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Open Bee™ Sync – Administration Guide
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1. 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 FactureA24A4 Copy 3 pdf Education 2014 FactureA24A4 Copy 3 pdf 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education Document issuer Type of document Admission form_Document issuer_14 20 21 doc Education Document issuer Type of document Admission form_Document issuer_14 20 2 15 01 2014 04 39 C Users claire_g MBIIl Open Bee Sync Education Document issuer Type of document Admission form_Roxana_14 20 21 doc Education Document issuer Type of document Admission form_Roxana_14 20 21 doc Run Open Bee Sync at windows startup In Date time indicate the date and time when your document has been transferred synchronized Date time 15 01 2014 04 04 15 01 2014 04 04 15 01 2014 04 04 Local folder displays the location of the local folder your PC Local folder C Users claire_g MBINDesktop Nouveau dossier CA Users claire_g MBINDesktop Nouveau dossier e Target folder contains the name of the corresponding folder in your Open Bee DMS Target folder Meeting rooms Meeting rooms e In File name File name myoice rtt invoice rtt User Guide In Status displays the processing status for your document This means that the transfer download process for your document is finished The green square indicates that the synchronization of your document was successful The red square indicates
2. To automatically transfer paper documents scanned from your Open Bee device to Open Bee Portal please select the windows folder where your documents are scanned All documents located in this folder will be dynamically uploaded to the Open Bee Portal filling section Option 2 Scan to Open Bee Portal Settings Scan folder C Users claire_g MBII Pictures Contr Run Open Bee Sync at windows startup There are two options that you can use to upload documents 1 Dragging and dropping documents from your PC using the Drop zone 2 Scanning documents from any scanner or MFP User Guide Option 1 Dragging amp Dropping documents To upload documents to the Open Bee Filing section please Drag and drop your files in the Drop zone marked with dotted line Option 1 Drop zone Drag amp drop files HERE from your computer to upload them to the Open Bee Portal filing section Using this option you can send as many documents as you want from your PC to the Open Bee DMS s Filing section Option 2 Scanning documents To upload paper documents to the Open Bee Filing section please select here the folder on your PC where your scanning device drop scanned documents Open Bee sync monitors permanently the folder you will select and will automatically send all incoming documents to the Filing section of your Open Bee DMS Option 2 Scan to Open Bee Portal Settings scan folder C
3. Installer will guide you step by step through the software installation process Before installing Open Bee Sync please make sure to be logged as an administrator of you workstation Description 1 Double click Setup to run the installer 2 The home page displays Click Next Home Ft Favourites E Desktop ie Downloads _ BR Docs Recent places amp Open Bee Syn a Libraries J amp E Computer 5 Local Disk C a Removable Di fseventsd Spotlight V Trashes J SyncTool G3 compagny a EBP xenapp Gu Network 2 items Share View a gt Computer gt Removable Disk F gt SyncTool a Name amp OpenBee_SyncTool_Setup_5 3 5 2_EN exe amp OpenBee_SyncTool_Setup_5 3 5 2_FR exe Date modified Type Welcome to the Open Bee Sync Setup Wizard Ll care ik The ingtaller will guide You through the steps required to install Open Bee Sync on your computer WARNING This computer program i protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law 3 Click Browse to select where you want to install the software 4 Click Next when you have chosen a location 5 A confirmation page displays Click Next to start the installation process Software installation
4. Users claire_g MBII Pictures Contr Once you have selected your scan folder click the Save button to validate the configuration User Guide You can now send documents from your scanning solution directly into Open Bee DMS Filing section To access your Open Bee DMS s Filing section click the link as shown here r valan myopenbee org Logout EMO syn File Syne Files sync conflict Event logs User account Settings About This user interface allows you to upload documents to the filing section of Open Bee Portal to perfo m manual indexing To upload files you have 2 options Option 1 Use the drop zone and or Option 2 Scan paper documents from your Open Bee device Once your documents have been uploaded to the Open Bee Portal filing section please click this link to file your documents Option 1 Drop zone Drag amp drop files HERE from your computer to upload them to the Open Bee Portal filing This will automatically open your Open Bee DMS application in your default web browser User Guide The File tab The File tab enables you to bulk upload documents and folders directly into existing folders of your Open Bee DMS r valsan myopenbee org lt gt Open Bee sync Upload Sync Files sync conflict Event logs User account Settings i This user interface allows you to file documents to Open Bee Portal by performing a simple drag and drop Open Bee Portal folder t
5. configure your network Login proxy settings Password Confirmation settings Language Settings V Show Confirmation Transfer English V Show Confirmation Uncheck Sync Folder Run Open Bee Sync at windows startup Settings tab Configuring Open Bee Sync Automatic configuration of the proxy server Choose the Automatically detect settings to do an automatic detection of your proxy server s parameters A This option is available only of you have checked the Configure a proxy server box Connection Settings Configure a proxy server Configuration Automatically detect settings URL or IP Adress Manually set proxy settings Proxy authentification A Automatic detection of the proxy server is based on the proxy configuration in Internet Explorer or in the system configuration Control panel gt Internet options gt Logins gt LAN settings If you choose the automatic configuration Open Bee Sync will search for a configuration done from Internet Explorer System and will use it Manual configuration of the proxy server Choose the Manually set proxy setting to do a manual configuration of your proxy server s parameters rN As for the automatic connection this option is available only of you have checked the Configure a proxy server box e Then fill in your URL or IP address as well as the port your connection uses e Use Proxy authentication if your proxy is config
6. folder Start synchronization Configure synchronization Quit The Upload tab Open Bee DMS include a filing section where you can easily index and file documents that have been previously uploaded Document preview AutomaticZoom Department of GROUP HEALTH INSURANC State of Wisconsin You must submit this application to your employer if you are actively employed or to the Department of Employee Trust Funds ETF if you are an annuitant or on continuation Use this form to decline add or cancel health insurance coverage change health plans change coverage levels or update personal information and add or remove dependents For complete enrollment and program information read the Its Your Choice quides Your initial enrollment period is as follows a Within 30 days of your date ofhire to be effective the first of the month on or following receipt ofapplication by the employer or b State employees only Before becoming eligible for state contribution completion oftwo File in Select a document type Document type rance applicati Document date Document issuer Comment Ge Your document will be Insurance Insurance applica B Your document will be r Insurance application Docum User Guide Insurance Adoption certificate Certificate of insurance Civil partnership certificate Claim form Client account Contract Copy of annual tax return Cove
7. in minutes or in hours Frequency 1 Minutes A If like in the example you choose 1 and minutes your documents will be synchronized every minute User Guide e In Open Bee Sync folder please select which folder of your PC will be synchronised with Open Bee DMS All documents in this folder will be automatically sent to Open Bee DMS and vice versa Open Bee Portal folder C Users claire_g MBIl Open Bee Sync To select this folder click the ellipses Ea and select the location you want The following window opens ig Local Disk C lt 3 DVD RW Drive D 3 BD ROM Drive E a Removable Disk F a Removable Disk G amp compagny mbii local M GP EBP xenapp annecy 1 W e Choose the location in your tree then click OK AN Only the files that exist in the selected location will be synchronized and automatically transferred to your Open Bee DMS If you delete files in the synchronization folder these files will be automatically deleted from Open Bee DMS at the next synchronization OpenBee Portal folder tree 4 V Root _ Education J Insurance M B Lounges M Sync Workspaces User Guide You can also start a manual synchronization To do so click the Sync Tool in the bottom right part of your screen in the task bar Left click on Start Synchronization Access to Open Bee Portal Access to Open Bee Syne
8. that a problem occurred during synchronization It should change to green during the next synchronization A If you have encountered a sending problem status should display There was an error while uploading the file s In this case the files sent from the File tab have not been transferred They will not be synchronized either during the next synchronization and you will have to send them again from the File tab Finished oer Cinmsnec Finished There was an error while uploading the file s There was an error while uploading the file s Finished There was an error while uploading the file s Finished There was an error while uploading the file s User Guide During a transfer or download process iia If during a transfer you click on In Progress you can cancel the transfer providing that you are transferring several documents the document currently being transferred cannot be cancelled You can interrupt the download process in progress for a file The following window displays Click Yes to validate the cancellation Transfer finished The File name column displays the name of the document and the Status displays the progress of the transfer 1BC100 docx TE A line is added in the Event logs When the download transfer process is finished the In progress Status will be renamed Finished When the download process is finished the document automatica
9. your system administrator to have an account created for you Software installation When you are done using Open Bee Sync or when you click the red X to close the window connection to the software is not interrupted If you want to re open the software window click in your task bar and then double click on the Sync Tool icon as depicted below Customise 17 34 By vl i FRA yr tal i 16 01 2014 To close the software for good right click on the small Open Bee sync icon then click Quit Access to Open Bee Portal Access to Open Bee Sync folder Start synchronization Configure synchronization Quit Mr i a FRA Settings tab Configuring Open Bee Sync Settings tab Configuring Open Bee Sync Accessing your proxy server If your local network has a proxy server you can configure it in the Settings tab In this tab you can also change the display language for Open Bee Sync r valsan myopenbee org amp gt Open Bee syn Upload File Sync Files sync conflict Event logs User account This user interface allows you to set up a proxy server if needed and select your preferred language Connection Settings Configure a proxy server Configuration as If your network uses proxy settings to connect to the internet check the box URL or IP Adress Configure a proxy server An automatic detection can be Proxy authentification performed Otherwise you can manually
10. Bee DMS In order to use your Open Bee Sync you must be connected to Open Bee DMS Access the User Account tab r valsan myopenbee org lt gt Open Bee syn Upload File Sync Files sync conflict Event logs This user interface allows you to connect to Open Bee Portal to perform document uploading filing and synchronizing Account Settings URL or IP Address https portal myopenbee org 443 SSL Complete the URL or IP address of your Open Bee Portal cloud based solution and enter your login and Email admin myopenbee org d password credentials Password esseseooe Run Open Bee Sync at windows startup Then fill in the login information as in the following example e Fill in your URL or your IP address of your Open Bee DMS e Fill in your port and check the SSL option if you want to use a secured connection e Fill in your Open Bee DMS username and password Account Settings URL or IP Address hittps portal myopenbee org 443 SSL Email admin myopenbee org od od S Once you have filled in all the fields click Save in order to establish the connection Software installation A confirmation window will appear to inform you that the connexion has been successfully performed Click OK If your password or your username is incorrect one of the following windows will appear A If you don t have an Open Bee DMS username or password yet contact
11. Files sync conflict Event logs User account Settings Open Bee Open Bee Portal Sync Version 535 2 Open Bee All Rights Reserved amp http www myopenbee com Click the following link to download the support s application SupportOpenBee Run Open Bee Sync at windows startup In the About tab a click on the blue link SupportOpenBee will automatically download the support application You will have to install the downloaded support application This window will appear Open Bee Support Please tell us the following ID to connect to your desktop ID Password 1005 961 796 Fare Ready to connect secure connection Then give the user name ID to the support person who will contact you Software uninstallation Software uninstallation The uninstalling section of Open Bee Sync will guide you step by step through the software uninstallation process Before uninstalling Open Bee Sync e Close all active applications especially your anti virus software e Login as an administrator on you workstation Description Home Share View G z T d gt Computer gt Removable Disk F SyncTool P A e e modifie ype 3 amp Favourites Name Date modified Type 1 D O u b e C i C k Set u p to ru n t h e E Desktop amp OpenBee_SyncTool_Setup_5 3 5 2_EN exe ik Downloads amp OpenBee_SyncTool_Setup_5 3 5 2_FR exe 13 01 2014 09 52 uninstallation file pA ry Open Be
12. Select Installation Folder The installer will install Open Bee Syne to the following folder To install in this folder click Next To install to a different folder enter it below or click Browse Folder C AProgram Files KE6 O0 penBee Upen Bee Synch Browse Disk Cost Cancel Contirm Installation The installer is ready to install Open Bee Sync on your computer Click Next to start the installation Software installation 6 Wait until the installation is done Installing Open Bee Sync Open Bee Sync is being installed Please wait CO Cancel 7 The installation is now finished Installation Complete Click Close Open Bee Sync has been successtully installed Click Close to exit Please use Windows Update to check for any critical updates to the WET Framework Close 8 A small window will display and ask you to Tou must restart your syste for the configuration changes made to Open Bee Syne to restart your computer take effect Click es to restart now or Wo if you plan to manually restart later Click Yes if you want to restart now or click No if you want to restart later 9 A shortcut will be added to your desktop and in your Start menu if you use Windows 7 and anterior versions or in your Home menu if you use Windows 8 10 Double click this shortcut to st
13. Version 5 January 2014 Contents Legal notices OPEN BEE provides this publication As Is without warranty of any kind either express or implied including but not limited to the implied warranties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you OPEN BEE reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of OPEN BEE to notify any person of such revision or changes Copyright 2001 2014 Open Bee All rights reserved OPEN BEE is a registered trademark of OPEN BEE in France and or other countries All other company names or product names referenced herein may be the trademarks of their respective holders Trademarks and credits Adobe Acrobat and PostScript are trademarks or registered trademarks of Adobe Systems Incorporated in the United States and or other countries Microsoft Windows Windows Media Windows Server Windows NT Windows XP Windows Vista Win32 Outlook ActiveX Active Directory are either registered trademarks or brands or trademarks or service marks of Microsoft Corporation in the United States and or other countries All other company names or product names referenced herein may be the trademarks of their respective holders Open Bee PAE les Long
14. art the software Software installation Software installation How to start Open Bee Sync A In order to use your Open Bee Sync you must be connected to Open Bee DMS To start Open Bee Sync please do the following From the start menu Start All programs Open Bee Open Bee Sync Open Bee Sync appears r valsan myopenbee org 75 Open BEE syn File Sync Files sync conflict Event logs User account Settings This user interface allows you to upload documents to the filing section of Open Bee Portal to perform manual indexing To upload files you have 2 options Option 1 Use the drop zone and or Option 2 Scan paper documents from your Open Bee device Once your documents have been uploaded to the Open Bee Portal filing section please click this link to file your documents Option 1 Drop zone Drag amp drop files HERE from your computer to upload them to the Open Bee Portal filing section Option 2 To automatically transfer paper documents scanned from your Open Bee device to Open Bee Portal please select the windows folder where your documents are scanned All documents located in this folder will be dynamically uploaded to the Open Bee Portal filling section Option 2 Scan to Open Bee Portal Settings Scan folder C Users claire_g MBII Pictures Contr Run Open Bee Sync at windows startup Software installation Connect Open Bee Sync to Open
15. cal changes Apply Open Bee DMS changes No action Click Execute when you have selected an action User Guide Apply local changes Apply Open Bee Portal changes i ine f vj Run Open E ae A If the document has been deleted on one side and changed on the other its path will appear as blank in the conflicts table This indicated that the document no longer exists in the corresponding part Conflicts situations In Open Bee Sync conflicts arise when a file is changed on the server and the corresponding local file is changed too between 1 synchronizations To explain the notion of conflict let s examine the following synchronized folders tree Company OpenBee MBII Corresponding file Definition a file with the same name and located in the same folder on the server and locally Example Invoice docx file The Invoice docx file in the Company OpenBee folder on the local computer is the corresponding file to Invoice docx on the server The Invoice docx file in the Company OpenBee folder on the server is the corresponding file to Invoice docx on the local computer Corresponding folder Definition a folder with the same name and locale at the same access path locally and on the server The path to the folder file depends on the synchronization folder User Guide Conflict situations 1 File created locally file created on the server with the same name and in the same f
16. e Syn Libraries j Computer 5 Local Disk C es Removable Di fseventsd Spotlight V Trashes P SyncTool G2 compagny 2 EBP xenapp Gu Network 2 items 2 The home page displays Welcome to the Open Bee Sync Setup Wizard 3 Choose Remove Open Bee DMS Sync and then click Finish Select whether you want to repair or remove Open Bee Sync I Repair Open Bee Sync Remove Open Bee Syne 4 Wait until the uninstallation is done A 4 1 If this window displays it means that Open Bee Sync is still active Access to SysTray click on the right button of your mouse on the Open Bee Sync icon and then click Quit Make sure your Internet browser and the Sync Tool application are closed and then click Try Again Software uninstallation Removing Open Bee Sync Open Bee Syne is being removed Please wait Cancel The following applications are using files which the installer must remove You can either close the applications and click Tr Again or click Continue so that the installer continues the Installation and replaces these files when your system restarts Sync ool Process Id 7080 Continue Exit Installation Software uninstallation 5 The installation is now finished Installation Complete Click Close Open Bee Sync has been successtully removed Click Close to exit Cancel Others possibilities e If you have Windows 7 y
17. er file renamed with the same name as the local file in the corresponding folder on the server 14 File deleted locally corresponding file deleted another file with the same name as the local file moved into the corresponding folder on the server 15 File renamed locally corresponding file re created deleted and replaced by another with the Same name on the server 16 File renamed locally corresponding file changed on the server 17 File renamed locally corresponding file deleted from the server 18 File renamed locally corresponding file deleted another file renamed with the same name as the local file in the corresponding folder on the server 19 20 21 22 User Guide File renamed locally corresponding file deleted another file with the same name as the local file moved into the corresponding folder on the server File changed locally corresponding file deleted from the server file that has the same name as this one File not changed locally corresponding file deleted from the server another file renamed with the same name but with a different content placed into the corresponding folder on the server File not changed locally corresponding file deleted from the server another file with the same name but with a different content moved into the corresponding folder on the server User Guide The About tab r valsan myopenbee org lt gt Open Bee sync Upload File Sync
18. eray 74370 METZ TESSY France T l 33 0 4 50 640 551 Contents Contents COM ENES oon cnccuicincy ce A E E A sounenewesunatassesieee nies y navaspoanseensanestas 3 WCU rac cre cece pee wees cates wc nce eee nana E EE saeco nestndeaeiesseeasesearceonseen iad 4 Software installation sessssesesesesescececesesescecececesescececesesescececeseseeee Erreur Signet non d fini Sytem TEJU MEON as unscnacaesacnunsetanvenssawivadedbencasenbae susensasenecwsnbeaccebus uneueses nomessaseoasueuinede dues nsauetesnuneesenpenessuiveseasssts 5 installing Open BCC SUING rrsisrriarohirnii oi uia na aiT IAEN AERA EATE N 6 HOW to SIGIT Open Bee SYNC serirrerorirsrererorss etereo sner ernen NEEE NEEE CEEE iA 10 Connect Open Bee Sync to Open Bee DIS icscececsinceccuciosvcnvndnswsvevenevcessdnsscnendavesessdoswenscdvsdeessdnevcessdusessentesesoees 11 Configuring Open Bee SYNC cscsccscsccscsccscsccscsccecnccccnceccscnccscnccececescecescececcscecescscescscecosens 14 PICCESSING VOUT PORY SETVE focctisecuscrnsvauibensvausbensscnesausveos EE sansvousvenereneeuiaunssautns 14 Automatic configuration Of the proxy Server cccccccssssscccccseseccecceeeccecsaeseceesseaeceeseuaueceessuaseceessuaseceeseageeesages 15 Manual configuration of the proxy server esssssssesssesssseresssreresssrrresssrerosssrressssreesssreressereressererssseereessreesserrees 15 EGNGQUGGE SCICCEION na O E E AA A O E 16 COMPIFINIGEIONS configuration sirrinin e
19. essfully Click OK Open Bee Sync is now properly configured You can now start synchronizing your folders and files with your Open Bee DMS rN Click Run Open Bee Sync at windows start up if you want to launch the software when starting up your computer By default this option is not active Run Open Bee Sync at windows startup User Guide User Guide The Sync tab In Open Bee Sync you can use the Sync tab to enable synchronization of your documents between your PC and Open Bee DMS lt gt Open Bee sy Upload File Files sync conflict Event logs User account Settings This user interface allows you to synchronize files between a folder on your computer and Open Bee Portal Sync folder setting Frequency 1 Minutes Select the frequency at wich you want a your files and folders to be synchronized Then select your local Open Bee Portal folder Open Bee Portal folder C Users claire_g MBIl Open Bee Sync Open Bee Portal folder tree 4 y Root Construction Education Employment _ Home office Insurance iuui Legal Retail Workspaces Please select the Open Bee Portal cloud based folders that you would like to be synchronized with your local folders Run Open Bee Sync at windows startup e In Frequency type the synchronization frequency of your choice You can choose to synchronize your documents
20. it automatically opens A Double click on a document will download this document from Open Bee DMS User Guide The Event logs tab The Event logs tab gives you information about all the actions that have been performed during your synchronizations and upload operations r valsan myopenbee org Logout lt 2 Open BEE sync m help Upload File Sync Files sync conflict User account Settings About Date time Local folder Target folder 15 01 2014 04 04 C Users claire_g MBII Open Bee Sync Education 2014 BC400 docx Education 2014 BC400 docx 15 01 2014 04 04 C Users claire_g MBIIl Open Bee Sync Education 2014 Facture 35635ER pdf Education 2014 Facture 35635ER pdf 15 01 2014 04 04 C Users claire_g MBIIl Open Bee Sync Education 2014 Facture 356TR pdf Education 2014 Facture 356TR pdf 15 01 2014 04 04 C Users claire_g MBII Open Bee Sync Education 2014 Facture 425T4Z pdf Education 2014 Facture 425T4Z pdf 15 01 2014 04 04 C Users claire_g MBII Open Bee Sync Education 2014 Facture 5464TY pdf Education 2014 Facture 5464TY pdf 15 01 2014 04 04 C Users claire_g MBII Open Bee Sync Education 2014 Facture 5Z4Z pdf Education 2014 Facture 5Z4Z pdf 15 01 2014 04 04 C Users claire_g MBII Open Bee Sync Education 2014 FactureA24A4 Copy 3 pdf Education 2014 FactureA24A4 Copy 3 pdf 15 01 2014 04 05 C Users claire_g MBII Open Bee Sync Education Document issuer Type of document Admission form_Document iss
21. lk upload documents The drag and drop function in Open Bee Sync lets you upload one or more documents and folders with a simple drag and drop from your PC into the Open Bee DMS Software installation Software installation System requirements The system requirements for the application to run depend on various factors including the size of the scanned documents Open Bee Sync s speed of execution depends on the power of the PC on which the software is installed but also on its memory on the quality of the network signal and on the server load The configuration described here will change according to the needs of each type of use These are the minimal system requirements so that Open Bee Sync can run properly e Acomputer with an Intel Core 2 Duo processor or equivalent e Microsoft Windows XP Vista or Microsoft Windows 7 32 and 64 bits professional editions Microsoft Windows 2003 Server or 2008 Server with superior system requirements e Microsoft Internet Explorer 7 8 or equivalent e 2GB RAM e 400MB of free disk space changes with the volume of the documents to stock e A color display 16 bit resolution of 800x600 or more e Amouse and a keyboard compatible with Microsoft Windows e A scanning device compatible with Open Bee Sync and the corresponding driver e Microsoft Framework Net 4 Installing Open Bee Sync Software installation E ee The Open Bee Sync
22. lly opens its name is changed into a link in the Event Logs and the document opens if you click its name User Guide The File sync conflict tab The Files Sync Conflict tab displays the synchronization conflicts between your PC and your Open Bee DMS S r valsan myopenbee org Logout lt gt Open BEE sync Help Upload File Event logs User account Settings Open Bee Portal file path Local Path BC102 docx BCIO2 docx BCIO00 docx BC100 docx BCWOIB docx BCIOIBL docx BC300B docx BC300 docx Execute Apply Open Bee Portal changes Run Open No action A Presence of folders in this section means that a problem occurred during synchronization A synchronization conflict occurs when a document exists on your workstation and in your Open Bee DMS with different saving date while they are identical one is more recent than the other In this situation Open Bee Sync offers you two options You can keep the version present on your workstation and overwrite the version You can download the Open Bee DMS version and replace the one on your workstation e The Open Bee DMS file path column displays the access path to the document that encountered a synchronization problem e The Local path column displays the access path to the document that encountered a synchronization problem on your computer e The Action option offers you three choices Apply lo
23. n order to make the best out of it please acquaint yourself with the concepts and procedures described hereunder Please visit our Open Bee website should you have any question or should you need any additional information htto www myopenbee com This guide have been written and published under the control of Open Bee Open Bee Sync is a software that lets you synchronize and file your documents between your computer and your Open Bee DMS Server Thanks to automatic or manual synchronizations your documents will be saved remotely in order to optimize your work This way you can edit them in the train in the plane at the office or at the hotel Moreover they will be immediately updated on all of your devices computer smartphone tablet etc With Open Bee Sync you can also connect your scanning solution to your Open Bee DMS server and file your scanned paper documents With Open Bee Sync you can Directly upload scanned paper documents from your scanning device Open Bee Sync monitors a specific folder where the scanning device will send scanned paper documents Each time a new file appears this one is automatically sent to the Open Bee DMS Filing section ready to be indexed and filed Synchronize documents between your Windows workstation and the Open Bee DMS Open Bee Sync enables to synchronise documents so that you get the most recent version of the file you want to work on Bu
24. older as the local file 2 File re created deleted and replaced by another with the same name locally corresponding file changed on the server 3 File re created deleted and replaced by another with the same name locally corresponding file deleted from the server 4 File re created deleted and replaced by another with the same name locally corresponding file deleted another file renamed with the same name as the local file in the corresponding folder on the server 5 File re created deleted and replaced by another with the same name locally file deleted another file with the same name is moved into the corresponding folder on the server 6 File changed locally corresponding file re created deleted and replaced by another with the Same name on the server 7 File changed locally corresponding file changed on the server 8 File changed locally corresponding file deleted from the server 9 File changed locally corresponding file deleted another file renamed with the same name as the local file in the corresponding folder on the server 10 File changed locally file deleted another file with the same name is moved into the corresponding folder on the server 11 File deleted locally corresponding file deleted from the server another file created with the same name as the old one 12 File deleted locally corresponding file changed on the server 13 File deleted locally corresponding file deleted anoth
25. ou can uninstall the software with the following method Start gt OpenBee gt OpenBeeSync gt Uninstall e If you have Windows 8 in the start screen click right on the Open Bee Sync application A taskbar appears on the bottom of the screen with different options Click on Uninstall
26. r note Driving license Fact finders Full birth certificate Full marriage certificate Insurance application Insurance contract Insurance policy months of state service under the Wisconsin Retirement System WRS for pemanent project employees six months of state service for limited term employees or completion of 1 000 hours of service for WISCRAFT employees This does not apply to UW unclassified facultwacademic staff Insurance quote National identity card New account opening form Pay slip c Wisconsin Public Employers participants only WVithin 30 days prior to becoming eligible for em ployer contribution Please read the appropriate section of the Open Bee DMS user manual for more information on this subject Open Bee Sync enables you to upload documents to this Filing section by using the Upload tab lt gt Open Bee syn File Sync Files sync conflict Event logs User account Settings This user interface allows you to upload documents to the filing section of Open Bee Portal to perform manual indexing To upload files you have 2 options Option 1 Use the drop zone and or Option 2 Scan paper documents from your Open Bee device Once your documents have been uploaded to the Open Bee Portal filing section please click this link to file your documents Option 1 Drop zone Drag amp drop files HERE from your computer to upload them to the Open Bee Portal filing section Option 2
27. rati rr iniri nio EE E E E A ENA 17 User GUIE er 18 TRO SNC TOD oa A TA A E 18 The Upload taD srereirio irrena o Ea NOTOTO EE OOTATE 21 Option 1 Dragging amp Dropping COCUMENTS cccccccsssecccssececceeecccceececceeeessauscessaseesseuecessaseessaeeeesaseesaaeeesees 22 Option 2 Scanning GCOCUMENES isisscsvacecsssaescursveranavsensdensameisysacnasdouuseesnmadevenduusandesvedeneseonaueseamseandendeedheoavedeeeeeanes 22 The File LGD Airesissa EE EEEE EEEE E EEES 24 Creating a folder in the tree icincuscitsaccunsiansceausunsaiowaddneemacssenlencbansatenbessians izesssareumidsenbeadtes Erreur Signet non d fini Downloading a document from the tree ccccssssscccccessecccceesseccesseesecececseeceessaeeceesueesecessseuseceesauaseeeeseueeeesseges 25 Me EVCREIOOS CGD raar E E A EEE A A E E O 26 During a transfer or download PLOCESS ccccccccsssseccccsesseccecceesecceseeeseeeessaeececesaeseceeseueseceessaaasceessuaaeceeesaaaeeeeees 28 Tane TNS E e E E E E A A E eaten abaawaheseeeee tae 28 Tne File synectomie TAD iscsi eE E TETTE E N a 29 Conme aO ara a E E E E E E onuadsentaoausan ass 30 Toe ABDOU COD oorr A E 33 Software uninstallation sssssssessoccccccccccsesssssescsescscsccccccccscssssssssesssosssssosococccccssssssssesssseeoo 34 Welcome EEE Welcome The Open Bee Sync user Guide gathers recommendations advice and suggestions on how to use Open Bee Sync in conjunction with Open Bee DMS I
28. ree a Root Construction Education p a 2014 Document issuer Employment Home office Insurance iuui Legal To add files or folders to Open Bee Retail Portal simply drag and drop them into the cloud based Open Bee Portal Workspaces i folder of your choice Run Open Bee Sync at windows startup A When you click the small icon next to each folder you can scroll down the tree and see all of the files contained in your folders Open Bee Portal folder tree a Root 7 Construction a 5 Education 2014 Document issuer Employment File a document in the Open Bee DMS tree In order to file one or more documents from your computer to a specific folder of your Open Bee DMS just drag and drop them into the target folder User Guide Creating a folder in the Open Bee DMS tree You can create a folder inside another folder in the Open Bee DMS tree To do so right click on a folder in the tree A menu that contains the Add folder option displays Employment iji l p Ho Add folder 1 Clicking Add folder will display the following window Folder name Folder name 3 Finally click OK aly Employment p 9 Document issuer The folder is now created and appears in the Open Bee DMS tree Downloading a document from the tree To download a file just double click on the document of your choice Once the document has been downloaded on your PC
29. uer_14 20 21 doc Education Document issuer Type of document Admission form_Document issuer_14 20 2 15 01 2014 04 05 C Users claire_g MBII Open Bee Sync Education Document issuer Type of document Admission form_Roxana_14 20 21 doc Education Document issuer Type of document Admission form_Roxana_14 20 21 doc 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 BC100 docx Education 2014 BC100 docx 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 BC101 docx Education 2014 BC101 docx 15 01 2014 04 39 C Users claire_g MBIl Open Bee Sync Education 2014 BC200 docx Education 2014 BC200 docx 15 01 2014 04 39 C Users claire_g MBIl Open Bee Sync Education 2014 BC300 docx Education 2014 BC300 docx 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 BC400 docx Education 2014 BC400 docx 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 Facture 35635ER pdf Education 2014 Facture 35635ER pdf 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 Facture 356TR pdf Education 2014 Facture 356TR pdf 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 Facture 425T4Z pdf Education 2014 Facture 425T4Z pdf 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 Facture 5464TY pdf Education 2014 Facture 5464TY pdf 15 01 2014 04 39 C Users claire_g MBII Open Bee Sync Education 2014 Facture 5Z4Z pdf Education 2014 Facture 5Z4Z pdf
30. ured with a user and a password Now type the login and password required for the proxy connection Settings tab Configuring Open Bee Sync Language selection You can choose the language in which you want your software to be configured as well Language Settings English Fran ais English German Italian Spanish Portuguese Chinese Simplified Chinese The following window will appear to inform you that you will have to restart Open Bee Sync in order for the language change to take effect Please restart Open Bee Syne for the language change to take effect Settings tab Configuring Open Bee Sync Confirmations configuration Confirmation settings Show Confirmation Transfer Show Confirmation Uncheck Sync Folder Show Confirmation Transfer will display the file transfer configuration window in the File tab Are you p re you want to upload th se files to Test Roxana T Vas L De not show this MeSLage anymore Click Yes to confirm or No to cancel Show Confirmation Uncheck Sync Folder will display the following information window that informs you that if you uncheck a folder in the Sync tab it will be deleted when you save the configuration When you have configured all of your parameters save the configuration with the Save button A small window will appear to inform you that the details you filled in have been taken into account j Configuration sawed succ
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