRATED TERTIARY SOFTWARE Program iajccc pc List of Dissertation Details Title Accepted Y N P ALL ALL Qualification Start Year 1999 Faculty Code Or ALL ALL Department Code Or ALL ALL Qualification Code Or ALL ALL Person Nurber of Pramter Or ALL ALL Person Ninber of First Co pramter Or ALL ALL Person Number of Second Co pramoter Or ALL ALL Person Number of Third Co pramoter Or ALL ALL Print Title s Contents Y N N A lphabetical Or N umerical Sorting Faculty Code ok SCIENCE Department Code 1007 AGRICULTURE Student Student Qualification Name Number Code Description DE NIE H 200100310 B AGR BACHELOR OF AGRICULTURE 1999 1999 Promoter 1 DR T H O MAFUVA First Co Pramoter 2 DR W VAN JAARSVELD JONES Second Co Pramoter 27 MR L SMIT Third Co Promoter 9 MR TOM JONES End of report Copyright ITS 3 78 Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 79 Registration Subsystem Headcount Reports Chapter 4 4 STUDENT HEADCOUNT RE PORTS SREG 81 SREGSR 4 1 HEADCOUNT SUMMARY REPORT SREGSR 1 USER SELECTION Calendar Year First Block Code To Include or ALL Up to 10 Block Codes can be included If ALL First Block Code To Exclude or lt Enter gt To Continue Up to 10 Block Codes can be excluded First Offering Type To Include or ALL Up to 10 Offering Types can be included
40. es can generate a statement and other registration reports If there are any study guides to cancel when a subject is changed from exemption N to exemption Y the screen Cancel Outstanding Study Material will appear The user have to indicate Can the student return it Y N The right stock adjustments will be done with this question Note All changes updates made under this option is written to a special log file under option SMNTL 2 This can be printed out at regular intervals and used to make journal entries in student accounts where necessary The credits and debits will be 100 applied when the Exemption is changed Special Rules pertaining to option SREGAR 3 Only exemption subjects may be registered in this option Subjects who have been incorrectly registered as normal subjects may be changed here to exemption Subjects who have been incorrectly registered as exemptions may be changed to normal registrations x If a final mark and or result has been entered on an exemption subject and the registration of the subject is changed to normal attendance the final mark and result code will be deleted The examination month will be linked to the record and the class group will be set to A Copyright ITS Version 12 2002 2 40 Registration Subsystem Menus Chapter 2 Subjects registered in this option will be linked to the same qualification code and qualification number as the qualifi
41. every new qualification a sequential number the system will warn the user that this is an additional qualification for the student G Any update of biographical information can be done after registration via option SREGB 1 Maintain Biographical Information Copyright ITS Version 12 2002 Registration Subsystem Headcount Reports Chapter 4 5 4 DIRECT REGISTRATION WITHOUT PRIOR ADMITTANCE lt is possible to register a student who has not applied for admission to the institution The following guidelines could be used A The student must first complete a blank registration form B The Academic Admission validation AA and Only First Qualification AA validation AF must be set to N o at SMNT 1b1 C Select option SREGAR 1 Academic Registration and press lt PREVIOUS BLOCK gt Enter information in the Quick Biographical Create Block SREGAR 1b4 and lt COMMIT gt D Press lt NEXT BLOCK gt The student number as entered in the previous Block will appear Press lt NEXT FIELD gt to display the student s name E Do qualification registration and lt COMMIT gt If the Generate Subjects on Commit option is used the valid subjects are automatically displayed when this Block is lt COMMIT gt ted F Either enters subject records in Block 2 or use DELETE RECORD to delete subjects not wanted Changes can be made to the default criteria if required lt COMMIT gt b
42. may be entered those for the pre final exam e g Grade 11 the mid final year e g Mock Matric or June exams in the final year and the final year symbol in the external examination A Subject A5 The matric subject code as defined in the Code Subsystem SCODE 5 The name of the subject is displayed The LIST function will display all valid codes B Grade Al The grade on which the student has taken this subject e g Higher grade O level etc As defined in the Code Subsystem SCODE 6b1 C Matric Sitting YYYYMM The examination in which the student obtained the symbol in the subject The value will default from the matric date of the student but may be changed by the user D Matric Type A2 This is a display field only and will default from the values that were entered on block 1 If the Matric Type of the student changes for some reason it has to be changed on block 1 first before the subjects are entered E Pre final Year A2 The symbol in respect of this subject in the pre final year e g Grade 11 examination if applicable Copyright ITS Version 12 2002 2 14 Registration Subsystem Menus Chapter 2 F Actual Mark N3 The pre final year actual mark for this subject G Maximum Mark N3 The pre final year maximum mark for this subject H Percentage N3 The pre final year percentage for this subject I Mid final Year A2 The symbol in respect of this subject in the mid final year e g Mock
43. number at the other institution etc Note The validation will only be true if an identical match is found on Surname First 10 characters of the ID Number the Birth date of the student and the Institution if applicable The following options will validate against the excluded students EX Biographical Information SREGB 1 SALUM 2 SCAOM 4 Quick Biographical Create SREGB 4 SREGAR 1b4 SGUIDI 1b4 Residence Registration SREG 4 Academic Application FBLOI 1 SCAOM 5 SCAOM 6 SNAPPA 1 SNAPPA 3 Residence Application SNAPPA 2 SNAPPA 4 Qualification Subject Registration SREGAR 1 SDREGA 1 Brief Biographical Detail CAO 1 SNAPP 2 Short Biographical Detail SREGB 6 A Alternate Biographical Information SCOUR 2 Comprehensive Registration SCOUR 5 Copyright ITS 2 49 Version 12 2002 Registration Subsystem Menus Chapter 2 2 5 4 Psychometric Scores SREGL 4 Many institutions require their students to write psychometric tests at the beginning of their studies whose results are available to student counsellors when assisting students In this system it is possible to enter these test results into the database Because of the sensitive nature of this information it is handled by a separate option which should be well secured The availability of the psychometric as well as the other information in the same database allows for num
44. number of records which were updated If the selection is for the update of individual records the user must indicate in respect of which field updates must be done and then presses lt NEXT BLOCK gt In Block 3 the records of the students who have been registered in the selected manner are displayed The user then moves to the records of the students which should be updated enters the correct value and lt COMMIT gt s and the system will update all old values with the new value Copyright ITS Version 12 2002 2 78 Registration Subsystem Menus Chapter 2 2 7 7 Subject Cancel Registration Bulk SREGC 8 USER SELECTION Calendar year N4 Block code or ALL A2 Offering type or ALL A2 Exam type or ALL A1 Student number or ALL N9 Cancellation reason A1 Cancellation Date To Cancel Subject DD MON YYYY Only C ancellation or Registration and cancellation For C ancellation Subject code A7 For R egistration and cancellation Old subject code A7 New subject code A7 Generate Fees as C ash or T erms C T PRINT SEQUENCE Student Number and Subject SYSTEM SELECT Not cancelled Subjects Not exempted Subjects System Cycle R and N have to be open for this year and block and offering type 24 JUL 2000 INIEGRATED TERTIARY SOFIWARE Program i3socc pc Calendar Year 2000 Block Code 8 Offering type ALL Exam Type ALL Student Number ALL Cancellation Reason A Cancellation Or Registrati
45. on page five A Bursary Required Al A Yes or N o indicates whether the student requires an institutional bursary or not B Loan Required Al A Yes or N o indicates whether the student requires an institutional loan or not Note Report SNAPP 29 Bursary Loan Report can be obtained in respect of all students with a Yes in either of the above two fields C External Unit A4 Any external unit to which the student belongs as defined in the Code Subsystem SCODE 3 The values may be viewed with the lt LIST gt function D External Number A10 The student s identification number in the unit E External Examination Number N7 If the student is involved in external examinations for which numbers are allocated then that number can be entered here F Where Heard A20 Information may be entered regarding the source where the student heard of the particular qualification G Study Elsewhere Al A Y es or N o is entered in this field indicating whether the student is concurrently enrolled elsewhere H Socio Economic Category N3 The Socio Economic Category of the student s family Code as defined for the Ireland Statistics reporting The values may be viewed with the lt LIST gt function I Research Grading A4 Used by the Research Subsystem code as defined at SRASC 1 The values may be viewed with the lt LIST gt function 2 2 1 4 Employment Details SREGB 1b1p6 The following fields
46. or ALL Department Qual Code or ALL Qualification Code or ALL Study Period or ALL Campus Code Or ALL First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Report Per Block Code Y es N o R ange or M ultiple Student Numbers If R ange then Start End Student Number Print P ostal S tudy or A ccount Address Order A lphabetic or N umeric If Multiple then Student Number or 0 to stop PRINT SEQUENCE Faculty Department Qualification and Block Code if the report were asked per Block code SYSTEM SELECT All registered students on primary qualification Exclude Cancellations Copyright ITS Version 12 2002 3 28 Registration Subsystem Reports Chapter 3 Comprehensive Registration List Ctd 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i30rpt rdf Comprehensive Registration List For Year 2000 Block To Include all Block To Exclude Faculty School all Department all Qualification all Campus Code all Study Period all For Student 0 To 100000000 Student Nurber R ange Or Multiple Students r Report Per Block Code Yes No n Postal Address Study Address or Account Address p Order Students A lphabetically Or N umerically a Student Number Gender Hane Telno Postal Address 8910685 M 012 645 714 TAMBOTIELAAN 108 HENCPSPARK VERWOERDBURGSTAD PRETORIA WES 0001 Qualifica
47. qualification for which the student is currently registered Using the lt LIST gt function will display valid values B Date DD MON YYYY The field will display the system date of the registration will be recorded automatically C Subject A7 The code of the additional subject The description will be displayed The system will validate that the subject can be taken within the curriculum of the above qualification Using the lt LIST gt will display valid values Copyright ITS 2 36 Version 12 2002 Registration Subsystem Menus Chapter 2 D Block A2 The academic block in which the student will be taking this subject Using the lt LIST gt will display valid values E Exam Type Al This field will default to N indicating a normal enrolment It is possible to update the field to any other examination type which was defined for this Block under option SCODE2 2b3 Using the lt LIST gt will display valid values If the exam type is defined as a normal attendance the system will check that the subject is active on the curriculum SACAD 1b14 If the exam type is defined as an exam only attendance the system will check that the subject is either active or active for exam purposes only on the curriculum SACAD 1b14 Note that additional subjects are frequently registered for attendance purposes only and that a suitable exam type should then be entered F Exam Year N4 The year the student will write examinations in
48. the lt LIST gt function was not used no description will be entered on the last line of the address G Active From DD MON YYYY The Active From Date will be today s date and will be entered when the record is committed H Active To DD MON YYYY The Active To Date will be entered if you create another address with the same Address Type should the address have an Active To date the address will be inactive 2 2 1 11 Communication Details SREGB 1b4 The Communication Detail block contains the communication information for the contact selected Each telephone number e mail address fax number is linked to a telephone type which in turn is linked to a reference type key Each telephone record is always linked to a particular contact via the contact sequence number Multiple Telephone numbers can be linked to one contact sequence number To query a communication detail here you have to query the Contact details first for the right contact The fields are A Reference Number N9 This is a Non Updateable field The reference sequence number of an existing Student as used in block 2 B Contact Sequence N1 This is a Non Updateable field The contact Sequence Number of the Student which will be copied from the previous block C Primary Yes No A1 This is a Non Updateable field There are two ways in which to create a Primary Record e The user can create a primary record for each of the communication types upon creation using
49. to that of the qualification but may be changed to any valid Offering Type for this subject The lt LIST gt function will display all active Offering Types for the subject as defined on the curriculum SACAD 1b14 C Block Code A2 The academic block for which this subject is registered The combination of subject and academic block must be valid under option SACAD 1b12 This block need not correspond to the block for which the qualification is registered The lt LIST gt function displays all valid blocks for the subject offering type combination D Examination Type A1 This field will default to N indicating a normal enrolment It is possible to update the field to any other examination type that was defined for this Block under option SCODE2 2b3 Using the lt LIST gt function can see the allowable values If the block code that is used has been defined as an exam only block the system will validate that the exam type must be defined as an exam only attendance If the exam type is defined as a normal attendance the system will check that the subject is active on the curriculum SACAD 1b14 If the exam type is defined as an exam only attendance the system will check that the subject is either active or active for exam purposes only on the curriculum SACAD 1b14 E Class Group A2 The field defaults to A It is therefore necessary that an A class group must exist on the Academic Structure option SACAD 1b11
50. two can be changed Press lt COMMIT gt the program will tell you now how many records are committed D Validation report SMNTL 1 7 Subjects will list these changes The financial implications of this will be adjusted automatically by the program Copyright ITS Version 12 2002 5 13 Registration Subsystem Headcount Reports Chapter 4 5 11 2 4 Cancel and Un cancel a Cancelled Subject SREGC 4 A student may wish to cancel his her enrolment for a specific subject at any time during the year The system will pass the appropriate ancellation credits according to the credits specified in option FSAM 1 The following procedure applies A Select this option press lt ENTER QUERY gt supply the student number and the subject code and lt EXECUTE QUERY gt B Enter the cancellation date cancellation form number and cancellation reason and lt COMMIT gt The cancellation date must be the actual date for the cancellation and not necessarily the present date If the cancellation of a subject should for some reason have to be undone this may be done as follows C Select this option press lt ENTER QUERY gt supply the student number and the subject code and lt EXECUTE QUERY gt D Clear the cancellation date and form number and lt COMMIT gt E Validation report SMNTL 1 Print General Log File option 7 Subjects will list any changes made to cancellations since these changes have a definite financial impact
51. under COOP 5 11 CORRECTING REGISTRATION ERRORS It is possible to correct errors which was made during registration by following certain procedures 5 11 1 Qualification Registration Errors Once a qualification is registered for a student none of the fields in the Qualification Block is updateable and the qualification cannot merely be deleted The following applies to correct any mistakes 5 11 1 1 Delete Qualification Same Day When a qualification was registered erroneously this facility may be used on the same day as the registration to delete the qualification record as well as the subject records from the system Note This procedure can be used only on the same day on which the subject was first registered provided that validation SS in option FSAM 3 is set to check 39 yes A Select option SREGAR 1 Academic Registration B Query the calendar year block code student number and qualification code of the record to be deleted C Use the lt DELETE RECORD gt command to delete the qualification then lt COMMIT gt D Ifrequired register the correct qualification again and lt COMMIT gt 5 11 1 2 Change Qualification SREGC 1 Copyright ITS Version 12 2002 5 9 Registration Subsystem Headcount Reports Chapter 4 When a qualification was registered erroneously this option can be used to correct the mistake The option is restricted by the Registration Cycle The system wi
52. 000 Include null End Date y Sort per Start Date or End Date e Student Number Sumar Initials Action Code and Description Status Code and Description Start Date End Date 200001171 DE NIE M PW Withhold examination results OCER WITHHOLD EXAM RESULTS OUTS 05 JAN 2000 10 JAN 2000 1234567 Hugo S PW Withhold examination results BULK BULK COPY 14 AUG 2000 14 AUG 2000 9110033 MAFUMA RR EW Withhold examination results FINB FINANCIAL BLOCK WITHOLD EXAM 27 JUL 2000 991001011 BARNARD T EW Withhold examination results FINB FINANCIAL BLOCK WITHOLD EXAM 22 SEP 2000 End Of Report Copyright ITS Version 12 2002 3 76 Registration Subsystem Reports Chapter 3 3 22 MOTHER SUBJECT LINKED TO INCORRECT EXAM TYPE SREGR 30 USER SELECTION Academic Year Faculty Code Or ALL Department Code Or ALL Exam Type Sort Students N umerically Or A lphabetically PRINT SEQUENCE Faculty Department Subject Alphabetical or Numerical SYSTEM SELECT Input year between Registration and Examination Years Excluding Exemptions and Cancellations Date 08 AUG 2000 INTEGRATED TERTIARY SOFTWARE Program i3vocc pc List Of Mother Subjects Linked To Incorrect Exam Type For Year 2000 For Faculty 3 alt For Department all For Exam Type e Sort Students Numerically Or Alphabetically a Department Student Number Subject 200000700 200001167 200100413 200001602 200000691 MR 299999999 MR 200000411 9110033 200100416 222222222 19990
53. 005 SINGLE ROOM 0006 SINGLE ROOM 0007 SINGLE ROOM Ei Q ral 0010 DOUBLE ROOM 0011 DOUBLE ROOM 0012 DOUBLE ROOM 0013 DOUBLE ROOM 0014 DOUBLE ROOM 0015 DOUBLE ROOM 2 SINGLE BEDROOM 3 SINGLE BEDROOM 4 DOUBLE BEDROOM 0002 SINGLE ROOM ti E DJ Ed Ej Dd DH p D HE OOooOoooo0oooOoooooOo0o0 Q O 222000 O02 0 0 00 E p Total For Residence Copyright ITS Version 12 2002 3 58 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 13 3 Residence Cancellations SREGR2 3 USER SELECTION Academic Year Enter Block Code Or ALL First Residence Code To Include Or ALL Up to 10 Residence Codes can be Included If ALL First Residence Code To Exclude Or lt Enter gt To Continue Up to 10 Residence Codes can be Excluded Start and End Date PRINT SEQUENCE Residence Code and Student number SYSTEM SELECT Date out between start and end dates Date 27 SEP 2000 12 26 INTEGRATED TERTIARY SOFTWARE Program iahrpt rdf Residence Cancellations Academic Year 2000 Block all Residence To Include all Residence To Exclude Start Date 01 jan 2000 End Date 31 cec 2000 Student Nuber Initials Surname Description Date In Date Out 199901211 CJ ZEELIE MAJUBA HOSTEL O1 JAN 2000 30 APR 2000 200001275 H MEN
54. 12 2002 3 74 Registration Subsystem Reports Chapter 3 50003 PHYSICS 9520022 L DU TOIT 1001 AFRIKAANS FIRST LANGUAGE HG H 50001 ENGLISH S 50002 CHEMISTRY H H 50003 PHYSICS End Of Report Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 21 STUDENT STATUSES ACTION LIST SREGR 29j USER SELECTION Registered student S ingle Student or ALL If Registered then Calendar year First Block Code to include or ALL Up to 10 Block Codes can be included If ALL then first Block Code to exclude or ENTER Up to 10 Block Codes can be excluded Offering Type or ALL If S ingle student then Enter Student Number lt Return gt To Continue Up to 20 numbers can be entered If ALL then Sort per S tart date or E nd Date These questions will be asked for all options Select on S tatuses or A ctions For Statuses Enter Status Code or ALL For Actions Action Code or ALL Start End Date Include null end dates Y N Sort per S tart date or E nd Date PRINT SEQUENCE Per Student SYSTEM SELECT All students with status codes linked in option SREGL 2 excluding cancelled students 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM i3 jccc pc Students Statuses Actions List Registered Students Single Student or ALL r Calendar Year 2000 Block Codes To Include all Block codes To Exclude Statuses or Actions s Status Code all Start Date 01 jan 2000 End Date 31 dec 2
55. 1221 200001418 200000040 199901211 ALBERTS MOEDER MOTHER SUBJECT FOR BCLOTH SUBJE Botha MOEDER1 MOTHER SUBJECT FOR BCIOTH SUBJE Dangerfield MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER MOTHER SUBJECT FOR BCIOTH SUBJE MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE MOEDER1 MOTHER SUBJECT FOR BCLOTH SUBJE A N D L G V d by A H eek End Of Report eeeek Copyright ITS Version 12 2002 3 77 Registration Subsystem Reports Chapter 3 3 23 LIST OF DISSERTATION DETAILS SREGR 31 USER SELECTION Title Accepted Y es N o P rovisional or ALL Qualification Start Year Faculty Code or ALL Department Code or ALL Qualification Code or ALL Promoter Number or ALL First Co Promoter Number or ALL Second Co Promoter Number or ALL Third Co Promoter Number or ALL Title s Contents Y N Order Students A lphabetically Or N umerically PRINT SEQUENCE Faculty Department Alphabetical or Numerical SYSTEM SELECT Input year equal to the start year of the registered Qualification Dissertation start year between the sart and end year of the registered Qualification Dissertation end year between the start and
56. 2 4 in respect of all first time entering students The values as defined in STATS are built into the system and may be viewed with the lt LIST gt function B LastPse N4 The Last Post Secondary Educational Institution code is defined in SAPSE 005 Appendix B and maintained in the General System GCS 2 Ifa student was registered at another PSE institution before entering this institution it is recorded here and used for the compilation of STATS Table 2 3 The values may be viewed with the lt LIST gt function C Exemption Subjects Al A Yes or N o is entered here to indicate whether the student will be applying for exemption from subjects at this institution on the basis of subjects passed at other institutions During or after registration checks may be run on this field to ensure that all the relevant cases have been dealt with 2 2 1 8 Matric Details SREGB IbIp8 A Highest Grade A2 The highest grade that the student has passed or for which s he is presently enrolled B Matric Date YYYYMM The year and month in which the student completed or is about to complete his her matric is indicated This information is helpful in checking on outstanding matric results This field is used as a default value for the matric sitting in Block 2 of this option C Exam Number A15 The student s matric examination number may be entered here The possibility exists of obtaining the matric exam results on magnetic tape from th
57. 400 Transaction complete 1 records applied and saved for the commit that was pressed D Validation report SMNTL 1 7 Subjects will list these changes The Bulk changes will show the student number 0 The financial implications of this will be adjusted automatically by the program 5 11 2 3 Correct Error on Any Day after Registration for Individual If a subject was registered with an incorrect offering type or exam type this must be corrected as follows A Select option SREGC 7 Change Subject Detail In Bulk The following fields have to be supplied the Calendar Year Block Exam Type Subject Code and Offering Type When the Exam Type is not A ttendance only the Exam Year and Month is also mandatory Qualification and Class Group can be supplied if the selection has to be only for one Qualification or one Class Group B Press NEXT BLOCK gt supply the Bulk Or Individual Update indicator T Indicate Which Field Must Be Updated One of the following fields can be updated Block Code Offering Type Preferred Language Examination Type Examination Year and Month C Press lt NEXT BLOCK gt now the system will display all the students for the selection of data that were supplied in block 1 Use the lt NEXT RECORD gt to find the right student OR press lt ENTER QUERY gt enter the student number and press lt EXECUTE QUERY gt to see the information Only the field which you indicated in block
58. 5 The name of the subject passed E Mark N4 The final mark attained in the particular subject F Exemption Yes No Al A Yes or a N o is entered here to indicate whether exemption from a subject at his institution was granted on the basis of the above subject G Remarks A30 This field is allowed for remarks in respect of each subject It could be used to indicate the reference for exemptions granted in F above The screen shows three records containing the above fields but any number may be created 2 2 1 15 Certificates Indicators Seen SREGB 1b8 In the Code Subsystem option SCODE 22 those certificates which may be required from prospective students can be defined Specific indicators required for additional information on a student can also be created and linked to the student It is possible to specify there that certain certificates indicators should be automatically linked to a new student s record when it is lt COMMIT gt ted Refer Manual Student Code Subsystem for more information Letters to students to follow up on outstanding certificates can be handled under option SLLL2 3 for applicants and under SLLL3 1 for registered students n respect of the certificates which have already been linked to a student the user merely has to answer the question Seen and enter any appropriate remarks The default reply to this question is N o x tis possible to add new certificate records
59. AA A E XXXX XXXXXXX XX AAAAAAA H XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA H XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX XXXX XXXXXXX XX AAAAAAA m XXXX XXXXXXX JOE AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA XXXX XXXXXXX XX AAAAAAA f XXXX XXXXXXX XX XXXX XXXXXXX XX Office Use Kantoorgebruik 4 XXXX XXXXXXX XX 14 XXXX XXXXXXX XX 15 Registration Approved XXXX XXXXXXX XX XX 16 Registrasie goedgekeur XXXX XXXXXXX X X X XX XX AT ss Students Undertaking Student se Onderneming 18 Additional Input Forms 19 Verdere Invoervorms 20 AddSub PrevStud PostGrad 21 Copyright ITS Version 12 2002 3 12 Registration Subsystem Reports Chapter 3 Copyright ITS Registration Subsystem Reports Chapter 3 3 3 DUPLICATE STUDENTS SREGR 2 Note The check is done against applications registrations and archive USER SELECTION Calendar Year First Block to include or ALL Up to 10 Blocks can be included If ALL then first block to exclude or lt ENTER gt Up to 10 Blocks can be excluded Duplicate A pplications or Registrations Report per Block Code Y N PRINT SEQUENCE As per selection on block code and student number SYSTEM SELECT Pairs of students with identical ID numbers Pairs of students with identical surnames an
60. AAAAAAAAAAAAAAAAA Adres XXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAA Postcode XXXXX Poskode AAAAA Work Tel XXXXXXXXXXXXXXX Werk Tel AAAAAAAAAAAAAAA XXXXXXXXXXXXXXX Home Tel Huis Tel Alien Highest Standard Hoogste Standerd School Code XX Skoolkode AA XX Matric Date AA Matriekdat Skoolowerheid School Subject Skoolvak XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXX AAAA School Authority XX AA Ethnic Group XX Citizenship XXX Etniese Groep AA Burgerskap AAA Vreemdeling For Office Use Kantoorgebruik If an Alien PermitNo XXXXXXXXXXXXXXX Permit Type Certific Sertif XX XX XX XX XX XX XX XX XX XX XX XX XX 61 Permitno van Vreemdeling AAAAAAAAAAAA X X X X Permittipe Seen Gesien X Xx EKKE BEK Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 10 Registration Subsy
61. ATS Indicator SREGS 6 This option should be used with the extreme care and only under the circumstances described below In order to handle re examinations or supplementary examinations correctly in respect of STATS reporting the STATS indicator on a subject is used for reporting on Table 2 9 When a subject is registered for the first time in an academic year the STATS indicator is Yes The registration of the subject for re examination purposes may not be counted again for STATS reporting and the indicator is set to N o This STATS indicator cannot be changed or entered by the user The standard system programs will automatically apply the correct rules when a subject is registered This program recalculates the STATS indicator as follows e The first occurrence of a subject registration for a student in the indicated STATS cycle is marked with a Y in the STATS indicator field all subsequent occurrences of registrations for the same subject by the student in the indicated STATS cycle is marked with a N in the STATS indicator field e The reasoning is that subsequent registration for the same subject by a student is for examination purposes only e If this is not the case e g subjects offered in the first semester is again offered in the second semester for students who failed the first semester examination with the students attending class this option should not be executed USER SELECTION Trial or U pdate Run P
62. Box 123 CAPE TON 8000 979711428 VERKEER D PO BOX 222222 PRETORIA 0001 3 rows selected KEND OF REPORT Copyright ITS Version 12 2002 3 31 Registration Subsystem Reports Chapter 3 3 5 12 Immigration Status SREGR1 21 USER SELECTION Academic Year Start and End Student Number Order Students A lphabetically Or N umerically PRINT SEQUENCE Faculty Qualification then per input Alphabetically or Numerically SYSTEM SELECT Alien Indicator is Y es Student is registered where the input year between the start and end years Only Primary qualifications will be selected 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM iafccc pc Detail Concerning Foreign Students Academic Year 2000 Start Student Number 0 End Student Numeber 999999999 Order Students A lphabetically Or N umerically A Student number 8910685 Sumame OIWAGE First Names JOHANNES Date of Birth 24 MAR 1968 Nationality 13 UNITED KINGDOM Passport Number Residential Address TAVBOTIELAAN 108 HENOPSPARK VERWOERDBURGSTAD PRETORIAWES 0001 Cancellation Date if applicable Faculty SCIENCE Qualification BSC BIOLOGICAL SCIENCES 95 Normal Duration of the Qualification 08 Academic Progress Annual Result FAIL Student number 200000097 Surname Langenhoven First Names Hans Date of Birth 12 FEB 2000 Nationality 7 MOZAMBIQUE Passport Number Residential Address Po box 123 DUNDEE 3000
63. C 1999 15 FEB 2000 GMAN GENERAL MANAGEMENT DSPORT FULL TIME 03 DEC 1999 GMAN1 GENERAL MANAGEMENT DSPORT FULL TIME 21 JUN 2000 PROG101 C BASIC C PROGRAMMIG CPP FULL TIME 03 AUG 2000 SMAN1 SPORT MANAGEMENT DSPORT FULL TIME 11 FEB 2000 16 FEB 2000 X Y a Y N x Y Be SEMESTER ONE Subjects SMAN1 SPORT MANAGEMENT 03 DEC 1999 16 FEB 2000 XKKKKKKKKK End O Report EE Copyright ITS Version 12 2002 3 63 Registration Subsystem Reports Chapter 3 3 15 PREVIOUS SUBJECT ENROLMENTS SREGR 23 USER SELECTION Calendar Year Student number Subject code PRINT SEQUENCE Per registration year descending Per subject period type i e year sem 1 sem 2 SYSTEM SELECT All enrolments for the selected subject Date 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i3crpt rdf Previcus Enrolments For Subject bio 100 And Student 199901221 For The Academic Year 2000 199901221 TERRY S Previous Enrolments For Subject bio 100 BIOLOGY I Year Blk Subject Exam Exam Exam Period Exam Final Examination Result Cancel Year Mnth Type Mark Mark Mark Result Code Date 2000 0 BIO 100 BIOLOGY I 2000 1999 0 BIO 100 BIOLOGY I Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 16 SUBJECTS FOR ENROLMENT MENU SREGR 24 SREGSE 3 16 1 Subjects for Enrolment SREGSE 1 V USER SELECTION Calendar Year Calendar Year of Next Registration Block Code or ALL Student Number Faculty Code
64. C 4 This option is used when a student decides to cancel his her enrolment for certain subjects only and to continue with others Subjects with marks can be cancelled but not subjects with Results The cancellation date is entered into the student s academic record and at the same time a credit is passed to the student s account according to the cancellation criteria option FSAM 2 if debits were raised per subject Note that credits will only be passed in respect of subjects which were enrolled for both class and examination purposes The student number and the subject to be cancelled may be used to query the record the following fields will be displayed but cannot be changed on this screen Registration Year Examination Year Block Code Qualification Code Offering Type Subject Code Class Group Exam Type Credit Point Exemption The following fields must be entered A Administrative Comments Y N Al Display the Administrative comments in a pop up screen lt ENTER gt to exit the screen B Cancellation Date DD MON YYYY The date on which the cancellation became effective This date will show against the student s name on the class list for this subject Copyright ITS Version 12 2002 2 74 Registration Subsystem Menus Chapter 2 C Cancellation Form Number A10 As the above date is important for the calculation of the subsidy tables and is subject to audit
65. Deceased Students Calendar Year N4 2000 Faculty Code Or ALL 1111 Department Code Or ALL 5 Sort Students A lphabetically Or N umerically a Faculty Code 1111 ENGINEERING FACULTY Department Code 5 ELECTRICAL ENGINEERING Student Number Title Initials Sumame Qualification Code Qualification Description Deceased Date 200100310 DR H DE NIE 10 NWV 1999 200000003 MR J JACOBS 16 JUL 1999 Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 13 RESIDENCE REPORTS MENU SREGR 21 SREGR2j 3 13 1 Residence Report SREGR2 1 V USER SELECTION Calendar year First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Report per block code Y N Start End Residence Code Order A lphabetic or N umeric or DD Number Print ID Number Y N PRINT SEQUENCE Per building floor and room SYSTEM SELECT All students registered in a residence Prints only primary qualification 12 OCT 2000 Program i35rpt rdf INTEGRATED TERTIARY SOFTWARE Residence Report For Year 2000 Block all Report Per Block Code Y es No n Start Residence Code 0 End Residence Code 9999 Ordered A lphabetically N umerically Or I D Number a Print ID Number Y N y Residence 0 KOSHUIS Floor Roam Name Ninber Postal Address Date In Date Out Reason Id No 0000001 Du Toit L 200100378 FINA
66. ESTIC SCIENCE CLOTHING 200000691 G KIRSTEN MOEDER CIOIDES Not Enrolled For This Module Subject MOEDERL CIOTHIS Not Enrolled For This Module Subject MOEDERL PATCONI Not Enrolled For This Module Subject 200001418 K VAN DER BANK MOEDER CIOIDES Not Enrolled For This Module Subject MOEDERL CIOTHIS Not Enrolled For This Module Subject MOEDER PATCONL Not Enrolled For This Module Subject Date 25 FEB 2000 INTEGRATED TERTIARY SOFTWARE Page 2 Program imBrpt rdf Validation Of Registration Of Module Mother Subjects Calendar Year 2000 Enrolment Block Code 0 Faculty Code all Qualification Code all For Mother Subjects Blocks 0 ZZ For Module Subjects Blocks 0 ZZ Faculty 7000 CLOTHING AND INTERIOR Student Qualification BCIOIH B CLOTHING DESING 199901252 P DE JAGER Not Enrolled For Mother Subject Of This Module Not Enrolled For Mother Subject Of This Module 200200097 BA BOIHA Not Enrolled For Mother Subject Of This Module Not Enrolled For Mother Subject Of This Module Copyright ITS Version 12 2002 2 42 Registration Subsystem Menus Chapter 2 2 4 RESIDENCE REGISTRATION AND MOVEMENTS SREG 4 This two Block option is used for the registration of students in residences and to record student movements in and out of residences whilst generating the required fees automatically Registration of a student who is also resident in a residence takes place in two separate actions which need not occur on the same
67. First time entering students F Student registered for the first time as postgraduate Transfer students T will have previous studies and the post graduate indicator is Yes Nor entering students N Students that have the same qualification approved qualification for any year smaller than the input year Entering students E Students that don t have the same qualification approved qualification as the previous year Postgraduate is Qualification Type gt 4 for Universities and between 5 and 9 and between 12 and 14 for Technikons Have you previously registered for any post graduate post diplomat studies First time entering F Yes Have you previously registered for post graduate post diplomate study at this institution Transfer student T Yes Have you previously registered for this particular degree diploma certificate Entering student E Yes Non entering student N Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 2 6 1 3 Validate Student STATS Detail SREGS 3 This option can be executed at any time during the year and should ideally be done twice a year after registration and before STATS reporting x The user has the option to validate student data including the examination results if desired This option will use the subject s registration year of the Academic Structure as basis for any validation of qualification and su
68. IS TERTIARY SOFTWARE Student Information System User Manual Registration Subsystem Version 12 2002 Edition Student Registration Subsystem Vol 5 ITS Student System Table of Contents Copyright ITS 1 REGISTRATION SUBSYSTEM OPERATION SMAIN 3 SREG Sa eee EE 1 1 1 1 OVERVIEW REGISTRATION 1 1 1 1 1 General 1 1 1 1 2 Types Of Registration 1 3 1 1 3 Handling Exceptional Registrations 1 1 3 1 Concurrent Registrations 1 1 3 2 Additional Subjects 1 1 3 3 Offering Types 1 1 3 4 Registration Across Calendar Years 1 5 2 REGISTRATION SUBSYSTEM MENUS ee o nn 2 1 2 1 SYSTEM CYCLES REGISTRATION SREG 1 DB 0 ia 2 1 2 2 BIOGRAPHICAL INFORMATION MENU SREG 2 SREGB 2 2 221 Biographical Information SREGB 1 V 2 2 1 1 Personal Details
69. Include or ALL up to 10 certificate codes can be included If ALL then first Certificate Code to exclude or RETURN up to 10 certificate codes can be excluded Status Code Start Date End date or RETURN for null PRINT SEQUENCE Per block per student number SYSTEM SELECT All registered students with Certificate Seen no Exclude Cancellations The Status codes that leads to the following exclusion codes can be used is PW FW LW for examinations and RA R for stop of registration Copyright ITS Version 12 2002 2 51 Registration Subsystem Menus Chapter 2 Bulk Withholding For Certificates ctd 25 FEB 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM i3pccc pc STUDENTS COPIED TO THE STUDENT SIATUSSES TABIE STATUS CODE AND DESCRIPTION bulk BULK COPY Start Date 01 jan 2000 and End Date Academic Year 2000 Block Codes To Include all Block Codes To Exclude Certificate Codes To Include id Certificate Codes To Exclude With Status Code bulk Withhold Exam Results Registration r Applicants Registration r Block 0 YEAR Student Nuber Name Certificate 1234567 S Hugo TDENTTTY DOCUMENT 200000225 D HEYNS IDENTITY DOCUMENT Total Nudoer Of Records Inserted 2 Total Nurber Of Records Selected 2 Copyright ITS 2 52 Version 12 2002 Registration Subsystem Menus Chapter 2 2 6 FORMAL STATS CALCULATIONS VALIDATIONS SREG6 SREGFS These options deal with the STATS information for
70. L 4 Activating the withholding of the results of groups of students on the basis of outstanding documentation option SREGL 5 2 5 1 Disciplinary Steps SREGL 1 This option allows for record keeping in respect of the results of disciplinary hearings It is for record keeping only and does not activate any limitations on a student A Student Number N9 The number is used to query existing records in respect of a student or to enter new records The student s name is displayed B Year N4 The year when this record was created C Council Meeting A10 A reference to the meeting or hearing at which the decision was made D Memo Field 2xA80 Two lines are available for indicating the nature of the charge and the decision of the disciplinary body 2 5 2 Link Student Status Codes SREGL 2 Status codes are defined in option SCODE 9 and can be linked to an action as listed above In this option the different status codes which may apply to a student are linked The period for which this status code is active can be indicated Status codes may be defined in the Student System Finance System and Library System Only codes defined in the Student System may however be entered or deleted in this option The following fields may be entered The program will write all the status changes to the log file program executed via option SMNTL 1 with option 12 in program Changes that are captured in the log file are Inser
71. LL Up to 10 Offering Types can be included If ALL Enter First Offering Type To Exclude Or lt Enter gt To Continue Up to 10 Offering Types can be excluded Order Students A lphabetic Or N umeric PRINT SEQUENCE Faculty Qualification Offering Type Alphabetical or Numerical SYSTEM SELECT Input year between start and end date of Qualification and only Primary Qualifications will be selected 08 AUG 2000 INTEGRATED TERTIARY SOFTWARE Program ia9ccc pc List Of Pre requisites Substitutes For Invalid Qualification Registrations For Calendar Year 2000 Faculty ALL Qualification ALL For Campus ALL For Offering Type And Sort Order A Include Block Codes ALL Exclude Block Codes Include Offering Types ALL Exclude Offering lypes Faculty zl Qualification B AGR Campus m Offering Type 01 Student Involved Qualification Involved Qualification Type Nuber Name 200000863 DE JAGER C 199900079 Duvenage S 990001350 Smit P 199900077 TCHAIKOVSKY R 200100309 WHITE J 199901217 Wait B Number of Students for Offering Type 01 6 Number of Students for Qualification B AGR 6 Number of Students for Faculty 7000 6 Copyright ITS Version 12 2002 3 73 Registration Subsystem Reports Chapter 3 3 20 MATRIC SUBJ PRE REQ PROBLEMS SREGR 28 USER SELECTION Calendar Year First Block Code to include or ALL Up to 10 Block Codes can be included If ALL then first block code to exclude Up to 10 Block Cod
72. MAR 2000 200001569 POIGIEIER J DIPLOMA IN SPORT MANAGEMENT O1 MAR 2000 200001577 UYS D DIPLOMA IN SPORT MANAGEMENT O1 MAR 2000 END OF REPORT Copyright ITS 3 36 Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Registration Subsystem Reports Chapter 3 3 5 16 Validation On Biographical Data SREGR1 25 USER SELECTION Academic Year Start and End Faculty Code PRINT SEQUENCE Faculty description Surname Initials SYSTEM SELECT Registrations where the input year between the start and end year of registration and only primary registrations will be selected 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program iaoccc pc Biographical detail valdation For Calendar Year 2000 Start Faculty 0000 End Faculty 9999 Faculty 10 BUSINESS SCHOOL Department 10 BUSINESS ETHICS Stno Surname Title Birth Date ID Number 200100313 BARKLEY JAMES MR 26 DEC 1954 5412260009999 M Postal address P O BOX 333 Account address P O BOX 333 PRETORIA PRETORIA 0001 0001 200100328 BOTES MR 26 DEC 1933 Postal address Account address POSBUS 444 PETORIA 0001 9771171171 BREYTENBACH 28 AUG 1961 6108260049062 F Postal address Account address STRYDOMSTRAAT 45 BIRCHLEY 1620 End of Report Copyright ITS Version 12 2002 3 38 Registration Subsystem Reports Chapter 3 3 5 17 Registration Statistics SREGRI1 26 USER SELECTION Calendar Year First Bloc
73. Matric or June exam in the final school year if applicable J Actual Mark N3 The mid final year actual mark for this subject K Maximum Mark N3 The mid final year maximum mark for this subject L Percentage N3 The mid final year percentage for this subject M Final Year A2 The final symbol in respect of this subject as obtained from the official certificate N Actual Mark N3 The final year actual mark for this subject O Maximum Mark N3 The final year maximum mark for this subject P Percentage N3 The final year percentage for this subject Note When these symbols are used to calculate the SRS and WRS scores the latest set of symbols which is available in respect of any student will be used fno matric subjects were entered for a student the system will calculate a zero WRS score 2 2 1 13 Post School Academic Activities Qualifications SREGB 1b6 Details of previous studies are kept in two Blocks The first deals with the qualifications for which the student was enrolled and is covered in this Section The second deals with the actual subjects that the student passed and is dealt with in the next Section Note This is just for qualifications and subjects passed at other institutions the studies undertaken at your own institution will be entered at Maintain History SMNT 4 A From Year To Year N4 N4 The initial and the last years of the registration for a qualification at another institution
74. Medical Indicator Institution Code SREGH 1 55 Different indicators can be linked to a student to indicate what the attendance type of the student is e g exchange etc the type of residence of the student whether it is a medical student and the institution code of another university with which the student my be associated Should the student participate in an Inter College Program this can be identified here The student record must be queried and the following fields will be displayed Student Number Year Block End Year Initials Sumame Qualification Offering Type Qualification Number Primary Indicator The following fields must be entered A Student Attendance Type Al The allowed values are Exchange Student Partial Attendance Student Normal Student Occasional Student Exam Student B Residence Type Al An indicationof where the student is residing The LIST function will display the valid codes which are Students residing at home Students residing with relatives Students residing in lodgings Students residing in hotels Students residing in religious houses Students residing in flats Students residing in college NAO WN Copyright ITS Version 12 2002 2 66 Registration Subsystem Menus Chapter 2 8 Not specified C Medical Student Al A Yes or N o must be entered to indicate whether this student is a medical student D Institutio
75. N PRINT SEQUENCE As per above selection SYSTEM SELECT All registered students in this year 24 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i34rpt rdf Alphabetical Numerical List For Year 2000 Faculty Code all Include Block all Exclude Block Department Qual Code all Campus Code all Report Per Block Code Yes No n Print Full Names y Ordered A lphabetical Or N umerical a Include Offering Type all Exclude Offering Type Include Only Primary Qualification y Surname Name Qualification Offering Type Cancel Date 200100314 BREYTENBACH BSC AGRICULTURE 200100312 JANSEN VAN VUUREN BSC AGRICULTURE 200000925 Spangenberg BSC AGRICULTURE Total for Department 5 Total for Faculty 5 Copyright ITS Version 12 2002 3 16 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 17 Registration Subsystem Reports Chapter 3 3 5 2 Registration List SREGR1 2 Note Cancelled students are displayed but not included in the totals USER SELECTION Calendar year First block code to include or ALL Up to 10 Blocks can be included If ALL then first block code to exclude or lt ENTER gt Up to 10 Blocks can be excluded First Offering Type to include or ALL Up to 10 Offering Types can be included If ALL then first offering type to exclude or lt ENTER gt Up to 10 Offering Types can be excluded Enter Campus Code Or ALL Faculty School code or ALL Department
76. NCE TEST FULL TIME O1 JAN 2000 15 FEB 2000 TRANSFER 3217861086 0000001 Dumas S 200100371 P O Box 22482 20 JAN 2000 9710080052082 BSC INFORMATION SCIENCE FULL TIME 0000001 Green J FINANE TEST FULL TIME 0000001 POIGIETER R BACHETOR OF AGRICULTURE FULL TIME Number Of Active Students 4 Copyright ITS HELDERKRUIN 1733 200001276 P O Box 1 21 JUN 2000 30 JUL 2000 CANCELLED 5609090000000 Pretoria 0001 200000109 20 JAN 2000 11 JUL 2000 CANCELLED 12345678910 Version 12 2002 3 56 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 57 Registration Subsystem Reports Chapter 3 3 13 2 Residence Placing SREGR2 2 USER SELECTION Calendar year First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Report per block code Y N PRINT SEQUENCE Per building floor and room SYSTEM SELECT Rooms with space categories 910 gt 918 920 gt 934 and 950 gt 954 All residence records without a Date out Date 04 OCT 2000 INTEGRATED TERTIARY SOFTWARE Program i3erpt rdf Residence Placings For 2000 Blocks To Include 0 Blocks To Exclude Sort per Block code Y N Empty No Of No Of Residence Places Places Students HOSTEL 001 QUARTA HOSTEL HOSTEL r001 QUARTA HOSTEL Total For Residence 0002 SINGLE ROOM 0003 SINGLE ROOM 0004 SINGLE ROOM 0
77. NTER QUERY gt type in the surname and use the lt LIST gt function The system will display the records of students with the same surname who have been registered previously or currently The surname initials calendar year of registration qualification registered for and the study period of the qualification is displayed for the students B Student Number N9 If a student has just been allocated a student number in Block 2 that number will be transferred to this Block otherwise the number has to be entered The student s name and gender will be displayed If the student was previously admitted to a residence under option SNAPPA 4 the year block residence code floor and room will also be copied to this option Copyright ITS Version 12 2002 2 43 Registration Subsystem Menus Chapter 2 C Year N4 The calendar year of the residence registration is entered here D Block A2 The block or period for which the student will be staying in residence is entered here Blocks are defined under option SCODE2 1 and are linked to start and end dates under option GEN 8b2 The values can be viewed with the lt LIST gt function When this field is entered the Date In field below will be updated automatically with the start date of the applicable block The date can be viewed at SGCS 1b2 E Gender Male Female A1 Is a display field only F Residence N4 The building code of the residence in which the student will
78. OSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSVESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE End Of Report Period of Study Hi ME D Dr A ee uu Version 12 2002 Registration Subsystem Reports Chapter 3 3 5 11 Registered Students Per Employer SREGR1 11 USER SELECTION Academic Year of Registration Employer code or ALL PRINT SEQUENCE Employer code and Student Surname SYSTEM SELECT Input year is between start and end year of qualification Only Primary qualifications will be selected Excluding cancellations 25 JUL 2000 22 57 30 INTEGRATED TERTIARY SOFTWARE Registered Students per Employer For employer Code all For the Year 2000 Program i33rpt sql Empl Enployer Student Student Qualif Period Final Code Name Nurber Name Code Of Study Year 00004 RENNIES TRAVEL 200100367 Theunissen B 8020 1 N 45 Second Street Bodorp MONTANA De Aar 7000 25 JUL 2000 22 57 30 INTEGRATED TERTIARY SOFTWARE Registered Students per Employer For employer Code all For the Year 2000 Program i33rpt sal Student Student Qualif Period Final Number Name Code Of Study Year 00005 MAGIC TRAVEL 200000096 Hanman HT BcIorl 1 N PO
79. PLANT PRODUCTION FULL TIME STUDY PERIOD 1 FULL TIME STUDY PERIOD 4 FULL TIME CAMPUS DEN STUDY PERIOD 1 FULL TIME CAMPUS PMB STUDY PERIOD 1 Total For Faculty 56 Total For Report 56 Copyright ITS Version 12 2002 3 39 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 40 Registration Subsystem Reports Chapter 3 3 5 18 Inactive Students Qual not canc SREGR1 27 USER SELECTION Year Enter Campus Code Or ALL Enter Faculty Code Or ALL Enter Department Code Or ALL Enter Offering Type Or ALL Enter Block Code Or ALL PRINT SEQUENCE Campus Faculty Department Qualification and Student Number SYSTEM SELECT Qualification Cancel date is null and the input year is between the start and end year of registration And Subject is either cancelled or has results for the input year between the registration year and the examination year 2 OcT 2000 INTEGRATED TERTIARY SOFTWARE Program jatcoc pc Students That Cancelled In Second Semester Year 2000 Campus ALL Faculty ALL Department ALL Offering Type ALL Block Code ALL LYCHIM SCIENCE ELECTRONIC DATA PROCESSING Qualification Offering Type Block Code 199901252 DE JAGER P BCLOTH 01 0 CLOIDES 0 05 OCT 2000 CLOTHIS 0 05 OCT 2000 DESIGN 0 200001278 van Deventer A CLOIDES 0 05 0cT 2000 05 0CT 2000 0 0 26 JUL 2000 0 200100334 HEYNS R 05 OCT 2000 CLOTHIS 05 OCT 2000 TEXT1 26 JUL 2000 Canpus 24b POTSDAM CAMPUS
80. Per Block Code N Faculty SCIENCE Qualification BSC BIOLOGICAL SCIENCES 95 Block Code Student Problem Involved Number Subject Description Ind Subject Description 9600813 BOT 300 BOTANY III PRE BOT 200 BOTANY II MATH301 MATHEMATICS IIIA PRE MATH201 MATHEMATICS IIA ZOO 302 ZOOLOGY IIIB PRE ZOO 202 ZOOLOGY IIB 9668888 DE JAGER C ACCT 1 FINANCIAL ACCOUNTING 1 95 PRE AUD 1 AUDITING 1 9668902 COETZEE R MATH301 MATHEMATICS IIIA PRE MATH201 MATHEMATICS IIA 969119121 CARY DD BOT 300 BOTANY III PRE BOT 200 BOTANY II COMP300 COMPUTER SCIENCE III PRE COMP200 COMPUTER SCIENCE II MATH301 MATHEMATICS IIIA PRE MATH201 MATHEMATICS IIA ZOO 302 ZOOLOGY IIIB PRE ZOO 202 ZOOLOGY IIB i3dccc pc End Of Report Copyright ITS Version 12 2002 3 69 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 70 Registration Subsystem Reports Chapter 3 3 18 CERTIFICATES SEEN REPORT SREGR 26 USER SELECTION Calendar Year Faculty Code or ALL Department Qual or ALL First Block code to include or ALL Up to 20 Blocks can be included If ALL then First Block code to exclude or lt RETURN gt Up to 10 Blocks can be excluded Enter Campus Code or ALL Certificate code or ALL Sort per S tudent or C ertificate Certificate seen status Y es N o or A LL Include Final Years Y es N o Include Administrative Comments Y es N o Order A lphabetically or N Jumerically PRINT SEQUENCE
81. Qual code or ALL Qualification code or ALL Report per Block Code Y N Sort Alphabetically or N umerically PRINT SEQUENCE Per faculty qualification code offering type and period of study according to selection SYSTEM SELECT All registered students in the above selection Only primary Qualification records Date 08 aug 2000 INTEGRATED TERTIARY SOFTWARE Program i32rpt rdf Registration List For Year 2000 Include Block all Exclude Block Incluce Offering Type all Exclude Offering Type Campus all Qualification BCIOIH Faculty all Department all Order Student A lphabetically Or N umerically a Gender Year Of Cancel Block Study Date Code 200001621 JONKER D 1 0 200000411 LANGE D T 0 200000600 LANGE L 1 0 Total For Study Period 1 3 Total For Offering Type FULL TIME 3 Total For Qualification B CLOTHING ESIN 3 Total For Department CIOTHING 3 Total For Faculty CLOTHING AND INTERIOR 3 Total Of All Students Registered 3 Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Registration Subsystem Reports Chapter 3 3 5 3 List of Registered Students SREGR1 3 USER SELECTION Calendar Year First Offering Type to include or ALL Up to 10 Offering Types can be included If ALL then first Offering Type to exclude or lt ENTER gt Up to 10 Offering Types can be excluded First Block Code to Include or ALL Up to 10 Block codes can be included If
82. Qualification 0 End Qualification 7222 Year 2000 Campus all Block 012 3 Faculty 1 SCIENCE Department 1007 Student 200100310 BOIHA D Final Year Y N Study Period 0 1 2 3 4 Subject Subject Block Offering Class Subject Code Name Type Group Fees CCPALOO CHEMISTRY PHYSICAL AGRICULTURE 95 01 0 00 ENVIR I ENVIRONMENTAL STUDIES I 01 0 00 INF S 1 INFORMATION SYSTEMS 1 01 0 00 CCPA101 TEST CLASS GROUP 01 0 00 ZOO 101 ZOOLOGY IA 01 0 00 ZOO 101 ZOOLOGY TA 01 0 00 ZOO 201 ZOOLOGY ITA 01 0 00 BIO 300 BIOLOGY III 01 0 00 ZOO 301 ZOOLOGY IIIA 01 0 00 Total Subjects Student s Signature Head Of Department Signature Expiry Date For This Slip Message Please Note That Students Are Not Registered Until They Have Been Issued A Proof Of Registration Slip Fram The Cashiers End Of Report Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 67 Registration Subsystem Reports Chapter 3 3 16 3 Subject Combinations With Numbers SREGSE 3 USER SELECTION Calendar Year Examination Month Faculty Code Or ALL Department Code Or ALL Subject Code Or ALL Offering Type Or ALL Subject type to Exclude Include Cancelled Subjects Y N Select A Type Of Attendance E xam Only B oth Class And Normal A ttendance Only Choice Combination Subjects Exam Month Or ALL P ost Graduates U nder Graduates or B oth PRINT SEQUENCE Subject Description SY
83. RINT SEQUENCE Per student number subject and STATS indicator SYSTEM SELECT Records for the STATS cycle in option STMNT 1 with table sequence 2 18 MAY 2000 16 3 INTEGRATED TERTIARY SOFTWARE Program i4gccc pc Batch Update of STATS Indicator on Subjects Fram Cycle 199903 To Cycle 200002 Drial Run Or Update u Student Subject Subject Previous New Nudoer Code Number Value Value Message 123456761 123456761 123456761 199900707 199900711 EIML 199900724 EIM Total Student Subject carbinations updated Copyright ITS 2 64 Version 12 2002 Registration Subsystem Menus Chapter 2 2 6 1 7 Validate Registered Subjects VS Curriculum SREGS 7 USER SELECTION Enter Registration Year Or ALL PRINT SEQUENCE Start Year Qualification Subject and Offering Type SYSTEM SELECT Subjects where the input year is between the start and exam years and where the subject primary indicator is Yes Curriculum year equal to the start year of the subject 18 MAY 2000 INTEGRATED TERTIARY SOFTWARE Program i4hcoc pc VALIDATION OF SUBJECTS VS CURRICULUM Registration Year Or ALL 2000 Qualification Subject Offering Total Students CHEMED 2 BIO 100 2 PATCONL 2 SUBJECT IS THERE BUT NOT ACTIVE EVAN1 8 15 12 7 18 12 8 9 12 RE Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 2 6 2 Statistical Information SREGFS 2 SREGH 2 6 2 1 Student Attendance Type Of Residence
84. RY SOFTWARE Student Headcount Block Codes To Exclude Offering Type To Exclude Student Type To Exclude Ethnic Group To Exclude Do You Want To See The Figures Per Qualification Y N N Do You Want To See The Figures Per Study Period Y N N Group Figures By 1 Summary 2 Ethnic Group 3 Offering Type 4 Citizenship 3 Faculty Department Qualification Study Period Ethnic Group Or Offering Type Or Citizenship Undergraduate Female Post Graduate Male Total Female Male Total Subtotal For Department ELECTRONIC DATA PROCESSING Subtotal For Department Subtotal For Faculty Grand Total For Copyright ITS 4 2 Version 12 2002 Registration Subsystem Headcount Reports Chapter 4 4 2 HEADCOUNT OF RESIDENCE DWELLERS SREGSR 2 USER SELECTION Residence Year Day of Count Date in Residence Year First Residence Code To Include or ALL Up to 10 Residence Codes can be included If ALL First Residence Code To Exclude or lt Enter gt To Continue Up to 10 Residence Codes can be excluded First Offering Type To Include or ALL Up to 10 Offering Types can be included If ALL First Offering Type To Exclude or lt Enter gt To Continue Up to 10 Offering Types can be excluded First FTEN Status Or ALL First Student Type To Include or ALL Up to 10 Student Types can be included If ALL First Student Type To Exclude or lt Enter gt To Continue Up t
85. S RESIDENCE NO O1 JAN 2000 02 MPR 2000 200001276 J Green MENS RESIDENCE NO O1 JAN 2000 14 MAR 2000 200001276 J Green MENS RESIDENCE NO O1 JUN 2000 20 JuN 2000 200001278 A MENS RESIDENCE NO O1 JAN 2000 02 MAR 2000 200001276 J Green MENS RESIDENCE NO 15 MAR 2000 20 MeR 2000 End Of Report Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 13 4 Students With Residence But No Qualification SREGR2 4 USER SELECTION Calendar Year N4 2000 First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Sort By S tudent Number Or R esidence PRINT SEQUENCE Residence or Student Number SYSTEM SELECT Input year between the standard and end year of registration only primary qualifications will be selected and excluding cancellations Date 08 AUG 2000 INTEGRATED TERTIARY SOFTWARE Program i3yccc pc Students With Residence Registrations But No Qualifications Calendar Year N4 2000 Enter First Block Code To Include Or ALL all If ALL Enter First Block Code To Exclude Sort By S tudent Nurber Or R esidence r Student Nunber Initials Surname Residence Block Code Date out Reason 200001701 M VAN DER WALT Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 14 PRINT STUDENT ENROLMENT SREGR 22 USER SELECTION Calendar year Per 1 Stud
86. S reports Note that a students primary qualification may be cancelled only if no other qualifications are still active for that particular year In such a case the user will have to enter Block 3 after having completed the detail in Block 2 and indicate which other qualification must be regarded as the primary before lt COMMIT gt ting If this is not the case the user can lt COMMIT gt at this point to do the cancellation 3 The Primary indicator may be changed whilst cancelling an enrolment by indicating in Block 3 which qualification number should henceforth be regarded as the primary qualification A lt COMMIT gt will now update the primary indicator and do the cancellation from Block 2 Copyright ITS Version 12 2002 2 73 Registration Subsystem Menus Chapter 2 Note that this indicator could also be changed without cancelling a student s enrolment in which case no financial transactions would be created It is important to realise that the cancellation of an enrolment may be undone by removing the cancellation date and form number and then lt COMMITS gt ting the record again Such transactions are recorded on a log file options SMNTL 1 and FSAMRI 1 These actions will not however undo any credits which may have been passed to the student s account when the enrolment was cancelled and the Finance Section should consult the log file to identify such cases 2 7 3 Cancel A Subject SREG
87. SITE PROBLEMS SREGR 25 Vo 3 69 3 18 CERTIFICATES SEEN REPORT SREGR 26 3 7 3 19 QUALIFICATION PRE REQ SUBST PROBLEMS SREGR 27 B Bee 3 73 3 20 MATRIC SUBJ PRE REQ PROBLEMS SREGR 28 00 2022 3 74 3 21 STUDENT STATUS ES ACTION LIST SREGR 29 8 3 76 3 22 MOTHER SUBJECT LINKED TO INCORRECT EXAM TYPE SREGR 30 V 3 77 3 23 LIST OF DISSERTATION DETAILS SREGR 31 B 3 78 4 STUDENT HEADCOUNT REPORTS SREG 81 SREGSR 4 1 Copyright ITS Version 12 2002 Student Registration Subsystem Vol 5 ITS Student System Table of Contents 4 1 HEADCOUNT SUMMARY REPORT SREGSR I 4 1 4 2 HEADCOUNT OF RESIDENCE DWELLERS SREGSR 2 43 4 3 SUBJECT ENROLMENT AND RESULT SUMMARY SREGSR 3 V 4 5 5 REGISTRATION SUBSYSTEM PROCEDURES re nn 5 1 5 1 PRE REQUISITES FOR REGISTRATION 5 1 5 2 FINANCIAL PRE REQUISITES FOR REGISTRATION
88. SREGB 1b1p1 2 2 1 2 Formal Statistical Detail SREGB 1b1p4 2 2 1 3 General Information SREGB 1b1p5 2 7 2 2 1 4 Employment Details SREGB 1b1p6 2 7 2 2 1 5 Administrative Comments SREGB 1b1p6 2 8 2 2 1 6 Selection Comments SREGB 1b1p7 _ 2 8 2 2 1 7 Post School Activities SREGB 1b1p8 29 2 2 1 8 Matric Details SREGB 1b1p8 29 2 2 1 9 Contact Details SREGB 1b2 2 10 2 2 1 10 Address Details SREGB 1b3 2 12 2 2 1 11 Communication Details SREGB 1b4 2 13 2 2 1 12 Matric Subjects SREGB 1b5 2 14 2 2 1 13 Post School Academic Activities Qualifications SREGB 1b6 2 15 2 2 1 14 Post School Academic Activities Subjects SREGB 1b7 J 2 16 22 1 15 Certificates Indi
89. STEM SELECT Input year equal to the subject registration year Excluding Exemptions 8 AUG 2000 INTEGRATED TERTIARY SOFTWARE Program iaiccc pe Subject Combinations With Nurber of Students For Calendar Year 2000 and Examination Month 11 For Faculty ALL And ALL For Subject Code accl0l And Offering Type ALL Subject Type to Exclude UR Include Cancelled Subjects Y For Type of Attendance B For Carbination Subjects Exam Month 11 For Post Under Graduates or Both B Number of Subject Subject Students Code Desc AOC102 ACCOUNTING 102 BIO 100 BIOLOGY I Copyright ITS Version 12 2002 3 68 Registration Subsystem Reports Chapter 3 3 17 PRE CO REQUISITE PROBLEMS SREGR 25 USER SELECTION Calendar Year First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Faculty Code or ALL Qualification Code or ALL Offering Type or ALL Report per block code Y N Students A lphabetical or N umerical PRINT SEQUENCE Per Faculty Qualification Offering Type SYSTEM SELECT All subjects for which the pre co requisites have not been met 04 0CT 1996 INTEGRATED TERTIARY SOFTWARE Page 1 Prooran B alsyeletere pa Pre Co Requisite Problems For Calendar Year 1996 Faculty ALL Qualification ALL For Offering Type ALL And Sort Order N Exclude Block Codes Include Block Codes 0 Report
90. Subject Type To Exclude or lt Enter gt To Continue Up to 10 Subject Types can be excluded First Student Type To Include or ALL Up to 10 Student Types can be included If ALL First Student Type To Exclude or lt Enter gt To Continue Up to 10 Student Types can be excluded First Ethnic Group To Include or ALL Up to 10 Ethnic Groups can be included If ALL First Ethnic Group To Exclude or lt Enter gt To Continue Up to 10 Ethnic Groups can be excluded Subject Code Or ALL Start and End Faculty Code Start and End Department Code Include Exam Only Enrolments In The Count Y N Include Attendance Only Enrolments In The Count Y N Do You want to see the figures per Faculty Y N Do You want to see the figures per Department Y N Do You want to see the figures per Ethnic Group Y N Do You want to see the figures per Study period Y N Do You want to see the figures per Subject Y N Group Figures By 1 Summary 2 FTEN Status 3 Residence only 4 Geographical Area 5 Qualification 6 Offering Type Selection Copyright ITS Version 12 2002 4 5 Registration Subsystem Headcount Reports Chapter 4 PRINT SEQUENCE Per Faculty or Department or Ethnic Group or Study period or Subject or as per selection asked for 2 FTEN Status 3 Residence 4Geographical Area 5 Qualification 6 Offering Type SYSTEM SELECT Subject Registration year between the input start and end Registration years Subject Examination Year and Month between t
91. TEM SELECT 27 SEP 2000 Program ia5rpt rdf Student Number Name 210050145 Alberts Anton 200000029 BARYNS JOHN 200000667 CRONJE HANSIE 121212121 Erasmus 210050137 Fellow Stephan 200000683 GIBBS HERCHETIE 1234567 Hugo San 123456789 JOHNSON 200001335 Jakobs 200000691 KIRSTEN GARY 200000097 Langenhoven HansIE 200001104 Linde 9110033 MAFUMA FREDERICH ERNST 280000000 Malan Tasja 210050177 POTGIETER JANE 200001340 POITIES PIET 200000971 Pienaar Elma 200000675 RHODES 210050126 STANDER DERICIA 200001343 STANDER STAN 199901112 TESTER MEAN ME 199901211 ZEELIE CARLA JANA 200001167 roos Total Students 30 Copyright ITS Students Enrolled for2 Subjects SREGR1 10 Academic Year Block Code First Subject Code Second Subject Code Surname then Full Names Students who were registered for the two subjects for the same block and the year between the registration and examination year of the subject Excluding cancelled subjects Only primary subject records are selected INTEGRATED TERTIARY SOFTWARE Students Enrolled For Given 2 Subjects Academic Year 2000 Bodove 9 Subject 1 clothl Subject 2 kledll Qualification Code Description 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B DOSMESTIC SCIENCE 100A 1 B D
92. TRATION SUBSYSTEM REPORTS SREG 80 SREGR 3 1 3 1 REGISTRATION FORM MENU SREGR I SREGF 3 1 3 1 1 Close Study Address For Residence Students SREGF 1 A ea AE en ne 3 1 3 12 Print Registration Form SREGF 2 V 32 3 2 STANDARD REGISTRATION FORM LAYOUT 3 7 3 3 DUPLICATE STUDENTS SREGR 2 gt nn 3 14 3 4 EXTERNAL UNIT CONTROL LIST SREGR 3 3 15 3 5 REGISTRATION LISTS MENU SREGR4 SREGR 3 16 3 5 1 Alphabetical Numerical List SREGRI 1 G EE ie RU RE AE 3 16 3 5 2 Registration List SREGR1 2 3 5 3 List of Registered Students SREGR1 3 B 3 20 3 5 4 Qualification Cancellation List SREGR1 4 3 22 3 5 5 Exam Only Registrations SREGRI1 5 V 3 23 Copyright ITS Version 12 2002 iii Student Registration Subsystem Vol 5 ITS Student System Table of Contents 3 5 6 Subject Cancellation List SREGR1 6
93. WARE Full Biographical Detail Report Calendar Year 2000 R egistered A pplicants r Personal Details Init First Names H HERMAN Altemative Sumame Preferred Language E ENGLISH Reasons Account Address PO BOX 6 Johannesburg 2000 Tel 012 345 6785 Next Of Kin Details Address PO Box 1234 Work Telephone Church Religion Hame Telephone 012 345 6789 montana Sapse Details Expiry Date County Country of Origin 10 MAY 2010 Ethnic Group Citizenship Alien Socio econamic Category 1 WHITE 14 COUNTRIES IN Y Copyright ITS Version 12 2002 3 43 Registration Subsystem Reports Chapter 3 Print Full Biographical Detail Page 2 Date 26 JUL 2000 General Information Mil Mil Force Compl Year Number Force Unit 0001 1SAT Employment Details Enployer Code Employer Name Telephone 0003C LOTHING INDUSTRY TRAING BOARD3 Account To Employer N office Use Details Administrative Comments Selection Comments Additional Receipt Vehicle Credits Nunber Registration 99 School And Post School Activities Activity Last Year Exemption Subjects 07 LABOUR FORCE Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Print Full Biographical Detail Page 3 Date 26 JUL 2000 Matric Details Highest Matric Lapses Grade Date Date Matric Type School Examining Authority 198011 31 DEC 2009 07 Other Senior Certificates Schoo
94. account when the subject was cancelled and the Finance Section should consult the log file to identify such cases 2 7 4 Update Annual Registration Information SREGC 5 This option can be used to update those fields on a student s qualification Block that may have been entered erroneously These fields do not have any financial implication but may be important for STATS as well as internal purposes A student s record may be queried The calendar year and student number is mandatory when a query is executed The following fields may be updated 1 Personal or Postal Indicator 2 FTEN Status this Year 3 Global Group 4 Can Student Complete in Time Yes No 5 Final Year Yes No Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 Note that if the FTEN status does not exist on this screen it would be because FTEN statuses have not yet been calculated via option SREGS 4 Values calculated via that option could be updated from this option if required Re calculation via option SREGS 4 will overwrite any manual adjustments 2 7 5 Update Allocation To Groups SREGC 6 This option is used to link students for a particular offering type subject combination to different class practical or tutorial groups Normally the Calendar Year Offering Type and Subject Code for which the updating is to be done is entered The academic block for which the updating is to be done can optionally be entered
95. allows a full time student to readily register for a subject on the part time timetable 1 1 3 4 Registration Across Calendar Years Should it be necessary to register students for a period that starts in one academic year and ends in another academic year e g June 1996 to June 1997 a block which determines this period must be created The registration of these students can then be done for the start year 1996 and end year 1997 The subjects however should be registered for the registration year 1996 and year of examination 1997 All statistical reporting will then be handled correctly and the normal operation of the system is not affected Copyright ITS Version 12 2002 1 5 Registration Subsystem Menus Chapter 2 2 REGISTRATION SUBSYSTEM MENUS 2 1 SYSTEM CYCLES REGISTRATION SREG 1 Option SREG 1 System Cycles Registration allows for the control of the academic blocks for which registrations etc can take place and more specifically for the dates between which these activities can take place There is an alternative option for controlling all system cycles in the student system under SMNT 2 Only Block 1 on this screen is relevant to this subsystem Each record contains A Type Al Only Type R Registration Type N Cancellations Type H Residence Registration Type B Exemption Registration Records may be processed from this option With the insert of a n
96. are also found on page six A Employer Code A5 As defined in the Code Subsystem GCS 22 Students who are employed whilst studying can in this way be linked to major employers or employer groups The values may be viewed with the lt LIST gt function Copyright ITS Version 12 2002 2 7 Registration Subsystem Menus Chapter 2 B Account to Employer Al This field is updated in the Finance System via option FSAO 4 Only if a student gets a status that leads to action E Action codes are set up via option FSAC 1 The address of the employer is defined in option GCS 22 and accounts sent to employers will be sent to that particular address Refer to Manual Student Debtor Subsystem for more information 2 2 1 5 Administrative Comments SREGB Iblp6 A Administrative Comments 4xA80 Four lines of administrative notes may be entered in respect of the particular student This space can be used to record any details on the student which is not recorded elsewhere 2 2 1 6 Selection Comments SREGB 1b1p7 The following fields are also found on page seven A SelectionComments 2xA80 Two lines of notes may be entered in respect of the selection process These notes could appear on reports for an eventual selection committee B Additional Credit N3 The computer selection process operates on the symbols attained in the matric examination If a student has been successful in other post matric studies an additio
97. are entered for example studies from 1982 to 1985 Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 B Institution N4 The code of the other institution is entered here This code is defined in SAPSE 005 Appendix B and maintained via option GCS 2 The codes may be viewed by means of the lt LIST gt function Other institutions can be added to this list to cater for say foreign institutions Alternatively a single code could be created for all such institutions and the details entered in the Remarks field below C Filed Yes No Al A Yes or a N o is entered here to indicate whether a copy of the academic record in respect of this qualification is kept in the student s file D Awarded By Pervious Institution Yes No Al A Y es or a N o is entered here to indicate whether the qualification was indeed awarded to the student E Post Graduate Post Diploma Qualification Yes No Al A Yes or a N o is entered here to indicate whether this previous qualification is on the Post graduate diplomat level This field is important for the determination of the STATS FTEN status F Previous Student Number N9 The student number for this student at the institution where s he had previously studied This number could be used when an academic transcript is requested G Qualification A6 The equivalent qualification code at this institution of the qualification obtained by the stud
98. as qualification APAD without subjects Qual no is 2 Student 9510101 has qualification B AGR without subjects Qual no is 1 Student 199900707 has qualification 8021 without subjects Qual no is 2 Student 199900922 has qualification DENTAL without subjects Qual no is 1 Student 199900930 has qualification 100A 1 without subjects Qual no is 1 Weck END OF GENERAL VALIDATION REPORT eee Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 2 6 1 4 Validate Data after FTEN Calculation SREGS 4 USER SELECTION Registration Year Campus Code or ALL Block Code Faculty or ALL Department Qual Code or ALL Enter First Offering Type To Include A2 Or ALL up to 10 Offering Types can be included If All Enter First Offering Type To Exclude A2 Or lt Enter gt To Cont up to 10 Offering types can be excluded Qualification or ALL Order By Campus F aculty Q ual or S tudent Number PRINT SEQUENCE Campus or Faculty or Qualification or Student Number SYSTEM SELECT 1 Cases where the data that is used to calculate the FTEN status is possibly at variance with the field for activity last year 2 Cases where a First time entering student has a matric date more than a year prior to enrolment 3 Students with no FTEN status calculated 4 First Time entering students with previous registrations INTEGRATED TERTIARY SOFTWARE Program ik6rpt rdf Data Validation For FTEN Calculation For Year 2000
99. as well When NEXT BLOCK is pressed all the students registered for year block combinations that are currently valid under option SREG 1 will be displayed in numerical sequence x Alternatively only the Calendar Year and Offering Type can be entered in Block 1 In this case a query can be made in Block 2 on a Student Number All the subjects that this student is or has been enrolled for during the year will be displayed The following fields are displayed to possibly assist with the allocation Gender F or M Exam Year Exam Group as updated under option SEXAM 1 Subject Code Exam Type Exam Types linked to E under option SCODE2 2b1 will automatically be excluded from the selection as these students will not be attending classes and should therefore not be allocated to groups Qualification code this is the qualification code under which the subject were registered Cancelled a Wes will be displayed if the subject has been cancelled under options SREGC 3 4 Block the academic block of this subject registration Student s Initials and Surname The following fields may now be updated A Class Group A2 This field will contain the Class Group in which the student was registered This may now be updated with any valid class group as created in the Academic Structure option SACAD 1b8 Class lists can be produced according to these allocations CG Check Quota Class Group
100. ation Centre XX SAW No AAAAAAAAAA Eksamensent rum AA Where Heard XXXXXXXXXXXXXXXXXXXX Study Hoe Verneem AAAAAAAAAAAAAAAAAAAA Physical Disability Employer Code XXXX Vehicle Registration Werkgewerskode AAAA PART D Previous studies DEEL D Vorige studies Activity Last Year XX Last PSE XXX Aktiwiteit Vorige Jr AA Vorige NSO AAA Version 12 2002 31 32 Registration Subsystem Reports Chapter 3 Vrystelling A eksamen AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX Matric Type XX 33 AAAAAAAAAAAAAAAAAAAA Matriektipe AA 34 35 36 37 38 Code Kode 39 40 XX 41 AA 42 XX 43 AA 44 XX 45 AA 46 XX 47 AA 48 XX 49 AA 50 XX 51 AA 52 XX 59 AA 54 XX 55 AA 56 XX Postcode XXXXX Poskode AAAAA Home Tel XXXXXXXXXXXXXXX Huis Tel AAAAAAAAAAAAAAA Symbol Simb Study XXXXXXXXXXXXXXXXXXXX Address AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX Studie AAAAAAAAAAAAAAAAAAAA Adres XXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAA Postcode XXXXX Poskode AAAAA Study Tel XXXXXXXXXXXXXXX Study Tel AAAAAAAAAAAAAAA PART B STATS Details DEEL B SANSO Besonderhede AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAA Postcode XXXXX Poskode AAAAA Next of Kin Naasbestaande XXXXXXXXXXXXXXXXXXXXXXXXXXXXX AAAAAAAAAAAAAAAAAAAAAAAAAAAAA N o Kin XXXXXXXXXXXXXXXXXXXX Address AAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXX Naasb AAA
101. be staying is entered here Building codes are defined in the Space Inventory System option SPCS 4 and may be viewed with the lt LIST gt function G Floor N2 The floor in the residence is entered here H Room Number A7 The number of the room is entered here The floor and room must be fully defined in the Space Inventory System option SPOPS 1 before a record can be created here The room description will be displayed as well as the number of stations places and the room fee The input of fee information is handled in the Hnance System in option FSAM 1b2 4 and it is not possible to change the fee on this screen I Stations N5 This field will display the amount of people that can stay in this room it is set up in the Space Inventory System SPOPS 1 The system will also check that more students can be placed in an available room J Date In DD MON YYYY The date when the student moved into the residence is entered here Dates of the normal full period of operation of the residences are kept in the Residence Period Census Dates option GOPS 1b2 in the General Support System The Start Date for the applicable block will be obtained from there and written in this field The user may overwrite this date The following two fields need be completed only if a student who is in a residence moves to another room in the same residence or another residence or cancels his her residence registration altogether K Date Ou
102. bject detail The validation error list must therefore be clean before changes are made to the Academic Structure for the following year x Executing this option will produce an error report which lists all information that is required for STATS Reporting but is still missing The user should ensure that the report is clean before producing STATS Reports via option STMAIN USERSELECTION Calendar Year Campus Code or All Start Cycle for Subjects End Cycle for Subjects Faculty School Code or ALL First Offering Type to include or ALL up to 10 Offering Types can be included If ALL then first Offering Type to exclude or RETURN up to 10 Offering Types can be excluded Generate only S tudent validation E xam Errors G eneral Errors or A JI Order by C ampus Faculty Q ual or S tudent Number PRINT SEQUENCE Per campus or faculty qualification and student number SYSTEM SELECT Primary Qualification records Cancellation date is blank or it is greater than the census date Registration year of the qualification and all the structure years are equal to the input year Copyright ITS Version 12 2002 2 59 Registration Subsystem Menus Chapter 2 Validate Report SREGS 3 18 MAY 2000 INTEGRATED TERTIARY SOFTWARE Program i83ccc pc Validation Of Student Data For 2000 External Stats Subject Cycles 200002 To 200101 Including Offering Types all Excluding Offering Types S tudent Validation E xam General Errors
103. by supplying the following information A Certificate A2 The code of the certificate indicator applicable to the student as defined in the Code Subsystem SCODE 22 The LIST function can be used to identify the applicable codes Copyright ITS Version 12 2002 2 17 Registration Subsystem Menus Chapter 2 B Seen Yes No Al A Yes or a N o indicates whether the certificate has been seen by the institution or whether the indicator is applicable to the student C Council Number A13 The council number of the certificate that was entered D Remarks A30 This field is available for remarks in respect of each certificate e g some of the details on the certificate or the name of the official who actually saw the certificate or an indication of the place where a copy of the certificate is filed The Correspondence Subsystem can print these comments on letters to students more about this in Manual Student Correspondence Subsystem The user is therefore advised to enter these comments in the preferred language of a student 2 2 1 16 Disabilities SREGB 1b9 In the Code Subsystem option GCS 1 categories of disabilities can be identified These codes can be linked to a student to indicate whether any physical disability exists The information could be used should special arrangements in respect of class attendance or examinations have to be made A Code A3 The code of the disability category which appli
104. cation SREGC 1 This option is linked to the System Cycles for R egistration The option may be used for the correction of administrative errors with regard to qualification and offering type made during registration time or to record the information of a student who wishes to change his her qualification during the year This option can be used to cancel the incorrect registrations The decision whether the records should be deleted or not is made by the user When the option is used the user can indicate which subjects must be retained under the new qualification When the new qualification record is created the marked subjects will automatically be linked to the qualification provided that they are valid for the curriculum of the new qualification x A number of financial transactions take place when this option is executed The rules which should apply are set up by the financial section using the validation control 03 and are discussed in the Student Debtors Subsystem User Manual No credits or debits will however apply to subjects which have been retained The option consists of three Blocks on one screen and is used as follows Block 1 OLD QUALIFICATION The current registration of a student is queried by entering the calendar year academic block and the student number in Block 1 The system displays the Start Year Block End Year Offering Type Study Period Student Number Student s Surname and Initia
105. cation can only be cancelled if no subjects do have results The following procedure applies A Select option SREGC 3 Cancel Enrolment and enter the calendar year the academic block and the student number B Press lt NEXT BLOCK gt The system will display the qualification records for which the student was registered C If the student was registered for more than one qualification and the qualification which must be cancelled is indicated as the primary press lt NEXT BLOCK gt supply the qualification number which must now be regarded as the primary and lt COMMIT gt D Press PREVIOUS BLOCK enter the cancellation reason cancellation date form number and the exiting status of the student and lt COMMIT gt The cancellation date must be the actual date of the cancellation and not necessarily the present date E If the student is registered for only one qualification the primary qualification may be cancelled without changing the primary status of the qualification A qualification which is not indicated as the primary qualification may also be cancelled without changing the primary indicator of a qualification F Qualifications with subjects that have results can t be cancelled The report Inactive Students Qual not canc SREGR1 27 can be run to get a list of students that has cancelled but the qualification can t not be cancelled 5 11 1 5 Un cancel a Cancelled Qualification It is possib
106. cation in Block 1 The system will check against the system cycle B for the valid year and dates during which exemptions may be registered Cancelled subjects may not be updated in this option The Financial exclusion R Stop Registration is checked during registration of subjects in this option The Student exclusion SS Stop registration for a subject is checked during the change from Exemption Y es to Exemption N o Copyright ITS Version 12 2002 2 41 Registration Subsystem Menus Chapter 2 2 3 4 Validate Module Subjects For Registration SREGAR 21 This report is used to identify students who are registered for mother subjects but not for their modules USERSELECTION Calendar Year Block Code or Enrolment Start End Block Code for Mother Subjects Start End Block Code for Module Subjects Faculty Code or ALL Qualification Code or ALL PRINT SEQUENCE Per Faculty Qualification Student Number and Subject SYSTEM SELECT Students with mother subjects but no modules Students with module subjects but not mother subjects Exclude Cancellations INTEGRATED TERTIARY SOFIWARE Validation Of Registration Of Module Mother Subjects Calendar Year 2000 Enrolment Block Code 0 Faculty Code all Qualification Code all For Mother Subjects Blocks 0 ZZ For Module Subjects Blocks 0 ZZ Faculty 10 BUSINESS SCHOOL Student Number Name Qualification 100A 1 B DOSM
107. cators Seen SREGB 1b8 2 17 2 2 1 16 Disabilities SREGB 1b9 2 18 22 1 17 Secondary School Information SREGB 1b10 2 18 22 1 18 Student Activities SREGB 1b11 222 Dissertation Details SREGB 3 223 Quick Biographical Create SREGB A 2 21 224 Textual Data Per Student SREGB 5 B rena 2 22 22 5 Short Biographical Detail SREGB 6 2 22 2 3 ACADEMIC REGISTRATION MENU SREG 3 SREGAR 7 2 25 2 3 1 Qualification Subject Registration SREGAR 1 V 2 25 2 3 2 Register Additional Subjects SREGAR 2 MEER ELE NEE N EES 2 36 233 Register Exemption Subjects SREGAR 3 LE e N en ENE WEL EG ET 2 39 Copyright ITS Version 12 2002 Student Registration Subsystem Vol 5 ITS Student System Table of Contents 234 Validate Module Subjects For Registration SREGAR21 2 42 2 4 RESIDENCE REGISTRATION AND MOVEMENTS SREG4 V 2 43 2 5 LIMITATIONS ON STUDENTS MENU SREG 5 SREGL
108. cord G End Date DD MON YYYY The last date for processing of this type of record Note If registrations are being processed at the beginning of the academic year for year and semester one qualifications two different academic blocks and two different offering types four R records must exist Registrations for each of the two blocks with combination of the two offering types can then be done between the relevant start and end dates 2 2 BIOGRAPHICAL INFORMATION MENU SREG2 SREGB 2 2 1 Biographical Information SREGB 1 2 2 1 1 Personal Details SREGB IbIpl The full Biographical Information for a student is carried in ten Blocks spanning eighteen screens and is accessed via option SREGB 1 Some of this data can also be accessed from the option for Brief Biographical Information SNAPP 2 or the option for Quick Biographical under option SREGB 4 The system can generate a student number for each institution according to the rules set up by the institution or a student number can be allocated to a student manually Each institution can decide on the size of the student number to be used This value is entered in option GCS 1 If a value of seven digits were entered this would indicate that the maximum student number is 7 digits If the number which is entered consists of seven 9 s this would indicate the maximum value of the student numbers at the institution In order to allow the automat
109. cts and lt COMMIT gt No changes to offering type class group or the attend exam indicator can be made on this screen If changes have to be made the DELETE RECORD command can be used on the day of registration and the subject re registered correctly C If subjects were not generated from the Qualification Block enter the Subjects Block using NEXT BLOCK type in the Subject Codes change any default criteria where necessary and lt COMMIT gt D If any of the validation checks were activated the system will do the validation on lt EXIT gt ing the Subjects Block A report will show any validation errors E Press NEXT BLOCK and type Y es and lt RETURN gt if registration printouts are to be generated N o otherwise The system will automatically clear all Blocks of information pertaining to registration F If validation AA Academic Admission is active the system will check against the all qualifications registered for a student whether the student was admitted or not If validation AF Only First Qualification AA is active the system will only check against the first qualification registered for a student whether the student was admitted or not Any further qualifications to be registered must be done as follows enter the student number register the second qualification for the student and lt COMMIT gt the system will regard the latest qualification registered as the primary and will give
110. d birth dates Date 24 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i37rpt rdf Duplicate Students For REGISTRATION Year 2000 Include Block all Exclude Block Check For Duplicate A pplications Or R egistrations r Report Per Block Code Y es No n Student Number 199901221 4090005 Id Number 6304180049082 6304180049082 Sumae Terry TERRY First Names BEATRIX MARTA GERTRUIDA Marital Status Gender F E Date Of Birth 18 APR 1988 18 APR 1963 Matric Date Postal Address Posbus8888 JOHANNESBURG 2000 Year Block Last Registration 2000 0 Last Qualification BA HN Student Number 199910086 200600012 Id Number 6711090101086 6711090101086 Surname Bekker Bekker First Names Dries Amanda Marital Status M M Gender M M Date Of Birth 09 NV 1967 09 N0V 1967 Matric Date 198511 191111 Postal Address PO Box 99904 PO Box 99904 Garsfontein CARLETONVILLE CARLEIONVILIE 2500 2500 Year Block Last Registration 1999 0 1999 0 Last Qualification BA BSC Foo Oe KAKARAKA End Of Report Copyright ITS Version 12 2002 3 14 Registration Subsystem Reports Chapter 3 3 4 EXTERNAL UNIT CONTROL LIST SREGR 3 USER SELECTION Calendar year First block code to include or ALL Up to 10 Blocks can be included If ALL then first block code to exclude or lt ENTER gt Up to 10 Blocks can be excluded A pplicants or R egistered students Report per block code Y N Sort A Iphabetically or N umerically PRINT SEQUENCE
111. dance Study Material Information Requisition Issue Item Description Required Issued Number Number 3100 FUNCTIONAL MANAGEMENT 1 FUNCTIONAL MANA 3 00 0 00 RY2167 3105 FUNTIONAL MANAGEMENT 1 W BOOKS 1 2 3 1 00 1 00 RY2167 202936 03 DEC 1999 Task Information Task No Mark Adjusted Mark Bundle No Date Created Date Out Date In 21 11 FEB 2000 11 FEB 2000 Financial Information Meal Account Date Reference No Description 11 FEB 2000 03 I 0 2 REGISTRATION FEES PAYABLE 05 OCT 2000 BALANCE BROUGHT FORWARD 1201 ACCOUNT TYPE FOR QUAL DSPORT Date Reference No Description Debit 16 FEB 2000 SVAN1 0 2 C N SPORT MANAGEMENT 05 OCT 2000 BALANCE BROUGHT FORWARD Account Type APL APPLICATIONS Date Reference No Description Debit 03 FEB 2000 55 1 0 RESIDENCE APPLICATION FEE 100 00 05 OCT 2000 BALANCE BROUGHT FORWARD 900 54 End Of Report Copyright ITS 3 54 Version 12 2002 Registration Subsystem Reports Chapter 3 3 12 LIST OF DECEASED STUDENTS SREGR 11 USER SELECTION Calendar Year Faculty Code Or ALL Department Code Or ALL Sort Student A lphabetically Or N umerically PRINT SEQUENCE Faculty Department then Alphabetically or Numerically SYSTEM SELECT Registrations where the input year is equal to the start year of registration and only primary qualifications and students with ad deceased date Date 08 AUG 2000 INTEGRATED TERTIARY SOFTWARE Program iapccc pc List Of
112. day The academic registration s dealt with in option SREGAR 1 If a student already has a biographical record which would be true for all students who had been registered before as well as for all persons who were dealt with in the Applications Subsystem the residence registration can occur directly via Block 1 Residence Movements Ifa student who has not previously been registered at the institution and who has not applied for admission is allowed to move into a residence a Quick Biographical Create option Block 2 is available to speed up the process To reach this Block the lt NEXT BLOCK gt key is pressed when the user is in the Residence Movement Block The Quick Biographical block is discussed more fully above Validation RR for Student Debtors has been added If the validation is set to yes at FSAM 3 then finances will be done automatically It is possible to check that a student has been registered academically before residence registration is allowed by setting the validation control AR in option SMNT 1 to yes It is possible to check that a student has been admitted for this residence before residence registration is allowed by setting the validation control HA in option SMNT 1 to yes In respect of Block 1 Residence Movements the following fields apply A Search on Surname A30 This field can be used to do a search on specific surnames of students The user must E
113. ddress For Hostel Students For Academic Year 2000 Trial Or Update Rm U Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 1 2 Print Registration Form SREGF 2 USER SELECTION Registration Year to be Printed on Form N4 or lt Return gt to Continue R ange of Students or M ultiple Students If Range then Registered students or Applicants For Applicants Year for which applied For Registered students Year Of Latest Registration First last student number For Applicants For Registered students skip to Block Code to Include or ALL First Admission Status to Include or ALL Up to 10 Admission Statuses can be included If ALL then first Admission Status to exclude or lt ENTER gt Up to 10 Admission Statuses can be excluded First Block Code to include or ALL Up to 10 Block codes can be included If ALL then first block code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Faculty School code or ALL Department Qual Code or ALL Qualification Code or ALL Study Period or ALL Campus Code or ALL Print Subjects to Enrol for Y N If Yes Calendar Year For Subjects To Enrol The Block Code For Subjects To Enrol Or ALL Include Results from Current Exam Cycle Y N Current Examination Year Current Examination Month Print Annual Result Y N Print Final Mark and Result Code Y N Order Students A lphabetically or N umerically Letter Code To Write To Log Or Press lt Enter R
114. dent Together with the standard registration printouts the user will have the choice to add additional printouts On SMNT 1 where the user indicates the choice of registration printout the user can also indicate a combination of other printouts Lecturing Timetable Exam Timetable Prescribed Books The user will indicate with a Y if a report is to be printed together with the proof of Registration The control of the type of printout is handled under option SMNT 1b2 In option GPRT 3 individual users can be linked to the function IREG and a specific printer which is used for the generation of registration printouts It is possible to link a printer to this function without specifying a specific user which will result in all registration printouts being generated to that printer for all users provided that no default printer was linked to a user in option USERS 5 The printer in option GPRT 3 will only be used if the record is active It is therefore possible to link users to a specific printer in option GPRT 3 that must be used during the registration period If the registration period is over and users may still handle late registrations from their own offices the default printer for a user in option USERS 5 can be used by making the record in option GPRT 3 inactive If the institution only has one system printer to which the printouts must be routed no users should be linked to printers individually but the
115. dent number title initials surname birth date and gender of any student with the same ID Number A check will also be made that the number does not exist in the table for Students Excluded Elsewhere The check on the ID number is done on the first 10 digits SREGL 3b2 with validation EX on SMNT 1 H Date Deceased DD MON YYYY Students with a deceased date won t get any correspondence send through the Correspondence subsystem I Passport Number A15 Passport Number for students from other countries J Registration Prohibited for Administrative or Financial Reasons 2xA1 Either of these two indicators will prevent a student from re registering in any future year and academic block if set to Yes Administrative Reasons This indicator is displayed if a student has a status linked to him her in option SREGL 2 that leads to the action RA stop academic registration Financial Reasons The Financial Section under option FSAO 4 can only set this indicator Personal Details ctd SREGB 1b1p3 The following fields will be found on page two of this Block A Gender Male Female Al Gender or the Student allowed values are M ale and Female B Marital Status Al Allowed values are S ingle MDarried D ivorced and W idow er C Student Type A2 This field indicates the manner in which a student s account should be debited It is possible to raise different fees for foreign students
116. displayed here K Matric Lapses DD MON YYYY If the student has a conditional matric exemption the date on which it lapses can be entered here 2 2 1 9 Contact Details SREGB 1b2 The Contact Detail block serves as the key to the other two subsequent blocks namely address and communication detail The contact represents the Student for which addresses and or communication detail is carried on the system Each contact for a particular student has a contact sequence number making the contact unique for the particular Student This number is used to identify the addresses and or communication detail for the contact in question The default Contact sequence 0 always refers to the Student personally as Primary contact The fields are A Reference Number N9 This is a Non Updateable field The number of an existing Student B Contact Sequence Number N1 This is a Non Updateable field The contact Sequence Number of the Student Typical examples of Contact Sequence Number could be Contact Sequence Number Zero for the Student personally Copyright ITS Version 12 2002 2 10 Registration Subsystem Menus Chapter 2 Contact Sequence Number One could be for the Person who will pay the account Contact Sequence Number Two could be for the Student s Next of Kin C Primary Yes No A1 This is a Non Updateable field Contact sequence of zero can have only one record and that will be the student personally this
117. dorf M I JUN 1999 DENTAL ANGOLA 348203034 0 200000100 Goosen G FEB 1960 DENTAL BOTSWANA 200100310 DE NIE H APR 1933 ELEKIG COUNTRIES IN EUROPE 200000096 Hamman HJ 24 FEB 1999 BCIOT1 ANGOLA 39339121 120 Nurber of Alien Students Enrolled Copyright ITS Version 12 2002 3 34 Registration Subsystem Reports Chapter 3 3 5 14 Foreign Applicants Not Registered SREGR1 23 V PRINT SEOUENCE Faculty Oualification and Admission Status SYSTEM SELECT Applicants for the application year excluding cancellations and only students with alien indicator Y es Registrations where the input year between the start and end year of registration excluding cancellations 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM iahccc pc List of Acoepted Foreign Applicants who have not Registered Application Year 2000 Registration Year 2000 Block Codes Included ALL Block Codes Excluded Campus Code ALL Offering Type ALL Faculty Code ALL Qualification Code ALL Student Nurber Name Date of Birth Qualification Postal Address 200001701 VAN DER WALT M 18 APR 1966 100A 1 POSBUS 888 Copyright ITS 3 35 Version 12 2002 Registration Subsystem Reports Chapter 3 3 5 15 Registrations On Specific Day SREGR1 24 USER SELECTION Calendar Year First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded F
118. e Academic Year 2000 Department all Department 2 Subject Code Description Percentage ACC101 ACCOUNTING 101 100 000 ACC102 ACCOUNTING 102 100 000 ACCT 2 FINANCIAL ACCOUNTING 2 100 000 KWAL310 KWALITEITES BESTUUR UNIT1 50 500 ORGB300 CRGANISASIE BEDRAG 300 40 000 22 MAY 2000 INIEGRATED TERTIARY SOFTWARE Program ia3rpt rdf Subject Department Usage Academic Year 2000 Department 3 Subject Code Description KWAL310 KWALITEITES BESTUUR UNIT1 ORGB300 ORGANISASIE BEDRAG 300 Copyright ITS Version 12 2002 2 68 Registration Subsystem Menus Chapter 2 2 6 2 4 Print Attendance Type SREGH 4 USER SELECTION Academic year N4 Enter Attendance Type E xchange P artial O ccasional N ormal E X am Students Al PRINT SEQUENCE Surname Names and Qualification SYSTEM SELECT Input year between start and end year of Qualification 22 MAY 2000 INTEGRATED TERTIARY SOFTWARE Program ia2rpt rdf Students Per Attendance Type O Occasional Academic Year 2000 Qualification Code Description 200000124 Daansen Daan POPUL ND POPULATION STUDY 199901203 Deons Daan BHEALT HEALTH SCIENCES 200000147 Gertsen Gert POPUL ND POPULATION STUDY 200000134 ICOIS POPUL ND POPULATION STUDY 199901031 Landsberg Leon BSC GEOLOGY Total Students 5 Copyright ITS 2 69 Version 12 2002 Registration Subsystem Menus Chapter 2 2 7 REGISTRATION UPDATES CORRECTIONS SREG 7 SREGC 2 7 1 Change Qualifi
119. e The individual records of the students are not displayed and the system will indicate that only one transaction was lt COMMIT gt ted regardless of the number of records which were updated Ifthe selection is Dndividual In Block 3 the records of the students who have been registered in the selected manner are displayed The user then moves to the records of the students which should be updated enters the correct value and lt COMMIT gt s and the system will update all old values with the new value All these changes will be written away to the logfile and can be viewed by option SMNTL 1 Copyright ITS Version 12 2002 2 80 Registration Subsystem Reports Chapter 3 3 REGISTRATION SUBSYSTEM REPORTS SREG 80 SREGR 3 1 REGISTRATION FORM MENU SREGR 1 SREGF 3 1 1 Close Study Address For Residence Students SREGF 1 Note This option will update the study addresses of students with their postal addresses for Residence Students This is done prior to generating the registration forms in the next option to ensure that the old study address do not remain on the student s registration form No report is produced only the number of records which were updated is noted USER SELECTION Calendar Year Trail or Update PRINT SEQUENCE None SYSTEM SELECT All students registered in a Residence for the specified year 24 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i3kccc pc Batch Update To Close Study A
120. e the normal curriculum for his her qualification A possible example is a B Sc student who has an interest in music and is allowed to enrol for an additional subject Harmony I which normally forms part of the curriculum for the B Mus degree The enrolment for this subject can be done under the option for Additional Subjects A student who has registered for an additional subject will appear on the normal class lists etc for that subject but the qualification shown against his her name will be the primary qualification for which he she is registered rather than the one applicable to the subject The additional subjects option must not be used when the subject forms part of the curriculum for that qualification For instance if the rules allow a B A studert to include some B Sc subjects in his her curriculum then those subjects should be entered in the B A curriculum in the same way as the other B A subjects Similarly a student enrolling for more than the minimum number of subjects for his her qualification must have the extra subjects entered under his her normal qualification and not as additional subjects 1 1 3 3 Offering Types Copyright ITS Version 12 2002 1 4 Registration Subsystem Operation Chapter 1 It is however possible to register a student on the normal registration screen for a different offering type in a subject that is valid for his her qualification This for instance
121. e appropriate Education Departments and updating the students records programmatically using options SNAPPM 1 gt 3 D Central Applications Office N9 This field is only used by subscribers to the Central Applications Office and is not mandatory The field is used to carry the student number as allocated by the CAO to a student and is particularly important if the institution s student number differs from the CAO number Copyright ITS Version 12 2002 2 9 Registration Subsystem Menus Chapter 2 E Matric Type A2 This indicator is defined in STATS Table 2 5 and may be viewed with the lt LIST gt function See also SAPSE 005 F School Code A6 This code is defined in the Code Subsystem SCODE 1b2 and identifies the last school that the student attended before applying to this institution The values may be viewed with the lt LIST gt function G Matric Authority A2 The code and description of the relevant Education Department as linked to the school under option SCODE 1b2 is displayed but may be changed by the user The values may be viewed with the lt LIST gt function H Aggregate per Certificate A2 If the aggregate symbol is printed on the certificate it can be entered here I Aggregate per Values N4 The numeric value of the Matric aggregate as appearing on the matric certificate J Aggregate per Formal STATS A2 The aggregate symbol for STATS purposes as calculated under option SREGS 1 is
122. e information with respect to Residence Floor and Room Number and Date In Any movement of a student or any re registration of a student or the cancellation of his her record will result in debits being passed to the student s account Credits will be generated only if the reason has been indicated as a T or C The exact number of days that students remained in institutional housing during the year is required for STATS Table 2 18 This option allows the system to take account of all student movements when calculating the residence FTE s The start and end dates for each year and academic block are input into the system in the Residence Period Census Dates option GOPS 1b2 and are used in this calculation M Cashor Terms Al This registration can be a Cash payment or it can be on Terms N Payment Agreement A4 Payment Agreement for this qualification the LIST function will display valid values as defined at FSAM 24 Copyright ITS Version 12 2002 2 45 Registration Subsystem Menus Chapter 2 2 5 LIMITATIONS ON STUDENTS MENU SREG 5 SREGL This menu dlows for the recording of various limitations that can be recorded on students or potential students These include Recordings of the results of disciplinary hearings in option SREGL 1 Linking of students to different status codes at SREGL 2 which activate specific actions as linked at SCODE 9 The following actions can be activated f
123. e must be supplied 2 5 3 Exclude External Students SREGL 3 amp This option deals with students who were previously excluded from other institutions Students may be identified here and the system will check that no biographical record or registration record can be created for these students without a warning If the validation EX Check External Excluded Students at SMNTL 1b1 is set to Yes the system will not allow the user to continue with the process if a match is found If the validation is set to N o a warning will be given but the user may continue The following fields are applicable A Surname A30 The surname of the student to be excluded B First Names A40 The first names of the student C Title A5 The title of the student D Date of Birth DD MON YYYY The birth date of the student Copyright ITS 2 48 Version 12 2002 Registration Subsystem Menus Chapter 2 E ID Number A13 The identification number of the student F Excluding Pse N4 The code of the institution which imposed the exclusion of the student as defined under GCS 2 The description will be displayed G Date Entered DD MON YYYY The date on which this exclusion was entered H External Number N9 This is the student number of the student at the institution which has excluded the student I Comments A40 A forty character line of comments in respect of the exclusion of this student This could include the student
124. e system will establish if the student had previously registered for this subject If this is so the year mark from the last enrolment for this subject will be copied This student will not appear on any class lists Note It is not possible to update any of these examination types in the Subject Block option SREGAR 1b2 Academic Registration on any day except the day of registration These changes may however be made in option SREGC 7 Bulk Subject Changes Copyright ITS Version 12 2002 Registration Subsystem Headcount Reports Chapter 4 Note that the normal registration option SREGAR 1 should not be used to register re or supplementary examinations but the Batch Registration for Additional Exam SSTUD4 21 should be used 5 9 REGISTRATION OF EXEMPTION SUBJECTS A Select option SREGAR 3 Register Exemption Subjects lt ENTER QUERY gt supply the student number and qualification if student is registered for more than one qualification and lt EXECUTE QUERY gt B Press NEXT BLOCK gt enter the Subject Code for which exemption is granted as well as the Offering Type this will default from Block 1 Block Code this must be a valid combination as created under option SACAD 1b9 x Exemption Type this must be one of the codes defined under option SCODE 28 x And lt COMMIT gt The registration of exemption subjects is not restricted by the start and end dates of
125. efore moving to the next Block G If any of the validation checks were activated the system will do the validation on lt EXIT gt ing the Subjects Block A report will show any validation errors H Press NEXT BLOCK and type Wes and lt RETURN gt if registration printouts are to be generated N o if no printouts are required The system will automatically clear all Blocks of information pertaining to registration leaving the cursor in Block 1 Press PREVIOUS BLOCK and register the next student I A student can be registered for more than one qualification the system will wam the user that this is an additional qualification for the student thelatest qualification is marked by the system as the primary qualification asequential number is given to every qualification registered for that student J Any update of biographical information should be done after registration via option SREGB 1 Maintain Biographical Detail It is especially important to enter the account address as soon as possible Copyright ITS Version 12 2002 5 4 Registration Subsystem Headcount Reports Chapter 4 5 5 REGISTRATION OF SENIOR STUDENTS A Print a registration form for the student SREGF2 B Report SREGR 24 Subjects for Enrolment may be printed to assist in the decision of the subjects for which the student may enrol C The student must either already have been admitted via option SNAPPA 3 Academic Admi
126. ence Year 2000 Census Date 06 JUN 2000 Residence Code To Include ALL Residence Code To Exclude Offering Type To Include ALL Offering Type To Exclude FIEN Status To Include ALL Student Type to Include ALL Student Type to Exclude Study Period To Include ALL Study Period To Exclude From Faculty Code 0 To 9999 Do You Want To See The Figures Per Residence Y N Y Do You Want To See The Figures Per Faculty Y N N Do You Want To See The Figures Per Qualification Y N N Do You Want To See The Figures Per Study Period Y N Total For The Insitution Ethnic Group Nunber Of Residence Dwellers Without Academic Registration Info Residence Female Male Total IADIES RESIDENCE NO 1 Total For Residence Grand Total Copyright ITS Version 12 2002 Registration Subsystem Headcount Reports Chapter 4 4 3 SUBJECT ENROLMENT AND RESULT SUMMARY SREGSR 3 USER SELECTION Start and End Registration Year Start and End Exam Year and Month First Block Code To Include or ALL Up to 10 Block Codes can be included If ALL First Block Code To Exclude or lt Enter gt To Continue Up to 10 Block Codes can be excluded First Offering Type To Include or ALL Up to 10 Offering Types can be included If ALL First Offering Type To Exclude or lt Enter gt To Continue Up to 10 Offering Types can be excluded First Subject Type To Include Or ALL Up to 10 Subject Types can be included If ALL First
127. endar Year 11996 Enrolment Registration Block 0 Valid subject blocks 0 Faculty Code all Department Code Qualification Code Campus Sort students 1 SCIENCE 1000 BOTANY Faculty Department Qualification Block Code 0 YEAR Student Title Initials and Surname 9210102 Geldenhuys 9410101 Prinsloo Copyright ITS all all Code all A lphabetic or N umeric n B AGRI BSC AGRICULTURE BC AT EM EX Subject Subject Description N 11N 11 N 11 N 2 2 2 SOIL101 SOIL SOIL102 SOIL SOIL121 SOIL IECHANICS 101 ECHANICS 102 121 N N 11N Al N 11N Al N 11N Al SOIL101 SOIL SOIL102 SOIL SOIL121 SOIL ECHANICS 101 ECHANICS 102 121 End Of Report 3 51 Version 12 2002 Registration Subsystem Reports Chapter 3 3 11 DETAILED STUDENT REPORT SREGR 10 USER SELECTION Start and End Student number One of the Following 1 Full Report 2 Biographical Academic information 3 Biographical Financial information Enter choice Calendar Year PRINT SEQUENCE no specific order SYSTEM SELECT Registrations where the input year between the start and end year of registration and only primary qualifications Copyright ITS Version 12 2002 3 52 Registration Subsystem Reports Chapter 3 Detailed Student Report Ctd Date 05 OCT 2000 INTEGRATED TERTIARY SOFTWARE Program id2rpt rdf Detailed Student Report Stud
128. ent Number 2 School Faculty 3 Department Qual 4 Block Code 5 Qualification 6 Campus Enter Choice N1 If 1 Range or Multiple Student Numbers If R ange then start end student number If Multiple then student number or 0 to stop If 2 Faculty School code If 3 Department Qual code If 4 First Block Code to include or ALL If ALL then block code to exclude or RETURN If 5 Qualification Code or ALL If 6 Campus Code or ALL First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Sort A lphabetically or N umerically PRINT SEQUENCE As per selection SYSTEM SELECT Prints only primary qualification but all subjects in language of preference Copyright ITS 3 62 Version 12 2002 Registration Subsystem Reports Chapter 3 Print Student Enrolment Date 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i3zcoc pc Student Enrolment For 2000 Student Nurber Fran 200100310 To 200100310 Sort Order A lphabetic Or N umric a 200100310 BOTHA D Qualification BACHELOR OF AGRICULIURE FULL TIME Subject Description Qual Offering Date Exam Exam Date Code Type Registered Year Mnth Cancelled YEAR Subjects BIO 100 BIOLOGY I 100A 1 PART TIME 31 AUG 2000 CCPA102 TORTS CLASS BAGR FULL TIME OF SEP 2000 COBOL 1 COMMERCIAL PROGRAMMING 1 CPP FULL TIME 03 AUG 2000 EVAN FUNCTIONAL MANAGEMENT DSPORT FULL TIME 03 DE
129. ent Number Fram 200100310 To 200100310 Calendar Year 2000 Personal Det ails Stud No Title Surname Initials First Names Birthdate 200100310 MRS BOTHA 12 JUN 1956 Postal Address POSBUS 098 0001 Tel H WW Exam Centre Information per Activity Type Activity Centre Code Description Code Description 0002 TUIOR CET CAPE TOWN SERVICE CENTRE 0003 EXAMINATION CENTRE CPT CAPE TOWN SERVICE CENIRE Certificates Indicators Certificate Remarks BR BIRTH CERTIFICATE ID IDENTITY DOCUMENT MT MATRICULATION CERTIFICATE ON OLD STUDENT NUMBER NASKOL ST OLD STUDENT NUMBER Registration Info Period of Cancel Annual Overall Final Start Year End Year Block OT Study Prim Date Reason Result Mark Year Qualification MANAGEMENT AND MAINTENANCE 01 AUG 2000 31 DEC 1999 0 01 1 Qualification DIPLOMA IN SPORT MANAGEMENT 11 FEB 2000 31 DEC 2002 0 01 1 N Qualification Student Study Material Information Description DSPORT GENERAL INFORVATION DSPORT STUDY PERIOD 1 DSPORT STUDY PERIOD 2 DSPORT INFORMATION GUIDE ALL STUDY PER STUDENT PACKAGE Copyright ITS Version 12 2002 3 53 Registration Subsystem Reports Chapter 3 Detailed Student Report Ctd Subject Information Qualification DIPLOMA IN SPORT MANAGEMENT Subject FMANIL FUNCTIONAL MANAGEMENT Exam Exemption Prim Subject No Reg Year Block OT Year Month Type Type Reason 2000 01 2000 11 NORMAL EXAM Exam Granted Exam Atten
130. ent at the other institution This field is not mandatory The LIST function may be used to find the valid qualification codes The Description A40 A forty character field is available for the name of the qualification for which the student was enrolled at the other institution H Result A2 The equivalent of the result the student got at the other institution I Remark A30 A thirty character field is available to comment on the particular entry 2 2 1 14 Post School Academic Activities Subjects SREGB 1b7 Subject detail would normally only be entered if a student intends applying for exemption on the basis of these subjects The following information may be entered in respect of each subject passed at the previous institution A Year N4 The year in which the student registered for the particular subject The system checks that a qualification was entered in the previous Block with a corresponding year The LIST function will display all valid entries Copyright ITS Version 12 2002 2 16 Registration Subsystem Menus Chapter 2 B Institution N4 The code of the other institution is entered here as defined in SAPSE 005 Appendix B and maintained in option GCS 2 The lt LIST gt function will display all valid entries C Qualification A40 The name of the qualification for which the student was enrolled at the other institution The lt LIST gt function will display all valid entries D Subject A4
131. er that this is an additional qualification for the student thelatest qualification is marked by the system as the primary qualification a sequential number is given for every qualification registered for that student J The updating of the student s biographical detail should be done after registration via option SREGB 1 Biographical Detail Copyright ITS Version 12 2002 5 5 Registration Subsystem Headcount Reports Chapter 4 5 6 RESIDENCE PLACINGS A Select option SREG 4 If the students number is unknown lt PREVIOUS BLOCK gt will bring up the Block for Quick Biographical where a query can be made on surname etc to establish the student number B The Quick Biographical option can also be used to create a record for a new student who has not previously been registered anywhere on the system lt COMMIT gt if the biographical information has been entered lt NEXT BLOCK gt copy the student number to Block 1 C The student number is entered in Block 1 After a lt RETURN gt the surname and gender will be displayed D When the calendar year and academic block for which the student wants to stay in residence has been entered the date in from the residence system cycles option GOPS 1b2 for this year and block will be displayed E If in addition the student had previously been admitted to a residence under option SNAPPA 4 the residence code will also be displayed if the validati
132. erous research possibilities A Student Number N9 This number is entered to input new scores and is also used in query mode to retrieve existing scores on a student The student s name is displayed B Test Code A3 Enter the code which identifies the particular test e g IQV for verbal IQ etc as defined at SCODE3 9 C Test Value N3 Enter the score attained in the test D Matric Aggregate A2 Will be displayed Copyright ITS Version 12 2002 2 50 Registration Subsystem Menus Chapter 2 2 5 5 Bulk Withholding For Certificates SREGL 5 This facility provides for the updating of status codes which lead to the withholding of results or to block registration due to outstanding certificates under option SREGB 1b8 The records that are written away can be seen at SREGL 2 x The user is requested to supply the status code and the certificate code for which the system must check All students with a N o indicator in the SEEN field on SREGB 1b8 for the particular certificate will be updated in this option A report listing the students for whom records were created will be printed USER SELECTION Academic Year First Block Code to include or ALL up to 10 blocks can be included If ALL then first Block Code to exclude or RETURN up to 10 blocks can be excluded Withhold E xam Results R egistration If E xam skip next question A pplicants R egistered Students First Certificate Code to
133. es as defined in GCS2 1 The lt LIST gt function can be used to identify the applicable codes B Remarks A250 Any remarks which may apply could be entered here It could be used to indicate if special apparatus is needed etc Note SMNT 5 user restriction SDIS will give access to the user for the faculty department When the user is not linked to SDIS then no records can be seen or updated under this block 2 2 1 17 Secondary School Information SREGB 1b10 Enter the history of the Secondary School for the Student A From Year N4 The start year of the student attending this school B Month N2 The start month from when the student attended this school C To Year N4 The end year of the student attending this school D To Month N2 The end month until when the student attended this school E Secondary School Code A6 The School Code SCODE 1 of the school which the student attended during this period Copyright ITS Version 12 2002 2 18 Registration Subsystem Menus Chapter 2 2 2 1 18 Student Activities SREGB Ib11 This is only a Query option no update can be done here The updates are done at SDSERE 1 This option is fully discussed in Manual Student Service Centre Subsystem 2 2 2 Dissertation Details SREGB 3 This information applies to post graduate or post diplomat students only More than one record may be entered per year and per qualification and it is suggested
134. es can be excluded Faculty Code or ALL Qualification Code or ALL Campus Code Or ALL First Offering Type to include or ALL Up to 10 Offering Types can be included If ALL then First offering type to exclude Up to 10 Offering Types can be excluded Select on P re final year MDid year or F inal year Sort Alphabetically or N umerically PRINT SEQUENCE Per faculty qualification offering type period of study as per selection SYSTEM SELECT Only primary qualifications Exclude Cancellations Date 04 OCT 1996 INTEGRATED TERTIARY SOFTWARE Program iacrpt rdf Matric subject Pre requisites Problems Calendar Year 1996 Include block 0 Exclude block Faculty 800 Qualification JEWEL Campus ALL Include Offering Type 01 Exclude Offering Type Order Student Alphabetically or Numerically Secondary School Final Year Faculty FACULTY ARTS AND CRAFTS Qualification N DIPL JEWELLERY DESIGN amp MANUFACTURING Campus PRETORIA CAMPUS Offering Type FULL TIME Student Student Required Matric Subject Required Student s Required Student s Number Name Grade Grade Symbol Symbol 9110033 FE MAFUMO 1001 AFRIKAANS FIRST LANGUAGE HG 1001 AFRIKAANS FIRST LANGUAGE HG 50001 ENGLISH 50002 CHEMISTRY 50003 PHYSICS 9501010 KK Kleinhans 1001 AFRIKAANS FIRST LANGUAGE HG 50001 ENGLISH 50002 CHEMISTRY one one one one one one one QuocouUoQouuu one Copyright ITS Version
135. eturn gt To Continue If MDultple students then Registered students or Applicants R A Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 For Applicants Year For Which Applied For Registered students Year of last registration Campus Code or ALL Print Subjects To Enrol for Y N If Yes Calendar Year For Subjects To Enrol The Block Code For Subjects To Enrol Or ALL Include Results from Current Exam Cycle Y N Current Examination Year Current Examination Month Print Annual Result Y N Print Final Mark and Result Code Y N Letter Code To Write To Log Or Press lt Enter Return gt To Continue Student Number or 0 to Exit Next Student Number or 0 to Exit PRINT SEQUENCE Faculty Qualification Alphabetical or Numerical SYSTEM SELECT In respect of Registered students all persons who are registered within the above selection including cancelled registrations Only primary qualifications input year between start and end years In respect of Applicants all persons who applied within the selection but excluding cancelled applications and Admission status leads to admitted Note Print Subjects to Enrol for will print on the form the subjects as per report SREGR 24 in the position for Subject Registration for this Year Copyright ITS Version 12 2002 3 3 Registration Subsystem Reports Chapter 3 This will result in two printouts first the Control list then the actual Regi
136. ew record an R N H or B must therefore be entered in this field R records control academic registration under options SREGAR 1 2 SDREGA 1 2 SCOUR 1 SCOUR 5 N records control the recording of subject and enrolment cancellations under options SREGC 1 3 4 and 8 H records control residence registrations and movements under option SREG 4 B records control exemption registrations under option SREGAR 3 SDREGA 3 B Year N4 The calendar year is entered here Only records in respect of one calendar year can be active at any time C Block A2 The academic block for which this cycle will apply Academic blocks are defined under option SCODE2 1 The available values can be viewed with the lt LIST gt function More than one record of each type will normally be required to cater for the different blocks D Offering Type A2 The offering type for which this cycle will apply Offering types are defined under option GCS 5 The available values can be viewed with the lt LIST gt function More than one record of each type will normally be required to cater for the different block offering type combinations Copyright ITS Version 12 2002 2 1 Registration Subsystem Menus Chapter 2 E Exam Type A2 This field is not used in this option and can only be used with Type M F Start Date DD MON YYYY The start date for processing of this type of re
137. fore the student is registered under SREGAR 1 2 It could be preceded by an application in the application subsystem menu SNAPP In this case a biographical record already exists under option SREGB 1 and the applicant can be directly registered under option SREGAR 1 3 It could be the re registration of an existing student for a further period of study In this case a biographical record already exists under SREGB 1 and the student can be registered directly under SREGAR 1 4 It could be a Quick Registration of a new student capturing only enough information to identify a student via option SREGAR 1b5 followed by the academic registration under option SREGAR 1b1 2 In respect of this last option it should be noted that the full registration process is of necessity rather lengthy since a large amount of information is required for each student If a large number of students must be registered without prior processing through the Application Subsystem the time delay until class lists can be produced may be unacceptably long Since all the biographical fields are however eventually needed it is imperative that at least all the mandatory fields are completed and it is unwise to attempt to operate the system without this information A compromise is available in the system whereby a student can be entered directly into the Registration option SREGAR 1b5 without previously capturing his her full biographical
138. formation SREGC 5 5 10 5 11 1 4 Cancel Enrolment SREGC 3 c e eoo eee er 5 11 5 11 1 5 Un cancel a Cancelled Qualification 5 11 5 11 2 Subject Registration Errors 5 12 5 11 2 1 Correct Error on Same Day as Registration 5 12 5 11 22 Correct Error on Any Day after Registration in Bulk 5 12 5 11 23 Correct Error on Any Day after Registration for Individual 5 11 24 Cancel and Un cancel a Cancelled Subject SREGC 4 5 14 5 12 MAINTAIN CREDITS FOR PREVIOUS REGISTRATIONS 5 14 5 13 UPDATING CLASS GROUPS 5 15 Copyright ITS Version 12 2002 Registration Subsystem Operation Chapter 1 1 REGISTRATION SUBSYSTEM OPERATION SMAIN 3 SREG 1 1 OVERVIEW REGISTRATION 1 1 1 General The functions that are handled in this subsystem can be summarised as follows on the basis of the options on menu SREG The Academic blocks for which registrations will be allowed
139. function TREG in option GPRT 3 must be linked to a printer and all registration printouts will then be routed to that particular printer When the user leaves this Block the system clears all Blocks and is ready for the next student Block 4 QUICK BIOGRAPHICAL CREATE SREGAR 1b4 Block 4 of option SREGAR 1 is used to create a very brief biographical record to enable new students to be quickly registered on registration day When the Qualification Information screen appears the PREVIOUS BLOCK key is pressed to reach Block 4 This is the Quick Biographical Create Screen that was discussed above at option SREGB 4 Copyright ITS 2 32 Version 12 2002 Registration Subsystem Menus Chapter 2 After the information in the Quick Biographical Create has been entered and lt COMMIT gt ted the student number is carried over to the next Block and the registration process can proceed as discussed Note that the above information is merely sufficient to ensure that the student will appear on class lists and can be issued with a statement of account It is vital for the proper functioning of the system that the other biographical information of these students are entered into the system as soon as possible after registration via option SREGB 1 DELETE QUALIFICATION SAME DAY It is possible to delete a qualification registration for a student on the same day that this registration was done No financial transactions wi
140. ght ITS 1 1 Version 12 2002 Registration Subsystem Operation Chapter 1 can also be excluded from subjects Faculties Schools or qualifications under this option Exclude External Students with validation EX students can be topped to register or to do applications if the student has been excluded from other institutions for some reason SREGL 3 Results of psychometric scores can be recorded under option SREGL 4 Withholding of results for all students with outstanding documentation can be activated under option SREGL 5 x Various options that relate to STATS information are dealt with under menu SREGFS Menu SREGC deals with cancellations and other changes that might be required to registrations Option SREGC 1 allows for the correction of faulty registrations during the registration period and changes in qualifications for students throughout the year Option SREGC 3 provides for the cancellation of the total registration of a student including all subjects and f applicable also the residence registration Option SREGC 4 provides for the cancellation of individual subjects of a student Option SREGC 5 allows for the correction of some fields on the qualification record of a student Option SREGC 6 allows for the updating of the allocation of students to class tutorial and practical groups Option SREGC 7 allows for the bulk updating of incorrect subject informa
141. gion Code 01 ANGLICAN NON RESIDENCE STUDENTS Qualification Offering Type Study Address 200100379 MRS IC CRONUE BCIO 1 01 PO BOX 345 MANDJIE FONTEIN 0001 Number Of Students 1 26 JUL 2000 INTEGRATED TERTIARY SCFIWARE Program i3qrpt rdf List Per Religious Affiliation For Church Religion Code Or ALL all Year 2000 Include Block all Exclude Block Order Students A lphabetically Or N urerically a Religion Code 01 ANGLICAN SOUTHERN BUILDING Qualification Offering Type Study Address 9110033 PRO FET MFUMO 8020 01 PO Box 10 Weenen 0321 Number Of Students 1 Total Number Of Students for Religion Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 3 49 Registration Subsystem Reports Chapter 3 3 9 SECONDARY SCHOOL STATISTICS SREGR 8 USER SELECTION Calendar year of Registration Faculty School code or ALL Department Qual code or ALL Qualification Code or ALL Period of Study or ALL Campus Code or ALL Print Individual N James or only T otals If N ames Sort A lphabetically or N Jumerically PRINT SEQUENCE Per Geographic Area and magisterial district Per School code Per Student Number SYSTEM SELECT Within above selection all students linked to a secondary school 04 0CT 1996 INTEGRATED TERTIARY SOFTWARE Programs 6 asso ciao Statistics On Secondary Schools For Calendar Year 1996 Faculty School all Department all Qua
142. h no matric subjects Current STATS year in option STMNT 1 where the table sequence is 2 Students with FTEN status F Undergraduate students The program will update the aggregate on the student s biographical record 19 MY 2000 11 36 INTEGRATED TERTIARY SOFTWARE r205ac pc CALCULATE SAPSE AGGREGATE FOR STUDENTS REGISTERED IN 1999 YEAR 1999 BLOCK 0 YEAR FACULTY 1 SCIENCE DEPARIMENT 1 ELECTRONIC DATA PROCESSING STUDENT ERROR WARNING NUMBER 200001086 has only 5 MATRIC SUBJECTS Aggregate calculated on these subjects 200001087 has no MATRIC SUBJECTS 19 MY 2000 11 36 INTEGRATED TERTIARY SOFTWARE PROGRAM r205ac pc CALCULATE SAPSE AGGREGATE FOR STUDENTS REGISTERED IN 1999 YEAR 1999 BLOCK 0 YEAR FACULTY 2 HUMANITES DEPARTMENT 1501 EDUCATION STUDENT ERROR WARNING 991001001 has no MATRIC SUBJECTS 19 MY 2000 11 36 INTEGRATED TERTIARY SOFTWARE PROGRAM r205ac pc CALCULATE SAPSE AGGREGATE FOR SIUDENTS REGISTERED IN 1999 YEAR 1999 BIOCK 1 SEMESTER ONE FACULTY 10 BUSINESS SCHOOL DEPARIMENT 10 BUSINESS ETHICS STUDENT ERROR WARNING NUMBER 199901120 has no MATRIC SUBJECTS END OF REPORT Copyright ITS Version 12 2002 2 54 Registration Subsystem Menus Chapter 2 2 6 1 2 Calculate FTEN Status SREGS 2 v This option can be used whenever the FTEN status of students must be established but it must be run before the Validation of Student data for STATS purposes option SREGS 3
143. he input start and end Examination Year and Month Primary Subjects only O1 NOV 2000 INTEGRATED TERTIARY SOFTWARE Program ianccc pc Student Headcount Subject Enrolment and Result Summary Registration Year Fram 2000 To 2000 Exam Year And Month Fram 200001 To 200011 Block Codes To Include ALL Block Codes To Exclude Offering Type To Include ALL Offering Type To Exclude Subject Type To Include ALL Subject Type To Exclude Student Type To Include AIL Student Type To Exclude Ethnic Group To Include ALL Ethnic Group To Exclude Subject Code BIO 100 Fram Faculty Code 0 To 9999 Fram Department Code 0 To 9999 Include Exam Only Enrolments In The Count N Include Attendance Enrolments Only In The Count N Do You Want To See The Figures Per Faculty N Do You Want To See The Figures Per Department N Do You Want To See The Figures Per Ethnic Group N Do You Want To See The Figures Per Study Period N Do You Want To See The Figures Per Subject Y Group Figures By 1 Summary 2 FTEN Status 3 Residence 4 Geographical Area 5 Qualification 6 Offering Type 6 Faculty Department Ethnic Grp FTEN Status Residence Geo Area Subjects Enrol Cancellations Wrote Exams Pass Result Cde Study Period Subject Qualification Offering Type FM Male Total FM Male Total FM Male Total FM Male Total Subtotal For Subject BIOLOGY I Copyright ITS 4 6 Version 12 2002 Registration Subsystem Headcount Repo
144. he user can view the automatically linking and can make applicable changes If no linking was done with previous option the user can insert information for each student individually or the option can be ignored This screen is the same as SDGUIM 2 and fully described in manual Distance Ed Study Guide Subsystem Generate Registration Printouts Yes No and presses RETURN If the reply was Y es a printout will immediately be produced for this student Together with the standard registration printouts the user will have the choice to add additional printouts On SMNT 1 where the user indicates the choice of registration printout the user can also indicate a combination of other printouts Lecturing Timetable Exam Timetable Prescribed Books The user will indicate with a Y if a report must be printed together with the proof of Registration The control of the type of printout is handled under option SMNT 1b2 In option GPRT 3 individual users can be linked to the function TREG and a specific printer which is used for the generation of registration printouts It is possible to link a printer to this function without specifying a specific user which will result in all registration printouts being generated to that printer for all users provided that no default printer was linked to a user in option USERS 5 The printer in option GPRT 3 will only be used if the record is active It is therefore possible to link users
145. his value is used when the system must generate a student number The system will check in option SMNT 7 for the next student number for this year to be generated The user may change the year Note that the year which is used in option SNAPP 2 will be the calendar year of the latest applications cycle A and not the registration cycle R Note The first two fields can only be reached by pressing lt PREVIOUS FIELD gt since these fields are not normally used when a new record is entered or queried C Student Number N9 The size of the student number is determined by the value entered in option GCS 1 The system can operate on either a modulus 11 student number or alternatively on any number The choice between the two modes of operation is set via the Validation Control option SMNT 1b1 validation 11 If modulus 11 numbers are to be used the numbers may be generated by the system by using option SNAPP 4 It may be useful if the year of first registration of the student is used for the first four digits of the number but the system does not depend on this Should the institution make use of the facility to generate student numbers automatically the student number is not entered and the system will allocate a student number on lt COMMIT gt Note that in the case of currently registered or applicant students the following fields are displayed only The current Qualification Qualification Type
146. ic generation of student numbers the value at which the system must start the allocation must be entered in option SMNT 7 The user must indicate the lowest value at which the system must start the allocation of a student number in a specific calendar year The system will then generate the next student number as the value in this option plus 1 e g a value of calendar year 1997 and student number 199700000 will result in the next number allocated for the application or registration year 1997 being 199700001 If the value entered is 100000000 the next number for the year 1997 will be 100000001 The system automatically updates the value whenever a student number is allocated This section discusses the Personal Details carried on the first two screens in Block 1 Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 A Search on Surname A30 This field can be used to do a search on specific surnames of students The user must lt ENTER QUERY gt lt PREVIOUS FIELD gt type in the surname and press the lt LIST gt function The system will display the records of students with the same surname who have been entered on Biographical Information The surname initials calendar year of registration qualification registered for and the study period of the qualification is displayed for the students B Year N4 The calendar year of the latest registration cycle under SREG 1 for type R is used as the default value T
147. ication SACAD 1b2 see Manual Student Academic Structure Subsystem for which the student enrols is entered A student may be enrolled for any number of qualifications The implications of registering a student for more than one qualification in a year are discussed above The lt LIST gt function will display the active valid qualifications for this Academic block J Offering Type A2 The offering type see SACAD 1b5 Manual Student Academic Structure Subsystem for which the student enrols is entered here The combination of qualification block and offering type must be a valid one The lt LIST gt function will display the possible offering types K Meals Al Link to the Meal System Y es N o Y es will create a record in the Meal System L Generate Subjects Al A Yes P lanned subjects or a N o is entered here default to N o If a P lanned subjects is entered all the subjects that is entered under SNAPPA 1 3 that does have a status of admitted will be generated here If a Y es is entered the system will select from the validations table SMNT 1 the option s that indicate which subjects must be generated for this Qualification These options are GA Generate all active mother modules subjects for the same study period GB Generate all mother modules subjects for the same study period and block GC Generate all compulsory mother modules subjects for the study period If the
148. ication and then the subjects that are being enrolled for In the case of new students who have not previously been recorded as applicants the facilities for Quick Biographical can be used Press PREVIOUS BLOCK to get to the Quick Biographical Create The screen is the same as SREGB 4 Block 1 QUALIFICATION INFORMATION SREGAR 1b1 This option should not be used for general queries since the facilities under option SSTUDY 21 are much more useful for this purpose A student number is mandatory for a query The following information is involved in registering a student A Start Year N4 The start calendar year for which this studert is being registered are entered here B Block A2 The Academic block for which this student is being registered is entered here The system will check that registrations for the combination of the Year and Block are currently allowed in terms of the registration system cycles as defined under option SREG 1 The lt LIST gt function on the block field will display all academic blocks C End Year N4 The end calendar year for which this student is being registered is not updateable the program will default the year of the end date of the block as specified in GOPS 1 D Date DD MON YYYY This is the system date of the registration It cannot be updated E Complete Qualification A1 This field is not user updateable and is relevant only in the case of concurrent registrations
149. if the subject in question was cancelled subsequent to the initial registration on this screen This information is useful when subject changes are made subsequent to the initial registration Copyright ITS Version 12 2002 2 30 Registration Subsystem Menus Chapter 2 I Payment Agreement A4 Payment Agreement for this subject the lt LIST gt function will display valid values as defined at FSAM 24 J Credit Point N6 2 Display the credit on SACAD 1b9 if the result is null or leads to a P on SCODE 23 only if the indicator Include In Calc For GPA SW A on SSTUD3 3b3 is set to Y es The following quota checks can be done by the system provided that the validations have been set to Y es in option SMNT 1b1 CQ Check Quota per Curriculum This validation uses the quota on the curriculum table SACAD 1b14 The quota test is done per qualification subject and offering type SQ Check Quota per Subject Offering Type This validation uses the quota on the subject offering types table SACAD 1b10 The quota test is done per subject and offering type only CG Check Quota Class Groups This validation uses the quota on the subject offering type class group table SACAD 1b11 The quota test is done per subject offering type and class group The validation CA Check Subject Registration Attempts will stop the registration of the subject if the student is registered more times than the va
150. information In this mode called Quick Registration only the student number title surname initials First Names ID number birth date gender preferred language financial student type currency code and address detail are entered followed by the qualification and subject information This process typically takes less than two minutes Once this has been done class lists can be produced and the timetable system can be validated on these new registrations Copyright ITS Version 12 2002 1 3 Registration Subsystem Operation Chapter 1 Since hardly any biographical information has been recorded at this stage for such a student the complete biographical information must be entered soon afterwards to allow utilisation of all the facilities in the system 1 1 3 Handling Exceptional Registrations 1 1 3 1 Concurrent Registrations Normally a student will register for one qualification within a particular academic year It is however possible to handle concurrent registrations for more than one qualification within a given year The system will always regard the last qualification registered for a student as the primary one The user can change this at SREGC 3b3 Whenever headcount figures are requested from the system both for internat or STATS purposes the student will be counted under the primary qualification 1 1 3 2 Additional Subjects There are cases where a student may be allowed to register for subjects outsid
151. ing types can be excluded Faculty Code or ALL Department Qual Code or ALL Qualification Code or ALL Order by C ampus Faculty Q ual or S tudent Number Validate per Q ualification Code or A pproved ID Code Per Campus Faculty Qualification and Student Number then Subject Offering Type Only Students that is entered at SSTUD7 2b2 will be shown on the report Current STATS year in option STMNT 1 with table sequence 2 Exemptions included Excluded Experiential Subjects INTEGRATED TERTIARY SOFTWARE Program i4prpt rdf Faculty 1 Student Number 1234567 Qualification B PROK Offering Type 01 Minimum Formal Time 2 000 Subjects Passed Validation Report For Table 2 14 For 2000 Faculty all Department all Campus all Include Offering Type all Exclude Offering Type Qualification all For Student Nurber all Per Qualification or Appr ID q Sort per f Name S Hugo B PROC FULL TIME Total Credit Obtained Exam Year Credit Qual Block 100INCS INSTAIMENT CREDIT Student Nurber 200100309 Qualification 100A 1 Offering Type 01 Minimum Formal Time 2 900 Subjects Passed 2000 B PRK 0 Name J WHITE B DOSMESTIC SCIENCE CLOTHING FULL TIME Total Credit Obtained Exam Year Credit Qual Block Copyright ITS 2 62 Version 12 2002 Registration Subsystem Menus Chapter 2 Copyright ITS Registration Subsystem Menus Chapter 2 2 6 1 6 Update Incorrect Subject ST
152. ion Information SREGC 5 When a qualification is registered and the following non financial fields have been entered incorrectly the corrections may be made under this option as follows A lt ENTER QUERY gt supply the calendar year the academic block and the student number and lt EXECUTE QUERY gt The qualification information of the student is displayed B Update any one or all of the following fields and lt COMMIT gt FTEN Status Global Group Can Student Complete in Time and Final Year Should changes have to be made to records of a student for previous years both the student number and the calendar year and academic block must be supplied Version 12 2002 Copyright ITS 5 10 Registration Subsystem Headcount Reports Chapter 4 5 11 1 4 Cancel Enrolment SREGC 3 This option is only used when a student wishes to cancel his her studies at the institution The system will credit the student s account with the appropriate cancellation credits The cancellation date and cancellation form number will be entered on the qualification record as well as every subject linked to that qualification Cancelation of the primary qualification will cancel the registration of additional subjects as well as the residence registration of a student if applicable The system will only allow the cancellation of a primary qualification if no other active qualifications are registered for a student A Qualifi
153. irst Offering Type To Include Or ALL Up to 10 Offering Types can be included If ALL then First Offering Type to Exclude or lt RETURN gt Up to 10 Offering Types can be excluded Campus Code or ALL Start and End Faculty Code Start and End Department Code Qualification or ALL Subject Code or ALL Start and End Class group Start and End Registration Date Sort A lphabetical N umerical PRINT SEQUENCE Registration date and then Per input criteria Alphabetical or Numerical SYSTEM SELECT Registrations where the input year between the start and end year of registration excluding cancellations and only primary registrations will be selected 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM i3xccc pc List Of Students Registered On A Specific Day Within A Range Of Selected Days Calendar Year 2000 Block Codes Included ALL Block Codes Excluded Offering Types Included ALL Offering Types Excluded Campus Code ALL Faculty Code Fram 0 To 9999 Department Code Fram 0 To 9999 Qualification ALL Subject Code ALL Classgroup Fram 0 To ZZ Registration Date Fram 01 JAN 2000 To 31 DEC 2000 Sort A lphabetical N umerical A Study Offering Qualification Period Type Reg Date 200001571 BOTHA V DIPLOMA IN SPORT MANAGEMENT O1 MAR 2000 200001574 DANIELS D DIPLOMA IN SPORT MANAGEMENT O1 MAR 2000 200001576 GEERTSEMA G DIPLOMA IN SPORT MANAGEMENT O1 MAR 2000 200001568 MALHERBE J DIPLOMA IN SPORT MANAGEMENT O1
154. isplay the alternate description The offering type and block code of the qualification are used as defaults when a subject is registered but these may be changed to any allowed values by the user The offering type and block code of the qualification does not have to correspond with the offering type and block code of the subjects The qualification records must exist in Block 1 before subjects may be queried in Block 2 The system will display all registered subjects for the same qualification number in Block 1 excluding exemptions The subjects are displayed per subject code The user cannot register any exemption subjects through this option Option SREGAR 3 must be used to register exemption subjects or to change the enrolment of a normal subject to exemption Copyright ITS Version 12 2002 2 35 Registration Subsystem Menus Chapter 2 No information can be changed on a subject once the record has been lt COMMIT gt ted The user must delete the record same day or change the detail via options SREGC 6 SREGC 7 SREGC 8 and SREGC 9 Setting the validation CA can control the number of registration attempts in a subject Check Subject Reg Attempts to Y es in option SMNT 1 The system will use the information in options SCODE 27 and SSTUD3 1 to determine the number of attempts which is allowed All un cancelled attempts will be counted The program will stop the registration if the student wa
155. it is important that a reference should be kept of the notification or form which prompted this cancellation This optional field can be used to record that detail D Reason to Cancel Al The code of a cancellation reason as created under option SCODE 25 can be entered here If the cancellation were due to an administrative error it would be appropriate to use a cancellation code that would suppress the printing of this subject on academic records The cancel reason may be viewed via the lt LIST gt function E Remarks A80 Any remarks in connection with this cancellation can be entered here Note Should the student decide to cancel his her enrolment completely this option must not be used but rather the Cancel Enrolment option as discussed above SREGC 3 The system will warn the user if all subjects for a qualification have been cancelled and then close the Access Control for the student If the enrolment of a student was cancelled under option SREGC 3 the cancellation date reason code etc will be copied to all subject enrolments linked to that qualification It is important to realise that the cancellation of a subject may be undone by removing the cancellation date and form number and then lt COMMIT gt ting the record again Such transactions are recorded on a log file options SMNTL 1 and FSAMN 10 These actions will not however undo any credits which may have been passed to the student s
156. ivated at all T Cashor Terms Al This registration can be a Cash payment or it can be on Terms Different fees can be linked for Cash payments than for Term payments U Payment Agreement A4 Payment Agreement for this qualification the lt LIST gt function will display valid values as defined at FSAM 25 This Block must be lt COMMIT gt ted before the subjects are entered in the next Block Note that the lt DELETE RECORD gt command can be used once the qualification has been lt COMMIT gt ted but only on the same day as registration This command can be used only on the same day on which the subject was first registered provided that validation SS in option FSAM 3 is set to check yes On any later date the Cancel Enrolment option SREGC 4 must be used or alternatively the Change Qualification option SREGC 1 When the user lt COMMIT gt s this Block the system validates against Matric Subject Requisites and Qualification Pre requisites and Substitutes The user is given a choice whether to continue with the registration or not Block 2 SUBJECT INFORMATION SREGAR 1b2 The student must next be registered for individual subjects If the Generate Subjects option was selected above the system will display all the subjects which were generated subject to the current System Cycles The procedure now is to delete the unwanted subjects if any by using the lt CLEAR RECORD gt command for
157. k Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded First Offering Type To Include Or ALL Up to 10 Offering Types can be included If ALL then First Offering Type to Exclude or lt RETURN gt Up to 10 Offering Types can be excluded Campus Code Or ALL Faculty Code Or ALL Department Qual Code Or ALL Qualification Code Or ALL Report Per Block Code Y es or N o Print S ummary Or D etail Report If Detail Order Students A lphabethically or N umerically PRINT SEQUENCE Faculty Department Qualification Offering Type Block code if asked for it Study Period and Alphabetic or Numeric SYSTEM SELECT Registrations where the input year between the start and end year of registration 26 JUL 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM id3ccc pc Registration Statistics Calendar Year 2000 Include blocks ALL Exclude blocks Include Offering ALL Exclude Offering Faculty Code 1 Department Code 1 Qualification Code ALL Campus Code ALL Report Per Block Code N Print Summary Or Detail Report S Faculty 1 SCIENCE Department 1 ELECTRONIC DATA PROCESSING Qualification Offering Type Study Period DFIRE DIPLOMA IN FIRE SCIENCE FULL TIME STUDY PERIOD 1 B AGRI BSC AGRICULTURE FULL TIME STUDY PERIOD 1 FULL TIME STUDY PERICD 2 DOU DISTANCE TUITION STUDY PERIOD 2 BSC G BSC GEOLOGY FULL TIME STUDY PERIOD 1 PLANIP DIPLOMA
158. l Examination Number Central Application Office Number Matric Subjects Subject High Standard Matric Sitting 004 MATHEMATHICS 198011 022 HISTORY 198011 024 ENGLISH 198011 1001 AFRIKAANS FIRST LANGUAGE HG 198011 104 SCIENCE 198011 1051 BIOLOGY HG 198011 Post School Academic Activities Previous Studies Fram To Year Year Institution Fil Award Qualification 1990 1991 111 RAND AFRIKAANS UNIVERSITY Y Y BSC Previous Subjects Passed Inst Qualification Subject 111 BSC MATHS 1 Certificates Indicators Certificate Indicators Council Nr Remarks 01 SENIOR CERTIFICATE 2000 1 3 REMARKS BR BIRTH CERTIFICATE ID IDENTITY DOCUMENT 2000 1 3 STUDENT S ID NOT READABLE MT MATRICULATION CERTIFICATE ON OLD STUDENT NUMBER NASKOL ST OLD STUDENT NUMBER Copyright ITS Version 12 2002 3 45 Registration Subsystem Reports Chapter 3 Print Full Biographical Detail Page 4 Date 26 JUL 2000 Dissertation Details Dissertation Title Examination Panel Promoter 1 DR T H O MAFUVA First Co Pramter 2 DR W VAN JAARSVEID JONES Second Co Pramoter 27 MR L SMIT Qualification BAGR BACHELOR OF AGRICULTURE Start Year 1999 End Year 1999 Disabilities PDl PHYSICAL DISABILITY 1 End O Report Copyright ITS 3 46 Version 12 2002 Registration Subsystem Reports Chapter 3 3 7 STUDENTS EXITING WITHOUT QUALIFICATIONS SREGR 6 This report is used to identify students to be reported o
159. l students registered for that combination in numerical order If the user wants to update the groups according to the alphabetical list the student number must be queried for every student D Update the different groups using NEXT FIELD to move to another group NEXT RECORD to access another student s record lt COMMIT gt regularly Copyright ITS Version 12 2002 5 15 Registration Subsystem Headcount Reports Chapter 4 Copyright ITS Version 12 2002 5 16 Registration Subsystem Copyright ITS Version 12 2002 5 1
160. le to undo the cancellation of a qualification Copyright ITS Version 12 2002 5 11 Registration Subsystem Headcount Reports Chapter 4 A Select option SREGC 3 Cancel Enrolment and enter the calendar year academic block and the student number B Press NEXT BLOCK gt The system displays the student s qualification information C Clear the cancellation date and form number of the student and lt COMMIT gt The system will remove the cancellation date and form number from all the subjects which were cancelled with the same cancellation date and form number Please note that if no form number was entered during cancellation the user will have to un cancel the subjects individually D Validation report SMNTL 1 Print General Log File option 6 Qualifications will list any cancellations which were un cancelled The financial implications of this will be adjusted automatically by the program 5 11 2 Subject Registration Errors When a student is registered it is possible that a subject was registered erroneously for that student The way in which the correction is made depends on the relevant dates 5 11 2 1 Correct Error on Same Day as Registration A Select option SREGAR 1b1 Academic Registration and query the student in the qualification block Press lt NEXT BLOCK gt and lt EXECUTE QUERY gt to display the subjects for which the student is registered B Press NEXT RECORD to selec
161. lification all Period Of Study 1 Print Names Totals n Order Students A lphabetically or N umerically n 0004 Region CAPE PROVINCE 0101 Districts CAPE TOWN 0 School CAPETOWN SECONDARY Student GND Qualification Cancelled Study Number Name Per 10033 MAFUMO FE N DIPL JEWELLERY DESIGN amp MANUFACTURING 110034 FEARNLEY GF DENTAL ASSISTANTS 10035 GUTHRIE HG SHORT COURSE ALGEBRA 9500009 KOKONG MM NHD PUBLIC HEALTH 9500123 THERON M J NHD PUBLIC HEALTH 9540000 STEWART R BCOMM School Total Cancelled District Total Cancelled Region Total Cancelled Report Total Total Cancel RAK End Of report REK Copyright ITS 3 50 Version 12 2002 Registration Subsystem Reports Chapter 3 3 10 USER SELECTION PRINT SEQUENCE SYSTEM SELECT 04 OCT 1996 PROGRAM i3iccc pc REGISTRATION INTEGRITY REPORT SREGR 9 amp Calendar Year Enrolment Registration Block First Valid Subject Block Next Valid Subject Block or lt RETURN gt Up to 10 Subject Blocks can be entered Faculty Code or ALL Department Code or ALL Qualification Code or ALL Campus Code or ALL Sort A lphabetic or N Jumeric Per faculty department qualification and selected sort order All registrations where the subject block is an unexpected enrolment e g where a first semester subject is registered against a second semester qualification enrolment INTEGRATED TERTIARY SOFTWARE Registration Integrity Report Cal
162. ll automatically generate credits according to the cancellation credits specified in option FSAM 2 The qualification record as well as all subject records registered for that qualification could be deleted or cancelled depending on the user s procedure The following procedure applies A Select option SREGC 1 Change Qualification B Query the calendar year academic block and student number and press lt NEXT BLOCK gt The subjects for the particular qualification that the student was enrolled for will then be displayed Enter the Cancel date and reason C Mark the subjects which should be retained under the new qualification if any with a Yes and press NEXT BLOCK D Enter the new gualification code block offering type study period and final mark indicator and lt COMMIT gt upon which the system will accept the new qualification detail for the student whilst retaining any subject marked as Y es E The system will then put the user in a registration screen Press lt ENTER QUERY gt key in the calendar year block code and student number and lt EXECUTE QUERY gt The qualification registration is displayed F Press NEXT BLOCK enter any further subject codes and default criteria for the subjects to be registered and lt COMMIT gt G Press NEXT BLOCK and type Y es and lt RETURN gt if registration printouts are to be generated N o if no printouts are required 5 11 1 3 Update Annual Registrat
163. ll be reflected on the student s account for either the qualification or the subjects This action is controlled by the financial section by Validation SS link to sub system SD at FSAM 3 Delete Qualification Subject Same Day to Y es Both the qualification and all the subjects linked to that particular qualification are deleted from the study record of the student The system will only allow the user to delete the record if none of the financial transactions for events 03 and 05 FSAM 1 have been posted yet If the primary qualification of a student is deleted the system will make the latest un cancelled qualification the primary record The payment agreements will be deleted if the primary record is deleted and the payment agreement for the record which is now set to primary will be linked to the student in option FSAO 4 When a qualification is deleted both the qualifications as well as all the subject records are written away to a logfile with program 32 Printing report SMNTL 1 for qualification deletions can see these values Special Rules pertaining to option SREGAR 1 Qualifications x This option validates against system cycle R in SREG 1 for the Calendar Year Block and offering Type combination for which registrations are allowed A student may be registered more than once for the same qualification block code combination in overlapping years The field Completed Qualification
164. ls Qualification code and description and Primary Indicator A Cancellation Reason Al The cancellation reason has to be entered here The lt LIST gt function is available on this field B Date DD MON YYYY Cancel Date can be enter Block 2 OLD SUBJECTS The user presses NEXT BLOCK and the system displays all subject records linked to the enrolment record queried in Block 1 For each record the following information is displayed only and may not be changed by the user Copyright ITS Version 12 2002 2 70 Registration Subsystem Menus Chapter 2 Qualification Code Subject Code and Description Exemption Indicator Block Code Examination Type Offering Type Cancel Indicator The user must indicate in the Retain Yes No field which subjects must be retained for the new registration by entering a Y es next to the applicable subject record Subjects with marks can t be left with retained N o because such subjects can t be cancelled If a student already has marks for subjects the procedure is to register the student for the new Qualification at SREGAR 1 and use Maintain Previous Credits at SSTUD7 1 to change the qualification on the subjects Block 3 NEW QUALIFICATION The user presses lt NEXT BLOCK gt and enters the information in respect of the new qualification to be registered The following fields are applicable A Start Year N4 The value may not be changed by the user B Block C
165. ls in respect of each group Report SSTURL 2 will produce Class Lists in terms of these groups 2 7 6 Change Subject Detail In Bulk SREGC 7 This option allows for changes to be made in bulk or on individual basis to subject enrolment records after they have been entered under option SREGAR 1 x To use this option the Calendar Year Block Code Exam Type Exam Year Month Subject Qualification Class Group and Offering Type or ALL are entered and NEXT BLOCK is pressed In Block 2 the user must indicate whether a bulk update is to be done or whether individual records must be updated The user indicates which of the following fields must be updated any combination of fields can be updated at the same time Block Code Offenng Type Preferred Language Examination Type Examination Year and Month The old value of the selected information is displayed and the user enters the new value that should be used The user lt COMMIT gt s the record and the records for all students registered for the combination as entered in Block 1 will be updated from Copyright ITS Version 12 2002 2 77 Registration Subsystem Menus Chapter 2 the old value to the new value Only one entry is made to the log file and can be viewed by option SMNTL 1 Note The individual records of the students are not displayed and the system will indicate that only one transaction was lt COMMIT gt ted regardless of the
166. lue entered at option SSTUD3 1 or for a specific subject type in option SCODE 27 When the user leaves this Block the system validates against Lecturing and Exam Timetables and Pre and Co requisites according to the settings above displaying a report on the screen if it detects any violations After the last validation report has been viewed the next Block is reached by closing the report The user may choose to ignore these errors in which case the student remains registered for all the subjects as they appear in this Block Block 3 SERVICE CENTRE INFO REGISTRATION PRINTOUTS SREGAR 1b3 Generate Service Promotion Centres Yes No Students can be automatically linked to their Service Promotion center according to the student s postal code Update Service Promotion Centres Yes No If linking was done with previous option changes can be made if the indicator is changed to yes the user can view the automatically linking and can make applicable changes If no linking was done with previous option the user can insert information for each student individually or the Copyright ITS 2 31 Version 12 2002 Registration Subsystem Menus Chapter 2 option could be ignored This screen is the same as SDGUIM 2 and fully described in manual Distance Ed Study Guide Subsystem Generate Registration Printouts Yes No and presses lt RETURN gt If the reply was Y es a printout will immediately be produced for this stu
167. n GCS 9 may be viewed with the lt LIST gt function B Alt Surname A30 The system will accept upper and lowercase characters as input here An alternate surname can be entered here for students who may be known under more than one surname e g an English and Irish version of the surname or an English and Xhosa version of the surname C First Names A40 The system will accept upper and lowercase characters as input here First names of students are entered here In the exceptional case where 40 characters may be insufficient this fact may be indicated in the Administrative Comments field D Alt Names A40 The system will accept upper and lowercase characters as input here Alternative first names can be entered here for students whose first names may differ in another language e g an English and Irish version of the first names or an English and Xhosa version of the first names E MaidenName A20 The system will accept upper and lowercase characters as input here A previous or maiden name may be entered here F Birth Date DD MON YYYY Enter the Date of Birth of the student Copyright ITS Version 12 2002 2 4 Registration Subsystem Menus Chapter 2 G ID Number A13 The system does not check on the control digit in the number but checks that such a number does not already exist in respect of an existing or past student In which case the lt LIST gt function will be displayed consisting of the stu
168. n Code N4 The institution code of the other institution if a student is also involved in studies through another institution The lt LIST gt function will display all valid codes E ICP Program A3 If a student is participating in the Inter College Programs the program code as defined in SCODE3 3 is inked here The lt LIST gt function will display all valid codes 2 6 2 2 Subject Department Usage SREGH 2 Different Percentages usage can be linked to Departments for a Subject or 100 usage for one Department The following fields must be entered A Academic Year N4 B Department Code N4 The lt LIST gt function will display the valid codes C Subject Code A7 The LIST function will display subjects linked to the Department but any subject can be entered D Percentage N3 3 The percentage training that the Department has with this subject Say that two departments have equal part in the training of a subject then both departments will have 50 for the same subject Copyright ITS Version 12 2002 2 67 Registration Subsystem Menus Chapter 2 2 6 2 3 Print Subject Department Usage SREGH 3 USER SELECTION Academic Year N4 Department Code or ALL N4 PRINT SEQUENCE Department Subject and Percentage SYSTEM SELECT The program select all records for the Academic Year and Department from SREGH 2 22 MAY 2000 INTEGRATED TERTIARY SOFTWARE Program ia3rpt rdf Subject Department Usag
169. n STATS table 2 16 USER SELECTION Order student A lphabetically or N umerically Campus Code Or ALL PRINT SEQUENCE As per selection SYSTEM SELECT STATS reporting year as in option STMNT 1 Students registered in the year after the reporting year who have not obtained their primary qualification Date 26 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i32ccc pe Students Exiting Without Completing A Qualification STATS Reporting Year 1999 Campus Code or All all Order A lphabetically Or N umerically A N a Student Surname Exiting Status 9668883 Dreyer D 199901242 Engelbrecht A A 991001001 MALAN F Number Of Students 3 Copyright ITS Version 12 2002 3 47 Registration Subsystem Reports Chapter 3 3 8 RELIGIOUS AFFILIATION SREGR 7 USER SELECTION Calendar Year Church Religion Code or ALL First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Order Student A lphabetically Or N umerically PRINT SEQUENCE Per Religion Code Non Residents first Per Residence Code SYSTEM SELECT All students linked to a Church Religion Code Exclude Cancellations 26 JUL 2000 INTEGRATED TERTIARY SOFIWARE Program i3grpt rdf List Per Religious Affiliation For Church Religion Code Or ALL all Year 2000 Include Block all Exclude Block Order Students A lphabetically Or Nurerically a Reli
170. n Subsystem Menus Chapter 2 2 Pressing NEXT BLOCK takes the user to Block 2 where all the student s qualification records for this year will be displayed The user now selects the qualification code to be cancelled with the NEXT RECORD key and supplies the following information Qualification number Start and End Years Block Primary Qualification and Offering Type are displayed A Reasonto Cancel Al The reason for the cancellation is entered here These codes are user defined in option SCODE 25 and may be viewed via the lt LIST gt function B CancellationDate DD MON YYYY The effective date of cancellation which may be prior to system date C Cancellation Form Number A10 This form or reference number will also be entered on the student s subject records D Exiting Status Al All students who leave an institution without gaining a qualification must be reported on for purposes of STATS Table 2 16 Three codes are valid here and one must be entered G In Good Standing A Academic Reasons D Disciplinary Reasons E Remarks A80 Any remarks about the cancellation can be entered here If STATS reports ae produced and the field Exiting Status has not been completed in respect of students who must be reported on the system will assume that those students left In Good Standing Report SREGR 6 Students exiting without Qual may be produced to identify these students before the production of STAT
171. nal number of credit points may be entered in this field This number will be added to his her WRS score as calculated from matric results It would be appropriate to use the selection comments above to note the reason for allocating such additional credit C Receipt Number A10 If a manual receipt is issued to a student the receipt number may be entered here for reference purposes D Application Cancel Date DD MON YYYY If the student informs the institution that s he wishes to cancel her his application he date is entered under option SNAPPA 1 and displayed here E Cancellation Reason A1 If a cancellation reason was recorded under option SNAPPA 1 it will also be displayed here F Vehicle Registration This field is used to generate a parking fee for a student and is updated under option FSAO 3 Refer to Manual Student Debtor Subsystem for more information Copyright ITS Version 12 2002 2 8 Registration Subsystem Menus Chapter 2 G Stop Statement Print This field displays a value of Y es if a financial status which leads to the suspension of the printing of his her statement action S has been linked to the student under option FSAO 4 2 2 1 7 Post School Activities SREGB IbIp8 The following fields are also found on page eight A Activity Last Year A2 An indication of the student s activity during the year before entering the institution This information is required for STATS Table
172. nt contact for the Account Addressee Contact Relationship Father Mother Brother contact for the Student s Next of Kin F Contact Name A80 The name of the Contact for example the Account Addressee or the name of the student s Next of Kin G Start and End Date DD MON YYYY The Start Date will be today s date and will be entered when the record is committed The End Date is entered if you create another contact with the same Contact Type when the contact does have an end date the contact will be inactive Copyright ITS Version 12 2002 2 11 Registration Subsystem Menus Chapter 2 H Remarks 2 x A80 Any remark about this contact can be entered here 2 2 1 10 Address Details SREGB 1b3 When Validation UR is set to Y es under SMNT 1b1 the program will copy the postal address to the Alumni Subsystem if the student is already on the Alumni Subsystem The Address Detail block is always linked to a particular contact via the contact sequence number Multiple addresses can be linked to one contact sequence number To query an address detail here you have to first query the Contact details for the right contact The fields are A Reference Number N9 This is a Non Updateable field The reference sequence number of an existing Student as used in block 2 B Contact Sequence Number N1 This is a Non Updateable field The contact Sequence Number of the Student which will be copied from the previous block
173. nts to register one more time than the number of attempts The system validates exclusions for the following action code before registration of a subject is allowed SS Stop registration for a subject SCODE 9 and SREGL 2 When a subject is registered for examination only attendance the practical and tutorial groups will have no value If the registration is for attendance purposes only the examination group examination year and month will have no value The following financial events are triggered when subjects are registered event 07 Subject Fee and 17 Laboratory Deposit Fee 2 3 2 Register Additional Subjects SREGAR 2 If a student must be registered for additional sub jects i e subjects that cannot be taken towards the qualification for which s he is registered this three Block option is selected The student will already have been registered for his her normal qualification and this is queried in Block 1 via the sudent number Note that the registration of additional subjects is subject to the registration cycles as defined under option SREG 1 The entire quota tests for registration applies to the registration of additional subjects as well if the validation is active The following information must be entered in Block 2 Subject Information A Qualification A6 The code of the Qualification in which the additional subject is normally taken This cannot be the same as the
174. o 10 Student Types can be excluded Study Period To Include or ALL Up to 10 Study Periods can be included If ALL First Study Period To Exclude or lt Enter gt To Continue Up to 10 Study Periods can be excluded Start and End Faculty Code Do You want to see the figures per Residence Y N Do You want to see the figures per Faculty Y N Do You want to see the figures per Qualification Y N Do You want to see the figures per Study period Y N PRINT SEQUENCE Per Residence if asked for Faculty if asked for Qualification if asked for Study Period if asked for and always per Ethnic group SYSTEM SELECT Only Primary Qualifications Input year equal to the Residence year Input year between start and end date of the qualification Residence date in less or equal to the Date of Count Residence date out greater or equal to the Date of Count Copyright ITS Version 12 2002 4 3 Registration Subsystem Headcount Reports Chapter 4 Headcount Of Residence Dwellers ctd 08 AUG 2000 Program iamcoc pc INIEGRATED TERTIARY SOFIWARE Student Headcount For Residence Dwellers Residence Year 2000 Census Date 06 JUN 2000 Residence Code To Include ALL Residence Code To Exclude Offering Type To Include ALL Offering Type To Exclude FIEN Status To Include ALL Student Type to Include ALL Student Type to Exclude Study Period To Include ALL Study Period To Exclude From Faculty Code 0 To 9999 Do You Want To See The Figures Per
175. ode A2 The block code for which the registration is valid C End Year N4 The end year will default from the end date on GOPS 1 for this block D Qualification A6 The new qualification code E Offering Type A2 The offering type for this registration F Study Period Al The valid study period for this registration G Final Year Yes No Al The value is carried across from the information in Block 1 but may be changed by the user H Payment Cash Terms A1 This registration can be a C ash payment or it can be on T erms I Agreement Code A4 Payment Agreement for this qualification the lt LIST gt function will display valid values as defined at FSAM 24 Copyright ITS Version 12 2002 2 71 Registration Subsystem Menus Chapter 2 When the user lt COMMITS gt this record the system will automatically do the qualification registration and link all subjects marked as retain Y es to the new registration x Hereafter the user is put into the registration screen the same as SREGAR 1 where any other subjects for the new qualification must be entered following a query on the correct qualification in Block 1 The appropriate debits will automatically be passed to the student s account All subjects which were marked as retain N o as well as the original registration record will be cancelled with the date and cancellation reason provided x The following rules will apply when this option is used
176. of previous years of registration by entering the applicable year of registration when a query is done This is typically done to correct the information to be reflected on STATS table 2 14 G Option SREGS 5 Validation Grad Dipl Info for STATS 2 14 may be used to assist the user in correcting information with regard to STATS Table 2 14 See manual General Support Subsystem Volume 2 for the procedure to be followed 5 13 UPDATING CLASS GROUPS When a student is registered the system defaults to a class group A This may be changed at the time of registration if the specific class groups are already known and have been specified on the Academic Structure SACAD 1b11 If a subject has laboratory or tutorial periods which have been indicated on the Academic Structure SACAD 1b10 the system will default to an A practical and or an A tutorial group as well These groups may be updated after registration as follows A Select report SSTURL 3 Biographical Class Lists This report may be requested either in numerical or alphabetical order B Allocate these students to different class practical or tutorial groups It is important to note that a student may e g be in class group A practical group B and tutorial group F C Select option SREGC 6 Update Allocation to Groups Enter the offering type and subject code and press NEXT BLOCK The system will automatically display al
177. on HA is set to Y es at SMNT 1 If the Floor Number and Room number had also been entered before that will also be copied If not the Building Floor and Room Numbers are entered The description of the room its number of places will be displayed F If the validation HA for Residence Admission under option SMNT 1b1 is active only applicants who were admitted under option SNAPPA 4 can be registered in residence under this option If all the above data is correct the user can lt COMMIT gt the record G Reports SREGR2 1 Residence Report and SREGR2 2 Residence Placing may be selected to see what the status of residence registration is This residence registration can either precede academic registration under option SREGAR 1 or it can be done after the academic registration 5 7 REGISTRATION OF ADDITIONAL SUBJECTS A student may be registered pr any subject who does not form part of the curriculum for the qualification for which s he is enrolled A Do the academic registration of the primary qualification option SREGAR 1 Academic Registration Copyright ITS 5 6 Version 12 2002 Registration Subsystem Headcount Reports Chapter 4 B Select SREGAR 2 Register Additional Subjects lt ENTER QUERY gt enter the student number and lt EXECUTE QUERY gt The details of the qualification s for which the student was enrolled will be displayed Press lt NEXT BLOCK gt en
178. on R Cancellation Date 01 M R 2000 Old Subject Code BIO 300 New Subject Code BOT 300 Fees Generated As C ash or T emms C Student Block Offering Exam Qualification Number Code Type Type Code 200100309 8 01 N B AGR Copyright ITS Version 12 2002 2 79 Registration Subsystem Menus Chapter 2 2 7 8 Change Qualification Detail In Bulk SREGC 9 This option allows for changes to be made in bulk or on individual basis to Qualification enrolment records after they have been entered under option SREGAR 1 To use this option the Start Year Block Code End Year will be displayed Qualification Offering Type Study Period Final Year and FTEN status are entered and NEXT BLOCK is pressed x In Block 2 the user must indicate whether a B ulk update is to be done or whether Dndividual records must be updated The user indicates which one of the following fields must be updated any combination of fields can be updated Block Code Offering Type Study Period Final Year FIEN status The old value of the selected information is displayed and the user enters the new value which should be used The user lt COMMIT gt s the record and the records for all students registered for the combination as entered in Block 1 will be updated from the old value to the new value Only one entry is made to the log file and can be viewed by option SMNTL 1 with a 0 Zero student number Not
179. option GCS 24 and setting the primary field to Y for the communication type in question e If no primary record is created here then the last record created will become the primary record A primary record may only then be made inactive by creating another record with the same communication type and the End Date will be entered automatically Copyright ITS Version 12 2002 2 13 Registration Subsystem Menus Chapter 2 D Communication Type A2 Communication Type of the Student as defined under GCS 24 The lt LIST gt function will display all valid codes Typical examples of Communication Type could be Communication Type Work Telephone number Communication Type Work Fax number Communication Type e mail address E Communication Number A80 Communication number can be entered here F Active from DD MON YYYY The Active From Date will be today s date and will be entered when the record is committed G Active To DD MON YYYY The Active To Date will be entered if you create another communication number with the same Communication Type when the communication number does have an Active To date the communication number will be inactive 2 2 1 12 Matric Subjects SREGB 1b5 This Block must be completed before the computer selection of students is done The following information is required in respect of each matric subject and any number of subjects may be entered Three sets of symbols
180. or ALL Print A Iphabetic or N umeric Campus Code or ALL PRINT SEQUENCE As per selection SYSTEM SELECT According to the primary qualification of a student All subjects in the curriculum except subjects already passed subjects currently enrolled for subjects for which the pre requisites have not been met 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i39ccc pc Subjects Student Can Now Enrol For 2001 Block all Faculty Code all A lpha N umeric a Campus Code all 200100310 BOTHA D B AGR BACHETOR OF AGRICULTURE FULL TIME CHEMISTRY PHYSICAL AGRICULTURE 95 ENVIRONMENTAL STUDIES I INFORMATION SYSTEMS 1 ZOOLOGY TA ZOOLOGY ITA Copyright ITS Version 12 2002 3 65 Registration Subsystem Reports Chapter 3 3 16 2 Subjects for Enrolment Alternate SREGSE 2 USER SELECTION Start End Student Number Start End Faculty Code Start End Department Qual Code Start End Qualification Calendar Year Campus Code or ALL First Block code or ALL If not ALL Second Block Code Or lt Enter gt To Continue Third Block Code Or lt Enter gt To Continue Fourth Block Code Or lt Enter gt To Continue PRINT SEQUENCE Per period of study SYSTEM SELECT Only primary qualifications 27 SEP 2000 INTEGRATED TERTIARY SOFTWARE Program i3nccc pc Subjects For Enrolment Start Student No 200100310 End Student No 200100310 Start Faculty 0 End Faculty 9999 Start Department 0 End Department 9999 Start
181. or overlapping registrations during an academic period For new records this field will default to N o If there was a previous registration this field will be updated to Y es for that previous record When this field is Yes the qualification is still active but no more subjects can be added to this qualification the subjects are active and can be dealt with as normal The record with N o in this field is the more recent qualification and subjects can be added to this qualification Copyright ITS Version 12 2002 2 25 Registration Subsystem Menus Chapter 2 F Primary Qualification Yes No Al This field is not user updateable and is relevant only in the case of concurrent registrations or more than one registration during an academic year For new records this field will default to Y es If there was a previous registration this field will be updated to N o for that previous record STATS headcount reports will use the Primary Qualification G Student Number N9 The student number of the student to be registered is entered here This number could have been allocated at the registration stage during the creation of a registration record under option SREG 2 or with the facility of quick biographical H Qualification Number N2 The system allocates a sequential number to each qualification registered for a particular student in a particular Registration year I Qualification A6 The code of the qualif
182. or private students etc These values are user defined in option SCODE3 5 The default value of the field is N ormal student but the user may change this The values may be viewed with the lt LIST gt function D Source of funding Al Source of Funding for Student N ormal F unding by other government or P rivate Field will default to N ormal Students with a code other than N will be excluded for STATS purposes E Currency Code A5 The currency in witch the student will pay his her account Copyright ITS Version 12 2002 2 5 Registration Subsystem Menus Chapter 2 F Home Language A2 The possible values are entered in the General System GCS 6 and are user defined The values may be viewed with the lt LIST gt function G Pref Language Al Allowed values are A lernate or E nglish Correspondence with a student can be handled by the system in this preferred language H Church Religion A2 A code as defined in GCS 8 This field is optional The values may be viewed with the lt LIST gt function I Occupation A4 As defined in the Code Subsystem SCODE 21 The values may be viewed with the lt LIST gt function 2 2 1 2 Formal Statistical Detail SREGB 1b1p4 The following fields are found on page four of this Block A Group N2 This code is defined in the General System GSC 7 and linked to the Groups defined in SAPSE 005 The values may be viewed with the lt LIST gt function
183. or students AR Stop academic application registration SREGAR 1 SGUIDI 1 SCOUR 3 5 SNAPPA 1 3 ER Stop Exam Registration SSTUD4 21 SSTUD4 22 SSTUD4 2 HA Stop residence application registration SNAPPA 2 4 SREG 4 HR Stop residence registration SREG 4 NA No Action SDENQR 3 PA Stop print of academic records SSTURA 1 2 PC Stop print of credit certificate SSTURA 3 PD Stop print of diploma SSTUR1 2 PE Stop student enrolment subjects print SREGR 272 PF Stop print of enrolment form SREGF 2 PO Stop print of certificate of conduct on AR SSTURA 2 PP Stop print of progress report SSTUR2 21 PW Withhold examination results SSTURN 1 5 SSTURR 1 2 SEXAM6 1 2 RA Stop academic registration SREGAR 1 SGUIDI 1 SCOUR3 5 SF Stop registration for a faculty SREGAR 1 SGUIDI 1 SCOUR3 5 SREGC 1 SQ Stop registration for a qualification SREGAR 1 SGUIDI 1 SCOUR3 5 SREGC 1 SS Stop registration for a subject SREGAR 1 2 3 SGUIDE 1 SCOUR3 5 Copyright ITS Version 12 2002 2 46 Registration Subsystem Menus Chapter 2 Exclude External Students with validation EX at SMNT 1 students can be stopped to register or to do applications if the student has been excluded from other institutions for some reason SREGL 3 Results of psychometric scores can be recorded under option SREG
184. p A7 This field can be used to link together students on a more global level e g all first year Civil Engineering students This field does not link to any code structure and any code may be used P Can Student Complete in Time Yes No Al A Y es or a N o can entered here to indicate whether the student can still complete his her qualification in the minimum time that is applicable to this offering type Q Attendance Al What kind of qualification enrolment is this E xchange P artial Attendance N ormal O ccasional or E X am only R Institution Of Choice N4 The Institution where the student is from normally used for exchange students to indicate that the institution will award the qualification This field can be update at SREGH 1 The lt LIST gt function will display the possible Institutions S Validate MS Matric Subject Pre requisites Yes No Al Al ET Exam Timetable Yes No Al Al PC Pre Co Requisites Yes No Al Al LT Lecturing Timetable Yes No Al Al QP Qualification Pre requisite Substitutes Yes No Al Al Copyright ITS 2 27 Version 12 2002 Registration Subsystem Menus Chapter 2 The default for any of these validations can be set in option SMNT 1b1 to either Yes a No The status for each validation check will be displayed in the first fields If a default setting is Y es it can be switched off for a specific student but if the validation is N o it cannot be act
185. port Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 3 5 7 Registration Statistics per Day SREGRI 7 USER SELECTION Calendar Year First Block Code to Include or ALL Up to 10 Block codes can be included If ALL then First Block Code to exclude or lt ENTER gt Up to 10 Block codes can be excluded Faculty School code or ALL Qualification code or ALL Department Qual code or ALL Offering type or ALL Campus Code N2 Or ALL Period of Study or ALL Start Date of Registration Date on which report should start If Same As Start Date Of Registration Press lt Return gt A maximum of 14 days will be printed D etail or S ummary PRINT SEQUENCE Per faculty department qualification study period subject SYSTEM SELECT All primary registrations within the above selection Exclude Cancellations with no show indicator 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i3bcoc pe Registration Statistics Per Faculty School And Day For Year 2000 Block Code Included all Block Code Excluded For Faculty all Qualification all Department all For Offering Type all For Campus Code all Period Of Study Registration Started On 13 jan 2000 For Working Days Starting On 13 jan 2000 Summary Or Detail Report s NOTE S umary report do a headcount per primary qualification D etail report do a count per subject
186. rts Chapter 4 5 REGISTRATION SUBSYSTEM PROCEDURES 5 1 PRE REQUISITES FOR REGISTRATION Before registration commences the user should A Select option SREG 1 System Cycles Registration and set the following values for each of the Academic blocks that will be involved in the registration Type R Registration Type N Cancellations Type H Residence Registration Type B Exemption Registration B Select SMNT 1b1 lt EXECUTE QUERY and select the appropriate validations e g Validation Subsystem 1 Modulus 11 Student Number General AA Academic Admission Qualification Registration AF Only first Qualification AA Qualification Registration AR Academic Registration Registration Subsystem CA Check Subject Reg Attempts Subject Registration Check the values for Registration attempts at SCODE 27 or SSTYD3 1 CG Check Quota Class Groups Subject Registration Check the values for Quotas at SACAD 1b11 CQ Check Quota Per Curriculum Subject Registration Check the values for Quotas at SACAD 1b14 ET Examination Timetable Subject Registration EX Check External Excluded Stud Registration Subsystem Ensure all data is entered at SREGL 3 GA Gen All Subj Modules For Year Qualification Registration GB Gen Subj Modules For Same Blk Qualification Registration GC Gen Compulsory Subj Modules Qualification Registration HA Residence Admi
187. s A lphabetically Or N umerically A Title Qual Cancel Subject Cancellation Number Code Date Code Description Reason 200001402 ADAMS DSPORT 15 SEP 2000 GMAN1 GENERAL MANAGEMENT DSPORT 15 SEP 2000 FMAN1 FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANL FUNCTIONAL MANAGEMENT BCLOTH 26 JUL 2000 TEXT1 TEXTILES I BSC P 13 SEP 2000 MATH301 MATHEMATICS IIIA DSPORT 15 FEB 2000 FMAN FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANI FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMAN FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FNI FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 EMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMAN FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 EMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 EMANl FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 EMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANI FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANL FUNCTIONAL MANAGEMENT DSPORT 15 FEB 2000 FMANL FUNCTIONAL MANAGEMENT 200100370 AHLERS K 200001372 ANTONIO 200000878 BARNARD 200100342 Vermaak 220000074 Viviers 200000349 Wagner 200000357 Wagner 200001206 Wandrag 220000002 Welman 200001195 wolf 200001194 Wolhuter 220000093 Wolmarans 220000004 Wolmarans 220000032 Wolmarans 200001143 Wolme 200001201 Yssel 200001197 Zeelie NE PuTVPrQOUSerPnNnK UA End Of Re
188. s the validation uses the quota on the subject offering type class group table SACAD 1b11 The quota test is done per subject offering type and class group Copyright ITS Version 12 2002 2 76 Registration Subsystem Menus Chapter 2 B Practical Group A2 Students may be linked to any Practical Group The system will validate against the Academic Structure SACAD 1b7 to see whether any practical periods were indeed defined for this subject If not no allocation to practical groups will be allowed here Any number of practical groups may be created here and any number of students may be allocated to any group If practical periods were indicated on the Academic Structure at time of registration all students registered for that subject will be linked to practical group A as default C Tutorial Group A2 Students may be linked to any Tutorial Group The system will validate against the Academic Structure SACAD 1b7 to see whether any tutorial periods were indeed defined for this subject If not no allocation to tutorial groups will be allowed here Any number of tutorial groups may be created here and any number of students may be allocated to any group If tutorial periods were indicated on the Academic Structure at time of registration all students registered for that subject will be linked to practical group A as default Once these records have been created the lecturing timetable can be updated with the detai
189. ssion or the validation AA for Academic Admission and validation AF for Only First Qualification AA must be set to N o in option SMNT 1b1 D Select option SREGAR 1 Academic Registration Enter the student number the name Qualification and Offering Type will be displayed if a student was admitted complete the Qualification Information detail and lt COMMIT gt If Generate Subjects on Commit is used the valid subjects are automatically displayed in Block 2 when this Block is lt COMMIT gt ted E If subjects have been generated they will be displayed in Block 2 otherwise the subject codes are entered Use lt DELETE RECORD gt to delete any unwanted subjects if necessary and lt COMMIT gt F If subjects were not generated in the Qualification Block enter the Subjects Block using lt NEXT BLOCK gt type in the Subject Codes change any default criteria where necessary and lt COMMIT gt G If any of the validation checks were activated the system will do the validation on exiting from the Subject Block A report will show any validation errors H Press NEXT BLOCK and type Wes and RETURN if registration printouts are to be generated N o if no printouts are required The system will automatically clear all Blocks of information pertaining to registration leaving the cursor in Block 1 I A student can be registered for more than one qualification the system will warn the us
190. ssion Registration Subsystem LT Lecturing Timetable Subject Registration MI Classgrps Timetable Clashes Subject Registration Check the values for Quotas at SACAD 1b11 MM Load Class groups Subject Registration Check the values for Quotas at SACAD 1b11 MS Matric Subjects Pre Reguisites Registration Subsystem Check the values for Quotas at SACAD 4 PC Pre Co Requisites Subject Registration Copyright ITS Version 12 2002 5 1 Registration Subsystem Headcount Reports Chapter 4 Check the values for Quotas at SACAD 1b13 QP Qual Pre Requisite Substitute Qualification Registration Check the values for Quotas at SACAD 7 QR Canc Resid when Prim Qual Canc Qualification Registration QU Check Quota Per Qual O Type Qualification Registration Check the values for Quotas at SACAD 1b6 RA Copy Residence to Study Addr Registration Subsystem Ensure the address is correct at SPCS 4 RD Registration Dates Registration Subsystem RM Restrict per Campus General RV Restrict Faculty Y Dept N General SQ Check Quota Per Suby O Type Subject Registration Check the values for Quotas at SACAD 1b10 UA Upd Alum Postal Addr via REG Registration Subsystem For more detail in this regard see Manual Student System Maintenance C Select FSAM 3 and select the appropriate financial validations e g OB Outstanding Balance Print OQ Generate 0 Qualification Debits 9S Generate 0 S
191. stem Reports Chapter 3 Standard Registration Form Page 2 0 227 5 120 125 130 PART E Enrolment this Year PART F Academic History 66 DEEL E Vanjaar se Inskrywing DEEL F Akademiese Geskiedenis 61 68 Qual Code XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Previous Registrations Vorige Registrasies 69 Kwal Kode AAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA Office Use ZU Yr Jr Qualification Kwalifikasie Off Per Res 71 Off Type XX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 72 Aanbied AA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XX XX 73 S XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XX XX 74 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XX XX 75 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XX XX 76 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XX XX 77 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XX XX 78 79 2 Subject Results Vakuitslae 80 81 e7 Yr Jr Subject Vak Ex AE AS Off Result Uitslag 82 83 XXXXXXX XX 84 XXXXXXX XX 85 XXXXXXX XX 86 XXXXXXX XX 87 XXXXXXX XX 88 XXXXXXX XX 89 XXXXXXX XX Copyright ITS 3 11 Version 12 2002 Registration Subsystem Reports Chapter 3 XXXX XXXXXXX XX Subject Registration for this Year Vakregistrasie vanjaar 5 XXXX XXXXXXX XX XXXX XXXXXXX XX Subject Subject Name Office Use XXXX XXXXXXX XX Vakkode Vaknaam Exp CG AE XXXX XXXXXXX XX AAAAAAA A
192. stem validates exclusions for the following action codes before registration is allowed At SCODE 9 and SREGL 2 AR Stop academic application and registration RA Stop academic registration SQ Stop registration for a qualification SF Stop registration for a faculty At FSAC 1 and FSAO 4 R Stop registration for financial purposes The system will display the qualification offering type and study period of the gualification to which a student has been admitted when the first gualification for a student is registered The system will validate that a student is admitted to the qualification block combination for that year before registration is allowed provided that validation AF Only First Qualification AA has been set to Y es in option SMNT 1 This test is done only on the first registration for that year block For all qualification registrations validation AA have to be set to Y es in option SMNT 1 then all qualifications will be tested against the application system The system will generate financial transactions for events 03 Registration Fee and 05 Qualification Fee as set up at FSAM 1 The payment agreement linked to the block code of the primary qualification of a student is linked to a student in option FSAO 4 If validation BA in option FSAM 3 is set to Y es the system will check for the minimum amount specified on event 03
193. stration Forms Control List 26 SEP 2000 INTEGRATED TERTIARY SOFTWARE PROGRAM i31lccc pc Print of Registration Fam Control Page Selection Criteria Registration Year To Be Printed Qi Form 2001 Range Of Students Or Multiple Students r Registered Students Or A pplicants r Start Student Number 200100310 To End Student Number 200100310 Year Of Iatest Registration 2000 Block Codes Included all Block Codes Excluded Faculty School Code all Department Qual Code all Qualification Code all Study Period all Campus Code all Print Subjects To Enroll For Y Calendar Year For Subjects To Enrol 2001 The Block Code For Subjects To Enrol all Include Results From Current Examination Cycle y Current Examination Year 2000 Current Examination Month 11 Print Annual Result y Print Final Mark And Result Code Y Order Students A lphabetically Or N umerically a Total Registration Forms Generated 1 Copyright ITS 3 4 Version 12 2002 Registration Subsystem Reports Chapter 3 Sample Registration Form 200100310 5432198760000 18 APR 2033 PD1 PHYSICAL DISABILITY 1 MS DE NIE 198011 012 345 6785 MENS RESIDENCE NO Floor 0 Room 0015 P O BOX 24342 WAVERLEY 2000 123456789012345 01 BR ID MT CN ST NNNNNN Copyright ITS Version 12 2002 Registration Subsystem Reports Chapter 3 Sample Registration Form ctd 200100310 100A 1 B DOSMESTIC SCIENCE CLOTHING
194. t DD MON YYYY If the student moves out of the residence during the term the date is entered here This date is automatically updated when a student cancels his her primary enrolment as set out in option SREGC 3 It is also NOT necessary to update this field at the end of a particular block as the system will assume that this is the end date as specified under Residence Period Census Dates option GOPS 1b2 Even though it is not a requirement it is possible Copyright ITS Version 12 2002 2 44 Registration Subsystem Menus Chapter 2 to enter a date out at the end of the block in which students are registered This end of block can be indicated by the reason E nd of Block as indicated in the Reason below This date can t be changed and have to be cleared un cancelled before the date can be corrected this is for the financial implications L Reason Al The reason for leaving the particular residence room is supplied here Allowed values are Dransfer C ancellation E nd of Block T will be used when a student moves to another residence or room C if s he leaves the residence altogether and E nd of Block at the end of the period If a record was created with a T value a new record must also be created for the same student with the new room details and a date in one day after the date out of the previous record The system will automatically generate another record and the user need only enter th
195. t function will display all the blocks the student is registered for the year in the previous field D Text Type Code A10 The text type in respect of which remarks are stored in the next Block These codes are created in option SCODE3 8 The internal text code is used but the description which is displayed is the description of the external text code This is like a heading for the Remarks below to group it together Block 2 REMARKS SREGB 5b2 A Line No N3 A line number is allocated to each line of remarks entered B Text A100 The remarks that must be entered for the student 22 5 Short Biographical Detail SREGB 6 This option allows the user to create a short biographical record with some financial information for a stud ent which consists of the minimum number of fields in order to speed up the registration process for students who did not previously apply It is necessary to Copyright ITS Version 12 2002 2 22 Registration Subsystem Menus Chapter 2 update the full biographical information SREGB 1 for a student as soon as possible after registration The fields in this option are listed below Page one consists of the full biographical detail of a student and is discussed in detail in SREGB 1 Block 1 Biographical Details page one Search on Surname A30 Year N4 Student Number N9 Date Changed DD MON YYYY Enquiry Number N7 User A8 Title A5 Initials A6 Surname A30 Alternate S
196. t of a new record Change of the start date Change of the end date Delete of a record Copyright ITS 2 47 Version 12 2002 Registration Subsystem Menus Chapter 2 A Student Number N9 The studert to whom a status must be linked The student s initials and surname are displayed on the next line B Start Date DD MON YYYY The date on which this status comes into effect When the record is entered the system defaults to the system date but the user may change this C End Date DD MON YYYY The date up to which the status is active If no end date is entered the status will apply until it is removed or an end date is entered D Status Code A4 The applicable status code More than one status code may be linked to a student The lt LIST gt function can be used to select valid status codes from SCODE 9 The short name of the status code as well as the action code and System which is linked to the status are displayed E Exclusion Code A7 If a student is linked to a status code for any one of the following actions the Exclusion Code must be entered The description of the exclusion Faculty Qualification or Subject will be displayed on the next line This field does not apply to any other action SF Stop registration for a faculty The faculty code must be supplied SS Stop registration for a subject The subject code must be supplied SQ Stop registration for a qualification The qualification cod
197. t the erroneous subject use the DELETE RECORD command to delete the subject then lt COMMIT gt provided that validation SS in option FSAM 3 is set to check yes C If required register the subject again correct any default criteria as required and lt COMMIT gt 5 11 2 2 Correct Error on Any Day after Registration in Bulk If a subject was registered with an incorrect Block Code or Offering Type or Preferred Language or Examination Type or Examination Year or Month this must be corrected as follows A Select option SREGC 7 Change Subject Detail In Bulk The following fields have to be supplied the Calendar Year Block Exam Type Subject Code and Version 12 2002 Copyright ITS 5 12 Registration Subsystem Headcount Reports Chapter 4 Offering Type When the Exam Type is not A ttendance only the Exam Year and Month is also mandatory Qualification and Class Group can be supplied if the selection has to be only for one Qualification or one Class Group B Press NEXT BLOCK supply the Bulk Or Individual Update indicator B Indicate Which Field Must Be Updated and the old and new values The following fields can be updated Block Code Offering Type Preferred Language Examination Type Examination Year and Month C Press lt COMMIT gt now the system will give the following messages First Total records updated with the number of students updated and then FRM 40
198. ter the qualification in which this subject is valid as well as the subject code and other criteria and lt COMMIT gt Press lt NEXT RECORD gt if more than one additional subject must be registered Press NEXT BLOCK and type Wes and lt RETURN gt if registration printouts are to be generated 5 8 REGISTRATION FOR EXAM OR ATTENDANCE PURPOSES ONLY A B Select option SREGAR 1 Academic Registration Enter the qualification information for this student as if for normal registration see above and lt COMMIT gt Press NEXT BLOCK key in the subject code the field for examination type will default to N ormal Update this field with any other valid examination type code The possible values can be seen with the lt LIST gt command lt COMMIT gt Examination types are defined under option SCODE2 2 They are allocated to E xam only A ttend only or B oth categories If an A type code is entered the student is registered for attendance purposes only The Student will appear on the class lists and test marks can be entered for him her but no exam admission will be calculated and the student will not appear on any exam paper list If an E type code is entered the student is registered for examination purposes only The system will automatically enter the student for the exam as defined under option SCODE2 2b3 by setting the Exam Granted indicator to Y es In addition th
199. that changes in titles etc be handled by creating new records rather than by updating the existing information A Student Number N9 The name will be displayed B Title A600 The proposed or approved title of the student s dissertation or thesis Note that although only 80 of the 600 characters are displayed at one time the display will scroll to display the full text Enter will leave a blank line tab to go to the next field C Dissertation Title Accepted Al The following values can be used Yes if the title is accepted The date of acceptance must be entered and the student must be registered for a qualification No if the title is not approved P roposed If the title is proposed the student need not be registered for a qualification yet D Date DD MON YYYY The date of approval This field can only be entered when the Title is Accepted Y es E Number of Terms N2 Number of terms to complete these studies F Board No A10 Board number where the title was accepted G Date of Decision to Inform DD MON YYYY The date the decision was made to inform other institutions of accepted title H Board No A10 Board number where the decision was made to inform other institutions of accepted title Copyright ITS Version 12 2002 2 19 Registration Subsystem Menus Chapter 2 I Promoter N9 The personnel number of the promoter or study leader of the student is required This person must
200. tion Option SREGC 8 allows for the bulk cancelling and registration of incorrect subject information Option SREGC 9 allows for the bulk updating of incorrect qualification information There are some 45 reports based on the information in this subsystem which can be run under option SREGR There are some 3 headcount reports based on the information in this subsystem which can be run under option SREGSR It must be stressed that many of the actions taken in this subsystem can give rise to financial transactions The rules that should apply in respect of these transactions and the cases in which they should be activated or de activated are defined in the Student Accounts Subsystem menu FSA Before any new cycle of registration is started it is important that a check should be made on the correctness of the structure in the Studert Accounts Subsystem Copyright ITS Version 12 2002 1 2 Registration Subsystem Operation Chapter 1 The working of each option in this subsystem is discussed in later on in this Manual A set of suggested procedures in respect of the main activities in the subsystem is set out in the last Section 1 1 2 Types Of Registration Registration on the system can start in a number of ways 1 It could be a full registration of a new student on the system without a preceding application In this case a biographical record for the student is first created under SREGB 1 be
201. tion Description Study Period Offering Type BSC B BSC BIOLOGICAL SCIENCES 95 01 Subject Description Exam Type Exemption Block Code Exam Month Exam Year Cancel Date ACC101 ACCOUNTING 101 11 2000 ACC101 ACCOUNTING 101 12 2000 ACC102 ACCOUNTING 102 0 6 2001 BIO 100 BIOLOGY I 11 2000 BIO 100 BIOLOGY I 12 2000 BOT 100 BOTANY I 2000 25 JUL 2000 INTEGRATED TERTIARY SOFTWARE Program i30rpt rdf Camprehensive Registration List For Year 2000 Block To Include all Block To Exclude Faculty School all Department all Qualification all Campus Code all Study Period all For Student 0 To 100000000 Student Number R ange Or Multiple Students r Report Per Block Code Yes o n Postal Address Study Address or Account Address p Order Students A lphabetically Or N umerically a Student Number Name Gender Hare Telno Postal Address 9668890 Mostert B M POSBUS 237645 FAERIE GLEN PRETORIA 0043 Qualification Description Study Period Offering Type BSC B BSC BIOLOGICAL SCIENCES 95 01 Qualification Description Study Period Offering Type BSC BACHETOR CF SCIENCE 01 Subject Description Exam Type Exemption Block Code Exam Month Exam Year Cancel Date BIO 100 BIOLOGY I N S2 12 2000 BIO 100 BIOLOGY I N 1 11 2000 Total Nurber Of Students 2 ernennt End O Report eeeeeeeer Copyright ITS 3 29 Version 12 2002 Registration Subsystem Reports Chapter 3 3 5 10 USER SELECTION PRINT SEQUENCE SYS
202. to a specific printer in option GPRT 3 which must be used during the registration period If the registration period is over and users may still handle late registrations from their own offices the default printer for a user in option USERS 5 can be used by making the record in option GPRT 3 inactive If the institution has only one system printer to which the printouts must be routed no users should be linked to printers individually but the function IREG in option GPRT 3 must be linked to a printer and all registration printouts will then be routed to that particular printer Special Rules pertaining to option SREGAR 2 When a subject is registered the system will check against validation CA Check Subject Registration Attempts if this validation is switched on in option SMNT 1 The program will stop the registration if the student wants to register one more time than the number of attempts defined at SCODE 27 or SSTUD3 1 The system will check against status codes for the student in option SREGL 2 which lead to action SS Stop Registration for a Subject Copyright ITS Version 12 2002 2 38 Registration Subsystem Menus Chapter 2 fthe validations CQ Check Quota per Curriculum and SQ Check Quota per Subject Offering Type are switched an in option SMNT 1 the system will validate against these quotas An additional subject may not be registered against a
203. ubject Debits 03 Apply even 03 Rules BA Check blocking on academic registration BR Check blocking on residence registration D Select SMNT 1b2 and lt EXECUTE QUERY Enter the choice of report which must be printed during registration See Manual Student System Maintenance for more detail E Select options GOPS Ibl Academic Census Dates and GOPS 1b2 Residence Periods and enter the appropriate end and start dates for each of the applicable academic blocks F Select options SACAD 1b6 SACAD 1b10 SACAD Ib11 SACAD 1b14 and set the appropriate quotas if required 5 2 FINANCIAL PRE REQUISITES FOR REGISTRATION Within the Student Accounts a section of the Financial System some vital aspects should be attended to before registration is commenced See User Manual Student Debtor Subsystem for more information Copyright ITS Version 12 2002 5 2 Registration Subsystem Headcount Reports Chapter 4 5 3 REGISTRATION FOLLOWING APPLICATIONS A Under option SREGAR 1b1 enter student number complete the rest of the Qualification Information Block and lt COMMIT gt x If the Generate Subjects on Commit option is used the valid subjects are automatically displayed in block two when this Block is lt COMMIT gt ted B If subjects have been generated Block 2 will be automatically queried to display all registered subjects Use DELETE RECORD to delete any unwanted subje
204. udent is registered for The following will be displayed Qualification code Qualification description Start Year End Year and Primary indicator When the record is entered then these fields will be displayed V Dissertation Start Year N4 The Start Year of registration in respect of which this entry is being made This is not required for a proposed dissertation Copyright ITS Version 12 2002 2 20 Registration Subsystem Menus Chapter 2 W Dissertation End Year N4 The End Year of registration in respect of which this entry is being made This is not required for a proposed dissertation X Primary Al Is this the primary Qualification of the student Y es N o Y Remarks 2xA200 This field may be used for remarks on the student s progress Z Examination Panel 2xA60 Detail of the examiners appointed for this candidate can be entered here 2 2 3 Quick Biographical Create SREGB 4 This option allows the user to create a short biographical record for a student that consists of the minimum number of fields in order to speed up the registration process for students who did not previously apply It is necessary to update the full bio graphical information for a student as soon as possible after registration The fields in this option are listed below All of them exist in the full biographical detail of a student and are discussed in detail in SREGB 1 Block 1 Biographical Details Search on Surname A30
205. urname A30 First Names A40 Alternate First Names A40 Block 1 Payment Details page two Birth Date DD MON YYYY Gender A1 ID Number A13 Passport Number A15 Student Type A2 Preferred Language A1 Currency Code A5 Block 1 Payment Details page three Payment Method A1 A CB Che Q ue and S top Order Payroll Number A16 Only if previous field is Stop Order Payroll Region A4 Only if previous field is Stop Order The lt LIST gt function will display valid values Block 1 Bank Details page three Bank N2 The lt LIST gt function will display valid values Branch N6 The lt LIST gt function will display valid values Bank Account Type A1 Current S avings or T ransmission account Account Number N24 Account Number of the Account specified above Block 2 Contact Details Block 3 Address Details When Validation UR is set to Y es under SMNT 1b1 the program will copy the postal address to the Alumni Subsystem if the student is already on the Alumni Subsystem Copyright ITS 2 23 Version 12 2002 Registration Subsystem Menus Chapter 2 Block 4 Communication Details Copyright ITS Version 12 2002 2 24 Registration Subsystem Menus Chapter 2 2 3 ACADEMIC REGISTRATION MENU SREG 3 SREGAR 2 3 1 Qualification Subject Registration SREGAR 1 V In the case of both existing students and new applicants the registration process consists of linking the student first to the qualif
206. validation GA is active the other two options cannot be used If validation GA is not active options GB and GC may be used together or separately Copyright ITS Version 12 2002 2 26 Registration Subsystem Menus Chapter 2 The Subject information will be displayed below after this Block has been lt COMMIT gt ted This feature can speed up the creation of subject records M Study Period A1 This field is used to indicate the period of study of the student The system will validate that this is a valid period of study as defined under option SCODE 30 and that this combination of Qualification Offering type and Period of Study has been defined under SACAD 1b6 see Manual Student Academic Structure Subsystem Note that a check against the quota for this combination as it was entered under option SACAD 1b6 will be made when this record is lt COMMIT gt ted provided that the validation OU has been set to Y es under option SMNT 1b1 The validation runs per Qualification Offering Type and Study Period N Final Year Al A Y es or a N o indicates whether the student is currently in the final year for his her qualification If a Y es is entered this student will be selected for reports on students who may potentially qualify at the end of the year This field will default to a Y es when the Qualification Study Period combination is marked as a Final Year on SACAD 1b6 O Global Grou
207. will be changed A warning is given when a student has been registered for any other qualification in that year x A record can only be queried if the student number is supplied If no calendar year is entered the system will use the calendar year for the latest registration cycle If no record for a student is found in that calendar year no records will be displayed Copyright ITS 2 33 Version 12 2002 Registration Subsystem Menus Chapter 2 The system will display the description of the qualification according to the preferred language indicator of a student If the preferred language is A the system will display the alternate descriptio n The system allocates a sequential qualification number per student per year The user cannot update this qualification number The user may not update any information in Block 1 once the record has been lt COMMIT gt ted If changes are required the user must either delete the record on the same day as registration or update certain information via option SREGC 5 Annual Registration Information or update the qualification offering type via option SREGC 9 Change Qualification Detail in Bulk The user restriction SREG in option SMNT 5 is applied to the registration program and will restrict users on either faculty or department level depending on the value of validation RV Restrict per faculty Y per department N in option SMNT 1 x The sy
208. with Y es at Post Graduate Post Diploma Qualification 2 Does the student have any registration records for any year smaller than the input year For Undergraduates a record for a smaller year than input year on SSTUDY 21b2 For Post graduates a post graduate record for a smaller year than the input year on SSTUDY 21b2 3 Does the student have any registration records with the same qualification or Approved qualification for any year smaller than the input year Depending on the answers of these three questions the FTEN status is calculated For Undergraduate students First time entering students F all the answers to the questions is No Transfer students T will have previous studies Nor entering students N Students that have the same qualification approved qualification for any year smaller than the input year Entering students E Students that don t have the same qualification gproved qualification as the previous year Have you ever studied at any tertiary institution First time entering F Yes Have you ever studied at this institution Transfer student T Have you previously registered for this particular degree diploma certificate Entering student E Copyright ITS Version 12 2002 Registration Subsystem Menus Chapter 2 Copyright ITS Version 12 2002 2 57 Registration Subsystem Menus Chapter 2 For Post graduate students

Student Information System User Manual Version 12 2002 Edition

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