Charter School Enrollment System User Manual
Contents
1. a Nonpub County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOCH 0 PSD 0 ee Attending NJ Smart ID Student Enrolled District Muni ColDist Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students who are attending a private school for the disabled will be displayed Charter School Enrollment System Charter H5 09 21 2010 County Camden District Camden City Student Enrollment Information Search Page Search Engine teleost a Makis and bE Esarob or allek ftudent List to lst all siedends or ollek om Today do Msi today s mpdates sae Ode O se O MES O ve O 0 tree Select Grade meme Select Last Name a O e O e O o O tear Select Count oe Select District M Search List a scudencs in Aloha Order iacaroved and race Student List Berro Reso Message U y Frint Results Toa Siento S Tos 40 O0 Ere O 0 0 Sauce O DOLO Toar AD CL Th Alte ELO Merpubiic 405 0 LEF Ao 00 oca D Pena MJ mari O Hinde nt Enrolled District Munl Grade DIE ADE Enmiays FR teed ipek wear LEF Vat F30 CAMDEN CAMDEN CITY E i a 11 0107 1554 ENa 134 H Fl H M E E Y CAMDEN CAMDEN CITY m m 10 on Sas 00 1342. The Web User Administrator must log in and create a user account for the individual that need access to the Charter School Enrollment System You can find detailed information regarding user accounts by clicking on the hyperlink called About User Account Administration at http www state nj us njded data collections The system automatically logs you off after a certain time 1f there is no activity on your account Therefore in the beginning you may wish to create a desktop shortcut or web link for easy access to the login page The following message appears 1f the system logs you off We did not process your request because of one of the following reasons Your user session may be expired because of long idle time please login again You have logged out An invalid request The authorization failed If you see this message you must login again After you have successfully logged in you will be brought to the Main Menu Main Menu The Charter School Enrollment system has the following 6 subsystems Charter School Profile Session I Student Information Menu Session I Look Up Student Information Session II Student Information Menu Session II Look Up Student Information Contact Person Information Main Menu Screen Charter School Enrollment System Charter High School 08 10 2011 County Monmouth District Asbury Park Charter School Profile Session I Student Information Menu Look Up Student In
3. 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 Voc 8 PSD 0 Re Attending NJ Smart ID Student Enrolled District Muni ColDist Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students who receive reduced lunch will be displayed Charter School Enrollment System Charter HS 09 21 2010 County Camden District Camden City Student Enrollment Information Search Page Search Engine zetesta Metts and bE Search or allak Student List fo Msi all stedends or ollek om Today do Msi today s updades ae 0 J s 0 pve Oe O tee Select Grade Se Select Last Name Sn sde a a O a De O ar Select Count onc Select District wt Student List Search Result Message Print Results Toa Hide 35 Tom At 330 Free Alte DUO Educ AG 330 Spat A Soeech AD 30 Mongubie ADe ELO Lae a 20 wot El ezo O HJ Smart O indent Enrolled District Mun Grace DOES ABE Estey FR ped fp ee LEF VO OP AL i z i E BK CAMDEN CAMDEN CITY LES 11 aan Sod 10 154 R H Ed Li Fl an H A CAMDEN CAMDEN CITY La 11 a 10 134 R Fi Fl H Fl un M A CAMDEN CAMDEN CITY DES 10 1051511505 10 134 R Y Ed Ed Ed n N Al CAMDEN CAMDEN CITY DEED az de El 10 134 R Fi Ed H Ed un N Es CAMDEN CAMDEN CITY DEE 11 Oih 10 134 R Y Fl Ed El an N 26 Search by LEP This function will allow you to view all students who are receiving bilingual Limited English Proficiency services English Language Learner
4. Apprv Stds ra Voc E PSD E Grade Select Grade Last Speech PUE Select Last Name Redu gt LEP A O qa Lunch Z students Z Nonpub Fl County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 157 Total ADE 150 5 Free ADE 86 0 Reduced ADE 21 0 SpEd ADE 28 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 9 PSD 2 Attending ae NJ Smart ID Student Enrolled District Muni ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD 16 Search by Unapproved Students To search for all students which are unapproved by the school district click the box marked Unapproved Students and click the Search button These students do not have an entry in the District Verification field All students that are not approved by the district will be displayed on the lower part of the screen Note The ADE for unapproved students is zero and you will not receive funding for any student who is unapproved Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Last Name Select Last Name Speech Voc E PSD Grade Se
5. Charter School Enrollment System 08 21 2012 County Bergen District Garfield City Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Last Name Unapp f APP A speech E SPEC A voc E psp El Grade SelectGrade Select Last Name Stdts Stds Ed Free Redu LEP iwdr 1 mar O aa O Nonpurr Bl County ROCA y District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 90 Total ADE 86 0 Free ADE 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 8 PSD 0 Attending ase NJ Smart ID Student Enrolled District Muni ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen displaying all students in alphabetical order will be displayed Charter School Enrollment System ics 05 21 2010 County Bergen District Englewood City Student Enrollment Information Search Page an O Se O seer 0 Owe O ese 0 tee Select Grade i t List scudercs ini Aloha Order noored ard ra pared Student List Search Rapu Message O Print Results Toa Studenia 16 Total Ate 1670 Free AG 33 10 e A 21 0 Spee AD 50 Toeh Aa 40 Plerpubiic A ELE Lar ana 10 wor 0 pom 0 HJ amari DO Jirden Enrolled District Men Grace DOE ADE Estey FR teed toe Kee LEF Yo FD A
6. Ed Ed Di CAMDEN CAMDEN CITY A qa Or MN SoS 0 0 124 FJ Ed Ed El El n 22 Search by Grade In the Grade pull down menu select the appropriate Grade and click the Search button All students in a given grade level will be displayed on the lower part of the screen Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates sme LAN E Speen SES D voce pso fcra ENONSA gt Name Select Last Name Free Redu LEP E E E Nonpub F County Select County District Select District Lunch Lunch Students List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 Voc 0 PSD 0 oye Attending NJ Smart ID Student Enrolled District Muni Co Dist Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students for a specific grade will be displayed Charter School Enrollment System Charter HS 09 21 2010 County Camden District Student Enrollment Information Search Page Search Engine detect a nekis and bi saroh or llek Student List do Msi all students or allek om Today d
7. If there is an increase in aid the school district 1s required to pay the charter school the full amount of the increase no later than September 30 of the subsequent school year This prior year adjustment will not be included in the current year payment schedule This information is intended to provide a brief overview of charter school enrollment counts and the calculation of charter school aid Please refer to N J A C 6A 23A 15 for additional details Getting Started This is a live system All entries automatically update the enrollment system Begin by going to http homeroom state nj us and click on the CHE Charter School Enrollment System link The following screen will appear Welcome to the Charter School Enrollment System Documentation Charter School User Manual Sending District User Manual System Requirements E Maitlk school funding doe state nj us Designed by the Application Development Unit HJ Department of Education Click on Enter and you come to the page below Charter School Enrollment System District Charter School ID Po Password 00O S2011 Hew Jersey Departmentof Education E Mail school fundingidoe state nj us Log in Log in using your charter school ID and your user ID and password Click the Login button The charter school ID is your four digit Charter School Code You must contact your charter school s Web User Administrator WUA to create your User ID and Password
8. of Education Office of School Finance 1 Floor 100 Riverview Plaza PO Box 500 Trenton NJ 08625 0500 FAX NUMBER 609 292 6794 33
9. or click Student List to list all students or click on Today to list today s updates Speech E sa rag Pr voc EF PSD E Grade Select Grade LEP Students E Nonpub 7 County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 Voc 0 PSD 0 ce Attending NJ Smart ID Student Enrolled District Muni ColDist Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing a specific student by last name will be displayed Charter School Enrolment 5ystem Charter HS 09 21 2010 Em District Camden City Student Enrollment Information Search Page Search Engine asist a Meld s and ME Search or allek Student List do Msi all siedents or allek om Today to Msi today s epdaies List studless in Aloha Order apor and raro Student List Print Results Toa Students 1 Total Ao 1 0 Free A 1 0 Seo A DO Sole a ELO Speech AD DO Morpubic AD ELO LE A ELO wor 0 esos 0 HJ amar O Jimie Enrold District Munl Grade DE ADE Ente FR teed teh Hear LEP Vit PD ag CAMDEN CAMDEN SITY CES 12 Cay SoS 10 134 F H Ad P HN a E 24 Search by Free Lunch This function will allow you to view all students who are receiving free lunch milk Click on the box marked Free an
10. under the regional school district where the student is enrolled and not the district where the student physically resides For example Student A resides in Cape May City district 09 0710 and would attend Lower Cape May Regional High School district 09 2820 if not attending the charter school The student must be added under Lower Cape May Regional district 09 2820 as this is the district of residence for the determination of school based aid The student would not be added under Cape May City as all school funding for the student would flow to Lower Cape May Regional Municipality District From the pull down menu select and enter the school district where the student resides In most cases the Resident District and the Municipality District will be the same except in the case of merged districts as noted below On July 1 2009 13 non operating school districts were merged with the school districts to which it sends their students In this case even though a student resides in a former non operating district the operating district that the non operating district merged with is listed as the Resident District The student record must be entered under the operating district the non operating district is being merged with For example the former non operating district Hardwick was merged with Blairstown Township Blairstown becomes the merged district All students living in Hardwick are being sent to and attend school in Blairstown F
11. 19 Special Education To search for all students identified as receiving special education services Click on the box marked Special Ed and the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Last Name Precial Vo M PsD E Grade Select Grade Select Last Name Students L Nonpub E County Select County y District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 Voc 0 PSD 0 Attending cul NJ Smart ID Student Enrolled District Muni ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students who are receiving special education services will be displayed Charter School Enrollment System ES 09 20 2010 County Bergen District Student Enrollment Information Search Page Search Engine detect a Meksi and bl Search or allek Student List do Msi all stedents or allek om Today do Isi today s mpaades e O se OES ve pOr 0 tree Select Grade M Se Select Last Name weer O cee O som O coum S
12. 304992 1 0 191 F H H Y N oo H 28 Search by County In the County pull down menu select the appropriate County Click the Search button All students from the selected county will be displayed on the lower part of the screen Example Charter School Enrollment System 08 21 2012 County Bergen District Garfield City Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Unapp Apprv Special i a Last sits D sta Ol Speech O ey El Voc PSD H Grade Select Grade Name Select Last Name p F jiad a aie FJ Nonpub county Pastels y District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 90 Total ADE 86 0 Free ADE 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 8 PSD 0 Attending eran NJ Smart ID Student Enrolled District Muni ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students from a specific county will be displayed Charter School Enrollment System cs 09 21 2010 Student Enrollment Information Search Page Search Engine tells Meld s and bE Esarob or allek Student List do Msi alll stedents or allek om Today do Msi today s mpdades Om Q see 0 pve O vse O ese Sel
13. 50 Ere Ae AO Paucar Ame DD Sod E a Speech Alt 30 PMonpublic Ame ELO Lae o 50 wor 0 esos O HJ mari O indent Enrolled District Mun Grads DOE ADDE Estey FR ed pb Meer LEF VOL Fi Ace CAMDEN CAMDEN CITY E 10 444555 10 134 F M K H M aa Fl AD CAMDEN CAMDEN CITY a 1 TAS 10 124 F E Ei Ed Ed on H A CAMDEN CAMDEN CITY DESD 10 10064585 10 124 F Fl Fi Ed Fl on Fl A CAMDEN CAMDEN CITY DES qa Tess 10 134 F P K Ed Ed Oo E AUD CAMDEN CAMDEN CITY DESD 10 10104334 15 124 F Fl MH Fl Fl OO Fl Alb CAMDEN CAMDEN CITY Ces qa qining 15 134 F E El N M aa E Ade CAMDEN CAMDEN CITY DESD 10 111251384 10 124 F El K Ad oo El Alk CAMDEN CAMDEN CITY 8 qa CUOTA Sas 10 134 F M N N M om Fa 25 Search by Reduced Lunch This function will allow you to view all students who are receiving reduced lunch milk Click on the box marked Reduced and click the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Aj FJ Voc M PSD E Grade Select Grade ees E Select Last Name County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 90 Total ADE 86 0 Free ADE
14. E Search or allek Student List do Msi all stedents or ollek om Today lo Isi today s mpdaies_ Lanes seme Select Last Name se Oe O ser OO 0O ve r tee Select Grade M OO Does O woe O cow Select Count osne Select District List all sosderes ln Alpha Order fapproved and Urago arin Rend Messe OE Print Results Toa Sica 16 Total A 167 0 En O Soler AO 30 Speech Aa 0 Moarpubiic AD ELO La Ao 1 0 vaca O Eo 0 BL amari O imieni Enroled Dis rid Mud Grade DE ADE Emap FR p amp d pb Hor LEF vor Fin BERGEN TEANECK TWF 5150 mel AO 10 130 E H M H Fal a a H BERGEN ENGLEWOOD CITY 1370 ca paa RCA a 10 150 H Ad H H La a Ad BERGEN ENGLENATOOD CITY 1370 yl 1000 10 150 Ad H Ad Pd Fd 1 8 Ad BERGEN ENSLENCOD CITY 1370 y ac ic 10 150 F H H H H La BERGEN ENSLENDOD CITY 1370 Dd Ooo 10 150 F H Ad H H La H BERGEN ENSLENDOD CITY 1370 oS ac LB A 10 150 E Fa Ea H Fl La a al 18 Search by Speech To search for all students who are identified as receiving speech services Click on the box marked Speech and click the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates gt E voc E PSD E Grade SelectGrade rae Select Last Name E
15. E E Nonpub 1 County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 0 PSD 0 o Attending NJ Smart ID Student Enrolled District Muni Co Dist Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students who are receiving speech services will be displayed Charter School Enrollment System cs 05 20 2010 Student Enrolment Information Search Page Search Engine detec a Melis and bE Esarob or oflek Sudani List fo lst all siedents or allek om Today do Msi today s mpaa es ee O User 0 ve O eso ote Select Grade as Select Last Name ay a a ses O Meme O come Select Coun osne Select District List ai puderes in Aloha Order apre and unaacrovedt Search Result Message O Print Results Tos mudir 4 Tom ane 40 Free 20m 20 Pao 20m 10 Spa Act DUO Spa D Membre 00 Lar acm C0 woos 0 Prom 0 HJ mari DO Eb nf Enrolled Disirie Mual Grade oe ADE Eeay FR 23ped foe HoaP LEF YH OCP BERGEN ENSLEN COG CITY 1370 D5 me e E 10 130 F N Y P Fa anh Fl BERGEN ENGLEWOOD CITY 1370 D5 AA 10 130 Bl Y Fa Fa can H BERGEN EMCUEN DOD CITY 1370 oS DM TADO 1 0 1 Ri E Y Ed Ed mo H BERGEN ENGLEN TODO GITY 1370 Er e a a 10 130 H Y B Ed n El
16. Message OE Print Results Total Students F Tosi ACG FO Ens 50 El A 0 Soe AO ELO Tech AD 20 Morgue ACh ELE Lae ane TAO wor a 0 Pace 0 HJ amari a Ei Enrolled District Men race DOE ADE Estey FR 3ped peh HoWwP LEF WO PD Es CAMDEN CAMDEN CITY a 11 10M ER 105 134 F E Ed N Y an N De CAMDEN CAMDEN CITY a n 11 1114104586 105 134 F Fl Fl Fl Y Dn De CAMDEN CAMDEN CITY a 11 Caca Sou 10 134 R Ed Y Ed Y on El a CAMDEN CAMDEN CITY En 11 CS Ses 10 134 F Fl El N Y on Fl Fi CAMDEN CAMDEN CITY E a 11 1511511586 10 134 F Pd Fl Fl Y oo E En CAMDEN CAMDEN CITT Ceo 11 CSO SL 10 134 F N Y N Y on 21 Search by Non Public This function will allow you to view all students who are first year non public students These are the students whose previous school attended was a nonpublic school Click on the box marked Nonpub and click the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Special Last E Speech Ed E PSD P Grade Select Grade A Name Select Last Name LEP gt a o o Students El County Select County District Select District List all students in Alpha Order approved a
17. STATE OF NEW JERSEY DEPARTMENT OF EDUCATION OFFICE OF SCHOOL FINANCE INSTRUCTION MANUAL Charter School Enrollment System For Charter School Users Gentmo Stand tasca dardos arab dba 3 Mat Menelao elitista dades a oooca 6 Charter SCHOO Protesis ia a esa da vel ee dais J Student Information MCUs scort oda 7 Add a New Student Record 0 ccc cece cece cece cece ceecnceeenceecnceceucs 8 Modity a Student RECO issssonaasariat vato 12 Delete a student RECO enean he a ar a di a E a E 14 EOGK Up Student Mormaers E E rs 16 Contact Person IntormatO aaa 32 ATSC A 33 AP A IN 33 Purpose This web based system collects charter school student enrollment information for the purpose of calculating the payments to be made by school districts to charter schools The Department of Education DOE uses this information to calculate charter school aid payments Pursuant to N J A C 6A 23A 15 3 in order to enroll in a charter school a student must first be registered in the school district in which the student resides In some instances this school district is not the district where the student resides but may be a regional school district If a student is enrolled in a regional school district the regional school district 1s the district responsible for the payment of the charter school aid for those students Students are required to register at the resident school district which may be a regional school district prior to attending the cha
18. Speech Only Special Education Only Select Yes No Select Yes No Salect Yes No Save and Return back to Stucent Menu Save and Add new student Cancel The charter school will be responsible for completing all of the fields with the exception of the First Year Nonpublic field DOE only and Attending County Attending District District Verification Resident District Only The system will automatically calculate and enter the Average Daily Enrollment ADE on the screen No entries will be accepted in ADE fields 8 xxx IMPORTANT REMINDERS Charter School users do not have access to the Attending County Attending District and District Verification fields This information can only be changed completed by school districts All students enrolled during a session must be identified as registered students in the school district The district certifies that a student is registered in the district by entering Yes in the District Verification field The charter school will be responsible for completing all of the following student information Student ID ENTER the ten digit NJ Smart Unique Student Identification Number SID which has been assigned for the student Ensure that the number is entered accurately and that only one SID is assigned and used for each student as this number allows students and their performance to be tracked effectively over time even as the students transfer in and out of dis
19. Students who were dropped in the prior year or who have reached the maximum grade level provided by the charter school are not carried forward At the beginning of each enrollment count a charter school user must go through the entire preloaded list of student records to add or drop students The Student Information Subsystem allows the charter school to add new records delete records or make changes to existing records Example Charter School Enrollment System Charter High School 08 10 2011 County Monmouth District Asbury Park SESSION Add New Students Modify Students Delete Students Main Menu Add a New Student Record To add a new student click Add New Students and the following screen will be displayed Charter School Enrollment System Print this page 08 21 2012 Ccunty District Student Enrollment Information Student D Last Name First Name Grade Select Grade r Date cf Birth immiddyyyy Gender Race First Year Nonpublic DOE Only Select Gender Select Race Attending County Attending District District Verification Resident Courty Residert District Municipalty District select County Select District Select Municipality Enrolled Date Enrolled Days Average Daily Enrollment 0 0 Vocational School Attending County Private School Disabled Transferred Out Date Free Reduced Lurcha Milk Select County Select Yes No Select Meal Plan gt LEP
20. b BERGEN TEANECK TWF 5150 nd DO 1 0 150 F Md Ed Fl Ls E a H Ac BERGEN ENXMSLENCOD CITY 1370 Da aen mina mi 10 150 F Ed E H N E a F Ad BERGEN EXSLE NCOD CITT 1370 i 12ra 15 150 N N N N N on N Ag BERGEN EXMSLE NCOD CT 1370 i DICO 1 0 130 F Pd N Fi Fl on N AE Mik BERGEN EMNSLE COD CITY 1370 cu Oto 1 0 130 F N N H Pd on H AL TA BERGEN EMSLENCOD CTY 1370 oS OS yoo 1 0 130 R N N F H 00 H 31 Printing After you have completed a search you may Click Print Results to print a report of your results Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates S ial Last Speech E Ei F Voc PSD m Grade Select Grade Pa Select Last Name LEP Students Nonpub E County Select County District Select District Search List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 90 Total ADE 86 0 Free ADE 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 Voc 8 PSD 0 Attending ruda NJ Smart ID Student Enrolled District Muni ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD Contact Person Information The Contact Person Information
21. by Approved Students To search for all students which are approved by the school district click the box marked Approved Students and click the Search button These are those students which have a school district entry in the District Verification field All students that are approved by the district of residents will be displayed on the lower part of the screen Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Nr voc PSD E Grade SelectGrade e Select Last Name ile Nonpub County Select County y District Select District v Search List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 0 PSD 0 ee Attending NJ Smart ID Student Enrolled District Muni Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD Co Dist The following screen displaying all school district approved students will be displayed Charter School Enrollment System cS 05 20 2010 Student Enrolment Information Search Page Search Engine getecd a Meld s and b
22. d click the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Unapp Apprv A Special i i lt Last st ts O st O Speer O EG O Voc PSD Grade Select Grade Name Select Last Name E ied E Nonpub E County Select County District Select District v List all students in Alpha Order approved and unapproved Student List Search Result Message _ Print Results Total Students 90 Total ADE 86 0 Free ADE 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 vVoc 8 PSD 0 Attending ae ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD NJ Smart ID Student Enrolled District Muni The following screen showing all students who receive free lunch will be displayed Charter School Enrollment System Charter HS 05 21 2010 Count Camden District Camden City Student Enrolment Information Search Page Search Engine detect a Meld s and bE Search or allek Student List do Msi all siedents or allak om Today do Msi today s mpdades se O Se O sewr 0 O ve pOr o te Select Grade M seme Select Last Name Figs OF seme O come Select Count oer Select District Semene O Print Results Total Students S35 Toll Alm 25
23. difications are limited to those listed above 12 To modify a student s record click on Modify Students and the following screen will be displayed Charter School Enrollment System Charter High School 03 10 2011 County Monmouth District Asbury Park Student Enrolment Information Modification Pace Search Engine select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Lina Appr Special Last aw DO ae D Speech O S D vee Psp Grade Select Grade y SelectLastName Y es pe aie Select County Y N b E ka District 5 ura a dente onpu ounte Select County istri select District search List all students in Alpha Ordertapprowed and unapproved Student List Search Message O O Todays updates Today A Student save Student MJ Sman lD and goto Student Menu Print Menu NJ Smart ID Student Enrolled District Muni Grade DOB ADE Enrlayw FR SpEd Spch NonP LEP YOC FPSO Use one of the search features described below under the Modify Students section under the Student Information Menu to show a list of students currently in the system The results of the search will appear at the bottom of the page You would then click on the name of the record you want to modify which will take you to the data entry page as shown in the example below Take the cursor to the field which is to be modified and make the necessary revision s Aft
24. ect Grade M Select Last Name Y e O aa O Norm O com BERGEN come Select District W Lerch 7 Print Results Tote Students 164 Tos Ae TEMO Ere Ae BE Sauce A 21 0 Soar Ale 0 Toeh AG 40 Mengubie AG OLO LaF a 10 vaca O Fene O MJ mari iD Student Enrolled District Munl Grade pos ADE EnmDays FR 3pEd peb Mo LEF WOC Pap AL BERGEN TEANECK TWF 10 fF ORO 10 130 F N M mM M oo M Az BERGEN ENGLEWOOD CITY 1370 o2 oaa 10 130 N N H N oo N Az BERGEN ENGLEWOOD CITY 1370 0 a OOO 130 NH o N N N N oo N Ag BERGEN ENGLEWOOD CITY 1370 01 GO 10 130 F N N M N oo M AL de BERGEN ENGLEWOOD CITY 1370 oi 1002000 10 130 F ON M M N oo M i BERGEN ENGLEWOOD CITY 1370 03 486010 130 R N M M M oo M 29 Search by District In the County pull down menu select the County in which in the district 1s located Then go to the District pull down menu and select the appropriate district Click the Search button All students from the selected district will be displayed on the lower part of the screen Example County Bergen Student Enrollment Information Search Page Charter School Enrollment System Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Speech E Voc PSD E Grade ie E County BERGEN List all students in Alpha Order approved and unappr
25. elect Count bs Select District w Student List E O Print Results Toa Huir Taa Act 0 Ene 50 Su A DO Som Ate 20 Toeh AD Ou Pomii Alte ELO Lia A Ou wor D Pace 0 HJ Semeur O Jimie Enrold Dis ric Menl Grade poa ADE Es eys FR 3pEd Ipah Moor LEF Oc Fan BERGEN ENSLENODODG CITY 1370 os 100071 Se 10 130 F Y H E H aa H BERGEN ENSLENCOD CITY 1370 os CAROD 10 130 Fl Fl Ea Fl aa H 20 Search by Vocational To search for all students identified as attending a county vocational program Click on the box marked Voc and the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Special Ed E E Grade Select Grade pa Select Last Name Free Redu LEP B E E ee 5 Lunch Lunch students J Nonpub E County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 0 Total ADE 0 0 Free ADE 0 0 Reduced ADE 0 0 SpEd ADE 0 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 Voc 0 PSD 0 NJ Smart ID Student Enrolled District Muni pomo Grade DOB ADE EnrDays FIR SpEd Spch NonP LEP VOC PSD The foll
26. er all changes to the student record are completed and confirmed click to save your modifications If you want to abandon an action during the updating process you can click the Cancel button at any time NOTE Once a district verifies a student record modifications are limited to certain fields as described above Example Charter School Enrollment System Print this page 08 21 2012 County District Student Enrollment Information Student ID Last Name First Name th Grade 3456723644 Al Grade 10 Avail Enrol 3 Date of Birth mm dd yyyy Gender Race First Year Nonpublic DOE Only 01 06 1997 Female White not of Hispanic Origin Attending County Attending District District Verification Resident County Resident District Municipality District MONMOUTH y ASBURY PARK CITY ASBURY PARKCITY Enrolled Date Enrolled Days Average Daily Enrollment 09 06 2011 190 1 0 Vocational School Attending County Private School Disabled Transferred Out Date Free Reduced Lunch Milk Not Applicable y No y Not Applicable y LEP Speech Only Special Education Only No No Yes f Update Student Menu 13 View Daily Enrollment Updates This feature will allow you to view all records which were added or modified for the current day In the Modify Student Record subsystem click the TODAY button Example Charter School Enrolment System Charter HS 09 17 2010 County Camden District Camden City Student Enrollment Info
27. formation Session Il Student Information Menu Look Up Student Information Contact Person Information Exit System Charter School Profile The Charter School Profile is a view screen only The DOE updates the charter school profile each school year Authorized charter school personnel are required to review that all the information in the school profile 1s accurate for the current school year Verify the following e Maximum enrollment by grade as per the approved charter school application or any approved amendment e Charter school is or is not located in an Abbott district e Charter school is or is not serving a region of residence e Maximum School Days instructional days in the school year per your school calendar excluding weekends and school holidays Contact the Office of School Finance at school fundingOdoe state nj us if there are discrepancies Example Print this page Charter School Fnrollment System Charter High School 08 10 2011 County Monmouth District Asbury Park School Profile Maximum Grade Enrollment Pre K KE lst nd arid 4th Sth oth Tth Sth th loth llth l th Total Abbott Location Regional Charter Maximum School Days Student Information Menu The Student Information Menu can only be accessed by charter school users Each year for Session I prior year students are preloaded by the Department of Education into the Student Information Entry subsystem Students are bumped up a grade
28. ion services as of October 15 If a student is not receiving special education services select No After all student data has been entered review the data for accuracy and save the record as follows Click SAVE and Add New Student if you have additional student records to add Click SAVE and Return to Student Menu if this is the last record you are adding or Click CANCEL to discard the record You also can print this page by clicking on the Print this Page button which is located on the screen s upper right corner Modify a Student Record This subsystem is used to make changes to existing student records During session 1 charter schools may change all fields with the exception of Last Name This feature is used to modify student records as follows Modifications Permitted during Session I and II Enrollment Count Student ID Student s first name Middle Initial Grade Date of Birth Gender Race Prior Year Enrollment Enrolled Date Enrolled Days for students who drop out prior to last day of school Vocational School Attending County Private School Disabled Transferred Out Date Modifications Permitted only during Session I only Free and Reduced Lunch Status LEP Speech Only Special Education Only Note Prior to a student record being verified by the school district the charter school is permitted to revise all fields including district of residence After a record is verified mo
29. lect Grade LEP Students County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 157 Total ADE 150 5 Free ADE 86 0 Reduced ADE 21 0 SpEd ADE 28 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOCH 9 PSD 2 Se Attending NJ Smart ID Student Enrolled District Muni Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD Co Dist The following screen showing all unapproved students will be displayed Charter School Enrollment System Charter Schoo 09 20 2010 County Hudson District Jersey City Student Enrollment Information Search Page Search Engine seksi a fekis and bE Search or allek Student Lisi do lst all stedends or allek om Today do list iodays mpdales ce OF SE Os 0 pve Oe 0 ose Select Grade Select Last Name Free Redu LEP O e wees One O com Select County osne Select District M Lis all siders ln Alpha Onder aporo amd Uan do Student List Zash Rest espe O Print Results Toa Students i Tos 40 6 0 Free A OU Flume Alte DO Soir Ate ELO Toeh Allie Ou Pomii A ELO LaF a OD Wor 0 Pace 0 HJ amari A Jimie Enrold Dlstricd Munl Grace pos ADE Es eys FR tp amp d jee Moor LEF Vi Fin HUDSON HOBOKEN CITY 10 ay 124 Tee 10 134 N H H Ba N on N HUTSON HOBOKEN OTY 210 or CODOS 10 134 H Ea E Ed Fl a N 17 Search
30. lled diodes Das ried Men Grads me ADE Endays FR 3pEd ftpeh Mo Fil VOC LEF Deke HUTSON HODOKEN 200 a WTA n as 0 O Hi a an HUIR HOC mn O DAT n m m O Identify the student record s to be deleted Click the Delete box which is located on the right side of the screen A check mark will appear in the Delete box Click the Delete Confirm button at the bottom of the screen to confirm the deletion of the student record You can delete one or more student records at one time by clicking a check mark in all records to be deleted as follows 14 Charter School Enrollment System Charter Schoo 09 22 2010 County Hudson District Jersey City Check the box to delete unapproved students ie ap E student pape Muni Grade DOB ADE EnrDays F R SpEd Spch NonP PSD VOC LEP Delete E HUDSON HOBOKEN 2710 12 17 2002 1 0 154 N WN N N N 0 N CITY m HUDSON HOBOKEN 27710 of 04 03 2003 1 0 184 N N N N N 0 N P CITY Student Menu Delete Confirm When you click the Delete Confirm button the system will provide you with another opportunity to confirm or cancel the delete action The following screen will be displayed Charter School Enrollment System Charter Schoo 09 22 2010 County Hudson District Jersey City Contirm the following checked students then click Confirm Delete Student papa Muni Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD Delete HUDSON HOBOKEN 210 02 12 17 2002 1 0 184 Co
31. nd unapproved Student List Search Result Message Print Results Total Students 90 Total ADE 86 0 Free ADE 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 8 PSD 0 oe Attending NJ Smart ID Student Enrolled District Muni ColDist Grade DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD The following screen showing all students who are first year Non Public will be displayed Charter School Enrollment System Charter High School 04 Sep 2008 02 34 PM County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Una Appr Special Last stacey O me LI Speech O E p voc O psp Grade SelectGrade Y Name SelectLastName Y canes O tuno Ol tude A os H b C District ka Lunch O Lunch d Students dl nd oun O0 M as search List all students in Alpha Order approved and unapprovedy Student List Search Result Message fo Print Results Total Students 16 Total ADE 16 0 Free ADE 7 0 Reduced ADE 0 0 SpG amp d ADE 2 0 Speech ADE 0 0 Nonpublic ADE 0 0 LEP ADE 0 0 OC 0 PSDA O Student Enrolled District Grade 00E ADE Enr Days FRE SpEd Spch HonP DER oc PSO A DE MONMOUTH NEPTUNE TWF 11 10 03 1991 1 0 191 F H H Y H oo H BR AR MONMOUTH NEPTUNE TWF 10 0811941993 1 0 191 H H H Y N oo H D KH MONMOUTH NEPTUNE TWF 11 08
32. nfirm Delete Click the Confirm Delete button and all student records with a check mark will be deleted Once a record 1s deleted it cannot be recovered If the deletion was successful the following screen will be displayed Charter School Enrollment System 0911712010 County 80 CHARTERS District The student deletion has been successfully completed The total deleted student s 1 15 Look Up Student Information System The Look Up Student Information subsystem provides a search function and allows users to search for a student or summary of students by name by county by district by grade or by verification status You can combine some of them or all of them in your search This screen is only for looking up students information You can not add delete or modify student information here The add delete and modify functions are only done through the Student Information Menu The information that appears on this screen such as county district and last names of the students reflect the data entered on the Student Enrollment Data Entry screen From the Main Menu Click the Look Up Student Information button and the following screen will appear Charter School Enrollment System 08 21 2012 County District Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates
33. o Msi today s mpdaies ee O ee Os O MS Ove O gt O oes Select Grade cane Select Last Name OS OO ne OF seme O come Select Count osme Select District Search List all students In Alpha Onder japorcyed smd apor DATA aun a OE Print Results Toa Stuer SS Tos Ale SFG Free le TEO Sa A SU Soler ADe SI Toh ioe ELO Perii AD ELO LEF o ELO voca D pu 1 BA mari O Sind ni Enrolled Disiric Mun Grace Dane ABE Estey FR teed Tpk wee LEF Vat PD CAMDEN CAMDEN CITY a n 1 11M 1 0 134 N N N M N a N CAMDEN CAMDEN CITY Oe 1 MTM SER 1 0 134 F N M M H aa M CAMDEN CAMDEN CITY TED qa TENS 1 0 134 F M M Pd H aa M CAMDEN CAMDEN CITY TED 1 111139582 15 134 F Pa M M M can Fa CAMDEN CAMDEN CITY TED qa Cur Soa 1 0 134 F M H N N a M CAMDEN CAMDEN CITY e n 1 e El 1 0 134 R Pal Pa N N ca N CAMDEN CAMDEN CITY Ei qa 101611585 150 134 F Pa Fa Pl M can Fa CAMDEN CAMDEN CITY Co 1 Cet eE 1 0 154 F Pal N Pal Pal aa N CAMDEN CAMDEN CITY OC qa AGA 55 1 0 13d F Fa Pl Pd Pal an Pl 23 Search by Last Names To search for a specific student record by last name in the Last Name pull down menu select the appropriate last name and click Search The selected student record will be displayed on the lower part of the screen Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search
34. ool for the disabled select No Transferred out Date Leave blank while adding a student record A charter school can only enter information in this field under the Modify Student subsystem after a record has been added and saved If a new student has dropped out prior to the end of the enrollment count you must complete the addition of the record then exit the Add Student Record subsystem and make the appropriate change in the Modify Student subsystem Free Reduced Lunch Milk This field is only available in the October 15 enrollment count A student must have a completed eligibility form as of October 15 to be eligible for this classification Select Free to indicate a student s eligibility for Free Lunch or Milk for students who are eligible for Free or Reduced Lunch or Milk as of October 15 From the pull down menu select Reduced if the student is eligible for Reduced Lunch or Milk Such students are those children who have been determined to be eligible to receive free or reduced meals or milk under the National School Lunch Act and the Child Nutrition Act Please select Not applicable if a student is not eligible for this program or does not have a completed eligibility form on file as of October 15 LEP Limited English Proficiency also known as English Language Learners ELL This field is only available in the October 15 enrollment count If a student is eligible for and receiving Limited Engli
35. or enrollment count purposes Blairstown will be the Hardwick students Resident District However Hardwick will still be considered the Municipality District The following table identifies the 13 merged non operating districts District Non Op Merged With Non Op District Eliminated 10 Enrolled Date ENTER the date that the student enrolled in your charter school This date must be before the last day of school in the current school year All entries are entered as two digit month two digit day and 4 digit year as follows mm dd yyyy Enrolled Days ENTER the number of instructional days that the student is enrolled in your charter school for the current school year For new students it is assumed that they will remain in the school through the last day of school in the current school year Note that for most students the number of enrolled days will equal the maximum school days under the school profile menu unless the student dropped or enrolled late Vocational School Attending County Select the attending County from the pull down menu only for a high school student who is also enrolled in and attending a county vocational program If the student is not attending a vocational county school select Not Applicable Private School Disabled If a special education student is enrolled in and attending a private school for the disabled select Yes from the pull down menu If the student is not in a private sch
36. oved Student List Total Students 90 Total ADE 86 0 Free ADE 86 0 NJ Smart ID Student Enrolled District The following screen showing all students from a specific district will be displayed Reduced ADE 0 0 Select Grade District fle Magi DEAD X SpEd ADE 22 0 Attending Co Dist Ade Last Name Search Result Message Speech ADE 1 0 Charter School Enrollment System CS DOB ADE Student Enrollment Information Search Fage Tam Students 15 Total A 120 Ena ELO Sc A 150 E Alte a Soacha 40 HJ amari a Jimem Enrold Dis ric Menl 8 Grade Cos Ai BERGEN ENSLE COD CITY 1370 a COS Aa BERGEN EMNSLEN COOD CITY 1370 e 100 Ai BERGEN ENSLEN DOD CITY 1370 cr ea a BERGEN ENGLEN TODO CITY 1370 cd TODO ys BERGEN EMSUENCOD CITY 1370 03 CS DOI 30 Nonpublic ADE 0 0 EnrDays FIR SpEd Spch NonP LEP ADE 0 0 Select Last Name VOC 8 08 21 2012 District Garfield City Print Results PSD 0 LEP VOC PSD 097 21 2010 senaman Monpubic 4D ELO ADE Esdays 1 0 10 10 1 0 10 120 130 130 130 130 FR Lar ana 1 0 Speed prki COMP LEP OVO N N N wt Print Results Wor 0 N N eso 0 a on 00 a a List All Students in Alphabetical Order Click the Student List button All the students in your charter school approved and unapproved will be displayed on the lower part of the screen Example
37. owing screen showing all students who are attending a county vocational program will be displayed Charter School Enrollment System cs 09 22 2010 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine detect a fekis and bE gsaroh or allek Student List do lst all siedents or allak om Today do lst today s mpdades O sree O pve O e oe Select Grade M Select Last Name lect Count csmi Select District w Lista studerss Ini Alora Order janoon aed Urana Student List Search Resat Message sd Print Results Toa Siena Total Ate 05 Free Alte ELO Suc Allie DUO Sole A ELO Speech a ELO Morpubiic 4 ELO Lar ame DD wor 1 epee 0 HJ Imari i inden Enrolled Gisiriet Menal Grade DOE ADE Estey FR p amp d pahi Noor LEF WEC Fim FE HORA ASBURY FARE COITY cri i OSH Tr 05 153 Ed Fd Bl Ed a Fd 21 Search by Private School for the Disabled This function will allow you to view all students who are attending a private school for the disabled Click on the box marked PSD and the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates Special Last Speech ae El Peo Grade Select Grade Name Select Last Name
38. rmation Modification Page Search Eng ME Saes a Pelis and bE Bsarob or liek Student List do Msi all students or ella om Today do Msi today s mpaades O seer onic O v O eso Cl cee Select Gade son Select Last Name LEF Sn O aes O Nom Cer Select County M Basic jE gi o O i Select District Lis all siuder s In Aloha Order amproed amd unaona Student List Save Student NJ Smart ID and goto Student Menu eee ML Smari a iment Enrold District Manli Grade DIE ADE Esrays FR ped 3pb HoaP LEP Vat FH Delete a Student Record A charter school may only delete a student record which has not been verified by the resident school district Once a district approves a student record that record cannot be deleted It can only be modified If there is a duplicate record which has been verified by the resident school district go to the Modify Students subsystem enter O in the enrolled days field and enter the appropriate transfer out date in the Transfer Out Date field Once this is done contact the Office of School Funding at school funding O doe state nj us to request the deletion of the duplicate record To delete an unverified student record click the Delete Students button and the following screen will be displayed Charter School Enrolment System Charter Schoo 09222010 Count Hudson District Jersey City Check the box to delete unapproved students HJ amai Enro
39. rter school Charter schools are required to conduct two enrollment counts which are submitted through this web based enrollment system October 15 and the last day of school Funding for charter schools flows through the school district of residence As a consequence charter schools are required to submit a listing of all students on roll on October 15 and as of the last day of school for the calculation of average daily enrollment ADE Pursuant to N J A C 6A 23A 15 3 g initial payment schedules beginning in July of each budget year will use the February projected enrollment Following the October 15 count all aid paid to the charter school will be adjusted accordingly from the projected enrollment to average daily enrollment on October 15 This current year adjustment will be spread evenly over the remaining pay periods in the school year A revised payment schedule will be provided reflecting that fact Following the year end enrollment count a final adjustment will be calculated to account for changes in the average daily enrollment from October 15 to the end of the school year After the final enrollment count on the last day of school the Commissioner will issue a report for the end of year adjustment to both the charter school and the school districts If there is a reduction in aid the charter school will be required to pay the full amount of the reduction to the school district no later than September 30 of the subsequent school year
40. s ELL Click on the box marked LEP and click the Search button Example Charter School Enrollment System 08 21 2012 County Monmouth District Asbury Park Student Enrollment Information Search Page Search Engine Select a field s and hit Search or click Student List to list all students or click on Today to list today s updates pa FJ voc E PSD E Grade Select Grade a Select Last Name Nonpub F County Select County District Select District List all students in Alpha Order approved and unapproved Student List Search Result Message Print Results Total Students 90 Total ADE 86 0 Free ADE 86 0 Reduced ADE 0 0 SpEd ADE 22 0 Speech ADE 1 0 Nonpublic ADE 0 0 LEP ADE 0 0 VOC 8 PSD 0 Attending cul ColDist DOB ADE EnrDays F R SpEd Spch NonP LEP VOC PSD NJ Smart ID Student Enrolled District Muni The following screen showing all students who receive LEP bilingual services will be displayed Charter School Enrolment System Charter HS 09 21 2010 County Camden District Camden City Student Enrolment Information Search Page Search Engine detect a Meld s and bi Search or allek Student List do Msi all students or ellk om Today fo lisi today s mpaa es O ses 0 pve O ese 0 cee Select Grade Select Last Name LEP Oo O seme O come Select Count oem Select District Lisi all sSadents In Alpha Order japorcsed amd uragon Search Repi
41. sh Proficiency LEP services from the pull down menu select Yes If the student is not receiving LEP services select No Eligible students are to be identified and receiving LEP services as of October 15 to qualify for LEP aid funding in the current school year The charter school must enter the Yes only for a student who is eligible for and received LEP as of the October 15 A student is eligible for LEP aid if he she is identified as Limited English Proficient LEP in accordance with N J A C 6 31 1 2 participating in a bilingual ESL program or a program of English Language Services Speech Only This field is only available in the October 15 enrollment count Eligible students are to be identified and receiving speech services as of October 15 to qualify for speech funding in the current school year The charter school must select Yes from the pull down menu only for a student who is eligible for speech and receiving only speech services as of October 15 If the student is not receiving speech services select No Special Education Only This field is only available in the October 15 enrollment count Eligible students are to be identified through an IEP and receiving special education services as of October 15 to qualify for special education funding in the current school year The charter school must select Yes 11 from the pull down menu only for a student who is eligible and receiving special educat
42. subsystem serves an administrative function by providing a point of contact for questions This information is used for mailing of all enrollment system related documents including payment schedules Complete all required fields and review this data at each enrollment count to ensure that this information is current and accurately reflects all applicable contact data Click the Update button after adding or revising data Click Main Menu to return to the Student Information System Example Print this page Charter School Enrollment System Charter High School County Monmouth District Asbury Park Contact Person Information Phone Number mia E Ext Fax Number O00 000 0000 Mailing Address 1 PO Mailing Address 2 PO City Town Po State Ap 7 32 Exit System At the Main Menu Click on Exit System to log out You will see this message You have successtully logged out Please close all of your open browser windows to completely log out of your login account Thanks for using Charter School Enrollment System Click this button or the red at upper right corner of screen to Close Window Questions Submit any questions about the system to the following e mail address school funding doe state nj us For all payment related questions please contact Jacqueline Grama at 609 341 2099 or Nicole Kane at 609 984 5929 in the Office of School Finance MAILING ADDRESS New Jersey Department
43. th or is regarded in the community as belonging to However no individual can be counted in more than one racial ethnic category The definitions of these categories are as follows Definitions White Not of Hispanic Origin An individual having origins in any of the original peoples of Europe North Africa and the Middle East Black Not of Hispanic Origin A person having origins in any of the black groups of Africa Hispanic A person of Mexican Puerto Rican Cuban Central or South American or other Spanish culture origin regardless of race American Indian or Alaskan Native A person having origins in any of the original peoples of North America Asian or Pacific Islander A person having origins in any of the original peoples of the Far East South East Asia the Pacific Islands or the Indian subcontinent This includes for example China Japan Korea the Philippine Islands Samoa and India Prior Year Enrollment From the pull down menu select and enter the type of school the student attended in the immediate preceding school year prior to enrolling in the charter school Resident County From the pull down menu select and enter the resident county where the student resides and 1s registered Resident District From the pull down menu select and enter the resident school district where the student is enrolled and is registered If the student is enrolled in a regional school district the student record must be entered
44. tricts and or charter schools Last Name ENTER student s legal last name Ensure that the spelling is accurate as this cannot be modified after the student record is verified by the district First Name ENTER student s legal first name Do not enter nicknames M I ENTER the student s middle initial This is an optional field Grade ENTER the student s current grade Note must be K 1 12 ALL Special Education students must be included in appropriate grade including those who are sent to a private placement Date of Birth ENTER the student s birth date All entries are entered as two digit month two digit day and 4 digit year as follows mm dd yyyy Gender Use the pull down menu and select Male or Female This field must be completed for each student The system will not process the record if the gender field is left blank This information will be included in the annual Fall Survey Report Race Use the pull down menu and select race The system will not process the student record if this field is left blank The Fall Survey application requires student counts by racial ethnic origin Mandated by the federal government these standard classifications were developed in order to collect compatible non duplicated and exchangeable racial and ethnic data for use by the federal agencies For the purpose of the fall survey reports a student is to be included in the group to which he or she appears to belong identifies wi
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