timeEdition Manual
Contents
1. At least 10 4 MB of free disk space is required ex nen timeEdition is installed in the selected folder 5 After successfully installation you can activate the checkbox Launch timeEdition in order to be able to work with the programme immediately Click on Finish Standard 1 0 1 3 August 2006 Installing and using timeEdition 17 Figure 5 Installation completed Completing the tmeEdition Setup Wizard Setup has finished installing time Edition on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup Launch time Edition 6 The installation is completed 1 2 2 Installation under MacOS X Here s how you install timeEdition under MacOS X Procedure 2 Mac OS X Installation Localize the downloaded timeEdition installation file 1 Open the timeEdition dmg file by double clicking 2 Simply drag the timeEdition icon into the Applications folder Figure 6 Mac Installation folder __ timeEdition 2 Objekte 0 KB verf gbar timeEdition manage your project hours timeEdition timeEdition User Guide 18 Installing and using timeEdition timeEdition can now be started from this location simply with a double click 3 To install the widget double click on the timeEdition widget icon The widget will be available to you immediately under your widgets Figure 7 timeEdition Widget 1 3 User interface After successful installation you can2. 2 Next enter a name for your project In the Customer drop down menu you now can also select another customer In the fields for Calculated project duration you can enter a timeframe for the project This is the time from which everything is counted in the countdown view see also Section 1 3 User interface If you do not enter a project duration the countdown view will not be available to you for this project 3 Now click on Ok Standard 1 0 1 3 August 2006 Installing and using timeEdition 23 The project has now been created and will be displayed in timeEdition Figure 21 Project set up Project countdown A TS A SOS KOTA OV a II 15 08 2005 09 52 41 My best customer w Online campaign english Version 4 Since projects usually consist of several different phases we can now add the tasks to be completed 1 4 3 Add task s A project freguently consists of more than just one phase Therefore timeEdition supports you in splitting up a project into several tasks Since the compensation for different tasks 1s often different you can also allocate separate hourly rates to the individual tasks to Procedure 5 Add task timeEdition is open 1 Select Add task from the tasks drop down menu Or you can select the menu item Tools gt Manage tasks and add a project by clicking on the button in the tasks overview window that opens Figure 22 tasks drop down menu english Version english Version _ Experti
3. Here the customers you created are displayed with their corresponding colour In this view you can add customers button remove customers button customer highlighted or edit customers pencil button customer highlighted To edit a customer you can also double click on the customer entry Here you can adjust the name of the customer or the colour allocated to him Figure 33 Edit customer Edit Customer Customer CoolPages Ltd Color e 8 8 a 6 amp On the upper edge of the master data window are located the card file tabs with which you can directly switch between Customers Projects and tasks e Manage projects Here too you can open the Master data window by clicking on Tools gt Manage projects You arr ve directly at the Projects view Here all the projects which you create are displayed with all their calculated project durations and allocated customers timeEdition User Guide 28 Installing and using timeEdition Figure 34 Master data Projects Customers Project Customer Calculated project time Online campaign My best custo 0002 02 30 Prod 1 0000 02 30 In this view you can set up new projects button remove projects button project highlighted or edit projects pencil button project highlighted To edit a project you can also double click on the project Here yo
4. UNIX is a trademark of UNIX System Laboratories All other trademarks are the property of their respective owners Table of Contents About this document 11 1 Installing and using timeEdition 15 Whatis timeEdition 15 Installation 15 Installation under Windows 15 Installation under MacOS X 17 User interface 18 Define customer project and task 21 Create anew customer 21 Define a project 22 Add task s 23 Timing and managing time records 24 Menus 24 File Menu 24 View menu 25 Extras Menu 26 Saving and continuing to use records 36 Save database 36 Export and Use Data 37 timeEdition on the move 38 2 timeEdition FAQ 41 General 41 System prerequisites 42 Functions 42 Installation 43 Miscellaneous 43 Index 45 6 Contents Standard 1 0 1 August 2006 Contents 7 List of Figures Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 37 Figure 38 Figure 39 Figure 40 Figure 41 Figure 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 52 Figure 53 Labelling of screen elements 12 timeEdition Installer 15 Select language 16 S
5. you can use timeEdition n agencies it makes classic timesheets superfluous Moreover timeEdition allows for more accurate documentation of working hours performed by all employees e Which vocations is timeEdition specifically designed for timeEdition is aimed at all vocations involving work with computers For example graphics designers designers programmers editors journalists etc e Are multiple user licenses available for timeEdition Yes there are various license models for timeEdition For information please see our website http www living e com de produkte timeEdition index php e My demo period has expired will timeEdition retain my recorded data after I purchase Of course all your data records and settings made during the demo period will be retained after the demo period e In which languages is timeEdition available timeEdition is available in German and English e Is there support for timeEdition Yes registered timeEdition users can access our free support e Will there be updates to timeEdition Yes timeEdition will continue to be developed and you will receive regular updates improvements timeEdition User Guide 42 timeEdition FAQ 2 2 System prerequisites Is timeEdition available for Macintosh Windows Linux systems Yes timeEdition is available for all the above platforms although the Linux version will be delivered later What are the minimum prerequisites for timeEdition tim
6. a record This opens the Edit Record window Standard 1 0 1 3 August 2006 Installing and using timeEdition 31 Figure 39 Edit Record window M Add Record 02 08 2006 w 20 47 28 End 05 08 2006 A 21 47 28 Duration 18 01 00 00 Customer CoolPages Ltd Project Create cool webpage Task Mew concept Comments li create CI call Designer write a text In this window you can adjust the start and end date as well as the times The Duration will be adjusted accordingly You can also change the Customer Project and task in this window The notes belonging to the record are shown and can also be edited e Overview Click on Extras gt Records to open the Records Overview window timeEdition User Guide 32 Installing and using timeEdition Figure 40 Records amp Overview window Overview view Overview e Edit View Extras Customer All customers ka Period R Recordings Overview ad Customer CoolPages GmbH CoolPages GmbH My best customer My best customer My best customer My best customer My best customer customer 1 customer 1 customer 1 customer 1 customer 1 Project Website erstellen Website erstellen Online Kampagne Online Kampagne Online Kampagne Online Kampagne Online Kampagne Neue Webseite Projekt 1 Projekt 1 Projekt 1 Planung Projektierung Expertise Konzept erstellen Uberarbeitung Usability Testing New concept Planung Projekti
7. bar Timing area Presentation of time Time Pause button Drop down menu Radio button Checkbox Entry field CONN NA BWN Standard 1 0 1 3 August 2006 About this document 13 Customer service Informationen zu timeEdition finden Sie auf unserer Website Bei weiteren Fragen steht Ihnen unser Kundendienst zur Verf gung e Website http www living e com e E mail Technical support technik living e com Sales sales living e com Information Help info living e com timeEdition User Guide 14 About this document Standard 1 0 1 3 August 2006 15 1 Installing and using timeEdition This introduction deals with timeEdition and its operating procedure as well as installation Here you will also find information about the basic layout and functions of timeEdition These topics will be dealt with in the following sections e 1 1 What is timeEdition on page 15 e 1 2 Installation on page 15 e 1 3 User interface on page 18 e 1 4 Define customer project and task on page 21 e 1 5 Timing and managing time records on page 24 e 1 6 Menus on page 24 e 1 7 Saving and continuing to use records on page 36 e 1 8 timeEdition on the move on page 38 1 1 What is timeEdition timeEdition s a simple and efficient desktop programme to record your work times Work times can be allocated to customers projects and tasks with timeEdition You describe projects that consist of one or more task
8. c living e AG t meEdition manage your project hours timeEdition User Guide one step ahead G timeEdition user guide user guide Standard 1 0 1 August 2006 2006 living e AG All rights reserved Printed in Germany Living e AG provides no guarantee or warranty as to the accuracy or the exactness of the information in this manual The purchaser of this manual may not use reproduce or transmit it for any other purposes than private use in any form with any means whether electronic or mechanical by means of photocopying by recording or through information storage and retrieval systems without express written permission from living e AG The buyer is allowed to make one copy of the software for backup purposes One copy of the software can be requested from living e AG or downloaded from the website at any time Neither living e AG nor suppliers of living e AG are liable for damages included are damages from lost profit operational disruption loss of business information or of data or from any other financial loss without limitation that result from the use of this product or the inability to use this product even if living e AG has been informed of the possibility of such damage In all cases the liability of living e AG is limited to the amount that you have actually paid for the product Microsoft Windows and Explorer are trademarks of Microsoft Corporation Macintosh and Apple are trademarks of Apple Computer Inc
9. even further according to customer project and task More on th s later e 2 Date Time display The current date and time is shown here e 3 Customer display In this drop down menu you select the customer before starting the timing Select Add customer here to set up a new customer After the Standard 1 0 1 3 August 2006 Installing and using timeEdition 21 timing starts the current customer is displayed with grey highlighting While timing is running the customer cannot be changed you must pause in timing to do this e 4 Project display Here you select the project under which the time record is to be classified To set up a new project select Add project from this drop down menu While timing 15 running the project cannot be changed you must pause in timing to do this e 5 task display Here you select the task to be timed New tasks can be defined with Add task e Time Pause button You start and pause the current timing by clicking on this button 1 4 Define customer project and task Before you can start timeEdition you must first create a customer and then define at least one project for this customer and for this project at least one task 1 4 1 Create a new customer In the first step we want to create our first customer Procedure 3 Create new customers Start timeEdition 1 Select the item Add customer from the customer drop down menu Or you can select the menu item Tools gt Ma
10. immediately start using timeEdition The programme is started by double clicking on the timeEdition icon Windows Under Windows timeEdition is displayed in the tray bottom right When timeEdition is minimized it can be maximized again by double clicking on the tray icon Figure 8 timeEdition interface 1 Time recording display 2 Date Time display 3 Customer display 4 Project display 5 task display 6 Record Pause button Standard 1 0 1 3 August 2006 Installing and using timeEdition 19 With timeEdition you have all the information about your current projects available to you at a glance The elements in detail e 1 Timing display In this area you can have different times displayed You can simply switch the time presentation display by clicking on the area around the time or by using the menu item View Note The filter according to customer project task 1s a special feature The easiest way to call up this filter is by right clicking in the display field of the timing A filter menu will then be opened Figure 9 Filters according to customer project task All records ret Ls a ee Project tE Manual Task english Version Please note that the selected filters in the timing window are displayed as activated or non activated small boxes see Figure 9 You can also set the filters using the View menu Figure 10 View menu Windows timeEdition View All records Daily records Curr
11. 1 Manage Projects Ctrl 2 Manage Tasks Ctrl 3 Records Ctrl 4 Overview Ctrl 5 A Enter serial number Start Recording The Options window appears 2 Inthe Options window choose the option Other Figure 52 Other Options u Optionen x 3 Auto Stop Calendar Misc Working hours per day Database file location M Default Macintosh HO Users ok Library Application support imeEditon timeEditonData edb same folder as application el at Own Location Cancel 3 Choose Select Storage Location and choose A window appears where you can specify the storage location timeEdition User Guide 40 Installing and using timeEdition Figure 53 Specify storage location for database Choose a Folder M E Macintosh HD Network mini USB2BU gt ok Macintosh HD Network i 3 ok2 _ mini USB2 timeEdition 5 photo timeEdition 4 E Users 5 Shared E ia fgg Desktop 7 ok e Applications 9 Documents 7 2 7 rh ld i 7 gt rii s i To a mi a ad SSS e SS I SS TS J gt Prospekt B EJ Jobs x J Praesentations Fi Bildmaterial New Folder 4 Now choose the mobile writeable data medium e g a USB stick on which you want to store the database and select a folder to store the database file The database will be stored in this folder with the name timeEditionData edb 5 Choose Save The database file is now s
12. 6 Installing and using timeEdition 25 e Export records Here you can export your timing records in different formats The Export records window opens Figure 28 Export records Export Records Customer Project Task TS gt A projects v AI tasks v F Period 08 08 2006 v oo 08 08 2006 v Ss Export As csv file v Fields terminated by Be Fields endosed by Lines terminated by vin Windows Fields always endosed Encoding Western European 150 8359 1 Here 1s where you make the settings for the export of your timing records You will find out more in Section 1 7 2 Export and Use Data e Save database You can save your data bank here A window opens in which you can input the storage location and the name of your database file e Restore database Select this menu item to restore a previously saved database file A file manager opens in which you can localize and play back the file 1 6 2 View menu The following menu items are located in the View menu Figure 29 View menu UOTE Extras lt Windows WU Extras Help All records All records Daily records Daily records C t d Current record Project countdown 5 Project countdown Customer My best customer Project Online campaign Customer BadenSoft Task New concept Project Homepage Task Reinzeichnung w Show Days Ctrl Shit b e All records Today s records Current timing and Project countdown Here you can switch be
13. 7 0 00 22 44 My best custo Online Kampagne New concept 09 08 2006 14 46 09 08 2006 15 24 0 00 37 47 My best custo Online Kampagne New concept 08 08 2006 17 00 08 08 2006 17 02 0 00 01 43 HE tE Manual english Version 08 08 2006 16 50 08 08 2006 16 56 0 00 05 46 HE tE Manual english Version 07 08 2006 16 39 07 08 2006 17 14 0 00 35 00 4H tE Manual berarbeitung 07 08 2006 15 38 07 08 2006 16 58 001 20 00 HE tE Manual berarbeitung 07 08 2006 10 57 07 08 2006 15 26 0 04 29 00 HE tE Manual berarbeitung 07 08 2006 09 08 07 08 2006 10 51 001 43 00 HE tE Manual berarbeitung 03 08 2006 15 14 03 08 2006 16 22 0 01 08 00 HE tE Manual Uberarbeitung 03 08 2006 14 26 03 08 2006 14 59 0 00 33 00 HE tE Manual Uberarbeitung b UIB a raeh m Ha am m Mi AD ANE A Tn Oi Dt TM A An Oi Dae Im mlannnr Fage Setup Use the dropdown menu to filter records by Customer Project and task Activate the Period checkbox to display a specific period The columns contain the Start End Duration Customer Project task and Notes You can click on the column name to sort the columns in ascending or descending order If you click on Duration the columns will be sorted according to their duration Another click will sort the list in descending order Here too you can see the usual buttons in the lower section of the screen click on to manually add a record click on to delete the selected record click on the pencil or double click on an entry to edit
14. amp July 2006 M Tu W Th F 26 27 28 29 30 345 6 7 10 11 12 13 14 17 EEA 19 20 21 24 25 26 27 28 141 2 34 7 B9 11 3 4 5 6 11 19 Projektierung Neu 10 39 Planung Meue Wel 10 03 Planung Website e 11 28 Projektierung Neu 11 20 Planung Meue Wel 10 03 Planung Website e 14 26 Projektierung Neu 11 21 Planung Meue Wel 10 04 Planung Website e 8 MOTE 5 MOTE 9 more NBN aoe w Calendars My Calendars 10 16 Konzept erstellen 11 46 Konzept erstellen Other Calendars 11 47 Konzept erstellen Search public calendars 3 more Manage calendars Here you can export your records or process them further The transfer into Outlook iCal is made on your local PC simply by activating the relevant checkbox Note The data in Outlook can of course be synchronised with your PDA so that you can edit your timeEdition records on the go Standard 1 0 1 3 August 2006 Installing and using timeEdition 35 Figure 45 timeEdition records in PDA after Outlook synchronisation HF kalender 20 07 16 27 E93 a 11 10 L Uberar Uberar Usability Testing Online Kampagne Other In the Other view you can adjust the duration of your working days and the storage location for the timeEdition database according to your requirements The number of days displayed in timeEdition when Show Days option is selected s adjusted according to the value you enter here Figure 46 Options Other Optionen JC Auto Stop Calendar Misc Working hour
15. aved on the mobile data storage medium 6 You can continue to use the data on another computer where timeEdition is installed Remember to adjust the path in the second timeEdition license for the mobile data storage device Extras gt Options gt Other gt Specify Storage Location Here you must reference the mobile database file Note If you want to use an existing database you can either export the data and import it into a new empty database or you can localise the existing timeEdition edb to your computer and copy this into the new folder timeEdition Pocket is the easiest method of mobile time recording Connect the timeEdition USB stick to the required computer and open the folder on the USB stick Open the folder corresponding to your operating system Windows or MacOs and double click on the timeEdition icon The database is on the USB stick so your data is always with you In this case you only need one license since timeEdition is run directly from the USB stick Standard 1 0 1 3 August 2006 41 2 timeEdition FAA Here you can find answers to the most freguently asked guestions 2 1 General e Who is timeEdition designed for timeEdition s aimed at those people who want a simple and efficient option for entering the time taken for tasks Whether for invoicing customers monitoring internal productivity in your own project planning as well as your own calculations e Can timeEdition be used in agencies too Yes
16. cter set for encoding If you are not sure you should leave the default setting e XML Dater Exports data as an xml file The generated XML is well formed and can be used in many applications This means that for example you can easily import the data into an Access database 5 After you have made the relevant settings choose Export A file manager window appears where you can define the storage location and the name of the export file 6 The export is now successfully complete and you can continue to use the timeEdition records in the application of your choice 1 8 timeEdition on the move Of course you can use timeEdition on different computers at which you work To do this you must compare the databases The simplest solution use timeEdition pocket This version of timeEdition is delivered on a top quality 1GB USB stick and runs directly from the USB stick on Windows and Mac computers Linux support will be supplied in the near future In order to use timeEdition on several computers you can also move the database onto a mobile writable medium In this case you must have a separate license for each work station at which you use timeEdition Procedure 8 Use timeEdition database externally timeEdition is installed and open no record in progress 1 Choose Extras gt Options in the timeEdition menu Standard 1 0 1 3 August 2006 Installing and using timeEdition 39 Figure 51 Choose Options in the Extras menu Ctrl
17. eEdition runs on Macintosh as of OS X 10 4 Tiger with a PPC or Intel CPU Under Windows timeEdition runs as of Windows 2000 system prerequisites for the Linux version will be provided when the Linux version is published What would the timeEdition update to the Universal Binary version cost me We will provide the timeEdition free of charge 2 3 Functions How many customers projects tasks can timeEdition manage timeEdition can manage any number of customers projects tasks Does timeEdition issue a warning 1f the user is inactive Yes timeEdition warns you after a freely definable period of intask no input via mouse or keyboard and asks you whether you want to continue the time record Can incorrect records be subsequently edited Yes any records can be edited later What types of entered times can I display using timeEdition timeEdition shows you the duration of the current task including on request the time you require for a project or the time you have worked for a specific customer In addition timeEdition displays a countdown enabling you to keep an eye on your planned project duration Can I define different hourly rates for different tasks Yes hourly rates are freely definable for all tasks I have posted a recorded task to the wrong customer can I change it Yes you can make changes at any time In timeEdition can I see an overview of previously recorded tasks Yes timeEdition gives you an overview of all pre
18. efine the period after which timeEdition will automatically stop your record You can also define the number of minutes before the automatic stop at which timeEdition issues a warning Intask s when no input is made via mouse or keyboard by the user Figure 42 Options Auto Stop mM Auto Stop Calendar Misc Stop recording after user idle time En 3 5 15 30 1 Hr 2 Hrs Never Alarm time before stopping in minutes Cancel Calendar In the Calendar view you can import your records into Google Calendar iCal Mac or Outlook Windows Figure 43 Options Calendar m Auto Stop Calendar Misc _ Create Google Calendar Event after recording E Mail Password a W Create iCal Event after recording timeEdition User Guide 34 Installing and using timeEdition To export your records into Google Calendar enter your googlemail address and password and then click OK Your records are exported into your personal Google Calendar Figure 44 Records in Google Calendar Google Calendar Mozilla Firefox Datei Bearbeiten Ansicht Gehe Lesezeichen Scrap book Extras Hilfe del icio us es gt Ya ge TAG http www qoogle com calendar render pli 1 9 2 G Google Google Mal Calendar more Goog le search My Calendars Show Search Options Calendar googlemail com More New Features Settings Create Event Eee sy July 2006 Day Week Month Next 4 Di Quick Add Mon i sat
19. elect installation folder 16 Installation completed 17 Mac Installation folder 17 timeEdition Widget 18 timeEdition interface 18 Filters according to customer project task 19 View menu Windows 19 View menu Mac OS 19 All records display 20 Today s records display 20 Current record display 20 Projekt Countdown display 20 Customers drop down menu 21 Add customer window 21 New customer created 22 Projects drop down menu 22 Edit project 22 Project set up 23 tasks drop down menu 23 Edit task 23 Task created 24 Menu barMac OS 24 Menu bar Windows 24 File Menu 24 Export records 25 View menu 25 Note window 26 Extras Menu 26 Master data Customers 27 Edit customer 27 Master data Projects 28 Edit project 28 Master data tasks 29 Edit task 29 Records amp Overview window Records view 30 Edit Record window 31 Records amp Overview window Overview view 32 Create page for printing 32 Options Auto Stop 33 Options Calendar 33 Records in Google Calendar 34 timeEdition records in PDA after Outlook synchronisation 35 Options Other 35 Enter serial number 36 Define storage location for database file 36 Period for export 37 Settings for CSV Export 38 Choose Options in the Extras menu 39 Other Options 39 Specify storage location for database 40 timeEdition 8 Contents Standard 1 0 1 August 2006 List of Procedures Procedure 1 Windows Installation 15 Procedure 2 Mac OS X Installation 17 Procedure 3 Create new custome
20. ent record Project countdown Customer Project plogger Task New concept w Show Days Ctrl 5hift D ror TC Ty rit Figure 11 View menu Mac OS timeEdition File Edit Ava Extras Help All records Daily records v Current record Project countdown Customer Baden oft Project Homepage Task Reinzeichnung timeEdition User Guide 20 Installing and using timeEdition The following views are offered All records Shows you the total of all time records in the format of days hours minutes Using View gt Display days you can switch off the inclusion of days In th s case the accumulated hours will be displayed Figure 12 Allrecords display 130332 Note The number of days displayed s determined by the duration of a working day as you have defined it It is thus also possible for example to produce meaningful displays for part time employees Today s records Shows you the total of all time records made today Figure 13 Today s records display Current record Shows you the duration of the current timing Here too the display can be shown with or without days Figure 14 Current record display Project countdown Here you can have the time remaining until the conclusion of a project displayed You can define this time when you set up a project How this works is explained further below Figure 15 Projekt Countdown display Note You can also filter the display
21. ere are four available export formats which you can select in the dropdown menu under Export as e Calendar file Export your records as an iCalendar file iCalendar is a standard for exchanging calendar information You can continue to use the export file in an iCalendar enabled program The file created has the suffix ics e Excel sheet The file is exported as an Excel table in the xls format Many programs can read this format such as Excel and the freely available OpenOffice e CSV file If you export as a CSV file then there are other options for the export timeEdition User Guide 38 Installing and using timeEdition Figure 50 Settings for CSV Export Export As CSV file we Fields terminated by Od Fields endosed by Lines terminated by Yin Windows Fields always endosed Encoding Western European 150 8859 1 Fields separated by Enter a separator for the fields Usually you would use a comma or a semicolon Fields enclosed by Here you can define the characters that should enclose the fields Default here is a quote mark The fields are only enclosed by the characters you define if you have activated the Always enclose fields checkbox Lines separated by In this dropdown menu choose whether you want to use the CSV file for Windows Mac or Unix Different characters are used in each of the different operating systems Encoding In this dropdown menu you can define the chara
22. erung Expertise berarbeituna Duration 0 05 00 08 0 00 47 00 101 37 00 202 13 15 0 00 35 00 101 20 51 001 00 31 0 05 53 00 0 0413 53 0 00 02 34 0 01 19 00 Revenue 162 06 30 17 m 336 58 856 38 20 42 243 03 2 47 40 158 85 211 57 1 50 45 08 Projekt Dingens Expertise 0 00 34 00 19 45 5 Work Time Revenue 1303 32 11 3433 73 Page Setup Print In the Overview you can also use the dropdown menus to filter by Customer Project and task Filters by period are also available You can see a sortable overview ofthe selected data In the lower screen section you can see the totalled working time as well as the turnover which is based on the hourly rates you have defined Note You can find the Paper Format and Print buttons in both the Records view and the Overview view Choose Paper Format to set up the page for printing Choose Print to print the Records Overview Figure 41 Create page for printing Page Setup Settings Page Attributes Format for Any Printer 20 99 cm x 29 70 cm Paper Size s TL Orientation Ta Ta TTT TTT 100 Scale Standard 1 0 1 3 August 2006 Installing and using timeEdition 33 e Options In Windows you can find the options via Extras gt Options in MacOS via timeEdition gt Settings The Options window appears There are three views available Auto Stop Calendar and Other Auto Stop You can use two practical sliders to d
23. ithin a cycle would be 1 0 2 Obtaining this document online The most up to date version of this manual can be found on the homepage of living e AG at the following URL http www living e com timeEdition User Manual The documentation department publishes documentation on all new features or improvements to timeEdition timeEdition User Guide 12 About this document How entries and system reactions are presented User entries and system responses are presented in this document in the following manner Commands in the interface Commands which are executed in the interface are presented in italics Example Click on Save Menu based commands in a web browser are also presented in italics Commands that are located in drop down menus or sub menus are separated by a prompt gt Example Select View gt Today s time records from the View menu How screen elements are labelled The labelling of screen elements used in this manual can be seen in the following figure Figure 1 Labelling of screen elements Database file location Eu al Default timekdition EI en Dokumente und File View Extras Einstellungen axel AL Anwend eEdition tirr Allrecords h Same folder as application 13 03 32 Own Location BE RAR IN BT re 7 g My best customer L Google Calendar Event after recording Online campaign Usability Testing E Mail Password user gmail com EHHH Menu
24. nage customers and by clicking on the button in the customer overview window that opens add a customer Figure 16 Customers drop down menu IE CoolPages GmbH customer 1 customer 2 customer 3 My best customer Add Customer The add customer window opens Figure 17 Add customer window Customer My best cutomer Color e p we 2 Enter the name of the customer and select a colour for the customer 3 Click on Ok The customer has now been created timeEdition is displayed in the colour you selected to display the customer currently selected to you at a glance timeEdition User Guide 22 Installing and using timeEdition Figure 18 New customer created Daily records 0 00 16 My best customer w Online Kampagne english Version 4 The customer is now created But before you can start you still have to define a project and an task 1 4 2 Define a project Now it s the time to create a project for the new customer Procedure 4 Create a project When timeEdition is already open 1 Select Add project from the Projects drop down menu Or you can select the menu item Tools gt Manage projects and add a project by clicking on the button in the projects overview window which opens Figure 19 Projects drop down menu The edit project window opens Figure 20 Edit project Project Online campaign Customer My best customer Calculated project Days ees time
25. name time Edition Backup edb My Network Save as type time Edition db Q 2 Specify a storage location for the file and enter your name e g with the current date f Standard 1 0 1 3 August 2006 Installing and using timeEdition 37 3 Choose Save 4 The database is now stored under the name you specified The saved database can be restored at any time by choosing File gt Restore Database The database file can also be used to use timeEdition on another computer 1 7 2 Export and Use Data timeEdition enables you to export your records simply into other programs to be used there Proceed as follows r Procedure 7 Export timeEdition records timeEdition is open no record in progress 1 Choose File gt Export Records Records window is open 2 From the dropdown menu choose the customer project and task you want to export The default is to export all customers projects and tasks 3 Activate the Period checkbox in order to perform an export across a specific period You can use the dropdown menu to define the period If you do not define a period all previous records are included in the export Figure 49 Period for export 7 Period 08 08 2006 Koos August 2006 Mo Di Mi Do Fr 3 4 Export As i 2 EV TES 10 11 14 15 16 17 18 21 22 23 24 25 2 Lines terminated by Yin Winde 20 23 30 31 Fields terminated by f 4 Now specify the format for the export Th
26. or Windows and Linux Linux version to be delivered later simply double click on the installer Where can I find timeEdition once it s installed On a Mac you can find timeEdition in the folder to which you have copied it For Windows and Linux Linux version to be delivered later in the location you defined during installation How can I uninstall timeEdition On a Mac just move timeEdition into the recycling bin For a PC please use the uninstaller usually found via All Programs gt timeEdition gt Remove timeEdition 2 5 Miscellaneous I ve got a suggestion for a function enhancement or improvement Can I tell you Absolutely We encourage any suggestions or criticism from our customers Use the contact form at http www living e com or send us an e mail at kontakt living e com timeEdition User Guide 44 timeEdition FAQ Standard 1 0 1 3 August 2006 Index A Auto Stop 33 C create task 23 creating project 22 CSV Export 37 E Excel Export 37 Export 43 CSV 37 1Calendar 37 xls 37 XML 38 F Filter 19 1Calendar Export 37 Installat on Mac 17 Windows 15 Introduction 15 Menus extras menu 26 file menu 24 view menu 25 P project create 22 R recording 24 45 S setting a filter 19 start record 24 T task create 23 U uninstall 43 User Interface overview 18 W Widget installing 18 X XML Export 38 timeEdition User Guide 46 Index Standard 1 0 1 3 Augu
27. rs 21 Procedure 4 Create a project 22 Procedure 3 Addtask 23 Procedure 6 Save Database 36 Procedure 7 Export timeEdition records 37 Procedure 8 Use timeEdition database externally 38 Contents 9 timeEdition 10 Contents Standard 1 0 1 August 2006 11 About this document About this document In the timeEdition User Manual you will find a comprehensive overview of the functions of timeEdition and an introduction to all the procedures required for working with timeEdition The User Manual consists of the following sections e Installing and using timeEdition e timeEdition FAO Target group This manual is intended for the following people e timeEdition users or administrators who install timeEdition for users Check the version and edition of the documentation You can determine the version and edition of th s publication from the footer on each even page number The first two digits indicate the version number The version number s increased with each new release of the software Example The first edition of a document has the version number 1 0 1 After the next major release of the software the first edition of the document has the version number 2 0 1 For smaller updates the version number would be 1 2 1 The last digit indicates the number of the edition The number of the edition is increased as soon as the document is reworked within a software cycle and 1s brought out again Thus the second edition w
28. s per day 8 M Database file location M Default Macintosh HD Users ok Library Application Support imeEditon timeEditonData edb Same folder as application A Own Location Fi Cancel e Enter Serial Number Choose Extras gt Enter Serial Number a window appears where you can enter your serial number timeEdition User Guide 36 Installing and using timeEdition Figure 47 Enter serial number Please enter your serial number Please enter your serial number el Buy bmeEditon online Cancel If you have not purchased a license you can do so via the link Purchase timeEdition license online in the living e online shop e Start End Recording Choose this to start or end the current record 1 7 Saving and continuing to use records 1 7 1 Save database To prevent data loss you should backup the timeEdition database regularly To do this proceed as follows Procedure 6 Save Database In the open timeEdition program window 1 Choose File gt Save Database Note Please note that the current record in timeEdition must be stopped in order to save the database If a record is in progress then menu item Save Database will be greyed out A file manager window appears Figure 48 Define storage location for database file Save As Save in timeEdition_Backups Oo a Er Er Recent esktop D LY My Documents My Computer En File
29. s with timeEdition You can manage your hourly rate for each of these tasks in timeEdition In this way you keep an eye not only on your hours worked but also on the turnover accrued Using the integrated export interfaces you can transfer your times for example to your invoice generator 1 2 Installation To install timeEdition first download the installer for your operating system from our website Use the link that was sent to you via e mail 1 2 1 Installation under Windows To install timeEdition under Windows proceed as follows Procedure 1 Windows Installation Localize the unpacked timeEdition setup ex 1 Double click on timeEdition Setup exe Figure 2 timeEdition Installer O eEdition Setup exe timeEdition User Guide 16 Installing and using timeEdition The window for selecting the language opens Figure 3 Select language Select Setup Language Select the language to use during the installation A gt 2 After you have selected your language click on OK The Set up Assistant now opens 3 Now click on Next 4 Select a folder in which you would like to install timeEdition and click on Next Figure 4 Select installation folder Setup timeEdition Select Destination Location Where should time Edition be installed G J Setup will install time Edition into the following folder To continue click Next f you would like to select a different folder click Browse C Program Fieshtime Edition
30. se Usability Testing Add Task The edit task window opens Figure 23 Edit task New concept a7 2 Now enter the label of the task in the task field In the rate field please enter the hourly rate to be invoiced timeEdition User Guide 24 Installing and using timeEdition 3 Click Ok The first task for your project is now defined you can start immediately Figure 24 Task created Project countdown 4 You have successfully created your first project and can now start timing 1 5 Timing and managing time records To start timing simply click on the time button Timing will be started Or you can alternatively use the CTRL R keys to start or interrupt timing When timing is running this can be seen by the red record signal in the timeEdition timing window 1 6 Menus You obtain the expanded functions using the individual menus They are located directly on the timeEdition window for Windows users or on the upper edge of the screen for Mac users Figure 25 Menu bar Mac OS timeEdition File View Extras Help Figure 26 Menu bar Windows File View Extras 7 1 6 1 File Menu The following menu items are located in the file menu Figure 27 File Menu View Extras 2 00 lt Windows E timeEdition Edit View Extras Help Export Records Export Records Backup Database Restore Database Backup Database Restore Database Exit Ctrl H Standard 1 0 1 3 August 200
31. st 2006 c living e AG timeEdition User Guide Standard 1 0 1 3 August 2006 Printed in Germany 2006 living e AG All rights reserved t meEdition manage your project hours living e AG Karlsburgstr 2 76227 Karlsruhe Germany Internet http www living e com E mail info living e com one step ahead g
32. tween the different views The checkmark indicates which view is timeEdition User Guide 26 Installing and using timeEdition currently active This corresponds to switching the view by clicking on the timeEdition window e Display days Here you can adapt the display in timeEdition Whether the hours added up should be placed in front as days or the hours be displayed as a total e Display notes Activates a note window in which you can record brief comments on the current timing These are then stored together with the currently running time record Please note that every disruption of timing means the current notes are saved As soon as the timing is started again you can also create a new note Figure 30 Note window Comments Call mr Meyer and ask about certain 1 6 3 Extras Menu Expanded functions of timeEdition are located in the Extras menu Figure 31 Extras Menu lt Windows Fxtras Manage Customers Manage Projects Manage Tasks Manage Customers Manage Projects Manage Tasks Records Overview Records Overview Options Enter serial number Enter serial number Start Recording Start Recording Standard 1 0 1 3 August 2006 Installing and using timeEdition 27 The menu items in detail e Manage customers By clicking on Extras gt Manage customers the Master data window opens Figure 32 Master data Customers Customer 1 My best customer
33. u can adjust the project name assign it to another customer or adjust the calculated project duration to new circumstances Figure 35 Edit project A Edit Project Project Create cool webpage Customer CoolPages Lid MEE MEE Calculated project Days Hours Minutes time e Manage tasks Click on Extra gt Manage tasks to open the Master data window in the tasks view Standard 1 0 1 3 August 2006 Installing and using timeEdition 29 Figure 36 Master data tasks Ta sk New concept Projektierung Elita Choose to define a new task choose to remove an existing task must be selected or choose the pencil icon to edit a selected task Alternatively you can double click on an task to edit it You can change the name of the task or the hourly rate Figure 37 Edit task Mew concept 47 e Records Choose Extras gt Records to open the Records amp Overview window The Records view shows all individual records whereas the Overview shows a summary of the records timeEdition User Guide 30 Installing and using timeEdition Figure 38 Records amp Overview window Records view File Edit View Extras Customer All customers ka Period ey Records Overview Start Duration Customer Project Task Comments 09 08 2006 15 47 09 08 2006 16 19 000 31 50 My best custo Online Kampagne Usability Testing Ae 09 08 2006 15 25 09 08 2006 15 4
34. viously recorded tasks You can sort these any way you wish by customer or by project How does timeEdition differentiate records timeEdition differentiates between customers projects and tasks Projects are assigned to a specific customer Projects consist of individual or multiple tasks Can timeEdition integrate with 1Cal Outlook or Google Calendar Standard 1 0 1 3 August 2006 timeEdition FAQ 43 Yes timeEdition works fully automatically with these programs Your records are automatically synchronised to your calendar In which formats does timeEdition export data Using timeEdition you can export your records as Excel worksheets 1Cal files CSV files or XML files Can I import my timeEdition records into Excel 1Cal Filemaker etc Yes timeEdition offers you a range of export options thus allowing you to import records into many other applications Can I define CSV exports e g Separate fields any way I want Yes timeEdition provides you with an input template for CSV exports where you can define separators etc as you need How do I know whether timeEdition is currently record If timeEdition is in record mode the colon character between the hours and minutes will flash with each second Also the start button turns into a pause button and a red record symbol is shown in the record area 2 4 Installation How do I install timeEdition On a Mac you install timeEdition as usual using drag and drop F
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