SPEECHEXEC
Contents
1. x petelU16 ds2 Queued atp01273000 dss Queued i Act icf a luese Fi Dag remogeition pm DPM devices ax ei EN oem 9600 G W Start adaptation 9 Speech recognition options RR WA dictations 5 00 01 18 selected 1 00 00 49 Total dictations with priority U Active author profile John 1 The menu bar across the top organizes commands under menus 2 The toolbar contains tools for creating playing and editing dictation files Related tools are grouped together e amp Create a new dictation file s Create a new dictation file for speech recognition 28 Add to speech recognition queue Open the selected dictation file in the SpeechExec player window Start stop playback of the selected dictation file Displays the dictation properties of a file aero Attach a document 6 User manual oO Display the General settings window kb Display the settings window for a connected Philips Pocket Memo digital recorder bD Display the settings window for a connected Philips SpeechMike microphone lt Create a new email message with the selected dictation file attached Refresh the information displayed in the work list Start downloading from a connected Philips Pocket Memo digital recorder to a PC ES Send and receive emails with dictations via a connected email system Send emails with dictations via a connected email system Open the help function N2. press and hold the gt gt key on the SpeechMike When forwarding reaches the desired position release the gt gt key ER To start playback press the II key on the SpeechMike To stop playback press the Il key again When using a SpeechMike or Pocket Memo with slide switch Rec Stop Play Rewind ER To rewind move the slide switch to the 44 position When rewinding reaches the desired position move the slide switch to the PLAY position ES To fast forward move the slide switch to the gt position When forwarding reaches the desired position move the slide switch to the position ER To start playback move the slide switch to the PLAY position To stop playback move the slide switch to the position 13 When using a SpeechMike or Pocket Memo with slide switch Forward Stop Play Rewind ER To rewind move the slide switch to the 44 position When rewinding reaches the desired position move the slide switch to the PLAY position ES To fast forward press and hold the gt gt or FORWARD key When forwarding reaches the desired position release the gt gt FORWARD key EI To start playback move the slide switch to the PLAY position To stop playback move the slide switch to the position 4 3 2 Playback in the recorder window ER Double click the dictation file in the work list The dictation file is opened in the recorder window ES To rewind click the button on the player toolbar
3. SpeechExec s Outbox folder ER Click the amp Send and Receive button on the toolbar to transfer all dictation files in the Outbox See 5 6 5 Send and receive automatically on page 22 for more information about sending dictation files in the Outbox automatically 5 6 4 Automatically send dictation files via email or to an FTP server Dictation files can be sent by email or to an FTP server automatically when a recording is finished or when files are downloaded from a Pocket Memo digital recorder ER Click Settings gt General Settings on the menu bar to open the settings menu H Select Dictation gt Dictation finished from the list on the left side to set up automatic sending when a dictation file is finished Activate the Email and or the FTP option H Select DPM DT Configuration gt Delivery after download from the list on the left side to set up automatic sending after a dictation file is downloaded from a Digital Pocket Memo Activate the Email and or the FTP option ES Click the Configure button to set up default contents for emails recipients subject body text attachments E Click the OK button to save the settings Dictation files are now copied automatically 21 TE 92 O Z T to the Outbox folder when a recording is finished or when files are downloaded from a Digital Pocket Memo Click the Send and Receive button on the toolbar to transfer all dictation files in the Outbox See 5 6 5 Send a
4. the SpeechMike If no text is selected the word or phrase previous to the cursor is taken into account amp Tip Define the dialog to be displayed when the INS OVR key is pressed under Settings gt General Settings gt Speech Recognition gt Recording settings ER When the recording is complete select one of the following options from the toolbar or the File menu Finish and archive The dictation file is moved to the Archive folder and the status is set to Transcription finished A Text document rtf containing the transcribed text is attached to the dictation file e Send for correction The dictation file is moved to the Finished dictations folder and the status is set to Correction pending A Text document rtf containing the transcribed text is attached to the dictation file Save as draft Mark a recording as suspended to temporarily interrupt recording and finish it later The recording 19 ale 92 O Z T is saved in the Suspended folder Offline speech recognition KE Download a previously recorded file from a dictation recorder see 4 1 Download recordings from a dictation recorder on page 12 for more information or create a new dictation file in SpeechExec by selecting New from the toolbar or the File menu see 4 2 Create a recording on page 12 for more information Select one or more dictation files from the work list Click the amp Add to speech recognition queue button on
5. the toolbar to queue the selected files for speech recognition in the recognition and adaptation queue panel Click the IK Start recognition queue button in the recognition and adaptation queue panel to start the speech recognition process When the speech recognition process is finished the dictation file is moved to the Finished dictations folder and the status is set to Correction pending A Text document rtf containing the transcribed text is attached to the dictation file Q Important 20 If you wish to use offline speech recognition the name of the user profile in Dragon NaturallySpeaking must be identical to your SpeechExec author name and the author name used for recordings on a handheld dictation recorder Speech recognition is not supported for dictation files with the following recording formats e way files with a sampling rate of less than 11kHz e des files recorded in Long Play or Long Play mobile format 5 5 4 amp Playback and correction of transcribed recordings RES Double click the dictation file in the work list The dictation file is opened in the correction window A Use the buttons on the toolbar of the correction window the SpeechMike or the Pocket Memo to rewind forward and start playback See 4 3 Playback a recorded file on page 13 for more information Each segment of the sound file is bookmarked in the text document with the relevant time position and length The transcribed t
6. SpeechMike to the PC ES Start Philips SpeechExec Dictate software H Click Settings gt General Settings on the menu bar of SpeechExec to open the settings menu and select SpeechMike Configuration gt Configuration Wizard from the list on the left side ES Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the SpeechMike I Click the Finish button to close the wizard and save the new settings 5 5 Speech recognition functions SpeechExec Pro handles the complete dictation and transcription workflow including the integration of Dragon NaturallySpeaking speech recognition allowing the user to control the entire process from dictation speech recognition and correction to the final text document in SpeechExec Q Important To activate the speech recognition functions an additional SpeechExec license is required For more information about upgrading contact your local Philips dealer If you have already purchased a speech recognition license for SpeechExec click on Help gt License information on the menu bar to activate the license 5 5 1 GY System requirements for speech recognition e Dragon NaturallySpeaking Professional Service Pack 1 and higher e Intel Pentium4 or later or AMD Athlon 64 1 GHz Recommended 2 4 GHz 1 6 GHz dual 18 core or equivalent AMD processor SSE2 instruction set required 512 KB L2 Cache Recommended 1 MB e 512 MB RAM 1 GB for Wi
7. Start SpeechExec ES Connect the Pocket Memo recorder to the PC using the USB cable or the optional USB docking station EI By default the recordings on the recorder will be downloaded automatically to the PC and moved to the Finished dictations folder of the work list amp Tip How and which files are downloaded after a recorder is connected can be configured in the settings menu of SpeechExec or with the Configuration Wizard See 5 3 Configure the download process from the Pocket Memo on page 17 for more information Note When the recorder is connected to the PC for the first time Windows detects the new hardware and automatically installs the required drivers When the installation is complete Windows may prompt you to restart the PC 12 4 2 3 Create a recording SpeechExec can be controlled during recording using a Philips SpeechMike dictation microphone a Philips Pocket Memo dictation recorder or by clicking the toolbar buttons El Start SpeechExec dictation software When using a SpeechMike with push buttons ES Press the RECORD key to create a new recording and enter Record standby mode e The recorder window is displayed e The record indicator light flashes red in overwrite mode or green in insert and append mode ER Press the gt Il key and start speaking The record indicator light glows in red in overwrite mode or green in insert and append mode while recording ER For short paus
8. When rewinding reaches the desired position click the PLAY PAUSE button on the player toolbar ES To fast forward click the button on the player toolbar When forwarding reaches the desired position click the Fr PLAY PAUSE button on the player toolbar EI To start playback click the PLAY PAUSE button on the player toolbar To stop playback click again the PLAY PAUSE button on the player toolbar 4 3 3 Playback in the worklist window BER Select a dictation file and click the r PLAY PAUSE button on the worklist toolbar to start stop playback 14 4 4 3 Edit a previously recorded file A previously recorded file can be edited if transcription has not begun You can edit a file by inserting an additional portion overwriting part of the recording or appending a recording at the end of the file ER Double click the dictation file in the work list or select a dictation file The dictation file is opened in the recorder window ER Set the desired edit mode insert or overwrite before starting recording To switch between insert and overwrite modes press the INS OVR key on the SpeechMike or Pocket Memo while stopped or click on the J button on the toolbar in the recorder window ES Play forward or rewind to the position where the insertion should be made EJ Start recording See 4 2 Create a recording on page 12 for more information about recording 4 5 3 Finish suspend or cancel a recording To
9. ation gt Speech recognition to have dictation files automatically processed with speech recognition when they are downloaded from the Pocket Memo recorder Note If this option is activated the conversion encryption and delivery after download options are disabled 5 5 3 amp Using speech recognition SpeechExec supports two types of speech recognition Your words are transcribed onto your screen as you dictate online speech recognition or files that where previously recorded e g on a handheld recorder are transcribed when they are downloaded to your computer offline speech recognition User manual Online speech recognition EH Create a speech recognizable dictation file in SpeechExec by selecting New with speech recognition from the toolbar or the File menu The SpeechExec Speech Recognition Recorder window opens H Start recording See 4 2 Create a recording on page 12 for more information about recording As you talk your words are transcribed onto your screen Corrections to the transcribed text can be made during recording or when recording is complete ER To mark the previous or the next word for editing or correcting press the 44 or gt gt key on the SpeechMike briefly Press the EOL PRIO key repeatedly to mark one or more words previous to the cursor To display the correction or spell dialog of Dragon NaturallySpeaking select the word recognized incorrectly and press the INS OVR key on
10. de ER Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the Pocket Memo B Click the Finish button to close the wizard and confirm the transfer of the new settings to the Pocket Memo 5 3 Configure the download process from the Pocket Memo How and which files are downloaded after a Pocket Memo is connected can be configured in the settings menu or the Configuration Wizard BER Connect the Digital Pocket Memo to the PC using the USB cable H Click Settings gt General Settings on the menu bar select DPM DT Configuration gt DPM Settings from the list on the left side ES Click the Start button The DPM configu ration dialog is displayed in anew window Select Download in the left pane Select which files will be downloaded download file type All files e EOL recordings marked as finished end of letter e File selection SpeechExec prompts the selection of specific files to be downloaded e File with keyword 1 specify a keyword ES The download settings also allow the user to specify if files will be deleted on the Pocket Memo after they are downloaded Click OK to save the settings and confirm the transfer of the new settings to the Pocket Memo 17 ale 92 O Z u 5 4 SpeechMike Configuration Wizard The SpeechMike Configuration Wizard guides users through the device configurations and settings of their SpeechMike RER Connect the
11. e 21 4 1 Download recordings from a dictation 5 6 3 Manually send dictation files via email or recorder 12 to an FIP server 21 4 2 amp Create a recording 12 5 64 Automatically send dictation files via email 4 3 Playback a recorded file 13 or to an FIP server 21 43 Playback using the SpeechMike or Pocket 5 6 5 Send and receive automatically 22 Memo 13 4 3 2 Playback in the recorder window 14 6 Frequently asked questions 23 4 3 3 Playback in the worklist window 14 4 4 KS Edit a previously recorded file 14 4 5 amp 9 Finish suspend or cancel a recording 14 4 6 GS Record an instruction 15 4 61 Record a spoken instruction 15 462 Record a special instruction 15 4 7 Delete 15 471 Delete part of a dictation file 1 4 72 Delete a dictation file 16 User manual 3 1 92 O A T 1 Important This manual covers the basic installation of the SpeechExec software and its related use with the SpeechMike and Digital Pocket Memo dictation hardware Not all devices mentioned in this manual are necessarily part of the package contents Descriptions of devices and accessories are for information only and do not require Philips to deliver any of these accessories with this package amp Note If a topic begins with this icon the described feature is available to users of SpeechExec Pro and Enterprise only amp Tip For more information about using the SpeechExec software see the help function press F1 on the keyboard Phil
12. es press the P II key To continue recording press the gt Il key again B To stop recording press the amp RECORD key When using a SpeechMike or Pocket Memo with slide switch Rec Stop Play Rewind ER Move the slide switch to the REC position to create a new recording and start speaking e The recorder window is displayed The record indicator light glows in red in overwrite mode or green in insert and append mode while recording ER To stop recording move the slide switch to the position When using a SpeechMike or Pocket Memo with slide switch Forward Stop Play Rewind ER Press the RECORD key to create a new recording and enter Record standby mode e The recorder window is displayed The record indicator light flashes red in overwrite mode or green in insert and append mode ES Move the slide switch to the PLAY position and start speaking User manual The record indicator light glows in red in overwrite mode or green in insert and append mode while recording ER For short pauses move the slide switch to the position To continue recording move the slide switch back into the PLAY position B To stop recording move the slide switch to the position and press the RECORD key ES Press the EOL PRIO key to mark the recording as finished e The dictation file is moved to the Finished dictations folder e The recorder window closes and the work list window is displayed To a
13. ext is simultaneously highlighted during playback forwarding and rewinding Note e If too much editing or correction is made on the transcribed text or the entire flow of the document is changed highlighting may not work properly e If parts of the transcribed text are deleted the related sound parts will remain in the sound file e Dictation files with the status Transcription finished can be opened only for playback Editing or correction is not possible e For making corrections in the transcribed document in the correction window the installation of Dragon NaturallySpeaking is not required 5 6 Send dictation files by email or to an FTP server SpeechExec allows dictation files to be transferred via email or uploaded to an FTP server directly to the transcriptionist or any other recipient User manual 5 6 1 Set up an email profile Note When no email profile has been set up emails are sent via the default email application of the PC e g Microsoft Outlook To transfer dictation files directly by SpeechExec without using the PC s default email application set up an email profile H Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt Email from the list on the left side H Deselect the option Use your default emailing program to send dictations QuickSend ES Click the Add button to add a new profile Select a type of profile enter a
14. f a variety of application settings such as dicta tion options encryption user profiles delivery rules software updates and work list options It also allows the configuration of a SpeechMike as well as a foot control Digital Pocket Memo or Digital Desktop and recorder player settings ER Click Settings gt General Settings on the menu bar to open the settings menu The left pane contains the list of the available settings ER Select an option in the list to display the associated options on the right pane ES Click Apply to save the changes or click OK to save the settings and close the dialog Q Important All or some of the settings can be pre configured and locked by your system administrator Locked settings are read only 5 2 Pocket Memo Configuration Wizard The Pocket Memo Configuration Wizard guides users through the device configurations and settings of their Pocket Memo The wizard assists users in configuring the time format sound feedback voice activated recording display appearance standard or advanced display mode the recording format microphone sensitivity author names and settings for file download to the PC User manual BER Connect the Pocket Memo to the PC using a USB cable ES Start Philips SpeechExec Dictate software H Click Settings gt General Settings on the menu bar of SpeechExec to open the settings menu and select DPM DT Configuration gt DPM Wizard from the list on the left si
15. ions names of individuals to receive copies or delivery instructions 4 6 1 E Record a spoken instruction EJ The current dictation status must be RECORD ES To add a spoken instruction e Click the button in the SpeechExec recorder window e Press and hold the i key on the SpeechMike with slide switch operation e Press and hold the INS OVR key on the SpeechMike with push button operation e Press the right SMART BUTTON on the Pocket Memo ES Dictate the instruction The instruction will be recorded into the dictation file without overwriting your dictation EI Click the kel button again or release the button on the SpeechMike when the spoken instruction is complete The spoken instruction is displayed as a white bar in the position slider agog B Continue or stop recording User manual amp Note A spoken instruction can be deleted just like any other part of a dictation file by deleting the section of the recording that includes one or more spoken instructions see 4 7 1 Delete part of a dictation file on page 15 for more information or by recording over the spoken instruction see 4 4 RS Edit a previously recorded file on page 14 for more information about the overwrite recording mode TE 92 O A T 4 6 2 Record a special instruction EN Click the button in the recorder window ES Dictate the special instruction Special instructions are stored in a separate sound fi
16. ips reserves the right to change products at any time without being obliged to adjust earlier supplies accordingly The material in this manual is believed adequate for the intended use of the system If the product or its individual modules or procedures are used for purposes other than those specified herein confirmation of their validity and suitability must be obtained Safety e To avoid a short circuit do not expose the product to rain or water e Do not expose the device to excessive heat caused by heating equipment or direct sunlight e Protect the cables from being pinched particularly at plugs and the point where they exit from the unit e All wireless devices may be susceptible to interference which could affect performance e Back up your files Philips is not responsible for any loss of data Hearing safety Observe the following guidelines when using your headphones e Listen at reasonable volumes for reasonable periods of time e Be careful not to adjust the volume higher as your hearing adapts e Do not turn up the volume so high that you can t hear what s around you e You should use caution or temporarily discon tinue use in potentially hazardous situations e Do not use headphones while operating a motorized vehicle cycling or skateboarding etc It may create a traffic hazard and is illegal in many areas Important for models supplied with headphones Philips guarantees compliance w
17. ith the maxi mum sound power of its audio players as deter mined by relevant regulatory bodies but only with the original model of provided headphones If these headphones need replacement we rec ommend that you contact your retailer to order a Philips model identical to that of the original Small children Your device and its enhancements may contain small parts Keep them out of the reach of small children Cleaning and disinfection Unplug the device before cleaning e Use a soft cloth if necessary dampened with a minimum amount of water or diluted mild soap to clean the product e Products for disinfection of surfaces in clinical areas and patient care equipment such as User manual surface disinfectant wipes can be used to clean the device e Do not use harsh chemicals or strong detergents e Do not rub or strike the surface with anything hard as this may scratch or damage the surface permanently Disposal of your old product e Your product is designed and manufactured with high quality materials and components that can be recycled and re used e When this crossed out wheeled bin symbol is attached to a product it indicates that the product is covered by the European Directive 2002 96 EC e Become informed about your local separate collection system for electrical and electronic products e Act according to your local rules and do not dispose of old products with normal household waste The correc
18. le and attached to the dictation ES Click the button again in the recorder window when the special instruction is complete ER Click the CP button in the recorder window to play back the special instruction EI Click the button in the recorder window to delete the special instruction 4 7 Delete 4 7 1 Delete part of a dictation file Follow these steps to delete a section from a dictation file RES Navigate to the beginning of the section to be deleted by playback or fast forward fast rewind Click the 7 button in the recorder window Navigate to the end of the section to be deleted EJ Click the A button in the recorder window The section is marked with a red frame in the position slider EH Click the X button in the recorder window to delete the section or click the Si button to remove the deletion marks the red frame without deleting the section 15 FJ Click the button to undo the last deletion 4 7 2 Delete a dictation file Follow these steps to delete a dictation file entirely BER Select the dictation files to be deleted in the work list To select more than one file press and hold SHIFT on the keyboard and click on the files to be selected H Click on Edit gt Delete on the menu bar or press the DELETE key on the keyboard to delete the selected dictation files 16 User manual 5 Use more of SpeechExec 5 1 Settings menu The General Settings dialog allows personalization o
19. mark a recording as finished press the EOL PRIO key on the SpeechMike or click on the W FINISH button in the recorder window The dictation file is moved to the Finished dictations folder SpeechExec offers additional options for finished dictations such as conversion to a pre defined format sending via email uploading to an FTP server or copying to the backup folder Alternatively a recording can be marked as suspended by clicking on the SAVE AS DRAFT button in the recorder window Mark a recording as suspended to temporarily interrupt recording and finish it later The recording is saved in the Suspended folder Clicking the Z3 CLOSE button in the recorder window cancels the recording without saving it User manual 4 6 Record an instruction Instructions are recorded comments by the author that are directed to the person transcribing the dictation SpeechExec supports two types of instructions e Spoken instructions are stored within the dictation sound file at the position where the instruction was actually recorded Examples of spoken instructions might include the correct spelling of a name or technical term or instructions to insert a new paragraph e Special instructions are usually recorded at the start of a dictation with special information relating to the dictation Special instructions are stored in a separate sound file Examples of special instructions might include document formatting instruct
20. nd receive automatically on page 22 for more information about sending dictation files in the Outbox automatically amp Notes The Outbox folder is hidden by default To display the Outbox folder in the Folder tree click on Settings gt General Settings on the menu bar and select Work list gt Folders from the list on the left side Select Outbox and change the Visible option to Yes e A separate email is created for every dictation file 5 6 5 Send and receive automatically By default dictation files in the Outbox folder are transferred only after clicking the Send and Receive button on the toolbar To transfer dictations automatically EN Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt Send Receive from the list on the left side ES Activate the option Send Receive automatically and set a time interval ES Click the OK button to save the settings 22 User manual 6 Frequently asked questions The operating system stops responding after restart Using the Philips SpeechMike together with certain USB hubs may cause the operating system to stop responding when the computer is started Unplug the SpeechMike before starting the PC and reconnect it afterwards We recommend replacing the USB hub or connecting your SpeechMike directly to the USB port of the computer The SpeechMike is completely without function Some computer providers limit the outp
21. ndows Vista and 2 GB for Windows 7 Recommended 1 GB 2 GB for Windows 7 32 bit and 4 GB for Windows 7 64 bit e 1 GB free hard disk space 2 GB for localized non English versions e Windows Server 2003 Windows XP SP2 and SP3 32 bit Windows Vista SP1 and SP2 32 bit and 64 bit Windows 7 32 bit and 64 bit e DVD ROM drive required for installation e Creative Labs Sound Blaster 16 or equivalent sound card supporting 16 bit recording e Philips SpeechMike dictation microphone or Philips Pocket Memo dictation recorder 5 5 2 ES Setting up speech recognition SpeechExec Pro installs only the necessary files and components to access the recognition ap plication functionalities The Dragon Naturally Speaking speech recognition application must be purchased and installed separately For informa tion on the installation configuration training and adaptation of Dragon NaturallySpeaking see the Dragon NaturallySpeaking user manual To use Dragon NaturallySpeaking for speech recognition a Dragon user profile with a valid user name and and dictation source is required User profiles can be installed on the local hard drive C or can live on a server and can be accessed through a network connection roam ing profiles When using a Philips SpeechMike microphone use the USB microphone setting in Dragon NaturallySpeaking It is recommended to perform training when creating a Dragon user profile to enhance your initial recogniti
22. on accuracy Before using the speech recognition feature the following settings must be made Enable the speech recognition functions in the SpeechExec seetings menu under Settings gt General settings gt Speech recognition gt User manual Speech recognition settings e Select your Dragon user profile and train it if not yet done through the Train button The Dragon user profile and the dictation source must be set up separately in Dragon NaturallySpeaking The following settings are optional Enable the use of roaming user profiles under Settings gt General settings gt Speech recognition gt Speech recognition settings Enable the use of templates under Settings gt General settings gt Speech recognition gt Templates if you want the text to be inserted into a predefined text document Enable the automatic start of the recognition queue under Settings gt General settings gt Speech recognition gt Recognition amp adaptation to process dictation files newly added to the recognition queue automatically e Enable the automatic collection of corrected dictation files for adaptation under Settings gt General settings gt Speech recognition gt Recognition amp adaptation to make adaptations on Dragon user profiles based on the corrected speech recognized documents e Activate the option Send files for speech recognition after DPM download under Settings gt General Settings gt DPM DT Configur
23. ote To customize the toobar click Settings gt General Settings on the menu bar and select Worklist gt Toolbar Select the icon you wish to add from the left column and click the Add item button ale 92 O Z T 3 The folder list displays the folder structure The structure depends on personal or pre configured settings Click the plus sign at the left of a folder to expand the tree and display a folder s sub folders 4 The dictation file list displays information about the dictation files stored in the selected folder The columns display the properties of the dictation files Change the focus between the tree view and the dictation list view by clicking inside each pane 5 GS The recognition and adaptation queue panel displays information about dictation files submitted for offline speech recognition See 5 5 Speech recognition functions on page 18 for more information 6 Digital Pocket Memo device display The Digital Pocket Memo display appears when a Digital Pocket Memo is connected It allows users to display and play back dictation files stored on the Digital Pocket Memo and to configure settings on the connected device 7 The status bar at the bottom of the window displays information on dictation management such as the number of dictation files in the selected folder the number of dictation files with priority status assigned and the name and role of the current user Paull ES Active author profile Selec
24. profile name and click the OK button The settings window for the selected profile is displayed EJ Enter the settings for the selected profile and click the OK button 5 6 2 Set up an FTP profile An FTP profile must be created before the FTP upload function can be used H Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt FTP from the list on the left side Click the Add button to add a new profile Enter a profile name and fill in the settings for the FTP server ES Click the OK button to save the settings 5 6 3 Manually send dictation files via email or to an FTP server Sending dictation files by email or to an FTP server can be done manually or automatically To transfer dictation files manually BER Select one or more dictation files from the work list H Click the gt Submit for email button on the User manual toolbar to create a new email message with the selected dictation file attached e When no email profile has been set up the email message is created with the PC s default email application e When an email profile has been configured an email message is created with the selected dictation file attached Enter recipients body text and additional attachments and click the OK button to save the message in SpeechExec s Outbox folder H Click File gt amp Submit for FTP upload on the menu bar to copy the selected dictation file s to
25. rd on page 17 for more information Q Important If you wish to use the speech recognition features of SpeechExec and have already created a user profile in Dragon NaturallySpeaking use the same name for your SpeechExec author name See 5 5 Speech recognition functions on page 18 for more information Note It is possible to change these settings later using the Settings menu See 5 1 Settings menu on page 17 for more information User manual amp Tip If working in a network select a folder on a mapped network drive to store finished dictations Transcriptionists will then be able to access the folder and map their pending folders to your finished dictations folder 3 3 2 SpeechExec help For detailed information about using the SpeechExec software see the help function To start the help function Press F1 on the keyboard e Click the button on the toolbar in the worklist or recorder window User manual 11 TE 92 zi O A T 4 Use SpeechExec Philips hardware devices are designed for compatibility with SpeechExec and can also be used to control the SpeechExec program For detailed information refer to the documentation delivered with the device 4 1 Download recordings from a dictation recorder Use Philips SpeechExec software for automatic download conversion and routing of files recorded with a Pocket Memo dictation recorder Kl Make a recording with the dictation recorder ES
26. rights are required to install the software For more help contact your administrator For installation of SpeechExec a license key is required The license key can be found on the DVD envelope El Turn on the computer ES Insert the installation DVD in the DYD ROM drive The set up program should start automatically If it does not open the DVD contents in Windows Explorer and double click the autorun exe file Click the Install button Follow the on screen instructions of the set up program 10 3 3 Start SpeechExec dictation software If the option to start SpeechExec automatically was selected in the settings menu open the program by clicking the 9 icon in the notification area of the Windows task bar To manually start the program open the Windows start menu in Windows and select Programs gt SpeechExec Pro Dictate 3 3 1 Create a SpeechExec user profile When using SpeechExec for the first time a wizard guides you through the step by step configuration process to create a new user profile and configure your initial key settings Follow the on screen instructions to e specify an author name that will be used to identify your dictations e define the name and the network path where your finished dictations will be stored e set the default Work type letter memo fax or report assigned to new dictations start another wizard to configure a Digital Pocket Memo See 5 2 Pocket Memo Configuration Wiza
27. ssign priority status to the recording press the EOL PRIO key again within half a second amp Note e For best results speak clearly and keep the microphone about 10 to 15 centimeters 4 to 6 inches away from your mouth e During recording the on screen view remains on the recorder window while the SpeechExec window may be visible in the background The SpeechExec window does not accept user input until recording is finished canceled or suspended Tip e Click the button on in the recorder window to adjust the recording volume e Use Push To Dictate recording to start recording immediately when pressing the RECORD key on the SpeechMike When releasing the RECORD key recording will stop Push To Dictate can be enabled in the Settings menu of the SpeechExec Recorder window under Audio Settings gt Recording User manual 4 3 Playback a recorded file Various playback functions can be controlled by the SpeechMike the Pocket Memo or the toolbar buttons in the recorder window or worklist window TE 92 O Z T 4 3 1 Playback using the SpeechMike or Pocket Memo K Double click the dictation file in the work list or select a dictation file The dictation file is opened in the recorder window When using a SpeechMike with push buttons ER To rewind press and hold the 44 key on the SpeechMike When rewinding reaches the desired position release the 44 key ES To fast forward
28. t disposal of old products will help prevent potential negative consequences for the environment and human health Batteries including built in rechargeable batteries contain substances that may pollute the environment All batteries should be disposed of at an official collection point User manual TE 92 zi O A T 2 Your SpeechExec dictation software Congratulations on your purchase and welcome to Philips To fully benefit from the service that Philips offers visit our Website for support information such as user manuals software downloads warranty information and more www philips com dictation 2 1 Overview SpeechExec work list window The work list allows you to manage the dictation file list define dictation properties and change various settings i o D D eg Speechexce Pro Dictate amp Edit Folder Speech recognition Settings View Help o tle ttle em A Folders ax een 3 g fe Fi Fax EOE H dpmn013 nam 00 00 00 John Transcription pending Le a Letter Ku 65 xu domvv12 00 00 47 ohn Iransenption pending iy Rn Memo n 634 peterOd6 dss 00 00 03 Peter Transcription pending La Local Work u eg N GH Ppeteluls de2 00 00 15 Peter Iranscr ption pending T n os atpO1273NONG cdss 00 00 11 Joho Transcription pending lt 2 Recognition and adaptation queue ax Taske 9 Dictations beingrecognized tile name Recognition state
29. t the author profile from the drop down list User manual 7 2 2 Overview SpeechExec recorder and player window expanded mode The recorder player module is a desktop window that allows the user to record and playback sound files 8 hiips SpeechExec Recorder atp01273003 dss 2 DEE al le se 3 i Finish o V Re o kens ae asp The title bar displays the file name 9 Instructions are recorded comments by the author that are directed to the person transcribing the dictation file See 4 6 Record an instruction on page 15 for more information BS Record a special instruction gt B Play back special instruction G Delete a special instruction ES Insert an index mark kel GS Record a spoken instruction a Jump to the previous spoken instruction DD Jump to the next spoken instruction Control and positioning buttons Z ES Mark the beginning of a section to be deleted A BS Mark the end of a section to be deleted Remove the deletion marks X Delete a marked section ES Undo the last deletion N Switches between Insert Overwrite and Append modes 1 Position slider Displays file information such as file length and the current position in the sound file during recording or playback The length of the recording is displayed in HH MM SS hours minutes seconds above the slider 2 Audio toolbar e 3 Start stop recording Start pause playback Stop the c
30. urrent action recording playback Jump to the beginning of the dictation Fast rewind Fast forward H Jump to the end of the dictation Adjusts playback volume Adjusts playback speed J Adjusts the playback tone CMC DC m er 8 User manual ES Adjusts the record volume a Adjusts the playback balance TE 92 O Z T A FJ Show hide the menu bar 3 Switch player window between compact and expanded mode a Displays the dictation properties dialog a Displays the audio settings dialog Opens the help function wi BS Finish Close the dictation file and mark it as finished The dictation file is moved to the Finished dictations folder 45 Save as draft Close the dictation file and mark it as suspended meaning that work on the dictation file is interrupted temporarily and will be continued at a later time The dictation file is saved in the Suspended folder User manual 9 3 Get started 3 1 System requirements Pentium Ill 500MHz and 512 MB RAM Recommended Pentium IV or similar 1 GHz and 1 GB RAM e 100 MB hard disk space for SpeechExec 250 MB for Microsoft NET Framework One free USB port e Recommended minimum transfer rate for LAN 100 Mbit s e Windows 7 Windows Vista Windows XP Note For all operating systems it is recommended that the latest service pack available be installed before installing SpeechExec 3 2 Install the software Q Important Administrator
31. ut power of USB ports to 100mA These ports may not provide enough power for the SpeechMike to function properly Use the AC charger Connect the SpeechMike via the self powered hub The SpeechMike is connected to the computer but sound will play on the computer s speaker only Windows XP can support only one playback device at a time and may require setting the playback device back to SpeechMike if another playback device was enabled after the SpeechMike was installed e Set via Start gt Control Panel gt Sound and Audio Devices gt Audio tab Or right click the speaker icon if it s in the toolbar and select Adjust Audio Properties Windows Vista can support more than one playback device at a time but if you disable the device for playback it is also disabled for recording You may need to right click and select Show disabled devices to change the setting User manual TE 92 O Z T e Set via Start gt Control Panel gt Sound gt Playback tab e Or right click the speaker icon if it s in your toolbar and select playback devices Drive letter conflict with the Digital Pocket Memo When installing the Digital Pocket Memo on a PC with Windows the operating system automatically assigns a drive for the Digital Pocket Memo This drive appears as a removable disk in Windows Explorer Sometimes the drive letter assignment for the Digital Pocket Memo conflicts with an e
32. worwphilipscomidictation SPEECHEXEC Enterprise Dictate 4 5 Pro Dictate 8 Dictate 8 Utne Ute Im Ei DN SPEECHE gt SPEECHEX SPEECHEALC PHILIPS PHILIPS PHILIPS E DVD e e DICTATE PRO DICTATE ENTERPRISE EN User manual 3 DE Benutzerhandbuch 25 FR Manuel de l utilisateur 47 ES Manual del usuario 69 II Manuale di istruzioni 91 NL Gebruikershandleiding 113 SV Anv ndarhandbok 135 PHILIPS User manual 1 Important 4 5 Use more of SpeechExec 17 5 1 Settings menu 17 2 Your SpeechExec dictation 5 2 Pocket Memo Configuration Wizard 17 software 6 5 3 Configure the download process from 2 1 Overview SpeechExec work list the Pocket Memo 17 window 6 5 4 amp 9 SpeechMike Configuration Wizard 18 2 2 Overview SpeechExec recorder and 55 KS Speech recognition functions 18 player window expanded mode 8 5 5 1 3 System requirements for speech recognition 18 3 Get started 10 5 5 2 3 Setting up speech recognition 18 3 1 System requirements 10 553 3 Using speech recognition 19 32 Install the software 10 554 3 Playback and correction of transcribed 3 3 Start SpeechExec dictation software 10 recordings 20 S R Create a SpeechExec user profile 10 5 6 Send dictation files by email or to an 3 3 2 SpeechExec help 11 FTP server 20 3 6 1 Set up an email profile 21 4 Use SpeechExec 12 5 6 2 Set upan FIP profil
33. xisting drive letter mapping this is why the Digital Pocket Memo cannot be seen in Windows Explorer and SpeechExec displays the status as DPM disconnected Map all network drives starting with drive letters Z Y X in reverse alphabetical order 23 24 User manual PHILIPS Specifications are subject to change without notice 2013 Speech Processing Solutions GmbH All rights reserved Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N V and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N V All trademarks are the property of their respective owners Document Version 1 0 27 01 2014
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